Avaya MasterDirectory, User Manual

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MasterDirectory User's Guide
10
Managing Directories
This section describes how to:
•
create new directories
•
open existing directories
• view the log of a directory
•
view entries in directories
•
view a group of entries that match criteria you specify
•
add entries to directories
•
modify entries in directories
•
delete entries from directories
•
search for a specific entry in a directory view
•
modify the database structure of an existing directory
•
pack the records in directories
•
re-index directories
•
print the data in directories
Creating a New Directory
The layout of the database is saved in a configuration file (.md). Once the layout is saved, you can modify
the field titles, but you cannot modify the field lengths. Also, the maximum number of fields is 128, and the
maximum field length is approximately 250 characters.
Before creating a new directory, you must determine the following information for the directory:
•
the number of fields you want in the directory
•
the name of each field in the directory
•
the maximum length of each field in the directory
•
the order in which the fields appear in the directory
•
the file name for the directory
NOTE:
By default, MasterDirectory uses field1 and field2 automatically as a combined index for sorting records.
As a result, be sure to define the appropriate fields (for example, NAME and PHONE NUMBER) as field1
and field2.