Ricoh Aficio MP 6000, Operating Instructions Manual

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Using the Document Server
163
4
Using the Document Server
The following describes how to use the Document Server.
Storing Data
The following describes the procedure for storing documents on the Document
Server.
Important
❒
Data stored in the machine might be lost if some kind of failure occurs. The
manufacturer shall not be responsible for any damage resulting from loss of
data.
❒
Be careful not to let anyone know your password, especially when entering a
password or recording it. Keep any record of your password in a secure place.
❒
Avoid using a single number or consecutive numbers for a password such as
“0000” or “1234”, since the numbers like this are easy to guess, so using them
will not provide a worthwhile level of security.
❒
A document accessed with a correct password remains selected even after op-
erations are complete, and it can be accessed by other users. To stop this, be
sure to press the
{
Clear Modes
}
key to cancel the document selection.
❒
The user name used when adding a document to the Document Server is to
identify the document creator and type. It is not to protect confidential docu-
ments from others.
❒
When turning on the fax transmission or scanning by the scanner, make sure
that all other operations are ended.
❖
File Name
Stored documents are automatically named “COPY0001”, “COPY0002”. You
can change assigned file names.
❖
User Name
You can register a user name to identify the user or user group that stored the
documents. To assign it, you can register the user name using the name as-
signed to the user code, or by entering the name directly.
❖
Password
To prevent unauthorized printing, you can set a password for any stored file.
A protected file can only be accessed if its password is entered. When a pass-
word is set for the documents, the lock icon appears next to the documents.