Activant Dimensions, Getting Started

Page: 289 / 490

Chapter 7. General Ledger
Getting G/L Started
The following pages will help you begin using the General Ledger system. In this
section, you will find instructions for:
Determining G/L Posting
Looks at the five different ways of reporting sales
Method for Sales
and cost of sales to the G/L. Helps you decide on the
method to use and then shows you how to make the entry
in the G/L Variable File.
Deciding Which Chart
Helps you decide which chart of accounts to use, one
of Accounts to Use
of the standard charts or a custom chart. If you decide
not to use the standard chart of accounts, it is necessary
to schedule time with your Implementation Specialist or
a support rep for training on using a different chart of
accounts.
Getting into G/L
Shows you how to get into the
GENERAL LEDGER MENU
for
getting started on the computer.
Changing GM1
Shows you how to change the account description in
Descriptions
GM1.D so you can tailor the standard chart of accounts
to your specific needs.
Adding GM1 Balances
Presents 3 methods of entering G/L balances depending
on what time of the fiscal year you are starting the G/L.
Printing Financial
Shows you how to print the P&L (Income Statement)
Statements
and Balance Sheet to make sure the Format Master is
correct and that the books are in balance.
Determining G/L Posting Method for Sales
Dimensions offers 5 different ways of posting sales and cost of sales to the General
Ledger. It is important to decide at the outset which method to use because it
determines which chart of account numbering scheme to use. Only one method of
posting is allowed.
The method of posting sales is entered in the Variable File for Sales, G/L
Integration, Sales,
1. G/L Posting Method for Sales
. You have the following options:
N
Sales by transaction type (cash vs. charge transactions). This is the most
common method of posting sales and cost of sales to the G/L.
C
Sales by customer class (i.e., retail, small contractor, large contractor,
commercial, government). There can be up to 99 customer classes.
Classes are assigned to each customer in the Customer Master File
(CM1.D). Corresponding sales and cost of sales accounts can be set up in
the income section of the chart of accounts for each customer class.
Y
Sales by inventory group. Corresponding sales and cost of sales accounts
can be set up in the income section of the chart of accounts for each
inventory group. For example, if you have 25 inventory groups, you will
have 25 sales accounts and 25 cost of sales accounts in the General
Ledger. Or you can assign several different groups the same G/L number.
For example:
Dimensions 14 281