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User Guide

Assigning Descriptive Data to a Workflow Scanning Job

Workflow Scanning converts hard copy documents into electronic images and saves them into
network filing destinations (repositories).

A Template must be used when a scan is made - the template contains the filing destination
address and other scan settings such as the image quality. When making a scan you can edit the
scan settings but not the filing destination.

Note:

This option must be made available by your System Administrator.

If Authentication or Accounting has been enabled on your device you may have to enter login
details to access the Workflow Scanning features.

Use the Document Management option to assign descriptive data (metadata) to a scanned job.
The data can be accessed by other software applications to search, index and the automate the
processing of scanned documents.

Document Management data fields can be either mandatory or optional. If the data is mandatory,
you will be prompted to enter the data before scanning can begin. If the data is optional, you will
be prompted to enter the data, but will be able to complete the job without the data.

1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch

the documents.

Or

Lift up the document feeder. Place the document face down onto the document glass and
register it to the arrow at the top left corner. Close the document feeder.

2. Press

the

Clear All

button on the control panel to cancel any previous programming selections.

3. Press

the

Services Home

button.

4. Select

the

Workflow Scanning

button on the touch screen.

Note:

If your System Administrator has added mandatory fields to the default template you

will be asked to complete the required document information as soon as you select the
Workflow Scanning button.

5. If required, select the

Workflow Scanning

tab. This is usually the active tab when the Workflow

Scanning service opens.

6. Select a template type from the

All Templates

dropdown menu.

7. If required, ensure the latest templates are available by selecting

Update Templates

from the

Advanced Settings

tab.

8. Select the template required.

Either

•

If your System Administrator has set up the Document Management feature with
mandatory fields you will be asked to complete the required document information as
soon as you select a template. Use the touch screen keyboard to enter or edit the
document information as required.
-

Select the

OK

button.

-

Press the

Start

button on the control panel to scan the original.

-

Remove the original from the document feeder or document glass when scanning has
completed.

-

Press the

Job Status

button on the device control panel to view the job list and check

the status of the job.

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Summary of Contents for WorkCentre 5945

Page 1: ...Version 1 0 July 2014 Xerox WorkCentre 5945 5955 Multifunction Printer User Guide ...

Page 2: ... 2014 Xerox Corporation All rights reserved Xerox and Xerox and Design are trademarks of Xerox Corporation in the United States and or other countries Version 1 0 July 2014 ...

Page 3: ...mmunity EAC Mark 13 Copy Regulations 14 United States 14 Canada 15 Other Countries 16 Fax Regulations 16 United States Fax Header Requirements 16 Canada 17 Europe 18 South Africa 19 New Zealand 19 Product Recycling and Disposal 20 USA and Canada 20 European Union 20 Energy Program Compliance 21 All Markets 21 Canada 22 Germany 22 Material Safety Data 23 Environment Health and Safety Contact Inform...

Page 4: ...anel Touch Screen Document Feeder and Output Trays 71 Clearing Paper Jams 71 Help 72 Accessing the Help Features On the Device 72 Accessing the PostScript Print Driver Help Pages 72 Accessing the PCL Print Driver Help Pages 73 Accessing the Mac Print Driver Help Pages 73 Accessing the XPS Print Driver Help Pages 74 Using the Internet Services Help Feature 75 Getting Further Assistance 75 3 Copy Ma...

Page 5: ...the Workflow Scanning Feature 169 Server Fax 169 Image Quality 176 Layout Adjustment 180 Using a Timer to Send a Server Fax 183 Building a Server Fax Job with Multiple Page or Segment Settings 184 Internet Fax 186 Sending an Internet Fax 186 Internet Fax 187 Advanced Settings 194 Layout Adjustment 208 Internet Fax Options 212 Building an Internet Fax Job with Multiple Page or Segment Settings 216 ...

Page 6: ...the bottom of the Tabs 401 Viewing the Device Status using the PostScript Print Driver 409 XPS Driver 410 Printing a Document using the XPS Print Driver 410 Tab menu 412 Menu at the bottom of the Tabs 456 Viewing the Device Status using the XPS Print Driver 464 Mac Driver 466 Printing a Document using the Mac Print Driver 466 Xerox Features Menu 467 Other Options 504 Print From 507 Printing a Save...

Page 7: ...und Suppression for ID Card Copying 562 9 Internet Services Using Internet Services 563 Tab menu 563 Status 563 Jobs 575 Print 585 Scan 604 Address Book 628 Using the Properties page in Internet Services 632 Support 633 Top right menu 640 Logging in to Internet Services 640 Logging out of Internet Services 640 Using the Index in Internet Services 641 Using the Site Map in Internet Services 641 Usi...

Page 8: ...ID to Log In at the Device 671 Logging out at the Device 672 Accessing the Tools Menu 672 Device Settings 673 General 673 Adjusting the Display Brightness using the Tools Menu 674 Troubleshooting 675 Checking the Device Network Connection using the Echo Test Option within the Tools Menu 675 Perform a Software Reset 676 13 Feature Installation Using the Software Activation Portal SWAP to obtain a F...

Page 9: ...ions which may include the addition of new functions or connection of exter nal devices may impact the device certification Please contact your Xerox representative for more information Safety Labels and Symbols All warnings and instructions marked on or supplied for the device should be followed WARNING This WARNING alerts users to areas of the device where there is the possibility of personal in...

Page 10: ...r local power company or a licensed electrician for advice The electrical supply outlet should be installed near the device and should be easily accessible WARNING This device must be connected to a protective earth circuit This device is supplied with a plug that has a protective earth pin This plug will only fit into an earthed electrical outlet This is a safety feature If you are unable to inse...

Page 11: ...e in an area that has adequate ventilation and room for servicing Note Your Xerox device is equipped with an energy saving function to conserve power when the device is not in use The device may be left on continuously Device Safety Do Not Do These WARNING Do not use aerosol cleaners Aerosol cleaners can be explosive or flammable when used on electro mechanical equipment Never use a ground adapter...

Page 12: ...nt Any operator device maintenance procedures will be described in the user documentation supplied with the device Do not carry out any maintenance on this device which is not described in the customer documentation Use supplies and cleaning materials only as directed in the user documentation Do not remove covers or guards that are fastened with screws There are no parts behind these covers that ...

Page 13: ... the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a commercial environment This device generates uses and can radiate radio frequency energy If it is not installed and used in accordance with these instructions it may cause harmful interference to radio communications Operation of this device in a residential area is likely to cause harmful i...

Page 14: ...etic Compatibility Directive 2004 108 EC Approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Radio Telecommunications Terminal Equipment Directive 1999 5 EC June 8 2011 Restriction of the use of certain hazardous substances in electrical and electronic equipment Directive 2011 65 EU This device if used properly in accordance with the user s instruct...

Page 15: ...to print on both recycled and virgin paper approved to an environmental stewardship scheme which complies with EN12281 or a similar quality standard Lighter weight paper 60 gsm which contains less raw material and thus saves resources per print may be used in certain applications We encourage you to check if this is suitable for your printing needs Turkey RoHS Regulation In compliance with Article...

Page 16: ...e Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Draft of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which h...

Page 17: ...The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Gove...

Page 18: ... number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your machine refer to the customer documentation and follow the steps provided Data Coupler Information This device complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the cover of t...

Page 19: ...the device If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox device for repair or warranty information please contact the appropriate service center details of which are displayed either on the machine or contained within the User Guide If the device is causi...

Page 20: ...he devices does not exceed 5 For the Canadian REN value please see the label on the device Canada CS 03 issue 9 This product has been tested to and is compliant with CS 03 issue 9 Europe Radio Equipment Telecommunications Terminal Equipment Directive This Xerox product has been self certified by Xerox for pan European single terminal connection to the analogue public switched telephone network PST...

Page 21: ...ntinue to support pulse dialling Use of pulse dialling when this equipment is connected to the same line as other equipment may give rise to bell tinkle or noise and cause a false answer condition If you encounter such problems do not contact the Telecom Faults Service DTMF tones dialling is the preferred method because it is faster than pulse decadic dialling and is readily available on almost al...

Page 22: ...a domestic household and a professional business application Professional Business Environment Application of this symbol on your device is confirmation that you must dispose of this device in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Domestic Househ...

Page 23: ...n the website below http www energystar gov index cfm fuseaction find_a_product showProductGroup pgw_code IEQ Power Consumption and Activation Time The amount of electricity a product consumes depends on the way the device is used This product is designed and configured to enable you to reduce your electricity costs After the last print it switches to Ready Mode In this mode it can print again imm...

Page 24: ...sed environmental certification that indicates a product has undergone rigorous scientific testing exhaustive auditing or both to prove its compliance with stringent third party environmental performance standards Germany Germany Blue Angel RAL the German Institute for Quality Assurance and Labeling has awarded this product the Blue Angel Environmental Label distinguishing it as a machine which sa...

Page 25: ...one numbers go to www xerox com office worldcontacts Environment Health and Safety Contact Information For more information on Environment Health and Safety in relation to this Xerox device and supplies please contact the customer help line for your area Device safety information is also available on the Xerox website www xerox com about xerox environment USA For Environment Health and Safety info...

Page 26: ...Safety and Regulations WorkCentre 5945 5955 24 User Guide ...

Page 27: ...l configurations available which provide either 45 or 55 copies or prints a minute All configurations are fully upgradable so as to meet any future requirements you may have Please contact your local Xerox representative for further information 1 Document Feeder and Document Glass Used for scanning single or multiple documents The document glass can be used for scanning single bound custom size or...

Page 28: ... An optional shelf used for holding documents and the Convenience Stapler 12 Convenience Stapler Optional stapler used to staple sheets if there is no finisher or to re staple originals after copying Note SEF is Short Edge Feed where the short edge of the paper is the leading edge when the paper is fed into the device LEF is Long Edge Feed where the paper is oriented so that the long edge is fed i...

Page 29: ...uncollated output when a finisher is not installed Office Finisher stacks collates staples and offsets your output A hole punch kit is also available for this finisher Office Finisher 2 Hole Punch Kit enables the Office Finisher to make 2 hole punches Other hole punch kits are available for this finisher Only one hole punch kit can be fitted at one time Office Finisher 3 Hole Punch Kit enables the...

Page 30: ...ve hard copy faxes via a fax server Requires a Third Party Fax Server to be configured and installed Internet Fax allows users to send or receive faxes over the internet or intranet Scan to PC Desktop Kit enables you to scan to your computer Standard and Pro versions are available XPS Enablement Kit enables you to create documents in the XPS XML Paper Specification format Security kit provides add...

Page 31: ...unch kit is also available for this finisher Office Finisher 2 Hole Punch Kit enables the Office Finisher to make 2 hole punches Other hole punch kits are available for this finisher Only one hole punch kit can be fitted at one time Office Finisher 3 Hole Punch Kit enables the Office Finisher to make 3 hole punches Other hole punch kits are available for this finisher Only one hole punch kit can b...

Page 32: ...x allows users to send or receive faxes over the internet or intranet Scan to PC Desktop Kit enables you to scan to your computer Standard and Pro versions are available XPS Enablement Kit enables you to create documents in the XPS XML Paper Specification format Security kit provides additional security features such as image overwrite options McAfee Integrity Control Kit uses McAfee software to d...

Page 33: ...ole punch if available your output depending on the features selected It staples between 2 and 50 sheets of 80 gsm 20 lb paper less if using heavyweight paper or tabs The finisher stapler has 1 staple cartridge containing 5000 staples This finisher can be fitted with the optional 2 3 or 4 Hole Punch kit The booklet maker can staple and fold up to 15 sheets of 80 gsm 20 lb paper The booklet maker s...

Page 34: ...se to insert a pause when dialing a fax number 10 C Cancel Entry Cancels the previous entry made on the Numeric Keypad 11 Language Use to select a different language for the touch screen options 12 Power Use to select Energy Saver mode perform a quick restart or to power on or off the device 13 Clear All Press once to clear a current entry Press twice to return to default settings 14 Interrupt Pri...

Page 35: ...ave mode you will be prompted to reload the documents Powering the Device Off Power Off ends the current session and turns off the device 1 Press the Power button on the control panel 2 Select the Power Off button on the touch screen 3 Select the Power Off button again to confirm that the device should power off Note Confirming power off will result in the deletion of any jobs currently in the que...

Page 36: ...ver mode is confirmed the device will immediately enter Low Power mode If Sleep mode has been configured the device will then enter Sleep mode after a specified period of time Note The Power button is illuminated when the device is in the Energy Saver state A steady light indicates the device is in Low Power mode A flashing light indicates the device is in Sleep mode 4 To re activate the device wh...

Page 37: ...e up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder Note Original documents are only scanned once even when several copies are selected or 2 sided originals are inserted into the document feeder ...

Page 38: ... button on the touch screen 5 If required select the Copy tab This is usually the active tab when the Copy service opens 6 Select any options required 7 Enter the number of prints required using the numeric keypad on the control panel 8 Press the Start button on the control panel to scan the original 9 Remove the original from the document feeder or document glass when scanning has completed The j...

Page 39: ...t originally developed by Microsoft Use this driver to improve the speed and quality of XPS files that you print Mac is a PostScript driver that has been specifically designed to work on Macs Note To print an XPS document your device needs to have the optional XPS feature installed In addition to the drivers designed specifically for your device you can also use the Xerox Global Print Driver or th...

Page 40: ... and then select the Release button 11 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Using the Job Type Feature with the PostScript ...

Page 41: ... as the device specific drivers mentioned above This driver works with Xerox and non Xerox printers Using this driver makes it easy to add and update printers as the print driver does not need to be changed Mobile Express Driver lets you find and print to any PostScript printer in any location without driver downloads and installations Your System Administrator can configure permissions to control...

Page 42: ... Personal Secure Jobs List using the Job Status Menu Releasing Jobs Held in a Public Queue using the Job Status Menu Releasing Jobs Held in a Private Queue using the Job Status Menu Viewing the Unidentified Held Jobs Queue using the Job Status Menu System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details ...

Page 43: ... usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 10 If your job remains held in the Active Jobs list the device needs you to supply additional resources...

Page 44: ...en specifically designed to work on Macs Note To print an XPS document your device needs to have the optional XPS feature installed Refer to the System Administrator Guide for further information In addition to the drivers designed specifically for your device you can also use the Xerox Global Print Driver or the Xerox Mobile Express Driver These drivers will not give you access to all the feature...

Page 45: ...hown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 11 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as p...

Page 46: ...age file by scanning an original hard copy document The scanned image is converted into Email format to transmit over the internet or intranet Recipients are selected from an address book or entered manually using the keyboard Received Internet Faxes are automatically sent from the server to the device as print jobs Server Fax scans your documents and sends them to any type of fax machine that is ...

Page 47: ... Add button again until all the recipients have been added 8 Select the Close button to save the information you entered 9 Select any options required 10 Press the Start button on the control panel to scan the original 11 Remove the original from the document feeder or document glass when scanning has completed 12 Press the Job Status button on the device control panel to view the job list and che...

Page 48: ... icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG button to access additional language keyboards 8 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time an...

Page 49: ...el to cancel any previous programming selections 3 Press the Services Home button 4 Select the Server Fax button 5 If required select the Server Fax tab This is usually the active tab when the Server Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the docu...

Page 50: ...ng more than 1 copy will print your document more than once on the recipient s device but will only print the cover sheet once if you include a cover sheet generated by the print driver 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applicatio...

Page 51: ... Ctrl or Command button once all recipients have been selected 8 If you want to add a cover sheet to your fax job click the Cover Sheet tab 9 Select Print a Cover Sheet from the Cover Sheet Options menu Select the Informationtab This is usually the active tab when the Cover Sheet options box opens If required select the Sender Name entry box and use your keyboard to enter your name If required sel...

Page 52: ...ice print a page stating that your job has successfully faxed Depending on how your System Administrator has configured the device an error sheet may print if the job fails If required select the starting transmission speed you require from the Send Speed menu If required select the resolution you require from the Fax Resolution menu Higher resolutions take longer to transmit If required select th...

Page 53: ...int your document more than once on the recipient s device but will only print the cover sheet once if you include a cover sheet generated by the print driver 3 Select the Xerox PCL driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties o...

Page 54: ...ommand button once all recipients have been selected 8 If you want to add a cover sheet to your fax job click the Cover Sheet tab 9 Select Print a Cover Sheet from the Cover Sheet Options menu Select the Informationtab This is usually the active tab when the Cover Sheet options box opens If required select the Sender Name entry box and use your keyboard to enter your name If required select the Se...

Page 55: ...the device print a page stating that your job has successfully faxed Depending on how your System Administrator has configured the device an error sheet may print if the job fails If required select the starting transmission speed you require from the Send Speed menu If required select the resolution you require from the Fax Resolution menu Higher resolutions take longer to transmit If required se...

Page 56: ...on the recipient s device but will only print the cover sheet once if you include a cover sheet generated by the print driver 3 Select the Xerox driver from the list of print drivers available 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select the dropdown menu that states Cop...

Page 57: ...uired select the Sender Organization entry box and use your keyboard to enter your company name If required select the Sender E mail Address entry box and use your keyboard to enter your e mail address If required select the Sender Telephone Number entry box and use your keyboard to enter your telephone number If required select the Sender Fax Number entry box and use your keyboard to enter the fa...

Page 58: ...t Driver Using the Job Type Feature with the PostScript Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Sending a Fax using the XPS Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operati...

Page 59: ...en select the Save button Note The recipient s details are saved on your computer s hard drive in your personal address book Click the OK button Or Click the Add From Phonebook button to add a recipient stored in the address book Select the option required Personal Phonebook displays contacts you have added to the phonebook using your print driver Shared Phonebook lists contacts you have added but...

Page 60: ... a text entry box where you can type in your text There are options to select a font color orientation and position for your text Picture activates the graphic settings Click the folder icon to browse to your image There are options to select a scale the position and the lightness of your graphic If required select a Layering option Print in Background prints your cover sheet text over your waterm...

Page 61: ...thentication or Accounting has been enabled on your device you may have to enter login details to access the Workflow Scanning features 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document ...

Page 62: ...cancel any previous programming selections 3 Press the Services Home button 4 Select the E mail button on the touch screen 5 If required select the E mail tab This is usually the active tab when the E mail service opens 6 Select the New Recipient button 7 Use the touch screen keyboard to enter the e mail address of the recipient The number of alphanumeric characters that can be entered depends on ...

Page 63: ... Select any options required 15 Press the Start button on the control panel to scan the original 16 Remove the original from the document feeder or document glass when scanning has completed The job enters the job list ready for processing 17 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at th...

Page 64: ...from the Job Name dropdown menu to save your job with the same name as the original document 8 Select the folder where your job should be saved from the Save To menu If your required folder does not display you can use your keyboard to enter the name of the folder where your job should be saved The Default Public Folder is available for all users to save their jobs to 9 If required select the Prin...

Page 65: ...he application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 If required c...

Page 66: ...ted from Internet Services Note Your System Administrator must enable the Job Storage feature on your print driver before you can use the Saved Job option If you are able to update your own driver settings this feature can be found by opening the drivers window right clicking the driver selecting Printer Properties and then the Configuration tab Use the dropdown menu to set the Job Storage Module ...

Page 67: ...net Services Creating a New Folder for Saved Jobs in Internet Services System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Saving Jobs using the XPS Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operati...

Page 68: ... can use your keyboard to enter the name of the folder where your job should be saved The Default Public Folder is available for all users to save their jobs to 9 If required select the Print and Save checkbox to print your document If you do not check this box your job will be saved but not printed 10 If required select the Private radio button to passcode protect your document Click in the Passc...

Page 69: ...8 Select the Paper Supply button 9 Select the Paper Supply option required Automatically Select lets the device select the appropriate paper size for each original based on the size of the original and reduce or enlarge programming Select a paper tray that contains the size andtype of paper you require The size and media loaded in each tray is displayed 10 Select the OK button 11 Select the 2 Side...

Page 70: ...92 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Jobs tab 5 Click the Saved Jobs tab The Reprint Saved Jobs page is displayed and any jobs saved in the Default Public Folder are listed 6 Check the checkbox to left of the job s required To select all the ...

Page 71: ...on features for example Booklet Creation Special Pages Build Job and Annotations To maximize job productivity use the Job Status button to access the Active Jobs list and manage your jobs If a job is urgent use the Promote option to prioritize the job If a job is held in the list it may require additional resources or a secure code to print The reason for the held status is displayed on the Job Pr...

Page 72: ...a message actually instructs you to do so WARNING When replacing consumables do NOT remove the covers or guards that are fastened with screws You cannot maintain or service any of the parts that are behind these covers and guards Do NOT attempt any maintenance procedure that is NOT specifically described in the documentation sup plied with your device More Information Replacing the Toner Cartridge...

Page 73: ...h of children WARNING Do not use pressurized air spray cleaning aids on or in this equipment Some pressurized air spray containers contain explosive mixtures and are not suitable for use in electrical applications Use of such cleaners can result in a risk of explosion and fire Cleaning the Control Panel Touch Screen Document Feeder and Output Trays Regular cleaning keeps the touch screen control p...

Page 74: ...f Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the help button to open the Xerox online help You will need to be connected to the internet to use this help feature 1 Open the document to be printed From most applic...

Page 75: ...ur default internet browser More Information Printing a Document using the PCL Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Accessing the Mac Print Driver Help Pages You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support...

Page 76: ...driver before you can send your job Note To print an XPS document your device needs to have the optional XPS feature installed Use the help button to open the Xerox online help You will need to be connected to the internet to use this help feature 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Select the Xerox...

Page 77: ... the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Select the Help link at the top right hand corner of the screen 5 ...

Page 78: ...Getting Started WorkCentre 5945 5955 76 User Guide ...

Page 79: ...opy features are displayed 5 If required select the Copy tab This is usually the active tab when the Copy service opens 6 Select any options required 7 Enter the number of prints required using the numeric keypad on the control panel 8 Press the Start button on the control panel to scan the original 9 Remove the original from the document feeder or document glass when scanning has completed The jo...

Page 80: ... tab when the Copy service opens 6 Select the Reduce Enlarge option required Use the and buttons to set the exact reduce enlarge or use the numeric keypad to type in the ratio required 100 will keep your output image the same size as your original This option is useful if you are programming a complex job and want to cancel any reduce or enlarge settings without cancelling other settings you have ...

Page 81: ...ss and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Copy button on the touch screen The copy features are displayed 5 If required select the Copy tab This is usually the active tab when the Copy service opens 6 Select the More bu...

Page 82: ...ou can input a specific reduction or enlargement ratio or choose from a selection of pre defined options The Independent X Y selection enables you to set different reduction or enlargement ratios for the X width and the Y length of the image This will produce a distorted copy of your original 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documen...

Page 83: ... of the job 14 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Reducing or Enlarging Copies by Proportional Using a User ID to Log In ...

Page 84: ... paper size for each original based on the size of the original and reduce or enlarge programming Select a paper tray that contains the size andtype of paper you require The size and media loaded in each tray is displayed 7 If the paper source you have chosen is not listed on the main screen select More to see the additional options Select the required tray from the list The chosen tray is highlig...

Page 85: ...py service opens 6 Select the 2 Sided Copying option required 1 1 sided use this option if your originals are printed on 1 side and you want single sided copies 1 2 sided use this option if your originals are printed on 1 side and you want 2 sided copies You can also select the Rotate Side 2 button to have the second page rotated by 180 2 2 sided use this option if you want to make 2 sided copies ...

Page 86: ...e Hole Punched Stapled options Note SEF is Short Edge Feed where the short edge of the paper is the leading edge when the paper is fed into the device LEF is Long Edge Feed where the paper is oriented so that the long edge is fed into the device first Use the Booklet options to automatically produce folded and stapled booklets A cover can be inserted onto the booklet automatically Use the Booklet ...

Page 87: ...ing the Progress and Details of a Job using the Job Status Menu Describing the Finishing Devices Using the None Output Option for Copies When you press the Start button to make a copy the device scans your originals and temporarily stores the images It then prints the images based on the selections made If Authentication or Accounting has been enabled on your device you may have to enter login det...

Page 88: ...s of a Job using the Job Status Menu Collating Copies When you press the Start button to make a copy the device scans your originals and temporarily stores the images It then prints the images based on the selections made If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features Depending on the optional finishing device and kit...

Page 89: ... device scans your originals and temporarily stores the images It then prints the images based on the selections made If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling folding and collating ...

Page 90: ...check the status of the job 12 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Using the None Output Option for Copies Collating Copie...

Page 91: ...equired Collated sorts your copies into sets 1 2 3 1 2 3 1 2 3 Uncollated sorts your copies into stacks 1 1 1 2 2 2 3 3 3 8 Select the OK button 9 Select the Hole Punch Stapled option required If required select the Off button to cancel any programming you have entered Select the On button to Hole Punch your sets and stacks on the left edge 10 Select the OK button 11 Enter the number of prints req...

Page 92: ...lect the Copy button on the touch screen The copy features are displayed 5 If required select the Copy tab This is usually the active tab when the Copy service opens 6 If required select the More button at the bottom of the Copy Output section to access all the finishing options The number of options displayed will depend upon the finishing device and kits installed there may not be enough to requ...

Page 93: ...ximum of 15 sheets of 80 gsm 20 lb or equivalent thickness For example you can have 13 sheets of 80 gsm 20 lb and a cover sheet of 160 gsm 43 lb For Folded Only booklets a maximum of 5 sheets of 80 gsm 20 lb or equivalent thickness For example you can have 3 sheets of 80 gsm 20 lb and a cover sheet of 200 gsm 53 lb Note SEF is Short Edge Feed where the short edge of the paper is the leading edge w...

Page 94: ...tton 4 Select the Copy button on the touch screen The copy features are displayed 5 Select the Image Quality tab 6 Select the Original Type button 7 Select the Content Type required Photo and Text produces high quality pictures but slightly reduces the sharpness of text and line art This setting is recommended for originals containing high quality photographs or line art and text Text produces sha...

Page 95: ...u choices for changing the appearance of the output Use the Lighten Darken options to manually adjust the lightness or darkness of the image Light originals containing pencil images may produce better output if the darkness is increased Dark originals such as halftones or documents with colored backgrounds may need to be lightened Use the Sharpness option to manually control the sharpness of the s...

Page 96: ...s increased Dark originals such as halftones or documents with colored backgrounds may need to be lightened 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All...

Page 97: ...e document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Copy button on the touch screen The copy features are displayed 5 Select the Image Quality tab 6 Select the Image Options button 7 Select the Sharpness option requ...

Page 98: ...e document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Copy button on the tou...

Page 99: ...y features are displayed 5 Select the Image Quality tab 6 Select the Image Enhancement button 7 Select Auto Suppression from the Background Suppression menu to automatically suppress unwanted background If required select Off to turn the Background Suppression feature off The Off option is particularly useful when the Darken adjustment does not produce a satisfactory output from light originals th...

Page 100: ...he Contrast menu to let the device determine the contrast settings automatically or select the Manual Contrast button to control the settings yourself Move the Manual Contrast indicator towardsMoreto produce more vividblacks and whites for sharper text and lines but less detail in pictures Move the Manual Contrast indicator towards Less to produce more detail in light and dark areas of the origina...

Page 101: ...utton 4 Select the Copy button on the touch screen The copy features are displayed 5 Select the Layout Adjustment tab 6 Select the Original Orientation button 7 Select the Original Orientation option required Portrait Originals the images on the originals are in a LEF orientation Landscape Originals the images on the originals are in a SEF orientation Upright Images the images on the originals are...

Page 102: ...sensing this is the default setting The size detected is matched to a standard paper size Preset Scan Area defines the size of your original from a list of preset standard original sizes You can view the list by using the scroll bar Custom Scan Area sets a specific area for scanning and is useful for scanning receipts Measure the width X and height Y of the original to be scanned and enter the X a...

Page 103: ...aller than they really are To overcome this use the Custom Scan Areas feature in the Original Size settings to enter the exact size of the page Use the Job Assembly Build Job feature to create finished sets from several pages of your bound document Note Do not close the document feeder when scanning bound originals closing the feeder may damage the book the document feeder or both 1 Place your boo...

Page 104: ... Use the arrow buttons to specify an amount from 0 to 25mm 0 to 1 to be deleted from the left side of the page image 9 Select the OK button 10 Enter the number of prints required using the numeric keypad on the control panel 11 Press the Start button on the control panel to scan the original 12 Remove the original from the document feeder or document glass when scanning has completed The job enter...

Page 105: ...ift to mirror the shift set for side 1 Auto Center automatically centers the scanned image on the output paper To work effectively the original should be smaller than the selected output media or alternatively the image should be reduced Use the Presets menu to select a commonly used Image Shift Your System Administrator can alter the preset options Once you have selected a preset option you can e...

Page 106: ...0 or select the entry field and use the numeric keypad to enter the amount required Individual Edges enables a different amount to be erased from each of the edges on both the first and second sides Use the arrow buttons to adjust the amount to be erased from 3mm 0 1 to 50mm 2 0 or select the appropriate entry field and use the numeric keypad to enter the amount required Select the Side 1 button S...

Page 107: ...esources are available the job will print More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Creating Copies with an Inverted Image When you press the Start button to make a copy the device scans your originals and temporarily stores the images It then prin...

Page 108: ...Viewing the Progress and Details of a Job using the Job Status Menu Output Format Making Copies into a Booklet When you press the Start button to make a copy the device scans your originals and temporarily stores the images It then prints the images based on the selections made If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy fe...

Page 109: ...art button on the control panel to scan the original 15 Remove the original from the document feeder or document glass when scanning has completed The job enters the job list ready for processing 16 Press the Job Status button on the device control panel to view the job list and check the status of the job 17 If your job remains held in the Active Jobs list the device needs you to supply additiona...

Page 110: ...opy button on the touch screen The copy features are displayed 5 If required select the Copy tab This is usually the active tab when the Copy service opens Note This feature is not available until a specific paper tray has been selected It is not available if the paper Auto Select option is active 6 Set the Paper Supply required for the main body of the job 7 Select the Output Format tab 8 Select ...

Page 111: ...on 4 Select the Copy button on the touch screen The copy features are displayed 5 If required select the Copy tab This is usually the active tab when the Copy service opens Note This feature is not available until a specific paper tray has been selected It is not available if the paper Auto Select option is active 6 Set the Paper Supply required for the main body of the job 7 Load the media to be ...

Page 112: ...lect the job and then select the Details button Once the resources are available the job will print More Information Using a User ID to Log In at the Device Building a Copy Job with Multiple Page or Segment Settings Viewing the Progress and Details of a Job using the Job Status Menu Loading Different Types of Media Loading Tray 1 and Changing the Tray Settings Loading Tray 2 and Changing the Tray ...

Page 113: ...entered 15 Select the OK button 16 Enter the number of prints required using the numeric keypad on the control panel 17 Press the Start button on the control panel to scan the original 18 Remove the original from the document feeder or document glass when scanning has completed The job enters the job list ready for processing 19 Press the Job Status button on the device control panel to view the j...

Page 114: ...s screen and select the Confirm button to approve your selections 9 Select the Output Format tab 10 Select the Special Pages button 11 Select the Inserts button 12 Select the After Page Number entry box and use the numeric keypad to enter the page number of the insert Note The page numbers are the physical page numbers and not the page numbers which may be printed on the document For 2 sided docum...

Page 115: ...urce for a range of pages For example you could print the self test pages in a training guide on different colored paper 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press ...

Page 116: ...tations feature enables you to automatically add a comment page number today s date or a Bates Stamp to your copy output You can select any or all of these annotation options and specify where on the copy output they should appear You can also select the appearance of the annotations such as the font size Annotations will not be applied to Covers Front or Back Tabs Inserts and Blank Chapter Start ...

Page 117: ...a selected Bates Stamp to the page 8 Select the OK button 9 Enter the number of prints required using the numeric keypad on the control panel 10 Press the Start button on the control panel to scan the original 11 Remove the original from the document feeder or document glass when scanning has completed The job enters the job list ready for processing 12 Press the Job Status button on the device co...

Page 118: ...ed All Pages adds the annotation to all pages All Pages Except First adds the annotation to all pages except the first page 12 Select the OK button After an annotation has been programmed the Format and Style button becomes visible 13 Select the Format and Style button 14 Select the Text Background option required Opaque creates solid annotations placed on top of the copy output with no image visi...

Page 119: ...e to add up to 50 alphanumeric characters in a specified position on the page An existing comment can be amended or a new comment can be created 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the ...

Page 120: ...2 Mirror Side 1 Flip on Vertical output will open from bottom to top like a calendar with the binding edge at the top The position of the annotation on Side 2 will mirror Side 1 across the binding edge For example if a page number is positioned in the bottom left corner of Side 1 it will appear in the top left corner of Side 2 17 Select the OK button 18 Select the OK button 19 Enter the number of ...

Page 121: ...utton 4 Select the Copy button on the touch screen The copy features are displayed 5 Select the Output Format tab 6 Select the Annotations button 7 Select the Date button 8 Select the On button to apply dates to your output If required select the Off button to produce output without a date 9 Select the format you require DD MM YYYY MM DD YYYY YYYY MM DD 10 Select an arrow button to determine the p...

Page 122: ...er or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Viewing the Progress and Details of a Jo...

Page 123: ...ed on top of the copy output with no image visible under the annotated text Transparent creates semi transparent annotations with the copy image visible under the annotated text 16 Select the Font Point Size entry box and use the numeric keypad or the or buttons to enter a font point size 17 Select the Side 2 Option required Same as Side 1 applies the same settings to both Side 1 and Side 2 of you...

Page 124: ...ister it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Copy button on the touch screen The copy features are displayed 5 If required select the Copy tab This is usually the active tab when the Copy service opens Note This feature is not avail...

Page 125: ...an produce several output formats 4 originals using 2 rows and 2 columns 6 originals using 3 rows and 2 columns 2 originals using 2 rows and 1 column Note Some features cannot be used with the Page Layout feature and will be grayed out on the touch screen 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Plac...

Page 126: ...rom the document feeder or document glass when scanning has completed The job enters the job list ready for processing 14 Press the Job Status button on the device control panel to view the job list and check the status of the job 15 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find o...

Page 127: ...tions 4 Press the Services Home button 5 Select the Copy button on the touch screen The copy features are displayed 6 Select the Job Assembly tab 7 Select the Build Job button 8 Select the On button to turn the Build Job feature on and enable the Build Job options If required select the Off button to cancel any programming you have entered 9 Select the Options button and choose the options require...

Page 128: ...the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Sample of Build Job Copy Set Using a User ID to Log In at the Device Viewing the Progress and Details of a Job using the Job...

Page 129: ...he job has the status Held Sample Made 13 Select the job in the list 14 If the Sample Job is acceptable select Release The programmed number of sets will be produced 15 If the Sample Job is unacceptable select Delete and then select Delete to confirm the deletion Your job will be deleted from the list 16 Repeat the Sample Job process until you are satisfied with your sample 17 Press the Job Status...

Page 130: ... Copy button on the touch screen The copy features are displayed 5 Program the required job features 6 Enter the number of prints required using the numeric keypad on the control panel 7 Select the Job Assembly tab 8 Select the Save Current Settings button 9 Select an available setting from the settings name dropdown menu 10 Use the keyboard to enter a name for your settings 11 Select the OK butto...

Page 131: ...previous programming selections 3 Press the Services Home button 4 Select the Copy button on the touch screen The copy features are displayed 5 Select the Job Assembly tab 6 Select the Retrieve Saved Settings button 7 Select the desired setting from the Setting Name list 8 Select the Load Settings button The recalled programming features become active 9 If required you can modify the settings Thes...

Page 132: ...he Delete Settings option to delete saved settings from the device memory Only 10 sets of settings can be saved so you may occasionally need to delete old sets 1 Press the Services Home button 2 Select the Copy button on the touch screen The copy features are displayed 3 Select the Job Assembly tab 4 Select the Retrieve Saved Settings button 5 Select the desired setting from the Setting Name list ...

Page 133: ...es Home button 4 Select the Fax button on the touch screen 5 If required select the Fax tab This is usually the active tab when the Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one rec...

Page 134: ...racters button 7 Use the touchscreen number pad to enter the recipient s fax number plus the additional dialing characters Dial Pause adds a delay between numbers The pause allows time to switch from an inside to an outside line during automatic dialing For additional pause time add multiple pauses If you are using charge code numbers enter a pause after the fax number but before the charge code n...

Page 135: ...gularly used fax numbers The Favorites are saved in the Address Book 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel ...

Page 136: ... type of address book your System Administrator has installed or set as the default address book for example the button may be labelled Device Address Book or Network Address Book 6 Select the Fax Contacts option required Fax Contacts lists individual fax contacts Fax Groups lists groups of fax numbers Fax Favorites lists only the fax contacts or fax groups marked as favorites All Contacts lists a...

Page 137: ...uired select the Fax tab This is usually the active tab when the Fax service opens 6 Select the Address Book button The name of the button will vary depending on the type of address book your System Administrator has installed or set as the default address book for example the button may be labelled Device Address Book or Network Address Book 7 Select the Fax Contacts option required Fax Contacts ...

Page 138: ...e contact will be stored and is accessible from the Address Book Note This option must be made available by your System Administrator 1 Press the Clear All button on the control panel to cancel any previous programming selections 2 Press the Services Home button 3 Select the Fax button on the touch screen 4 If required select the Fax tab This is usually the active tab when the Fax service opens 5 ...

Page 139: ...be stored and is accessible from the Address Book Note This option must be made available by your System Administrator 1 Press the Clear All button on the control panel to cancel any previous programming selections 2 Press the Services Home button 3 Select the Fax button on the touch screen 4 If required select the Fax tab This is usually the active tab when the Fax service opens 5 Select the Ente...

Page 140: ...nter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 8 Select the Close button to save the information you entered 9 Select the...

Page 141: ...ouch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 8 Select the Close button to save the information you entered 9 Select the Original Type option required Photo and Text produces high q...

Page 142: ...ervice opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 8 Select the Close button to save the informati...

Page 143: ... Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 8 Select the Close button to save the information you entered 9 Select the Cov...

Page 144: ...option to manually control the sharpness of the scanned images 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any pr...

Page 145: ...ess or darkness of the image Light originals containing pencil images may produce better output if the darkness is increased Dark originals such as halftones or documents with colored backgrounds may need to be lightened 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the d...

Page 146: ...twork Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features Use the Sharpness option to manually control the sharpness of the scanned images 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift ...

Page 147: ...f fax machines that are connected to the telephone network Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features The Image Enhancement options improve the quality of your output by reducing the background or adjusting the contrast Use the Background Suppress...

Page 148: ...ervices to find System Administrator Contact Details System Administrator Guide www xerox com support Adding or Removing the Background Suppression for Faxes Embedded Fax Use the Fax Embedded Fax service to scan your documents and send them to most types of fax machines that are connected to the telephone network Note This option must be made available by your System Administrator If Authenticatio...

Page 149: ...pleted 15 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Choosing an Image Enhancement Option for Faxes Embedded Fax Setting the Fax Contrast Embedded Fax Using a User ID to Log In at the Device Lightening or Darkening Faxes Embedded Fax Explaining the Fax Options Using Internet Services to find System Administrator Con...

Page 150: ...but less detail in pictures Move the Manual Contrast indicator towards Less to produce more detail in light and dark areas of the original 12 Select the OK button 13 Press the Start button on the control panel to scan the original 14 Remove the original from the document feeder or document glass when scanning has completed 15 Press the Job Status button on the device control panel to view the job ...

Page 151: ...tomatic size sensing this is the default setting The size detected is matched to a standard paper size Preset Scan Area defines the size of your original from a list of preset standard original sizes You can view the list by using the scroll bar Custom Scan Area sets a specific area for scanning and is useful for scanning receipts Measure the width X and height Y of the original to be scanned and ...

Page 152: ...tton 4 Select the Fax button on the touch screen 5 If required select the Fax tab This is usually the active tab when the Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at ...

Page 153: ...e Services Home button 4 Select the Fax button on the touch screen 5 If required select the Fax tab This is usually the active tab when the Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details...

Page 154: ... been enabled on your device you may have to enter login details to access the Fax features Use the Confirmation Report option to print a status report showing whether a fax job has succeeded or failed 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and r...

Page 155: ...o the telephone network Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Fax features Use the Starting Rate option to select the top transmission speed of your fax job The actual transmission speed will depend on the receiving fax machine 1 Load your documents face ...

Page 156: ...the job More Information Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Using a Timer to Send a Fax Embedded Fax Use the Fax Embedded Fax service to scan your documents and send them to most types of fax machines that are connected to the telephone network Note ...

Page 157: ...the original 16 Remove the original from the document feeder or document glass when scanning has completed 17 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide w...

Page 158: ... Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Mailboxes Sending a Fax to a Remote Mailbox Embedded Fax Use the Fax Embedded Fax service to scan your documents and send them to most types of fax machines that are connected to the telephone network Note This option must be made available by your System Administrator If ...

Page 159: ...e Mailbox button 8 Select the Dialing Characters button 9 Use the touchscreen number pad to enter the recipient s fax number plus the additional dialing characters 10 Select the OK button 11 Select the Mailbox Number entry field and enter the mailbox number between 001 and 200 12 Press the Start button on the control panel to scan the original 13 Remove the original from the document feeder or doc...

Page 160: ...ored in your mailbox and automatically sent to a remote fax machine when requested 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control pa...

Page 161: ...s been set up with a passcode of 0000 then any combination of numbers including no numbers can be entered as the passcode to gain access to the mailbox Note Polling is where a fax is not sent to a recipient but is saved on the originating device When the recipient is ready to receive the fax they contact poll the device and request the fax Use the Print Local Mailbox Documents option to print the ...

Page 162: ... of numbers including no numbers can be entered as the passcode to gain access to the mailbox Note Polling is where a fax is not sent to a recipient but is saved on the originating device When the recipient is ready to receive the fax they contact poll the device and request the fax Use the Delete Local Mailbox Documents option to erase the faxes stored in your mailbox 1 Press the Clear All button...

Page 163: ...ent face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Fax button on the touch screen 5 Select Fax Options tab 6 Select the Local Polling button 7 Select the Non Secure Polling button 8 Select the ...

Page 164: ...dministrator Contact Details System Administrator Guide www xerox com support Printing Non Secure Fax Polling Documents Embedded Fax Use the Fax Embedded Fax service to scan your documents and send them to most types of fax machines that are connected to the telephone network Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on yo...

Page 165: ... tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Fax button on the touch screen 5 Select Fax O...

Page 166: ...he control panel to cancel any previous programming selections 2 Press the Services Home button 3 Select the Fax button on the touch screen 4 Select Fax Options tab 5 Select the Remote Polling button 6 Select the Remote Fax option 7 Select the Dialing Characters button 8 Use the touchscreen number pad to enter the recipient s fax number plus the additional dialing characters 9 Select the Close but...

Page 167: ...y to receive the fax they contact poll the device and request the fax 1 Press the Clear All button on the control panel to cancel any previous programming selections 2 Press the Services Home button 3 Select the Fax button on the touch screen 4 Select Fax Options tab 5 Select the Remote Polling button 6 Select the Remote Mailbox option 7 Select the Dialing Characters button 8 Use the touchscreen n...

Page 168: ...ypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 8 Select the Close button to save the information you entered 9 Select the Job Assembly tab 10 Select the Build Job button 11 Select the On button to...

Page 169: ...l Segments deletes the current Build Job and returns you to the main Build Job screen 20 Select the Program Next Segment button 21 Select the features required for the second segment 22 Load the second segment originals 23 Press the Start button on the control panel to scan the original 24 Repeat these steps until all segments of your job have been programmed and scanned 25 After the last segment ...

Page 170: ...el to cancel any previous programming selections 3 Press the Services Home button 4 Select the Server Fax button 5 If required select the Server Fax tab This is usually the active tab when the Server Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the docu...

Page 171: ...plates in Workflow Scanning Using Internet Services to find System Administrator Contact Details Using a User ID to Log In at the Device Explaining the Fax Options Server Fax Using Dialing Characters in a Fax Number Server Fax Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network Your images are sent from your device to a third party fax...

Page 172: ...and tone dialing Password Check S use for remote terminal identification This character verifies that the correct number has been dialled Wait for Network Tone W suspends dialing until an expected network tone is detected It can also be used to detect a specific tone when accessing an outside line or other service Readability Character this character is used for readability purposes and does not a...

Page 173: ...ections 3 Press the Services Home button 4 Select the Server Fax button 5 If required select the Server Fax tab This is usually the active tab when the Server Fax service opens 6 Select the Fax Directory button 7 Select the recipient required and select Add to Recipients from the menu Continue adding recipients as required To edit an entry select it in the list and select Edit from the menu Edit t...

Page 174: ...fter the fax number but before the charge code number Long Pause use to enter a long pause between number Mask Data protects confidential information by changing each character displayed into a This is useful if a special charge code or credit card number is required for a call Select the Mask Data button before entering confidential numbers and again when you have finished to turn off the masking...

Page 175: ... active tab when the Server Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 8 Select the C...

Page 176: ...ens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 8 Select the Close button to save the information you en...

Page 177: ...e button 4 Select the Server Fax button 5 If required select the Server Fax tab This is usually the active tab when the Server Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipien...

Page 178: ...t feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Server Fax button 5 If required select the Server Fax tab This is usually the active tab when the Server Fax service opens 6 Select the Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax num...

Page 179: ...ed backgrounds by reducing or eliminating the background on the output This option is useful when your original is on colored paper Use the Contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift...

Page 180: ...r choice Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Server Fax features The Image Enhancement options improve the quality of your output by reducing the background or adjusting the contrast Use the Background Suppression option to enhance originals that have c...

Page 181: ...hancement Options for Server Faxes Choosing the Image Options for Server Faxes Using a User ID to Log In at the Device Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Setting the Server Fax Contrast Server Fax scans your documents and sends them to any type of fax machine that is connected to a telepho...

Page 182: ...ess to produce more detail in light and dark areas of the original 12 Select the OK button 13 Press the Start button on the control panel to scan the original 14 Remove the original from the document feeder or document glass when scanning has completed 15 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Adding or Removing...

Page 183: ...ant to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 8 Select the Close button to save the information you entered 9 Select the Layout Adjustment tab 10 Select the Original Orientation option required Portrait Originals the images on the originals are in a LEF orientation La...

Page 184: ... Enter Fax Number entry box and use the numeric keypad or the touch screen keypad to enter the recipient s fax number 7 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 8 Select the Close button to save the information you entered 9 Select t...

Page 185: ...f peak phone rates or if you are sending to a different time zone Note The fax server may be programmed to send faxes only within a specified time period If Delay Send is used to select a transmission time outside the time specified in on the server your fax will be sent during the next transmission slot after the Delay Send time has passed 1 Load your documents face up in the document feeder inpu...

Page 186: ... to the fax number of your choice Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Server Fax features Use the Build Job option to build a job that requires different settings for each page or for groups of pages segments of your document Build Job can also be used ...

Page 187: ...gment face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 17 Press the Start button on the control panel to scan the original 18 Remove the first segment originals after they have been scanned The Build Job screen displays the first segment in the list 19 If required select the options for the segment 20 Delete All Segments deletes the cu...

Page 188: ...ect the Internet Fax tab This is usually the active tab when the Internet Fax service opens 6 Select the New Recipient button 7 Use the touch screen keyboard to enter the e mail address of the recipient The number of alphanumeric characters that can be entered depends on the size of the characters chosen Once the end of the entry box has been reached no more characters can be added To delete a cha...

Page 189: ...thentication or Accounting has been enabled on your device you may have to enter login details to access the Internet Fax features Use the Address Book option to access previously created addresses 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and regis...

Page 190: ... Administrator Guide www xerox com support Adding a Subject to an Internet Fax Internet Fax is similar to the E mail feature in that it sends documents across the internet or intranet using e mail addresses There are several key differences between Internet Fax and the E mail feature Use Internet Fax if you need tracking evidence to confirm your document has been delivered this is useful for audit...

Page 191: ...ent on the e mail Use the touch screen keyboard to enter the recipient details and then select the Add button Note At least one To address must be selected documents cannot be sent to a Cc address alone 10 Select the Close button to save the information you entered 11 Select the Subject button 12 Use the touchscreen keyboard to enter the subject text Up to 128 alphanumeric characters can be entere...

Page 192: ...o cancel any previous programming selections 3 Press the Services Home button 4 Select the Internet Fax button 5 If required select the Internet Fax tab This is usually the active tab when the Internet Fax service opens 6 Select the New Recipient button 7 Use the touchscreen keyboard to enter the e mail address of the recipient The number of alphanumeric characters that can be entered depends on t...

Page 193: ...addresses There are several key differences between Internet Fax and the E mail feature Use Internet Fax if you need tracking evidence to confirm your document has been delivered this is useful for audit purposes Use Internet Fax if you need to send to and receive from other Internet Fax enabled devices Note This option must be made available by your System Administrator If Authentication or Accou...

Page 194: ...ed 11 Select the 2 Sided Scanning option required 1 Sided use this option if your originals are printed on 1 side 2 Sided use this option if your originals are 2 sided The document feeder must be used to scan your originals with this option 2 Sided Rotate Side 2 use this option if your originals are 2 sided and open up like a calendar The document feeder must be used to scan your originals with th...

Page 195: ... icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG button to access additional language keyboards 8 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time an...

Page 196: ...Administrator Contact Details System Administrator Guide www xerox com support Advanced Settings Image Options Choosing the Image Options for Internet Faxes Internet Fax is similar to the E mail feature in that it sends documents across the internet or intranet using e mail addresses There are several key differences between Internet Fax and the E mail feature Use Internet Fax if you need tracking...

Page 197: ...ed or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG button to access additional language keyboards 8 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the...

Page 198: ...riginals such as halftones or documents with colored backgrounds may need to be lightened 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the con...

Page 199: ... 17 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Choosing the Image Options for Internet Faxes Changing the Sharpness of Internet Faxes Setting the Saturation for Internet Faxes Using a User ID to Log In at the Device Sending an E mail Adding or Removing the Background Suppression for Internet Faxes Explaining the Fax...

Page 200: ...available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG button to access additional language keyboards 8 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added ...

Page 201: ...anned images Note If you select black and white output rather than color output the saturation option will not be available 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Pre...

Page 202: ...he status of the job More Information Choosing the Image Options for Internet Faxes Lightening or Darkening Internet Faxes Changing the Sharpness of Internet Faxes Setting the Output Color for an Internet Fax Using a User ID to Log In at the Device Sending an E mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox ...

Page 203: ...een reached no more characters can be added To delete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG but...

Page 204: ...he Background Suppression option to enhance originals that have colored backgrounds by reducing or eliminating the background on the output This option is useful when your original is on colored paper 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and re...

Page 205: ... dark edge when using bound originals 14 Select the OK button 15 Press the Start button on the control panel to scan the original 16 Remove the original from the document feeder or document glass when scanning has completed 17 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Choosing an Image Enhancement Option for Intern...

Page 206: ...haracters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG button to access additional language keyboards 8 Select the Add button If you want to send the document to more than one recipient enter the addition...

Page 207: ...een enabled on your device you may have to enter login details to access the Internet Fax features Use the Resolution options to balance the quality of the image against the transmission time if the image is to be sent across a network A higher resolution produces a better quality image but a slow transmission time A lower resolution reduces the image quality but decreases the communication time 1...

Page 208: ...for photos and graphics this resolution is recommended for average quality text documents and line art 200 dpi produces average quality text and low quality photos and graphics This resolution is recommended for average quality text documents and line art 200 x 100 dpi produces average quality and is recommended for standard office documents and photographs 300 dpi produces higher quality output T...

Page 209: ...lace the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Internet Fax button 5 If required select the Internet Fax tab This is usually the active tab when the Internet Fax service opens...

Page 210: ...ork 14 Select the OK button 15 Press the Start button on the control panel to scan the original 16 Remove the original from the document feeder or document glass when scanning has completed 17 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device Sending an E mail Explaining the Fax Opti...

Page 211: ...e characters can be added To delete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Use the ENG button to access addi...

Page 212: ...ternet or intranet using e mail addresses There are several key differences between Internet Fax and the E mail feature Use Internet Fax if you need tracking evidence to confirm your document has been delivered this is useful for audit purposes Use Internet Fax if you need to send to and receive from other Internet Fax enabled devices Note This option must be made available by your System Administ...

Page 213: ...t Adjustment tab 12 Select the Original Size button 13 Select the Original Size option required Auto Detect enables automatic size sensing this is the default setting The size detected is matched to a standard paper size Preset Scan Area defines the size of your original from a list of preset standard original sizes You can view the list by using the scroll bar Custom Scan Area sets a specific are...

Page 214: ... Home button 4 Select the Internet Fax button 5 If required select the Internet Fax tab This is usually the active tab when the Internet Fax service opens 6 Select the New Recipient button 7 Use the touch screen keyboard to enter the e mail address of the recipient The number of alphanumeric characters that can be entered depends on the size of the characters chosen Once the end of the entry box h...

Page 215: ...on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device Sending an E mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Adding a Reply To Address to an Internet Fax Internet Fax is similar to the E mail feature in that ...

Page 216: ...e desired character from the pop up menu Use the ENG button to access additional language keyboards 8 Select the Add button If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 9 If required select Cc from the To dropdown menu to copy a recipient on the e mail Use th...

Page 217: ...edgment Report option to print a confirmation report indicating the delivery status of the internet fax This is useful for audit purposes as unlike e mail there is proof of delivery 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the ar...

Page 218: ...eder or document glass when scanning has completed 17 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device Sending an E mail Explaining the Fax Options Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Building an Inter...

Page 219: ...on If you want to send the document to more than one recipient enter the additional details one recipient at a time and select the Add button again until all the recipients have been added 9 If required select Cc from the To dropdown menu to copy a recipient on the e mail Use the touch screen keyboard to enter the recipient details and then select the Add button Note At least one To address must b...

Page 220: ... You can continue programming the Build Job Delete All Segments deletes the current Build Job and returns you to the main Build Job screen 22 Select the Program Next Segment button 23 Select the features required for the second segment 24 Load the second segment originals 25 Press the Start button on the control panel to scan the original 26 Repeat these steps until all segments of your job have b...

Page 221: ...r documents in the Default Public Folder or create a private folder If you create a private folder you must enter a name and password to access the folder All users can create private folders Your System Administrator can choose to set up the Scan to Mailbox option so that you have to enter a password to access a folder The Default Public Folder and any private folders which have been set up are d...

Page 222: ... enter login details to access the Workflow Scanning features 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any pre...

Page 223: ...icates the original colors on your document or changes the output for example by scanning color originals but converting them into black and white output 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner C...

Page 224: ... Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Workflow Scanning features Use the 2 Sided Scanning options to scan both sides of your document The second side can be rotated 1 Load your documents face up in the document feeder input tray Adjust the guide to just ...

Page 225: ...Assigning Descriptive Data to a Workflow Scanning Job Creating a New Template in Internet Services Setting the Original Type for Workflow Scans Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations repositories A Template must be used when a scan is made the template contains the filing destination address and other scan settings such...

Page 226: ...ton Photo gives the best quality for photos but reduced quality text and line art It is the best option for originals containing photos or continuous tones without any text or line art Select the How Original was Produced option required Printed produces the best results for newspaper magazine map and other professionally printed originals Photocopied is used for most photocopied and laser printed...

Page 227: ...or If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Workflow Scanning features Use the File Name option to specify a name for the file containing the scanned images 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down o...

Page 228: ... Data to a Workflow Scanning Job Creating a New Template in Internet Services All Templates Using Machine Stored Templates in Workflow Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations repositories A Template must be used when a scan is made the template contains the filing destination address and other scan settings such...

Page 229: ...Guide www xerox com support Assigning Descriptive Data to a Workflow Scanning Job Creating a New Template in Internet Services Using Remotely Stored Templates in Workflow Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations repositories A Template must be used when a scan is made the template contains the filing destination ...

Page 230: ... in Internet Services Using the Scan to Mailbox Templates in Workflow Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations repositories A Template must be used when a scan is made the template contains the filing destination address and other scan settings such as the image quality When making a scan you can edit the scan se...

Page 231: ...quired 9 To save your documents in the default public folder select the _PUBLIC template 10 If you select a private folder you may be prompted to enter a password Select Enter Password and enter the password using the keypad to access the private folder When you have finished select Done and then OK 11 Select any options required 12 Press the Start button on the control panel to scan the original ...

Page 232: ...information 1 Press the Log In Out button on the Control Panel 2 Select the User ID entry box and use your keyboard to enter your user name 3 Select the Next button 4 Select the Password entry box and use the touch screen keyboard to enter your password 5 Select the Done button 6 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up t...

Page 233: ...B option to scan documents directly onto your USB flash drive memory stick Refer to the System Administrator Guide for further information 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the docume...

Page 234: ...of the output Use the Lighten Darken options to manually adjust the lightness or darkness of the image Light originals containing pencil images may produce better output if the darkness is increased Dark originals such as halftones or documents with colored backgrounds may need to be lightened Use the Sharpness option to manually control the sharpness of the scanned images Use the Saturation optio...

Page 235: ...ning converts hard copy documents into electronic images and saves them into network filing destinations repositories A Template must be used when a scan is made the template contains the filing destination address and other scan settings such as the image quality When making a scan you can edit the scan settings but not the filing destination Note This option must be made available by your System...

Page 236: ...nt glass when scanning has completed 14 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Choosing the Image Options for Workflow Scanning Changing the Sharpness of Workflow Scans Explaining What Workflow Scanning Does and How It Works Using a User ID to Log In at the Device Setting the Background Suppression for Workflow ...

Page 237: ...ettings tab 8 Select the template required 9 Select the Advanced Settings tab 10 Select the Image Options button 11 Select the Sharpness option required Move the indicator up to sharpen the scanned image Text images are more likely to be improved by sharpening than photo images Move the indicator down to soften the scanned image This is particularly useful when scanning photos 12 Select the OK but...

Page 238: ... information as soon as you select the Workflow Scanning button 5 If required select the Workflow Scanning tab This is usually the active tab when the Workflow Scanning service opens 6 Select a template type from the All Templates dropdown menu 7 If required ensure the latest templates are available by selecting Update Templates from the Advanced Settings tab 8 Select the template required 9 Selec...

Page 239: ...tput and compensate for an original that has too much or too little contrast on the image 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the con...

Page 240: ...entication or Accounting has been enabled on your device you may have to enter login details to access the Workflow Scanning features Use the Background Suppression option to enhance originals that have colored backgrounds by reducing or eliminating the background on the output This option is useful when your original is on colored paper 1 Load your documents face up in the document feeder input t...

Page 241: ... xerox com support Assigning Descriptive Data to a Workflow Scanning Job Creating a New Template in Internet Services Setting the Workflow Scanning Contrast Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations repositories A Template must be used when a scan is made the template contains the filing destination address and other scan ...

Page 242: ... Select the OK button 13 Press the Start button on the control panel to scan the original 14 Remove the original from the document feeder or document glass when scanning has completed 15 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Setting the Background Suppression for Workflow Scans Explaining What Workflow Scanning...

Page 243: ...st templates are available by selecting Update Templates from the Advanced Settings tab 8 Select the template required 9 Select the Advanced Settings tab 10 Select the Scan Presets button 11 Select the Scan Presets option required Sharing and Printing produces a medium sized file small enough to share but high enough quality to print High Quality Printing produces a large high quality file Archiva...

Page 244: ...nt feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Workflow Scanning button on the touch screen Note If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button 5 I...

Page 245: ...vices to find System Administrator Contact Details System Administrator Guide www xerox com support Assigning Descriptive Data to a Workflow Scanning Job Creating a New Template in Internet Services Setting the Quality or File Size for Workflow Scanning Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations repositories A Template must...

Page 246: ...ed Settings tab 10 Select the Quality File Size button 11 Select the Quality File Size option required Move the indicator towards Normal Quality Small File Size for a smaller file and lower quality image This produces small files by using advanced compression techniques Image quality is acceptable but some quality degradation and character substitution errors may occur with some originals Move the...

Page 247: ... Note If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button 3 If required select the Workflow Scanning tab This is usually the active tab when the Workflow Scanning service opens 4 If required select a type of template other than All Templates to activate the...

Page 248: ...ch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Workflow Scanning button on the touch screen Note If your System Administrator ...

Page 249: ... not the filing destination Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Workflow Scanning features Use the Original Size options to select automatic size detection of the originals specify the sizes of mixed size originals or specify the exact size of an image ...

Page 250: ... 13 Press the Start button on the control panel to scan the original 14 Remove the original from the document feeder or document glass when scanning has completed 15 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Explaining What Workflow Scanning Does and How It Works Using a User ID to Log In at the Device Using Intern...

Page 251: ...ilable by selecting Update Templates from the Advanced Settings tab 8 Select the template required 9 Select the Layout Adjustment tab 10 Select the Edge Erase button 11 Select the Edge Erase option required All Edges erases an equal amount from all the edges Use the arrow buttons to adjust the amount to be erased from 3 mm 0 1 to 50 mm 2 0 or select the entry field and use the numeric keypad to en...

Page 252: ...ar All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Workflow Scanning button on the touch screen Note If your System Administrator has added mandatory fields to the default template you will be asked to complete the required document information as soon as you select the Workflow Scanning button 5 If required select the Wor...

Page 253: ...the Filing Options to specify details about the scanned images to be stored such as the file format whether the document is stored as a single file per page or as a multi page document or whether the scanned document should be searchable 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document fac...

Page 254: ...roduces images that are not searchable Searchable results in searchable text If required use the drop down menu to change the language your document is written in 14 Select the OK button 15 Press the Start button on the control panel to scan the original 16 Remove the original from the document feeder or document glass when scanning has completed 17 Press the Job Status button on the device contro...

Page 255: ...ettings tab 8 Select the template required 9 Select the Filing Options tab 10 Select the If File Already Exists button 11 Select the If File Already Exists option required Add Number to Name 000 001 002 adds a sequential number to the end of the file name Add Date and Time to Name YYYYMMDDhhmmss adds the current date and time to the end of the file name Add to File Format Folder creates a folder w...

Page 256: ...ocuments Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Workflow Scanning button on the touch screen Note If your System Administrator has adde...

Page 257: ...at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Creating a New Template in Internet Services Adding Additional Workflow Scanning File Destinations Workflow Scanning converts hard copy documents into electronic images and saves them into network filing destinations repositories A Template must be used when a scan is...

Page 258: ...tton on the device control panel to view the job list and check the status of the job More Information Explaining What Workflow Scanning Does and How It Works Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Assigning Descriptive Data to a Workflow Scanning Job Creating a New Template in In...

Page 259: ...9 Select the Job Assembly tab 10 Select the Build Job button 11 Select the On button to turn the Build Job feature on and enable the Build Job options If required select the Off button to cancel any programming you have entered 12 Select the Options button and choose the options required Display summary window between segments shows the status of your job after each section has been scanned Turn B...

Page 260: ...nal 22 Repeat these steps until all segments of your job have been programmed and scanned 23 After the last segment has been scanned select the Submit Job button 24 Select the OK button 25 Press the Start button on the control panel to scan the original 26 Remove the original from the document feeder or document glass when scanning has completed 27 Press the Job Status button on the device control...

Page 261: ... control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Scan To button on the touch screen 5 If required select the Device Address Book button Your System Administrator may have set up the address book to automatically open 6 Select the address required 7 Select the Add To Recipients button 8 Select the OK button 9 Select the option s required 10 ...

Page 262: ...tes to automatically open 6 Select the address required 7 Select the Add To Recipients button 8 Select the OK button 9 Select the Output Color option required Auto Detect allows the device to select the most appropriate color setting Black and White produces black and white output even if the originals were color Grayscale produces output using various shades of gray Color produces full color outp...

Page 263: ...ng high quality photographs on photographic paper Inkjet is used specifically for originals produced on inkjet printers Solid Ink is recommended for originals produced on solid ink devices Select the OK button 12 Map is used if your original is a map 13 Newspaper Magazine is used if your original is from a magazine or newspaper that contains photographs or text Note The Text option requires less t...

Page 264: ...onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Scan To button on the touch screen 5 If required select the Device Address Book button Your System Administrator may have set up the address book to automat...

Page 265: ...l button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Scan To button on the touch screen 5 If required select the Device Address Book button Your System Administrator may have set up the address book to automatically open 6 Select the address required 7 Select the Add To Recipients button 8 Select the OK button 9 Select the 2 Side...

Page 266: ... the Scan To button on the touch screen 5 If required select the Device Address Book button Your System Administrator may have set up the address book to automatically open 6 Select the address required 7 Select the Add To Recipients button 8 Select the OK button 9 Select the Original Type option required Photo and Text produces high quality pictures but slightly reduces the sharpness of text and ...

Page 267: ...gazine or newspaper that contains photographs or text Note The Text option requires less transmission time 12 Press the Start button on the control panel to scan the original 13 Remove the original from the document feeder or document glass when scanning has completed 14 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Us...

Page 268: ...n Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu 11 Press the Start button on the control panel to scan the original 12 Remove the original from the docume...

Page 269: ...rrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Scan To button on the touch screen 5 If required select the Device Address Book button Your System Administrator may have set up the address book to automatically open 6 Select the address required 7 Sele...

Page 270: ...r it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Scan To button on the touch screen 5 If required select the Device Address Book button Your System Administrator may have set up the address book to automatically open 6 Select the address re...

Page 271: ...tton on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Scan To button on the touch screen 5 If required select the Device Address Book button Your System Administrator may have set up the address book to automatically open 6 Select the address required 7 Select the Add To Recipients button 8 Select the OK button 9 Select the Advanced S...

Page 272: ...Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Scan To button on the touch screen 5 If required select the Device Address Book button Your System Administrator may have set up the address book to automatically open 6 Select the address required 7 Select the Add To Recipients but...

Page 273: ...rast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the docum...

Page 274: ...Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 ...

Page 275: ...details to access the Scan To features Use the Contrast option to control the image density on the output and compensate for an original that has too much or too little contrast on the image 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it ...

Page 276: ...re are no Scan To entries in the Device Address Book Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features Use the Scan Presets options to select a group of commonly used scan settings These options are useful if you aren t sure exactly what settings you...

Page 277: ... on your computer or network To use Scan To you need to create an entry in the Device Address Book which contains the path to the location that you want to scan to The Scan To button is grayed out on the device touch screen if there are no Scan To entries in the Device Address Book Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled...

Page 278: ...roduces average image quality for photos and graphics and is recommended for photos and graphics 600 dpi produces the largest image file size but delivers the best image quality This setting is recommended for high quality photos and graphics 12 Select the OK button 13 Press the Start button on the control panel to scan the original 14 Remove the original from the document feeder or document glass...

Page 279: ... open 6 Select the address required 7 Select the Add To Recipients button 8 Select the OK button 9 Select the Advanced Settings tab 10 Select the Quality File Size button 11 Select the Quality File Size option required Move the indicator towards Normal Quality Small File Size for a smaller file and lower quality image This produces small files by using advanced compression techniques Image quality...

Page 280: ...d your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Sel...

Page 281: ...Address Book Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Scan To features Use the Original Size options to select automatic size detection of the originals specify the sizes of mixed size originals or specify the exact size of an image to be scanned 1 Load your...

Page 282: ...LEF is Long Edge Feed where the paper is oriented so that the long edge is fed into the device first 12 Select the OK button 13 Press the Start button on the control panel to scan the original 14 Remove the original from the document feeder or document glass when scanning has completed 15 Press the Job Status button on the device control panel to view the job list and check the status of the job M...

Page 283: ...utton 9 Select the Layout Adjustment tab 10 Select the Edge Erase button 11 Select the Edge Erase option required All Edges erases an equal amount from all the edges Use the arrow buttons to adjust the amount to be erased from 3 mm 0 1 to 50 mm 2 0 or select the entry field and use the numeric keypad to enter the amount required Individual Edges enables a different amount to be erased from each of...

Page 284: ... feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Scan To button on the touch screen 5 If required select the Device Address Book button Your System Administrator may ha...

Page 285: ...he scanned document should be searchable 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming sel...

Page 286: ...the OK button 15 Press the Start button on the control panel to scan the original 16 Remove the original from the document feeder or document glass when scanning has completed 17 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Co...

Page 287: ...ile Already Exists button 11 Select the If File Already Exists option required Add Number to Name 000 001 002 adds a sequential number to the end of the file name Add Date and Time to Name YYYYMMDDhhmmss adds the current date and time to the end of the file name Add to File Format Folder creates a folder with the same name as the file and adds the new file to the folder The name of the folder vari...

Page 288: ...er Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Scan To button on the touch screen 5 If required select the Device Address Book button Your System Administrator may have se...

Page 289: ... programming the Build Job Delete Last Segment deletes the last segment scanned You can continue programming the Build Job Delete All Segments deletes the current Build Job and returns you to the main Build Job screen 19 Select the features required for the second segment 20 Load the second segment originals 21 Press the Start button on the control panel to scan the original 22 Repeat these steps ...

Page 290: ...or the USB Drive Detected screen to open 4 Select the Scan to USB button 5 Select any options required 6 Press the Start button on the control panel to scan the original 7 Remove the original from the document feeder or document glass when scanning has completed 8 Remove the USB Flash Drive from the USB port when you have finished More Information Using a User ID to Log In at the Device Printing F...

Page 291: ... 6 Remove the original from the document feeder or document glass when scanning has completed 7 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Using Workflow Scann...

Page 292: ... Job button 7 Select the On button to turn the Build Job feature on and enable the Build Job options If required select the Off button to cancel any programming you have entered 8 If required select the options for the segment 9 Press the Start button on the control panel to scan the original 10 Remove the first segment originals after they have been scanned The Build Job screen displays the first...

Page 293: ...e by scanning color originals but converting them into black and white output 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel t...

Page 294: ...cument feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Single Touch Scan button o...

Page 295: ...cuments Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the Single Touch Scan button on the touch screen Note Your System Administrator can customiz...

Page 296: ...n The Single Touch Scan service can be configured with scan settings already specified so that you can scan your document quickly Your System Administrator can also customize the service so that you can select the Build Job Output Color Original Type 2 Sided Scanning and File Name settings each time you scan your document Note This option must be made available by your System Administrator If Auth...

Page 297: ...d character from the pop up menu 6 Select the OK button 7 Press the Start button on the control panel to scan the original 8 Remove the original from the document feeder or document glass when scanning has completed 9 Press the Job Status button on the device control panel to view the job list and check the status of the job More Information Using a User ID to Log In at the Device System Administr...

Page 298: ...x TWAIN driver from the list of drivers available 7 If required select the device required from the list of scanners available 8 Select the Scan Size option required Auto lets the scanner detect the image size automatically Mixed Size Originals programs scan sets using source pages of different sizes Standard Paper Sizes accepted by the scanner are listed 9 Select the Side to Scan option required ...

Page 299: ...er allows you to use the specific features available on your device Your System Administrator can configure access to the remote scanning feature If scanning to your application is not available or does not work ask your System Administrator to enable the remote scanning feature and install the Xerox TWAIN scan driver Refer to the System Administrator Guide for further information 1 Load your docu...

Page 300: ...Scan WorkCentre 5945 5955 298 User Guide ...

Page 301: ... printing tasks XPS XML Paper Specification is an open specification for a page description language and a fixed document format originally developed by Microsoft Use this driver to improve the speed and quality of XPS files that you print Mac is a PostScript driver that has been specifically designed to work on Macs Note To print an XPS document your device needs to have the optional XPS feature ...

Page 302: ...obs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 9 Press the Job Status button on the device control panel to view the job list and check the sta...

Page 303: ...ing the same passcode when you go to the device you will only need to enter the code once to release all the jobs for printing Use the Sample Set option to print one copy of a multiple copy print job When you collect the print you can check it has printed as you expected before approving the rest of the job for printing If the first copy is not correct you can cancel the rest of the copies and res...

Page 304: ... Status button on the device control panel to view the job list and check the status of the job 12 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Relea...

Page 305: ... the window 5 If required click the Printing Options tab This is usually the active tab when the print driver opens 6 Select Normal Print from the Job Type dropdown menu 7 Select the option s required 8 Click the OK button 9 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 10 Collect your job f...

Page 306: ...ct Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PCL driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft...

Page 307: ...o enter login details at the print driver before you can send your job Use the Sample Set option to print one copy of a multiple copy print job When you collect the print you can check it has printed as you expected before approving the rest of the job for printing If the first copy is not correct you can cancel the rest of the copies and resubmit the job with different print settings 1 Open the d...

Page 308: ... driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the pri...

Page 309: ...u Saving Jobs using the PCL Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to...

Page 310: ... you will enter this passcode using the numeric keypad on the device control panel Only use numbers and choose a passcode you will remember but that is not easy for other people to guess Click in the Confirm Passcode entry box and use your keyboard to re enter your 4 to 10 digit passcode 11 Click the OK button 12 Select the option s required 13 Click the OK button to save your settings 14 Select t...

Page 311: ... Add Recipient button to add a new recipient manually Select the Name entry box and use your keyboard to enter the name of the recipient Select the Fax Number entry box and use your keyboard to enter the recipient s fax number If required select the Organization entry box and use your keyboard to enter the recipient s company name If required select the Telephone Number entry box and use your keyb...

Page 312: ...ntry box and use your keyboard to enter the fax number you would like any replies faxed to If required select a Recipients option Show Recipient Names prints the names of all the recipients on the cover sheet The names used are the names you entered when adding each recipient s details Hide Recipient Names does not print any recipient name on the cover sheet Show Custom Text adds specific text you...

Page 313: ... Card entry box and use your keyboard to enter a credit card number Click the OK button 11 Click the OK button to save your settings 12 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 13 Depending on how your device has been set up the Fax Confirmation screen may display with the fax recipient...

Page 314: ... print job for example transparencies Use the Automatically Select option to let the printer to select a type Select by Tray specifies a particular paper tray for your job The printer only uses the paper in the selected tray even when more than one tray contains the same paper size and type Use the Automatically Select option to let the printer select a tray loaded with the size and type of paper ...

Page 315: ...er print selections 3 Select the Xerox PCL driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 If required click the Printing Options tab This is usually the active tab when the print driver o...

Page 316: ...tapling folding and collating Note This option must be made available by your System Administrator The options available from your print driver depend on how your System Administrator has configured the print driver on your computer Use the No Finishing option if no finishing is required for the output Use the stapling options to staple your document The options available are dependent on the fini...

Page 317: ...on has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling folding and collating Note This option must be made a...

Page 318: ...tion Printing a Document using the PCL Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Hole Punching using the PCL Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers availabl...

Page 319: ...the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 12 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or ...

Page 320: ...d content will be on the inside of the fold If the page is double sided page 1 will be on the inside Bi Fold Single Sheets Print Outside folds the output in the middle of the page If the page is single sided the printed content will be on the outside of the fold If the page is double sided page 2 will be on the inside Bi Fold Multiple Sheets Print Outside folds the output in the middle of each pag...

Page 321: ...g option to hole punch and staple your document Use the stapling options to staple your document The options available are dependent on the finishing device installed The basic stapling options are Off 1 Staple 2 Staples and Multi Staple Use the Hole Punch option if you want the device to punch holes in each page after it is printed Each sheet will be punched individually so there is no limit to t...

Page 322: ...Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 14 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To fi...

Page 323: ... 8 If required click the Booklet Adjustments button to specify precise layout options Select the Booklet Paper Size option required Use Job Setting creates the booklet using the paper size selected in your source document Manual activates a dropdown menu where you can select the paper size required SelectStandard from the Booklet Margins menu tocreate amargin between each image on your booklet If ...

Page 324: ...ion to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half and to fold the pages automatically when they are printed 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce ...

Page 325: ...ou to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Document using the PCL Print Driver Choosing a Finishing Option when using the PCL Print Driver System Administrator Guide www xerox com suppo...

Page 326: ... from determine the correct page sequence to form a booklet when the pages are folded in half Most desktop publishing applications can create a booklet layout Select the Booklet Paper Size option required Use Job Setting creates the booklet using the paper size selected in your source document Manual activates a dropdown menu where you can select the paper size required SelectStandard from the Boo...

Page 327: ...f copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PCL driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferenc...

Page 328: ... but is shown in gray text it may not be available due to a finishing option that you have selected Note This option must be made available by your System Administrator 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you m...

Page 329: ...your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Page Layout feature when creating handouts storyboards or archive documents Your device will reduce or enlarge the images as needed to display them ei...

Page 330: ... required list and then select the Release button 15 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Document using the PCL...

Page 331: ...e Booklet Margins menu tocreate amargin between each image on your booklet If required select None to cancel any programming you have made Click the OK button 9 If required check the Page Borders checkbox to print a border around each image 10 Click the OK button 11 Click the OK button to save your settings 12 Select the confirmation button the name will vary depending on the application you are p...

Page 332: ...nting from From most Microsoft applications select the Properties or Preferences button to open the window 5 Click the Document Options tab 6 Click the Page Layout tab 7 Check the Booklet Creation radio buttonto open the BookletCreation window If the window does not open click the Setup button 8 If required click the Booklet Adjustments button to specify precise layout options Select the Impositio...

Page 333: ...ilable for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Booklet...

Page 334: ...e Job Status button on the device control panel to view the job list and check the status of the job 16 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the ...

Page 335: ...the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PCL driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties ...

Page 336: ...n your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Covers option to add blank or printed pages to the front back or front and back of your set This option is also used to add a cover to a booklet The...

Page 337: ...nt Jobs list To release a held job select the job in the required list and then select the Release button 17 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will ...

Page 338: ...ument Note The page numbers are the physical page numbers and not the page numbers which may be printed on the document For 2 sided documents each page of your document has 2 page numbers so you need to count each side of your document 9 Select the Quantity entry box and use your keyboard to type in the number of pages to be inserted 10 Select the Paper option s required You can select a specific ...

Page 339: ...ing you may also be able to select a page range and make other print selections 3 Select the Xerox PCL driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Click the Document Options tab 6 Sele...

Page 340: ... through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login de...

Page 341: ...ob from the device 14 Press the Job Status button on the device control panel to view the job list and check the status of the job 15 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the requ...

Page 342: ...us button on the device control panel to view the job list and check the status of the job 12 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release bu...

Page 343: ...t to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PCL driver from the list of print drivers available 4 Open the print driver Properties window the...

Page 344: ...e on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Job ID option to print some identification with your print job You can choose whether to print the information on a separate page from the main j...

Page 345: ...an print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has be...

Page 346: ...the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 12 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are ava...

Page 347: ...stom setting 9 Select the OK button 10 Click the OK button to save your settings 11 Click the OK button 12 Collect your job from the device 13 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the res...

Page 348: ...of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PCL driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferen...

Page 349: ... available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Select the saved setting required from the Saved Settings menu 6 Click the OK button 7 Collect your job from the device 8 If your job remains held in the Active Jobs list the de...

Page 350: ...ndow 5 Select the saved settings required from the list 6 Select the Saved Settings option required 7 Select Rename from the Saved Settings menu 8 Select the Saved Setting Name entry box and use your keyboard to enter a name for your custom setting 9 Click the OK button 10 Click the OK button to save your settings 11 Click the Print button 12 Collect your job from the device 13 If your job remains...

Page 351: ...x PCL driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Select a custom setting or select Application Name Defaults from the Saved Settings menu 6 Select Delete from the Saved Settings menu ...

Page 352: ... see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Reset Defaults option to reset the settings to either the Xerox settings or the settings programmed by your System Administrator 1 Open the document to be printed From most applications select the Office button or select File then select Print from t...

Page 353: ...duced size pages on a single sheet to save paper Sample Set prints one copy of a multiple copy print job When you collect the print you can check it has printed as you expected before approving the rest of the job for printing If the first copy is not correct you can cancel the rest of the copies and resubmit the job with different print settings 7 Click the OK button 8 Click the OK button to save...

Page 354: ...ol access to the print feature Specifying the time and day of the week when you can print to the device Blocking certain types of job such as secure print Limiting access to specific paper trays Preventing single sided printing Setting specific print settings for applications for example setting all Microsoft Word documents to print single sided Limiting print jobs to secure print jobs Your System...

Page 355: ...mat originally developed by Microsoft Use this driver to improve the speed and quality of XPS files that you print Mac is a PostScript driver that has been specifically designed to work on Macs Note To print an XPS document your device needs to have the optional XPS feature installed In addition to the drivers designed specifically for your device you can also use the Xerox Global Print Driver or ...

Page 356: ...nidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 11 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are availabl...

Page 357: ...ul if you want to print large jobs during quiet times in your office or if you want all your jobs to print at the same time Use the Saved Job option to store your job on the device s hard drive so that it can then be printed on demand when required or printed from Internet Services Note Your System Administrator must enable the Job Storage feature on your print driver before you can use the Saved ...

Page 358: ... Menu Accessing Your Personal Secure Jobs List using the Job Status Menu Releasing Jobs Held in a Public Queue using the Job Status Menu Releasing Jobs Held in a Private Queue using the Job Status Menu Viewing the Unidentified Held Jobs Queue using the Job Status Menu System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the P...

Page 359: ...omplete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Document using the PostScript Print Driver Using the Job Type Feature with the PostScript Print Driver Viewing Active Jobs using the Job Status Menu System Administrator Guide www xerox com support Using Internet Ser...

Page 360: ...1 Click the OK button to save your settings 12 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 13 When the job arrives at the device it displays in the Secure Print job list To view the list at the device press the Job Status button on the Control Panel and select Secure Print Jobs 14 Select y...

Page 361: ...ired 8 Click the OK button to save your settings 9 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 10 Press the Job Status button on the device control panel to view the job list and check the status of the job 11 Print jobs are usually shown in the Active Jobs list however if your System Admi...

Page 362: ...t applications select the Properties or Preferences button to open the window 5 If required click the Printing Options tab This is usually the active tab when the print driver opens 6 Select Delay Print from the Job Type dropdown menu 7 Select the Time to Print entry box and use your keyboard to enter a time when your job should print 8 Click the OK button 9 Select the option s required 10 Click t...

Page 363: ...in the Installable Options section to Installed Refer to the System Administrator Guide for further information 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other pri...

Page 364: ...ble for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Fax option...

Page 365: ...nebook using your print driver Shared Phonebook lists contacts you have added but also contacts added by other people This address book is usually saved on a network server and must be made available by your System Administrator LDAP Phonebook contains contacts listed in your LDAP Lightweight Directory Access Protocol address book LDAP address books are usually maintained by IT teams as they are o...

Page 366: ...of the watermark may be covered Blend gives equal prominence to your cover sheet text and your watermark Print in Foreground prints your cover sheet text under your watermark so some of the cover sheet text may be covered Click the OK button 10 If you want the device to print a confirmation sheet use a specific send speed or resolution send at a specific time use a dialing prefix or include credit...

Page 367: ...sure you select both the correct paper type and the correct tray when sending your job 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Open the ...

Page 368: ... Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Loading Tray 1 and Changing the Tray Settings Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading the Bypass Tray and Changing the Tray Settings Printing 2 Sided using the PostScript Print Driver You can print to the device from your computer through a print driver There are a varie...

Page 369: ... in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 12 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details...

Page 370: ...ber of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Prefe...

Page 371: ...u 1 Staple positions a single staple the top left corner of your document 2 Staples positions 2 staples along the trail edge of your document Multiple Staples positions either three or four staples on the edge selected The number of staples depends on the size of the media chosen For example 4 Staples A4 LEF 8 5 x 11 LEF A3 11 x 17 and 8 x 10 LEF 3 Staples 8 x 10 SEF A4 SEF 8 5 x 11 SEF A5 LEF 8 5...

Page 372: ...e paper is fed into the device LEF is Long Edge Feed where the paper is oriented so that the long edge is fed into the device first 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page rang...

Page 373: ...ng folding and collating Note This option must be made available by your System Administrator The options available from your print driver depend on how your System Administrator has configured the print driver on your computer The folding options vary depending on the type of finisher attached to your device If there is no finisher attached to your device you will not be able to choose any foldin...

Page 374: ...ded the printed content will be on the inside of the first fold and the outside of the second fold If the page is double sided page 1 will be on the inside of the first fold and the outside of the second fold Z Tri Fold Print Outside folds the output to create three equal sections If the page is single sided the printed content will be on the outside of the first fold and the inside of the second ...

Page 375: ... you can have in a set Hole punching can only be selected for A4 LEF 8 5 x 11 LEF and A3 11 x 17 paper Note SEF is Short Edge Feed where the short edge of the paper is the leading edge when the paper is fed into the device LEF is Long Edge Feed where the paper is oriented so that the long edge is fed into the device first 1 Open the document to be printed From most applications select the Office b...

Page 376: ...ails button Once the resources are available the job will print More Information Printing a Document using the PostScript Print Driver Choosing a Finishing Option when using the PostScript Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Booklet Crea...

Page 377: ... required select None to cancel any programming you have made Select the Gutter entry box and use your keyboard to enter a width for the center margin of your booklet Select the Creep entry box and use your keyboard to enter an amount to shift the page images outwards by This feature compensates for the fact that the outer pages in a large booklet have to fold around all the inner pages this makes...

Page 378: ...e you can send your job Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling folding and collating Note This option must be made available by your System Administrator The options available from your print driver depend on how your System Administrator has configured the print driver on your computer Use the Booklet Fol...

Page 379: ...front of your booklet when the fold is to the left or top of the booklet Right to Left places page 1 of your document on the front of your booklet when the fold is to the right or bottom of the booklet Click the OK button 9 If required check the Page Borders checkbox to print a border around each image 10 Click the OK button 11 Click the OK button to save your settings 12 Select the confirmation b...

Page 380: ... you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button...

Page 381: ...ator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 16 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out wh...

Page 382: ... button to save your settings 8 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 9 Collect your job from the device 10 Press the Job Status button on the device control panel to view the job list and check the status of the job 11 Print jobs are usually shown in the Active Jobs list however if ...

Page 383: ...tput tray based on the job type Top Tray sends the job to the output tray at the top of the device Stacker Tray the document will print to the stacker tray at the side of the device Booklet Maker Tray sends the job to the output tray on the right side of the device 8 Click the OK button 9 Select the confirmation button the name will vary depending on the application you are printing from From most...

Page 384: ...y depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Click the Image Options tab 6 Select the Lightness option required Move the indicator to the left to darken the image Move the indicator to the right to lighten the image 7 Click the OK button to save your settings 8 Select the confirmation button t...

Page 385: ...mage Options tab 6 Select the Contrast option required Move the indicator to the right to increase the contrast This will produce more vivid blacks and whites for sharper text and lines but less detail in pictures Move the indicator to the left to decrease the contrast This will produce more detail in light and dark areas of the original 7 Click the OK button to save your settings 8 Select the con...

Page 386: ...erties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Click the Document Options tab 6 Click the Page Layout tab 7 Check the required radio button to choose how many pages to print per sheet Note The number of pages per sheet is the number of pages per side of the sheet...

Page 387: ...t the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Booklet Layout option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half If your device is fitted with a Booklet Maker you can use ...

Page 388: ...5 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 16 If your job remains held in the Active Jobs list the device needs you to supply addi...

Page 389: ...ition Source option required Imposed By Driver automatically arranges the pages of your original in the correct sequence to form a booklet when the pages are folded in half Pre Imposed By App lets the application you are printing from determine the correct page sequence to form a booklet when the pages are folded in half Most desktop publishing applications can create a booklet layout Select the B...

Page 390: ... Booklets using the PostScript Print Driver Layout Options You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to logi...

Page 391: ...y programming you have made Select the Gutter entry box and use your keyboard to enter a width for the center margin of your booklet Select the Creep entry box and use your keyboard to enter an amount to shift the page images outwards by This feature compensates for the fact that the outer pages in a large booklet have to fold around all the inner pages this makes the outer pages slightly shorter ...

Page 392: ...professional appearance to your document for example by adding covers or pages printed on different paper Use the Covers option to add blank or printed pages to the front back or front and back of your set This option is also used to add a cover to a booklet The covers can be a different media to the rest of your job Use the Inserts option to add blank pages on a different media into your document...

Page 393: ... a held job select the job in the required list and then select the Release button 22 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information ...

Page 394: ...over to the front and back of the document The printing and paper supply options can be programmed individually for each cover 9 If required select the Front Cover Paper options required You can select a specific paper size color and type Use the Blank or Pre Printed menu to choose any print settings for the cover 10 If required select the Back Cover Paper options required You can select a specifi...

Page 395: ...the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application ...

Page 396: ...nd Changing the Tray Settings Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading the Bypass Tray and Changing the Tray Settings Setting Exceptions using the PostScript Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The...

Page 397: ...the Job Status button on the device control panel to view the job list and check the status of the job 16 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select th...

Page 398: ...font color orientation and position for your text Time Stamp creates a time specific watermark There are options to select the format a font color orientation and position for your timestamp watermark Picture activates the graphic settings Click the folder icon to browse to your image There are options to select a scale the position and the lightness of your graphic 9 If required select a Layering...

Page 399: ...ption to set your job to portrait or landscape orientation 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PS driver from the l...

Page 400: ...e on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Job ID option to print some identification with your print job You can choose whether to print the information on a separate page from the main j...

Page 401: ...in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Document using the PostScript Print Driver System Administrator Guide www xerox com support Using In...

Page 402: ...obs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 13 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples befo...

Page 403: ...t driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Select the Saved Settings option required Driver Defaults sets the printing properties to the default settings Earth Smart Printing sets the printing properties to environmentally friendly settings Any c...

Page 404: ...e specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Saved Settings option if you often use the same settings in your print driver The Saved Settings option stores your p...

Page 405: ...an print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has be...

Page 406: ...ge range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Select the saved setting required from the Saved Settings menu 6 Click the OK...

Page 407: ...t selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Select the saved settings required from the list 6 Select Rename from the Saved Settings menu 7 Select th...

Page 408: ...most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox PS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depe...

Page 409: ...e are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver be...

Page 410: ...or Preferences button to open the window 5 Click the Earth Smart Settings button 6 Select the option s required 2 Sided Print prints on both sides of a sheet to save paper No Banner Pages disables the printing of banner pages to save paper 2 Up prints 2 reduced size pages on a single sheet to save paper Sample Set prints one copy of a multiple copy print job When you collect the print you can chec...

Page 411: ...nable Bi Directional Communication between your device and your print driver before you can use this feature If you do not see paper tray graphics and a More Status button then Bi Directional Communication has not been enabled Your System Administrator can configure permissions to control access to the print feature Specifying the time and day of the week when you can print to the device Blocking ...

Page 412: ...inting tasks XPS XML Paper Specification is an open specification for a page description language and a fixed document format originally developed by Microsoft Use this driver to improve the speed and quality of XPS files that you print Mac is a PostScript driver that has been specifically designed to work on Macs Note To print an XPS document your device needs to have the optional XPS feature ins...

Page 413: ... 9 Press the Job Status button on the device control panel to view the job list and check the status of the job 10 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then ...

Page 414: ... If you send more than one Secure Print job using the same passcode when you go to the device you will only need to enter the code once to release all the jobs for printing Use the Sample Set option to print one copy of a multiple copy print job When you collect the print you can check it has printed as you expected before approving the rest of the job for printing If the first copy is not correct...

Page 415: ...eature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 13 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the j...

Page 416: ... job from the device 11 Press the Job Status button on the device control panel to view the job list and check the status of the job 12 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the re...

Page 417: ... Secure Print from the Job Type dropdown menu 7 Click in the Passcode entry box and use your keyboard to enter a 4 to 10 digit passcode Note To release your job you will enter this passcode using the numeric keypad on the device control panel Only use numbers and choose a passcode you will remember but that is not easy for other people to guess 8 Click in the Confirm Passcode entry box and use you...

Page 418: ...ox XPS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 If required click the Printing Options tab This is usually the active tab when the print driver opens 6 Select Sample Set from the Jo...

Page 419: ...ant to print large jobs during quiet times in your office or if you want all your jobs to print at the same time 1 Open the document to be printed From most applications select the Office button or select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other pr...

Page 420: ...enter login details at the print driver before you can send your job Note To print an XPS document your device needs to have the optional XPS feature installed Use the Saved Job option to store your job on the device s hard drive so that it can then be printed on demand when required or printed from Internet Services Note Your System Administrator must enable the Job Storage feature on your print ...

Page 421: ... the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button More Information Printing a Document using the XPS Print Driver Printing a Saved Job using the Print From Feature Printing Saved Jobs from Internet Services Creating a New Folder for Saved Jobs in Internet Services System Administrator Guide www xerox ...

Page 422: ...recipient s fax number If required select the Organization entry box and use your keyboard to enter the recipient s company name If required select the Telephone Number entry box and use your keyboard to enter the recipient s telephone number If required select the E mail Address entry box and use your keyboard to enter the recipient s e mail address If required select the Mailbox entry box and us...

Page 423: ...plies faxed to If required select a Recipients option Show Recipient Names prints the names of all the recipients on the cover sheet The names used are the names you entered when adding each recipient s details Hide Recipient Names does not print any recipient name on the cover sheet Show Custom Text adds specific text you enter as the recipient detail This option is useful if you are sending to m...

Page 424: ...from From most applications select the OK or Print button 13 Depending on how your device has been set up the Fax Confirmation screen may display with the fax recipients for your job If required click the OK button to confirm More Information Printing a Document using the XPS Print Driver Using the Job Type Feature with the XPS Print Driver System Administrator Guide www xerox com support Using In...

Page 425: ...y uses the paper in the selected tray even when more than one tray contains the same paper size and type Use the Automatically Select option to let the printer select a tray loaded with the size and type of paper selected for the job 7 Click the OK button to save your settings 8 Select the confirmation button the name will vary depending on the application you are printing from From most applicati...

Page 426: ... application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 If required click the Printing Options tab This is usually the active tab when the print driver opens 6 Select the 2 Sided Printing option required 1 Sided Print prints on 1 side of the paper or transparency Use this option when printing on transparencies envelopes o...

Page 427: ... System Administrator has configured the print driver on your computer Use the No Finishing option if no finishing is required for the output Use the stapling options to staple your document The options available are dependent on the finishing device installed The basic stapling options are Off 1 Staple and 2 Staples Use the Hole Punch option if you want the device to punch holes in each page afte...

Page 428: ... Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Note To print an XPS document your device needs to have the optional XPS feature installed Depending on the optional finishing device and kits installed you will have the c...

Page 429: ...nformation Printing a Document using the XPS Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Hole Punching using the XPS Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers av...

Page 430: ...rint jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 12 If your job remains held in the Active Jobs list the device needs you to supply additio...

Page 431: ... click the Printing Options tab This is usually the active tab when the print driver opens 6 Select Folding from the Finishing menu 7 Select the Folding option required Bi Fold Single Sheets Print Inside folds the output in the middle of the page If the page is single sided the printed content will be on the inside of the fold If the page is double sided page 1 will be on the inside Bi Fold Single...

Page 432: ...nt output options such as stapling folding and collating Note This option must be made available by your System Administrator The options available from your print driver depend on how your System Administrator has configured the print driver on your computer Use the Multiple Finishing option to hole punch and staple your document Use the stapling options to staple your document The options availa...

Page 433: ...old All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 14 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are neede...

Page 434: ...ed click the Printing Options tab This is usually the active tab when the print driver opens 6 Select Booklet Creation from the Finishing menu 7 Check the Booklet Layout radio button 8 If required click the Booklet Adjustments button to specify precise layout options Select the Booklet Paper Size option required Use Job Setting creates the booklet using the paper size selected in your source docum...

Page 435: ...vice from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may...

Page 436: ...and use your keyboard to enter an amount to shift the page images outwards by This feature compensates for the fact that the outer pages in a large booklet have to fold around all the inner pages this makes the outer pages slightly shorter than the inner pages in the final booklet Select the Reading Order option required Left to Right places page 1 of your document on the front of your booklet whe...

Page 437: ...r computer Use the Booklet Fold and Staple option to have the device automatically reduce and arrange the pages of your original in the correct sequence to form a booklet when the pages are folded in half and to fold and staple the pages automatically when they are printed 1 Open the document to be printed From most applications select the Office button or select File then select Print from the fi...

Page 438: ...u are printing from From most applications select the OK or Print button 13 Collect your job from the device 14 Press the Job Status button on the device control panel to view the job list and check the status of the job 15 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print...

Page 439: ...oner than the other options Documents may appear slightly lighter than with the other options 7 Click the OK button to save your settings 8 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 9 Collect your job from the device 10 Press the Job Status button on the device control panel to view the ...

Page 440: ...tput Destination option required Automatically Select sends the job to an output tray based on the job type Top Tray sends the job to the output tray at the top of the device Stacker Tray the document will print to the stacker tray at the side of the device Booklet Maker Tray sends the job to the output bin on the right side of the device 8 Click the OK button 9 Select the confirmation button the ...

Page 441: ... Select the Xerox XPS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Click the Document Options tab 6 Click the Page Layout tab 7 Check the required radio button to choose how many pages ...

Page 442: ... print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Note To print an XPS document your device needs to have the optional XPS feature installed ...

Page 443: ...onfirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 13 Collect your job from the device 14 Press the Job Status button on the device control panel to view the job list and check the status of the job 15 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the H...

Page 444: ...rosoft applications select the Properties or Preferences button to open the window 5 Click the Document Options tab 6 Click the Page Layout tab 7 Check the Booklet Creation radio buttonto open the BookletCreation window If the window does not open click the Setup button 8 If required click the Booklet Adjustments button to specify precise layout options Select the Imposition Source option required...

Page 445: ... the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Document using the XPS Print Driver Choosing a Finishing Option when using the XPS Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing t...

Page 446: ...g from determine the correct page sequence to form a booklet when the pages are folded in half Most desktop publishing applications can create a booklet layout Select the Booklet Paper Size option required Use Job Setting creates the booklet using the paper size selected in your source document Manual activates a dropdown menu where you can select the paper size required SelectStandard from the Bo...

Page 447: ... specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Note To print an XPS document your device needs to have the optional XPS feature installed The Special Pages options are used ...

Page 448: ... applications select the OK or Print button 18 Click the OK button 19 Collect your job from the device 20 Press the Job Status button on the device control panel to view the job list and check the status of the job 21 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs ...

Page 449: ...river Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Click the Document Options tab 6 Select the Special Pages tab 7 Click the Add Covers button 8 Select the Cover Options option required No Covers cancels any programming you have entered Front Only adds a bl...

Page 450: ...iver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print ...

Page 451: ...eck the status of the job 16 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 17 If your job remains held in the Active Jobs list the devi...

Page 452: ... specific paper size color and type You can also specify that the inserts should be printed using the existing job settings 10 Select the 2 Sided Printing option required Use Job Setting uses any programming already entered for the job 1 Sided Print prints on 1 side of the paper or transparency Use this option when printing on transparencies envelopes or labels 2 Sided Print prints on both sides o...

Page 453: ...oduce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox XPS driver from the list of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the w...

Page 454: ...t Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Setting the Orientation of the Print Job using the XPS Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device...

Page 455: ... supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Document using the XPS Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact D...

Page 456: ...t of print drivers available 4 Open the print driver Properties window the method will vary depending on the application you are printing from From most Microsoft applications select the Properties or Preferences button to open the window 5 Click the Advanced tab 6 If required double click the Advanced Settings folder to expand the menu The menu is usually expanded automatically when you select th...

Page 457: ...tification with your print job You can choose whether to print the information on a separate page from the main job or whether to print it within the margins If your System Administrator has created an ID for you they may have chosen to set up your ID to include specific information such as your name or your user name 1 Open the document to be printed From most applications select the Office butto...

Page 458: ...to enter login details at the print driver before you can send your job Note To print an XPS document your device needs to have the optional XPS feature installed Use the Saved Settings option if you often use the same settings in your print driver The Saved Settings option stores your print driver selections in the Saved Settings list This list is saved on your computer and will not be available ...

Page 459: ...ument using the XPS Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Saving Print Settings using the XPS Print Driver Deleting Saved Print Settings using the XPS Print Driver Renaming Saved Print Settings using the XPS Print Driver Viewing the Progress and Details of a Job using the Job Status Menu Saving Print Setti...

Page 460: ...Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 15 Press the Job Status button on the device control panel to view the job list and check the status of the job 16 Collect your job from the device More Information Printing a Document using the XPS Print...

Page 461: ... Saved Print Settings using the XPS Print Driver Deleting Saved Print Settings using the XPS Print Driver Applying Saved Print Settings using the XPS Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific ...

Page 462: ...S Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Saving Print Settings using the XPS Print Driver Saving Print Settings as Application Defaults using the XPS Print Driver Renaming Saved Print Settings using the XPS Print Driver Deleting Saved Print Settings using the XPS Print Driver Viewing the Progress and Detail...

Page 463: ...ill be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 15 Press the Job Status button on the device control panel to view the job list and check the status of the job 16 Collect your job from the device More Information Printing a Document using the XPS Print Driver System Administ...

Page 464: ...iver Help Pages You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs...

Page 465: ...ications select the Properties or Preferences button to open the window 5 Click the circular arrow to reset your print settings to their installation defaults More Information Printing a Document using the XPS Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Setting Earth Smart Print Settings using the XPS Print Driv...

Page 466: ...wever if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 13 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can c...

Page 467: ...for example setting all Microsoft Word documents to print single sided Limiting print jobs to secure print jobs Your System Administrator may also configure your print driver to prompt you to enter login details when you print a document Note This option must be made available by your System Administrator Refer to the System Administrator Guide for further information 1 Open the document to be pri...

Page 468: ...ginally developed by Microsoft Use this driver to improve the speed and quality of XPS files that you print Mac is a PostScript driver that has been specifically designed to work on Macs Note To print an XPS document your device needs to have the optional XPS feature installed In addition to the drivers designed specifically for your device you can also use the Xerox Global Print Driver or the Xer...

Page 469: ... Print Jobs list To release a held job select the job in the required list and then select the Release button 10 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job w...

Page 470: ... is not correct you can cancel the rest of the copies and resubmit the job with different print settings Use the Saved Job option to store your job on the device s hard drive so that it can then be printed on demand when required or printed from Internet Services Note Your System Administrator must enable the Job Storage feature on your print driver before you can use the Saved Job option If you a...

Page 471: ...river Viewing Active Jobs using the Job Status Menu Releasing a Held Job using the Job Status Menu Releasing a Secure Print Job using the Job Status Menu Accessing Your Personal Secure Jobs List using the Job Status Menu Releasing Jobs Held in a Public Queue using the Job Status Menu Releasing Jobs Held in a Private Queue using the Job Status Menu Viewing the Unidentified Held Jobs Queue using the...

Page 472: ...ly additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Document using the Mac Print Driver Using the Job Type Feature with the Mac Print Driver Viewing Active Jobs using the Job Status Menu System Administra...

Page 473: ...ct the option s required 11 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 12 When the job arrives at the device it displays in the Secure Print job list To view the list at the device press the Job Status button on the Control Panel and select Secure Print Jobs 13 Select your job in the list...

Page 474: ...the name will vary depending on the application you are printing from From most applications select the OK or Print button 11 At the specified time collect your document at the device 12 Press the Job Status button on the device control panel to view the job list and check the status of the job 13 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled...

Page 475: ...when the print driver opens 6 Select Sample Set from the Job Type dropdown menu 7 Select the option s required 8 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 9 Press the Job Status button on the device control panel to view the job list and check the status of the job 10 Print jobs are usua...

Page 476: ...ns 3 Select the Xerox driver from the list of print drivers available 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select the dropdown menu that states Copies and Pages or that states the application name 5 Select Paper Output from the Xerox Features group selection menu This i...

Page 477: ... it is then faxed over a telephone line to the specified fax destination Note To use this feature your System Administrator must install and enable the fax option on your device 1 Open the document to be printed From most applications select File then select Print from the file menu 2 Enter the number of copies you want to send Note You only need to select 1 copy even if you are sending the fax to...

Page 478: ...your fax job click the Cover Sheet tab 8 Select Print a Cover Sheet from the Cover Sheet Options menu Click the Cover Sheet Notes button Click the Cover Sheet Notes entry box and use your keyboard to enter your note Click the OK button Click the Sender Information button If required select the Sender Name entry box and use your keyboard to enter your name If required select the Sender Organization...

Page 479: ...Credit Card entry box and use your keyboard to enter a credit card number Click the OK button 12 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 13 Depending on how your device has been set up the Fax Confirmation screen may display with the fax recipients for your job If required click the OK...

Page 480: ...es Use the Automatically Select option to let the printer to select a type Transparency Separators opens the Transparency Separators screen where you can specify both the type and colour of the separators to be added between printed transparencies 7 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print but...

Page 481: ... and Pages or that states the application name 5 Select Paper Output from the Xerox Features group selection menu This is usually the active area when the print driver opens 6 Select the 2 Sided Printing option required 1 Sided Print prints on 1 side of the paper or transparency Use this option when printing on transparencies envelopes or labels 2 Sided Print prints on both sides of a sheet of pap...

Page 482: ...the application you are printing from From most applications select the dropdown menu that states Copies and Pages or that states the application name 5 Select Paper Output from the Xerox Features group selection menu This is usually the active area when the print driver opens 6 Select the Print Quality option required High Resolution prints your document at the highest quality High Resolution use...

Page 483: ...cument The options available are dependent on the finishing device installed The basic stapling options are Off 1 Staple and 2 Staples Use the Hole Punch option if you want the device to punch holes in each page after it is printed Each sheet will be punched individually so there is no limit to the number of pages you can have in a set Hole punching can only be selected for A4 LEF 8 5 x 11 LEF and...

Page 484: ...must be made available by your System Administrator The options available from your print driver depend on how your System Administrator has configured the print driver on your computer Use the stapling options to staple your document The options available are dependent on the finishing device installed The basic stapling options are Off 1 Staple and 2 Staples 1 Open the document to be printed Fro...

Page 485: ...device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling folding and collating Note This option must be made available by your System Administrator The options available from...

Page 486: ... Document using the Mac Print Driver Choosing a Finishing Option when using the Mac Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Folding using the Mac Print Driver You can print to the device from your computer through a print driver There are a ...

Page 487: ...the fold If the page is double sided page 2 will be on the inside Bi Fold Multiple Sheets Print Outside folds the output in the middle of each page If the pages are single sided the printed content will be on the inside of the fold If the pages are double sided page 1 will be on the inside Bi Fold Multiple Sheets Print Inside folds the output in the middle of the page If the pages are single sided...

Page 488: ...produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox driver from the list of print drivers available 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select the dropdown menu that states Co...

Page 489: ...ntication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Depending on the optional finishing device and kits installed you will have the choice of different output options such as stapling folding and collating Note This option must be...

Page 490: ...select the job in the required list and then select the Release button 12 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a D...

Page 491: ...rint button 8 Collect your job from the device 9 Press the Job Status button on the device control panel to view the job list and check the status of the job 10 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job...

Page 492: ...ng you may also be able to select a page range and make other print selections 3 Select the Xerox driver from the list of print drivers available 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the application you are printing from From most applications select the dropdown menu that states Copies and Pages or that states the application na...

Page 493: ...ogin details at the print driver before you can send your job Use the Covers option to add blank or printed pages to the front back or front and back of your set This option is also used to add a cover to a booklet The covers can be a different media to the rest of your job 1 Open the document to be printed From most applications select File then select Print from the file menu 2 Enter the number ...

Page 494: ...rmation Printing a Document using the Mac Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading the Bypass Tray and Changing the Tray Settings Loading Tray 1 and Changing ...

Page 495: ...pe You can also specify that the inserts should be printed using the existing job settings 10 Click the OK button to save your settings 11 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 12 Collect your job from the device 13 Press the Job Status button on the device control panel to view the ...

Page 496: ...ptions button Note If the Add Exceptions button is greyed out it is because you have selected a finishing option that is incompatible with inserts or your job only has 1 page 7 Click the Pages entry box and use your keyboard to enter the pages in your source document that are exceptions 8 Select the Paper option s required You can select a specific paper size color and type You can also specify th...

Page 497: ...kness is increased Dark originals such as halftones or documents with colored backgrounds may need to be lightened 1 Open the document to be printed From most applications select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select th...

Page 498: ...lications select File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox driver from the list of print drivers available 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on ...

Page 499: ...ooklet when the pages are folded in half If your device is fitted with a Booklet Maker you can use the Booklet Finishing feature to automatically produce folded and stapled booklets Note This option must be made available by your System Administrator 1 Open the document to be printed From most applications select File then select Print from the file menu 2 Enter the number of copies you want to pr...

Page 500: ...trator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Viewing the Progress and Details of a Job using the Job Status Menu Folding and Stapling Booklets using the Mac Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operat...

Page 501: ...final booklet 10 Click the OK button 11 If required check the Draw Page Borders checkbox to print a border around each image 12 Select the confirmation button the name will vary depending on the application you are printing from From most applications select the OK or Print button 13 Collect your job from the device 14 Press the Job Status button on the device control panel to view the job list an...

Page 502: ...es a standard Confidential watermark which you can then customize to meet your needs Copy produces a watermark that identifies the document as a copy This watermark can be customized Or Select New from the Watermark menu Select the option required Text activates a text entry box where you can type in your text There are options to select a font color orientation and position for your text Picture ...

Page 503: ... to see or release your jobs If Accounting has been enabled you may have to enter login details at the print driver before you can send your job Use the Job ID option to print some identification with your print job You can choose whether to print the information on a separate page from the main job or whether to print it within the margins If your System Administrator has created an ID for you th...

Page 504: ...g the Mac Print Driver You can print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release yo...

Page 505: ...n print to the device from your computer through a print driver There are a variety of Xerox print drivers available for the device to support all the popular operating systems The Xerox print drivers allow you to use the specific features available on your device If Authentication has been enabled on your device you may have to login at the device to see or release your jobs If Accounting has bee...

Page 506: ...found in the print driver help pages and technical instructions for some items are in the System Administrator Guide The advanced features are only likely to be needed by your System Administrator IT Administrator or Xerox support team More Information Printing a Document using the Mac Print Driver System Administrator Guide www xerox com support Using Internet Services to find System Administrato...

Page 507: ...detailed information including any alerts or warnings an active jobs list and a completed jobs list Note Your System Administrator must enable Bi Directional Communication between your device and your print driver before you can use this feature If you do not see paper tray graphics then Bi Directional Communication has not been enabled Your System Administrator can configure permissions to contro...

Page 508: ...elect File then select Print from the file menu 2 Enter the number of copies you want to produce Depending on the application you are using you may also be able to select a page range and make other print selections 3 Select the Xerox driver from the list of print drivers available 4 Select Xerox Features from the print driver properties menu the name of the menu will vary depending on the applica...

Page 509: ...n a USB stick This is a useful feature if you have documents that you need to print regularly Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Print From feature Use Print From Saved Jobs to print jobs which have been saved in a folder on the device using the Saved ...

Page 510: ... saved on the device or on a USB stick This is a useful feature if you have documents that you need to print regularly Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Print From feature Use Print From Mailbox to print jobs which have been saved in a folder on the d...

Page 511: ...Information Using the Scan to Mailbox Templates in Workflow Scanning Creating a Mailbox using Internet Services Using a User ID to Log In at the Device System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Printing From USB using the Print From Feature The Print From feature prints jobs which have been saved on the device or on a USB ...

Page 512: ... your originals are 2 sided The document feeder must be used to scan your originals with this option 2 Sided Rotate Side 2 use this option if your originals are 2 sided and open up like a calendar The document feeder must be used to scan your originals with this option 12 Select the Finishing button to select a specific finishing option for the output or select Auto for the device to choose an app...

Page 513: ...the end of the entry box has been reached no more characters can be added To delete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from t...

Page 514: ... and check the status of the job More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support E Mail Sending an E mail to an Address Book Contact Use the E mail feature to scan images and send them to a recipient as an attachment to an e mail Note This option must be made available by ...

Page 515: ...lect the entry and then select Remove Recipient from the menu At the confirmation screen select the Remove button to approve the deletion 9 Select the Close button to save the information you entered 10 If required select the From button and use the touch screen keyboard to enter or edit the From address for the e mail Note Your System Administrator may choose to lock the From button to prevent th...

Page 516: ...3 Press the Services Home button 4 Select the E mail button on the touch screen 5 If required select the E mail tab This is usually the active tab when the E mail service opens 6 Select the Favorites button on the touch screen 7 Select any options required 8 Select the recipient s 9 Select the OK button 10 Press the Start button on the control panel to scan the original 11 Remove the original from...

Page 517: ...enu Select the desired character from the pop up menu Note If e mail encryption is enabled e mails may only be sent to recipients with a valid encryption certificate Encryption ensures that the message cannot be read by anybody except the intended recipient In addition with e mail signing enabled the recipient can be sure that the message has actually come from the person marked as the sender 8 Se...

Page 518: ... be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E mail features Use the 2 Sided Scanning options to scan both sides of your document The second side can be rotated 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up th...

Page 519: ...e mail Note Your System Administrator may choose to lock the From button to prevent the preset From address being altered Select the OK button 12 If required select the Subject button and use the touch screen keyboard to enter or edit the subject title for the e mail Select the OK button 13 If required select the File Name button and use the touch screen keyboard to enter a name for the file creat...

Page 520: ... the touch screen keyboard to enter the e mail address of the recipient The number of alphanumeric characters that can be entered depends on the size of the characters chosen Once the end of the entry box has been reached no more characters can be added To delete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with an icon i...

Page 521: ... the OK button Photo gives the best quality for photos but reduced quality text and line art It is the best option for originals containing photos or continuous tones without any text or line art Select the How Original was Produced option required Printed produces the best results for newspaper magazine map and other professionally printed originals Photocopied is used for most photocopied and la...

Page 522: ...l panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the E mail button on the touch screen 5 If required select the E mail tab This is usually the active tab when the E mail service opens 6 Select the New Recipient button 7 Use the touch screen keyboard to enter the e mail address of the recipient The number of alphanumeric characters that can be entered ...

Page 523: ...e e mail Select the OK button 13 If required select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document If you choose not to enter a file name a default name entered by your System Administrator will be used Select the OK button 14 Select the File Name button 15 Use the touch screen keyboard to enter the file name 16 Select the OK ...

Page 524: ...cument feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the E mail button on the touch screen 5 If required select the E mail tab This is usually the active tab when the E m...

Page 525: ... to enter a name for the file created from your scanned document If you choose not to enter a file name a default name entered by your System Administrator will be used Select the OK button 14 Select the Advanced Settings tab 15 Select the Image Options button 16 Select the option s required 17 Select the OK button 18 Press the Start button on the control panel to scan the original 19 Remove the o...

Page 526: ...related characters in a pop up menu Select the desired character from the pop up menu Note If e mail encryption is enabled e mails may only be sent to recipients with a valid encryption certificate Encryption ensures that the message cannot be read by anybody except the intended recipient In addition with e mail signing enabled the recipient can be sure that the message has actually come from the ...

Page 527: ...ckground Suppression for E mails Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Changing the Sharpness of E mail Attachments Use the E mail feature to scan images and send them to a recipient as an attachment to an e mail Note This option must be made available by your System Administrator If Authentication or Accounting has be...

Page 528: ... and then select the Add button Note At least one To address must be selected documents cannot be sent to a Cc address alone 10 Select the Close button to save the information you entered 11 If required select the From button and use the touch screen keyboard to enter or edit the From address for the e mail Note Your System Administrator may choose to lock the From button to prevent the preset Fro...

Page 529: ...o cancel any previous programming selections 3 Press the Services Home button 4 Select the E mail button on the touch screen 5 If required select the E mail tab This is usually the active tab when the E mail service opens 6 Select the New Recipient button 7 Use the touch screen keyboard to enter the e mail address of the recipient The number of alphanumeric characters that can be entered depends o...

Page 530: ...utton 14 Select the Advanced Settings tab 15 Select the Image Options button 16 Select the Saturation option required Move the indicator up to increase color in the scanned image Move the indicator down to reduce color in the scanned image 17 Select the OK button 18 Press the Start button on the control panel to scan the original 19 Remove the original from the document feeder or document glass wh...

Page 531: ...ached no more characters can be added To delete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu Note If e mail encryp...

Page 532: ...sing Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Setting the Background Suppression for E mails Use the E mail feature to scan images and send them to a recipient as an attachment to an e mail Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you ma...

Page 533: ...one To address must be selected documents cannot be sent to a Cc address alone 10 Select the Close button to save the information you entered 11 If required select the From button and use the touch screen keyboard to enter or edit the From address for the e mail Note Your System Administrator may choose to lock the From button to prevent the preset From address being altered Select the OK button 1...

Page 534: ... control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the E mail button on the touch screen 5 If required select the E mail tab This is usually the active tab when the E mail service opens 6 Select the New Recipient button 7 Use the touch screen keyboard to enter the e mail address of the recipient The number of alphanumeric characters that can be e...

Page 535: ... from the Contrast menu to let the device determine the contrast settings automatically or select the Manual Contrast button to control the settings yourself Move the Manual Contrast indicator towardsMoreto produce more vividblacks and whites for sharper text and lines but less detail in pictures Move the Manual Contrast indicator towards Less to produce more detail in light and dark areas of the ...

Page 536: ...elect the desired character from the pop up menu Note If e mail encryption is enabled e mails may only be sent to recipients with a valid encryption certificate Encryption ensures that the message cannot be read by anybody except the intended recipient In addition with e mail signing enabled the recipient can be sure that the message has actually come from the person marked as the sender 8 Select ...

Page 537: ...System Administrator Contact Details System Administrator Guide www xerox com support Specifying the E mail Scan Resolution Use the E mail feature to scan images and send them to a recipient as an attachment to an e mail Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access ...

Page 538: ... then select the Add button Note At least one To address must be selected documents cannot be sent to a Cc address alone 10 Select the Close button to save the information you entered 11 If required select the From button and use the touch screen keyboard to enter or edit the From address for the e mail Note Your System Administrator may choose to lock the From button to prevent the preset From ad...

Page 539: ...g the Quality or File Size for E mail Attachments Use the E mail feature to scan images and send them to a recipient as an attachment to an e mail Note This option must be made available by your System Administrator If Authentication or Accounting has been enabled on your device you may have to enter login details to access the E mail features Use the Quality File Size options to choose between sc...

Page 540: ... documents cannot be sent to a Cc address alone 10 Select the Close button to save the information you entered 11 If required select the From button and use the touch screen keyboard to enter or edit the From address for the e mail Note Your System Administrator may choose to lock the From button to prevent the preset From address being altered Select the OK button 12 If required select the Subjec...

Page 541: ...ientation selected The device uses this information to identify if the images require rotating to produce the required output 1 Load your documents face up in the document feeder input tray Adjust the guide to just touch the documents Or Lift up the document feeder Place the document face down onto the document glass and register it to the arrow at the top left corner Close the document feeder 2 P...

Page 542: ...n keyboard to enter or edit the subject title for the e mail Select the OK button 13 If required select the File Name button and use the touch screen keyboard to enter a name for the file created from your scanned document If you choose not to enter a file name a default name entered by your System Administrator will be used Select the OK button 14 Select the Layout Adjustment tab 15 Select the Or...

Page 543: ...e end of the entry box has been reached no more characters can be added To delete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the...

Page 544: ...ed Mixed Size Originals scans documents containing different sized pages The pages must be the same width such as A4 8 5 x 11 LEF and A3 11 x 17 SEF other combinations are shown on the device touchscreen The device detects the size of the documents and will produce different output depending on the combinations selected Note SEF is Short Edge Feed where the short edge of the paper is the leading e...

Page 545: ... Select the desired character from the pop up menu Note If e mail encryption is enabled e mails may only be sent to recipients with a valid encryption certificate Encryption ensures that the message cannot be read by anybody except the intended recipient In addition with e mail signing enabled the recipient can be sure that the message has actually come from the person marked as the sender 8 Selec...

Page 546: ...Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Removing Blank Pages from E mail Originals During Scanning Use the E mail feature to scan images and send them to a recipient as an attachment to an e mail Note This option must be made available by your System Administrator If Authentication or Accounting has ...

Page 547: ...lect the Add button Note At least one To address must be selected documents cannot be sent to a Cc address alone 10 Select the Close button to save the information you entered 11 If required select the From button and use the touch screen keyboard to enter or edit the From address for the e mail Note Your System Administrator may choose to lock the From button to prevent the preset From address be...

Page 548: ...w at the top left corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the E mail button on the touch screen 5 If required select the E mail tab This is usually the active tab when the E mail service opens 6 Select the New Recipient button 7 Use the touch screen keyboard to enter t...

Page 549: ...le Document Format producesa single file or an individual file per page The output is not searchable Depending on the receiving device the PDF selection may not be compatible when the resolution is set to 200 dpi This option is best used for sharing and printing documents PDF A produces a single file or an individual file per page The output is not searchable This is best used for long term archiv...

Page 550: ...lect the E mail tab This is usually the active tab when the E mail service opens 6 Select the New Recipient button 7 Use the touch screen keyboard to enter the e mail address of the recipient The number of alphanumeric characters that can be entered depends on the size of the characters chosen Once the end of the entry box has been reached no more characters can be added To delete a character use ...

Page 551: ...ntry box has been reached no more characters can be added To delete a character use the backspace X button Use the special characters button to access special characters such as and Buttons with an icon in the lower right corner have accented or additional characters available Select and hold the button to view related characters in a pop up menu Select the desired character from the pop up menu U...

Page 552: ... character from the pop up menu Note If e mail encryption is enabled e mails may only be sent to recipients with a valid encryption certificate Encryption ensures that the message cannot be read by anybody except the intended recipient In addition with e mail signing enabled the recipient can be sure that the message has actually come from the person marked as the sender 8 Select the Add button If...

Page 553: ... check the status of the job More Information Using a User ID to Log In at the Device Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Building an E mail Job with Multiple Page or Segment Settings Use the E mail feature to scan images and send them to a recipient as an attachment to an e mail Note This option must be made availab...

Page 554: ...he recipients have been added 10 If required select Cc from the To dropdown menu to copy a recipient on the e mail Use the touch screen keyboard to enter the recipient details and then select the Add button Note At least one To address must be selected documents cannot be sent to a Cc address alone 11 Select the Close button to save the information you entered 12 If required select the From button...

Page 555: ...Job Delete Last Segment deletes the last segment scanned You can continue programming the Build Job Delete All Segments deletes the current Build Job and returns you to the main Build Job screen 25 Remove the first segment originals after they have been scanned The Build Job screen displays the first segment in the list 26 Select the features required for the second segment 27 Load the second segm...

Page 556: ...E Mail WorkCentre 5945 5955 554 User Guide ...

Page 557: ...egister it to the arrow at the top left rear corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the ID Card Copy button on the touch screen 5 Select any options required 6 Enter the number of prints required using the numeric keypad on the control panel 7 Press Start to scan the ...

Page 558: ...lace the ID Card face down onto the document glass and register it to the arrow at the top left rear corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the ID Card Copy button on the touch screen 5 Select the Reduce Enlarge option required Use the and buttons to set the exact red...

Page 559: ...r 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the ID Card Copy button on the touch screen 5 Select the More button at the bottom of the Reduce Enlarge section to access the Reduce Enlarge options not listed on the main page 6 Select the Proportional button 7 Select the option required Select the 25 400 en...

Page 560: ...n the touch screen 5 Select the More button at the bottom of the Reduce Enlarge section to access the Reduce Enlarge options not listed on the main page 6 Select the Independent button 7 Select the option required You can select more than one option To set a specific ratio select the Width X entry box and the Length Y entry box and use the numeric keypad or the or buttons to enter the width and le...

Page 561: ...ption required Select a paper tray that contains the size andtype of paper you require The size and media loaded in each tray is displayed Select More to access the options not listed on the main page 6 If the paper source you have chosen is not listed on the main screen select More to see the additional options 7 Select the required tray from the list The chosen tray is highlighted in blue Note I...

Page 562: ... the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the ID Card Copy button on the touch screen 5 Select the Image Quality Side 1 tab 6 Select the Original Type option required Photo and Text produces high quality pictures but slightly reduces the sharpness of text and line art This setting is recommended for originals containing high quality ...

Page 563: ...ear corner Close the document feeder 2 Press the Clear All button on the control panel to cancel any previous programming selections 3 Press the Services Home button 4 Select the ID Card Copy button on the touch screen 5 Select the Image Quality Side 1 tab 6 Select the Lighten Darken option required Move the indicator down to darken the scanned image If this creates an output with too dark a backg...

Page 564: ...ogramming selections 3 Press the Services Home button 4 Select the ID Card Copy button on the touch screen 5 Select the Image Quality Side 1 tab 6 Select Auto Suppression from the Background Suppression menu to automatically suppress unwanted background If required select Off to turn the Background Suppression feature off The Off option is particularly useful when the Darken adjustment does not pr...

Page 565: ...find System Administrator Contact Details Choosing Not to Show the Internet Services Welcome Page Again Tab menu Status Welcome Cloning Device Settings using Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser Use the Cloning option to save your current device settings t...

Page 566: ...ator 3 Press the Enter button on your keyboard to load the page 4 If required click the Status tab This is usually the active tab when Internet Services opens 5 If required select Welcome from the Status menu on the left of the page The Welcome page is usually the active page when Internet Services opens You can change this default 6 Click the Install Later button The screen will refresh to show t...

Page 567: ...atically with the Install Print Scan Drivers feature Refer to the System Administrator Guide for further information 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration repor...

Page 568: ...sually the active page when Internet Services opens You can change this default 6 Select the Don t Show Welcome Page Again checkbox When you re open Internet Services the Welcome page will no longer be the first page displayed More Information Viewing the Device Description and Alerts in Internet Services Using Internet Services to find System Administrator Contact Details Printing the Information...

Page 569: ...Status menu on the left of the page The Description Alerts page will open and display the current device status information If you leave the page open for a while click the Refresh button to display the latest data More Information Using Internet Services to find System Administrator Contact Details Printing the Information Pages from the Machine Status Menu Viewing the Billing Information in Inte...

Page 570: ...the device is used When you download the usage file the device creates a CSV comma separated values file You can open CSV files in applications such as Microsoft Excel 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP...

Page 571: ...up lists the status of the energy saver mode Service Plan and SMart eSolutions features Software Versions identifies the version of software installed on your device and the date of the last upgrade Connectivity Physical Connections gives the status of network connectivity for your device Connectivity Protocols shows the status of network protocols enabled on your device Services shows the status ...

Page 572: ...wed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 If required click the Status tab This is usually the active tab when Internet Services opens 5 Click Supplies from the...

Page 573: ...th the device over the internet or intranet through your web browser Use the Information Pages option to access and print the Configuration Report the Quick Use Guide the PCL Font List and PostScript Font List The Configuration Report provides information about your device including the serial number IP Address device configuration and the software version 1 At your computer open your web browser ...

Page 574: ...set up Meter E mail alerts to notify users when billing meter reads are sent to Xerox or if the feature is cancelled Use the Supplies Assistant to automatically order replaceable units for your device Replaceable units are consumables that you can change without needing the help of a Service Representative The Supplies Assistant detects when the replaceable units will soon need changing and sends ...

Page 575: ...dministrator can set up Meter E mail alerts to notify users when billing meter reads are sent to Xerox or if the feature is cancelled Note This feature must be enabled by your System Administrator Refer to the System Administrator Guide for further information 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For ex...

Page 576: ...tion report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 If required click the Status tab This is usually the active tab when Internet Services opens 5 Select SMart eSolutions from the Status menu on the left of the page 6 Click the Supplies Assistant tab The supplies components are listed and their Life Remaining is shown More Information Using Int...

Page 577: ...ay take several minutes When the information has been sent a support page will open Download File to Your Computer create a file which contains fault history and usage information from your device Use your mouse button to right click on the UsageLog csv link and select Save Target As to save the file to your computer Your Xerox Service Representative may ask you to send them the file to help troub...

Page 578: ...e jobs are listed 6 Select the required job 7 Select the Delete option from the Delete dropdown menu 8 Click the Go button 9 All jobs other than secure jobs will now be deleted If you are deleting a secure job enter the passcode then click the Apply button to complete the deletion More Information Printing a Document using the PostScript Print Driver Using the Job Type Feature with the PostScript ...

Page 579: ... or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Jobs tab 5 Click the Active Jobs tab Any active jobs are listed 6 Select the required job 7 Select the Release option from the Delete dropdown menu 8 Click the Go button More Information Printing a Document using the PostScript Print Driver Printing a Sample Set Job using the PostScript Driver ...

Page 580: ...ddress is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Jobs tab 5 Click the Active Jobs tab Any active jobs are listed 6 Select the required job 7 Select the Modify option from the Delete dropdown menu 8 Click the Go butto...

Page 581: ...en the job was originally saved 9 Click the Go button 10 Collect your job from the device 11 Press the Job Status button on the device control panel to view the job list and check the status of the job 12 Print jobs are usually shown in the Active Jobs list however if your System Administrator has enabled the Hold All Jobs feature your job will be listed in either the Held Print Jobs or the Uniden...

Page 582: ...from the Print Job dropdown menu 8 Click the Go button More Information Printing Saved Jobs from Internet Services Saving Jobs using the PostScript Print Driver Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Logging in to Internet Services Printing the Information Pages from the Machine Status Menu Moving a Saved Job to a Diffe...

Page 583: ...through your web browser Saved Jobs are documents that are sent to the device and stored there for future use Saved jobs can be accessed and printed at the device and from Internet Services Note This option must be made available by your System Administrator Use the Copy Job option to make a copy of your Saved Job The copy cannot be saved in the same folder as the original 1 At your computer open ...

Page 584: ... copy and delete saved jobs in the folder If your System Administrator has enabled the Authentication Login feature you will also be able to create private folders Private folders require you to enter a password to access the folder Your System Administrator can create private folders and read only folders Read only folders allow any user to access the folder but users cannot delete jobs in the fo...

Page 585: ...ation 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Jobs ...

Page 586: ...yboard to enter the new name for your folder 9 Click the Apply button More Information Creating a New Folder for Saved Jobs in Internet Services Logging in to Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Printing the Information Pages from the Machine Status Menu Changing Saved Job Folder Permissions using I...

Page 587: ...r for Saved Jobs in Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Printing the Information Pages from the Machine Status Menu Print Submitting a Print Job using Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or in...

Page 588: ...ins held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Printing a Document using the PostScript Print Driver Logging in to Internet Services Viewing Active J...

Page 589: ... high end graphics PostScript also provides you with different types of error handling and font substitution options PCL Printer Control Language generally has fewer advanced features than PostScript PCL drivers process most jobs faster than other drivers This driver is suitable for most every day printing tasks XPS XML Paper Specification is an open specification for a page description language a...

Page 590: ... be submitted You can select the number of copies in the print driver or other application when creating the print ready file or you can select the number of copies within Internet Services If you set a specific number of copies within Internet Services the number requested within the print ready file will be overridden by the Internet Services number For example if you request 5 copies within you...

Page 591: ...ed on your device you may have to enter login details to access this feature Use the Internet Services Job Submission page to send print ready documents for printing You can print PDF PCL PostScript TXT JPEG TIFF and XPS file formats from the Job Submission page Note You can select general print features such as 2 sided printing and stapling when you submit your job in Internet Services If you wan...

Page 592: ...ocuments for printing You can print PDF PCL PostScript TXT JPEG TIFF and XPS file formats from the Job Submission page Note You can select general print features such as 2 sided printing and stapling when you submit your job in Internet Services If you want to select advanced print features such as watermarks and booklet layout you must select these in your print driver before you create your prin...

Page 593: ...Menu Printing the Information Pages from the Machine Status Menu Printing a Sample or Proof Print using Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser If Authentication or Accounting has been enabled on your device you may have to enter login details to access this ...

Page 594: ...le is correct select the Release button to print the remaining sets If the sample has not printed as you expected it to select the Delete button 14 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once th...

Page 595: ...he Job Name entry box and use your keyboard to enter a name for your job If you do not enter a name the file name will be used as the job name 10 If required select the folder your job will be saved in from the Save in Folder menu If no personal folders have been set up your job will be saved in the Default Public Folder 11 If required select click the Secure Saved Job checkbox and enter a 4 10 di...

Page 596: ...At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Print tab 5 C...

Page 597: ...ob is shown in the Paper box this default is set by your System Administrator The paper types loaded in the device are listed You can select other paper types but you will need to load them into the appropriate tray before your job will print correctly It is usually easier to load the paper required into the device before programming your job as this helps to ensure you select both the correct pap...

Page 598: ... Loading Tray 2 and Changing the Tray Settings Using the 2 Sided Printing Options when Printing using Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser If Authentication or Accounting has been enabled on your device you may have to enter login details to access this fe...

Page 599: ...job in the required list and then select the Release button 12 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Using Internet Services...

Page 600: ...sted in either the Held Print Jobs or the Unidentified Print Jobs list To release a held job select the job in the required list and then select the Release button 12 If your job remains held in the Active Jobs list the device needs you to supply additional resources such as paper or staples before it can complete the job To find out what resources are needed select the job and then select the Det...

Page 601: ...f the paper Rotated Portrait orientates your original document by 180 degrees so that you can read the text holding the long side of the paper Rotated Landscape orientates your original document by 180 degrees so that you can read the text holding the short side of the paper 8 Click the Submit Job button 9 Collect your job from the device 10 Press the Job Status button on the device control panel ...

Page 602: ... to your print ready file 6 Select the file you want to print Either double click the file to select it or click on the file once and then click the Open button The file name and path will be shown in the File Name box 7 Select the Staple option required The options vary depending on the type of finisher attached to your device Auto uses the settings programmed in the print ready file No Staple sw...

Page 603: ...your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Print tab 5 Clic...

Page 604: ...re the paper is oriented so that the long edge is fed into the device first 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Pres...

Page 605: ...us Menu Viewing the Progress and Details of a Job using the Job Status Menu Printing the Information Pages from the Machine Status Menu Changing the Output Destination when Printing Using Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser If Authentication or Accounting...

Page 606: ... the job To find out what resources are needed select the job and then select the Details button Once the resources are available the job will print More Information Using Internet Services to find System Administrator Contact Details Viewing Active Jobs using the Job Status Menu Viewing the Progress and Details of a Job using the Job Status Menu Printing the Information Pages from the Machine Sta...

Page 607: ... the Template Description entry box and use your keyboard to enter a description 9 Click the Owner entry box and use your keyboard to enter an owner name for the template 10 Enter a scan destination Either Select the Enter a Scan Destination radio button Click in the Friendly Name entry box and use your keyboard to enter a name for your template The Friendly Name displays in the template descripti...

Page 608: ... process the file is not saved Add Date to Name adds the current date to the end of the file name 18 Select the Login Credentials to Access the Destination option required The Login Credentials are the user name and password required to access the scan destination Authenticated User and Domain is used if the user name and domain are authenticated by your LDAP server Logged in User is used if the u...

Page 609: ...ss of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Scan tab 5 Select the template required from the Templates list 6 Click the Delete button 7 Click the OK button to confirm the ...

Page 610: ...to enter an owner name for the template 10 Click the Add button to save your template More Information Using Workflow Scanning Modifying a Template using Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Printing the Information Pages from the Machine Status Menu Changing a Template Description or Owner in Intern...

Page 611: ...trolling the Template Display Order using Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser Use the Templates feature when you want to scan or fax jobs using the Workflow Scanning service on your device Templates contain information to tell the device where to file a s...

Page 612: ...rd to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Scan tab 5 Select the template required from the Templates list 6 Select the Destinati...

Page 613: ...he Default Value entry box and use your keyboard to enter the information that will automatically be used or suggested The Validate Data Before Scanning option may be available if your System Administrator has enabled validation servers for this device This option allows the server to verify that the information a user enters in the document management field meets the requirements of the third par...

Page 614: ...red Move the indicator right to darken the scanned image If this creates an output with too dark a background use the Background Suppression feature to remove the background Move the indicator left to lighten the scanned image Select the Sharpness option required Move the indicator right to sharpen the scanned image Text images are more likely to be improved by sharpening than photo images Move th...

Page 615: ... are loaded in a sideways orientation in the Document Feeder Select the Original Size option required Auto Detect enables automatic size sensing this is the default setting The size detected is matched to a standard paper size Manual Size Input defines the size of your original from a list of preset standard original sizes It also includes a Custom option which sets a specific area for scanning an...

Page 616: ...page option required Multi Page produces a single file containing several pages of scanned images 1 File per Page produces a separate file for each image scanned Select the Image Only search setting required Image Only produces images that are not searchable Searchable results in searchable text If required use the drop down menu to change the language your document is written in Click the Apply b...

Page 617: ...e Information Using Workflow Scanning Creating a New Template in Internet Services Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Printing the Information Pages from the Machine Status Menu Adding a Destination to a Template using Internet Services Internet Services uses the embedded web server on the device This allows you to ...

Page 618: ...System Administrator has created more than one destination select the required option from the File Destination list Note Contact your System Administrator if you do not know the address of your scan destination 10 Select the Filing Policy option required Rename New File saves your scanned image as a new file If you scan a document with the same name as one that already exists in your file reposit...

Page 619: ... Workflow Scanning templates list and in the Print From feature To store images in a folder select the template required and scan your images Note This option must be made available by your System Administrator Refer to the System Administrator Guide for further information 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the...

Page 620: ...ade available by your System Administrator Use the Download option to save documents in your mailbox onto your computer Refer to the System Administrator Guide for further information 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To...

Page 621: ...ter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Scan tab 5 Select the Mailboxes radio button from the Display menu 6 Select your folder in the...

Page 622: ... report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Scan tab 5 Select the Mailboxes radio button from the Display menu 6 Select your folder in the Scan to Mailbox list 7 If you select a private folder you may be prompted to enter a password Select the Folder Password entry box and use your keyboard to enter the password Click the OK butto...

Page 623: ...ess of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Scan tab 5 Select the Mailboxes radio button from the Display menu 6 Select the folder that you want to modify from the list f...

Page 624: ... to enter a default name that will be applied to each scanned document You can also enter codes to create a name that is generated automatically for example the code D will add the date to your document name to help you identify the document more easily The table below the Document Name field lists the codes you can add Click the Apply button 10 Select the Advanced Settings options required This a...

Page 625: ...y occur with some originals Move the indicator towards the middle of the scale to produce better image quality and larger files but not the highest quality or largest files Move the indicator towards Highest Quality Largest File Size to produce the largest files with the maximum image quality Large files are not ideal for sharing and transmitting over a network Click the Apply button 11 Select the...

Page 626: ...tion is set to 200 dpi This option is best used for sharing and printing documents PDF A produces a single file or an individual file per page The output is not searchable This is best used for long term archival storage of electronic documents XPS XML Paper Specification outputs a single file or an individual file per page The output is not searchable XPS is best used for sharing and printing doc...

Page 627: ... languages available to index your file for searches Select the Text Compression Setting option required This option only applies to PDF and PDF A files Disabled turns off the compression option Enabled Flate Compression reduces the file size of scanned jobs Click the Apply button 17 Select the Compression Capability options required This area allows you set the compression type used each time you...

Page 628: ...can tab 5 Select the Mailboxes radio button from the Display menu 6 Select the folder that you want to modify from the list from the Scan to Mailbox menu 7 If you select a private folder you may be prompted to enter a password Select the Folder Password entry box and use your keyboard to enter the password Click the OK button 8 Select the Modify Folder button 9 Select the Old Password entry box an...

Page 629: ...mputer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Scan tab 5 Select the M...

Page 630: ...report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Address Book tab 5 Click the Add button 6 If required select the First Name and Last Name entry boxes and use your keyboard to enter a name to identify your address 7 If required click in the Company entry box and use your keyboard to enter a name to identify your address 8 Select the Dis...

Page 631: ...r button on your keyboard to load the page 4 Click the Address Book tab 5 Click the Add button 6 If required select the First Name and Last Name entry boxes and use your keyboard to enter a name to identify your address 7 If required click in the Company entry box and use your keyboard to enter a name to identify your address 8 Select the Display Name entry box and use your keyboard to enter a nam...

Page 632: ...e To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Address Book tab 5 Click the Add button 6 Select the Display Name entry box and use your keyboard to enter a name to identify your address The Display Name will appear when you select the Address Book at the device 7 If req...

Page 633: ...dded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser Internet Fax is similar to the E mail feature in that it sends documents across the internet or intranet using e mail addresses There are several key differences between Internet Fax and the E mail feature Use Internet Fax if you need tracking evidence to confirm your...

Page 634: ... Internet Fax favorite 12 Select the Save button 13 The address displays in the Address Book list If you selected the address as a Favorite it will also display in the Favorites list More Information Sending an Internet Fax Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Printing the Information Pages from the Machine Status Men...

Page 635: ...the Support tab 5 If required click the General tab This is usually the active tab when the Support page opens 6 Click the Xerox com link The Xerox com Software and Solutions page opens in a new window More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Printing the Information Pages from the Machine Status Menu Ins...

Page 636: ...eyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Click the Support tab 5 Click the Install Print Scan Drivers link 6 Click the Run button 7 ...

Page 637: ...m Administrator Guide www xerox com support Printing the Information Pages from the Machine Status Menu Using Internet Services to find System Administrator Contact Details Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser When your System Administrator set your device up on the network...

Page 638: ...ed click the General tab This is usually the active tab when the Support page opens 6 The Xerox Support area displays the contact details if they have been added You can also find information and support at www xerox com More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Printing the Information Pages from the Mach...

Page 639: ...am will let you know when they need you to use the Maintenance Assistant Note This feature must be enabled by your System Administrator Refer to the System Administrator Guide for further information 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168...

Page 640: ...uch as A3 or tabloid The images can either be tracked as one large image or multiple smaller images You should only use this feature if advised to do so by your Xerox Representative Before you begin You will need information from your Xerox Representative The PIN Information on which option to select from the Impression Mode menu 1 At your computer open your web browser 2 In the URL field use your...

Page 641: ...sing it When the touch screen is blocked the user at the device will see a message on the touch screen Remote Session is active Local Control Panel is not available When you close the remote session the touch screen will be available to use again Only one person can open the Remote Control Panel at a time Note This feature must be enabled by your System Administrator Refer to the System Administra...

Page 642: ...use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your device print a configuration report or ask your System Administrator 3 Press the Enter button on your keyboard to load the page 4 Select the Login button 5 Select the User ID entry box and use your keyboard to e...

Page 643: ...s Non administrators can access Internet Services and use some of the options but many of the features listed are not available without a System Administrator login Refer to the System Administrator Guide for further information 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 1...

Page 644: ...ervices Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Printing the Information Pages from the Machine Status Menu Using the Home link in Internet Services Internet Services uses the embedded web server on the device This allows you to communicate with the device over the internet or intranet through your web browser Use the In...

Page 645: ...s The Help feature is written for System Administrators rather than general users Refer to the System Administrator Guide for further information 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http followed by the IP Address of the device For example If the IP Address is 192 168 100 100 enter http 192 168 100 100 Note To find out the IP Address of your devic...

Page 646: ...Internet Services WorkCentre 5945 5955 644 User Guide ...

Page 647: ...Fully Adjustable if this option is set the paper settings screen is displayed each time the tray is opened and closed Use the dropdown menus to change the size type and color of the media loaded The guides automatically detect the size of media loaded and the device gives a warning if the guides are not set correctly or a non standard media size is used Dedicated when a tray is opened a screen is ...

Page 648: ...he left of the device if the holes are along the longest edge of the paper If the holes are along the shortest edge of the paper load it with the holes towards the back of the device Load SEF hole punched paper with the holes towards the top of the device if the holes are along the longest edge of the paper If the holes are along the shortest edge of the paper load it with the holes towards the le...

Page 649: ...cond side of letterhead pages may print upside down if the wrong media type is selected 3 Select the Color option required 4 Select the Confirm button More Information Storing Paper and Other Media Loading Different Types of Media Using Internet Services to find System Administrator Contact Details Loading Tray 2 and Changing the Tray Settings This tray is fully adjustable and can be used for medi...

Page 650: ...device gives a warning to adjust the guides Note Only the System Administrator can change the media attributes for a dedicated tray If the tray is set as a Dedicated tray the media requested must be loaded in the tray and the settings cannot be adjusted The tray can feed a range of media weights and types The tray holds up to 500 sheets of 75 gsm 20 lb paper The media weight range is from 60 16 lb...

Page 651: ...e tray is set to Dedicated this is the end of the loading process If the tray is set to Fully Adjustable the paper tray settings will be displayed on the screen If the settings are correct select the Confirm button If the settings are not correct change the settings as required Changing the paper tray settings 1 Select the Size option required If the size required is not shown on the list select t...

Page 652: ...problem will occur if a tray is opened while it is being used to feed media Caution Do not open Tray 1 if Tray 2 is open 1 Open the tray 2 Envelope loading orientations vary depending on their type Monarch 10 9 C5 and DL wallet load face up with the flaps open and to the right C5 pocket Load face up with the flaps either open or closed and towards the front Custom Envelopes Load face up with the l...

Page 653: ...f 75 gsm 20 lb paper The media weight range is from 60 16 lb to 200 gsm 53 lb Note For 80 gsm paper capacities are slightly lower than specified Note Your device does not warn you if the wrong sized media is loaded It is important to select the correct Type for the media loaded in the tray The device can detect different types of media as each page travels through the paper path and will halt a jo...

Page 654: ...a Note SEF is Short Edge Feed where the short edge of the paper is the leading edge when the paper is fed into the device LEF is Long Edge Feed where the paper is oriented so that the long edge is fed into the device first The tray can feed a range of media weights and types Up to 2000 sheets of 75 gsm 20 lb paper The media weight range is from 60 16 lb to 200 gsm 53 lb Note For 80 gsm paper capac...

Page 655: ...eft hand side of your device and can be folded away when not in use It is primarily intended for use as a small quantity special materials feeder and accommodates media of all types including transparencies non paper backed envelopes and tabs When media is detected in the Bypass Tray a paper settings screen is displayed Use the dropdown menus to change the size type and color of the media loaded T...

Page 656: ...hed paper with the holes towards the main body of the device if the holes are along the longest edge of the paper If the holes are along the shortest edge of the paper load it with the holes towards the back of the device Load SEF hole punched paper with the holes towards the top of the device if the holes are along the longest edge of the paper If the holes are along the shortest edge of the pape...

Page 657: ... button More Information Storing Paper and Other Media Loading Different Types of Media Using Internet Services to find System Administrator Contact Details Loading Different Types of Media Different types of media need to be treated differently before they are loaded into the trays for example some media types need to be fanned while others don t The orientation of the media in the tray depends o...

Page 658: ...particles of glue to detach from the backing and should not be used Envelopes The device supports diamond banker pocket and wallet envelopes Lightweight and medium weight are acceptable and envelope seals can be gummed or press and seal The following envelope sizes are supported DL Wallet and C5 Wallet and Pocket Monarch and 10 Wallet Custom Sizes less reliable feed and image quality Note Do not f...

Page 659: ...s waiting for the current job to finish printing and the required resources to become available Held Deferred Print the job is waiting to be released from the print queue Scheduling the job has been converted into the appropriate format and is being scheduled to print Pending the job has been scanned but is awaiting the resources to be formatted Paused the active job was paused Jobs can be paused ...

Page 660: ...int and Fax services Scan Jobs and Fax Sent Jobs shows the jobs submitted by the Scan and Fax services All Jobs displays all the jobs on the device More Information Printing a Document using the PostScript Print Driver Viewing the Progress and Details of a Job using the Job Status Menu The Job Status button gives you access to job information You can use this to check the progress of active jobs o...

Page 661: ... a Held Job using the Job Status Menu The Job Status button gives you access to job information You can use this to check the progress of active jobs or display detailed information about jobs you have completed You can also release held jobs or secure print jobs you have sent to the device Use the job queue list to see if a job is held because it requires additional resources to print or whether ...

Page 662: ...ding a Job for Secure Printing using Internet Services Releasing Jobs Held in a Public Queue using the Job Status Menu System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Releasing a Secure Fax Job using the Job Status Menu The Job Status button gives you access to job information You can use this to check the progress of active job...

Page 663: ... list 4 Select the folder containing your jobs 5 Select the option required Release All prints all the jobs in your folder Release prints a single selected job Note If your job was sent using the Secure Print option you will need to use the numeric keypad to enter your passcode then select the OK button Note If you send more than one Secure Print job using the same passcode when you go to the devi...

Page 664: ...erox com support Using Internet Services to find System Administrator Contact Details Using a User ID to Log In at the Device Viewing the Unidentified Held Jobs Queue using the Job Status Menu The Job Status button gives you access to job information You can use this to check the progress of active jobs or display detailed information about jobs you have completed You can also release held jobs or...

Page 665: ...s created Note This option must be made available by your System Administrator 1 Press the Log In Out button on the Control Panel 2 Select the User ID entry box and use your keyboard to enter your user name 3 Select the Next button 4 Select the Password entry box and use the touch screen keyboard to enter your password 5 Select the Done button 6 Press the Job Status button on the Control Panel 7 S...

Page 666: ...d at the bottom of the list The sequence of print jobs can be altered by promoting or deleting jobs in the list 5 Select the job required from the list 6 Select the Close button More Information System Administrator Guide www xerox com support Printing a Document using the PostScript Print Driver Machine Status Viewing Machine Information from the Machine Status Menu The Machine Status button give...

Page 667: ... You can also view the status of the paper trays billing and supplies information and print useful information pages Use the Paper Tray Status option to see the paper size type and color set for each paper tray as well as how full each tray is 1 Press the Machine Status button on the Control Panel 2 Select the Paper Tray Status button on the touch screen 3 Select the Close button More Information ...

Page 668: ...s can be selected from the Services Home button on the Control Panel If the status for a service displays as Disabled the service is installed but not enabled 1 Press the Machine Status button on the Control Panel 2 Select the Installed Options button on the touch screen 3 A list of the services or additional solutions installed on your device is displayed If required use the scroll bar to access ...

Page 669: ... Select Faults from the Faults and Alerts menu The most recent faults will display 4 Select a fault for information that will help you resolve the fault 5 If required select the Fault History button to see details of previous faults Select the Close button 6 Select the Close button More Information System Administrator Guide www xerox com support Viewing Alert Messages using the Machine Status Men...

Page 670: ...b on the touch screen 3 Select a customer replaceable unit from the list Information about the unit will display Reorder Part Number identifies the part number for this unit This is useful when you need to reorder the unit Supplies Phone Number displays the phone number to reorder the unit Estimated Pages Remaining calculates the approximate number of pages the unit can produce before it needs to ...

Page 671: ...ing information for your device you may find the SMart eSolutions feature helpful SMart eSolutions automatically sends meter readings to Xerox so you don t have to collect them manually Refer to the System Administrator Guide for further information 1 Press the Machine Status button on the Control Panel 2 Select the Billing Information tab on the touch screen 3 Select the Usage Counters button 4 S...

Page 672: ...Machine and Job Status WorkCentre 5945 5955 670 User Guide ...

Page 673: ...ard reader coin slot or enter a user ID Use these instructions if your System Administrator has set up the device to prompt you for a user ID Refer to the System Administrator Guide for further information 1 If only some of the features on your device are covered by authentication and accounting select a locked feature to open the login screen If all the features are covered by authentication and ...

Page 674: ...t the Logout button 3 At the confirmation screen select the Logout button More Information Using a User ID to Log In at the Device System Administrator Guide www xerox com support Using Internet Services to find System Administrator Contact Details Accessing the Tools Menu You can use the Tools menu to adjust the brightness of the Control Panel display change the billing impression mode or enable ...

Page 675: ...ion to select from the Impression Mode menu Refer to the System Administrator Guide for further information Obtaining your PIN 1 Press the Machine Status button on the Control Panel 2 Select the Tools tab on the touch screen 3 Select the Device Settings button 4 Select the General button 5 Select the Billing Impression Mode button 6 Note the Sequence and Serial Number shown on the screen You will ...

Page 676: ...n key and your machine serial number on the SWAP website to receive a Feature Installation Key To obtain the kit for an optional service you want to install please refer to your Xerox Representative Refer to the System Administrator Guide for further information 1 Press the Machine Status button on the Control Panel 2 Select the Tools tab on the touch screen 3 Select the Device Settings button 4 S...

Page 677: ...to check the device is connected to your network This feature is only likely to be needed by your System Administrator or Xerox support team Refer to the System Administrator Guide for further information 1 Press the Machine Status button on the Control Panel 2 Select the Tools tab on the touch screen 3 Select the Troubleshooting button 4 Select the Network button 5 Select the Echo Test button 6 S...

Page 678: ...mables than turning the power off and then on Refer to the System Administrator Guide for further information 1 Press the Machine Status button on the Control Panel 2 Select the Tools tab on the touch screen 3 Select the Troubleshooting button 4 Select the Resets button 5 Select the Software Reset button 6 Select the required option All Software resets the network and copy system software Network ...

Page 679: ...print XML Paper Specification files Refer to the System Administrator Guide for further information 1 At your computer open your web browser 2 In the URL field use your keyboard to enter http www xeroxlicensing xerox com to access the Xerox Software Activation Portal SWAP 3 Press the Enter button on your keyboard to load the page 4 Select the Software Activation Portal link 5 Select the Activation...

Page 680: ...Feature Installation WorkCentre 5945 5955 678 User Guide ...

Page 681: ... Cartridge 2 Print Cartridge The device will display a message on the touch screen when any of the units need to be re ordered This message is a warning that the unit is nearing the end of its life Only replace the unit when a message actually instructs you to do so WARNING When replacing consumables do NOT remove the covers or guards that are fastened with screws You cannot maintain or service an...

Page 682: ...cartridge The lever is located below the cylindrical toner cartridge 3 Remove the used toner cartridge from the device and dispose of the toner cartridge Note For the latest recycling information visit www xerox com 4 Unpack the new toner cartridge from its box 5 Shake the new cartridge gently from side to side to loosen the toner Keep the cartridge upright to avoid spilling any toner Note Dry ton...

Page 683: ...y from you to avoid spilling any toner residue onto yourself Note Dry toner is easier to remove than wet toner If you spill toner onto your skin or clothing shake off as much as possible then brush the rest off with a dry cloth Use a vacuum cleaner to remove spills from carpet 6 Rotate the orange print cartridge locking lever anti clockwise until it clicks The lever is to the right of the print ca...

Page 684: ... 7 Close the finisher door More Information Replacing the Staple Cartridges in the New Office Finisher Booklet Maker Replacing the Staple Cartridge in the Convenience Stapler Replacing the Staple Cartridges in the New Office Finisher Booklet Maker The device displays the status code 12 644 03 or 12 714 03 If the message on the device touch screen reads Replace Staple Cartridge R7 replace the main ...

Page 685: ...e unit and expose the staple cartridge 2 Grasp the cartridge by the orange handle and pull it out of the device 3 Check you have removed the paper tab from the new staple cartridge 4 Install the replacement staple cartridge 5 Push the orange handle on the back of the convenience stapler to return the device to the original position Note For more detailed instructions see the device touch screen or...

Page 686: ...y transport glass 6 Locate the green latch underneath the front of the section you just raised Lower the green latch 7 Clean the thin strip of glass located to the right of the white strip this is the side 2 scan assembly glass Use a microfiber wiper dampened with antistatic fluid to clean the side 2 scan assembly glass The glass is clear and difficult to see insert the cloth as far as it will go ...

Page 687: ... and other device areas free from dust and dirt 1 Use a soft lint free cloth lightly dampened with water 2 Wipe clean the entire area of the control panel including the touch screen 3 Wipe clean the document feeder output trays paper trays and other outside areas of your device 4 Remove any residue with a clean cloth or paper towel Storing Paper and Other Media It is important for optimum printing...

Page 688: ... performance ensure the guidelines are followed Do not position the device in direct sunlight or near a heat source such as a radiator Avoid sudden changes in the environment surrounding the device When a change occurs allow the device at least two hours to adjust to its new environment depending on the extent of the change Follow routine maintenance schedules for cleaning both the document glass ...

Page 689: ... occurs when a subsystem or module is unable to function correctly For example if during a stapler job a fault is detected other features are still functional but the stapler is unavailable Failure Fault this is declared when a low level fault causes a major subsystem to function incorrectly For example if a fault occurs with the print cartridge causing the print and copy features to become non fu...

Page 690: ...rrupting Fault Interrupting faults are presented if the associated fault affects the entire device where the device is not capable of accepting input or output They are also presented if the associated fault affects the currently selected document service but does not affect another service which can still be used The type of fault screen presented depends on the type of fault occurring Some fault...

Page 691: ...on displays a list of any current faults on the device Each fault can be selected for further information and instructions Alerts this option displays a list of all the current fault messages associated with the current device status and faults Fault History this is a log of the last 20 faults occurring on the device The fault code associated with each fault and the date and time a fault occurred ...

Page 692: ...n be added to the set instead of the original Note If your original document is less than 14 8cm 5 5 long it may trigger a misfeed If possible rotate the document by 90 to make it longer If the document is still too short the document glass will have to be used instead of the document feeder 1 Remove all the documents from the document feeder and input and output trays 2 Check that none of the ori...

Page 693: ... the set instead of the original 1 Remove all the documents from the document feeder and input and output trays 2 Open the document feeder as if you were about to copy a document using the document glass 3 Locate the green latch underneath the front of the section you just raised Lower the green latch 4 Rotate the green knob anti clockwise to free any jammed document The green knob is located unde...

Page 694: ... originals in a set can be copied using the document glass and the undamaged copy can then be added to the set instead of the original 1 Remove all the documents from the document feeder and input and output trays 2 Open the document feeder top cover 3 Rotate the green knob anti clockwise to free any jammed document The green knob is located underneath the front right corner of the section you jus...

Page 695: ... document glass and the undamaged copy can then be added to the set instead of the original 1 Remove all the documents from the document feeder and input and output trays 2 Open the document feeder top cover 3 Remove any jammed document 4 Close the document feeder top cover 5 Open the document feeder as if you were about to copy a document using the document glass 6 Locate the green latch undernea...

Page 696: ...nisher Open the Finisher Front Door This finisher and some of its components are optional and may not be fitted to your device If you are unable to resolve the problem contact the Xerox Support Center 1 Open the finisher door 2 Rotate knob 5a anti clockwise 3 Lower handle 5b by pulling moving it in a clockwise arc 4 Rotate knob 5c clockwise until any jammed pages can be removed 5 Remove any jammed...

Page 697: ...s Paper Jam in Finisher Open the Finisher Top Cover This finisher and some of its components are optional and may not be fitted to your device If you are unable to resolve the problem contact the Xerox Support Center 1 Open the cover on top of the finisher 2 Remove any jammed pages 3 Close the cover on top of the finisher 4 Check the output tray is not blocked by other print jobs debris or any oth...

Page 698: ... of its components are optional and may not be fitted to your device If you are unable to resolve the problem contact the Xerox Support Center 1 Pull any jammed pages free from the output tray Pull the pages from the device in the direction they were travelling not at an angle or the page may tear More Information Identifying the Parts of Your Device Repeated paper jams misfeeds or multi sheet fee...

Page 699: ...ckwise until any jammed pages can be removed 5 Remove any jammed pages Note If the page tore while it was being removed re assemble the sheet and any pieces to confirm that nothing has been left in the device 6 Raise handle 5b until it clicks back into position 7 Close the finisher door 8 If the door does not shut easily check you have returned all the latches to their original position then close...

Page 700: ...x Support Center 1 Open the cover on top of the finisher 2 Remove any jammed pages 3 Close the cover on top of the finisher 4 Check the output tray is not blocked by other print jobs debris or any other item left on the tray More Information Identifying the Parts of Your Device Repeated paper jams misfeeds or multi sheet feeds Clearing Jams in the New Office Finisher Booklet Maker Clearing Jams in...

Page 701: ...le to resolve the problem contact the Xerox Support Center 1 Pull any jammed pages free from the output tray Pull the pages from the device in the direction they were travelling not at an angle or the page may tear More Information Identifying the Parts of Your Device Repeated paper jams misfeeds or multi sheet feeds Clearing Jams in the New Office Finisher Booklet Maker Clearing Jams in the Top o...

Page 702: ...s may be trapped in both the top and bottom of this area 4 Remove any jammed pages Note If the page tore while it was being removed re assemble the sheet and any pieces to confirm that nothing has been left in the device 5 Move catch 6 to the right until it clicks back into position 6 Rotate the indented knob above label R8 clockwise until the handle is in the locked position 7 Close the finisher ...

Page 703: ...hile it was being removed re assemble the sheet and any pieces to confirm that nothing has been left in the device 5 Pinch catch 6 and move it to the left to release any pages trapped in the finisher pages may be trapped in both the top and bottom of this area 6 Remove any jammed pages 7 Move catch 6 to the right until it clicks back into position 8 Rotate the indented knob above label R8 clockwis...

Page 704: ...very slowly and gently pull it to the left until it is released from the device Note If the page tore while it was being removed re assemble the sheet and any pieces to confirm that nothing has been left in the device WARNING Do not attempt to undock the finisher to get better access to the jam from the right side of the de vice The finisher is balanced as part of the device and may fall over if u...

Page 705: ...op middle and bottom of the device Note If a page is jammed near the door hinge and is difficult to grasp try holding the center of the page to pull it free there is more space to grasp the center of the page than the edges Note If a page was fed from tray 3 and is jammed near the door it may also be possible to remove the page by opening tray 3 and then pulling the jammed page down Take great car...

Page 706: ...to open the door on the left side of the device Gently lower the door until it comes to rest 2 Remove any jammed pages that are sticking out from the device Pages may be jammed at the top middle and bottom of the device Note For single sided jobs any jammed paper will be sticking out from the device engine not from the door The paper may be jammed at the top middle and bottom of the device For 2 s...

Page 707: ...he device Note If a page is jammed near the door hinge and is difficult to grasp try holding the center of the page to pull it free there is more space to grasp the center of the page than the edges Note If a page was fed from tray 3 and is jammed near the door it may also be possible to remove the page by opening tray 3 and then pulling the jammed page down Take great care if attempting to remove...

Page 708: ...guides are set correctly for the size of media loaded in the tray 4 If the paper keeps jamming open a new pack and load fresh paper or if the paper is still relatively new refresh the existing stack Fan the media to ensure no pages are stuck together Remove the top few sheets from the stack Turn the stack over so that the bottom sheet becomes the top sheet 5 Close tray 1 More Information Identifyi...

Page 709: ...n the tray 4 If the paper keeps jamming open a new pack and load fresh paper or if the paper is still relatively new refresh the existing stack Fan the media to ensure no pages are stuck together Remove the top few sheets from the stack Turn the stack over so that the bottom sheet becomes the top sheet 5 Close tray 2 More Information Identifying the Parts of Your Device Clearing Jams in Tray 1 4 T...

Page 710: ...by opening tray 3 and then pulling the jammed page down Take great care if attempting to remove paper this way as it is very easy to tear the sheet and cause a jam that only an engineer visit can resolve 3 Locate the green tab near the top left corner of the door 4 Hold the door with one hand and use the other to pull the green tab towards the device engine You will need to pull the tab firmly 5 R...

Page 711: ... Clearing Jams in Tray 2 4 Tray Device Repeated paper jams misfeeds or multi sheet feeds Clearing Jams in Tray 4 The device displays the status code 81 204 00 If the message on the device touch screen reads Clear the misfeed in Tray 4 If the message on the device touch screen reads Paper Jam Inside Left Side Door clear the jam inside the left side door before clearing tray 4 ...

Page 712: ... 2 Remove any jammed pages that are sticking out from the device Pages may be jammed at the top middle and bottom of the device Note For single sided jobs any jammed paper will be sticking out from the device engine not from the door The paper may be jammed at the top middle and bottom of the device For 2 sided jobs the paper may also be jammed in the door 3 Lift the door on the left side of the d...

Page 713: ...The message on the device touch screen reads Tray 5 is unavailable Empty and reload 1 Remove any misfed pages 2 Fan the media to ensure no pages are stuck together 3 Check the tray guides are set correctly for the size of media loaded in the tray More Information Identifying the Parts of Your Device Repeated paper jams misfeeds or multi sheet feeds ...

Page 714: ...evice Off Using the Energy Saver Option Documents will not feed through the document feeder Ensure the originals are in good condition Check nothing is resting on the document feeder cover or overhanging into the input tray Ensure that all staples paper clips and Post it notes have been removed from the originals Ensure that the paper tray is not filled above the MAX line Check to see if the docum...

Page 715: ...rm that the media being fed is within the range specified for the device If everything appears correct but the problem persists turn the device off wait 2 minutes and then switch it back on again More Information Storing Paper and Other Media Loading Tray 1 and Changing the Tray Settings Loading Tray 2 and Changing the Tray Settings Loading Tray 3 Loading Tray 4 Loading the Bypass Tray and Changin...

Page 716: ... Load the paper in the paper trays with the seam side of the paper up Load the paper in the Bypass Tray with the seam side down Load non standard media in the Bypass Tray If the paper curls excessively flip the paper over in the applicable paper tray Check the correct paper size has been selected for the paper loaded in the tray Check that the printer is not positioned near a source of draft Check...

Page 717: ...r clear the jam When using large paper remove any output contained in the Stacker Tray Check that the hole punch waste container is not full The hole punch waste container collects waste from the hole punch Check the correct paper size has been selected for the paper loaded in the tray Check the paper tray guides are locked into position against the paper Check the correct paper type such as the w...

Page 718: ...e document feeder or face down on the document glass in the top right position Ensure the Xerographic Module is seated and turning correctly More Information Loading Documents There are streaks lines or spots on the prints Clean the document glass and if using the document feeder also clean the Constant Velocity Transport glass the thin strip of glass to the left of the document glass especially n...

Page 719: ...tput images are blurred Load fresh paper If copying from the document glass check the quality of the originals close the cover and try again Ensure that the original is entirely flat against the document glass Use Original Size to specify the size of the original Clean the Charge Scorotron and Transfer Corotron if available on your device Clean the document glass and if using the document feeder a...

Page 720: ... the Size of the Original to be Copied Jobs scan but do not print Some jobs require image processing before printing This may take as long as 2 seconds per page Press the Job Status button and check the Active Jobs list to determine if a job is processing There may be a job in the list with a status of paused Delete this job if it remains in the state over 3 minutes This may possibly be a result o...

Page 721: ...Deleting Saved Jobs using Internet Services Fault messages will not clear There may be occasions when a fault is cleared but the message will not clear Reboot your device by powering OFF and ON using the button on the control panel Wait approximately 20 seconds before turning the device back ON Any incomplete jobs in the jobs list will be lost Only use the correct power off process to reboot your ...

Page 722: ... a software reset the instructions to perform the reset are in the System Administrator Guide Repeat the software reset 2 times More Information Using Internet Services to find System Administrator Contact Details System Administrator Guide www xerox com support Warming up message continuously displays Check to see if there is a paper jam Clear the paper path of all obstructions Turn the device of...

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