Xerox WorkCentre C226, System Administration Manual, Page: 119 / 216

When the security kit is installed
Xerox WorkCentre C226 System Administration Guide 4-3
NOTE: To ensure that the data security function of the machine provides maximum security,
observe the following:
• The key operator plays an important role in maintaining security. Exercise
appropriate care in selecting the person that will assume the job of key operator.
• Always keep “Power Up Auto Clear” (page 4-7) enabled.
• Be sure to change the key operator code immediately each time a new person
takes over as key operator.
• Change the key operator code on a regular basis (at least once every 60 days).
• During the procedure for changing the key operator code, the current key operator
code and new key operator code appear in the display. Be sure to complete the
procedure promptly.
• Do not select a number for the key operator code that can be easily guessed.
• The key operator programs are very important for security management. The
administrator of the machine should inform users that they are not to access the
key operator programs without permission.
• If the administrator and users of the machine are to be out of the office, security
measures such as locking the machine should be taken to prevent unauthorized
access.
• The customer bears responsibility for control of copies of documents made on the
machine and faxes received on the machine.
• Even when the data security kit is installed, note that fax data in the public memory
box used by the facsimile expansion kit can be read.
CAUTION When “Power Up Auto Clear” (page 4-7) is enabled, the wait time when the machine is
powered on may occasionally be very long.