Axis 7100 User Manual Download Page 126

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Meta Information

AXIS 7100 User’s Manual

126

Note:

Entering the

Required Meta

Information

Job Applications

When the user wants to scan and send a document a destination
is selected from the list:

Note:

The following prompt will appear on the message display.
The user is prompted to enter the information and then press

Enter

. The star indicates that this is required Meta

Information and that the user cannot proceed without
entering the requested information.

If the entered information is invalid (i.e. does not match the
pattern) the following display will be shown. The user must press

Enter

and try again to be able to proceed.

The administrator has the option to specify the extension of the
Information File when saving the file on the FTP server under
admin|Destinations|new File Destination. If the extension is not specified
the default value will be used.

Send to:
Job Applications

This example describes a scenario where the user is prompted to add the
information on selecting the “Job Applications” destination.

Job Ref:

Wrong Job Ref!
abcdef

Summary of Contents for 7100

Page 1: ...AXIS 7100 User s Manual AXIS 7100 Network Document Server User s Manual ...

Page 2: ... Compliance is not valid for unshielded network cables Japan This is a class B product based on the standard of the Voluntary Control Council for Interference from Information Technology Equipment VCCI If this is used near a radio or television receiver in a domestic environment it may cause radio interference Install and use the equipment according to the instruction manual Australia This electro...

Page 3: ...nizations and the Internet About This Manual This manual applies to the AXIS 7100 for WORKiO with software release 1 00 and above It provides introductory information as well as detailed instructions on how to install and manage the AXIS 7100 in your networking environment Some knowledge of networking environments would be beneficial to the reader but is not considered prerequisite About Axis Axis...

Page 4: ...t method for sharing printer resources in your network They connect to any standard printer featuring high performance simple management and easy upgrading across the network The print servers are available in Ethernet Fast Ethernet and Token Ring versions IBM Mainframe and S 3x AS 400 Print Servers and Protocol Converters include a wide range of LAN coax and twinax attached print servers for the ...

Page 5: ...ternet intranet you will reduce your faxing mailing costs as well as save time thus improving your organization s efficiency Support Services Should you require any technical assistance please contact your local dealer or local Panasonic office If your questions cannot be answered immediately your local dealer will forward your queries through the appropriate channels to ensure you a rapid respons...

Page 6: ...ation Tools 36 Specifying the System Settings 39 Specifying Network Settings 43 Specifying Authentication Settings 56 Specifying Destinations 59 Specifying Profiles 73 Specifying Paper Sizes 78 Configuring Using a Text Editor and FTP 80 Scan Counter 82 Using the AXIS 7100 85 Sending Methods 86 Authentication 89 Sending to Destinations 91 Adding Temporary Destinations 94 Adding Temporary Profiles 9...

Page 7: ...ile 133 Troubleshooting 139 Restoring Factory Default Settings 139 Front Panel Indicator Conditions 141 Error and Warning Messages 143 Displaying the Log File 145 LDAP 146 Usual Attribute Types 146 Meta Information DTD 151 The Parameter List 158 Updating the Software 169 Obtaining the Updated System Software 169 Technical Specifications 171 Glossary 175 ...

Page 8: ...dress file server fax server PC or printer Simply connect the AXIS 7100 to a WORKiO digital imaging systems copier referred to as WORKiO copier in this document and plug it into your Ethernet network to effortlessly send documents photographs reports and other paper based information to corporate distribution lists or around the world The AXIS 7100 can be integrated with many different kinds of ap...

Page 9: ...ndependent approach makes installation quick and convenient In most environments the physical connection to the network is the only installation required prior to using the AXIS 7100 No additional software is required on clients or file servers except for viewing applications for displaying images in TIFF and PDF format Web based Management The built in Web server provides cross platform managemen...

Page 10: ... interesting features that will help you to simplify the distribution of your paper based information including Send to e mail Send to Web browser Send to File Send to Print over Raw TCP or LPD Send to RightFax Web based HTTP management and configuration Plug and play functionality for supported WORKiO copiers No additional or special software required Integrated scanner drivers image file creatio...

Page 11: ... integrated 32 bit RISC processor and associated network controllers provides high performance and reliability combined with low power consumption Security Password protection of Administration tools User authentication supported Upgrading Firmware downloadable to Flash memory using FTP ...

Page 12: ...r A 25 pin parallel port connector IEEE 1284 DSUB for connection to a WORKiO copier Network Connector The AXIS 7100 is designed for 10 Mbps Ethernet and 100 Mbps Fast Ethernet networks 10baseT and 100baseTX and connects to the network via an RJ 45 connector via twisted pair category 5 cable Auto sensing allows the AXIS 7100 to vary the speed of data communication from 10 Mbps to 100 Mbps according...

Page 13: ...on when the AXIS 7100 is allocated for use and remains on during the scanning process Network Indicator The tri colored Network indicator flashes yellow indicating network activity on a 10MB Ethernet network green indicating network activity on a 100MB Fast Ethernet network red indicating that the unit is not correctly connected to the network Power Indicator The Power indicator is normally lit wh...

Page 14: ...of 2 lines of 16 characters indicating status and menu options User Keys The function of each user key is described below Add The Add key scans the material in the scanning device Use this key to scan each page of bound materials for example books and magazines When the AXIS 7100 is idle the Power indicator should be on the Network indicator should flash randomly the Busy indicator should be off a...

Page 15: ...l to the selected destination s and releases the AXIS 7100 for other users For a single page stack of sheets use this key to scan the material and send the image in one step Up Down The Up and Down keys scroll and select menu options User Key Combinations Advanced Settings Menu Pressing and holding the Menu key while simultaneously pressing the Select key displays the Advanced menu Up Down Use the...

Page 16: ...his key to scan each page of bound materials for example books and magazines F1 corresponds to the Add key on the control panel F2 The F2 key sends the scanned material to the selected destination and releases the AXIS 7100 for other users For a single page or stack of sheets use this key to scan the material and send the image in one step F2 corresponds to the Send key on the control panel Esc Th...

Page 17: ...a temporary subject or to delete characters when editing a subject Backspace Press Backspace to delete characters Left Press the Left arrow key to go backwards in the menu Page Up Press Page Up to go to the next entry with a different first character in the Send to or Sent by list Page Down Press Page Down to go to the previous entry with a different first character in the Send to or Sent by list ...

Page 18: ...st name Instructions on how to verify your installation Checking the Hardware Inventory Unpack and check all the items using the following list Contact your dealer if anything is missing or damaged All packing materials are recyclable Hardware Model Part Number AXIS 7100 for WORKiO Network Document Server AXIS 7100 0147 051 01 Power Supply AXIS PS E Europe 15507 UK 15509 Australia 15510 USA 15508 ...

Page 19: ...mputing environments AXIS 7100 does not require any additional software installation from the AXIS Product CD You can view the contents of the AXIS Product CD via the Adobe Reader interface or HTML interface All documents presented on the CD are in PDF format Notes You can download the Acrobat Reader from the AXIS Product CD or from the Adobe Web site at www adobe com All of the software and infor...

Page 20: ...w to connect the AXIS 7100 to your network 1 Disconnect the external power supply from the AXIS 7100 2 Connect the AXIS 7100 to the WORKiO copier using a bi directional parallel cable Note 3 Switch on the WORKiO copier Check that the power supply provided with your AXIS 7100 is marked with the correct mains voltage Always consult your Network Administrator before making changes to the network conf...

Page 21: ... will appear on the display during self test where x xx is the software version number e g 1 00 Notes AXIS 7100 Version x xx The tri colored Network indicator flashes yellow indicating network activity on a 10MB Ethernet network green indicating network activity on a 100MB Fast Ethernet network red if there is no network connection Not lit indicates that there is no network activity ...

Page 22: ...the Web based Administration pages PC Keyboard Not supplied Suitable for all support ed environments Connecting a PC compatible keyboard directly to the Mini DIN connec tor of the AXIS 7100 provides a quick and convenient method for man aging the unit and setting the IP address during system startup Note the administrator can disallow this function from the Web based Administration pages AXIS IP I...

Page 23: ...ata that defines how long the IP addresses will remain valid This is the recommended method on networks since it allows a number of parameters to be set automatically provided the DHCP server has been configured to do so ARP Available in Windows 95 98 Windows NT UNIX and OS 2 Does NOT work over routers Requires the IP address for each new device to be downloaded individ ually RARP Available in UNI...

Page 24: ...elect to edit the default router address 9 To change the value repeat steps 4 6 above 10 Press Menu to display the subnet mask setting 11 Press Select to edit the subnet mask 12 To change the value repeat steps 4 6 above 13 Press Menu to display the node address This address is not editable The node address should equal the AXIS 7100 serial number found on the underside label of the unit Edit IP a...

Page 25: ...work settings are correct as described below 1 Press and hold down the Menu key while simultaneously pressing the Select key The Advanced menu is displayed 2 Use to find the Network Settings option 3 Press Select to enter the submenus 4 Use to scroll through and check the parameter settings Using a PC keyboard Connecting a PC compatible keyboard directly to the Mini DIN connector of your AXIS 7100...

Page 26: ... the IP address 4 Use the following keys to enter the IP address Use the numeric keys to enter the digits Press Left or Right arrow to edit the previous or next digit Press Backspace to erase the last entered digit Press Space to move to the next three digit group Press Home or End to go to the first or last three digit group Press Enter to save and exit Press Esc to cancel The instructions above ...

Page 27: ... to use the IP address used in the following examples Power Make sure the AXIS 7100 is powered on and connected to the net work System Privileges You will need administrator privileges on the Windows NT server or root privileges on the UNIX system Ethernet Address Depending on the method you are using you will need to know the Ethernet address of your AXIS 7100 The Ethernet address is based upon t...

Page 28: ...In Windows 95 98 and Windows NT you can download the IP address using ARP Perform the following commands to download the IP address and verify the communication Important From the DOS prompt type the following DHCP is enabled by default but can be disabled by an Administrator using the System Settings page The IP address and all the other settings will be downloaded automat ically You do not need ...

Page 29: ...parated by a colon arp s 172 16 253 80 00 40 8c 11 00 86 ping 172 16 253 80 ARP is enabled by default but can be disabled by an Administrator using the System Settings page Once the AXIS 7100 has established communication using an appro priate IP address the arp ping commands cannot be used to change the address The reason for this is to avoid accidental or unau thorized changes of the IP address ...

Page 30: ...ay vary between different systems Some BSD type systems expect the host name and Ethernet address in reverse order IBM AIX systems require the additional argument ether for Ethernet networks e g arp s ether spserv 00 40 8c 11 00 86 temp Once the AXIS 7100 has established communication using an appro priate IP address the arp ping commands cannot be used to change the address The reason is to avoid...

Page 31: ... typically performed by editing the file etc bootptab where Example 2 If necessary update your host table and alias name databases as required by your system RARP is enabled by default but can be disabled by an Administrator using the System Settings page host name ht hardware type vm vendor magic ha hardware address ip Internet address sm subnet mask gw gateway field ht ether for Ethernet vm rfc1...

Page 32: ...ter the host name of the AXIS 7100 in networks with dynamic IP address settings WINS Windows Internet Name Service is supported It is recommended that this method is used if you are setting the IP address of the AXIS 7100 using DHCP WINS host name rules WINS only supports 15 character long host names If your host name is longer than 15 characters the AXIS 7100 truncates the host name to 15 charact...

Page 33: ... is the first destination in the destination list To verify the communication you can access the AXIS 7100 using a standard Web browser such as Netscape Navigator or Internet Explorer 1 Place a document in the WORKiO copier 2 Start your Web browser The host name limitations conclude that the host name should be no longer than 15 characters and it should only contain the characters A Z a z and Refe...

Page 34: ... Home Page the Scan Document page is displayed Click Scan Depending on the image format specified by the profile the Web browser will display the scanned image in an associated image viewer or ask you to save the file Note http 172 16 253 80 Jan 1970 is the default value for the counter and will appear if the administrator has not reset the counter ...

Page 35: ...ortant To access the AXIS 7100 configuration file you must first set the IP address as described in Assigning an IP Address on page 22 The following settings must be specified by the Administrator before the AXIS 7100 can be used for distributing documents on your network Network settings define the parameters for TCP IP SMTP and printing protocols Destinations specify the e mail address file serv...

Page 36: ...ator only Accessing the Tools You can access the AXIS 7100 Home Page using a standard Web browser such as Netscape Navigator or Internet Explorer 1 Start the Web browser 2 Enter the name or IP address of the AXIS 7100 in the location address field Example Online help is available on every page within the AXIS 7100 web interface This is of particular relevance when configuring the unit and should b...

Page 37: ...sername and password is displayed when entering these pages for the first time during a Web browser session At the prompt log on as root and use the default password pass Note It is recommended that you change the password of your AXIS 7100 as soon as possible since all Axis products are shipped with the same password as default ...

Page 38: ... AXIS 7100 User s Manual 38 5 The This AXIS 7100 page is displayed The Administrator can modify the system settings directly from this page Access the other Administration tools using the control buttons to the left of the page ...

Page 39: ... the first time it is recommended that the Administrator retains the default system settings profiles and paper sizes Optionally customize these when you are familiar with the unit operation and functionality Button Description Edit For editing the General Date Time User Options Inter national Authentication and Meta Information settings See The Edit Button below View Settings Lists the current pa...

Page 40: ...not included However the country specific time zones include adjustment for DST The AXIS 7100 has a built in real time clock with a back up battery which will keep the time when the power supply is disconnected Automatically using the Network Time Protocol NTP Click here to obtain date and time information from a time synchronization source Time stamps are used in the event log NTP Server Specify ...

Page 41: ...e sender of scanned documents Configure network settings on the control panel Specify file name for e mail and file destinations Specify subject for e mail destinations Notes To use Microsoft Windows NT Network SMB properly WINS must be enabled and the Domain GroupName parameter must be set to a valid name All tasks except specifying the sender and Specify file name for e mail and file destination...

Page 42: ...s Meta Information Meta Information handling enables the administrator to request information from the user of the AXIS 7100 This information is requested using an XML DD file The user is prompted to enter the information at the moment of scanning using the connected keyboard For more information please refer to Meta Information on page 108 The language default is set to English and the measuremen...

Page 43: ...ime out e mail reply address BCC blind carbon copy address External Address Book defines an external e mail address book on an LDAP server or a destination list on an FTP server which is automatically retrieved and downloaded to the AXIS 7100 Printing defines the different printing parameters Click the checkboxes to enable printing in general and also to select the supported printing protocols LPD...

Page 44: ...cols TCP IP E mail SMTP the External Address book and printing Note You cannot set up all of the supported protocols with one pass of the Wizard After completing one proto col you then return to the Network Settings Wizard page where you can optionally proceed with another protocol Detailed View Displays the Protocols page that allows all of the sup ported protocols to be set up within a single di...

Page 45: ...pecified by the Administrator before the AXIS 7100 can be used for distributing reproduced documents on the network You can optionally configure the External Address Book for automatic retrieval and loading of e mail addresses and or other destination types You can optionally disable LPD or Raw TCP IP printing support In order to prevent conflicts with other network devices please be sure to acqui...

Page 46: ...ction time out e mail reply address and Bcc address External Address Book Defines an external e mail address book on an LDAP server or destinations list on an FTP server Printing Enable printing support enable LPD support and Raw TCP IP sup port The AXIS 7100 configuration parameters are described in The Parameter List on page 158 Protocol setting Purpose and function Depending on how your network...

Page 47: ...sed fordeterminingwhen thetraffic should be sent via a router This number combined with the IP address identifies on which network the AXIS 7100 is located For example the normal class C mask is 255 255 255 0 The setting 0 0 0 0 indicates that automatic router sensing is used If the IP address is changed you must re establish the HTTP commu nication using the new address If DHCP BOOTP or RARP is e...

Page 48: ... names instead of IP Addresses 8 Specify the IP address of the Secondary DNS Server that will be used in case the primary DNS server is disconnected or unavailable 9 Check this box to enable WINS Windows Internet Name Service over TCP IP WINS allows Windows based clients to locate NetBIOS resources on TCP IP networks WINS is disabled by default 10 Specify the IP address of the Primary WINS server ...

Page 49: ...omized link e g your company logotype Specify the full path for example http www company com images logo gif or the path relative to the URL of the page e g images logo gif Note E mail SMTP The Network settings for the e mail SMTP protocols must be specified by the Administrator before the AXIS 7100 can be used for distributing reproduced documents on the network Follow the instructions below to c...

Page 50: ... specify the number of the TCP IP port 5 Define the Connection Timout period i e how long the AXIS 7100 is to wait before timing out when connecting to the e mail SMTP server This must be greater than 5 but no more than 65535 seconds 6 In the Reply Address field specify the e mail address that is to feature as the default sender when sending to e mail destinations If authentication is enabled the ...

Page 51: ...o configure the External Address Book The user can specify another sender at the moment of scanning This however does not apply if the administrator has enabled Authentica tion or if the Specify the sender of scanned documents option is not selected see the admin Edit User Options tab Make sure that your AXIS 7100 has a valid SMTP reply address to avoid rejection by spam filters To be able to rece...

Page 52: ...the AXIS 7100 Support Web for more information on the settings for your specific LDAP server LDAP Server Specify the name or IP Address of the LDAP server Port Number Specify the number of the TCP IP port User Specify the name for logging on to the LDAP server e g cn name o companyname c countrycode If left blank no authorization will be attempted If the contents in this field does not include a o...

Page 53: ...erate a real LDAP filter External Address Book from a File e mail printer and file destinations Select this option to read an external address book from a file on an FTP server FTP Server Specify the name or IP Address of the FTP server User Specify the user name for logging on to the FTP server If left blank the User and Password specified on the Destination Default page will be used Password Spe...

Page 54: ...aFiles MultipleDataFiles The Password File name and Index file fields only apply to file destinations The Server and User fields only apply to file and printer destinations The last five fields only apply to printer destinations The Description Transfer method and Destination fields are mandatory for all destination types For file and printer destinations the Server field is mandatory as well If t...

Page 55: ... it to the WORKiO copier for printing Enable Printing Support Click the checkbox to enable disable printing via the AXIS 7100 Enable the LPD Support Click the checkbox to enable disable printing with the LPD printing protocol Enable the Raw TCP IP Support Click the checkbox to enable disable printing with the RAW TCP IP printing protocol Note The printing parameters are enabled by default ...

Page 56: ... authentication parameters 1 Click one of the radio buttons to disable enable authentication Click None to disable authentication Authentication is disabled by default Click LDAP server authentication to enable authentication by this method Specify the parameter settings as described in LDAP Server Authentication on page 57 Click Windows NT Server authentication to enable authentication by this me...

Page 57: ...entication can only search for the name corresponding to the username and cannot retrieve the e mail address itself The e mail address matching the name is retrieved from the resident destinations list Parameter Description LDAP Server Specify the name or IP Address of the LDAP server Port Number Specify the number of the TCP IP port used by the LDAP server Search Base Specify where to begin the s...

Page 58: ...n Add the AXIS 7100 to the domain Check this box to create the account via this interface or use the Server Manager tool on a Windows NT server Username Password Specify the username and password of the NT administrator Treat the added computer name as a security element Before your AXIS 7100 has joined the domain it is possible for a user to add a different computer to your computer name and have...

Page 59: ... as one of the following an e mail address a file on an FTP server referenced by a URL hyperlinks a file on an FTP server a printer Click Destinations to display the Destinations page for a list of currently available e mail file printer and RightFax destinations editing and creating new destinations creating copies of existing destinations selectively deleting destinations ...

Page 60: ...ination New Creates a new file destination Printer Destination New Creates a new printer or RightFax destination URL for E mail Defines the storage location for images sent as hyperlinks to e mail destinations E mail Subjects Specifies the text to be displayed in the subject field when sending to e mail destinations Note US ASCII characters only Destination Defaults Displays the default parameters...

Page 61: ... the E mail Address field Multiple recipients must be separated by a comma e g user1 company com user2 company com 7 From the drop down Profile list select the profile to be used as the default for this destination Note 8 With reference to the table below select the amount of information to be attached with the image The user can specify another profile from the AXIS 7100 control panel at the mome...

Page 62: ...ege is enabled the five most recently added temporary destinations will appear at the top of the table on the Destinations page The Administrator can make these temporary destinations permanent simply by clicking the Make Permanent button Creating and Editing File Destinations File destinations allows the user to store scanned images in a directory on a file server using the FTP protocol When sele...

Page 63: ...stination Name link and proceed to step 2 If you want to copy an existing destination and modify it click and proceed to step 2 Click File Destination New to add a new destination to the list 2 Specify a descriptive name for the file destination in the Destination Name field This is the name that will appear in the destination list 3 From the drop down Profile list select the profile to be used as...

Page 64: ...8 Specify the directory on the FTP server where the image will be stored 9 Define the file name of the scanned image The user can specify another profile from the AXIS 7100 control panel at the moment of scanning Default xx is the default value specified on the Destination Defaults page Option Description Default xx Default value specified on the Destination Defaults page Complete Information abou...

Page 65: ...ns The filename defined within the New File Destination Edit File Destination page can be appended with a sequence number and or an extension These numbers and extensions specify the file name and define which application is needed to launch the appropriate image viewer i e tif pdf Check the Append Sequence number to file name if you want to sequentially save a series of image files This causes a ...

Page 66: ...r to file name Adds a unique sequence number to the file name Start sequence with Selects the sequence number to be appended to the first im age scanned to this destination For example if you choose 01 the first image will be called filename 00 the second will be called filename 01 etc Store sequence number on FTP server Check this box to store the sequence number on the FTP server For a directory...

Page 67: ...me of the destination printer in the Printer field 7 Specify the port number that the printer uses normally 9100 8 From the drop down Profile list select the profile to be used as the default for this destination Notes The user can specify another profile from the AXIS 7100 control panel at the moment of scanning Default xx is the default value speci fied on the Destination Defaults page Select th...

Page 68: ...following If you have added a new printer destination click Add to List After adding all of your required printers click Done If you have edited or copied an existing printer destination click OK LPD Printing Follow the instructions below to edit or create a new LPD printer destination 1 Click Destinations 2 If you want to edit an existing destination in the displayed list click the Destination Na...

Page 69: ...cking the associated radio buttons namely Only Print Single Sided Only Print Double Sided or Print As Scanned 12 Define the supported resolutions and paper sizes for the target printer by checking the appropriate check boxes 13 To complete this task do one of the following If you have added a new Printer Destination click Add to List After adding all of your required printers click Done If you hav...

Page 70: ...ck the e mail gateway and select the Configure Service menu 5 Enter the POP account information 6 Select the Use IETF fax addressing checkbox 7 Set the mail fetching frequency number of seconds between POP requests Note Configuring the AXIS 7100 SMTP e mail support is set up from admin Network Settings Detailed view E mail SMTP Fill in the SMTP server information and fill in a valid e mail address...

Page 71: ...the destination name specified in the XML DD file e g FAX 3 Enter the RightFax e mail address specified in the XML DD file 4 For best results select the Text Low profile 200x200 DPI from the drop down list 5 Click Add To List The installation and SMTP configuration process is now complete and you are ready to send a scanned document to a RightFax destination over SMTP RightFax Integration with LPD...

Page 72: ...o the Rightfax embedded codes for a description of all possible codes in the Output description section Printer Destination for RightFax The destination specified in the XML DD file must be set up as a printer destination 1 Click admin Destinations Printer Destination New 2 Enter the destination name specified in the XML DD file e g FAX 3 Select the RightFax radio button 4 Enter the RightFax serve...

Page 73: ...ck Profiles for Viewing permanent and temporary profiles Viewing the parameter settings Editing a profile Making temporary profiles permanent Creating copies of an existing profiles Selectively deleting profiles Setting Profile defaults Although a profile is normally associated with a destination the user can override that setting by choosing another profile from the AXIS 7100 control panel at the...

Page 74: ...efined Profiles The AXIS 7100 includes a number of predefined general pur pose profiles Clicking this button restores the predefined profiles See Predefined Profiles below for details Note all user defined profiles are lost if you restore the pre defined profiles This does not apply to Default Paper SIze which must be set manually from admin Profiles When you have selected a new language you must ...

Page 75: ...set only if you wish to clear the current profile settings If you have edited or copied an existing profile click OK 6 Click Scan to scan the material currently placed in the digital copier scanner using the current profile settings Depending on the image format used the Web browser will either display the image or ask you to save the file Profiles Parameters Parameter Name Options Instructions Pr...

Page 76: ...e Not all TIFF viewers support multipage image files Resolution Specify the resolution to be used for scanning in dots per inch DPI Note Higher resolution settings produce higher quality scanning However your documents might take longer to scan Intensity 0 100 Enter the level of intensity as a percentage ratio Contrast 0 100 Enter the level of contrast as a percentage ratio Note The contrast is th...

Page 77: ...one dim PDF CCITT G 3 two dim PDF CCITT G 4 PCL PCL5 Choose your combination of image format and compression from the methods displayed in the drop down dialog Note The format compression choices within the drop down list will vary dependent upon the se lected Data Type See Guidelines for Format and Compression on page 78 for further information on each of the available techniques Parameter Name O...

Page 78: ...L Profile used for print destinations black and white only Compression techniques are distinguished by whether they remove detail from the image CCITT encoding is a family of lossless compres sion techniques for black white images of which CCIT G 4 is the most efficient compression method Although the generated TIFF files do not contain searchable text you can use an Optical Character Recognition ...

Page 79: ...e name width and length for the paper size Name Width cm Length cm Width inches Length inches A3 29 70 42 00 11 69 16 54 A4 21 00 29 70 8 27 11 69 A5 14 80 21 00 5 83 8 27 B4 25 00 35 30 9 84 13 90 B4 JIS 25 70 36 40 10 12 14 33 B5 17 60 25 00 6 93 9 84 B5 JIS 18 20 25 70 7 17 10 12 Business Card 5 50 9 50 2 17 3 74 Executive 18 41 26 67 7 25 10 50 Ledger 27 94 43 18 11 00 17 00 Legal 21 59 35 56 ...

Page 80: ...r settings regarding network protocols profiles paper sizes and destinations As an alternative to Web based configuration you can edit the configuration file directly using a text editor and upload the file to the AXIS 7100 using FTP Note Follow these instructions to edit the configuration file using FTP Caution To access the AXIS 7100 configuration file you must first set the IP address as descri...

Page 81: ...he password might have been changed This is done by the Administrator on the admin Edit General page Do not use MS Word or other similar word processor The configuration file can be used as a template when configuring multiple document servers It is sufficient to download the configuration parameters that have changed The other parameter settings will remain unchanged All parameter settings apart ...

Page 82: ...of the AXIS 7100 in the location address field of your web browser and click Enter For example http 123 123 123 123 service 2 You will be prompted to enter User Name and Password At the prompt log on as service and use the default password service Note 3 The Service page presents general information about the counter functionality We strongly recommend that the default password is changed by the S...

Page 83: ...r is to be increased only if the scanning is successful If the check box is empty all started scanning jobs will be counted Click Apply to save your changes without closing the dialog box or click OK to save your changes and close the dialog box 2 Click the Mail Print button to access the page where you can Click SendMailNow to send a scan counter report to the specified e mail destination Select ...

Page 84: ...p down list and click PrintNow Note Scan Counter Report The scan counter report contains the following information General information i e date host name host address and connected scanner Counter information i e total number of pages scanned number of pages scanned since last reset and date of last reset The e mail address is set by the authorized service user on the service page See Service Page...

Page 85: ...spective of a user Sending methods Sending to destinations Sending multiple pages Adding temporary destinations and profiles Sending to the web browser Viewing image files Note Section 4 Configuring the AXIS 7100 is targeted specifically to users responsible for the administration of the AXIS 7100 Please refer to this section if you wish to access the AXIS 7100 as an Administrator ...

Page 86: ...tinations Send to RightFax Send to URL Send to Web browser The AXIS 7100 allows scanned documents from WORKiO digital imaging systems copiers to be distributed to e mail file and printer destinations In addition to the resident profiles and destinations established by your Administrator users can also create both temporary e mail destinations and profiles using either the Web based user interface ...

Page 87: ... destination Send to E mail This allows document images to be distributed to any e mail address defined in the destination list E mail transfer uses the Simple Mail Transfer Protocol SMTP whereby the document image is sent as a MIME encoded e mail attachment or stored on a file server as an accessible hyperlink within an e mail notification Double clicking the hyperlink or an e mail attachment tha...

Page 88: ...end to Web Browser This is a convenient method for users that do not have an e mail address It is also useful if you want to experiment with many different profiles Simply place the document in your scanning device and access the AXIS 7100 from a standard Web browser Scanning is triggered directly from your Web browser and the image is saved within the Web browser dialog The Web browser displays t...

Page 89: ... refer to RightFax Integration with SMTP on page 70 or RightFax Integration with LPD on page 71 Authentication If the administrator has enabled authentication the user must enter a user name and password to gain access to the AXIS 7100 If the authentication process is not enabled proceed to the next section Sending to Destinations on page 91 1 When the following display appears enter your user nam...

Page 90: ...y again 6 If the authentication process is successful the following message is displayed informing you that you can log out by pressing Cancel for two seconds on the control panel or Esc on the keyboard 7 To continue press any key or wait until the following message appears Note Login in progress Login failed To logout press Cancel 2 sec Send to xxxxxx If no destinations are set the display will s...

Page 91: ...ote 3 If you want to send the image to more than one destination press Select to choose each destination Note 4 Repeat steps 2 and 3 until all desired destinations are selected Before sending to an e mail address or a file the Administrator must have set up the destinations as described in Specifying Destinations on page 59 Send to Accounting Dept If a keyboard is connected you can easily search t...

Page 92: ...Add to scan each page or stack b Insert the next page or stack and press Add again Repeat the procedure until all the pages have been scanned c Press Send to transmit the image to the destination During the scanning this message appears on the display Note 7 When you have pressed Send and the transfer of the document image is completed the AXIS 7100 is released for other users to access Be careful...

Page 93: ... Image Files on page 93 If no operations are performed within five minutes of allocation the AXIS 7100 will return to its default settings The AXIS 7100 keeps all temporary settings in memory for a set time about 1 2 minutes from the last scan and then resets all settings to the default settings Note if authentication is enabled the time span before memory reset is set by the administrator The PCL...

Page 94: ...ur AXIS 7100 will allow you to quickly search any destination within the resident list You can do this by simply typing in the first couple of characters of the destination you wish to search for The AXIS 7100 message display will automatically show the destination that best matches the keyboard input Note Follow the instructions below to add a new e mail address to the list The Administrator can ...

Page 95: ... Press the Insert key on your keyboard The following prompt will appear on the message display 3 Enter thenew e mail addressyou want to add thenpressEnter Notes Add address Only the five most recently added temporary destinations will appear in the destination list Contact your Network Administrator if you want to add a destination permanently A RightFax destination must be configured by the admin...

Page 96: ...xample magazines and books F2 To send the scanned material to the selected destination and release the AXIS 7100 for other users For a single page stack of sheets use this key to scan the material and send the image in one step Space To search the next word name in an address e g J Space S to find John Smith Insert To add an address or subject Delete To remove a temporary address To delete charact...

Page 97: ... or IP address of your AXIS 7100 on the location address line Example This displays the AXIS 7100 Home Page 3 Click Destinations The table lists the available destinations 4 Click New Destination and specify the settings for the new destination 5 Click OK to save the destination temporarily Home To go to the first entry in a list End To go to the last entry in a list Key Function http 172 16 253 8...

Page 98: ...ble lists the available profiles Click New Profile and specify your settings If you place a document in the scanning device you can click Scan to monitor the results Note Only the five most recently added temporary destinations will appear in the destination list Contact your Administrator if you want to add a destination permanently All temporary destinations are erased when the AXIS 7100 is shut...

Page 99: ...st 1 If the keyboard is not already connected disconnect the AXIS 7100 power supply connect the keyboard to the keyboard connector located on the rear panel and then reconnect the power supply 2 When you have selected the e mail destination and the sender of the e mail press the Menu key on your AXIS 7100 The following prompt will appear on the message display 3 Enter the new e mail subject you wa...

Page 100: ...or that specific file Note 3 Edit the file name using the keyboard 4 When you are finished press Enter and the AXIS 7100 will return to the previous state so that you can change other scanning properties and proceed as described in Sending to Destinations on page 91 The e mail subject will appear in the list of e mail subjects and can be made permanent by the administrator See Specifying Destinati...

Page 101: ...name already exists a sequence number will be added to the file name if the Append sequence number to file name option under admin Destinations File Destination New has been selected If this option has not been selected the old file will be replaced Parameter Destination Type Comment E mail URL FTP Printer Send to yes yes yes Sent by yes no yes If enabled by the administrator Note Always disabled ...

Page 102: ...most needs The default paper size is Letter The paper sizes are maintained by the Administrator See also the table on Predefined Paper Sizes on page 79 Uncompressed TIFF may generate very large files Name Description Text default Black white documents intended for OCR or documents containing small text Suitable for most kind of document scanning This is the default profile Text high Black white do...

Page 103: ...ge the Scan Document page We recommend that you add the address as a bookmark or as a link on the Department or Workgroup Web page 5 Optionally change the default profile 6 Click Scan and wait for the image to appear in your Web browser Depending on the image format specified by the profile the Web browser will display the image in an associated viewer or ask you to save the file For further proce...

Page 104: ...r or scanner 10 At the AXIS 7100 control panel continue as follows One single page or a stack of paper in the sheet feeder a Press Send to scan and transmit the image to your Web browser in one step Several separate pages or stacks of paper a Press Add to scan each page or stack b Insert the next page or stack and press Add again Repeat the procedure until all your pages are scanned c Press Send t...

Page 105: ...quired There are basically two different types of imaging tools Tools optimized for image picture editing Tools optimized for handling scanned documents Tools for Image Picture Editing Most tools will work as long as TIFF formats are supported By scanning multiple pages you can accumulate several pages into one image file See Multipage Image Files on page 93 You must press the Add button or the Se...

Page 106: ...at can be corrected indexed searched or copied to other files The generated PDF image files do not contain searchable text You can use Adobe Capture or the built in capture function in Adobe Acrobat to make the text searchable When using the Text profiles for scanning documents make sure that the viewing tool supports multipage CCITT G 4 compressed TIFF the TIFF format is the most common standard ...

Page 107: ... to associate an application with a specific file format in Windows 1 In Windows Explorer click the View menu click Options and then click the File Types tab 2 To create a new file type click New Type To modify the settings for an existing file type select the type and then click Edit 3 Specify a description for the file type and the file name extension associated with this type of file 4 Click Ne...

Page 108: ...image in the Information File or as a separate document to a different destination The Meta Information file format is specified by the Developer System Integrator Administrator in XML HTML or almost any other text format The Developer can also choose to send information set by the AXIS 7100 itself e g a time stamp or user identification This Meta Information can then be used by different applicat...

Page 109: ...ion file The file is limited to a size of 50 000 bytes The AXIS MetaData DTD defines the syntax of the XML DD file For more information see Meta Information DTD on page 151 The built in html based XML parser can be used for validating an XML DD file This enables the administrator to verify that the XML DD file used for Meta Information is correct before setting up the whole environment The Meta In...

Page 110: ...uest the following information before scanning the document Document Identification Number Name of Document Name of Issuer Version Number Classification Level of Importance Example Invoice You receive an invoice and you want to scan and send it over your network to the Accounts Department and to the Orderer with the following information Invoice Number Date of Payment Name of Orderer This function...

Page 111: ...tion over e mail and LPD The user is prompted to enter the fax number fax recipient when scanning and sending the document to a RightFax destination Example Archiving Electronic Archive File server The administrator wants to send the following information with the scanned image as specified in the Archiving example above 1 Document Identification Number 2 Name of Document 3 Name of Issuer 4 Versio...

Page 112: ...alue 00000 Pattern 0 9 5 The value entered by the user must match the set pattern which is in this case 5 digits Make sure that the DefaultValue matches the Pattern in the XML DD file The Meta Data will be discarded if the DefaultValue and Pattern do not match When the Required attribute of the Meta Data is set to Yes the Administrator must specify a pattern See Regular Expressions on page 134 for...

Page 113: ...on is hidden and used by the archiving system only Data with the required attribute defined as hidden is useful when the administrator wants to define a default value that will be included in the Information File MetaData Required no Id DOC_ISSUER Prompt Doc Issuer DefaultValue DEFAULT_ISSUER MetaData Required no Id DOC_VERSION Prompt Doc Version DefaultValue 0 0 MetaData Required hidden Id DOC_CL...

Page 114: ...e external keyboard The information file will be sent to the Archiving System destination with the entered value in this case the archiving system would be set to archive the document corresponding to the specified level of importance MetaData Required yes Id DOC_IMPORTANCE Prompt Doc Importance Editable no DefaultValue Medium Value Very high Value Value High Value Value Low Value Value Very Low V...

Page 115: ...veDocument SYSTEM newarchivedoc dtd NewArchiveDocument DOC_ID DOC_ID DOC_ID DOC_IMPORTANCE DOC_IMPORTANCE DOC_IMPORTANCE DOC_NAME DOC_NAME DOC_NAME DOC_ISSUER DOC_ISSUER DOC_ISSUER DOC_VERSION DOC_VERSION DOC_VERSION DOC_CLASS DOC_CLASS DOC_CLASS HOST INT_HOST_ADDRESS HOST NewArchiveDocument Format Output AlwaysAsk MetaDataFile xml version 1 0 DOCTYPE NewArchiveDocument SYSTEM newarchivedoc dtd Ne...

Page 116: ...pear on the message display when the Add Send key has been pressed The user is prompted to enter the information and then press Enter The star indicates that this is required Meta Information and that the user cannot scan without entering the requested information If the entered information is invalid the following display will be shown The user must press Enter and try again to be able to scan Se...

Page 117: ... can be ignored by pressing Menu Note 4 The user is prompted to enter the version number of the document This information is not required and can be ignored by pressing Menu 5 The user is prompted to enter the level of importance by which the document is to be archived The specified default value appears in the display Using the UP Down arrows the other values can be selected Doc Name Doc Issuer T...

Page 118: ... 0 MetaData Required hidden Id DOC_CLASS DefaultValue AXIS7100_DOC MetaData Required yes Id DOC_IMPORTANCE Prompt Doc Importance Editable no DefaultValue Medium Value Really high Value Value High Value Value Low Value Value Really Low Value MetaData Output FileName DOC_IMPORTANCE To Destination Description Archiving System To Format CDATA xml version 1 0 DOCTYPE NewArchiveDocument SYSTEM newarchiv...

Page 119: ...ith the destination When a destination with associated Meta Information is selected the user will be prompted to enter the requested information The XML DD file generates the required messages 1 to 3 in this example 1 Invoice Number 2 Date of Payment 3 Name of Orderer In this example the information is associated with the Accounts or Orderer destination The XML DD file generates the required displ...

Page 120: ...a non empty string xml version 1 0 DOCTYPE MetaDataFile SYSTEM metadata dtd MetaDataFile Ask When Destination Description Accounts Destination description Orderers When MetaData Required yes Id INVOICE_NO Prompt Invoice No ErrorMessage Wrong No DefaultValue 00000 Pattern 0 9 5 MetaData Required yes Id DUE_DATE Prompt Due Date ErrorMessage Date DD MM YYYY Pattern 0 9 2 0 9 2 0 9 4 MetaData Required...

Page 121: ...MetaData INVOICE_NO 12345 DUE_DATE 07 10 2001 ORDERER Name xml version 1 0 DOCTYPE MetaDataFile SYSTEM metadata dtd MetaDataFile Ask When Destination Description Accounts Destination Description Orderers When MetaData Required yes Id INVOICE_No Prompt Invoice No ErrorMessage Wrong No DefaultValue 00000 Pattern 0 9 5 MetaData Required yes Id DUE_DATE Prompt Due Date ErrorMessage Date DD MM YYYY Pat...

Page 122: ...Enter If the entered value is incorrect according to the pattern the following display will be shown for two seconds before returning to the previous prompt 2 The user is requested to enter the date and then press Enter 3 The user is requested to enter the name of the orderer then press Enter Example Job Applications Job Applications The administrator wants to send the following information with t...

Page 123: ...information 2 Arrival Date Required information xml version 1 0 DOCTYPE MetaDataFile SYSTEM metadata dtd MetaDataFile Ask When Destination Description Job Applications When MetaData Required yes Id JOB_ID Prompt Job Ref ErrorMessage Wrong Job Ref Pattern 0 9 2 a zA Z 2 0 9 5 DefaultValue 00 aa 00000 MetaData Required yes Id ARRIVAL_DATE Prompt Arrival date DefaultValue 00 00 0000 ErrorMessage DD M...

Page 124: ...e of job There are listed options but the user can also enter a specific value for example Manager MetaData Required yes Id PERSON_NAME Prompt Name Pattern MetaData Required no Id PERSON_BIRTH Prompt Birth date DefaultValue 00 00 0000 ErrorMessage DD MM YYYY Pattern 0 9 2 0 9 2 0 9 4 MetaData Required yes Id JOB_TYPE Prompt Applied Job Type Pattern Editable yes Value Student Value Value Clerk Valu...

Page 125: ...e Save the file on an FTP server For information on how to configure the AXIS 7100 to retrieve the XML DD file see Retrieving the XML DD file on page 133 Output Format Job Application Form JOB_ID JOB_ID ARRIVAL_DATE INT_DATE PERSON_NAME PERSON_NAME PERSON_BIRTH PERSON_BIRTH Format Output Ask MetaDataFile The administrator can choose to output information internally stored in the AXIS 7100 For a li...

Page 126: ...out entering the requested information If the entered information is invalid i e does not match the pattern the following display will be shown The user must press Enter and try again to be able to proceed The administrator has the option to specify the extension of the Information File when saving the file on the FTP server under admin Destinations new File Destination If the extension is not spe...

Page 127: ...ionandthattheusercannotproceedwithoutentering the requested information 4 The user is prompted to enter the date of birth of the applicant Thisinformationisnotrequiredandcanbeignoredbypressing Menu 5 The user is prompted to enter the type of job the application is for The values are editable meaning that the user can scroll among the listed values or enter a value using the external keyboard Note ...

Page 128: ... Required yes Id ARRIVAL_DATE Prompt Arrival date DefaultValue 00 00 0000 ErrorMessage DD MM YYYY Pattern 0 9 2 0 9 2 0 9 4 MetaData Required yes Id PERSON_NAME Prompt Name Pattern MetaData Required no Id PERSON_BIRTH Prompt Birth date DefaultValue 00 00 0000 ErrorMessage DD MM YYYY Pattern 0 9 2 0 9 2 0 9 4 MetaData Required yes Id JOB_TYPE Prompt Applied Job type Pattern Editable yes Value Stude...

Page 129: ...o Retrieving the XML DD file on page 133 for information on how to configure the AXIS 7100 to retrieve the XML DD file Entering the Required Meta Information When the user wants to scan and send a document to a fax the fax destination is selected from the list xml version 1 0 DOCTYPE MetaDataFile SYSTEM metadata dtd MetaDataFile Ask When Destination Description FAX When MetaData Required yes Id FA...

Page 130: ...dicates that this is required Meta Information and that the user cannot scan without entering the requested information If the entered information is invalid the following display will be shown The user must press Enter and try again Note Fax Number Invalid name The Menu button scrolls through the list of Meta Information The Enter button validates the entered information against the pattern defin...

Page 131: ... FTP server and proceed to Retrieving the XML DD file on page 133 for information on how to configure the AXIS 7100 to retrieve the XML DD file xml version 1 0 DOCTYPE MetaDataFile SYSTEM metadata dtd MetaDataFile Ask When Destination Description FAX When MetaData Required yes Id FAX_NUM Prompt Fax Number ErrorMessage Invalid number Pattern 0 9 MetaData Required yes Id FAX_RECIPIENT Prompt Recipie...

Page 132: ...n press Enter The star indicates that this is required information and that the user cannot scan without entering the requested information If the entered information is invalid the following display will be shown The user must press Enter and try again 2 Theuserisprompted to enterthenameoftherecipientandthen press Enter Note Send to FAX Fax Number Invalid name Recipient Name The Menu button scrol...

Page 133: ...ternet Explorer 1 Start your Web browser 2 Enter the name or IP address of your AXIS 7100 in the location address field Example 3 This brings you to the AXIS 7100 HomePage Click admin Log on as described in Accessing the Tools on page 36 4 Click the Edit button on the This AXIS 7100 page and then click the Meta Information tag to display the page where you specify the Meta Information parameter se...

Page 134: ...ify the user name for logging on to the FTP server Password Specify the password for logging on to the FTP server If the user field is left blank this setting will be ignored Confirm Confirm the password to make sure the spelling is correct Directory Specify the directory on the FTP server where the file is stored If left blank the root directory on the FTP server will be used Note Specifying the ...

Page 135: ... postfix matches the previous expression once or not at all character set ranges are denoted with as in a z an initial as in 0 9 complements the set r 1 5 r could be repeated between 1 and 5 times upper limit 48 r 1 r must be repeated exactly once r 2 r must be repeated at least twice r 2 r could be repeated twice i e 0 1 or 2 times matches at beginning of line matches at end of line a b a or b in...

Page 136: ...lows the operands e g A B The upper limit for repetitions is set to 48 This limitation does not apply if the Editable attribute in the XML DTD is set to NO Example Description 0 9 2 0 9 2 0 9 4 Date DD MM YYYY a zA Z a zA Z a zA Z a zA Z a z 2 3 E mail address firstname companyname com firstname companyname se 0 9 3 0 9 3 1 0 9 4 Telephone number 123 123 1234 123 1231234 123 123 1234 a zA Z Name J...

Page 137: ...ILE_URL Specifies the URL of the image file For a file on an FTP server this URL will correspond to the complete URL of the file For an e mail to a pre set destination it will correspond to the URL specified on the Web interface INT_FILE_NAME Specifies the file name of the image file only INT_FILE_SIZE Specifies the size of the image file INT_DATE Specifies the date of the image file INT_TIME Spec...

Page 138: ...fies the data type of the image file INT_PAPER_ORIENTATION Specifies the paper orientation of the image file INT_FORMAT Specifies the format of the image file INT_DOUBLE_SIDED Specifies the orientation of the image file INT_INTENSITY Specifies the intensity of the image file INT_CONTRAST Specifies the contrast of the image file INT_DESTINATION Specifies the destination description that orig inated...

Page 139: ...llowing methods Push button Web browser FTP Important Push Button Follow these steps to restore the default settings using the Push button Important When you restore the factory default settings all your current settings including the destinations and profiles will be lost You will need to re assign the IP address as described in Assigning an IP Address on page 22 If you have forgotten the previou...

Page 140: ...the Push button for at least five seconds until the Status indicator remains constantly lit 5 The AXIS 7100 is now reset to factory default settings 6 Restart the AXIS 7100 by disconnecting and reconnecting the power supply Web Browser Follow these steps to reset to the defaults settings from a Web browser 1 Start the Web browser 2 Enter the name or the IP address of the AXIS 7100 in the location ...

Page 141: ... The AXIS 7100 will now restart with the factory default settings Front Panel Indicator Conditions The Power LED is hardware controlled and should always remain on when power is connected to the AXIS 7100 The remaining LEDs are all software controlled Normal Conditions This table shows the front panel indicators during normal conditions Event Status LED Busy LED Network LED Remarks Power up On On ...

Page 142: ...Event Status LED Busy LED Network LED Remarks Power up On Off Off Check parallel cable to the WORKiO copier Off Off Off Check RJ45 cable to network Idle On Off Off Check RJ45 cable to network If known network traffic the Net work LED should flash Error in FLASH PROM Yellow Flash Off Flash Consult Network Administrator Error in DRAM DIMM Red Flash Off Off Consult Network Administrator DRAM DIMM con...

Page 143: ...ncorrect Illegal address recipient Incorrect e mail address specified for the e mail des tination Illegal directory on server address The directory specified for the file destination does not exist Unable to open file on Default file name is missing Write error on server address Insufficient access rights to the directory specified for the file destination No info file on server address The inform...

Page 144: ...lease refer to earlier messages Illegal queue for The specified LPD print queue does not exist check spelling and syntax Illegal command for The printer may be busy Incorrect LPD Mode selected for the specified printer destination Incorrect Value The entered value does not match the pattern speci fied by the administrator Meta Data enabled Keyboard Required The meta Information functionality is en...

Page 145: ...og file from the control panel 1 Press Menu and Select simultaneously to display the Advanced menu 2 Use to find the Server log option 3 Press Select to enter the submenu 4 Use to scroll through the messages Web Browser Follow these steps to display the log file from a Web browser 1 Start the Web browser 2 Enter the name or IP address of the AXIS 7100 in the location address field Example 3 The AX...

Page 146: ...ources services and information LDAP allows resources and services to be selected with ease and accessed with location independence Note Structure Example A structure can look like this Example Usual Attribute Types These are the most typical attribute types the LDAP server implementation should understand these attribute types LDAP works differently depending on the organization and the structure...

Page 147: ...ntains a two letter country code l Contains the name of a locality such as a city county or other geographic region st Contains the full name of a state or province street Contains the physical address of the object to which the entry corresponds such as an address for package delivery o Contains the name of an organization ou Contains the name of an organization unit title This attribute contains...

Page 148: ...ents are presented in the table below Filter Type Format Example Matches Equality attr val ue sn Smith Surnames exactly equal to Smith Approximate attr va lue sn Smitt Surnames approximately equal to Smitt for example that sounds like Smitt note the misspelling Substring attr le ading an y traili ng sn smith Surnames containing the string smith sn smith Surnames starting with smith sn smith Surnam...

Page 149: ...atches AND filter1 filter2 sn smith objectclass person Entries with an object class of person and a surname exactly equal to Smith OR filter1 filter2 sn smith cn smith Entries with a surname exactly equal to Smith or a commonname ending in smith NOT filter mail Entries without a mail attribute It is wise to create filters that sort out unwanted entries based on their object class For example in an...

Page 150: ...ing familiar with the administrator and or the inner workings of the server itself only trial and error can tell you whether your filter is working efficiently or not Searched Filter to use All persons in Sweden objectclass person c S E All entries at Axis independent of coun try except the ones called Smith o axis sn smith All persons at Axis Marketing in Sweden objectclass person c S E o axis ou...

Page 151: ...oubleshooting section at admin support Meta Information DTD Here follows the Meta Information DTD xml version 1 0 FILE metadata dtd ROOT MetaDataFile DESCRIPTION This file contains the DTD for the Meta Data functionality This functionality allows the Administrator to define custom information that will be required from the User at the moment of scanning This custom information can either be relate...

Page 152: ...cted gathered in the Ask section ELEMENT MetaDataFile AlwaysAsk Ask ATTLIST MetaDataFile Version CDATA FIXED MD_DTD_VERSION Domain CDATA FIXED MD_DOMAIN PARENT MetaDataFile CHILD MetaData one or more Output optional ATTRIBUTES None DESCRIPTION This element gathers the meta data that is requested from the user regardless of the destination This does not imply that the different meta data is require...

Page 153: ...invoice number when the User selects the invoice destination He can also define a particular output format that can easily be processed by a database for instance ELEMENT Ask When MetaData Output ELEMENT MetaData PARENT AlwaysAsk Ask CHILD Value zero or more ATTRIBUTES Required This attribute is an enumerated value that defines if the User must enter the MetaData yes or if it can be skipped no or ...

Page 154: ...d instead ErrorMessage This attribute contains the string that will be displayed when the value entered by the User does not match the Pattern attribute If the Administrator does not specify this attribute the default string Incorrect value will be displayed instead DefaultValue This attribute contains the output string for when the MetaData is not required and not entered by the User attribute Re...

Page 155: ...s the information specific to the meta data itself See the attribute descriptions for more details ELEMENT MetaData PCDATA Value ATTLIST MetaData Required yes no hidden no Id ID REQUIRED Prompt CDATA IMPLIED Label CDATA IMPLIED ErrorMessage CDATA IMPLIED DefaultValue CDATA IMPLIED Pattern CDATA IMPLIED Editable yes no yes ELEMENT Value PARENT MetaData CHILD None ATTRIBUTES None DESCRIPTION This el...

Page 156: ... requested ELEMENT When Destination ELEMENT Destination PARENT When To CHILD None ATTRIBUTES Description This is the Id of the Destination One restriction is that the destination s description attribute must be a valid destination description This means that the Administrator cannot define a new destination here DESCRIPTION This element contains the description of the defined destination ELEMENT D...

Page 157: ...nformation for when the Administrator wants to specify a format different from the traditional one The Administrator can also specify a destination for the output file ELEMENT Output To Format To Format ELEMENT To PARENT Output CHILD Destination ATTRIBUTES None DESCRIPTION This element contains the particular destination to which the output file should be sent ELEMENT To Destination ELEMENT Format...

Page 158: ...100 contains a real time clock which means that the time will be kept even if the power is turned off FactoryDefaults no Set this parameter to yes to reset to factory default settings Note that all current settings will be lost Restart no Set this parameter to yes to restart the AXIS 7100 TimeZone UTC Specifies the time zone in which AXIS 7100 operates TimeSyncSource NTP Specifies the time source ...

Page 159: ...tion allows the user to change the file name for an FTP destination or e mail destination SpecifySubject yes If enabled this option allows the user to enter a subject in the subject field IP InternetAddress 0 0 0 0 Specifies the AXIS 7100 IP address which must be a unique and valid address to prevent conflicts with other network devices DefaultRouter 0 0 0 0 Specifies the IP address for the defaul...

Page 160: ... PrimaryWINSserver 0 0 0 0 Specifies the name or IP address of the server SecondaryWINSserver 0 0 0 0 Specifies the name or IP address of the server ProtectIP Off If enabled the IP address cannot be changed from the control panel using the Menu button HTTP ExternalLink www company name Specifies the URL to a customized link e g to your company s web site The link will be available from the AXIS 71...

Page 161: ...system AuthenticationTrap disabled Enables or disables the SNMP authentication failure traps It corresponds to the snmpenableAuthenTraps MIB II SNMP object Clients InformationLevel Basic Specifies the default amount of information to be transmitted with a scanned image If not set for a destination this setting will be used Valid values are Nothing Basic or Complete Basic includes information about...

Page 162: ...ry Specifies the directory on the FTP server where the image will be stored URL Specifies an external URL to the specified directory e g http www company com documents filename or ftp ftp company com documents filename This could be necessary when scanning to destinations outside your own company If left blank the URL will be constructed from the other fields Use URL as default no Specifies the op...

Page 163: ...untry code If left blank no authorization will be attempted LDAP Password Specify the password for logging on to the LDAP server If the User Field is left blank this setting will be ignored LDAP Search Base Specifies where to begin the search e g o companyname c countrycode LDAP Name Field cn Specifies the name of the field that contains the destination name LDAP Mail Field mail Specifies the name...

Page 164: ...at contains the e mail address LDAP User ID Field uid Specifies the User ID Field that contains the user ID user name of the user to be authenticated Meta Data Retrieve Method None Indicates whether the Meta Information functionality is used or not FTP Server myFTPserver company com Specifies the name or IP address of the FTP server that holds the Meta Information file FTP User anonymous Specifies...

Page 165: ...e name or IP address of the FTP server that holds the file User name Specifies the name used to log on to the server Password Specifies the password used to log on File name FTPImage Specifies the name of the file Index file no Defines the option to store the sequence number on the FTP server Destination name URL Description name URL Specifies the name of the destination URL This is the name that ...

Page 166: ...port i e if it is capable of printing on both sides of the paper Duplex selection SingleSided DoubleSided AsScanned Defines the printing format for the printer destination LPD Mode SingleDataFile SplitSourceFile BufferDataFiles MultipleDataFiles Specifies the LPD mode for the printer destination Destination name SMTP Description Descriptive name Specifies the name of the e mail destination This is...

Page 167: ...ng in dots per inch dpi Data type Black White Specifies data type depending on the material you are scanning and the imaging application you intend to use Paper size Executive Letter Legal Ledger A4 A3 Specifies the default paper size for this profile Paper orientation Portrait Specifies how the document should be scanned Image compression CCITT G 4 Specifies the image compression File format TIFF...

Page 168: ...ze11 PaperSize Letter PaperSize12 PaperSize Photo 3 5 x 5 PaperSize13 PaperSize Photo 4 x 6 PaperSize A3 Note that the parameters in this list apply to all paper sizes parameters Description A3 Specifies the name of the paper size This is the name that will appear on the AXIS 7100 message display Width 11 69 inches Specifies the width of the paper Length 16 54 inches Specifies the length of the pa...

Page 169: ...taining the Updated System Software Your Dealer Contact your dealer to check if there have been any recent updates of the software You should have your present version numbers ready to compare against the latest software updates from Axis Axis Web Site Check the Axis web site at http www axis com where you can download the latest versions of the software Updating the System Software Before you beg...

Page 170: ...ame of the new software e g 7100_1_00 bin 5 During the flash load the AXIS 7100 LCD will display the message Updating server and a progress bar Wait for the flash load to finish This normally takes 1 to 4 minutes The unit will then automatically restart with the new AXIS 7100 software 6 Log out using the command quit bye or exit depending on your FTP version Caution Note Be careful not to interrup...

Page 171: ... Microsoft Internet Explorer 4 0 or higher HTTP 1 0 and HTML 3 0 compatible web browsers Supported Mail Servers Microsoft Exchange Sendmail Lotus Notes Novell Groupwise Compatible SMTP mail servers Supported Fax Server RightFax 7 0 or higher Supported LDAP Server Software Microsoft Exchange 5 x 2000 Lotus cc Mail Novell GroupWise OpenLDAP Supported Protocols HTTP IP FTP SMTP TCP LPD Raw TCP IP SLP...

Page 172: ...ollable 40 characters English German French Spanish Italian and Swedish text available 4 LED indicators signaling Status Busy Network and Power 7 keys for Menu Up Down Select Send Add and Cancel Menu for selecting Destination Profile Paper size Subjects Number of Copies Sender Meta Information and File name Multiple selection of destinations possible Error log Installation IP address set from cont...

Page 173: ...ately 1500 destinations within the AXIS 7100 the maximum number is generally limited by the User Storage Area External destinations are limited only by available RAM memory Software Updates Flash memory allows central and remote updating of the AXIS 7100 software over the network using FTP Hardware CPU 32 bit RISC Controller ETRAX 100LX Flash memory 2 MB RAM 16 MB User Storage 64 kB Logical Connec...

Page 174: ...5 lbs 0 7 kg Environmental Temperature 40 105 F 5 40 C Humidity 20 80 RHG noncondensing Approvals EMC FCC Part 15 Subpart B Class A VCCI Class B C Tick AS NZS 3548 CE EN 55022 ClassB 1998 EN 55024 1998 EN 61000 3 2 1995 EN 61000 3 3 1995 Safety EN 60950 UL CSA Warranty 1 year All specifications are subject to change without prior notice ...

Page 175: ...ol A TCP IP protocol which allows an Internet node to discover certain startup information such as its IP address BSD Berkeley Software Distribution The University of California Berkeley additions to the UNIX operating system CCITT G 4 The most common format for compressed TIFF files Used for viewing and archiving of scanned documents CMIP Common Management and Information Protocol DD Document Des...

Page 176: ...t forwarding by tracking IP addresses routing outgoing messages and recognizing incoming messages LCD Liquid Crystal Display LDAP Lightweight Directory Access Protocol A protocol for accessing on line directory services LPD Line Printer Daemon A protocol for network printing LED Light Emitting Diode Meta An underlying definition or description MIB Management Information Base A database of network ...

Page 177: ...on of a Data Link Control DLC address to an IP address RISC Reduced Instruction Set Computer A processor that recognizes only a limited number of assembly language instructions SMTP Simple Mail Transfer Protocol The TCP IP protocol for exchanging e mail SNMP Simple Network Management Protocol A TCP IP protocol used to manage and monitor nodes on a network TCP Transmission Control Protocol The conn...

Page 178: ... Windows Internet Name Service XML Extensible Markup Language Describes how to define a collection of data Sometimes referred to as meta data YP Yellow Pages The security and file access databases on UNIX systems These databases are now known as Network Information Services ...

Page 179: ...ation 80 Administration 37 Destinations 60 63 66 68 Paper sizes 78 Profiles 73 78 Connectors 10baseT 12 keyboard 12 Control panel 14 Counter 82 D Default router address 24 Default settings 139 Destination settings 60 63 66 68 Destinations 35 DHCP 23 27 DTD Document Type Definition 151 E E mail 8 91 E mail reply address 46 Error conditions 142 Error log 145 Ethernet 8 External Address Book 53 F Fac...

Page 180: ...80 Photo 77 79 Power indicator 141 Power supply 12 18 Predefined paper sizes 79 Predefined Profiles 102 Predefined profiles 77 Printers 8 Profile settings 73 78 Profiles 77 102 Push button 12 139 R RARP 23 30 Resolution 77 Restoring default settings 139 RightFax 10 89 RightFax Integration 108 RightFax over LPD 71 S Scan Counter 83 Scanning parameters 101 Search filters 148 Sending to destinations ...

Page 181: ... 101 Status indicator 141 Subnet mask 24 Support Services 5 Supported scanners 172 T Temporary e mail destinations 41 62 Temporary E mail Subject 99 Temporary profiles 41 Text profile 77 TIFF 77 Time 40 U URL for e mail 62 V Viewing image files 105 W WINS 32 Wizard 44 X XML 108 151 XML parser 109 ...

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