Internet Services
WorkCentre
®
5945/5955
User Guide
611
9. If required, update the Document Management Fields information. The Document
Management Fields allow you to enter additional data when you scan a document at the
device. The data is filed with your scanned documents in a job log. The job log can be accessed
by third party software for various purposes.
•
Select the
Add
button.
•
Select the
Field Name entry box
and use your keyboard to enter a field name. The name
should match the name used by your Document Management software to process the
field. This information is not displayed on the control panel.
•
Select the editing option required.
-
Select the
Editable radio button
if you want to allow the user to change the value for
the document management field.
-
Select the
Field Label entry box
and use your keyboard to enter a name that
identifies the purpose of the field to the user at the machine.
-
If you want to ensure the template user enters information for this field, select the
Require User Input checkbox
. If you select this option you will not be able to set
a Default Value for this field.
-
If you want to ensure the information that the user enters at the machine is
hidden by asterisks to retain confidentiality, select the
Mask User Input
checkbox
.
-
If you want to save the information entered by the user in the machine’s job log
select the
Record User Input to Job Log checkbox
.
-
Select the
Not Editable radio button
if you want to prevent users altering the default
value for the field.
-
Select the
Default Value entry box
and use your keyboard to enter the information
that will automatically be used or suggested.
-
The
Validate Data Before Scanning
option may be available if your System
Administrator has enabled validation servers for this device. This option allows the
server to verify that the information a user enters in the document management field
meets the requirements of the third party software. Check with your System
Administrator if you are unsure.
•
Click the
Apply
button.
•
If required, select the
Add
button to create another Document Management Field.
10. Select the Workflow Scanning options required. This area allows you to change the basic
scanning options.
•
Select the
Edit
button.
•
Select the Output Color option required.
-
Auto Detect
allows the device to select the most appropriate color setting.
-
Color
produces full color output.
-
Black and White
produces black and white output even if the originals were color.
-
Grayscale
produces output using various shades of gray.
•
Select the 2-Sided Scanning option required.
-
1-Sided
use this option if your originals are printed on 1 side.
-
2-Sided
use this option if your originals are 2-sided. The document feeder must be
used to scan your originals with this option.
-
2-Sided, Rotate Side 2
use this option if your originals are 2-sided and open up like a
calendar. The document feeder must be used to scan your originals with this option.
•
Select the Original Type option required.
-
Photo and Text
produces high quality pictures but slightly reduces the sharpness of
text and line art. This setting is recommended for originals containing high quality
photographs or line art and text.
-
Text
produces sharper edges and is recommended for text and line art.
Summary of Contents for WorkCentre 5945
Page 1: ...Version 1 0 July 2014 Xerox WorkCentre 5945 5955 Multifunction Printer User Guide ...
Page 26: ...Safety and Regulations WorkCentre 5945 5955 24 User Guide ...
Page 78: ...Getting Started WorkCentre 5945 5955 76 User Guide ...
Page 300: ...Scan WorkCentre 5945 5955 298 User Guide ...
Page 556: ...E Mail WorkCentre 5945 5955 554 User Guide ...
Page 646: ...Internet Services WorkCentre 5945 5955 644 User Guide ...
Page 672: ...Machine and Job Status WorkCentre 5945 5955 670 User Guide ...
Page 680: ...Feature Installation WorkCentre 5945 5955 678 User Guide ...
