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Brother MFC-8510DN, Software User'S Manual

The Brother MFC-8510DN is a versatile all-in-one printer and copier designed for office use. To fully utilize its network features, make sure to download the Network User's Manual from our website. This manual is available for free download and provides detailed instructions on optimizing this product's functionality.

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Printing and Faxing 

143

8

Secure Print

8

 

Secure Print

:

Secure documents are documents that are password protected when they are sent to the machine. Only 
the people who know the password will be able to print them. Since the documents are secured at the 
machine, you must enter the password using the control panel of the machine to print them.

To send a secured document:

a

Check 

Secure Print

.

b

Enter your password, user name and job name and click 

Print

.

c

You must print the secured document from the control panel of the machine. (See 

Secure Print Key

 

uu

page 2.)

To delete a secured document: You need to use the control panel of the machine to delete a secured 
document. (See 

Secure Print Key

 

uu

page 2.)

Summary of Contents for MFC-8510DN

Page 1: ...155DN In USA Please go to the Brother Solutions Center at http solutions brother com and click Manuals on your model page to download the other manuals For DCP users This documentation is for both MFC and DCP models Where it says MFC in this user s guide please read MFC xxxx as DCP xxxx Version 0 USA ...

Page 2: ...nd other errors relating to the publication 2012 Brother Industries Ltd IMPORTANT NOTE This product is approved for use in the country of purchase only Do not use this product outside the country of purchase as it may violate the wireless telecommunication and power regulations of that country In this manual the LCD messages of the MFC 8910DW are used unless specified Windows XP in this document r...

Page 3: ...river 13 Printing a document 14 Duplex two sided printing 15 Guidelines for printing on both sides of the paper 15 Automatic duplex printing 15 Manual duplex printing 15 Simultaneous scanning printing and faxing 15 Printer driver settings 16 Accessing the printer driver settings 17 Basic tab 18 Paper Size 18 Orientation 19 Copies 19 Media Type 20 Resolution 21 Print Settings 21 Multiple Page 21 Du...

Page 4: ...driver 56 WIA compliant 56 Scanning a document into the PC 56 Pre Scanning to crop a portion you want to scan using the scanner glass 59 Scanning a document using the WIA driver Windows Photo Gallery and Windows Fax and Scan 63 Scanning a document into the PC 63 Pre Scanning to crop a portion you want to scan using the scanner glass 65 Using Nuance PaperPort 12SE 66 Viewing items 66 Organizing you...

Page 5: ...ument Size 90 Opening the scanned image with an application 90 Using the OCR feature 91 Attaching the scanned data to E mail 91 Saving the scanned image 92 How to change the default settings of each button 92 PC Copy tab 93 Printing the scanned image 93 PC FAX tab For MFC models 93 Sending an image file from your computer 93 Sending a scanned image 94 Viewing and printing received PC FAX data 94 D...

Page 6: ...the Network PC FAX Receiving Settings 123 Viewing new PC FAX messages 124 7 Firewall settings For Network users 125 Before using the Brother software 125 Windows XP SP2 or greater 125 Windows Vista users 128 Windows 7 users 131 Section III Apple Macintosh 8 Printing and Faxing 136 Features in the printer driver Macintosh 136 Duplex two sided printing 136 Guidelines for printing on both sides of th...

Page 7: ...osing your machine from Print Fax or Print Scan 174 Using Presto PageManager 175 Features 175 System requirements for Presto PageManager 175 NewSoft Technical Support 176 10 ControlCenter2 178 Using ControlCenter2 178 Turning the AutoLoad feature off 179 SCAN 180 File types 181 Document Size 181 Image example Apple Preview 182 OCR word processing application 184 E mail 185 File 186 CUSTOM SCAN 187...

Page 8: ...n key on your network 227 Scan to E mail 229 Scan to E mail E mail Server For MFC 8910DW and MFC 8950DW T standard MFC 8510DN and MFC 8710DW available as a download 231 Scan to Image 236 Scan to OCR 238 Scan to File 240 Scan to FTP 242 Scan to Network Windows 249 How to set a new default for the file size Scan to E mail E mail server FTP and Network For 5 line LCD models 256 How to set a new defau...

Page 9: ...Section I Machine operation keys I Using the control panel 2 ...

Page 10: ...memory To use this function you need to set your password in the printer driver dialog box If you turn the power switch Off the secured data saved in memory will be cleared For 5 line LCD models 1 a Press Secure Print Note If the LCD displays No Data Stored there is no secured data in the memory b Press a or b to choose the user name Press OK The LCD displays the secured jobs list for that name c ...

Page 11: ...secured job list for that name c Press a or b to display the job Press the print job Enter the four digit password and press OK d To print the data press Print To delete the secured data press Delete e Enter the number of copies you want Press OK f Press Start The machine prints the data Note After you print the secured data it will be cleared from memory ...

Page 12: ... laser printer Using this mode will allow your machine to run at its best with those applications BR Script3 Mode BR Script is an original Brother page description language and a PostScript language emulation interpreter This machine supports PostScript 3 The BR Script interpreter of this machine allows you to control text and graphics on the page For technical information about PostScript command...

Page 13: ...ter Press OK e Press Stop Exit For Touchscreen models 1 a Press Menu b Press Printer c Press a or b to display Emulation Press Emulation d Press to choose Auto EPSON Auto IBM HP LaserJet BR Script 3 Epson FX 850 or IBM Proprinter e Press Stop Exit Note We recommend that you set the emulation setting with your application software or network server If the setting does not work properly choose the r...

Page 14: ... Press a or b to choose Print Options Press OK d Press a or b to choose Internal Font Press OK e Press a or b to choose HP LaserJet or BR Script 3 Press OK f Press Start The machine prints the list g Press Stop Exit For Touchscreen models 1 a Press Menu b Press Printer c Press a or b to display Print Options Press Print Options d Press Internal Font e Press to choose HP LaserJet or BR Script 3 f P...

Page 15: ...e Printer Press OK c Press a or b to choose Print Options Press OK d Press a or b to choose Configuration Press OK e Press Start The machine prints the settings f Press Stop Exit For Touchscreen models 1 a Press Menu b Press Printer c Press a or b to display Print Options Press Print Options d Press Configuration e Press Start The machine prints the settings f Press Stop Exit ...

Page 16: ... OK c Press a or b to choose Print Options Press OK d Press a or b to choose Test Print Press OK e Press Start f Press Stop Exit For Touchscreen models 1 a Press Menu b Press Printer c Press a or b to display Print Options Press Print Options d Press Test Print e Press Start f Press Stop Exit Note If the problem appears on the printout uu Basic User s Guide Improving the print quality ...

Page 17: ...tting made on the control panel For 5 line LCD models 1 a Press Menu b Press a or b to choose Printer Press OK c Press a or b to choose Duplex Press OK d Press a or b to choose Off On Long Edge or On Short Edge Press OK e Press Stop Exit For Touchscreen models 1 a Press Menu b Press Printer c Press a or b to display Duplex Press Duplex d Press to choose Off Long Edge or Short Edge e Press Stop Exi...

Page 18: ... other paper trays For 5 line LCD models 1 a Press Menu b Press a or b to choose Printer Press OK c Press a or b to choose Auto Continue Press OK d Press a or b to choose On or Off Press OK e Press Stop Exit For Touchscreen models 1 a Press Menu b Press Printer c Press a or b to display Auto Continue Press Auto Continue d Press to choose On or Off e Press Stop Exit ...

Page 19: ...K d To restore the default settings press 1 to choose 1 Reset To exit without making a change press 2 to choose 2 Exit e Press Stop Exit For Touchscreen models 1 a Press Menu b Press Printer c Press a or b to display Reset Printer Press Reset Printer d To restore the default settings press Yes To exit without making a change press No e Press Stop Exit Using the scan keys 1 You can use SCAN on the ...

Page 20: ...Section II Windows II Printing 13 Scanning 48 ControlCenter4 70 Remote Setup For MFC models 105 Brother PC FAX Software For MFC models 107 Firewall settings For Network users 125 ...

Page 21: ...ewall settings For Network users uu page 125 to configure your Windows Firewall If you are using any other personal Firewall software see the User s Guide for your software or contact the software manufacturer Using the Brother printer driver 2 A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer using a printer command langu...

Page 22: ...r from the Print or Print Settings menu in your software application and then click OK to begin printing Where XXXX is your model name Note Macintosh See Features in the printer driver Macintosh uu page 136 b Your computer sends the data to the machine and the Data LED will blink c When the machine finishes printing all the data the Data LED finishes blinking Note You can choose the paper size and...

Page 23: ...when you use the automatic duplex printing function Make sure that the back cover is closed If paper is curled straighten it and then put it back in the paper tray Use regular paper or thin paper DO NOT use bond paper Manual duplex printing 2 The machine prints all the even numbered pages on one side of the paper first Then the printer driver instructs you with a pop up message to reinsert the pap...

Page 24: ... Use Watermark 1 Header Footer Print 1 Toner Save Mode Secure Print Administrator 1 User Authentication 1 Macro 1 Density Adjustment Improve Print Output Skip Blank Page 1 Print Profiles 1 1 These settings are not available with the BR Script3 printer driver for Windows 2 Manual duplex printing Manual booklet printing are not available with the BR Script3 printer driver for Windows The following p...

Page 25: ...model name and select Properties The printer properties dialog box appears For Windows 7 Right click the Brother MFC XXXX Printer icon where XXXX is your model name and select Printer properties The printer properties dialog box appears c For Windows XP Windows Vista and Windows Server Choose the General tab and then click Printing Preferences The printer driver dialog appears For Windows 7 Choose...

Page 26: ... Orientation Copies Media Type Resolution and Print Settings 1 b Choose Multiple Page and Duplex Booklet 2 c Choose Paper Source 3 d Confirm your current settings in the window 4 e Click OK to apply your chosen settings To return to the default settings click Default then OK Paper Size 2 From the drop down box choose the Paper Size you are using 1 2 3 4 ...

Page 27: ...of copies that will be printed Collate With the Collate check box selected one complete copy of your document will be printed and then repeated for the number of copies you selected If the Collate check box is not selected then each page will be printed for all the copies selected before the next page of the document is printed Portrait Vertical Landscape Horizontal ...

Page 28: ...l Note When using ordinary plain paper 60 to 105 g m2 16 to 28 lb choose Plain Paper When using heavier weight paper or rough paper choose Thick Paper or Thicker Paper For bond paper choose Bond Paper When printing on envelopes choose Envelopes If the toner is not fixed to the envelope correctly when Envelopes has been selected choose Env Thick If the envelope is crumpled when Envelopes has been s...

Page 29: ... Manual Settings button You can set brightness contrast and other settings Multiple Page 2 The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper Page Order When N in 1 option is selected the page order can be selected from the drop down list Border Line ...

Page 30: ...ollowing settings in the Duplex Settings dialog box Duplex Type There are four types of duplex binding directions available for each orientation Binding Offset When you check Binding Offset you can also specify the offset for binding in inches or millimeters Booklet Booklet Manual Use this option to print a document in booklet format using duplex printing it will arrange the document according to ...

Page 31: ...d at the center of the smaller individual booklet sets without having to change the order of the page number You can specify the number of sheets in each smaller booklet set from 1 to 15 This option can help when folding the printed booklet that has a large number of pages Binding Offset When you check Binding Offset you can also specify the offset for binding in inches or millimeters Paper Source...

Page 32: ... the tab settings by clicking one of the following selections Scaling 1 Reverse Print 2 Use Watermark 3 Header Footer Print 4 Toner Save Mode 5 Secure Print 6 Administrator 7 User Authentication 8 Other Print Options 9 1 4 2 3 6 5 7 8 9 ...

Page 33: ...ck Reverse Print to reverse the data flip it upside down Use Watermark 2 You can put a logo or text into your document as a watermark You can choose one of the preset Watermarks or you can use a bitmap file that you have created Check Use Watermark and then click the Settings button ...

Page 34: ...rmarked image in the background of your document If this feature is not checked then the watermark will be printed on top of your document In Outline Text 2 Check In Outline Text if you only want to print an outline of the watermark It is only available when you choose a text watermark ...

Page 35: ...d position on the page by selecting the watermark and clicking the Settings button Title Enter a title you like in the field Text Enter your Watermark Text into the Text box and then choose the Font Style Size and Darkness Bitmap Enter the file name and location of your bitmap image in the File box or click Browse to search for the file You can also set the scaling size of the image Position Use t...

Page 36: ...oner Save Mode for printing photo or grayscale images Toner Save Mode is not available for HQ 1200 and 1200 dpi resolutions Secure Print 2 Secure documents are documents that are password protected when they are sent to the machine Only the people who know the password will be able to print them Since the documents are secured at the machine you must enter the password using the control panel of t...

Page 37: ... password Copies Lock Lock the copy pages selection to prevent multiple copy printing Multiple Page Scaling Lock Lock the scaling setting and multiple page setting to prevent changes being made Watermark Lock Lock the current settings of the Watermark option to prevent changes being made Header Footer Print Lock Lock the current settings of the Header Footer Print option to prevent changes being m...

Page 38: ...mation of your ID such as the status of restricted features and the number of remaining pages you are allowed to print by clicking the Check Print Status The Authentication result dialog will appear When you use the machine through a network you can make the Authentication result dialog appear each time you print by checking the Show print status before printing Other Print Options 2 You can set t...

Page 39: ...ick setting Note This operation will increase the temperature of the machine s fusing process Reduce Ghosting If you are using the machine in a high humidity environment this setting may reduce ghosting on the paper Do not use this setting if the ambient humidity is below 30 or ghosting may increase Note This feature may not reduce ghosting for all types of paper Before you buy a lot of paper test...

Page 40: ...e list box 1 Delete Profile 2 Always show Print Profiles tab first 3 Add Profile 4 Current print profile view 5 a Choose your profile from the print profile list box b If you want to display the Print Profiles tab at the front of the window from the next time you print check Always show Print Profiles tab first c Click OK to apply your chosen profile 1 2 3 4 5 ...

Page 41: ...on list then click OK c The current settings shown on the left side of the printer driver window will be saved Delete Profile 2 The Delete Profile dialog appears by clicking Delete Profile You can delete any of the profiles you have added a Choose your profile from the print profile list box b Click Delete Profile c Choose a profile you want to delete and click Delete d Click OK e The selected pro...

Page 42: ...alog box Brother Solutions Center 1 The Brother Solutions Center http solutions brother com is a Web site offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine 1 2 3 4 7 5 6 ...

Page 43: ...lutions for business and home users by clicking this button Print Settings 4 This will print the pages that show how the internal settings of the machine have been configured Check Setting 5 You can check the current driver settings About 6 This will show the list of the printer driver files and version information Print Fonts 7 This button will print the pages that show all the internal fonts of ...

Page 44: ...lled Options 1 You can manually add and remove the options that are installed on the machine Tray settings will match the installed options Paper Source Setting 2 This feature recognizes the paper size set from the control panel menu for each paper tray when you click Auto Detect 4 Serial No 3 By clicking Auto Detect 4 the printer driver will probe the machine and display its serial number If it f...

Page 45: ...add or remove and then click Add or Remove Note The Auto Detect 4 function is not available under the following machine conditions The machine is powered off The machine is connected to the print server using a USB cable in a network shared environment The cable is not connected to the machine correctly Ports tab 2 Note To access the Ports tab see Accessing the printer driver settings uu page 17 I...

Page 46: ...r driver you must install the driver using the Custom Install from the installer CD ROM uu Quick Setup Guide Printing Preferences 2 Note You can access the Printing Preferences dialog box by clicking Printing Preferences in the General tab of the Brother MFC XXXX BR Script3 Properties dialog box Layout tab You can change the layout setting by choosing the settings for Orientation Print on Both Sid...

Page 47: ...hich the pages of your document will be printed Front to Back prints the document so that page 1 is on top of the stack Back to Front prints the document so that page 1 is on the bottom of the stack Pages Per Sheet The Pages Per Sheet selection can reduce the image size of a page by allowing multiple pages to be printed on one sheet of paper Also you can print a document in the booklet style autom...

Page 48: ...t matches your document Auto Select This setting will automatically pull paper from any paper source that has a paper size defined in the machine that matches your document Tray1 This setting will pull paper from Tray1 Tray2 1 2 This setting will pull paper from Tray2 MP Tray This setting will pull paper from the MP Tray The paper size needs to match the defined paper size 1 Available if the optio...

Page 49: ...hine you must enter the password using the control panel of the machine to print them To send a secured document a Check Secure Print b Enter your password and click OK c To print secured documents you must enter your password from the control panel of the machine See Secure Print Key uu page 2 To delete a secured document You need to use the control panel of the machine to delete a secured docume...

Page 50: ...rinted b Set the Scaling and TrueType Font settings 2 Scaling Specifies whether to reduce or enlarge documents and by what percentage TrueType Font Specifies the TrueType font options Click Substitute with Device Font the default to use equivalent printer fonts for printing documents that contain TrueType fonts This will permit faster printing however you might lose special characters not supporte...

Page 51: ... the following print quality settings 300 dpi 600 dpi HQ 1200 1200 dpi Media Type You can use the following types of media in your machine For the best print quality select the type of media that you wish to use Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Envelopes Env Thick Env Thin Recycled Paper Label 3 ...

Page 52: ...s you do not need to choose this setting We recommend that you change the printer driver setting in Media Type to a thin setting Note This operation will decrease the temperature of the machine s fusing process Improve Toner Fixing If you choose this setting the toner fixing on paper may be improved If this selection does not provide enough improvement change the printer driver setting in Media Ty...

Page 53: ...Printing 45 2 Ports tab 2 If you want to change the port where your machine is connected or the path to the network machine you are using choose or add the port you want to use ...

Page 54: ...d the button or the Status Monitor icon on the taskbar To show the Status Monitor icon on your taskbar click the button The Status Monitor icon will appear in the small window Then drag the icon to the taskbar There is also a link to the Troubleshooting and Brother Genuine Supplies Web site Click Visit the Genuine Supplies website button for more information on Brother genuine supplies Note For mo...

Page 55: ...olor depending on the machine s status A green icon indicates the normal stand by condition A yellow icon indicates a warning A red icon indicates a printing error has occurred There are two locations where you can display the Status Monitor on your PC in the tasktray or on the desktop ...

Page 56: ...nning a document using the TWAIN driver 3 The Brother MFL Pro Suite software includes a TWAIN compliant scanner driver TWAIN drivers meet the standard universal protocol for communicating between scanners and applications This means that you can not only scan images directly into the PaperPort 12SE viewer that Brother included with your machine but you can also scan images directly into hundreds o...

Page 57: ...Scan or Get Photo panel g Click Scan The Scanner Setup dialog box appears h Adjust the following settings if needed in the Scanner Setup dialog box Scan Image Type 1 Resolution 2 Scan Type 3 Reduce Noise 4 Brightness 5 Contrast 6 Document Size 7 Duplex two sided Scanning 8 For DCP 8155DN MFC 8910DW and MFC 8950DW T i Click Start When scanning is finished click Cancel to return to the PaperPort 12S...

Page 58: ...e Scanning to crop a portion you want to scan 3 You can preview your image and crop unwanted portions before scanning by using the PreScan button When you are satisfied with the preview click the Start button in the Scanner Setup dialog box to scan the image a Follow the steps from a to g of Scanning a document into the PC uu page 48 b Choose the settings for Scan Image Type Resolution Scan Type B...

Page 59: ...in the PaperPort 12SE window or your application window g In the PaperPort 12SE window use the options available to refine the image Settings in the Scanner Setup dialog box 3 Scan Image Type 3 Choose the output image type from Photo Web or Text Resolution and Scan Type will be altered for each default setting The default settings are listed in the table below Scan Image Type Resolution Scan Type ...

Page 60: ...es or graphics This mode is more exact due to using up to 256 shades of gray 256 Color Uses up to 256 colors to scan the image 24bit Color Uses up to 16 8 million colors to scan the image Although using 24bit Color creates an image with the most accurate color the image file will be about three times larger than a file created with 256 Color It requires the most memory and has the longest transfer...

Page 61: ...tness level and scan the document again If the image is too dark set a higher Brightness level and scan the document again Note The Brightness setting is not available when 256 Color is chosen Contrast 3 You can increase or decrease the Contrast level by moving the slide bar to the left or right An increase emphasizes dark and light areas of the image while a decrease reveals more detail in gray a...

Page 62: ...0 mm To scan business cards choose the Business Card size and then place the business card face down at the top left of the scanner glass 4 x 6 in 10 x 15 cm 5 x 8 in 13 x 20cm 3 5 x 5 in 9 x 13 cm 5 x 7 in 13 x 18 cm Postcard 1 3 9 x 5 8 in 100 x 148 mm Postcard 2 Double 5 8 x 7 9 in 148 x 200 mm Custom If you choose Custom as the size the Custom Document Size dialog box appears Enter the Custom ...

Page 63: ...dth shows the width of scanning area Height shows the height of scanning area Data Size shows the rough data size in Bitmap format The size will be different for other file formats such as JPEG User adjustable from 0 35 x 0 35 in to 8 5 x 14 in or 8 9 x 8 9 mm to 215 9 x 355 6 mm ...

Page 64: ... and then crop a portion of a page after pre scanning the document you need to use the scanner glass See Pre Scanning to crop a portion you want to scan using the scanner glass uu page 59 a Load your document b Start the Nuance PaperPort 12SE software that was installed during the MFL Pro Suite installation to scan a document Note The instructions for scanning in this Guide are for when you use Nu...

Page 65: ...Setup dialog box Paper source 1 Picture type 2 Adjust the quality of the scanned picture 3 Page size 4 Preview 5 Scan 6 i Choose Document Feeder from the Paper source drop down list 1 j Choose the picture type 2 k Choose the Page size from the drop down list 4 1 2 3 4 5 6 ...

Page 66: ...ution DPI and Picture type from Advanced Properties Click OK after you have changed the setting Note The scanner resolution can be set as high as 1200 dpi For resolutions greater than 1200 dpi use the Scanner Utility See Scanner Utility uu page 61 m Click the Scan button in the Scan dialog box 6 The machine starts scanning the document ...

Page 67: ...s from the image When you are satisfied with the preview click the Scan button in the Scan dialog box to scan the image a Follow the steps from a to g of Scanning a document into the PC uu page 56 b Choose Flatbed in the Paper source drop down list 1 Paper source 1 Picture type 2 Adjust the quality of the scanned picture 3 Scanning area 4 Preview 5 Scan 6 1 2 4 3 5 6 ...

Page 68: ... to scan f If you need advanced settings click Adjust the quality of the scanned picture 3 You can choose Brightness Contrast Resolution DPI and Picture type from Advanced Properties Click OK after you have changed the setting g Click Scan in the Scan dialog box 6 The machine starts scanning the document This time only the chosen area of the document appears in the PaperPort 12SE window or your ap...

Page 69: ... at a resolution greater than 1200 dpi the file size may be very large Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan If you do not have enough memory or hard disk space then your PC may freeze and you could lose your file Running the utility You can run the utility by choosing the Scanner Utility located in Start All Programs Brother MFC ...

Page 70: ... Vista and Windows 7 When the User Account Control screen appears do the following For users who have administrator rights Click Allow For users who do not have administrator rights Enter the administrator password and click OK ...

Page 71: ...glass uu page 65 Note Duplex Scan is supported by the DCP 8155DN MFC 8910DW and MFC 8950DW T a Load your document b Open your software application to scan the document c Do one of the following Windows Photo Gallery Click File then Import from Camera or Scanner Windows Fax and Scan Click File New then Scan d Choose the scanner you want to use e Click Import The Scan dialog box appears f Adjust the...

Page 72: ... 2 Source 3 Paper size 4 Color format 5 File type 6 Resolution DPI 7 Brightness 8 Contrast 9 Scanning area 10 Preview 11 Scan 12 g Click Scan in the Scan dialog box The machine starts scanning the document 1 2 3 4 5 6 7 8 11 12 9 10 ...

Page 73: ... a document into the PC uu page 63 b Put the document face down on the scanner glass c Choose Flatbed in the Source drop down list Adjust the additional settings if needed in the Scan dialog box d Click Preview The whole image is scanned into the PC and appears in the scanning area e Press and hold down the left mouse button and drag it over the portion you want to scan f Click Scan in the Scan di...

Page 74: ...elp tab from the ribbon and click Getting Started Guide When you install MFL Pro Suite from the installer CD ROM Nuance PaperPort 12SE for Brother is installed automatically You can access Nuance PaperPort 12SE through the Nuance PaperPort SE program group located in Start All Programs Nuance PaperPort 12 on your computer Viewing items 3 Nuance PaperPort 12SE gives several ways to view items Deskt...

Page 75: ...folders and items that you choose to view in Desktop An item can be a PaperPort 12SE item or a non PaperPort 12SE item Folders are arranged in a tree structure in the Folder View You use this section to choose folders and view their items in Desktop You can simply drag and drop an item onto a folder When the folder is highlighted release the mouse button and the item is stored in that folder Folde...

Page 76: ...erPort 12SE can quickly convert a text document image into text that you can edit with a word processing application PaperPort 12SE uses the optical character recognition software OCR which comes with PaperPort 12SE PaperPort 12SE can also use your preferred OCR application if it is already on your PC You can convert the entire item or by using the Copy Text button from the Item tab on the ribbon ...

Page 77: ...e file c Enter the new file name and choose the file type d Click Save to save your file or Cancel to return to PaperPort 12SE without saving it Uninstalling Nuance PaperPort 12SE 3 Windows XP 3 a Click Start Control Panel Add or Remove Programs and click the Change or Remove Programs icon b Choose Nuance PaperPort 12 from the list and click Change or Remove Windows Vista and Windows 7 3 a Click t...

Page 78: ... the machine see Configuring Scan key settings uu page 82 for Home Mode or Configuring Scan key settings uu page 96 for Advanced Mode Home Mode The Home Mode gives you easy access to your machine s main functions This mode is recommended for most Home office users See Using ControlCenter4 in Home Mode uu page 71 Advanced Mode The Advanced Mode gives you more control over the details of your machin...

Page 79: ...e PC FAX applications available for your device For MFC models 3 Access the settings available to configure your device 4 Link to Brother Solutions Center Brother CreativeCenter and the ControlCenter Help file 5 You can select which machine ControlCenter4 will connect with from the Model drop down list 6 You can change the user interface and the ControlCenter4 startup preferences 7 Access the Help...

Page 80: ...8 See Sending a scanned image uu page 79 See Sending an image file from your computer uu page 79 See Viewing and printing received PC FAX data uu page 80 Device Settings See Device Settings tab uu page 81 See Configuring Remote Setup For MFC models uu page 81 See Accessing Quick Dial For MFC models uu page 82 See Configuring Scan key settings uu page 82 See Launching the BRAdmin utility uu page 84...

Page 81: ...n with an Application Send E mail and OCR This section briefly introduces the Scan tab function For more details of each function click Help 1 PC Scan setting area 2 Image viewer 3 Save button 4 Print button 5 Open with an Application button 6 Send E mail button 7 OCR button ...

Page 82: ...en Scanning pictures TIFF tif TIFF Multi Page tif Portable Network Graphics png PDF pdf Recommended for Scanning and sharing documents Secure PDF pdf Searchable PDF pdf XML Paper Specification xps For OCR 4 Text txt HTML 3 2 htm HTML 4 0 htm Searchable PDF pdf WordPad rtf RTF Word 97 rtf RTF Word 2000 rtf WordPerfect 8 wpd WordPerfect 9 10 wpd Microsoft Excel 97 xls Microsoft Excel 2003 XP xls ...

Page 83: ...To choose Searchable PDF pdf you must install Nuance PaperPort 12SE included on the installer CD ROM If you installed MFL Pro Suite from the installer CD ROM uu Quick Setup Guide Nuance PaperPort 12SE has been installed Document Size 4 You can choose the document size from the pull down list If you choose a 1 to 2 document size such as 1 to 2 A4 the scanned image will be divided into two A5 size d...

Page 84: ...r e Click Print f Configure the print settings and then click Start Printing Opening the scanned image with an application 4 The Open with an Application button lets you scan an image directly into your graphics application for image editing a Select the Scan tab b Configure the settings in the PC Scan setting area c Click Scan d Confirm and edit if necessary the scanned image in the image viewer ...

Page 85: ... g Your default E mail application will open and the image will be attached to a new blank E mail Note Webmail services are not supported by Scan to E mail Using the OCR feature 4 The OCR button lets you scan a document and convert it into text This text can be edited using your favorite word processing software a Select the Scan tab b Configure the settings in the PC Scan setting area c Click Sca...

Page 86: ...e PC FAX tab function For more details of each function click Help Note The PC FAX software can only send Black White fax documents in Letter size 1 Send Image File button 2 Send Scanned Image button 3 View Received PC FAX button 4 PC Scan setting area 5 Scan Image area 6 Send button ...

Page 87: ...end d Click Send e The PC FAX sending dialog will appear Enter a fax number and then click Start Sending a scanned image 4 The Send Scanned Image button lets you scan a page or document and automatically send the image as a fax from your computer using the Brother PC FAX software a Select the PC FAX tab b Click Send Scanned Image c Configure the settings in the PC Scan setting area d Click Scan e ...

Page 88: ...from the control panel menu of your Brother machine See Enabling PC FAX Receiving software on your machine uu page 120 a Select the PC FAX tab b Click View Received PC FAX c The PC FAX receiving function activates and starts to receive fax data from your machine The received data will appear To view the data click View d If you want to print the received data select the data and then click Print e...

Page 89: ... Dial button 3 Device Scan Settings button 4 BRAdmin button Configuring Remote Setup For MFC models 4 The Remote Setup button lets you open the Remote Setup Program to configure most of the machine s settings a Select the Device Settings tab b Click Remote Setup c The Remote Setup Program window will appear For Remote Setup configuration see Remote Setup For MFC models uu page 105 ...

Page 90: ...ss Book window will appear For Address Book configuration see Remote Setup For MFC models uu page 105 Configuring Scan key settings 4 The Device Scan Settings button lets you configure your machine s SCAN key or Scan settings There are four scan functions which you can configure to fit your scanning needs To configure each scan function select the Device Settings tab and then click Device Scan Set...

Page 91: ...r Brother machine Choose the settings for File Type Target Application OCR Language Resolution Scan Type Document Size Brightness and Contrast as needed Click OK E mail tab 4 Lets you configure settings for Scan to E mail by pressing the SCAN key or Scan on your Brother machine Choose the settings for File Type File size Resolution Scan Type Document Size Brightness and Contrast as needed Click OK...

Page 92: ...view the status and configure basic network settings such as the IP address To install BRAdmin Light from the installer CD ROM uu Network User s Guide If you require more advanced machine management use the latest version of the BRAdmin Professional 3 utility that is available as a download from http solutions brother com a Select the Device Settings tab b Click BRAdmin The BRAdmin Light or BRAdmi...

Page 93: ...ton lets you open the Brother Solutions Center Web site offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine a Select the Support tab b Click Brother Solutions Center c The Brother Solutions Center Web site will be shown in your web browser Accessing the Brother CreativeCenter 4 The Brother CreativeCe...

Page 94: ... applications available for your device For MFC models 4 Access the settings available to configure your device 5 Link to Brother Solutions Center Brother CreativeCenter and the Help file 6 You can configure your original settings tab by right clicking the tab area 7 You can select which machine ControlCenter4 will connect with from the Model drop down list 8 You can open the configuration window ...

Page 95: ... image file from your computer uu page 93 See Sending a scanned image uu page 94 See Viewing and printing received PC FAX data uu page 94 Device Settings See Device Settings tab uu page 95 See Configuring Remote Setup For MFC models uu page 95 See Accessing Quick Dial For MFC models uu page 95 See Configuring Scan key settings uu page 96 See Launching the BRAdmin utility uu page 97 Support See Sup...

Page 96: ...There are four scan options Image OCR E mail and File This section briefly introduces the Scan tab function For more details of each function click Help 1 PC Scan setting area 2 Image button 3 OCR button 4 E mail button 5 File button ...

Page 97: ...en Scanning pictures TIFF tif TIFF Multi Page tif Portable Network Graphics png PDF pdf Recommended for Scanning and sharing documents Secure PDF pdf Searchable PDF pdf XML Paper Specification xps For OCR 4 Text txt HTML 3 2 htm HTML 4 0 htm Searchable PDF pdf WordPad rtf RTF Word 97 rtf RTF Word 2000 rtf WordPerfect 8 wpd WordPerfect 9 10 wpd Microsoft Excel 97 xls Microsoft Excel 2003 XP xls ...

Page 98: ...he searchable PDF To choose Searchable PDF pdf you must install Nuance PaperPort 12SE included to the installer CD ROM If you installed MFL Pro Suite from the installer CD ROM uu Quick Setup Guide Nuance PaperPort 12SE has been installed Document Size 4 You can choose the document size from the pull down list If you choose a 1 to 2 document size such as 1 to 2 A4 the scanned image will be divided ...

Page 99: ...d processing application will open and display the converted text data Attaching the scanned data to E mail 4 The E mail button lets you scan a document to your default E mail application so you can send the scanned job as an attachment a Select the Scan tab b If you want to change the scan settings right click E mail and then change your settings If you want to preview and configure the scanned i...

Page 100: ...lder you have chosen How to change the default settings of each button 4 You can change the default settings of the Image OCR E mail and File buttons a Right click the button that you want to configure and click Button settings The settings dialog will appear b Choose the settings for File Type PreScan Resolution Scan Type Document Size Brightness Contrast Manual multi page scan and Duplex two sid...

Page 101: ...n with your custom settings d The scanned image will be printed PC FAX tab For MFC models 4 This section briefly introduces the PC Fax tab function For more details of each function click Help Note The PC FAX software can only send Black White fax documents in Letter size Sending an image file from your computer 4 The Send Image File button lets you send an image file as a fax from your computer u...

Page 102: ...lick Start Viewing and printing received PC FAX data 4 The View Received PC FAX button lets you view and print received fax data using the Brother PC FAX software Before you use the PC FAX Receive function you must select the PC FAX Receive option from the control panel menu of your Brother machine See Enabling PC FAX Receiving software on your machine uu page 120 a Select the PC FAX tab b Click V...

Page 103: ... Settings tab b Click Remote Setup c The Remote Setup Program window will appear For Remote Setup configuration see Remote Setup For MFC models uu page 105 Accessing Quick Dial For MFC models 4 The Quick Dial button lets you open the Address Book window in the Remote Setup Program You can then easily register or change the Quick Dial numbers from your PC a Select the Device Settings tab b Click Qu...

Page 104: ...Scan to Image by pressing the SCAN key or Scan on your Brother machine Choose the settings for File Type Target Application File size Resolution Scan Type Document Size Brightness and Contrast as needed Click OK If you choose Secure PDF from the File Type drop down list click the Set PDF Password button The Set PDF Password dialog box will appear Enter your password in the Password and Re type Pas...

Page 105: ...Note If Show Folder is checked the destination of the scanned image will be shown after scanning You can change the data compression ratio of the scanned image with File size Launching the BRAdmin utility 4 If you have installed BRAdmin Light or BRAdmin Professional 3 the BRAdmin button lets you open the BRAdmin Light or BRAdmin Professional 3 utility The BRAdmin Light utility is designed for init...

Page 106: ...ton lets you open the Brother Solutions Center Web site offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine a Select the Support tab b Click Brother Solutions Center c The Brother Solutions Center Web site will be shown in your web browser Accessing the Brother CreativeCenter 4 The Brother CreativeCe...

Page 107: ...fly introduces adding a Custom tab For more details click Help Creating a Custom tab 4 You can create up to three customized tabs including up to five customized buttons with your custom settings a Click Configuration and then select Create custom tab ...

Page 108: ...lect a button you want to create from the menu The settings dialog will appear b Enter the button name and change the settings if necessary Click OK The setting options vary depending on the created button Note You can change or remove the created tab button or settings Click Configuration and follow the menu ...

Page 109: ...g ControlCenter4 see Changing the Scan key settings for Scan to PC menu uu page 104 Note The screens on your PC may vary depending on your model a Load your document b Open ControlCenter4 by clicking Start All Programs Brother MFC XXXX where MFC XXXX is your model name ControlCenter4 The ControlCenter4 application will open c Choose Advanced Mode before you use ControlCenter4 d Make sure the machi...

Page 110: ...ult settings 1 Choose PDF pdf from the File Type pull down list 2 You can enter the file name you want to use for the document 3 You can save the file to the default folder or choose your preferred folder by clicking the Browse button 4 You can choose a scanning resolution from the Resolution pull down list 5 You can choose the document size from the Document Size pull down list 1 2 4 5 3 ...

Page 111: ...ControlCenter4 103 4 f Click OK g Click File The machine starts the scanning process The folder where the scanned data is saved will open automatically ...

Page 112: ... selected from the Model pull down list c Click the Device Settings tab d Click Device Scan Settings e Choose the File tab You can change the default settings 1 You can choose the file type from the pull down list 2 You can enter the file name you want to use for the document 3 You can save the file to the default folder or choose your preferred folder by clicking the Browse button 4 You can choos...

Page 113: ...nd Remote Setup Note No password is required by default You can use BRAdmin Light or Web Based Management to change this password See uu Network User s Guide If your machine is connected via a Network enter a password if you have set one OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and then click...

Page 114: ...an use the Export button to save Quick Dial or all your settings for your machine If your PC is protected by a firewall and is unable to use Remote Setup you may need to configure the firewall settings to allow communication through port number 137 and 161 See Firewall settings For Network users uu page 125 If you are using Windows Firewall and you installed MFL Pro Suite from the installer CD ROM...

Page 115: ... Address Book or simply enter the destination address or fax number into the user interface You can use the Address Book Search feature to quickly find members to send to For the latest information and updates on the Brother PC FAX feature visit http solutions brother com Note The PC FAX software can only send Black White fax documents in Letter size Sending a file as a PC FAX 6 a Create a file in...

Page 116: ...he Address Book button and then choose a member or group from the Address Book If you make a mistake click All Clear to delete all the entries e To include a cover page click Add Cover Page Note You can also click the cover page icon to create or edit a cover page f Click Start to send the fax Note If you want to cancel the fax click Cancel If you want to redial a number click Redial to scroll thr...

Page 117: ...on See Sending a file as a PC FAX uu page 107 a Click the Start button All Programs Brother MFC XXXX or MFC XXXX LAN PC FAX Sending then PC FAX Setup The PC FAX Setup dialog box appears b Enter this information to create the fax header and cover page c Click OK to save the User Information Note You can set up the User Information separately for each Windows account ...

Page 118: ...utside line in your office For PC Fax send this number will be applied and the Dial Prefix set in the function menu will be ignored Include header To add the header information you entered in the User Information tab to the top of your sent faxes check the Include header box See Setting up user information uu page 109 Setting up a cover page 6 From the PC FAX sending dialog box click the icon to a...

Page 119: ...er page From Choose the sender information you want to add to the cover page Comment Enter the comment you want to add to the cover page Form Choose the cover page format you want to use Cover page title If you choose Custom you can put a bitmap file such as your company logo on the cover page Use the Browse button to choose the BMP file and then choose the alignment style Count cover page Check C...

Page 120: ...s Windows Mail Address or Windows Contacts Click the Browse button to choose the database file You can use the address book you have chosen in the Select Address Book pull down list by clicking the Address Book button in the FAX Sending dialog box Outlook Express Address Book 6 Note To use your Outlook Address Book you must select Microsoft Outlook 2000 2002 2003 2007 or 2010 as your default E mai...

Page 121: ...ress Book The Address Book dialog box appears Setting up a member in the Address Book 6 In the Address Book dialog box you can add edit and delete members and groups a In the Address Book dialog box click the icon to add a member The Address Book Member Setup dialog box appears b In the Member Setup dialog box enter the member s information Name is a required field Click OK to save the information...

Page 122: ... click the icon to create a Group The Address Book Group Setup dialog box appears b Enter the name of the new group in the Group Name field c In the Available Names box choose each member to be included in the group and then click Add Members added to the group appear in the Group Members box d After all the members you want have been added click OK Note You can have up to 50 members in a group ...

Page 123: ...6 a Choose the member or group you want to edit b Click the edit icon c Change the member or group information d Click OK Deleting a member or group 6 a Choose the member or group you want to delete b Click the delete icon c When the confirmation dialog box appears click OK ...

Page 124: ...ok member you want to create the vCard for Exporting Address Book entries 6 Note If you are creating a vCard you must first choose the member If you choose vCard in step a Save as type will be vCard vcf a Do one of the following From the Address Book click File Export then Text From the Address Book click File Export then vCard and go to step e From the Address Book click File Export then Remote S...

Page 125: ...ddress Book click File Import then Text From the Address Book click File Import then vCard and go to step e From the Address Book click File Import then Remote Setup Dial Data and go to step e b From the Available Items column choose the data fields you want to import and click Add Note From the Available Items list choose the fields in the same order they are listed in the imported text file c Ch...

Page 126: ...Brother PC FAX Software For MFC models 118 6 e Enter the name of the file and then click Open Note If you chose Text file in step a Files of type will be Text file txt csv ...

Page 127: ... your faxes to your PC To enable the PC FAX Receive Software do the following BEFORE YOU USE THE PC FAX RECEIVE FUNCTION YOU MUST CHOOSE PC FAX RECEIVE FROM THE MENU ON THE MACHINE Run the Brother PC FAX Receive software on your PC We recommend you select the Add to Startup folder check box so that the software automatically runs and can transfer any faxes on PC startup Note The PC FAX software ca...

Page 128: ...e PC is switched off For 5 line LCD models 6 a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Remote Fax Opt Press OK d Press a or b to choose Fwd Page Store Press OK e Press a or b to choose PC Fax Receive Press OK f Confirm the message Press OK g Press a or b to choose USB or your PC name if connected on a network Press OK h Press a or b to choose Backup Print On or Ba...

Page 129: ...up Print Off i Press Stop Exit Note If you choose Backup Print On the machine will print the fax so you will have a copy if there is a power failure before it is sent to the PC The fax messages are automatically erased from your machine s memory when they have been successfully printed and sent to your PC When Backup Print is off your fax messages are automatically erased from your machine s memor...

Page 130: ...FAX files are saved c In File Format choose tif or max as the received document format The default format is tif d To play wave files wav sound files when receiving a fax check Play wave file when receiving FAX and enter the path of the wave file e To automatically start the PC FAX receiving software when you start Windows check Add to Startup folder f If you want to use the PC FAX Receiving softw...

Page 131: ...low a In the PC Fax Rx Setup dialogue box click the Network Settings button The Network Settings dialog box appears b You must specify the IP address or Node name of your machine Specify your machine by address Enter the IP address of the machine in IP Address Specify your machine by name Enter the machine node name in Node Name or click the Browse button and choose the correct Brother machine you...

Page 132: ...ed the icon will change to The icon will change to once the received fax has been viewed a Double click to run PaperPort b Open the Fax Received folder c Double click any new faxes to open and view them Note The subject of your unread PC message will be based on the date and time that the messages were received until you assign a file name For example Fax 2 20 2011 16 40 21 tif ...

Page 133: ...ufacturer UDP Port number information for Firewall configuration 1 Add Port number 137 if you still have trouble with your network connection after you added port 54925 and 54926 Port number 137 also supports printing over the network Windows XP SP2 or greater 7 a Click the Start button Control Panel Network and Internet Connections and then Windows Firewall Make sure that Windows Firewall on the ...

Page 134: ...ort number for this service Enter 54925 5 Make sure UDP is selected 6 Click OK e Click Add f Add port 54926 for Network PC Fax by entering the information below 1 In Description of service Enter any description for example Brother PC Fax 2 In Name or IP address for example 192 168 0 12 of the computer hosting this service on your network Enter Localhost 3 In External Port number for this service E...

Page 135: ...er 161 5 Make sure UDP is selected 6 Click OK i If you still have trouble with your network connection click the Add button j Add port 137 for network scanning network printing and Network PC Fax receiving by entering the information below 1 In Description of service Enter any description for example Brother Network Print 2 In Name or IP address for example 192 168 0 12 of the computer hosting thi...

Page 136: ...ws Firewall and click Change settings b When the User Account Control screen appears do the following For users who have administrator rights Click Continue For users who do not have administrator rights Enter the administrator password and click OK c Make sure that Windows Firewall Settings on the General tab is set to On ...

Page 137: ...below 1 In Name Enter any description for example Brother Scanner 2 In Port number Enter 54925 3 Make sure UDP is selected Then click OK g Click the Add port button h To add port 54926 for Network PC Fax enter the information below 1 In Name Enter any description for example Brother PC Fax 2 In Port number Enter 54926 3 Make sure UDP is selected Then click OK ...

Page 138: ...i Make sure that the new setting is added and is checked and then click OK j If you still have trouble with your network connection such as Network Scanning or Printing check File and Printer Sharing box in the Exceptions tab and then click OK ...

Page 139: ...e button Control Panel System and Security and then Windows Firewall Make sure the Windows Firewall state is set to On b Click Advanced settings The Windows Firewall with Advanced Security window appears c Click Inbound Rules d Click New Rule e Choose Port and click Next ...

Page 140: ...d enter 54925 in the Specific local ports Click Next For Network PC Fax Choose UDP and enter 54926 in the Specific local ports Click Next g Choose Allow the connection and click Next h Check the applicable items and click Next i Enter any description in Name for example Brother Scanner or Brother PC Fax and click Finish ...

Page 141: ...Firewall settings For Network users 133 7 j Make sure that the new setting is added and is checked k Click Outbound Rules l Click New Rule m Choose Port and click Next ...

Page 142: ...remote ports Click Next For Network PC Fax Choose UDP and enter 54926 in the Specific remote ports Click Next o Choose Allow the connection and click Next p Check the applicable items and click Next q Enter any description in Name for example Brother Scanner or Brother PC Fax and click Finish r Make sure that the new setting is added and is checked ...

Page 143: ...Section III Apple Macintosh III Printing and Faxing 136 Scanning 162 ControlCenter2 178 Remote Setup For MFC models 202 ...

Page 144: ...n over the stack When you use the manual duplex function it is possible that there may be paper jams or poor print quality If there is a paper jam uu Basic User s Guide Error and maintenance messages If you have a print quality problem uu Basic User s Guide Improving the print quality Automatic duplex printing 8 Use Letter Legal or Folio size paper when you use the automatic duplex printing functi...

Page 145: ... machine is copying or receiving a fax on paper it pauses the computer printing operation and then continues printing when copying or fax receiving has finished Choosing page setup options 8 You can set the Paper Size Orientation and Scale a From an application such as TextEdit click File then Page Setup Make sure Brother MFC XXXX where XXXX is your model name is chosen in the Format for pop up me...

Page 146: ...and Faxing 138 8 b From an application such as TextEdit click File then Print to start printing Mac OS X 10 5 8 to 10 6 x For more page setup options click the disclosure triangle beside the Printer pop up menu ...

Page 147: ...Printing and Faxing 139 8 For Mac OS X 10 7 x For more page setup options click Show Details Note You can save the current settings as a preset by choosing Save As from the Presets drop down list ...

Page 148: ...Printing and Faxing 140 8 Choosing printing options 8 To control special printing features choose the options you want to change from the Print dialog box ...

Page 149: ...g cover page settings Print Cover Page If you want to add a cover page to your document use this function Cover Page Type Choose a template for the cover page Billing Info If you want to add the billing information to the cover page enter text in the Billing Info box ...

Page 150: ...ction When you specify the pages per sheet you can also specify the direction of the layout Border If you want to add a border use this function Two Sided See Duplex Printing uu page 147 Reverse Page Orientation Check Reverse Page Orientation to reverse the data from up to down Flip horizontally Mac OS X 10 6 x to 10 7 x Check Flip horizontally to print as a reflection flipped left to right ...

Page 151: ... the machine you must enter the password using the control panel of the machine to print them To send a secured document a Check Secure Print b Enter your password user name and job name and click Print c You must print the secured document from the control panel of the machine See Secure Print Key uu page 2 To delete a secured document You need to use the control panel of the machine to delete a ...

Page 152: ... the following Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Envelopes Env Thick Env Thin Recycled Paper Label Resolution You can change the resolution as follows 300 dpi 600 dpi HQ 1200 1200 dpi Paper Source You can choose Auto Select Tray 1 Tray 2 1 2 MP Tray or Manual 1 Available if the optional tray is installed 2 Tray 2 is standard on MFC 8950DWT ...

Page 153: ...nced the advanced print settings appear Toner Save Mode You can conserve toner use with this feature When you set Toner Save Mode to On print appears lighter The default setting is Off Note We do not recommend Toner Save Mode for printing Photo or Gray Scale images Toner Save Mode is not available for HQ 1200 and 1200 dpi resolutions Graphics Quality You can change the print quality as follows Gra...

Page 154: ...rovide enough improvement change the printer driver setting in Media Type to a thick setting Note This operation will increase the temperature of the machine s fusing process Reduce Ghosting If you are using the machine in a high humidity environment this setting may reduce ghosting on the paper Do not use this setting if the ambient humidity is below 30 or ghosting may increase Note This feature ...

Page 155: ... Layout Choose Long edge binding or Short edge binding in Two Sided Manual duplex Select Paper Handling Choose Even Only and print and then reload the printed paper into the tray blank side face down in Tray 1 or Tray 2 or blank side face up in MP tray Choose Odd Only and print ...

Page 156: ...emoving the Printer driver for Macintosh 8 a Log in as an Administrator b From the Apple menu choose System Preferences Click Print Fax or Print Scan then choose the printer you want to remove and remove it by clicking the button ...

Page 157: ...in the printer driver Macintosh uu page 136 for Page Setup Cover Page Paper Source and Layout Note The BR Script3 printer driver does not support the PC Fax Sending If you want to add the PS driver BR Script3 printer driver please go to Brother Solutions Center at http solutions brother com and visit FAQ s on your model page for instructions Choosing printing options 8 To control special printing ...

Page 158: ...wing print quality settings 300 dpi 600 dpi HQ 1200 1200 dpi Media Type You can change the media type to one of the following Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Envelopes Env Thick Env Thin Recycled Paper Label Hagaki 1 1 Postcard with the size specified by Japan Post Service Co LTD ...

Page 159: ...r Improve Print Output This feature allows you to improve a print quality problem Reduce Paper Curl If you choose this setting the paper curl may be reduced If you are printing only a few pages you do not need to choose this setting We recommend that you change the printer driver setting in Media Type to a thin setting Note This operation will decrease the temperature of the machine s fusing proce...

Page 160: ...setting may reduce ghosting on the paper Do not use this setting if the ambient humidity is below 30 or ghosting may increase Note This feature may not reduce ghosting for all types of paper Before you buy a lot of paper test a small quantity to make sure that the paper is suitable Density Adjustment Increase or decrease the print density ...

Page 161: ...d will be able to print them Since the documents are secured at the machine you must enter the password using the control panel of the machine to print them If you want to create a secure print job click Secure Print and check the Secure Print box Enter a password in the Password box and click Print For more information about Secure Print See Secure Print Key uu page 2 ...

Page 162: ... 5 8 a Run the System Preferences select Print Fax then choose the machine b Click the Open Print Queue then click Utility Status Monitor will start up For Mac OS X 10 6 x to 10 7 x a Run the System Preferences select Print Fax or Print Scan then choose the machine b Click the Open Print Queue then click Printer Setup Select the Utility tab then click Open Printer Utility Status Monitor will start...

Page 163: ... dock Quitting the window 8 Click Brother Status Monitor in the menu bar and then choose Quit Status Monitor from the pop up menu Web Based Management Network Connection Only 8 You can access the Web Based Management System by clicking the machine icon on the Status Monitor screen A standard Web Browser can be used to manage your machine using HTTP Hyper Text Transfer Protocol For more information...

Page 164: ...intosh application Note Fax documents will be sent in Black and White only a Create a document in a Macintosh application b From an application such as TextEdit click File then Print Mac OS X 10 5 8 to 10 6 x For more page setup options click the disclosure triangle beside the Printer pop up menu ...

Page 165: ...Printing and Faxing 157 8 For Mac OS X 10 7 x For more page setup options click Show Details ...

Page 166: ...Printing and Faxing 158 8 c Choose Send Fax from the pop up menu d Choose Facsimile from the Output pop up menu ...

Page 167: ...fax number in the Input Fax Number box and then click Print to send the fax Note If you want to send a fax to more than one number click Add after entering the first fax number The destination fax numbers will be listed in the dialog box ...

Page 168: ...Printing and Faxing 160 8 Using the Addresses panel 8 You can address a fax number using the Addresses button a Click Addresses b Choose the fax number from the Addresses panel and then click To ...

Page 169: ...Printing and Faxing 161 8 c When you are finished addressing your fax click Print ...

Page 170: ...machine on a network choose the networked machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the Model pop up menu of ControlCenter2 Run your Macintosh TWAIN compliant application The first time you use the Brother TWAIN driver set it as the default driver by choosing Select Source For each document you scan after this choos...

Page 171: ...er pre scanning the document Scanning a whole page 9 a Load your document b Adjust the following settings if needed in the Scanner Setup dialog box Resolution Scan Type Document Size Adjust Image Brightness Contrast c Click Start When scanning has finished the image appears in your graphics application ...

Page 172: ...Check Duplex two sided Scanning and choose Long edge binding or Short edge binding c Adjust the following settings if needed in the Scanner Setup dialog box Resolution Scan Type Document Size Adjust Image Brightness Contrast d Click Start Note You cannot adjust the scanning area Duplex scan is available from the ADF only ...

Page 173: ... whole image is scanned into your Macintosh and appears in the Scanning Area c Drag the mouse pointer over the portion you want to scan d Put the document in the ADF again Note If you put the document on the scanner glass in step a skip this step e Adjust the settings for Resolution Scan Type Brightness and Contrast in the Scanner Setup dialog box as needed f Click Start This time only the chosen ...

Page 174: ...ing simulated gray images without using true gray dots Black dots are put in a specific pattern to give the gray appearance True Gray Use for photographic images or graphics This mode is more exact because it uses up to 256 shades of gray 256 Color Uses up to 256 colors to scan the image Resolution Black White Gray Error Diffusion 256 Color True Gray 24bit Color 100 x 100 dpi Yes Yes Yes 150 x 150...

Page 175: ... 8 5 x 11 in Legal 8 5 x 14 in A5 5 8 x 8 3 in Executive 7 25 x 10 5 in Business Card 3 5 x 2 4 in To scan business cards choose the Business Card size and then place the business card face down at the top left of the scanner glass 4 x 6 in 5 x 8 in 3 5 x 5 in 5 x 7 in Postcard 1 3 9 x 5 8 in Postcard 2 Double 5 8 x 7 9 in Custom User adjustable from 0 35 0 35 in to 8 5 14 in or 8 9 8 9 mm to 215 ...

Page 176: ...rease or decrease the contrast level by moving the slide bar to the left or right An increase emphasizes dark and light areas of the image while a decrease reveals more detail in gray areas You can also enter a value in the box to set the Contrast Note The Contrast setting is only available if you have set Scan Type to Gray Error Diffusion True Gray or 24bit Color Reduce Noise You can improve and ...

Page 177: ...ou don t see your machine in the Print Fax or Print Scan list you can add your machine by clicking the button Note The screens in this section are from Mac OS X 10 6 x The screens on your Macintosh will vary depending on your operating system version a Connect your Brother machine to the Macintosh using a USB cable Or connect your Brother machine to the same LAN if you are using a network model wh...

Page 178: ...Brother machine and your Macintosh with a USB cable you will see the machine in the DEVICES area If connected via LAN you will see it in the SHARED area Note For Mac OS X 10 7 x If you cannot see the machine in the DEVICES area or the SHARED area point the mouse pointer over the area and then click Show ...

Page 179: ... the program does not automatically crop the document as you want you can do it manually by dragging the mouse pointer over the portion you want to scan from the dialog box that can be accessed by clicking on Show Details Mac OS X 10 7 x When the Detect Enclosing Box is selected for Scan Size the document will be scanned as one item and saved as one file When the Detect Separate Items is selected ...

Page 180: ...xt Resolution Choose the resolution you want to scan your document at Use Custom Size Mac OS X 10 7 x Check this box to customize the document size Scan Size or Size Select the paper size of the document being scanned from the Document Feeder or the scan area from the Flatbed Orientation or Rotation Angle Select the orientation of the document from the Document Feeder or the angle of the scan from...

Page 181: ...t used for the name of the scanned image Format Select the file format of the scanned data Combine into single document Mac OS X 10 7 x When you choose PDF or TIFF for the file format check this box to scan a document as one item and saved as one file Image Correction From the manual setting you can adjust Brightness Contrast Mac OS X 10 7 x only Tint Temperature Threshold and Saturation f Click o...

Page 182: ...enu c Click Print Fax or Print Scan d Select the machine from the list on the left side of the screen and click Open Print Queue Note If you do not see the Scan tab on the screen remove your machine by clicking the button from the Print Fax or Print Scan list Then add the machine by clicking the button e Click Scanner f Go to step d of Scanning a document using the ICA driver Mac OS X 10 6 x or gr...

Page 183: ...wnload brother PM9SEinstaller_BR_multilang dmg To install Presto PageManager uu Quick Setup Guide Note The complete NewSoft Presto PageManager 9 User s Guide can be viewed from the Help menu in the software Features 9 OCR In one step you can scan an image recognize the text and edit it with a word processor Image Editing Enhance crop and rotate images or open them with an image editing program of ...

Page 184: ...e 0900 1 409640 For callers from within Germany this is not a toll free call Callers will be charged at Euro 0 59 per minute E mail Address de nsc newsoft eu com URL http de newsoft eu com Company name Avanquest UK Postal Address The Software Centre East Way Lee Mill Industrial Estate Plymouth Devon PL21 9GE Telephone 44 01752 201148 Fax 44 01752 894833 E mail Address uk nsc newsoft eu com URL htt...

Page 185: ...ll Callers will be charged at Euro 0 80 per minute E mail Address it nsc newsoft eu com URL http it newsoft eu com Company name 5CA Telephone 0807505598 For callers from within Spain only this is not a toll free call Callers will be charged at Euro 0 94 per minute E mail Address sp nsc newsoft eu com E mail Address tech newsoft eu com English ...

Page 186: ...wing operations a Scan directly to a file E mail word processor or graphics application of your choice 1 b Custom Scan buttons let you configure a button to meet your own application needs 2 c Access the Copy features available via your Macintosh and access the PC FAX applications available for your device 3 d Access the settings available to configure your device 4 e Choose which machine ControlC...

Page 187: ...our Macintosh do the following a Click the ControlCenter2 icon in the menu bar and choose Preferences The ControlCenter2 preference window appears b Uncheck Start ControlCenter on computer startup c Click OK to close the window Note The ControlCenter2 application icon is in Macintosh HD Library Printers Brother Utilities ControlCenter ...

Page 188: ...ee Using Presto PageManager uu page 175 E mail Default your default E mail software Lets you scan a page or document directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment File Lets you scan directly to a disk file You can change the file type and destination folder as needed ControlCenter2 gives you the ability to configure the ...

Page 189: ...ork Graphics png PDF pdf Recommended for Scanning and sharing documents Secure PDF pdf For OCR 10 Text txt Rich Text Format rtf HTML htm Excel 97 xls Note If you set the file type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed When you use the scanner glass to scan a multiple page document check Manual multi page scan and follow the on screen instructions Document Size 10 You...

Page 190: ...scanning the document check the Show Scanner Interface box If you want to scan a multiple page document using the scanner glass check the Manual multi page scan box If you want to scan a duplex document check Duplex two sided Scanning and choose Long edge binding or Short edge binding For DCP 8155DN MFC 8910DW and MFC 8950DW T Change the other settings if needed To change the destination applicati...

Page 191: ...ave added Just choose the Application Name and click the Delete button Note This function is also available for Scan to E mail and Scan to OCR The window may vary depending on the function If you choose Secure PDF from the File Type list the Set PDF Password dialog box appears Enter your password in the Password and Re type Password box and then click OK Note Secure PDF is also available for Scan ...

Page 192: ...pplication to the list by clicking the Add button To delete an application click the Delete button If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box If you want to scan a multiple page document using the scanner glass check the Manual multi page scan box If you want to scan a duplex document check Duplex two sided Scanning an...

Page 193: ...on click Delete 1 When you first start ControlCenter2 a default list of compatible E mail applications will appear in the pop up menu If you are having trouble using a custom application with ControlCenter2 you should choose an application from the list If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box If you want to scan a m...

Page 194: ...ile Type pop up menu You can save the file to the default folder or choose your preferred folder by clicking the Browse button To show where the scanned image is saved when scanning is finished check Show Folder box To specify the destination of the scanned image everytime check Show Save As window box If you want to scan and then crop a portion of a page after pre scanning the document check the ...

Page 195: ... on your Macintosh as a destination Scan to OCR Converts scanned documents into editable text files You can choose the destination application for the editable text You must download Presto PageManager and install it on your Macintosh For installation information see Using Presto PageManager uu page 175 Scan to E mail Attaches the scanned images to an E mail message You can also choose the file at...

Page 196: ... OCR 10 Text txt Rich Text Format rtf HTML htm Excel 97 xls Note If you set the file type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed When you use the scanner glass to scan a multiple page document check Manual multi page scan and follow the on screen instructions Document Size 10 You can choose the document size from the pull down list If you choose a 1 to 2 document size...

Page 197: ...ControlCenter2 189 10 Scan to Image 10 General tab Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field ...

Page 198: ...ed Scanning For DCP 8155DN MFC 8910DW and MFC 8950DW T Show Scanner Interface Brightness and Contrast settings If you choose Secure PDF from the File Type list the Set PDF Password dialog box appears Enter your password in the Password and Re type Password box and then click OK Note Secure PDF is also available for Scan to E mail and Scan to File ...

Page 199: ...ControlCenter2 191 10 Scan to OCR 10 General tab Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field ...

Page 200: ...e Manual multi page scan Duplex two sided Scanning For DCP 8155DN MFC 8910DW and MFC 8950DW T Show Scanner Interface Brightness and Contrast settings Note The Scan to OCR function is available for English French German Dutch Italian Spanish Brazilian Portuguese Danish Swedish Japanese Korean Traditional Chinese and Simplified Chinese ...

Page 201: ...ControlCenter2 193 10 Scan to E mail 10 General tab Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field ...

Page 202: ...ication File Type Resolution Scan Type Document Size Manual multi page scan Duplex two sided Scanning For DCP 8155DN MFC 8910DW and MFC 8950DW T Show Scanner Interface Brightness and Contrast settings Note Webmail services are not supported by Scan to E mail ...

Page 203: ...ControlCenter2 195 10 Scan to File 10 General tab Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field ...

Page 204: ... Document Size Manual multi page scan Duplex two sided Scanning For DCP 8155DN MFC 8910DW and MFC 8950DW T Show Scanner Interface Brightness and Contrast settings and enter the file name if you want to change it If you want to specify the destination of the scanned image check Show Save As window If you want to scan and then crop a portion of a page after pre scanning the document check the Show S...

Page 205: ... a page or document and automatically send the image as a fax from the Macintosh You can configure your preferred settings on up to four buttons The Copy1 Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in 1 printing To use the Copy buttons configure the printer driver by clicking the button while holding down the Ctrl key Enter a name in Name for Copy up t...

Page 206: ...d click OK to close the dialog box Clicking the configured copy button opens the print settings For more options click the triangle beside the Printer pop up menu To copy click the Print button To fax click the disclosure triangle beside the Printer pop up menu and then choose Send Fax from the pop up menu See Sending a fax For MFC models uu page 156 ...

Page 207: ...ote Setup For MFC models Lets you open the Remote Setup Program See Remote Setup For MFC models uu page 202 Quick Dial For MFC models Lets you open the Set Quick Dial window of Remote Setup See Remote Setup For MFC models uu page 202 Status Monitor Allows you to open the Status Monitor Utility ...

Page 208: ...0 10 Remote Setup For MFC models 10 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus Note For details see Remote Setup For MFC models uu page 202 ...

Page 209: ...indow in the Remote Setup Program so you can easily register or change the Quick Dial numbers on your Macintosh Status Monitor 10 The Status Monitor button allows you to monitor the status of one devices allowing you to get immediate notification of errors such as a paper jam See Status Monitor uu page 154 ...

Page 210: ...brary Printers Brother Utilities No password is required by default You can use BRAdmin Light or Web Based Management to change this password See uu Network User s Guide If your machine is connected via a Network enter a password if you have set one OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again an...

Page 211: ... the setting from a file Note You can use the Export and Import buttons to save Quick Dial or all your settings for your machine If you need to change the machine that was registered to your Macintosh during the installation of MFL Pro Suite see uu Quick Setup Guide or if the network environment was changed you need to specify the new machine Open the Device Selector and choose the new machine For...

Page 212: ...Section IV Using the Scan key IV Scanning For USB cable users 205 Network Scanning 222 ...

Page 213: ...d installer CD ROM then the correct drivers and ControlCenter4 or ControlCenter2 are installed Scanning from the SCAN button or Scan follows the configuration of the Device Scan Settings screen of ControlCenter4 or Device Button tab of ControlCenter2 For Windows see Configuring Scan key settings uu page 82 for Home Mode or Configuring Scan key settings uu page 96 for Advanced Mode For Macintosh se...

Page 214: ...r document layout Choose your document layout from the following table Document Layout Table Duplex scan is supported for DCP 8155DN MFC 8910DW and MFC 8950DW T Duplex Scan is available from the ADF only The XPS file format is available for Windows Vista and Windows 7 or when using applications which support XML Paper Specification files Portrait Landscape LCD Message Front Back Front Back 2sided ...

Page 215: ...g term storage Secure PDF is a PDF file format that has been password protected Signed PDF is a PDF file format that helps prevent data tampering and the impersonation of an author by including a digital certificate within the document If you choose Signed PDF you must install and then configure a certificate to your machine using Web Based Management For the details of the certificate installatio...

Page 216: ...ss a or b to choose the file type you want Press OK If you choose color or Gray in the resolution setting go to step i If you choose black white in the resolution setting go to step j Resolution File Format Options Color 100 dpi PDF PDF A Secure PDF Signed PDF JPEG XPS Color 200 dpi PDF PDF A Secure PDF Signed PDF JPEG XPS Color 300 dpi PDF PDF A Secure PDF Signed PDF JPEG XPS Color 600 dpi PDF PD...

Page 217: ...n Slot while reading the data DO NOT unplug the power cord or remove the USB Flash memory drive from the machine while it is reading the data You could lose your data or damage the USB Flash memory drive Changing the default file size 12 You can set your own default setting for the file size For a higher quality scan choose the large file size For a smaller file size choose the small file size a P...

Page 218: ...W 200 dpi or B W 200x100 dpi Press OK f Do one of the following For black white file format Press a or b to choose PDF PDF A Secure PDF Signed PDF or TIFF Press OK For Color or Gray file format Press a or b to choose PDF PDF A Secure PDF Signed PDF JPEG or XPS Press OK g Press Stop Exit Changing the default file name 12 a Press Menu b Press a or b to choose USB Direct I F Press OK c Press a or b t...

Page 219: ...your document d Press Scan to USB Do one of the following If you want to change the quality go to step e Press Start to start scanning without changing additional settings Go to step k e Press d or c to display Quality Press Quality and then press the quality you want Do one of the following If you want to change the file type go to step f Press Start to start scanning without changing additional ...

Page 220: ... additional settings Go to step k i Press d or c to display Glass Scan Size Press Glass Scan Size and then press the setting you want Do one of the following If you choose color or gray in the resolution setting go to step j Press Start to start scanning without changing additional settings Go to step k j Press d or c to display File Size Press File Size and then press the setting you want Press S...

Page 221: ...onfirm e Press Stop Exit Understanding the Error Messages 12 Once you are familiar with the types of errors that can occur while you are using the Scan to USB you can easily identify and troubleshoot any problems Protected Device This message will appear if the write protect switch of the USB Flash memory drive is on Rename the File This message will appear if there is already a file on the USB Fl...

Page 222: ... to PC Press OK d Press a or b to choose E mail Press OK If your machine does not support Duplex Scan go to step f If your machine supports Duplex Scan go to step e e Press a or b to choose 1sided 2sided L edge or 2sided S edge Press OK f Press a or b to choose Start Scan Press OK g Press Start The machine starts scanning the document creates a file attachment and launches your E mail application ...

Page 223: ...ngs screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen For Windows see Configuring Scan key settings uu page 82 for Home Mod...

Page 224: ...oad your document b Press SCAN c Press a or b to choose Scan to PC Press OK d Press a or b to choose Image Press OK If your machine does not support Duplex Scan go to step f If your machine supports Duplex Scan go to step e e Press a or b to choose 1sided 2sided L edge or 2sided S edge Press OK f Press a or b to choose Start Scan Press OK g Press Start The machine starts the scanning process ...

Page 225: ...Device Button tab of the ControlCenter2 configuration screen If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen For Windows see Configuring Scan key settings uu page 82 for Home Mode or Configuring Scan key settin...

Page 226: ... processing software For 5 line LCD models 12 a Load your document b Press SCAN c Press a or b to choose Scan to PC Press OK d Press a or b to choose OCR Press OK If your machine does not support Duplex Scan go to step f If your machine supports Duplex Scan go to step e e Press a or b to choose 1sided 2sided L edge or 2sided S edge Press OK f Press a or b to choose Start Scan Press OK g Press Star...

Page 227: ...enter2 configuration screen Windows If you want to change between color or black and white scanning choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 See Configuring Scan key settings uu page 82 for Home Mode or Configuring Scan key settings uu page 96 for Advanced Mode Nuance PaperPort must be installed on your PC Macintosh You must have ...

Page 228: ...ring Scan key settings uu page 82 for Home Mode or Configuring Scan key settings uu page 96 for Advanced Mode For Macintosh see SCAN uu page 180 For 5 line LCD models 12 a Load your document b Press SCAN c Press a or b to choose Scan to PC Press OK d Press a or b to choose File Press OK If your machine does not support Duplex Scan go to step f If your machine supports Duplex Scan go to step e e Pr...

Page 229: ...f ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen For Windows see Configuring Scan key settings uu page 82 for Home Mode or Configuring Scan key settings uu page 96 for Advanced Mode For Macintosh see SCAN uu page 180 If you would like to display the folder window after scanning the document select Show Folder on the Device Scan Settings screen of ControlCenter4 or D...

Page 230: ...hose clients will not be shown on the LCD For Windows If your PC is protected by a firewall and is unable to network scan you may need to configure the firewall settings to allow communication through port number 54925 and 137 See Before using the Brother software uu page 125 Before using Network Scanning 13 Network license Windows 13 This product includes a PC license for up to 5 Users This licen...

Page 231: ...rol Panel Printers and Other Hardware then Scanners and Cameras or Control Panel Scanners and Cameras Windows Vista Click the button Control Panel Hardware and Sound then Scanner and Cameras Windows 7 Click the button All Programs Brother MFC xxxx LAN Scanner Settings then Scanners and Cameras b Do one of the following Windows XP Right click the Scanner Device icon and choose Properties The Networ...

Page 232: ...ista For users who have administrator rights Click Continue Windows 7 For users who have administrator rights Click Yes Windows Vista For users who do not have administrator rights Enter the administrator password and click OK Windows 7 For users who do not have administrator rights Enter the administrator password and click Yes ...

Page 233: ...ick the Scan To Button tab and enter your PC name in the Display Name Max 15 characters field The machine s LCD displays the name you enter The default setting is your PC name You can enter any name that you like Max 15 characters e If you want to avoid receiving unwanted documents enter a 4 digit PIN number in the Pin number and Retype Pin number field To send data to a PC protected by a PIN numb...

Page 234: ...k Device Selector The Device Selector window appears This window can also be opened from ControlCenter2 For more information see Using ControlCenter2 uu page 178 b Specify your machine by IP address or mDNS service Name To change the IP address enter the new IP address You can also choose a machine from the list of the available machines Click Browse to show the list c Click OK Note To use Scan To...

Page 235: ... then the correct drivers and ControlCenter4 or ControlCenter2 are installed Scanning from the SCAN button or Scan follows the configuration of the Device Scan Settings screen of ControlCenter4 or Device Button tab of ControlCenter2 For Windows see Configuring Scan key settings uu page 82 for Home Mode or Configuring Scan key settings uu page 96 for Advanced Mode For Macintosh see SCAN uu page 180...

Page 236: ...ment layout Choose your document layout from the following table Document Layout Table Duplex scan is supported for DCP 8155DN MFC 8910DW and MFC 8950DW T Duplex Scan is available from the ADF only The XPS file format is available for Windows Vista and Windows 7 or when using applications which support XML Paper Specification files Portrait Landscape LCD Message Front Back Front Back 2sided L edge...

Page 237: ...t b Press SCAN c Press a or b to choose Scan to PC Press OK d Press a or b to choose E mail Press OK If your machine does not support Duplex Scan go to step f If your machine supports Duplex Scan go to step e e Press a or b to choose 1sided 2sided L edge or 2sided S edge Press OK f Press a or b to choose the destination computer you want to use for E mailing your document Press OK If the LCD promp...

Page 238: ...e depends on the settings of the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen For Windows see Con...

Page 239: ...A is a PDF file format intended for long term archiving This format contains all the necessary information for reproducing the document after long term storage Secure PDF is a PDF file format that has been password protected Signed PDF is a PDF file format that helps prevent data tampering and the impersonation of an author by including a digital certificate within the document If you choose Signe...

Page 240: ...ss OK If you choose Color 100 dpi Color 200 dpi Color 300 dpi Color 600 dpi Color Auto Gray 100 dpi Gray 200 dpi Gray 300 dpi or Gray Auto go to step g If you choose B W 300 dpi B W 200 dpi or B W 200x100 dpi go to step h g Press a or b to choose PDF PDF A Secure PDF Signed PDF JPEG or XPS Press OK and go to step i h Press a or b to choose PDF PDF A Secure PDF Signed PDF or TIFF Press OK and go to...

Page 241: ...ne starts the scanning process Note You can store the scan resolution Scan Profile for each stored E mail address in a One Touch or Speed Dial number See uu Basic User s Guide For Touchscreen models 13 a Load your document b Press Scan c Press Scan to E mail d Enter the destination E mail address Do one of the following To enter the E mail address manually press Manual and go to step e If you have...

Page 242: ...out changing additional settings Go to step l Note If you choose color or gray in the quality setting you cannot choose TIFF If you choose black and white in the quality setting you cannot choose JPEG or XPS If you choose Secure PDF the machine will ask you to enter a 4 digit password using numbers 0 9 before it starts scanning i Press d or c to display Duplex Scan Press Duplex Scan and then press...

Page 243: ...document the settings you registered with the One Touch or Speed Dial will be used for the quality and the file type Only One Touch or Speed Dials with an E mail address registered can be used when you scan data using One Touch or Speed Dial For MFC 8950DW T I Fax addresses are not available for use a Press b Choose a One Touch or Speed Dial number on the touchscreen c Press Send a E mail d Load y...

Page 244: ...ose Scan to PC Press OK d Press a or b to choose Image Press OK If your machine does not support Duplex Scan go to step f If your machine supports Duplex Scan go to step e e Press a or b to choose 1sided 2sided L edge or 2sided S edge Press OK f Press a or b to choose the destination computer you want to send to Press OK If the LCD prompts you to enter a PIN number enter the 4 digit PIN number for...

Page 245: ...ocess Note Scan type depends on the settings of the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen ...

Page 246: ... PC Press OK d Press a or b to choose OCR Press OK If your machine does not support Duplex Scan go to step f If your machine supports Duplex Scan go to step e e Press a or b to choose 1sided 2sided L edge or 2sided S edge Press OK f Press a or b to choose the destination computer you want to send to Press OK If the LCD prompts you to enter a PIN number enter the 4 digit PIN number for the destinat...

Page 247: ...he settings of the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen Windows If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 See Configuring Scan key settings uu page 82 for Home Mode or Configuring Scan key settin...

Page 248: ...u page 96 for Advanced Mode For Macintosh see SCAN uu page 180 For 5 line LCD models 13 a Load your document b Press SCAN c Press a or b to choose Scan to PC Press OK d Press a or b to choose File Press OK If your machine does not support Duplex Scan go to step f If your machine supports Duplex Scan go to step e e Press a or b to choose 1sided 2sided L edge or 2sided S edge Press OK f Press a or b...

Page 249: ...n tab of the ControlCenter2 configuration screen If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen For Windows see Configuring Scan key settings uu page 82 for Home Mode or Configuring Scan key settings uu page 9...

Page 250: ...es are always enabled in whichever browser you use If a different web browser is used make sure it is compatible with HTTP 1 0 and HTTP 1 1 To use Web Based Management type http xxx xxx xxx xxx where xxx xxx xxx xxx is the IP address of your machine into your browser and then you can configure or change the settings in Scan to FTP Network under the Scan tab You can configure up to ten FTP server p...

Page 251: ...me in one of the two user defined fields and click Submit A maximum of 15 single byte characters can be entered in each of the user defined name fields Note Using certain characters or symbols in a file name may cause a problem accessing the file We recommend to only use combinations of the following characters in a file name ...

Page 252: ... or the IP address for example 192 23 56 189 e Enter the Username that has been registered with the FTP server for the machine up to 32 characters f Enter the Password for access to the FTP server up to 32 characters g Enter the destination folder where your document will be stored on the FTP server for example brother abc up to 60 characters h Choose the file name you want to use for the scanned ...

Page 253: ...in the document If you choose Signed PDF you must install a certificate on your machine using Web Based Management Choose Signed PDF from Administrator in Web Based Management How to install a certificate uu Network User s Guide k For Touchscreen models If you are using the scanner glass choose A4 Letter or Legal Folio for Glass Scan Size l If you choose color or Gray in the scan quality choose th...

Page 254: ...se PDF PDF A Secure PDF Signed PDF JPEG or XPS Press OK and go to step i h Press a or b to choose PDF PDF A Secure PDF Signed PDF or TIFF Press OK and go to step j Note If you choose Secure PDF the machine will ask you to enter a 4 digit password using numbers 0 9 before it starts scanning If you choose Signed PDF you must install and then configure a certificate to your machine using Web Based Ma...

Page 255: ...ne of the options below Press d or c to choose Color 100 dpi Color 200 dpi Color 300 dpi Color 600 dpi Color Auto Gray 100 dpi Gray 200 dpi Gray 300 dpi or Gray Auto Go to step f Press d or c to choose B W 300 dpi B W 200 dpi or B W 200x100 dpi Go to step g f Press File Type and then choose PDF PDF A Secure PDF Signed PDF JPEG or XPS Go to step k g Press File Type and then choose PDF PDF A Secure ...

Page 256: ...me Press a or b to choose a file name you want to use and press OK Press Start and go to step m Note If you want to change the file name manually go to step l l Press a or b to choose Manual Press OK Enter the file name you want to use up to 32 characters and press OK Press Start m The LCD shows Connecting When the connection to the FTP server is successful the machine starts the scanning process ...

Page 257: ...ORK TIME SERVER OR YOU MUST SET THE DATE TIME AND TIME ZONE CORRECTLY FOR AUTHENTICATION FOR MORE INFORMATION uu NETWORK USER S GUIDE We recommend Windows Internet Explorer 7 0 8 0 or Firefox 3 6 for Windows and Safari 4 0 5 0 for Macintosh Please also make sure that JavaScript and Cookies are always enabled in whichever browser you use If a different web browser is used make sure it is compatible...

Page 258: ...me in one of the two user defined fields and click Submit A maximum of 15 single byte characters can be entered in each of the user defined name fields Note Using certain characters or symbols in a file name may cause a problem accessing the file We recommend to only use combinations of the following characters in a file name ...

Page 259: ...e Enter the destination folder where your document will be stored on the CIFS server for example brother abc up to 60 characters f Choose the file name you want to use for the scanned document You can choose from seven preset and two user defined file names The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed ADF scanner counter...

Page 260: ...ned PDF from Administrator in Web Based Management How to install a certificate uu Network User s Guide i For Touchscreen models If you are using the scanner glass choose A4 Letter or Legal Folio for Glass Scan Size j If you choose color or Gray in the scan quality choose the file size for the document from the drop down list You can choose Large Medium Small or User Select Note If you choose User...

Page 261: ... number and then press OK If the profile is complete you will automatically go to step k If User Select was configured using Web Based Management you will be prompted to choose the scan quality file type and file size from the control panel If the profile is not complete for instance the quality or file type are not chosen you will be prompted to enter any missing information in the following step...

Page 262: ...e file name manually go to step m m Press a or b to choose Manual Press OK Enter the file name you want to use up to 32 characters and press OK Press Start For Touchscreen models 13 a Load your document b Press Scan c Press Scan to Network d Press a or b to choose one of the profiles listed e If you check Use PIN for Authentication in Scan to FTP Network Profile of Web Based Management the LCD wil...

Page 263: ...e a certificate to your machine using Web Based Management i If you are using the scanner glass press to choose Letter A4 or Legal Folio for the scanner glass setting Go to step j j Press File Size and then choose Small Medium or Large Go to step k k Do one of the following If you want to start scanning press Start If you want to change the file name go to step l l Press d or c to display File Nam...

Page 264: ...ailable as a download Scan to FTP and Network features are available for DCP 8110DN DCP 8150DN DCP 8155DN MFC 8510DN MFC 8710DW and MFC 8910DW a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose Document Scan Press OK d Press a or b to choose File Size Press OK e Press a or b to choose Color or Gray Press OK f Press a or b to choose Small Medium or Large Press OK ...

Page 265: ... how to configure the LDAP protocol uu Network User s Guide d Enter the E mail address Press to choose numbers letters or special characters Press OK Confirm E mail address Press OK and go to step f For information on how to enter text uu Basic User s Guide e Press a or b to choose the E mail address You can also use the following search option Press to search by alphabetical order or numerical or...

Page 266: ...nformation on how to configure the LDAP protocol uu Network User s Guide d Enter the E mail address Press to choose numbers letters or special characters Press OK Confirm the E mail address Press OK and go to step f For information on how to enter text uu Basic User s Guide e Press a or b to choose the E mail address You can also use the following search option Press to search by alphabetical orde...

Page 267: ...ou want to add and then turning the Brother machine off and then on If your computer is protected by a firewall and is unable to network scan you may need to configure the firewall settings For more information see Firewall settings For Network users uu page 125 You can scan multiple documents from the ADF automatic document feeder When using the ADF you should choose Feeder Scan one side from the...

Page 268: ... spaces when the language settings of your OS and your Brother machine are different For details see Configuring scan settings for Web Services uu page 261 For 5 line LCD models 13 a Load your document b Press SCAN c Press a or b to choose Web Service Press OK d Press a or b to choose the type of scan you want to do Press OK e Press a or b to choose the destination computer you want to send to Pre...

Page 269: ...rofiles button The Scan Profiles dialog will appear c Choose the scan profile you want to use Make sure the scanner selected in Scanner is a Brother machine that supports Web Services for scanning Click Set as Default d Click Edit The Edit Default Profile dialog will appear e Choose the Source Paper size Color format File type Resolution DPI Brightness and Contrast settings f Click Save Profile Th...

Page 270: ... P PaperPort 12SE Windows exporting 69 importing 68 OCR 68 Presto PageManager Macintosh 175 OCR 175 Print Macintosh BR Script3 printer driver 149 Duplex printing 147 Printer driver 136 Windows Booklet printing 22 BR Script3 printer driver 38 Duplex printing 22 R Remote Setup Macintosh 202 Windows 105 S Scan Macintosh ICA driver 169 OCR 175 Presto PageManager 175 Resolution 166 TWAIN Compliant 163 ...

Page 271: ...r International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide Web http www brother com These machines are approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries ...

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