NEC UX5000, Manual

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Customize
Mailbox Options: Subscriber: [Email]
448
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Chapter 3: Programming UX Mail Manual
Setting up the VM Folder Only Option on an Exchange Account with Outlook 2003
Part 1: Set up an IMAP Account in Outlook 2003
To set up an IMAP account:
1. Move all your voice mail messages from your inbox to another folder.
● Automatic synchronization could initially delete any voice mail messages left in your inbox.
2. In Outlook 2003, click Tools + E-Mail Accounts .
3. In the E-Mail Accounts opening screen, select Add a new e-mail account and click Next .
4. In the E-Mail Accounts: Server Type screen, select IMAP and click Next .
5. In the E-Mail Accounts: Internet E-mail (IMAP) screen, enter the following information:
6. Click More Settings , select the Connection tab, and verify that Connect using my local area net-
work (LAN) is selected.
7. Click OK to return to the E-Mail Accounts: Internet E-mail (IMAP) screen.
8. Click Next + Finish to complete the installation.
Part 2: Enable the VM Folder Only Sync Option in UX Mail
To set up the VM Folder ONly Sync Option:
1. For the mailbox corresponding to the Outlook account you just set up, in Mailbox Options Edit: Sub-
scriber:
[E
MAIL
] E
MAIL
I
NTEGRATION
S
YNC
M
ODE
(
PAGE
441)
, select VM Folder Only .
2. Click Apply changes .
3. From any system extension, leave a test message in the mailbox you just configured.
●
This will cause Outlook to automatically create the Voice Mail Messages folder. This folder will be
automatically synchronized (subscribed).
Part 3: Create a Rule to Move Message to the VM Folder
To create the VM Folder rule in Outlook 2003:
1. In Outlook 2003, Tools + Rules and Alerts .
2. In the E-Mail rules tab, make sure the Apply changes to this folder drop-down box selects Inbox
[Microsoft Exchange Server] .
3. Click New Rule to launch the Rules Wizard .
4. In the Rules Wizard , in Step 1 select the Stay Organized template Move messages with specific words in
the subject to a folder.
5. In Step 2 , click the specific words link, enter Voice Mail Message (case sensitive - be precise) + Add
+ OK .
6. Also in Step 2 , click the specified link and select the Voice Mail Messages OK + Finish .
Outlook 2003 Option Typical Entry
Your Name Enter your name
E-Mail Address yourname@emailserver.com
Incoming Mail Server (IMAP) imap.emailserver.com
Outgoing Mail Server (SMTP) smtp.emailserver.com
User Name yourname
Password Enter your email account password