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Xerox Legacy 4112, System Administration Manual

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Xerox 4112/4127 Copier/Printer System Administration Guide

7-7

7. Authentication & Auditron Administration

When the Authentication feature is enabled

When the Authentication feature is enabled, the relation between 

the users and the use of a job flow sheet is as shown in the table 

below.
The same operations can be used from the Mailbox screen and 

the Job Flow Sheets screen.
The table below represents the features/options that are enabled 

or disabled when the 

Local Machine Access

 is set to 

On

; or 

when 

Check User Details

 (

Network Access

) is set to 

On

.

* The owner of a copied job flow sheet is the user who made the copy.

The table below represents the features/options that are enabled 

or disabled when 

Check User Details 

is set to

 Off (Keep logon 

records) 

(

Network Access

).

* The owner of a copied job flow sheet is the user who made the copy.

Job

flow

operations

Authentication: unregistered user

(general user)

Authentication: registered user

System Administrator (SA)

Generally 

shared

Box

SA 

shared

Personal

Generally 

shared

Box

SA 

shared

Personal

(owner)

Personal

(non-

owner)

Generally 

shared

Box

SA 

shared

Personal

Creation/ 

registration

-

-

-

-

-

-

-

Yes

-

-

-

Yes

-

Display

-

-

-

-

-

-

Yes

Yes

-

Yes

Yes

Yes

Yes

Editing

-

-

-

-

-

-

-

Yes

-

Yes

Yes

Yes

Yes

Copying

*

-

-

-

-

-

-

Yes

Yes

-

Yes

Yes

Yes

Yes

Deletion

-

-

-

-

-

-

-

Yes

-

Yes

Yes

Yes

Yes

Selection/ 

execution

-

-

-

-

-

-

Yes

Yes

-

Yes

Yes

Yes

Yes

Associating 

with mailbox

-

-

-

-

-

-

Yes

Yes

-

Yes

Yes

Yes

Yes

Job

flow

operations

Authentication unregistered user

(general user)

Authentication registered user

System Administrator (SA)

General 

shared

Box

SA 

shared

Personal

General 

shared

Box

SA 

shared

Personal

(owner)

Personal

(non-

owner)

General 

shared

Box

SA 

shared

Personal

Creation/ 

registration

-

-

-

-

Yes

-

-

-

-

-

-

Yes

-

Display

-

-

-

-

Yes

-

Yes

-

-

Yes

Yes

Yes

Yes

Editing

-

-

-

-

Yes

-

-

-

-

Yes

Yes

Yes

Yes

Copying

*

-

-

-

-

Yes

-

Yes

-

-

Yes

Yes

Yes

Yes

Delete 

-

-

-

-

Yes

-

-

-

-

Yes

Yes

Yes

Yes

Selection/ 

execution

-

-

-

-

Yes

-

Yes

-

-

Yes

Yes

Yes

Yes

Associating 

with mailbox

-

-

-

-

Yes

-

Yes

-

-

Yes

Yes

Yes

Yes

Summary of Contents for Legacy 4112

Page 1: ...Xerox4112Copier Printer Xerox4127Copier Printer System Administration Guide Version 1 0 July 2007 ...

Page 2: ... now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs that are displayed on the screen such as styles templates icons screen displays looks etc XEROX The stylized X and all Xerox product names and product numbers mentioned in this publication are the trademarks of XEROX CORPORATION Other company brands and produc...

Page 3: ...ning a feature to Custom buttons 1 5 Customizing the All Services screen 1 6 Changing feature screen 1 7 Services and features 1 7 Print 1 7 Using the printer as a network printer 1 7 Supported operating systems 1 9 CentreWare Internet Services 1 9 Scan 1 10 E mail 1 11 Tools 1 12 Power on off 1 14 Powering on 1 14 Powering off 1 14 Entering the System Administrator Mode 1 15 Exiting the System Ad...

Page 4: ...6 Configuration on the computer 2 6 Internet Printing Protocol IPP 2 7 Preparations 2 7 Configuration procedure 2 7 Overview 2 7 Configuration on the machine IPP 2 8 Configuration on the computer 2 8 EtherTalk 2 9 Preparations 2 9 Configuration procedure 2 9 Overview 2 9 Configuration on the machine EtherTalk 2 9 Configuration on the computer 2 10 3 Using CentreWare Internet Services 3 1 Preparati...

Page 5: ...e 5 1 Scan Service overview 5 1 Configuration of the scanner mail transmission 5 2 Preparations 5 2 Overview 5 2 Configuration of the scanner Save to a Mailbox 5 3 Overview 5 3 Enabling the ports and setting the IP addresses 5 3 Registering a Mailbox 5 3 Configuration of the Job Template 5 7 Preparations 5 7 Overview 5 7 Enabling the ports and setting the IP addresses 5 8 Configuring the SNMP port...

Page 6: ...s 6 17 Importing using CentreWare Internet Services 6 18 Importing using WebDAV Protocol 6 20 7 Authentication Auditron Administration 7 1 Authentication overview 7 1 Users controlled by Authentication 7 1 Types of Authentication 7 2 Features controlled by Authentication 7 2 Local access 7 3 Remote access 7 3 Authentication Job Flow Sheet Mailbox 7 4 Job flow sheet types 7 4 When the Authenticatio...

Page 7: ...on 8 9 Connection Interval 8 9 Time Server Address 8 10 Auto Clear 8 11 Auto Job Release 8 12 Auto Print 8 13 Printer Lockout Duration 8 14 Auto Power Saver Energy 8 15 Time Zone 8 16 Daylight Savings 8 16 Audio Tones 8 17 Screen Buttton Settings 8 19 Screen Default at Power On 8 20 Service Screen Default 8 21 Service Screen After Auto Clear 8 22 Auto Display of Login Screen 8 23 All Services 8 24...

Page 8: ...king Finisher Tray 8 61 Default Print Paper Size 8 63 Paper Size Settings 8 63 Millimeters Inches 8 63 Keyboard Input Restriction 8 63 Operation of Up Down Buttons 8 63 Overwrite Hard Disk optional 8 64 Data Encryption 8 64 Encryption Key for Confidential Data 8 65 Service Rep Restricted Operation 8 66 Software Download 8 66 Estimated Job Time 8 66 Recipient Selection Method 8 66 Copy Service Sett...

Page 9: ...ivity Network Setup 8 104 Port Settings 8 105 Protocol Settings 8 106 Machine E mail Address Host Name 8 107 Proxy Server Settings 8 107 Outcoming Incoming E mail Settings 8 108 POP3 Server Settings 8 108 SMTP Server Settings 8 108 Domain Filter 8 108 Remote Authentication Server Settings 8 109 Kerberos Server Settings 8 110 SMB Server Settings 8 112 Security Settings 8 114 SSL TLS Settings 8 114 ...

Page 10: ...s 8 156 Create Job Flow Sheet Keyword 8 157 Add Address Book Entry 8 158 Paper Tray Attributes 8 161 Accounting 8 162 Create View User Accounts 8 162 Reset User Accounts 8 165 System Administrator s Meter Copy Jobs 8 167 Accounting Type 8 168 Auto Reset of User Billing Information 8 169 Copy Activity Report 8 169 Authentication Security Settings 8 170 System Administrator Settings 8 170 System Adm...

Page 11: ...9 9 When the completion of the job is not notified 9 10 TCP IP 9 10 Troubleshooting 9 10 When using Windows 95 Windows 98 or Windows Me 9 10 When using Windows NT 4 0 Windows 2000 Windows XP or Windows Server 2003 9 11 Notes and Restrictions 9 12 Configuration on the Machine 9 12 Configuration on the Computer 9 12 Switching Off the Power 9 13 While Printing 9 13 CentreWare Internet Services 9 14 T...

Page 12: ...10 1 Common Settings 10 1 Copy Mode Settings 10 2 Network Settings 10 4 Print Mode Settings 10 5 E mail Settings 10 5 Mailbox Settings 10 6 Stored Document Settings 10 6 Setup Menu 10 7 System Administrator Settings 10 7 Login Setup Auditron Administration 10 8 Entering Text 10 9 Paper Size Settings Table 10 10 Index Index 1 ...

Page 13: ...he machine where there is a possibility of personal injury WARNING This symbol identifies an area on the machine that is HOT and should not be touched WARNING This symbol indicates a laser is being used in the machine and alerts you to refer to the appropriate safety information KEY POINT This symbol identifies information that is being emphasized and is important for you to remember The 1 2 3 sym...

Page 14: ...is guide describes all the necessary steps for copy print scan jobs clearing paper jams daily care and safety information Getting Started This guide briefly outlines and explains the main features of the machine as well as providing simple operating instructions PostScript User Guide This guide provides information for installing the PostScript print driver configuring the printer environment and ...

Page 15: ...al computer refer to the manuals provided with the personal computer operating system and network system Organization of this guide This guide consists of the following chapters 1 Product Overview Describes basic information such as identifying the major components how to switch the machine on and off how to use the touch screen 2 Configuration Describes how to install the machine using any of the...

Page 16: ...fy machine system settings 9 Troubleshooting Describes how to solve the problems you may encounter Customer documentation updates You can get the latest customer documentation updates for your product by going to www xerox com Be sure to periodically check this website for the latest information for your product ...

Page 17: ...witch to that feature without returning to the All Services screen The factory default settings for these buttons are Copy for the 1st button and none for the 2nd and 3rd buttons Each button feature can be changed to appear in the menu screen by selecting the Screen Defaults feature from System Administration System Settings Common Settings For more information refer to Screen Buttton Settings Cha...

Page 18: ... the factory default settings For more information refer to Screen Buttton Settings Chapter 8 on page 19 NOTE When the feature is not available the button will not be displayed Also if the feature is unavailable due to hardware problems the button will be dimmed Copy Scanner mail transmission Scanner save to a mailbox Job template Scanner save to a computer Check Mailbox Stored Programming Job Flo...

Page 19: ...gs Chapter 8 on page 120 and Scan Service Settings Chapter 8 on page 126 Services and features The following facilities are provided in a network environment Print CentreWare Internet Services Scan E mail Print This machine can be used as a local printer by directly connecting to a computer or as a network printer by connecting to a network Enable the necessary port using the Control Panel Using t...

Page 20: ...chine directly by using the TCP IP protocol NetWare Allows the machine to be managed by using a NetWare server SMB Allows printing to the machine by using Microsoft Networks IPP Allows printing to the machine via an Internet Port 9100 Allows printing by using Port 9100 EtherTalk Allows printing from Macintosh machines ...

Page 21: ...ices The CentreWare Internet Services provides services such as displaying the status of this machine and jobs and altering configurations using a Web browser in a TCP IP environment For setting a printer the CentreWare Internet Services properties screen allows the user to configure system and port settings for each network Connection method Network connection Port LPD NetWare SMB IPP Port 9100 E...

Page 22: ...plate is a configuration file for defining scanning conditions Specify a job template for the document to be scanned in as data Scanned document will be stored onto a hard disk on this machine then transmitted automatically to a networked computer server Tab name Main function Service Printing files from client computers Job Displays a list of jobs job history and used to delete jobs Status Displa...

Page 23: ...following e mail types Scanner mail transmission Scanned documents can be converted into an electronic format and transmitted via e mail Mail print E mail with attachments in either TIFF or PDF format can be sent to the machine from computers Received e mail will automatically be printed Mail notice When the machine is configured with the rejected IP addresses notice or rejected mail domains notic...

Page 24: ...ser in a TCP IP environment For setting as a printer the properties screen of the services allow the users to configure the system settings and port settings for each network that are otherwise set using the touch screen on the machine CentreWare Utilities CentreWare Utilities is included on the CentreWare Utilities CD ROM It is a tool to enable operations on devices and various applications withi...

Page 25: ...rom the Control Panel Configurable S Partly configurable U Not configurable Item Control Panel CentreWare Internet Services CentreWare Utilities Enabling the port S LPD only Setting an IP address Configuring the E mail environment S U Registering a Mailbox Address Book S U Confirming the printer status U Confirming the print data jobs status U Authentication information U U Setting personal authen...

Page 26: ...e information NOTE If the power is off all functions of the machine will stop Powering on 1 Open the cover and press the power switch to the position to turn the power on NOTE The Please wait message indicates that the machine is warming up The machine cannot be used while it is warming up Powering off KEY POINT Switching the machine power off may cause loss of data being processed 1 Before turnin...

Page 27: ...rd from the power outlet immediately after turning the power switch off NOTE Before you turn the power back on after turning it off first make sure that the display has gone out Entering the System Administrator Mode 1 Press the Log In Out button 2 Enter the System Administrator ID with the numeric keypad and select Enter NOTE The default User ID value is 11111 When using the Authentication featur...

Page 28: ...r System Administration Guide 1 16 1 Product Overview 5 Select the appropriate Mode Group and Feature Exiting the System Administrator Mode 1 Press the Log In Out button 2 When the Logout screen appears Press Yes Log In Out button ...

Page 29: ...elect IPv4 Address Resolution and select Change Settings 5 Select one from DHCP BOOTP RARP DHCP Autonet or Static If you select anything other than Static proceed to step 10 NOTE When using a DHCP server also configure the WINS Windows Internet Name Service server 6 Select IPv4 Get IP Address and select Change Settings 7 Enter the IP address using the numeric keypad NOTE 1 Enter addresses in the f...

Page 30: ...ere xxx should be a numeric value in the range from 0 to 255 However 224 or 225 xxx xxx xxx and 127 xxx xxx xxx cannot be used NOTE 2 Specify the subnet mask by a combination of the numbers 0 128 192 224 248 252 and 255 However you cannot use 0 between non zero values NOTE 3 If you do not wish to set the gateway address enter 0 0 0 0 10 Select Close repeatedly until the System Settings screen is d...

Page 31: ...then enters the Sleep mode if a further preset time elapses Low Power Mode Power consumption 225W In this mode the power to the UI and fuser unit is lowered to save power The display goes out and the Power Saver button on the Control Panel lights To use the machine press the Power Saver button The Power Saver button goes out to indicate that the Power Saver feature is canceled Sleep Mode Power con...

Page 32: ...Low Power Mode and the Sleep Mode time intervals as follows NOTE The amount of time that passes before the machine enters Low Power Mode and Sleep Mode can be specified in 1 minute increments from 1 to 240 minutes for each mode 1 Enter the System Administrator Mode Chapter 1 Entering the System Administrator Mode on page 1 15 2 Select System Settings and then select Common Settings 3 Select Machin...

Page 33: ...ts a From Last Selection to Low Power Mode Set the time to move to the Low Power Mode after the last operation NOTE The default for From Last Selection to Low Power Mode is 15 minutes b From Last Selection to Sleep Mode Set the time to move to the Sleep Mode after the last operation NOTE The default for From Last Selection to Sleep Mode is 60 minutes Configure the From Last Selection to Sleep Mode...

Page 34: ... Administrator Mode Chapter 1 Exiting the System Administrator Mode on page 1 16 Exiting the Power Saver Mode The following describes how to exit the Power Saver mode The Power Saver mode is exited in the following instances By pressing the Power Saver button Receiving Print Data 1 Press the Power Saver button Power Saver button ...

Page 35: ...nterface supports the following 2 types 100Base TX 10Base T This section describes the installation procedure for the Ethernet interface 1 Confirm that the power switch is turned off 2 Connect a network cable to the Ethernet interface connector NOTE Prepare a network cable suitable for your network connection When changing the network cable consult the appropriate personnel 3 Switch on the machine...

Page 36: ...Bold Condensed Italic Antique Olive Antique Olive Italic Antique Olive Bold CG Omega CG Omega Italic CG Omega Bold CG Omega Bold Italic CG Omega Bold Italic Garamond Antiqua Garamond Kursiv Garamond Halbfett Garamond Kursiv Halbfett Default Courier Courier Italic Courier Bold Courier Bold Italic Letter Gothic Letter Gothic Italic Letter Gothic Bold Times New Bold Times New Bold Italic Symbol Wingd...

Page 37: ...old Arial Bold Italic Times New Times New Italic New Century Schoolbook Italic New Century Schoolbook Bold New Century Schoolbook Bold Italic ITC Avant Garde Book ITC Avant Garde Book Oblique ITC Avant Garde Demi ITC Avant Garde Demi Oblique ITC Zapf Chancery Medium Italic ITC Zapf Dingbats KO PCL5 Muyngio Gothic R Gothic Graphic Kungso Saemmul T Myungio T Gothic TR Gothic T Graphic T Kungso T Sae...

Page 38: ...Xerox 4112 4127 Copier Printer System Administration Guide 1 26 1 Product Overview ...

Page 39: ...environment where TCP IP can be used The CentreWare Utilities CD ROM which is included with this product Configuration procedure Overview The machine can be connected to computers using TCP IP LPD Port 9100 protocol The following is the procedure to use TCP IP LPD Port 9100 protocol Configuration on the Machine Configure TCP IP LPD Port 9100 on the machine Configuration on the Computer Install the...

Page 40: ...t 9100 port as appropriate In this example the LPD port is enabled a Select System Settings b Select Connectivity Network Setup c Select Port Settings d Select LPD and then select Change Settings e Select LPD Port Status and select Change Settings f Select Enabled and then select Save g Select Close repeatedly until the Connectivity Network Setup screen is displayed 3 If necessary set the IP Addre...

Page 41: ... refer to the manual contained in the CD ROM included with this product for the print driver installation procedure NetWare Preparations The following items are required when using NetWare network A NetWare server The CentreWare Utilities CD ROM which is included with this product Configuration procedure Overview The machine supports PServer mode for both the NetWare Directory Service and Bindery ...

Page 42: ...etWare This section describes the configuration procedure to connect the machine to a NetWare network NOTE Configuration can also be performed using the Network configuration tools included in CentreWare Internet Services or CentreWare Utilities Refer to Using CentreWare Internet Services on page 3 1 1 Confirm the device name and network address Print the Printer Settings List to confirm the devic...

Page 43: ...product Configuration procedure Overview The machine can be connected to computers using Microsoft Networks SMB Depending on the network environment the machine may need to be configured with an IP address subnet mask and gateway address Confirm with the network administrator and set up the necessary items The following is the procedure to connect the machine to a Microsoft Network SMB Configurati...

Page 44: ...SMB port a Select System Settings b Select Connectivity Network Setup c Select Port Settings d Select SMB and then select Change Settings e Select Port Status and select Change Settings f Select Enable and then select Save 3 If necessary set the IP Address Chapter 1 Setting the IP address on page 1 17 4 Exit the System Administrator Mode Chapter 1 Exiting the System Administrator Mode on page 1 16...

Page 45: ...network environment where TCP IP can be used The CentreWare Utilities CD ROM which is included with this product Configuration procedure Overview The machine can be connected to computers using IPP The following is the procedure to connect the machine to enable Internet Printing IPP Configuration on the Machine Enable the IPP port on the machine Configuration on the Computer Install the print driv...

Page 46: ...e Chapter 1 Entering the System Administrator Mode on page 1 15 2 Enable the IPP port a Select System Settings b Select Connectivity Network Setup c Select Port Settings d Select IPP and then select Change Settings e Select Port Status and select Change Settings f Select Enable and then select Save 3 If necessary set the IP Address Chapter 1 Setting the IP address on page 1 17 4 Exit the System Ad...

Page 47: ...n describes the configuration procedure to connect the machine to EtherTalk network Enable the EtherTalk port NOTE 1 The configuration can also be performed using CentreWare Internet Services or CentreWare Utilities NOTE 2 Enable the SOAP port and the SNMP port in most cases Refer to Using CentreWare Internet Services on page 3 1 1 Enter the System Administrator Mode Chapter 1 Entering the System ...

Page 48: ...he System Administrator Mode on page 1 16 5 After the machine is restarted print out the Printer Settings List to confirm that the EtherTalk port is enabled Configure EtherTalk as necessary Refer to EtherTalk on page 3 6 for the EtherTalk configuration Configuration on the computer See Chapter 2 Configuration on the computer on page 2 3 ...

Page 49: ...riety of services including job and printer status and the ability to alter configurations using a web browser in a TCP IP environment For setting as a printer the properties screen of the services in CentreWare allow the users to configure the system settings and port settings for each network that are otherwise set using the touch screen on the machine Follow the procedure below to use CentreWar...

Page 50: ...ate In this example the LPD port is enabled a Select System Settings b Select Connectivity Network Setup c Select Port Settings d Select Internet Services HTTP and then select Change Settings e Select Port Status and select Change Settings f Select Enabled and then select Save g Select Close repeatedly until the Connectivity Network Setup screen is displayed 3 If necessary set the IP Address Chapt...

Page 51: ...e using a combination of the host name and the domain name as the Internet address For example if the host name is dcf1100 and the domain name is mycompany com then the Internet address becomes dcf1100 mycompany com NOTE 2 When specifying a port number add and a port number to the end of the Internet address NOTE 3 If the Login Setup facility is enabled on the machine enter the UserID and password...

Page 52: ...anel the setting items changed on the screen of the control panel are not displayed Power cycle the printer in this case The following network settings are discussed in this section Ethernet EtherTalk SMB NetWare TCP IP LPD SNMP IPP Port 9100 LDAP E mail HTTP NOTE Click Help at the top right of the CentreWare Internet Services screen for details on the setting items The following browsers have bee...

Page 53: ... folder 4 Click Ethernet 5 Set the communication speed for the Ethernet interface using the Ethernet Settings pull down menu 6 Save the selection as the machine s default setting a Click the Apply New Settings A screen to enter the user name and password will be displayed b Enter the System Administrator UserID and password into User Name and Password and then click OK NOTE The default User ID val...

Page 54: ...cribes the settings for EtherTalk 1 Connect to CentreWare See Chapter 3 Connect to CentreWare Internet Services from a computer on page 3 3 2 Click the Properties tab 3 Click on the left of Connectivity and on the left of Protocols to display the items in the folder 4 Click the EtherTalk 5 Set the Printer Name 6 Set Zone Name ...

Page 55: ...ser Name and Password and then click OK NOTE The default User ID value is 11111 and password is x admin c The right frame on the web browser will change to the machine reboot display d Click Reboot The machine will reboot and the setting value will be reflected Microsoft Networking SMB This section describes the settings for Microsoft Networking 1 Connect to CentreWare See Chapter 3 Connect to Cen...

Page 56: ...e Unicode Support 11 Select the On check box when using Automatic Master Mode 12 Select the On check box when using Encryption Password 13 Reflect the values as the machine s setting values a Click the Apply New Settings A screen to enter the user name and password will be displayed b Enter the System Administrator UserID and password into User Name and Password and then click OK NOTE The default ...

Page 57: ...nnect to CentreWare Internet Services from a computer on page 3 3 2 Click the Properties tab 3 Click on the left of Connectivity and on the left of Protocols to display the items in the folder 4 Click NetWare 5 Select an operation mode from the Active Mode pull down menu 6 Set the Printer Server Name 7 Set the Fileserver Name NOTE Set this item only when the operation mode is in Bindery Service ...

Page 58: ...n mode is in Directory Service 14 Select a frame type from the Transport Protocol Frame Type pull down menu NOTE Set this item only when the operation mode is in Directory Service 15 Select the Enable check box to enable SLP Active Discovery 16 Reflect the values as the machine s setting values a Click the Apply New Settings A screen to enter the user name and password will be displayed b Enter th...

Page 59: ...Services from a computer on page 3 3 2 Click the Properties tab 3 Click on the left of Connectivity and on the left of Protocols to display the items in the folder 4 Click TCP IP 5 Set the Host Name 6 Select how to obtain an IP address from the Get IP Address pull down menu 7 Set the IP Address NOTE This item is not necessary if either DHCP BOOTP RARP or DHCP Autonet has been selected from the Get...

Page 60: ... Address c Set the DNS Name d Select the On check box when using the Generate Domain Search List Automatically e Set the Domain Name 1 to 3 f Set the Connection Timeout g Select the On check box to enable the DNS Dynamic Update 10 Reflect the values as the machine s setting values a Click the Apply New Settings A screen to enter the user name and password will be displayed b Enter the System Admin...

Page 61: ...t to CentreWare See Chapter 3 Connect to CentreWare Internet Services from a computer on page 3 3 2 Click the Properties tab 3 Click on the left of Connectivity and on the left of Protocols to display the items in the folder 4 Click LPD 5 Set the Port Number 6 Select the Enable check box to enable the TBCP Filter 7 Set the Connection Time Out 8 Set the Maximum Number of Sessions ...

Page 62: ...ue is 11111 and password is x admin c The right frame on the web browser will change to the machine reboot display d Click Reboot The machine will reboot and the setting value will be reflected SNMP This section describes the settings for SNMP NOTE When using the CentreWare software to manage the machine by remote control enable the SNMP port 1 Connect to CentreWare See Chapter 3 Connect to Centre...

Page 63: ...assword will be displayed b Enter the System Administrator UserID and password into User Name and Password and then click OK NOTE The default User ID value is 11111 and password is x admin 6 When changing the community name set all the Community Name Read only Community Name Read Write and Trap Community Name Trap Notification NOTE Normally do not change the settings 7 Set the System Administrator...

Page 64: ...essary and then click OK NOTE The default User ID value is 11111 and password is x admin c The right frame on the web browser will change to the machine reboot display d Click Reboot The machine will reboot and the setting value will be reflected IPP This section describes the settings for the IPP port 1 Connect to CentreWare See Chapter 3 Connect to CentreWare Internet Services from a computer on...

Page 65: ... the Connection Time Out 10 Reflect the values as the machine s setting values a Click the Apply New Settings A screen to enter the user name and password will be displayed b Enter the System Administrator UserID and password into User Name and Password If necessary and then click OK NOTE The default User ID value is 11111 and password is x admin c The right frame on the web browser will change to...

Page 66: ...t 9100 port when using HP UX 1 Connect to CentreWare See Chapter 3 Connect to CentreWare Internet Services from a computer on page 3 3 2 Click the Properties tab 3 Click on the left of Connectivity and on the left of Protocols to display the items in the folder 4 Click Port 9100 5 Set the Port Number 6 Select the Enable check box to enable the TBCP Filter 7 Set the End of Job Timeout ...

Page 67: ...User ID value is 11111 and password is x admin c The right frame on the web browser will change to the machine reboot display d Click Reboot The machine will reboot and the setting value will be reflected LDAP This section describes the settings for the LDAP port 1 Connect to CentreWare See Chapter 3 Connect to CentreWare Internet Services from a computer on page 3 3 2 Click the Properties tab 3 C...

Page 68: ...g CentreWare Internet Services 5 Click LDAP Server 6 Set the IP Address Host Name Port 7 Set the Backup IP Address Host Name Port 8 Set the Optional Information and the Search Name Order 9 Click LDAP User Mappings 10 Set the Search information 11 Click LDAP Authentication ...

Page 69: ...on 17 Reflect the values as the machine s setting values a Click the Apply New Settings A screen to enter the user name and password will be displayed b Enter the System Administrator UserID and password into User Name and Password and then click OK NOTE The default User ID value is 11111 and password is x admin c The right frame on the web browser will change to the machine reboot display 18 Clic...

Page 70: ...r the HTTP port 1 Connect to CentreWare See Chapter 3 Connect to CentreWare Internet Services from a computer on page 3 3 2 Click the Properties tab 3 Click on the left of Connectivity and on the left of Protocols to display the items in the folder 4 Click HTTP 5 Set the Port Number 6 Set the Maximum Session Number 7 Set the Connection Time Out ...

Page 71: ...ck Reboot The machine will reboot and the setting value will be reflected Encrypting HTTP communication Refer to the CentreWare Internet Services online help for how to import the certificate This section describes the procedure to generate the certificate using CentreWare Internet Services and how to establish encrypted communication 1 Connect to CentreWare See Chapter 3 Connect to CentreWare Int...

Page 72: ...nable check box for HTTP SSL TLS Communication Display the items in the folder 9 Set the HTTP SSL TLS Communication Port Number 10 Reflect the values as the machine s setting values a Click the Apply New Settings b The right frame on the web browser will change to the machine reboot display c Click Reboot The machine will reboot and the setting value will be reflected Type an address beginning wit...

Page 73: ...d into the machine NOTE 1 When performing SSL communication using the self certificate generated by the machine or the certificate with which the character code is indicated by UTF 8 the following phenomena occur NOTE 2 If Internet Explorer is used in the OS environment Windows 98E or earlier the publisher publishing place of the certificate will not be displayed correctly NOTE 3 SSL connection wi...

Page 74: ...WebDAV is used to access a mailbox on the machine from a computer connected to a network using CentreWare Internet Services 1 Connect to CentreWare See Chapter 3 Connect to CentreWare Internet Services from a computer on page 3 3 2 Click the Properties tab 3 Click on the left of Connectivity and on the left of Protocols to display the items in the folder 4 Click WebDAV ...

Page 75: ...nd password into User Name and Password and click OK NOTE The default User ID value is 11111 and password is x admin c The right frame on the web browser will change to the machine reboot display 8 Click Reboot The machine will reboot and the setting value will be reflected E mail Enabling the E mail ports This section describes the procedure to enable the ports that are used for the e mail featur...

Page 76: ...Mail Notice Service when using the mail notice or job completion notice feature 5 Reflect the values as the machine s setting values a Click the Apply New Settings A screen to enter the user name and password will be displayed b Enter the System Administrator UserID and password into User Name and Password and then click OK NOTE The default User ID value is 11111 and password is x admin c The righ...

Page 77: ...tom left of the CentreWare Internet Services screen for details on the setting items 1 Connect to CentreWare See Chapter 3 Connect to CentreWare Internet Services from a computer on page 3 3 2 Click the Properties tab 3 Click Description from the Properties area of the web browser page 4 Set the e mail address for the machine and administrator a Set the Administrator E Mail Address b Set the Machi...

Page 78: ...s area of the web browser page 8 Set the receive protocol using the Receiving Protocol pull down menu NOTE Set this item when using the mail print feature 9 Set the print method using the Incoming E mail Print Options pull down menu NOTE Set this item when using the mail print feature 10 Set the Output Destination for Incoming E mail pull down menu 11 Set the print method using the Print Delivery ...

Page 79: ...P3 is specified for the Receive Protocol a Set the POP3 Server Address POP3 Port Number and POP Receiving Authentication b Set the POP3 Server Check Interval c Set the POP User Name d Enter the POP User Password 17 Set the mail exchange restrictions NOTE Set this item when using the mail print feature a From the Domain Filtering drop down menu select either Off Allow Domains or Block Domains b Cli...

Page 80: ... 21 Set the Optional Information as necessary 22 Reflect the values as the machine s setting values a Click the Apply New Settings A screen to enter the user name and password will be displayed b Enter the System Administrator UserID and password into User Name and Password and then click OK NOTE The default User ID value is 11111 and password is x admin c The right frame on the web browser will c...

Page 81: ...t Center Scanner mail transmission Documents can be scanned and transmitted via e mail in black and white or color with optional color scanner kit Mail print E mail with attachments in either TIFF or PDF format can be sent to the machine from computers Received e mail will automatically be printed Mail notice When the machine is configured with the rejected IP addresses notice or rejected mail dom...

Page 82: ...e mail address Set the e mail address for the machine administrator Main mail address Used as the sender address when the machine is transmitting e mail DNS server address Required when the addresses for a POP3 server and a SMTP server are set with a domain name format rather than their IP addresses S S S S SMTP server address The machine uses a SMTP server to transmit e mail The SMTP server can a...

Page 83: ...figuring the e mail feature Set the e mail function items on the machine Enabling the ports and setting the IP addresses This section describes the configuration procedure to use TCP IP on the machine First enable the e mail port then set the IP address NOTE 1 The configuration can also be performed using CentreWare Internet Services NOTE 2 Enable the SOAP port and the SNMP port in most cases Refe...

Page 84: ...formed using CentreWare Internet Services NOTE 2 Enable the SOAP port and the SNMP port in most cases Refer to Using CentreWare Internet Services on page 3 1 1 Enter the System Administrator Mode Chapter 1 Entering the System Administrator Mode on page 1 15 2 Set the e mail address host name and domain name a Select System Settings b Select Connectivity Network Setup c Select Machine E mail Addres...

Page 85: ...rver Settings g Select SMTP Server Port Number h Enter a value in the range from 1 to 65535 The default is 25 If POP3 has been selected for the Mail Receiving Protocol i Select POP3 Server Settings j Select Server Name IP Address k Enter the POP3 Server Name IP Address and press Save NOTE 1 Enter the address in the format xxx xxx xxx xxx The xxx should be a numeric value in the range from 0 to 255...

Page 86: ...xx xxx and 127 xxx xxx xxx cannot be used e Select SMTP Server Port Number f Enter a value in the range from 1 to 65535 and press Save The default is 25 g Select E mail Send Authentication h Select one from Off POP before SMTP or SMTP AUTH Tip If you are having trouble sending E mail to see if Authentication is the problem set this item to Off and set the SMTP Server IP Address above to a server t...

Page 87: ...lock Domains Domain 1 Domain 50 Specify up to 50 domains if either Allow Domains or Block Domains has been selected for Domain Filter 6 Select Close repeatedly until the System Settings screen is displayed 7 Exit the System Administrator Mode Chapter 1 Exiting the System Administrator Mode on page 1 16 8 After the machine is restarted print out the Printer Settings List to confirm that each item i...

Page 88: ...Xerox 4112 4127 Copier Printer System Administration Guide 4 8 4 E mail ...

Page 89: ...ted via e mail Scanner save to a mailbox Documents which you would like to take in as data can be scanned and stored into a mailbox Stored documents can be accessed from network computers Job template scan A job template is a configuration file for scanning parameters Specify a job template for the document to be scanned in as data The scanned document will be stored on a hard disk on the machine ...

Page 90: ...red Overview The following is the procedure to use the scanner mail transmission function Enabling the port and setting TCP IP Enable the mail send port and mail receive port and set IP addresses on the machine Configuring the E mail Environment Set the e mail function items on the machine 1 Enable the ports and set the IP naddress Chapter 4 Enabling the ports and setting the IP addresses on page ...

Page 91: ...performed using CentreWare Internet Services NOTE 2 Enable the SOAP port and the SNMP port in most cases Refer to Using CentreWare Internet Services on page 3 1 1 Refer to Chapter 2 Configuration on the machine IPP on page 2 8 Registering a Mailbox Documents stored in a mailbox can be taken into an application via the scan driver by a computer A maximum of 200 mailboxes can be registered The follo...

Page 92: ... job flow sheet to a mailbox Set or change a link to a job flow or select and run a job flow The procedure that follows describes how to register a mailbox on the machine 1 Enter the System Administrator Mode Chapter 1 Entering the System Administrator Mode on page 1 15 2 Select Setup Menu 3 Select Create Mailbox 4 Select a box to register and then select Create Delete NOTE Mailboxes that have not...

Page 93: ...f you make a mistake while entering the password press the C Clear button and enter the password again When not setting a password Select Off and then select Save The Mailbox XXX Create Delete screen is displayed XXX indicates the mailbox number to register 6 Configure other items as necessary Select an item to configure and select Change Settings When the setting is completed select Save Mailbox ...

Page 94: ...ailbox Delete document after retrieval Set whether to delete a document in the mailbox after the document is retrieved printed or transferred by a job flow No The document is kept Yes The document is deleted Delete documents with expiration date When an Document Expiration Date is set in Stored Document Settings under System Settings expired documents are deleted at the specified time Link a job f...

Page 95: ...lowing operating systems installed that supports folder sharing Microsoft WIndows 95 98 Microsoft WIndows Me Microsoft WIndows NT 4 0 Microsoft WIndows 2000 Microsoft WIndows Server 2003 Microsoft WIndows XP Microsoft WIndows Vista Overview The following is the procedure to use the job template scan function Enabling the port and setting TCP IP Enable the SNMP port Internet service port and FTP po...

Page 96: ...dministrator Mode on page 1 15 2 Enable the SNMP port a Select System Settings b Select Connectivity Network Setup c Select Port Settings d Select SNMP and then select Change Settings e Select Port Status and select Change Settings f Select Enable and then select Save g Select Close 3 Enable the FTP client port and Internet service HTTP port as above 4 Select Close 5 If necessary set the IP Addres...

Page 97: ... zz vvv NOTE When specifying a port number add and a port number to the end of the Internet address 3 Click the Properties tab 4 Click Port Status from the Properties area 5 Select the UDP checkbox to the right of SNMP Port Status feature 6 Reflect the values as the setting values of the machine a Click the Apply New Settings b Enter the System Administrator UserID and password into User Name and ...

Page 98: ...oft Windows NT Server 4 0 Microsoft Windows 2000 Server Microsoft Windows NT Workstation 4 0 Microsoft Windows 2000 Professional or Microsoft Windows XP The FTP service of Microsoft Internet Information Server 3 0 Novell NetWare FTP service of NetWare 5 11J or 5 12J Refer to the manual provided with the software for how to configure the FTP service Using with SMB When using with SMB transmission y...

Page 99: ... order to use the scanner save to a computer service enable a port SMB or FTP client and set the IP address The procedure for setting the machine is as follows NOTE 1 The configuration can also be performed using CentreWare Internet Services NOTE 2 Enable the SOAP port and the SNMP port in most cases Refer to Using CentreWare Internet Services on page 3 1 1 Enter the System Administrator Mode Chap...

Page 100: ... Settings List to confirm that either the SMB port or FTP client port is enabled and the IP addresses are configured Configuration on the computer This section describes the configuration procedure for the computer Using with FTP Create a destination directory folder for your files this directory folder should be created on the FPT server where you logged in Using with SMB Create a folder on the c...

Page 101: ...ervice port and set IP addresses The procedure for setting the machine follows NOTE The configuration can also be performed using CentreWare Internet Services Refer to Using CentreWare Internet Services on page 3 1 1 Enter the System Administrator Mode Chapter 1 Entering the System Administrator Mode on page 1 15 2 Enable the SOAP port a Select System Settings b Select Connectivity Network Setup c...

Page 102: ...he IP Address Chapter 1 Setting the IP address on page 1 17 7 Select Close repeatedly until the System Settings screen is displayed 8 Exit the System Administrator Mode Chapter 1 Exiting the System Administrator Mode on page 1 16 9 After the machine is restarted print out the Printer Settings List to confirm that the SOAP port is enabled and the IP addresses are configured ...

Page 103: ...iver refer to the manual contained on the CentreWare CD ROM Print driver screen Main print features The major print features are as follows NOTE In the Printer Configuration tab there are some features that cannot be used without configuring optional settings Unavailable features are shaded Multiple Up Prints multiple pages onto 1 sheet of paper 2 Sided Print If 2 sided printing is available then ...

Page 104: ...cument you can first print a confirmation copy and then print the rest from the machine For information about how to print refer to Chapter 9 of the User Guide the section entitled Printing and Deleting Stored Documents Delayed Print Temporarily stores the print data on the machine and prints can be made at specified time For how to print refer to Chapter 9 of the User Guide the section entitled P...

Page 105: ...ll Network Scanner Utility2 Network scan driver The Network Scan driver is used to allow client side application software to import documents scan data stored in the mailbox on the machine via the network For more information refer to Importing from a TWAIN compatible application on page 6 11 Mailbox Viewer2 Using Mailbox Viewer2 you can import documents stored in the mailbox on the machine withou...

Page 106: ...ervices Screen The CentreWare Internet Services screen is made up of 4 frames The contents displayed in 4 frames change depending on the feature in use service job status property maintenance support NOTE You can read explanations of CentreWare Internet Services via the online help by clicking on the Help button in the top frame Top frame The Top Frame includes the logo the machine name a link to ...

Page 107: ...rator settings The default user name is 11111 The default password is x admin Tab name Main features Service Print Commands You can specify a file on your PC to print Job Job List Job History Report Delete Jobs Status Display Device Status Display the status of paper tray and output tray and consumables such as toner Reboot by system administrator Properties Display and configuration of the proper...

Page 108: ...s button in the Temporary Internet Files pane 3 In the Settings dialog box set Check for newer versions of stored pages to either Every visit to the page or Every time you start Internet Explorer 4 Click OK Proxy server and port numbers This section describes proxy server settings and port numbers when using this service Proxy server We recommend that you use this service by connecting directly an...

Page 109: ...et Services Starting CentreWare Internet Services To use this service perform the following procedure on your computer 1 Start up the computer and the browser 2 Enter the device IP address or Internet address in the browser address field and press the Enter key NOTE 1 If your network uses DNS Domain Name System and the host name of the machine is registered with the domain name server you can acce...

Page 110: ...ftware you are using For more information refer to the documentation provided with each application To learn about print features click Help in the print driver screen and refer to the online help 1 Select Print from the application File menu 2 Confirm the Printer Name and click Properties if necessary 3 Configure the properties if necessary 4 Click OK 5 Click OK in the Print dialog box ...

Page 111: ...r or network administrator whether these settings have been completed Network environment Settings Register a User Account Set the e mail environment Configure the port the e mail address of the machine TCP IP environment and e mail server for example For more information refer to Connectivity Network Setup on page 8 104 Set Login setup Auditron Administration When print jobs are being controlled ...

Page 112: ...y not print correctly NOTE 2 Up to 31 documents can be attached 2 Enter the mail address of the machine as the recipient 3 Send the e mail NOTE The receiving printer prints the e mail body and attached documents with the following configuration E mail body The PCL print driver for the machine is installed on the sending computer with a default TIFF format document attachment Default value of logic...

Page 113: ...documents scan data stored on the mailbox in the machine via the network For instructions on installing the Network Scan driver refer to the manual contained in the CentreWare Utilities CD ROM To learn about fields in the displayed dialog box click Help and refer to the online help 1 Launch the application software to import the document KEY POINT The application must support TWAIN TWAIN is a stan...

Page 114: ...t To view scanners from other networks click Options and change the settings For information about changing settings refer to Changing network scan driver settings on page 6 14 6 In the Mailbox Number field input the mailbox number 001 500 that contains the document you wish to import and input a password up to 20 digits into the Password field NOTE 1 When you check the Save Password check box you...

Page 115: ...cument is loaded into the application software and is deleted from the mailbox NOTE 1 If importing one page at a time documents that have pages not yet imported are shown in the list with an asterisk NOTE 2 With the exception of DocuWorks for most applications the Network Scan driver expands the compressed data and passes it to the application as a BMP file NOTE 3 Whether or not to delete the docu...

Page 116: ...at scanner is selected To change the scanner name display method click on Options in the scanner select dialog box and configure the display If a scanner is registered by Other Network Scanners the scanner in a different subnetwork can be displayed Configure the import method for scanned documents You can change the display method and import method for documents when importing them from a mailbox ...

Page 117: ...Programs Xerox Utilities Mailbox Viewer2 NOTE If a different program folder was specified during installation choose the correct name instead of Utilities 2 From the displayed list click the scanner name of the machine and click the Select Scanner button NOTE 1 If no items are shown in the list click Refresh The application searches for scanners NOTE 2 Click Options to change the way scanner names...

Page 118: ... NOTE To import documents the Auto Import check box must be checked in Mailbox Viewer2 For information about Mailbox Viewer2 settings refer to Configure the import method for scanned documents on page 6 17 6 Click on the Import button to remove all stored documents from the mailbox and save them in the specified directory ...

Page 119: ...e display method click on Options in the scanner select dialog box and configure the display If a scanner is registered by Other Network Scanners the scanner in a different subnetwork can be displayed Configure the import method for scanned documents To change the import method click Settings in the document select dialog box and configure the settings in the dialog box that appears Scan settings ...

Page 120: ...e server you can access the device using a combination of the host name and the domain name as the Internet address For example if the host name is myhost and the domain name is mycompany com then the Internet address myhost mycompany com NOTE 2 Contact your system administrator for the IP address or Internet address to enter NOTE 3 When specifying a port number add and a port number to the end of...

Page 121: ...ssword up to 20 digits into the Password field 5 Click Document List 6 Place a check next to the documents to import and click Retrieve NOTE To retrieve a color document as a JPEG place a check next to Retrieve Page and specify the page number 7 Click Save this link To learn about operating details click on the Help link and refer to the online help ...

Page 122: ...ocuments stored in the mailbox Since the WebDAV protocol uses HTTP port if a communication via HTTP is encrypted then importing a scanned document using WebDAV protocol will also be encrypted In order to use the WebDAV protocol the WebDAV port and Internet service HTTP port must first be enabled on the machine For information about setting up the WebDAV protocol refer to WebDAV on page 3 26 For in...

Page 123: ...d change system settings To enter System Administration mode enter the System Administrator ID into the user ID entry field on the authentication screen Authenticated Users Authenticated users are users who are registered with the machine When an authenticated uses a service that is restricted the user must enter their user ID on the authentication screen Unauthenticated unregistered Users Unauthe...

Page 124: ... the machine Network authentication allows a number of machines to use user information managed centrally External accounting services supported by the machine include CentreWare Remote Authentication Verifies remote accounting server Can be used to manage user information managed on the remote accounting server User information cannot be registered on the machine KEY POINT Set the user ID for the...

Page 125: ...ration feature is not being used for copy scan and print if the Authentication feature is being used on the machine then authentication is required for job flow sheet operation Print The printing of documents stored on the machine is restricted This applies to charge print Remote access Remote access refers to using CentreWare Internet Services to access the machine through a network The features ...

Page 126: ...ion feature is being used such a job flow sheet can only be run by the System Administrator Mailbox job flow sheet This job flow sheet is created by a general user or the System Administrator in the Mailbox screen The owner of such a job flow sheet is the mailbox Users able to use the mailbox where the job flow sheet is created can share it and freely change settings The job flow sheet can only be...

Page 127: ...cribes operations that can be used from the Mailbox screen of the machine The owner of a copied job flow sheet is the user who made the copy KEY POINT 1 A job flow sheet created from Check Mailbox allows editing copying deletion and selection execution only from the mailbox in which the job flow sheet was created The users are any and all users who are able to use the mailbox KEY POINT 2 If a job ...

Page 128: ... owner of a copied job flow sheet is the user who made the copy Job flow sheet operation General users System Administrator Generally shared Box Administrator shared Personal Generally shared Box Administrator shared Personal Creation registration Yes Yes Display Yes Yes Yes Yes Yes Yes Editing Yes Yes Yes Yes Yes Copying Yes Yes Yes Yes Yes Yes Deletion Yes Yes Yes Yes Yes Selection exe cution Ye...

Page 129: ... the copy Job flow operations Authentication unregistered user general user Authentication registered user System Administrator SA Generally shared Box SA shared Personal Generally shared Box SA shared Personal owner Personal non owner Generally shared Box SA shared Personal Creation registration Yes Yes Display Yes Yes Yes Yes Yes Yes Editing Yes Yes Yes Yes Yes Copying Yes Yes Yes Yes Yes Yes De...

Page 130: ...the Authentication feature is not enabled this box is shared by all users When the Authentication feature is enabled this box is shared by all authenticated users Only a System Administrator can change the settings To create an administrator shared box it is necessary to press the Log In Out button and operate the machine as the System Administrator Personal box This is a box created by an authent...

Page 131: ...in the authentication status then changing copying is no longer possible but the job flow sheet can still be used However once the association is released the job flow sheet is no longer displayed and cannot be used Mailbox operation General users System administrator Generally shared Administrator shared Personal Generally shared Administrator shared Personal Creation registration Yes Yes Display...

Page 132: ...art operations KEY POINT If a job flow sheet is associated with a mailbox in which it can no longer be used as a result of a change in the authentication status then changing copying is no longer possible but the job flow sheet can still be used However once the association is released the job flow sheet is no longer displayed and cannot be used Mailbox operation Authentication unregistered user g...

Page 133: ...ges made to the authentication status are linked to a mailbox you can still use them except for changing copying them If you release the link the job flow sheet will no longer be displayed and will be disabled Mailbox operation Authentication unregistered user general user Authentication registered user System administrator SA Generally shared SA shared Personal Generally shared SA shared Personal...

Page 134: ...to a mailbox they can still be used but not changed or copied If you release the link the job flow sheet will no longer be displayed and will be disabled When the Authentication feature is not enabled When the Authentication feature is not enabled the relation between the users and the use of the mailbox is as follows Mailbox Job flow General users System administrator Generally shared Administrat...

Page 135: ...ogon records under selecting Network Access Mail box Job flow Authentication unregistered user general user Authentication registered user System administrator Generally shared SA shared Personal Generally shared SA shared Personal owner Personal non owner Generally shared SA shared Personal General shared Yes Yes Yes Administrator shared Yes Yes Yes Yes Individual user self Yes Yes Yes Yes Indivi...

Page 136: ...stered on the machine before the data is accepted on the machine Using Network Authentication Auditron administration is carried out using user information managed by the remote accounting service User information managed by the remote accounting service is sent to the machine from the remote accounting service and registered on the machine When the user information managed by the remote accountin...

Page 137: ... reached prevents further operation For information about the method of setting refer to Account Limit on page 8 163 Network Authentication When you are using Network Authentication with the machine Auditron Administration information is managed through a remote account server The features and services that can be managed on the machine are as follows 1 This feature sets a predetermined limit on t...

Page 138: ...that can be controlled on the machine are as follows KEY POINT When performing per user auditron administration on DocuHouse keep the following in mind If registering new users on multiple domains make sure that user IDs do not overlap For using the print service you must be logged in tot he remote authentication server from your PC in order to have your user ID identified Corresponding service Re...

Page 139: ...d items Normal print Print driver for the machine Required Authenticated user Print color pages monochrome pages number of sheets Other than print driver for the machine 2 Unauthenticated unregistered user Print color pages monochrome pages number of sheets Secure print Document storage Required Document printing Not required 1 Authenticated user Print color pages monochrome pages number of sheets...

Page 140: ...ission Required Authenticated user Scanned color pages monochrome pages mail transmission color pages monochrome pages Scanner box storage Required Authenticated user Scanned color pages monochrome pages stored color pages monochrome pages Scanner PC storage Required Authenticated user Scanned color pages monochrome pages the transfer of files with either color pages monochrome pages Job template ...

Page 141: ... basic procedure for changing system settings To make or change the system settings it is necessary to be in System Administration mode 1 Enter the System Administration mode Chapter 1 Entering the System Administrator Mode on page 1 15 2 From the System Settings screen select an item to be set For the items that can be selected in the system settings refer to System Settings on page 10 1 3 Set an...

Page 142: ...settings print time operation and so on For more information refer to Print Service Settings on page 8 120 Scan Service Settings You can set the scanner feature defaults button functions and other items For more information refer to Scan Service Settings on page 8 126 E mail Service Settings You can set the e mail feature defaults address search and so on For more information refer to E mail Inter...

Page 143: ...ge the addresses in the address book assign paper tray attributes create job flow sheets keywords and Stored Programming For more information refer to Setup Menu on page 8 3 Accounting You can set restrictions on users using specific machine features or set restrictions on individual users For more information refer to Accounting on page 8 162 ...

Page 144: ...tration mode For more information refer to Authentication Security Settings on page 8 170 System Settings Menu List To view a table showing a list of the items that can be set refer to System Settings Menu List on page 10 1 Entering Text During operations a screen sometimes appears for the entry of text To see a description on how to enter text using the screen keyboard refer to Entering Text on p...

Page 145: ...s can be made and are detailed in the sections that follow Machine Clock Timers Audio tones Screen Button Settings Paper Tray Settings Image Quality Reports Maintenance Watermark Print Universal Unique ID Other settings 1 From the System Settings screen select Common Settings To display the System Settings screen refer to System settings procedure on page 8 1 2 Select the item to be set ...

Page 146: ...es take effect 1 Select Machine Clock Timers 2 From the Machine Clock Timers screen select the item to be set or changed 3 Select Change Settings 4 Follow the screen directions to change the settings 5 Select Save Date Set the date in the in the system clock of the machine The date set here is printed on lists and reports 1 From the Machine Clock Timers screen select Date and ...

Page 147: ...dministration Guide 8 7 8 Setups select Change Settings 2 Select the date format 3 Select Year Month Day by using the S T or the numeric keypad to enter a numeric quantity 4 Select Save to save the settings and return to the previous window ...

Page 148: ...e time set here is printed on lists and reports 1 From the Machine Clock Timers screen select Time and select Change Settings 2 Select the display format 3 When 12 Hour Clock is selected select AM or PM 4 Set the minutes and seconds by using the S T or the numeric keypad to enter a numeric quantity 5 Select Save to save the settings and return to the previous window ...

Page 149: ...and select Change Settings 2 Select On or Off 3 Select Save to save the settings and return to the previous window Connection Interval Select the time interval at which a connection is made to the time server Select an interval from 1 to 500 hours in steps of one hour 1 From the Machine Clock Timers screen select Connection Interval and select Change Settings 2 Enter the Connection Interval using ...

Page 150: ...n select Time Server Address and press Change Settings 2 Enter the IP address IP Address Set the IP address of the time server from which the time is obtained using values 0 to 255 NOTE 1 Addresses 244 to 255 XXX XXX XXX and 127 XXX XXX XXX cannot be set NOTE 2 Select Next to enter the next part of the IP address if the address between dots is less than 3 digits 3 Select Save to save the settings ...

Page 151: ... or select the Cancel button to delete any selections made on this screen NOTE Even if Off is selected any currently scanned and pending jobs continue processing after one minute of inactivity on the machine 1 From the Machine Clock Timers screen select Auto Clear and press Change Settings 2 Select Off or On 3 If you selected On set the time by using the S T or the numeric keypad to enter a numeri...

Page 152: ... hard disk space etc Once the current job is cleared jobs that can be continued are limited to those that only use parts of the machine not affected by the error Set the value in the range 4 to 99 minutes in 1 minute increments Select Off if you do not want to use this feature 1 From the Machine Clock Timers screen select Auto Job Release and select Change Settings 2 Select Off or On 3 If you sele...

Page 153: ... to 240 seconds in one second steps If you select Off printing can start immediately once the machine is ready 1 From the Machine Clock Timers screen select Auto Print and select Change Settings 2 Select Off or On 3 If you selected On set the time by using the S T or the numeric keypad to enter a numeric quantity 4 Select Save to save the settings and return to the previous window ...

Page 154: ...ues from 0 to 23 hr and to 59 minutes If you select Off no printer lockout occurs 1 From the Machine Clock Timers screen select Printer Lockout Duration and select Change Settings 2 Select Off or On 3 If you selected On set the time by using the S T or the numeric keypad to enter a numeric quantity 4 Select Save to save the settings and return to the previous window ...

Page 155: ...power mode J Sleep mode 1 From the Machine Clock Timers screen select Auto Power Saver Energy and select Change Settings 2 Set low power mode and sleep mode From Last Selection to Low Power Mode Set the time to go from last operation to low power mode Set the time from 1 to 240 minutes in 1 minute increments NOTE The time From Last Operation to Low power Mode must not exceed the time From Last Ope...

Page 156: ...ct Save to save the settings and return to the previous window Daylight Savings With this feature enabled the machine automatically adjusts the current time when the summer time starts and ends Adjust off Select this feature if you do want to use the Daylight Savings feature Adjust on Select this feature if you do want to use the Daylight Savings feature ...

Page 157: ...ple when a job ends or there is a fault 1 From the Common Settings screen select Audio Tones The Audio Tones screen opens 2 Select the item to be set or changed NOTE Select S to display the previous screen and select T to display the next screen 3 Select Change Settings 4 Select the desired setting for the specific Audio Tone feature ...

Page 158: ...successfully completes the copy cycle Select from Loud Normal and Soft To disable the sound select Off Non Copy Job Complete Tone Select the volume level that sounds when the machine completes a job other than a copy job Select from Loud Normal and Soft To disable the sound select Off Fault Tone Select the volume level that sounds when there is an error termination Select from Loud Normal and Soft...

Page 159: ...rom Loud Normal and Soft NOTE It is not possible to disable this sound Screen Buttton Settings Set the initial screen display when the power is turned on 1 From the Common Settings screen select Screen Buttton Settings The Screen Buttton window opens 2 Select the item to be set or changed 3 Select Change Settings 4 Select the desired setting for the specific Screen Defaults feature 5 Select Save ...

Page 160: ...ide 8 20 8 Setups Screen Default at Power On You can assign the screen default when the machine powers on Services Job Status or Machine Status 1 Select Screen Default at Power On and select Change Settings 2 Select the desired screen default 3 Select Save ...

Page 161: ... Printer System Administration Guide 8 21 8 Setups Service Screen Default You can assign the Service Screen default 1 Select Service Screen Default and select Change Settings 2 Select the desired screen default 3 Select Save ...

Page 162: ...m Administration Guide 8 22 8 Setups Service Screen After Auto Clear You can assign the Service Screen after auto clear 1 Select Service Screen After Auto Clear and select Change Settings 2 Select the desired screen default 3 Select Save ...

Page 163: ... Printer System Administration Guide 8 23 8 Setups Auto Display of Login Screen You can display the login screen automatically 1 Select Auto Display of Login Screen and select Change Settings 2 Select On or Off 3 Select Save ...

Page 164: ...select the specific buttons and their layout as they will appear on the All Services screen when the All Services button on the control panel is pressed Refer to the below illustration NOTE It is not possible to assign the same feature to more than one button 1 From the Screen Defaults window select All Services ...

Page 165: ...een and select T to display the next screen 3 Select a feature that you will want displayed on the All Services screen when the All Services button on the control panel is pressed For the purpose of this feature the Copy feature is selected 4 The Main Feature Selection window opens Select the desired feature that you want displayed on the All Services screen of the UI ...

Page 166: ... Screen Default From this screen you can select whether or not the All Services Screen displays a functional description of the button selected 1 From the Screen Defaults window select All Services Screen Default and select Change Settings 2 The All Services Screen Default window opens Choose the Select Sevices Without OK or Explain Service then Press OK ...

Page 167: ...istration Guide 8 27 8 Setups 3 If the Select Sevices Without OK is chosen then the all Services Screen will diplay as shown below 4 If the Select Sevices Without OK is chosen then the all Services Screen will diplay as shown below 5 Select Save ...

Page 168: ...s screen Select the job types that you want displayed on the Completed Jobs screen of the Job Status screen when the Job Status button on the control panel is pressed Refer to the illustration below 1 From the Screen Defaults window select Job Type on Job Status Screen and select Change Settings ...

Page 169: ...Xerox 4112 4127 Copier Printer System Administration Guide 8 29 8 Setups 2 Select from All Jobs Printer Print from Mailbox Jobs Scan Fax Internet Fax Jobs and Mailbox Transfer Jobs 3 Select Save ...

Page 170: ... order of the paper types custom paper information and more 1 From the Common Settings screen select Paper Tray Settings The Paper Tray Settings screen opens 2 Select the item to be set or changed Make the appropriate selections or changes to that item Select Save to return to the Paper Tray Settings screen 3 Repeat Step 2 for each of the specific Paper Tray Settings features 4 Select Close to ret...

Page 171: ...procedure A maximum of twelve characters can be entered for each custom paper name For example use the name Color for colored paper For information about entering text refer to Entering Text on page 8 4 1 From the Paper Tray Settings screen select Custom Paper Name Color feature The Custom Paper Name Color screen opens 2 Select the item to be set or changed and select Change Settings ...

Page 172: ...nd return to the previous screen 6 If desired repeat Steps 1 5 for the other custom paper types and custom paper colors 7 Select Close to return to the Paper Tray Settings screen Paper Tray Attributes Select the paper size and paper type that will be loaded in trays 1 4 tray 5 Bypass and optional trays 6 and 7 1 From the Paper Tray Settings screen select Paper Tray Attributes ...

Page 173: ...wever when a nonstandard size is loaded it is necessary to specify the width and height KEY POINT Depending on the paper size the guide lever may not fit and this may cause paper jams or other errors Tray detection may also not be possible In such cases use tray 5 Bypass Tray NOTE Trays 1 and 2 are preset at manufacturing at size 8 5 x 11 inch A4 therefore the paper size for these two trays cannot...

Page 174: ... 4 and optional 6 and 7 is automatically detected Custom Size When setting a non standard size for trays 3 and 4 set the size in the X horizontal direction within the range of 182 488 mm 7 17 19 21 in and in the Y vertical direction within the range 148 330 mm 5 82 13 in in 1 mm increments For optional trays 6 and 7 set the size in the X direction within the range 210 241 mm 8 26 9 48 in and in th...

Page 175: ... and from custom paper types 1 5 For trays 3 and 4 you can select from seven paper types and from custom paper types 1 5 In tray 5 Bypass you can select from eleven paper types and from custom paper types 1 5 If the optional OHCF tray 6 is installed an additional Paper Type option Coated Stock is available a Select the desired Paper Type for this specific tray For this procedure Tray 4 is shown b ...

Page 176: ...ize Paper Supply Screen Select the features that are displayed about a paper in the Paper Supply screen Copy feature 1 From the Paper Tray Settings select Customize Paper Supply Screen 2 Select an item 3 Select Save to close this screen and return to the Paper Tray Settings screen ...

Page 177: ...y Attributes on Setup Menu The selection made on this screen determines whether or not the Paper Tray Attributes feature is displayed on the Setup Menu Select Disabled or Enabled 1 From the Paper Tray Settings select Paper Tray Attributes on Setup Screen 2 Select Disabled or Enabled ...

Page 178: ...this feature is selected then the Setup Menu displays the Paper Tray Attributes feature as shown in the below illustration Paper Tray Attributes During Loading When a paper tray is removed from the machine and then replaced selecting Disabled or Enabled determines whether or not the tray change is displayed on the UI 1 From the Paper Tray Settings select Paper Tray Attributes During Loading ...

Page 179: ... UI displays the paper tray attributes as you are loading paper into the tray Paper Tray Priority Set the paper tray priority sequence for automatic tray selection Automatic tray selection means that a tray containing the appropriate paper is automatically selected by the machine for copying or printing You can select paper trays 1 4 and optional 6 and 7 Tray 5 Bypass cannot be selected 1 From the...

Page 180: ...ged and select Change Settings 3 Select a Priority setting First Sixth and assign a specific tray to that priority setting NOTE Only one tray can be set to each priority 4 Select Save to save the selections and return to the Paper Tray Priority screen 5 Select Close to return to the Paper Tray Settings screen ...

Page 181: ...er etc NOTE 1 The paper type selections for this feature will vary depending on your machine and your work environment requirements such as the types of paper you use most frequently NOTE 2 The paper type setting takes precedence over the tray priority sequence If different paper types appear in the same priority sequence the paper selection is determined by tray priority sequence For information ...

Page 182: ...r sizes to the Tray 5 Bypass size selections which are listed 1 20 To assign paper sizes to the Tray 5 buttons perform the following steps NOTE If a nonstandard size paper is frequently used for copying set this feature to accommodate that paper size This avoids repeatedly selecting the paper dimensions each time you use that nonstandard paper for copying This feature also allows you to set common...

Page 183: ...ystem Administration Guide 8 43 8 Setups 1 Select Tray 5 Bypass Paper Size Defaults 2 Select the item to be set or changed and select Change Settings NOTE Select S to display the previous screen and select T to display the next screen ...

Page 184: ...ze is selected go to Step 5 4 Select a specific paper size 5 If Custom Size is selected set the numeric values using S T W and X 6 Select Save to save your selections and return to the previous screen 7 Repeat steps 1 6 as required for Tray 5 paper sizes 8 Select Close to return to the Paper Tray Settings screen ...

Page 185: ...s Auto Tray Switching Set the method of auto tray switching Always Enable Regardless of which paper tray is selected depending on circumstances the machine automatically selects a tray containing appropriate paper Enable during Auto Paper Select When the paper selection is Auto only the machine automatically selects a tray containing appropriate paper Enable for Same Paper Type Color When the pape...

Page 186: ...Xerox 4112 4127 Copier Printer System Administration Guide 8 46 8 Setups 3 When completed select Save 4 Select Tageted Paper Type 5 Select Tageted Paper Color 6 Select Close ...

Page 187: ...etups Image Quality You can select the image quality processing method that is used when the machine is scanning an original 1 From the Common Settings screen select Image Quality 2 Select Image Quality 3 Select the item to be set or changed and select Change Settings ...

Page 188: ...opy jobs Select More Text if the majority of the copy jobs contain mostly fine print this enables the machine to recognize the fine print as text Select More Photo if the majority of copy jobs contain more photographs than text This enables the machine to recognize newspaper and advertisement halftone images as photos NOTE If a copy job requires a setting other than Normal the System Administrator...

Page 189: ...eports feature Print Reports Button When enabled the Print Reports button appears on the Machine Information Tab without entering the SA passcode Job History Report You can select whether or not to automatically print a Job History Report after a total of fifty jobs have been processed Scan File Transfer Report You can select No Report Print Report or Print When Delivery Fails 2 Sided Report When ...

Page 190: ...re returned to the Common Settings screen Maintenance This feature allows you to Initialize the hard disk of the machine Delete all data stored on the machine KEY POINT The Software Options feature is restricted to the Xerox Service Representative only It is not for customer use 1 From the Common Settings screen select Maintenance It may be necessary to scroll 2 The maintenance screen is displayed...

Page 191: ... Initialize Hard Disk This procedure initializes the hard disk The data erased by formatting includes additional fonts ESC P HP GL 2 and SMB folder KEY POINT The secure print document log is not erased 1 From the Maintenance screen select Initialize Hard Disk 2 Select the partition to be reformatted and select Start 3 Select Yes 4 When reformatting completes successfully the message screen appears...

Page 192: ...8 Setups Delete All Data KEY POINT Do not use this function unless you are authorized and have checked with your Xerox Service Representative This deletes all data recorded in the machine This includes all user settings and data recorded automatically by the system ...

Page 193: ...ration Guide 8 53 8 Setups Software Options Use the Keyboard to type passcodes for the Software Options and select Reboot Up to 5 passcodes can be typed Alignment Adjustment Settings Selct the desire Alignment Adjustment and select Change Settings ...

Page 194: ...Change Settings 3 Select the desired setting for the Watermark feature Each Watermark feature is discussed on page 8 54 4 Select Save you are returned to the Watermark screen 5 Repeat Steps 1 4 if necessary for other Watermark features 6 Select Close from the Watermark screen to return to the Common Settings screen Date Format Set the default date format that as it appears on the Annotation and Wa...

Page 195: ...rn to be used for the set numbering watermark Text Effect option on the Output Format tab Copy feature Select from eight patterns wave circle stripes chain beam rhombic sunflower and fan Density Select the density for printing the background text watermark You can select from three levels Lighter Normal or Darker Watermark Background Contrast Select the text background contrast for printing the se...

Page 196: ...on media to print a watermark on the output Custom Watermarks 1 through 3 Create your own watermark Secure Watermark Options selected here define what the default settings will be for the Secure Watermark features on the Output Format tab of the Copy feature Use the following procedure for configuring the default settings for each of the Secure Watermark options This feature embeds a digital code ...

Page 197: ... Secure Watermark Detection Selections are Off or On Digital Codes Settings Set a Decoding Passcode and a Custom Digital Watermark Force Secure Watermark Select whether or not to force a Secure Watermark for Copy Job Client Print Mailbox Print Media Print Incoming Fax Print and Report Selections are Off or On Secure Watermark Defaults Set the Protection Code setting The selections are Off or Preve...

Page 198: ...he Secure Watermark screen 4 Repeat Steps 1 4 if necessary for other Image Log Control features 5 Select Close from the Image Log Control screen to return to the Common Settings screen Image Log Control Select whether or not to set Image Log Control Selections are Off or On Image Log Target Set the Image Log Target for Copy Service Print Service Scan Service or Fax Service Image Log Generation Set...

Page 199: ...re Watermark screen 4 Repeat Steps 1 4 if necessary for other Image Log Control features 5 Select Close from the Image Log Control screen to return to the Common Settings screen Print Universal Unique ID Select whether or not to set Print Universal Unique ID Selections are Yes or No Print Position Set the Print Position Top Left Bottom Left Top Center Bottom Center Top Right and Bottom Right Print...

Page 200: ...er Size Paper Size Settings Millimeters Inches Keyboard Input Restriction Operation of Up Down Buttons Display Consumables Screen Overwrite Hard Disk Data Encryption Encryption Key for Confidential Data Service Rep Restricted Operation Software Download Estimated Job Time Recipient Selection Method E KEY POINT Each one of these items is discussed starting on page 8 61 Use the following procedure t...

Page 201: ...g copying if the machine is unable to start a prior job For example the machine is unable to start an operation because there is no paper in the tray at the start of a copy or print operation If this feature is enabled then the machine can bypass the current job and allows other jobs to start KEY POINT The other jobs must not have the same copy print requirements as the faulted job If other jobs h...

Page 202: ... job Offset per job If this option is selected the finishing tray will delivers all the sets of a job in one stack When the next job starts that job is offset from the previous job in the tray This option does not offset each set of a job 3 sets of another job 3 sets of a job 3 sets of a job Job 1 Job 2 with stacked sets with stacked sets ...

Page 203: ... default setting for displaying the dimensions on the screen as millimeters or inches Keyboard Input Restriction Select whether to restrict the display of the virtual keyboard on the UI To prevent illegible characters from occurring when one character set is switched to another character set restrict the input to ASCII characters only If you select On Standard ASCII only the displayed keyboard sho...

Page 204: ...If the machine is powered off during the overwriting process some files may remain on the hard disk NOTE 1 The data on the hard disk is erased by overwriting it one time However overwriting the data three times ensures that the data cannot be recovered The three times overwrite process does take a longer amount of time to perform than the one time overwrite process NOTE 2 During the overwriting pr...

Page 205: ...lect Keyboard and enter a 12 character encryption key NOTE The default value for the encryption key is 111111111111 twelve ones 3 Select Save 4 Select Next 5 Using the same procedure enter the same encryption key once more Data Restoration KEY POINT The enciphered data cannot be restored if any of the following occur When there is a physical hard disk error When you cannot remember the encryption ...

Page 206: ...s Select either On or Off Software Download KEY POINT This feature is not supported however it may still be accessible This feature is only for service representative use Contact the Customer Support Center Select Disabled as the default setting Estimated Job Time Select the default setting that is displayed for the estimated job completion time Cumulative time for all jobs Select this option if y...

Page 207: ...ngs that relate to the copy feature This section refers to the following settings Preset Buttons Copy Defaults Copy Control Original Size Defaults Reduce Enlarge Presets 1 From the System Settings screen select Copy Service Settings To display the System Settings screen refer to System settings procedure on page 8 1 2 Select the item to be set ...

Page 208: ...ttons you reduce the number of selections when choosing features for the copy process Each Preset Button item is discussed starting on page 8 70 1 From the Copy Service Settings screen select Preset Buttons 2 Select the item to be set or changed and select Change Settings NOTE 1 Select S to display the previous screen and select T to display the next screen NOTE 2 Each of the items shown in the ab...

Page 209: ...ed such as Paper Supply Button 2 as shown below 4 Select the desired setting for that item 5 Press Save you are returned to the Preset Buttons screen 6 Repeat Steps 1 5 until you have selected the desired setting for each Preset Buttons item 7 Select Close to return to the Copy Service Settings screen ...

Page 210: ...he Paper Supply Buttons 2 3 4 and 5 These five buttons appear in the Paper Supply column on the Basic Copying tab Copy feature You can select a specific tray to be the default tray for buttons 2 3 4 and 5 refer to the below illustration Select from trays 1 7 including Tray 5 Bypass Second button Third button Fifth button Fourth button ...

Page 211: ...ce Enlarge R E Buttons 3 4 and 5 These three buttons appear in the Reduce Enlarge column on the Basic Copying tab Copy feature You can select a specific magnification setting for buttons 3 4 and 5 refer to the below illustration For information about R E Preset buttons refer to Reduce Enlarge Presets on page 8 102 Third button Fifth button Fourth button ...

Page 212: ...and 5 Select the default setting for the Stapling Buttons 4 and 5 These two buttons appear on the Finishing screen which can be found by accessing the Copy feature Output Format tab You can select a stapling setting for buttons 4 and 5 refer to the below illustration Fifth button Fourth button ...

Page 213: ...and 5 Select the default setting for the Punching Buttons 4 and 5 These two buttons appear on the Finishing screen which can be found by accessing the Copy feature Output Format tab You can select a punching setting for buttons 4 and 5 refer to the below illustration Fifth button Fourth button ...

Page 214: ...age Shift Preset 1 2 and 3 Select the default setting for the Image Shift Preset Buttons 1 2 and 3 These buttons appear on the Image Shift screen which can be found by accessing the Copy feature Layout Adjustment tab The following screen is displayed Image Shift preset buttons ...

Page 215: ...Edge Erase Preset 1 2 and 3 Select the default setting for the Edge Erase Preset Buttons 1 2 and 3 These buttons appear on the Edge Erase screen which can be found by accessing the Copy feature Layout Adjustment tab The following screen is displayed Edge Erase preset buttons ...

Page 216: ...ese default settings are displayed By assigning default values to commonly used features you reduce the number of selections when choosing features for the copy process Use the following procedure for selecting the various Copy Defaults 1 From the Copy Service Settings screen select Copy Defaults 2 Select the item to be set or changed and select Change Settings NOTE 1 Select S to display the previ...

Page 217: ... changed such as Paper Supply as shown below 4 Select the desired setting for that item 5 Press Save you are returned to the Copy Defaults screen 6 Repeat Steps 1 5 until you have selected the desired setting for each Copy Defaults item 7 Select Close to return to the Copy Service Settings screen ...

Page 218: ...ture on the Basic Copying screen KEY POINT If the default value for the Reduce Enlarge feature refer to is on page 8 79 is set to Auto then you cannot select the Auto option as the default setting for Paper Supply The selection made here appears as the default setting on the Basic Copying tab Copy feature refer to the below illustration ...

Page 219: ... as your default R E option The selection made here appears as the default setting on the Basic Copying tab Copy feature refer to the below illustration KEY POINT If the default value for the Reduce Enlarge feature is set to Auto then you cannot select the Auto option as the default setting for Paper Supply refer to is on page 8 78 For information about R E Preset buttons refer to Reduce Enlarge P...

Page 220: ... the default setting for the Original Type feature on the Image Quality screen Select one of the following items as your default Original Type option The selection made here appears as the default setting on the Original Type screen Image Quality tab Copy feature refer to the below illustration ...

Page 221: ...the default setting for the Lighten Darken feature on the Image Quality screen Select one of the following items as your default Lighten Darken option The selection made here appears as the default setting on the Lighten Darken screen Image Quality tab Copy feature refer to the below illustration ...

Page 222: ...lect the default setting for the Sharpness feature on the Image Quality screen Select one of the following items as your default Sharpness option The selection made here appears as the default setting on the Sharpness screen Image Quality tab Copy feature refer to the below illustration ...

Page 223: ...eature on the Image Quality screen Select one of the following items as your default Auto Exposure option The selection made here appears as the default setting on the Background Suppression screen Image Quality tab Copy feature refer to the below illustration NOTE Background Suppression is valid when Original Type is set to Text Photo Text or Pencil Text ...

Page 224: ...ayout Adjustment tab Copy feature as shown in the below illustration 2 Sided Select the default value for 2 Sided copying Selections include 1 1 Sided 1 2 Sided 2 2 Sided and 2 1 Sided Mixed Size Originals Select the default setting for Mixed Size Originals You can select either On or Off Edge Erase Top Edge Select the default setting for the amount of edge that is erased from the original in the ...

Page 225: ...Edge Select the default setting for the amount of edge that is erased from the original in the right direction Select from 0 50 mm in 1 mm increments Edge Erase Side 2 Select the default setting for Independant Shift or Mirror Side 1 Image Shift Select the default setting for Side 1 output Select from the following options No Shift or Auto Center Image Shift Side 2 Select the default setting for I...

Page 226: ... Setups Copy Output Select the default setting for the Collation on the Copy Output Format screen Select one of the following items as your default option The selection made here appears as the default setting on the Copy Output screen refer to the below illustration ...

Page 227: ...Tray Select the default setting for the Separator Tray feature on the Copy Output screen Select one of the following as your default option The selection made here appears as the default setting for the Separator Tray feature on the Copy Output screen Copy feature refer to the below illustration ...

Page 228: ...ect the default setting for the Output Orientation feature on the Output Format screen Select one of the following as your default option The selection made here appears as the default setting for the Output Orientation feature on the Output Format tab Copy feature refer to the below illustration ...

Page 229: ...b Select the default setting for the Sample Job feature on the Job Assembly screen Select one of the following as your default option The selection made here appears as the default setting for the Sample Set feature on the Job Assembly tab Copy feature refer to the below illustration ...

Page 230: ...Output Format tab Annotations as shown in the below illustration Annotations Font Size Select Annotation Font Size default Annotations Font Color Select Annotation Font Color default Annotations Position on Side 2 Select Same as Side 1 or Mirror Side 1 for the default Annotations Comment Select Off or On for the default Annotations Apply Comment To Select First Page Only All Pages or All Pages Exc...

Page 231: ...tions Apply Date Stamp To Select First Page Only All Pages or All Pages Except First for the default Annotations Page Numbers Select Off or On for the default Annotations Apply Page Numbers To Select All Pages or All Pages but First for the default Annotations Bates Stamp Select Off or On for the default Annotations Apply Bates Stamp To Select All Pages or All Pages but First for the default ...

Page 232: ...he stamp on the copy output Select your default setting for each Stamp Position option The selections made here appears as the default setting on the Annotation Stamp Position screen after you select Annotation Stamp On and then select the Position button Annotation appears on the Output Format tab Copy feature Refer to the below illustration ...

Page 233: ...fault setting for the page number Starting Number Select a starting page number as your default option The selection made here appears as the default setting on the Page Number screen after you select Annotation Page Number On Annotation appears on the Output Format tab Copy feature Refer to the below illustration ...

Page 234: ...efault setting for the page number Position Select a page number position as your default option The selection made here appears as the default setting on the Page Number screen after you select Annotation Page Number On Annotation appears on the Output Format tab Copy feature Refer to the below illustration ...

Page 235: ...e Output Format tab Bates Stamp as shown in the below illustration Annotations Bates Stamp Select Off or On for the default Annotations Apply Bates Stamp To Select All Pages or All Pages but First for the default Bates Stamp Starting Number Select the default starting number Bates Stamp Number of Digits Select Auto Assign or Manual Assign for the default Bates Stamp Stored Prefix Not in Use Bates ...

Page 236: ...s Tab Margin Shift Set the default value for Margin Shift for Tabs Select one of the following items as your default option The selection made here appears as the default setting on the Tab Margin Shift screen Output Format tab Copy feature Refer to the below illustration ...

Page 237: ...py Service Settings screen select Copy Control 2 Select a Copy Control item to be set or changed and select Change Settings NOTE 1 Select s to display the previous screen and select t to display the next screen NOTE 2 Each of the items shown in the above illustration is discussed on the following pages 3 Select the desired setting for that item 4 Select Save you are returned to the Copy Control sc...

Page 238: ... the partially scanned in copied job For more information refer to Auto Job Release on page 8 12 Maximum Stored Pages Set the default maximum number of pages stored for a copy original You can set a number between 1 2000 pages Auto Paper Off Select the default tray that will be used when the Auto feature on the Paper Supply Basic Copying screen is canceled because the Auto or the Independent X Y f...

Page 239: ...Original Type feature Select either Enabled or Disabled Output Orientation Reverse Order Select whether or not Reverse Order is enabled for the delivery of the copy or print output If Enabled is selected Face Up Reverse Order is displayed on the Output Orientation screen Output Format tab Output Orientation Auto Single sheet Select the default setting for delivering the copy or print output This d...

Page 240: ...you are frequently copying nonstandard size originals By presetting a nonstandard size it is not necessary to enter the original size each time a copy is made Use the following procedure for assigning default original sizes to the eleven buttons 1 From the Copy Service Settings screen select Original Size Defaults 2 Select the item to be set or changed and select Change Settings NOTE Select s to d...

Page 241: ...select one of the following options A B Series Size If you select this option you can then select from ten different A B series sizes Inch Size If you select this option you can then select from twelve different inch series sizes Others If you select this option you can then select from thirteen other sizes Custom Size If you select this option you can enter any size Set the width between 15 432 m...

Page 242: ...ure on the Reduce Enlarge section More button on the Copy screen refer to the below illustration Use the following procedure to assign default magnification levels to the Reduce Enlarge buttons 1 From the Copy Service Settings screen select Reduce Enlarge Presets 2 Select the item to be set or changed and select Change Settings NOTE Select s to display the previous screen and select t to display t...

Page 243: ...ps 3 Select the desired setting for that R E Preset 4 Select Save you are returned to the Reduce Enlarge Presets screen 5 Repeat Steps 1 4 until you have assigned a magnification level to each of the R E Presets 6 Select Close to return to the Copy Service Settings screen ...

Page 244: ... detailed settings are possible For more details Using CentreWare Internet Services on page 3 1 and other sections of this guide CentreWare Internet Services on page 1 9 and CentreWare Internet Services on page 6 4 The following settings are covered in this section Port Settings Protocol Settings Machine E mail Address Host Name Proxy Server Settings Outcoming Incoming E mail Settings POP3 Server ...

Page 245: ...information about port settings refer to the following sections in this guide Services and features on page 1 7 Network setting items for CentreWare Internet Services on page 3 4 E mail overview on page 4 1 1 Parallel 11 FTP Client 2 USB 12 Receive E mail 3 LPD 13 Send E mail 4 NetWare 14 E mail Notification Service 5 SMB 15 UPnP Discovery 6 IPP 16 WSD 7 EtherTalk 17 BMLinkS 8 Bonjour 18 Internet ...

Page 246: ...ons in this guide TCP IP LPD Port 9100 on page 2 1 Ethernet on page 3 5 TCP IP on page 3 11 1 Token Ring Transmit Rate 9 IPv4 IP Filter 2 Token Ring Maximum Packet Size 10 IPv6 Address Manual Configuration 3 Token Ring Source Routing 11 Manually Configured IPv6 Address 4 TCP IP IP Mode 12 Manually Configured IPv6 Address Prefix 5 IPv4 IP Address Resolution 13 Manually Configured IPv6 Gateway 6 IPv...

Page 247: ...il on page 3 27 and Setting the E mail items on page 3 29 Proxy Server Settings Select the Proxy Server Settings In Proxy Server Settings you can set the following items 1 Use Proxy Server 8 HTTP Proxy Server Password 2 Proxy Server Setup 9 HTTPS Proxy Server Name 3 Addresses to Bypass Proxy Server 10 HTTPS Proxy Server Port Number 4 HTTP Proxy Server Name 11 HTTPS Proxy Server Authentication 5 HT...

Page 248: ...ttings refer to Preparations on page 4 2 Configuring the E mail environment on page 4 4 and Configuration of the scanner Save to a Mailbox on page 5 3 Domain Filter Select the accepted domains for this machine In Domain Filter you can set the following items For information about accepted domain filter refer to Step 5 Configure the Domain restriction on page 4 7 1 Server Name IP Address 4 Login Na...

Page 249: ...mum of five servers can be set NOTE This feature does not appear for some models An optional package is necessary For more information contact our Customer Support Center 1 Select Remote Authentication Server Settings 2 Select Authentication System 3 You can select the system for authentication from Kebros Windows2000 or Kebros Solaris LDAP SMB or Authentication Agent ...

Page 250: ...Xerox 4112 4127 Copier Printer System Administration Guide 8 110 8 Setups Kerberos Server Settings 1 Select Kerberos Server Settings 2 Select a Kerberos Server ...

Page 251: ... 3 Select Change Settings 4 In Kerberos Server Settings you can set the following items 1 Primary Server Name Address 2 Primary Server Port Number 3 Secondary Server Name Address 4 Secondary Server Port Number 5 Domain Name 5 Repeat steps 1 thru 4 for any additional servers ...

Page 252: ...4127 Copier Printer System Administration Guide 8 112 8 Setups SMB Server Settings 1 Select SMB Server Settings 2 Select SMB Server Setup 3 Select By Domain Name or By Domain Server Names IP Address and press Save ...

Page 253: ...ter System Administration Guide 8 113 8 Setups 4 Select an SMB Server 5 Select Change Settings 6 In SMB Server Settings you can set the Domain Name and the Server Name IP Address 7 Repeat steps 1 thru 6 for any additional servers ...

Page 254: ...chine and networked computers can be encrypted using HTTP For information about accepted domain filter refer to Encrypting HTTP communication on page 3 23 Use the following procedure to access and and change the SSL TLS Settings 1 From the System Settings screen select Connectivity Network Setup and then select Security Settings 2 Select SSL TLS Settings ...

Page 255: ...tem to be set or changed and select Change Settings 4 Select the desired setting or enter the desired value 5 Press Save 6 Press Close to return to the Security Settings screen S MIME Settings Use the following procedure to access and and change the S MIME Settings 1 Select S MIME Settings ...

Page 256: ...changed and select Change Settings 3 Select the desired setting or enter the desired value 4 Press Save 5 Press Close to return to the Security Settings screen PDF XPS Signature Settings Use the following procedure to access and and change the PDF XPS Signature Settings 1 Select PDF XPS Signature Settings ...

Page 257: ...item to be set or changed and select Change Settings 3 Select the desired setting or enter the desired value 4 Press Save 5 Press Close to return to the Security Settings screen IPSec Settings Use the following procedure to access and and change the IPSec Settings 1 Select IPSec Settings ...

Page 258: ...e set or changed and select Change Settings 3 Select the desired setting or enter the desired value 4 Press Save 5 Press Close to return to the Security Settings screen IEEE 802 1x Settings Use the following procedure to access and and change the IEEE 802 1x Settings 1 Select IEEE 802 1x Settings ...

Page 259: ...ge Settings 3 Select the desired setting or enter the desired value 4 Press Save 5 Press Close to return to the Security Settings screen Other Settings Other Settings allows you to choose the E mail Receive Protocol setting You may choose between SMTP or POP3 For information about the E mail Receive Protocol E mail on page 3 27 ...

Page 260: ... the various Print Mode Settings 1 From the System Settings screen select Print Service Settings and select the item to be set Allocate Memory For each interface you can select the memory capacity for the receiving buffer temporary storage for data sent from the client You can change the receiving buffer capacity depending on the pattern of use and purpose Increasing the receiving buffer capacity ...

Page 261: ...y Specify the memory capacity used for HP GL 2 Set a value from 64 5120 KB in 32 KB increments NOTE The maximum value that can be set for both the PostScript Memory and HP GL 2 Auto Layout Memory options vary according to the available memory capacity Receiving Buffer LPD Spool Off When Off is selected the machine will not use spooling During the LPD print process for one client data cannot be rec...

Page 262: ...apacity of the receiving buffer for spooling from 0 50 MB to 32 00 MB in 0 25 MB increments NOTE Notice that print data exceeding the set memory capacity is not accepted In such cases select Hard Disk or Off Hard Disk Spool When selected the machine will use spooling The receiving buffer for spooling uses the hard disk Receiving Buffer IPP Spool Off When Off is selected the machine will not use sp...

Page 263: ...turned to the Print Service Settings screen Other Settings For information about each of the following items refer to Overview of features on page 6 1 and also refer to the appropriate chapter see the Table of contents in the PostScript User Guide Make settings relating to the paper used in the machine 1 Select Other Settings 2 Select the item to be set or changed and select Change Settings 3 Sele...

Page 264: ...aken when the paper type loaded in the paper tray does not match that specified Print Carry on printing even if the paper type is different Display Confirmation Screen Show a confirmation screen and prompt for action Display Paper Supply Screen This selection shows the Paper Supply screen when a paper type mismatch occurs Unregistered Forms When a form specified for printing in a form data file ov...

Page 265: ...pear on the banner sheet NOTE 3 When printing banner sheets they are counted for metering purposes Banner Sheet Tray Select the paper tray from which the banner sheets are printed Select one of the following trays 1 2 3 4 or optional 6 and 7 PostScript Paper Supply Select whether or not to enable the PostScript DMS Deferred Media Selection feature Select either Auto or Select Paper Tray PostScript...

Page 266: ...ystem Settings screen select Scan Service Settings select the item to be set or changed Scan Defaults In Scan Defaults you select the default values for the scanner feature When one of the following occurs the machine returns to its preset scan defaults The machine power is switched on The machine returns from a power saving mode or The Clear All button is pressed The settings selected for Scan De...

Page 267: ...ormat Select the default value for FIle Format feature as displayed on the Basic Scanning Tab screen Select one of the following TIFF Single page TIFF or PDF File Format with optional Color Scanner kit only Select the default value for FIle Format feature as displayed on the Basic Scanning Tab screen With the optional color scanner select one of the following TIFF JPEG Auto Select Multi page TIFF ...

Page 268: ...Select the default value for Mixed Size Originals as displayed on the Scan Options screen Select either Off or On Edge Erase Select the default value for Edge Erase as displayed on the Scan Options screen Select either Normal or Edge Erase Edge Erase Top Bottom Edges Select the default value for the amount of edge erased from the original in the top and bottom directions in Edge Erase as displayed...

Page 269: ...protocol that is used for file transfer from FTP SMB and SMB UNC format 1 From the Scan Mode Settings screen select Scan to FTP SMB Defaults 2 Select Change Settings 3 Select the item to be changed 4 Select Save you are returned to the Scan to PC Defaults screen 5 Select Close to return to the Scan Service Settings screen ...

Page 270: ...dard size eliminates the need to enter the original size each time a scan is made 1 From the Scan Service Settings screen select Original Size Defaults 2 Select the item to be set or changed and select Change Settings NOTE Select s to display the previous screen and select t to display the next screen 3 Select the desired setting 4 Select Save you are returned to the Original Size Defaults screen ...

Page 271: ...aults Select the sizes that will be displayed as the Output Size when selecting Auto for scanning documents as displayed on Reduce Enlarge feature on the Scan Options screen Any output sizes can be assigned to output size buttons 1 8 By selecting commonly used sizes you can reduce the number of selection operations required for a scan job 1 From the Scan Service Settings screen select Output Size ...

Page 272: ...t Size Defaults screen 5 Repeat Steps 1 4 for the remaining Output Size Defaults items 6 Select Close from the Output Size Defaults screen you are returned to the Scan Mode Settings screen A B Series Size Select from ten different A and B series sizes Inch Size Select from twelve different inch series sizes Others Select from thirteen other sizes ...

Page 273: ...en select Reduce Enlarge Presets 2 Select the item to be set or changed and select Change Settings NOTE Select S to display the previous screen and select T to display the next screen 3 Select Preset or Variable 4 Select the desired setting 5 Select Save 6 Repeat Steps 1 5 for each of the R E Presets items 7 From the Reduce Enlarge Presets screen select Close to return to the Scan Mode Settings sc...

Page 274: ...o return to the Scan Mode Settings screen Memory Full Procedure Select either Delete Job or Run Job as the default setting This default setting appears while scanning an original if there is insufficient hard disk space for the scanner If an insufficient amount of hard disk space is determined a confirmation screen appears asking how the partially stored data should be handled cancel job or run jo...

Page 275: ...gh 1 Higher 2 Higher 3 or Higher 4 Background Suppression Level with optional Color Scanner kit only Select the amount of background suppression for scanned data Select from Higher 1 HIgher 2 Normal Lower 1 or Lower 2 Color Space with optional Color Scanner kit only Select if color space is to be enabled for scanned data Select either Disabled or Enabled TIFF Format Select the TIFF format for scan...

Page 276: ...ining items 6 From the Other Settings screen select Close to return to the E mail Settings screen Maximum E mail Size Select whether or not to set an upper limit on the data size in e mail transmissions Off There is no limit on data size On Set an upper limit on data size Set a value between 50 65535 KB in 1 KB increments NOTE If the set value is exceeded the e mail transmission is aborted Maximum...

Page 277: ...ion E Mail Select whether or not to automatically print an error e mail resulting from an incorrect address or transmission error Select either Off or On Response to Read Reciepts Select whether or not to respond when the machine receives a read reciept request from a client workstation Off Do not respond On Automatically notify that the e mail has been opened Read Reciepts When an e mail is sent ...

Page 278: ...9 pages in 1 page increments 3 Select Save you are returned to the E Mail Control screen 4 Select Close to return to the E mail Settings screen 5 Select Close to return to the System Settings screen Allow Casual Users to Edit From Field Select whether or not to Allow Casual Users to Edit From Field Yes No Allow Guest Users to Edit From Field Select whether or not to Allow Guest Users to Edit From ...

Page 279: ... System Administration Guide 8 139 8 Setups Add Me to CC Field Select whether or not to automatically add yourself to the To CC field Yes No Edit E Mail Reciepts Select whether or not to alllow the editing of E mail reciepts Yes No ...

Page 280: ...Mailbox Settings make the settings for handling of documents stored in mailboxes 1 From the System Settings screen select Mailbox Service Settings 2 Select the item to be set or changed and select Change Settings 3 Select the desired setting 4 Select Save you are returned to the Mailbox Settings screen ...

Page 281: ...or more information contact the Customer Support Center Mailbox specified Documents are saved or deleted based on the settings selected for each individual mailbox For details about mailbox settings refer to Delete Documents After Retrieval on page 8 148 Force Delete Ignore the settings for each individual mailbox and when a document is retrieved from a mailbox forcibly delete it Print Delete Conf...

Page 282: ...ool Server or Local Machine 1 From the System Settings screen select Job Flow Service Settings 2 Select the item to be set or changed and select Change Settings Pool Server Select whether or not to enable the Pool Server Pool Server Login Method Select Show login screen or Automatically log in Job Flow Sheet List Default Select Local Machine or Pool Server ...

Page 283: ...Document Settings In Stored Document Settings make the settings for handling of documents stored in mailboxes 1 From the System Settings screen select Stored Document Settings 2 Select the item to be set or changed and select Change Settings 3 Select the desired setting 4 Press Save ...

Page 284: ... set the storage period and the time of deletion using the numeric keypad Documents kept for Set the document storage period in the range of 1 to 14 days Documents deleted at Set the time for the document to be deleted after the storage period has expired select from 0 to 23 hours and 00 to 59 minutes When a storage period is set ensure that the mailbox feature Delete Documents with Expiry Date is...

Page 285: ...n or Same Date as Mailbox Document If you selected On set the storage period and the time of deletion using the numeric keypad Documents kept for Set the document storage period in the range of 4 to 23 hours Minimum Passcode Length for Stored Jobs In Stored Document Settings make the settings for handling of documents stored in mailboxes 1 From the Stored Document Settings screen select Minimum Pa...

Page 286: ...ocuments A maximum of 500 boxes can be registered For convenience purposes you may want to make separate boxes for copied documents and for scanned documents Check the current mailboxes in the Mailbox list For more information refer to the section entitled Mailbox List in Chapter 10 of the User Guide Use the following procedure for registering mailboxes 1 From the Setup Menu screen select Create M...

Page 287: ...een appears If you are not setting a password select Off and Save b When setting a password select On and enter the password Select Save 3 Select the item to be set and select Change Settings 4 Select the desired setting for that item 5 Select Save you are returned to the Mailbox Create Delete screen 6 Repeat Steps 1 5 for the remaining items 7 Select Close from the Mailbox Create Delete screen yo...

Page 288: ...s stored Delete After the document is printed or retrieved by an external action it is automatically deleted Delete Expired Documents Specify whether or not to enable the feature to delete stored documents in a mailbox after a specified storage time period has expired No Does not delete documents even if a specified time period is set Yes Documents are deleted at a specified time after the storage...

Page 289: ...e screen select Link Flow Sheet to Mailbox and select Change Settings If a job flow sheet is not currently linked associated to this mailbox then the following screen appears If a job flow sheet is already linked associated to this mailbox the following screen on appears Cut Link Disassociate the job flow from the mailbox Create Change Link A screen for job flow association appears You can select ...

Page 290: ...ct on documents stored in the mailbox To start a Job Flow you must first link a mailbox with a specific Job Flow Sheet When a job flow sheet is set to start automatically documents are automatically processed by the Job Flow when they appear in the mailbox NOTE To link a job flow created with Job Flow Sheets with a mailbox start from Check Mailbox For more details refer to the section entitled Con...

Page 291: ...stem Administrator Non System Administrator Select Save Create The Create New Job Flow screen appears For more information refer to Create New Job Flow Sheet on page 8 151 Edit Delete The Details screen appears For more information refer to Details on page 8 156 Create New Job Flow Sheet Use the following procedure to create a new job flow 1 From the Job Flow Sheets screen select Create The Create...

Page 292: ...a keyword of the job flow of up to 12 characters Create and or set 15 keywords Send E mail Specify the recipients for the e mail You can specify a total of up to 100 addresses Select from the address book numbers or by direct input by using the keypad Address Book The recipients can be specified from address book The specified recipient appears in Recipient Name E mail Address in the Send E mail s...

Page 293: ...il Send screen Select the item you want to change and select Change Settings to set Subject If desired set a specific subject Delete This deletes all information for the selected recipients Change Settings Confirm or change the selected recipients For information about the method for confirm change refer to Add Address Book Entry on page 8 158 File Format Specify the output file format ...

Page 294: ... the address book The specified address appears in the FTP Transfer screen For more about the address book refer to Add Address Book Entry on page 8 158 Keyboard Select one of Name Server Save in User Name or Password and press the Enter Details button to display an input screen The numbers of characters you can input are as follows Name 18 bytes maximum Server 64 bytes maximum Save in 128 bytes m...

Page 295: ...ation about the method for confirm change refer to Add Address Book Entry on page 8 158 File Format Specify the output file format Transfer via SMB 1 Transfer via SMB 2 Specify where to store forwarded SMB files Address Book When the server address is registered in the address book you can specify the address from the address book The specified address appears in the SMB Transfer screen For more a...

Page 296: ...ytes maximum User Name 32 bytes maximum Password 32 bytes maximum For more details refer to Add Address Book Entry on page 8 158 Clear This deletes all information for the selected addresses Enter Details You can confirm or change the selected recipients For information about the method for confirm change refer to Add Address Book Entry on page 8 158 File Format Specify the output file format Deta...

Page 297: ...eating a new job flow For more details refer to Create New Job Flow Sheet on page 8 151 Edit Modify the selected job flow settings The method of modification is the same as when creating a new job flow For more details refer to Create New Job Flow Sheet on page 8 151 Full Description Displays the description of Job Flow Create Job Flow Sheet Keyword This feature is used to create up to 15 Job Flow...

Page 298: ...s NOTE If the optional Address Book Extension Kit is installed you can register a maximum of 999 locations The address book of Scan to Mailbox displays email addresses and Network Scanning displays server addresses 1 From the Setup Menu screen select Add Address Book Entry 2 Press the abbreviated number you want to register and select Create Delete NOTE 1 Select S to display the previous screen an...

Page 299: ...en the settings are completed select Save Selecting Mail as the Address Type displays the following items Selecting Server as the Address Type displays the following items Address Type Business Phone E mail Address Office Surname Business Address Given Name Address Type Save in Name User Name Transfer Protocol Password Server Name IP Address Port Number Shared Name SMB Only ...

Page 300: ...on page 8 4 Office The attribute name set as Office is shown as the item name Input any information as an auxiliary item but only with a maximum of forty characters Business Address The attribute name set as Business Address is shown as the item name Input any information as an auxiliary item but only with a maximum of sixty characters Transfer Protocol Set the forwarding destination protocol Sele...

Page 301: ...s Port Number Set the forwarding destination port number Input a number in the range 1 to 65535 When the Delete Entry button is selected This deletes all registered information for the selected address book entry To delete all registered information for the selected address book entry select Delete KEY POINT Deleted information cannot be recovered Paper Tray Attributes NOTE The Paper Tray Attribut...

Page 302: ... a UserID and password thus providing administrative control and accounting for the machine 1 From the System Settings screen select Accounting 2 Select the item to be set or changed Create View User Accounts When the Login Setup Auditron administration feature is enabled in order to carry out authentication of registered users the UserIDs and user names are registered For a user of the machine se...

Page 303: ... user directly 3 If no User ID for this User Account has been set then the User ID screen appears Enter in a User ID 4 Select any item 5 Select Close UserID You can enter up to 32 characters for a UserID to use the machine User Name Set the user name You can enter up to 32 characters Account Limit You can set the maximum number of pages that can be used in a copier scanner and printer You can set ...

Page 304: ...elect Change Account Limit and enter the maximum number of pages using numeric keypad Reset User Account This deletes all registered information for the selected user KEY POINT 1 From the specific Account No Create Delete screen select Delete All Settings Yes This deletes the registered user data Once deleted the data cannot be restored ...

Page 305: ...ng it to zero Select Reset Total Impressions Yes Resetsthe current cumulative number of pages for the user Once reset the previous count cannot be restored No Cancel resetting the cumulative number of pages Reset User Accounts You can delete all registered information for all registered users in a single operation or just reset the statistics This feature also enables you to print all service audi...

Page 306: ...esets the All Feature Access All Account Limits This resets the maximum number of pages for all users to the default value 9999999 Total Impressions This resets all Auditron administration data for all users including the system administrator The number of pages is also reset to 0 Meters Print Jobs This resets all printer statistics and deletes automatically registered job owner names The count of...

Page 307: ... Meter Copy Jobs You can check reset the cumulative number of pages copied using the System Administration mode on the screen The cumulative number of page is counted up to 9 999 999 pages 1 Select System Administrator Copy Meter 2 This checks the cumulative number of pages 3 To reset select Reset ...

Page 308: ...erox Standard Accounting 2 Select Save Accounting Disabled The machine does not require a user login ID and password in order to operate it NOTE Even if the Auditron Mode and Mailbox Access features are set to On a login password is not required to operate the machine For information about authentication on the machine and how it relates to the options here refer to Authentication and Auditron Adm...

Page 309: ... not the and how often the Billing Information is reset 1 Select Off Reset Every Year Reset Every Quarter or Reset Every Month 2 Select Save Copy Activity Report Enabling this feature will automatically generate a printed usage report of an individual s completed Copier service session 1 Select Disabled or Enabled 2 Select Save ...

Page 310: ...strator set a new ID and password in order to prevent users from making changes and to ensure security 1 From the Authentication Security Settings screen select System Administrator Settings 2 Select the item to be registered or changed System Administrator Login ID Set the system administrator UserID You can enter from 1 to 32 characters NOTE The default setting of the system administrator UserID...

Page 311: ...ult setting of the system administrator passcode is x admin The System Administrator Passcode appears in the Login Setup Auditron Administration operation after Yes is selected for using a password Set the password after setting the system administrator UserID The passcode can be from 4 12 numeric digits For more about enabling and disabling passwords refer to Accounting on page 8 162 1 Select Sys...

Page 312: ...ired to login to their accounts before Copy Scan Fax Print services can be accessed The availability of these services is determined by machine configuration and System Administrator s settings 1 Select Login Type No Login Required The user does not require a login to access services Login to Local Accounts If you choose this option and select Save Local Accounting will be automatically activated ...

Page 313: ...nd select Save accounting will be automatically disabled However job log will be kept instead Access Control The system administrator can lock or unlock the Device Access Service Access or Feature Access 1 Select Access Control 2 Select Device Access Service Access or Feature Access and lock or unlock the desired items Create View User Accounts See Chapter 8 Create View User Accounts on page 8 162...

Page 314: ...is for extra security as required Show As you enter the UserID the characters are echoed on the screen in the normal way Hide As you enter the UserID the character string is hidden as a row of asterisks KEY POINT The next two options Account ID Characters and Hide Account ID relate to the Login Setup Auditron Mode feature which is accessed from the System Settings Login Setup Auditron Administrati...

Page 315: ...al way Hide As you enter the AccountID the character string is hidden as a row of asterisks Failed Access Log If the number of times that authentication fails within a set time exceeds the Failed Attempts value set here then an error is logged You can set the failing times within the range from 1 to 600 1 Select Failed Access Log 2 Enter the failing times using the numeric keypad Store User Detail...

Page 316: ...ther tries are not allowed Set the number of authentication attempts allowed between 1 10 NOTE 1 The count is reset when the machine is restarted NOTE 2 To cancel the access rejection shut down the machine by switching off the power and switching it on again 1 Select Maximum Login Attempts 2 Select Limit Attempts 3 With S and T set the number of authentication attempts allowed 4 Select Save ...

Page 317: ...k 1 Select Passcode Entry from Control Panel 2 Select Off or On The Password Entry from Control Panel screen is displayed 3 Select Off or On Off A password is not required even if the password is set by System Administrator Passcode on page 8 171 of Create View User Accounts on page 8 162 On Setting of System Administrator Passcode on page 8 171 of Create View User Accounts on page 8 162 becomes e...

Page 318: ... Set how received print jobs should be handled 1 Select Charge Print Settings 2 Select the item to be set and select Change Settings 3 Set the setting value 4 Select Save PJL Receive Command Control Print jobs submitted by external equipment can be controlled by PJL commands The settings for Receive Control are applied when either Off is selected or no PJL command is received PJL Output Command Co...

Page 319: ...lure Set the action for jobs for which authentication failed When Save All is selected all jobs received are saved When Cancel Job is selected jobs received are deleted Jobs without UserID Set the action for jobs with no UserID input When Save All is selected all jobs received are saved When Cancel Job is selected jobs received are deleted For information about where jobs are saved refer to the se...

Page 320: ... set the view default settings for the Active Jobs view and the Completed Jobs view 1 From the Authentication Security Settings screen select Job Status Default 2 Select the item to be changed Active Jobs View The system administrator can set the default view of the active jobs 1 Select Active Jobs View 2 Select Yes or No to hide the details ...

Page 321: ...er Printer System Administration Guide 8 181 8 Setups Completed Jobs View The system administrator can set the default view of the completed jobs 1 Select Completed Jobs View 2 Set the defaults for the Completed Jobs view ...

Page 322: ...Xerox 4112 4127 Copier Printer System Administration Guide 8 182 8 Setups ...

Page 323: ...r the 4112 4127 copier printer Configure the machine and each computer to use the same SMB operational protocol The machine and the computers belong to different networks subnets From Windows Start Search and while searching for other computers Windows cannot find Network Computer or the 4112 4127 copier printer When the machine and the computers are on different networks consult your network admi...

Page 324: ...he print job or change the machine setting to Spool mode The number of connections to the machine exceeded the maximum connections allowed Confirm if the machine is processing simultaneous processing requests print requests status queries etc from multiple computers A write error dialog should be displayed to indicate that no more remote computers can be connected Wait for a while and retry printi...

Page 325: ...ne memory including the data which is being printed is erased The print data will not be found when the machine is powered on again However if the power was switched off immediately after a computer instructed a print job the job may remain on the computer In this case the stored data on the computer will be printed out in order before any later instructions when the machine is powered back on Whe...

Page 326: ...ress of a computer or a computer name is changed queries and cancel processes from the machine will not be performed correctly Switch the machine off and on when there is no print data in the receiving buffer NOTE Canceling print jobs or forcing the machine to print the remaining jobs in the receiving buffer can be operated from the control panel on the machine For information refer to the User Gu...

Page 327: ...ation lists the job sender user or group name Re transmit the print data to the print queue whose User information includes the job sender user or group name Use NWADMIN from a computer to register job sender user or group name to the User of the Print Queue Information Job transmission to the print queue is prohibited Use PCONSOLE to confirm if User can register to the queue is set to Yes under C...

Page 328: ...the configuration parameters Printer types do not match Use PCONSOLE from a computer to confirm if the printer type is set to parallel port is set to LPT1 and location is set to automatic mode local under Print Server Information Printer Printer xxx Environment Configuration Use PCONSOLE from a computer to set the printer type to parallel port to LPT1 location to automatic mode local and propagate...

Page 329: ...the configuration parameters Printer types do not match Use PCONSOLE from a computer to confirm if the printer type is set to parallel port is set to LPT1 and location is set to automatic mode local under Print Server Information Printer Printer xxx Environment Configuration Use PCONSOLE from a computer to set the printer type to parallel port to LPT1 location to automatic mode local and propagate...

Page 330: ...MIN from a computer to confirm if the correct object is assigned using the current information of the print server Use the CentreWare Utilities CD ROM from a computer to correctly set the file server name tree context operation mode UsetheCentreWare Internet Services froma computer to correctly set the file server name tree context operation mode The NetWare port on the machine is not set to Enabl...

Page 331: ...chine on after the display completely disappears Cause Check point Remedy The print language of the print data and the print language configured on the machine are different Confirm the print language on the machine Match the print language of the print data and the print language configured on the machine Cause Check point Remedy The user is not listed on the print server notification recipients ...

Page 332: ...he computer Cause Status display check point remedy The machine is connected to the different network from the computer Status display Print job failed Network Error Check point Confirm with your network system administrator if a router or a gateway is present between the networks where the computer and the machine are connected Remedy Connect the machine to the network where the computer is conne...

Page 333: ...inistrator to check the IP address on the machine Set a correct IP address on the machine The volume of the print data of an instruction from a computer exceeded the maximum receivable volume when the LPD spool is set to memory spool Confirm amount of the LPD spool memory and then compare it with the required amount for the data being printed If the print data is one file and still exceeds the mem...

Page 334: ...tted data the machine may not be able to receive the data Configuration on the Computer Take maximum care with the IP address settings IP addresses are managed throughout the system as a whole The configuration should be performed only after consulting with your network administrator When performing network settings IP address and so forth on a host under the NIS Network Information Service manage...

Page 335: ...d Spool is set to Off All print data spooled in the machine receiving buffer including the data which is being printed is erased The print data will not be found when the machine is powered on again However if the power was switched off immediately after a computer instructed a print job the job may remain on the computer In this case the stored data on the computer will be printed out in order be...

Page 336: ...irm Is the Internet address correctly entered Confirm the Internet address again If the problem persists enter an IP address to make a connection Is a proxy server being used Depending on the proxy server connections may not be possible Set the browser not to Use proxy server or set that particular address not to use a proxy server The Please wait message is displayed throughout Wait for a while a...

Page 337: ...he documents will not be deleted regardless of the setting of Delete Documents After Retrieval Display When a multi colored document is scanned the image cannot be displayed in the correct colors if the display mode is set to fewer colors Use a display mode which supports more colors than the image contains Clicking the Apply New Settings button causes the browser to display The server has returne...

Page 338: ...lecting Mailbox from the touch screen on the machine scan documents cannot be printed When using TIFF files The TIFF files created by Mailbox Viewer 2 are compressed either into the MMR MH JBIG or JPEG format When opening TIFF files use the appropriate application software which supports the format NOTE Mailbox Viewer 2 cannot create a TIFF file compressed by JBIG format Restriction on scanning ca...

Page 339: ...ly Is the Domain Filter imposed Confirm if your own domain is included in the permitted domain using CentreWare Internet Services Are the SMTP server and or POP server operating properly Check with your network administrator Cannot transmit e mail mail print and scanner mail transmission Is the e mail address for the machine configured Is the Mail Notice Service set to Enable In the case of mail n...

Page 340: ...Xerox 4112 4127 Copier Printer System Administration Guide 9 18 9 Troubleshooting ...

Page 341: ...ction Interval Auto Clear Auto Job Release Auto Print Auto Power Saver Time Zone Daylight Savings Audio Tones Control Panel Select Tone Control Panel Alert Tone Base Tone Machine Ready Tone Copy Job Complete Tone Non Copy Job Complete Tone Fault Tone Auto Clear Alert Tone Alert Tone Out of Paper Warning Tone Low Toner Alert Tone Stored Programming Tone Screen Defaults Custom Buttons 1 to 3 All Ser...

Page 342: ...cking Finisher Tray Default Print Paper Size Paper Size Settings Millimeters Inches Keyboard Input Restriction Operation of Up Down Buttons Overwrite Hard Disk optional Data Encryption optional Service Representative Restricted Operation not supported Software Download Document Feeder Tray Elevation Estimated Time for Single or All Jobs Preset Buttons Paper Supply Button 2 Paper Supply Button 3 Pa...

Page 343: ...Procedure Maximum Stored Pages 2 Sided Original Scan Options Auto Paper Off Fine tune 100 Pseudo Photo Gradation Mode Original Type Lightweight Output Orientation Reverse Order Originals Output Orientation Auto Stamp Density Single sheet Stamp Position Top Left Stamp Position Top Center Stamp Position Top Right Stamp Position Left Center Stamp Position Center Stamp Position Right Center Stamp Posi...

Page 344: ...OP3 Server Setup POP3 Server IP Address POP3 Server Server Name POP3 Server Port Number POP3 Server Check Interval POP3 Server Login Name POP3 Server Password POP Password Encryption SMTP Server Settings SMTP Server Setup SMTP Server IP Address SMTP Server Server Name SMTP Server Port Number E mail Send Authentication SMTP AUTH Login Name SMTP AUTH Password Domain Filter Domain Filtering to 51 Dom...

Page 345: ... mail Defaults Not applicable Address Search Directory Service Directory Service LDAP Primary Server Primary Server Port Number Secondary Server Secondary Server Port Number Login Name Password Search Root Entry DN Scope of Search from Root Entry Object Class of Search Target Server Application Attribute Type of Recipient Name Attribute Type of Last Name Attribute Type of First Name Attribute Type...

Page 346: ...ings Stored Document Settings File Operation Default Screen Not applicable Documents Retrieved By Client Not applicable Document Expiry Time Not applicable Delete Charge Print Documents Not applicable Delete Secure Print Documents Not applicable Delete Sample Print Documents Not applicable ...

Page 347: ...ription Send E mail Transfer via FTP 1 Transfer via FTP 2 Transfer via SMB 1 Transfer Content Check via SMB 2 Content Check Not applicable Address Book Address Type E mail Address Recipient Name Last Name First Name Custom Item 1 Custom Item 2 Custom Item 3 Transfer Protocol Server Name IP address Shared Name SMB Only Save in Login Name Password Port Number System Administrator Login ID Not applic...

Page 348: ...ns Print Meters System Administrator Copy Meter Not applicable User Details Setup UserID Characters Hide User ID Account ID Characters Hide Account ID Failed Access Log Checking Authentication information Store User Details Charge Print Settings PJL Receive Command Control PJL Output Command Control Receive Control Password Entry from Control Panel Not applicable Login Setup Auditron Mode Local Ma...

Page 349: ... numbers letters and symbols Item Description Entering letters and numerals Select Alphanumeric If you select Shift capital letters appear To return to lowercase select Shift again Entering symbols Select Symbol Entering a space Select Space Deleting characters Select Backspace This deletes characters one at a time Deleting all characters Select Clear All All characters are deleted Entering a sing...

Page 350: ... Yes No A5 Yes No No No No No Yes Yes No No No No A4 Yes Yes No Yes No No Yes Yes No Yes Yes No A4 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes A3 Yes Yes No Yes Yes No Yes Yes No Yes Yes No B6 Yes No No No No No Yes No No No No No B6 No No No No No No Yes No No No No No B5 No No No Yes Yes No Yes Yes No Yes Yes No B5 No Yes No Yes Yes Yes Yes Yes No Yes Yes Yes B4 No Yes No Yes Yes No Yes Yes ...

Page 351: ...No No No No No No No No No 16 K No No No Yes No No No Yes No Yes No No 8 K No No No No No No No Yes No No No No Postcard No No No No No No No No No No No No Return postcard No No No No No No No No No No No No 4 6 No No No No No No No No No No No No No 3 standard envelops No No No No No No No No No No No No Index paper No No No Yes No No No No No Yes No No Paper size group A B series 8 13 A B serie...

Page 352: ... No Yes No No No No No No No No No No No B6 Yes No No No No No Yes No No No No No No No No No No No B5 Yes Yes No Yes Yes No Yes No No Yes Yes No No No No Yes Yes No B5 Yes Yes No No Yes Yes Yes Yes No Yes Yes Yes No No No No No No B4 Yes Yes No Yes Yes No Yes Yes No Yes Yes No No No No Yes No No 5 5 8 5 No No No No No No No No No No No No Yes No No Yes Yes No 5 5 8 5 No No No No No No Yes Yes No ...

Page 353: ...s No No No No No No No No No No No No No No Postcard No No No No No No No No No No No No No No No No No No Return postcard No No No No No No No No No No No No No No No No No No 4 6 No No No No No No No No No No No No Yes No No No No No No 3 standard envelops No No No No No No No No No No No No No No No No No No Photo2L 5 7 No No No No No No No No No No No No Yes No No No No No Index paper A4 No No...

Page 354: ...Xerox 4112 4127 Copier Printer System Administration Guide 10 14 10 Addendum ...

Page 355: ...nction 7 1 Authentication information 1 13 Auto Clear system settings 8 11 Auto Clear Alert Tone system settings 8 18 Auto Exposure system settings 8 127 Auto Exposure Level system settings 8 135 Auto Job Promotion System Settings 8 61 Auto Job Release system settings 8 12 Auto Paper Off system settings 8 98 Auto Power Saver system settings 8 15 Auto Print system settings 8 13 Auto Print Delivery ...

Page 356: ...gs 8 64 Date system settings 8 6 Date Format system settings 8 54 Daylight Savings system settings 8 16 Default Print Paper Size 8 63 Delete document after retrieval 5 4 5 6 Delete Documents After Retrieval system settings 8 148 Delete documents with expiry date 5 6 Delete Documents with Expiry Date system settings 8 148 DHCP 1 17 3 12 DHCP Autonet 1 17 3 12 Direct Authentication 7 2 Display Paper...

Page 357: ...EEE802 3 2 4 Image enhancement system settings 8 48 8 47 Image Rotation system settings 8 85 Image Transfer Screen system settings 8 135 Incoming E mail Print Options system settings 8 137 Individual user job flow sheet 7 5 Initialize Hard Disk system settings 8 51 Internet printing 2 7 IP Address 3 11 IPP 2 7 3 16 J Job completion notice 4 1 Job flow scan 5 1 job flow sheet and mailbox associatio...

Page 358: ...k printer 1 7 Network Scanner Driver 6 3 network scanner driver 6 14 Network Scanner Utility 2 6 3 Non Copy Job Complete Tone system settings 8 18 NTP Time Synchronization system settings 8 9 8 10 Number of Searches 3 10 O Offset Stacking Finisher Tray system settings 8 61 Operation of Up Down Buttons system settings 8 63 Original Orientation system settings 8 85 8 128 Original Type Lightweight Or...

Page 359: ...em settings 8 63 Protocol Settings system settings 8 106 Proxy Server 6 6 Proxy Server and Port Numbers 6 6 Pseudo Photo Gradation Mode System Settings 8 99 Public Key 3 25 R RARP 1 17 3 12 Read Status MDN system settings 8 137 Receive Control system settings 8 178 Receive Domain restriction 3 31 4 7 Receive E Mail 3 28 Receive Protcol 4 5 Receiving Buffer EtherTalk system settings 8 122 Receiving...

Page 360: ...User Details system settings 8 175 Stored Document Settings System Settings 8 143 Stored Programming Tone system settings 8 19 Subnet Mask 1 18 3 12 Substitute Tray system settings 8 124 Supported frame types 2 4 Supported interfaces 2 4 System Administrator Copy Meter system settings 8 167 System Administrator Login ID system settings 8 170 System Administrator Password system settings 8 171 Syst...

Page 361: ...s 8 174 User ID system settings 8 163 User ID Characters system settings 8 174 User Name system settings 8 163 Using the Ethernet Interface 1 23 W Web browser 3 1 Windows 2000 1 9 Windows 95 1 9 Windows 98 1 9 Windows Me 1 9 Windows NT 4 0 1 9 Windows Server 2003 1 9 Windows XP 1 9 Workgroup Name 3 8 Z Zone Name 3 6 ...

Page 362: ...Xerox 4112 4127 Copier Printer System Administration Guide I 8 ...

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