Avaya MasterDirectory, User Manual

Page: 83 / 218

Chapter 4: Importing Data
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18. If you want to change the format of the data in the field that contains names:
a. In the Field box of the Name Format area, select the field that contains the names.
b. In the Format box, select the format of the names in the source file. The default choices are:
•
LastName FirstName (with a space between LastName and FirstName)
•
LastName FirstName,Middle (with a space between LastName and FirstName)
•
LastName,FirstName
• LastName,FirstName,Middle
•
FirstName LastName (with a space between FirstName and LastName)
•
FirstName Middle,LastName (with a space between FirstName and Middle)
If none of the default choices match your requirements, type the appropriate format in the Format
box.
c. In the Convert To box, select the format that you want the data in the names field to appear in
MasterDirectory. The default choices are:
•
LastName FirstName (with a space between LastName and FirstName)
•
LastName FirstName,Middle (with a space between LastName and FirstName)
•
LastName,FirstName
•
LastName,FirstName,Middle
•
FirstName LastName (with a space between FirstName and LastName)
•
FirstName Middle,LastName (with a space between FirstName and Middle)
If none of the default choices match your requirements, type the appropriate format in the Convert
To box.
19. If you want to populate blank fields during the import, select the Populate blank fields check box.
20. When you are finished specifying the import settings, choose the OK button.
21. Choose the Save Map button.
The Save As dialog box appears.
NOTE:
If you created a new map or modified an existing map, MasterDirectory will not prompt you to save
your changes.