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8-2

Confidential Mailboxes

Chapter 8

What is a Confidential Mailbox?

A confidential document is a document that does not print as soon as it is
received. The receiving party must use a password to unlock his or her
mailbox in order to print the document. Use confidential sending and
receiving for documents that you want only the person with the correct
password to see.

n

You cannot use the conventional Olivetti confidential mailbox feature.

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Summary of Contents for Copia 9916

Page 1: ......

Page 2: ...Via Jervis 77 10015 Ivrea Italy Copyright 2000 Olivetti All rights reserved The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and witho...

Page 3: ...nded for connection of the telephone If required an adapter to connect any piece of approved telecommunications apparatus is available from your Olivetti supplier Olivetti recommend that any additiona...

Page 4: ...for the effective hand over of a call to or from a telephone connected to the same line 2 The operation of this equipment on the same line as telephone or other equipment with audible warning devices...

Page 5: ...nels Open 2 6 Switching Between Fax and Copy Modes 2 9 Switching to Copy Mode 2 9 Switching to Fax Mode 2 10 Autoclear Function 2 10 General Guidelines for Registering Information 2 11 Understanding a...

Page 6: ...3 8 Registering Numbers for One Touch Speed Dialling 3 8 Optional Settings 3 12 Changing Deleting a One Touch Speed Dialling Entry 3 23 Coded Speed Dialling 3 24 Registering Numbers for Coded Speed D...

Page 7: ...g Settings 4 17 Adjusting the Scanning Resolution 4 18 Adjusting the Scanning Density 4 19 Adjusting the Image Quality Setting 4 20 Dialling Methods 4 21 Sending Methods 4 22 Overview 4 22 Memory Send...

Page 8: ...Sending with a Registered Long Distance Service 4 67 Registering Speed Dialling with the M button 4 68 Chapter 5 Receiving Documents Different Ways to Receive a Document 5 3 Overview 5 3 Setting and C...

Page 9: ...o Receive in Memory 6 2 Turning Memory Lock On 6 10 Turning Memory Lock Off and Printing Documents Received in Memory 6 11 Cancelling Memory Lock Mode 6 12 Checking Documents Stored in Memory 6 13 Pri...

Page 10: ...nting a Document Received in a Confidential Mailbox 8 20 Sending a Confidential Document 8 22 Sending a Confidential Document with Speed Dialling 8 22 Sending a Confidential Document with the Confiden...

Page 11: ...1 9 Setting Printing and Copying Restrictions 11 14 Setting Telephone Restrictions 11 16 Operating the Unit with Restrictions On 11 17 Sending a Document with Restrictions On 11 17 Making a Copy with...

Page 12: ...ur documents printing out at a reduced size on the other party s fax unit 13 13 Part of the document is cut off when the other party receives it 13 13 Are the documents you send too light 13 13 Cannot...

Page 13: ...14 4 Receiving Settings 14 6 Printing Settings 14 7 Report Settings 14 8 Summary of Menus 14 9 User Settings 14 11 Accessing the User Settings Menu 14 11 User Settings Menu 14 12 Report Settings 14 1...

Page 14: ...User s Data List 14 54 Keeping Records of Your Settings 14 56 User Reminder Sheets 14 56 Password Reminder 14 56 Department Access Code 14 57 Preset Polling 14 57 Confidential Mailboxes 14 58 Relay B...

Page 15: ...tation that comes with your unit and explains the options available You will also find information on who to contact if you have problems operating your unit Welcome 1 2 Main Features 1 3 Fax Features...

Page 16: ...ckly and easily Take a few minutes to browse through this guide to become familiar with what it contains You do not have to read it all at once from cover to cover n If you have purchased the model eq...

Page 17: ...n panel with larger buttons makes the unit easier to use 1 p 2 2 Economical and quiet Olivetti s RAPID Fusing System enables quiet operation while you save money If the unit remains idle for a specifi...

Page 18: ...to increase its functionality 1 p 1 9 Dual access Even while you are sending or receiving a document you can continue to use the unit to register information or record documents into memory Error Cor...

Page 19: ...en communication costs are comparatively cheaper for example late at night or during holidays 1 p 4 52 Multiple transmission The same document can be sent to multiple destinations by a single operatio...

Page 20: ...s and other settings can be stored as copy default settings 1 p 14 46 User restriction To limit the number of users from outside a certain division the faxing and copying functions can be set to respo...

Page 21: ...size of the documents you receive is small multiple documents can be printed onto a single large sheet to save paper 1 p 5 20 Memory backup Memory Clear Report This unit incorporates a memory backup...

Page 22: ...1 When the unit is in manual receive mode you can activate the unit to start receiving by dialling a code on your telephone This feature is particularly convenient when your telephone is located away...

Page 23: ...te Module By installing one of the optional paper cassettes you can increase the paper capacity of the unit Fax Memory Olivetti 8 MB Memory Kit You can increase the unit s memory with this 8 MB memory...

Page 24: ...learn how to register numbers for speed dialling how to change them and how to use speed dialling to send documents Read Chapters 4 through 10 of this guide to master the unit s operating procedures...

Page 25: ...n your unit and how to customise your unit to your needs Refer to Appendix A of this guide for the technical specifications of your unit and to Appendix B of this guide and Appendix C of the Copier Us...

Page 26: ...to use your unit safely always pay attention to these cautions n Notes provide advice on using your unit more effectively describe operating restrictions and tell you how to avoid minor difficulties R...

Page 27: ...document your unit automatically assigns the document a unique transaction number A transaction number is a four digit number that will help you keep track of documents you send and receive TX RX NO...

Page 28: ...to provide trouble free operation If you encounter a problem try to solve it by referring to the information in Chapter 13 Troubleshooting of this guide If you cannot solve the problem or if you think...

Page 29: ...Chapter 1 Introduction 1 15 Introduction...

Page 30: ...de 2 10 Autoclear Function 2 10 General Guidelines for Registering Information 2 11 Understanding and Accessing the Menus 2 11 Returning to the Previous Level 2 14 Returning Directly to Standby Mode 2...

Page 31: ...selections text numbers and names when registering information w COPY Button Lamp 1 p 2 9 Used to switch to copy mode Lights when you are in copy mode e In Use Memory Lamp Blinks when the unit is sen...

Page 32: ...Used when you have installed the Olivetti Network Printer Board option u Fax Monitor Button 1 p 4 35 4 56 5 13 Used to check the transaction status and result Also used to cancel transmissions set for...

Page 33: ...s all documents scanned or sent through the Automatic Document Feeder ADF 4 Direct TX Button Lamp 1 p 4 30 Sets the unit for direct sending which allows you to send a document ahead of other documents...

Page 34: ...re entry when registering information Has the same function as the Clear button of the function buttons 6 Start Button Lamp Starts sending receiving copying and other operations Also used to begin sca...

Page 35: ...n Delayed Transmission Button 1 p 4 52 Used to set a time for delayed sending Polling Button 1 pp 9 3 9 34 Sets a document for polling sending and also used for polling receiving Confidential Mailbox...

Page 36: ...nsfer mode the unit sends all documents it receives to another fax unit at your home or another office l r Cursor Buttons 1 p 2 19 Move the cursor left or right during data registration Space Button 1...

Page 37: ...ent with a password Receive Mode Button 1 p 5 4 Sets the receive mode for receiving documents Tone Button 1 p 10 8 Press to switch temporarily to tone dialling when your unit is set for pulse dialling...

Page 38: ...mode it can still receive documents While copying you cannot switch to fax mode To switch to fax mode from copy mode stop copying by pressing the Stop button or wait until the copying is complete then...

Page 39: ...platen glass Your unit can be set so that settings such as document resolution and scanning density always return to their default setting when the unit is switched to fax mode with the FAX button or...

Page 40: ...istering information pick up the handset If you hear a slow beep tone the other party is trying to send you a document Press the Stop button then the Start button to receive the document Understanding...

Page 41: ...s the u button to select the previous menu in the list The list will wrap from the first menu in the list to the last DATA REGISTRATION SELECT AN ITEM 04 RX SETTINGS 05 PRINTER SETTINGS 06 FILE SETTIN...

Page 42: ...tracking and also to set important defaults such as the date format and the language for the LCD display COPY SETTINGS 1 pp 14 36 14 37 Use these settings to customise the default settings in copy mo...

Page 43: ...t this step to select and register other additional settings Stop 9 When you have finished changing settings press Stop to return to standby mode Returning to the Previous Level Return To return to th...

Page 44: ...chart below to determine which number button to press for each character 0 SYMBOLS PQRS 7 TUV 8 WXYZ 9 GHI 4 JKL 5 MNO 6 1 ABC 2 DEF 3 Button Uppercase Letters Lowercase Letters Number 1 2 3 4 5 6 7...

Page 45: ...page if you are unsure which button to press for the letter you want Keep pressing the button until the letter you want appears If you go past the letter you want you will have to keep on pressing the...

Page 46: ...F4 button SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 2 Press the appropriate button on the numeric keypad to enter the number NUMBER INPUT ENTER UNIT NAME UP TO 24 CHARACTERS INPUT...

Page 47: ...able below To see the buttons below open all three one touch speed dialling panels The search buttons display the next or previous menu item Press d to display the next item in the menu If you press d...

Page 48: ...move the cursor left and right If you press l when entering letters it deletes the rightmost digit SYMBOLS Press to enter a symbol 1 p 2 15 You can enter symbols in letter entry mode only CAPITAL LTR...

Page 49: ...document will be printed at the top of each page Similarly you can register your details in your unit so that whenever you send a document the other party will know who sent the document and when it...

Page 50: ...idential mailbox features We will also be able to keep down costs by limiting use of the fax to operators who know the correct department codes and passwords Dear Member 21 08 1999 14 10 FAX 833 4423...

Page 51: ...ION SETTING SELECT AN ITEM Set 2 Press Set 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS DATA REGISTRATION SELECT AN ITEM Set 3 Press Set USER SETTINGS SELECT A...

Page 52: ...ish you can change this format to YY MM DD or MM DD YY 1 p 14 33 If you make a mistake press Clear and enter the date and time again You can also use F2 l or F3 r to move the cursor under the digit yo...

Page 53: ...ress Set 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS DATA REGISTRATION SELECT AN ITEM Set 3 Press Set again USER SETTINGS SELECT AN ITEM 01 DATE TIME SETTING...

Page 54: ...one number UNIT TEL NUMBER DELETE 1 2 3 4 5 6 7 Your number can be up to 20 digits long Use the following buttons 0 to WXYZ 9 Enters a number Space Enters a space to make the number easier to read Spa...

Page 55: ...e steps below Set 8 Press Set again CAPITAL LTR ENTER UNIT NAME UP TO 24 CHARACTERS INPUT MODE DELETE SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 9 Use the numeric keypad to enter yo...

Page 56: ...ntry if you want to start again To make a correction to your entry 1 Use F2 DELETE to delete the characters from the right or Press Clear to delete the entire entry 2 Use the numeric keypad to enter t...

Page 57: ...at the top of the document received by the other party Registering a Sender Name Follow the procedure below to register sender names Data Registration 1 Press Data Registration 01 DATA REGISTRATION 02...

Page 58: ...SENDER NAME REG 05 TX TERMINAL ID Set 5 Press Set SENDER NAME REG SELECT SENDERS NAME 01 02 03 04 05 6 Use the search buttons d u to select the number where you want to register your name 01 to 09 SEN...

Page 59: ...Set 9 Press Set to register your entry SENDER NAME REG SELECT SENDERS NAME 01 02 03 N WILSON04 04 05 10 To continue registering sender names repeat the above procedure from step 6 on page 2 29 or Stop...

Page 60: ...t the sender name you want to change or delete SENDER NAME REG SELECT SENDERS NAME 01 S GREEN 02 A BROOKS 03 J SMITH 04 N WILLIAMS 05 T SHAW Set 3 Press Set CAPITAL LTR ENTER A NAME UP TO 24 CHARACTER...

Page 61: ...WILSON DELETE Your name can be up to 24 characters long To enter letters numbers and symbols refer to the instructions earlier in this chapter 1 p 2 15 Set 6 Press Set to register your name Stop 7 Pre...

Page 62: ...ess Set The unit begins printing the User s Data List You can find the sender information and sender names registered in your unit at the beginning of the list 1 USER SETTINGS UNIT TEL NUMBER UNIT NAM...

Page 63: ...ow Data Registration 1 Press Data Registration 01 DATA REGISTRATION 02 TEL REGISTRATION REGISTRATION SETTING SELECT AN ITEM Set 2 Press Set 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SET...

Page 64: ...11 R KEY SETTING Set 5 Press Set The current line type setting is displayed TEL LINE TYPE SELECT AN ITEM 01 ROTARY PULSE 02 TOUCH TONE 6 Use the search buttons d u to select 01 ROTARY PULSE TEL LINE T...

Page 65: ...irst activate this mode The procedure below explains how to activate this mode and set how long the unit has to remain idle before entering energy saver mode n Energy saver mode does not operate when...

Page 66: ...INGS 07 SYSTEM SETTINGS 08 COPY SETTINGS Set 4 Press Set SYSTEM SETTINGS SELECT AN ITEM 01 PASSWORD 02 RESTRICTIVE CODES 03 MEMORY LOCK RX 04 RX RESTRICTION 05 DATE SETUP 5 Use the search buttons d u...

Page 67: ...PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 9 Use the numeric keypad to enter the time in minutes you want the unit to remain idle before it automatically enters energy saver mode ENERGY SV...

Page 68: ...ally you use the telephone connected to your unit or you press the Energy Saver button n The Energy Saver button can only be used to return the unit to full power mode It cannot be used to enter energ...

Page 69: ...2 40 Getting Started Chapter 2...

Page 70: ...ne Touch Speed Dialling 3 8 Optional Settings 3 12 Changing Deleting a One Touch Speed Dialling Entry 3 23 Coded Speed Dialling 3 24 Registering Numbers for Coded Speed Dialling 3 24 Optional Settings...

Page 71: ...g panel to access buttons 29 to 56 Similarly open the second one touch speed dialling panel to see the last set of buttons 57 to 84 Coded Speed Dialling 2 pp 3 24 3 52 Coded speed dialling allows you...

Page 72: ...line access number and the fax telephone number Contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk or your local telephone company to find out if this is necessary When di...

Page 73: ...again SYMBOLES PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 3 Use the numeric keypad to enter the other party s fax telephone number SAISIE N DE TEL EFFACER 0 p 1 2 3 4 5 6 7 When you enter...

Page 74: ...this procedure to adjust the length of the pause entered within a number The default pause length is four seconds n This procedure is used only for adjusting the length of a pause entered within a fa...

Page 75: ...REGL IMPRIMANTE ENREG DONNEES FAIRE UN CHOIX Enregist 4 Press Set 01 TX MCE 02 RECOMP AUTO 03 EMISSION GROUPEE 04 EFFACE TX ERRONEE 05 DUREE MAX PARAMETRES TX FAIRE UN CHOIX 5 Use the search buttons d...

Page 76: ...ic keypad to enter the pause time You can also use F2 or F3 to select the pause time PAUSE TIME 0 6 S E C You can set a pause time from 4 to 11 seconds Enregist 8 Press Set to register the new pause l...

Page 77: ...as the timing and speed of transmissions Registering Numbers for One Touch Speed Dialling Follow this procedure to register fax telephone numbers for one touch speed dialling Data Registration 1 Press...

Page 78: ...ess buttons 29 to 56 and the second panel to access buttons 57 to 84 SELECT THE MEMORY NUMBER 01 NO TEL 02 NO TEL 03 NO TEL 04 NO TEL 05 NO TEL 1 TOUCH SPD DIAL You can also use the search buttons d u...

Page 79: ...digits long including spaces To enter a space press Space Spaces are optional and are ignored during dialling To enter a pause in the number press Pause 1 p 3 4 To correct a mistake in the number use...

Page 80: ...our name can be up to 16 characters long To enter letters numbers and symbols refer to the instructions in Chapter 2 1 p 2 15 Set 12 Press Set to register the name 1 TOUCH SPD DIAL SELECT AN ITEM 01 T...

Page 81: ...ee Using One Touch Speed Dialling 1 p 3 49 You can see all numbers registered for one touch speed dialling by printing a list of registered entries 1 p 3 59 If you have registered both fax and telepho...

Page 82: ...al setting you want to set up You can select from the following 01 TX TIME SETTING Set up to five transmission times To set this setting 1 p 3 14 02 TX TYPE Specify the type of transmission To set thi...

Page 83: ...roughout the course of a day you send several documents to the same destination All documents destined for the same destination will be grouped and sent at the closest preset time This reduces the num...

Page 84: ...e the cursor under the digit you want to correct and enter the correct digit Set 9 Press Set to register the time SELECT THE MEMORY NUMBER TX TIME SETTING 01 2 0 0 5 02 03 04 05 10 To enter additional...

Page 85: ...o a confidential mailbox For details on the confidential sending feature 1 p 8 22 You can also specify a password and subaddress for the confidential mailbox To set this setting 1 p 3 17 03 ORIG RELAY...

Page 86: ...o continue registering the next setting 03 INTERNATIONAL go to step 6 on page 3 20 or Stop To end registration of the current button press Stop to return to standby mode If you selected a transmission...

Page 87: ...D 0 9 8 7 6 5 4 3 2 1 DELETE Your password can be up to 20 digits long and can include h and spaces The password and any spaces in it must be exactly the same as the other party s password To enter a...

Page 88: ...and any spaces in it must be exactly the same as the other party s subaddress To enter a space press Space To delete the rightmost digit press F4 DELETE To correct an entire entry press Clear Set 14 P...

Page 89: ...04 INTERNATIONAL 3 7 Use the search buttons d u to select the setting you want INTERNATIONAL FAIRE UN CHOIX 01 NATIONAL 02 INTERNATIONAL 1 03 INTERNATIONAL 2 04 INTERNATIONAL 3 Select INTERNATIONAL 1...

Page 90: ...sion speed as follows Enregist 6 Press Set VITESSE DE TX FAIRE UN CHOIX 01 33600bps 02 14400bps 03 9600bps 04 4800bps 7 Use the search buttons d u to select the transmission speed you want to set VITE...

Page 91: ...d line errors when sending and receiving with other fax units that support ECM Otherwise this setting is ignored Set 6 Press Set ECM SELECT AN ITEM 01 ON 02 OFF 7 Use the search buttons d u to select...

Page 92: ...ke an entry To correct an entire entry press the Clear button then enter the new information To correct a single digit in the fax telephone number use the l button to move the cursor below the digit y...

Page 93: ...the other party you can also enter other optional settings for sending Registering Numbers for Coded Speed Dialling Follow this procedure to register fax telephone numbers for coded speed dialling Dat...

Page 94: ...enter the three digit code you want to register SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 You can select numbers 000 to 115 for the code SELECT THE MEMORY NUMBER CODED SPD DIAL 00...

Page 95: ...hone number you want to register TEL NUMBER ENTRY DELETE 1 2 3 4 5 6 7 Your fax telephone number can be up to 120 digits long including spaces To enter a space press Space Spaces are optional and are...

Page 96: ...BC DEF 0 7 8 9 4 5 6 1 2 3 12 Use the numeric keypad to enter the name that goes with the number CAPITAL LTR ENTER A NAME UP TO 16 CHARACTERS INPUT MODE OLIVETTI FRANCE DELETE Your name can be up to 1...

Page 97: ...ling Keep it near your unit so you can refer to it easily when dialling a number 1 p 3 59 If you have registered several coded speed dialling entries you may not be able to register up to 120 digits f...

Page 98: ...alling button Follow the procedure below 1 Perform steps 1 to 13 1 p 3 24 Set 2 Press Set OPTIONAL SETTING SELECT AN ITEM 01 OFF 02 ON 3 Use the search buttons d u to select 02 ON OPTIONAL SETTING SEL...

Page 99: ...g on the setting you selected If you selected 01 TX TIME SETTING in step 5 above The TX TIME SETTING allows you to preset five sending times in a 24 hour period Documents sent with this coded speed di...

Page 100: ...2 l or F3 r to move the cursor under the digit you want to correct and enter the correct digit Set 9 Press Set to register the time SELECT THE MEMORY NUMBER TX TIME SETTING 01 2 0 0 5 02 03 04 05 10 T...

Page 101: ...ubaddress for the other party s confidential mailbox To set this setting 1 p 3 33 03 ORIG RELAY TX Designates the transaction as a relay transmission with your unit as the originator For details on th...

Page 102: ...the current code press Stop to return to standby mode If you selected a transmission type other than 01 REGULAR TX To set a password and or subaddress follow these steps The following steps show sett...

Page 103: ...D 0 9 8 7 6 5 4 3 2 1 DELETE Your password can be up to 20 digits long and can include h and spaces The password and any spaces in it must be exactly the same as the other party s password To enter a...

Page 104: ...long and can include h and Spaces The subaddress and any spaces in it must be exactly the same as the other party s subaddress To enter a space press Space To delete the rightmost digit press F4 DELE...

Page 105: ...04 INTERNATIONAL 3 7 Use the search buttons d u to select the setting you want INTERNATIONAL SELECT AN ITEM 01 DOMESTIC 02 INTERNATIONAL 1 03 INTERNATIONAL 2 04 INTERNATIONAL 3 Select INTERNATIONAL 1...

Page 106: ...he transmission speed as follows Set 6 Press Set TX SPEED SELECT AN ITEM 01 33600bps 02 14400bps 03 9600bps 04 4800bps 7 Use the search buttons d u to select the transmission speed you want to set TX...

Page 107: ...d line errors when sending or receiving with other fax units that support ECM Otherwise this setting is ignored Set 6 Press Set ECM SELECT AN ITEM 01 ON 02 OFF 7 Use the search buttons d u to select t...

Page 108: ...entry To correct an entire entry press the Clear button then enter the new information To correct a single digit in the fax telephone number use the l button to move the cursor below the digit you wa...

Page 109: ...y group numbers that have already been registered for one touch or coded speed dialling A group can contain up to 199 destinations Creating Groups Follow this procedure to group several destinations u...

Page 110: ...UK 02 OLIVETTI FRANCE 03 OLIVETTI DEUTSCH 04 NO TEL 05 NO TEL GROUP DIAL 6 Select a one touch speed dialling button or coded speed dialling code under which you want to register the group To register...

Page 111: ...tions Be careful not to override speed dialling entries when creating groups If you wish to register a group under a one touch speed dialling button or coded speed dialling code already registered for...

Page 112: ...i e with the numeric keypad You can enter one touch speed dialling buttons that have a group registered under them If you enter the wrong button select that entry with the search buttons d u and press...

Page 113: ...en you are finished entering destinations press Set GROUP DIAL SELECT AN ITEM 01 TEL NUMBER ENTRY 02 NAME 03 TX TIME SETTING Set 11 Press Set again CAPITAL LTR ENTER A NAME UP TO 16 CHARACTERS INPUT M...

Page 114: ...ve procedure from step 6 1 p 3 41 or Stop To finish registering groups press Stop or To set the TX TIME SETTING for your group follow the procedure on the following page TX TIME SETTING If you want to...

Page 115: ...n will be grouped and sent at the closest preset time This reduces the number of calls to one and saves you time and money This setting is optional You can set up to five different transmission times...

Page 116: ...take press Clear and enter the time again You can also use F2 l or F3 r to move the cursor under the digit you want to correct and enter the correct digit Set 5 Press Set to register the time SELECT T...

Page 117: ...want to add to the group To delete an entry from a group In step 6 1 p 3 41 select the group you want to make changes to In step 9 1 p 3 42 use the search buttons d u to select the entry you want to d...

Page 118: ...ing one touch speed dialling To use this feature you must first register a number for one touch speed dialling 1 p 3 8 1 Prepare the document and load it face down in the Automatic Document Feeder ADF...

Page 119: ...en press the correct button The unit will automatically begin scanning the document into memory five seconds after pressing the button If you want the unit to begin scanning without this delay press S...

Page 120: ...ON DENSITY IMAGEQUALITY SHEET If you press a one touch speed dialling button where no number has been registered the unit tells you ONE TOUCH No 02 AUTO RX NO TEL STANDARD STANDARD TEXT BOOK SENDING 2...

Page 121: ...0 RESOLUTION DENSITY IMAGEQUALITY SHEET If necessary you can adjust the resolution density and image quality for your document 1 p 4 17 You can set the sender s name with the TTI Selector 1 p 4 11 Cod...

Page 122: ...ou entered the document will be scanned into memory but will not be sent until the closest preset time is reached 1 TX TIME SETTING p 3 30 Here are some important points you should keep in mind when u...

Page 123: ...when you come to a step in any procedure where you have to dial a number n When you register a number for coded speed dialling you have the option to set a time for the document to be sent You can spe...

Page 124: ...one touch speed dialling or coded speed dialling 1 p 3 40 1 Prepare the document and load it face down in the Automatic Document Feeder ADF 1 p 4 4 You can also set the document directly on the platen...

Page 125: ...press the wrong button press Clear then press the correct button To enter a group registered under a coded speed dialling code Coded Dial Press Coded Dial then use the numeric keypad to enter the thr...

Page 126: ...et the document on the unit for sending If you press a one touch speed dialling button or press the Coded Dial button and enter the code before you load the document the unit will prompt you ONE TOUCH...

Page 127: ...r group dialling you have the option to set a time for the document to be sent You can specify up to five different sending times within a 24 hour period You can also check the preset time registered...

Page 128: ...ee one touch speed dialling panels then press Report Report REPORT SELECT AN ITEM 01 ACTIVITY REPORT 02 SPEED DIAL LIST 03 USER DATA 04 DOC MEMORY LIST 05 CONF MAILBOX LIST 2 Use the search buttons d...

Page 129: ...TAIL Prints a detailed list List 2 of all the one touch speed dialling buttons registered with numbers 04 CODED DETAIL Prints a detailed list List 2 of all the coded speed dialling codes registered wi...

Page 130: ...X REGULAR TX REGULAR TX REGULAR TX 10 00 10 08 10 15 10 24 DESTINATION TEL 555 1234 11672223322 1 312 538 4005 14043333499 NO 000 001 002 003 WORLD ESTATE INC 001 One Touch Speed Dialling List 2 889 3...

Page 131: ...TEL LIST 2 010 DESTINATION TEL DESTINATION ID TX START TIME TX SPEED TX TYPE ECM 024 DESTINATION TEL DESTINATION ID TX START TIME TX SPEED TX TYPE ECM 002 DESTINATION TEL DESTINATION ID TX START TIME...

Page 132: ...tic Document Feeder ADF 4 4 Adding Pages to the Document in the Automatic Document Feeder ADF 4 7 Setting the Document on the Platen Glass 4 8 Preparing to Send 4 11 Selecting a Sender Name 4 11 Docum...

Page 133: ...irect Sending 4 40 Setting Up Automatic Redialling 4 41 Cancelling Sending 4 46 Sequential Broadcasting to More Than One Location 4 47 Printing the Multi TX Report 4 50 Sending Documents at a Preset T...

Page 134: ...ocument Requirements The documents you load into the unit must meet these requirements Document size A5 148 210 mm A4 210 297 mm A3 297 420 mm Quantity Max 50 pages 50 pages 20 pages Automatic Documen...

Page 135: ...of a standard weight and size Do not set the following documents in the Automatic Document Feeder ADF as these can become jammed Set such documents on the platen glass rather than in the Automatic Doc...

Page 136: ...ch to fax mode 2 Load the document face down in the Automatic Document Feeder ADF of the unit DOCUMENT FACE DOWN Your document can be placed either vertically or horizontally in the Automatic Document...

Page 137: ...ges tap them on a flat surface to even the edges before loading in the Automatic Document Feeder ADF Be sure to set the document in the correct direction vertical or horizontal Failure to do so can ca...

Page 138: ...has more pages than this you can add pages while the unit is scanning However you should avoid adding pages to prevent document jams or several pages being fed together 1 Wait until the last sheet in...

Page 139: ...apter 4 Setting the Document on the Platen Glass Use the platen glass to scan documents for sending that cannot be loaded in the Automatic Document Feeder ADF FAX 1 Press FAX to switch to fax mode 2 L...

Page 140: ...4 FAX A4 DOCUMENT FACE DOWN A4 A5 A3 A4 A4 A5 A3 A4 FAX A4 FAX A4 DOCUMENT FACE DOWN VERTICAL POSITION A5 z HORIZONTAL POSITION A4 x A3 x When sending be sure to set A4 documents horizontally x If set...

Page 141: ...lass Lower the platen cover carefully If you set a thick document such as a book do not push down forcefully on the book or on the platen cover when it is lowered Doing so may cause damage to the plat...

Page 142: ...be registered At least one sender name must be registered so you can use this feature 1 p 2 28 After you load the document on the unit and you come to a step that asks you to enter a fax number for s...

Page 143: ...lower section of every page you scan for sending using the Automatic Document Feeder ADF This allows you to check whether or not all documents have been sent or scanned into the memory STAMP n The sta...

Page 144: ...uto clear time elapses If the stamp becomes faint you may have to refill the stamp ink compartment 1 p 4 15 Setting Up the Stamp Feature You can select whether you want your documents stamped when you...

Page 145: ...INTER SETTINGS DATA REGISTRATION SELECT AN ITEM Set 4 Press Set TX SETTINGS SELECT AN ITEM 01 ECM TX 02 PAUSE TIME 03 AUTO REDIAL 04 BATCH TX 05 ERASE FAILED TX 5 Use the search buttons d u to select...

Page 146: ...ress Set to register your setting Stop 9 Press Stop to return to standby mode Refilling the Stamp Ink Compartment If the stamp printed on the documents you send becomes faint follow this procedure to...

Page 147: ...then apply one drop of ink to the stamp ink compartment APPLY ONE DROP OF INK TO AREA To avoid spillage apply only one drop of ink to the stamp pad c Be careful not to spill any ink on any other part...

Page 148: ...ing the Scanning Settings This unit allows you to adjust the resolution density and image quality for the document you are sending Olivetti s Ultra High Quality UHQ imaging technology allows you to se...

Page 149: ...TION DENSITY IMAGEQUALITY SHEET ULTRA FINE SUPER FINE FINE STANDARD STANDARD is used for normal printed or typewritten text FINE is used for fine print SUPER FINE is used for very fine print and illus...

Page 150: ...X STANDARD TEXT BOOK SENDING 21 08 99 SAT 15 30 RESOLUTION DENSITY IMAGEQUALITY SHEET DARK STANDARD LIGHT DARK is for documents with light text or colours STANDARD is the default setting and is for st...

Page 151: ...on the same page You can also select this setting when scanning a page from a magazine or newspaper HALFTONE is for documents that mainly contain photographs With this setting areas of the document th...

Page 152: ...See Chapter 3 Speed Dialling for details on registering and using one touch speed dialling Coded Speed Dialling Dial a fax number by pressing the Coded Dial button followed by a three digit code assi...

Page 153: ...ory Sending Memory sending is a quick and easy way to send a document The unit scans the document into its memory and then dials the fax number If the line is free the unit begins sending the document...

Page 154: ...st the resolution density and image quality for your document 1 p 4 17 You can set the sender s name with the TTI Selector 1 p 4 11 3 Dial the other party s fax number Use one of the dialling methods...

Page 155: ...d the pages you have scanned up to that point will be deleted The number of pages you can scan into memory depends on the amount of free memory remaining in the unit and the type of document you plan...

Page 156: ...laten glass 1 p 4 8 Be sure to set the document horizontally x A4 size otherwise the unit will automatically reduce your document when sending AUTO RX READY TO SEND STANDARD STANDARD TEXT BOOK SENDING...

Page 157: ...ber Use one of the dialling methods described on page 4 21 123 4567 AUTO RX 21 08 99 DELETE If you enter the wrong number press Clear then enter the correct number If you want to send the same documen...

Page 158: ...TEXT BOOK SENDING RESOLUTION DENSITY IMAGEQUALITY SCANNING A4 If your document consists of only one page go directly to step 9 1 p 4 28 If you do not do the next procedure within one minute of this di...

Page 159: ...y remaining in the unit and the type of document you plan to scan Do not touch the platen cover while your document is being scanned Doing so may cause distortion during scanning Soiling or dust on th...

Page 160: ...nts this method is useful Follow the procedure below to send using direct sending n You cannot use the platen glass to send using this method Be sure to place your document in the Automatic Document F...

Page 161: ...nter the wrong number press Clear then enter the correct number If you enter more than one destination the unit will automatically switch to memory sending and scan the document into memory Start 5 Pr...

Page 162: ...the Automatic Document Feeder ADF cover and remove the document 1 Chapter 7 of the Copier User s Guide With direct sending the unit only scans the page it is sending into memory For this reason the me...

Page 163: ...sure to place your document in the Automatic Document Feeder ADF as described below The sending speed is 14400 bps or less when sending manually FAX 1 Press FAX to switch to fax mode 2 Prepare the doc...

Page 164: ...thods described on page 4 21 If you make a mistake during dialling press Hook or put down the handset and start again from step 3 5 When you hear the other party answer the call pick up the handset an...

Page 165: ...press Start on your unit and then hang up the handset The unit begins sending the document n Be sure to hang up after you press the Start button on your unit If you hang up first you will disconnect...

Page 166: ...e details on the transmission The TX RX number is displayed along with the page number the destination and time Depending on the recipient s fax unit the name of the recipient may also appear Return 3...

Page 167: ...ETE DOCMT 0025 123 4567 0024 13 10 OLIVETTIUK 5003 14 40 OLIVETTIFRANCE TX TX RX END CHECK RETURN STNDBY NG 0995 OK TX RX NUMBER EXPECTED TRANSACTION TIME LINE IS BUSY OR WAITING TO REDIAL SENDER RECI...

Page 168: ...7 Sending Documents Automatic Document Reduction Your unit will reduce the size of your document to match the paper size loaded in the recipient s fax unit See the table below Document Recipient A3 Di...

Page 169: ...sy or if there is no answer the unit waits two minutes and then dials the same number again This feature is called automatic redialling What is Automatic Redialling After the initial dial attempt the...

Page 170: ...MITTED DETAILS SET END RETURN F1 TX RX RESULT 2 Press F1 TX RX RESULT TX TX TX END CHECK RETURN STNDBY STNDBY OK 0025 001 OLIVETTI FRAN 0024 001 OLIVETTI UK 0023 12 40 123 4567 EXPECTED TRANSACTION TI...

Page 171: ...g to redial DIRECT TX RX NO 0029 STANDARD STANDARD TEXT RESOLUTION DENSITY IMAGEQUALITY AUTO REDIAL When the unit is waiting to redial be sure to leave the document in the Automatic Document Feeder AD...

Page 172: ...redial feature are as follows The unit redials twice The unit waits two minutes before redialling If an error occurs during transmission the unit resends the first page and the pages from where the er...

Page 173: ...NGS DATA REGISTRATION SELECT AN ITEM Set 4 Press Set TX SETTINGS SELECT AN ITEM 01 ECM TX 02 PAUSE TIME 03 AUTO REDIAL 04 BATCH TX 05 ERASE FAILED TX 5 Use the search buttons d u to select 03 AUTO RED...

Page 174: ...ABC DEF 0 7 8 9 4 5 6 1 2 3 9 Use the numeric keypad to enter the number of times the unit redials You can also use F2 or F3 to select the number REDIAL TIMES 0 2 T I M E S You can select from 1 to 3...

Page 175: ...from 2 to 99 minutes The default setting is two minutes Set 13 Press Set to register your new setting Set 14 Press Set again 15 Confirm that 01 ON is selected If necessary use the search buttons d u...

Page 176: ...ng 01 ALL PAGES Resends all pages of the document 02 ERROR 1ST PG Resends from the page where the error occurred It also resends the first page of the document This is the default setting 03 ERROR PAG...

Page 177: ...ess F3 YES to cancel sending If you change your mind and wish to continue sending the document press F4 NO Sending is not cancelled until you press F3 YES To cancel sending of a document waiting to be...

Page 178: ...ng and coded speed dialling destinations in any order You can also include up to 10 destinations to dial manually using the numeric keypad Be sure to press Set after each entry you make using regular...

Page 179: ...READY STANDARD STANDARD TEXT BOOK SENDING 21 08 99 SAT 15 30 RESOLUTION DENSITY IMAGEQUALITY SHEET If necessary you can adjust the resolution density and image quality for your document 1 p 4 17 3 En...

Page 180: ...scanning the document The time out interval can be turned off 1 TIME OUT p 14 18 Start 4 After you have entered all the numbers press Start If you have placed your document on the platen glass follow...

Page 181: ...lass select the sender name in step 3 1 p 4 48 You can also use delayed sending with sequential broadcasting 1 p 4 55 Batch sending does not operate with sequential broadcasting Printing the Multi TX...

Page 182: ...edure for sequential broadcasting 1 step 3 p 4 46 21 08 1999 14 10 FAX 833 4423 MULTI TX RX REPORT WORLD ESTATE INC 001 TX RX NO PGS TX RX INCOMPLETE TRANSACTION OK ERROR INFORMATION 0013 1 02 761 298...

Page 183: ...er ADF 1 p 4 4 You can also set the document directly on the platen glass 1 p 4 25 AUTO RX DOCUMENT READY STANDARD STANDARD TEXT BOOK SENDING 21 08 99 SAT 15 30 RESOLUTION DENSITY IMAGEQUALITY SHEET I...

Page 184: ...Clear and enter the time again You can also use F2 l or F3 r to move the cursor under the digit you want to correct and enter the correct digit Set 5 Press Set AUTO RX ENTER THE DESTINATION STANDARD...

Page 185: ...TEXT BOOK SENDING RESOLUTION DENSITY IMAGEQUALITY SHEET SCANNING P 001 When the unit reaches the preset time it sends the document to the destination s you selected The document is deleted from memor...

Page 186: ...mission 1 5 3 0 TX TIME SETTING The current time is displayed If the current time is not set correctly documents set for delayed sending will not be sent at the correct time Be sure to register the co...

Page 187: ...unit takes some time to complete sending to all destinations Cancelling a Document Set for a Preset Time To cancel transmission of a document set for a preset time follow the procedure below Fax Moni...

Page 188: ...ETE DOCMT YES NO OK TO DELETE F3 YES 5 Press F3 YES to delete the document If you change your mind and want to cancel deleting the document press F4 NO Return 6 Press Return to return to the status di...

Page 189: ...esses are used to identify different types of memory boxes confidential mailbox relay box polling box mailbox etc To use sending functions such as confidential relay and polling press the appropriate...

Page 190: ...ically Subaddress Password Sending with the Operation Panel Buttons There are limitations on entering the subaddress password with the Subaddress and Password buttons on the operation panel These are...

Page 191: ...the sender s name with the TTI Selector 1 p 4 11 3 Dial the other party s fax number Use one of the dialling methods described in Chapter 4 1 p 4 21 If you enter the wrong number press Clear then ente...

Page 192: ...t interval can be turned off 1 TIME OUT p 14 18 SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 5 Use the buttons on the numeric keypad to enter the ITU T subaddress SUBADDRESS 0 9 8 7 6...

Page 193: ...scan the document TRANSMIT TX RX NO 0031 STANDARD STANDARD TEXT BOOK SENDING RESOLUTION DENSITY IMAGEQUALITY SCANNING P 001 A4 The unit dials the number and sends the document with the subaddress and...

Page 194: ...tions Limited an alternative long distance service available to users in the UK Subscribers to such a service can save money on long distance communications The procedures described in this section sh...

Page 195: ...G SELECT AN ITEM Set 2 Press Set 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS DATA REGISTRATION SELECT AN ITEM Set 3 Press Set again USER SETTINGS SELECT AN IT...

Page 196: ...SS CODE SELECT AN ITEM 01 132 02 131P 6 Use the search buttons d u to select the access code ACCESS CODE SELECT AN ITEM 01 132 02 131P You can select 131P default P stands for a four second pause or 1...

Page 197: ...vice Your code can be up to 20 digits long pauses unnecessary If an ID code is already registered you will see a string of asterisks in the LCD display Set 9 Press Set to register your ID code 01 USER...

Page 198: ...ten glass 1 p 4 25 AUTO RX DOCUMENT READY STANDARD STANDARD TEXT BOOK SENDING 21 08 99 SAT 15 30 RESOLUTION DENSITY IMAGEQUALITY SHEET If necessary you can adjust the resolution density and image qual...

Page 199: ...function of the M button under the Program button This avoids you having to open all three one touch speed dialling panels and pressing the M button every time you want to use the alternative service...

Page 200: ...QRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 2 Use the numeric keypad to enter the fax telephone number you want to register TEL NUMBER ENTRY DELETE M 1 2 3 4 5 6 7 3 Complete the procedure fo...

Page 201: ...4 70 Sending Documents Chapter 4...

Page 202: ...th the Handset MANUAL RX Mode 5 7 Setting MANUAL RX Mode 5 7 Receiving a Document Manually at the Unit 5 8 Receiving a Document Manually with an Extension Telephone 5 9 Adjusting the Remote Receiving...

Page 203: ...ting 5 23 Transferring Documents 5 26 Before You Set Up Document Transfer 5 26 Setting Up the Unit for Document Transfer 5 27 Changing Document Transfer Settings 5 32 Turning Transfer Mode On and Off...

Page 204: ...our unit to a dedicated telephone line used only for faxing The unit then receives documents automatically If the unit receives a voice call it will not ring to let you know even if a telephone is con...

Page 205: ...ve mode FAX 1 Press FAX to switch to fax mode 2 Open all three one touch speed dialling panels Receive Mode 3 Press Receive Mode until the receive mode you want appears in the LCD display AUTO RX READ...

Page 206: ...mode The unit assumes all incoming calls are from fax units sending documents If it receives a voice call it does not ring to let you know even if a telephone is connected to the unit Set the unit to...

Page 207: ...int the documents it receives but instead store them in memory 1 p 6 2 You can set the unit to receive documents only from recipients you have registered in your unit for speed dialling By doing this...

Page 208: ...occasionally receive documents n The receiving speed is 14400 bps or less when receiving manually Setting MANUAL RX Mode Follow the procedure below to set the unit for MANUAL RX mode n When you selec...

Page 209: ...or the receive mode 1 p 5 7 2 When you hear the telephone connected to your unit ring pick up the handset 3 If you hear someone on the line you can talk or If you hear a slow beep tone this means that...

Page 210: ...ment This is called remote receiving Follow the procedure below to activate reception of a document from your telephone n Before you use this feature you must connect a telephone to the unit 1 Chapter...

Page 211: ...ELECT AN ITEM Set 2 Press Set 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS DATA REGISTRATION SELECT AN ITEM 3 Open all three one touch speed dialling panels th...

Page 212: ...MEMORY RX 04 RX PAGE FOOTER 05 N ON ONE PRINT Set 6 Press Set REMOTE RX SELECT AN ITEM 01 ID CALL 02 HOOK 03 OFF 7 Use the search buttons d u to select 03 OFF to turn off the remote receive feature or...

Page 213: ...1 to 6 on pages 5 10 and 5 11 2 Use the search buttons d u to select 01 ID CALL REMOTE RX SELECT AN ITEM 01 ID CALL 02 HOOK 03 OFF Set 3 Press Set SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4...

Page 214: ...iving Status Fax Monitor 1 Press Fax Monitor TX RX RESULT CANCEL 15 28 OLIVETTI UK RECEIVE DETAILS SET END RETURN P 001 TRANSACTION TYPE NUMBER OF PAGES OTHER PARTY S NAME TELEPHONE NUMBER TRANSACTION...

Page 215: ...esult Fax Monitor 1 Press the Fax Monitor button TX RX RESULT CANCEL NO DOCUMENT CURRENTLY BEING TRANSMITTED DETAILS SET END RETURN F1 2 Press F1 TX RX RESULT RX TX STATUS DELETE DOCMT 5003 18 55 OLIV...

Page 216: ...list Transactions are displayed in time order with the newest transaction first and sending before receiving You can check the last 40 transactions You can also check transmissions by printing the RX...

Page 217: ...SITY IMAGEQUALITY SHEET Open the paper cassette and add paper As soon as you refill the paper cassette and close it the unit returns to standby mode and the remainder of the document in memory will be...

Page 218: ...equest that the document be sent again The unit can store up to 64 pages in memory With the optional 8 MB memory kit the unit can store up to 576 pages A memory backup function is provided to save the...

Page 219: ...eption stops immediately If you are receiving automatically the following display appears YES NO CANCEL DURING TX RX F3 YES 3 Press F3 YES to cancel receiving If you change your mind and wish to conti...

Page 220: ...ing to ON 1 p 14 22 The illustrations below show the order in which the document is received depending on whether or not you have enabled the PRINT IN ORDER setting B A A B C C B A Document sent in A...

Page 221: ...inting and RX rotate printing can only be used for printing a received document or when using the Memory Reference button to print out a received document stored in memory 1 p 6 14 When the memory lev...

Page 222: ...TED DOCUMENT Setting the Print Mode N on One Printing To set N on one printing follow the steps below Data Registration 1 Press Data Registration 01 DATA REGISTRATION 02 TEL REGISTRATION REGISTRATION...

Page 223: ...EPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS Set 4 Press Set 01 ECM RX 02 REMOTE RX 03 MEMORY RX 04 RX PAGE FOOTER 05 N ON ONE PRINT RX SETTINGS SELECT AN ITEM 5 Use the search but...

Page 224: ...set at the factory to rotate an incoming document before printing If you want to change the default setting so that the unit does not rotate the document follow the steps below Data Registration 1 Pr...

Page 225: ...03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS Set 4 Press Set PRINTER SETTINGS SELECT AN ITEM 01 OF RX COPIES 02 SELECT CASSETTE 03 RX REDUCTION 04 PRINT IN ORDER 05 TONER SUPPLY LOW 5 Use the sea...

Page 226: ...apter 5 Receiving Documents 5 25 Receiving Documents 7 Use the search buttons d u to select 01 OFF RX ROTATE PRINT SELECT AN ITEM 01 OFF 02 ON Set 8 Press Set Stop 9 Press Stop to return to standby mo...

Page 227: ...Up Document Transfer Note these important points before you create a transfer setup file You can create only one transfer setup file In order for the unit to transfer documents to a destination you mu...

Page 228: ...CT AN ITEM Set 2 Press Set 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS DATA REGISTRATION SELECT AN ITEM 3 Open all three one touch speed dialling panels then...

Page 229: ...ELECT AN ITEM 01 FILE NAME 02 SELECT LOCATIONS 03 PASSWORD 04 SELECT ORIG UNIT 05 TIME SETUP 8 Refer to the table on the following pages and follow these guidelines to select and register settings Use...

Page 230: ...the fax unit where you want documents transferred The fax number s of the destination fax unit s must be registered for one touch or coded speed dialling on your unit SPECIFYTHE DESTINATION ENTER A 4...

Page 231: ...ect the day you want to set then press Set Select a free line press Set then enter the end time SELECT AN ITEM Set a time to move the unit automatically out of transfer mode Set 02 END TIME Set the un...

Page 232: ...ransfer unit Set 02 ON Enter the number of copies you want printed 1 to 99 Default 1 copy OF RX COPIES Sets the unit to print a copy of the transferred document at the transfer unit Set 06 PRINT RX DO...

Page 233: ...he search buttons d u to select 02 CHANGE DATA TRANSFER SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE Set 3 Press Set ENTER A 4 DIGIT ID NUMBER 0000 9999 If you have not set a password yo...

Page 234: ...ing To change the settings for an item follow the same procedures you used for initial setup of the transfer options 1 Step 8 p 5 27 Use the numeric keypad to change the settings To delete any setting...

Page 235: ...sfer Mode On Follow this procedure to turn the transfer mode on manually at any time FAX 1 Press FAX to switch to fax mode AUTO RX READY TO SEND STANDARD STANDARD TEXT BOOK SENDING 21 08 99 SAT 15 30...

Page 236: ...SENDING 21 08 99 SAT 15 30 RESOLUTION DENSITY IMAGEQUALITY SHEET 2 Open all three one touch speed dialling panels then press Transfer Transfer If you have registered a password use the numeric keypad...

Page 237: ...1 to 6 of Setting Up the Unit for Document Transfer 1 p 5 27 2 Use the search buttons d u to select 03 DELETE FILE TRANSFER SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE Set 3 Press Set...

Page 238: ...ing Memory Lock Mode 6 12 Checking Documents Stored in Memory 6 13 Printing a List of Documents in Memory 6 13 Printing a Document in Memory 6 14 Resending a Document after an Error 6 16 Sending a Doc...

Page 239: ...documents stored in the memory Setting Up the Unit to Receive in Memory Before you can use memory lock you need to set up the mode The following procedure shows you how to do the following Enable dis...

Page 240: ...NTER SETTINGS DATA REGISTRATION SELECT AN ITEM 3 Open all three one touch speed dialling panels then use the search buttons d u to select 07 SYSTEM SETTINGS DATA REGISTRATION SELECT AN ITEM 04 RX SETT...

Page 241: ...TEM 01 PASSWORD 02 RESTRICTIVE CODES 03 MEMORY LOCK RX 04 RX RESTRICTION 05 DATE SETUP Set 6 Press Set MEMORY LOCK RX SELECT AN ITEM 01 OFF 02 ON 7 Use the search buttons d u to select 02 ON MEMORY LO...

Page 242: ...ng 1 p 6 6 02 REPORT Set the unit to either print or not print reports This setting affects only reports that print automatically such as Activity Reports for sending and receiving and Activity Manage...

Page 243: ...TER ID NUMBER 0000 9999 1 2 2 3 Select a four digit printer ID from 0000 to 9999 If you make a mistake press Clear and enter the digit again You can also use F2 l or F3 r to move the cursor under the...

Page 244: ...hile the unit is in memory lock mode 02 OUTPUT NO No report prints while in memory lock mode This is the default setting n Even if you have selected OUTPUT YES if you have set the RX REPORT setting no...

Page 245: ...ys n If you prefer to turn the memory lock mode on and off manually you can use the Memory Reception button 1 p 6 10 Set 12 Press Set If you selected 01 OFF press Stop to return to standby mode If you...

Page 246: ...the start time SELECTTHE MEMORY NUMBER Set the unit to leave memory lock mode only on selected days of the week Set 02 SELECT DAYS Select the day you want to set then press Set Select a free line pres...

Page 247: ...TO SEND STANDARD STANDARD TEXT BOOK SENDING 21 08 99 SAT 15 30 RESOLUTION DENSITY IMAGEQUALITY SHEET 2 Open all three one touch speed dialling panels then press Memory Reception Memory Reception If y...

Page 248: ...nit will enter and leave the memory lock mode automatically 1 p 6 2 FAX 1 Press FAX to switch to fax mode 2 Open all three one touch speed dialling panels then press Memory Reception If you have set a...

Page 249: ...memory lock mode 1 Follow steps 1 to 5 of Setting Up the Unit to Receive in Memory 1 p 6 2 Set 2 Press Set MEMORY LOCK RX SELECT AN ITEM 01 OFF 02 ON 3 Use the search buttons d u to select 01 OFF MEM...

Page 250: ...lling panels then press Memory Reference Memory Reference MEMORY REFERENCE SELECT AN ITEM 01 DOC MEMORY LIST 02 MEMORY RETRANSMT 03 PRINT DOCUMENT 04 RESEND DOCUMENT 05 DELETE DOCUMENT If no documents...

Page 251: ...03 PRINT DOCUMENT 04 RESEND DOCUMENT 05 DELETE DOCUMENT If no documents are currently stored in memory NO DOC STORED will be displayed 3 Use the search buttons d u to select 03 PRINT DOCUMENT MEMORY R...

Page 252: ...NO YES F3 F4 7 Press F3 YES to print only the first page of a multipage document or press F4 NO to print the entire document Stop 8 Press Stop to return to standby mode n You cannot print a document...

Page 253: ...ry Reference MEMORY REFERENCE SELECT AN ITEM 01 DOC MEMORY LIST 02 MEMORY RETRANSMT 03 PRINT DOCUMENT 04 RESEND DOCUMENT 05 DELETE DOCUMENT If no documents are currently stored in memory NO DOC STORED...

Page 254: ...2 F3 5 Use F2 d or F3 u to select the transaction number of the document you want to resend You can select only the failed transmission Set 6 Press Set The unit sends the document to the destination o...

Page 255: ...n all three one touch speed dialling panels then press Memory Reference MEMORY REFERENCE SELECT AN ITEM 01 DOC MEMORY LIST 02 MEMORY RETRANSMT 03 PRINT DOCUMENT 04 RESEND DOCUMENT 05 DELETE DOCUMENT I...

Page 256: ...I Selector button 1 p 4 11 If you use the numeric keypad to enter the number press Set after the number Set 8 Press Set The unit sends the document to the number you dialled After the document is sent...

Page 257: ...ence MEMORY REFERENCE SELECT AN ITEM 01 DOC MEMORY LIST 02 MEMORY RETRANSMT 03 PRINT DOCUMENT 04 RESEND DOCUMENT 05 DELETE DOCUMENT 3 Use the search buttons d u to select 05 DELETE DOCUMENT MEMORY REF...

Page 258: ...ou will be asked to confirm you want to delete the document Press F3 YES to delete the document or press F4 NO to cancel deleting Stop 8 Press Stop to return to standby mode n Documents set for sendin...

Page 259: ...an handle all transmissions with ITU T passwords and subaddresses The ITU T subaddress and password serve the same purpose as a bank account number and a personal identification number on your bank ca...

Page 260: ...address only then you must also register a matching subaddress If the other party has set a password only inform them that they must register a subaddress or a subaddress and password Both fax units m...

Page 261: ...ur digit password you assign to the memory box to protect the settings from unauthorized access You must also use this password and the box number to print documents stored in the memory box Assigning...

Page 262: ...originator and specify that the received document be held in the memory box and not printed 07 TRANSMIT Allows you to set up memory box transmission You can set the memory box to relay documents immed...

Page 263: ...02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS DATA REGISTRATION SELECT AN ITEM 3 Open all three one touch speed dialling panels then use the search buttons d u to select 06 FILE...

Page 264: ...RELAY TX GROUP 03 MEMORY BOX 04 PRESET POLLING 05 POLLING BOX Set 6 Press Set MEMORY BOX SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE Set 7 Press Set again SET BOX 0 0 SYMBOLS PQRS TUV W...

Page 265: ...pages and follow these guidelines to select and register settings Use the search buttons d u to move vertically through the settings To register a setting or access sub settings press Set To return to...

Page 266: ...s you to enter a name for the memory box that appears in printed reports Set 01 FILE NAME Enter a name for the memory box up to 24 characters long ENTER A BOX NAME Assign a password to protect the mem...

Page 267: ...e able to receive the document they are polling from your unit Set 04 TX PASSWORD Enter a TX password The TX password can be up to 20 digits long and can include h and spaces TX PASSWORD The ITU T sta...

Page 268: ...ling code Set 01 SELECT ORIG UNIT Your unit receives an incoming document even if the originator is not registered on your unit 01 OFF Your unit will receive the document only if the originator is reg...

Page 269: ...documents from the memory box and how they are to be transmitted Press Set 07 TRANSMIT Documents are transmitted from the memory box Set 01 YES Allows you to select the destinations of the documents...

Page 270: ...polled and sends the document only once 02 ON This setting determines which documents to send when the memory box is polled 1 only documents received in the memory box or 2 only documents scanned into...

Page 271: ...EM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE Set 3 Press Set SET BOX 0 0 SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 4 Use the numeric keypad to enter the set box number You can al...

Page 272: ...you have made changes to your selection press Set n To delete any settings press Clear and press Set Stop 8 Press Stop to return to standby mode Cancelling a Memory Box Follow this procedure to cance...

Page 273: ...5 Press Set to delete the file If you have set a password use the numeric keypad to enter the four digit password then press Set Stop 6 Press Stop to return to standby mode n If there is a document st...

Page 274: ...document and load it face down in the Automatic Document Feeder ADF 1 p 4 4 You can also set the document directly on the platen glass 1 p 4 25 AUTO RX DOCUMENT READY STANDARD STANDARD TEXT BOOK SENDI...

Page 275: ...ITU T subaddress of the memory box The subaddress and any spaces in it must be exactly the same as the ITU T subaddress which you have set for the memory box SUBADDRESS 0 9 8 7 6 5 4 3 2 1 DELETE Set...

Page 276: ...then press Set The unit begins to scan the document into memory The document is stored in the memory box and will be handled according to the memory box settings 1 p 6 23 If you want to cancel transmi...

Page 277: ...EIVE setting is set to ON and the 01 PRINT METHOD is set to 01 AUTO If 02 PRINT RX DOC is set to OFF you will be unable to print the received document If you are not sure which memory box the document...

Page 278: ...e the search buttons d u to select 02 MEMORY BOX RX MEMORY BOX SELECT AN ITEM 01 MEMORY BOX TX 02 MEMORY BOX RX Set 4 Press Set SUBADDRESS DELETE SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5...

Page 279: ...your password it will not be shown in the LCD display when you enter it The document starts printing What Happens to Documents in Memory After a Power Cut If power is suddenly lost due to an outage or...

Page 280: ...hat you receive or you can send documents to another fax unit and have the documents relayed for you What is Relay Broadcasting 7 2 Setting Up Your Unit as a Relay Unit 7 3 Creating a Relay Group 7 4...

Page 281: ...this way you can send a document to several fax units in the same locality with only one long distance transmission Originator Relay Unit In a relay network your unit can function as both an originat...

Page 282: ...unit receives a document from the originator it will relay the document to one or several destination units Make sure the fax numbers of all the destination units are registered on your unit for spee...

Page 283: ...Set 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS DATA REGISTRATION SELECT AN ITEM 3 Open all three one touch speed dialling panels then use the search buttons...

Page 284: ...MEMORY BOX 04 PRESET POLLING 05 POLLING BOX Set 6 Press Set RELAY TX GROUP SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE Set 7 Press Set again SET RLY TX GROUP 0 0 SYMBOLS PQRS TUV WXYZ...

Page 285: ...sub settings press Set To return to a previous level press Return n In order for your settings to be registered be sure to press Set after making a selection or entering information Be sure not to for...

Page 286: ...s is an ITU T subaddress This setting is required Set 03 SUBADDRESS Enter a subaddress The subaddress can be up to 20 digits long and can include h and spaces SUBADDRESS This is the four digit passwor...

Page 287: ...he originator unit must be registered correctly for speed dialling on your unit Set 02 ON Press the one touch speed dialling button or press Coded Dial followed by the three digit code where the numbe...

Page 288: ...ent your unit relays The numbers of fax units to receive the document must be registered for one touch or coded speed dialling You cannot enter a number with regular dialling Set 07 SELECT LOCATIONS E...

Page 289: ...relay broadcasting make sure the telephone number of the originator s fax unit is registered for one touch or coded speed dialling on your unit 1 Follow steps 1 to 6 of Creating a Relay Group 1 p 7 4...

Page 290: ...numeric keypad to enter the number of the relay group you want to change SET RLY TX GROUP 0 5 You can also use F2 or F3 to select the number Set 5 Press Set If you have set a password use the numeric...

Page 291: ...arily To change the operation password first you have to enter the old password it is not displayed as you enter it and then you have to enter the new password it is displayed as you enter it n To del...

Page 292: ...te the file If you have entered a password use the numeric keypad to enter the four digit password then press Set Stop 6 Press Stop to return to standby mode If the relay has been set for timer sendin...

Page 293: ...ITU T subaddress password transactions If you want a relay transmission report sent back to your unit from the relay unit ask the other party to turn this feature on when they set up the relay functi...

Page 294: ...Relay Unit with Speed Dialling You can register a fax number for relay sending under a one touch or coded speed dialling button Check these points before you send a document to another party for relay...

Page 295: ...set the document directly on the platen glass 1 p 4 25 AUTO RX DOCUMENT READY STANDARD STANDARD TEXT BOOK SENDING 21 08 99 SAT 15 30 RESOLUTION DENSITY IMAGEQUALITY SHEET If necessary you can adjust...

Page 296: ...TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 6 Use the numeric keypad to enter the ITU T subaddress SUBADDRESS 0 9 8 7 6 5 4 3 2 1 DELETE The subaddress can be up to 20 digits long and can include...

Page 297: ...ed off 1 p 14 18 SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 9 Use the numeric keypad to enter the ITU T password required to start the relay broadcast on the other party s fax unit...

Page 298: ...ss Start to begin the transmission n The unit will begin scanning automatically if the time out feature is set to on 1 p 14 18 The document will be deleted from memory after it is successfully sent Yo...

Page 299: ...7 20 Relay Broadcasting Chapter 7...

Page 300: ...Up a Confidential Mailbox 8 3 Creating a Confidential Mailbox 8 3 Changing a Confidential Mailbox 8 14 Deleting a Confidential Mailbox 8 16 Receiving a Confidential Document 8 18 Printing a Document R...

Page 301: ...print as soon as it is received The receiving party must use a password to unlock his or her mailbox in order to print the document Use confidential sending and receiving for documents that you want o...

Page 302: ...up confidential box polling box preset polling box memory box and transfer box You can manage each box with a password Creating a Confidential Mailbox Follow this procedure to create a mailbox to hold...

Page 303: ...ETTINGS 05 PRINTER SETTINGS 06 FILE SETTINGS 07 SYSTEM SETTINGS 08 COPY SETTINGS Set 4 Press Set FILE SETTINGS SELECT AN ITEM 01 CONFIDNTL MAILBOX 02 RELAY TX GROUP 03 MEMORY BOX 04 PRESET POLLING 05...

Page 304: ...dential mailbox To set this setting 1 p 8 6 02 PASSWORD Sets up the password that protects the confidential mailbox and printing of a document received in the confidential mailbox To set this setting...

Page 305: ...to enter a box name CAPITAL LTR ENTER A BOX NAME UP TO 24 CHARACTERS INPUT MODE OLIVETTI FRANCE DELETE The name can be up to 24 characters long and may include numbers symbols and spaces To enter let...

Page 306: ...t a document received in the confidential mailbox Set 10 Press Set ENTER A 4 DIGIT ID NUMBER 0000 9999 SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 11 Use the numeric keypad to enter...

Page 307: ...ial Mailboxes Chapter 8 Set 12 Press Set 13 To continue registering the next setting 03 SUBADDRESS go to step 10 on page 8 9 or Stop To end registration of the current mailbox press Stop to return to...

Page 308: ...ddresses do not match the document will not be received Set 10 Press Set SUBADDRESS DELETE SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 11 Use the numeric keypad to enter an ITU T sub...

Page 309: ...ial Mailboxes Chapter 8 Set 12 Press Set 13 To continue registering the next setting 04 RX PASSWORD go to step 10 on page 8 11 or Stop To end registration of the current mailbox press Stop to return t...

Page 310: ...you must also include this password Set 10 Press Set RX PASSWORD DELETE SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 11 Use the numeric keypad to enter an RX password RX PASSWORD DELE...

Page 311: ...al Mailboxes Chapter 8 Set 12 Press Set 13 To continue registering the next setting 05 OF RX COPIES go to step 10 on page 8 13 or Stop To end registration of the current mailbox press Stop to return t...

Page 312: ...F RX COPIES 0 1 C O P I E S SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 11 Use the numeric keypad to enter the number of copies required You can also use F2 or F3 to select the numbe...

Page 313: ...rd 1 Follow steps 1 to 5 of Creating a Confidential Mailbox 1 p 8 3 2 Use the search buttons d u to select 02 CHANGE DATA CONFIDNTL MAILBOX SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE S...

Page 314: ...you enter it CHANGE DATA SELECT AN ITEM 01 FILE NAME 02 PASSWORD 03 SUBADDRESS 04 RX PASSWORD 05 OF RX COPIES Set 6 For details on the settings you can select and how to change them follow the procedu...

Page 315: ...8 3 2 Use the search buttons d u to select 03 DELETE FILE CONFIDNTL MAILBOX SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE Set 3 Press Set SET BOX 0 0 SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC...

Page 316: ...enter the four digit password then press Set To protect your password it will not be shown in the LCD display when you enter it Stop 6 Press Stop to return to standby mode n If you try deleting a con...

Page 317: ...nform the other party of the subaddress password you have set for the confidential mailbox Your unit is set at the factory to print a report when it receives a confidential document We recommend you l...

Page 318: ...ULT 01 LOUIS 5007 1 213 978 3314 11111 BELZER INC 21 08 13 33 00 18 1 OK The report lists the subaddress where the documents have been received Printing of the Confidential RX Report every time you re...

Page 319: ...ox FAX 1 Press FAX to switch to fax mode 2 Open all three one touch speed dialling panels then press Confidential Mailbox Confidential Mailbox CONFID TX RX SELECT AN ITEM 01 CONFIDENTIAL TX 02 CONFIDE...

Page 320: ...mailbox SUBADDRESS 0 9 8 7 6 5 4 3 2 1 DELETE Set 6 Press Set If you have set a password use the numeric keypad to enter the four digit password then press Set To protect your password it will not be...

Page 321: ...g entry Check these points before you send a confidential document to another party Contact the other party and ask for the ITU T subaddress and password they are using for receiving confidential docu...

Page 322: ...on the transmission mode settings registered for the speed dialling entry are ignored The password setting is optional but required if the other party has set a password on their fax unit Follow the s...

Page 323: ...01 CONFIDENTIAL TX is selected then press Set AUTO RX ENTER THE DESTINATION STANDARD STANDARD TEXT BOOK SENDING 21 08 99 SAT 15 30 RESOLUTION DENSITY IMAGEQUALITY SHEET SYMBOLS PQRS TUV WXYZ GHI JKL M...

Page 324: ...SUBADDRESS 0 9 8 7 6 5 4 3 2 1 DELETE The subaddress can be up to 20 digits long and can include h and spaces To enter a space press Space To delete the rightmost digit press F4 DELETE To correct an...

Page 325: ...password PASSWORD 0 9 8 7 6 5 4 3 2 1 DELETE The password can be up to 20 digits long and can include h and spaces To enter a space press Space To delete the rightmost digit press F4 DELETE To correct...

Page 326: ...er Fax Units to Receive a Document 9 3 Polling to Receive at a Preset Time 9 7 Before Setting Up Polling at a Preset Time 9 7 Setting Up a Preset Time Polling Box 9 7 Changing the Preset Time Polling...

Page 327: ...ormal sending and receiving in polling the receiver always calls the sender This is called polling to receive a document The sender sends the document in response to the polling by a telephone call fr...

Page 328: ...s and password so you can enter them on your unit If you do not know the subaddress or password contact the other party If the other party s document s are registered for polling without a subaddress...

Page 329: ...apter 4 1 p 4 21 If you use the numeric keypad to enter the number press Set after the number You can enter up to 210 destinations If you enter the fax number using one touch or coded speed dialling b...

Page 330: ...1 2 3 7 Use the numeric keypad to enter the ITU T subaddress SUBADDRESS 0 9 8 7 6 5 4 3 2 1 DELETE The subaddress can be up to 20 digits long and can include h and spaces The subaddress and any spaces...

Page 331: ...can be up to 20 digits long and can include h and spaces The password and any spaces in it must be exactly the same as the other party s password To enter a space press Space To delete the rightmost d...

Page 332: ...speed dialling code you must turn on OPTIONAL SETTINGS and set the TX TYPE to POLLING RX When the other party sets a subaddress password you have to register an ITU T subaddress and or password for th...

Page 333: ...EM SETTINGS 08 COPY SETTINGS Set 4 Press Set FILE SETTINGS SELECT AN ITEM 01 CONFIDNTL MAILBOX 02 RELAY TX GROUP 03 MEMORY BOX 04 PRESET POLLING 05 POLLING BOX 5 Use the search buttons d u to select 0...

Page 334: ...TEM 01 FILE NAME 02 PASSWORD 03 SELECT LOCATIONS 04 START TIME 10 Use the search buttons d u to select the setting you want You can select from the following 01 FILE NAME Sets up the name of the polli...

Page 335: ...2 3 12 Use the numeric keypad to enter the identifying file name The name can be up to 24 characters long and may include numbers symbols and spaces To enter letters numbers and symbols refer to the...

Page 336: ...EF 0 7 8 9 4 5 6 1 2 3 12 Use the numeric keypad to enter a password ENTER A 4 DIGIT ID NUMBER 0000 9999 1 2 2 3 You have to enter a four digit password to protect your preset polling settings Do not...

Page 337: ...1 Press Set SPECIFY THE DESTINATION ONETOUCH CODE DIAL No 12 Enter the number of the destination unit using speed dialling For details on using one touch or coded speed dialling see Chapter 3 You cann...

Page 338: ...ays Set 11 Press Set to enter the setting START TIME SELECT AN ITEM 01 EVERYDAY 02 SELECT DAYS 12 Use the search buttons d u to select the setting you want You can select from the following 01 EVERYDA...

Page 339: ...0 EVERYDAY Enter the time in the 24 hour format e g 1 00 p m as 13 00 If you make a mistake press Clear and enter the time again You can also use F2 l or F3 r to move the cursor under the digit you wa...

Page 340: ...ou selected 02 SELECT DAYS in step 12 on p 9 13 Set 13 Press Set SELECT AN ITEM 01 SUN 02 MON 03 TUE 04 WED 05 THU SELECT DAYS 14 Use the search buttons d u to select the day you want to set up SELECT...

Page 341: ...ur unit to poll the other fax units use the search buttons d u to select an empty line then go back to step 16 on page 9 15 Stop 19 When you have finished setting times press Stop to return to standby...

Page 342: ...g Up a Preset Time Polling Box 1 p 9 7 2 Use the search buttons d u to select 02 CHANGE DATA PRESET POLLING SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE Set 3 Press Set SET BOX 0 0 SYMBO...

Page 343: ...Set 6 Press Set CHANGE DATA SELECT AN ITEM 01 FILE NAME 02 PASSWORD 03 SELECT LOCATIONS 04 START TIME 7 For details on the settings you can select and how to change them follow the procedure from step...

Page 344: ...Time Polling Box 1 p 9 7 2 Use the search buttons d u to select 03 DELETE FILE PRESET POLLING SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE Set 3 Press Set SET BOX 0 0 SYMBOLS PQRS TUV WX...

Page 345: ...R 0000 9999 If you have not set the password you can skip this step If you have entered a password use the numeric keypad to enter the four digit password Set 6 Press Set After you enter the password...

Page 346: ...This password setting is optional Your TX PASSWORD must match the ITU T password attached when the other party calls you Confirm that the TX PASSWORD on your unit matches the ITU T password attached...

Page 347: ...elect 06 FILE SETTINGS DATA REGISTRATION SELECT AN ITEM 04 RX SETTINGS 05 PRINTER SETTINGS 06 FILE SETTINGS 07 SYSTEM SETTINGS 08 COPY SETTINGS Set 4 Press Set FILE SETTINGS SELECT AN ITEM 01 CONFIDNT...

Page 348: ...se the numeric keypad to enter a two digit code for the polling box SET BOX 0 5 You can also use F2 or F3 to select the number n If the other party s fax unit does not support ITU T subaddress passwor...

Page 349: ...set this setting 1 p 9 28 05 ERASE AFTER TX Tells the fax unit how to handle the document after it is polled and sent To set this setting 1 p 9 29 If you selected 01 FILE NAME in step 10 above Set 11...

Page 350: ...ssword Set 11 Press Set to enter the setting ENTER A 4 DIGIT ID NUMBER 0000 9999 SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 12 Use the numeric keypad to enter a four digit password...

Page 351: ...ling box press Stop to return to standby mode If you selected 03 SUBADDRESS in step 10 on p 9 24 n If you set the box number to 00 for a party whose fax unit does not support ITU T subaddresses you do...

Page 352: ...memory box SUBADDRESS 0 9 8 7 6 5 4 3 2 1 DELETE The subaddress can be up to 20 digits long and can include h and spaces To enter a space press Space To delete the rightmost digit press F4 DELETE To...

Page 353: ...o enter the setting TX PASSWORD DELETE n If you register a TX PASSWORD it must match the ITU T password attached when the other party calls you SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6...

Page 354: ...lowing 01 OFF The document in the memory box is not erased after it is polled Select this setting if you expect the document will be polled by more than one fax unit 02 ON The document in the memory b...

Page 355: ...the polling box 1 Follow steps 1 to 6 of Creating a Polling Box 1 p 9 21 POLLING BOX SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE 2 Use the search buttons d u to select 02 CHANGE DATA P...

Page 356: ...have entered a password use the numeric keypad to enter the four digit password Set 6 Press Set CHANGE DATA SELECT AN ITEM 01 FILE NAME 02 PASSWORD 03 SUBADDRESS 04 TX PASSWORD 05 ERASE AFTER TX 7 For...

Page 357: ...box is holding a document for polling sending Data Registration 1 Follow steps 1 to 6 of Creating a Polling Box 1 p 9 21 POLLING BOX SELECT AN ITEM 01 SETUP FILE 02 CHANGE DATA 03 DELETE FILE 2 Use th...

Page 358: ...Use the numeric keypad to enter the polling box number SET BOX 0 5 You can also use F2 or F3 to select the number Set 5 Press Set to delete the file If you have entered a password use the numeric keyp...

Page 359: ...y to be able to poll your unit without a subaddress use polling box 00 Only polling box 00 allows the other party to poll your unit without a subaddress Follow this procedure to scan a document into t...

Page 360: ...require a subaddress and you want to store the document in this box skip this step and go directly to step 6 SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 5 Use the numeric keypad to...

Page 361: ...he following conditions are met If you entered both a subaddress and a password when you created the polling box the subaddress and the password of the other party s polling request must match the sub...

Page 362: ...may want to use in daily operations Using the Telephone 10 2 Special Dialling 10 3 Dialling Through a Switchboard 10 3 Registering the Access Type and Outside Line Access Number Under the R Button 10...

Page 363: ...of the dialling methods described in Chapter 4 123 4567 STANDARD STANDARD TEXT RESOLUTION DENSITY IMAGEQUALITY 3 When the other party answers your call you can talk into the handset or If you did not...

Page 364: ...re calling You can register the access type and outside line access number under the R button so that you only have to press this button before dialling the number you wish to reach Follow the procedu...

Page 365: ...ID 4 Open all three one touch speed dialling panels then use the search buttons d u to select 11 R KEY SETTING USER SETTINGS SELECT AN ITEM 07 PROGRAM KEY REG 08 OFFHOOK ALARM 09 VOLUME CONTROL 10 TEL...

Page 366: ...r the switching system PBX SELECT AN ITEM 01 PREFIX 02 HOOKING 03 EARTH CONNECTION If you selected 01 PREFIX in step 8 above Set 9 Press Set PREFIX DELETE SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7...

Page 367: ...0 Set 11 Press Set to register the outside line access number Stop 12 Press Stop to return to standby mode If you selected 02 HOOKING or 03 EARTH CONNECTION in step 8 on p 10 5 Set 9 Press Set Stop 10...

Page 368: ...e numeric keypad to enter the first part of the number unit dial tone detection is required 123 AUTO RX 21 08 99 DELETE 2 When a dial tone detection is required open all three one touch speed dialling...

Page 369: ...tone can be adjusted SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 2 Use the numeric keypad to dial the telephone number STANDARD STANDARD TEXT RESOLUTION DENSITY IMAGEQUALITY 123 3 Wh...

Page 370: ...will automatically reduce your document when sending AUTO RX DOCUMENT READY STANDARD STANDARD TEXT BOOK SENDING 21 08 99 SAT 15 30 RESOLUTION DENSITY IMAGEQUALITY SHEET If necessary you can adjust the...

Page 371: ...ut down the handset and start again from step 3 n For details contact your local telephone company or your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk SYMBOLS PQRS TUV WXYZ GHI...

Page 372: ...party s fax unit press Start on your unit and then hang up your handset The unit begins sending the document n Be sure to hang up after you press the Start button on your unit If you hang up first yo...

Page 373: ...NG SELECT AN ITEM Set 2 Press Set 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS DATA REGISTRATION SELECT AN ITEM Set 3 Press Set again USER SETTINGS SELECT AN I...

Page 374: ...on to the functions of the Report button This saves you the effort of opening all three one touch speed dialling panels to press the Report button 03 M KEY Assigns the Program button to the functions...

Page 375: ...three one touch speed dialling panels to press the Subaddress button 07 RX MODE Assigns the Program button to the functions of the Receive Mode button Whenever you need to change the receive mode all...

Page 376: ...e System Settings Password 11 2 Setting the System Settings Password 11 2 Changing or Cancelling the System Settings Password 11 4 Restricting Unit Operation 11 8 Setting Sending Restrictions 11 9 Set...

Page 377: ...hen anyone can open the System Settings menu and change or disable the settings Setting the System Settings Password Follow this procedure to set the system settings password Data Registration 1 Press...

Page 378: ...M 01 PASSWORD 02 RESTRICTIVE CODES 03 MEMORY LOCK RX 04 RX RESTRICTION 05 DATE SETUP Set 5 Press Set again ENTER A 4 DIGIT MANAGEMENT ID NUMBER 0000 9999 SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7...

Page 379: ...MEMORY LOCK RX 04 RX RESTRICTION 05 DATE SETUP Stop 9 Press Stop to return to standby mode Changing or Cancelling the System Settings Password Follow this procedure to cancel or change the system set...

Page 380: ...TINGS 08 COPY SETTINGS Set 4 Press Set ENTER A 4 DIGIT MANAGEMENT ID NUMBER 0000 9999 SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 5 Use the numeric keypad to enter the current four d...

Page 381: ...ENTER A 4 DIGIT MANAGEMENT ID NUMBER 0000 9999 To protect your password it will not be shown in the LCD display when you enter it Set 9 Press Set SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5...

Page 382: ...se of the Unit 11 7 Restricting Use of the Unit Set 11 Press Set SYSTEM SETTINGS SELECT AN ITEM 01 PASSWORD 02 RESTRICTIVE CODES 03 MEMORY LOCK RX 04 RX RESTRICTION 05 DATE SETUP Stop 12 Press Stop to...

Page 383: ...ENDING RESTRICTION Every time you send a document you must enter a department code and password Every time you send a document you must enter a department code Every time you send a document you only...

Page 384: ...TEL REGISTRATION REGISTRATION SETTING SELECT AN ITEM Set 2 Press Set 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS DATA REGISTRATION SELECT AN ITEM 3 Open all...

Page 385: ...1 PASSWORD 02 RESTRICTIVE CODES 03 MEMORY LOCK RX 04 RX RESTRICTION 05 DATE SETUP 5 Use the search buttons d u to select 02 RESTRICTIVE CODES SYSTEM SETTINGS SELECT AN ITEM 01 PASSWORD 02 RESTRICTIVE...

Page 386: ...he setting you want You can select from the following 01 OFF Select 01 OFF if you do not want to set a department access code DAC and only want to use the user access code for transactions You only ha...

Page 387: ...also use F2 l or F3 r to move the cursor under the digit you want to correct and enter the correct digit Set 13 Press Set Stop 14 Press Stop to return to standby mode If you selected 02 ON in step 10...

Page 388: ...ress Set ENTER A 4 DIGIT DEPT ID NUMBER 0000 9999 SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 15 Use the numeric keypad to enter a four digit code for the department access code pass...

Page 389: ...Press Stop to return to standby mode Setting Printing and Copying Restrictions Follow this procedure to restrict access to printing and copying 1 Follow steps 1 to 6 of Setting Sending Restrictions 1...

Page 390: ...JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 6 Use the numeric keypad to enter a four digit user access code This code is used to restrict access to copying and printing only ENTER A 4 DIGIT USER ID NUMBER 000...

Page 391: ...ng Sending Restriction 1 p 11 9 2 Use the search buttons d u to select 03 TEL SETTING RESTRICTIVE CODES SELECT AN ITEM 01 TX SETTINGS 02 PRINTER SETTINGS 03 TEL SETTING Set 3 Press Set TEL SETTING SEL...

Page 392: ...AX 1 Press FAX to switch to fax mode 2 Prepare the document and load it face down in the Automatic Document Feeder ADF 1 p 4 4 You can also set the document directly on the platen glass 1 p 4 25 AUTO...

Page 393: ...port 12 5 Transmission TX Reports 12 7 Error TX Report 12 7 Transmission TX Report 12 7 TX Report with First Page 12 8 Multi Transaction TX RX Report 12 9 Relay Broadcast Report 12 9 Reception RX Repo...

Page 394: ...a memory box Memory Lists Confidential Mailbox List 1 p 12 12 This list prints all confidential mailboxes registered in your unit Document Memory List 1 p 12 13 This list prints details of all docume...

Page 395: ...list List 2 of all the one touch speed dialling buttons registered with numbers Coded Detail 1 p 3 62 This list prints a detailed list List 2 of all the coded speed dialling codes registered with numb...

Page 396: ...ACTIVITY MANAGEMENT REPORT you can know exactly how many attempts were made to send the document how many pages were sent in each attempt as well as the usage time for each attempt The usage time is...

Page 397: ...ndard format with all transactions listed chronologically Activity Report NO 0007 5005 0011 5010 MODE TRANSMIT ECM AUTO RX ECM TRANSMIT RELAY RX PGS 1 1 2 1 RESULT OK 00 24 NG 00 12 0 STOP NG 00 00 0...

Page 398: ...ing additional features you can set up with the ACTIVITY REPORT item in the REPORT SETTINGS menu The unit is set to print an Activity Report automatically after 40 transactions You can turn this featu...

Page 399: ...8 1999 11 48 FAX 833 4423 ERROR TX REPORT WORLD ESTATE INC 001 TX FUNCTION WAS NOT COMPLETED TX RX NO DESTINATION TEL DESTINATION ID ST TIME TIME USE PAGES SENT RESULT 0006 761 1298 JOHN BARRISTER 21...

Page 400: ...er money saver We can designate one relay fax in your area send one transmission from the home office on the East coast and then have the document relayed to you locally We hope you will have these fe...

Page 401: ...914 438 3619 JOHN BARRISTER ADAM BOOKS CPA SEYMOUR GREEN Relay Broadcast Report The Relay Broadcast Report is sent from a relay unit to the originator after the documents from the originator have bee...

Page 402: ...ESTATE INC 001 INCOMPLETE RECEPTION TX RX NO DESTINATION TEL DESTINATION ID ST TIME TIME USE PGS RESULT 0006 761 1298 JOHN BARRISTER 21 08 11 48 00 00 0 NG STOP RX Report You can set the unit to print...

Page 403: ...RESULT 01 LOUIS 5007 1 213 978 3314 11111 BELZER INC 21 08 13 33 00 18 1 OK This feature can be turned off with the Report Settings 1 p 14 16 Memory Box Report The unit prints a Memory Box Report as...

Page 404: ...xes are currently holding documents n This list does not list the passwords for the confidential mailboxes FAX 1 Press FAX to switch to fax mode 2 Open all three one touch speed dialling panels then p...

Page 405: ...low this procedure to print a Document Memory List for all documents currently stored in the memory FAX 1 Press FAX to switch to fax mode 2 Open all three one touch speed dialling panels then press Re...

Page 406: ...1 Received Memory Box List Follow this procedure to list all documents currently received and held in memory boxes FAX 1 Press FAX to switch to fax mode 2 Open all three one touch speed dialling panel...

Page 407: ...wer is not restored to the unit within three hours the documents in the unit s memory will be lost If this time limit has elapsed by the time power is restored to the unit as soon as power is restored...

Page 408: ...12 16 Reports and Lists Chapter 12...

Page 409: ...13 Are your documents printing out at a reduced size on the other party s fax unit 13 13 Part of the document is cut off when the other party receives it 13 13 Are the documents you send too light 13...

Page 410: ...phone 13 17 Other Problems 13 17 Is sending and receiving of documents too slow 13 17 Cannot get documents from information services 13 17 No memory backup 13 18 What Happens to Memory after a Power C...

Page 411: ...cument Feeder ADF A document takes a long time to send because it contains too much data A document takes a long time to receive 0005 No reply is received from the other party s fax unit The other par...

Page 412: ...does not support the use of subaddresses 0034 You could not send using confidential transmission because the other party s fax unit wouldn t receive 0035 You could not send using relay transmission b...

Page 413: ...ied to send a document your subaddresses or passwords did not match the other party s 0995 Communication reservation clearing occurred Print out the documents stored in memory as a result of memory su...

Page 414: ...TER A printer problem has occurred Contact your local authorised Olivetti dealer or the Olivetti Lexikon Help Desk CHECK PRINTER COVER Open the printer cover or the paper cassette right cover Check al...

Page 415: ...a subaddress transmission the one touch speed dialling button you pressed or the coded speed dialling code you entered is set to a different subaddress Check the information registered under the one t...

Page 416: ...ing the document on different size paper select YES If not press NO Otherwise press the Stop button then replace the paper and press the Start button REC PAPER JAM Remove the jammed paper in accordanc...

Page 417: ...correctly or replenish the paper 1 Chapter 2 of the Copier User s Guide THERE IS PAPER ON PLATEN A document that has already been sent or copied remains on GLASS the platen glass Remove the document...

Page 418: ...ong jack Connect the telephone line or other cords correctly Change the tone or pulse dialling line Is your unit set to the correct type of telephone line pulse or tone Be sure to check if you have mo...

Page 419: ...T BOOK SENDING 21 08 99 SAT 15 30 RESOLUTION DENSITY IMAGEQUALITY SHEET Error LAMP RED LCD DISPLAY MESSAGE POWER CONNECTOR POWER SWITCH JACKS Faxing Problems Sending 2 p 13 12 Faxing Problems Receivin...

Page 420: ...d speed dialling check that the number is correct 1 Chapter 3 Is the other fax unit out of paper Contact the other party to check whether their fax unit is out of paper Is the other party s line busy...

Page 421: ...party s fax unit Are your document guides adjusted for the size of the document you are faxing Adjust the guides to the size of the document you are faxing and resend 1 p 4 6 Is the other party s pap...

Page 422: ...and check Did you specify the other party s subaddress or password correctly Check the other party s registered subaddress or password and specify the same number 1 p 8 22 Did you make a mistake in th...

Page 423: ...1 p 5 5 Cannot receive manually Is your unit in copy mode Press the FAX button to light the FAX lamp Have you left a document on the platen glass If so lift the platen glass cover remove the document...

Page 424: ...eir fax unit Does your unit switch to memory substitution reception even though paper is present Are the setting options to select the CASSETTE ELIGIBLTY correct Correct the fax reception options for...

Page 425: ...on to STANDARD reduces the sending time However any fine text in the document will also be harder to read 1 p 4 18 Is the picture quality set to HALFTONE or TEXT PHOTO Press the F3 IMAGE QUALITY butto...

Page 426: ...leshooting Chapter 13 No memory backup Was there enough time to charge the battery To recharge the battery sufficiently your unit must be continuously plugged into a power supply for at least 24 hours...

Page 427: ...ta Is Protected During a power cut or when the power is turned off data is saved under the following conditions Documents received in memory or stored in memory for sending are retained for approximat...

Page 428: ...o 35 C and 10 to 90 humidity Using the unit in an environment that is too hot or too cold shortens the data storage time and the life of the backup battery The backup battery can be fully charged 40 t...

Page 429: ...the power remains off for more than three hours the data from memory is erased MEMORY CLEAR REPORT 21 08 1999 11 52 FAX 833 4423 WORLD ESTATE INC 001 TX RX NO MODE DESTINATION TEL ID PGS SET TIME ST T...

Page 430: ...13 22 Troubleshooting Chapter 13...

Page 431: ...ates with Default Settings 14 3 General Settings 14 3 Sending Settings 14 4 Receiving Settings 14 6 Printing Settings 14 7 Report Settings 14 8 Summary of Menus 14 9 User Settings 14 11 Accessing the...

Page 432: ...38 Changing Fax and Copy Default Settings 14 39 Implementing Fax Default Settings 14 40 Setting Fax Default Settings 14 40 Implementing Copy Default Settings 14 46 Setting Copy Default Settings 14 47...

Page 433: ...The initial display language is English Other languages are available 1 p 14 33 Offhook alarm OFFHOOK ALARM If the handset remains off the hook an alarm will sound The volume of this alarm can be adju...

Page 434: ...restricted 1 p 14 32 Sending Settings Batch sending BATCH TX If several documents for the same destination are stored in memory for delayed sending when the timer goes off for one of the documents all...

Page 435: ...ween attempts If an error occurs during redialling the unit is set to resend the first page of the document and the pages from where the error occurred 1 pp 4 38 14 18 Transmission error ERASE FAILED...

Page 436: ...e document will be stored in the memory until you refill the paper cassette or replace the toner cartridge You can also set an alarm to sound when the unit starts receiving a document in memory 1 pp 5...

Page 437: ...rates to increase the amount of reduction or you can turn reduction off 1 p 14 22 Printing Print order PRINT IN ORDER The unit prints all document pages in reverse order when you remove them from the...

Page 438: ...t Error TX REPORT If an error occurs while you are sending a REPORT WITH TX document an Error TX Report prints IMAGE automatically 1 pp 12 7 14 16 Report Memory MEMORY BOX A report prints every time y...

Page 439: ...llow you to select different options for printing transmission and activity reports For example you can select which transmission report you want printed automatically and how you want it to be printe...

Page 440: ...ettings to set up security and tracking features with passwords and department passwords and codes You can also set important defaults such as the format in which the date and time are displayed selec...

Page 441: ...N ITEM Set 2 Press Set again 3 Refer to the table on the following pages and follow these guidelines to select and register settings Use the search buttons d u to move vertically through the settings...

Page 442: ...the current date and time 1 p 2 22 DATE TIME SETTING Enter the date and time using the 24 hour format 02 UNIT TEL NUMBER Set Register the fax telephone number 1 p 2 24 UNIT TEL NUMBER Enter your fax...

Page 443: ...vel from 1 to 3 Set VOLUME Select a level from 1 to 3 03 OFF Deactivate the sound Set 04 RX DONE TONE Adjust the volume of the sound produced when a fax is received Set 05 PRINTING DONETONE Adjust the...

Page 444: ...elecommunications Limited Set 11 R KEY SETTING The R Key setting allows you to set how the unit connects to a PBX If your unit is not connected through a PBX you can ignore these settings 1 p 10 3 01...

Page 445: ...h buttons d u to select 02 REPORT SETTINGS 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS DATA REGISTRATION SELECT AN ITEM Set 3 Press Set 4 Refer to the table o...

Page 446: ...AGE Print the first page of your document with the report Select OFF or ON 02 PRINT ERROR ONLY Print a report only if an error occurs 03 OUTPUT YES Print a report for every fax received 02 OUTPUT YES...

Page 447: ...ch buttons d u to select 03 TX SETTINGS 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS DATA REGISTRATION SELECT AN ITEM Set 3 Press Set 4 Refer to the table on t...

Page 448: ...3 AUTO REDIAL Activate deactivate automatic redialing and select options for it 1 p 4 38 Set 01 ON Activate auto redialing Set 01 REDIAL TIMES Select the number of times the unit redials REDIAL TIMES...

Page 449: ...rch buttons d u to select 04 RX SETTINGS DATA REGISTRATION SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS Set 3 Press Set 4 Refer to the table on...

Page 450: ...ainder of a fax is stored in memory when the toner or paper runs out It is printed out automatically when the toner cartridge is replaced or paper is loaded MEMORY RX ALARM Select if the unit alerts y...

Page 451: ...ch buttons d u to select 05 PRINTER SETTINGS DATA REGISTRATION SELECT AN ITEM 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS Set 3 Press Set 4 Refer to the table...

Page 452: ...ed on A4z A5z size paper 02 OFF Receive faxes in memory Set 02 CASSETTE SW B When A3x and A4z cassettes are installed When A4z size paper runs out select if A4z size documents are printed on A3x size...

Page 453: ...printing and receive the remainder of the fax in memory 02 KEEP PRINTING Continue printing even if the toner supply is low 02 ON Thestackbypasswillbeused toprintfaxes Ifyouselectthis option pressSet...

Page 454: ...ents are rotated Set 02 ON Select the stack bypass or a paper cassette for report printing 01 CASSETTE 1 Specify the paper cassette for report printing Set 02 STACK BYPASS Specify the stack bypass for...

Page 455: ...buttons d u to select 06 FILE SETTINGS DATA REGISTRATION SELECT AN ITEM 04 RX SETTINGS 05 PRINTER SETTINGS 06 FILE SETTINGS 07 SYSTEM SETTINGS 08 COPY SETTINGS Set 3 Press Set 4 Refer to the table on...

Page 456: ...to other fax units 1 p 7 3 Set up a relay group 01 GROUP DIAL NAME Specify a name for the relay group Press Set then enter the name 02 PASSWORD Assignapasswordtoprotectthe groupfrombeingchangedordelet...

Page 457: ...d when setting up the box press Set enter the password then press Set again 03 DELETE FILE SET BOX Set 01 FILE NAME Specify a name for the memory box ENTER A BOX NAME Enter then memory box name Set 02...

Page 458: ...scanned into the memory box are transmitted Press Set select RECEIVED DOCUMENT or SCAN DOCUMENT Continue pressing Set and use the search buttons d u to select TRANSMIT or NOT TRANSMIT For details on...

Page 459: ...you want to change If you set a password when setting up the mailbox press Set enter the password then press Set again Set Set Set SET BOX 03 DELETE FILE Set 05 POLLING BOX Set up polling boxes to sto...

Page 460: ...er a four digit password Set 05 TIME SETUP Set the time to enter and leave transfer mode 06 PRINT RX DOC Set 01 FILE NAME ENTER A BOX NAME Set 01 FILE NAME 01 START TIME Set a time s to enter transfer...

Page 461: ...buttons d u to select 07 SYSTEM SETTINGS REGISTRAZ DATI SELEZIONARE UNA VOCE 04 IMPOSTAZIONI RX 05 IMPOST STAMPANTE 06 IMPOSTAZIONI FILE 07 IMPOSTAZ SISTEMA 08 PARAM COPIATURA Conferma 3 Press Set 4 R...

Page 462: ...ero da 01 a 99 Premete nuovamente Conferma Immettere codice accesso diparti mento a 4 cifre Premete Conferma immettete ID dipartimento a quattro cifre DISATTIVATO disattiva i limiti imposti dai codici...

Page 463: ...mete Conferma impostate ora inizio 02SELEZ GIORNI Attiva BLOCCO RX IN MEM nei giorni selezionati Premete Conferma selezioate il giorno premete Conferma selezionate riga libera e impostate ora inizio I...

Page 464: ...rma 01ATTIVATO Attiva la modalit risparmio energia in caso di inattivit ORA RISP ENERGIA Imposta quanto tempo la macchina deve rimanere inattiva prima di passare in risparmio energia da 03 a 30 minuti...

Page 465: ...UPER FINE 05ULTRA FINE Conferma 02DENS SCANS Imposta la densit della risoluzione di default 01DISATTIVATO 02CHIARO 03STANDARD 04SCURO Conferma 03QUAL IMMAG Imposta la qualit immagine di default 01DISA...

Page 466: ...select 08 COPY SETTINGS DATA REGISTRATION SELECT AN ITEM 04 RX SETTINGS 05 PRINTER SETTINGS 06 FILE SETTINGS 07 SYSTEM SETTINGS 08 COPY SETTINGS Set 3 Press Set 4 Refer to the table on the following p...

Page 467: ...O STANDARD Selzionare un numero da 1 a 99 Default 1 copia Conferma 04AMPIEZZA BORDO Seleziona ampiezza bordo default per copia p 14 50 AMPIEZZABORDO Selezionare un ampiezza da 1 a 20 mm Default 2 mm C...

Page 468: ...settings without timer settings ON Documents go into memory and are grouped The group is sent at the specified time OFF Documents go into memory but are not grouped Each document is sent at the speci...

Page 469: ...ows AUTO RX READY TO SEND STANDARD STANDARD TEXT BOOK SENDING 21 08 99 SAT 15 30 RESOLUTION DENSITY IMAGEQUALITY SHEET In addition to the above default settings the default sending mode is MEMORY SEND...

Page 470: ...r feature is activated in fax mode or the registration setting operation is complete Setting Fax Default Settings To set the fax default settings follow the steps below Data Registration 1 Press Data...

Page 471: ...INGS 06 FILE SETTINGS 07 SYSTEM SETTINGS 08 COPY SETTINGS Set 4 Press Set SYSTEM SETTINGS SELECT AN ITEM 01 PASSWORD 02 RESTRICTIVE CODES 03 MEMORY LOCK RX 04 RX RESTRICTION 05 DATE SETUP 5 Use the se...

Page 472: ...he default paper size for scanning a book for sending To set this setting 1 p 14 44 05 TX MODE Set the default sending mode To set this setting 1 p 14 45 06 TX STAMP Set the default setting for the st...

Page 473: ...DENSITY SELECT AN ITEM 01 OFF 02 LIGHT 03 STANDARD 04 DARK 9 Use the search buttons d u to select the scanning density setting you want to set as the default You can select from OFF LIGHT STANDARD and...

Page 474: ...op Press Stop to return to standby mode If you selected 04 BOOK TX SCAN SIZE in step 7 on p 14 42 Set 8 Press Set SELECT AN ITEM BOOK TX SCAN SIZE 01 SHEET 02 A3 03 A4 04 A5 9 Use the search buttons d...

Page 475: ...05 TX MODE in step 7 on p 14 42 Set 8 Press Set TX MODE SELECT AN ITEM 01 MEMORY SENDING 02 DIRECT SENDING 9 Use the search buttons d u to select the sending mode you want to set as the default You ca...

Page 476: ...eature You can select OFF or ON Set 10 Press Set to register your setting Stop 11 Press Stop to return to standby mode Implementing Copy Default Settings The copy default settings are implemented when...

Page 477: ...s Set 01 USER SETTINGS 02 REPORT SETTINGS 03 TX SETTINGS 04 RX SETTINGS 05 PRINTER SETTINGS DATA REGISTRATION SELECT AN ITEM 3 Open all three one touch speed dialling panels then use the search button...

Page 478: ...default setting for the auto sort feature OFF or ON To set this setting 1 p 14 51 Follow the appropriate instructions below depending on the setting you selected If you selected 01 STD IMAGE QUAL EXP...

Page 479: ...OOM RATIO in step 5 on p 14 48 Set 6 Press Set STD ZOOM RATIO 1 0 0 SYMBOLS PQRS TUV WXYZ GHI JKL MNO ABC DEF 0 7 8 9 4 5 6 1 2 3 7 Use the numeric keypad to enter the ratio you want to set You can al...

Page 480: ...the numeric keypad to enter the quantity you want to set You can also use F2 or F3 to select the quantity You can select from 01 to 99 copies Set 8 Press Set to register your setting 9 To continue reg...

Page 481: ...dth from 01mm to 20mm Set 8 Press Set to register your setting 9 To continue registering the next setting 05 AUTO SORT go to step 6 below or Stop Press Stop to return to standby mode If you selected 0...

Page 482: ...rocedure below to change the default mode to copy mode Data Registration 1 Press Data Registration 01 DATA REGISTRATION 02 TEL REGISTRATION REGISTRATION SETTING SELECT AN ITEM Set 2 Press Set 01 USER...

Page 483: ...TTINGS SYSTEM SETTINGS SELECT AN ITEM 10 ENERGY SAVER 11 PHONE NO CHECK 12 DEFAULT SETTINGS 13 AUTO CLEAR TIME 14 SW AFTER AUTOCLEAR Set 6 Press Set DEFAULT SETTINGS SELECT AN ITEM 01 FAX 02 COPY 7 Us...

Page 484: ...list FAX 1 Press FAX to switch to fax mode AUTO RX READY TO SEND STANDARD STANDARD TEXT BOOK SENDING 21 08 99 SAT 15 30 RESOLUTION DENSITY IMAGEQUALITY SHEET 2 Open all three one touch speed dialling...

Page 485: ...AUTO SORT OFF SHEET MEMORY SENDING TX STAMP OFF TEXT ORIGINAL 5 100 1 2mm OFF TOTAL FAX MEMORY 1 024MByte 1 USER SETTINGS UNIT TEL NUMBER UNIT NAME SENDER NAME REG TX TERMINAL ID TTI POSITION TEL NUMB...

Page 486: ...nder sheets store them in a safe place to protect their confidentiality and so you can find them later for reference Password Reminder Item Description Password four digit System Settings Protects the...

Page 487: ...ant Settings 14 57 Summary of Important Settings Department Access Code Dept Access Code Password Dept Access Code Password four digit four digit four digit four digit Preset Polling Box No Box Name P...

Page 488: ...14 Confidential Mailboxes Box No Box Name Password Subaddress RX Password two digit four digit Max 20 digit Max 20 digit Relay Broadcast Groups Group No Group Name Password Subaddress RX Password two...

Page 489: ...Important Settings Memory Boxes Box No Box Name Password Subaddress TX Password RX Password two digit four digit four digit Max 20 digit Max 20 digit Polling Boxes Box No Box Name Password Subaddress...

Page 490: ...14 60 Summary of Important Settings Chapter 14...

Page 491: ...A 1 Specifications Appendix A Specifications The technical specifications described in this chapter refer to the model equipped with ADF and fax card Principal Specifications A 2 Using Copy and Fax Fu...

Page 492: ...fer to the Copier User s Guide Type Desktop Platen Stationary Photoconductive material OPC Copying system Indirect electrostatic copying Developing system One component dry jumping exposure Fixing sys...

Page 493: ...e mode 400 400 dpi Transmission time Based on Olivetti FAX standard chart No 1 standard mode Approx 3 sec page V 34 33 6 Kbps ECM MMR Autodial function One touch speed dial 84 numbers Coded speed dial...

Page 494: ...Network Printer Board is installed When sending Approx 27 W standard mode When receiving Approx 240 W When copying Approx 550 W Power consumption 850 W max Installation space 616 640 427 mm W D H Auto...

Page 495: ...Automatic reception printing The document is printed when copying is finished Scanning Copying Direct sending Memory sending Memory reception Automatic reception printing Direct sending Copying Scanni...

Page 496: ...A 6 Specifications Appendix A...

Page 497: ...delines if you need exact information about the dimensions of documents you can scan Document Sizes B 2 Documents Sizes You Can Scan Using the Automatic Document Feeder ADF B 2 Document Sizes You Can...

Page 498: ...m Size 1000 mm Faxing Document Sizes You Can Scan Using the Platen Glass The following shows the maximum document size that can be set when using the platen glass The arrows show the setting direction...

Page 499: ...he Automatic Document Feeder ADF or platen glass The diagonal lines in the diagrams below represent the image or text area that falls outside the scanning area Before sending a document make sure the...

Page 500: ...dix B Printed Area of a Sheet of Paper Faxing The unit cannot print completely from the edge of one border to another The size of the margin differs slightly with the paper size Approx 4 0 mm Approx 3...

Page 501: ...error occurs while sending the unit waits two minutes and then automatically redials the same number If there is still no answer it makes one more attempt after waiting a further two minutes After the...

Page 502: ...ial mailbox A confidential mailbox holds received documents in your unit s memory and they can only be printed out after a password has been entered The mailbox is a two digit number between 00 and 99...

Page 503: ...the document to be sent You do not have to be in the office when the document is sent at the specified time You can also send the same document to more than one destination at a preset time If you fr...

Page 504: ...Density control Document guides Guide the document into the unit for copying or sending Document memory list The memory list shows the documents currently stored in the unit s memory Each memory list...

Page 505: ...er of blocks and checks for lost data block by block When some data is lost in a certain block ECM repeats transmission from the beginning of that block after confirming that all data within the block...

Page 506: ...st of all fax units to receive a relayed document These are two digit codes between 00 99 The group number is registered on the unit with the relay feature I In Use Memory lamp Lights when the telepho...

Page 507: ...this to send transmissions to older fax units Set the document in the unit press the Hook button or lift up the handset and then dial the number After the call connects if you hear a high pitched tone...

Page 508: ...a four digit number 0000 9999 that you should safeguard to prevent access to your documents stored in the unit memory This password unlocks the memory to print all documents received with memory lock...

Page 509: ...require a pause for overseas fax transmission Pause time When registering long distance numbers you sometimes have to insert a pause either within or after the number The location of the pause and pa...

Page 510: ...pulse R Reduction mode The unit s automatic feature that slightly reduces the received image to allow room at the top of the page for the sender s ID information You can also reduce the size of large...

Page 511: ...s manually whenever you want to review the last 40 transactions set your unit up to print them automatically after every 40 transactions print the report at the same time every day or print the report...

Page 512: ...fter sending a document through a relay fax you may receive a relay broadcast report from the fax unit that relayed the document This shows whether or not the document was successfully relayed to all...

Page 513: ...on each page you send The sender s name which is your own name can be printed on the documents that you send You can register up to 9 sender names that can be selected with the TTI selector before sen...

Page 514: ...se button is factory preset to enter a two or four second pause However you can change the pause time to suit your PBX or telephone system Before adjusting the pause time check with your local authori...

Page 515: ...Transfer password Transfer password Protects the transfer settings from unauthorized access You must enter the transfer password a four digit code 0000 9999 in order to view or change the transfer set...

Page 516: ...s fax the document is received If the password does not match the document is not received The maximum length of the password is 20 digits and may consist of numbers spaces h and U UHQ Stands for Ult...

Page 517: ...dcasting sequential 4 47 Button See individual button name C Cancelling delayed sending See Preset time sending manual redialling 4 38 memory box 6 35 memory lock mode 6 12 polling box 9 32 preset tim...

Page 518: ...52 Default settings 14 3 copy 14 39 14 46 fax 14 39 general 14 3 printer 14 7 receiving 14 6 report 14 8 sending 14 4 Delayed sending See Preset time sending Delayed Transmission button 2 6 Delete but...

Page 519: ...Saver button 2 3 2 4 lamp 2 3 2 4 Energy saver mode button 2 39 returning to full power 2 39 turning on 2 36 Entering letters 2 15 2 16 numbers 2 15 2 17 pause 3 3 symbols 2 15 Entry correcting 2 18 E...

Page 520: ...62 memory 12 12 See also Memory lists one touch speed dialling 3 61 received memory box 12 14 settings registered in unit 14 54 speed dialling entries 3 59 user s data 2 33 14 54 Lists summary 12 2 M...

Page 521: ...6 M key access code 4 65 ID code 4 66 Program button 4 68 USER SETTINGS 4 64 Mode copy 2 9 energy saver 2 36 fax 2 9 2 10 full power 2 39 switching to copy 2 9 switching to fax 2 9 2 10 Multi TX RX r...

Page 522: ...t 4 3 for sending 4 11 Preset polling reminder sheet 14 57 Preset time polling box 9 7 cancelling 9 19 changing 9 17 setting up 9 7 Preset time sending 4 52 cancelling 4 56 Print mode overview 5 20 se...

Page 523: ...p dialling entry 3 40 guidelines 2 11 one touch speed dialling entry 3 8 sender information 2 20 2 33 sender name 2 28 Relay Broadcast button 2 6 sending with 7 16 Relay broadcast groups reminder shee...

Page 524: ...s 2 6 2 18 Selecting sender name 4 11 Sender information 2 20 description 2 20 printing list 2 32 registering 2 22 sample 2 21 Sender name changing 2 31 deleting 2 31 registering 2 28 selecting 4 11 S...

Page 525: ...7 15 subaddress 4 58 using 3 49 Stamp button 2 3 2 4 document 4 12 lamp 2 3 2 4 refilling ink compartment 4 15 setting up 4 13 turning off 4 13 turning on 4 13 Stamp ink compartment refilling 4 15 Sta...

Page 526: ...7 with first page image 12 8 TTI Selector button 2 6 2 8 TX SETTINGS accessing menu 14 17 list of settings 14 18 menu 14 9 Type conventions 1 13 U UHQ See Ultra High Quality Ultra High Quality 1 3 Un...

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