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Sharp MX 3501N - Color Laser - Copier, User Manual

The "Sharp MX 3501N - Color Laser - Copier" is a versatile office machine that offers high-quality color copying. To optimize its functionality, you can refer to the "System Settings Manual," providing step-by-step instructions for customization. This valuable manual is readily available for free download from manualshive.com, empowering users to harness the full potential of the product.

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4

This chapter provides information that you should know before using the document filing function, including an overview 
of document filing, the features and functions of document filing, and points to keep in mind when using document filing.

OVERVIEW

The document filing function allows you to save the document image of a copy or fax transmission job, or the data of a 
print job, as a file on the machine's hard drive.
The saved file can be called up and printed or transmitted as needed.

TYPES OF DOCUMENT FILING

There are three ways to save a file using document filing: "Quick File", "File", and "Scan to HDD".

1

DOCUMENT FILING

Quick File

Use this method to conveniently save the document image of a copy or scan job, or the data of a print job.
The file can be saved quickly and easily because no settings are required.
The saved file can also be used by other people. Do not use this method to save files containing 
sensitive or confidential information, or files that you do not want others to use.

File

Use this method to conveniently save the document image of a copy or scan job, or the data of a print job.
Unlike Quick File, the File function allows you to append various types of information when saving the file.
The appended information allows efficient management of the file.
A password can also be established to prevent the file from being called up by others.

Scan to HDD

Use this function to simply store a document. This is a feature of the File function.
The other document filing methods save a copy, scanner, or other job as a file on the hard drive when 
the corresponding function operates. Use Scan to HDD when you simply want to save a document to 
the hard drive.

Hard drive

Hard drive

Internet Fax

Fax

Scan to HDD

Print

Send

Copy

Print

Scan

Saving data as a file

Calling up and using a saved file

The saved file can be printed. The saved file can also be 
sent as a fax or sent to another computer over the 
network. You can also simply store the file on a hard 
drive for digital archiving purposes.

Document information used in any of the modes 
is saved to the hard drive as a data file.

Summary of Contents for MX 3501N - Color Laser - Copier

Page 1: ...User s Guide MX 3500N MX 3501N MX 4500N MX 4501N MX 2300N MX 2700N MODEL ...

Page 2: ...System Settings Guide MX 3500N MX 3501N MX 4500N MX 4501N MX 2300N MX 2700N MODEL ...

Page 3: ...iling Control 52 USB Device Check 57 User Control 58 2 SYSTEM SETTINGS ADMINISTRATOR Accessing the System Settings Administrator 60 System Settings Administrator List 64 User Control 80 Energy Save 89 Operation Settings 90 Device Control 93 Copy Settings 96 Network Settings 100 Printer Settings 101 Image Send Settings 104 Document Filing Settings 114 List Print Administrator 116 Security Settings ...

Page 4: ...tandard with an automatic document feeder To further explain certain functions and uses some explanations assume that additional peripheral devices are installed Manuals Provided with the Machine Printed manuals and manuals stored in PDF format on the machine s hard drive are provided with the machine When using the machine read the appropriate manual for the feature you are using Printed manuals ...

Page 5: ...ovides detailed explanations of the procedures for using the fax function and the System Settings that are related to fax Scanner Guide This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax function Document Filing Guide This manual provides detailed explanations of the procedures for using the document filing function The document filing ...

Page 6: ...nistrator is required For example the following settings can be configured Storing users of the machine Energy save settings Settings related to the operation panel Settings for peripheral devices installed on the machine Settings related to the copy function Network connection settings Transmission reception settings for faxes and scanned images Advanced settings for the document filing function ...

Page 7: ...e For detailed explanations of each of the settings see the following pages of this chapter System settings screen factory default state 1 SYSTEM SETTINGS GENERAL To quit the system settings touch the Exit key in the top right corner of the screen User authentication is initially disabled factory default setting DOCUMENT FILING IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT LINE DATA PRINT READ...

Page 8: ...n the LDAP server in same way as you enter the password When finished touch the OK key If you select a user whose E mail address is stored in the machine the e mail address is automatically entered when the user is selected Please enter your login name password User Authentication Login Name User Name Password Auth to Server 1 OK Please enter your login name E mail address password User Authentica...

Page 9: ...is stored on the machine Auth to is entered To enter your login name directly or change the login destination touch the Auth to key The following screen appears when the key is touched Select the desired key and touch the OK key Authenticate to cannot be changed when an LDAP server has not been stored Users for which the authentication destination is LDAP cannot select Login Locally This completes...

Page 10: ...pletes the login procedure After login the system settings can be used For the procedure following login see When User Authentication is not Enabled page 5 To configure and store LDAP settings click Network Settings and then LDAP Settings in the Web page menu Administrator rights are required When Auto Clear activates logout automatically takes place To logout Press the LOGOUT key Except when ente...

Page 11: ...gs Item Factory default setting Page Total Count 15 Job Count 15 Device Count 16 Default Settings 17 Display Contrast Set to the center value 17 Clock 18 X Date Format MM DD YYYY Last 12 Hour X Daylight Saving Time Setting Disable Keyboard Select English US 19 List Print User 20 All Custom Setting List 20 Printer Test Page 21 X PCL Symbol Set List X PCL Internal Font List X PCL Extended Font List ...

Page 12: ... on the machine configuration X Tray 4 X Tray 5 X Bypass Tray Plain Auto Inch Paper Type Registration 28 X User Type 1 X User Type 2 X User Type 3 X User Type 4 X User Type 5 X User Type 6 X User Type 7 Auto Tray Switching Enable 29 Address Control 30 Direct Address Program 30 X Individual E mail Search Number Name Initial Index Address Key Name File Format Item Factory default setting Page ...

Page 13: ...me X Program 38 Program Name Settings Address Resolution Exposure Special Modes X Modify Delete 40 Custom Index 43 X User 1 X User 2 X User 3 X User 4 X User 5 X User 6 Fax Data Receive Forward 44 Internet Fax Manual Reception 2 44 X Reception Start X Manual Reception Key in Initial Screen Enable Internet Fax Data Forward 2 45 Item Factory default setting Page ...

Page 14: ...ed X Color Mode B W X N Up Print 1 Up PCL Settings 49 X PCL Symbol Set Setting 3 PC 8 X PCL Font Setting Internal Font 0 Courier X PCL Line Feed Code 0 CR CR LF LF FF FF X Wide A4 Disable Postscript Settings 1 51 X Print PS Errors Disable Document Filing Control 52 Custom Folder Registration 52 X Folder Name X Initial X Password X User Name Modify Delete Custom Folder 55 USB Device Check 57 User C...

Page 15: ...ress Control Direct Address Program X Individual Fax 5 Search Number Name Initial Index Fax No Key Name Mode F Code Memory Box 5 X Store Polling Memory Box Name Sub Address Confidential Box Name Sub Address Print PIN Relay Broadcast Box Name Sub Address Recipients X Modify Delete Polling Memory Confidential Relay Broadcast ...

Page 16: ... without the authority to configure the system settings administrator has logged in Excluding factory stored users 5 When the facsimile expansion kit is installed 6 When a saddle stitch finisher or finisher is installed Fax Data Receive Forward Fax Receive Settings 5 Auto Reception X Multiple Set Print Disable X Staple 6 Disable Fax Data Forward 5 Item Factory default setting ...

Page 17: ...ages An entered paper size of 5 1 8 384 mm or larger is counted as two pages Four pages when two sided copying is used Pages printed directly from the machine such as list prints are included in the Other Prints count To cancel printing Touch the Cancel key in the message screen that appears after you touch the Print key SYSTEM SETTINGS System Settings Exit Admin Password List Print User Fax Data ...

Page 18: ...pler when a finisher or saddle stitch finisher is installed Two position stapling and pamphlet stapling are counted as 2 To cancel printing Touch the Cancel key in the message screen that appears after you touch the Print key SYSTEM SETTINGS System Settings Exit Admin Password List Print User Fax Data Receive Forward USB Device Check Default Settings Total Count Paper Tray Settings Printer Conditi...

Page 19: ...hter key lightens the display and the Darker key darkens the display 2 Touch the OK key SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Default Settings OK Display Contrast Clock Keyboard Select System Sett...

Page 20: ...heckbox When this function is used the time changes at the beginning and end of daylight saving time as follows Standard time Daylight saving time First Sunday in April 2 00 3 00 AM Daylight saving time Standard time Last Sunday in October 2 00 1 00 AM If Disabling of Clock Adjustment page 91 has been enabled in the system settings administrator the date and time cannot be set SYSTEM SETTINGS Syst...

Page 21: ...K key The keyboards that appear and the factory default keyboard vary by country and region SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Default Settings OK Display Contrast Keyboard Select Clock System ...

Page 22: ...Press the SYSTEM SETTINGS key 2 Touch the List Print User key 3 Touch the All Custom Setting List key Printing begins SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings List Print User OK All Custom Setting Li...

Page 23: ...st Page Printing page 101 has been enabled in the system settings administrator it will not be possible to print test pages SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings List Print User OK All Custom Sett...

Page 24: ...printing Touch the Cancel key in the message screen that appears after you touch one of the keys SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings List Print User OK All Custom Setting List Printer Test Page ...

Page 25: ...key A message screen appears and printing begins To cancel printing Touch the Cancel key in the message screen that appears after you touch the Document Filing Folder List key SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Contro...

Page 26: ... 2 Touch the Type Size key SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Paper Tray Settings OK Tray Settings Paper Type Registration Auto Tray Switching System Settings Paper Tray Settings Type Size Tray...

Page 27: ...page 27 If you wish to manually specify a special paper size that is not in the list see Direct entry of the paper size page 26 System Settings Tray 1 Type Size Setting Select the paper type Plain Letter Head Pre Printed Pre Punched Recycled Color Cancel 1 2 1 2 System Settings Select the paper type User Type 1 User Type 2 User Type 5 User Type 6 User Type 7 User Type 3 User Type 4 2 2 1 2 Tray 1 ...

Page 28: ... paper with the keys Touch the Y key and enter the vertical dimension Y of the paper with the keys 2 Touch the OK key 3 Touch the OK key If Disabling of Tray Setting page 94 has been enabled in the system settings administrator the tray except bypass tray settings cannot be configured System Settings Paper Tray Settings Tray 1 Fixed Paper Side Disable Duplex Disable Staple Disable Punch OK 1 6 Fax...

Page 29: ...4 B5 B5R 216 mm x 330 mm 8 1 2 x 13 8K 16K 16KR Auto Inch 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 7 1 4 x 10 1 2 R Auto AB A3 A4 A4R B4 B5 B5R 216 mm x 330 mm 8 1 2 x 13 Manual 8K 16K 16KR Tray 4 5 varies depending on theperipheral devices installed Large capacity tray installed 8 1 2 x 11 A4 paper size change must be performed by a service technician Bypass tray Plain Letter Head Pre Printed P...

Page 30: ...14 characters 2 Touch the checkboxes as desired so that they are or 3 Touch the Exit key To enable a property select the checkbox The settings that can be selected vary depending on the peripheral devices installed SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Co...

Page 31: ...able auto tray switching 1 Touch the Auto Tray Switching checkbox so that or appears 2 Touch the OK key To enable Auto Tray Switching select the checkbox SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Pape...

Page 32: ...the Facsimile Guide 1 Press the SYSTEM SETTINGS key 2 Touch the Address Control key 3 Touch the Direct Address Program key 4 Touch the Individual key SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Address ...

Page 33: ...ntering text see 6 ENTERING TEXT in the User s Guide 7 Enter initials 1 Touch the Initial key 2 Enter initials on the text entry screen that will appear Up to 10 characters can be entered For the procedure for entering text see 6 ENTERING TEXT in the User s Guide The initials you enter here determine the position of the one touch key in the ABC index 8 Touch the Index key Direct Address Individual...

Page 34: ...nter the correct name maximum of 18 characters 3 Check the format and compression mode To change the settings touch the File Format key or the Compression key Go to step 12 A If the address is an Internet fax address check the I Fax Reception Report Request setting Select whether or not you wish to receive a reception report by e mail after transmission is completed To change the setting touch the...

Page 35: ...al of 999 one touch keys and group keys can be stored It will not be possible to store destinations for a function if this has been prohibited using Disable Registering Destination from Operation Panel page 106 in the system settings administrator Direct Address Individual File Type No 001 File Format OK Exit Next PDF Encrypt PDF TIFF MMR G4 None Compression Mode MH G3 Color Gray B W 3 1 2 Direct ...

Page 36: ...ically entered as the Search Number If you wish to change the search number touch the Search Number key and enter a 3 digit number with the numeric keys A search number that has already been stored cannot be used SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Cond...

Page 37: ...cted instead of the ABC index display The lower keys are for selecting whether or not to include the group in the Frequent Use index It is convenient to include frequently used addresses and groups in the Frequent Use index 9 Touch the Address key Direct Address Group Search Number Group Name 001 BBB BBB Initial Next Exit Index Address Key Name Direct Address Group Search Number Group Name Initial...

Page 38: ...ppearing next to the Key Name key will be displayed in the group key Initially the first 18 characters of the group name entered in step 5 appear 12 Touch the Exit key To store another group Touch the Next key and repeat the procedure from step 5 A total of 999 one touch keys and group keys can be stored It will not be possible to store a group if this has been prohibited using Disable Registering...

Page 39: ...om the group touch the displayed address A message will appear to confirm the deletion Touch the Yes key If Disable Direct Entry page 106 has been enabled in the system settings administrator it will not be possible to directly enter an address Direct Address Group Select address OK Direct Entry Address Review Sort Address UVWXYZ OPQRST JKLMN EFGHI ABCD CCC CCC BBB BBB AAA AAA Fax E mail Internet ...

Page 40: ...me For the procedure for entering text see 6 ENTERING TEXT in the User s Guide The program number that automatically appears is the lowest number from 1 to 48 that has not yet been programmed This number cannot be selected from the numbers that have not been programmed SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive ...

Page 41: ...n a program At least one one touch key must be specified in a program or the program cannot be stored Up to 48 programs can be stored Program Program Name Settings Next Exit Address CCC CCC Resolution No 1 Exposure Special Modes Special Modes Address Review Cancel OK Address Book Mode Switch Image Settings Enter program you require Internet Fax Scan Fax 1 Special Modes Address Review OK Address Bo...

Page 42: ...em Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Address Control OK F Code Memory Box Custom Index Direct Address Program System Settings Direct Address Program OK Individual Group Program Modify Delete Store Direct Address Mod...

Page 43: ...nternet Fax User 1 Fax E mail Search Number Initial Index Address Name AAA AAA A abc aaa co jp 001 2 1 Direct Address Modify Delete Search Number 001 Group Name Initial Index Key Name Address User 1 Delete Exit BBB BBB B BBB BBB 3 Addresses 2 1 Direct Address Modify Delete Exit Delete No 1 Program Name CCC CCC Address 4 Addresses Resolution 200X200dpi Text Erase Special Modes Exposure Settings 3 5...

Page 44: ... cancel the transmission If the individual or group key that you are attempting to edit or delete is included in a group key in the case of an individual key or a program delete the key from the group or program and then edit or delete the key If your administrator has enabled Default Address Setting on the machine or Inbound Routing Settings in the Web pages editing and deleting will not be possi...

Page 45: ...For the procedure for entering text see 6 ENTERING TEXT in the User s Guide The factory default names for the custom indexes are User 1 to User 6 To change another custom index repeat this procedure SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings...

Page 46: ...x Data Receive Forward key 3 Touch the Internet Fax Manual Reception key 4 Touch the Reception Start key If you have faxes the faxes are retrieved When the Manual Reception Key in Initial Screen checkbox is selected the Manual RX key appears in the base screen of Internet fax mode SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax D...

Page 47: ...cel the forwarding Press the JOB STATUS key and then cancel the forwarding job in the same way as a transmission job is canceled If forwarding was not successful because the transmission was canceled or a communication error occurred the faxes that were to be forwarded will return to the print job queue and wait to be printed on the machine If the initial pages of a fax were successfully printed o...

Page 48: ...When printing using the printer driver the printer driver settings take precedence over the printer condition settings 1 Press the SYSTEM SETTINGS key 2 Touch the Printer Condition Settings key 3 Touch the Printer Default Settings key SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray...

Page 49: ...For the settings see Settings page 48 System Settings Printer Default Settings Copies Orientation 1 Portrait 8 x11 Default Paper Size OK 1 3 1 2 2 1 System Settings Printer Default Settings Default Output Tray Default Paper Type Plain Center Tray OK 2 3 Line Thickness 5 2 1 System Settings Printer Default Settings 2 Sided Print Color Mode N Up Print B W 1 Up 1 Sided OK 3 3 2 1 ...

Page 50: ...tem Settings Factory default setting Copies 1 999 sets 1 Orientation Portrait Landscape Portrait Default Paper Size 11 x 17 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 7 1 4 x 10 1 2 5 1 2 x 8 1 2 A3 B4 A4 B5 A5 8k 16k 8 1 2 x 11 Default Output Tray 1 Center Tray Finisher Tray 2 Right Tray Center Tray Finisher Tray 2 Default Paper Type Plain Paper Letter Head Pre Printed Pre Punched Recycle Paper Color Plain...

Page 51: ...etting touch the checkbox to set it to or as desired 2 Touch the OK key For the settings see Settings page 50 SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Printer Condition Settings Printer Default Setti...

Page 52: ...onts are not installed Internal Font 0 Courier PCL Line Feed Code This setting is used to select how the printer responds when a line feed command is received 0 CR CR LF LF FF FF 1 CR CR LF LF LF FF FF 2 CR CR LF CR LF FF CR FF 3 CR CR LF LF CR LF FF CR FF 0 CR CR LF LF FF FF Wide A4 When this is enabled 80 characters per line can be printed on A4 size paper using a 10 pitch font When this setting...

Page 53: ...figure the PS settings 1 Touch the Print PS Errors checkbox so that or appears 2 Touch the OK key To have PS error notices printed select the checkbox SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Printer...

Page 54: ... in the User s Guide The No that automatically appears is the lowest number from 001 to 500 that has not yet been programmed This number cannot be selected from the numbers that have not been programmed A name cannot be programmed if it is already being used for another folder SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data ...

Page 55: ...2 Touch the OK key If you touch the OK key without entering anything a password will not be created Custom Folder Registration Folder Name Initial Next Exit No 001 User Name Password User 1 Custom Folder Registration Folder Name User 1 U Initial User Name Password Next Exit No 001 Custom Folder Registration Select user name AAA AAA CCC CCC EEE EEE GGG GGG BBB BBB DDD DDD FFF FFF HHH HHH Cancel Def...

Page 56: ...o 500 custom folders can be created When no further folders can be created delete unneeded folders and then create a new folder To delete a folder see Modify Delete Custom Folder page 55 Custom Folder Registration Folder Name Initial User Name Password Next Exit No 001 User 1 Registration is completed U BBB BBB ...

Page 57: ...he following screen will appear When the Admin key is touched a folder can be deleted with the administrator password Cannot be edited SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Document Filing Control...

Page 58: ...elete key 2 Touch the Yes key A folder that contains files cannot be deleted Either move the files to a different folder or delete them before deleting the folder To cancel the deletion Touch the No key Custom Folder Modify Delete Initial Password User Name BBB BBB U User 1 Folder Name Exit Delete No 001 1 2 Custom Folder Modify Delete Initial Password User Name BBB BBB U User 1 Folder Name Exit D...

Page 59: ...ection The status of a USB device that is not compatible with the machine will not appear SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings USB Device Check Recognized Device OK External Keyboard USB Memory ...

Page 60: ...tings may not be possible 1 Press the SYSTEM SETTINGS key 2 Select the User Control 1 Touch the keys to switch through the screens 2 Touch the User Control key 3 Touch the Modify User Information key SYSTEM SETTINGS System Settings Exit User Control 2 3 Network Settings Energy Save Operation Settings Device Control Printer Settings Copy Settings Image Send Settings Document Filing Settings 2 1 Sys...

Page 61: ...es of the address book Login Name This cannot be edited Password Enter the password used for user authentication by user name and password 1 to 32 characters The password can be omitted E mail Address This cannot be edited My Folder This cannot be edited Auth to This cannot be edited Page Limit This cannot be edited Authority This cannot be edited Favorites Select the operation settings that are a...

Page 62: ...TTINGS ADMINISTRATOR 1 Press the SYSTEM SETTINGS key 2 Touch the Admin Password key 3 Log in 1 Touch the Password key and enter the administrator password For the procedure for entering text see 6 ENTERING TEXT in the User s Guide 2 Touch the OK key SYSTEM SETTINGS System Settings Exit Admin Password List Print User Fax Data Receive Forward USB Device Check Default Settings Total Count Paper Tray ...

Page 63: ...touch the Exit key to quit the system settings User authentication is initially disabled factory default setting System Settings Exit Logout Fax Data Receive Forward USB Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Address Control 1 3 List Print User Document Filing Control System Settings Exit Logout Operation Settings Network Settings 2 3 Energy Save U...

Page 64: ...OK key and go to step 3 Login by user number Touch the Admin Login key In addition to login in by touching the Admin Login key the system settings administrator can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights For these login procedures see When User Authentication is Enabled page 6 ...

Page 65: ...ish them from the general user system settings If Auto Clear activates logout will automatically take place To logout Press the LOGOUT key Except when entering a fax number Enter the administrator password From 5 to 32 characters Password OK Cancel 1 2 SYSTEM SETTINGS System Settings Exit Default Settings Total Count Address Control 1 3 List Print User Fax Data Receive Forward USB Device Check Doc...

Page 66: ...stem settings accessed with general rights see System Settings General List 9 Default Settings List Print User Paper Tray Settings Address Control Fax Data Receive Forward Printer Condition Settings Document Filing Control USB Device Check Item Factory default setting Page User Control 80 User Authentication Setting 80 X User Authentication Disable 80 X Authentication Method Setting Authenticate a...

Page 67: ...Disable 88 Default Network Authentication Server Setting 88 Energy Save 89 Toner Save in Printer Mode Disable 89 Toner Save in Copy Mode Disable 89 Auto Power Shut Off Enable 89 Auto Power Shut Off Timer MX2300 2700 Series 45 min MX3500 4500 Series 60 min 89 Preheat Mode Setting 15 min 89 Operation Settings 90 Keys Touch Sound 90 X Keys Touch Sound Middle X Keys Touch Sound at Initial Point Disabl...

Page 68: ...ze 1 Special Modes Customize 2 File Customize 3 Quick File X USB Memory Scan Customize 1 Special Modes Customize 2 Erase Customize 3 Suppress BG X Data Entry Customize 1 Special Modes Customize 2 File Customize 3 Quick File Device Control 93 Original Size Detector Setting 93 X Original Detection Size Combination Inch 1 X Cancel Detection at Document Glass Disable Disabling of Document Feeder Disab...

Page 69: ...95 Tandem Connection Setting 95 X IP Address of Slave Machine 0 0 0 0 X Port Number 50001 X Disabling of Master Machine Mode Disable X Disabling of Slave Machine Mode Disable Clear All Job Log Data 95 Detect Standard in Auto Color Mode 3 95 Copy Settings 96 Initial Status Settings 96 X Color Mode Full Color X Paper Tray Varies depending on the machine configuration X Exposure Type Auto X Copy Rati...

Page 70: ...r Selection Disable 97 Auto Selection Setting of Tray that is Supplied the Paper Disable 98 Initial Color Balance Setting Factory Default State 98 Auto Color Calibration 98 B W 600dpi x 600dpi Scanning Mode for Document Feeder Disable 99 B W Quick Scan from Document Glass Enable 99 Network Settings 100 IP Address Setting DHCP 100 Enable TCP IP Enable 100 Enable NetWare Enable 100 Enable EtherTalk ...

Page 71: ...thod Switch at End of Job 103 Color Adjustments 103 X Auto Color Calibration 103 Image Send Settings 104 Operation Settings 104 X Default Display Setting 104 Mode Scan Fax 2 Hold settings for a while after scanning has been completed Disable Switch Automatically to Copy Mode Screen Enable X Initial Resolution Setting 104 Apply the Resolution Set when Stored Disable Scan 200X200dpi Internet Fax 1 2...

Page 72: ...b Page 10 106 Group Disable E mail Disable FTP Disable Desktop Disable Network Folder Disable Internet Fax Disable Fax Disable Disable Registration Using Network Scanner Tools 10 Disable 106 X Settings to Disable Transmission 106 Disable Resend on Fax Image Send Mode Disable 106 Disable Selection from the Address Book 106 E mail Disable FTP Disable Desktop Disable Network Folder Disable Internet F...

Page 73: ...or Grayscale Medium X Maximum Size of E mail Attachments E mail Unlimited 108 X Maximum Size of Data Attachments FTP Desktop Network Folder Disable 108 X Default Address Setting Disable 108 X Bcc Setting 108 Enable Bcc Disable Display Bcc Address on the Job Status Screen Disable X Disable Scan Function 108 PC Scan Disable USB Memory Scan Disable X Pre Setting Mail Signature Disable 108 I Fax Setti...

Page 74: ...ption Error 2 111 Maximum Size of E mail Attachments E mail Unlimited 111 Rotation Sending Setting All Enable 111 Printing Page Number at Receiver Enable 111 X I Fax Receive Settings 112 Auto Receive Reduce Setting Enable 112 Duplex Reception Setting Disable 112 Set Address for Data Forwarding 112 A3 RX Reduce Disable 112 POP3 Communication Timeout Setting 60 sec 112 Reception Check Interval Setti...

Page 75: ...Fax Send Incl PC I Fax Disable Fax Send Incl PC Fax Enable Scan to HDD Disable Administrator Authority Setting 114 X Delete File Disable X Delete Folder Disable Default Color Mode Settings 114 X Color Auto X B W Mono 2 Default Exposure Settings 115 X Exposure Auto X Original Image Type Text X Moiré Reduction Disable Initial Resolution Setting 600X600dpi 115 Color Data Compression Ratio Setting Med...

Page 76: ...curity X Common X All Administrator Settings List Image Sending Activity Report 116 X Image Sending Activity Report Scan X Image Sending Activity Report Internet Fax X Image Sending Activity Report Fax Anti Junk Fax Number List 2 116 Anti Junk Mail Domain Name List 1 116 Inbound Routing List 12 116 Document Admin List 12 116 Web Setting List 10 116 Metadata Set List 13 116 Security Settings 117 SS...

Page 77: ...fset Disable 119 X Disabling of Stapler 5 Disable 119 X Disabling of Punch 7 Disable 119 X Disabling of Color Mode 8 Disable 119 X Disabling of Master Machine Mode Disable 119 X Disabling of Slave Machine Mode Disable 119 Copy Settings 119 X Disable Copy in Different Size Direction Disable 119 X Disabling Deletion of Job Programs Disable 119 X Disabling of Bypass Tray in Duplex Copy Disable 119 X ...

Page 78: ...ettings to Disable Transmission 121 Disable Resend on Fax Image Send Mode Disable 121 Disable selection from the Address Book 121 E mail Disable FTP Disable Desktop Disable Network Folder Disable Internet Fax Disable Fax Disable Disable Direct Entry 121 E mail Disable Internet Fax Disable Fax Disable Disable PC I Fax Transmission 1 Disable 121 Disable PC Fax Transmission 2 Disable 121 Document Fil...

Page 79: ...onfiguration 124 Item Factory default setting Image Send Settings Fax Settings 2 X Fax Default Settings Fax Own Name and Number Set Dial Mode Setting Tone Auto Wake Up Print Enable Pause Time Setting 2 sec Speaker Settings Speaker Volume Middle Ringer Volume Volume Middle Line Monitor Volume Middle Fax Receive Complete Signal Volume Middle Tone Pattern 3 Transmission Complete Sound Time Setting 3 ...

Page 80: ...ble Rotation Sending Setting All Enable Quick On Line Sending Enable Printing Page Number at Receiver Enable Date Own Number Print Position Setting Outside the Original Image Registration of Own Name Select Recall in Case of Line Busy Recall Number of Times 2 Interval 3 min Recall in Case of Communication Error Recall Number of Times 1 Interval 3 min X Fax Receive Settings Number of Calls in Auto ...

Page 81: ...installed 8 When a color related problem has occurred 9 When the PS3 expansion kit is installed 10 When network connection is enabled 11 When a right tray is installed 12 When the facsimile expansion kit or the Internet fax expansion kit is installed 13 When the application integration module is installed 14 Depending on the peripheral devices installed it may not be possible to use some settings ...

Page 82: ...er Number Only This can be used as a simple login method when network authentication is not used Device Account Mode Setting A specific user can be stored as an auto login user When this setting is enabled login can be performed automatically This function saves you the bother of logging in but still allows the settings of the selected user network settings favorite operations etc to be applied To...

Page 83: ... confirmation screen will appear Touch the Yes key Store The lowest number 001 to 200 that has not yet been programmed automatically appears in No in the top left corner of the screen The number stored here is used when the user is specified with the key It is convenient to memorize each user s number System Settings User Registration Store Modify Delete Delete All Users OK User Registration User ...

Page 84: ...ender list and for LDAP authentication maximum of 64 characters My Folder A folder My Folder can be specified as the folder used by the user for document filing A previously created folder can be selected or you can create and select a new folder Auth to Select Login Locally or Network Authentication when LDAP is enabled for Authenticate to If Network Authentication is selected the LDAP servers st...

Page 85: ...ermines whether or not a job will be completed if the page limit is reached while the job is in progress Select the desired key and touch the OK key Job is Stopped when the Limit of Pages is Reached Job is Completed even when the Limit of Pages are Reached Storing groups Pages Limit Group Register Clear Select the pages limit group for register clear No 01 ABC Group No 02 DEF Group No 03 No 04 1 2...

Page 86: ... Yes key The authority group setting of users that specified this group will change to the selected factory stored authority group Storing groups Authority Group Register Clear Select the authority group to be registered cleared No 01 ABC Group No 02 DEF Group No 03 No 04 1 2 OK Authority Group Registration Select the authority group to be the registration model Admin User Guest Group Name No 03 C...

Page 87: ...wed Allowed Prohibited Approval Setting for Addressing Approval Setting for Direct Entry Approval Setting to Use a Local Address Book Approval Settings to Use a Global Address Book All Allowed Document Filing Scan to HDD Color Mode Approval Setting Special Modes Approved All Allowed All Allowed OnlyBlack White Allowed Allowed Allowed Prohibited Document Filing Print Color Mode Approval Setting Spe...

Page 88: ...When finished touch the OK key To delete B Touch the Return to the Defaults key A message will appear Touch the Yes key The customized settings of users that specified this group will change to Following the System Settings Storing groups Select your favorite operation group to be registered cleared Favorite Operation Group Register Clear No 01 ABC Group No 02 DEF Group No 03 No 04 OK 1 2 Favorite...

Page 89: ... Output Tray Setting Set the default output tray for document filing System Settings Display Language Setting Set the display language Key Operation Setting Set the time to key touch entry and Auto Key Repeat setting Keys Touch Sound Set the sound made when keys are touched Customize Key Setting Set customized keys for each mode Original Size Detector Setting Select whether inch sizes or AB sizes ...

Page 90: ...valid user information in the printer driver or who are not stored in the machine for FTP push print or other direct print jobs can be prohibited To enable this setting select the checkbox and touch the OK key Default Network Authentication Server Setting Use this to set the default network authentication destination When a user logs in from the Web page or sends a print job to the machine using u...

Page 91: ...u prefer that auto power shut off activates as little as possible it is recommended that you try lengthening the time setting after which activation takes place rather than disabling the function altogether The time setting for activation of Auto Power Shut Off is selected using the following Auto Power Shut Off Timer setting Auto Power Shut Off Timer The time until Auto Power Shut Off activates c...

Page 92: ...l Timer checkbox Message Time Setting The duration of time that messages appear in the display the time until a message is automatically cleared can be set to any number of seconds from 1 to 12 Specify the time with the keys and touch the OK key To make the number change quickly keep your finger on the or key Display Language Setting The language that appears in the display can be changed Select o...

Page 93: ...box and touch the OK key Disabling of Covers Inserts Mode This setting is used to prohibit the use of the covers and inserts function To enable this setting select the checkbox and touch the OK key Customize Key Setting Short cuts to functions that are frequently used can be displayed as keys in the lower right corner of the base screen of each mode 1 Touch the key of the mode for which you wish t...

Page 94: ... The name of the key can also be changed 5 Touch the OK key If you wish to change the name of the customized key touch the Key Name key and enter the desired name The customized keys in the base screen of the selected mode will change to reflect the settings System Settings Customize Key Setting Copy Customize 2 Select function to be set up Special Modes Job Programs Cancel Details OK Ready to sca...

Page 95: ...lex This is used to disable two sided printing such as when the duplex module malfunctions To enable this setting select the checkbox and touch the OK key Disabling of Large Capacity Cassette When a large capacity tray is installed This setting is used to prohibit the use of the large capacity tray such as when the cassette malfunctions To enable this setting select the checkbox and touch the OK k...

Page 96: ...r is installed this setting is used to adjust the stapling position folding position of the pamphlet staple function The value can be adjusted in increments of 0 1 mm within a range of 3 0 mm from the home position of each paper size Select the key of the desired paper specify the value with the keys and touch the OK key To make the number change quickly keep your finger on the or key Disabling of...

Page 97: ...OK key Normally this setting is not necessary To disable the reception of tandem printing jobs select the Disabling of Slave Machine Mode checkbox and touch the OK key Normally this setting is not necessary Clear All Job Log Data This is used to clear the entire job log There is normally no need to use this function A log file is kept of jobs run on the machine The job log can be used to check gen...

Page 98: ...r are placed in different orientations this function automatically rotates the image 90 degrees to enable correct copying on the paper To enable this setting select the checkbox and touch the OK key Add or Change Extra Preset Ratios Two enlargement preset ratios 101 to 400 and two reduction preset ratios 25 to 99 can be added An added preset ratio can also be changed Select the Reduction key or th...

Page 99: ...ed to set the default image shift width tab width for tab copying The default width can be set from 0 0 mm to 5 8 20 mm in increments of 1 8 1 mm Specify the desired number with the keys and touch the OK key To make the number change quickly keep your finger on the or key Disabling Deletion of Job Programs This is used to prohibit the deletion and changing of copy settings stored in job programs T...

Page 100: ...he Return to the Factory Default Setting key and then touch the OK key Auto Color Calibration This is used to perform automatic color correction when the color in color copies is off The machine prints a test patch the test patch is scanned and the color is automatically corrected After the Execute key is touched and a test patch is printed a message appears prompting you to begin automatic calibr...

Page 101: ...d mode is selected the first copy time is quicker but the copy image is not as clear To enable this setting select the checkbox and touch the OK key When high quality mode is not selected the following conditions must be satisfied in order to scan at 600 x 300 dpi and attain the fastest speed The copy ratio must be set to 100 Do not select a special mode that will change the ratio Copy of Copy mus...

Page 102: ...x and touch the OK key Enable NetBEUI To use the machine on a NetBEUI network this setting must be enabled To enable this setting select the checkbox and touch the OK key Reset the NIC This returns all of the settings on the print server card to the factory default settings Ping Command Use this function to check if the machine can communicate with a computer on the network Specify the IP address ...

Page 103: ...tected Paper Size in Bypass Tray This is used to prohibit printing when the paper size specified for a print job is different from the paper size inserted in the bypass tray To enable this setting select the checkbox and touch the OK key Enable Selected Paper Type in Bypass Tray This is used to prohibit printing when the paper type specified for a print job is different from the paper type inserte...

Page 104: ... key To make the number change quickly keep your finger on the or key Enable USB Port This is used to enable printing from the USB port To enable this setting select the checkbox and touch the OK key USB Port Emulation Switching If the machine is connected using the USB port select the emulated printer language The settings are the same as those of Network Port Emulation Switching Auto PostScript ...

Page 105: ...d a test patch is printed a message appears prompting you to begin automatic calibration Place the test patch on the document glass as shown below so that the narrow line of one side of the paper is on the left and touch the Execute key Lay copy paper about five sheets that is the same size as the test patch on top of the placed test patch and gently close the automatic document feeder The followi...

Page 106: ...ax Standard Fine Super Fine Ultra Fine When using a stored image file select the Apply the Resolution Set when Stored checkbox and touch the OK key to use the resolution set when the file was stored Default Exposure Settings This setting is used to set the default exposure level for scanning originals in image send mode Exposure The exposure can be adjusted automatically or manually Select either ...

Page 107: ...of one touch keys that are displayed in the Address Book screen The number of keys can be set to 6 or 9 Select one of the keys and touch the OK key Disable Switching of Display Order This is used to prohibit changes to the order of display order search number ascending descending in the Address Book When this setting is enabled touching a tab in the Address Book screen does not change the order Th...

Page 108: ...K key Settings to Disable Transmission These settings are used to disable the following transmission operations Disable Resend on Fax Image Send Mode Disable the use of the Resend key on the basic screen of image send mode To enable this setting select the checkbox and touch the OK key Disable Selection from the Address Book This is used to disable selecting the destination from the Address Book T...

Page 109: ...ed to set the default file format for Scan to E mail and USB memory mode when the e mail address is entered manually by touching the Address Entry key Screen when Black White is selected File Type B W PDF Encrypt PDF TIFF Color Gray PDF Encrypt PDF TIFF JPEG Compression Mode B W None MH G3 MMR G4 Color Gray Low Medium High Select the desired keys When finished touch the OK key To change the number...

Page 110: ... the To and Cc keys When the Display Bcc Address on the Job Status Screen checkbox is selected BCC addresses appear in the job status screen list and Address Review tab Disable Scan Function This is used to disable PC scan and USB memory scan When these modes are disabled they are grayed out when the mode is being selected Select the checkboxes of the modes that you wish to disable and touch the O...

Page 111: ...R key is switched on I Fax Speaker Volume Settings This is used to adjust the volume of fax receive signals and communication error signals heard through the speaker A fax receive signal sounds after the machine checks the mail server and retrieves received faxes A communication error signal sounds when a delivery failed e mail is received from the destination Internet fax machine Select one of th...

Page 112: ...nt at the specified time each day Both settings can be selected simultaneously To enable either or both settings select either or both checkboxes If Print Daily at Designated Time is selected keys will appear for you to specify the time Touch the Hour and Minute keys set values for each with the keys and touch the OK key when finished To make the number change quickly keep your finger on the or ke...

Page 113: ...o prevent the transmission of excessively large image files by Internet fax a file size limit can be set from 1 MB to 10 MB in increments of 1 MB If the size of the image file created by scanning the original exceeds the limit the image file is discarded To set a limit make sure that the Unlimited key is not selected specify the limit with the keys and touch the OK key To make the number change qu...

Page 114: ... touch the OK key POP3 Communication Timeout Setting The duration of time the machine waits until stopping reception when a response is not received from the mail server POP3 server can be set from 30 to 300 seconds in increments of 30 seconds Specify the time with the keys and touch the OK key To make the number change quickly keep your finger on the or key Reception Check Interval Setting This i...

Page 115: ... the address or domain that you wish to delete in the list of stored addresses domains A confirmation message will appear Touch the Yes key 2 Touch the OK key I Fax Output Setting When a right tray is installed Set the output tray when Internet fax is received Select the desired key the keys will vary depending on the machine configuration and touch the OK key Storing addresses domains For the pro...

Page 116: ... checkboxes of the desired jobs and touch the OK key When the Select Cancel All key is touched all settings become When the key is touched in the checked condition all settings become Administrator Authority Setting For files and custom folders that have a password this setting is used to allow an administrator password to be entered to cancel and delete the password Select the desired checkboxes ...

Page 117: ...ing adjusts the volume of the beep that sounds when scanning ends The beep can also be turned off Select one of the keys and touch the OK key Delete All Quick Files This function deletes all files except protected files from the Quick File Folder To delete all files touch the Delete key To have all files except protected files automatically deleted from the Quick File Folder when the POWER key is ...

Page 118: ...unk fax numbers stored using Anti Junk Fax Setting in the system settings administrator Anti Junk Mail Domain Name List When the Internet Fax expansion kit is installed This prints a list of the anti junk addresses domain names that have been stored using Anti Junk Mail Domain Name Setting page 113 in the system settings administrator Inbound Routing List When the facsimile expansion kit or the In...

Page 119: ...otocol enable to encrypt the data and receive and send it Encrypting data makes it possible to transmit and receive sensitive information safely SSL can be enabled for the following protocols HTTPS Use SSL encryption for the exchange of information between a Web server and clients IPP SSL Use SSL encryption for transmission and reception using IPP To enable these settings select the desired checkb...

Page 120: ...ckbox and touch the OK key Disabling of Clock Adjustment This setting is used to prohibit changing of the date and time To enable this setting select the checkbox and touch the OK key Disabling of Covers Inserts Mode This setting is used to prohibit the use of the covers and inserts function To enable this setting select the checkbox and touch the OK key Device Control Disabling of Document Feeder...

Page 121: ...e this setting select the checkbox and touch the OK key Normally this setting is not necessary Disabling of Slave Machine Mode This prohibits the use of the machine as a slave machine for tandem printing To enable this setting select the checkbox and touch the OK key Normally this setting is not necessary Copy Settings Disable Copy in Different Size Direction This is used to prohibit copying when ...

Page 122: ...currently selected display order will be the order that is used after the setting is selected To enable this setting select the checkbox and touch the OK key Disable Scan Function This is used to disable PC scan and USB memory scan When these modes are disabled they are grayed out when the mode is selected in the base screen Select the checkboxes of the modes that you wish to disable and touch the...

Page 123: ...become Disable PC I Fax Transmission When Internet fax expansion kit is installed Disable transmission from PC I Fax To enable this setting select the checkbox and touch the OK key Disable PC Fax Transmission When the facsimile expansion kit is installed Disable transmission from PC Fax To enable this setting select the checkbox and touch the OK key Document Filing Settings Disable Stamp for Repri...

Page 124: ...nd enter the password again 3 Touch the OK key For the procedure for entering text see 6 ENTERING TEXT in the User s Guide For the factory default administrator password see TO THE ADMINISTRATOR OF THE MACHINE in the Safety Guide When changing the password be sure to remember the new password It is recommended that you periodically change the administrator password System Settings Change Administr...

Page 125: ...the Enter key E mail Alert and Status Enter the product key for using Status Message Alert Message on the machine Enter the product key with the numeric keys and touch the Enter key Application Integration Module Enter the product key to enable linked machine PC application processing Enter the product key with the numeric keys and touch the Enter key Serial Number This displays the serial number ...

Page 126: ...iguration This is used to store the currently configured system settings The stored settings will be retained even if the POWER key is turned off To call up the stored settings use Restore Configuration which is explained below Items not stored Network Settings These are not stored as unexpected settings may cause damage to the network Product Keys Product Keys are not stored as reissue of keys ma...

Page 127: ...MX4500 US SYS Z2 System Settings Guide MX 3500N MX 3501N MX 4500N MX 4501N MX 2300N MX 2700N MODEL ...

Page 128: ...STEM Software Setup Guide Software Setup Guide Software Setup Guide Keep this manual close at hand for reference whenever needed MX 3500N MX 3501N MX 4500N MX 4501N MX 2300N MX 2700N MODEL mx4500_us_ins book 1 ページ ２００５年１０月３１日 月曜日 午前１１時５７分 ...

Page 129: ...one strict quality control and inspection procedures In the unlikely event that a defect or other problem is discovered please contact your dealer or nearest SHARP Service Department Aside from instances provided for by law SHARP is not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other fail...

Page 130: ...TED WITH A USB CABLE 15 USING THE MACHINE AS A SHARED PRINTER 20 USING THE STANDARD WINDOWS PS PRINTER DRIVER Windows 98 Me NT 4 0 22 CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE 23 INSTALLING THE PRINTER STATUS MONITOR 26 INSTALLING THE SCANNER DRIVER 28 3 SETUP IN A MACINTOSH ENVIRONMENT MAC OS X v10 3 3 TO 10 4 30 MAC OS X v10 2 8 33 MAC OS X v10 1 5 36 MAC OS 9 0 TO ...

Page 131: ...s a printer PCL6 and PCL5c printer driver The machine supports the Hewlett Packard PCL6 and PCL5c printer control languages It is recommended that you use the PCL6 printer driver If you have a problem printing from older software using the PCL6 printer driver use the PCL5c printer driver PS printer driver The PS printer driver supports the PostScript 3 page description language developed by Adobe ...

Page 132: ...tility This allows the administrator to monitor the machine and configure machine settings from a computer To install and use the Printer Administration Utility see the Readme file and the manual in PDF format on the Software CD ROM Disc 2 The Readme file and manual are in the following folder on the CD ROM Substitute the letter of your CD ROM drive for R in the following path R Sadmin Documents E...

Page 133: ...taller on this CD ROM If the PC Fax driver is already installed run only the installer There is no need to reinstall the PC Fax driver INSTALLING THE PRINTER DRIVER PC FAX DRIVER page 8 X Sharpdesk Network Scanner Utilities CD ROM for Windows This contains software that helps you get the most out of the images that you scan on the machine The software includes Sharpdesk a desktop document manageme...

Page 134: ...andard with a USB interface 5 Cannot be used when the machine is connected with a USB cable The PC Fax driver and scanner driver cannot be used Windows Macintosh 5 Operating system 1 Windows 98 Windows Me Windows NT Workstation 4 0 Service Pack 5 or later 2 Windows 2000 Professional Windows XP Professional Windows XP Home Edition Windows 2000 Server Windows Server 2003 Mac OS 9 0 to 9 2 2 Mac OS X...

Page 135: ...he driver to be used as a PC I Fax driver In this case the driver can be used without the facsimile expansion kit Operating system environment 1 Software Required expansion kits Type of connection 1 Windows PCL6 printer driver PCL5c printer driver Can be used in the standard configuration Network USB PS printer driver PPD driver PS3 expansion kit PC Fax driver 2 When the facsimile expansion kit is...

Page 136: ... a USB cable if the computer is a Windows computer The USB interface on the machine cannot be used in a Macintosh environment The machine and computer should be connected while the printer driver is being installed If a USB cable is connected before the printer driver is installed the printer driver will not be installed correctly For the procedure for connecting a USB cable see WHEN THE MACHINE W...

Page 137: ... use the PS printer driver or the PPD driver To install the PPD driver when Windows 98 Me NT 4 0 is used see USING THE STANDARD WINDOWS PS PRINTER DRIVER Windows 98 Me NT 4 0 page 22 and install the driver using the Add Printer Wizard To use the machine as a network printer in Windows NT 4 0 TCP IP Protocol must be installed on your computer If this is not installed see Windows NT 4 0 Help to inst...

Page 138: ...button To view information on the software click the Display Readme button The above screen appears when the printer driver is being installed 7 Click the Next button 8 Click the Standard installation button You can show the SOFTWARE LICENSE in a different language by selecting the desired language from the language menu To install the software in the selected language continue the installation wi...

Page 139: ...e is connected to the network and then click the Re search button You can also click the Specify condition button and search for the machine by entering the machine s name host name or IP address When the PC Fax driver is being installed this screen does not appear Go to the next step The PS3 expansion kit is required to use the PS printer driver The PPD checkbox only appears if you are using Wind...

Page 140: ...nts can be installed from the PRINTER UTILITIES CD ROM that accompanies the PS3 expansion kit See INSTALLING THE PS DISPLAY FONTS page 40 If you are using the machine as a print server with the machine configured as a shared printer see USING THE MACHINE AS A SHARED PRINTER page 20 to install the printer driver on each of the client computers After the installation a message prompting you to resta...

Page 141: ...le click the CD ROM icon In Windows 98 Me NT 4 0 2000 double click My Computer and then double click the CD ROM icon 3 Double click the Setup icon 4 The SOFTWARE LICENSE window will appear Make sure that you understand the contents of the license agreement and then click the Yes button 5 Read the message in the Welcome window and then click the Next button 6 Click the Printer Driver button To inst...

Page 142: ...changed on the machine enter the new port number When SSL is used https the machine s domain name or IP address port number 2 ipp 2 Normally the port number and the colon immediately preceding the port number can be omitted If the IPP port number for SSL has been changed on the machine enter the new port number 12 When the model selection window appears select the model name of your machine and cl...

Page 143: ...en instructions Read the message in the window that appears and click the Next button Installation begins 18 When the installation completed screen appears click the OK button 19 Click the Close button in the window of step 6 This completes the installation After installation see CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE page 23 to configure the printer driver setting...

Page 144: ...click the Setup icon 5 The SOFTWARE LICENSE window will appear Make sure that you understand the contents of the license agreement and then click the Yes button 6 Read the message in the Welcome window and then click the Next button The PS3 expansion kit is required to use the PS printer driver or the PPD driver To install the PPD driver when Windows 98 Me is used see USING THE STANDARD WINDOWS PS...

Page 145: ... Read the message in the window that appears and click the Next button When the installation completed screen appears click the OK button 13 Click the Close button in the window of step 7 When a message appears prompting you to connect the machine to your computer click the OK button If you are using Windows 2000 XP Server 2003 If a warning message regarding the Windows logo test or digital signat...

Page 146: ... the client computers When installing the PCL5c printer driver PS printer driver PPD driver or PC Fax driver Installation is possible even after the USB cable has been connected 1 Insert the Software CD ROM into your computer s CD ROM drive If you are installing the printer driver insert the Software CD ROM that shows Disc 1 on the front of the CD ROM If you are installing the PC Fax driver insert...

Page 147: ...nnected select Connected to this computer and click the Next button 10 When the port selection window appears select the port that the PCL6 printer driver is using USB001 etc and click the Next button 11 When the printer driver selection window appears remove the PCL6 checkmark and click the PCL5c PS or PPD checkbox so that a checkmark appears and then click the Next button When the PC Fax driver ...

Page 148: ... installation After installation see CONFIGURING THE PRINTER DRIVER FOR THE OPTIONS INSTALLED ON THE MACHINE page 23 to configure the printer driver settings Make sure that the port of the installed driver is the same as the port used by the PCL6 printer driver The port used by the printer driver of the machine is indicated by a checkmark on the Ports tab of the printer driver properties window In...

Page 149: ...k the Yes button 5 Read the message in the Welcome window and then click the Next button 6 Click the Printer Driver button To install the PC Fax driver click the PC Fax Driver button To view information on the software click the Display Readme button The above screen appears when the printer driver is being installed 7 Click the Next button Ask your network administrator for the server name and pr...

Page 150: ...the PS driver or the PPD driver select the printer driver to be installed when the printer driver selection window appears and click the Next button Be sure to select the same printer driver as the printer driver installed on the print server 13 Follow the on screen instructions This completes the installation If you installed the PS printer driver or the PPD driver the PS display fonts can be ins...

Page 151: ...ion 1 Insert the Software CD ROM into your computer s CD ROM drive Insert the Software CD ROM that shows Disc 1 on the front of the CD ROM 2 Double click My Computer and then double click the CD ROM icon 3 Double click the Drivers folder the Printer folder the EnglishA folder the PPD folder the 9XME folder and then PFMSetup exe 4 Follow the on screen instructions After the resident font informatio...

Page 152: ...button select Settings and then click Printers 2 Open the printer properties window 1 Click the printer driver icon of the machine 2 Click the File menu 3 Select Properties 3 Click the Configuration tab In Windows 98 Me click the Setup tab and then click the Configuration tab in the window that appears 4 Click the Auto Configuration button The settings are automatically configured based on the det...

Page 153: ...TTINGS key touch the List Print User key and then touch the All Custom Setting List key Click the Set Tray Status button the Paper Type Name button and the Set Tandem Print button to check the settings of each Set Tray Status The Tray Settings in Paper Tray Settings in system settings of the machine are reflected in the settings shown here Specify the size and type of paper loaded in each tray Pap...

Page 154: ...iguration The items and the procedures for configuring the items vary depending on the operating system version 3 Click the OK button If Printers and Faxes does not appear in the start menu in Windows XP click the start button click Control Panel click Printers and Other Hardware and then click Printers and Faxes 1 2 3 You can check the options that are installed on the machine by printing out the...

Page 155: ...nt of the CD ROM 2 Click the start button click My Computer and then double click the CD ROM icon In Windows 98 Me NT 4 0 2000 double click My Computer and then double click the CD ROM icon 3 Double click the Setup icon 4 The SOFTWARE LICENSE window will appear Make sure that you understand the contents of the license agreement and then click the Yes button 5 Read the message in the Welcome window...

Page 156: ... in the window of step 6 This completes the installation For the procedures for using the Printer Status Monitor see the Help file Follow these steps to view the Help file Click the Windows start button select All Programs Programs in versions of Windows other than Windows XP Server 2003 select SHARP Printer Status Monitor and then select Help After the installation a message prompting you to rest...

Page 157: ... then double click the CD ROM icon 3 Double click the Setup icon 4 The SOFTWARE LICENSE window will appear Make sure that you understand the contents of the license agreement and then click the Yes button 5 Read the message in the Welcome window and then click the Next button 6 Click the Scanner Driver TWAIN button To view information on the software click the Display Readme button 7 Follow the on...

Page 158: ...lect the IP address of the machine from the Address menu and click the OK button Be sure to ask your system administrator network administrator for the IP address of the machine The name host name or IP address of the machine can be directly entered in Address If the port number used by the scanner function of the machine has been changed enter a colon following the IP address and then enter the p...

Page 159: ...lick the CD ROM icon on the desktop 3 Double click the MacOSX folder 4 Double click the Version 10 3 folder If you are using Mac OS X v10 4 double click the Version 10 4 folder 5 Double click the MX PBX1 icon 6 Click the Continue button 3 SETUP IN A MACINTOSH ENVIRONMENT The PS3 expansion kit is required to use the machine as a printer in a Macintosh environment In addition the printer function ca...

Page 160: ...lation begins 10 When the message The software was successfully installed appears in the installation window click the Close button This completes the installation of the software Next configure the printer driver settings 11 Select Utilities from the Go menu 12 Double click the Printer Setup Utility icon 13 Click Add If the license appears in the different language change the language in the lang...

Page 161: ...w This completes the configuration of the printer driver IP Printing can be selected in Mac OS X v10 4 the IP Printer icon can be clicked in 1 to print to the machine over a network using the IPP function When the machine is in a remote location this function can be used in place of the fax function to print a higher quality image than a fax If you wish to use the IPP function follow these steps t...

Page 162: ...he contents of the license agreement and then click the Continue button A message will appear asking you if you agree to the terms of the license Click the Agree button 8 Select the hard drive where the PPD file will be installed and click the Continue button Be sure to select the hard drive on which your operating system is installed 9 Click the Install button Installation begins 10 When the mess...

Page 163: ...ter driver on your computer a message to confirm the addition of a printer will appear Click the Add button IP Printing can be selected in 1 to print to the machine over a network using the IPP function When the machine is in a remote location this function can be used in place of the fax function to print a higher quality image than a fax If you wish to use the IPP function follow these steps to ...

Page 164: ... window This completes the configuration of the printer driver You can check the options that are installed on the machine by printing out the All Custom Setting List in the system settings However note that Input Tray Options must be set to the number of trays on the machine Follow these steps to print the All Custom Setting List Press the SYSTEM SETTINGS key touch the List Print User key and the...

Page 165: ...ement and then click the Continue button A message will appear asking you if you agree to the terms of the license Click the Agree button 8 Select the hard drive where the PPD file will be installed and click the Continue button Be sure to select the hard drive on which your operating system is installed 9 Click the Install button Installation begins 10 When the message The software was successful...

Page 166: ...PPD file for your model 2 Click the Choose button 17 Click the Add button This completes the configuration of the printer driver If this is the first time you are configuring the printer driver on your computer a message to confirm the addition of a printer will appear Click the Add button and go to step 15 LPR Printers using IP can be selected in 1 to print to the machine over a network using the...

Page 167: ...puter will appear Click the OK button and restart your computer This completes the installation of the software Next configure the printer driver settings 8 Select Chooser from the Apple Menu 9 Create a printer 1 Click the LaserWriter 8 icon If multiple AppleTalk zones are displayed select the zone that includes the printer 2 Click the machine s model name The machine s model name usually appears ...

Page 168: ...ALLING THE PS DISPLAY FONTS page 40 If the above dialog box does not appear and you return to the Chooser dialog box follow these steps to select the PPD file manually 1 Make sure that the machine is selected in the Select a Post Script Printer list and then click the Setup button followed by the Select PPD button 2 Select the PPD file for your model and click the Open button 3 Click the OK button...

Page 169: ...mputer s CD ROM drive 2 Click the start button click My Computer and then double click the CD ROM icon If you are using Windows 98 Me NT 4 0 2000 double click My Computer and then double click the CD ROM icon 3 Double click the Setup icon 4 The SOFTWARE LICENSE window will appear Make sure that you understand the contents of the license agreement and then click the Yes button 5 Read the message in...

Page 170: ...r of the PRINTER UTILITIES CD ROM that accompanies the PS3 expansion kit Copy the fonts that you wish to install to the System Folder of the startup disk If you experience problems that may be due to the installed screen fonts immediately delete the installed fonts from the system mx4500_us_ins book 41 ページ ２００５年１０月３１日 月曜日 午前１１時５７分 ...

Page 171: ...roperties window 1 Click the printer driver icon of the machine 2 Click the File menu 3 Select Properties 3 Adding or changing a port 1 Click the Ports tab In Windows 98 Me click the Details tab 2 Click the Add Port button If Printers and Faxes does not appear in the start menu in Windows XP click the start button click Control Panel click Printers and Other Hardware and then click Printers and Fa...

Page 172: ...t the All Custom Setting List in the system settings Follow these steps to print out the All Custom Setting List Press the SYSTEM SETTINGS key touch the List Print User key and then touch the All Custom Setting List key The SC2 TCP IP Port is added when the printer driver is installed using a Standard installation or a Custom installation with LPR Direct Print selected If the printer driver is ins...

Page 173: ... mx4500_us_ins book 44 ページ ２００５年１０月３１日 月曜日 午前１１時５７分 ...

Page 174: ... mx4500_us_ins book 45 ページ ２００５年１０月３１日 月曜日 午前１１時５７分 ...

Page 175: ... the environment Printed on 100 post consumer recycled paper SHARP ELECTRONICS CORPORATION Sharp Plaza Mahwah New Jersey 07430 1163 www sharpusa com SHARP ELECTRONICS OF CANADA LTD 335 Britannia Road East Mississauga Ontario L4Z 1W9 MX 3500N MX 3501N MX 4500N MX 4501N MX 2300N MX 2700N MODEL mx4500_us_ins book 46 ページ ２００５年１０月３１日 月曜日 午前１１時５７分 ...

Page 176: ...Document Filing Guide MX 3500N MX 3501N MX 4500N MX 4501N MX 2300N MX 2700N MODEL ...

Page 177: ...ING Scan to HDD 17 ORIGINAL SETTINGS FOR Scan to HDD 19 3 USING STORED FILES SEQUENCE FOR USING A STORED FILE 22 REGULAR SEQUENCE FOR USING A STORED FILE 22 SEQUENCE FOR USING A STORED FILE WHEN USER AUTHENTICATION IS ENABLED 24 FOLDER AND FILE SELECTION SCREENS 25 FOLDER SELECTION SCREEN 25 FILE SELECTION SCREEN 26 JOB SETTINGS SCREEN 27 PRINTING A STORED FILE 28 PRINT SETTINGS SCREEN 29 BATCH PR...

Page 178: ...of the machine This manual does not contain detailed explanations of the other modes that are used in conjunction with the document filing function If you have any questions regarding one of the other modes see the manual for that mode To further explain certain functions and uses some explanations assume that additional peripheral devices Internet fax expansion kit etc are installed The function ...

Page 179: ...tions of the procedures for using the scanner function and the Internet Fax function Document Filing Guide This manual This manual provides detailed explanations of the procedures for using the document filing function The document filing function allows you to save the document data of a copy or fax job or the data of a print job as a file on the machine s hard drive The file can be called up as ...

Page 180: ...on or files that you do not want others to use File Use this method to conveniently save the document image of a copy or scan job or the data of a print job Unlike Quick File the File function allows you to append various types of information when saving the file The appended information allows efficient management of the file A password can also be established to prevent the file from being calle...

Page 181: ...me required to print the copies Printing is accomplished quickly and the handout is ready in time for the meeting As indicated above to obtain another set of output the settings must be selected all over again If you don t remember the settings much effort may be expended to get the same output result as the previous time The job can be called up and printed using the same settings quickly and eas...

Page 182: ...b Passwords can be set for Custom Folders and for files saved in Custom Folders User Name The user name is configured in User Registration in the system settings administrator Custom Folder Custom Folders are created in Document Filing Control in the system settings A password can be established when a Custom Folder is created A password can be established for a Custom Folder When this is done a p...

Page 183: ...e number of originals are sorted Be sure to delete unneeded files The original types above are examples to make the explanation easier to understand The actual number of pages that can be stored will vary depending on the contents of the original images Models Examples of original types Number of pages Number of files MX 3501N MX 4501N Full color original Text and photo Size 8 1 2 x 11 A4 Max 1200...

Page 184: ...ng a file with File if you wish to prevent others from using the file specify Confidential to enable the use of a password When a file is saved as a Confidential file take care not to disclose the password to others Even when a file is saved with the Confidential property the property can be changed afterward to Sharing For this reason do not save sensitive documents or documents that you do not w...

Page 185: ...ps to perform document filing Touch the Job Detail Settings key or Image Settings key and then touch the Special Modes key in the screen that appears The Quick File key and the File key will appear in the special modes menu If the Special Modes key appears in the screen touch the key to display the Quick File key and the File key Using document filing in print mode To use document filing in print ...

Page 186: ...s stored or a USB memory device is connected to the machine The same screen appears if the DOCUMENT FILING key is pressed twice DIRECTLY PRINTING FROM THE MACHINE in the Printer Guide 5 Quick File Folder key Touch this key to call up a file from the Quick File Folder When this key is touched the file selection screen for the Quick File Folder appears SAVING A FILE WITH Quick File page 11 6 File Fo...

Page 187: ...ing is explained below 2 SAVING FILES WITH DOCUMENT FILING 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Quick File key 3 Touch the OK key The Quick File key is highlighted and you return to the base screen of copy mode To cancel Quick File Touch the Quick File key in the screen of step 2 so that it is not highlighted aft...

Page 188: ...ced the original on the document glass scan each page one page at a time When scanning of one page finishes replace it with the next page and press the START key Repeat until all pages have been scanned and then press the Read End key To cancel scanning Press the STOP key When a file is stored using Quick File the following user name and file name are automatically assigned to the file User Name U...

Page 189: ...e 15 Specifying a user name page 15 Assigning a file name page 15 Specifying a folder page 16 Storing a file as a confidential file page 16 After configuring the above settings you will return to this screen Go to the next step If you do not wish to assign a user name or other information to the file go to the next step 4 Touch the OK key The File key is highlighted and you return to the base scre...

Page 190: ... replace it with the next page and press the START key Repeat until all pages have been scanned and then press the Read End key To cancel scanning Press the STOP key When a file is stored using File without appending file information the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Month Day Year_Hour Minute Second Example Copy_0801...

Page 191: ...key of the user name The touched user name is highlighted If you accidentally select the wrong user name touch the key of the correct name B Touch key An area for directly entering a registration number will appear at the top of the key The user name can be selected by entering Registration No that was configured when the user was stored 2 Touch the OK key The user name that you touched is selecte...

Page 192: ...older with the numeric keys and touch the OK key 1 Enable the confidential property 1 Select the Confidential checkbox so that a checkmark appears Confidential mode is enabled and a password can be entered 2 Touch the Password key 2 Enter a password 5 to 8 digits with the numeric keys and touch the OK key As each digit is entered changes to File Information User Name Password Confidential File Nam...

Page 193: ...select two sided document scanning The automatically detected original size appears in the top half of the Original key Selecting the original size and two sided document scanning page 21 4 Back key Touch this key to return to the base screen of document filing mode 5 Special Modes key Select special modes for Scan to HDD including erase dual page scan and card shot Special modes screen for Scan t...

Page 194: ...nal 5 Press the COLOR START key or the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that Scan to HDD is completed If you placed the original on the document glass scan each page one page at a time When scanning of one page finishes replace it with the next page and press the START key Repeat...

Page 195: ...or Start key Mode Scanning method COLOR START key Full Color The original is scanned in full color This mode is best for full color originals such as catalogues Even when the original is black and white it is scanned as a full color original Auto The machine detects whether the original is color or black and white and automatically selects full color or black and white grayscale scanning 2 Color O...

Page 196: ...If you selected Manual touch the or key to adjust the exposure For a darker image touch the key For a lighter image touch the key When the exposure is set to Auto the exposure modes Photo Printed Photo and Map do not appear In addition the keys cannot be used A Moiré Reduction To reduce the moire effect when scanning printed matter touch the Moiré Reduction checkbox so that a checkmark appears 3 T...

Page 197: ...can each page of a book or other bound document 3 Card Shot key This scans the front and reverse sides of a card together This function is useful when you wish to separately scan each page of a book or other bound document 4 Job Build key This is used to scan a large number of originals into a single file When the number of originals that you wish to scan exceeds the number of sheets that can be p...

Page 198: ...CE FOR USING A STORED FILE Follow the steps below to call up and use a stored file 3 USING STORED FILES Files stored by document filing can also be called up and used from the Web pages Clicking Document Operation and then Document Filing in the Web page menu and then select the folder that contains the file you wish to use Press the DOCUMENT FILING key Touch the File Folder key If you were using ...

Page 199: ...strict the search to jobs of a selected mode If you touch a file key that has a password a password entry screen appears Enter the password 5 to 8 digits for the file with the numeric keys Touch the key of the operation that you wish to perform For detailed information on each key see JOB SETTINGS SCREEN page 27 Custom Folder 1 1 Search Back Main Folder User 1 User 3 User 5 User 7 User 2 User 4 Us...

Page 200: ... keys copy mode scan mode etc appear on the Filter by Job tab to let you restrict the search to jobs of a selected mode If you touch a file key that has a password a password entry screen appears Enter the password 5 to 8 digits for the file with the numeric keys If the file that you wish to use is not in My Folder touch the Folder Select key The folder selection screen appears Select the appropri...

Page 201: ... Custom Folder key 3 Search key Touch this key to open the search screen This lets you search for a file using a user name file or folder name 4 Back key Touch this key to return to the base screen of document filing mode 5 Index tabs All folders appear on the All Folders tab Touch a tab to display the Custom Folders whose initials set in Document Filing Control in the system settings match the le...

Page 202: ...older it can be touched to return to the base screen of document filing mode When the Back key appears in the file selection screen of a Custom Folder it can be touched to return to the Custom Folder selection screen When the Folder Select key appears it can be touched to open the folder selection screen FOLDER SELECTION SCREEN page 25 6 Page key When multiple pages exist use this key to enter the...

Page 203: ...RED FILES page 35 8 Detail key Touch this key to show detailed information on the selected file When this key is touched the following screen appears There are two Detail screens Touch the key or key to switch between the two screens If you wish to change the file name touch the File Name key in this screen A text entry screen will appear Enter the desired file name To enter text see 6 ENTERING TE...

Page 204: ...ter the password with the numeric keys 5 to 8 digits and touch the OK key 4 Touch the key of the desired file If a password is set for the selected file a password entry screen will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key The Filter by Job tab can be touched to show the mode keys copy mode scan mode etc Touch a mode key to show a list of the files that we...

Page 205: ... you wish to print it in black and white When the file is saved in black and white this checkbox does not appear 5 Touch the Print key 6 Touch the Print and Delete the Data key or the Print and Save the Data key If the Print and Delete the Data key is touched the file will be deleted after printing If the Print and Save the Data key is touched the file will be saved after printing Output settings ...

Page 206: ...nter the user name To enter text see 6 ENTERING TEXT in the User s Guide After selecting the user name touch the OK key When all users and user unknown batch printing is enabled in the system settings administrator the All Users key and the User Unknown key can be selected The All Users key can be touched to select all files in the folder the files of all users The User Unknown key can be touched ...

Page 207: ... is touched the files will be deleted after printing If the Print and Save the Data key is touched the files will be saved after printing If there are no files that match the search conditions you will return to the file list screen All files that have the specified user name password can be deleted by touching the Delete the Data key Batch Print User 1 All Files User Name Name 1 Password Print an...

Page 208: ...rd entry screen will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key 4 Touch the key of the desired file If a password is set for the selected folder a password entry screen will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key The Filter by Job tab can be touched to show the mode keys copy mode scan mode etc Touch a mode key to ...

Page 209: ...t Multi Page Enlargement Multi shot for Copying If any of the following special modes were included in the saved file the file can be transmitted but the special modes will not be executed Margin Shift Transparency Inserts Book Copy Tab Copy Stamp all Color Adjustment Menu items Centering Depending on the reduction or enlargement ratio used when storing a file it may not be possible to send the st...

Page 210: ...t be selected File Format key TIFF S or TIFF F can be selected Special Modes key This displays the Timer and Transaction Report keys 3 Send Settings key This key appears in scan mode and Internet fax mode Touch the key to enter a subject and a file name In scan mode a sender can also be specified 4 Next Address key This key appears when at least one address has been entered Use this key to send a ...

Page 211: ...word must be entered to call up the file The icon appears with the mode icon in the file key of a confidential file 1 Press the DOCUMENT FILING key 2 If the file was stored using File touch the File Folder key If the file was stored using Quick File touch the Quick File Folder key If you touched the Quick File Folder key go to step 4 The Quick File Folder opens in step 4 System Settings Administra...

Page 212: ...ctions on changing the property A file that is set to Sharing can be changed to Protect or Confidential However a Sharing file that is saved in the Quick File Folder can only be changed to Protect A file that is set to Protect can be changed to Sharing or Confidential However a Protect file that is saved in the Quick File Folder can only be changed to Sharing A file that is saved in the Quick File...

Page 213: ...gits and touch the OK key 4 Touch the key of the desired file If a password is set for the selected file a password entry screen will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key The Filter by Job tab can be touched to show the mode keys copy mode scan mode etc Touch a mode key to show a list of the files that were stored from that mode When you know the mode ...

Page 214: ...its and touch the OK key 2 Touch the OK key 8 Touch the Move key A file whose property is Protect cannot be moved To move a protected file change its property to Sharing or Confidential Job Settings file 01 Select the job Name 1 8 x11 F Color Print Move Send Delete Detail Cancel Property Change 1 2 File Name file 01 Move to Move Job Settings Move file 01 Select the folder the file is moved to Name...

Page 215: ...K key 4 Touch the key of the desired file If a password is set for the selected file a password entry screen will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key The Filter by Job tab can be touched to show the mode keys copy mode scan mode etc Touch a mode key to show a list of the files that were stored from that mode When you know the mode from which a file wa...

Page 216: ... the Yes key A file whose property is Protect cannot be deleted To delete a protected file change its property to Sharing or Confidential Job Settings file 01 Select the job Name 1 8 x11 F Color Print Move Send Delete Detail Cancel Property Change 1 2 Delete the file data No Yes Name 1 file 01 ...

Page 217: ...e 35 MOVING A STORED FILE page 37 DELETING A STORED FILE page 39 JOB STATUS Job Queue Sets Progress Status Spool Complete Detail Priority Stop Delete Internet Fax Fax Job Scan to Print Job Job Queue Copy 020 001 Copying Copy 020 000 Waiting Computer01 020 000 Waiting 0312345678 002 000 Waiting 1 1 Jobs Completed Set Time Sets Status Spool Complete Detail Call Internet Fax Fax Job Scan to Print Job...

Page 218: ...or Folder Name key If you know the user name touch the User Name key and go to Using the user name to search in step 4 If you know the file name touch the File or Folder Name key and go to Using the file name or folder name to search in step 4 When you search using Meeting All folders and files that include Meeting will be listed Search results Text 1 Report Regular meeting Regular meeting Meeting...

Page 219: ...r the file name or folder name in the text entry screen that appears and touch the OK key To enter text see 6 ENTERING TEXT in the User s Guide 5 Touch the Start Search key The search results will appear in a screen similar to the following screen A list of the files that match your search criteria will appear Touch the desired file name or folder name The job settings screen will appear The Cance...

Page 220: ...password is set for the selected folder a password entry screen will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key 4 Touch the Search key 5 Touch the User Name key or the File or Folder Name key If you know the user name touch the User Name key and go to Using the user name to search in step 6 If you know the file name touch the File or Folder Name key and go t...

Page 221: ...password It is not possible to search using a password only Using the file name or folder name to search Enter the file name or folder name in the text entry screen that appears and touch the OK key To enter text see 6 ENTERING TEXT in the User s Guide 7 Touch the Start Search key To search only files that are in the current folder select the Search Within Current Folder checkbox Files in a confid...

Page 222: ...MX4500 US FIL Z1 Document Filing Guide MX 3500N MX 3501N MX 4500N MX 4501N MX 2300N MX 2700N MODEL ...

Page 223: ...Scanner Guide MX 3500N MX 3501N MX 4500N MX 4501N MX 2300N MX 2700N MODEL ...

Page 224: ...SPECIFY A DESTINATION 22 ENTER THE ADDRESS MANUALLY 23 CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK 24 USING THE RESEND FUNCTION 26 3 BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE SCANNING TO E MAIL FTP DESKTOP AND NETWORK FOLDER 27 CHANGING THE EXPOSURE AND EXPOSURE MODE 31 CHANGING THE RESOLUTION 33 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL 2 Sided Original 34 SPECIFYING THE ORIGIN...

Page 225: ...AT INCLUDE INTERNET FAX DESTINATIONS 86 ERASING PERIPHERAL SHADOWS ON THE IMAGE Erase 88 SCANNING AN ORIGINAL AS TWO SEPARATE PAGES Dual Page Scan 91 SENDING AN IMAGE AT A SPECIFIED TIME Timer Transmission 94 WHITENING FAINT COLORS IN THE IMAGE Suppress Background 97 SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE Card Shot 100 SCANNING MANY ORIGINALS AT ONCE Job Build 103 SCANNING ORIGINALS OF D...

Page 226: ...e care has been taken in preparing this manual If you have any comments or concerns about the manual please contact your dealer or nearest SHARP Service Department This product has undergone strict quality control and inspection procedures In the unlikely event that a defect or other problem is discovered please contact your dealer or nearest SHARP Service Department Aside from instances provided ...

Page 227: ...led information on using the fax function and the system settings for fax see the Facsimile Guide in PDF format Manual name Contents User s Guide This manual provides information such as basic operation procedures how to load paper and machine maintenance Copier Guide This manual provides detailed explanations of the procedures for using the copy function Printer Guide This manual provides detaile...

Page 228: ...000 XP Server 2003 4 The scanner driver must be installed from the Software CD ROM provided with the machine Operating systems that can be used are Windows 98 Me 2000 XP Server 2003 1 BEFORE USING THE MACHINE AS A NETWORK SCANNER Scan modes 3 BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE page 27 Scan to E mail Scan to FTP 1 Scan to Desktop 2 Scan to Network Folder 3 The scanned file is sent by e m...

Page 229: ...ING THE DATE AND TIME To check if the date and time are set correctly in the machine follow the steps below When the POWER SAVE key indicator light is blinking the machine is in auto power shut off mode If the POWER SAVE key is pressed when the indicator is on the indicator will turn off and the machine will return to the ready state after a brief interval LOGOUT Main power indicator POWER SAVE ke...

Page 230: ...ghts are required Server settings To configure server settings click Network Settings and then Services Settings in the Web page menu Administrator rights are required 3 Touch the Clock key 4 Check the date and time If the date and time are correct touch the OK key To change the date and time touch the Year Month Day Hour and or Minute keys and use the keys to adjust each value When the correct da...

Page 231: ... click the Add button that appears Select Network Folder in Address Type and then store the sender name and address Scan to E mail Click Address Book in the Web page menu and click the Add button that appears Select E mail in Address Type and then store the address The address can also be stored in the system settings Scan to Desktop See STORING A DESTINATION FOR SCAN TO DESKTOP page 9 The sender ...

Page 232: ...following window appears while the Network Scanner Tool is being set up The item selected in My Profiles C will be the name of the one touch key The profile name is determined by the combination of the text entered in Prefix A and the profile The one touch key is assigned to an index tab in the Address Book screen based on the text entered in Initial B This defines how an image sent to your comput...

Page 233: ...can be selected for the initial screen that appears when the IMAGE SEND key is pressed Base screen of each mode scan mode Internet fax mode and fax mode Address book screen alphabetical custom index DOCUMENT FILING IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT PRINT READY DATA LINE DATA Quick File File Special Modes Address Entry Resend Address Book Scan Mode Switch Send Settings Ready to send...

Page 234: ...nations of the most recent eight transmissions by Scan to E mail fax and or Internet fax are stored To select one of these destinations touch the desired destination After a destination is selected this key changes to the Next Address key USING THE RESEND FUNCTION page 26 CALLING UP A DESTINATION page 20 7 Address Book key Touch this key to use a one touch key or a group key When the key is touche...

Page 235: ...omizing displayed keys customized keys You can select the keys that appear in the lower right corner of the base screen Keys that can be selected include keys of convenient functions Special modes Set these keys to functions that you frequently use to access the functions with a single touch The customized keys are configured using Customize Key Setting in the system settings administrator The Spe...

Page 236: ...SIZE Enlarge Reduce page 68 4 Color Mode key Touch this key to select the color mode for scanning This key does not appear in Internet fax mode Scan mode CHANGING THE COLOR MODE page 39 USB memory mode CHANGING THE COLOR MODE page 58 5 File Format key Touch this key to change the file format file type for the scanned image file Scan mode CHANGING THE FILE FORMAT page 40 USB memory mode CHANGING TH...

Page 237: ... stored than can be displayed on one page 11 Index tab Touch this to change indexes Index display page 15 12 Sort Address key Touch this key to change the index tabs to custom indexes or to display one touch keys by send mode CHANGING THE DISPLAY OF ONE TOUCH KEYS IN THE ADDRESS BOOK SCREEN page 15 AAA AAA CCC CCC EEE EEE BBB BBB DDD DDD FFF FFF ABCD EFGHI JKLMN OPQRST UVWXYZ Frequent Use Address ...

Page 238: ...tem settings allowing you to create groups of one touch keys that can be easily recognized For more information on Custom Index see the System Settings Guide 1 Touch the Sort Address key 2 Change the display mode 1 Touch the key of the mode or tab that you wish to display To show only the one touch keys of a particular send mode touch the desired mode key under Address Type To change the index tab...

Page 239: ...on 5 BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE page 62 USB memory mode Store scanned data in a USB memory device 4 BASIC PROCEDURE FOR SCANNING IN USB MEMORY MODE page 45 PC Scan mode Use a scanner driver to scan from a computer 9 SCANNING FROM A COMPUTER PC SCAN MODE page 126 Select original settings Settings can be selected for scanning the original Exposure Resolution Scan size Send...

Page 240: ... can be selected USING THE RESEND FUNCTION page 26 Start scanning and transmission Start scanning and transmission If the original is placed on the document glass follow these steps to start scanning and transmission 1 Press the COLOR START key or the BLACK WHITE START key 2 When scanning is finished replace the original with the next original 3 Press the COLOR START key or the BLACK WHITE START k...

Page 241: ...settings Minimum original size Maximum original size Using the automatic document feeder 8 1 2 width x 5 1 2 length A5 210 mm width x 148 mm length 5 1 2 width x 8 1 2 length A5R 148 mm width x 210 mm length 11 5 8 width x 31 1 2 length 297 mm width x 800 mm length A long original can be transmitted Scanning will take place in Mono 2 at a resolution of 300X300dpi or less Using the document glass 1...

Page 242: ...estinations Scan to E mail Internet fax Scan to FTP Scan to Network Folder Scan to Desktop The Scan to Desktop destination is stored when Network Scanner Tool is installed from the CD ROM that accompanies the machine The sender name and sender address can also be stored in the Web pages Click Address Book in the Web page menu and click the Add button that appears Select Desktop in Address Type and...

Page 243: ...tem Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the Address Book screen System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting determines whether or not the Next Address key can be omitted before specifying the next destination Factory default setting the Next Address key can be omitted Sy...

Page 244: ...ouch the one touch key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key 3 Touch the OK key You will return to the address review screen Address Review Global Address Search Bcc Cc Sort Address Condition Settings AAA AAA CCC CCC EEE EEE BBB BBB DDD DDD FFF FFF ABCD EFGHI JKLMN OPQRST UVWXYZ 1 1 Frequent Use To Address Review OK 1 2 To Cc Bcc...

Page 245: ...h number is the number that was stored when the destination was stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 001 and 011 0 can be omitted For example to enter 001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press t...

Page 246: ...de is selected you will return to the base screen after entering the destination address however if I fax Reception Report On Off Setting is enabled in the system settings administrator the I fax reception report settings screen will appear If you wish to receive a report touch the Yes key If not touch the No key System Settings Administrator I Fax Reception Report On Off Setting This setting is u...

Page 247: ... touch the Search key in the text entry screen After a brief interval the results will appear For the procedure for entering text see 6 ENTERING TEXT in the User s Guide How to search Enter the initial letters of the name maximum of 64 characters The system will look for names starting with the entered letters An asterisk can be used as follows XXX Names beginning with XXX XXX Names that end with ...

Page 248: ...he information stored in a destination 1 Touch the key of the destination that you wish to check 2 Touch the Detail key The stored information appears 3 Touch the OK key You will return to the search results screen If a screen for selecting the address to be used appears If the selected destination includes a fax number telephone number or other contact information in addition to the e mail addres...

Page 249: ...on is automatically selected The following types of addresses are not stored for resending A one touch key in which multiple destinations are stored group key Scan to FTP Scan to Desktop and Scan to Network Folder destinations Broadcasting destinations Addresses used only for BCC delivery Destinations transmitted to using a program Quick File File Special Modes Address Entry Resend Address Book Sc...

Page 250: ...tation and specify the placement orientation in step 4 Place 5 1 2 x 8 1 2 A5 size originals in portrait vertical orientation If placed in landscape horizontal orientation an incorrect size will be detected For an 5 1 2 x 8 1 2 R A5R size original enter the original size manually Originals cannot be scanned in succession from both the automatic document feeder and the document glass and sent in a ...

Page 251: ... which the original was placed in step 1 1 Touch the appropriate orientation key If the top edge of the original is up touch the key If the top edge of the original is to the left touch the key 2 Touch the OK key You will return to the screen of step 3 Touch the Image Settings key to close the menu The original orientation is initially set to If the original was placed with the top edge up this st...

Page 252: ...r disables Bcc delivery When enabled the Bcc key appears in the Address Book screen 7 Press the COLOR START key or the BLACK WHITE START key Scanning begins If the original is placed on the document glass the Read End key appears in the touch panel To scan only one original go to step 9 To scan multiple originals go to the next step If the original was inserted in the document feeder tray a beep w...

Page 253: ... page file or other large file it may be necessary to reduce the number of scanned pages or reduce the send size Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click...

Page 254: ...xposure is set to Auto the exposure modes Photo Printed Photo and Map do not appear To reduce the moiré effect when scanning printed matter touch the Moiré Reduction checkbox so that a checkmark appears When using the document glass to scan multiple original pages the exposure setting can be changed each time you change pages When using the automatic document feeder the exposure setting cannot be ...

Page 255: ...Description Text Prtd Photo This mode provides the best balance for scanning an original which contains both text and printed photographs such as a magazine or catalogue Text Photo This mode provides the best balance for scanning an original which contains both text and photographs such as a text document with a photo pasted on Text Use this mode for regular text documents Photo Use this mode to s...

Page 256: ...he Image Settings key 2 Touch the Resolution key 2 Select the resolution 1 Touch the key of the desired resolution 2 Touch the OK key When using the automatic document feeder the resolution setting cannot be changed once scanning has begun However when the document glass or the Job Build special mode is used the resolution can be changed each time a new original or set of originals is placed Syste...

Page 257: ...low 2 Touch the OK key To cancel two sided scanning touch the highlighted key so that it is no longer highlighted Two sided scanning automatically turns off after scanning and transmission are finished Two sided original Front and reverse sides are scanned Scan transmission Quick File File Special Modes Address Entry Address Book Scan Mode Switch Image Settings Send Settings Auto Exposure 200X200d...

Page 258: ...send size is auto For example if the scan size is 8 1 2 x 11 A4 and the send size is 5 1 2 x 8 1 2 B5 the image will be reduced before transmission Only standard original sizes can be automatically detected If the original is a non standard size you must set the scan size manually Quick File File Special Modes Address Entry Resend Address Book Scan Ready to send Mode Switch Send Settings Scan 8 x1...

Page 259: ...anned is 31 1 2 800 mm the maximum width is 11 5 8 297 mm To specify an AB size for the scan size touch the AB Inch key to highlight the AB side and then specify the scan size 4 Touch the OK key When Long Size is selected the two sided scanning setting and send size cannot be changed In addition scanning will take place in Mono 2 mode Quick File File Special Modes Address Entry Address Book Scan M...

Page 260: ...nch units or mm units 4 Touch the OK key The specified size appears in the Scan Size key When the scan size is specified by numerical values the send size cannot be specified When the automatic document feeder is used an original longer that 17 432 mm can be scanned maximum length 31 1 2 800 mm To scan a long original touch the Standard Size tab in the screen of step 3 and then touch the Long Size...

Page 261: ...ent selection To specify an AB size for the send size touch the AB Inch key to highlight the AB side and then specify the send size 4 Touch the OK key The ratio used for reduction or enlargement of the original will appear between the Scan Size and the Send Size Quick File File Special Modes Address Entry Address Book Scan Mode Switch Image Settings Send Settings Auto Exposure 200X200dpi Resolutio...

Page 262: ...e 1 Touch the key of the mode to be used when the COLOR START key is pressed You can select whether black white scanning will take place in Mono 2 or grayscale when Auto is selected and a black and white original is scanned Note that if the file format is set to JPEG scanning will take place in grayscale 2 Touch the key of the mode to be used when the BLACK WHITE START key is pressed 3 Touch the O...

Page 263: ...ing screen of B W mode initially appears The format set for B W mode will be the file format that is used when the BLACK WHITE START key is pressed with the B W Mode set to Mono2 The format set for Color Gray mode will be the file format that is used when the COLOR START key is pressed or when the BLACK WHITE START key is pressed with the B W Mode set to Grayscale The file type of B W mode and the...

Page 264: ...e is created for each page a file cannot be created for multiple pages For this reason the Specified Pages per File checkbox does not appear When Encrypt PDF is selected a password entry screen will appear when the START key is pressed to begin scanning and transmission Touch the Entry key in the displayed screen to open the keyboard screen Enter a password maximum of 32 characters and touch the O...

Page 265: ...ding to a Scan to FTP Scan to Desktop or Scan to Network Folder destination go to step 4 2 To change the subject touch the Subject key 3 Enter the subject 1 Touch a Pre Set text key 2 Touch the OK key If you wish to directly enter the text touch the Direct Entry key to open the text entry screen Enter the text and touch the OK key Up to 54 characters can be entered The text in a pre set text key c...

Page 266: ...o specify the return address touch the key and enter one of the user numbers that have been previously stored using User Registration in the system settings administrator A key can only be selected for the return address if an e mail address has been stored for that user in User Registration in the system settings administrator 7 To change the message touch the Body Text key Send Settings OK Subje...

Page 267: ...eply to to Cc checkbox can be selected to send a Cc copy to the sender When storing pre set text for the subject and file name in the Web page up to 80 characters can be entered System Settings Administrator The Number of File Name Subject Body Keys Displayed Setting This is used to select the number of subjects and file names displayed in one screen 3 or 6 System Settings Default Sender Set This ...

Page 268: ...r dealer or retailer for USB memory devices that can be used When a default address is configured in Default Address Setting in the system settings administrator the mode cannot be changed To switch to USB memory mode touch the Cancel key in the touch panel and then follow the steps below 1 Connect the USB memory to the USB connector Type A on the machine System Settings USB Device Check This is u...

Page 269: ...he original size detector plate and prevent correct detection of the document size 3 Change to USB memory mode 1 Touch the Mode Switch key 2 Touch the USB Mem Scan key When scanning to USB memory there is no need to specify the destination If a destination of another mode has been previously specified a message will appear when you change to USB memory mode indicating that the destination setting ...

Page 270: ...anned in the correct orientation the orientation of the top edge of the original that is shown at the top of the display specify the orientation in which the original was placed in step 2 1 Touch the appropriate orientation key If the top edge of the original is up touch the key If the top edge of the original is to the left touch the key 2 Touch the OK key You will return to the screen of step 4 ...

Page 271: ...ouch the Entry key to open the keyboard screen enter a password maximum of 32 characters and touch the OK key The recipient must use the password entered here to open the encrypted PDF file To cancel encrypted PDF touch the Cancel key The format settings screen will appear to let you change the file type Select a new file type and press the START key to begin transmission 7 If the original was pla...

Page 272: ...is selected for the file format or the Specified Pages per File checkbox is selected a message will appear and scanning will stop In this case only the pages that were completely scanned will be stored in the USB device except when multiple pages per file are specified To cancel scanning Press the STOP key to cancel the operation To cancel scanning to USB memory While scan data is being stored in ...

Page 273: ...o Printed Photo and Map do not appear To reduce the moiré effect when scanning printed matter touch the Moiré Reduction checkbox so that a checkmark appears When using the document glass to scan multiple original pages the exposure setting can be changed each time you change pages When using the automatic document feeder the exposure setting cannot be changed once scanning has begun However when t...

Page 274: ...Description Text Prtd Photo This mode provides the best balance for scanning an original which contains both text and printed photographs such as a magazine or catalogue Text Photo This mode provides the best balance for scanning an original which contains both text and photographs such as a text document with a photo pasted on Text Use this mode for regular text documents Photo Use this mode to s...

Page 275: ...solution setting screen 1 Touch the Image Settings key 2 Touch the Resolution key 2 Select the resolution 1 Touch the key of the desired resolution 2 Touch the OK key When using the automatic document feeder the resolution setting cannot be changed once scanning has begun However when the document glass or the Job Build special mode is used the resolution can be changed each time a new original or...

Page 276: ...und as shown below 2 Touch the OK key To cancel two sided scanning touch the highlighted key so that it is no longer highlighted Two sided scanning automatically turns off after scanning and transmission are finished Two sided original Front and reverse sides are scanned Scan transmission Special Modes USB Mem Scan Mode Switch Image Settings File Name Auto Exposure 200X200dpi Resolution PDF PDF Fi...

Page 277: ... 8 1 2 x 11 A4 and the send size is auto For example if the scan size is 8 1 2 x 11 A4 and the send size is 5 1 2 x 8 1 2 B5 the image will be reduced before transmission Only standard original sizes can be automatically detected If the original is a non standard size you must set the scan size manually Special Modes Scan 8 x11 1 2 Send USB Mem Scan Mode Switch Image Settings File Name Ready to se...

Page 278: ...can be scanned is 31 1 2 800 mm the maximum width is 11 5 8 297 mm To specify an AB size for the scan size touch the AB Inch key to highlight the AB side and then specify the scan size 4 Touch the OK key When Long Size is selected the two sided scanning setting and send size cannot be changed In addition scanning will take place in Mono 2 mode Special Modes USB Mem Scan Mode Switch Image Settings ...

Page 279: ...inch units or mm units 4 Touch the OK key The specified size appears in the Scan Size key When the scan size is specified by numerical values the send size cannot be specified When the automatic document feeder is used an original longer that 17 432 mm can be scanned maximum length 31 1 2 800 mm To scan a long original touch the Standard Size tab in the screen of step 3 and then touch the Long Siz...

Page 280: ... to prevent selection To specify an inch AB for the send size touch the AB Inch key to highlight the AB side and then specify the send size 4 Touch the OK key The ratio used for reduction or enlargement of the original will appear between the Scan Size and the Send Size Special Modes USB Mem Scan Mode Switch Image Settings File Name Auto Exposure 200X200dpi Resolution PDF PDF File Format Mono2 Aut...

Page 281: ...ct the color mode 1 Touch the key of the mode to be used when the COLOR START key is pressed You can select whether black white scanning will take place in Mono 2 or grayscale when Auto is selected and a black and white original is scanned Note that if the file format is set to JPEG scanning will take place in grayscale 2 Touch the key of the mode to be used when the BLACK WHITE START key is press...

Page 282: ...creen of B W mode initially appears The format set for B W mode will be the file format that is used when the BLACK WHITE START key is pressed with the B W Mode set to Mono2 The format set for Color Gray mode will be the file format that is used when the COLOR START key is pressed or when the BLACK WHITE START key is pressed with the B W Mode set to Grayscale The file type of B W mode and the file...

Page 283: ...e file is created for each page a file cannot be created for multiple pages For this reason the Specified Pages per File checkbox does not appear When Encrypt PDF is selected a password entry screen will appear when the START key is pressed to begin scanning and transmission Touch the Entry key in the displayed screen to open the keyboard screen Enter a password maximum of 32 characters and touch ...

Page 284: ...d touch the OK key Up to 54 characters can be entered For the procedure for entering text see 6 ENTERING TEXT in the User s Guide If the file name is not changed the settings in the Web page are used The entered file name will appear below the File Name key in the base screen Special Modes Scan 8 x11 1 2 Ready to send Send USB Mem Scan Mode Switch Image Settings File Name Auto ...

Page 285: ... size will be detected For an 5 1 2 x 8 1 2 R A5R size original enter the original size manually Image rotation 8 1 2 x 11 and 5 1 2 x 8 1 2 R A4 B5R and A5R originals are rotated 90 degrees and transmitted in 8 1 2 x 11 R or 5 1 2 x 8 1 2 A4R B5 or A5 orientation 8 1 2 x 11 R and 5 1 2 x 8 1 2 A4R B5 and A5 originals cannot be rotated for transmission Originals cannot be scanned in succession fro...

Page 286: ...p is not necessary 5 Touch the Address Book key 6 Specify the destination 1 Touch the key of the desired destination The icon appears in one touch keys in which Internet fax addresses are stored 2 Touch the To key The destination is specified After a one touch key is touched if the screen is changed without touching the To key the destination is automatically specified In addition to selecting a o...

Page 287: ... screen For this reason making a note of the number is useful for checking the result If the memory becomes full while the originals are being scanned a message will appear and scanning will stop Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate policy or other preset text app...

Page 288: ...sure setting cannot be changed once scanning has begun However when the special mode Job Build is used the exposure can be changed each time a new set of originals is inserted System Settings Administrator Default Exposure Settings This is used to change the default exposure setting Exposure When to select Auto This setting automatically adjusts the exposure for light and dark parts of the origina...

Page 289: ...alf Tone key can be touched to select halftone When the original has many gradations of light and dark such as a photo or color illustration halftone provides a more attractive image than regular transmission When using the automatic document feeder the resolution setting cannot be changed once scanning has begun However when the document glass or the Job Build special mode is used the resolution ...

Page 290: ...he same orientation as the original image If this setting is not correct a suitable image may not be transmitted 3 Touch the OK key To cancel two sided scanning touch the highlighted key so that it is no longer highlighted Two sided scanning automatically turns off after the Internet fax is transmitted Two sided original Front and reverse sides are sent Scan transmission Quick File File Special Mo...

Page 291: ... is auto For example if the scan size is 8 1 2 x 11 A4 and the send size is 5 1 2 x 8 1 2 B5 the image will be reduced before transmission Only standard original sizes can be automatically detected If the original is a non standard size you must set the scan size manually Quick File File Special Modes Address Entry Resend Send Address Book Internet Fax Mode Switch Image Settings Send Settings Scan...

Page 292: ...h that can be scanned is 31 1 2 800 mm the maximum width is 11 5 8 297 mm To specify an AB size for the scan size touch the AB Inch key to highlight the AB side and then specify the scan size 4 Touch the OK key When Long Size is selected the two sided scanning setting and send size cannot be changed Quick File File Special Modes Address Entry Address Book Internet Fax Mode Switch Image Settings Se...

Page 293: ... appears in the Scan Size key When the scan size is specified by numerical values the send size cannot be specified When the automatic document feeder is used an original longer that 17 432 mm can be scanned maximum length 31 1 2 800 mm To scan a long original touch the Standard Size tab in the screen of step 3 and then touch the Long Size key Specifying the size using paper sizes page 69 Quick Fi...

Page 294: ...ighlight the AB side and then specify the send size 4 Specify the orientation in which the original is placed 1 Touch the Image Orientation key with the same orientation as the original image If this setting is not correct when sending an image with a changed ratio a suitable image may not be transmitted 2 Touch the OK key The ratio used for reduction or enlargement of the original will appear bet...

Page 295: ...ion automatically changes to 200X200dpi Send size Always 8 1 2 x 11 R A4R If TIFF S is selected after the send size is changed the send size is automatically changed to 8 1 2 x 11 R A4R If a size larger than 8 1 2 x 11 A4 is scanned the size will automatically be reduced to 8 1 2 x 11 R A4R When this format is included in a broadcast transmission the image will be transmitted to all destinations a...

Page 296: ...ext and touch the OK key Up to 54 characters can be entered The text in a pre set text key can be edited by touching the pre set text key and then the Direct Entry key The text entry screen will appear with the selected pre set text entered When a destination is stored using the Web page up to 80 characters can be entered However only 54 characters will appear and can be edited in the touch panel ...

Page 297: ...y The text entry screen will appear with the selected text entered 7 Touch the OK key When storing pre set text for the subject and file name in the Web page up to 80 characters can be entered System Settings Administrator The Number of File Name Subject Body Keys Displayed Setting This is used to select the number of subjects and file names displayed in one screen 3 or 6 Send Settings OK Subject ...

Page 298: ...bs here 6 CHECKING THE STATUS OF TRANSMISSION RECEPTION JOBS The left edge of the job status screen appears at the left edge of the touch panel when the base screen is displayed The left edge of the job status screen can be touched to display the job status screen without pressing the JOB STATUS key JOB STATUS Address Set Time Pages Status Complete Detail Priority Stop Delete Internet Fax Fax Job ...

Page 299: ...e 81 6 Mode switch keys Use these keys to change the job status screen mode 7 Completed jobs screen This shows up to 99 completed transmission or reception jobs in each mode A description of the job and the result status are shown A broadcast transmission job is shown as a key 8 Completed jobs screen Detail key This shows detailed information on the results of completed broadcast transmissions and...

Page 300: ... executed Completed job AAA AAA 10 22 11 01 000 004 Waiting 1 2 3 4 6 5 Icon Job type Scan to E mail Scan to FTP Scan to Network Folder Scan to Desktop Internet fax transmission Internet fax reception PC I Fax transmission Broadcast transmission Display Status Connecting Connecting to the destination Sending Sending data Receiving Receiving an Internet fax Stopped The job has been stopped Error An...

Page 301: ...rt A receive report was requested for a transmission however the transmission did not take place correctly and a transmission failed report was received No Report An e mail was received without an attached file and thus printing was not possible Received An e mail was received however the attached file was not a TIFF F file or there was no attached file and thus printing was not possible Rejected ...

Page 302: ... transmission job that requests a receive report the job is placed on standby at the bottom of the job queue screen Report Wait appears in the status column When the receive report is received from the destination or if the report is not received within the timeout time the job moves to the completed jobs screen Reception jobs when Inbound Routing Settings are enabled When Inbound Routing Settings...

Page 303: ...yed File Shows information on a transmission reception that used document filing function To call up the file and use it touch the Call key Failed Shows information on addresses for which communication failed Address Address name or number Start time Time at which communication began Status Description of failure error The Retry key can be touched to re attempt transmission to that address All Des...

Page 304: ... be stopped 3 Touch the Stop Delete key 3 Touch the Yes key If you do not want to stop the selected job Touch the No key Printing of a received Internet fax cannot be stopped JOB STATUS Address Set Time Complete Priority Stop Delete Internet Fax Job Queue Broadcast0001 10 00 11 01 000 010 Connecting AAA AAA 10 05 11 01 000 005 Waiting BBB BBB 10 22 11 01 000 004 Waiting CCC CCC 10 30 11 01 000 010...

Page 305: ...ode key of the job to be given priority 2 Touch the key of the job to be given priority 3 Touch the Priority key The selected job moves up to the position immediately following the job in progress The job will be executed when the job in progress is completed JOB STATUS Address Set Time Complete Priority Stop Delete Internet Fax Job Queue Broadcast0001 10 00 11 01 000 010 Connecting AAA AAA 10 05 ...

Page 306: ...o Desktop Internet fax mode destinations and fax mode destinations in a single operation Up to 500 destinations including a combined maximum of 200 Scan to FTP and Scan to Desktop destinations can be selected for one broadcast operation 7 CONVENIENT FUNCTIONS If you frequently use broadcasting to send images to the same group of destinations it is convenient to store those destinations in a group ...

Page 307: ... If a Scan to FTP Hyperlink address is specified in a broadcast transmission hyperlink e mail transmission will not take place If you frequently use broadcasting to send images to the same group of destinations it is convenient to store those destinations in a group key 4 Touch the Address Review key in the Address Book screen Auto Quick File File Special Modes Address Entry Resend Scan 8 x11 1 2 ...

Page 308: ...scan each page one page at a time When scanning of one page finishes replace it with the next page and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished If fax or Internet fax destinations are included in the broadcast transmission the COLOR START key cannot be pres...

Page 309: ...y Resolution When the file format is set to TIFF S in Internet fax mode and a high resolution setting is selected in scan mode the resolution will be changed to 200X200dpi File compression mode The compression mode will be changed to the compression mode set in Compression Mode at Broadcasting in the system settings administrator Color scanning Scanning will take place in Mono 2 regardless of the ...

Page 310: ...will return to the base screen with the unsuccessful destinations entered Place the original and perform the steps of the broadcast transmission Using document filing You will return to the document filing resend screen with the unsuccessful destinations entered Perform the document filing resend procedure There is no need to rescan the original If the All Destinations tab is touched in 1 all of t...

Page 311: ... shadows appear Shadows at the edges of the original can also be erased when the automatic document feeder is used When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the mode that you wish to use 1 Touch the Mode Switch k...

Page 312: ...Touch the one touch key for the desired destination and then the To key SPECIFYING DESTINATIONS IN THE ADDRESS BOOK page 19 To specify a destination address in a global address book touch the Global Address Search key and specify the address CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK page 24 Quick File File Special Modes Address Entry Resend Scan 8 x11 1 2 Send Address Book Scan Mode Swit...

Page 313: ...finished If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation When the erase function is used erase takes place at the edges of the original image If you also use a reduction or an enlargement setting the erase width will change according to the selected ratio For example if the erase width setting is 1 20 m...

Page 314: ...e USB memory device to the machine before performing the procedure below 1 Place the original face down on the document glass Place the original with the page that you wish to scan first on the right on the document glass Align the centerline of the original with the size mark 2 Select the mode that you wish to use 1 Touch the Mode Switch key 2 Touch the key of the mode that you wish to use Book o...

Page 315: ...nd then the To key SPECIFYING DESTINATIONS IN THE ADDRESS BOOK page 19 To specify a destination address in a global address book touch the Global Address Search key and specify the address CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK page 24 Quick File File Special Modes Address Entry Resend Scan Send Auto Address Book Scan Mode Switch Send Settings Image Settings Ready to send 11x17 Scan S...

Page 316: ...indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation To erase shadows caused by the binding of a book or other bound document use the erase function Center Erase and Edge Center Erase cannot be used together To cancel the dual page scan setting Touch the Dual Page Scan key ...

Page 317: ...sion Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished However when the document filing function is used the scanned original and settings are stored on the built in hard drive For more information on the document filing function see the Document Filing Guide This function cannot be used in USB memory mode ...

Page 318: ...te the setting and return to the screen of step 4 6 Touch the Address Book key To directly enter a destination address touch the Address Entry key ENTER THE ADDRESS MANUALLY page 23 You can touch the key to display a list of the selected special mode settings or two sided scanning To return to the previous screen after checking the settings touch the OK key Quick File File Special Modes Address En...

Page 319: ...en press the Read End key A beep will sound to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key The original is scanned into memory The original cannot be scanned at a specified time The time can be specified up to a week in advance Up to 94 timer transmissions can be stored at once If another transmission is in progress when the ...

Page 320: ...own on the document glass 2 Select the mode that you wish to use 1 Touch the Mode Switch key 2 Touch the key of the mode that you wish to use 3 Touch the Special Modes key Level Level The lightness level at which suppression takes place can be adjusted 1 1 Quick File File Special Modes Address Entry Address Book Fax Data Entry PC Scan USB Mem Scan Internet Fax Scan Mode Switch Send Settings Image ...

Page 321: ...ning To return to the previous screen after checking the settings touch the OK key 7 Specify the destination Touch the one touch key for the desired destination and then the To key SPECIFYING DESTINATIONS IN THE ADDRESS BOOK page 19 To specify a destination address in a global address book touch the Global Address Search key and specify the address CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BO...

Page 322: ...shes place the next original and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished If the color mode setting of the BLACK WHITE START key is Mono2 the suppress background function will not operate if the BLACK WHITE START key is pressed To cancel scanning Press the ...

Page 323: ...e document glass 2 Select the mode that you wish to use 1 Touch the Mode Switch key 2 Touch the key of the mode that you wish to use 3 Touch the Special Modes key Transmission Front Back Scanned image Original Example of an 8 1 2 x 11 A4 size portrait scan transmission Example of an 8 1 2 x 11 A4 size landscape scan transmission Quick File File Special Modes Address Entry Address Book Fax Data Ent...

Page 324: ...ALLY page 23 To change the original scan size or send size touch the Original key When the Original key is touched the following screen appears Touch the Scan Size key to display the screen of step 5 Touch the Send Size key to display the send size selection screen When scanning to USB memory there is no need to specify the destination Go to step 8 You can touch the key to display a list of the se...

Page 325: ...tion press the BLACK WHITE START key 9 Turn the card over and press the COLOR START key or the BLACK WHITE START key to scan the reverse side of the card Press the same START key that was used to scan the front side 10 Touch the Read End key in the touch panel The ratio cannot be specified and the Rotation Sending Setting cannot be selected To cancel the card shot Touch the Cancel key in the scree...

Page 326: ...memory mode connect the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray Place the originals face up Insert the originals all the way into the document feeder tray The stack must not be higher than the indicator line 2 Select the mode that you wish to use 1 Touch the Mode Switch key 2 Touch the key of the mode that yo...

Page 327: ...NS IN THE ADDRESS BOOK page 19 To specify a destination address in a global address book touch the Global Address Search key and specify the address CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK page 24 7 Press the COLOR START key or the BLACK WHITE START key to scan the first set of originals If the destination is an Internet fax destination press the BLACK WHITE START key in the touch pane...

Page 328: ...End key in the touch panel If no action is taken for one minute after the confirmation screen appears scanning automatically ends and the transmission is reserved If the memory becomes full during scanning a message will appear and the transmission will be canceled To cancel the job build function Touch the Job Build key in the screen of step 4 so that it is not highlighted 1 0 1 1 0 1 or Place ne...

Page 329: ... the corners aligned together in the far left corner of the document feeder tray The following combinations of sizes of originals can be placed together in the document feeder tray 11 x 17 and 8 1 2 x 14 11 x 17 and 8 1 2 x 13 11 x 17 and 5 1 2 x 8 1 2 A3 and B4 A3 and B5 A4 and B4 A4 and B5 A4R and B5 B4 and A4R B4 and A5 B5 and A5 2 Select the mode that you wish to use 1 Touch the Mode Switch ke...

Page 330: ... mode settings To return to the previous screen after checking the settings touch the OK key 6 Specify the destination Touch the one touch key for the desired destination and then the To key SPECIFYING DESTINATIONS IN THE ADDRESS BOOK page 19 To specify a destination address in a global address book touch the Global Address Search key and specify the address CALLING UP A DESTINATION FROM A GLOBAL ...

Page 331: ...ecting the Mixed Size Original setting the original scan size setting will be enabled and the Mixed Size Original setting will be cleared When the Mixed Size Original setting is selected automatic two sided scanning cannot be used except when using the MX 3501N 4501N To cancel the mixed size original setting Touch the Mixed Size Original key in the screen of step 4 so that it is not highlighted Sy...

Page 332: ... original guides slowly If the originals are inserted with too much force they may crumple and misfeed 2 Select the mode that you wish to use 1 Touch the Mode Switch key 2 Touch the key of the mode that you wish to use 3 Touch the Special Modes key D C B A D C B A 1 1 Quick File File Special Modes Address Entry Address Book Fax Data Entry PC Scan USB Mem Scan Internet Fax Scan Mode Switch Send Set...

Page 333: ...dress CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK page 24 7 Press the COLOR START key or the BLACK WHITE START key Scanning begins A beep will sound to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation When this function is selected automatic two sided scanning i...

Page 334: ...e above settings must be selected In addition mistakes may occasionally be made when selecting the settings so incorrect transmissions may occur When a program is used settings are selected with ease by simply pressing the stored key In addition transmission takes place based on the stored settings so there are no chances for mistakes Programs are stored edited and deleted using Address Control in...

Page 335: ...can touch the key to display a list of the selected special mode settings or two sided scanning To return to the previous screen after checking the settings touch the OK key The screen that appears will vary depending on the destination stored in the program The mode cannot be changed here Functions stored in the program cannot be canceled here 1 1 Quick File File Special Modes Address Entry Resen...

Page 336: ...ll sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished or ...

Page 337: ...s This function can be used to forward received Internet faxes directly to an e mail address without printing the Internet faxes To configure inbound routing settings click Application Settings and then Inbound Routing Settings in the Web page menu Administrator rights are required The format of the forwarded file is TIFF F The machine Received Internet fax Forwarding ...

Page 338: ...no paper that matches the size of the received fax a message will appear in the touch panel Follow the instructions in the message to load an appropriate size of paper System Settings Internet Fax Data Forward When printing is not possible because the machine has run out of paper or toner received Internet faxes can be forwarded to and printed by another previously stored Internet fax machine Syst...

Page 339: ...ual RX key is grayed out to prevent selection System Settings Internet Fax Manual Reception This setting is used to hide the Manual RX key that appears in the base screen of Internet fax mode When the Manual RX key is hidden manual reception is begun by touching the Reception Start key in the Internet Fax Manual Reception screen Quick File File Special Modes Address Entry Address Book Fax Data Ent...

Page 340: ...or change modes The received faxes will be retained in memory regardless of whether they were received automatically or manually If a transaction report is set to print when a fax is received the transaction report will also be retained in memory If Internet Fax Data Forward is enabled in the system settings so that received faxes are forwarded to another machine the data retained in memory is als...

Page 341: ...ot be used when the originals are larger than 8 1 2 x 11 A4 size When placing the originals orient them as explained below 1 2 1 2 1 2 1 2 Portrait oriented originals Landscape oriented originals Transmission Transmission 1 1 1 2 1 2 1 1 1 1 Document feeder tray Place the original face up Portrait orientation Landscape orientation Document glass Place the originals face down Originals ...

Page 342: ...le Special Modes Address Entry Address Book Fax Data Entry PC Scan USB Mem Scan Internet Fax Scan Mode Switch Image Settings Send Settings 1 2 Quick File File Special Modes Address Entry Resend Scan 8 x11 1 2 Send Address Book Internet Fax Mode Switch Image Settings Send Settings Ready to send Manual RX Auto Internet Fax Special Modes OK 1 3 Program Timer Erase Card Shot 2in1 Dual Page Scan 1 2 1 ...

Page 343: ... tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished To cancel scann...

Page 344: ...s at the time of transmission follow the steps below 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Change to Internet fax mode 1 Touch the Mode Switch key 2 Touch the Internet Fax key 3 Touch the Special Modes key 4 Select Transaction Report 1 Touch the keys to switch through the screens 2 Touch the Transaction Report key 1 1 Quick...

Page 345: ...ouch the OK key 7 Specify the destination Touch the one touch key of the desired destination and then the To key SPECIFYING DESTINATIONS IN THE ADDRESS BOOK page 19 To specify a destination address in a global address book touch the Global Address Search key and specify the address CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK page 24 Special Modes Transaction Report Print Original Image Do ...

Page 346: ... key to cancel the operation For a broadcast transmission changes to the transaction report print conditions apply to all destinations System Settings Administrator Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports The factory default settings for printing are indicated by below Single Sending Print Out All Report No Printed Report Broadcas...

Page 347: ... to print The Image Sending Activity Report can be set to print each time the number of transactions reaches 200 or at a specified time once a day only Message Explanation OK The transaction was completed normally OK REPORT A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the destination CANCEL A transmission was sto...

Page 348: ... for transmission will be created and sent as an Internet fax For information see the PC Fax driver Help To send an Internet fax using the PC I Fax function the PC Fax driver must be installed and then updated using the CD ROM that accompanies the Internet fax expansion kit For more information see the Software Setup Guide This function can only be used when your computer is a Windows computer Thi...

Page 349: ...ROM using the integrated installer For the procedures for installing the scanner driver and configuring settings see the Software Setup Guide This function cannot be used when it has been disabled using Disable Scan Function in the system settings administrator The procedures for selecting the scanner driver and starting scanning vary depending on the TWAIN compliant application For more informati...

Page 350: ...iant application on your computer and select Select Scanner from the File menu 4 Select the scanner driver of the machine 1 Select SHARP MFP TWAIN K 2 Click the Select button 5 Select Acquire Image from the File menu The scanner driver opens 1 2 ...

Page 351: ...settings change to the Custom Settings screen Image Area menu Select the scan area If Auto is selected the original size detected by the machine will be scanned You can also set the scanning area in the preview window with your mouse 3 Click the Preview button The preview image will appear in the scanner driver If you are not satisfied with the preview image repeat 2 and 3 If the Zoom Preview chec...

Page 352: ...will change the area relative to the top left corner of the specified area button To automatically set the scanning area to the entire preview image click the button with the preview image displayed and a scanning area not specified For further information on the scan settings click the button to open scanner driver Help If the originals are placed in the document feeder tray only the top page wil...

Page 353: ...hine 9 Touch the Exit key in the touch panel 10 Touch the Yes key This machine is in the PC scan mode Do not remove the original Scanner IP address 250 160 102 106 Exit PC scan in progress Finish PC scan mode Yes No ...

Page 354: ...MX4500 US SCN Z2 Scanner Guide MX 3500N MX 3501N MX 4500N MX 4501N MX 2300N MX 2700N MODEL ...

Page 355: ...Printer Guide MX 3500N MX 3501N MX 4500N MX 4501N MX 2300N MX 2700N MODEL ...

Page 356: ...RAST OF THE IMAGE Color Adjustment 26 PRINTING LIGHT COLOR CHARACTERS OR LINES IN BLACK Text To Black Vector To Black 26 SELECTING COLOR SETTINGS TO MATCH THE IMAGE TYPE Image Type 27 FUNCTIONS THAT COMBINE TEXT AND IMAGES 28 ADDING A WATERMARK TO PRINTED PAGES Watermark 28 PRINTING AN IMAGE OVER THE PRINT DATA Image Stamp 29 CREATING OVERLAYS FOR PRINT DATA Overlays 30 PRINT FUNCTIONS FOR SPECIAL...

Page 357: ...INTING FROM A COMPUTER 52 SUBMIT PRINT JOB 52 FTP PRINT 52 E MAIL PRINT 53 PRINTING AN ENCRYPTED PDF FILE 54 5 CHANGING THE JOB QUEUE GIVING A PRINT JOB PRIORITY CANCELING A PRINT JOB 55 GIVING A PRINT JOB PRIORITY 55 CANCELING A PRINT JOB 56 CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT 57 6 PRINTER DRIVER SPECIFICATIONS PRINTER DRIVER SPECIFICATION LIST 58 ...

Page 358: ...hat a defect or other problem is discovered please contact your dealer or nearest SHARP Service Department Aside from instances provided for by law SHARP is not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning Reprodu...

Page 359: ...led information on using the fax function and the system settings for fax see the Facsimile Guide in PDF format Manual name Contents User s Guide This manual provides information such as basic operation procedures how to load paper and machine maintenance Copier Guide This manual provides detailed explanations of the procedures for using the copy function Printer Guide This manual This manual prov...

Page 360: ...tion Remarks Windows environment PCL6 PCL5c included standard with the machine The machine supports the Hewlett Packard PCL6 and PCL5c printer control languages It is recommended that you use the PCL6 printer driver If you have a problem printing from older software using the PCL6 printer driver use the PCL5c printer driver PS when the PS3 expansion kit is installed This printer driver supports th...

Page 361: ...e If the printer drivers appear as icons click the icon of the printer driver to be used If the printer drivers appear as a list select the name of the printer driver to be used from the list 2 Click the Preferences button In Windows 98 Me NT 4 0 click the Properties button If you are using Windows 2000 the Preferences button does not appear Click each tab in the Print dialog box to adjust the set...

Page 362: ... click the desired tab and then select the settings 3 Click the OK button 4 Click the Print button Printing begins In Windows 98 Me NT 4 0 click the OK button The print job is delivered to the output tray with the position of the paper offset slightly from the previous job other than the right tray 3 1 2 ...

Page 363: ...her than Auto Select is selected in Paper Type A tray with the specified type of paper and the size specified in Paper Size is used for printing Special media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY in the User s Guide When Enable Detected Paper Size in Bypass Tray disabled b...

Page 364: ...e information that must be entered varies depending on the authentication method being used so check with the administrator of the machine before printing 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually ...

Page 365: ...added to the Others count When printing by invalid users is prohibited in the system settings administrator printing is not permitted when user information is not entered or incorrect information is entered The user authentication function of the machine cannot be used when the PPD file is installed and the Windows standard PS printer driver is used For this reason printing will not be possible if...

Page 366: ...on the combinations of settings that can be selected in the printer driver properties window When a restriction exists on the selected setting an information icon will appear next to the setting Click the icon to view an explanation of the restriction 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the...

Page 367: ...re printed using Y Yellow M Magenta C Cyan and Bk Black toner Black and White All pages are printed in black and white Color data such as images or materials for a presentation are printed using black toner only This mode helps conserve color toner when you do not need to print in color such as when proofreading or checking the layout of a document When Automatic is selected in the PCL6 PCL5c or P...

Page 368: ...so that a checkmark appears The Black and White Print checkbox on the Main tab and the Color Mode setting on the Color tab are linked together When the Black and White Print checkbox is selected on the Main tab Black and White is also selected on the Color tab 2 Select the color mode 1 Select the Color Mode that you wish to use 2 Click the OK button 3 Start printing 1 2 ...

Page 369: ... Sided Tablet The pages are printed so that they can be bound at the side The pages are printed so that they can be bound at the top 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Properties or Printing...

Page 370: ...15 2 Select 2 sided printing 1 Select 2 Sided Book or 2 Sided Tablet 2 Click the OK button 3 Start printing 2 1 ...

Page 371: ... size of paper as the document image is not loaded in the machine The explanation below assumes that you intend to print a letter size document on ledger size paper 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties windo...

Page 372: ...ick the Paper tab 2 Select the paper size of the print image for example Letter 3 Select Fit To Paper Size 4 Select the actual paper size to be used for printing for example Ledger 5 Click the OK button 3 Start printing 1 2 4 5 3 ...

Page 373: ...rder menu N Up Print results Left To Right Right To Left Top To Bottom when the printing orientation is landscape 2 Up N Up Right and Down Down and Right Left and Down Down and Left 4 Up The order of 6 Up 8 Up 9 Up and 16 Up is the same as 4 Up The order can be viewed in the print image in the printer driver properties window 1 Open the printer driver properties window from the print window of the...

Page 374: ...p Printing 1 Select the number of pages per sheet 2 If you wish to print borderlines click the Border checkbox so that a checkmark appears 3 Select the order of the pages 4 Click the OK button 3 Start printing 4 1 2 3 ...

Page 375: ... required To use the punch function a punch unit must be installed on the finisher or saddle stitch finisher The number of holes that can be punched and the spacing between the holes varies depending on the installed punch module The maximum number of sheets that can be stapled is as follows When a finisher is installed 50 sheets 30 sheets for Foolscap B4 or larger sizes When a saddle stitch finis...

Page 376: ...erties window usually Properties or Printing Preferences may vary depending on the software application 2 Select the staple function or the punch function 1 Select the binding edge 2 Select the staple function or the punch function For the staple function select the number of staples in the Staple menu For the punch function click the Punch checkbox so that a checkmark appears 3 Click the OK butto...

Page 377: ... so that the sheets can be folded and bound to create a pamphlet This is convenient when you wish to compile printed output into a pamphlet When a saddle stitch finisher is installed and saddle stitch printing and the staple function are selected the output is automatically folded at the center This allows you to conveniently use the output as a handout or pamphlet without the need for any further...

Page 378: ... x 2 9 sheets 3 x 3 or 16 sheets 4 x 4 This makes it possible to attach the sheets together to create a large poster To enable precise alignment of the edges of the sheets during attachment borderlines can be printed and overlapping edges can be created overlap function Selecting the settings This function can be used when the PCL6 or PS printer driver is used The settings are on the Main tab Sele...

Page 379: ...ted percentage This allows you to add margins to the paper by slightly reducing the image or to enlarge a small image When using the PS printer driver you can set the width and length percentages separately to change the proportions of the image XY Zoom Selecting the settings ABCD ABCD The setting is on the Main tab Select the Rotate 180 degrees checkbox The settings are on the Paper tab Select Zo...

Page 380: ...a design for a woodblock print or other printing medium Selecting the settings This function can be used when the PS printer driver is used B B The settings are on the Advanced tab Select the Mirror Image settings If you wish to reverse the image horizontally select Horizontal If you wish to reverse the image vertically select Vertical ...

Page 381: ... lines that are faint can be printed in black Raster data such as bitmap images cannot be adjusted This allows you to bring out color text and lines that are faint and difficult to see when printed in grayscale Text To Black can be selected to print all text other than white text in black Vector To Black can be selected to print all vector graphics other than white lines and areas in black Selecti...

Page 382: ...e image being printed Neutral Gray Select the toner color used to print gray areas Print Priority Select whether you wish to give priority to image quality or speed when printing Selecting the settings The settings are on the Color tab Select the color image type A document type to match your purpose can be selected from the pull down menu If you wish to select advanced settings click the Advanced...

Page 383: ...e text can be selected from a pre stored list or entered to create an original watermark Selecting the settings C O N F I D E N T I A L The settings are on the Watermarks tab Select the watermark setting Select a stored water mark from the pull down menu You can click the Edit button to edit the font color and select other detailed settings If you wish to create a new watermark Enter the text of t...

Page 384: ...n be used to stamp the print data with a frequently used image or an icon of your own creation Selecting the settings This function can be used when the PCL6 or PS printer driver is used MEMO MEMO The settings are on the Watermarks tab Select the image stamp setting Select a stored image stamp from the pull down menu If you wish to create a new image stamp Select an image file and then click the A...

Page 385: ...the printer driver settings from the software application used to create the overlay file Click the Edit button Create an overlay file Click the Create Overlay button and specify the name and folder to be used for the overlay file that you wish to create The file will be created when the settings are completed and printing is started When printing is started a confirmation message will appear The ...

Page 386: ...aper type at specified pages You can also insert paper as an insert without printing on it Selecting the settings Select Normal when you do not wish to use a print function in Special Option The functions that are available vary depending on the printer driver type 5 4 3 2 1 The settings are on the Paper tab Select Different Paper and click the Settings button Select insert settings The paper sett...

Page 387: ...nt on each inserted sheet of paper as is printed on the corresponding sheet of transparency film Selecting the settings C B A The settings are on the Paper tab Select Transparency Inserts and click the Settings button Select the transparency film settings To print the same content on the insert as is printed on the sheet of transparency film select the Printed checkbox Select the paper selection s...

Page 388: ... by selecting the print command only once As another example if standard paper is loaded in tray 1 and recycled paper is loaded in tray 2 Carbon Copy can be used to simultaneously print one copy for presentation and one copy as a duplicate Selecting the settings A A A A The settings are on the Paper tab Select Carbon Copy and click the Settings button Select the carbon copy settings Select the tra...

Page 389: ...ifted for tab printing Selecting the settings Printing tab data created in the printer driver PCL6 only Printing tab data created in a software application GHI DEF ABC The settings are on the Paper tab Select Tab Paper Print and click the Settings button Select the tab paper settings The position of the first tab the distance between tabs and the horizontal and vertical dimensions of the tab can b...

Page 390: ...e IP address of the slave machine configured in Tandem Connection Setting of the machine s system settings administrator must be configured in the printer driver This can be accomplished automatically by clicking the Auto Configuration button on the Configuration tab of the printer driver Tandem Print can only be used when the printer driver is installed using a Standard installation or a Custom i...

Page 391: ...g sets from the operation panel of the machine This prevents the occurrence of excessive misprints To print files stored on the machine s hard drive see the Document Filing Guide Selecting the settings HDD The settings are on the Job Handling tab Select the retention setting Select the Retention checkbox and then select the retention method for the print job in Retention Settings To enter the pass...

Page 392: ...ter driver properties window Settings configured on each tab are listed at the time of saving allowing you to check the settings as you save them 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Propertie...

Page 393: ...on 4 Click the OK button 5 Start printing Up to 30 sets of user settings can be saved The following items cannot be saved in user settings A watermark that you created Paper insertion settings Overlay file Tab Paper Print settings on the Paper tab PCL6 only The login name password user name and job name entered in the Job Handling tab 3 2 1 ...

Page 394: ...print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Properties or Printing Preferences may vary depending on the software application 2 Select the print settings 1 Select the user settings that you wish to use 2 Click the OK button 3 Start printing 1 2 1 2 ...

Page 395: ...cation is in use 1 Click the start button and then click Printers and Faxes In Windows 98 Me NT 4 0 2000 click the Start button point to Settings and then select Printers In Windows XP if Printers and Faxes does not appear in the start menu select Control Panel select Printers and Other Hardware and then select Printers and Faxes 2 Open the printer properties window 1 Click the icon of the printer...

Page 396: ...1 3 Click the Printing Preferences button on the General tab In Windows 98 Me click the Setup tab 4 Configure the settings and click the OK button For explanations of the settings see printer driver Help ...

Page 397: ...and configure the printer driver settings see the Software Setup Guide 1 Select Page Setup from the File menu of TextEdit 2 Select paper settings 1 Make sure that the correct printer is selected 2 Select paper settings The paper size paper orientation and enlarge reduce can be selected 3 Click the OK button The machine name that appears in the Format for menu is normally SCxxxxxx xxxxxx is a seque...

Page 398: ...hine model The print window varies depending on the operating system version the printer driver version and the application 3 Select print settings Click next to Copies Pages General in Mac OS 9 0 to 9 2 2 and select the settings that you wish to configure from the pull down menu The setting screen of each selected setting will appear The settings vary depending on the operating system version the...

Page 399: ...44 4 Click the Print button Printing begins The print job is delivered to the output tray with the position of the paper offset slightly from the previous job other than the right tray ...

Page 400: ...ing Special media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY in the User s Guide When Enable Detected Paper Size in Bypass Tray disabled by factory default or Enable Selected Paper Type in Bypass Tray enabled by factory default is enabled in the system settings administrator pri...

Page 401: ...e before printing 1 Select Print from the application s File menu The menu used to execute printing may vary depending on the software application 2 Display the job handling screen 1 Make sure that the machine s printer name is selected 2 Select Job Handling In Mac OS 9 0 to 9 2 2 select User Authentication The machine name that appears in the Printer menu is normally SCxxxxxx xxxxxx is a sequence...

Page 402: ...the printed pages will be added to the Others count When printing by invalid users is prohibited in the system settings administrator printing is not permitted when user information is not entered or incorrect information is entered If you are using Mac OS X v10 1 5 the user authentication function of the machine is not available For this reason printing will not be possible if printing by invalid...

Page 403: ...le on the FTP server from the operation panel of the machine This saves you the trouble of downloading the file and printing it from a computer 4 PRINTING WITHOUT THE PRINTER DRIVER File Type TIFF JPEG PCL PDF Encrypted PDF PS Extension tiff tif jpeg jpg jpe jfif pcl pdf ps Print data that includes images are counted as color even though the data is black and white To be always counted and printed...

Page 404: ...ouch the File or Folder Name key or the File Name key to change the order of the files and folders displayed on the screen The order switches between ascending order and descending order each time you touch the key 5 Print the selected file 1 Select print conditions If you selected a file PCL or PS in step 4 that includes print settings the settings will be applied 2 Touch the Print key Printing b...

Page 405: ...nd connect the device to the machine to print the file directly 1 Connect the USB memory device to the machine Consult your dealer for USB memory devices that can be used 2 Press the DOCUMENT FILING key 3 Touch the External Data Access key If the USB memory device is not connected correctly the External Data Access key cannot be touched 4 Touch the USB Memory key DOCUMENT FILING HDD Status Search ...

Page 406: ...ings the settings will be applied 2 Touch the Print key Printing begins after the selected file is transferred When the message Job stored appears in the touch panel touch the OK key To cancel printing To cancel printing while the file is being transferred touch the Cancel key in the message screen that appears in the touch panel 7 Remove the USB memory device from the machine When you select a PD...

Page 407: ...page menu FTP PRINT You can print a file from your computer by simply dragging and dropping the file onto the FTP server of the machine Configuring settings To enable FTP Print click Application Settings and then FTP Print Settings in the Web page menu enable FTP Print in FTP Print Settings from Client PC and configure the port number Administrator rights are required Performing FTP Print Type ftp...

Page 408: ...le JOBSTAPLE STAPLENO STAPLELEFT STAPLETWO Punch PUNCH OFF ON Output COLLATE OFF ON Two sided print DUPLEX OFF TOP LEFT RIGHT Account number ACCOUNTNUMBER Number 5 to 8 digits File type LANGUAGE PCL PCLXL POSTSCRIPT PDF TIFF JPG Paper PAPER Name of available paper LETTER A4 etc Document Filing FILE OFF ON FOLDERNAME 30 characters Quick File QUICKFILE OFF ON Output tray OUTTRAY CENTER RIGHT FINISHE...

Page 409: ... appear Enter the password maximum of 32 characters and touch the OK key The print job will move to the Job Queue When both a master password and a user password which is used to open the file have been set enter the master password To print an encrypted PDF file using the printer driver enter the password when opening the file on your computer Printing is not possible if you do not know the passw...

Page 410: ...e the print job status mode to Job Queue Touch this key to change modes The selected mode will be highlighted 3 Touch the key of the print job to which you want to give priority 4 Touch the Priority key The job being printed stops and the job selected in 3 is printed To check print information on the selected job touch the Detail key JOB STATUS Job Queue Sets Progress Status Spool Complete Detail ...

Page 411: ...ears to confirm the cancelation Touch the Yes key The selected job key is deleted and printing is canceled It is also possible to cancel printing with the STOP key on the operation panel When the STOP key is pressed a message will appear asking you if you want to cancel the job If you do not want to cancel the selected print job Touch the No key in step 5 JOB STATUS Job Queue Sets Progress Status ...

Page 412: ...uch the key of the job for which Paper Empty appeared 2 Touch the Detail key 3 Touch the Paper Select key 4 Touch the key of the tray that has the paper you wish to use Printing begins If you change to another paper size before printing printing may not take place correctly for example part of the text or image may run off the paper JOB STATUS Job Queue Sets Progress Status Spool Complete Detail P...

Page 413: ...Yes Yes Fit To Page Yes Yes Yes No Yes 4 Binding Edge Selectable Selectable Selectable No Yes 5 Black and White Print Yes Yes Yes Yes Yes Staple 6 Yes Yes Yes Yes Yes Punch 6 Yes Yes Yes Yes Yes Paper Paper Size Yes Yes Yes Yes Yes Custom Paper 1 size 1 size 1 size Yes 2 Yes 5 Paper Selection Yes Yes Yes Yes Yes Output Yes Yes Yes Yes Yes Convenient printer functions Pamphlet Pamphlet Staple 7 Yes...

Page 414: ...ws NT 4 0 16 True Type and Type 1 can be selected in some versions of LaserWriter Special functions Different Paper Yes Yes Yes No Yes 10 Transparency Inserts Yes Yes Yes Yes Yes Carbon Copy Yes Yes Yes No No Tab Printing Yes Yes Yes No No Tandem Print Yes Yes Yes No Yes 5 11 Retention Yes Yes Yes No Yes 5 Document Filing Yes Yes Yes No Yes 5 11 Color mode adjusting function Color Adjustment Yes Y...

Page 415: ...MX4500 US PRT Z2 Printer Guide MX 3500N MX 3501N MX 4500N MX 4501N MX 2300N MX 2700N MODEL ...

Page 416: ...Facsimile Guide MX FXX1 MODEL ...

Page 417: ...E EXPOSURE 29 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE Enlarge Reduce Sending 30 SPECIFYING THE SCAN SIZE OF THE ORIGINAL 31 SPECIFYING THE SEND SIZE 33 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL 2 sided original 34 3 ENTERING DESTINATION FAX NUMBERS ENTERING A FAX NUMBER WITH THE NUMERIC KEYS 35 CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK 36 CALLING UP A STORED DESTINATION 37 CHECK...

Page 418: ...CHINE Polling memory 96 RESTRICTING POLLING ACCESS Polling security 96 SCANNING A DOCUMENT INTO A MEMORY BOX FOR POLLING TRANSMISSION 97 PRINTING A DOCUMENT STORED IN THE PUBLIC BOX 99 DELETING A DOCUMENT FROM THE PUBLIC BOX 100 FORWARDING RECEIVED FAXES Fax Data Forward 101 SENDING A FAX DIRECTLY FROM A COMPUTER PC Fax 103 FORWARDING A RECEIVED FAX TO AN E MAIL ADDRESS Inbound Routing Settings 10...

Page 419: ... Group Key 140 Storing a Program 144 Modify Delete a One touch Key Group or Program 146 Programming an F code Memory Box Polling Memory 149 Programming an F code Memory Box Confidential 151 Programming an F code Memory Box Relay Broadcast 154 Editing and Deleting F code Memory Boxes 157 Changing the Name of a Custom Index 159 Fax Data Receive Forward 160 Fax Receive Settings 160 Accessing the Syst...

Page 420: ...e models include certain peripheral devices as standard equipment The explanations in this manual assume that a right tray and stand 2 x 500 sheet paper drawer are installed on the MX 2700N equipped standard with an automatic document feeder To further explain certain functions and uses some explanations assume that additional peripheral devices are installed MANUALS PROVIDED WITH THE MACHINE Prin...

Page 421: ...e This manual provides detailed explanations of the procedures for using the scanner function and the Internet Fax function Document Filing Guide This manual provides detailed explanations of the procedures for using the document filing function The document filing function allows you to save the document data of a copy or fax job or the data of a print job as a file on the machine s hard drive Th...

Page 422: ...n from the base screen of fax mode System Settings for Fax Administrator Default Display Setting page 175 One of the following screens can be selected for the initial screen that appears when the IMAGE SEND key is pressed Base screen of scan mode Internet fax mode or fax mode Address Book screen alphabetical custom index DOCUMENT FILING IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT LINE DATA P...

Page 423: ...R page 26 9 Resend key Touch this key to redial a fax number When entering a fax number to be dialed this key changes to the Next Address key TRANSMISSION BY REDIALING RESEND page 25 10 Address Book key Touch this key to dial using a one touch key or group key The Address Book screen appears when the key is touched CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK page 36 11 Sub Address key Touch this...

Page 424: ...34 4 Special Modes key Touch this key to use a convenient special mode Use this key when the Special Modes key that appears in the base screen has been changed to a different key using Customizing displayed keys see above To use the Quick File function or the File function touch the Special Modes key to display the corresponding keys Displaying a program key in the base screen will enable you to c...

Page 425: ... the OK key The special mode settings cannot be changed from the function review screen To change a setting touch the OK key to close the Function Review screen and then touch the Special Modes key and select the setting that you wish to change Function Review OK 1 3 Edge 1 2inch Center 1 2inch Day of the Week Monday Time 21 30 On Timer Erase Job Build Speaker Resend Ready to send Quick File File ...

Page 426: ...page 41 When the destination is selected using a one touch key or the fax number is entered directly using the numeric keys this key changes to the Global key 9 Page change keys Use these keys to change pages when more one touch keys have been stored than can be displayed on one page 10 Index tab Touch this to change indexes of the one touch key display CALLING UP A STORED DESTINATION page 37 11 S...

Page 427: ...djust the resolution of the image CHANGING THE RESOLUTION page 28 Original key Use this key to select the original size the original send size and two sided original scanning SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE Enlarge Reduce Sending page 30 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL 2 sided original page 34 Special Modes key Touch this key to use a convenient special mode 1 1 Qu...

Page 428: ... the document glass follow these steps to start scanning and transmission When sending a fax normally memory transmission 1 Press the BLACK WHITE START key 2 When scanning is finished replace the original with the next original 3 Press the BLACK WHITE START key 4 Repeat steps 2 and 3 until all originals have been scanned 5 Touch the Read End key When sending a fax in direct transmission mode Multi...

Page 429: ...ansmission jobs display the job status screen 5 CHECKING THE STATUS OF FAX JOBS page 48 2 BASIC TRANSMISSION METHODS If memory becomes full while the first original page is being scanned transmission will stop In the following situations the transmission will be automatically reserved memory transmission The connection cannot be made because the line of the other party is busy The machine is alrea...

Page 430: ...sion in progress is completed ahead of any previously reserved transmissions To send a fax by direct transmission touch the Direct TX key in the base screen USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE page 19 USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE page 23 When the document glass is being used for a transmission Quick Online transmission...

Page 431: ...1 2 A4R B5 and A5 size originals cannot be rotated for transmission System Settings for Fax Administrator Rotation Sending Setting page 180 The factory default setting is rotate before transmission If this setting is disabled the original will be transmitted in the orientation in which it is placed Transmitted image width Receiving machine s paper width Reduced size Ratio A3 B4 B4 1 0 84 11 x 17 A...

Page 432: ... 5 1 2 length A5 210 mm width x 148 mm length 5 1 2 width x 8 1 2 length A5R 148 mm width x 210 mm length 11 width x 31 1 2 length 297 mm width x 800 mm length When transmitting a long original page 31 Using the document glass 2 5 8 width x 2 5 8 length 64 mm width x 64 mm length 11 width x 17 length 297 mm width x 432 mm length Selections Detectable original sizes Document glass Document feeder t...

Page 433: ...ransmission Cancel a transmission job in the job status screen CANCELING A FAX IN PROGRESS OR A RESERVED FAX page 55 System Settings for Fax Administrator Recall in Case of Line Busy page 182 This is used to set the number of recall attempts and the interval between attempts when the connection cannot be established because the line is busy The factory default setting is 2 attempts at an interval ...

Page 434: ...ill be displayed together with a job control number This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report System Settings for Fax Administrator Scan Complete Sound Setting page 176 The audible signal which indicates that scanning is completed scan complete sound can be selected To cancel scanning While Scanning original appears in the display p...

Page 435: ...nter the fax number with the numeric keys ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 35 4 Press the BLACK WHITE START key Transmission begins To cancel transmission While Dialing Press to cancel appears or while transmission is in progress press the STOP key 1 1 Indicator line Quick File File Special Modes Sub Address Speaker Resend Scan Send Auto Address Book Fax Mode Switch Direct TX Memor...

Page 436: ... due to a communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the direct transmission is waiting the JOB STATUS key can be pressed to display the job status...

Page 437: ...ng from the first page When sending a multi page fax the automatic document feeder and the document glass cannot both be used to scan the original pages 2 Enter the destination fax number 1 Touch the Address Book key 2 Touch the one touch key of the desired destination 3 Touch the To key CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK page 36 If the fax number of the transmitting machine is not stor...

Page 438: ...yed together with a job control number This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report If no action is taken for one minute after the confirmation screen appears scanning automatically ends and the transmission is reserved To cancel transmission Press the STOP key before the Read End key is pressed If a fax is being received when the tran...

Page 439: ...al in the appropriate position for its size as shown above Do not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size 2 Touch the Direct TX key Original size detector 8 1 2 x 11 R 8 1 2 x 11 5 1 2 x 8 1 2 11 x 17 8 1 2 x 14 Document glass sca...

Page 440: ...Memory File Quick File Two Sided Scanning Resending will not take place when a direct transmission is not successful due to a communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmis...

Page 441: ...nt glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished If numeric keys were pressed during the previous transmission the Resend key may not dial the correct number Resending to destinations of a broad...

Page 442: ...ation A group key cannot be used CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK page 36 If the fax number of the transmitting machine is not stored in the Address Book enter the fax number with the numeric keys ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 35 4 Wait until the connection is made and then press the BLACK WHITE START key Transmission begins To cancel transmission Touch the Speaker ...

Page 443: ...tination that includes an F code sub address and passcode cannot be used A one touch key that has multiple destinations or has a non fax destination cannot be used System Settings for Fax Administrator Speaker Settings page 178 The default volume level of Speaker can be changed in the Speaker Settings ...

Page 444: ... Fax Administrator Initial Resolution Setting page 175 This is used to change the default resolution setting Resolution How to select Standard Select this setting when your original consists of normal sized text like the text in this manual Fine Select this setting when your original has small text or diagrams with fine lines The original will be scanned at twice the resolution of the Standard set...

Page 445: ...xposure setting can be changed each time you change pages When using the automatic document feeder the exposure setting cannot be changed once scanning has begun System Settings for Fax Administrator Default Exposure Settings page 175 This is used to change the default exposure setting Exposure How to select Auto This setting automatically adjusts the exposure for light and dark parts of the origi...

Page 446: ...5 1 2 x 8 1 2 B5 the image will be reduced before transmission Only standard original sizes can be automatically detected STANDARD SIZES page 16 When the original size is a non standard size manually specify the original scan size SPECIFYING THE SCAN SIZE OF THE ORIGINAL page 31 Quick File File Special Modes Sub Address Speaker Resend Scan Send Auto Address Book Ready to send Fax Mode Switch Image...

Page 447: ...be transmitted The send size cannot be specified when sending a long original To specify an AB size for the scan size touch the AB Inch key to highlight the AB side and then specify the scan size 4 Touch the OK key Auto Exposure Standard Resolution Original Special Modes Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Mem...

Page 448: ...n Size key When the scan size is specified with numbers the send size cannot be specified Auto Exposure Standard Resolution Original Special Modes Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Auto 8 x11 1 2 2 1 Fax Original OK Auto Scan Size Send Size 100 Image Orientation 2 Sided Booklet 2 Sided Tablet Auto...

Page 449: ...ayed out to prevent selection To specify an AB size for the send size touch the AB Inch key to highlight the AB side and then specify the send size 4 Specify the Image orientation of the original 1 Touch the appropriate Image Orientation key If the wrong orientation is selected here the image may not be sent properly when using enlargement reduction 2 Touch the OK key The enlargement reduction rat...

Page 450: ...nt properly when using enlargement reduction 3 Touch the OK key To specify the image orientation Touch the appropriate original orientation key so that it is highlighted Two sided scanning automatically turns off after the transmission operation is completed When the direct transmission mode is selected two sided scanning cannot be used Two sided original Front and back are sent as two pages Trans...

Page 451: ... after the country code when dialing an international number Touch the Pause key A hyphen is entered when the Pause key is touched once 3 ENTERING DESTINATION FAX NUMBERS Take care to enter the correct number If an incorrect number is entered Press the CLEAR key to clear the number and enter the correct number Pause Next Address Scan Send Auto Quick File File Special Modes Sub Address Address Book...

Page 452: ...key Frequently used destinations can be displayed on the Frequent Use tab Destinations are automatically assigned to tabs when they are stored in one touch keys To have a destination appear on the Frequent Use tab select this setting when you store the one touch key Storing a One touch Individual Key for Fax page 135 It is also possible to create custom indexes that are not based on alphabetical o...

Page 453: ...isplay order of the other index tabs also changes 4 Touch the To key This enters the selected destination To select additional destinations Touch the To key and repeat the procedure from step 2 Speaker Resend Scan Send Auto Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 8 x11 1 2 Ready to send Global Address S...

Page 454: ...the destination that you wish to cancel Touch the Yes key in the confirmation screen 3 Touch the OK key You will return to the Address Book screen AAA AAA CCC CCC EEE EEE DDD DDD BBB BBB FFF FFF ABCD EFGHI JKLMN OPQRST UVWXYZ 1 1 Frequent Use Condition Settings Address Review Global Sub Address Cc To Sort Address Address Review 001 CCC CCC HHH HHH JJJ JJJ GGG GGG III III KKK KKK 003 005 002 004 00...

Page 455: ...ns does not change 1 Touch the Sort Address key 2 Change the display method 1 Touch the Fax key 2 Touch the OK key To display only group one touch keys Touch the Group key AAA AAA CCC CCC EEE EEE DDD DDD BBB BBB FFF FFF ABCD EFGHI JKLMN OPQRST UVWXYZ 1 1 Cc To Sort Address Global Address Search Frequent Use Condition Settings Address Review Tab Switch OK User Group All FTP Desktop Network Folder E...

Page 456: ...x This is used to create a custom index Display of a destination on the index is selected when the destination is stored Changing the Name of a Custom Index page 159 AAA AAA CCC CCC EEE EEE DDD DDD BBB BBB FFF FFF ABCD EFGHI JKLMN OPQRST UVWXYZ 1 1 Cc To Sort Address Global Address Search Frequent Use Condition Settings Address Review Tab Switch OK User Group All FTP Desktop Network Folder E mail ...

Page 457: ...Search key The results will appear after a brief interval For the procedure for entering text see 6 ENTERING TEXT in the User s Guide How to search Enter the initial letters of the name maximum of 64 characters The system will look for names starting with the entered letters An asterisk can be used as follows XXX Names that end with XXX XXX Names that include XXX AA XX Names that start with AA and...

Page 458: ...ation was not found touch the Search Again key to add more search letters To check the information stored in a destination 1 Touch the key of the destination that you wish to check 2 Touch the Detail key The stored information appears 3 Touch the OK key You will return to the search results screen If a screen for selecting the item to be used appears If the selected destination includes an E mail ...

Page 459: ...nation is stored in a one touch key If you do not know the search number print the one touch address list using Sending Address List in the system settings for fax Sending Address List page 134 When entering search numbers such as 001 and 011 0 can be omitted For example to enter 001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key to c...

Page 460: ...nd or area code are stored separately in one touch keys Example Using chain dialing to dial an international number System Settings for Fax Administrator Pause Time Setting page 178 This is used to set the length of pauses The default setting is 2 seconds B XXXX Number to access international telephone service Country code Area code Number of other party Using a one touch key Using the numeric key...

Page 461: ...djusted when faxes are received When a fax smaller than 8 1 2 x 11 A4 size is received the size of the paper used for printing will vary depending on the orientation vertical or horizontal in which the sender placed the original System Settings for Fax Fax Receive Settings This is used to change the fax reception mode Auto Reception should normally be used Select Manual Reception when an extension...

Page 462: ... stapling can be selected when a finisher is installed The number of copies of received faxes that are printed and the output tray can be selected When a finisher is installed the number of copies printed the output tray and stapling can be selected System Settings for Fax Administrator Fax Output Settings page 184 If printing of a copy job or print job is in progress when a fax is received the fa...

Page 463: ...he Cancel key The password entry screen will appear again if the mode is changed In addition after the Cancel key is touched to close the screen the key will blink in the base screen as a reminder that a received fax is being held Touch the blinking key to enter the password and print the fax Hold Setting for Received Data Print can be enabled for received faxes and also for transaction reports th...

Page 464: ...o as jobs here 5 CHECKING THE STATUS OF FAX JOBS The left edge of the job status screen appears at the left edge of the touch panel screen The left edge of the job status screen can be touched to display the job status screen Address Set Time Pages Status Job Queue Complete Detail Priority Stop Delete Internet Fax Fax Job Scan to Print Job Broadcast0002 AAA AAA 0312345678 Waiting Waiting Waiting B...

Page 465: ...ransmission or reception jobs A description of the job and the result status are shown Broadcast transmission jobs serial polling jobs and transmission reception jobs that used the document filing function are indicated as keys 8 Completed jobs screen Detail key This shows detailed information on the results of completed broadcast transmission jobs completed serial polling jobs and completed jobs ...

Page 466: ...as reserved 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progress Job waiting to be executed A AAA AAA 3 Waiting 2 1 3 4 6 5 Icon Job type Fax transmission Fax reception Broadcast transmission or serial polling PC Fax transmission Message Status Connecting Connecting Sending Sending Receiving Receiving Tel An extension ...

Page 467: ...ing PC Fax transmission Message Status Send OK Transmission completed In Memory Reception completed but the fax has not been printed The received fax is being held by the print hold function Printed The received fax has been printed Forward OK The received fax has been forwarded Stopped The job was stopped Number of successful transmission destinations Total destinations OK Broadcast transmission ...

Page 468: ...the bottom of the job queue screen When the set retry interval elapses the job is executed If there are jobs reserved ahead of the retry job the retry job is reserved at the bottom of the job queue and executed when its turn arrives Fax reception jobs when Inbound Routing is enabled When Inbound Routing is enabled in the Web pages fax reception jobs are handled as follows depending on the print se...

Page 469: ... pages Fax Waiting This shows information on the destinations that are waiting A broadcast control number 3 digits appears in front of each destination Address The name of the other destination Status The status of communication Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Address The name or f...

Page 470: ...ll up the file and use it touch the Call key Failed Shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Address Address name or number Start time Time at which communication began Status Description of failure error The Retry key can be touched to re attempt transmission to that destination All Destinations Shows...

Page 471: ...n and execute the job While Stopping appears the cancellation can be stopped and the job can be transmitted 1 Touch the key of the Stopping fax job 2 Touch the Release key The job status changes to a Waiting job Printing of received faxes and forwarding jobs set using Inbound Routing Settings page 104 cannot be canceled JOB STATUS Address Set Time Status Job Queue Complete Priority Stop Delete Int...

Page 472: ...he job will be executed when the job in progress is completed If the job in progress is a broadcast transmission job or a serial polling job the priority job will be transmitted between destinations of the broadcast transmission or serial polling job However if the priority job is a broadcast transmission job or a serial polling job it will be executed after the current job is completed JOB STATUS...

Page 473: ...nsaction Report Print Select Setting page 179 This is used to set the conditions for printing transaction reports The factory default settings are printing at below Single Sending Print Out All Report No Printed Report Broadcasting Print Out Error Report Only No Printed Report Receiving Print Out All Report Print Out Error Report Only Confidential reception Not Print Out Notice Page System Setting...

Page 474: ... at Error A transaction report is printed when transmission fails Do not Print Do not print a transaction report When the Print Original Image checkbox is selected part of the transmitted original is included on the transaction report However the original image is not printed when dialing using the speaker a direct transmission or polling operation is performed To return to the screen of step 2 to...

Page 475: ...operation or your machine broke the connection when polled because no data was in its F code memory polling box RX POLL NG The connection was broken because the sub address for F code polling memory was not valid F POLL PASS NG The connection was broken because the passcode for F code polling memory was not valid BOX NO NG Your machine broke the connection because the specified sub address for an ...

Page 476: ...g Activity Report are erased when the report is printed and thus it cannot be reprinted The Image Sending Activity Report can also be printed manually For more information see List Print Administrator page 186 System Settings for Fax Administrator Activity Report Print Select Setting page 179 This is used to set the condition for printing activity reports The factory default setting is not printed...

Page 477: ...operation or your machine broke the connection when polled because no data was in its F code memory polling box RX POLL NG The connection was broken because the sub address for F code polling memory was not valid F POLL PASS NG The connection was broken because the passcode for F code polling memory was not valid BOX NO NG Your machine broke the connection because the specified sub address for an ...

Page 478: ...faxes by broadcast transmission in group keys Group dialing allows you to call up multiple fax numbers stored in a one touch key by simply pressing the one touch key To store destinations in a group key see Storing a Group Key page 140 in the system settings for fax When a group key is used to dial the number of fax numbers that are dialed is the number of destinations that are stored in the group...

Page 479: ...ast Setting page 176 This setting is used to prohibit omission of the Next Address key when entering destinations for broadcast transmissions 3 Touch the Address Review key Quick File File Special Modes Sub Address Speaker Resend Scan Send Auto Address Book Fax Mode Switch Direct TX Memory TX Auto Reception Ready to send Image Settings Fax Memory 100 8 x11 1 2 1 Sub Address Global AAA AAA EEE EEE ...

Page 480: ...nd then press the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key A broadcast transmission can be used in combination with the timer transmission function to transmit at night or any other desired time A broadcast transmission can also be used in combination with other convenient functions The broadcast transmission can include Scan to E m...

Page 481: ...iling resend procedure There is no need to rescan the original If the job was stored in a confidential folder or was stored as confidential file a password entry screen will appear after you touch the Retry key Enter the password For more information see the Document Filing Guide If the All Destinations key is touched in 1 all of the destinations will be displayed The Retry key that appears in the...

Page 482: ...s not possible to leave the document in the auto document feeder or on the document glass and have it scanned at the reserved time of transmission When the transmission is finished the transmission settings resolution destinations etc will be erased However the selected settings and transmitted fax image are stored if the document filing function is used Document Filing Guide 1 Place the original ...

Page 483: ...he To key CALLING UP A FAX NUMBER FROM THE ADDRESS BOOK page 36 If the fax number of the transmitting machine is not stored in the Address Book enter the fax number with the numeric keys ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 35 You can touch the key to display a list of the selected special mode settings or two sided scanning To return to the previous screen after checking the settings ...

Page 484: ...ransmissions can be stored at once Only one timer polling operation can be stored at once If you wish to poll from multiple machines store a serial polling timer operation If another transmission is in progress when the specified time arrives the timer operation will begin after that transmission is finished Other operations can be performed after a timer transmission is set up Dialing with the sp...

Page 485: ...y face down on the document glass If the original can be placed in the document feeder tray place it face up 2 Touch the Special Modes key Edge erase This erases shadows that appear at the edges of the image when thick originals or books are faxed Center erase This erases shadows at the bindings of books or other bound documents Edge Center erase This erases shadows at both the edges and the bindi...

Page 486: ...ith the numeric keys ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 35 You can touch the key to display a list of the selected special mode settings or two sided scanning To return to the previous screen after checking the settings touch the OK key Fax Special Modes OK 1 3 Program Timer Card Shot Erase Dual Page Scan 2in1 Special Modes Erase OK OK Cancel Edge 1 2 Center Erase Edge Erase Edge Cen...

Page 487: ... the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key When the erase function is used erase takes place at the edges of the original image If you also use a reduction or an enlargement setting the erase width will change according to the selected ratio For example if the erase width setting is 1 20 mm and the image is reduced to 50 the eras...

Page 488: ...ument glass The send size cannot be changed 1 Place the original face down on the document glass Place the opened original on the document glass so that the first page you wish to transmit is on the right and the center of the original is aligned with the size mark 2 Touch the Special Modes key Book or bound document The left and right pages are sent as two pages Size mark 8 1 2 x 11 A4 11 x 17 A3...

Page 489: ...e settings touch the OK key 5 Press the BLACK WHITE START key to scan the first two pages To cancel scanning Press the STOP key 6 If you have more pages to scan change pages and then press the BLACK WHITE START key Repeat until all pages have been scanned 7 Touch the Read End key Fax Special Modes OK 1 3 Program Timer Card Shot Erase Dual Page Scan 2in1 1 2 Quick File File Special Modes Sub Addres...

Page 490: ... erase function Note however that Center Erase and Edge Center Erase cannot be used This function cannot be used in combination with the following functions 2in1 Card Shot Job Build Mode Mixed Size Original To cancel Dual Page Scan Touch the Dual Page Scan key in the screen of step 3 ...

Page 491: ... page This function is convenient when you have a large number of original pages and wish to reduce the number of pages sent This function cannot be used in direct transmission mode or when the speaker is used to dial 1 2 1 2 1 2 1 2 Originals portrait Originals landscape Transmission Transmission ...

Page 492: ...riginals Landscape originals Document glass Place each original face down Originals Speaker Resend Scan Send Auto Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 8 x11 1 2 Ready to send Fax Special Modes OK 1 3 Program Timer Card Shot Erase Dual Page Scan 2in1 1 2 Auto Exposure Standard Resolution Original Spec...

Page 493: ...g is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key The 2in1 function cannot be used when the origi...

Page 494: ... used in direct transmission mode or when using the speaker 1 Place the original card face down on the document glass 2 Touch the Special Modes key 3 Touch the Card Shot key Transmission Front Back Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Ready to send Fax Special Modes OK 1 3 Program Time...

Page 495: ...e OK key next to the Cancel key 5 Changing the original scan size and send size If you do not need to change the scan size or send size go to step 6 1 Touch the Image Settings key and then touch the Original key 2 Change the scan and send size Touch the Scan Size key to return to step 4 Specify the size Touch the Send Size key to display the send size selection screen Touch the desired send size k...

Page 496: ...e down and press the BLACK WHITE START key to scan the back of the card 9 Touch the Read End key The ratio cannot be specified and the Rotation Sending Setting cannot be selected This function cannot be used in combination with the following functions Erase Dual Page Scan 2in1 Job Build Mode Mixed Size Original Slow Scan Mode To cancel card shot Touch the Cancel key in the screen of step 4 Speaker...

Page 497: ... job program is stored Enter the fax numbers of the branch offices Select the 2in1 function Select erase settings Press the BLACK WHITE START key The originals are scanned and transmitted Call up the stored program Press the BLACK WHITE START key The originals are scanned and transmitted Considerable time is required to send the documents each month because the above settings must be selected In a...

Page 498: ...t Job Build mode Mixed Size Original Slow Scan mode Own Name Select Polling Memory Transaction Report File Quick File Up to 48 programs can be stored and can be used repeatedly Up to 500 destinations can be stored in each program 1 Place the original Use the automatic document feeder or the document glass depending on the functions stored in the program 2 Touch the Special Modes key 3 Touch the Pr...

Page 499: ...anned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished Quick File File Special Modes Fax Mod...

Page 500: ...ting Page Number at Receiver page 180 in the system settings for fax administrator Page numbers appear in the format page number total pages Only the page number is printed when manual transmission or quick online transmission is used System Settings for Fax Administrator Date Own Number Print Position Setting page 180 This is used to set the position where the sender information is printed The se...

Page 501: ...Touch the desired sender information key 2 Touch the OK key 4 Touch the OK key System Settings for Fax Administrator Registration of Own Name Select page 181 This is used to store sender information for Own Name Select Speaker Resend Scan Send Auto Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 8 x11 1 2 Ready...

Page 502: ...eeder tray The following combinations of sizes of originals can be placed together in the document feeder tray 11 x 17 and 8 1 2 x 14 11 x 17 and 8 1 2 x 13 11 x 17 and 5 1 2 x 8 1 2 A3 and B4 A3 and B5 A4 and B4 A4 and B5 A4R and B5 B4 and A4R B4 and A5 B5 and A5 2 Touch the Special Modes key 3 Select the mixed size original setting 1 Touch the keys to switch through the screens 2 Touch the Mixed...

Page 503: ... When the mixed size original setting is selected rotation sending does not operate When the mixed size original setting is selected two sided scanning cannot be used except when using the MX 3501N 4501N This function cannot be used in combination with the following functions Dual Page Scan 2in1 Card Shot To cancel the mixed size original setting Touch the Mixed Size Original key in the screen of ...

Page 504: ...oo much force they may crumple and misfeed 2 Touch the Special Modes key 3 Select slow scan mode 1 Touch the keys to switch through the screens 2 Touch the Slow Scan Mode key so that it is highlighted 3 Touch the OK key D C B A D C B A 1 1 Speaker Resend Scan Send Auto Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memor...

Page 505: ...s or two sided scanning To return to the previous screen after checking the settings touch the OK key 5 Press the BLACK WHITE START key To cancel scanning Press the STOP key To cancel slow scan mode Touch the Slow Scan Mode key in the screen of step 3 so that it is not highlighted Speaker Resend Scan Send Auto Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Di...

Page 506: ...nned This function cannot be used in direct transmission mode or when using the speaker 1 Insert the originals face up in the document feeder tray Place the originals face up Insert the originals all the way into the document feeder tray The stack must not be higher than the indicator line 2 Touch the Special Modes key 3 Select job build mode 1 Touch the keys to switch through the screens 2 Touch ...

Page 507: ...n the indicator line Repeat until all sets of originals have been scanned If no action is taken for one minute after the final original is scanned scanning automatically ends and the transmission is entered in the job queue 7 Touch the Read End key If the memory becomes full during scanning a message will appear and the transmission will be canceled This function cannot be used in combination with...

Page 508: ... polling reception function 1 Touch the Special Modes key 2 Select polling reception 1 Touch the keys to switch through the screens 2 Touch the Polling key so that it is highlighted 3 Touch the OK key 1 Requests fax transmission Transmission 2 The previously prepared document is transmitted 3 The fax is received Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch ...

Page 509: ...bers can be entered In this procedure one touch keys that have a sub address and passcode cannot be used 4 Press the BLACK WHITE START key Your machine will call the other machine and initiate reception of the fax Polling reception can be used in combination with the timer function to poll at any specified time such as at night or when you are not present This function can only be used when the ot...

Page 510: ... UP A FAX NUMBER FROM THE ADDRESS BOOK page 36 If the fax number of the transmitting machine is not stored in the Address Book enter the fax number with the numeric keys ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 35 3 Follow the instructions in the recorded greeting Speaker Resend Ready to send Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Me...

Page 511: ... be used when the other machine is Super G3 or G3 compatible and has a polling function The receiving machine bears the expense phone charges of the polling reception 0312345678 Resend Speaker Quick File File Special Modes Address Book Fax Mode Switch Image Settings Speaker Volume Fax Receive Fax Memory 100 1 Fax Special Modes OK 2 3 Transaction Report Own Name Select Polling Memory Box 3 2 ...

Page 512: ...rogrammed sender fax number matches a fax number stored in your machine as a polling passcode number This is called Polling Security To use this function first store polling passcode numbers the sender fax numbers programmed in the other machines in the machine s system settings for fax and then enable polling security Up to 10 fax numbers can be stored as polling passcode numbers System Settings ...

Page 513: ... the screens 2 Touch the Memory Box key 4 Touch the Data Store key 5 Touch the Public Box key 1 1 Speaker Resend Scan Send Auto Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 8 x11 1 2 Ready to send Fax Special Modes OK 2 3 Transaction Report Own Name Select Polling Memory Box 2 1 Memory Box Cancel Print Data ...

Page 514: ...ART key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key To cancel scanning Press the STOP key while th...

Page 515: ...blic Box key will be grayed out 5 Press the BLACK WHITE START key The stored document is printed To cancel printing Touch the Cancel key in the touch panel Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Ready to send Fax Special Modes OK 2 3 Transaction Report Own Name Select Polling Memory Box ...

Page 516: ... 4 To cancel the deletion Touch the No key You will return to the screen of step 4 Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Ready to send Fax Special Modes OK 2 3 Transaction Report Own Name Select Polling Memory Box 2 1 Memory Box Cancel Print Data Delete Data Print Data Data Store Pollin...

Page 517: ...the machine 1 Press the SYSTEM SETTINGS key 2 Touch the Fax Data Receive Forward key 3 Touch the Fax Data Forward key The machine cannot print Printing Forwarding Received fax The machine Forwarding destination SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condit...

Page 518: ...y until it can be printed If some pages of a fax that is being forwarded were successfully printed only those pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place because the transmission was canceled or an error occurred the fax will be held in memory until it can be printed All faxes received are forwarded Note however t...

Page 519: ...ge data for transmission will be created and sent as a fax For more information on using PC Fax see the Help file for the PC Fax driver The PC Fax driver is on the CD ROM that accompanies the machine For the installation procedure and system requirements see the Software Setup Guide This function can only be used when the printer function can be used This function can only be used on a Windows com...

Page 520: ...rward received faxes directly to an e mail address without printing the faxes To configure inbound routing settings click Application Settings and then Inbound Routing Settings in the Web page menu Administrator rights are required The format of the forwarded file is TIFF F This function cannot be used for faxes received by confidential reception The machine Received fax Forwarding ...

Page 521: ... machine does not match the F code in the receiving machine reception will not take place The products of other manufacturers may use different terms for sub address and passcode If you need to contact the operator of another machine regarding sub addresses and passcodes refer to the terms in the table below which are used by the ITU T 8 PERFORMING F CODE COMMUNICATION The ITU T is a United Nation...

Page 522: ...mission To use the following F code communication functions F code memory boxes must be created in the other machine F code confidential transmission F code polling reception F code relay request transmission System Settings for Fax F Code Memory Box This is used to configure memory boxes for F code communication Up to 100 memory boxes can be created The memory box name cannot be longer than 18 ch...

Page 523: ... following F code functions are used the other machine dials your machine F code confidential reception F code polling memory F code relay broadcast transmission If the destination machine does not have a passcode configured in the F code do not enter a passcode when dialing that machine F code communication cannot be performed when using the speaker or performing manual transmission System Settin...

Page 524: ...ax the print passcode must be entered The F code sub address and passcode of the memory box to be used should be verified by the sender and the recipient before the fax is sent System Settings for Fax F code Memory Box This is used to create memory boxes for F code confidential communication confidential A memory box name sub address passcode and print passcode are programmed in each box Programmi...

Page 525: ...e 3 Press the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been sc...

Page 526: ... the key of the memory box containing the confidential fax appears in the keys of memory boxes that have received faxes The keys of memory boxes that have not received faxes are grayed out and cannot be selected Beep Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Ready to send Fax Special Modes ...

Page 527: ...The fax is automatically cleared from the memory box after printing If you forget the print passcode There is no way to check a forgotten passcode on the machine Take care not to forget the passcode In the event that you forget the passcode or need to verify the passcode contact your dealer or nearest SHARP Service Departmemt System Settings for Fax Administrator Transaction Report Print Select Se...

Page 528: ...e automatic document feeder or on the document glass when using this function The receiving machine bears the phone charges of the transmission 1 Touch the Special Modes key 2 Select polling 1 Touch the keys to switch through the screens 2 Touch the Polling key 3 Touch the OK key Transmission Other machine Polling memory box Box name BBBB Sub address AAAAAAAA Passcode XXXXXXXX Sub address AAAAAAAA...

Page 529: ...ress key to enter 5 Enter the passcode 4 Press the BLACK WHITE START key Your machine will call the other machine and initiate reception of the fax Polling multiple machines serial polling is not possible F code polling reception can be used in combination with a timer setting Only one polling reception operation with a timer setting can be stored at a time To cancel polling Touch the Polling key ...

Page 530: ...sion System Settings for Fax F Code Memory Box This is used to create memory boxes polling memory for F code polling memory transmission A memory box name sub address and passcode are programmed in each box Programming an F code Memory Box Polling Memory page 149 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Special Modes...

Page 531: ...o select original settings exposure resolution original size and two sided original To set special mode settings touch the Special Modes key that is displayed when the Image Settings key is touched A program timer setting transaction report polling and document filing cannot be selected Fax Special Modes OK 2 3 Transaction Report Own Name Select Polling Memory Box 2 1 Memory Box Cancel Print Data ...

Page 532: ...t original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key To cancel scanning To cancel scanning press the STOP key during scanning If other documents have already been stored in the memory box the document is added to the previously stored documents The factory default setting for the number of polling times is Once after the document i...

Page 533: ...the document you wish to print is stored appears in keys that have documents stored 5 Press the BLACK WHITE START key The document in the selected memory box is printed To cancel printing Touch the Cancel key Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Ready to send Fax Special Modes OK 2 3 T...

Page 534: ... documents stored 5 Touch the Yes key The document in the selected memory box is deleted and you return to the screen of step 4 To cancel the deletion Touch the No key You will return to the screen of step 4 without deleting the document Speaker Resend Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Ready to se...

Page 535: ...unication This function can be used in combination with a broadcast transmission or timer transmission An F code relay request transmission can also be stored in a program Your machine the machine that requests a relay broadcast transmission only bears the cost of sending the fax to the other machine the relay machine The other machine the relay machine bears the cost of sending the fax to each of...

Page 536: ...ns If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep will...

Page 537: ...st memory box when the box is created in your machine The end receiving machines do not need to support F code communication The other machine the machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine the relay machine Your machine the relay machine bears the cost of sending the fax to each of the end receiving machines Machine requesting relay...

Page 538: ...to receive a fax Connect the extension phone as shown below 9 USING AN EXTENSION PHONE Connect an extension phone that has a modular jack Use standard phone line cable to connect the phone If other than a standard phone line cable is used the connection may not work correctly If the plug on the telephone line cord does not fit into the jack on your extension phone contact your dealer or nearest SH...

Page 539: ...n your extension phone 1 When you hear ringing answer the call on the extension phone 2 Signal the machine to start fax reception Press on the keypad of the extension phone 3 Replace the extension phone The machine sounds a beep when reception ends System Settings for Fax Fax Receive Settings To use remote fax reception set this setting to Manual Reception Fax Receive Settings page 160 System Sett...

Page 540: ...ne line type setting check the main power check the date and time change your sender fax number setting CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone jack When connecting the telephone line cord insert the end of the cord with the core into the jack LINE on the machine Insert the other end with no core into the wall te...

Page 541: ...be used and in particular if reception or timer transmission will take place at night always keep the main power switch in the On position CHANGING THE SENDER FAX NUMBER If your fax number changed change the sender fax number Your telephone line type can also be set manually System Settings for Fax Administrator Dial Mode Setting page 178 After setting the dial mode do not change the setting unles...

Page 542: ...ght Saving Time Setting checkbox When this function is used the time changes at the beginning and end of daylight saving time as follows Standard time Daylight saving time First Sunday in April 2 00 3 00 AM Daylight saving time Standard time Last Sunday in October 2 00 1 00 AM If Disabling of Clock Adjustment has been enabled in the system settings administrator the date and time cannot be set SYS...

Page 543: ...figured Storing destinations for fax Displaying the number of pages faxed System settings that can be configured by the administrator To configure these settings login as an administrator is required For example the following settings can be configured Settings for peripheral devices installed on the machine Transmission reception settings for fax Settings for general users Settings for administra...

Page 544: ... of the settings see the following pages of this chapter System settings screen factory default state To quit the system settings touch the Exit key in the top right corner of the screen User authentication is initially disabled factory default setting DOCUMENT FILING IMAGE SEND COPY JOB STATUS SYSTEM SETTINGS LOGOUT PRINT READY DATA LINE DATA SYSTEM SETTINGS key System Settings Exit Admin Passwor...

Page 545: ... e mail address which is stored on the LDAP server in same way as you entered the password When finished touch the OK key If you select a user whose E mail address is stored in the machine the e mail address is automatically entered when the user is selected Please enter your login name password User Authentication Login Name User Name Password Auth to Server 1 OK Please enter your login name E ma...

Page 546: ...achine Auth to is entered To enter your login name directly or change the login destination touch the Auth to key The following screen appears when the key is touched Select the desired key and touch the OK key Authenticate to cannot be changed when an LDAP server has not been stored Users for which the authentication destination is LDAP cannot select Login Locally This completes the login procedu...

Page 547: ...mpletes the login procedure After login the system settings can be used For the procedure following login see When User Authentication is not Enabled page 128 To configure and store LDAP settings click Network Settings and then LDAP Settings in the Web page menu Administrator rights are required When Auto Clear activates logout automatically takes place To logout Press the LOGOUT key Except when e...

Page 548: ...age 165 Depending on the machine specifications and peripheral devices installed it may not be possible to use some settings Item Factory default setting Page List Print User 134 Sending Address List 134 X Individual List X Group List X Program List X Memory Box List X All Sending Address List Address Control 135 Direct Address Program 135 X Individual Fax Search Number Name Initial Index Fax No K...

Page 549: ...tore Polling Memory Box Name Sub Address Confidential 151 Box Name Sub Address Print PIN Relay Broadcast 154 Box Name Sub Address Recipient X Modify Delete 157 Polling Memory Confidential Relay Broadcast Custom Index 159 X User 1 X User 2 X User 3 X User 4 X User 5 X User 6 Fax Data Receive Forward 160 Fax Receive Settings Auto Reception 160 X Multiple Set Print Disable X Staple 1 Disable Fax Data...

Page 550: ...ppears and printing begins To cancel printing Touch the Cancel key in the message screen that appears after you touch one of the keys SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings List Print User OK All C...

Page 551: ... Type and then store the address 1 Press the SYSTEM SETTINGS key 2 Touch the Address Control key 3 Touch the Direct Address Program key 4 Touch the Individual key SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Sett...

Page 552: ...the User s Guide 7 Enter initials 1 Touch the Initial key 2 Enter initials on the text entry screen that will appear Enter up to 10 characters For the procedure for entering text see 6 ENTERING TEXT in the User s Guide The initials you enter here determine the position of the one touch key in the ABC index 8 Touch the Index key Direct Address Individual E mail Fax Internet Fax Next Exit 1 2 Search...

Page 553: ...key appears 3 Enter the sub address with the numeric keys maximum of 20 digits 4 Touch the Sub Address key appears 5 Enter the passcode with the numeric keys maximum of 20 digits A passcode is not necessary if the destination machine does not use a passcode The destination fax number can be a maximum of 64 digits including all numbers and characters However only the first 32 digits will appear in ...

Page 554: ...ou do not know the line conditions do not change this setting International Correspondence Mode None Mode 1 Mode 2 or Mode 3 can be selected for the International Correspondence Mode When sending a fax to a foreign country telephone line conditions can sometimes distort the fax or interrupt the transmission If errors frequently occur when sending a fax to a foreign country try each of modes 1 to 3...

Page 555: ...and group keys can be stored It will not be possible to store a group if this has been prohibited using Disable Registering Destination from Operation Panel page 177 in the system settings for fax administrator Direct Address Individual Next Exit 2 2 Key Name AAA AAA 33 6 kbps None Mode E mail Fax Internet Fax Search Number 001 Registration is completed ...

Page 556: ...ring text see 6 ENTERING TEXT in the User s Guide The lowest number not yet used is automatically entered as the Search Number If you wish to change the search number touch the Search Number key and enter a 3 digit number with the numeric keys A search number that has already been stored cannot be used SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit...

Page 557: ...ected instead of the ABC index display The lower keys are for selecting whether or not to include the group in the Frequent Use index It is convenient to include frequently used addresses and groups in the Frequent Use index 9 Touch the Address key Direct Address Group Search Number Group Name 001 BBB BBB Initial Next Exit Index Address Key Name Direct Address Group Search Number Group Name Initia...

Page 558: ...acters appearing next to the Key Name key will be displayed in the group key Initially the first 18 characters of the group name entered in step 5 appear 12 Touch the Exit key To store another group Touch the Next key and repeat the procedure from step 5 A total of 999 one touch keys and group keys can be stored It will not be possible to store a group if this has been prohibited using Disable Reg...

Page 559: ...he group touch the displayed destination A message will appear to confirm the deletion Touch the Yes key If Disable Direct Entry page 188 has been enabled in the system settings for fax administrator it will not be possible to directly enter a destination fax number Direct Address Group Select address OK Direct Entry Address Review Sort Address UVWXYZ OPQRST JKLMN EFGHI ABCD CCC CCC BBB BBB AAA AA...

Page 560: ...he Address Control key 3 Touch the Direct Address Program key 4 Touch the Program key 5 Enter a program name 1 Touch the Program Name key 2 Enter a program name on the text entry screen that will appear Enter up to 18 characters for the name For the procedure for entering text see 6 ENTERING TEXT in the User s Guide The program number that automatically appears is the lowest number from 1 to 48 th...

Page 561: ...at you wish to store in the program 8 Touch the Exit key To store another program Touch the Next key and repeat the procedure from step 5 A timer setting cannot be included in a program At least one one touch key must be specified in a program or the program cannot be stored Up to 48 programs can be stored Program Program Name Settings Next Exit Address CCC CCC Resolution No 1 Exposure Special Mod...

Page 562: ...r delete a program touch the Program key SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Address Control OK F Code Memory Box Custom Index Direct Address Program System Settings Direct Address Program OK In...

Page 563: ...xit Delete 1 2 Search Number 001 0123456789 Initial Index Fax No AAA AAA A Name User 1 E mail Fax Internet Fax 2 1 Direct Address Modify Delete Search Number 001 Group Name Initial Index Key Name Address User 1 Delete Exit BBB BBB B BBB BBB 3 Addresses 2 1 Program Exit Delete No 1 Program Name CCC CCC Address 4 Addresses Resolution Standard Text Erase Exposure Settings 3 5 1 Special Modes 2 1 Dire...

Page 564: ...n Editing and Deleting F code Memory Boxes page 157 The key is specified as a forwarding destination as explained in FORWARDING A RECEIVED FAX TO AN E MAIL ADDRESS Inbound Routing Settings page 104 If the key is used in a reserved transmission or a transmission that is in progress cancel the transmission or wait until it is completed and then edit or delete the key If the key is included in a grou...

Page 565: ... boxes be stored Delete unnecessary memory boxes and then store a new memory box Editing and Deleting F code Memory Boxes page 157 A passcode does not need to be stored if the other machine does not use a passcode 1 Press the SYSTEM SETTINGS key 2 Touch the Address Control key 3 Touch the F Code Memory Box key 4 Touch the Polling Memory key in the Store upper row of keys SYSTEM SETTINGS System Set...

Page 566: ... not need to store a passcode go to the next step 3 Touch the OK key and cannot be used in a sub address When the Passcode key is touched appears If an incorrect entry is made Press the CLEAR key and enter the correct digits 8 Touch the Exit key To program another memory box Touch the Next key and repeat the procedure from step 5 F Code Memory Box Polling Memory No 001 Exit Next Box Name Sub Addre...

Page 567: ...ast can be stored When 100 memory boxes are stored no further memory boxes be stored Delete unnecessary memory boxes and then store a new memory box Editing and Deleting F code Memory Boxes page 157 A passcode does not need to be stored if the other machine does not use a passcode 1 Press the SYSTEM SETTINGS key 2 Touch the Address Control key 3 Touch the F Code Memory Box key 4 Touch the Confiden...

Page 568: ...umeric keys maximum of 20 digits If you do not need to store a passcode go to the next step 3 Touch the OK key and cannot be used in a sub address When the Passcode key is touched appears If an incorrect entry is made Press the CLEAR key and enter the correct digits 8 Touch the Print PIN key F Code Memory Box Confidential No 001 Exit Next Box Name Sub Address Print PIN F Code Memory Box Confidenti...

Page 569: ...act your dealer or nearest SHARP Service Department 10 Touch the Exit key To program another memory box Touch the Next key and repeat the procedure from step 5 F Code Memory Box Confidential Enter the print PIN via the 10 key pad then press OK No 001 Print PIN Exit OK Next Cancel 1 2 F Code Memory Box Confidential No 001 Exit Next Box Name Sub Address Print PIN 000000 111111 0000 Confidential RX R...

Page 570: ...t can be stored When 100 memory boxes are stored no further memory boxes be stored Delete unnecessary memory boxes and then store a new memory box Editing and Deleting F code Memory Boxes page 157 A passcode does not need to be stored if the other machine does not use a passcode 1 Press the SYSTEM SETTINGS key 2 Touch the Address Control key 3 Touch the F Code Memory Box key 4 Touch the Relay Broa...

Page 571: ... keys maximum of 20 digits If you do not need to store a passcode go to the next step 3 Touch the OK key and cannot be used in a sub address When the Passcode key is touched appears If an incorrect entry is made Press the CLEAR key and enter the correct digits 8 Touch the Recipient key F Code Memory Box Relay Broadcast No 001 Exit Next Box Name Sub Address Recipient F Code Memory Box Relay Broadca...

Page 572: ... that have been entered touch the Address Review key in the address selection screen To delete an end receiving machine touch the key of the machine that you wish to delete and then touch the Release key When you have finished checking the end receiving machines touch the OK key 10 Touch the Exit key To program another memory box Touch the Next key and repeat the procedure from step 5 F Code Memor...

Page 573: ...ETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Address Control OK F Code Memory Box Custom Index Direct Address Program System Settings F Code Memory Box OK Confidential Polling Memory Confidential Polling Memory ...

Page 574: ... 151 Programming an F code Memory Box Relay Broadcast page 154 To delete the box Touch the Delete key and then touch Yes key in the deletion confirmation screen To edit or delete another memory box After finishing the above step repeat the procedure from step 5 7 Example Editing deleting a memory box for polling memory Touch the Exit key No 001 Exit Delete F Code Memory Box Polling Memory Box Name...

Page 575: ...For the procedure for entering text see 6 ENTERING TEXT in the User s Guide The factory default names for the custom indexes are User 1 to User 6 To change another custom index repeat this procedure SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings...

Page 576: ...e key of the desired receive mode 2 Select output settings When the checkbox of a setting is selected the setting can be used The settings that appear here are the settings that are configured in Fax Output Settings page 184 in the system settings for fax administrator 3 Touch the OK key SYSTEM SETTINGS System Settings Admin Password Default Settings Total Count Address Control Exit List Print Use...

Page 577: ... SETTINGS key 2 Touch the Admin Password key 3 Log in 1 Touch the Password key and enter the administrator password For the procedure for entering text see 6 ENTERING TEXT in the User s Guide 2 Touch the OK key SYSTEM SETTINGS System Settings Exit Admin Password List Print User Fax Data Receive Forward USB Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Add...

Page 578: ... touch the Exit key to quit the system settings User authentication is initially disabled factory default setting System Settings Exit Logout Fax Data Receive Forward USB Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Address Control 1 3 List Print User Document Filing Control System Settings Exit Logout Operation Settings Network Settings Document Filing ...

Page 579: ...ey and go to step 3 Login by user number Touch the Admin Login key In addition to login in by touching the Admin Login key the system settings administrator can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights For these login procedures see When User Authentication is Enabled page 129 Pl...

Page 580: ...uish them from the general user system settings If Auto Clear activates logout will automatically take place To logout Press the LOGOUT key Except when entering a fax number Enter the administrator password From 5 to 32 characters Password OK Cancel 1 2 SYSTEM SETTINGS System Settings Exit List Print User Fax Data Receive Forward USB Device Check Default Settings Total Count Paper Tray Settings Pr...

Page 581: ... Display Language Setting American English 171 Disabling of Job Priority Operation Not used in fax mode Disable 171 Disabling of Bypass Printing Disable 172 Key Operation Setting 0 0 sec 172 X Disable Auto Key Repeat Disable Disabling of Clock Adjustment Disable 172 Disabling of Covers Inserts Mode Not used in fax mode Disable 172 Customize Key Setting 172 X Fax Customize 1 Special Modes Customize...

Page 582: ...t 175 Moiré Reduction Disable 175 X Must Input Next Address Key at Broadcast Setting Disable 176 X Scan Complete Sound Setting Middle 176 X The Number of File Name Subject Body Keys Displayed Setting 6 176 X The Number of Direct Address Keys Displayed Setting 6 176 X Disable Switching of Display Order Disable 176 X Hold Setting for Received Data Print 176 Received Data Hold Disable Password Settin...

Page 583: ...de Disable 177 Disable Selection from the Address Book 177 E mail Disable FTP Disable Desktop Disable Network Folder Disable Internet Fax Disable Fax Disable Disable Direct Entry 177 E mail Disable Internet Fax Disable Fax Disable Disable PC I Fax Transmission 2 Disable 177 Disable PC Fax Transmission Disable 177 Fax Settings X Fax Default Settings 178 Fax Own Name and Number Set 178 Dial Mode Set...

Page 584: ...ption Print Out Notice Page Activity Report Print Select Setting 179 Auto Print at Memory Full Disable Print Daily at Designated Time Disable ECM Enable 179 Distinctive Ring Detection Off 180 X Fax Send Settings 180 Auto Reduction Sending Setting Enable 180 Rotation Sending Setting All Enable 180 Quick On Line Sending Enable 180 Printing Page Number at Receiver Enable 180 Date Own Number Print Pos...

Page 585: ...l Administrator Settings List Image Sending Activity Report 186 X Image Sending Activity Report Scan X Image Sending Activity Report Internet Fax X Image Sending Activity Report Fax Anti Junk Fax Number List 186 Anti Junk Mail Domain Name List 2 186 Inbound Routing List 186 Document Admin List 186 Web Setting List 3 186 Metadata Set List 4 186 Enable Disable Settings 187 Image Send Settings 187 X ...

Page 586: ...ge 3 187 Group Disable E mail Disable FTP Disable Desktop Disable Network Folder Disable Internet Fax Disable Fax Disable Disable Registration Using Network Scanner Tools 3 Disable 187 X Settings to Disable Transmission 188 Disable Resend on Fax Image Send Mode Disable 188 Disable Selection from the Address Book 188 E mail Disable FTP Disable Desktop Disable Network Folder Disable Internet Fax Dis...

Page 587: ...ckbox Message Time Setting The duration of time that messages appear in the display the time until a message is automatically cleared can be set to any number of seconds from 1 to 12 Specify the time with the keys and touch the OK key To make the number change quickly keep your finger on the or key Display Language Setting The language that appears in the display can be changed Select one of the k...

Page 588: ...h the OK key Disabling of Covers Inserts Mode This setting is used to prohibit the use of the covers and inserts function To enable this setting select the checkbox and touch the OK key This setting is not used in fax mode Customize Key Setting Short cuts to functions that are frequently used can be displayed as keys in the lower right corner of the base screen of each mode 1 Touch the key of the ...

Page 589: ... to the customized key The name of the key can also be changed 5 Touch the OK key If you wish to change the name of the customized key touch the Key Name key and enter the desired name The customized keys in the base screen of the selected mode will change to reflect the settings System Settings Customize Key Setting Fax Customize 2 Select function to be set up Special Modes Program Other Cancel D...

Page 590: ...is used to disable two sided printing such as when the duplex module malfunctions To enable this setting select the checkbox and touch the OK key Disabling of Large Capacity Cassette When a large capacity tray is installed This setting is used to prohibit the use of the large capacity tray such as when the cassette malfunctions To enable this setting select the checkbox and touch the OK key Select...

Page 591: ...0X200dpi 200X400dpi 400X400dpi 600X600dpi Fax Standard Fine Super Fine Ultra Fine When using a stored image file select the Apply the Resolution Set when Stored checkbox and touch the OK key to use the resolution set when the file was stored Default Exposure Settings This setting is used to set the default exposure level for scanning originals in image send mode Exposure The exposure can be adjust...

Page 592: ... of one touch keys that are displayed in the Address Book screen The number of keys can be set to 6 or 9 Select one of the keys and touch the OK key Disable Switching of Display Order This is used to prohibit changes to the order of display order search number ascending descending in the Address Book When this setting is enabled touching a tab in the Address Book screen does not change the order T...

Page 593: ...eckbox and touch the OK key Settings to Disable Transmission These settings are used to disable the following transmission operations Disable Resend on Fax Image Send Mode Disable the use of the Resend key on the basic screen of image send mode To enable this setting select the checkbox and touch the OK key Disable Selection from the Address Book This is used to disable selecting the destination f...

Page 594: ... the checkbox and touch the OK key Pause Time Setting This setting is used to select the duration of pauses that are inserted in destination fax numbers If the Pause key is touched when dialing or storing a fax number a pause of 2 seconds is inserted The duration of each pause can be set to any number of seconds from 1 to 15 Specify the number with the keys and touch the OK key To make the number ...

Page 595: ...cally print at a specified time once a day only Both settings can be selected When the Auto Print at Memory Full checkbox is selected the Image Sending Activity Report will automatically print when the number of transactions reaches 200 To have the report print automatically at a specified time select the Print Daily at Designated Time checkbox The Hour and Minute keys will appear at the right Tou...

Page 596: ...ng select the checkbox and touch the OK key Rotation Sending Setting When transmitting an image that is one of the following sizes this function rotates the image counterclockwise 90 degrees 8 1 2 x 11 5 1 2 x 8 1 2 R A4 B5R A5R 16K To use this setting select the checkboxes of the desired sizes and touch the OK key Quick On Line Sending When this setting is enabled the machine starts transmitting ...

Page 597: ...sender name touch the Next key and repeat the procedure from step 2 5 Touch the Exit key 1 Touch the Modify Delete key 2 Touch the desired sender name key 3 Touch the Name key 4 Edit the sender name and touch the OK key The edited sender name is stored 5 Touch the Exit key 1 Touch the Modify Delete key 2 Touch the sender name key that you wish to delete 3 Touch the Delete key 4 Touch the Yes key 5...

Page 598: ... rings on which the machine automatically receives a call and begins fax reception in auto reception mode Any number from 0 to 15 can be selected Specify the number with the keys and touch the OK key To make the number change quickly keep your finger on the or key Duplex Reception Setting This used to have received faxes printed on both sides of the paper When this setting is enabled and a fax con...

Page 599: ...c keys To insert a pause between digits of the number touch the Pause key If you wish to specify an F code confidential memory box in the destination machine touch the Sub Address key after entering the fax number and enter the F code sub address and passcode A3 RX Reduce When this program is enabled and an A3 size fax is received the fax is reduced to letter width before printing When the program...

Page 600: ...the desired staple position and paper size This setting can only be used when the Multiple Set Print and Staple checkbox is selected in the Fax Receive Settings page 160 The number of sheets that can be stapled when a saddle stitch finisher is installed is 30 for 8 1 2 x 11 A4 and 5 1 2 x 8 1 2 B5 sizes For other sizes the number of sheets is 25 When a finisher is installed the number of sheets th...

Page 601: ...eys a message will appear and no further numbers can be stored First delete a number that is no longer needed and then store the new number 3 Press the numeric keys to store the fax number Up to 20 digits can be entered To enter a hyphen touch the Pause key To enter a space touch the Space key To enter press the key If you make a mistake press the CLEAR key and re enter the correct digits 4 Touch ...

Page 602: ...e desired key Printing will begin Anti Junk Fax Number List This prints a list of the Anti Junk fax numbers stored using Anti Junk Fax Setting page 183 in the system settings for fax administrator Anti Junk Mail Domain Name List When the Internet Fax expansion kit is installed This prints a list of the anti junk address domain names that have been stored using Anti Junk Mail Domain Name Setting in...

Page 603: ...e Web page and storing from a computer can each be separately prohibited Disable Registering Destination from Operation Panel Disables address control from the machine To use this setting select the desired items and touch the OK key Group E mail Internet Fax Fax When the Select Cancel All key is touched all settings become When the key is touched in the checked condition all settings become Disab...

Page 604: ...hen the Select Cancel All key is touched all settings become When the key is touched in the checked condition all settings become Disable Direct Entry This prohibits the direct entry of the address To use this setting select the checkboxes of the desired items from the followings and touch the OK key E mail Internet Fax Fax When the Select Cancel All key is touched all settings become When the key...

Page 605: ...MX FXX1 MODEL MX4500 US FAX Z2 Facsimile Guide ...

Page 606: ...Copier Guide MX 3500N MX 3501N MX 4500N MX 4501N MX 2300N MX 2700N MODEL ...

Page 607: ...Y RUN Interrupt copy 48 JOB STATUS SCREEN 49 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN 49 WHEN THE DOCUMENT FILING FUNCTION IS USED 53 2 CONVENIENT COPY FUNCTIONS SPECIAL MODES 54 Image Edit KEY AND Color Adjustments KEY 57 ADDING MARGINS Margin Shift 59 ERASING PERIPHERAL SHADOWS Erase 61 COPYING EACH FACING PAGE OF A BOUND DOCUMENT Dual Page Copy 63 MAKING COPIES IN PAMPHLET FORMAT Pamphlet Copy...

Page 608: ...137 ADJUSTING RED GREEN BLUE IN COPIES RGB Adjust 139 ADJUSTING THE SHARPNESS OF AN IMAGE Sharpness 141 WHITENING FAINT COLORS IN COPIES Suppress Background 143 ADJUSTING THE COLOR Color Balance 145 ADJUSTING THE BRIGHTNESS OF A COPY Brightness 147 ADJUSTING THE INTENSITY OF A COPY Intensity 149 CHECKING COPIES BEFORE PRINTING Proof Copy 151 COPYING ORIGINALS OF DIFFERENT SIZES Mixed Size Original...

Page 609: ...ped standard with an automatic document feeder To further explain certain functions and uses some explanations assume that additional peripheral devices are installed MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine s hard drive are provided with the machine When using the machine read the appropriate manual for the feature you are using Printed man...

Page 610: ...iled explanations of the procedures for using the scanner function and the Internet fax function Document Filing Guide This manual provides detailed explanations of the procedures for using the document filing function The document filing function allows you to save the document data of a copy or fax job or the data of a print job as a file on the machine s hard drive The file can be called up as ...

Page 611: ... key to display a list of the selected modes and settings Checking which special modes are selected page 58 6 Output display When one or more output functions such as sort group staple sort or saddle stitch have been selected this shows the icons of the selected functions OUTPUT page 42 7 Original feed display This appears when an original has been inserted in the document feeder tray 8 Original s...

Page 612: ...Detail Settings key is touched keys for selecting the original size and paper settings appear The Special Modes key also appears to allow the selection of special modes To close the job detail settings screen and return to the base screen touch the Job Detail Settings key once again 1 Original key Touch this key to select the original size setting ORIGINAL SIZES page 33 2 Paper Select key Touch th...

Page 613: ...rator The screen when the customized keys are set to Special Modes Margin Shift and Brightness System Settings Administrator Customize Key Setting This is used to select the customized keys that appear in the base screen For the procedure for configuring Customize Key Setting see the System Settings Guide 2 Sided Copy Output Special Modes Margin Shift Brightness Full Color Color Mode Auto Exposure...

Page 614: ...placed Basic copy settings Select the basic copy settings The main settings are as follows Color mode COPY COLOR MODES page 21 Exposure and exposure mode CHANGING THE EXPOSURE AND EXPOSURE MODE page 23 Copy ratio REDUCTION ENLARGEMENT ZOOM page 26 Original size ORIGINAL SIZES page 33 Paper settings 2 sided copy settings Select settings as needed for 2 sided copying and 2 sided scanning of the orig...

Page 615: ... MODES page 54 Number of copies sets setting Set the number of copies number of sets Document filing settings Select document filing settings For more information on the document filing function see the Document Filing Guide Output Sort Staple Sort Group OK Offset Tray Right Tray Offset Saddle Stitch Punch Special Modes OK 1 4 Margin Shift Pamphlet Copy Erase Tandem Copy Dual Page Copy Job Build 7...

Page 616: ...elected and the settings of each mode To cancel all settings press the CLEAR ALL key When the CLEAR ALL key is pressed all settings selected to that point are cleared and you will return to the base screen To stop scanning of the original and copying press the STOP key When the STOP key is pressed a message will appear asking you if you want to cancel the job Touch the Yes key in the message scree...

Page 617: ...lay A is touched Touch the tray key that has the desired paper size and then touch the OK key 3 Check the color mode The currently selected color mode appears To change the color mode touch the Color Mode key touch the Full Color key Auto key Single Color key or 2 Color key and touch the OK key COPY COLOR MODES page 21 Full Color The original is copied in full color Auto Color or black and white i...

Page 618: ...opying will take place in black and white if the BLACK WHITE START key is pressed To cancel scanning of the original and copying Press the STOP key 1 Open the automatic document feeder place the original face down on the document glass and then gently close the automatic document feeder Align the corner of the original with the tip of the arrow mark on the document glass scale Place the original i...

Page 619: ...ull Color The original is copied in full color Auto Color or black and white is automatically selected when the original is scanned Single Color The original is copied in the selected color only 2 Color Only the red areas of the original are changed to the selected color colors other than red are scanned in black 4 Set the number of copies sets with the numeric keys Up to 999 can be set A single c...

Page 620: ...and white if the BLACK WHITE START key is pressed 6 Remove the original and place the next original and then press the COLOR START key or the BLACK WHITE START key If you are using the sort function or other function that requires all originals to be scanned before the copies are printed you must use the same START key that you used to scan the first original to scan each of the remaining original...

Page 621: ...Copy key 3 Select the 2 sided copy mode Touch the key of the 2 sided copy mode that you wish to use Automatic 2 sided copying of 1 sided originals Automatic 2 sided copying of 2 sided originals 1 sided copying of 2 sided originals When making automatic 2 sided copies of a 1 sided 11 x 17 A3 or 8 1 2 x 14 B4 size portrait original or when you wish to vertically invert the reverse side of a 2 sided ...

Page 622: ...change the color mode touch the Color Mode key touch the Full Color key Auto key Single Color key or 2 Color key and touch the OK key COPY COLOR MODES page 21 Full Color The original is copied in full color Auto Color or black and white is automatically selected when the original is scanned Single Color The original is copied in the selected color only 2 Color Only the red areas of the original ar...

Page 623: ...ess the CLEAR key and then enter the correct number 8 Press the COLOR START key or the BLACK WHITE START key To cancel scanning of the original and copying Press the STOP key Originals Binding Change is used Binding Change is not used The reverse side is upside down The reverse side is not upside down Select this when the pages will be bound into a tablet Select this when the pages will be bound i...

Page 624: ...ate position for its size as shown above Do not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size 2 Touch the 2 Sided Copy key Originals Copies Original size detector 8 1 2 x 11 or A4 8 1 2 x 14 or B4 11 x 17 or A3 8 1 2 x 11 R or A4R Docum...

Page 625: ...eck the color mode The currently selected color mode appears To change the color mode touch the Color Mode key touch the Full Color key Auto key Single Color key or 2 Color key and touch the OK key COPY COLOR MODES page 21 Full Color The original is copied in full color Auto Color or black and white is automatically selected when the original is scanned Single Color The original is copied in the s...

Page 626: ... that you used to scan the first original to scan each of the remaining originals 9 Remove the original and place the next original and then press the COLOR START key or the BLACK WHITE START key If you are using the sort function or other function that requires all originals to be scanned before the copies are printed you must use the same START key that you used to scan the first original to sca...

Page 627: ...d black and white originals are mixed together follow the steps below to set the color mode to Auto The discrimination point for detecting whether originals are color or black and white can be set using Detect Standard in Auto Color Mode in the system settings administrator 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Co...

Page 628: ...e using the document glass copy each page one page at a time To cancel scanning of the original and copying Press the STOP key Even if a color mode is selected copying will take place in black and white if the BLACK WHITE START key is pressed System Settings Administrator Detect Standard in Auto Color Mode When the color mode is set to auto the discrimination point for detecting whether originals ...

Page 629: ...ANUALLY ADJUSTING THE EXPOSURE LEVEL To select the exposure mode or to manually adjust the exposure level follow the steps below 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Exposure key Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x1...

Page 630: ...Map Photo Light Original Use this mode for regular text documents Normally this setting is selected When a black and white or full color copy is made the exposure is automatically adjusted to obtain the best image quality This mode provides the best balance for copying an original which contains both text and printed photographs such as a magazine or catalogue This mode is best for copying printed...

Page 631: ...n step 4 the following functions cannot be used Copy of Copy Auto or Light Original exposure Intensity in the special modes 2 Color or Single Color in the color mode 5 Press the COLOR START key or the BLACK WHITE START key Scanning begins If the originals were placed in the document feeder tray the originals are copied If you placed the original on the document glass scan each page one page at a t...

Page 632: ...he desired paper size 2 Touch the OK key When the OK key is touched you will return to the job detail setting screen Touch the Job Detail Settings key to return to the base screen of copy mode 4 Touch the Auto Image key A suitable ratio for the original size and the selected paper size will be selected The selected ratio will appear in the ratio display If the message Rotate original from to is di...

Page 633: ...me START key that you used to scan the first original to scan each of the remaining originals To cancel scanning of the original and copying Press the STOP key To cancel automatic ratio selection Touch the Auto Image key so that it is no longer highlighted To return the ratio to 100 To return the ratio setting to 100 touch the Copy Ratio key to display the ratio menu and then touch the 100 key 1 P...

Page 634: ...ratio will change automatically After 3 seconds the ratio will change rapidly If the message Image is larger than the copy paper appears when an enlargement ratio is selected the image may not fit on the paper 5 Touch the Job Detail Settings key and make sure that a suitable paper size is selected for the ratio If Auto appears in the Paper Select key B auto paper selection is enabled If auto paper...

Page 635: ...the copies are printed you must use the same START key that you used to scan the first original to scan each of the remaining originals To cancel scanning of the original and copying Press the STOP key To return the ratio to 100 To return the ratio setting to 100 touch the Copy Ratio key to display the ratio menu and then touch the 100 key System Settings Administrator Add or Change Extra Preset R...

Page 636: ...m key 4 Touch the X key The initial state of the X key is selected highlighted so this step is normally not necessary Touch the X key only if it is not highlighted Originals Copies 1 1 Ready to scan for copy 2 Sided Copy Original 0 Output Special Modes File Quick File Full Color Color Mode Auto Exposure 100 Copy Ratio 8 x11 1 2 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Job Detail Settings 1 2 1 2 1 2 8 x11...

Page 637: ...If needed you can touch the X key once again to readjust the X zoom 8 Touch the OK key 9 Touch the Job Detail Settings key and make sure that a suitable paper size is selected for the ratio If Auto appears in the Paper Select key C auto paper selection is enabled If auto paper selection is not enabled select the paper size manually Copy Ratio OK 77 64 50 129 200 400 XY Zoom Cancel Zoom 100 100 100...

Page 638: ... other function that requires all originals to be scanned before the copies are printed you must use the same START key that you used to scan the first original to scan each of the remaining originals To cancel scanning of the original and copying Press the STOP key When the automatic document feeder is used the vertical and horizontal ratio selection ranges are both 25 to 200 To cancel an XY zoom...

Page 639: ...e Full Color Color Mode Auto Exposure 100 Copy Ratio Job Detail Settings 8 x11 Plain 1 2 Auto Original Auto 8 x11 1 2 Paper Select Special Modes B Selections Detectable original sizes Document glass Document feeder tray automatic document feeder Inch 1 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 5 1 2 x 8 1 2 A4 A3 Inch 2 11 x 17 8 1 2 x 13 2...

Page 640: ...orientation of the original and paper are different the original image will be automatically rotated 90º to match the paper When an image is rotated a message will be displayed Example This function operates in either auto paper selection mode or auto image mode Rotation can be disabled using Rotation Copy Setting in the system settings administrator abc a b c Place the original with the corners a...

Page 641: ...copy 2 Sided Copy Original 0 Output Special Modes File Quick File Full Color Color Mode Auto Exposure 100 Copy Ratio 8 x11 1 2 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Job Detail Settings 1 2 1 2 1 2 8 x11 Plain 1 2 2 Sided Copy Output Special Modes File Quick File Full Color Color Mode Auto Exposure 100 Copy Ratio 8 x11 Plain Auto Original Special Modes Auto 8 x11 1 2 Paper Select Job Detail Settings Ori...

Page 642: ...m to 297 mm can be entered If the length or width of the original is less than 5 1 8 131 mm use the document glass 4 Touch the OK key When the OK key is touched you will return to the job detail setting screen Touch the Job Detail Settings key to return to the base screen of copy mode 4 Verify that the correct original size is entered Make sure that the entered numbers appear in the Original key I...

Page 643: ...m can be entered 3 Touch the OK key 6 Touch the OK key The stored original size will be retained even if an interruption in the power supply occurs To cancel the operation Press the CLEAR ALL key 2 Sided Copy Output Special Modes File Quick File Full Color Color Mode Auto Exposure 100 Copy Ratio 8 x11 Plain Auto Original Special Modes Auto 8 x11 1 2 Paper Select Job Detail Settings Original Manual...

Page 644: ... Quick File Full Color Color Mode Auto Exposure 100 Copy Ratio 8 x11 1 2 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Job Detail Settings 1 2 1 2 1 2 8 x11 Plain 1 2 2 Sided Copy Output Special Modes File Quick File Full Color Color Mode Auto Exposure 100 Copy Ratio 8 x11 Plain Auto Original Special Modes Auto 8 x11 1 2 Paper Select Job Detail Settings Original Manual Custom Size Auto OK OK Standard Size Size...

Page 645: ...lor Mode Auto Exposure 100 Copy Ratio 8 x11 1 2 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Job Detail Settings 1 2 1 2 1 2 8 x11 Plain 1 2 2 Sided Copy Output Special Modes File Quick File Full Color Color Mode Auto Exposure 100 Copy Ratio 8 x11 Plain Auto Original Special Modes Auto 8 x11 1 2 Paper Select Job Detail Settings Original Manual Custom Size Auto OK OK Standard Size Size Input AB Inch 5 x8 11x17...

Page 646: ...rtical dimension of the original Touch the Y key and enter the Y vertical dimension of the original with the keys A dimension from 2 1 2 to 11 5 8 64 mm to 297 mm can be entered 3 Touch the OK key 7 Touch the OK key To cancel the operation Press the CLEAR ALL key Original Manual Custom Size Auto OK Cancel Recall Store Delete 2 17 17 11 inch inch Y X X Y 1 2 2 11 1 2 5 8 1 2 3 Manual Custom Size Au...

Page 647: ...r Color Mode Auto Exposure 100 Copy Ratio 8 x11 1 2 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Job Detail Settings 1 2 1 2 1 2 8 x11 Plain 1 2 2 Sided Copy Output Special Modes File Quick File Full Color Color Mode Auto Exposure 100 Copy Ratio 8 x11 Plain Auto Original Special Modes Auto 8 x11 1 2 Paper Select Job Detail Settings Original Manual Custom Size Auto OK OK Standard Size Size Input AB Inch 5 x8 1...

Page 648: ... key Touch this key to close the output screen and return to the base screen 8 Offset key This is used to offset each set of output from the previous set The offset function operates when the checkbox is selected and does not operate when the checkbox is not selected The offset checkmark is automatically cleared when the staple sort function is selected Offset function page 43 9 Saddle Stitch key ...

Page 649: ...filing is full copying of a large number of originals using the sort function will be affected Delete unneeded files from the Quick File Folder Output LOGOUT Sort Originals Output Set the number of copies 5 Touch the Output key Touch the Sort key Press the COLOR START key or the BLACK WHITE START key The group function is automatically selected when an original is placed on the document glass Outp...

Page 650: ...tapled Saddle stitch finisher Max 30 sheets Finisher Max 50 sheets Saddle stitch finisher Applicable paper sizes 11 x 17 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 R A3 B4 A4R B5R 8K 16KR Number of sheets that can be stapled 11 x 17 8 1 2 x 14 8 1 2 x 13 A3 B4 8K Max 25 sheets 8 1 2 x 11 R A4R B5R 16KR Max 30 sheets Finisher Applicable paper sizes 11 x 17 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 R A3 B4 A4R 8K 16KR...

Page 651: ...nt orientation for the staple sort and punch functions When using the staple sort function or the punch function the original must be placed as shown below to enable stapling or punching in the desired position on the paper The saddle stitch and hole punch functions cannot be selected at the same time Staple sort Punch Document feeder tray Document glass Document feeder tray Document glass Origina...

Page 652: ...on Pull the bypass tray extension all the way out If the bypass tray extension is not pulled all the way out the size of the loaded paper will not be correctly displayed 3 Open the paper settings screen 1 Touch the Job Detail Settings key 2 Touch the Paper Select key 4 Set the type and size of paper loaded in the bypass tray A Shows the size of paper loaded in the bypass tray B The currently selec...

Page 653: ...Touch the paper size key of the bypass tray 2 Touch the OK key When the OK key is touched you will return to the job detail setting screen Touch the Job Detail Settings key to return to the base screen of copy mode 8 Press the COLOR START key or the BLACK WHITE START key Scanning begins If the originals were placed in the document feeder tray the originals are copied If you placed the original on ...

Page 654: ...e added to the count of the user that logged in Depending on the settings of the job in progress the Interrupt key may not appear Depending on the settings of the job in progress the Reserve key may appear instead of the Interrupt key Unlike interrupt copy reserve copy does not temporarily stop the job in progress Instead the reserve copy job begins when the job in progress is finished Interrupt c...

Page 655: ...n selector key Touch this key to switch through the job queue screen the completed jobs screen and the spool screen 3 Detail key job queue screen Touch this key to display detailed information on a job 4 Priority key Touch this key to give priority to a selected job 5 Stop Delete key Touch this key to stop or delete a selected job The left edge of the job status screen appears at the left edge of ...

Page 656: ...he number position of the job in the job queue When the job currently being printed is finished the job moves up 1 position in the job queue 2 Mode icon The icon appears when the job is a copy job 3 Job name Copy appears for a copy job When user authentication is enabled the name of the user that performed the job appears 4 Number of copies sets entered This shows the number of copies sets specifi...

Page 657: ... of the queue and copying will begin The job that was in progress will be moved to the second position in the queue and will wait The job will resume when the priority job is finished If the job in progress is a copy job you can also press the STOP key to display the above screen To cancel touch the Yes key Delete the job Copy No Yes Job Queue Sets Progress Status Detail Priority Stop Delete Inter...

Page 658: ...er tray selection screen appears Touch the tray that has the size of paper that you wish to use and then touch the OK key The stopped copy job will resume Detail of Color B W Full Color Exposure Paper Copy Ratio X100 Y100 8 x11 Plain Copy 020 000 Waiting 1 5 3 Paper Select 2 Sided Copy Output Special Modes OK Job Queue Sets Progress Status Detail Priority Stop Delete Internet Fax Fax Job Scan to P...

Page 659: ...key the following screen will appear The Call key can be touched in this screen to open the job selection screen of the document filing function Job Queue Sets Progress Status Detail Priority Stop Delete Internet Fax Fax Job Scan to Print Job 1 1 Spool Complete Job Queue Computer01 020 001 Printing Copy 020 000 Waiting Copy 020 000 Waiting 0312345678 002 000 Waiting Complete Set Time Sets Status C...

Page 660: ...regardless of which method is used The special modes screen consists of four screens Use the keys to switch through the screens 2 CONVENIENT COPY FUNCTIONS Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Auto Exposure 100 Copy Ratio Job Detail Settings 1 2 1 2 1 2 8 x11 Plain 1 2 Special Modes OK 1...

Page 661: ... the special modes screen 8 keys Touch these to switch through the special modes screens 2nd screen 1 Covers Inserts key Front covers back covers and inserts can be added The covers and inserts can be copied on USING A DIFFERENT PAPER TYPE FOR COVERS Covers Inserts page 74 2 Transparency Inserts key Inserts can be automatically inserted between sheets of transparency film ADDING INSERTS WHEN COPYI...

Page 662: ...ocument Filing Guide 6 Proof Copy key This feature prints only one set of copies regardless of how many sets have been specified After the first set is checked for errors the remaining sets can be printed CHECKING COPIES BEFORE PRINTING Proof Copy page 151 4th screen 1 Mixed Size Original key This is used to make copies of mixed size originals The mixed size originals can be inserted together in t...

Page 663: ... REVERSING BLACK AND WHITE IN A COPY B W Reverse page 137 Color adjustments menu screen 1 RGB Adjust key This is used to strengthen or weaken one of the three primary colors red R green G or blue B ADJUSTING RED GREEN BLUE IN COPIES RGB Adjust page 139 2 Sharpness key This is used to sharpen an image or make it softer ADJUSTING THE SHARPNESS OF AN IMAGE Sharpness page 141 3 Suppress background key...

Page 664: ...d When one or more special modes are selected the key appears in the base screen The key can be touched to display a list of the selected special modes Special Modes Erase OK OK Cancel Edge 1 2 0 1 inch Center Erase Edge Erase Edge Center Erase A B Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Au...

Page 665: ...s shifted to the right to allow space for the string holes so the image is not cut off 1 1 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Special Modes key 3 Touch the Margin Shift key Left edge Right edge Top edge 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color ...

Page 666: ...function or other function that requires all originals to be scanned before the copies are printed you must use the same START key that you used to scan the first original to scan each of the remaining originals To cancel scanning of the original and copying Press the STOP key Rotation copy cannot be used in combination with margin shift To cancel the margin shift setting Touch the Cancel key in t...

Page 667: ...hadows appear on the copy Shadows do not appear on the copy 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Special Modes key Edge erase Center erase Edge Center erase 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Auto...

Page 668: ...ed to scan the first original to scan each of the remaining originals To cancel scanning of the original and copying Press the STOP key When the erase function is used erase takes place at the edges of the original image If you also use a ratio setting the erase width will change according to the selected ratio For example if the erase width setting is 1 20 mm and the copy is reduced to 50 the era...

Page 669: ...Special Modes key 5 6 5 6 Book or bound document The facing pages are separated into 2 copy pages Size mark 8 1 2 x 11 A4 11 x 17 A3 Centerline of original A4 The page on this side is copied first 81 2 Ready to scan for copy 2 Sided Copy Original 11x17 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Auto Exposure 100 Copy Ratio Job Detail Settings 1 2 ...

Page 670: ...used to scan the first original to scan each of the remaining originals To cancel scanning of the original and copying Press the STOP key When using dual page copy the original must be placed on the document glass Only 8 1 2 x 11 A4 paper can be used To erase shadows caused by the binding of a book or other bound document use the erase function Note that the center erase and edge center erase mode...

Page 671: ... original face up in the document feeder tray or face down on the document glass If the originals are 2 sided place them in the document feeder tray 2 Touch the Special Modes key 7 2 2 3 4 5 6 7 5 3 7 5 4 Originals 7 2 7 5 3 5 4 7 2 7 5 3 4 5 Left binding Right binding In pamphlet form 1st page 2nd page 3rd page 4th page 5th page 6th page 7th page 8th page Binding side 1 1 Ready to scan for copy 2...

Page 672: ...be copied on touch the Yes key Otherwise touch the No key Special Modes OK 1 4 Margin Shift Pamphlet Copy Erase Tandem Copy Dual Page Copy Job Build Pamphlet Copy Special Modes OK OK Cancel Original Cover Setting 2 Sided 1 Sided Left Binding Right Binding Pamphlet Copy Special Modes OK OK Cancel Original Cover Setting 2 Sided 1 Sided Left Binding Right Binding Pamphlet Copy Special Modes OK OK Can...

Page 673: ...per tray for the cover in the tray selection screen and touch the OK key If the cover will be copied on label sheets transparency film and tab paper cannot be used 9 Touch the OK key To cancel cover settings Touch the Cancel key 10 Touch the OK key You will return to the base screen of copy mode Cover Setting OK Cancel Paper Tray 8 x11 Plain Bypass Tray 2 Sided No Yes Print on Cover 1 2 B A Cover ...

Page 674: ...ally adjusted by the machine Four original pages will be copied onto each sheet of paper Blank pages may be automatically produced at the end depending on the number of original pages When a saddle stitch finisher is installed saddle stitch can be used When pamphlet copy is used in combination with the saddle stitch function and the number of originals is greater than the number of sheets that can...

Page 675: ...d and then scan from the set with the first page The settings that you select for the first set can be used for all remaining sets Sorting the copies of a large number of originals into 2 sets 1 Place the originals face up in the document feeder tray with the edges aligned evenly Place the originals face up Insert the originals all the way into the document feeder tray The stack must not be higher...

Page 676: ...ach of the remaining sets Repeat this step until all originals have been scanned To cancel scanning Press the STOP key 6 Touch the Read End key To cancel copying Press the STOP key If the Quick File Folder of the document filing function is full copying in job build mode will be affected Delete unneeded files from the Quick File Folder To cancel the job build setting Touch the Job Build key in the...

Page 677: ... system settings administrator When configuring the system settings in the master machine the IP address of the slave machine is required For the port number it is best to use the initial setting 50001 Unless you experience difficulty with this setting do not change the port number The tandem settings should be configured by your network administrator If the master machine and slave machine will c...

Page 678: ...t glass copy each page one page at a time If you are using the sort function or other function that requires all originals to be scanned before the copies are printed you must use the same START key that you used to scan the first original to scan each of the remaining originals The following screen appears when the START key is pressed After the message appears tandem copying begins If tandem cop...

Page 679: ...slave machine run out of paper the machine that ran out of paper will hold the job while the machine that still has paper continues the job When paper is added to the machine that ran out the job resumes When user authentication is enabled User authentication is enabled in the master machine tandem copying is possible User authentication is enabled in the slave machine but not in the master machin...

Page 680: ...ray before using the cover insert function Before selecting the cover insert function place the originals in the document feeder tray select 1 sided or 2 sided copying and select the number of copies and any other desired copy settings When these settings have been completed perform the procedure to select covers inserts The originals must be scanned using the automatic document feeder The documen...

Page 681: ...sert the originals all the way into the document feeder tray The stack must not be higher than the indicator line The document glass cannot be used 2 Touch the Special Modes key 3 Select Covers Inserts 1 Touch the keys to switch through the screens 2 Touch the Covers Inserts key 5 4 2 3 4 5 1 3 2 1 AAA AAA Originals Front cover paper Back cover paper Front cover Back cover Copies 1 1 Indicator lin...

Page 682: ...d Select the paper tray for the cover in the tray selection screen and touch the OK key 4 Touch the OK key If both sides of the cover will be copied on label sheets transparency film and tab paper cannot be used Tab paper can only be inserted 6 If you wish to insert a back cover touch the Back Cover key The screen of step 5 appears The procedures are the same as for the front cover Follow the proc...

Page 683: ... original and copying Press the STOP key This function cannot be used in combination with the saddle stitch function The document glass cannot be used Cover settings cannot be selected if insertion of covers and inserts is disabled in the System Settings Administrator To cancel cover sheet insertion Touch the Cancel key in the screen of step 4 Special Modes Covers Inserts OK OK Cancel Front Cover ...

Page 684: ...the originals all the way into the document feeder tray The stack must not be higher than the indicator line The document glass cannot be used 2 Touch the Special Modes key 3 Select Covers Inserts 1 Touch the keys to switch through the screens 2 Touch the Covers Inserts key 6 5 4 2 3 4 5 6 1 3 2 1 1 Originals Copies Insert A Insert B 1 1 Indicator line Ready to scan for copy 2 Sided Copy Original ...

Page 685: ... tray for the inserts in the tray selection screen and touch the OK key 4 Touch the OK key If both sides of the insert will be copied on label sheets transparency film and tab paper cannot be used Tab paper can only be inserted 6 If you wish to insert a different type of insert sheet touch the Insertion Type B Setting key The screen of step 5 appears Settings are selected in the same way as for in...

Page 686: ...ion Type A Setting When the Insertion Type B key is highlighted the insert settings are applied to Insertion Type B Setting If both sides of the insert will be copied on label sheets transparency film and tab paper cannot be used Tab paper can only be inserted 9 Touch the OK key You will return to the base screen of copy mode To check your settings touch the Page Layout key CHANGING COVER INSERT S...

Page 687: ...2 sided originals an insert cannot be added between the front and reverse sides of an original page This function cannot be used in combination with the saddle stitch function Insert settings cannot be selected if insertion of covers and inserts is disabled in the system settings administrator To cancel insert sheet insertion Touch the Cancel key in the screen of step 4 1 Touch the Special Modes k...

Page 688: ...delete or change The following screen will appear To delete the page touch the Delete key After deleting the key touch the OK key and go to step 8 To change the page touch the Modify key To edit a cover touch the Front Cover key or the Back Cover key and go to step 6 To edit an insert touch the Insertion Type A key or the Insertion Type B key and go to step 7 To cancel touch the Cancel key Special...

Page 689: ...e tray selection screen and touch the OK key 4 Touch the OK key You will return to the screen of step 5 If both sides of the cover will be copied on label sheets transparency film and tab paper cannot be used Tab paper can only be inserted 7 Example Changing the insertion page from page 4 to page 5 Change the insert settings 1 If you wish to change to the other insert type touch the Insertion Type...

Page 690: ... key You will return to the base screen of copy mode Special Modes Covers Inserts OK OK Cancel Front Cover Back Cover Insertion Type A Setting Insertion Type B Setting Insertion Settings Page Layout Paper Tray Settings ...

Page 691: ...ce the transparency film face down on the bypass tray Transparency film can only be placed in the bypass tray When transparency film is oriented horizontally the rounded corner should be at the front left When oriented vertically the round corner should be at the rear left 2 Open the paper settings screen 1 Touch the Job Detail Settings key 2 Touch the Paper Select key C B A Inserts Oriented verti...

Page 692: ...key Paper Select OK 8 x11 8 x11 plain plain plain plain 8 x11R 8 x14 11x17 Plain 1 2 1 2 1 2 1 2 1 Bypass Tray Type Size Setting Select the paper type 1 2 1 2 Cancel Transparency Tab Paper Envelope Thin Paper Heavy Paper Labels Letter Head Pre Punched Color Plain Pre Printed Recycled Bypass Tray Type Size Setting Type Transparency Size Type OK 2 2 Auto Inch Custom Size Auto AB A4 A4R X17 Y11 8 x11...

Page 693: ...the same size as the transparency film 9 Press the COLOR START key or the BLACK WHITE START key Copying will begin If the originals were placed in the document feeder tray the originals are copied If you are using the document glass copy each page one page at a time If you are using the sort function or other function that requires all originals to be scanned before the copies are printed you must...

Page 694: ...d originals 2in1 copying 4in1 copying B A A B D C B A A B C D 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Special Modes key 3 Select Multi Shot 1 Touch the keys to switch through the screens 2 Touch the Multi Shot key 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full ...

Page 695: ...reen of copy mode 5 Press the COLOR START key or the BLACK WHITE START key Copying will begin If the originals were placed in the document feeder tray the originals are copied If you are using the document glass copy each page one page at a time If you are using the sort function or other function that requires all originals to be scanned before the copies are printed you must use the same START k...

Page 696: ...inals to be copied onto one sheet The minimum possible reduction ratio is 25 The original size paper size and selected number of original pages may require that the ratio be less than 25 As copying will take place at 25 in this case part of the original images may be cut off To cancel the multi shot setting Touch the Cancel key in the screen of step 4 ...

Page 697: ...ough the screens 2 Touch the Book Copy key C 3 B 2 A 1 D 4 A 1 B 2 C 3 D 4 3 1 2nd page Back cover Originals Cover Inside of cover 3rd page 1st page 4th page Inside of back cover Place the original The copies are in the same layout as the original How to place the original Ready to scan for copy 2 Sided Copy 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 ...

Page 698: ...r is loaded in the bypass tray To change the paper tray for the cover touch the tray selection key In the screen example the Bypass Tray display is the tray selection key The tray selection screen appears when the tray selection key is touched Select the paper tray for the cover in the tray selection screen and touch the OK key If the cover will be copied on label sheets transparency film and tab ...

Page 699: ...ss the COLOR START key or the BLACK WHITE START key You must use the same START key that you used to scan the first set of originals to scan each of the remaining sets Repeat this step until all original pages have been scanned Scan the original pages in the following order Opened inside of front cover and 1st page Opened 2nd and 3rd page Opened last page and inside of back cover Cover Setting OK ...

Page 700: ...ages may be automatically added at the end depending on the number of original pages If a saddle stitch finisher is installed the book copy function can be used in combination with the saddle stitch function When book copy is selected 2 sided copying is automatically selected When settings that prevent 2 sided copying are selected the book copy function cannot be used To cancel book copy Touch the...

Page 701: ...inals Placing the originals Loading tab paper Document feeder tray Insert the originals so that the side with no tab text enters first Load the tab paper so that the tab on the first sheet is toward you Document glass Place so that the side with the tab text is on the left GHI DEF ABC GHI DEF ABC ABC Prepare originals that match the tab heights The image is shifted with the width of the tab 1 Fina...

Page 702: ...e the original face up in the document feeder tray or face down on the document glass 2 Touch the Special Modes key 3 Select Tab Copy 1 Touch the key 2 Touch the Tab Copy key 1 Final image Originals 1 Face down 1 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Auto Exposure 100 Copy Ratio Job D...

Page 703: ...he sides with the tabs enter the machine last The width of the tab paper can be up to the width of 8 1 2 x 11 paper 8 1 2 plus 5 8 or A4 width 210 mm plus 20 mm 6 Open the paper settings screen 1 Touch the Job Detail Settings key 2 Touch the Paper Select key Special Modes OK OK Cancel 1 2 Original Copy Image Shift Tab Copy 0 5 8 inch 1 2 Face down 2 Sided Copy Output Special Modes File Quick File ...

Page 704: ...he same START key that you used to scan the first original to scan each of the remaining originals To cancel scanning of the original and copying Press the STOP key To cancel tab copy Touch the Cancel key in the screen of step 4 System Settings Administrator Initial Tab Copy Setting The default image shift width can be set from 0 to 5 8 0 mm to 20 mm The factory default setting is 1 2 10 mm Paper ...

Page 705: ...ze 2 Touch the OK key When the OK key is touched you will return to the job detail setting screen Touch the Job Detail Settings key to return to the base screen of copy mode 3 Place the original face down on the document glass Front Back Originals Copies Example of an 8 1 2 x 11 A4 size portrait copy Example of an 8 1 2 x 11 A4 size landscape copy 2 Sided Copy Output Special Modes File Quick File ...

Page 706: ... the paper based on the entered original size touch the Fit to Page key 2 Touch the OK key You will return to the base screen of copy mode Extra will appear in the original size display in the base screen 7 Press the COLOR START key or the BLACK WHITE START key to scan the front of the card To cancel scanning Press the STOP key Ready to scan for copy 2 Sided Copy 0 Output Special Modes File Quick ...

Page 707: ... paper XY Zoom cannot be used when using this function The image cannot be rotated when using this function To cancel card shot Touch the Cancel key in the screen of step 6 System Settings Administrator Card Shot Settings This is used to set the values to which the size returns when the Size Reset key is pressed 1 to 8 1 2 25 mm to 210 mm can be entered for both the horizontal and vertical dimensi...

Page 708: ...as follows item on the right side at the front item on the left side behind the right item item at the center behind the left item Only the content that is at the front will be printed Content that is hidden due to overlapping will not be printed Text will be printed at the preset size regardless of the copy ratio or paper size setting Text will be printed at the preset exposure regardless of the ...

Page 709: ...t feeder tray or face down on the document glass 2 Touch the Special Modes key 3 Select Stamp 1 Touch the keys to switch through the screens 2 Touch the Stamp key AUG 01 2005 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Auto Exposure 100 Copy Ratio Job Detail Settings 1 2 1 2 1 2 8 x11 Plain...

Page 710: ...ate to the selected position If you wish to move the date touch the Yes key If not press the No key If the Date is set without selecting a position the date will be printed in the top right position 5 Touch the Date key 6 Set the date format 1 Touch the key that shows the desired date format 2 If you selected YYYY MM DD MM DD YYYY or DD MM YYYY touch the or key to select the separator Stamp OK Can...

Page 711: ...or printing on all pages 10 Touch the key 11 Touch the Original Orientation key and specify the orientation of the placed original If 2 sided originals have been placed touch the key and specify the binding position booklet binding or tablet binding of the originals Date Bk Black Print Color AUG 01 2005 OK Cancel First Page All Pages DD MM YYYY MM DD YYYY Date Change YYYY MM DD MM DD YYYY Print Co...

Page 712: ... function that requires all originals to be scanned before the copies are printed you must use the same START key that you used to scan the first original to scan each of the remaining originals If you selected printing in color press the COLOR START key Even if color is selected pressing the BLACK WHITE START key will print the date in black and white If the date is printed in color on a black an...

Page 713: ...ed CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO DO NOT COPY IMPORTANT COPY URGENT DRAFT TOP SECRET PLEASE REPLY 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Special Modes key 3 Select Stamp 1 Touch the keys to switch through the screens 2 Touch the Stamp key CONFIDENTIAL Ready to scan for copy 2 Sided Copy Origi...

Page 714: ...lighten the selected color touch the key When you have finished the settings touch the OK key If you selected a color other than Bk Black press the COLOR START key Pressing the BLACK WHITE START key will print the stamp in black and white Stamp OK Cancel Layout 1 2 Date Page Numbering Stamp Text Not selected stamp setting has not been selected Selected during selection of the stamp setting Not ava...

Page 715: ...appears This setting cannot be selected if insertion of covers and inserts is disabled in the system settings administrator 13 Touch the OK key You will return to the base screen of copy mode Stamp Bk 1 3 Bk Black Size Smaller Larger OK Cancel First Page All Pages CONFIDENTIAL PRIORITY DO NOT COPY DRAFT FOR YOUR INFO URGENT 2 1 2 Stamp Bk 1 3 Bk Black Size Smaller Larger OK Cancel First Page All P...

Page 716: ...e copies are printed you must use the same START key that you used to scan the first original to scan each of the remaining originals If you selected printing in color press the COLOR START key Even if color is selected pressing the BLACK WHITE START key will print the stamp in black and white If the stamp is printed in color on a black and white copy the copy will be included in the full color co...

Page 717: ...g you if you wish to move the page numbers to the selected position If you wish to move the page numbers touch the Yes key If not press the No key If Page Numbering is set without selecting a position the page numbers will be printed in the bottom center position 5 Touch the Page Numbering key Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color ...

Page 718: ...ook Copy the total number of pages in the resulting pamphlet or booklet is the total pages 7 Touch the Print Color key Touch the color that you wish to use Touch the OK key If you selected a color other than Bk Black press the COLOR START key Pressing the BLACK WHITE START key will print the page numbers in black and white 8 To change the first number or last number of page numbering the page from...

Page 719: ... inserts will be inserted touch the Covers Inserts Counting key if you want the covers inserts to be counted in the page numbers 11 Touch each item that you want counted in the page numbers so that a checkmark appears and then touch the OK key Items with a checkmark will be reflected in the print image on the right side of the screen A Front cover image B Insert image C Back cover image When the c...

Page 720: ...dless of this setting This setting cannot be selected if insertion of covers and inserts is disabled in the system settings administrator 17 Touch the OK key You will return to the base screen of copy mode Page Numbering Page Numbering Format Bk Black Print Color Total Page Auto Manual 1 2 3 1 2 3 1 2 3 OK Cancel Page Number 1 2 3 P 1 P 2 P 3 1 5 2 5 3 5 1 Stamp OK Cancel Layout 1 2 Date Page Numb...

Page 721: ...nting position is set to the right side or left side and pamphlet copy or book copy is used the print position is changed so that the page numbers always appear on the outer side of each opened page the left and right sides of the opened pages If a stamp is set in the area where page numbering is set the position of the stamp changes together with the page number If another print item is set in th...

Page 722: ...e down on the document glass 2 Touch the Special Modes key 3 Select Stamp 1 Touch the keys to switch through the screens 2 Touch the Stamp key August 2005 Planning Meeting 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Auto Exposure 100 Copy Ratio Job Detail Settings 1 2 1 2 1 2 8 x11 Plain 1 ...

Page 723: ...text to be printed The Direct Entry key can be touched to display the text entry screen To enter text see 6 ENTERING TEXT in the User s Guide When all characters have been entered touch the OK key 1 Touch the text string that you wish to select The 3 6 key can be touched to switch between 3 item display and 6 item display When 3 item display is selected the entire text string appears in each key 2...

Page 724: ...ou want the text printed on the covers inserts If not touch the checkbox to remove the checkmark When copying on covers inserts is not selected printing will not take place even if a checkmark appears This setting cannot be selected if insertion of covers and inserts is disabled in the system settings administrator Text OK Cancel Bk Black Pre Set First Page All Pages Recall Entry Store Delete Prin...

Page 725: ...you selected printing in color press the COLOR START key Even if color is selected pressing the BLACK WHITE START key will print the text in black and white If the text is printed in color on a black and white copies the copies will be included in the full color count To cancel scanning of the original and copying Press the STOP key Text settings can also be configured in the Web pages Click Appli...

Page 726: ...Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Auto Exposure 100 Copy Ratio Job Detail Settings 1 2 1 2 1 2 8 x11 Plain 1 2 Special Modes OK Stamp Quick File Image Edit File Color Adjustments Proof Copy 3 4 1 2 Stamp OK Cancel Layout 1 2 Date Page Numbering Stamp Text Text OK Cancel Bk Black All Pages Recall Entry Store D...

Page 727: ...uch the Delete key When the Modify key is touched a text entry screen appears The selected text string is entered in the screen To enter text see 6 ENTERING TEXT in the User s Guide When you have finished editing the text touch the OK key The text entry screen will close Text settings can also be configured in the Web pages Click Application Settings Copy Settings and then Text Settings Stamp in t...

Page 728: ...nge the position of the print item touch the Move key To delete the item touch the Delete key If the Move key is touched a screen for selecting the destination position appears If the Delete key is touched the print item is deleted Go to step 8 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Auto E...

Page 729: ...o move the print item to a position that is already occupied by another print item a message will appear asking you if you wish to overwrite the other print item To overwrite the other print item touch the Yes key To cancel the move touch the No key 8 Touch the OK key 9 Touch the OK key Move Select the location to move the selected item OK Not selected stamp setting has not been selected Selected ...

Page 730: ...r Eight copies are made on a sheet of 11 x 17 A3 size paper Eight copies are made on a sheet of 8 1 2 x 11 A4 size paper 16 copies are made on a sheet of 11 x 17 A3 size paper 10 copies are made on a sheet of 8 1 2 x 11 A4 size paper 95 ratio Two copies are made on a sheet of 8 1 2 x 11 A4 size paper Four copies are made on a sheet of 11 x 17 A3 size paper 12 copies are made on a sheet of 8 1 2 x ...

Page 731: ...he BLACK WHITE START key Copying of the original on the document glass begins If you are using the sort function or other function that requires all originals to be scanned before the copies are printed you must use the same START key that you used to scan the first original to scan each of the remaining originals To cancel scanning of the original and copying Press the STOP key Ready to scan for ...

Page 732: ...A3 size paper can be used The copy ratio is 100 when this function is used The ratio cannot be changed However for a business card size original up to 2 1 8 x 3 5 8 57 x 100 mm the images are reduced to 95 To cancel the photo repeat setting Touch the Cancel key in the screen of step 5 ...

Page 733: ...the Multi Page Enlargement key Original 8 1 2 x 11 A4 size Copy enlarged image on 8 sheets of 11 x 17 A3 paper Ready to scan for copy 2 Sided Copy 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Auto Exposure 100 Copy Ratio Job Detail Settings 1 2 1 2 1 2 8 x11 Plain 1 2 Special Modes OK Stamp Quick File Image Edit File Color Adjustments Proof Copy 3 4...

Page 734: ...e An A size original cannot be enlarged to a B size and a B size original cannot be enlarged to an A size Image Edit Multi Page Enlargement Enlargement Size Inch OK OK Cancel 1 3 Original Size Orientation 11x17 22x34 44x68 22x17 34x44 8 x11 1 2 8 x14 1 2 Image Edit Multi Page Enlargement Enlargement Size A Size OK OK Cancel 2 3 Original Size Orientation A4 A3 A5 A1 A0x2 A2 A0 Image Edit Multi Page...

Page 735: ... first a message will appear indicating the enlargement sizes that can be selected If an enlargement size is selected first a message will appear indicating the original sizes that can be selected If a combination of settings is selected for which multi page enlargement is not possible invalid selection beeps will sound The paper size number of sheets required for the enlarged image and the ratio ...

Page 736: ...highlighted 2 Touch the OK key When the OK key is touched you will return to the special mode screen Touch the OK key to return to the base screen of the copy mode Originals Mirror image copy 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Auto Exposure 100 Copy Ratio Job Detail Settings 1 2 1 ...

Page 737: ... time If you are using the sort function or other function that requires all originals to be scanned before the copies are printed you must use the same START key that you used to scan the first original to scan each of the remaining originals To cancel scanning of the original and copying Press the STOP key To cancel the mirror image setting Touch the Mirror Image key in the screen of step 4 so t...

Page 738: ...uch the 11x17 Full Bleed key so that it is highlighted 2 Touch the OK key When the OK key is touched you will return to the special mode screen Touch the OK key to return to the base screen of the copy mode 11 x 17 A3 size original 12 x 18 A3 full bleed copy Ready to scan for copy 2 Sided Copy 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 Auto Exposure 100 Copy Ratio Origina...

Page 739: ...o return to the base screen of copy mode 2 Sided Copy Output Special Modes File Quick File Full Color Color Mode Auto Exposure 100 Copy Ratio Job Detail Settings 8 x18 Plain Auto Original 12x18 Paper Select Special Modes 2 1 Paper Select OK OK Plain Plain Plain Plain Plain 8 x11 1 2 8 x11R 1 2 8 x14 1 2 11x17 12x18 1 3 Bypass Tray Type Size Setting Select the paper type 1 2 1 2 Cancel Transparency...

Page 740: ...scan each of the remaining originals To cancel scanning of the original and copying Press the STOP key This function can be used when a right tray a finisher or a saddle stitch finisher is installed The copy ratio is 100 when this function is used The ratio cannot be changed Automatic 2 sided copying is not possible The punch function cannot be used The original must be placed on the document glas...

Page 741: ... through the screens 2 Touch the Image Edit key 4 Select Centering 1 Touch the Centering key so that it is highlighted 2 Touch the OK key When the OK key is touched you will return to the special mode screen Touch the OK key to return to the base screen of the copy mode 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8...

Page 742: ...ginals to be scanned before the copies are printed you must use the same START key that you used to scan the first original to scan each of the remaining originals To cancel scanning of the original and copying Press the STOP key The image can be reduced when using the Centering function but not enlarged When the original size or the paper size is displayed as a special size this function cannot b...

Page 743: ...gh the screens 2 Touch the Image Edit key 4 Select B W Reverse 1 Touch the B W Reverse key so that it is highlighted 2 Touch the OK key When the OK key is touched you will return to the special mode screen Touch the OK key to return to the base screen of the copy mode Originals B W Reverse copy 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full C...

Page 744: ...ocument glass copy each page one page at a time When using this function the COLOR START key cannot be used To cancel scanning of the original and copying Press the STOP key When this function is selected the exposure mode setting automatically changes to Text To cancel B W reverse Touch the B W Reverse key in the screen of step 4 so that it is not highlighted ...

Page 745: ... Touch the Special Modes key 3 Select Color Adjustments 1 Touch the keys to switch through the screens 2 Touch the Color Adjustments key 4 Touch the RGB Adjust key 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Auto Exposure 100 Copy Ratio Job Detail Settings 1 2 1 2 1 2 8 x11 Plain 1 2 Specia...

Page 746: ...en the OK key is touched you will return to the special mode screen Touch the OK key to return to the base screen of the copy mode 6 Press the COLOR START key Copying will begin If the originals were placed in the document feeder tray the originals are copied If you are using the document glass copy each page one page at a time To cancel scanning of the original and copying Press the STOP key To c...

Page 747: ...ey 5 Adjust the image 1 Touch the Soft key or the Sharp key 2 Touch the OK key When the OK key is touched you will return to the special mode screen Touch the OK key to return to the base screen of the copy mode 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Auto Exposure 100 Copy Ratio Job De...

Page 748: ... placed in the document feeder tray the originals are copied If you are using the document glass copy each page one page at a time To cancel scanning of the original and copying Press the STOP key To cancel the sharpness setting Touch the Cancel key in the screen of step 5 ...

Page 749: ...ey 4 Touch the Suppress Background key Level Level The lightness level at which suppression takes place can be adjusted Light areas are suppressed 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Auto Exposure 100 Copy Ratio Job Detail Settings 1 2 1 2 1 2 8 x11 Plain 1 2 Special Modes OK Stamp ...

Page 750: ...Touch the OK key to return to the base screen of the copy mode 6 Press the COLOR START key Copying will begin If the originals were placed in the document feeder tray the originals are copied If you are using the document glass copy each page one page at a time To cancel scanning of the original and copying Press the STOP key To cancel the Suppress background setting Touch the Cancel key in the sc...

Page 751: ...5 6 7 8 Dark Light 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Special Modes key 3 Select Color Adjustments 1 Touch the keys to switch through the screens 2 Touch the Color Adjustments key 4 Touch the Color Balance key 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full...

Page 752: ...he OK key to return to the base screen of the copy mode To return the color balance values to the default settings Touch the key The values of all 8 gradations return to the default color balance values The default color balance values are set in Initial Color Balance Setting in the system settings administrator 6 Press the COLOR START key Copying will begin If the originals were placed in the doc...

Page 753: ...st the brightness Touch the key to make the image brighter or the key to make the image darker 2 Touch the OK key When the OK key is touched you will return to the special mode screen Touch the OK key to return to the base screen of the copy mode 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 ...

Page 754: ... placed in the document feeder tray the originals are copied If you are using the document glass copy each page one page at a time To cancel scanning of the original and copying Press the STOP key To cancel the brightness setting Touch the Cancel key in the screen of step 5 ...

Page 755: ...h the Intensity key 5 Adjust the intensity 1 Adjust the intensity Touch the key to strengthen the intensity or the key to weaken the intensity 2 Touch the OK key You will return to the base screen of copy mode 1 1 Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 8 x11R 8 x14 11x17 8 x11 Auto Exposure 100 Copy Ratio Job Deta...

Page 756: ...re copied If you are using the document glass copy each page one page at a time To cancel scanning of the original and copying Press the STOP key This function cannot be used in combination with Color Tone Enhancement in the copy exposure settings To cancel the intensity setting Touch the Cancel key in the screen of step 5 ...

Page 757: ...lass 2 Select copy settings 3 Touch the Special Modes key A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A 5 sets of copies are specified 1 set of copies is printed If OK The remaining 4 sets are printed 1 set is printed after the settings are adjusted The remaining 4 sets are printed Adjust the settings If OK 1 1 2 Sided Copy Output Special Modes File Quick ...

Page 758: ... can be adjusted are Margin Shift Pamphlet Copy Tandem Copy Covers Inserts Transparency Inserts Multi Shot and Stamp For Pamphlet Copy Covers Inserts and Multi Shot only changes to the settings of those functions can be made neither of these functions can be newly added or deleted For the transparency insert function settings can be changed and the function can be newly added when changes are made...

Page 759: ... to the base screen of copy mode and the remaining sets will be printed To cancel scanning of the original and copying Press the STOP key If proof copy is performed when the machine is already printing a copy job or other job the job in progress will stop temporarily and the set of proof copies will be printed The previous job will resume after the proof copies are printed When the End key is touc...

Page 760: ...nals are inserted in the document feeder tray with the sides that are the same length aligned together on the left 11 x 17 and 8 1 2 x 11 8 1 2 x 14 and 8 1 2 x 11 R 8 1 2 x 14 and 5 1 2 x 8 1 2 8 1 2 x 13 and 8 1 2 x 11 R 8 1 2 x 13 and 5 1 2 x 8 1 2 8 1 2 x 11 R and 5 1 2 x 8 1 2 A3 and A4 B4 and B5 A4R and A5 Different Width Use this setting when the originals are different sizes and do not hav...

Page 761: ...1 Touch the keys to switch through the screens 2 Touch the Mixed Size Original key 8 1 2 x 11 A4 11 x 17 A3 Place with the sides that are the same length aligned on the left 11 x 17 A3 11 x 17 8 1 2 x 14 B4 8 1 2 x 14 B4 Place the originals aligned to the far left corner Ready to scan for copy 2 Sided Copy 0 Output Special Modes File Quick File Full Color Color Mode 2 3 4 1 11x17 Auto Exposure 100...

Page 762: ...s the STOP key When Different Width is used on the MX 3501N 4501N 2 Sided to 2 Sided and 2 Sided to 1 Sided of automatic two sided copying can be used On other models automatic two sided copying cannot be used When Different Width is used the staple function cannot be used Different Width cannot be used to place the same size of originals in different orientations To cancel the mixed size original...

Page 763: ...If the originals are inserted with too much force they may crumple and misfeed 2 Touch the Special Modes key 3 Select Slow Scan Mode 1 Touch the keys to switch through the screens 2 Touch the Slow Scan Mode key so that it is highlighted 3 Touch the OK key You will return to the base screen of copy mode D C B A D C B A 1 1 Indicator line Ready to scan for copy 2 Sided Copy Original 8 x11 1 2 0 Outp...

Page 764: ...eeder tray begins To cancel scanning of the original and copying Press the STOP key The 2 Sided to 2 Sided and 2 Sided to 1 Sided modes of automatic two sided copying cannot be used To cancel the slow scan mode setting Touch the Slow Scan Mode key in the screen of step 3 so that it is not highlighted or ...

Page 765: ...Select punch hole settings Press the COLOR START key or the BLACK WHITE START key Press the Program key Touch the stored program key Press the COLOR START key or the BLACK WHITE START key Considerable time is required to copy the drawings each month because the above settings must be selected In addition mistakes are occasionally made when selecting the settings so some copies must be redone The s...

Page 766: ...d touch the OK key To assign a name to the program touch the Program Name key A text entry screen will appear Up to 10 characters can be entered for the name To enter text see 6 ENTERING TEXT in the User s Guide When you have finished entering the name touch the OK key The number of copies cannot be stored LOGOUT Job Programs Press program number 5 6 7 3 8 4 1 2 1 6 Exit Store Delete Recall Job Pr...

Page 767: ...h the job program that you wish to delete is stored 4 Touch the Delete key Job Programs Press program number 1 2 5 6 7 3 8 4 1 6 Recall Exit Store Delete LOGOUT Job Programs Press program number 5 6 7 3 8 4 1 2 1 6 Exit Store Delete Recall Job Programs Press program number 1 2 5 6 7 3 8 4 1 6 Recall Exit Store Delete A job program has been already stored in this location Cancel Delete Store ...

Page 768: ...ch the Exit key When Disabling Deletion of Job Programs is enabled in the system settings administrator this function cannot be used Job Programs Press program number 1 2 5 6 7 3 8 4 Recall 1 6 Exit Store Delete ...

Page 769: ...ring in display Front cover Front cover when not copied on Inserts Insert when not copied on Front cover when 1 side is copied on Insert when 1 side is copied on Front cover when a 2 sided original is copied on 1 side of the cover One page is not copied Insert when a 2 sided original is copied on 1 side of the insert 1 page is not copied Front cover when both sides are copied on Insert when both s...

Page 770: ...s Front cover Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6...

Page 771: ...s Front cover Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6...

Page 772: ...Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 ...

Page 773: ...cover Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 1 2 3 4 6 5 1 3 4 6 1 3 4 6 5 1 2 3 4 6 1 2 3 4 6 5 ...

Page 774: ...age 4th page 5th page 6th page Insert copying condition Resulting copies one sided copying Resulting copies Two sided copying No copying 1 sided copying 2 sided copying 1st page 2nd page 3rd page Insert copying condition Resulting copies one sided copying Resulting copies Two sided copying No copying 1 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 ...

Page 775: ...MX4500 US CPY Z1 Copier Guide MX 3500N MX 3501N MX 4500N MX 4501N MX 2300N MX 2700N MODEL ...

Page 776: ...e capacity tray 26 LOADING PAPER IN THE BYPASS TRAY 28 IMPORTANT POINTS WHEN USING THE BYPASS TRAY 30 3 ORIGINALS PLACING THE ORIGINAL 33 PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER 33 PLACING THE ORIGINAL ON THE DOCUMENT GLASS 36 4 PERIPHERAL DEVICES PERIPHERAL DEVICES 38 FINISHER 40 PART NAMES 40 SUPPLIES 40 FINISHER MAINTENANCE 41 SADDLE STITCH FINISHER 45 PART NAMES 45 SUPPLIES 45 SADDL...

Page 777: ...d standard with an automatic document feeder To further explain certain functions and uses some explanations assume that additional peripheral devices are installed MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine s hard drive are provided with the machine When using the machine read the appropriate manual for the feature you are using Printed manua...

Page 778: ...nt Filing Guide This manual provides detailed explanations of the procedures for using the document filing function The document filing function allows you to save the document data of a copy or fax job or the data of a print job as a file on the machine s hard disk The file can be called up as needed System Settings Guide This manual explains the System Settings which are used to configure a vari...

Page 779: ...cover to switch the main power switch to On or Off or to replace a toner cartridge TURNING THE POWER ON AND OFF page 13 REPLACING THE TONER CARTRIDGES page 60 4 Paper pass unit This transfers output to the saddle stitch finisher 5 Operation panel This is used to select functions and enter the number of copies OPERATION PANEL page 9 6 Exit tray unit right tray When installed output can be delivered...

Page 780: ...eets of paper can be loaded TRAY SETTINGS FOR TRAYS 1 TO 4 page 23 12 Tray 3 when a stand 1 x 500 sheet paper drawer or a stand 2 x 500 sheet paper drawer is installed This holds paper Up to 500 sheets of paper can be loaded TRAY SETTINGS FOR TRAYS 1 TO 4 page 23 13 Tray 4 when a stand 2 x 500 sheet paper drawer is installed This holds paper Up to 500 sheets of paper can be loaded TRAY SETTINGS FO...

Page 781: ...r switch This is used to power on the machine When using the fax or Internet fax functions keep this switch in the On position TURNING THE POWER ON AND OFF page 13 22 Waste toner box This collects excess toner that remains after copying and printing 23 Waste toner box release button Press this button when you need to release the waste toner box lock to replace the waste toner box or clean the lase...

Page 782: ... page 33 5 Original exit tray Originals are delivered to this tray after scanning 6 Scanning area Originals placed in the document feeder tray are scanned here REGULAR MAINTENANCE page 52 7 Original size detector This detects the size of an original placed on the document glass PLACING THE ORIGINAL ON THE DOCUMENT GLASS page 36 8 Reversing tray During scanning of a 2 sided original the original is...

Page 783: ...ed on a network For the LAN cable use a shielded type cable 4 Service only connector 5 Extension phone socket When the fax function of the machine is used an extension phone can be connected to this socket 6 Telephone line socket When the fax function of the machine is used the telephone line is connected to this socket When the fax expansion kit is installed 1 2 3 4 Caution Connecting a cable to ...

Page 784: ...iew the machine s total page use count and amount of toner remaining Copier Guide 3 PRINT mode indicators READY indicator DATA indicator READY indicator Print data can be received when this indicator is lit DATA indicator This blinks while print data is being received and lights steadily while printing is taking place 4 Numeric keys These are used to enter the number of copies and fax numbers 5 CL...

Page 785: ... to copy or scan an original in color This key cannot be used for fax or Internet fax 14 POWER SAVE key indicator Use this key to put the machine into auto power shut off mode to save energy The POWER SAVE key blinks when the machine is in auto power shut off mode POWER SAVE KEY page 14 15 POWER key Use this key to turn the machine power on and off TURNING THE POWER ON AND OFF page 13 16 Main powe...

Page 786: ...he screens Example 4 1 When at least one special mode is selected the key appears in the base screen 2 The key can be touched to display a list of the selected special modes Job Queue Sets Progress Status Detail Priority Stop Delete Internet Fax Fax Job Scan to Print Job 1 1 Spool Complete Job Queue Copy 020 001 Copying Copy 020 000 Paper Empty BBB BBB 020 000 Waiting 0312345678 002 000 Waiting Be...

Page 787: ...x mode The Print Job key shows the list of copy print received fax received Internet fax and self print jobs The Scan to key shows the list of transmission jobs that use the scanner function The Fax Job key shows the list of transmission jobs that use the fax and PC Fax functions The Internet Fax key shows the list of transmission jobs that use the Internet fax and PC I fax functions For more info...

Page 788: ...d In addition functions that send faxes at the request of other machines remote transmission relay transmission when a relay request is received can also be used Internet fax functions Internet faxes can be received automatically and timer transmission jobs and other previously reserved fax jobs can be transmitted On position Off position POWER key Main power indicator Before switching off the mai...

Page 789: ...l of power consumption Considerably more power is saved than in preheat mode however the wakeup time is longer This mode can be disabled in the system settings administrator The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking POWER SAVE key is pressed POWER SAVE KEY Press the POWER SAVE key to put the machine in auto power shut off mode...

Page 790: ...ser number 5 to 8 digits with the numeric keys Each entered digit will be displayed as 2 Touch the OK key After the entered user number is authenticated the user count screen will appear briefly The number of pages remaining appears when page limits have been set in Pages Limit Group Registration in the system settings administrator The remaining number of pages that the user can use in each mode ...

Page 791: ...OGOUT key cannot be used to log out when a fax number is being entered in fax mode as LOGOUT key input is treated as part of a fax number If a preset duration of time elapses after the machine is last used the Auto Clear function will activate When Auto Clear activates logout automatically takes place However when PC Scan mode is used logout does not take place when the LOGOUT key is pressed and A...

Page 792: ...tings administrator B Index tabs All users appear on the All Users tab Touch a tab to display the users whose leading initials match the tab index C Direct Entry key Use this key if you have not been stored in User Registration in the system settings administrator and have only been stored for LDAP authentication A text entry screen will appear Enter your login name that is stored on the LDAP serv...

Page 793: ... touch the OK key 4 Different items will appear in the screen when LDAP authentication is used Touch the OK key After the entered login name and password are authenticated the user count screen will appear briefly The number of pages remaining appears when page limits have been set in Pages Limit Group Registration in the system settings administrator The remaining number of pages that the user ca...

Page 794: ... Scan mode is used logout does not take place when the LOGOUT key is pressed and Auto Clear does not operate Change to a different mode on the machine and then log out The administrator can clear the locked state This is done from User Control and then Default Settings in the Web page menu Depending on the LDAP authentication method the E mail Address key may appear If the E mail Address key appea...

Page 795: ...r and large capacity tray are installed If your machine has a stand 1 x 500 sheet paper drawer and a large capacity tray installed substitute Tray 4 wherever Tray 5 appears in this manual 2 LOADING PAPER Peripheral devices installed The machine Stand 1 x 500 sheet paper drawer Stand 2 x 500 sheet paper drawer Large capacity tray First tray Second tray First tray Second tray Stand 1 x 500 sheet pap...

Page 796: ...tem Settings Guide More information on plain paper and special paper Plain paper that can be used in tray 1 to tray 5 SHARP standard paper see the Safety Guide for the specifications of 17 lbs 64 g m2 SHARP standard paper Pain paper other than SHARP standard paper 16 lbs to 28 lbs 60 g m2 to 105 g m2 Recycled paper colored paper and pre punched paper must meet the same specifications as plain pape...

Page 797: ...lain paper and special media are sold Some types cannot be used with the machine Contact your dealer or nearest SHARP Service Department for advice on suitable paper The image quality and toner fusibility of paper may change due to ambient conditions operating conditions and paper characteristics resulting in image quality inferior to that of SHARP standard paper Contact your dealer or nearest SHA...

Page 798: ...misfeed 3 Insert the paper into the tray Insert the paper with the print side face up However letterhead and pre printed paper should be inserted with the print side face down The paper stack must not be higher than the indicator line no more than 500 sheets If Disabling of Duplex is enabled in the system settings administrator insert letterhead and pre printed paper with the print side face up 4 ...

Page 799: ...ng the paper fan it well If the paper is not fanned multiple sheets may feed at once and cause a misfeed 4 Insert the paper into the tray Insert the paper with the print side face up However letterhead and pre printed paper should be inserted with the print side face down The paper stack must not be higher than the indicator line no more than 500 sheets If Disabling of Duplex is enabled in the sys...

Page 800: ...elected when automatic paper selection operates preventing printing or causing a misfeed or other problem Do not place heavy objects on the tray or press down on the tray If you changed the paper loaded in tray 1 to tray 4 See the System Settings Guide to change the paper size setting and paper type setting System Settings Paper Tray Settings Change these settings when you change the size or type ...

Page 801: ...ttings in the System Settings Guide 1 Pull out tray 5 Gently pull the tray out until it stops 2 Fan the paper Before loading the paper fan it well If the paper is not fanned multiple sheets may feed at once and cause a misfeed 3 Place the paper in the center of the paper table The paper stack must not be higher than the indicator line no more than 3500 sheets 4 Gently push the paper tray into the ...

Page 802: ... 5 change the paper type setting in Paper Tray Settings in the system settings See the System Settings Guide to change the paper type setting System Settings Paper Tray Settings Change these settings when you change the type of paper loaded in the tray ...

Page 803: ...per larger than 8 1 2 x 11 R or A4R be sure to pull out the bypass tray extension Pull the bypass tray extension all the way out If the bypass tray extension is not pulled all the way out the size of the loaded paper will not be correctly displayed 2 Set the bypass tray guides to the width of the paper 3 Insert the paper along the bypass tray guides all the way into the bypass tray until it stops ...

Page 804: ...per size entry screen appears Touch the X key and enter the horizontal dimension of the paper with the keys and then touch the Y key and enter the vertical dimension When finished touch the OK key When Envelope is selected touch the envelopes size key When finished touch the OK key When Tab Paper is selected check the tab paper size or touch the Auto Inch key or the Auto AB key When finished touch...

Page 805: ...ab paper When copying on tab paper orient the paper so that the side with the tabs enters the machine last The bottom side of the inserted paper will be printed on Place the tab paper and original as shown below When copying onto tab paper insert the tab paper with the side to be copied on face down in the bypass tray 8 Select the bypass tray 1 Touch the paper size key of the bypass tray 2 Touch t...

Page 806: ...with air inside envelopes with creases or fold marks torn or damaged envelopes Envelopes with an incorrectly aligned corner gluing position on the back cannot be used as creasing may result Print quality is not guaranteed in the area 13 32 or 10 mm around the edges of the envelope Print quality is not guaranteed on parts of envelopes where there is a large step like change of thickness such as on ...

Page 807: ...hing up the open close lever on the right side cover gently open the cover 2 Move the fusing unit pressure adjusting levers two to the lower pressure position as shown 3 Close the right side cover Caution The fusing unit is hot Take care not to burn yourself when operating the fusing unit pressure adjusting levers Be sure to return the levers to the normal pressure position before printing or copy...

Page 808: ...mum original size Standard sizes minimum size that can be automatically detected 8 1 2 width x 5 1 2 length A5 210 mm width x 148 mm length Non standard sizes minimum size that can be specified manually 5 1 8 width x 5 1 2 length 131 mm width x 140 mm length Standard sizes maximum size that can be automatically detected 11 width x 17 length A3 297 mm width x 420 mm length 12 x 18 size paper A3W ca...

Page 809: ...elect Different Width Allowed combinations of sizes 11 x 17 and 8 1 2 x 14 11 x 17 and 8 1 2 x 13 11 x 17 and 5 1 2 x 8 1 2 A3 and B4 A3 and B5 A4 and B4 A4 and B5 B4 and A4R B4 and A5 B5 and A4R B5 and A5 Combinations of sizes other than the above cannot be used for Different Width 2 sided scanning is not possible when Different Width is selected except when using the MX 3501N 4501N 2 Adjust the ...

Page 810: ...on original misfeeds and smudges may result Transparency film tracing paper carbon paper thermal paper or originals printed with thermal transfer ink ribbon should not be fed through the document feeder Originals to be fed through the feeder should not be damaged crumpled folded loosely pasted together or have cut out holes Originals with multiple punched holes other than two hole or three hole pu...

Page 811: ...Place the original face down in the far left corner of the document glass The original should always be placed in the far left corner regardless of the size Align the top left corner of the original with the tip of the mark Do not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector and prevent corr...

Page 812: ...matic document feeder 2 1 Caution Do not close the automatic document feeder suddenly This may damage the automatic document feeder and your hand may become caught between the automatic document feeder and the machine Do not place your hands inside the automatic document feeder Your hand may become caught between the automatic document feeder and the machine The automatic document feeder cannot be...

Page 813: ...sheets of paper can be loaded in the tray To install the tray a stand 1 x 500 sheet paper drawer or stand 2 x 500 sheet paper drawer is required Exit tray unit Right tray MX TRX1 1 This can be added to the right side of the machine MX TRX2 2 Finisher MX FNX1 Output device that enables the use of the staple function and offset function Punch module MX PNX1B Punches holes in copies and other output ...

Page 814: ...d when using the MX 3500 4500 Series PS3 expansion kit MX PKX1 Enables the machine to be used as a Postscript compatible printer Internet fax expansion kit MX FWX1 Enables Internet Fax Facsimile expansion kit MX FXX1 Adds a fax function Product name Product number Description ...

Page 815: ...paper misfeed replace staples or remove a staple jam 3 Punch waste box when a punch module is installed This holds punch waste 4 Front cover Open this cover to remove a paper misfeed replace staples remove a staple jam or remove the punch scrap case 5 Staple case This holds the staple cartridge Pull the case out to replace the staple cartridge or remove a staple jam 6 Staple case release lever Use...

Page 816: ...e cover 2 While pressing the lever over to the left slide the finisher to the left until it stops Gently slide the finisher until it stops 3 Lower the staple case release lever and remove the staple case Pull the staple case out to the right 4 Remove the empty staple cartridge from the staple case 5 Insert a new staple cartridge into the staple case as shown Push the staple cartridge in until it c...

Page 817: ...her back to the right Gently slide the finisher back to the right until it locks into its original position 8 Close the cover Make a test print or copy in staple sort mode to verify that stapling takes place correctly 1 Open the cover 2 While pressing the lever over to the left slide the finisher to the left until it stops Gently slide the finisher until it stops ...

Page 818: ...mmed staple Remove the leading staple if it is bent If bent staples remain a staple jam will occur again 5 Lower the lever at the front end of the staple case 6 Replace the staple case Push the staple case in until it clicks into place 7 Slide the finisher back to the right Gently slide the finisher back to the right until it locks into its original position 8 Close the cover ...

Page 819: ...led 1 Open the cover 2 Grasp the punch waste box handle gently pull out the box and discard the punch waste Discard the punch waste in a plastic bag or other container taking care not to let the waste scatter 3 Gently push the box back in 4 Close the cover ...

Page 820: ...s tray 4 Top cover Open this cover to remove a paper misfeed 5 Lever To remove a staple jam or paper misfeed pull this lever and slide the saddle stitch finisher to the left until it stops 6 Stapler section Open the front cover and pull out this section to replace the staple cartridge or remove a staple jam 7 Front cover Open this cover to replace the staple cartridge or remove a staple jam SUPPLI...

Page 821: ...til the stapler section until it stops 3 Turn roller rotating knob A in the direction of the arrow to move the staple unit out to the front Turn the roller rotating knob as shown until the triangle mark is aligned with the indicator 4 Remove the empty staple case 5 Remove the empty staple cartridge Press the lock button to release the staple case cover and then remove the staple cartridge When sta...

Page 822: ...artridge into the case 7 Pull the seal that holds the staples straight out 8 Replace the staple case Push the staple case in until it clicks into place 9 Push the stapler section back in Push the stapler section back in until it locks into its original position 10 Close the front cover Make a test print or copy in staple sort mode to verify that stapling takes place correctly ...

Page 823: ... to the left until it stops 2 Open the front cover 3 Turn roller rotating knob B as shown until the blue indicator is visible 4 Remove any paper from the stapler compiler Be careful not to tear the paper during removal 5 If the saddle stitch function was being used open the saddle stitch section cover Blue Roller rotating knob B ...

Page 824: ...er rotating knob A in the direction of the arrow to move the staple unit out to the front Turn the roller rotating knob until the triangle mark is aligned with the indicator 10 Remove the staple case 11 Raise the lever at the front end of the staple case and remove the jammed staple Remove the leading staple if it is bent If bent staples remain a staple jam will occur again Roller rotating knob A ...

Page 825: ...icks into place 14 Push the stapler section back in Push the stapler section back in until it locks into its original position 15 Close the front cover 16 Push the saddle stitch finisher back and latch it to the machine Make a test print or copy in staple sort mode to verify that stapling takes place correctly ...

Page 826: ...isher to the left until it stops 2 Pull out the punch waste box and discard the punch waste Discard the punch waste in a plastic bag or other container taking care not to let the waste scatter 3 Return the punch waste box to its original position 4 Push the saddle stitch finisher back and latch it to the machine ...

Page 827: ...e lines in the scanned image Always keep these parts clean Wipe the parts with a clean soft cloth If necessary moisten the cloth with water or a small amount of neutral detergent After wiping with the moistened cloth wipe the parts dry with a clean dry cloth Document glass Document backplate sheet 5 MAINTENANCE Warning Do not use a flammable spray to clean the machine If gas from the spray comes i...

Page 828: ...lass cleaner be sure to return it to its storage position Examples of lines in the image MX 3501N 4501N 1 Open the automatic document feeder and remove the glass cleaner 2 Clean the scanning areas with the glass cleaner One scanning area is the document glass and the other is inside the automatic document feeder Document glass Automatic document feeder Open the scanning area cover on the automatic...

Page 829: ...ocument feeder When you have finished cleaning close the cover 3 Replace the glass cleaner Other models 1 Open the automatic document feeder and remove the glass cleaner 2 Clean the scanning area with the glass cleaner 3 Replace the glass cleaner ...

Page 830: ... 6 Push the waste toner box into the machine Push the waste toner box firmly in until it clicks into place 7 Close the front cover CLEANING THE BYPASS FEED ROLLER If paper misfeeds frequently occur when feeding envelopes or thick paper through the bypass tray wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent CLEANING THE ORIGINAL FEED ROLLER If...

Page 831: ... The colored lines are parallel to the direction of paper feeding Colored lines appear not only when the copy function is used but also when the printer function is used The problem appears during both printing and copying 1 Open the front cover 2 Take out the cleaning tool for the laser unit The cleaning tool is attached to the front cover 3 Release the waste toner box Press the waste toner box r...

Page 832: ...p of the waste toner box Grasp the end of the cleaner and pull it out of the waste toner box 6 Remove the dirty cleaner from the tip of the cleaning tool 1 Firmly grasp the tool close to where the cleaner is attached 2 Use your other hand to press down on the hook that secures the cleaner and remove the cleaner Do not return the removed cleaner to the top of the waste toner box 7 Attach the new cl...

Page 833: ... tool out until you feel the tip of the tool leave the cleaning surface of the laser unit 3 Repeat step 2 two or three times and then remove the cleaning tool 9 Repeat step 8 to clean all holes in the laser unit 4 holes There are a total of 4 holes to be cleaned in the laser unit including the hole cleaned in step 8 Clean all holes 10 Push the waste toner box into the machine Push the waste toner ...

Page 834: ...he tool the end without the cleaner onto the holder on the right 2 Align the holder with the hole in the center of the cleaning tool and slowly press down from above 3 Fit the holder into the hole in the tip the end with the cleaner of the cleaning tool 12 Close the front cover ...

Page 835: ...cartridge Ready to scan for copy Colors that are running low or have run out of toner are indicated in Yellow Magenta Cyan Black Replace the toner cartridges of the indicated colors Y M C Bk If you continue to use the toner cartridge the toner will eventually run out the machine will stop and the following message will appear When toner runs lower than 25 a message similar to the following will ap...

Page 836: ...cartridge be sure to shake with the protective material inserted in the cartridge 4 Remove the protective material from the new toner cartridge Hold the toner cartridge firmly while removing the protective material After the protective material has been removed do not point the toner cartridge down or shake it 5 Insert the new toner cartridge horizontally Align the cartridge with the insert hole a...

Page 837: ... toner cartridge If any one of the toner colors runs out including black toner color copying will not be possible If Y M or C toner runs out but Bk toner remains black and white copying will still be possible Keep the used toner cartridge in a plastic bag do not discard it The service technician will collect the used toner cartridge at the time of maintenance To view the approximate amount of tone...

Page 838: ...Release the used waste toner box Press the waste toner box release button The waste toner box will fall forward as shown at left Wait until the box comes to a stop Keep the replacement cleaner that has not been used Store it at the top of the waste toner box 3 Remove the waste toner box Hold the box by both hands and lift it up slowly If the waste toner box falls too far forward it will not be pos...

Page 839: ...move all of the seals 6 Plug the holes Grasp the edge of each black seal and insert it into a hole in the box to plug the hole There are 5 seals Plug all of the holes Do not discard the waste toner box Place it in a plastic bag and keep it until your service technician comes to perform maintenance Your service technician will collect the waste toner box 7 Install the new waste toner box Insert the...

Page 840: ... into place 9 Close the front cover Caution Do not throw a waste toner box into a fire Toner may fly and cause burns Store waste toner box out of the reach of small children When replacing the waste toner box be aware that it may soil your clothes or the place where you remove it ...

Page 841: ... text of an e mail message Touch this key to delete the characters to the left of the cursor one character at a time Touch this key to change the entry mode When this key is touched the Characters key Symbols key and Other Language key appear Touch one of the keys to select a different entry mode CHANGING THE ENTRY MODE page 67 Touch this key to enter a space between letters This temporarily chang...

Page 842: ...e to a different language Select the key layout that you wish to use ENTERING TEXT FROM AN EXTERNAL KEYBOARD An external keyboard can only be used as a alternative for the text entry screen that appears in the machine s touch panel The layout of the keys in the text entry screen in the touch panel differs slightly from the layout of the keys on the external keyboard Use a SHARP recommended externa...

Page 843: ...MX4500 US USR Z1 User s Guide MX 3500N MX 3501N MX 4500N MX 4501N MX 2300N MX 2700N MODEL ...

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