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Oki MC780f, User Manual

The Oki MC780f user manual is an essential resource for getting the most out of your printer. Download the comprehensive manual for free from our website, and discover step-by-step instructions, troubleshooting tips, and helpful guidelines to optimize the performance of your Oki MC780f.

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8 [Administration] Tab Page

242    [Setup] How to Set and How to Operate

6

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Summary of Contents for MC780f

Page 1: ...User s Manual TopAccess Guide ...

Page 2: ...n changed from these defaults y The default for the list item is shown underlined Trademarks y The official name of Windows XP is Microsoft Windows XP Operating System y The official name of Windows Vista is Microsoft Windows Vista Operating System y The official name of Windows 7 is Microsoft Windows 7 Operating System y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Op...

Page 3: ...ames given in this manual or displayed in this software may be the trademarks of their respective companies Security Precautions y To prevent the configuration settings from being changed illegally or similar change the initial administrator password at the time of shipping before you use this product Also the administrator password should be altered periodically y Be sure to log out when leaving ...

Page 4: ... 32 Scan Job Item list 33 Job Status How to Set and How to Operate 34 Displaying print jobs 34 Deleting jobs 35 Deleting private print jobs and hold print jobs 35 Releasing print jobs 36 Checking recovery information 36 Chapter 4 Logs Tab Page Logs Tab Page Overview 38 View Logs Item list 38 Export Logs Item list access policy mode 44 Log Settings Item list access policy mode 45 Logs How to Set an...

Page 5: ...e settings 189 Email settings 198 InternetFax settings 200 Printer e Filing settings 201 Printer settings 202 Print Service settings 206 ICC Profile settings 210 Print Data Converter settings 212 Embedded Web Browser settings 213 Off Device Customization Architecture settings 215 Version 216 Setup How to Set and How to Operate 217 Setting up General settings 217 Setting up Network settings 219 SNM...

Page 6: ...eting the data from local folder 300 Managing directory service 301 Setting up notification 303 Importing and exporting 305 Rebooting the equipment 310 Registration Administration tab Item List 311 Public Template settings 311 Public Menu 313 Fax Received Forward and InternetFAX Received Forward settings 316 Extended Field Definition 326 XML Format File 330 Registration Administration tab How to S...

Page 7: ...ation as a Role of the MFP 365 Exporting the role information setting file 365 Defining the role information setting file 365 Importing the role information setting file 366 Enabling the role base access setting 366 Chapter 11 APPENDIX Installing Certificates for a Client PC 368 Index 375 ...

Page 8: ...cess functions TopAccess Overview 8 TopAccess Conditions 9 Accessing TopAccess 10 Accessing TopAccess by entering URL 10 Accessing TopAccess from Network Map Windows Vista Windows 7 Windows Server 2008 12 TopAccess Screen Descriptions 21 Access Policy Mode 22 ...

Page 9: ...ax Unit is required to display and manage the fax transmission jobs y Display the job logs for print fax Internet Fax transmission fax Internet Fax reception and scan The Fax Unit is required to display the fax transmission and fax reception job logs y Register and modify templates y Add or modify contacts and groups in the address book y Register and modify mailboxes The Fax Unit is required y Di...

Page 10: ...0 or later Internet Explorer 7 0 or later when IPv6 is used y Firefox 3 5 or later Macintosh y Safari 4 0 or later UNIX y Firefox 3 5 or later y Because TopAccess uses cookies to store information on the user s system these must be enabled in the browser y If TopAccess does not display the correct information in any page delete the cookies and try again y When using the e Filing box Web utility fr...

Page 11: ...k Map Windows Vista Windows 7 Windows Server 2008 Accessing TopAccess by entering URL 1 Launch a web browser and enter the following URL in the address box http IP Address or http Device Name For example When the IP address of your device 10 10 70 120 when IPv4 used http 10 10 70 120 When the IP address of your device is 3ffe 1 1 10 280 91ff fe4c 4f54 when IPv6 used 3ffe 1 1 10 280 91ff fe4c 4f54 ...

Page 12: ...ccessing TopAccess 11 2 The TopAccess website appears You can also access TopAccess using the TopAccessDocMon link For instructions on accessing TopAccess from TopAccessDocMon refer to the Help for TopAccessDocMon ...

Page 13: ...an install the driver required for web services by right clicking the icon and selecting Install For the driver required for web services refer to the User s Manual Basic Guide y Before using the LLTD Link Layer Topology Discovery feature enable the LLTD setting P 169 Setting up LLTD Session y Before beginning the installation of the driver required for web services enable the Web Services setting...

Page 14: ...rview Accessing TopAccess 13 3 Click Network and Sharing Center The Network and Sharing Center window appears 4 Click Customize of Unidentified network Public network The Set Network Location window appears ...

Page 15: ...ount Control dialog box appears y If the user account control is disabled the Set Network Location Successfully set network settings window appears Go to step 7 6 Click Continue in the User Account Control dialog box The Set Network Location Successfully set network settings window appears 7 Click Close ...

Page 16: ...ed Network Windows 7 1 Click the Start icon and select Control Panel The Control Panel window appears 2 Click Network and Internet The Network and Internet window appears 3 Click Network and Sharing Center The Network and Sharing Center window appears ...

Page 17: ...1 Overview 16 Accessing TopAccess 4 Click Choose homegroup and sharing options The HomeGroup window appears 5 Click What is a network location The Set Network Location window appears ...

Page 18: ...1 Overview Accessing TopAccess 17 6 Click Work network The Set Network Location confirmation window appears 7 Click Close ...

Page 19: ...ess from Network Map 1 Click the Start icon and select Control Panel The Control Panel window appears 2 Click Network and Internet The Network and Internet window appears 3 Click Network and Sharing Center The Network and Sharing Center window appears ...

Page 20: ... connected on the network appears in the Network Map window 5 Click the icon of this equipment y The name IP address and MAC address of the devices appear when you place the pointer over each icon y If the equipment has the Finisher installed its icon is displayed together with the Finisher icon If not it is displayed by itself ...

Page 21: ...1 Overview 20 Accessing TopAccess 6 The TopAccess website appears ...

Page 22: ...access to the main pages of TopAccess for each function 2 Menu bar This provides access to each menu page under the selected function tab 3 Submenu bar This provides access to each submenu page under the selected menu and function tab 4 Top link Click this to display the top of the page currently displayed 5 Help link Click this to display Online Help 1 2 3 4 5 ...

Page 23: ...e Setup page is displayed y Failing to enter the correct password for a number of times at login will be considered unauthorized access and you may not be able to log in for a certain period of time If you are displayed a User account is locked or The User Name and Password are not recognized message and cannot log in contact your administrator y The password input is displayed in the blank symbol...

Page 24: ...1 Overview Access Policy Mode 23 4 Click the menu and submenu to display the desired page You can log out by clicking the Logout link at the top right of the page ...

Page 25: ...1 Overview 24 Access Policy Mode ...

Page 26: ...2 Device Tab Page This chapter describes the Device tab page in the TopAccess end user mode Device Item List 26 Displayed Icons 27 ...

Page 27: ...ation Displays the contact name of the person responsible for managing this device y Phone Number Displays the phone number of the person responsible for managing this device y Message Displays administrative messages y Alerts Displays alert messages 2 Options The following information is displayed y Finisher Displays whether the Finisher is installed y Fax Displays whether the Fax Unit is install...

Page 28: ...l Troubleshooting Guide y The equipment cannot eject the paper to the output tray Cover Open This icon indicates a cover such as the front cover or Automatic Duplexing Unit Cover is open Tray Open This icon indicates the tray is open Toner Empty This icon indicates no toner is left For information on resolving the error refer to Replacing the Toner Cartridge in the User s Manual Troubleshooting Gu...

Page 29: ...2 Device Tab Page 28 Displayed Icons ...

Page 30: ...eased by end users Job Status Tab Page Overview 30 Print Job Item list 30 Fax InternetFax Job Item list 32 Scan Job Item list 33 Job Status How to Set and How to Operate 34 Displaying print jobs 34 Deleting jobs 35 Deleting private print jobs and hold print jobs 35 Releasing print jobs 36 Checking recovery information 36 ...

Page 31: ...1 Delete button If the selected print job is owned by a user who is logged in to TopAccess the job is deleted 2 Release button If the selected print job is in the print queue the job is printed 3 Recovery Information button If the selected print job was skipped while the job skip feature was enabled the recovery information screen is displayed P 31 Recovery Information screen P 139 Setting up Job ...

Page 32: ...f print job are Normal Print Scheduled Print Private Print Proof Print and Hold Print 9 Status Displays the status of the print job Possible values of status are Paused Wait Suspend Skipped Process Printing and Scheduled 10 Paper Displays the paper size of the print jobs 11 Pages Displays the number of pages of the print job 12 Sets Displays the number of copies set for the print jobs 13 User Name...

Page 33: ...o Email Displays the fax number or E mail address of the destination 5 Date Time Displays the date and time when the fax transmission job is released from the touch panel or client computer using the N W Fax driver They are displayed using year month day hour minute and second For example 2012 12 24 12 34 56 6 Pages Displays the number of pages of the fax transmission job 7 Delay Time Displays the...

Page 34: ...e Filing it displays the document name to be stored File names are displayed using 10 asterisks when the Confidentiality Setting is enabled P 139 Setting up Confidentiality Setting 5 Agent Displays the agent of the scan job Possible values of agent are Email Save as file Store to e Filing and Store to USB Media 6 Date Time Displays the date and time when the scan job is released from the touch pan...

Page 35: ... Checking recovery information Displaying print jobs 1 Click the Job Status tab and click the Print Job Fax InternetFax Job or Scan Job menu The Job page is displayed 2 If jobs are not displayed in the list click the REFRESH icon at the upper right of the page See the following for details on displayed items P 30 Print Job Item list P 32 Fax InternetFax Job Item list P 33 Scan Job Item list Comple...

Page 36: ...letion You cannot use the Print Job page to delete fax Internet Fax jobs and E mail reception print jobs Deleting private print jobs and hold print jobs You can delete private print jobs and hold print jobs if you are logged in with a user account which is granted administrator privileges in the access policy mode 1 Click the Job Status tab and click the Print menu The Print Job page is displayed ...

Page 37: ...ou want to print 3 Click Release The selected print job is immediately printed Checking recovery information You can check the conditions to restart a print job which has been skipped while the job skip feature was enabled For the job skip feature see the following P 139 Setting up Job Skip Control 1 Click the Job Status tab and click the Print menu The Print Job page is displayed 2 Select the che...

Page 38: ...ansmission journals reception journals and scan job logs Logs Tab Page Overview 38 View Logs Item list 38 Export Logs Item list access policy mode 44 Log Settings Item list access policy mode 45 Logs How to Set and How to Operate 47 Displaying job logs 47 Exporting logs 48 ...

Page 39: ...ee the following P 123 Default roles and privileges y When user authentication is enabled you can check the logs associated with the user account you used to log in Furthermore a user account to which the default Administrator or Auditor role have been assigned can check all logs P 38 View Logs Item list P 44 Export Logs Item list access policy mode P 45 Log Settings Item list access policy mode V...

Page 40: ...on Displays the time length taken for the transmissions If it takes more than 1 hour 59 59 is indicated 5 Pages Displays the number of pages of the transmission job 6 TO Name Displays the destination name set for the transmission job 7 TO Fax No Email Displays the fax number or E mail address of the destination for the transmission job 8 Dept Displays the department code if department management i...

Page 41: ...splays the number of pages of the received job 6 From Name Displays the sender s name of the received job 7 From Fax No Email Displays the fax number or E mail address of the sender for the received job 8 Dept Displays the department code if the department management is enabled 9 Mode Displays the reception mode 10 Status Displays the result of the reception 11 Line Displays the line used 12 User ...

Page 42: ...lity Setting 4 Agent Displays the agent of the scan job 5 Date Time Displays the date and time when the scan job was released from the control panel 6 Pages Displays the number of pages of the scan job 7 Mode Displays the transmission mode using 6 letter codes 8 Status Displays the detailed result status of the scan job 9 User Name Displays the user account name of the owner of the scan job 10 Dom...

Page 43: ...iling 1 Email SMTP 2 FTP 3 SMB 4 Save in a local folder 5 NetWare IPX SPX 6 USB 7 NetWare TCP IP 8 FTPS 9 Remote Scan or Web Services Scan C This describes the resolution 0 100 dpi 1 150 dpi 2 200 dpi 3 300 dpi 4 400 dpi 5 600 dpi A 8 x 3 85 line mm 203 x 98 B 8 x 7 7 line mm 203 x 196 C 8 x 15 4 line mm 203 x 391 D 16 x 15 4 line mm 400 x 391 D This describes the file format 0 e Filing 1 TIFF Mul...

Page 44: ...error codes and error messages refer to Checking the Equipment Status with TopAccess in the User s Manual Troubleshooting Guide Item name Description 1 Date Time Displays the date and time of the error 2 Error Level Displays the error level Error Error that user and administrator may not be recoverable Warning Error that administrator is recoverable Information Error that end user is recoverable o...

Page 45: ...icking the created file Clear Log Erases logs Create New File Creates a file according to the file format of the export data You can display or download by clicking the created file 2 Fax Transmission Journal Export You can erase the transmission journal or export download it to a file Create New File Clear Log Creates a file according to the file format of the export data Erases logs after a file...

Page 46: ...r download by clicking the created file 5 Messages Log Export You can erase message logs or export download them in a file Create New File Clear Log Creates a file according to the file format of the export data Erases logs after a file has been created You can display or download by clicking the created file Clear Log Erases logs Create New File Creates a file according to the file format of the ...

Page 47: ...ription 1 Print Log Displays the log size of print jobs 2 Transmission Journal Displays the log size of transmission journals 3 Reception Journal Displays the log size of reception journals 4 Scan Log Displays the log size of scan jobs 5 Message Log Displays the log size of message logs 1 2 3 4 5 ...

Page 48: ...n chronological order with the most recent first When the number exceeds 100 logs are deleted beginning with the oldest ones 1 Click the Logs tab and click the View Logs menu 2 Click Print Log Transmission Journal Reception Journal Scan Log or Message Log The log page is displayed 3 Click the REFRESH icon at the upper right of the page to update the information Click a table heading item to refres...

Page 49: ... access policy mode P 22 Access Policy Mode 2 Click the Logs tab and then click the Export Logs menu File sizes are displayed in bytes 3 Select the file format CSV XML for the log you want to export 4 Create the file by clicking the Create New File button for the log you want to export 5 Click the file name 6 Save the log file Your browser will display a confirmation dialog box Select the process ...

Page 50: ...ter templates the address book and mailboxes Registration Tab Page Overview 50 Template Item list 50 Address Book Item list 76 Inbound FAX routing Item list 81 Registration How to Set and How to Operate 86 Managing templates 86 Managing address book 94 Managing mailboxes 100 ...

Page 51: ...your device into a template Users can select the template when they copy fax Internet Fax or scan from the control panel for easy operation Templates are managed in groups and up to 60 templates can be saved in a group There can be one public template group and up to 200 private template groups Group type Description Max number of groups Max templates saved Public Template Groups The public templa...

Page 52: ...administrator privileges in the access policy mode See the following description for registering public template groups P 331 Registering public templates Item name Description 1 No Displays Public for the public template group 2 Name Displays Public Template Groups for the public template group You can click to check the registered templates P 93 Displaying public templates 3 User Name 1 2 3 ...

Page 53: ...ting templates Item name Description 1 No Displays the group number 2 Name Displays the group name Click the name of a registered template to check and edit the registered templates P 86 Registering and editing private template groups Click Undefined to register templates P 53 Group Properties screen 3 User Name Displays the group owner name Click the name of a registered user name to check and ed...

Page 54: ...s the settings 3 Number Displays the private group number 4 Name Enter the name of the private group 5 User Name Enter the owner name of the private group 6 Notification Enter the E mail address to be displayed as the default recipient when notification is enabled in any template You can select whether notification will be sent or not for each template 7 Password Enter the password if setting a pa...

Page 55: ...nge Password button Allows you to change the password for the private template group P 55 Change Group Password screen 3 Reset button Resets registration of the private template group 4 No Displays the number of the private template group 5 Name Displays the name of the private group 6 User Name Displays the owner of the private template group Item name Description 1 Image Displays icons of the te...

Page 56: ...roperties screen 2 User Name Displays the user name registered on the panel setting Click Undefined to register a new template P 53 Group Properties screen 3 Agent Displays the agent registered to the template Click Undefined to register a new template P 53 Group Properties screen Item name Description 1 Save button Saves the new password 2 Cancel button Cancels the password change 3 Old Password ...

Page 57: ...ou can create a template for fax or Internet Fax transmission You can also specify the Save as file agent at the same time 6 Scan You can create a template for a scan You need to select either the Email agent Save as file agent Store to e Filing agent or Save to USB Media agent at the same time You can specify up to two agents for a scan template 7 Meta Scan This agent is enabled when the meta sca...

Page 58: ...l You can enter up to 11 alphanumerical characters 3 Caption2 Enter the text that will be displayed next to the icon in the touch panel You can enter up to 11 alphanumerical characters 4 User Name Enter the owner name of the template You can enter up to 30 alphanumerical characters 5 Automatic Start Select whether the automatic start function is enabled or disabled When this is enabled the operati...

Page 59: ...mail addresses or fax numbers manually selecting destinations from the address book selecting destination groups from the address book or searching for destinations in the LDAP server P 59 Entering the destinations manually P 60 Selecting the destinations from the address book P 61 Selecting the groups from the address book P 62 Searching for destinations in the LDAP server P 63 Removing the conta...

Page 60: ...etting when creating an Email agent to open the Recipient List page 2 Click New The Contact Property page is displayed 3 Enter the E mail address or fax number of the destination in the Destination box You can specify the fax number for the destination only when the Fax Unit is installed 4 Click OK The destination is added to the Recipient List page 5 Repeat steps 2 to 4 to add all additional dest...

Page 61: ...recipients or Internet Fax recipients and select the Fax check boxes of users you want to add as the Fax recipients y When you are creating a Scan to E mail template only the Email check boxes are displayed in the Address Book page y You can specify the fax number for the destination only when the Fax Unit is installed If you want to sort the Recipient List by a specific group select the desired g...

Page 62: ...ng for Destination 1 Click Destination Setting to open the Recipient List page 2 Click Address Group The Address Group page is displayed 3 Select the Group check boxes that contain the desired destinations 4 Click Add All recipients in the selected groups are added to the Recipient List page You can remove the destinations you added to the Recipient List before saving the destination settings P 63...

Page 63: ... Name box you can search for destinations in the address book of this equipment y TopAccess will search for destinations who match the entries y Leaving the box blank allows wild card searching However you must specify at least one 4 Click Search TopAccess will start searching for destinations in the LDAP server and the Search Address List page will display the results 5 Select the Email check box...

Page 64: ...t before saving the destination settings P 63 Removing the contacts from the Recipient List 7 Click Save The contacts are added as destinations Removing the contacts from the Recipient List 1 Click Destination Setting to open the Recipient List page 2 Select the check boxes of the destinations that you want to remove from the Recipient List and click Delete The selected destinations are removed fr...

Page 65: ... mail address of the sender When the recipient replies to a received document the message will be sent to this E mail address You can enter up to 140 alphanumerical characters 3 From Name Enter the sender name of the Internet Fax You can enter up to 64 characters 4 Body Enter the body message of the Internet Fax You can enter up to 1000 characters including spaces 5 File Format Select the file for...

Page 66: ...ly one remote fax at a time You can select Direct Transmit when you have created a template for Fax InternetFax not for Saved as file When Fax InternetFax and Save as file setting are combined this item will be unselectable and will not be displayed 6 ECM Enable or disable the ECM Error Correction Mode to automatically resend any portion of the document affected by phone line noise or distortion 7...

Page 67: ...address of the sender When the recipient replies to a received document the message will be sent to this E mail address Use From Address Setting set by Administrator Select this to use the E mail address specified in Administration Setup Email When User Authentication or Email Authentication is enabled select this to use the E mail address specified in Administration Security Authentication Email ...

Page 68: ...ryption level y 40 bit RC4 Select this to set an encryption level to the one compatible with Acrobat 3 0 PDF V1 1 y 128 bit RC4 Select this to set an encryption level to the one compatible with Acrobat 5 0 PDF V1 4 y 128 bit AES Select this to set an encryption level to the one compatible with Acrobat 7 0 PDF V1 6 Authority Select the desired authority items on encrypted PDF files y Printing Selec...

Page 69: ...lect this when you give priority to minimizing the file size over the quality of the image y Slim PDF Single Select this to save scanned images separately as Single page slim PDF files Select this when you give priority to minimizing the file size over the quality of the image y XPS Multi Select this to save scanned images as a Multi page XPS file y XPS Single Select this to save scanned images se...

Page 70: ...ers to change documents y Content Copying or Extraction Select this to authorize users to copy and extract the contents of documents y Content Extraction for accessibility Select this to enable the accessibility feature y If the Forced Encryption setting is enabled you cannot clear the Encryption check box For the Forced Encryption function refer to the User s Manual Advanced Guide y The user pass...

Page 71: ...the control port When is entered the default port number that is set for FTP Client by an administrator will be used If you do not know the default port number for FTP Client ask your administrator and change this option if you want to use another port number You can enter a value in the range from 0 to 65535 using numbers and hyphens Hyphen is set as the default Network Path When you select SMB a...

Page 72: ...n Meta Scan is selected if you select Add the date and time to a file name in File Name it is also applied to the meta data file name Item name Description 1 Destination Specify the destination box number for e Filing Box Number Select the box number to store the scanned image Password Enter the password if the specified box is set with a password Retype Password Enter the same password again for ...

Page 73: ... changing PDF encryption settings Encryption Level Select an encryption level y 40 bit RC4 Select this to set an encryption level to the one compatible with Acrobat 3 0 PDF V1 1 y 128 bit RC4 Select this to set an encryption level to the one compatible with Acrobat 5 0 PDF V1 4 y 128 bit AES Select this to set an encryption level to the one compatible with Acrobat 7 0 PDF V1 6 Authority Select the...

Page 74: ...er 3 Rotation Select how the scanned images will be rotated 4 Color Mode Select the color mode for scanning y Black Select this to scan in the black mode y Gray Select this to scan in the gray scale mode y Full Color Select this to scan in the full color mode y Auto Color Select this to scan in the auto color mode y The Color Mode option cannot be set when Slim PDF Multi or Slim PDF Single is sele...

Page 75: ...adjusted in 9 levels The farther to the right that you set the value the higher the contrast level will become This is not available when Black or Gray is selected at the Color Mode box 12 Sharpness Select the sharpness level of the scanned image Sharpness can be adjusted in 9 levels The farther to the right that you set the value the sharper the scanned image will become 13 Saturation Select the ...

Page 76: ... this screen are used as the default values for Extended Field Properties displayed on the control panel when using Meta Scan Items with an asterisk attached at the beginning of the Extended Field Properties name are mandatory entry fields Password Setting In the Password Setting page you can set a password for the private template Item name Description 1 Extended Field Definition No Allows you to...

Page 77: ... s Manual Advanced Guide Contacts Item name Description 1 Add Address button Allows you to add a new contact in the address book P 77 Contact Property screen 2 Search button Allows you to search a contact from the address book P 79 Search Contact screen 3 Group Select a group to display in the address list y All Groups Displays all the groups y Registered Groups Displays the registered groups only...

Page 78: ...en box 4 Delete button Deletes the displayed contact 5 Fax Setting button Registers the contact for fax transmission P 78 Fax Setting screen 6 First Name Enter the first name of the contact You can enter up to 32 characters Invalid characters are replaced with 7 Last Name Enter the last name of the contact You can enter up to 32 characters Invalid characters are replaced with 8 Email Address Enter...

Page 79: ... to 20 characters using numbers and 4 SID Enter the password to send a fax to the contact s fax mailbox You can enter up to 20 characters using numbers and 5 SEP Enter the mailbox number if you want to retrieve a document from the contact s fax mailbox You can enter up to 20 characters using numbers and 6 PWD Enter the password to retrieve a document from the contact s fax mailbox You can enter up...

Page 80: ... will search for destinations that contain the text entered in each item y Leaving the box blank allows wild card searching However you must specify at least one Search Address List screen Select from the search address list and add to the address book 1 2 3 4 5 6 7 8 9 Item name Description 1 Search button Searches contacts with the entered conditions P 79 Search Address List screen 2 Cancel butt...

Page 81: ...scription 1 2 3 5 6 7 8 9 10 11 4 Item name Description 1 OK button Registers the selected contacts as a group 2 Cancel button Cancels the group registration 3 Reset button Resets the contents 4 Delete button Deletes the displayed group 5 Group Name Enter the group name You can enter up to 20 characters 6 ID Displays the registered ID of the contact 7 Email Select the check box to register E mail ...

Page 82: ...ted via Inbound FAX Routing Mailboxes can be managed using the control panel P 81 Inbound FAX routing screen P 82 MailBox Properties screen P 83 MailBox Setting Mailbox P 84 Destination Setting Mailbox P 84 InternetFax Setting Mailbox P 84 Relay End Terminal Report Mailbox P 85 Save as file Setting Mailbox P 85 Email Setting Mailbox P 85 Box Setting Mailbox Inbound FAX routing screen You can manag...

Page 83: ... Internet Fax Relay Save as file Email or Store to e Filing Use the forward mailbox when you want to forward a fax document to specified destinations automatically 7 Internet Fax Relay Creates a multiple transmission relay mailbox for the Internet Fax or fax This agent can be combined with the Save as file agent or Store to e Filing agent P 83 MailBox Setting Mailbox P 84 Destination Setting Mailb...

Page 84: ...specified fax number with a box number or sub address the Inbound Fax routing will not apply to the transmission and it is processed according to the specified box number or sub address settings 2 Password Enter the box password if you want to protect the mailbox by the password You can enter up to 20 characters including numbers sharp marks and asterisks 3 User Name Enter the user name of this ma...

Page 85: ...ver are not available if you are setting the destination for the Internet Fax Relay agent Operations are the same as the following procedure P 58 Destination Setting Private template InternetFax Setting Mailbox In the InternetFax Setting page you can specify the content of the Internet Fax to be sent Operations are the same as the following procedure P 64 InternetFax Setting Private template Relay...

Page 86: ... Setting Private template You cannot specify USB media as the storage in the Save as file Setting Page Email Setting Mailbox In the Email Settings page you can specify the content of E mail document to be sent Instructions on how to do the E mail setting for the mailbox are the same as for the E mail setting for a private template Operations are the same as the following procedure P 66 Email Setti...

Page 87: ...anted administrator privileges in access policy mode or other user Check the existing templates to see if they can be used before creating a new template or group 1 Click the Registration tab and the Template menu The Template Groups page is displayed 2 Click the Undefined group link to create a new private group Click the defined group name link to edit the group information y If you select the p...

Page 88: ... The Group Properties page is displayed 4 Click Edit Change Password or Reset If you select Reset you can reset the unnecessary private group and restore it to an undefined private group Skip to step 7 If you reset the group information all private templates registered in the group will be deleted 5 Enter the items below as required You can configure the following settings in this page P 53 Group ...

Page 89: ...gistration How to Set and How to Operate You can configure the following settings in this page P 55 Change Group Password screen 6 Click Save to apply changes 7 Click OK This step is not required if you have selected Edit in step 4 ...

Page 90: ...gents in a combination of the Save as file Email and Store to e Filing agents 1 Click the Registration tab and the Template menu The Template Groups page is displayed 2 Click the group name link where you want to register or edit the private template y If you select the defined private template group that is not protected by a password the Private Templates page is displayed Skip to step 4 y If yo...

Page 91: ...the defined template name to edit the template y If you select the private template that has not been defined the Template Properties page to select agents is displayed Skip to step 7 y If you select the defined private template that is not protected by a password the Template Properties page is displayed Skip to step 6 y If you select the defined private template that is protected by a password t...

Page 92: ...s page is displayed 6 On the Template Properties page click either Edit Change Password or Reset Template If you select Reset Template you can reset an unnecessary private template and restore it to an undefined template Skip to step 10 7 Enter the items below as required y If you have selected Edit in step 6 select the agent and click Select Agent You can configure the following settings in this ...

Page 93: ...t only when creating a Fax Internet Fax agent P 64 Fax Setting Private template Email Setting Specify how the documents are transmitted as E mail messages This can be set only when creating a Scan to Email agent P 66 Email Setting Private template Save as file Setting Specify how the documents are saved in a shared folder on this equipment USB media or a network folder This can be set only when cr...

Page 94: ...playing templates in the public group 1 Click the Registration tab and the Template menu The Template Groups page is displayed 2 Click the group name link for the Public Template Groups list 3 The templates list in the public group is displayed y You can change the template list view by clicking on either Panel View or List View y If you know which public template you want to view click the number...

Page 95: ...manually y Add new contact searching for a recipient from the LDAP server P 97 Adding new contacts from the LDAP server Adding editing and deleting contacts manually You can add or edit a contact by entering recipient information manually You can also delete the contact from the Address Book 1 Click the Registration tab and the Address Book menu The Address Book page is displayed 2 Click Add Addre...

Page 96: ...from the address book You can configure the following settings in this page P 77 Contact Property screen 4 When registering a fax contact click Fax Setting Otherwise skip to Step 6 The Fax Settings page is displayed 5 Enter the following items according to the capabilities of destination facsimile and click Save You can configure the following settings in this page P 78 Fax Setting screen ...

Page 97: ...5 Registration Tab Page 96 Registration How to Set and How to Operate 6 In the Contact Property page click Save to add a new contact ...

Page 98: ...the Address Book menu The Address Book page is displayed 2 Click Search The Search Contact page is displayed 3 Select the directory service name that you want to search for in the Directory Service Name box and enter the search terms in the boxes that you want to search y If you select the model name of this equipment at the Directory Service Name box you can search for destinations in the address...

Page 99: ...Click Add Selected contacts are added to the Address Book Managing groups in the Address Book You can create groups that contain the multiple recipients This enables you to specify the groups for the destinations instead of specifying each recipient separately when operating Scan to Email or Fax or Internet Fax transmission You can also delete groups 1 Click the Registration tab and the Address Bo...

Page 100: ... in each field by clicking Reset y You can cancel adding or editing a group by clicking Cancel 5 Select the Email check boxes of users to add Internet Fax recipients and select the Fax check boxes of users to add Fax recipients To perform fax transmission the Fax Unit is required If the Fax Unit is not installed you cannot perform the fax transmission even if you specify the fax number 6 Click OK ...

Page 101: ... in the mailbox hub You can set up a maximum of 300 mailboxes You can also delete mailboxes If you want to delete an Open Mailbox the document must first be retrieved printed or canceled from the Open Mailbox 1 Click the Registration tab and the Inbound FAX routing menu The Inbound FAX routing page is displayed 2 Click New to set up a new mailbox Or click the box number link which you want to edit...

Page 102: ...ify how the document is transmitted as an Internet Fax This can be set only when creating an Internet Fax Relay agent P 84 InternetFax Setting Mailbox The Internet Fax Relay agent cannot be used to forward an inbound fax routed via Inbound FAX Routing Relay End Terminal Report Specify the destination for the relay end terminal report when forwarding has been performed This can be set only when cre...

Page 103: ...5 Registration Tab Page 102 Registration How to Set and How to Operate ...

Page 104: ...6 Counter Tab Page This chapter explains the Counter tab page in TopAccess Counter Tab Page Overview 104 Counter Item list 104 Counter How to Set and How to Operate 111 Viewing counters 111 ...

Page 105: ...s policy mode Total Count screen You can display total counters of the printer counter and scan counter and total counters for small size and large size paper 1 2 3 4 5 6 Counter type Description 1 Print Counter Displays the total output count value 2 Print Counter small paper Displays details of the total output count value according to the paper size specified on your device 3 Print Counter larg...

Page 106: ...x Counter Displays the number of pages printed by fax reception 3 Printer Counter Displays the number of pages printed by print operations and E mail reception Internet Fax reception 4 List Counter Displays the number of pages printed by system page print operations 1 2 3 1 2 3 1 2 3 Counter Description 1 Copy Counter Displays the number of pages scanned by copy operations 2 Network Counter Displa...

Page 107: ...umber of pages printed by copy operations 6 Total Scanning Displays the number of pages scanned by scan operations 7 Fax Transmission Displays the number of pages transmitted via fax 8 Fax Reception Displays the number of pages received via fax 1 2 3 4 5 6 7 Item name Description 1 Number Displays the registered department number 2 Department Name Displays the department name Click a department na...

Page 108: ...ounter 6 Copy Counter Displays the number of pages printed by copy operations 7 Fax Counter Displays the number of pages printed by fax reception 8 Print Job Counter Displays the number of pages printed by print operations and E mail reception Internet Fax reception 9 List Counter Displays the number of pages printed by system page print operations 10 Scan Counter Displays the number of pages scan...

Page 109: ...ys the registered user number 2 User Name Displays the user name Click a user name to check the information P 109 User Information screen access policy mode 3 Domain Name LDAP Server Displays the domain name or LDAP server of the user account 4 Total Printing Displays the number of pages printed by copy operations 5 Total Scanning Displays the number of pages scanned by scan operations 6 Fax Trans...

Page 110: ... server 4 Authentication Method Displays the user authentication method 5 Password You cannot display the password Reset the password in the User Accounts item when changing the password P 117 Enter Password screen 6 Role Assignment Displays the registered roles 7 Group Assignment Displays the registered groups 8 Department Number Displays the registered departments 9 PanelUI Language Displays the...

Page 111: ...igned for the user 13 Total Counter Displays the total counter 14 Copy Counter Displays the number of pages printed by copy operations 15 Fax Counter Displays the number of pages printed by fax reception 16 Print Job Counter Displays the number of pages printed by print operations and E mail reception Internet Fax reception 17 List Counter Displays the number of pages printed by system page print ...

Page 112: ...laying the total counter P 112 Displaying the department counter Neither an end user nor an administrator can reset counters from TopAccess However users who are granted administrator privileges in the access policy mode can reset the counter from the control panel Refer to the User s Manual Advanced Guide Displaying the total counter In the Total menu you can display the total counter information...

Page 113: ...ment counter you must enter the department code 1 Click the Counter tab and the Department menu The Department management page is displayed 2 Enter the code for the department you want to check in Department Code and click Enter The department counter for the specified department is displayed 3 Click the department name link to display the detailed counters for the department 4 The Department Info...

Page 114: ...User Management Tab Page Overview 114 User Accounts Item list access policy mode 114 Group Management Item list access policy mode 121 Role Management Item list access policy mode 123 Department Management Item list access policy mode 128 Export Import Item list access policy mode 132 ...

Page 115: ... button Searches registered users P 115 Search User Account screen 2 New button Registers new users P 116 Create User Information screen 3 Delete button Deletes the user selected in the user account list However you cannot delete the default users 4 Delete All button Deletes all registered users Except default users 5 Unlock button Unlocks a locked user selected in the user account list 6 Reset Pa...

Page 116: ...e or LDAP server registered in the user information 14 Department Number Displays the department number registered in the user information 15 Status Displays the user status Item name Description 1 2 3 4 5 Item name Description 1 Number Enter the user number you want to search The search condition should be in the range from 1 to 10000 2 Department Number Select the department number you want to s...

Page 117: ...N Code Enter the PIN code for the user authentication y The PIN code is up to 32 figures 0 9 long The minimum length is specified on User Authentication Setting P 258 Setting up User Authentication Setting y If you change any settings the changes will be reflected from the next time you log in 8 Role Assignment This can be configured when MFP Local Authentication is selected in Authentication Meth...

Page 118: ...ange the remaining number of outputs to a desired value Default Color Quota Enter the default number assigned for the user Up to 99 999 999 can be entered 14 Black Quota Setting y OFF No monochrome output restriction y ON Restricts monochrome output Black Quota Displays the remaining number for monochrome output The number entered in Default Black Quota decreases each time a monochrome page is pri...

Page 119: ...7 16 18 19 20 21 22 23 Item name Description 1 Save button Saves the entered user information 2 Cancel button Cancels changing user information 3 Delete button Deletes the displayed user from the user account 4 Reset Counters button Resets counters 5 User Name Displays the user name If you change any settings the changes will be reflected from the next time you log in ...

Page 120: ...groups Click the Edit button and select groups from the displayed screen P 120 Group Assignment screen If you change any settings the changes will be reflected from the next time you log in 12 Department Number Displays the registered departments Select this item if you want to change P 128 Department Management Item list access policy mode 13 PanelUI Language Displays the registered display langu...

Page 121: ...tton Saves the assigned roles 2 Cancel button Cancels assigning roles 3 Available Role Displays a list of registered roles Select the role to be assigned and click the Add button 4 Assigned Role Displays a list of the assigned roles Select the role to be removed from the assignment and click the Delete button 1 2 3 4 Item name Description 1 OK button Saves the assigned groups 2 Cancel button Cance...

Page 122: ...reen 2 Delete button Deletes the group selected in the group list 3 Delete All button Deletes all groups 4 Group Name Displays the group name You check group information by clicking the group name P 122 Group Information screen 1 2 3 4 Item name Description 1 Save button Saves the entered group information 2 Cancel button Cancels creating group information 3 Group Name Enter the group name You can...

Page 123: ...e group 1 2 3 4 Item name Description 1 Save button Saves the entered group information 2 Cancel button Cancels creating group information 3 Group Name Displays the group name 4 Role Assignment Displays the roles assigned to the group Click the Edit button and select roles from the displayed screen P 120 Role Assignment screen ...

Page 124: ...ew button Allows you to add a new role P 125 Create New Role screen 2 Delete button Deletes the role selected in the role list However you cannot delete the default roles 3 Role Name Displays the role name For more information on default roles see the following P 123 Default roles and privileges You can check role information by clicking the role name P 127 Edit Role screen Default role names Priv...

Page 125: ...perator Fax iFax Function Internet Fax Transmission Fax Transmission Auditor Log Management 1 Read Guest No privilege settings No settings User Copy Function Copy Job Color Copy Store to Local File Share Store to Remote Server Store to e Filing Print Function 1 Print Job Color Print Store to e Filing Scan Function Store to Local File Share Store to Remote Server Send Email Store to e Filing Remote...

Page 126: ... Saves the entered role information 2 Cancel button Cancels creating the role 3 Role Name Enter the role name You can enter up to 128 characters 4 Base Role Select a role which is used as a base of the new role You can select any registered roles or default roles CopyOperator ScanOperator Print PrintOperator eFilingOperator ColorPrintCopyOperator FaxOperator Guest User Fax as the base role ...

Page 127: ...ing Assigns all output setting functions Color Print Assigns the color print function Local File Share Assigns all local file share functions Store to Local Storage Assigns all local file storage functions Store to USB Device Assigns all storage to USB device functions Remote Assigns all remote functions Send Email Assigns scan to function Store to Remote Server Assigns all storage to remote serve...

Page 128: ...ame You can enter up to 128 alphanumerical characters and symbols other than backquote semicolon apostrophe and comma 4 MFP Function Allows you to select the MFP function to be assigned to the group Select from the following functions See the following for details P 125 Create New Role screen 5 Device Management Displays device management privileges assigned to default roles Default roles only P 1...

Page 129: ...utton Initializes quotas for all departments 4 Delete All button Deletes the registered department 5 Number Displays the registration number of the department 6 Department Name Displays the department name Click a department name link to check the department management information P 130 Department Information Edit screen 7 Dept Code Displays the department code 8 Total Printing Displays the total ...

Page 130: ...e number entered in Default Color Quota decreases each time a color page is printed and color output is prohibited when it reaches 0 You can manually change the remaining number of outputs to a desired value Default Color Quota Enter the default number assigned for the department Up to 99 999 999 can be entered 6 Black Quota Setting y OFF No monochrome output restriction y ON Restricts monochrome ...

Page 131: ...mber Displays the registration number of the department 6 Department Name Enter if changing the department name You can enter up to 20 characters 7 Department Code Enter if changing the department code You can enter up to 63 characters 8 Color Quota Setting y OFF No color output restriction y ON Restricts color output Color Quota Displays the remaining number for color output The number entered in...

Page 132: ...e default number assigned for the department Up to 99 999 999 can be entered 10 Total Counter Displays the total counter 11 Copy Counter Displays the number of pages printed by copy operations 12 Fax Counter Displays the number of pages printed by fax reception 13 Print Job Counter Displays the number of pages printed by print operations and E mail reception Internet Fax reception 14 List Counter ...

Page 133: ...for user information small large counter Click the Create New File button to create the file The file name file size and created date are displayed if you have already created a file Click the file name and follow the displayed dialog messages when exporting 2 User Information You can create an export file for user information Click the Create New File button to create the file The file name file ...

Page 134: ...e is created Click the Create New File button to create the file The file name file size and created date are displayed if you have already created a file Click the file name and follow the displayed dialog messages when exporting P 365 Using the Attribute of the External Authentication as a Role of the MFP 7 Department Information Small Large Counter You can create an export file for department i...

Page 135: ...ick the Browse button to select the file to import and click Open Check the file name and click the Import button 3 LDAP Role Use this item to import the role information setting file for Windows domain authentication and LDAP authentication Click the Browse button to select the file to import and click Open Check the file name and click the Import button 4 Department Code You can import departmen...

Page 136: ...oups from TopAccess access policy mode Setup Item List 136 Setup How to Set and How to Operate 217 Security Item List 256 Security How to Set and How to Operate 272 Maintenance Item List 283 Maintenance How to Set and How to Operate 299 Registration Administration tab Item List 311 Registration Administration tab How to Set and How to Operate 331 ...

Page 137: ... Architecture settings P 216 Version General settings You can configure the general settings such as device information energy save date and time and web general setting The General submenu can be accessed from the Setup menu on the Administration tab See the following pages for how to access it and information on the Setup menu P 22 Access Policy Mode P 136 Setup Item List P 137 Setting up Device...

Page 138: ... equipment on to another device 8 USB Direct Print Select whether the USB Direct Print function is enabled or disabled 9 Location Enter the installed location of your equipment This is displayed in the Device tab page that appears first when accessing the TopAccess website for users 10 Contact Information Enter the name of the person who is responsible for this equipment This is displayed in the D...

Page 139: ... enable or disable the function to save using Netware 9 iFax Send Select whether to enable or disable the function to send Internet Faxes 10 Fax Send Select whether to enable or disable the function to send faxes 11 Network iFax Select whether to enable or disable the network iFax function 12 Network Fax Select whether to enable or disable the network fax function 13 Web Services Scan Select wheth...

Page 140: ... approaching of the expiration date of data in e Filing boxes is to be sent You can select how many days before the expiration date from 0 not notified to 99 days Item name Description 1 Job Skip Control You can select whether to enable or disable the function to skip jobs which do not match the printing conditions Item name Description 1 No Restriction All users can operate on the address book 2 ...

Page 141: ...fer to the following chapter in the User s Manual Advanced Guide Chapter 2 SETTING ITEMS ADMIN IEEE 802 1X Authentication Setting See the following page for network access settings for your equipment in the Sleep mode P 170 Setting up Wake Up Setting Setting up Date Time You can set the date time time zone and date format Date Time settings are not available if the SNTP function is enabled Item na...

Page 142: ...address or FQDN Fully Qualified Domain Name of the Primary SNTP Server Address when Enable SNTP is enabled 3 Secondary SNTP Address Enter the IP address or FQDN Fully Qualified Domain Name of the Secondary SNTP Server Address when Enable SNTP is enabled as required When the Obtain a SNTP Server Address automatically option is enabled in the TCP IP settings the SNTP server address can be obtained u...

Page 143: ...Setting up WEB General Setting You can set the session timer for TopAccess When logged in the access policy mode you will be automatically logged out if the session timer elapses without any operation being performed Item name Description 1 Session Timer Enter how long you want this equipment to preserve the session data of TopAccess You can enter any integer between 5 to 999 This setting also app...

Page 144: ...ting up POP3 Network Service P 148 Setting up IPX SPX P 162 Setting up FTP Client P 149 Setting up AppleTalk P 163 Setting up FTP Server P 149 Setting up Bonjour P 164 Setting up SLP Session P 150 Setting up LDAP Session P 165 Setting up SNMP Network Service P 151 Setting up DNS Session P 168 Setting up Web Services Setting P 152 Setting up DDNS Session P 169 Setting up LLTD Session P 154 Setting ...

Page 145: ... primary and secondary DNS server addresses even if you set the correct primary and secondary DNS server addresses manually in the DNS Session In that case select Disable here and set the correct primary and secondary DNS server address in the DNS Session P 151 Setting up DNS Session 6 Obtain a WINS Server Address automatically Select Enable when you want to obtain a primary or secondary WINS serv...

Page 146: ... Disable here and set the correct SNTP server address in the SNTP Network Service P 141 Setting up SNTP Service 10 IP Conflict Detect Specify whether or not to detect IP address conflicts Select Enable to display a message on the control panel when an IP address conflict is detected Enable is set as the default 11 IP Address Enter the static IP address for your equipment when Static IP is selected...

Page 147: ...o which the specified IP address is set 3 IP Filtering Enter the starting IP address and the ending IP address of a target client computer for IP filtering Up to 10 addresses can be specified Only IPv4 addresses are available An IPv6 address cannot be specified 4 Enable MAC Address Filtering Select Enable for MAC address filtering When Enable is selected access from devices on a network to which t...

Page 148: ...s to this equipment IP Address Assign the IPv6 address for this equipment Specify within the range from 1 1 1 1 1 1 1 1 to ffff ffff ffff ffff ffff ffff ffff ffff Prefix Length Assign the prefix length for the IPv6 address Specify within the range from 0 to 128 0 is set as the default Gateway Assign the default gateway address Specify within the range from 1 1 1 1 1 1 1 1 to ffff ffff ffff ffff ff...

Page 149: ...ssary to reboot this equipment to enable the DHCPv6 function 6 Use Stateful Address Use the Stateful address issued from DHCPv6 server y Use DHCPv6 Server for IP Address Select whether or not the IPv6 address which is issued from the DHCPv6 server is used for this equipment y Use DHCPv6 Server for options Select whether or not the optional information IPv6 address for the DNS server etc except the...

Page 150: ... network You can enter up to 32 alphanumerical characters and symbols other than semicolon and backslash 3 Desired Zone Enter the zone name where the equipment will connect if required You can enter up to 32 alphanumerical characters and symbols other than semicolon and backslash The equipment will connect to the default zone if you enter Item name Description 1 Enable Bonjour Select whether Bonjo...

Page 151: ...ackslash 3 Attribute 2 Enter the name of the schema corresponding to the LDAP server configuration You can enter up to 22 alphanumerical characters and symbols other than semicolon and backslash 4 Search Method Select search conditions for LDAP searching y Partial match Select this to search information partially matching the search conditions y Prefix match Select this to search information that ...

Page 152: ... Enable DNS Select whether the DNS server is enabled or not Enable is set as the default 2 Primary DNS Server Address Specify the IP address of the primary DNS server when the DNS service is enabled Specify within the range from 0 0 0 0 to 255 255 255 255 3 Secondary DNS Server Address Specify the IP address of the secondary DNS server when the DNS service is enabled as you require Specify within ...

Page 153: ...DHCP enable 006 DNS Servers and 015 DNS Domain Name in the DHCP Server s Scope Options or Server Options y When using DDNS make sure the Dynamic updates option is set to Nonsecure and secure for Windows Server 2003 Windows Server 2008 for the Forward Lookup Zones and Reversed Lookup Zones If the setting of Windows Server 2003 Windows Server 2008 is other than Nonsecure and secure for this DDNS fun...

Page 154: ...secure DDNS session using SIG 0 To select this you must upload a key file and a private key file If any of them is not uploaded the security setting will be disabled 4 Primary Login Name Enter the primary login name if the security method selected in the above setting is GSS TSIG You can enter up to 128 alphanumerical characters and symbols other than semicolon and backslash 5 Primary Password Ent...

Page 155: ...Share Select this to enable the file sharing service using SMB but disable SMB printing y File Share Select this to enable SMB printing but disable the file sharing service using SMB 3 NetBIOS Name Enter the NetBIOS name of this equipment The equipment uses MFP NIC Serial Number as the default NetBIOS name You can enter only alphanumerical characters and a hyphen for NetBIOS names If you use any o...

Page 156: ...server P 143 Setting up TCP IP 10 Secondary WINS Server Specify the IP address of the secondary WINS server as you require when the WINS server is used to provide NetBIOS name in your local area network If the Primary WINS Server is unavailable the Secondary WINS Server will be used When the Obtain a WINS Server Address automatically option is enabled in the TCP IP settings the primary and seconda...

Page 157: ...er the SMB Signing of SMB Server is enabled or disabled in the SMB servers it is recommended to select If server agrees digital signature is done for the communication If this is set incorrectly the SMB communication may become unavailable y The digital signature is always done for the communication on the server side as the default on Windows Server 2003 Windows Server 2008 Therefore specify If s...

Page 158: ...5535 Generally the default value 80 is used 4 Secondary Port Number Enter the port number for TopAccess and the e Filing web utility You can enter a value in the range from 1 to 65535 Generally the default value 8080 is used If you specify a duplicate port number with one of the other network settings to the secondary port number while SSL on HTTP is disabled you will not be able to access TopAcce...

Page 159: ... all certificates without CA Select this to enable the SSL without using imported CA certificate y When Verify with imported CA certification s is selected you must import the CA certificate in this equipment P 272 Security How to Set and How to Operate y Not all operating systems support SSL for all protocols 3 SSL TLS Select the protocol for the SSL when the Enable SSL option is enabled y STARTT...

Page 160: ...ter up to 64 alphanumerical characters and symbols other than semicolon and backslash 8 Password Enter the password to access the SMTP server if the SMTP authentication is enabled You can enter up to 64 alphanumerical characters and symbols other than semicolon and backslash 9 Maximum Email InternetFax Size Select the maximum size that this equipment is allowed to send using the SMTP Specify withi...

Page 161: ...nd enter the correct port number 3 Email Address Enter the E mail address of this equipment When this equipment works as an SMTP server it can receive all Internet Faxes and E mails that contain its domain name If the E mail address of the received document matches the address you set here this equipment prints it You can enter up to 70 alphanumerical characters and symbols other than semicolon an...

Page 162: ...fied Domain Name of the POP3 server when Enable POP3 Client is enabled You can enter up to 128 alphanumerical characters and symbols other than semicolon and backslash If you use FQDN to specify the POP3 server you must configure the DNS server and enable the DNS in the DNS Session When the Obtain a POP3 Server Address automatically option is enabled in the TCP IP settings you can obtain the POP3 ...

Page 163: ...r The SSL port number depends on the port setting in the POP3 server You can enter a value in the range from 1 to 65535 Generally the default value 110 is used 10 SSL Port Number Enter the port number to access the POP3 server using SSL The SSL port number depends on the port setting in the POP3 server Generally 995 is used 11 POP3 Client Connection Timeout 1 180 Enter a timeout period for quittin...

Page 164: ... value in the range from 1 to 65535 Generally the default value 21 is used When the same port number as the secondary one in the HTTP setting SSL port number when SSL in the HTTP setting is enabled is selected you cannot access TopAccess or the e Filing web utility If you set it by mistake use the control panel of the equipment to change the HTTP setting and enter the correct port number 4 SSL Por...

Page 165: ...t off and on if you have changed Location from TopAccess The change is reflected in printer location of SLP after the equipment is restarted Item name Description 1 Enable SLP Select whether SLP service is enabled or disabled Enable is set as the default 2 TTL Set TTL Time To Live a scope in the network that provides SLP service This is to enable the communication among User Agents and Directory A...

Page 166: ...ble The SNMP communication of the printer driver also will be unavailable so that obtaining the configurations confirming the department code and obtaining the available boxes in e Filing will be disabled y When you leave the Read Write Community option blank the SNMP communication between the SNMP Browser of the Client computer and this equipment will be disabled 3 Read Write Community Enter the ...

Page 167: ...o 31 alphanumerical characters and symbols 12 Enable Authentication Trap Select whether to send SNMP Traps when this equipment is accessed using SNMP V1 V2 from a different read community Enable is set as the default 13 Enable Alerts Trap Select whether to send SNMP V1 V2 Traps when an alert condition occurs Enable is set as the default 14 IP Trap Address 1 to 10 Enter the IP address where the SNM...

Page 168: ...thentication Protocol Select an authentication protocol y HMAC MD5 Select this to use HMAC MD5 y HMAC SHA Select this to use HMAC SHA 4 Authentication Password Enter the password when the Authentication option is enabled You can enter up to 31 characters 5 Privacy Protocol Select a protocol for data encryption y None Select this not to encrypt data y CBC DES Select this to use CBC DES y CFB AES 12...

Page 169: ...s equipment You can enter up to 127 characters and symbols other than semicolon backslash and MFP model name Serial number is set as the default 5 Printer Information Assign the printer information for this equipment You can enter up to 127 characters other than semicolon and backslash 6 Web Services Scan Select whether the Web Services Scan is enabled or disabled y Enable Select this to enable th...

Page 170: ...local network and view device information such as location IP address MAC address or profile on the Network Map under the Windows Vista Windows 7 Windows Server 2008 environment Item name Description 1 Enable LLTD Select whether the LLTD setting is enabled or disabled y Enable Enables the LLTD y Disable Disables the LLTD 2 Device Name Enter a device name to be displayed on the Network Map You can ...

Page 171: ...is used under IPv6 environment y SMB Select this to enable domain name resolution when NetBIOS name is used under IPv4 environment y Bonjour Select this to search this equipment over the network with Bonjour protocol y Neighbor Discovery Link Local Address Select this to enable address resolution when this equipment is used under IPv6 environment y Neighbor Discovery Manual Select this to enable a...

Page 172: ...l is disabled on its protocol setting however the Wake Up setting is disabled either and therefore this equipment will not be recovered from the Sleep mode y When no response is returned from this equipment after you access the network even if a protocol selected on this setting is used retry the access If any of the following protocols is selected this equipment can be recovered from the Sleep mo...

Page 173: ...e to modify its content P 174 Add Filter Modify Filter screen Filter Action Displays the action of the registered filter 5 Manual Key Set the IPsec manual key Add button You can add a manual key on the Add Manual Key screen P 176 Add Manual Key Modify Manual Key screen Delete button Select manual keys to delete and click the Delete button to delete them Manual Key Name Click a registered manual ke...

Page 174: ... the registered profiles Add button You can add a policy on the Add Policy screen P 182 Add Policy Modify Policy screen Delete button Select policies to delete and click the Delete button to delete them Policy Name Click a registered policy name to modify its content P 182 Add Policy Modify Policy screen Item name Description ...

Page 175: ...he source address to which the filter is applied My IP Address is displayed in this box This item cannot be changed 7 Destination Address Specify the destination address for the communication to which the filter is applied y Specific IP Address Set a specific IP address Enter the IP address in the address input box y Subnet Prefix Set the destination with its IP address and subnet mask Enter the I...

Page 176: ...e setting y Any Set any destination port y Port Number Set the port number of the destination Enter the port number in the port number input box 11 Filter Action Set the operation of the filter y Permit Select this to permit access from the specified destination y Block Select this to block access from the specified destination y Negotiate Security IPsec communication is performed with the specifi...

Page 177: ...ual key You can enter up to 63 alphanumerical characters and symbols other than backslash apostrophe semicolon comma and 5 Encryption Algorithm Select an encryption algorithm y None Select this not to perform data encryption y AES 256 CBC Select this to use AES CBC 256 bits y AES 192 CBC Select this to use AES CBC 192 bits y AES 128 CBC Select this to use AES CBC 128 bits y 3DES CBC Select this to...

Page 178: ...P Encapsulating Security Payload authentication key AH Authentication Key Enter an AH Authentication Header authentication key 8 Outbound Key Select a key for the destination Security Parameter Index Specify a security parameter index SPI for identification You can enter a value in the range from 256 to 4095 ESP Encryption Key Enter an ESP Encapsulating Security Payload encryption key ESP Authenti...

Page 179: ... screen by clicking the Add button for IKE Key or a registered key name You can set an IKE key to use in IPsec Item name Description 1 OK button Saves the key setting 2 Cancel button Cancels registration of the key 3 Reset button Returns the settings to the defaults 1 2 3 4 5 6 7 1 2 3 4 5 6 7 ...

Page 180: ... item you selected When you selected Key ID enter the corresponding value You can enter up to 128 alphanumerical characters and symbols except the following When you selected Email you can enter up to 192 alphanumerical characters When you selected FQDN you can enter up to 255 alphanumerical characters including hyphen and period However neither hyphen nor period can be used as first or last chara...

Page 181: ... or a registered profile name You can create a profile for an IPsec environment by combining the registered filter and either a manual key or an IKE key Item name Description 1 OK button Saves the profile setting 2 Cancel button Cancels registration of the profile 3 Reset button Returns the settings to the defaults 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 ...

Page 182: ...AES CTR Select this to use AES CTR 3DES CBC Select this to use 3DES CBC DES CBC Select this to use DES CBC None Select this not to perform data encryption AH Transforms Specify the transform for AH y Integrity Selects the authentication algorithm to be used in AH SHA1 Select this to use SHA1 MD5 Select this to use MD5 AES XCBC Select this to use AES XCBC Session Key Settings Specify the session ke...

Page 183: ...stered profiles Item name Description 1 OK button Saves the profile setting 2 Cancel button Cancels registration of the profile 3 Policy Name Enter the policy name You can enter up to 63 alphanumerical characters and symbols other than backslash single quotation semicolon comma double quotation and Up to 10 policies can be created 4 Profile Name Select profiles to apply to the policy You can selec...

Page 184: ...nal Mode for Color Select the default original mode for color originals y Text Photo Originals with text and photographs mixed y Text Originals with text or text and line art only y Photo Originals with general photographs on photographic printing paper y Printed Image Originals with photogravure e g magazine brochure y Map Originals with fine illustrations or text 3 Original Mode for Black Select...

Page 185: ...two pages or four pages from right to left or top to bottom When the portrait originals are copied using 2in1 or 4in1 this equipment copies them from right to left When the landscape originals are copied using 2in1 or 4in1 this equipment copies them from top to bottom 10 Maximum Copies Select the maximum numbers of pages that users can specify for copying You can select from 999 99 or 9 11 Auto 2 ...

Page 186: ...his to change the paper source and continue processing the job y OFF Select this to stop the job 2 Auto output bin Change Cascade Print Specify whether or not to switch the receiving tray automatically y ON Select this to continue processing the job by switching the receiving tray y OFF Select this to stop the job 3 Suspend Printing if Stapler Empty Specify whether to stop printing when staples ru...

Page 187: ...anel Item name Description 1 Terminal ID Enter the terminal ID name company name to identify this equipment The name will be printed at the leading edge of all documents transmitted 2 Fax Number Enter the fax number of this equipment This fax number will be printed at the leading edge of all documents transmitted from Line 1 3 Ringer Volume Select the ringer volume 4 Monitor Volume Select the volu...

Page 188: ...originals 10 Exposure Select the default exposure for sending faxes Select Auto to automatically apply the ideal contrast according to the original or select the contrast manually in 11 stages 11 TTI Switch the TTI recording ON or OFF To enable this feature the Terminal ID must be registered to this equipment in advance y ON Select this to set to add the source information to the TTI y OFF Select ...

Page 189: ... a relay station report with all page images only when the relay transmission is not successful y Always Print 1st Page Image Select this to print a relay station report with the 1st page image for each relay transmission completed y ON ERROR Print 1st Page Image Select this to print a relay station report with the 1st page image only when the relay transmission is not successful 23 Secure Receive...

Page 190: ...e Maintenance P 190 Setting up Destination P 190 Setting up Folder Name P 191 Setting up Format P 191 Setting up Single Page Data Saving Directory P 192 Setting up File Composition P 192 Setting up User Name and Password at User Authentication for Save as File P 192 Setting up Searching Interval P 193 Setting up Remote 1 and Remote 2 P 196 Setting up N W Fax Destination P 196 Setting up N W Fax Fo...

Page 191: ...les are to remain 30days is set as the default Item name Description 1 Do not allow any network folder to be used as a destination You can specify that a network folder cannot be used for Save as file When this is selected users can only save a file in the local folder or USB media 2 Use Network Folder Destination You can specify that a network folder can be used for Save as file When this is sele...

Page 192: ...YYY MM DD HH mm SS Year 4 digits month day hour minute and second are added y YY MM DD HH mm SS Year 2 digits month day hour minute and second are added y YYYY MM DD Year 4 digits month and day are added y YY MM DD Year 2 digits month and day are added y HH mm SS Hour minute and second are added y YYYY MM DD HH mm SS mm0 Year 4 digits month day hour minute second and random number 2 digits and 0 a...

Page 193: ... 1 file and those of its back side are also saved as 1 file 2 Make to the file like a scanned manuscript 2 sided originals become 1 files When 1 page of an original is scanned the scanned data are saved as 1 file When you scan 1 sheet of a 2 sided original for example the data of both the front and back sides 2 pages are saved as 1 file Item name Description 1 User name and password of the device ...

Page 194: ... IP address where a scanned file will be sent For example to send a scanned file to the ftp 192 168 1 1 user scanned FTP folder in the FTP server enter 192 168 1 1 in this box When you select NetWare IPX SPX as the protocol enter the NetWare file server name or Tree Context name when NDS is available When you select NetWare TCP IP as the protocol enter the IP address of the NetWare file server You...

Page 195: ...ct a network folder from the list Otherwise select Allow the following network folder to be used as a destination If you want to allow users to specify either Remote 1 or Remote 2 select the one that is not set for the network folder as a destination and select Allow user to select network folder to be used as a destination of the selected folder Item name Description 1 OK button Registers the rem...

Page 196: ...s 6 Port Number Command Enter the port number to be used for controls if you select FTP as the protocol Generally is entered for the control port When is entered the default port number that is set for FTP Client by an administrator will be used If you do not know the default port number for FTP Client ask your administrator and change this option if you want to use another port number You can ent...

Page 197: ...network folder y SMB Select this to send an N W Fax document to the network folder using the SMB protocol y FTP Select this to send a file to the FTP server y FTPS Select this to send a file to the FTP server using FTP over SSL y NetWare IPX SPX Select this to send a scanned file to the NetWare file server using the IPX SPX protocol y NetWare TCP IP Select this to send a scanned file to the NetWar...

Page 198: ...ter user scanned When you select NetWare IPX SPX or NetWare TCP IP as the protocol enter the folder path in the NetWare file server For example to specify the sys scan folder in the NetWare file server enter sys scan 6 Login User Name Enter the login user name to access an SMB server an FTP server or a NetWare file server if required When you select FTP as the protocol an anonymous login is assume...

Page 199: ...ed to enable E mail transmission However the E mail address of the user who is logged in to this equipment will be automatically set if any user management settings apart from MFP local authentication are enabled For more information about User Management Setting see the following section P 135 Administration Tab Page 2 From Name Enter the name of this equipment 3 Message Header Inbound FAX Routin...

Page 200: ...set as the default When the Number of Retry and Retry interval options are changed the Number of Retry and Retry interval options in the Internet Fax settings are also changed P 200 Setting up InternetFax Setting 8 Fragment Message Size Select the size of the message fragmentation 9 Default Subject Select whether to set the E mail subject to the factory default or a desired string y Factory Defaul...

Page 201: ...et if any user management settings apart from MFP local authentication are enabled For more information about User Management Setting see the following section P 135 Administration Tab Page 2 From Name Enter the name of this equipment 3 Message Header Inbound FAX Routing Select TTI to be used as a subject when the received Internet Fax is forwarded 4 Number of Retry Enter the number of times to tr...

Page 202: ... Select this to change the paper source and continue processing the job y OFF Select this to stop the job 2 Enforcement Continue Illegal Paper Specify whether or not to continue processing the job forcibly when the specified output tray is incorrect y ON Select this to print to the specified output tray y OFF Select this to stop the job 3 Auto output bin Change Cascade Print Specify whether or not...

Page 203: ...ser manually deletes them 14 Days is set as the default 2 LT A4 Select whether to print a document intended for one paper size can be printed on paper of a different size For example you can print a document set up for Letter size on A4 paper When disabled this equipment will prompt users for the correct paper size Enable is set as the default 3 Wide A4 Mode for PCL Select whether the width of the...

Page 204: ...nts 10 ANK characters within an inch 9 PCL Font Point Size Enter the font size when the selected font number represents a proportionally spaced scalable font The Font Size option allows you to determine the point size height of the default font 10 PCL Font Number Enter the font number of the internal PCL font to be used as the default font for printing You can check the font numbers and internal P...

Page 205: ...ueue1 and queue1 will be added as different queues 2 Duplex Printing Select whether a raw job will be printed on both sides of the paper 3 Paper Size Select the default paper size that applies to a raw job 4 Paper Type Select the default paper type that applies to a raw job 5 Orientation Select the default orientation that applies to a raw job 6 Stapling Select whether a raw job will be stapled 7 ...

Page 206: ...t Blank Pages Select whether blank pages are printed or not When printing is performed using the UNIX filters or CUPS this setting is not reflected If you do not want to print blank pages in these printings enable Do not Print Blank Pages in the UNIX filter command or CUPS setting For the setting instructions refer to the User s Manual Basic Guide or User s Manual Advanced Guide 16 Letterhead Prin...

Page 207: ...mber If enabling the Raw TCP enter the Raw TCP port number for the Raw TCP print You can enter a value in the range from 1024 to 32767 Generally the default value 9100 is used When the same port number as the secondary one in the HTTP setting SSL port number when SSL in the HTTP setting is enabled is selected you cannot access TopAccess or the e Filing web utility If you set it by mistake use the ...

Page 208: ...lt y When the SSL is enabled users can print to the IPP print port using the SSL To print to the IPP print port using the SSL specify the following URL for the IPP print port https IP Address SSL Port Number Print Example https 192 168 53 204 443 Print y Not all operating systems support SSL for all protocols 6 SSL Port Number Enter the port number for SSL You can enter a value in the range from 1...

Page 209: ...nt User Name Enter the user name if you want to request the log in user name from someone who attempts FTP printing You can enter up to 31 alphanumerical characters and symbols other than semicolon and backslash If you leave this box blank the default user name Print is used 3 Print Password Enter the password if you want to request the log in password of users who attempt FTP printing You can ent...

Page 210: ...rinting Enable is set as the default 5 Enable Email Error Forward Select whether to send an error message to an administrative E mail address when E mail printing cannot be completed Disable is set as the default 6 Email Error Transfer Address If enabling the Email Error Forward enter an administrative E mail address where the error message is sent You can enter up to 192 alphanumerical characters...

Page 211: ...ter driver You can select among the RGB source profiles already registered in this equipment 2 Maintenance button Click this to perform maintenance of RGB source profiles The Maintenance RGB Source Profile page is displayed as you click this You can import profiles into this equipment or export or delete the registered profiles For the details see the following P 245 Importing profiles P 246 Expor...

Page 212: ...ng destination profiles already registered in this equipment 2 Maintenance button Click this to perform maintenance of destination profiles The Maintenance Destination Profile page is displayed as you click this You can import profiles into this equipment or export or delete the registered profiles For the details see the following P 245 Importing profiles P 246 Exporting profiles P 248 Deleting p...

Page 213: ... and information on the Setup menu P 22 Access Policy Mode P 136 Setup Item List Item name Description 1 Print Data Converter Select whether the print data converter function is enabled or disabled You cannot enable the function if the converter setting file has not been imported 2 Import New Converter Import the converter setting file Click the Browse button to select the file to import and click...

Page 214: ...14 Setting up URL List for Menu Screen and Hard Button P 214 Add New URL screen Setting up Home Page Setting You can specify the home page for the EWB function Setting up Proxy Setting You can set the proxy for the EWB function Item name Description 1 Home Page Enter the URL of the home page Item name Description 1 Host Name Enter the host name of the proxy server 2 Port Number Enter the port numb...

Page 215: ...e registered server addresses Item name Description 1 Add button Registers a URL to be displayed on the control panel and a hard button that starts the EWB function P 214 Add New URL screen 2 Delete button Deletes the URL and the hard button for the EWB function that you have selected from the URL list the menu screen and the hard button assignment 3 URL list Lists URLs which are displayed on the ...

Page 216: ...d information on the Setup menu P 22 Access Policy Mode P 136 Setup Item List P 215 Setting up Network P 215 Setting up Configuration Setting up Network Setting up Configuration Item name Description 1 Enable Port Select whether the external connection is enabled or disabled 2 Port Number Specify the port number where the external connection is enabled 3 Enable SSL Port Select whether SSL is enabl...

Page 217: ...nformation on the Setup menu P 22 Access Policy Mode P 136 Setup Item List Item name Description 1 Printer Manufacture Displays the manufacturer name of your equipment 2 Copier Firmware Version Displays the firmware version of your equipment 3 Copier Main ROM Version Displays the main ROM version information of your equipment 4 Copier Scanner ROM Version Displays the copier scanner ROM version inf...

Page 218: ... Setting up Off Device Customization Architecture settings P 255 Displaying version information The paper size for each tray cannot be set from TopAccess Set from the touch panel of the equipment For instructions on how to set the paper size for each tray refer to the User s Manual Setup Guide Setting up General settings You can configure general settings such as Device Information Energy Save Dat...

Page 219: ...to apply the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is properly applied In such a case click the submenu to refresh the screen and display the current setting status P 137 Setting up Device Information P 140 Setting up Energy Save P 138 Setting up Functions P 140 Settin...

Page 220: ...is displayed 4 In the Network submenu page click link or scroll the page to find the setting table and click the button of the setting to set the network settings as required You can set the following in this page P 143 Setting up TCP IP P 157 Setting up HTTP Network Service P 145 Setting up Filtering P 158 Setting up SMTP Client P 147 Setting up IPv6 P 160 Setting up SMTP Server P 148 Setting up ...

Page 221: ... the current settings before saving the changes 6 Click OK to apply the changes This equipment starts initializing the network interface card to apply the changes During the initialization of the network interface card the network will not be available TopAccess will display Please restart after waiting a few minutes The touch panel will display NETWORK INITIALIZING When this message disappears To...

Page 222: ...NMP V3 User Information page is displayed 3 Specify the following items and click Save You can set the following in this page P 167 Create SNMP V3 User Information screen The Create SNMP V3 User Information page is closed and the newly created user information is registered on the SNMP V3 user information list The confirmation dialog box appears Clicking Save on the Create SNMP V3 User Information...

Page 223: ...ory default by clicking Cancel This can only clear the changes and restore the current settings before saving the changes 8 Click OK to apply the changes This equipment starts initializing the network interface card to apply the changes During the initialization of the network interface card the network will not be available TopAccess will display Please restart after waiting a few minutes The tou...

Page 224: ... the check box of SNMP V3 user information that you want to export from the corresponding list and then click Export The Export page is displayed When Please save the Network settings before exporting the user information appears click Save on the Network submenu page and then export 3 Right click the link for the file name of user information to be exported and then select Save Target As The Save...

Page 225: ... Close the Export SNMP V3 User Information page The export operation may be unstable if administrators are accessing this equipment from multiple computers simultaneously in the access policy mode to export information Be sure that the administrator accesses this equipment from only one computer when exporting ...

Page 226: ...mation The confirmation dialog box appears 3 Click OK The SNMP V3 user information is deleted 4 Click OK to close the SNMP Network Service page The confirmation dialog box appears 5 Click OK The specified or modified content is registered 6 Click Save on the Network submenu page The confirmation dialog box appears When you click Cancel before saving the setting changes they will not be saved and w...

Page 227: ...lizing the network interface card to apply the changes During the initialization of the network interface card the network will not be available TopAccess will display Please restart after waiting a few minutes The touch panel will display NETWORK INITIALIZING When this message disappears TopAccess will once again be available ...

Page 228: ...cy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Copier submenu The Copier submenu page is displayed 4 In the Copier submenu page set the copier settings as required You can set the following in this page P 183 Setting up Default setting P 185 Setting up Copy Job Enforcement Continue 5 Click Save The confirmation dialog box appears When you click Cancel bef...

Page 229: ... the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is properly applied In such a case click the submenu to refresh the screen and display the current setting status ...

Page 230: ...the Fax Unit is installed Setting the fax settings 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Fax submenu The Fax submenu page is displayed 4 In the Fax submenu page set the fax settings as required You can set the following in this page P 186 Setting up Fax Setting 5 Click Save The confirmation dialog box appears When you...

Page 231: ... the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is properly applied In such a case click the submenu to refresh the screen and display the current setting status ...

Page 232: ...y mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Save as file submenu The Save as file submenu page is displayed 4 In the Save as file submenu page set the Save as file settings as required You can set the following in this page P 189 Setting up Local Storage Path P 190 Setting up Storage Maintenance P 190 Setting up Destination P 190 Setting up Folder Name ...

Page 233: ...nt settings Note that they will not be returned to the factory default by clicking Cancel This can only clear the changes and restore the current settings before saving the changes 6 Click OK to apply the changes When using Internet Explorer the changes may not be reflected on the Save as file page immediately after changing the settings and clicking Save If that happens click the Save as file sub...

Page 234: ...tings 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Email submenu The Email submenu page is displayed 4 In the Email submenu page set the E mail settings as required You can set the following in this page P 198 Email settings 5 Click Save The confirmation dialog box appears When you click Cancel before saving the setting chan...

Page 235: ... the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is properly applied In such a case click the submenu to refresh the screen and display the current setting status ...

Page 236: ...pAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and InternetFax submenu The InternetFax submenu page is displayed 4 In the InternetFax submenu page set the Internet Fax settings as required You can set the following in this page P 200 Setting up InternetFax Setting 5 Click Save The confirmation dialog box appears When you click Cancel before...

Page 237: ... the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is properly applied In such a case click the submenu to refresh the screen and display the current setting status ...

Page 238: ...ode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Printer e Filing submenu The Printer e Filing submenu page is displayed 4 In the Printer e Filing submenu page set the Printer e Filing settings as required You can set the following in this page 5 Click Save The confirmation dialog box appears When you click Cancel before saving the setting changes they will not...

Page 239: ... You can configure printer operations and printer options for RAW print jobs from the Printer submenu under the Setup menu P 239 Setting up Raw Job Setting Setting the Printer settings 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Printer submenu The Printer submenu page is displayed 4 In the Printer submenu page set the Prin...

Page 240: ...icking Save if you are using Internet Explorer however the new setting is properly applied In such a case click the submenu to refresh the screen and display the current setting status Setting up Raw Job Setting In Raw Job Setting you can add up to 16 LPR queue names and specify the raw job setting for each queue These queue names can be used when printing without a printer driver such as printing...

Page 241: ...uired You can set the following in this page P 204 Setting up Raw Job Setting 3 Click Save The queue name is added to the list Deleting an LPR queue 1 Select a radio button of a queue that you want to delete and click Delete The confirmation dialog box appears 2 Click OK The selected queue is deleted ...

Page 242: ...Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Print Service submenu The Print Service submenu page is displayed 4 In the Print Service submenu page set the Print Service settings as required You can set the following in this page 5 Click Save The confirmation dialog box appears When you click Cancel before saving the setting changes they will not be saved and will re...

Page 243: ... the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is properly applied In such a case click the submenu to refresh the screen and display the current setting status ...

Page 244: ... page is displayed 4 In the ICC Profile submenu page set the ICC Profile settings as required You can set the following in this page 5 Click Save The confirmation dialog box appears y When you click Cancel before saving the setting changes they will not be saved and will return to the current settings Note that they will not be returned to the factory default by clicking Cancel Click this to clear...

Page 245: ... the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is properly applied In such a case click the submenu to refresh the screen and display the current setting status ...

Page 246: ...e P 245 Importing profiles P 246 Exporting profiles P 248 Deleting profiles Importing profiles 1 Click Maintenance of the desired profile The Maintenance Profile page of the selected profile is displayed 2 Click Browse in Import new Profile to select the file of the selected profile and then click Import Importing starts ...

Page 247: ... 3 The profile is imported Click Previous to close the Maintenance Profile page The imported profile is added to the Current Profiles list Exporting profiles 1 Click Maintenance of the desired profile The Maintenance Profile page of the selected profile is displayed ...

Page 248: ...urrent Profiles list and then click Export The Export page is displayed Profiles registered as a factory default cannot be exported 3 Right click the File Name link of a profile to be exported and select Save Target As The Save As dialog box appears 4 Select the file location and click Save 5 Click Close to close the Export page ...

Page 249: ...ofile page Deleting profiles 1 Click Maintenance of the desired profile The Maintenance Profile page of the selected profile is displayed 2 Select the desired profile in the Current Profiles list and then click Delete The confirmation dialog box appears Profiles registered as a factory default cannot be deleted ...

Page 250: ... Tab Page Setup How to Set and How to Operate 249 8 Administration Tab Page 3 Click OK The Profile is deleted 4 Click Previous to close the Maintenance Profile page The profile is deleted from the Current Profiles list ...

Page 251: ...Data Converter settings 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Print Data Converter submenu The Print Data Converter submenu page is displayed 4 In the Print Data Converter submenu page set the Print Data Converter settings as required You can set the following in this page P 212 Print Data Converter settings 5 Click S...

Page 252: ...k OK to apply the changes The setting value may not be reflected on the screen even after changing the setting by clicking Save if you are using Internet Explorer however the new setting is properly applied In such a case click the submenu to refresh the screen and display the current setting status ...

Page 253: ...nal Interface Enabler is installed on this equipment P 252 Registering a server P 253 Deleting a server Registering a server 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and EWB submenu The EWB submenu page is displayed 4 To register a server for the EWB function enter the server address and then click Add The server is register...

Page 254: ... access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and EWB submenu The EWB submenu page is displayed 4 To delete a server registered for the EWB function select the server that you want to delete and then click Delete 5 Click OK The server is deleted 6 Click Save on the EWB submenu ...

Page 255: ...d Setting the Off Device Customization Architecture settings 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and ODCA submenu The ODCA submenu page is displayed 4 In the ODCA submenu page set the Off Device Customization Architecture settings as required You can set the following in this page P 215 Setting up Network P 215 Setting ...

Page 256: ...ck the submenu to refresh the screen and display the current setting status Displaying version information You can check the system software version information of this equipment from the Version submenu under the Setup menu Displaying the version information 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Setup menu and Version submenu The V...

Page 257: ...thentication settings You can restrict user operations using the authentication function of your equipment The Authentication submenu can be accessed from the Security menu on the Administration tab See the following pages for how to access it and information on Security menu P 22 Access Policy Mode P 256 Security Item List P 257 Setting up Department Setting P 258 Setting up User Authentication S...

Page 258: ...obs which failed authentication in the invalid job list y Print Select this to print jobs with an invalid department code y Delete Select this to delete jobs with an invalid department code If the Invalid Department Code Print Job is set to Store to invalid job list and the SNMP communication is enabled in the printer driver the user will be prompted to enter the correct department code if an inva...

Page 259: ... Enables operations by the guest user 6 Authentication Type Select the authentication method y MFP Local Authentication You can manage network users with the MFP local authentication of your equipment when you do not have a user authentication system in your environment When MFP local authentication is enabled users must enter the user name and password that is registered in the equipment to opera...

Page 260: ...an enter up to 128 alphanumerical characters and symbols BDC Enter the server name or IP address of the Backup Domain Controller BDC as required You can enter up to 128 alphanumerical characters and symbols If the wrong primary or backup domain controller is specified the OK in the user authentication screen on the touch panel is highlighted while this equipment searches for the primary or backup ...

Page 261: ...N Enter the attribute type of PIN for the PIN code authentication When you use more than one LDAP server select Enable for LDAP Server2 and or LDAP Server3 and set up the LDAP server as necessary See the settings for LDAP Server1 Select Disable for unused LDAP servers Item name Description 1 Create User Information Automatically Select whether or not to register user information automatically to t...

Page 262: ...ibute type of PIN for the PIN code authentication When you use more than one LDAP server select Enable for LDAP Server2 and or LDAP Server3 and set up the LDAP server as necessary See the settings for LDAP Server1 Select Disable for unused LDAP servers Item name Description 1 Email Authentication Select whether or not to enable E mail authentication y SMTP You can use SMTP authentication of the eq...

Page 263: ...of User Name Item name Description 1 From Address Specify the From Address From Address of Email Setting Select this to set the From Address in E mail settings User Name Mail Domain Name Select this to specify the From Address in the User Name Mail Domain Name format The authenticated user name is employed as the User Name The domain name specified in the Domain Name box is used as the Mail Domain...

Page 264: ...name If the user name authenticated has not been found in the specified schema the format set in Account Name of From Address From Name of Email Setting becomes the sender name 3 Restriction setting for Email Destination When User Authentication or Email Authentication is enabled select whether to set the Email address of the authenticated user as a destination y None Not used as a destination y F...

Page 265: ... not to enable single sign on Enable is set as the default Item name Description 1 Home Directory Select whether or not to enable home directory 2 Home Directory Server Specify the home directory server y Use User Authentication Server Select this to use the user authentication server as the home directory server y Use User Authentication Server Use specific server for Card Authentication Select t...

Page 266: ...ificate You can configure the device certificate for encrypted communications using wireless LAN IEEE 802 1X authentication IPsec or SSL Item name Description 1 self signed certificate Creates a certificate for encrypted communications using SSL on your device Create button Displays the Create self signed certificate screen Specify items necessary for the certificate to create the self signed cert...

Page 267: ...Specify the polling duration 8 Hours is set as the default Request button Click this button to request the certificate Delete button Deletes the registered certificate Item name Description 1 Save button Saves the self signed certificate 2 Cancel button Cancels creating the certificate 3 Country Region Name Enter the country or region name using two alphanumerical characters and symbols Example JP...

Page 268: ... Name Enter the city or town name with alphanumerical characters and symbols You can enter up to 128 characters 6 Organization Name Enter the organization name with alphanumerical characters and symbols You can enter up to 64 characters 7 Organizational Unit Name Enter the organizational unit name with alphanumerical characters and symbols You can enter up to 64 characters 8 Common Name Enter the ...

Page 269: ... You can display a list of registered certificate files 2 Public Key Select the public key to be used in Certificate RSA1024 Select this to use RSA1024 RSA2048 Select this to use RSA2048 Item name Description 1 CA Certificate PEM Selects the certificate in the PEM format Upload button Uploads the certificate Delete button Deletes the registered certificate 2 CA certificate DER Selects the certific...

Page 270: ...s the default Restrictions y The user name and password cannot be the same y The same password cannot be used again y A password consisting of sequences of the same characters cannot be used y A password containing the characters entered in the restricted character text box cannot be used 3 Lockout Setting Specify whether or not to enable the lockout setting when the user failed to supply the corr...

Page 271: ...red in the restricted character text box cannot be used 3 Lockout Setting Specify whether or not to enable the lockout setting when the user failed to supply the correct password Enable is set as the default Number of Retry Specify the number of retries before lockout Specify within the range from 1 to 30 times 10 is set as the default Lockout Time Specify the duration to lock out the user Specify...

Page 272: ...s for the password Specify within the range from 0 to 20 1 0 is set as the default 2 Requirements to Apply Select Enable to set restrictions on the character strings that can be used in passwords Disable is set as the default Restrictions y The user name and password cannot be the same 2 y The same password cannot be used again 3 Lockout Setting 3 Specify whether or not to enable the lockout setti...

Page 273: ... the client PC are as follows 1 In the HTTP Network Service FTP Server IPP Print and Off Device Customization Architecture settings if you create a self signed certificate for the equipment you need to install the self signed certificate to the client PC If you select to install an imported device certificate to the equipment also install the CA certificate to the client PC 2 For Windows Vista XP ...

Page 274: ... 2 Click the Administration tab 3 Click the Security menu and Certificate Management submenu The Certificate Management page is displayed 4 Select self signed certificate under Device Certificate and click Create The Create self signed certificate page is displayed 5 Enter the following items and click Save You can set the following in this page P 266 Create self signed certificate screen 6 Click ...

Page 275: ...the link for the file name of the certificate to be exported and then select Save Target As The Save As dialog box appears 9 Specify a directory to which the certificate is to be saved and then click Save 10 Click Save on the Certificate Management submenu You can improve the security level of a client computer by installing the exported certificate into the computer ...

Page 276: ...P 215 Off Device Customization Architecture settings Installing an imported device certificate 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Security menu and Certificate Management submenu The Certificate Management page is displayed 4 Click Browse of Import in Device Certificate to select a device certificate file and then click Upload Th...

Page 277: ...up IPP Print P 215 Off Device Customization Architecture settings Deleting an imported device certificate 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Security menu and Certificate Management submenu The Certificate Management page is displayed 4 Click Delete of Import in Device Certificate The confirmation dialog box appears If no device ...

Page 278: ...y as well as a device certificate If a CA certificate is already installed delete the existing one by clicking DELETE of SCEP in Device Certificate Then click Request to install a new CA certificate 5 Click Save on the Certificate Management submenu CA Server Address Primary Enter the IP address or FQDN of the CA server You can enter up to 128 characters CA Server Address Secondary Enter the IP ad...

Page 279: ...ings Deleting a device certificate installed automatically 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Security menu and Certificate Management submenu The Certificate Management page is displayed 4 Select SCEP Automatic in Device Certificate and then click Delete The confirmation dialog box appears y A CA certificate already installed au...

Page 280: ...2 Access Policy Mode 2 Click the Administration tab 3 Click the Security menu and Certificate Management submenu The Certificate Management page is displayed 4 Click Create under Client Certificate The Create Client Certificate page is displayed 5 Enter the following items and click Save You can set the following in this page P 267 Create Client Certificate screen 6 Click OK ...

Page 281: ...As dialog box appears If you have not installed a client certificate enter the password in Password and click Create to create a certificate 8 Specify a directory to which the certificate is to be saved and then click Save 9 Click Save on the Certificate Management submenu You can improve the security level of a client computer by installing the exported certificate into the computer ...

Page 282: ... Access Policy Mode 2 Click the Administration tab 3 Click the Security menu and Certificate Management submenu The Certificate Management page is displayed 4 Select the encryption of CA certificate and click Browse to select a CA certificate file Then click Upload The CA certificate is installed 5 Click Save on the Certificate management submenu 6 Then you can enable SSL by selecting Verify with ...

Page 283: ...k the Administration tab 3 Click the Security menu and Certificate Management submenu The Certificate Management page is displayed 4 Select the CA certificate file that you want to delete in the Certificate Files list and click Delete The confirmation dialog box appears 5 Click OK The CA certificate is deleted 6 Click Save on the Certificate Management submenu ...

Page 284: ...cloned environment by installing the created clone file on another equipment The Create Clone File submenu can be accessed from the Maintenance menu on the Administration tab See the following pages for how to access it and information on the Maintenance menu P 22 Access Policy Mode P 283 Maintenance Item List P 283 Setting up Clone File P 284 Setting up Category Setting Setting up Clone File Item...

Page 285: ...an fax ifax E mail save as file printer notification log settings EWB settings and Fax InternetFax Received Forward in the clone file 3 User Management Includes the user group role quota department code and my menu with template address book in the clone file 4 Network Print Service Includes network settings print service wireless LAN Bluetooth and directory service settings in the clone file 5 Ad...

Page 286: ...ing up Setting data included in Clone File Setting up File Upload Setting up Clone File Information Item name Description 1 Install button Installs the selected clone file When you click this button a dialog box is displayed to prompt you to enter the password you specified when creating the clone file Item name Description 1 Browse button Select a clone file 2 Upload button Displays information o...

Page 287: ...1 Security Displays if security level secure erase self test encryption and authentication settings are included 2 Default Settings Displays if the general copy scan fax ifax E mail save as file printer notification log settings and EWB settings are included 3 User Management Displays if the user group role quota department code and my menu with template address book are included 4 Network Print S...

Page 288: ...Method Specify the import method of the template Addition Select this to append the imported information to the existing data Overwrite Select this to replace the existing data with the imported information 2 File Name Select the template file to be imported Browse button Allows you to select the template file Import button Imports the selected template file Item name Description 1 File Name Selec...

Page 289: ...Description 1 File Name Displays the file name of the created export files Click a file name to download 2 File Size Displays the file size of the created export files 3 Date Created Displays the created date of the export files 4 Export Data Format Select the file format of the export file CSV Select this to create the file in the CSV format XML Select this to create the file in the XML format 5 ...

Page 290: ...scription 1 File Name Displays the file name of the created export files Click a file name to download 2 File Size Displays the file size of the created export files 3 Date Created Displays the created date of the export files 4 Create New File button Creates the export file Item name Description 1 File Name Displays the file name of the created export files Click a file name to download 2 File Si...

Page 291: ...he LDAP server that provides a directory service P 290 Directory Service Properties screen 2 Directory Service List Displays a list of registered LDAP servers You can edit the registered details by clicking a directory service name P 290 Directory Service Properties screen Item name Description 1 Directory Service Name Enter the directory service name to identify the directory service You can ente...

Page 292: ...ymbols 8 Search Timeout Select the timeout period for quitting communication when no response is received from the LDAP server Specify within the range from 1 to 5 1 is set as the default 9 Enable SSL Select whether the SSL Secure Sockets Layer is enabled or disabled for communicating the LDAP directory service y Disable Select this to disable the SSL for communicating the LDAP directory service y...

Page 293: ...t P 292 Setting up Email Setting P 293 Setting up System Message Notification Events P 294 Setting up Job Notification Events Setting up Email Setting Item name Description 1 Save button Stores settings for transmitting the report to the registered E mail address Item name Description 1 Notify administrator at Email Address 1 Register E mail addresses for administrators who receive the notificatio...

Page 294: ... or import Cloning Select this to be notified when a clone is made System Updates Select this to be notified of system updates Factory Default Select this to be notified when the equipment is restored with the factory default Log Full Select this to be notified when the log has reached the maximum size 3 Network Error Select this to be notified of network errors 4 Security Error Select this to be ...

Page 295: ... utility and specify in the property screen for each box if you want to notify whether e Filing box operations are successfully completed For information on how to set see the e Filing Guide Item name Description 1 Scan Send E mail when an error occurs Send E mail when job is completed 2 Received Fax InternetFax Send E mail when an error occurs Send E mail when job is completed 3 Fax Received Forw...

Page 296: ...ormation on the Maintenance menu P 22 Access Policy Mode P 283 Maintenance Item List P 295 Setting up Install Language Pack P 296 Setting up Current Language Pack List P 296 Setting up Default Setting for PanelUI Setting up Install Language Pack Item name Description 1 Save button Saves the registered language Item name Description 1 File Name Select the language pack file to be installed Browse b...

Page 297: ...tton Select unnecessary language packs and click the Delete button to delete them You cannot delete English US or the language selected in PanelUI Language 2 Name Displays the name of the language pack 3 Version Displays the version of the language pack 4 Date Displays the installed date of the language pack Item name Description 1 PanelUI Language Select the display language for the touch panel 2...

Page 298: ...kage P 297 Setting up Current Software List Setting up Install Software Package Setting up Current Software List Displays a list of installed System Firmware Item name Description 1 File Name Select the software pack file to be installed Browse button Allows you to select the software pack file Install button Installs the selected software pack file Item name Description 1 Name Displays the name o...

Page 299: ...ettings You can reboot your equipment The Reboot submenu can be accessed from the Maintenance menu on the Administration tab See the following pages for how to access it and information on the Maintenance menu P 22 Access Policy Mode P 283 Maintenance Item List ...

Page 300: ...tor can restore the address book mailboxes and templates data from the backup files This maintenance feature is used to restore the data after updating the system software or hard disk replacement etc P 286 Import settings y Deleting files stored in the hard disk An administrator can delete scanned data transmission data and reception data in the hard disk This maintenance feature must be operated...

Page 301: ...le function It is recommended to delete the stored data periodically to maintain the hard disk Deleting data 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Maintenance menu and Delete Files submenu The Delete Files submenu page is displayed 4 Select the check box of data that you want to delete and click Delete Files You can set the followin...

Page 302: ...ectory service is added the users can search destinations using the LDAP server Setting up the directory service 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Maintenance menu and Directory Service submenu The Directory Service submenu page is displayed 4 Click New to add a new directory service or click a directory service name to edit an ...

Page 303: ...n the Windows Server when you are enabling user management settings and performing role based access to the Windows Server y You can clear the entered values by clicking Reset y You can delete the Directory Service by clicking Delete when you edit the Directory Service 6 Click OK The entered Service Directory is added to the Directory Service List 7 Select a radio button of the directory service t...

Page 304: ...s in the Setup menu page must be configured correctly P 233 Setting up E mail settings Setting up the notifications of system errors and events 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Maintenance menu and Notification submenu The Notification submenu page is displayed 4 In Email Setting select the check box Notify administrator at Ema...

Page 305: ...5 Select the check boxes of events you want to be notified in System Message Notification Events or Job Notification Events See the following for details of each event P 293 Setting up System Message Notification Events P 294 Setting up Job Notification Events 6 Click Save ...

Page 306: ...d and replacing them with the imported data It is recommended that you export an address book in the CSV or XML format and edit it when creating address book data You cannot import an address book when it exceeds the number of characters specified on each item Invalid characters are replaced with Last Name 64 characters First Name 64 characters Email Address 192 alphanumerical characters Phone Num...

Page 307: ...ta into the address book already registered in this equipment Overwrite Select this to delete all the address book data registered in this equipment and replace them with the imported address book data The Import Method page is closed 5 Click Browse in the Address Book area The Choose file dialog box appears 6 Select the CSV XML file that contains address book data and click Open ...

Page 308: ...8 Administration Tab Page Maintenance How to Set and How to Operate 307 8 Administration Tab Page 7 Click Import The data are imported to the address book ...

Page 309: ... P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Maintenance menu and Export submenu The Export submenu page is displayed 4 Select the file format of the address book CSV Select this to create the file in the CSV format XML Select this to create the file in the XML format 5 Click Create New File in the Address Book area The exported file information is displayed If you previousl...

Page 310: ...istration Tab Page 6 Right click the File Name link and select Save Target As The Save As dialog box appears 7 Select the file location and select All Files in the Save as type box 8 Click Save The CSV XML file that contains the address book data is saved in the selected location ...

Page 311: ... the Administration tab 3 Click the Maintenance menu and Reboot submenu The Reboot submenu page is displayed 4 Click Reboot to reboot the equipment The confirmation dialog box appears 5 Click OK The equipment is restarted While the equipment is being restarted the network will not be available TopAccess will display Please restart after waiting a few minutes The touch panel will display NETWORK IN...

Page 312: ...ations to which the fax Internet Fax or Scan to Email document will be sent When you are setting destinations for an E mail agent you can only specify the E mail addresses for the destinations When you are setting destinations for a Fax Internet Fax agent you can specify both fax numbers and E mail addresses for the destinations The Fax Unit must be installed in this equipment to specify the fax n...

Page 313: ...late Setting up Box Setting Public template In the Box Setting page you can specify how scanned images will be stored in the Box P 71 Box Setting Private template Setting up Store to USB Device Setting Public template On the Store to USB Device Setting page you can set the method for saving templates in USB media P 71 Store to USB Device Setting Private template Setting up Scan Setting Public temp...

Page 314: ...tration Administration tab Item List P 314 Select Menu Type screen P 314 Select Template Group screen P 315 Select Template screen P 315 Select URL screen Item name Description 1 Cancel button Cancels the operation 2 Delete button Deletes the selected public menu 3 No The public menu number is displayed In the public menu you can register 64 types 4 Name The templates registered in the public menu...

Page 315: ... External Interface Enabler URL to the public menu P 315 Select URL screen Item name Description 1 Save button Registers the selected template group 2 Cancel button Cancels registration of the template group 3 No The numbers of the template groups that can be selected are displayed 4 Name The names of the template groups are displayed Click a name to display the Select Template screen If templates...

Page 316: ...een and Hard Button Item name Description 1 Save button Registers the selected template 2 Cancel button Cancels registration of the template 3 Template list A list of the templates that can be selected is displayed Select a template to use Item name Description 1 Save button Registers the selected URL 2 Cancel button Cancels registration of the URL 3 Name The registered URL name is displayed 4 URL...

Page 317: ...ing in each line P 316 Setting up Document Print Fax InternetFax Received Forward P 317 Setting up Destination Setting Fax Internet Fax Received Forward P 318 Setting up InternetFax Setting Fax Internet Fax Received Forward P 319 Setting up Save as file Setting Fax InternetFAX Received Forward P 323 Setting up Email Setting Fax InternetFAX Received Forward P 325 Setting up Box Setting Fax Internet...

Page 318: ...cel button Cancels the settings 3 New button Displays a screen where you can register an E mail address as the recipient P 77 Contact Property screen 4 Address Book button Allows you to select a recipient from the address book 5 Address Group button Allows you to select an address book group as a destination 6 Search button Allows you to search a recipient from the address book P 79 Search Contact...

Page 319: ...ically apply the subject or enter the desired subject in the box If you manually enter the subject the subject will be Subject Date by automatically adding the date 2 From Address Enter the E mail address of the sender When the recipient replies to a received document the message will be sent to this E mail address 3 From Name Enter the sender name of the Internet Fax 4 Body Enter the body message...

Page 320: ...s to save scanned images separately as Single page TIFF files y PDF Multi Select this to save scanned images as a Multi page PDF file y PDF Single Select this to save scanned images separately as Single page PDF files y XPS Multi Select this to save scanned images as a Multi page XPS file y XPS Single Select this to save scanned images separately as Single page XPS files y If the Forced Encryption...

Page 321: ...lect this to authorize users to change documents y Content Copying or Extraction Select this to authorize users to copy and extract the contents of documents y Content Extraction for accessibility Select this to enable the accessibility feature y If the Forced Encryption setting is enabled you cannot clear the Encryption check box For the Forced Encryption function refer to the User s Manual Advan...

Page 322: ...rver Port Number Command Enter the port number to be used for controls if you select FTP as the protocol Generally is entered for the control port When is entered the default port number that is set for FTP Client by an administrator will be used If you do not know the default port number for FTP Client ask your administrator and change this option if you want to use another port number Network Pa...

Page 323: ...HH mm SS Year 2 digits month day hour minute and second are added y YYYY MM DD Year 4 digits month and day are added y YY MM DD Year 2 digits month and day are added y HH mm SS Hour minute and second are added y YYYY MM DD HH mm SS mm0 Year 4 digits month day hour minute second and random number 2 digits and 0 are added y None Date is not added Page Select the number of digits of a page number app...

Page 324: ...he body message of the E mail document You can enter up to 1000 characters including spaces 5 File Format Select the file format to which the received document will be converted y TIFF Multi Select this to save scanned images as a Multi page TIFF file y TIFF Single Select this to save scanned images separately as Single page TIFF files y PDF Multi Select this to save scanned images as a Multi page...

Page 325: ...authorized user Users cannot change the settings of the Encryption Level box and the Authority box if they are not authorized to change the master password For the details of the encryption setting refer to the User s Manual Advanced Guide Ask the administrator for resetting these passwords 7 File Name Format Select the format of the file name Information such as file name date and time or page nu...

Page 326: ... as the forwarding agent Item name Description 1 Destination Specify the destination box number for e Filing Box Number Enter the Box number where a received document will be stored Password Enter the password if the specified Box number requires a password Retype Password Enter the same password again for a confirmation 2 Folder Name Enter the name of the folder where a received document will be ...

Page 327: ...egistration Administration tab Item List The Meta Scan Enabler is required to use the Meta Scan function For the details contact your distributor P 327 Extended Fields screen P 327 Setting up Definition Information P 327 Setting up Extended Field settings P 328 Extended Fields Properties screen P 329 Definition Properties screen Item name Description 1 No Displays the extended field definition num...

Page 328: ...tended field property P 328 Extended Fields Properties screen 2 Field Number Displays the extended field property number 3 Field Name Displays the extended field property name 4 Display Name Displays the caption of the extended field property for the display on the control panel 5 Mandatory Input Displays whether the extended field property is a mandatory entry or not 6 Hidden Attribute Displays w...

Page 329: ...elect this to create an extended field as a decimal value y Text Select this to create an extended field as a character string y List Select this to create an extended field as a list selection y Address Select this to create an extended field as an address y Password Select this to create an extended field as a password y Date Select this to create an extended field as a date 6 List Items Specify...

Page 330: ...Extended field type Mandatory setting items Optional setting items Numerical value Maximum Value Minimum Value Settable value 999 999 999 999 to 999 999 999 999 Default Value Decimal value Maximum Value Minimum Value Settable value 999 999 999 999 999999 to 999 999 999 999 999999 Default Value Text Maximum Length Minimum Length Settable value 0 to 256 Default Value List List Items You can register...

Page 331: ...it and information on the Registration menu P 22 Access Policy Mode P 311 Registration Administration tab Item List P 330 Setting up Import XML Format File P 330 Setting up Delete XML Format File Setting up Import XML Format File Setting up Delete XML Format File Item name Description 1 File Name Select the XML format file to be imported Browse button Allows you to select the XML format file Impor...

Page 332: ...Forward can be registered only when the Fax Unit is installed y Extended Field Definition P 326 Extended Field Definition y XML format file P 353 Editing XML format file P 357 Registering XML format file Registering public templates An administrator can create and maintain public templates and manage the public template group Users can display and use public templates but cannot modify them The pu...

Page 333: ...an existing template y If you click an icon that has not been defined the Template Properties page to select agents is displayed Skip to step 6 y If you click a defined icon the Template Properties page is displayed Go to the next step y You can change the template list view by clicking on either Panel View or List View y If you know which public template you want to define or edit click the numbe...

Page 334: ... of the template P 311 Setting up Panel Setting Public template Destination Setting Specify the destination This can be set only when creating a Fax Internet Fax agent or Email agent P 311 Setting up Destination Setting Public template InternetFax Setting Specify how the Internet Fax is transmitted This can be set only when creating a Fax Internet Fax agent P 311 Setting up InternetFax Setting Pub...

Page 335: ...perform the following procedure 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Registration menu and Public Template submenu The Public Template submenu page is displayed 4 From the templates list click the template icon that you want to reset y If the templates list is displayed in the List view click the template name that you want to rese...

Page 336: ...ion Administration tab How to Set and How to Operate 335 8 Administration Tab Page 5 Click Reset Template The confirmation dialog box appears 6 Click OK The template setting is reset and the template will be returned to an undefined one ...

Page 337: ... public templates perform the following procedure 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Registration menu and Public Template submenu The Public Template submenu page is displayed 4 Click Reset The confirmation dialog box appears 5 Click OK All public templates are reset ...

Page 338: ...tered only when the Fax Unit is installed y When the 2nd line board is installed the received faxes are forwarded to the specified destinations according to the Fax Received Forward setting regardless of whether the faxes are received through line 1 or line 2 The received fax and Internet Faxes can be transmitted to the following destinations y Other Internet Fax devices y Local folder in this equ...

Page 339: ... to another Internet Fax device This agent can be combined with the Save as file agent or Store to e Filing agent Save as file Forwards received faxes or received Internet Faxes to a shared folder on the equipment or a network folder This agent can be combined with another agent Email Forwards received faxes to an E mail address This agent can be combined with the Save as file agent or Store to e ...

Page 340: ... is displayed 3 Enter the E mail address of the destination in the Destination box 4 Click OK Entered destination is added to the Recipient List page 5 Repeat step 2 to 4 to add all destinations you require You can remove destinations that you have added to the Recipient List before saving the destination settings P 343 Removing the destinations from the Recipient List Destination Setting TO Desti...

Page 341: ... Recipient List page 2 Click Address Book The Address Book page is displayed 3 Select the Email check boxes of users you want to add as the destinations If you want to sort the Recipient List by a specific group select the desired group name in the Group box 4 Click Add The selected destinations are added to the Recipient List page You can remove destinations that you have added to the Recipient L...

Page 342: ...estination Setting to open the Recipient List page 2 Click Address Group The Address Group page is displayed 3 Select the Group check boxes that contain the desired destinations 4 Click Add All destinations in the selected groups are added to the Recipient List page You can remove destinations that you have added to the Recipient List before saving the destination settings P 343 Removing the desti...

Page 343: ...sing an LDAP server A search will not be carried out correctly if you enter a search string in other columns y If you select the model name of this equipment at the Directory Service Name box you can search for destinations in the address book of this equipment y TopAccess will search for destinations which match the entries y Leaving the box blank allows wild card searching However you must speci...

Page 344: ...that you have added to the Recipient List before saving the destination settings P 343 Removing the destinations from the Recipient List 7 Click Save The contacts are added as destinations Removing the destinations from the Recipient List 1 Select the check boxes of the destinations that you want to remove from the Recipient List and click Delete The selected destinations are removed from the Reci...

Page 345: ...8 Administration Tab Page 344 Registration Administration tab How to Set and How to Operate ...

Page 346: ...9 My Account Tab Page Using TopAccess end users can display their own account information My Account Tab Page Overview 346 My Account Item list 346 ...

Page 347: ...d keyboard layout on the control panel P 346 My Account Item list My Account Item list P 347 Change Password screen P 348 Menu Setting screen P 348 Select Menu Type screen P 349 Select Template Group screen P 349 Select Template screen P 350 Select URL screen P 350 Confirm Permission screen Item name Description 1 Save button Saves the content of the account 2 Cancel button Cancels the operation 3...

Page 348: ...ing TopAccess 10 PanelUI Language Select the display language for the control panel 11 PanelUI Keyboard Layout Select the keyboard layout on the control panel 12 Color Quota Setting Displays the color output restriction settings of the user who is accessing TopAccess Color Quota If the Color Quota Setting is ON the remaining number that can be output in color is displayed Default Color Quota If th...

Page 349: ...ed menu settings 3 No The numbers of the menu setting are displayed In the menu settings you can register 64 types 4 Name The templates registered in the menu settings or the registered names of the External Interface Enabler are displayed Click a registered name to check and edit a registered menu setting P 349 Select Template Group screen P 350 Select URL screen Click Undefined to register a new...

Page 350: ...istration of the template group 3 No The numbers of the template group that can be selected are displayed 4 Name The names of the template groups are displayed Click a name to display the Select Template screen If templates can be selected a list of templates that can be selected is displayed P 349 Select Template screen 5 User Name The user names of the template groups are displayed Item name Des...

Page 351: ...ted permissions of the user who is accessing TopAccess Item name Description 1 Save button Registers the selected URL 2 Cancel button Cancels registration of the URL 3 Name The registered URL name is displayed 4 URL The registered URL is displayed Item name Description 1 OK button Closes the Confirm Permission screen 2 Role Information The role information assigned to the user who is accessing Top...

Page 352: ...XML format file 357 Registering Extended Field Definition 358 Registering templates for Meta Scan 361 Meta Scan 364 Checking logs of Meta Scan 364 Using the Attribute of the External Authentication as a Role of the MFP 365 Exporting the role information setting file 365 Defining the role information setting file 365 Importing the role information setting file 366 Enabling the role base access sett...

Page 353: ...eta Scan Enabler P 353 Editing XML format file P 357 Registering XML format file P 358 Registering Extended Field Definition P 361 Registering templates for Meta Scan P 364 Meta Scan P 364 Checking logs of Meta Scan Procedure for using Meta Scan Setup Operation Checking Meta Scan Enabler The Meta Scan Enabler is required to use the Meta Scan function For the details contact your distributor You ca...

Page 354: ...ing LOCATION Location set from TopAccess string CONTACT Contact information set from TopAccess string CONTACTTEL Contact telephone number set from TopAccess string IP IP address string IPV6 IPV6 address string NETBIOSNAME NetBIOS name string FQDN Fully Qualified Domain Name string RESOLUTION Scan resolution HHHxVVVdpi FILEFORMAT File format MultipleTIFF singleTIFF MultiplePDF singlePDF MultipleSLI...

Page 355: ... is Time zone 4 A field number from 1 to 25 comes at n For details refer to the next chapter TEMPGROUPNAME Template group name string TEMPGROUPUSER Template group user string TEMPNO Template number string TEMPNAME Template name string TEMPUSER Template user string FIELDNAMEn 4 Extended field name string FIELDNAMEn 4 Extended field name string Variable variable name Data to be stored Value ...

Page 356: ...ME host_name tempt_file_ver 1 0 tempt_file_ver deprecated tag end device_info scan_info template template_group_no TEMPGROUPNO template_group_no template_group_name TEMPGROUPNAME template_group_name template_group_user TEMPGROUPUSER template_group_user template_no TEMPNO template_no template_name TEMPNAME template_name template_user TEMPUSER template_user template scanned_date YEAR MONTH DAY scann...

Page 357: ...ng the following elements to the XML file Specifying the location to save meta data Example Protocol SMB External server 192 168 1 1 Save folder metadata Format metadata_file_path file 192 168 1 1 metadata metadata_file_path Ensure that the protocol is the same as the protocol for saving the Meta Scan image file You can check the protocol for saving the Meta Scan image file in Destination of Save ...

Page 358: ...ended field You can register up to 99 XML format files 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Registration menu and XML Format File submenu 4 Click the Browse button under Import XML Format File Select the XML format file you want to register from the displayed dialog box 5 Click the Import button to register The XML format file is r...

Page 359: ...e extended field 1 Start TopAccess access policy mode P 22 Access Policy Mode 2 Click the Administration tab 3 Click the Registration menu and Extended Field Definition submenu 4 Click Undefined to register an extended field definition Click a registered extended field name to display the edit screen for the extended field Skip to step 6 5 Enter the field name select an XML format file and click t...

Page 360: ... panel Input Method Select the type of an extended field y Numerical Select this to create an extended field as an integer value y Decimal Select this to create an extended field as a decimal value y Text Select this to create an extended field as a character string y List Select this to create an extended field as a list selection y Address Select this to create an extended field as an address y ...

Page 361: ...he maximum numerical value that can be entered in the extended field if the field is a numerical value Default Value Specify the default value for the extended field Password Specify the default password for the extended field if the field is a password Date Specify the default date for the extended field if the field is a date Input method Extended field type Mandatory setting items Optional sett...

Page 362: ...late can be a public template which is registered by an administrator or a private template which is registered by a user or an administrator Both templates can be used to register a Meta Scan template The following procedure shows how to register a private template 1 Click the Registration tab and the Template menu 2 Click an Undefined group link 3 Enter the group name and click the Save button ...

Page 363: ...in From Address are included in the meta data y When Meta Scan is selected if you select Add the date and time to a file name in File Name it is also applied to the meta data file name P 66 Email Setting Private template Save as file You can save the document in a shared folder y When Meta Scan is selected you can only specify one destination y Protocols and network paths specified in the destinat...

Page 364: ...tended field definition using Extended Field Definition No 9 Enter the default value for the Extended Field Properties This is displayed if Extended Field Properties are set for the selected extended field definition Values set in this screen are used as the default values for Extended Field Properties displayed on the control panel when using Meta Scan Items with an asterisk at the beginning of t...

Page 365: ...the Meta Scan template is deleted the default XML format file defaultForm3 xml is used Checking logs of Meta Scan You can check the scan log to confirm if meta data has been correctly created Check the following items in the scan log See the following for details of the scan log P 41 Scan Log Check Item Description Mode Displays MSxxxx xxxx is in the code format to indicate Meta Scan Status Meta d...

Page 366: ...ole information setting file in accordance with the external authentication server setting The three examples of the major definition method for this file are explained here Alphanumeric characters can be used for the content of each element An asterisk can be used as a wildcard for the attributeValue element The role of the user that does not correspond to the RoleSet element is defined in the An...

Page 367: ...ting file See the following page for how to import the role information setting file P 134 Import To change the setting import the role information setting file again Enabling the role base access setting In order to use the imported role information setting file enabling the role base access setting is required See the following page for the procedure P 258 Setting up User Authentication Setting ...

Page 368: ...11 APPENDIX This chapter contains the following contents Installing Certificates for a Client PC 368 ...

Page 369: ...ed 1 Open the command prompt type mmc and press the Enter key 2 From the File or Console menu of the window that appears select Add Remove Snap in The Add or Remove Snap ins dialog box appears 3 From the list of Available snap ins select Certificates and click Add For Windows XP click Add to display the list and then select Certificates The Certificates snap in dialog box appears 4 Select Computer...

Page 370: ...C 369 11 APPENDIX 5 Select Local computer the computer this console is running on and click Finish The Select Computer dialog box is closed 6 Make sure that Certificates Local Computer is added under the Console Root folder click OK 7 Save the setting ...

Page 371: ... Control UAC to help protect your computer option and click OK 1 On the MMC select and right click on the appropriate folder to store the certificate and select All Tasks Import Select the appropriate folder according to the type of your certificate y Self signed certificate crt Console Root Certificates Local Computer Trusted Root Certification Authorities y Client certificate pfx Console Root Ce...

Page 372: ...Certificates for a Client PC 371 11 APPENDIX 3 From Browse select the certificate to install and click Next 4 Enter the password for the private key and click Next 5 Click Next Do not change the certificate store using Browse ...

Page 373: ... Yes 7 Click OK to complete the import If you are importing a client certificate pfx to a Windows Vista PC proceed to the next step Otherwise the installation is complete If you need to install another certificate repeat the steps from the beginning 8 Double click the imported client certificate The Certificate window appears ...

Page 374: ...thumbprint obtained in Step 9 type the following command netsh http add sslcert ipport 0 0 0 0 5358 certhash your 40 digit thumbprint appid 00112233 4455 6677 8899 AABBCCDDEEFF When inputting the thumbprint exclude the spaces When your client certificate is created with Certificate Revocation List CRL you need to check if the CA server is accessible by FQDN see the following figure If no FQDN conn...

Page 375: ...11 APPENDIX 374 Installing Certificates for a Client PC ...

Page 376: ... automatically 278 Deleting a server 253 Deleting an imported device certificate 276 Deleting an LPR queue 240 Deleting CA certificate 282 Deleting data 300 Deleting jobs 35 Deleting private print jobs and hold print jobs 35 Deleting profiles 248 Deleting SNMP V3 user information 225 Deleting the data from local folder 300 Department Counter 106 Department Information 107 129 Department Informatio...

Page 377: ...N Network settings 143 Notification settings 292 O Off Device Customization Architecture settings 215 P Panel Setting Private template 57 Panel View 54 Password Policy settings 269 Password Setting 75 Print Counter 105 Print Data Converter settings 212 Print Job Item list 30 Print Service settings 206 Printer settings 202 Printer e Filing settings 201 Private Template Groups 52 Private template se...

Page 378: ...ttings 233 Setting up Energy Save 140 Setting up Extended Field Settings 312 Setting up Extended Field settings 327 Setting up Fax Setting 186 Setting up Fax Setting Public template 311 Setting up Fax settings 229 Setting up File Composition 192 Setting up File Upload 285 Setting up Filtering 145 Setting up Folder Name 190 Setting up Format 191 Setting up FTP Client 162 Setting up FTP Print 208 Se...

Page 379: ...ting 258 Setting up User Name and Password at User Authentication for Save as File 192 Setting up Wake Up Setting 170 Setting up WEB General Setting 142 Setting up Web Services Setting 168 Setup How to Set and How to Operate 217 Setup Item list 136 SNMP V3 settings 221 Store to USB Device Setting Private template 71 Supported browsers 9 System Updates settings 297 T Template Groups 50 Template Ite...

Page 380: ...January 2013 45511102EE Rev1 ...

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