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Summary of Contents for Phaser 3200MFP

Page 1: ...Phaser 3200MFP User Guide 604E39320...

Page 2: ...layed on the screen such as icons screen displays looks etc All Xerox products mentioned in this publication are trademarks of Xerox Corporation Product names and trademarks of other companies are her...

Page 3: ...liance 1 19 Illegal Copies 1 20 Product Recycling and Disposal 1 23 2 Getting Started Unpacking the machine 2 2 Selecting a Location 2 3 Clearance Space 2 3 Installing the Print Cartridge 2 4 Loading...

Page 4: ...e Manual Tray 4 5 Copy Output Tray 4 6 5 Copying Making Copies 5 2 Loading Paper for Copying 5 2 Preparing a Document 5 2 Making Copies on the Document Glass 5 3 Making Copies from the Automatic Docum...

Page 5: ...ing Your Machine with a Macintosh Phaser 3200MFP N only 6 46 Installing Software for Macintosh 6 46 Setting Up the Printer 6 48 Printing 6 49 Scanning 6 52 7 Scanning Scanning Basics 7 2 Scanning From...

Page 6: ...g a Priority Fax 8 20 Adding Documents To a Scheduled Fax 8 21 Canceling a Scheduled Fax 8 22 Additional Features 8 22 Using Secure Receiving Mode 8 22 Printing Reports 8 23 Using Advanced Fax Setting...

Page 7: ...Quality Problems 10 18 Copying Problems 10 22 Scanning Problems 10 23 Network Scan Problems Phaser 3200MFP N Only 10 23 Fax Problems 10 24 Common Windows Problems 10 25 Common PostScript Problems Phas...

Page 8: ...1 Table of Contents Table of Contents 6 Xerox Phaser 3200MFP...

Page 9: ...signed for ease of use but to use your machine to its fullest potential take some time to read this User Guide About This Guide page 1 2 Getting to know your machine page 1 3 Control Panel Functions p...

Page 10: ...e product consists of This User Guide The Quick Install Guide The Xerox website http www xerox com Convention Description Example Italic Typeface Used to emphasize a word or phrase In addition referen...

Page 11: ...These are the main components of your machine Front View Document Guide Document Input Tray Document Cover Automatic Document Feeder Paper Output Extension Document Output Tray Manual Tray Control Pan...

Page 12: ...er 3200MFP Rear View EXT Jack USB port NOTE If your country has a different telephone connection system this socket may be blocked Power Switch AC Power Cord Connector Line Jack Rear Cover Network por...

Page 13: ...Collation Auto Fit ID Card Copy 2 4 Up multiple pages on a sheet and Poster copying after assigning it For details refer to Special Copy Features on page 5 7 Resolution Adjusts the resolution of the d...

Page 14: ...ials a number or enters alphanumeric characters for Fax and Copy functions Also allows you to edit e mail addresses 8 Stop Clear Stops an operation at any time In Standby mode clears cancels the copy...

Page 15: ...orts convenient access Create professional documents Print Watermarks You can customize your documents with words such as Confidential For details see Chapter 6 Printing Print Posters The text and pic...

Page 16: ...r 3200MFP N only Zoran IPS Emulation is compatible with PostScript 3 PS and enables PS printing Phaser 3200MFP N only Zoran IPS Emulation is compatible with PostScript 3 Copyright 1995 2005 Zoran Corp...

Page 17: ...ine serial number Use the space below to make a note of the machine serial number ____________________________________________ The Xerox Welcome Center or local representative telephone number is prov...

Page 18: ...ning Markings All warning instructions marked on or supplied with the product should be followed WARNING This WARNING alerts users to areas of the product where there is the possibility of personal in...

Page 19: ...Safety Information Only Use the power cord supplied with this equipment Plug the power cord directly into a grounded electrical outlet Do not use an extension cord If you do not know whether or not an...

Page 20: ...orrectly grounded power outlet If in doubt have the outlet checked by a qualified electrician This equipment must be connected to a protective earth circuit This equipment is supplied with a plug that...

Page 21: ...is supplied with your printer Do not use aerosol cleaners The use of cleaners that are not approved may cause poor performance of the equipment and could create a dangerous condition Use supplies and...

Page 22: ...ance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cau...

Page 23: ...external radiation from the ISM equipment may have to be limited or special mitigation measures taken WARNING Shielded interface cables must be used with this product to maintain compliance with Counc...

Page 24: ...t identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label If th...

Page 25: ...iance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repair...

Page 26: ...or terminal equipment for use on analogue switched telephone networks in the European Economic Area The product may be configured to be compatible with other country networks Please contact your Xerox...

Page 27: ...e from the last copy print out set at 15 minutes A more detailed description of this feature together with instructions on changing the default time to suit your work pattern can be found in the Machi...

Page 28: ...y be photographed Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Res...

Page 29: ...den the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Current bank notes or current...

Page 30: ...no liability is assumed for its completeness accuracy In case of doubt consult your solicitor Other countries Copying certain documents may be illegal in your country Penalties of fine or imprisonmen...

Page 31: ...web site www eiae org European Union WEEE Directive 2002 96 EC Some equipment may be used in both a domestic household and a professional business application Domestic Household Environment Applicati...

Page 32: ...1 Welcome 1 24 Xerox Phaser 3200MFP...

Page 33: ...o perform Using the instructions provided in this chapter unpack and setup your machine This chapter includes Unpacking the machine page 2 2 Selecting a Location page 2 3 Loading Paper page 2 6 Making...

Page 34: ...may differ depending on your country s specifications The Power Cord must be plugged into a grounded power socket NOTE The CD ROMs contain the Xerox printer driver scan drivers software Network Scan U...

Page 35: ...ate space for air circulation around the machine Allow extra space for opening doors and trays The area should be well ventilated and away from direct sunlight or sources of heat cold and humidity Do...

Page 36: ...ake sure that you get the maximum copies from the cartridge NOTE If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric CAUTION To...

Page 37: ...Print Cartridge take care not to scratch it against the machine frame This will damage the cartridge and may produce marks on the copies 5 Close the front door If the door is not firmly closed printin...

Page 38: ...rear guide and pull it out to extend the tray 3 Fan the edges of the paper stack to separate the pages Gently tap the stack on a flat surface to even up the edges 4 Load paper into the tray to registe...

Page 39: ...the rear guide and side guide and move them so that they just touch the edge of the paper stack NOTE Do not push the guides hard against the paper stack to cause the stack to bend If you do not adjust...

Page 40: ...axes and voice calls you will need to connect a telephone and or answering machine to your machine For Users in the UK UK users should plug the cord of the extension phone into the supplied TAM lead a...

Page 41: ...hine the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology To prevent this incompatibility use two wire newer equipm...

Page 42: ...ser 3200MFP 3 Connect a USB cable to the USB port on your machine Connect to the USB port on your computer 4 If you want to use a LAN cable purchase LAN cable and connect it to the LAN connector on yo...

Page 43: ...n the machine on Warming Up Please Wait appears on the display indicating that the machine is now on To view your display text in another language see Changing the Display Language and Country page 2...

Page 44: ...ter s features Scan driver TWAIN and Windows Image Acquisition WIA driver is available for scanning documents on your machine ControlCentre Use this program to create phonebook entries and configure t...

Page 45: ...Recommended CPU Windows 98 Me 2000 Pentium II 400 MHz or higher Pentium III 933 MHz Windows XP 32 64bit 2003 32 64bit Vista Pentium III 933 MHz or higher Pentium IV 1 GHz RAM Windows 98 Me 2000 64 MB...

Page 46: ...ble lists the features supported by your printer drivers NOTE For details about installing software and using its features see Chapter 6 Printing Feature PCL6 PostScript Phaser 3200MPF N only Windows...

Page 47: ...ach page sent from your machine 1 Press Menu until Machine Setup appears on the top line of the display The first available menu item Machine ID displays on the bottom line 2 Press Enter The display a...

Page 48: ...s 1 When you are prompted to enter a letter locate the button labeled with the character you want Press the button until the correct letter appears on the display For example to enter the letter O pre...

Page 49: ...place while entering the telephone number A appears on the display at the corresponding location Setting the Date and Time When you turn the machine on for the first time the display prompts you to en...

Page 50: ...s see Changing the Clock Mode page 2 18 7 Press Enter when the time and date on the display is correct 8 To return to Standby mode press Stop Clear Changing the Clock Mode You can set your machine to...

Page 51: ...r 2 The dial mode currently set for the machine displays 3 Press the scroll button or until the desired status appears and press Enter To return to Standby mode press Stop Clear Setting the Paper Size...

Page 52: ...the display 2 Press the scroll button or to scroll through the options Press Enter when you see the desired sound option 3 Press the scroll button or to display the desired status or volume for the op...

Page 53: ...wer consumption when it is not in use You can turn this mode on and select a length of time for which the machine waits after a job is printed before it switches to a reduced power state 1 Press Menu...

Page 54: ...the supplied Xerox Drivers CD 2 The CD ROM should automatically run and an installation window appears If the installation window does not appear click Start and then Run Type X Setup exe replacing X...

Page 55: ...OTE Use the help feature by referring to the window which appears when you click the Help button The Scan Settings Tab Click the Scan Settings tab to configure the scan destination list Scan the image...

Page 56: ...w Delete Deletes a selected Phonebook entry Delete All Deletes all Phonebook entries Group dial Allows you to set up group dial numbers When you click Group dial the following window opens Enter a nam...

Page 57: ...default orientation of print image on the page Margins Allows you to set the margin of print materials PCL Settings Allows you to set the PCL emulation configuration Apply Downloads the settings made...

Page 58: ...2 Getting Started 2 26 Xerox Phaser 3200MFP...

Page 59: ...achine to a network is available only on the Phaser 3200MFP N This chapter gives you step by step instructions for setting up your machine for network connections This chapter includes Introduction pa...

Page 60: ...h the machine s control panel Configure TCP IP Configure EtherTalk Supported operating systems The following table shows the network environments supported by the machine TCP IP Transmission Control P...

Page 61: ...ess Menu until Network Setup appears on the top line of the display 2 Press the scroll button or until Config Network appears and press Enter 3 Press Enter when TCP IP appears 4 Press the scroll butto...

Page 62: ...can return the network configuration to its default settings 1 Press Menu until Network Setup appears on the top line of the display 2 Press the scroll button or until Set To Default appears and press...

Page 63: ...aser 3200MFP 4 1 4 Paper Handling This chapter explains how to select print materials and load them into your machine This chapter includes Selecting Print Materials page 4 2 Loading Paper page 4 5 Co...

Page 64: ...the manual tray and the tray when feeding a single page Brightness Some papers are whiter than others and produce sharper more vibrant images Surface smoothness The smoothness of the paper affects how...

Page 65: ...e proof wrap such as a plastic container or bag to prevent dust and moisture from contaminating your paper Load special paper types one sheet at a time through the manual tray or the paper tray to avo...

Page 66: ...in 76 x 127 mm and the maximum size is 8 5 x 14 in 216 x 356 mm Always insert the short edge into the tray first If you want to print in landscape mode make this selection through your software Inser...

Page 67: ...C and want to check the print quality after each page is printed load the paper in the manual tray and select Manual Feeder for Source from the print driver 1 Load the print material into the tray If...

Page 68: ...lly and continuously incoming faxes are stored in memory instead of printing immediately When you press Stop Clear in the Manual Feed mode the print job in progress is canceled Copy Output Tray The ma...

Page 69: ...0MFP 5 1 5Copying This chapter gives you step by step instructions for copying documents This chapter includes NOTE The machine defaults to Copy mode Making Copies page 5 2 Selecting Copy Options page...

Page 70: ...ment glass NOTE Only letter A4 sized print materials can be placed in the Document Glass When you use the ADF Do not load documents smaller than 5 6 x 5 8 inches 142 x 148 mm or larger than 8 5 x 14 i...

Page 71: ...document cover gently to avoid damage to the machine or personal injury If you leave the cover open while copying you may affect copy quality and toner consumption If you are copying a page from a bo...

Page 72: ...t the bottom of the document stack matches the paper size marked on the document tray NOTE Copies up to 8 5 x 14 can be made from the ADF Automatic Document Feeder 2 Adjust the document guides to the...

Page 73: ...following contrast modes Lighten will make the copies lighter than the original document This works well with dark print Normal will make the copies look the same as the original document This works w...

Page 74: ...ntil the copy size you want appears on the display Pressing and holding the button allows you to quickly scroll to the number you want You can also enter the value using the number keypad 4 Press Ente...

Page 75: ...l images reduced to fit onto one sheet of paper See 2 Up or 4 Up Copying on page 5 9 Poster Prints an image onto 9 sheets of paper 3x3 You can paste the printed pages together to make one poster sized...

Page 76: ...ying Auto Fit Copying This special copy feature can be applied only when you place a document on the document glass If a document is detected in the ADF Auto Fit copying does not work 1 Place the docu...

Page 77: ...type by using the control panel buttons See Selecting Copy Options on page 5 5 4 Press Start to begin copying Your machine begins scanning the front side 5 When Set Backside displays on the bottom lin...

Page 78: ...er 2 Press Favorite Copy until Poster appears on the bottom line of the display and press Enter 3 If necessary customize the copy settings including Lighten Darken and original type by using the contr...

Page 79: ...access the option 5 Change the setting using the scroll button or Values can be entered using the number keypad 6 Press Enter to save the selection 7 Repeat steps 3 through 6 as needed 8 To return to...

Page 80: ...5 Copying 5 12 Xerox Phaser 3200MFP...

Page 81: ...tware in Windows page 6 2 Printing a Document page 6 6 Advanced Printing page 6 16 Sharing the Printer Locally page 6 27 Using Windows PostScript Driver Phaser 3200MFP N Only page 6 28 Using Your Prin...

Page 82: ...nter 2 Insert the Xerox Drivers CD into the CD ROM drive If you use Windows Vista when you are asked to allow the installation click Continue The CD ROM should automatically run and an installation wi...

Page 83: ...ter is connected to your network and powered on For details about connecting to the network see Making Connections on page 2 8 2 Insert the Xerox Drivers CD into the CD ROM drive If you use Windows Vi...

Page 84: ...0MFP 3 When the language selection window appears select the appropriate language and then click Next 4 Choose the components you want to install and then click Next 5 Click Next Click Finish The driv...

Page 85: ...32 64bit Vista select Standard TCP IP Port and click New Port 6 The Network Printer Port Wizard window appears Select the method for detecting the network interface card of your machine and enter the...

Page 86: ...your Printer User Guide NOTE If you need to know the exact name of your printer you can check the supplied CD ROM The following procedure describes the general steps required for printing from variou...

Page 87: ...User Guide shows the Properties window for Windows XP Your printer driver Properties window that appears in this User Guide may differ depending on the printer in use If you access printer properties...

Page 88: ...you to select the direction in which information is printed on a page Portrait prints across the width of the page letter style Landscape prints across the length of the page spreadsheet style Rotate...

Page 89: ...ss various paper properties Copies Copies allows you to choose the number of copies to be printed You can select 1 to 999 copies Size Size allows you to set the size of paper you loaded in the tray If...

Page 90: ...at Type is set to Printer Default If you load a different type of print material select the corresponding paper type If you use cotton paper set the paper type to Thick Paper for best printing To use...

Page 91: ...Mode The available options are Normal and Text Enhancement Printer Setting This setting is for normal documents Normal This setting is for bolder line widths or darker gray scale images Text Enhanceme...

Page 92: ...hoose Download as bit image and resubmit your print job The Download as bit image setting is often useful when printing Adobe This feature is available only when you use the PCL printer driver Downloa...

Page 93: ...ays are often used to take the place of preprinted forms and letterhead paper For details see Using Overlays on page 6 23 Output Options Print Sebset You can set the sequence in which the pages print...

Page 94: ...te icon See Basic Printing on page 6 6 for more information about accessing printer properties Using a Favorite Setting The Favorites option which is visible on each properties tab allows you to save...

Page 95: ...2 64bit select Printers and Faxes For Windows Vista select Control Panel Hardware and Sound Printers 3 Double click the printer driver for this printer 4 From the Document menu select Cancel Printing...

Page 96: ...ting Multiple Pages on One Sheet of Paper N Up Printing You can select the number of pages to print on a single sheet of paper To print more than one page per sheet the pages will be reduced in size a...

Page 97: ...ize and type 6 Click OK and print the document Printing Posters This feature allows you to print a single page document onto 4 9 or 16 sheets of paper for the purpose of pasting the sheets together to...

Page 98: ...overlap in millimeters or inches to make it easier to paste the sheets together 4 Click the Paper tab select the paper source size and type 5 Click OK and print the document You can complete the poste...

Page 99: ...Your Document to a Selected Paper Size This printer feature allows you to scale your print job to any selected paper size regardless of the digital document size This can be useful when you want to ch...

Page 100: ...Watermarks The Watermark option allows you to print text over an existing document There are several predefined watermarks that come with the printer and they can be modified or you can add new ones t...

Page 101: ...view image 3 Click OK and start printing NOTE The preview image shows how the page will look when it is printed Creating a Watermark 1 To change the print settings from your software application acces...

Page 102: ...ist Editing a Watermark 1 To change the print settings from your software application access printer properties See Basic Printing on page 6 6 2 Click the Extras tab and click the Edit button in the W...

Page 103: ...rmation that is currently on your letterhead Creating a New Page Overlay To use a page overlay you must create a new page overlay containing your logo or image 1 Create or open a document containing t...

Page 104: ...ox Select the des tination path if necessary The default is C For mover 6 Click Save The name appears on the Overlay List box 7 Click OK or Yes to finish creating The file is not printed Instead it is...

Page 105: ...lay list click Edit but ton and Load Overlay and select the overlay file If you have stored the overlay file in an external source you can also load the file when you access the Load Overlay window S...

Page 106: ...be the same as the document you want to print Deleting a Page Overlay You can delete page overlays that you no longer use 1 In the printer Properties window click the Extras tab 2 Click the Edit butt...

Page 107: ...1 Start Windows 2 From the Start menu select Printers and Faxes 3 Double click your printer driver icon 4 From the Printer menu select Sharing 5 Check the Share this printer box 6 Fill in the Shared N...

Page 108: ...de shows the Properties window for Windows XP Your printer driver Properties window that appears in this User s Guide may differ depending on the printer in use NOTE Most Windows applications will ove...

Page 109: ...ws you to select the size of the paper loaded in the tray Graphic this option allows you to adjust the print quality for your specific printing needs Document Options this options allow you to set the...

Page 110: ...tall the Status Monitor insert the supplied Xerox Drivers CD 2 The CD ROM should automatically run and an installation window appears If the installation window does not appear click Start and then Ru...

Page 111: ...when error occurs during printing the Status monitor balloon appears when an error occurs while printing Schedule an automatic status checking every allows the computer to update the printer status re...

Page 112: ...umber of machine devices via USB simultaneously The acquired documents can then be edited printed on the same local or network machine devices sent by e mail uploaded to an FTP site or transferred to...

Page 113: ...Administrator Login window appears type in root in the Login field and enter the system password NOTE You must log in as a super user root to install the printer software If you are not a super user a...

Page 114: ...ve any difficulties consult the onscreen help that is available through your system menu or can otherwise be called from the driver package windows applications such as Unified Driver Configurator or...

Page 115: ...g the Unified Driver Configurator Unified Linux Driver Configurator is a tool primarily intended for configuring Printer or MFP devices Since an MFP device combines the printer and scanner the Unified...

Page 116: ...Printers and Classes Printers Tab You can see the current system s printer configuration by clicking on the printer icon button on the left side of the Unified Driver Configurator window You can use...

Page 117: ...g properly Properties allows you to view and change the printer properties For details see Configuring Printer Properties on page 6 39 Classes Tab The Classes tab shows a list of available printer cla...

Page 118: ...anning a Document on page 6 42 Ports Configuration In this window you can view the list of available ports check the status of each port and release a port in busy state Refresh Renews the available p...

Page 119: ...be asked to choose I O port for the new device This choice will provide the most suitable configuration for MFP s functionality For MFP scanners I O ports are being chosen by scanner drivers automati...

Page 120: ...or click Remove from Class to remove the printer from the selected class 4 Click OK to apply the changes and close the Printer Properties Window Printing a Document Printing from Applications You can...

Page 121: ...tion Device allows you to set the print resolution paper source and destination 5 Click Apply to apply the changes and close the Phaser 3200MFP Properties window 6 Click OK in the LPR GUI window to st...

Page 122: ...anners Configuration 3 Select the scanner on the list When you have only one MFP device and it is connected to the computer and turned on your scanner appears on the list and is automatically selected...

Page 123: ...e size manually If you want to use one of the preset scan option settings select from the Job Type drop down list For details about the preset Job Type settings see Adding Job Type Settings on page 6...

Page 124: ...a later scanning To save a new Job Type setting 1 Change the options from the Scanner Properties window 2 Click Save As 3 Enter the name for your setting 4 Click OK Your setting to the Saved Settings...

Page 125: ...you canceled Allows you to scroll through the image Crops the selected image area Zooms the image out Zooms the image in Allows you to scale the image size you can enter the size manually or set the...

Page 126: ...o it provides you with the TWAIN driver for scanning on a Macintosh computer Verify the following before you install the printer software Install the Printer driver 1 Connect your machine to the compu...

Page 127: ...Click Continue 7 Select Uninstall and then click Uninstall 8 When the uninstallation is complete click Quit Installing the Scan driver 1 Make sure that you connect your printer to the computer Turn on...

Page 128: ...nter will be different depending on which cable you use to connect the printer to your computer the network cable or the USB cable For a Network connected Macintosh 1 Follow the instructions on Instal...

Page 129: ...operties window that appears in this User Guide may differ depending on the printer in use However the composition of the printer properties window is similar NOTE You can check your printer name in t...

Page 130: ...window may differ depending on the printer in use Layout Setting The Layout tab provides options to adjust how the document appears on the printed page You can print multiple pages on one sheet of pa...

Page 131: ...egardless of the digital document size This can be useful when you want to check fine details on a small document Paper Type Set Type to correspond to the paper loaded in the tray from which you want...

Page 132: ...down list 5 Click Print and the printer prints the selected number of pages on one side of each page Scanning If you want to scan documents using other software you will need to use TWAIN compliant s...

Page 133: ...that are compatible with your printer Please refer to the OS Compatibility section of Printer Specifications in your Printer User Guide You can check your printer name in the supplied CD ROM The maxi...

Page 134: ...details see Scanning Process with TWAIN enabled Software on page 7 3 From the Windows Images Acquisition WIA driver Your machine also supports the WIA driver for scanning images For details see Scanni...

Page 135: ...use The basic scanning process involves a number of steps 1 Make sure that your machine and computer are turned on and properly connected to each other 2 Load the document s face up into the ADF OR P...

Page 136: ...e properly connected 1 Load the document s face up into the ADF OR Place a single document face down on the document glass 2 From the Start menu on your desktop window select Settings Control Panel an...

Page 137: ...ed network scanner in the Network Scan program 1 In Windows select Start Programs Xerox Network Scan Network Scan The Xerox Network Scan Manager window opens 2 Click the Add Device button or double cl...

Page 138: ...to access the web site of your machine 2 Click Properties 3 Click E mail and User Authentication 4 Click ADD 5 Select the index number where the corresponding entry will be stored from 1 to 50 6 Enter...

Page 139: ...riginals face up into the ADF or place a single original face down on the scanner glass 3 Press Scan 4 Press the scroll button or until Network appears on the bottom line of the display and press Ente...

Page 140: ...m line of the display and press Enter 5 Enter the sender s email address and press Enter 6 Enter the recipient s email address and press Enter 7 To enter additional addresses press Enter when Yes appe...

Page 141: ...d press Enter 6 Repeat steps 4 and 5 to set other setting options 7 When you have finished press Stop Clear to return to Standby mode Changing the default scan settings To avoid having to customize th...

Page 142: ...line Press Enter 3 Press the scroll button or to display Enable on the bottom line and press Enter Selecting Disable means that the network scan is disabled 4 Press Enter to save the selection To ret...

Page 143: ...roup number and enter the group name you want 5 Select email numbers that will be included in the group 6 Click Save Changes Using Address Book entries To retrieve an email address use the following w...

Page 144: ...nter 2 Press the scroll button or until the name you want appears and press Enter Printing Address Book You can check your Phone Book settings by printing a list Please refer to Address Book List on p...

Page 145: ...chine as a fax machine This chapter includes Setting Up the Fax System page 8 2 Sending a Fax page 8 4 Receiving a Fax page 8 9 Automatic Dialing page 8 13 Other Ways to Fax page 8 18 Additional Featu...

Page 146: ...ive code see Receive Code on page 8 3 Alternatively you can press Manual Dial you can hear a fax tone from the remote machine and then press Start on the control panel of your machine In the Fax mode...

Page 147: ...as or longer than the paper installed in your machine you can set the machine to discard any excess at the bottom of the page If the received page is outside the margin you set it will print in actual...

Page 148: ...s about preparing a document see Making Copies on page 5 2 To fax a document using the Automatic Document Feeder ADF 1 Load the document face up into the ADF You can insert up to 30 sheets at a time M...

Page 149: ...ument on the document glass 3 Close the document cover Adjusting the Document Resolution The default document settings produce good results when using typical text based documents If you send document...

Page 150: ...emote fax phone number using the number keypad You can also press and hold the digit button of the speed dial number if you have assigned one To store the speed dial number see Storing a Number for Sp...

Page 151: ...rightness see Lighten Darken on page 8 2 4 Press Manual Dial You hear a dial tone 5 Enter the receiving fax machine s number using the number keypad You can also press and hold the digit button of the...

Page 152: ...your machine to print a confirmation report automatically each time sending a fax is completed For further details see the MSG Confirm item on MSG Confirm on page 8 3 Automatic Redialing When the numb...

Page 153: ...ature Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers For further details see Receiving Faxes Using th...

Page 154: ...ompleted Receiving Automatically in Ans Fax Mode To use this mode you must attach an answering machine to the EXT jack on the back of your machine See Making Connections on page 2 8 If the caller leav...

Page 155: ...arious combinations of long and short ringing sounds Using the Distinctive Ring Pattern Detection feature your fax machine can learn the ring pattern you designate to be answered by the fax machine Un...

Page 156: ...on page 8 3 NOTE DRPD must be set up again if you re assign your fax number or connect the machine to another telephone line After DRPD has been set up call your fax number again to verify that the m...

Page 157: ...the number keypad or the scroll button or and press Enter If a number is already stored in the location you chose the display shows the number to allow you to change it To start over with another spee...

Page 158: ...you want to send another page To add more documents press the scroll button or to display Yes and press Enter To send the fax immediately press the scroll button or to display No and press Enter 7 The...

Page 159: ...Keypad on page 2 16 OR If you do not want to assign a name skip this step 11 Press Enter when the name appears correctly or without entering a name 12 If you want to assign another group press Enter a...

Page 160: ...s on page 8 18 Delayed fax see Sending a Delayed Fax on page 8 19 Priority fax see Sending a Priority Fax on page 8 20 When you come to a step in which the display asks you to enter the receiving fax...

Page 161: ...1 Press the Fax button 2 Press Phone Book 3 Press Enter when Search Dial appears on the display 4 Press the button labeled with the letter you want to search for A name beginning with the letter disp...

Page 162: ...nt Resolution on page 8 5 If you need to change the brightness see Lighten Darken on page 8 2 4 Press Broadcasting on the control panel 5 Enter the number of the first receiving machine using the numb...

Page 163: ...about loading a document see Loading a Document on page 8 4 2 Adjust the document resolution to suit your fax needs see Adjusting the Document Resolution on page 8 5 If you need to change the brightne...

Page 164: ...s the display asks if you want to load another page To add more documents press the scroll button or to display Yes and press Enter Or press the scroll button or to display No and press Enter 14 The m...

Page 165: ...pages being stored in memory For a document placed on the document glass the display asks if you want to load another page To add more documents press the scroll button or to display Yes and press En...

Page 166: ...ss the scroll button or until you see the fax job you want to cancel and press Enter 4 When the display confirms your selection press the scroll button or to display Yes and press Enter The selected j...

Page 167: ...nd press Enter The machine prints all of the faxes stored in memory To turn Secure Receiving mode off 1 Press Menu until Advanced Fax appears on the top line of the display 2 Press the scroll button o...

Page 168: ...t after each fax job See MSG Confirm on page 8 3 Junk Fax Number List This list shows up to 10 fax numbers specified as junk fax numbers To add or delete numbers to or from this list access the Junk F...

Page 169: ...x List Junk fax number list Auth User List Authorized users list Scan Journal Network Scan sessions list 3 Press Enter The selected information prints out Using Advanced Fax Settings Your machine has...

Page 170: ...o turn the feature on You can set up to 10 fax numbers as junk fax numbers using the Set option After storing numbers your machine will not accept faxes from the registered stations To delete all junk...

Page 171: ...on or until Email Setup appears on the bottom line of the display and press Enter 3 Press Enter when Email Forward appears 4 Press the scroll button or until Rx Only appears on the bottom line of the...

Page 172: ...d Xerox Drivers CD 2 The CD ROM should automatically run and an installation window appears If the installation window does not appear click Start and then Run Type X Setup exe replacing X with the le...

Page 173: ...use 4 Select the multi function priner you will use by choosing Local or Network 5 If you select Network click Browse and search the multi function printer you will use 6 Click OK To send a PC Fax 1...

Page 174: ...ntinue 6 Enter the recipients numbers and click Continue Add the recipients numbers directly Remove a selected Phonebook entry Add a new Phonebook entry Select the number you want from the Phonebook a...

Page 175: ...8 Faxing Xerox Phaser 3200MFP 8 31 7 Select the resolution and click Send Fax Your PC begins to send the fax data and multi function printer sends the fax You can see the preview image of the fax...

Page 176: ...8 Faxing 8 32 Xerox Phaser 3200MFP...

Page 177: ...ce This chapter provides information for maintaining the machine and replacing the print cartridge This chapter includes Clearing the Memory page 9 2 Cleaning Your Machine page 9 3 Maintaining the Pri...

Page 178: ...he next item 5 To clear another item repeat steps 3 and 4 OR To return to Standby mode press Stop Clear Feature Description All Settings Clears all of the data stored in the memory Paper Setting Resto...

Page 179: ...roller located underneath the print cartridge Oil from your fingers can cause print quality problems Cleaning the Outside Clean the covers of the machine with a soft lint free cloth You can dampen the...

Page 180: ...over it with a piece of paper if necessary CAUTION Do not touch the green underside of the print cartridge Hold the cartridge using the handle on the cartridge to avoid touching this area 4 Pull out a...

Page 181: ...ing the scan unit clean helps ensure the best possible scanned images We suggest that you clean the scan unit at the start of each day and during the day as needed 1 Slightly dampen a soft lint free c...

Page 182: ...nt of toner that print jobs require When printing text at ISO 19752 5 coverage a new print cartridge lasts an average of 2 000 3 000 pages The original print cartridge supplied with the machine lasts...

Page 183: ...side of the print cartridge Use the handle on the cartridge to avoid touching this area 4 Reinstall the cartridge and close the front door Make sure that the cover is securely closed If it is not firm...

Page 184: ...oner menu option to On your machine automatically sends a fax to your service agent or the dealer to notify them The fax number can be preset by your service agent or dealer when the machine is instal...

Page 185: ...ake sure that paper is loaded in the machine 2 Press Menu on the control panel until Maintenance appears on the top line of the display The first available menu item Clean Drum displays on the bottom...

Page 186: ...For the print cartridge refer to Replacing the Print Cartridge on page 9 7 Replacement Parts From time to time you need to replace the ADF Rubber Pad to maintain optimum performance and to avoid prin...

Page 187: ...the ADF Rubber Pad You can purchase an ADF rubber pad from your Service Agent or the Retailer where you bought your machine 1 Open the ADF cover 2 Remove the ADF rubber pad from the ADF as shown 3 In...

Page 188: ...9 Maintenance 9 12 Xerox Phaser 3200MFP...

Page 189: ...3200MFP 10 1 10 Troubleshooting This chapter gives helpful information for what to do if you encounter an error This chapter includes Clearing Document Jams page 10 2 Clearing Paper Jams page 10 4 So...

Page 190: ...t Jam Remove Reload appears on the display Input Misfeed 1 Remove any remaining page s from the ADF and input tray 2 Open the ADF cover 3 Pull the document gently out of the ADF 4 Close the ADF cover...

Page 191: ...emove any remaining page s from the ADF 2 Open the ADF cover 3 Remove the misfed documents from the document output tray 4 Close the ADF cover Then load the removed page s if any back into the ADF NOT...

Page 192: ...mmed paper in the tray by gently pulling it straight out If there is any resistance and the paper does not move when you pull or if you cannot see the paper in this area check the fuser area around th...

Page 193: ...the paper in this area check the fuser area around the print cartridge See In the Fuser Area or Around the Print Cartridge page 10 5 2 Open and close the front door to resume printing In the Fuser Are...

Page 194: ...the manual tray back into the machine 6 Reinstall the print cartridge and close the front door Printing automatically resumes In the Paper Exit Area 1 Open and close the front door The jammed paper a...

Page 195: ...you pull or if you cannot see the paper in the output tray open the rear cover by pulling the tab on it 4 Remove the jammed paper by gently pulling it straight out WARNING It is hot inside the machin...

Page 196: ...ding Paper on page 2 6 Ensure that the adjustable guides are positioned correctly Do not overload the tray Do not remove paper from the tray while your machine is printing Flex fan and straighten the...

Page 197: ...e Installing the Print Cartridge on page 2 4 Document Jam Remove Reload The loaded document has jammed in the ADF Automatic Document Feeder Clear the document jam See Clearing Document Jams on page 10...

Page 198: ...ain Or turn the ECM mode on See ECM Mode Error Correction Mode on page 8 26 Load Document You have attempted to set up a copy or fax operation with no document loaded into the ADF Load a document into...

Page 199: ...has jammed in the fuser area or around the print cartridge Clear the jam See In the Tray on page 10 4 Clear the jam See In the Fuser Area or Around the Print Cartridge on page 10 5 Open Rear Cover Re...

Page 200: ...d back on If the problem persists please call for service Scan Stopped The Stop Clear button has been pressed during a network scanning job Try again Aborting Scan to email job is aborted by pressing...

Page 201: ...rned off the Toner Empty Replace Toner message Install a new genuine toner cartridge You can keep printing but the quality cannot be guaranteed and the product support is no longer provided Toner Empt...

Page 202: ...have caused a paper jam clear the paper jam See Clearing Paper Jams on page 10 4 Paper does not feed into the machine Remove any obstructions inside the machine Paper has not been loaded correctly Rem...

Page 203: ...e representative The connection cable between the computer and the machine is not connected properly Disconnect the printer cable and reconnect it The connection cable between the computer and the mac...

Page 204: ...may be incorrect Change the page orientation in your application For details refer to Printing chapter on page 6 1 The paper size and the paper size settings do not match Ensure that the paper size i...

Page 205: ...presentative The illustrations print incorrectly in Adobe Illustrator The setting in the software application is wrong Select Download as Bitmap in the TrueType Options window of the graphic propertie...

Page 206: ...be dirty Clean the LSU Cleaning the Inside on page 9 3 Contact a service representative Toner specks The paper may not meet specifications for example the paper is too moist or too rough Paper Specif...

Page 207: ...ck the paper type and quality Paper Specifications on page 11 6 Parts of the machine may have toner on them If defects occur the problem will likely correct itself after running five 5 blank sheets Re...

Page 208: ...a different paper Paper Specifications on page 11 6 If characters are improperly formed and producing a wavy effect the scanner unit may need service For service contact a service representative Page...

Page 209: ...ng the Print Cartridge on page 9 7 If the problem persists the machine may require repair Contact a service representative Character Voids Character voids are white areas within parts of characters th...

Page 210: ...face up in the ADF Image rubs off the copy easily Replace the paper in the tray with paper from a new package In high humidity areas do not leave paper in the machine for extended periods of time Fre...

Page 211: ...ation speed slows in scan mode because of the large amount of memory required to analyze and reproduce the scanned image Set your computer to the ECP printer mode through BIOS setting It will help to...

Page 212: ...isplay shows Memory Full The machine does not send Make sure that the document is loaded in the ADF or on the document glass TX should show up on the display Check the fax machine you are sending to t...

Page 213: ...ter driver Error Writing to LPTx message appears Ensure that the cables are connected correctly and that the machine is switched on If bi directional communication is not turned on in the driver it wi...

Page 214: ...and verify that the PS version is available for printing If the problem persists contact a service representative Limit Check Error message appears The print job was too complex You might need to redu...

Page 215: ...n attempt to print a document when a port is claimed by a scanning application Check if the port is not busy Since functional components of MFP printer and scanner share the same I O interface port th...

Page 216: ...void possible conflicts only one of them at a time is allowed to gain control over the device The other consumer will encounter device busy response This can usually happen while starting scan procedu...

Page 217: ...press the Release port button if you are sure that the present port s owner is not functioning properly I cannot scan via Gimp Front end Check if Gimp Front end has Xsane Device dialog on the Acquire...

Page 218: ...F file as an image may solve this problem Turn on Print as Image from the Acrobat printing options Note It will take longer to print when you print a PDF file as an image The document has printed but...

Page 219: ...3200MFP 11 1 11 Specifications This chapter includes General Specifications page 11 2 Scanner and Copier Specifications page 11 3 Printer Specifications page 11 4 Facsimile Specifications page 11 5 P...

Page 220: ...0 Hz 5 5 A 220 240 VAC 50 60 Hz 3 A Power consumption Sleep mode Under 12 W Average 400 W Noisea a Sound Pressure Level ISO7779 Standby mode Less than 35 dBA Warm up Less than 49 dBA Copying Less than...

Page 221: ...297 mm ADF 14 inches 356 mm Effective scanning width Max 8 2 inches 208 mm Color bit depth 24 bit Mono bit depth 1 bit for Black White mode 8 bit for Gray mode Copy speeda a Copy Speed is based on Si...

Page 222: ...media type media size and job complexity Up to 24 ppm in Letter A4 First print out time Standby mode 10 seconds Printer resolution Up to 1 200 x 1 200 dpi effective output Emulation PCL 6 PS 3 Phaser...

Page 223: ...de JBIG JPEG ECM Error Correction Mode Modem speed 33 6 Kbps Transmission speed Approx 3 seconds page Transmission time applies to memory transmission of text data with ECM compression using only ITU...

Page 224: ...this User Guide can cause the following problems Poor print quality Increased paper jams Premature wear on the machine NOTE Some paper may meet all of the guidelines in this guide and still not produc...

Page 225: ...x 356 mm A5 5 8 x 8 2 inches 148 x 210 mm A6 4 1 x 5 8 inches 105 x 148 mm ISO B5 6 9 x 9 8 inches 176 x 250 mm JIS B5 7 2 x 10 1 inches 182 x 257 mm Folio 8 5 x 13 5 inches 216 x 330 mm Oficio 8 5 x...

Page 226: ...93 x 9 84 inches 176 x 250 mm 20 to 24 lb 75 to 90 g m2 1 sheet for the manual tray Envelope Monarch 3 88 x 7 5 inches 98 4 x 190 5 mm Envelope COM 10 4 12 x 9 5 inches 105 x 241 mm Envelope DL 4 33 x...

Page 227: ...g Too moist wrong grain direction or short grain construction Use long grain paper Jamming damage to machine Cutouts or perforations Do not use paper with cutouts or perforations Problems with feeding...

Page 228: ...e paper than can be used in a short time about 3 months Paper stored for long periods may experience heat and moisture extremes which can cause damage Planning is important to prevent damage to large...

Page 229: ...inches 6 mm curl and should not contain air Condition Envelopes should not be wrinkled nicked or otherwise damaged Temperature You should use envelopes that are compatible with the heat and pressure...

Page 230: ...ine The extra flaps and strips might cause wrinkling creasing or even jams and may even damage the fuser Envelope Margins The following gives typical address margins for a commercial 10 or DL envelope...

Page 231: ...56 F 180 C the machine s fusing temperature Arrangement Only use labels with no exposed backing between them Labels can peel off sheets with spaces between the labels causing serious jams Curl Prior t...

Page 232: ...11 Specifications 11 14 Xerox Phaser 3200MFP...

Page 233: ...nel 1 5 ControlCentre installing 6 2 6 3 tabs 2 23 copying collation 5 8 contrast 5 5 default setting change 5 11 from ADF 5 4 from document glass 5 3 number of pages 5 6 original type 5 5 special fea...

Page 234: ...g scanners 7 5 network setup EtherTalk 3 4 operating systems 3 2 TCP IP 3 3 notifying toner 9 8 n up multiple pages per sheet copying 5 9 n up printing Macintosh 6 52 Windows 6 16 O orientation print...

Page 235: ...Fax mode 8 10 in DRPD mode 8 11 in Fax mode 8 10 in Secure Receiving mode 8 22 in Tel mode 8 10 in the memory 8 12 redialing automatically 8 8 manually 8 7 reduced enlarged copying 5 6 Related Informa...

Page 236: ...onnect 2 8 toner save mode use 2 21 toner save set 6 11 TWAIN scan 7 3 U uninstall software Macintosh 6 47 uninstalling MFP driver Linux 6 34 USB connect 2 10 V volume adjust alarm 2 20 key 2 20 ringe...

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