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Chapter 4. Accounts Receivable 

7.  Decide "go live" date.  You will probably want to do this at the end of a month, 

quarter, or year.  "Go live" means to use the Dimensions computer system for 

all regular data processing using your real data. 

 

The day before "going live", do the following: 

A/R Cutover Process 

  Allows you to enter the aging balances for each customer.  

Steps 1-39 describe the cutover for balance forward 

accounts.  Steps 40-70 describe the cutover for open item 

accounts.  And Step 71 describes the Totals File entries 

(total A/R for today, MTD, and YTD).   

Check Variable File

  See Step 72.  Verifies the due dates and discount dates 

for all terms types and the calendar month used for G/L 

posting. 

Print Daily Report

 

See Step 73.  Allows you to verify that all sales are zero 

and that the A/R Summary shows the beginning A/R 

balance only according to the Dimensions system. 

 

A/R CUTOVER PROCESS (for Balance Forward Customers)  

BEFORE YOU BEGIN:

  On your old system, print a current aging report to obtain the account 

balances of all balance forward customers as of the cutover date.  You will 
need the following information for each account: 

  

Customer 

name 

 

 

Total balance due 

  

Current 

balance 

 

 

1-30 days past due 

 

 

31-60 days past due 

 

 

61-90 days past due 

 

 

Over 90 days past due 

  

Finance 

charges 

(if available) 

 

1

  On the Dimensions system, sign on with a manager password provided by your 

support analyst or installer. 

 

2

  The computer displays the 

DIMENSIONS MAIN MENU

.  

Enter 

3

 for 

Accounts Receivable

 

and press 

Enter

. 

 

3

 Select 

7

 for 

A/R Special Maintenance

.  Select 

18

 for 

A/R Cutover Process

. 

 

4

  The computer displays the 

A/R CUTOVER PROCESS MENU

: 

 +-----------------------------------------------------------------------------+ 
 |        DIM11 DATA          |      ===  A/R CUTOVER PROCESS  ===      | 11.0 | 
 +-----------------------------------------------------------------------------+ 
                  |  1. Balance Forward Customers           | 
                  |                                         | 
                  |  2. Open Item Customers                 | 
                  |                                         | 
                  |  3. Enter Beginning Balances            | 
                  |                                         | 
                  +-----------------------------------------+ 
 
 
 
 
 
 
 

  

Enter 

1

 for 

Balance Forward Customers

.  This process describes how to process balance 

forward accounts only.  If you need to cutover open item accounts (brings over 

each open transaction), see Steps 40-70. 

Dimensions 14 

113 

Summary of Contents for Dimensions

Page 1: ...GETTING STARTED 2005 Activant Solutions Inc Dimensions 14 ...

Page 2: ...in specifications and other information in this document without prior notice and you should in all cases consult Activant Solutions Inc to determine if such changes have been made In no event shall Activant Solutions Inc be liable for any incidental indirect special or consequential damages whatsoever including but not limited to lost profits arising out of or related to this document or the info...

Page 3: ...wer Requirements 6 Electrical Considerations 7 Phone Requirements 7 Places to Avoid Locating the Computer 8 Cabling 9 Computer Hardware Components 11 Descriptions Illustrations 11 Care Cleaning 16 Chapter 2 System Training 21 Booting Up the System SuperDOS 22 Cold Boot aka hard boot 22 Warm Boot aka soft boot 22 Booting Up the System Unix 24 Cold Boot aka hard boot 24 Warm Boot aka soft boot 24 Pa...

Page 4: ...re Do I Get the Backup Tapes 50 How Do I Care for the Tapes 51 Backup Procedures using BACKUP job 51 Conventions Used in the User Manuals 52 Manual Organization 52 Type Used in Dim3D Rev 10 0 User Manuals 52 Chapter 3 Go Live Tracks 55 1 A R Invoice Posting 56 2 Point of Sale computer generated invoices 58 3 Inventory Control with Physical Count Purchasing Receiving 60 4 Accounts Payable 61 5 Gene...

Page 5: ... Descriptions 163 Basic Inventory Data 167 Adding Items 180 Changing Item Information 182 Printing Items 184 Deleting Items 186 Costs Prices 188 Print Price Book 198 Inventory Inquiry 201 Sample Items 205 Inventory Exercises 225 Chapter 6 Accounts Payable 227 Accounts Payable Overview 227 Vendor Files 229 Getting A P Started 230 Basic Vendor Data 231 Numbering Accounts 234 Getting into A P 235 Add...

Page 6: ... the General Ledger Variable File 354 Getting into the System Manager Variable File 356 Run a Partial Day End 359 APPENDIX A Terminals Printers 362 Terminals 362 Printers 362 Terminals 363 IBM 3151 363 Set Up Mode 363 Default Parameters 363 Function Key Setup 364 IBM 3153 365 Set Up Mode 365 Default Parameters 366 Function Key Setup 367 WYSE 50 368 Set Up Mode 368 Default Parameters 368 Function K...

Page 7: ... File CM14 D Fields 406 Customer Credit File CM10 D Fields 407 Add New Items 408 Inventory Static Data File IM1 D Fields 408 Inventory Store Data File IM2 D Fields 424 Multiple Vendor File OM4 D Fields 428 Multiple Location File IM9 D Fields 429 Bar Code File BC1 D Fields 430 Add New Vendors 431 Main Vendor File AM1 D Fields 431 Vendor Message Fax File AM2 D Fields 436 Add Maintain G L Master 437 ...

Page 8: ...rrors 462 BASIC SuperDOS Errors 463 Program Errors 464 Miscellaneous Error 464 Part 4 What to Do in Case of 465 Power Failure 465 Electrical Storm 466 Part 5 Variable File Options for Inventory A R 467 Add IM1 IM2 Fields 467 Add Maintain CM1 CM2 Fields 468 A R Inquiry Fields 471 INDEX 473 vi ...

Page 9: ...ne of your employees will be appointed the System Manager and will be responsible for learning the system completely This person should have a good understanding of day to day business and operational procedures They should also have access to your company s accountant This person will be adequately trained to train others in your organization including new employees hired at later dates The Syste...

Page 10: ...tions One Independence Point P O Box 2423 Greenville SC 29602 Computer Paper You will also need to purchase some regular blank continuous form computer paper for report printing purposes This can be obtained from Document Solutions or from a local computer office supply store You will want single part 9 1 2 x 11 paper A paper weight of 12 to 20 lbs will work well Do not get blank paper forms with ...

Page 11: ...the Dimensions system Do you have custom programming needs Are you using custom or standard forms for documents such as invoices pick tickets statements and checks What are the overall scheduling considerations All of the above factors as well as many others can impact the length and progress of a successful computer installation The Phases of Implementation The general implementation process can ...

Page 12: ...urs you can still contact a support analyst Emergencies include problems that are of a nature that cannot wait until the next regularly scheduled business day to be resolved Non emergency calls will be billable at our standard rate To reach the support analyst on call call the 800 number above and dial extension 300 Leave your name phone number and a brief description of your question or problem P...

Page 13: ...hardware used in your system Site Planning Guide Temperature Humidity Requirements Adequate Air Flow Cooling Noise Power Requirements Electrical Considerations Phone Requirements Places to Avoid Placing the Computer Cabling Computer Hardware Components Descriptions Illustrations Care Cleaning Dimensions 14 5 ...

Page 14: ...r suitable stand Make sure that nothing blocks the air intakes that provide the cooling to the motors Do not place the hardware on a soft surface that may block the air intake from the underside Noise Like other office equipment computer systems do not operate silently The sounds made by printers and disk drives are similar to those made by typewriters and photocopying machines You may wish to tak...

Page 15: ...oise on power lines that can interfere with computer memory These devices are not lightning arrestors They will not afford protection in those rare instances when lightning actually strikes the building service entrance or antenna Phone Requirements Modem Line Requirements Your modem is to be connected to your system It is required that you have a single line phone with a modular jack RJ11C that d...

Page 16: ...ems 28kb speed Compatible modem is MultiTech MT2834BL Other configurations such as T1 and Frame Relay using existing equipment or lines are possible and will be judged on a case by case basis Dimensions will work closely with you and the local phone company in such instances to determine solutions Places to Avoid Locating the Computer Any dusty location as dust free as possible Any smoky location ...

Page 17: ...n below The wallboard must be located 4 6 feet from the main computer and is normally attached to the closest wall For example Wallboard CAT 5 CABLE RJ45 cable Terminating Walljack Terminal or Port Printer 3 The terminating walljack should be placed as close as possible to the device terminal or printer The terminating walljack has a receptacle like the plug in a telephone jack The narrow side sho...

Page 18: ... over 200 feet you may need a signal booster If the cable needs to be run outdoors or underground special cable may be needed Please consult Dimensions in these circumstances 11 As a final note please do not consider these cable runs to be permanent Even the most careful preparation cannot take into account all possible variables Often times a faulty cable or the change of peripheral location nece...

Page 19: ... It is the main piece of equipment in the computer system Often it is referred to simply as the computer or the box Ports in the CPU allow peripheral devices to be hooked up with this central unit thereby extending its power to many users A typical desktop model looks like this Dimensions of CPU 7 00 high 17 50 wide 15 50 deep Diskette Drive A typical floor model looks like this Every CPU has a sy...

Page 20: ...1 It is located close to the CPU Dimensions of IBM Keyboards 2 00 high 19 25 wide 8 00 deep Dimensions of monitor only 16 00 high 14 00 wide 16 00 deep Tape Drive This piece of equipment is used to make tape backups of information on the computer The tapes can then be kept for archive purposes or system restoration in case of computer failure The tapes are also portable but they can contain much m...

Page 21: ...owing the computer to communicate with a remote location terminal It actually stands for MOdulate DEModulate a term describing its function Modems are peripheral devices requiring a port to the computer Dimensions of modem 2 00 high 6 00 wide 9 00 deep A B Switch This is a switching device that allows one port to be shared for example between a terminal and a modem When the switch is turned to A i...

Page 22: ...ike a typewriter with a screen It is connected to the CPU through a port It is sometimes referred to as a CRT which stands for cathode ray tube Technology changes but human habit is hard to die There are many different kinds of terminals Here are examples of the common terminals Dimensions uses Dimensions of IBM 3153 Screen Keyboard 14 00 high 1 50 high 12 50 wide 17 50 wide 13 00 deep 6 50 deep D...

Page 23: ...an be addressed printed to from any port on the system It is connected with an RJ45 connector and a flat cable Slave This is a non addressable printer it is not assigned a port number but is physically attached to a terminal or PC Only that terminal can print to it A slave printer can print the information showing on the terminal screen from which it is slaved otherwise known as a screen dump Ther...

Page 24: ...s are approximate Dimensions of PC monitor 15 high 15 wide 15 deep Dimensions of PC keyboard 2 50 high 19 25 wide 9 00 deep Dimensions of PC 4 high 14 wide 15 deep Care Cleaning Your Dimensions hardware is extremely well constructed and durable If you provide it with some basic care that your give other office equipment it will perform satisfactorily for years Many problems result from improper or...

Page 25: ...tte 4 At the SuperDOS prompt enter DIR 1 Press Enter Or at the Unix prompt enter tar tv f dev fd0 Press Enter 5 The system accesses the cleaning diskette and then displays an error message Ignore the error and enter the DIR command 3 4 more times to clean the heads completely 6 Remove the cleaning diskette from the diskette drive 7 Allow the heads to dry a few minutes before using the diskette dri...

Page 26: ...ft or front side of tape drive unit Step 3 Moisten a swab with alcohol Do not saturate the swab to the prevent the alcohol from dripping into the drive Step 4 With the moistened swab reach into the drive and clean any dust or lint from the capstan wheel You can clean this wheel by moving the swab tip across it in any direction Step 5 Using a fresh moistened swab wipe the tape read write head in th...

Page 27: ...ards Use Fantastik or 409 all purpose cleaner and clean rags or paper towels to clean the key caps and surrounding areas Spray the rag not the equipment Remove the key caps if desired to clean all surfaces If you remove the key caps clean only 1 keyboard at a time so the key caps are replaced on the correct machine DO NOT submerge the keyboard regardless of the manufacturer s claims Printers Turn ...

Page 28: ...Chapter 1 Hardware Training This page left blank intentionally 20 Dimensions 14 ...

Page 29: ...e System Unix Cold boot Warm boot Passwords SuperDOS Password screen Live data vs Play data Menus Passwords Unix Login screen Live data vs Play data Menus Keyboard System Prompt SuperDOS System Prompt Unix User Groups SuperDOS File Structure File Record Field Key File Maintenance Guidelines Printing Report Batches On Line Help System Guidelines for Backup Conventions Used in the User Manuals Dimen...

Page 30: ... fully disengaged 5 Turn on the power switch to the CPU Wait while the diagnostics take place automatically 6 The computer displays Operating system to Boot SuperDOS DOS Enter S D or S Enter S and press Enter or merely press Enter to accept the displayed S to access the SuperDOS partition area which contains the Dimensions system On rare occasions you might boot to the DOS partition only if direct...

Page 31: ...ng system to boot Enter S D or enter S and press Enter 6 The boot process is completed after the system monitor displays the password screen See the next section PASSWORDS SuperDOS IMPORTANT No users should sign on other terminals until the system monitor displays the password screen If a user signs on before the boot is complete it will be necessary to reboot the system again REMEMBER A cold boot...

Page 32: ...r switch to the CPU Wait while the diagnostics take place automatically 6 The boot process is completed after the system monitor displays the login screen See the next section PASSWORDS Unix Warm Boot aka soft boot 1 The same conditions apply as in the cold boot All users should be signed off the system before performing a warm boot 2 At the system monitor log in as root 3 Type one of the followin...

Page 33: ...d program will sign every user off the system automatically but it is still better to have signed yourself off Under the word Password are six dots The cursor appears on the first dot This is where you type in your password Passwords can be up to 6 characters long made up of letters numbers and punctuation marks You will be given the standard passwords either by the implementation specialist or th...

Page 34: ...ring actual records in your live data or for seeing how certain programs work The files for live and play data are stored in different areas on your computer disk Be sure to know which password you are using REMEMBER Live and play passwords are different They access different sets of files The play account allows you to practice using the play files Be sure you know which password you are using 26...

Page 35: ... will either be selecting an option from a menu or running a program The menu options lead to other menus or programs and back out again through the same menus To select a menu option you can do one of the following Enter the menu number of your selected option and press Enter For example enter 2 and press Enter to go to Inventory If the highlighted bar is positioned on the menu item you want mere...

Page 36: ...ew programs but often they change for other reasons Do not get in the habit of memorizing what menu number a particular option is because it may change and selecting the wrong option on the menu could cause you problems REMEMBER Run programs by selecting options from menus Move the highlighted bar using the up or down arrow keys or Press Enter when the desired menu option is highlighted Press Esc ...

Page 37: ... will sign every user off the system automatically but it is still better to have signed yourself off The cursor is positioned next to the word login This is where you type in your login ID Logins can be up to 8 characters long made up of letters numbers and punctuation marks The login identifies who you are As you enter the login you can see what you are typing Next the computer displays password...

Page 38: ...ring actual records in your live data or for seeing how certain programs work The files for live and play data are stored in different areas on your computer disk Be sure to know which login you are using REMEMBER Live and play passwords are different They access different sets of files The play account allows you to practice using the play files Be sure you know which password you are using 30 Di...

Page 39: ...l either be selecting an option from a menu or running a program The menu options lead to other menus or programs and back out again through the same menus To select a menu option you can do one of the following Enter the menu number of your selected option and press Enter For example enter 2 and press Enter to go to Inventory If the highlighted bar is positioned on the menu item you want merely p...

Page 40: ...ew programs but often they change for other reasons Do not get in the habit of memorizing what menu number a particular option is because it may change and selecting the wrong option on the menu could cause you problems REMEMBER Run programs by selecting options from menus Move the highlighted bar using the up or down arrow keys or Press Enter when the desired menu option is highlighted Press Esc ...

Page 41: ...CR or CR as in carriage return They all mean the same thing press Enter NOTE Do not press Enter if you wish to retain existing information in a field It would delete the information in that field and move the cursor to the next field Press Tab instead to keep the existing data in the field See Tab Esc This is the Escape key and is usually found in an upper corner of the keyboard It is abbreviated ...

Page 42: ... for end this function It must be entered as a capital letter The program will always display when this option is valid i e E END You must always press the Enter key after entering E to end Tab Terminates input for a field but leaves all the remaining characters past the cursor intact 34 Dimensions 14 ...

Page 43: ...e system prompt For now you need to know only two BYE and M BYE When entered at the system prompt and followed by pressing Enter this command logs off the password and returns the terminal to the PASSWORD screen For example BYE It terminates the session under any password You can also enter simply B and press Enter There is a shortcut using BYE to log off one password and log on another with one c...

Page 44: ... next command NOTE Most passwords are set up so that the menu shows immediately after entering the password rather than go to the system prompt This saves you a step when signing on the computer There are many commands that can be entered at the system prompt For now you need to know only two exit and m exit When entered at the system prompt and followed by pressing Enter this command logs off the...

Page 45: ...up is a major logical division of disk space assigned a number between 0 and 63 All references to user groups on the hard drive are represented by a 2 part code For example 5 1 or 5 51 The first number 5 always represents the hard drive The second number always represents the user group in this example 1 and 51 These two numbers are always separated by a colon Basically this tells you in which fil...

Page 46: ...atic File Customer Transaction File Customer Master File Each file has a unique filename which corresponds to the type of data it is storing It comes after the drive user group and is preceded by a colon For example 5 1 CM1 D Customer Master File 5 1 CM3 D Customer Transaction File 5 1 IM1 D Inventory Static File 5 1 SM0 D Sales Master File Files contain records one record for each entry in the fi...

Page 47: ...n a record used to organize the record for more efficient retrieval For example the Customer Master File keys are the customer number and customer name The customer number and name must be unique to each customer so it is used as the key to the record The Customer Master File can be sorted by customer number or name Customer reports can be printed in either customer number or name order Also you c...

Page 48: ... CHANGE This option allows you to change the displayed record 1 The cursor moves to the first field allowed to be changed keys cannot be changed 2 If the field needs changing type in the correct data and press Enter If the field does not need changing press Tab to bypass Do not press Enter unless you need to blank out the data in the field Press Esc to back up one field 3 Repeat Step 2 until all d...

Page 49: ... go to the next record P PREVIOUS View the PREVIOUS record You must VIEW a record first before you can go to the previous record E This option allows you to END the program or procedure You are returned to the previous menu to make another selection Show HELP message not available Dimensions 14 41 ...

Page 50: ...nput Parameters Enter 1 and press Enter to change the input parameters Go to Step 2 2 If you entered 1 to change the input parameters the cursor moves to the first parameter Most parameters are self explanatory such as printing the report in numerical or alphabetical order beginning and ending numbers or names and so forth You can either enter the desired response and press Enter or merely press T...

Page 51: ...erminal Make sure the printer is turned on and ready to print F File The report will be printed to a text file which can be printed later Nothing prints on the printer at this time You will be asked to name the file It can be up to 5 alpha numeric characters long The computer automatically places the prefix Z in front of the file name This helps organize these text files so they show up together w...

Page 52: ...t consists of 80 columns characters across the screen or page whereas compressed print has 132 columns Most reports printed to a terminal need to be in compressed print so you can easily read them without having screen wrap around However the system monitor does not feature compressed print on the screen 5 Some reports allow single double or triple spacing Report Spacing 1 2 3 Enter 1 for single 2...

Page 53: ...eing entered on May 1 by Ann Smith enter 0501AS Notice that leading zeroes are used to make the date a full 4 characters You can use this method of identifying batches or devise your own scheme but you should try to make them consistent understandable and easy for others to interpret NOTE After entering the batch I D the computer displays OLD or NEW An old batch has entries in it which have not be...

Page 54: ...logical order 6 Print an edit list and check it carefully The report includes the sequence number for each entry 7 If needed edit the batch to correct any errors Use normal procedures 8 Print the edit list again Check carefully 9 Update the batch according to normal procedures for the task The update will make journal entries into the General Ledger 10 Print the G L Entries report GPOST 11 Print a...

Page 55: ...ation contact Dimensions Inside Sales Department On Line Help Files Standard on line help text is stored in HLPSTND D and its index HLPSTND I1 Custom help that you can create is stored in HLPCUST D and its index HLPCUST I1 See below for more information on custom help On Line Help Programs On line help has been added to the following maintenance programs Inventory Add New Inventory Items DS03011A ...

Page 56: ...rs the stickers can be 18 Cost Percent IM1 2 STANDARD 19 Second Desc The heading of the box indicates the selected field The information at the bottom of the box indicates the filename field number and whether it is coming from the standard or custom help file Use the arrow keys to scroll through the information in the box When done press Esc to return to the data field NOTE If you have custom hel...

Page 57: ...se the arrow keys to move the cursor where you want it and then press Enter The help window will be repainted to the position that you specified and the cursor will return to the Help Options Menu 4 Delete Custom Help Allows you to delete custom help information You may edit or change the information in the custom help window by using the Edit Custom Help option at any time This option deletes the...

Page 58: ...have a backup of the current programs menus and operating system in case you need to load this information on your system again It would be quicker to have that available on site rather than wait for us to ship it to you How Do I Back Up Use the following instructions to make a backup You will use this method of backing up until you go live the point at which you convert to using the computer for ...

Page 59: ...pe once in a while or it might get damaged from a faulty or dirty tape drive Tapes cannot be repaired This is one reason why you rotate tapes and make more than one tape at fiscally important dates month end and year end Backup Procedures using BACKUP job 1 At the system monitor make sure you are on task 1 2 Sign on with the manager password 3 Put the next sequenced tape into the tape drive and sh...

Page 60: ...dule such as Accounts Receivable or Inventory refer to this manual Getting Started Type Used in Dim3D Rev 10 0 User Manuals Sample screens look like this DS02011C Add New Customer DIM 10 DATA Date mm dd yy Rev10 0 18 Port 39 Store 01 1 Cust No 000 2 Name 3 Addr 1 4 Addr 2 5 Addr 3 6 Zip 7 Phone 8 Contact 9 Tax No 10 A R Group 0 11 A R Type 12 Tax Type 13 Each Price Y N 14 PO Required 15 Signature ...

Page 61: ...n enter 3 for Change Store No and press Enter Italics indicate titles of books and names of procedures For example Inventory User Manual and Cash Receipts by Batch Notes of special interest are presented in a box For example NOTE An old batch has entries in it that have not been updated Unless you are adding to an old batch you should be careful to complete an old batch by updating and printing th...

Page 62: ...Chapter 2 System Training This page intentionally left blank 54 Dimensions 14 ...

Page 63: ...ontained in Chapters 4 8 of this manual The first three items on the list are a logical progression taking you from simple invoice posting to inventory You could choose to accomplish each step in a progressive manner or jump in at any point when you are ready The last two items Accounts Payable and General Ledger can go live any time you wish You may or may not have definite ideas of how and when ...

Page 64: ...us computer system Another similar option of invoice posting is to enter invoices with a group distribution Group refers to inventory groups or types of items It is used to track customer purchases by inventory group in a general sense You will also be entering cash receipts customer payments to the A R accounts There are 2 ways of entering cash receipts regular cash receipts where the customer s ...

Page 65: ...s or updating What is the commitment of going live Once you go live using A R invoice posting or invoice posting by batch you are committed to entering customer invoices and payments regularly and performing the day end procedure every day Day End will provide the following z Daily backup tape z Sales Analysis Report showing sales by customer class assigned salesman written by salesman charge and ...

Page 66: ...will be meaningless until you take a physical count What needs to be done before going live 1 All steps from A R invoice posting must be done Or if you are already processing A R invoices just complete the following steps 2 Enter all inventory items This can be done through a conversion from a previous computer system the commodity list provided by Dimensions or entering each item through file mai...

Page 67: ...r N to not print at all H System Manager Port Information Printer Assignments z Double check the print flow by port which printer will print certain transactions I System Manager Store Name Address z Store name and address printed on tickets 5 Decide the go live date for POS You might want to do this at the beginning of a new month What is the commitment of going live This is the same as going liv...

Page 68: ...etermine when you will take a physical count Immediately prior to going live 4 Take and enter a physical count You may wish to count your common or fast moving items first and then fill in the rest of the items later 5 Determine the beginning inventory total value and enter it in the Totals File for today MTD and YTD records 1010 1020 and 1030 See your installer for further instructions 6 Print th...

Page 69: ... invoices on your old system and enter new invoices with invoice dates on or after your go live date This will let you know that invoices with invoice dates before your go live date are on your old system whether hand books or computer plus you won t be duplicating your work on both systems Immediately before going live do the following 4 Print an Aging Report from the Accounts Payable Reports Men...

Page 70: ...te and comprehensive role the General Ledger plays throughout the system We highly recommend you use the G L chart of accounts as it has been set up for you to avoid having to change many areas of the system If you decide however to change the numbering of the General Ledger see What needs to be done before going live with a new G L Chart of Accounts below What needs to be done before going live w...

Page 71: ...e done before going live with a new G L chart of accounts 1 Determine the account numbers and descriptions for the chart of accounts 2 Enter the G L Master File GM1 D You would need to create a new blank GM1 D before adding your new accounts 3 Design a Balance Sheet and Income Statement Enter the G L Format Master File GM2 D for each report The Format Master controls how the report are laid out 4 ...

Page 72: ...nformation from your former bookkeeping system 8 Create a new GM3 D and GM4 D Any existing journal entries should not be saved because the account numbers no longer exist 9 Print a Trial Balance Balance Sheet and Income Statement representing your beginning balances What is the commitment of going live Once you go live using the General Ledger you are committed to running all GPOST updates from th...

Page 73: ...n a logical order A little planning now will pay off down the road The major tasks to getting A R running are loading customer data and doing an A R Cutover Each task breaks down into smaller projects Following is an outline of the tasks You will find more detailed instructions later in the section Getting A R Started 1 LOADING CUSTOMER DATA PREPARATION 1 Gather existing customer information name ...

Page 74: ...u automatically depending on whether or not it can be converted DATA LOAD 1 Enter the A R balances using the A R Cutover procedure 2 Print an Aging Report on Dimensions system 3 Reconcile balances between old system and Dimensions system Correct any differences STEPS TO MAINTAIN A R INTEGRITY 1 Enter invoices and returns daily either through Point of Sale or Invoice Posting 2 Enter and update cash...

Page 75: ...em when performing certain functions When you are getting started in A R you will be entering customer information in the Customer Master File also called CM1 D CM1 D Customer Master File customer number customer name address phone number etc This is the main file in A R It is like a folder that contains major information and setup values for each customer such as Customer Number Assigned Sales Re...

Page 76: ...e A R and sales files CM15 D Cash Receipts by Batch File Optional method of entering cash receipts Cleared at month end CREDIT MANAGEMENT CM9 D Credit History File Used in A R File Inquiry to show a history recap of sales activity by month Also used on the Credit History Report CM10 D Customer Credit File Used in A R File Inquiry showing high balance since account was opened credit hold detail whe...

Page 77: ...n Numbering Accounts Suggests how to number customer accounts Getting into A R Shows you how to get into the Accounts Receivable Menu for getting started on the computer Adding Customers Shows you how to enter the basic customer information into the computer Changing Customer Shows you how to change the basic customer information Information if you need to make corrections Printing Customers Shows...

Page 78: ...your customers There is space for 4 customers per page Then fill out the forms The chart following the blank load form explains each field on the load form 2 Use credit applications if available as a source for the information Make sure you have a current credit application for every charge customer Or use a mixture of this method and the first method 3 If you have ledger cards you won t need to f...

Page 79: ..._____________________ CREDIT CONTACT___________________________________ FAX NO____________________________________ CUST NO_________________________ NAME______________________________________________________ ADDR 1 PO BOX or ATTN _________________________________________________________________________ ADDR 2 STREET ADDRESS ______________________________________________________________________ ADDR...

Page 80: ...CITY STATE Bill to city state ADDR 3 25 characters Newtown CO Separate the city and state with a comma ZIP CODE Zip code 10 characters 87101 87101 1234 You can use the 5 digit zip or the 9 digit zip Use a dash in the 9 digit zip code PHONE Phone Number 12 characters 800 222 3333 800 222 3333 222 3333 x123 Enter the phone number exactly how you wish it to print on reports transaction entry screens ...

Page 81: ...arately since they are numbered below 100 Customer numbers 100 and up are used for charge sales where the transactions are tracked through the A R system STEP 2 WHO ARE MY CUSTOMERS Fill out the load forms leaving the customer number blank Try to keep the accounts in alphabetical order as much as possible Depending on how many customers you have you may want to start a new sheet for each letter of...

Page 82: ... 10 100020 For heavily used letters you may wish to increment by 20 or more STEP 5 WHERE S MY PENCIL Begin numbering customer accounts on the A R load forms or ledger cards or computer printed report using the beginning number determined in STEP 4 Be sure to leave plenty of numbers between each account for future additions maintaining the alphabetical order OTHER USES METHODS OF NUMBERING ACCOUNTS...

Page 83: ...oard Keys If you are not familiar with these or wish to review them see Chapter 2 System Training 1 For SuperDOS systems start at the PASSWORD screen WELCOME TO DIMENSIONS SuperDOS Password Or for Unix systems start at the login screen Enterprise Computer Systems Inc slc aix02 slc ecs inc com login Sign on with the password login provided by your Dimensions support analyst or installer Dimensions ...

Page 84: ...3 A R Reports 4 Cash Receipts 5 Other A R Options 6 A R Variable File 7 A R Special Maintenance You have these options from this menu 1 File Inquiry Perform inquiry on any customer 2 File Maintenance Add new customers change or delete existing customers 3 A R Reports Print customer reports to check data 4 Cash Receipts Used later to enter customer payments 5 Other A R Options Used if you purchase ...

Page 85: ...2 Name 3 Addr 1 4 Addr 2 5 Addr 3 6 Zip 7 Phone 8 Contact 9 Tax No 10 A R Group 0 11 A R Type 12 Tax Type 13 Each Price Y N 14 PO Required 15 Signature Req Y N 16 Cust Has Jobs Y N 17 Save History 18 Save Lien Info 19 Store Number 0 20 Rep Number 0 21 Price Level 0 22 Class 0 23 Credit Hold 0 24 Terms 0 25 Statement Day 0 26 Tax Code 0 27 Extra Code 0 28 Credit Limit 0 29 Bid Number 30 Open Date 3...

Page 86: ...ype 32 Statement Detail 33 Install Pmt 34 SSN 35 Resale Price Level 36 Delivery Zone 37 Route Difficulty 38 Map Code 39 Ship To 1 40 Ship To 2 41 Ship To 3 42 Builder s Club 43 Email 44 Cell Phone 45 Message Note 1 46 Message Note 2 47 Message Note 3 Add Record Y N Enter Y if the entry is correct so far The computer adds this customer to the Customer Master File CM1 D and you will continue to Step...

Page 87: ...t Contact Enter the credit contact name or press Enter to leave blank 9 Then enter the fax number or press Enter to leave blank 10 The computer adds the customer record to the Customer Misc File CM2 D and returns you to Step 3 so you can enter the next customer 11 When there are no more customers to be entered press Esc at 1 Cust No to return to the previous menu NOTE For a complete listing of eac...

Page 88: ...ld Select and change specific fields for the displayed customer See Steps 6 11 C Change Change all fields for the displayed customer See Steps 12 15 Esc Back to Customer Return to the previous screen to select another customer or end this process 6 F Change By Field The computer asks Enter Field Number Enter the field number you wish to change For example if you want to change the phone number ent...

Page 89: ...tinue changing fields as needed for this customer When done you can press Tab through the remaining fields or enter period and Enter to bypass the remaining fields and go to Step 14 14 The computer asks OK to Save Changes Y N Enter Y to save the changes you made or N to not save them 15 Return to Step 5 to select another option Dimensions 14 81 ...

Page 90: ...S STATEMENT FORMATS 1 Name Address 12 Blank Paper 2 Codes 13 Form Preprinted Heading 3 Phone Contact Tax Exempt 14 Form Print Heading 4 Customer List Fax Information 15 Other Statement Formats 5 Ship To Address 6 Authorized Signatures CUSTOMER SALES REPORTS 7 Messages 16 Profit Analysis 8 Customer Labels 17 Sales Tax Receipt Report 18 Year to Date Information AGING REPORTS 9 Traditional CREDIT INF...

Page 91: ...List Phone Contact Tax No DIM11 DATA DATE mm dd yy Rev10 0 1 Port 38 Store 01 1 Input Parameters Print 1 Numerically 2 Alphabetically 1 Beginning Customer 000 Ending Customer 999999 999 Number of Copies 1 Report Date mmddyy Select Optional Field Y N N Ent Print Report E End 1 Input Parameters Do not change any of the report parameters Press Enter to print the report 4 The computer asks where you w...

Page 92: ...357 SOUTHAMPTON MA 01073 1010 800 F P S INC DBA BURGER KING PO BOX 357 SOUTHAMPTON MA 01073 1010 998 F P S INC DBA BURGER KING PO BOX 357 SOUTHAMPTON MA 01073 1031 000 ANDERSON MIKE 5144 KENSINGTON STREET NORWALK CT 84025 1031 001 ANDERSON MIKE 5144 KENSINGTON STREET NORWALK CT 84025 1040 000 BECK STREET CONSTRUCTION P O BOX 16325 NORWALK CT 84116 1050 000 BONHAM STAN 4410 SOUTH MAIN STREET NORWAL...

Page 93: ...Delete customer numbers DIM11 DATA Date mm dd yy Rev10 0 2 Port 38 Store 01 Customer 000 Ent Next Customer Esc End The cursor is positioned at Customer On the report find the customer number that needs to be deleted and enter it Press Enter 4 The selected customer is displayed The computer asks Delete Cust If this is the one you need to delete enter Y and Enter Or enter N and Enter if this is not ...

Page 94: ... code 1 4 Then the A R group code determines which asset account to post as transactions are updated The standard G L chart of accounts is set up for the following A R groups Make any changes as needed A R Group G L Acct Account Description 1 1210 00 Accounts Receivable Trade 2 1220 00 Accounts Receivable Other 3 1230 00 Accounts Receivable Employees 4 1240 00 Accounts Receivable Affiliated Compan...

Page 95: ..._____________________________________________________ ___________ ______________________________________________________ If you do not wish to keep track of assigned salesmen enter 1 as the House Account for all customers NOTE An assigned sales rep is different from a written by sales rep Each time a transaction is entered at POS you also enter a written by sales rep code indicating the person who...

Page 96: ..._____ ______________________________________________________ ___________ ______________________________________________________ If you need more space use another sheet of paper PRICE LEVELS Along with customer classes you need to determine how to handle price levels You will most likely want to coordinate the customer class and price level First look at the way you do business Are you a retail st...

Page 97: ...________________ _________ ________________________ _______________________________ _________ ________________________ _______________________________ _________ ________________________ _______________________________ _________ ________________________ _______________________________ _________ ________________________ _______________________________ _________ ________________________ _____________...

Page 98: ...me to implement one You probably don t want to have a lot of terms Four or five should be adequate Description This description can be up to 15 characters long For example 2 10th Net 30 Net 30th COD A terms description will be printed on invoices generated at POS Point of Sale Due Date Days When a customer makes a purchase an invoice is generated at POS It is assigned an invoice date date of trans...

Page 99: ...e next 2 fields for the discount calculation If no skip the next 2 fields Discount Date Days When must the customer pay the invoice to receive a prompt payment discount This discount date will be printed on the invoice and the statement for the customer s information You also have the option of printing the discount amount as well There are 2 ways to use the discount date Enter the actual date thr...

Page 100: ...__ ___________ ______ ______ ____________ ______ ____________________ ___________ ______ ______ ____________ ______ ____________________ ___________ ______ ______ ____________ ______ ____________________ ___________ ______ ______ ____________ ______ ____________________ ___________ ______ ______ ____________ ______ ____________________ ___________ ______ ______ ____________ ______ ________________...

Page 101: ..._________________ ___________________________ ________ _______ _________________ ___________________________ ________ CREDIT LIMITS TYPES Each charge customer should have an established credit limit If you have not implemented a credit limit policy in the past now is the time to start Credit management is an integral part of A R management Credit limits are entered as whole dollars up to 9 999 999...

Page 102: ...ount balance Others Account balance only no jobs and no on order A R Values Load Form Now that you have determined the key values used for customer information you can begin filling out the A R Values Load Form Use the form found on the next page and make several copies Fill out the forms It is recommended you do this in customer number order You will use these forms to enter the information into ...

Page 103: ...Chapter 4 Accounts Receivable A R VALUES LOAD FORM CUST NO CUSTOMER NAME A R GROUP ASSIGNED SALES REP CLASS PRICE LEVEL TERMS TAX CODE CREDIT LIMIT TYPE Page _______ Dimensions 14 95 ...

Page 104: ... sales tax code Even if all your customers are not the same sales tax code you could use this process to add a sales tax code for all customers and then go back and change the accounts which are exceptions by either changing selected fields or changing the customer see Change Selected Fields above or Changing Customer Information This method is a very quick way of adding information to the custome...

Page 105: ...MIT TYPES To skip a field press Enter To go back a field press Esc When you are done selecting fields press up arrow 6 Select the customer you wish to change 7 The computer displays the selected customer along with the first field to be changed Enter one of the following options Value for the requested field and Enter Up arrow to accept the previous value for this field from a prior customer recor...

Page 106: ...N enter N You will not be using this feature at this time 6 At Field Number to Change 3 67 70 the computer displays the list of valid fields DS02501 Change by Field CM1 D DIM11 DATA Date mm dd yy Rev9 0 2 Port 39 Store 01 1 Input Parameters Beginning Cust No 1010 000 Ending Cust No 1010 000 Select Optional Fields Y N N Field Number to Change 3 67 70 0 3 Address 1 14 PO Required Y N 25 Statement Da...

Page 107: ...ress Esc at Field Number to Change when you are done selecting 10 The computer displays DS02501 Change by Field CM1 D DIM11 DATA Date mm dd yy Rev9 0 2 Port 39 Store 01 1 Input Parameters Beginning Cust No 1010 000 Ending Cust No 1050 000 Select Optional Fields Y N N Field Number to Change 3 67 70 27 Extra Code 0 99 Beginning Customer 1010 000 F P S INC DBA BURGER KING Ending Customer 1050 000 BON...

Page 108: ...r displays the A R Variable File Maintenance Menu DSVM0200 A R Variable Maintenance DIM11 DATA Date mm dd yy Rev7 0 100 Port 39 Store 01 Choose A R Variable File Maintenance Menu 1 Terms Information 2 Statement Information 3 Special Pricing 4 Descriptions 5 Transaction Numbers 6 G L Integration 7 Miscellaneous Codes 8 Password Account Options 9 Reports Esc End From this menu you can do the followi...

Page 109: ...E Using the terms table filled out on page 91 assign each type of terms a number from 1 99 6 If you are adding a new terms code the computer displays Record Doesn t Exist A dd Record V iew Next Record E nd Enter A to add this record and continue by entering the following fields If you are viewing an existing terms code the computer fills in the entries for the selected store and terms code Make su...

Page 110: ...E CONTACT OUR OFFICE IMMEDIATELY 3 Statement Message Lines for 31 60 Days Past Due Accounts YOUR ACCOUNT IS PAST DUE PLEASE PAY IMMEDIATELY TO PROTECT YOUR CREDIT RATING 4 Statement Message Lines for 61 90 Days Past Due Accounts YOUR ACCOUNT IS SERIOUSLY PAST DUE IF NO PAYMENT IS RECEIVED AND WE DON T HEAR FROM YOU WE WILL TURN YOUR ACCOUNT OVER FOR COLLECTION 5 Statement Message Lines for 91 Days...

Page 111: ...nt message can also be entered Discount Message This message is printed on statements following the calculated discount amount For example DISC ALLOWED FOR PAYMENT WITHIN TERMS Enter up to 40 characters to be printed on statements N Do not print the discount amount and discount message 2 Print Due Dates Y Do not print the due date of each transaction on on Statements Y N the customer statement N P...

Page 112: ...s 36 46 20 From the A R Variable File Maintenance Menu select 4 for Descriptions 21 Check the store number Change if needed select 98 enter the correct store number CUSTOMER CLASSES 22 Select 1 for Customer Class Descriptions 23 The computer displays the Customer Class Descriptions screen DSVM0203 Customer Class Descriptions DIM11 DATA Date mm dd yy Rev7 0 50 Port 39 Store 01 1 Customer Class Numb...

Page 113: ... this Class for Direct Sales time 26 Then the computer asks if you wish to add or change the entry Enter Y if the information is correct and you wish to add it Or enter N to not add it You can also change the information for all stores 27 Repeat Steps 23 26 for each customer class to be entered 28 Press Esc at Customer Class Number when done You are returned to the A R Descriptions Menu CREDIT HOL...

Page 114: ...previous menu 32 Fill in the following field 2 Description Enter up to 28 characters for the credit hold description This description will appear at POS when a customer with this credit hold is selected 33 Then the computer asks if you wish to add or change the entry Enter Y if the information is correct and you wish to add it Or enter N to not add it 34 Repeat Steps 30 33 for each credit hold des...

Page 115: ...Maintain Rep Numbers DIM11 DATA Date mm dd yy Rev11 0 5 Port 38 Store 01 1 Store Number 1 2 Rep Type 1 Assigned Salesperson 3 Rep Number 1 9999 0 4 Rep Name 5 Alternate Rep Number for Directs Esc Go Back One Field Tab Go Forward One Field F1 Help Enter the assigned rep number you wish to enter change or delete You can enter up to four digits 41 If the rep number already exists the computer display...

Page 116: ...the DIMENSIONS MAIN MENU Steps 47 56 G L INTEGRATION There are 4 areas of G L integration that need G L numbers A R Groups Cash Receipts Bank A R Discounts and Finance Charges Applied 47 Go back to Accounts Receivable A R Variable File 48 Select 6 for G L Integration 49 The computer displays the A R G L Integration screen DSVM0206 A R G L Integration DIM11 DATA Date mm dd yy Rev9 0 2 Port 39 Store...

Page 117: ...ND CARRYING CHARGE Esc Change Store C hange D elete E nd Enter the following fields 2 A R Group Account Numbers A R groups control how the G L balance sheet is posted debited when a customer sale is updated Each customer in the Customer Master File is assigned an A R group code 1 4 representing different types of customers For example A R Trade A R Affiliated Co A R Other Then the A R group will d...

Page 118: ...e Maintenance Menu select 7 for Miscellaneous Codes 58 Check the store number Change if needed select 98 enter the correct store number 59 Select 1 for Miscellaneous Codes 60 The computer displays the A R Miscellaneous Codes screen with entries for the current store DSVM0207 A R Miscellaneous Codes DIM11 DATA Date mm dd yy Rev10 0 5 Port 39 Store 01 1 Print Discount Amount on Invoices Y N Y Store ...

Page 119: ... asks Save Changes Y N Enter Y if the entry is correct Or enter N to not make the changes You can also change this entry for all stores 63 Press Esc to return to the previous menu 64 You are done entering the Variable File information for Accounts Receivable Press Esc until you return to the DIMENSIONS MAIN MENU Dimensions 14 111 ...

Page 120: ...ting Enter one miscellaneous non perpetual inventory item 99999999 in the inventory files Invoice Posting Group Distribution Enter a miscellaneous non perpetual item for each inventory group in the inventory files Point of Sale POS Order Entry Enter all inventory items Check all prices and costs See Chapter 5 Inventory for more complete information on setting up inventory 5 Verify the following Va...

Page 121: ...VER PROCESS for Balance Forward Customers BEFORE YOU BEGIN On your old system print a current aging report to obtain the account balances of all balance forward customers as of the cutover date You will need the following information for each account Customer name Total balance due Current balance 1 30 days past due 31 60 days past due 61 90 days past due Over 90 days past due Finance charges if a...

Page 122: ... yy Rev8 1 1 Port 42 Store 01 Customer Number Balance Due Current 1 30 Days 31 60 Days 61 90 Days Over 90 Days Finance Chrg Next Customer 000 Esc End The cursor is positioned at the bottom of the screen at Next Customer Enter the customer number for which you wish to enter a balance The customer must have already been entered into the Customer Master File CM1 D Or if you wish to end this procedure...

Page 123: ...nts again You cannot continue until the account balances 11 The computer then displays at the bottom of the screen the next customer number found in the Customer Master File CM1 D Press Tab to accept it or enter a different customer number Or press Esc to end this process 12 Repeat Steps 7 11 to enter the balances for the remaining customers Press Esc when done and you are returned to the Balance ...

Page 124: ...ustomer Aging Stmnts 000 Ending Customer Aging Stmnts 999999 999 Selection Code 0 0 All Accounts 1 Only Past Due 31 Only Over 30 61 Only Over 60 91 Only Over 90 Print Customers with Zero Balances Y N N Print the Total Page Only Y N N Number of Copies 1 Store Number 0 All Stores 0 Select Optional Field Y N N 2 Print Aging Report Enter Option E to End Enter 2 for Print Aging Report You will most lik...

Page 125: ...eated by store number Then select 2 for Create Open Item Transactions From Aging CM3 25 ENTER CURRENT CALENDAR YEAR EX 1987 Enter the current calendar year all 4 digits 26 ENTER DAY OF MONTH INVOICES ARE DUE 1 31 Enter the calendar month that just ended and for which your A R records are closed 1 Jan 2 Feb 3 Mar etc You should have ending statements and or age analysis 27 ENTER MONTH JUST ENDED 1 ...

Page 126: ...nue Or enter N to return to Step 25 and enter the dates again 29 Finally the computer asks This program will now create transactions for each of the aging buckets previously entered Do you wish to proceed Y N Enter Y if you wish to proceed and create transactions in the Customer Transaction File CM3 D for the balances according to the displayed dates Or enter N to not proceed and return to Step 25...

Page 127: ...t be printed for all customers 34 After selecting 2 above the computer displays DS02383 Calculate Aging DIM11 DATA Date mm dd yy Rev9 0 1 Port 42 Store 00 Enter Aging Date MMDDYY mmddyy This date is very important Transactions with a due date on or after this date will be current Everything prior to this date will be aged based on days past due Tab Next S Tab Previous Esc End Continue The current ...

Page 128: ...r compressed print option and report spacing You should print a hard copy of this report 39 Make one last check on this report for accuracy in each bucket Match the computer s A R totals to the old A R totals for balance forward customers you took before Step 1 They should balance at this point because you have been checking the agings through the previous steps NOTE If you have open item customer...

Page 129: ...for which you wish to enter a balance The customer must have already been entered into the Customer Master File CM1 D Or if you wish to end this procedure press Esc to return to the previous menu 43 The computer display the corresponding customer name Verify it before continuing 44 Balance Due Enter the total balance of the account from the old system total balance current 30 days 60 days 90 days ...

Page 130: ...1 Port 42 Store 01 Customer Number Balance Due Transaction Type Transaction Due Transaction Number Date Date Amount Type 1 Invoice Type 2 Return Sign Must be Entered Type 6 Transfer Type 8 Late Charge Type 9 Unapplied Next Customer 000 Esc End The cursor is positioned at the bottom of the screen by Next Customer Enter the customer number for which you wish to enter transactions Or if you wish to e...

Page 131: ...urn to the Open Item Customers Menu as in Step 51 Steps 58 61 COPY CUSTOMER FILES TO UG 31 58 Select 3 for Copy CUSTOMER Files to ug 31 59 The computer displays This program will copy your customer files to the user group you select Do you wish to proceed Y N The purpose of copying the customer files to another user group is to have a backup copy of the work you just entered in case you experience...

Page 132: ...put parameters option 1 This aging report must be printed for all customers 64 After selecting 2 above the computer displays DS02383 Calculate Aging DIM11 DATA Date mm dd yy Rev9 0 1 Port 42 Store 00 Enter Aging Date MMDDYY mmddyy This date is very important Transactions with a due date on or after this date will be current Everything prior to this date will be aged based on days past due Tab Next...

Page 133: ...h the standard print routine by selecting the output device printer compressed print option and report spacing You should print a hard copy of this report and keep it 69 Match the computer s A R totals to the old open item plus balance for ward customer totals you took before beginning this process 70 Now you need to enter the beginning A R totals in the file T2ssyy D ss store number yy year Ex T2...

Page 134: ...Totals 5 Assigned Salesman Totals 6 Written By Totals 7 Loaded By Totals 8 Checked By Totals 9 Delivered By Totals 10 Truck By Totals 11 Cash Invoice Sales 12 Charge Invoice Sales 13 Cash Return Sales 14 Charge Return Sales 15 Charge Transfers 16 Cash In Out 17 Deposits 18 Cash Received 19 A R Summary 20 Inventory Summary 21 Port Totals Select 19 for A R Summary J The computer displays the A R Sum...

Page 135: ...A R beginning balance as in Step L and press Enter 11 Enter period and press Enter 12 At OK To Change Record Y N enter Y if your entry is correct Otherwise enter N and fix your entry 13 Press Esc once then E for End 14 Return to the DIMENSIONS MAIN MENU NOTE This completes the A R cutover portion which prepares the A R files for regular processing You still need to perform Step 72 to make sure the...

Page 136: ... 0 00 0 00 CASH IN OUT 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 TRANSFERS 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 TOTAL 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 TODAY MTD TODAY MTD CASH TRANSACTIONS AMOUNT AMOUNT CASH SETTLEMENT AMOUNT AMOUNT INVOICES 0 00 0 00 CASH 0 00 0 00 RETURNS 0 00 0 00 CHANGE GIVEN 0 00 0 00 CASH IN OUT 0 00 0 00 DEPOSITS RECEIVED 0 00 0 00 NET CASH 0 00 0 00 DEPOSITS USED 0...

Page 137: ...lear T2ssyy D totals and enter the beginning A R balances again This report must be correct before beginning A R processing NOTE You may wish to put a message on your first run of statements telling your customers about your new computer system and to check the information on the statements to make sure it is correct spelling address phone numbers account balances etc Congratulations You have comp...

Page 138: ...f you know the customer number enter it and to look for an exact match press Enter If the computer finds the selected customer you will continue with the program If the computer does not find the customer the following message is displayed 6600 Not Found CM1 Press Enter to acknowledge this message and try again If you enter a customer with jobs go to Step 4 Enter part or all of a This displays a l...

Page 139: ...EL 6941 SOUTH 160 EAST NORWALK CT 14 2040 000 ENTEC 145 WEST 2950 SOUTH NORWALK CT 15 2050 000 ESCO ENGINEERING 3500 SOUTH MAIN STR NORWALK CT The computer displays up to 15 customers at a time with a corresponding line number The cursor is positioned at Enter Customer Number or Name The customer with the closest match will be the first customer highlighted on line 1 L You have the following optio...

Page 140: ...MITH 413 123 4567 3 1010 101 F P S INC DBA BURGER PO BOX 357 4 1010 102 F P S INC DBA BURGER PO BOX 357 5 1010 200 BURGER KING 3257 JOE SMITH 413 567 8923 6 1010 300 BURGER KING PAGE BLV JIM SMITH 413 987 6543 7 1010 328 JONES JOB 8 1010 600 SCHWEITZER JOB 9 1010 700 SMITH COTTAGE 10 1010 800 SMITH HOUSE 11 1010 900 2798 ELM STREET 12 1010 998 CANE STREET JOB Or if the Job Scroll Order option is s...

Page 141: ...edit Options L Lien Data D Detail Esc Back to Select NOTE There is an option that controls which fields are displayed on this screen It is found in the Variable File See the system manager if you wish to use this feature These instructions present all fields as if they had been selected to display There are several options listed at the bottom of the screen Depending on how the selected customer i...

Page 142: ... Address Cell Phone Number Message 1 CALL HOME NOW Message 2 Message 3 Delivery Zone 288 Route Difficulty Map Code Ent to Continue Esc Back to Select Ends this screen and goes back to Enter Customer See the Accounts Receivable User Manual for a complete explanation of each field and option on this screen Section 1 A R Procedures A R File Inquiry 6 When you are done viewing the customer press Esc t...

Page 143: ...t Terms 2 10th Net 30th 1 5 F C Price Level 3 Customer Class 2 Tax Code 1 Salesman 5 Example 2 Large contractor job 100 Example 3 Retail charge customer Terms Net 10th 1 5 F C Price Level 1 Customer Class 1 Tax Code 1 Salesman 99 house Example 4 Retail cash customer Terms Net Cash C O D Price Level 1 Customer Class 1 Tax Code 1 Salesman 99 house There is also a blank load form that can be copied a...

Page 144: ...__ 25 STMT DAY 0 31 _0___ 26 TAX CODE __11____ 27 EXTRA CODE __0____ 28 CREDIT LIMIT _7500__ 29 BID NUMBER _______ 30 OPEN DATE _________ 31 CRED LIMIT TYPE _J__ 32 STMT DETAIL __N___ 33 INSTALL PMT ________ 34 SS __666 77 8888__ 35 RESALE PRC LVL ___ 36 DELIVERY ZONE ______ 37 ROUTE DIFF ________ 38 MAP CODE __________ 39 SHIP TO 1 _______________________ 40 SHIP TO 2 _______________________ 41 S...

Page 145: ...STMT DAY 0 31 _____ 26 TAX CODE ________ 27 EXTRA CODE _______ 28 CREDIT LIMIT _______ 29 BID NUMBER _______ 30 OPEN DATE _________ 31 CRED LIMIT TYPE ____ 32 STMT DETAIL ______ 33 INSTALL PMT ________ 34 SS _______________ 35 RESALE PRC LVL ___ 36 DELIVERY ZONE ______ 37 ROUTE DIFF ________ 38 MAP CODE __________ 39 SHIP TO 1 ____LOT 100____________ 40 SHIP TO 2 _MEADOW RIDGE SUBDIV __ 41 SHIP TO...

Page 146: ...MT DAY 0 31 _0___ 26 TAX CODE __1_____ 27 EXTRA CODE __0____ 28 CREDIT LIMIT _1000__ 29 BID NUMBER _______ 30 OPEN DATE _________ 31 CRED LIMIT TYPE _0__ 32 STMT DETAIL __N___ 33 INSTALL PMT ________ 34 SS _555 44 3333___ 35 RESALE PRC LVL ___ 36 DELIVERY ZONE ______ 37 ROUTE DIFF ________ 38 MAP CODE __________ 39 SHIP TO 1 _______________________ 40 SHIP TO 2 _______________________ 41 SHIP TO 3...

Page 147: ...MT DAY 0 31 __0__ 26 TAX CODE __1_____ 27 EXTRA CODE _______ 28 CREDIT LIMIT _______ 29 BID NUMBER _______ 30 OPEN DATE _________ 31 CRED LIMIT TYPE ____ 32 STMT DETAIL __N___ 33 INSTALL PMT ________ 34 SS _______________ 35 RESALE PRC LVL ___ 36 DELIVERY ZONE ______ 37 ROUTE DIFF ________ 38 MAP CODE __________ 39 SHIP TO 1 _______________________ 40 SHIP TO 2 _______________________ 41 SHIP TO 3...

Page 148: ..._ 26 TAX CODE ________ 27 EXTRA CODE _______ 28 CREDIT LIMIT _______ 29 BID NUMBER _______ 30 OPEN DATE _________ 31 CRED LIMIT TYPE ____ 32 STMT DETAIL ______ 33 INSTALL PMT ________ 34 SS _______________ 35 RESALE PRC LVL ___ 36 DELIVERY ZONE ______ 37 ROUTE DIFF ________ 38 MAP CODE __________ 39 SHIP TO 1 _______________________ 40 SHIP TO 2 _______________________ 41 SHIP TO 3 _______________...

Page 149: ...wo job accounts for Angie Smith Construction The first one is for Lot 31 Maple Woods and the second is for Lot 45 Tall Oaks 4 The bookkeeper from Angie Smith Construction calls to give you their new mailing address They now have a P O Box 3526 in addition to their street address Change the accounts to have the new mailing address 5 Print a name and address list for customer numbers 1 through 150 6...

Page 150: ...Chapter 4 Accounts Receivable This page intentionally left blank 142 Dimensions 14 ...

Page 151: ...n order to achieve this general objective you must accomplish specific tasks in a logical order Inasmuch as the inventory system needs to accommodate large amounts of data you will want to organize the information carefully from the beginning The major tasks to getting inventory running are organizing inventory adding inventory item information and loading costs and prices Each task breaks down in...

Page 152: ...he item list 3 LOADING COSTS PRICES PREPARATION 1 Determine the price levels you will use There are 9 available for regular pricing 1 9 plus 90 others 10 99 for matrix pricing Not all 99 price levels need to be used Usually 2 or 3 levels are adequate Price levels are coordinated with A R customers If you have Accounts Receivable running refer to the price levels you assigned there 2 Determine List...

Page 153: ...ate 2 Inventory departments groups and sections are organized 3 Inventory items are well prepared 4 Costs and prices are set up 5 Future items fit easily into the correct group and section 6 Bid and matrix pricing are much more effective and organized 7 Suggested ordering is much easier and effective Dimensions 14 145 ...

Page 154: ...description item type conversion factor etc As the name implies the Inventory Static File IM1 D contains information for each inventory item that remains constant or static such as the information shown in the illustration above In addition it contains set up values for other features of inventory POS Point of Sale and Purchasing There is one record per item IM2 D Inventory Store File store number...

Page 155: ...Y RANKING IM3 D 13 Month History Either 13 months units sold purchased Or 26 months units sold Updated at month IMH D Revolving History Last 16 months of YTD sales YTD cost of sales average inventory value Updated at month IM12 D 13 Month Transfer History Adds during POS update MTD YTD units cost sales transferred Periods 1 13 units transferred Month end shifts data to previous period IM8ss D Inve...

Page 156: ...Updated when receiving tag items through P O Receiving TR1 D Tag Detail Holds tallies and quantities for each tag item original qty committed qty sold reman qty TS0 D Sold or Reman Committed Tag Header Holds heading infor mation for sold tags and tags committed for Order Entry or reman ufacturing TS1 D Sold or Reman Committed Tag Detail Holds tallies and quantities for each sold and committed tag ...

Page 157: ...Variable File Basic Inventory Data Helps you understand the basic elements or fields of your inventory file Adding Items Shows you how to enter the basic inventory data into the computer Changing Item Information Shows you how to change the basic inventory data if you need to make corrections Printing Items Shows you how to print a report to check your entries Deleting Items Shows you how to delet...

Page 158: ...rt with number 1 and end with number 60000 So Dimensions has designed the item number to function as an organizational tool for inventory The item number has some specific characteristics Required for all items 8 digits long all numeric No alphabetic characters allowed A or B etc No punctuation marks allowed or etc No spaces allowed No duplicates allowed Consists of 3 parts Group first 2 digits Yo...

Page 159: ...ps for some file conversions and buying groups Items in these groups can be rearranged later into the standard groups 51 74 Usually not all groups are used You will notice a few gaps in the numbering on the sample list This allows you to add new inventory groups later into the appropriate part of your inventory The most common practice is using the first 49 groups of inventory for hard ware items ...

Page 160: ...up Customer by Group shows what individual customers are buying by group 3 General Ledger Distribution organize financial statements to show sales and cost of sales by inventory group 4 Matrix and bid pricing 5 Spiff sale pricing 6 Suggested orders Sections Sections can further subdivide similar items within each group The second two digits of the item number represent the section You can have up ...

Page 161: ...e Sample Group Section Map on page 154 Unique Numbers Item numbers are unique and can only be used once No two items can have the same item number Where the first 4 digits of the item number group and section allow you to categorize items the last 4 digits allow you to make each item number unique The unique number can be used two different ways numbering dimensional lumber items and numbering non...

Page 162: ...in the group i e 34999998 and 34999999 These items would be set up as non perpetual and allow you to enter the description and price at POS One miscellaneous item requires you to enter a cost and the other will calculate a cost automatically They can also be set up at the section level Then if you try to sell an item with no item number set up yet you can sell it as the miscellaneous item for the ...

Page 163: ...NTERIOR WALL PRODUCTS 31 SHEATHINGS SIDINGS 32 LUMBER 33 BUILDING MATERIALS 34 INSULATION 35 ROOFING 36 DOORS 37 ROCK PRODUCTS 38 WINDOWS 39 OTHER MILLWORK 40 STORE SUPPLIES 41 FASTENERS 42 MISC MISCODED ITEMS 1 Lumber 51 DIMENSIONAL LUMBER 01 Studs Dim 03 Doug Fir Dim 05 Hem Fir Dim 07 Fir Larch Dim 09 Spruce Pine Fir Dim 11 So Yellow Pine Dim 13 White Wood Dim 15 Mixed Species Dim 17 Stress Rate...

Page 164: ...25 Spruce Pine Boards 99 Misc Boards 1 Lumber 54 CEDAR 01 Western Red Cedar 03 Alaska Yellow Cedar 05 Inland Red Cedar 07 Port Orford Cedar 09 Western Cedar 11 Cedar Fencing 13 Aromatic Cedar 99 Misc Cedar 1 Lumber 55 REDWOOD 01 Redwood 03 Redwood Fencing 99 Misc Redwood 1 Lumber 56 TREATED STAINED LBR 1 Lumber 57 HARDWOOD LUMBER 1 Lumber 58 PLYWOOD WAFERBOARD 01 Softwood Plywoods 03 Hardwood Plyw...

Page 165: ...sulation 05 Blowing Pour Insulation 99 Misc Insulation 67 GYPSUM PRODUCTS 01 Wallboards Gypsum 03 Compounds Metals Tapes Gyp 99 Misc Gypsum Products 68 MASONRY PRODUCTS 01 Cement Bag Mixes MP 03 Additives Compounds MP 05 Form Materials MP 07 Block Brick MP 99 Misc Masonry Products 69 ROOFING 01 Asphalt Roofing 03 Wood Roofing 05 Roofing Metals Flanges 07 Metal Roofing 09 Roof Compounds Adhesives 9...

Page 166: ...or Wood Doors 05 Door Frames Jambs 07 Storm Screen Doors 09 Metal Doors 11 Garage Doors 99 Misc Doors 74 WINDOWS 01 Wood Windows 03 Vinyl Windows 05 Metal Windows 99 Misc Windows 90 RESERVED 91 RESERVED 92 RESERVED 93 RESERVED 94 RESERVED 95 RESERVED 96 RESERVED 97 RESERVED 98 RESERVED DIRECTS 99 RESERVED 158 Dimensions 14 ...

Page 167: ...roup Section Worksheet List your groups and sections here If you need more room copy this page or use another sheet of paper Dept Desc Group Group Description Section Section Description Page ____________ Dimensions 14 159 ...

Page 168: ...rd Keys If you are not familiar with these or wish to review them see Chapter 2 System Training 1 For SuperDOS systems start at the PASSWORD screen WELCOME TO DIMENSIONS SuperDOS Password Or for Unix systems start at the login screen Enterprise Computer Systems Inc slc aix02 slc ecs inc com login Sign on with the password login provided by your Dimensions support analyst or installer 160 Dimension...

Page 169: ...icing 5 Inventory Adjustments 6 Physical Count 7 Inventory Management 8 Other Inventory Options 9 Inventory Variable File 10 Inventory Special Maintenance You have these options from this menu 1 File Inquiry Perform inquiry on any inventory item 2 File Maintenance Add new items to all appropriate files Change or delete existing items 3 Inventory Reports Print item reports to check data 4 Pricing M...

Page 170: ...ports Stock Movement Sales Exceptions Sales Analysis Item Ranking Obsolete Inventory Group and Item Performance and Daily Sales by Item 8 Other Inventory Options Accesses other systems within the inventory module bar codes fabrication multiple locations and serial numbers Also used if you purchase other optional inventory software 9 Inventory Variable File Enter set up information to customize you...

Page 171: ...d the section descriptions Steps 4 10 Department Descriptions 4 From the Inventory Descriptions Menu select 3 for Department Descriptions 5 The computer displays the Department Descriptions screen DSVM0302 Department Descriptions DIM11 DATA Date mm dd yy Rev11 0 1 Port 38 Store 01 1 Department Number 1 99 0 2 Description Last Used Department Number 99 Esc End Tab Go Forward One Field F1 Help The c...

Page 172: ...iption to be entered 10 Press Esc at Department Number when done You are returned to the Inventory Descriptions Menu Steps 11 17 Group Descriptions 11 From the Inventory Descriptions Menu select 1 for Group Information 12 The computer displays the Group Information screen DSVM0302 Group Information DIM11 DATA Date mm dd yy Rev11 0 1 Port 38 Store 01 1 Group Number 0 99 0 2 Description 3 Assigned D...

Page 173: ...to add it Or enter N to not add it 16 Repeat Steps 12 15 for each group to be entered 17 Press Esc at Group Number when done You are returned to the Inventory Descriptions Menu Steps 18 25 Section Descriptions 18 When you are done entering group descriptions you can enter the section descriptions From the Inventory Descriptions Menu select 2 for Section Descriptions 19 The computer displays the Se...

Page 174: ...r the section description This description appears on sales reports Skip entering the assigned department number by pressing Tab 4 Assigned Department Number Enter the department to which this group section is assigned For example department 1 is for lumber and hardware The computer displays the corresponding department description for your verification 23 Then the computer asks if you wish to add...

Page 175: ...sc Use 38 LIFO Cost 8 Item Code 21 Unts p Pkg 39 List Base 9 Non Disc 22 EOQ 40 Price Adj 1 10 Non Tax 23 Season Code 41 Price Adj 2 11 Enter Desc 24 Stock Code 42 Price Adj 3 12 C or M 25 Price Round Code 43 Price Adj 4 13 Type 0 7 26 Purchasing Code 44 Price Adj 5 14 Price Basis 27 Vol Wt Conv 45 Price Adj 6 15 Mkt Cst Bas 28 Prt Price Stckrs 46 Price Adj 7 16 Conv Factor 29 Misc Code 1 47 Price...

Page 176: ...er Catalog numbers may contain numbers letters and punctuation marks which help to make the item more recognizable The catalog number has some simple characteristics Required for all items No duplicates allowed 15 characters long including numbers letters punctuation marks and spaces Here are some examples of commonly used catalog numbers DF2410G Doug Fir 2x4 10 Green 24RLH 2x4 Random Length Hem F...

Page 177: ...s number with the lowest item number first Most inventory reports can be sorted and printed by manufacturer s number Throughout the system the manufacturer s number may also be referred to as MFG NO MFG UPC NUMBER MFG M SHORT DESCRIPTION Field 4 A short description should be assigned to each inventory item which is another way to search for items at POS and Purchasing Receiving Normally the short ...

Page 178: ...the C or M code which identifies pricing in hundreds or thousands The two combined are printed on inventory reports displayed on inventory file inquiry and at POS Order Entry and Purchasing Receiving and printed on POS transactions purchase orders and receipts whenever the item is shown If you use a conversion factor for the item use the corresponding unit of measure See Conversion Factor below C ...

Page 179: ...POS Board feet BF and square feet SF are the most common items For example Item Quantity of pieces Conversion Factor Resulting Units footage 2x4 03 Fir Larch 100 5 333 533 1 2x4 8 CDX 100 32 000 3200 NOTE Item type 2 6 below require additional dimensions to be entered as a tally in POS and Purchasing Receiving If the conversion factor is not zero it will be used in calculating the total units 2 It...

Page 180: ...Fir 0 51080108 2x4 08 Doug Fir 208 51080110 2x4 10 Doug Fir 416 51080112 2x4 12 Doug Fir 416 3 True random length items For example molding The tally listing the number of pieces and lengths will be called for at POS to calculate the total units to be relieved from stock For example Item Catalog Description Unit Desc Tally sold at POS Total units relieved 5301110 34COVE 3 4 COVE LF 2 8 16 2x8 4 Ra...

Page 181: ...ed in the inventory PRICE BASIS Field 14 The inventory system allows you to have up to 9 price levels for an inventory item You don t have to use all 9 levels In fact 2 or 3 price levels are usually adequate for most companies The three main components of pricing are Price Basis List Base and the price adjustment levels 1 through 9 The price basis you assign to each item determines how the price i...

Page 182: ...up Markdown Use this method if you wish to markup or markdown from List Base using a percentage of List Base A change to List Base will change the calculated price levels accordingly For example if an item s cost is 10 00 and you want to markup from cost enter 10 00 in List Base Then enter the percentages to markup in Price Adj 1 9 Calculation List Base of List Base Selling price for Price Adj 1 1...

Page 183: ...own from a list price retail use negative price adjustments For example List Base is 5 00 Calculation List Base of List Base Selling price for Price Adj 1 0 00 5 00 00 PL 1 5 00 Price Adj 2 50 5 00 50 PL 2 4 50 Price Adj 3 1 00 5 00 1 00 PL 3 4 00 etc 2 Actual Prices Use this method if you wish to enter the actual prices in price adjustments 1 through 9 No List Base is needed Whenever the prices c...

Page 184: ... But if they buy 25 99 the price is figured on price level 2 If they buy 100 499 the price goes to price level 3 The percentages for markup or markdown are kept in Price Adj 1 5 same as price basis 0 and the quantity breaks are kept in Price Adj 6 9 Price Adj 1 100 Markup 100 Price Adj 2 90 Markup 90 Price Adj 3 80 Markup 80 Price Adj 4 70 Markup 70 Price Adj 5 60 Markup 60 Price Adj 6 25 Qty requ...

Page 185: ...ber items with frequent cost fluctuations such as redwood You must manually maintain the market cost of these items using one of the price cost maintenance procedures 3 Use cost as market cost If the item is set up for cost 0 field 18 POS will stop and ask for a cost for this item even though there may be an average and market cost already set up For hardware items or items with infrequent cost ch...

Page 186: ...A 25 5 10 20 to 35 Item B 20 5 10 15 to 30 Item C 30 5 10 25 to 40 Each time an item is sold at POS the gross margin is calculated and compared to the expected gross margin for the item If the gross margin is below the acceptable range the terminal will beep if the option is selected to notify you of bad profit before accepting the line Also if your password allows you to view costs and margins fo...

Page 187: ...50 73 42 25 8 7 50 41 29 00 74 42 50 9 8 25 42 29 50 75 43 00 10 9 00 43 30 00 76 43 25 11 10 00 44 30 50 77 43 50 12 10 75 45 31 00 78 43 75 13 11 50 46 31 50 79 44 25 14 12 25 47 32 00 80 44 50 15 13 00 48 32 50 81 44 75 16 13 75 49 32 75 82 45 00 17 14 50 50 33 33 83 45 33 18 15 25 51 33 75 84 45 66 19 16 00 52 34 25 85 46 00 20 16 66 53 34 66 86 46 25 21 17 33 54 35 00 87 46 50 22 18 00 55 35 ...

Page 188: ...s is set up for instance with the desired item type unit description price basis and so on that template can be used to enter new hardware items quickly by just providing the information that is unique to that item The other information which is the same for all hardware items is already entered This features uses FL1 D Fine Line Class Group Section File You have the following options Esc Press Es...

Page 189: ...if they had all been selected to display The cursor is at the first field 1 Item No Enter the item number for the item you are setting up and press Enter Or press Esc to end this process 7 If you used a template the default values from the template are filled in Enter the catalog number 8 Continue entering the other basic information for the item item description unit description C or M code conve...

Page 190: ...ontrols which fields are displayed on this screen It is found in the Variable File See the system manager if you wish to use this feature These instructions present all fields as if they had all been selected to display 5 The computer displays the IM1 information for the selected item For example DS03011N Maint Inv Static Data DIM11 DATA Date mm dd yy Rev10 0 3 Port 43 1 Item No 10010020 2 Catalog...

Page 191: ...teps 6 and 7 entering field numbers and new values as many times as needed 9 When done press Esc at Enter Field Number 10 The computer asks OK To Save Changes Y N Enter Y to save the changes you made or N to not save them 11 Return to Step 5 to select another option 12 C Change The cursor moves to field 5 Mfg Name Enter the new value for this field and press Enter to move to the next field Or pres...

Page 192: ... 5 The computer asks where you wish to print the report Output Device P T S F Port Port No UpA Search Port No It will be easiest to check this report if you print it out on paper Make sure the system printer is turned on the paper is loaded and it is ready to print Enter P and press Enter This will print the report on your system printer 6 Then the computer asks if you want to print in compressed ...

Page 193: ...258H STUD MBF 1 0 1 8 0000 01011190 2X6 92 5 8 STUD FIR 269258 STUD MBF 1 0 1 8 0000 01011210 2X6 96 STUD WHITE WOOD 2696WW STUD MBF 1 0 1 8 0000 01011215 2X6 96 STUD HEM FIR 2696H STUD MBF 1 0 1 8 0000 01011220 2X6 96 STUD FIR 2696 STUD MBF 1 0 1 8 0000 01011225 2X6 94 5 8 STUD HEM FIR 269458H STUD MBF 1 0 1 8 0000 01011230 2X4 92 5 8 STUD ECONOMY 249258E STUD MBF 1 0 1 5 3340 01011240 2X4 96 STU...

Page 194: ...ce 2 Select 4 for Other Inventory Files 3 Select 1 for Delete Items No Transactions 4 The computer displays the Delete Item Numbers screen DS03402 Delete Item Numbers DIM11 DATA Date mm dd yy Rev10 0 1 Port 39 Store 01 Item No 0 UpA Change Store Ent Next Item Esc End The cursor is positioned at Item No You have the following options UpA Change Store Press up arrow to change the store number Enter ...

Page 195: ... t Delete You have the following options I Current Store IM2 Only Delete from the current store only as displayed in the upper right hand corner of the screen Y Delete Item Delete the displayed item from all stores Ent Don t Delete Do not delete the displayed item Return to Step 4 to enter another item number 6 Repeat Steps 4 and 5 for each item you need to delete When you are done press Esc at It...

Page 196: ...weighted average to compute the new average cost For example you have 10 hammers with an average cost of 10 00 each You receive 10 additional hammers with a new cost of 12 00 each UNITS AVG COST EXTENDED COST Beginning Balance 10 10 00 100 00 Inventory Receipt 10 12 00 120 00 ______ _________ 20 220 00 Extended cost 220 00 Total units 20 11 00 new average cost Since average cost is updated to the ...

Page 197: ...levels are not used or even needed in normal day to day operations but they are provided A R customers are assigned a price level so that when they purchase items at POS the correct price is supplied automatically by the computer The price level in the customer s record corresponds to the price adjustments in the inventory record For the purposes of getting inventory started the concept of price l...

Page 198: ...G L entries are made through these procedures Steps 1 12 Price Adjustment Changes Use this option to enter List Base Price Adjustments 1 9 and Market Cost one item at a time It shows the resulting price levels 1 Starting at the INVENTORY MENU select 4 for Pricing and press Enter Then select 1 for Price Maintenance 2 Select 2 for Price Adjustment Changes 3 The computer displays DS03914 Price Adjust...

Page 199: ...ext item in numerical order allowing you to change it as well 7 The computer displays another screen with the standard item selection routine and allows you to enter the item number catalog number etc of the item requiring a change For example DS03914 Price Adjustment Changes Store 01 Description List Base Price Adj Price 1 2 PB 3 CB 4 5 Ave Cost 6 Last Cost 7 Mkt Cost 8 Select Item Ent Display Se...

Page 200: ...he only value that can be changed Tab Press Tab to accept the displayed value and go on to the next selected field to change When there are no more fields to change go on to Step 9 to accept or reject the change UpA Previous Item s If you had already entered a new value for another value item it is displayed by Previous Item s value If desired press the up arrow to use that value for this item as ...

Page 201: ...een entered the computer asks at the bottom of the screen Ent Accept Change Esc Reject Change Press Enter to accept the changes or press Esc to reject them 11 Depending on the method of adjustment manual or automatic you are returned to either Step 7 to select another item to change or the next item is displayed automatically in Step 8 Continue making changes as needed 12 When done press Esc until...

Page 202: ...e To Enter the number corresponding to the value you wish to move to destination If you want to move List Base to Average Cost enter 3 and press Enter 17 The computer displays DS03911 Move Values DIM11 DATA Date mm dd yy Rev8 0 1 Port 39 Store 01 1 Input Parameters Beginning Item No 0 Ending Item No 99999999 Source Store Number 1 Destination Store Number 1 Select Optional Field Y N N The cursor is...

Page 203: ...er the information again if needed 21 If you entered YES the computer begins immediately to change the selected values for the selected range of items and displays the records as they are processed When the job is done the computer displays Normal End of Job Ent Continue Press Enter to acknowledge this message and return to Step 15 You can set up another range of items to change or press Esc to en...

Page 204: ... twice to bypass this and Ending Store No 24 Beginning Item No Enter the first item of the range of items you wish to change This must be the item number and not the catalog number 25 Ending Item No Enter the ending item number of the range 26 Select Optional Fields Y N Press Tab to bypass 27 Field Number to Change 3 56 Enter the first field number you wish to change The fields that may be changed...

Page 205: ...055 1 C BROWN RURAL MAIL BOX Ending Item 10010070 CD1755 US4 SAFETY DOOR VIEWER This program will replace fields in IM2 D with the following values Price Adjustment 1 100 00 Are you sure you want to proceed YES NO It also displays the field s and value s you entered To begin the change process you must enter YES Or if you do not wish to continue enter NO 32 If you entered YES the computer begins i...

Page 206: ...ters You must enter column information to set up this report so enter 1 to input new parameters Each parameter is described below If you press Enter to print the report without entering any parameters the computer will display You Must Enter Column Information Press Enter to acknowledge this message and then enter the input parameters starting with Value Column 1 0 15 See below 5 If you entered 1 ...

Page 207: ...Beginning Page Number Enter the page number 1 9999 to appear on the first page of this report Cat MFG C M N Enter C if you wish to print the catalog number next to the item number M to print the mfg number or N to print neither Pricing Types 1 and Enter B for both factor and each pricing F for factor 3 Only B Both only or E for each only F Factor Only E Each Only Print Items With Zero Enter Y if y...

Page 208: ...level 9 12 Ave Cost Average cost 13 Lst Cost Last cost 14 Mkt Cost Market cost 15 LF Cost LIFO cost 16 Del Prc Delivery price code for zone 1 this requires optional software 101 199 Matrix Price levels 10 99 from the price matrix Value 10 99 6 After you enter a value code the computer displays the corresponding description You have the following 3 options Press Enter Clears the description Press T...

Page 209: ...nter a number to look You can either enter a catalog number item for an exact match number or mfg number and the computer looks for an exact match If a match is found the selected item is displayed If no match is found the computer enters the search mode using the number you entered as the closest match to begin the search If you entered a mfg number and there are duplicates found you are taken to...

Page 210: ...formation or Password Account Options Esc Press Esc to end the inventory inquiry and return to the previous menu DnA N A 3 If you pressed Enter in Step 2 the computer displays the search options box 1 Catalog Number Search By 2 Short Description 3 Item Number 4 Manufacturer Number 5 Location Number 6 Vendor Catalog 7 Bar Code Number 8 Group Section 9 Keyword You can select one of the search option...

Page 211: ...lect UpA DnA Scroll Page Down Page Up Esc Exit Jump to Assoc Items Item Search Item No Catalog No Description Price Net 12229000 1 2 REDWOOD 1 2 REDWOOD STUD R L 325 00 20 12229004 1 2 REDWOOD 04 1 2 REDWOOD STUD R L 2100 00 776 12229006 1 2 REDWOOD 06 1 2 REDWOOD STUD R L 600 00 641 12229008 1 2 REDWOOD 08 1 2 REDWOOD STUD R L 325 00 1043 12229010 1 2 REDWOOD 10 1 2 REDWOOD STUD R L 325 00 388 Th...

Page 212: ... 00 Prc Adj 6 35 00 648 00 LAST 480 00 Dtl Sale 00 00 00 Mkt 480 00 Dtl Pur 00 00 00 Dtl Ct 10 01 96 Value 480 00 Dt Added 00 00 00 N Next P Prev O Ordrd M Multi Store V Vendor S Sum G Graph R Rsrvd Q Quick Tally H History T Tallies The information on this screen is somewhat self explanatory You can also enter the following options Depending on the item s setup some of these options may not be ava...

Page 213: ...ist Base is in single footage Example 6 Misc Molding Type 0 Conversion factor 0 Example 7 Electrical wire rope dowels fasteners Type 0 Purchasing Code P purchase quantity is different from selling quantity Percentage markup from cost base Example 8 Misc item 98 Cost calculated from cost Non perpetual Example 9 Misc item 99 Enter price and cost at POS Non perpetual Along with each sample load form ...

Page 214: ..._______ 12 C or M _______ 25 Price Round Code ___ 43 Price Adj 4 __________ 13 Type 0 7 __0___ 26 Purchasing Code ___ 44 Price Adj 5 __________ 14 Price Basis __0___ 27 Vol Wt Conv ________ 45 Price Adj 6 __________ 15 Mkt Cst Basis _1__ 28 Prt Price Stckrs ___ 46 Price Adj 7 __________ 16 Conv Factor ________ 29 Misc Code 1 _____ 47 Price Adj 8 __________ 17 Ex Gross Marg _33 00 30 Misc Code 2 __...

Page 215: ...Spiff 0 Primary Assoc Number 0 Vendor 0 Vol Wght Factor 0000 Location Units Per Pack 00 Store 1 Price Perpetual Save Hist New Price Price Sticker Misc Code 1 List Base 29 95 Min 0 Misc Code 2 Prc Adj 1 29 95 Max 0 On Hand 00 Prc Adj 2 10 00 26 95 Sales RK N 0 On Rsv 00 Prc Adj 3 20 00 23 96 Avmar RK N 0 Net 00 Gmroi RK N 0 On Ord 00 AVE 15 00 EOQ 00 LAST 15 00 Dtl Sale 00 00 00 Mkt 00 Dtl Pur 00 0...

Page 216: ...ice Round Code ___ 43 Price Adj 4 __________ 13 Type 0 7 __1___ 26 Purchasing Code ___ 44 Price Adj 5 __________ 14 Price Basis __0___ 27 Vol Wt Conv ________ 45 Price Adj 6 __________ 15 Mkt Cst Basis _0__ 28 Prt Price Stckrs ___ 46 Price Adj 7 __________ 16 Conv Factor _5 333 29 Misc Code 1 _____ 47 Price Adj 8 __________ 17 Ex Gross Marg _15 00 30 Misc Code 2 _____ 48 Price Adj 9 __________ 18 ...

Page 217: ...0 Primary Assoc Number 0 Vendor 0 Vol Wght Factor 0000 Location Units Per Pack 00 Store 1 Price Each Perpetual Save Hist New Price Price Sticker Misc Code 1 List Base 250 00 1 33 Min 0 Misc Code 2 Prc Adj 1 60 00 400 00 2 13 Max 0 On Hand 00 Prc Adj 2 55 00 388 00 2 07 Sales RK N 0 On Rsv 00 Prc Adj 3 50 00 375 00 2 00 Avmar RK N 0 Net 00 Gmroi RK N 0 On Ord 00 AVE 250 00 EOQ 00 LAST 250 00 Dtl Sa...

Page 218: ...j 3 __________ 12 C or M __M____ 25 Price Round Code ___ 43 Price Adj 4 __________ 13 Type 0 7 __2___ 26 Purchasing Code ___ 44 Price Adj 5 __________ 14 Price Basis ___0__ 27 Vol Wt Conv ________ 45 Price Adj 6 __________ 15 Mkt Cst Basis _0__ 28 Prt Price Stckrs ___ 46 Price Adj 7 __________ 16 Conv Factor _ 6667 29 Misc Code 1 _____ 47 Price Adj 8 __________ 17 Ex Gross Marg _25 00 30 Misc Code...

Page 219: ...c Number 0 Vendor 0 Vol Wght Factor 0000 Location Units Per Pack 00 Store 1 Price Perpetual Save Hist New Price Price Sticker Misc Code 1 List Base 250 00 Min 0 Misc Code 2 Prc Adj 1 60 00 400 00 Max 0 On Hand 00 Prc Adj 2 55 00 388 00 Sales RK N 0 On Rsv 00 Prc Adj 3 50 00 375 00 Avmar RK N 0 Net 00 Gmroi RK N 0 On Ord 00 AVE 250 00 EOQ 00 LAST 250 00 Dtl Sale 00 00 00 Mkt 00 Dtl Pur 00 00 00 Dtl...

Page 220: ..._ 12 C or M ___C___ 25 Price Round Code ___ 43 Price Adj 4 _30 00____ 13 Type 0 7 ___3__ 26 Purchasing Code ___ 44 Price Adj 5 _30 00____ 14 Price Basis __1___ 27 Vol Wt Conv ________ 45 Price Adj 6 __________ 15 Mkt Cst Basis __2_ 28 Prt Price Stckrs ___ 46 Price Adj 7 __________ 16 Conv Factor _1 0000 29 Misc Code 1 _____ 47 Price Adj 8 __________ 17 Ex Gross Marg 30 00 30 Misc Code 2 _____ 48 P...

Page 221: ... Vendor Vol Wght Factor 0000 Location Units Per Pack 00 Store 1 Price Perpetual Save Hist New Price Price Sticker Misc Code 1 List Base 25 00 Min 0 Misc Code 2 Prc Adj 1 40 00 65 00 Max 0 On Hand 00 Prc Adj 2 35 00 60 00 Sales RK E 0 On Rsv 00 Prc Adj 3 35 00 60 00 Avmar RK E 0 Net 00 Prc Adj 4 30 00 55 00 Gmroi RK E 0 On Ord 00 Prc Adj 5 30 00 55 00 AVE 20 00 EOQ 00 LAST 20 00 Dtl Sale 00 00 00 M...

Page 222: ...30 00___ 12 C or M _______ 25 Price Round Code ___ 43 Price Adj 4 __30 00___ 13 Type 0 7 __0___ 26 Purchasing Code ___ 44 Price Adj 5 __30 00___ 14 Price Basis __1___ 27 Vol Wt Conv ________ 45 Price Adj 6 __________ 15 Mkt Cst Basis _2__ 28 Prt Price Stckrs ___ 46 Price Adj 7 __________ 16 Conv Factor __ 0000_ 29 Misc Code 1 _____ 47 Price Adj 8 __________ 17 Ex Gross Marg _25 00 30 Misc Code 2 _...

Page 223: ... 0 Vendor Vol Wght Factor 0000 Location Units Per Pack 00 Store 1 Price Perpetual Save Hist New Price Price Sticker Misc Code 1 List Base 25 00 Min 0 Misc Code 2 Prc Adj 1 40 00 65 00 Max 0 On Hand 00 Prc Adj 2 35 00 60 00 Sales RK B 0 On Rsv 00 Prc Adj 3 30 00 55 00 Avmar RK B 0 Net 00 Prc Adj 4 30 00 55 00 Gmroi RK B 0 On Ord 00 Prc Adj 5 30 00 55 00 AVE 20 00 EOQ 00 LAST 20 00 Dtl Sale 00 00 00...

Page 224: ..._ ______ 12 C or M _______ 25 Price Round Code ___ 43 Price Adj 4 ___ ______ 13 Type 0 7 __0__ 26 Purchasing Code ___ 44 Price Adj 5 ____ ______ 14 Price Basis __1___ 27 Vol Wt Conv ________ 45 Price Adj 6 __________ 15 Mkt Cst Basis _2__ 28 Prt Price Stckrs ___ 46 Price Adj 7 __________ 16 Conv Factor _ 0000 29 Misc Code 1 _____ 47 Price Adj 8 __________ 17 Ex Gross Marg _35 00 30 Misc Code 2 ___...

Page 225: ...t Cost Basis 2 Conv Factor 0000 Spiff 0 Primary Assoc Number 0 Vendor 0 Vol Wght Factor 0000 Location Units Per Pack 00 Store 1 Price Nonperpetual No Hist New Price Price Sticker Misc Code 1 List Base Min 0 Misc Code 2 Prc Adj 1 00 Max 0 On Hand 00 Sales RK E 6 On Rsv 00 Avmar RK E 6 Net 00 Gmroi RK E 5 On Ord 00 AVE 00 EOQ 00 LAST 00 Dtl Sale 00 00 00 Mkt 00 Dtl Pur 00 00 00 Dtl Ct 00 00 00 Value...

Page 226: ...r M _______ 25 Price Round Code ___ 43 Price Adj 4 __________ 13 Type 0 7 __0___ 26 Purchasing Code _P 44 Price Adj 5 __________ 14 Price Basis ___0__ 27 Vol Wt Conv ________ 45 Price Adj 6 __________ 15 Mkt Cst Basis _0__ 28 Prt Price Stckrs ___ 46 Price Adj 7 __________ 16 Conv Factor _1 0000 29 Misc Code 1 _____ 47 Price Adj 8 __________ 17 Ex Gross Marg _25 00 30 Misc Code 2 _____ 48 Price Adj...

Page 227: ... Conv Factor 1 0000 Spiff 0 Primary Assoc Number 0 Vendor 0 Vol Wght Factor 0000 Location Units Per Pack 50 00 Store 1 Price Perpetual Save Hist New Price Price Sticker Misc Code 1 List Base 40 Min 0 Misc Code 2 Prc Adj 1 60 00 64 Max 0 On Hand 00 Prc Adj 2 55 00 62 Sales RK N 0 On Rsv 00 Prc Adj 3 50 00 60 Avmar RK N 0 Net 00 Gmroi RK N 0 On Ord 00 AVE 40 EOQ 00 LAST 40 Dtl Sale 00 00 00 Mkt 00 D...

Page 228: ...j 3 ____ _____ 12 C or M _______ 25 Price Round Code ___ 43 Price Adj 4 ____ _____ 13 Type 0 7 ___0__ 26 Purchasing Code ___ 44 Price Adj 5 __________ 14 Price Basis __0___ 27 Vol Wt Conv ________ 45 Price Adj 6 __________ 15 Mkt Cst Basis _0__ 28 Prt Price Stckrs ___ 46 Price Adj 7 __________ 16 Conv Factor _ 0000 29 Misc Code 1 _____ 47 Price Adj 8 __________ 17 Ex Gross Marg _25 00 30 Misc Code...

Page 229: ... Mkt Cost Basis 0 Conv Factor 0000 Spiff 0 Primary Assoc Number 0 Vendor 0 Vol Wght Factor 0000 Location Units Per Pack 00 Store 1 Price Nonperpetual No Hist New Price Price Sticker Misc Code 1 List Base Min 0 Misc Code 2 Prc Adj 1 00 Max 0 On Hand 00 Sales RK N 0 On Rsv 00 Avmar RK N 0 Net 00 Gmroi RK N 0 On Ord 00 AVE 00 EOQ 00 LAST 00 Dtl Sale 00 00 00 Mkt 00 Dtl Pur 00 00 00 Dtl Ct 00 00 00 Va...

Page 230: ...dj 3 ____ _____ 12 C or M _______ 25 Price Round Code ___ 43 Price Adj 4 ____ _____ 13 Type 0 7 __0___ 26 Purchasing Code ___ 44 Price Adj 5 __________ 14 Price Basis __0___ 27 Vol Wt Conv ________ 45 Price Adj 6 __________ 15 Mkt Cst Basis _0__ 28 Prt Price Stckrs ___ 46 Price Adj 7 __________ 16 Conv Factor _ 0000 29 Misc Code 1 _____ 47 Price Adj 8 __________ 17 Ex Gross Marg _25 00 30 Misc Cod...

Page 231: ...kt Cost Basis 0 Conv Factor 0000 Spiff 0 Primary Assoc Number 0 Vendor 0 Vol Wght Factor 0000 Location Units Per Pack 00 Store 1 Price Nonperpetual No Hist New Price Price Sticker Misc Code 1 List Base Min 0 Misc Code 2 Prc Adj 1 00 Max 0 On Hand 00 Sales RK N 0 On Rsv 00 Avmar RK N 0 Net 00 Gmroi RK N 0 On Ord 00 AVE 00 EOQ 00 LAST 00 Dtl Sale 00 00 00 Mkt 00 Dtl Pur 00 00 00 Dtl Ct 00 00 00 Valu...

Page 232: ...C or M _______ 25 Price Round Code ___ 43 Price Adj 4 __________ 13 Type 0 7 ______ 26 Purchasing Code ___ 44 Price Adj 5 __________ 14 Price Basis ______ 27 Vol Wt Conv ________ 45 Price Adj 6 __________ 15 Mkt Cst Basis ____ 28 Prt Price Stckrs ___ 46 Price Adj 7 __________ 16 Conv Factor ________ 29 Misc Code 1 _____ 47 Price Adj 8 __________ 17 Ex Gross Marg ______ 30 Misc Code 2 _____ 48 Pric...

Page 233: ... 5 Add a drill bit to group 13 section 50 The expected gross margin on the item is 20 percent The price for the item will have an actual price in the adjustments 6 Add crown molding to group 62 section 1 The item is purchased by CLF and sold by the lineal foot Expected gross margin on the item is 17 percent The price for the item will be a markup percent from a base price 7 Add 2x4 RL Southern Yel...

Page 234: ...Chapter 5 Inventory This page intentionally left blank 226 Dimensions 14 ...

Page 235: ...der A little planning now will pay off down the road The major tasks to getting A P running are loading vendor data and doing an A P cutover Each task breaks down into smaller projects Following is an outline of the tasks You will find more detailed instructions later in the section Getting A P Started 1 LOADING VENDOR DATA PREPARATION 1 Gather existing vendor information name address phone number...

Page 236: ... between old system and Dimensions system Correct any differences 5 Delete GPOST entries to prevent double entry of expenses to the G L in the old and the new systems Use G L Special Maintenance Delete GM3 by Range STEPS TO MAINTAIN A P INTEGRITY 1 Enter verify and update each A P invoice batch the same day 2 Process all vendor invoices for inventory by generating invoices from receipts must be ru...

Page 237: ...es for each vendor such as Vendor Number Contact Person Vendor Name Vendor Type Address Discount Terms Phone Number G L Debit Account Fax Number 1099 Information It also contains vendor balances which are updated during normal invoice and check processing The other files in A P serve other functions USED WITH AM1 D REGULAR PROCESSING AM2 D Vendor Message Fax File 3 line vendor message displayed du...

Page 238: ...s Payable system In this section you will find instructions for Basic Vendor Data Helps you begin gathering the basic elements of your vendor file on an A P Load Form names addresses phone numbers and so on Numbering Accounts Suggests how to number vendor accounts Getting into A P Shows you how to get into the ACCOUNTS PAYABLE MENU for getting started on the computer Adding Vendors Shows you how t...

Page 239: ...as you need to accommodate all your vendors There is space for 4 vendors per page Then fill out the forms The chart following the blank load form explains each field on the load form 2 If you are coming from a previous computer system you won t need to fill out load forms but you will need to print out a vendor list and make any notations for corrections and additions 3 If you ordered a file conve...

Page 240: ... _______________ DISCOUNT DAYS DATE_________________ DISCOUNT ___________ G L DEBIT ACCOUNT ____________________ VENDOR NO_________________________ NAME __________________________________________________________ ADDR 1 PO BOX or ATTN _________________________________________________________________________________ ADDR 2 STREET ADDRESS ______________________________________________________________...

Page 241: ...s FAX NO Fax number 12 characters 702 222 4444 CONTACT Contact person 20 characters Bill W or Mrs Johnson Enter the name of the contact person for this vendor This is optional TERMS DESC Terms Description 13 characters 1 NET 10 NET 30th Enter the description of the terms for this vendor to be displayed when selecting vendors at invoice entry DISCOUNT TERMS DAYS DATE Discount Terms 1 character 1 da...

Page 242: ...endor number You type the vendor information once and then when you need to use it you can call it up by number or by name When you print vendor reports you can print in numerical or alphabetical order You may wish to use the same numbering scheme as A R customers Refer to Chapter 4 Accounts Receivable for specific procedures for numbering accounts 234 Dimensions 14 ...

Page 243: ...rd Keys If you are not familiar with these or wish to review them see Chapter 2 System Training 1 For SuperDOS systems start at the PASSWORD screen WELCOME TO DIMENSIONS SuperDOS Password Or for Unix systems start at the login screen Enterprise Computer Systems Inc slc aix02 slc ecs inc com login Sign on with the password login provided by your Dimensions support analyst or installer Dimensions 14...

Page 244: ...iting 6 Other A P Options 7 A P Variable File 8 A P Special Maintenance You have these options from this menu 1 File Inquiry Perform inquiry on any vendor 2 File Maintenance Add new vendors change or delete existing vendors 3 A P Reports Print vendor reports to check data 4 Enter Invoices Print Used later to enter vendor invoices 5 Invoice Select Check Used later to enter select invoices to pay an...

Page 245: ...r source you have for vendor information enter the vendor number for the vendor you are setting up and press Enter 4 Next enter the vendor name and continue entering the desired information for the vendor NOTE If you make a mistake during your entry on this screen you can press Esc to back up one field Retype the information correctly To skip entering a field press Tab This will leave the informat...

Page 246: ...ish to A M L B V O U default to in purchase receiving A average cost from IM2 D Inventory Store Data File M market cost L last cost B list base V vendor s cost from OM4 D Multiple Vendor File O vendor s ordering cost from OM4 D If the item is set up with Purchasing Code P this is a package cost Otherwise it is the purchase price U vendor s ordering cost updated with package cost for each receipt f...

Page 247: ...OM4 D Auto Y N P S C 23 Lead Time 34 Catalog Default I M V 24 G L Debit Account 35 Cost Default A M L B V O U 25 Minimum Order Enter Option A V C E The cursor is positioned at the bottom of the screen Enter V for View and press Enter Or press Esc to end this program and return to the previous menu 4 The cursor moves to the top of the screen at 1 Vendor Number Enter the vendor number you wish to ch...

Page 248: ...D 1 Return to the CHANGE VENDORS MENU 2 Select 2 for Change Selected Fields AM1 D 3 The computer displays DS05502 Change Select AM1 Fields DIM11 DATA Date mm dd yy Rev11 0 1 Port 43 Select Method of Adjustment 1 Manually Select Each Vendor 2 Automatically Select Next Vendor in Number Order 3 Automatically Select Next Vendor in Name Order Enter Method E to End Choose the method of adjustment 1 Manu...

Page 249: ...ack a field press Esc When you are done selecting fields press the up arrow 5 Select the vendor you wish to change using the standard vendor search select routine 6 The selected vendor is displayed along with the first field to be changed Enter one of the following options Value for the requested field and Enter Up arrow to accept the previous value for this field from a prior vendor record On the...

Page 250: ...an enter 2 for Vendor Address List and press Enter These reports contain different kinds of information 3 If you selected 1 the computer displays the Vendor Master List report screen DS05301 Vendor Master List DIM11 DATA Date mm dd yy Rev10 0 1 Port 37 Store 01 1 Input Parameters Print 1 Numerically or 2 Alphabetically 1 Beginning Vendor 0 Ending Vendor 9999999 Number of Copies 1 Report Date mmddy...

Page 251: ... will fit the report on 8 1 2x11 paper 6 Then you can determine if you want to print the report in single double or triple spacing Report Spacing 1 2 3 If you think you might need to make notes on the report as you check the information print it double or triple spaced Enter 2 and press Enter Otherwise you can print it single spaced 7 Wait while the report is printed When it is finished you are re...

Page 252: ...3 PHONE 1 MISC VENDOR 120 BOISE CASCADE LUMBER 1090 WEST 3200 SOUTH SALT LAKE CITY UT 84016 364 2332 135 COTTER SUPPLY COMPANY 124 BAY STREET P O BOX 23234 CHICAGO IL 25025 4428 777 651 2351 150 ELECTRICAL SUPPLY COMPANY 4526 SOUTH STATE MURRAY UT 84058 972 8300 155 H W I 4400 BUSINESS STREET KANSAS CITY MO 180 HEMISPHERE TRANSPORTATION 1059 EAST 900 SOUTH SALT LAKE CITY UT 84119 972 4656 290 STAN...

Page 253: ...IM11 DATA Date mm dd yy Rev8 0 0 Port 44 Store 01 Vendor Number 0 Esc End The cursor is positioned at Vendor Number If you know the vendor number to be deleted enter it You can find the vendor number on a Vendor Master List or by doing a Vendor Inquiry Press Enter 3 The selected vendor name and address is displayed The computer asks OK to Delete YES NO If this is the one you need to delete enter Y...

Page 254: ...ns 2 Check Printing Options 3 Descriptions 4 Transaction Numbers 5 G L Integration 6 Miscellaneous Codes 7 Password Account Options 8 Reports Esc End From this menu you can do the following 1 Invoice Processing Options See Steps 3 7 2 Check Printing Options See Steps 8 12 5 G L Integration See Steps 13 40 Steps 3 7 INVOICE PROCESSING OPTIONS 3 Select 1 for Invoice Processing Options 4 The computer...

Page 255: ... posting file 6 After changing the entries the computer asks Save Changes Y N Enter Y if all entries are correct Or enter N to not make the changes You can also change this entry for all stores 7 If needed check the entries for other stores Repeat Steps 4 6 entering the appropriate store number After verifying these fields press Esc twice to return to the A P Variable File Maintenance Menu Steps 8...

Page 256: ...2410 Compress check protect DS05605I IBM Okidata 2410 Same as DS05605 DS05608 Okidata 182 192 292 Add freight DS05609 Okidata 2410 Add freight DS05609I IBM Okidata 2410 Same as DS05609 DS05610 Okidata 2410 Compress check protect on 1 line DS05612 Okidata 182 192 292 Compress check protect on 1 line DS05615 Okidata 182 192 292 Same as DS05604 except prints company address 3 Print Checks with a Zero...

Page 257: ...ation that need G L numbers A P Liabilities Vendor Types Steps 16 20 A P Banks Steps 21 25 A P Discounts Taken Steps 26 30 Freight Payable Steps 31 35 Miscellaneous A P Accounts Steps 36 39 13 Go back to the A P Variable File Maintenance Menu 14 Select 5 for G L Integration 15 The computer displays the A P G L Integration menu DSVM0505 A P G L Integration DIM11 DATA Date mm dd yy Rev11 0 1 Port 44...

Page 258: ...alance sheet is posted for the credit Each vendor in the Vendor Master File is assigned an A P vendor type code 1 9 representing different types of vendors For example A P Trade A P Affiliated Co A P Other Then the A P vendor type will determine which liability account to post as transactions are updated Most often when starting up the A P system only one vendor type is used All vendors are assign...

Page 259: ... delete the displayed G L account numbers E nd Ends this option and returns to the previous menu 23 A P checks can be posted to one of up to 9 different bank accounts 9 different G L asset accounts When printing checks you will be asked from which bank you wish to pay credit That bank number corresponds to the bank number found here and will credit the assigned G L asset account For this example t...

Page 260: ... the displayed G L account numbers Go to Step 28 D elete Allows you to delete the displayed G L account numbers E nd Ends this option and returns to the previous menu 28 In conjunction with A P vendor types A P Discounts Taken controls how the G L income statement is posted when a vendor discount is taken Each A P vendor type has a corresponding A P discount account For this example the standard c...

Page 261: ...Go to Step 33 D elete Allows you to delete the displayed G L account numbers E nd Ends this option and returns to the previous menu 33 During invoice entry freight can be separated using the freight deduct feature so the liability is accrued properly This works in conjunction with the vendor type whatever the vendor type assigned to the selected vendor on the invoice the freight is also separated ...

Page 262: ... is changed here it is also changed there 2 Purchase Price Variance Enter the G L account for Purchase Price Variance If there is a difference between the vendor invoice amount the value of the inventory receipts the difference will be posted to Purchase Price Variance in Cost of Sales This field is duplicated in G L also used in that module If it is changed here it is also changed there 3 Non Com...

Page 263: ...P Accounts G L Variable File 1 Basic Store Information 2 Current Calendar Month this determines the accounting month for G L postings 3 Check file status all vendors in system Invoice Register has zero balance print File Status Report DS09025 4 Decide the go live date You will probably want to do this when A P is at its lowest point on your old system most likely after the 10th of the month 5 Deci...

Page 264: ... The computer displays the ACCOUNTS PAYABLE MENU DIM11 DATA ACCOUNTS PAYABLE 11 0 1 File Inquiry 2 File Maintenance 3 A P Reports 4 Enter Invoices 5 Invoice Select Check Writing 6 Other A P Options 7 A P Variable File 8 A P Special Maintenance Select 4 for Enter Invoices Steps 4 14 ENTER A P INVOICES FOR ACCOUNT BALANCES 4 The computer displays the menu for entering A P invoices DS05100 Accounts P...

Page 265: ...____________________________ 30 characters Address 1 ___________________________________ 25 characters 2 ___________________________________ 3 ___________________________________ Send 1099 Y N ____ ID ___________________ 15 characters 8 Verify the displayed vendor and press Enter if it is correct 9 The screen changes to the invoice information Fill in the following fields Invoice Enter the invoice...

Page 266: ...e batch is updated The corresponding account description is displayed for your verification If it is incorrect press Esc to back up to G L No and enter the G L account number again G L Amount Press up arrow to use the gross amount for the G L debit entry 11 At this point the proof total in the Running Batch Totals should be zero The computer asks Enter Accept Entry H Handcheck Esc Reject Entry You...

Page 267: ... 24 The computer asks Do You Wish To Begin The Update Y N Enter Y to continue to Step 25 or N to return to the previous menu 25 The computer begins the update and displays DS05106 Update G L Entries DIM11 DATA Date mm dd yy Batch AP1010JG Period 07 Port 39 Store 01 Now Updating Accounts Payable Distributions Store Account Desc Amount End of Accounts Payable Update to the General Ledger Press Enter...

Page 268: ...al order one at a time 3 Automatically Select Next Same as option 2 except uses vendor name order Vendor in Name Order 37 Then the computer displays DS05502 Change Select AM1 Fields DIM11 DATA Date mm dd yy Rev11 0 1 Port 41 3 Address 1 4 Address 2 5 Address 3 6 Freight Terms 7 Terms Desc 8 Phone 9 Contact 10 Send 1099 Y N 11 1099 ID 12 Separate Chk P Inv 13 Status A H P N 14 Disc Terms 1 2 15 Dis...

Page 269: ...or all vendors needing changes If you do not wish to change any more vendors press Esc until you return to the ACCOUNTS PAYABLE MENU 43 If you wish print report 12 Vendor Purchases Report from the A P REPORTS MENU to give your work a final check Steps 44 52 DELETE GPOST ENTRIES Do these steps if you have started the G L on the Dimensions system and it contains all A P expense balances already This...

Page 270: ...are sure this is the correct batch and you wish to delete the entries from GM3 D GPOST Go on to Step 51 Or enter N to discontinue this process and return to the previous menu 51 The computer deletes the selected batch sequence numbers and displays Now deleting GCUTOVER 340 2 entries in GM3 D have been deleted Press Enter to acknowledge this message and return to Step 47 to delete another batch if ...

Page 271: ...ter a vendor If you know the vendor number enter it and press number to look for Enter If the computer finds the selected vendor an exact match you will continue with the vendor inquiry in Step 4 If the computer does not find the vendor the following message is displayed VENDOR 12345 NOT FOUND Press Enter to acknowledge this message and try again Enter part or all of a This displays a list of vend...

Page 272: ...e with a corresponding line number The cursor is positioned at Select Vendor Number or Name The vendor with the closest match will be the first vendor highlighted on line 1 L You have the following options Ent Select Press Enter to select the highlighted vendor Continue with the program UpA DnA Scroll Press the up or down arrow to scroll through the displayed list Page Down Press the period and En...

Page 273: ...ng Vendor Press Esc if the displayed vendor is incorrect and you wish to select another You are returned to Step 2 Select Vendor Number or Name Options Enter and press Enter to display the following options 1 All Invoices 2 Open Invoices 3 Paid Invoices 4 All Receipts 5 Receipts Not Invoiced 6 All P O s 7 Open P O s 8 Received P O s 9 Vendor Information 1 All Invoices Shows all invoices for this v...

Page 274: ...2299 41099 674 25 00 00 242 61799 2 61799 1P 61799 71099 50 00 50 T 00 241 61799 3 617 1P 61799 71099 240 00 2 40 T 00 240 61799 4 1645 1A 20501 31001 542 34 5 42 A 542 34 5 124 1P 61799 71099 25 00 00 00 124 61799 6 123 1P 61799 71099 100 00 00 00 123 61799 7 1143 1P 70199 81099 500 00 00 00 101899 101899 8 1020 1P 102099 111099 10 00 00 00 111799 111799 The cursor is positioned at Select Invoice...

Page 275: ... Store Number 5 Receipts Not Invoiced 6 All P O s 7 Open P O s 8 Received P O s 9 Vendor Information Enter the store number for the receipt s you wish to view You must enter a store number to continue 8 If the computer finds receipts for the selected store number the computer displays a list of available receipts For example DS05200 Vendor Inquiry DIM11 DATA Date mm dd yy Rev11 0 3 All Receipts Po...

Page 276: ...ORT 3 5011112 2412C MFG1 SHORT 4 5011114 2414C MFG1 SHORT 5 5011116 2416C MFG1 SHORT Line 6 Last 7 Esc Exit Review The computer displays 5 lines of the receipt along with the item number catalog number mfg number mfg name and short description of each line displayed below the 5 detail lines The line number in the left hand column matches the line with the additional information line 1 corresponds ...

Page 277: ...ect P O Using standard selection techniques up and down arrows etc select the purchase order you wish to view 13 After you select a P O from the search scroll list the computer displays it For example DS05200 Vendor Inquiry DIM11 DATA Date mm dd yy Rev11 0 3 All P O s Port 40 240 NATIONAL HARDWARE P O 650038 00 WB 1 WB 1 P O Date 63098 Back Ordered Expt Shp Dt 0 Regular Required Dt 0 Received Dt 6...

Page 278: ... 111799 Discount Days 10 Percent 1 00 Add OM4 D Auto Y N P S C C Lead Time 00 Catalog Default I M V I G L Debit Account 1312 00 Cost Default A M L B V O U L Minimum Order 00 Esc Exit Review UpA View Misc Information You have the following options Esc Exit Review Press Esc to end this option and return to Step 54 UpA View Misc InformationPress the up arrow to view the miscellaneous vendor informati...

Page 279: ...dor contract labor Save 1099 information Separate checks each invoice No terms No G L debit account distributed when invoice is entered Example 3 Materials vendor No separate checks each invoice Terms 1 10th G L debit account 1312 01 Inventory Purchases Not using Purchasing Receiving system The last page is a blank load form that can be copied and filled out as needed Dimensions 14 271 ...

Page 280: ...__A_________ 22 Discount Days _ _____ Percent __ ____ 16 Vendor Type 1 9 ____1________ 23 Lead Time ___________________________ 17 Send 1099 Y N ____N_________ 24 G L Debit Account____________________ 18 1099 ID ______________________ 25 Minimum Order________________________ 19 Pay To Vendor _________________ 26 Add OM4 D Auto Y N P S C _________ 20 Separate Check Each Inv _Y____ 27 Catalog Defaul...

Page 281: ...H P N _____A________ 22 Discount Days ___ ___ Percent _ _____ 16 Vendor Type 1 9 ____1________ 23 Lead Time ___________________________ 17 Send 1099 Y N _____Y________ 24 G L Debit Account____________________ 18 1099 ID ______________________ 25 Minimum Order________________________ 19 Pay To Vendor _________________ 26 Add OM4 D Auto Y N P S C _________ 20 Separate Check Each Inv _Y____ 27 Catalo...

Page 282: ... _______________ 15 Status A H P N ___A__________ 22 Discount Days __10___ Percent _1_____ 16 Vendor Type 1 9 __1__________ 23 Lead Time ___________________________ 17 Send 1099 Y N __N___________ 24 G L Debit Account 1312 01 Inv Purch _ 18 1099 ID ______________________ 25 Minimum Order________________________ 19 Pay To Vendor _________________ 26 Add OM4 D Auto Y N P S C _________ 20 Separate Ch...

Page 283: ...___ 15 Status A H P N ______________ 22 Discount Days _______ Percent _______ 16 Vendor Type 1 9 _____________ 23 Lead Time ___________________________ 17 Send 1099 Y N ______________ 24 G L Debit Account____________________ 18 1099 ID ______________________ 25 Minimum Order________________________ 19 Pay To Vendor _________________ 26 Add OM4 D Auto Y N P S C _________ 20 Separate Check Each Inv ...

Page 284: ...ate purchase orders you would like the catalog number default to come from the inventory file and to use the last cost 3 Add Local Telephone as vendor 300 Use G L account 6260 Telephone Expense as the debit account 4 Add Stanley Tool as vendor 900 with a pay to of National Vendor vendor 500 Their terms are 1 10th When you receive items from this vendor you do not want the system to add records to ...

Page 285: ...he organization In order for financial statements to be meaningful they must be accurate General Ledger is similar to inventory in that if it is accurate only once a year for tax purposes it has very limited value You need to know on a monthly basis at least or daily basis at most how the company is doing The Dimensions G L system can help keep up with these demands The major tasks to getting G L ...

Page 286: ... the correct format and beginning balances STEPS TO MAINTAIN G L INTEGRITY 1 Print and review G L postings created automatically by the various modules on the Dimensions system 2 Prepare and enter manual journal entries not created automatically 3 Merge the G L postings to the G L Master File GM1 D and G L Yearly Transactions File GM4 D You can merge anytime monthly weekly daily 4 Print a Trial Ba...

Page 287: ...r 14 accounts periods Budget amounts for current year and working budget Reports from this file Trial Balance P L Balance Sheet Balances are updated during the merge process GM3 D GPOST G L Transaction Posting File Holds all transactions from auto matic journal postings sales cash receipts A P cash disbursements payroll etc as well as manual journal entries Batch sequence and store number G L acco...

Page 288: ...sactions to GM3 D GPOST using G L integration accounts found in the Variable File VM0 D Journal entries are verified as being in balance before merging to GM1 D and GM4 D by printing the G L Journal Batch Summary Report or G L Journal Account Summary Report Merge G L Postings to Master moves transaction detail from GM3 D to GM4 D and updates GM1 D balances with transaction activity by accounting m...

Page 289: ...lance Sheet to make sure the Format Master is correct and that the books are in balance Determining G L Posting Method for Sales Dimensions offers 5 different ways of posting sales and cost of sales to the General Ledger It is important to decide at the outset which method to use because it determines which chart of account numbering scheme to use Only one method of posting is allowed The method o...

Page 290: ... select 1 for Sales 3 Select 7 for Sales Variable File 4 The computer displays the Sales Variable File Maintenance Menu DSVM0100 Sales Variable Maintenance DIM11 DATA Date mm dd yy Rev10 0 1 Port 43 Store 01 Choose Sales Variable File Maintenance Menu 1 Entry Options 2 Addons 3 Sales Tax 4 Print Options 5 Descriptions 6 Messages 7 Special Orders 8 Transaction Numbers 9 G L Integration 10 Miscellan...

Page 291: ... account numbers for sales if desired If you are not sure what account numbers to use read the following part Deciding Which Chart of Accounts to Use for more information If you are not entering G L accounts at this time press Tab through the displayed fields to bypass making any entries 7 After changing entries the computer asks Save Changes Y N Enter Y if all entries are correct Or enter N to no...

Page 292: ...ent and other accounts are prepared correctly 4 Multi store situations are easier to format financial statements and to add store records If you add a new store updating the G L chart of accounts is very simple If you decide to operate with a custom G L you must contact Dimensions to get additional training to make sure the set up is correct To use a custom G L you must make sure the following are...

Page 293: ...d Keys If you are not familiar with these or wish to review them see Chapter 2 System Training 1 For SuperDOS systems start at the PASSWORD screen WELCOME TO DIMENSIONS SuperDOS Password Or for Unix systems start at the login screen Enterprise Computer Systems Inc slc aix02 slc ecs inc com login Sign on with the password login provided by your Dimensions support analyst or installer Dimensions 14 ...

Page 294: ...u have these options from this menu 1 G L File Maintenance Add new accounts change or delete existing accounts 2 G L Journal Entries Used later to enter G L journal entries using a batch process 3 G L Reports Print G L reports such as financial statements chart or accounts reports budgets etc 4 Merge GPOST GM3 D Used later to merge journal entries to the G L Master to Master File and Yearly Transa...

Page 295: ...splays DS01011 GM1 Maintenance DIM11 DATA Store 01 1 Control 2 G L Account No 3 Type 1 In Exp 2 As Liab 4 Description Misc Code 1 Misc Code 2 Misc Code 3 Current Bal Previous Bal Current Bud Working Bud Beg Bal Period 01 Period 02 Period 03 Period 04 Period 05 Period 06 Period 07 Period 08 Period 09 Period 10 Period 11 Period 12 Period 13 Period 14 V iew A dd E nd The cursor is at the bottom of th...

Page 296: ...row to end changing the account 11 The cursor returns to 1 Control You are still in the change mode You can select another account to change or press Esc to end this option 12 Enter E to End the procedure and return to the previous menu 13 If you wish print another Trial Balance to verify the changes NOTE For a complete listing of each field on this screen see Appendix C Field Definitions Add Main...

Page 297: ...ANCE or the current accounting month using Change Selected GM1 Balances This method would probably be used when starting the Dimensions G L system in the latter half or two thirds of the fiscal year Method 3 Middle of Fiscal Year Using MTD Net Change The beginning balances along with the month to date net change for all accounts from the old accounting system are entered using Change Selected GM1 ...

Page 298: ... up as part of the G L account number continue to Step 7 Or enter N if it is not part of the G L account number skip to Step 9 7 If you entered Y above the computer asks Store Within G L Number Y Starting Position 12345678 90 For Store 0 Store Number The cursor is at Starting Position 1234567 89 For Store Enter the digit where the store number begins For example if the store number is the last 2 d...

Page 299: ...32 Prev Month 12 33 Prev Month 13 34 Prev Month 14 Put an X in the fields you wish to change Press UpA if you are finished selecting fields Enter one of the following options Enter an X next to the fields s you wish to change Press Enter to skip a field Press Esc to back up one field Press up arrow when you are done selecting fields to change NOTE METHOD 1 End of Fiscal Year Select field 5 CURRENT...

Page 300: ...will display the following search results Account Description Previous Value Select Acct No 00 Search Acct No 2212 01 1 2110 01 NOTES PAYABLE 1 2110 02 NOTES PAYABLE 1 2210 01 ACCOUNTS PAYABLE TRADE 1 2210 02 ACCOUNTS PAYABLE TRADE 1 2212 01 ACCRUED ACCOUNTS PAYABLE The displayed information includes control number account number and account description You can do one of the following options If t...

Page 301: ...is the most recent entry in the displayed field for the selected account If you press Enter no change is made for this field account Replace All Chosen Fields With Last Value Press period and Enter to use the last entry you made to fill in all chosen fields for this account Esc Do not make any changes to this account and return to Step 11 to select another account NOTE METHOD 1 End of Fiscal Year ...

Page 302: ...e either returned to Step 11 to select another account or the computer automatically displays the next account in numerical order Make desired changes repeating Steps 11 13 15 When you do not wish to change any more accounts press Esc until you return to the previous menu 16 Print a Trial Balance to make sure the G L is in balance If you entered MTD net changes be sure to print a Trial Balance for...

Page 303: ...D REPORTS 12 Other Balance Sheet Reports 5 G L Journal Entries 6 G L Journal Account Summary 7 G L Journal Batch Summary YEARLY TRANSACTIONS GM4 D 13 G L Monthly Transactions 14 G L Yearly Transactions MASTER GM1 D REPORT 15 G L Yearly Trans by Batch 8 Trial Balance Enter 11 for Balance Sheet Or enter 9 for Profit Loss 3 If you selected 11 the computer displays the Balance Sheet report screen DS01...

Page 304: ...S F PORT It will be easiest to check this report if you print it out on paper so press P and Enter This will print the report on your system printer Make sure it is turned on the paper is loaded and is ready to print 5 Then the computer asks if you want to print in compressed print Compressed Print Y N Enter Y and press Enter This will fit the report on 8 1 2x11 paper 6 Then you can determine if y...

Page 305: ...ETS 0 00 0 00 LESS ACCUMULATED DEPRECIATION 0 00 0 00 NET FIXED ASSETS 0 00 0 00 OTHER ASSETS DEPOSITS L T 0 00 0 00 NOTES RECEIVABLE L T 0 00 0 00 TOTAL OTHER ASSETS 0 00 0 00 TOTAL ASSETS 0 00 0 00 LIABILITIES EQUITY CURRENT LIABILITIES NOTES PAYABLE 0 00 0 00 ACCOUNTS PAYABLE TRADE 0 00 0 00 ACCRUED ACCOUNTS PAYABLE 0 00 0 00 ACCRUED FREIGHT PAYABLE 0 00 0 00 PAYROLL TAXES PAYABLE 0 00 0 00 STA...

Page 306: ...0 00 RESTOCKING CHARGES 00 0 00 00 0 00 SALES DISCOUNTS ALLOWANCES 00 0 00 00 0 00 OTHER SALES REVENUE 00 0 00 00 0 00 TOTAL SALES 00 0 00 00 0 00 COST OF GOODS SOLD COST CASH SALES 00 0 00 00 0 00 COST CASH RETURNS 00 0 00 00 0 00 TOTAL COST CASH SALES 00 0 00 00 0 00 COST CHARGE SALES 00 0 00 00 0 00 COST CHARGE RETURNS 00 0 00 00 0 00 TOTAL COST CHARGE SALES 00 0 00 00 0 00 INVENTORY ADJUSTMENT...

Page 307: ... 0 00 00 0 00 REPAIRS EQUIPMENT 00 0 00 00 0 00 REPAIRS TRUCKS LIFTS 00 0 00 00 0 00 LEASE EQUIPMENT 00 0 00 00 0 00 DEPRECIATION EXPENSE 00 0 00 00 0 00 INSURANCE GENERAL VEHICLE 00 0 00 00 0 00 LEGAL PROFESSIONAL 00 0 00 00 0 00 CONTRACT LABOR 00 0 00 00 0 00 STORE YARD SUPPLIES 00 0 00 00 0 00 OFFICE SUPPLIES 00 0 00 00 0 00 POSTAGE 00 0 00 00 0 00 GAS OIL 00 0 00 00 0 00 TAXES LICENSES 00 0 00...

Page 308: ...of sales to the General Ledger plus one example of a multiple store G L Single Store by Transaction Type cash vs charge Single Store by Customer Class Single Store by Group Multi Store by Transaction Type cash vs charge It shows a sample for the following reports Trial Balance Profit Loss Income Statement report 1 Balance Sheet report 2 Format Master for reports 1 2 GM2 D 300 Dimensions 14 ...

Page 309: ...XTURES 0 00 0 00 1540 00 2 VEHICLES 0 00 0 00 1550 00 2 OFFICE EQUIPMENT 0 00 0 00 1560 00 2 LEASEHOLD IMPROVEMENTS 0 00 0 00 1610 00 2 ACCUM DEPREC BUILDINGS 0 00 0 00 1620 00 2 ACCUM DEPREC MACHINERY EQUIPMENT 0 00 0 00 1630 00 2 ACCUM DEPREC FURNITURE FIXTURES 0 00 0 00 1640 00 2 ACCUM DEPREC VEHICLES 0 00 0 00 1650 00 2 ACCUM DEPREC OFFICE EQUIPMENT 0 00 0 00 1660 00 2 ACCUM DEPREC LEASEHOLD I...

Page 310: ...540 00 1 DUES SUBSCRIPTIONS 0 00 0 00 5550 00 1 SELLING EXPENSES 0 00 0 00 6000 00 1 RENT BUILDINGS PROPERTY 0 00 0 00 6010 00 1 REPAIRS BUILDINGS YARD 0 00 0 00 6020 00 1 UTILITIES HEAT LIGHT POWER 0 00 0 00 6030 00 1 CUSTODIAL EXPENSES 0 00 0 00 6040 00 1 PROPERTY TAXES 0 00 0 00 6050 00 1 FIRE INSURANCE 0 00 0 00 6500 00 1 TELEPHONE 0 00 0 00 6510 00 1 REPAIRS EQUIPMENT 0 00 0 00 6520 00 1 REPA...

Page 311: ...0 00 00 0 00 SALES DISCOUNTS ALLOWANCES 00 0 00 00 0 00 OTHER SALES REVENUE 00 0 00 00 0 00 TOTAL SALES 00 0 00 00 0 00 COST OF GOODS SOLD COST CASH SALES 00 0 00 00 0 00 COST CASH RETURNS 00 0 00 00 0 00 TOTAL COST CASH SALES 00 0 00 00 0 00 COST CHARGE SALES 00 0 00 00 0 00 COST CHARGE RETURNS 00 0 00 00 0 00 TOTAL COST CHARGE SALES 00 0 00 00 0 00 INVENTORY ADJUSTMENTS 00 0 00 00 0 00 PURCHASE ...

Page 312: ...NE 00 0 00 00 0 00 REPAIRS EQUIPMENT 00 0 00 00 0 00 REPAIRS TRUCKS LIFTS 00 0 00 00 0 00 LEASE EQUIPMENT 00 0 00 00 0 00 DEPRECIATION EXPENSE 00 0 00 00 0 00 INSURANCE GENERAL VEHICLE 00 0 00 00 0 00 LEGAL PROFESSIONAL 00 0 00 00 0 00 CONTRACT LABOR 00 0 00 00 0 00 STORE YARD SUPPLIES 00 0 00 00 0 00 OFFICE SUPPLIES 00 0 00 00 0 00 POSTAGE 00 0 00 00 0 00 GAS OIL 00 0 00 00 0 00 TAXES LICENSES 00...

Page 313: ...SETS 0 00 0 00 LESS ACCUMULATED DEPRECIATION 0 00 0 00 NET FIXED ASSETS 0 00 0 00 OTHER ASSETS DEPOSITS L T 0 00 0 00 NOTES RECEIVABLE L T 0 00 0 00 TOTAL OTHER ASSETS 0 00 0 00 TOTAL ASSETS 0 00 0 00 LIABILITIES EQUITY CURRENT LIABILITIES NOTES PAYABLE 0 00 0 00 ACCOUNTS PAYABLE TRADE 0 00 0 00 ACCRUED ACCOUNTS PAYABLE 0 00 0 00 ACCRUED FREIGHT PAYABLE 0 00 0 00 PAYROLL TAXES PAYABLE 0 00 0 00 ST...

Page 314: ...0 00 00 1 7100 1 5112 00 00 0 1 1 1 0 0 00 00 1 7300 1 5113 00 00 0 1 1 1 0 0 00 00 1 7500 1 5114 00 00 0 1 1 1 0 0 00 00 1 7700 1 5230 00 00 0 1 1 1 0 0 00 00 1 7900 1 5240 00 00 0 1 1 1 0 0 00 00 1 8100 1 5242 00 00 0 1 1 1 0 0 00 00 1 8300 1 5250 00 00 0 1 1 1 0 0 00 00 1 8500 1 5260 00 00 0 1 1 1 0 0 00 00 1 8700 1 5310 00 00 0 1 1 1 0 0 00 00 1 8900 1 5315 00 00 0 1 1 1 0 0 00 00 1 9100 1 00 ...

Page 315: ...0 00 0 1 1 1 0 0 00 00 2 5000 1 1520 00 00 0 1 1 1 0 0 00 00 2 5200 1 1530 00 00 0 1 1 1 0 0 00 00 2 5400 1 1540 00 00 0 1 1 1 0 0 00 00 2 5600 1 1550 00 00 0 1 1 1 0 0 00 00 2 5800 1 1560 00 00 0 1 1 1 0 0 00 00 2 6000 1 00 00 0 0 0 2 0 0 00 00 2 6200 1 00 00 TOTAL FIXED ASSETS 0 1 2 1 1 0 00 00 2 6400 1 1610 00 1660 00 0 0 0 0 0 0 00 00 2 6600 1 00 00 LESS ACCUMULATED DEPRECIATION 0 1 2 1 1 1 00...

Page 316: ...EPREC LEASEHOLD IMP 0 00 0 00 1910 00 2 DEPOSITS L T 0 00 0 00 1920 00 2 NOTES RECEIVABLE L T 0 00 0 00 2110 00 2 NOTES PAYABLE 0 00 0 00 2210 00 2 ACCOUNTS PAYABLE TRADE 0 00 0 00 2212 00 2 ACCRUED ACCOUNTS PAYABLE 0 00 0 00 2213 00 2 ACCRUED FREIGHT PAYABLE 0 00 0 00 2310 00 2 EMPLOYEE WITHHOLDING FED FICA 0 00 0 00 2321 00 2 STATE W H TAXES PAYABLE 0 00 0 00 2340 00 2 STATE FED UNEMPLOYMENT TX ...

Page 317: ... 00 0 00 4320 00 1 COST LARGE CONTRACTOR 0 00 0 00 4325 00 1 COST COMMERCIAL 0 00 0 00 4330 00 1 COST NON PROFIT GROUPS 0 00 0 00 4335 00 1 COST EMPLOYEES 0 00 0 00 Bold type indicates accounts used for sales accounting method Remaining report similar to sample on page 300 Dimensions 14 309 ...

Page 318: ...00 SALES DISCOUNTS ALLOWANCES 00 0 00 00 0 00 OTHER SALES REVENUE 00 0 00 00 0 00 TOTAL SALES 00 0 00 00 0 00 COST OF GOODS SOLD COST RETAIL 00 0 00 00 0 00 COST SMALL CONTRACTOR 00 0 00 00 0 00 COST LARGE CONTRACTOR 00 0 00 00 0 00 COST COMMERCIAL 00 0 00 00 0 00 COST NON PROFIT GROUPS 00 0 00 00 0 00 COST EMPLOYEES 00 0 00 00 0 00 TOTAL COST ALL CLASSES 00 0 00 00 0 00 INVENTORY ADJUSTMENTS 00 0...

Page 319: ...OTAL SALES ALL CLASSES 0 1 2 1 1 1 00 00 1 2200 1 3910 00 00 0 1 1 1 0 1 00 00 1 2220 1 3920 00 00 0 1 1 1 0 1 00 00 1 2240 1 3930 00 00 0 1 1 1 0 1 00 00 1 2245 1 3940 00 00 0 1 1 1 0 1 00 00 1 2250 1 00 00 0 0 0 2 0 0 00 00 1 2260 1 00 00 OTHER SALES REVENUE 0 1 2 1 1 1 00 00 1 2300 1 00 00 0 0 0 2 0 0 00 00 1 2500 1 00 00 TOTAL SALES 0 1 3 1 1 1 00 00 1 2700 1 00 00 COST OF GOODS SOLD 0 0 0 1 1...

Page 320: ... 00 0 00 1550 00 2 OFFICE EQUIPMENT 0 00 0 00 1560 00 2 LEASEHOLD IMPROVEMENTS 0 00 0 00 1610 00 2 ACCUM DEPREC BUILDINGS 0 00 0 00 1620 00 2 ACCUM DEPREC MACHINERY EQUIPMENT 0 00 0 00 1630 00 2 ACCUM DEPREC FURNITURE FIXTURES 0 00 0 00 1640 00 2 ACCUM DEPREC VEHICLES 0 00 0 00 1650 00 2 ACCUM DEPREC OFFICE EQUIPMENT 0 00 0 00 1660 00 2 ACCUM DEPREC LEASEHOLD IMP 0 00 0 00 1910 00 2 DEPOSITS L T 0...

Page 321: ... DISCOUNTS ALLOWANCES 00 0 00 00 0 00 OTHER SALES REVENUE 00 0 00 00 0 00 TOTAL SALES 00 0 00 00 0 00 COST OF GOODS SOLD COST YARD SALES 00 0 00 00 0 00 COST DIRECT SALES 00 0 00 00 0 00 TOTAL COST YARD DIRECT 00 0 00 00 0 00 INVENTORY ADJUSTMENTS 00 0 00 00 0 00 PURCHASE PRICE VARIANCE 00 0 00 00 0 00 INVENTORY RECEIPTS VALUE ADJUS 00 0 00 00 0 00 ADJUSTMENT TO PHYSICAL 00 0 00 00 0 00 FREIGHT CH...

Page 322: ...TAL SALES YARD DIRECT 0 1 2 1 1 1 00 00 1 2200 1 3910 00 00 0 1 1 1 0 1 00 00 1 2220 1 3920 00 00 0 1 1 1 0 1 00 00 1 2240 1 3930 00 00 0 1 1 1 0 1 00 00 1 2245 1 3940 00 00 0 1 1 1 0 1 00 00 1 2250 1 00 00 0 0 0 2 0 0 00 00 1 2260 1 00 00 OTHER SALES REVENUE 0 1 2 1 1 1 00 00 1 2300 1 00 00 0 0 0 2 0 0 00 00 1 2500 1 00 00 TOTAL SALES 0 1 3 1 1 1 00 00 1 2700 1 00 00 COST OF GOODS SOLD 0 0 0 1 1 ...

Page 323: ...02 2 INVENTORY ADJUSTMENTS 0 00 0 00 1316 01 2 FABRICATION 0 00 0 00 1316 02 2 FABRICATION 0 00 0 00 1317 01 2 INVENTORY ADJUSTMENT TO PHYSICAL 0 00 0 00 1317 02 2 INVENTORY ADJUSTMENT TO PHYSICAL 0 00 0 00 1319 01 2 RESERVE FOR SHRINKAGE 0 00 0 00 1319 02 2 RESERVE FOR SHRINKAGE 0 00 0 00 1320 01 2 FAB PRODUCTION VALUE CORRECTION 0 00 0 00 1320 02 2 FAB PRODUCTION VALUE CORRECTION 0 00 0 00 1325 ...

Page 324: ...AX 0 00 0 00 2430 02 2 ACCRUED STATE INCOME TAX 0 00 0 00 2490 01 2 ACCRUED INTEREST 0 00 0 00 2490 02 2 ACCRUED INTEREST 0 00 0 00 2601 01 2 PENSION WITHHOLDING PAYABLE 0 00 0 00 2601 02 2 PENSION WITHHOLDING PAYABLE 0 00 0 00 2602 01 2 GARNISHMENT WITHHOLDING PAYABLE 0 00 0 00 2602 02 2 GARNISHMENT WITHHOLDING PAYABLE 0 00 0 00 2603 01 2 UNION DUES WITHHOLDING 0 00 0 00 2603 02 2 UNION DUES WITH...

Page 325: ...CES 00 0 00 00 0 00 OTHER SALES REVENUE 00 0 00 00 0 00 TOTAL SALES 00 0 00 00 0 00 COST OF GOODS SOLD COST CASH SALES 00 0 00 00 0 00 COST CASH RETURNS 00 0 00 00 0 00 TOTAL COST CASH SALES 00 0 00 00 0 00 COST CHARGE SALES 00 0 00 00 0 00 COST CHARGE RETURNS 00 0 00 00 0 00 TOTAL COST CHARGE SALES 00 0 00 00 0 00 INVENTORY ADJUSTMENTS 00 0 00 00 0 00 PURCHASE PRICE VARIANCE 00 0 00 00 0 00 INVEN...

Page 326: ...1 0 1 00 00 1 3500 1 3920 01 3920 99 0 0 0 0 0 0 00 00 1 3700 1 00 00 LABOR CHARGES 0 1 1 1 0 1 00 00 1 3900 1 3930 01 3930 99 0 0 0 0 0 0 00 00 1 4100 1 00 00 RESTOCKING CHARGES 0 1 1 1 0 1 00 00 1 4300 1 3940 01 3940 99 0 0 0 0 0 0 00 00 1 4500 1 00 00 SALES DISCOUNTS ALLOWANCES 0 1 1 1 0 1 00 00 1 4700 1 00 00 0 0 0 2 0 0 00 00 1 4900 1 00 00 OTHER SALES REVENUE 0 1 2 1 1 1 00 00 1 5100 1 00 00...

Page 327: ...st fit your needs and requirements of processing POS transactions In order to achieve this general objective you must accomplish specific tasks in a logical order A little planning now will pay off down the road The major tasks to getting POS running are loading customer data loading inventory data and setting up the options in the Variable File which affect Point of Sale Each task breaks down int...

Page 328: ...OS Enter Detail Screen 4 POS Back Screen 2 Addons 3 Sales Tax 4 Print Options 5 Descriptions 6 Messages 8 Transaction Numbers 9 G L Integration 10 Miscellaneous Codes 1 History Accounts Receivable 1 Terms Information General Ledger 1 Basic Store Information System Manager 1 Basic Company Information 2 Port Information 3 Store Name Address 320 Dimensions 14 ...

Page 329: ...stomer number transaction date assigned rep code written by rep code etc Line item detail line number item number quantity description costs prices etc Then during the day end process a Transaction Register and Transaction Dump are printed showing all transactions entered for the day or since the last day end update was performed The day end update deletes all sales and returns freeing up space in...

Page 330: ...delivered by checked by and loaded by if you will be keeping that information Messages Add messages to be printed on the bottom of POS transactions Transaction Numbers Check beginning transaction numbers for invoices returns quotes orders and temp quotes G L Integration Check G L accounts used when posting POS activity to the General Ledger Miscellaneous Codes Check set up for several historical o...

Page 331: ... 7 for Sales Variable File 4 The computer displays the Sales Variable Maintenance Menu DSVM0100 Sales Variable Maintenance ABC LUMBER COMPANY Date mm dd yy Rev10 0 1 Port 38 Store 01 Choose Sales Variable File Maintenance Menu 1 Entry Options 2 Addons 3 Sales Tax 4 Print Options 5 Descriptions 6 Messages 7 Special Orders 8 Transaction Numbers 9 G L Integration 10 Miscellaneous Codes 11 Password Ac...

Page 332: ...101 Sales Company Options DIM11 DATA Date mm dd yy Rev11 0 2 Port 43 Store 01 FRONT SCREEN 1 Require Signature Selection Y N Y 2 Allow Signature Change on Recalled Order Y N Y 3 Job Scroll Order A ENTER DETAIL SCREEN 4 Sell Cost Limit 100000 5 Allow Line discount on Bid Spiff Matrix Y 6 POS Line Increment 1 5 1 BACK SCREEN 7 Skip Addons Y N N Esc End Tab Go Forward One Field F1 Help The entries ar...

Page 333: ...ice Override Y N N 11 Low Margin Variance 5 00 3 Display Other Store Prices Y N Y 12 High Margin Variance 10 00 4 Negative Line Discount Y N N 5 Use Freight Y N N 6 Use Customer Store for Prices N QUANTITY OPTIONS 7 Enter Quantity Before Item Y N N 8 Verify On Hand Exceeded Y 9 Round Units N Esc Go Back One Field Tab Go Forward One Field End F1 Help The entries are filled in and the cursor is posi...

Page 334: ...d margin minus the low margin percent it is flagged on day end reports as below margin M will print next to the lines transactions falling below this variance 12 High Margin Variance Enter the percentage of allowable high variance from the expected gross margin Opposite of Low Margin Variance 9 After changing the entry the computer asks Save Changes Y N Enter Y if all entries are correct Or enter ...

Page 335: ...ber on the back screen of the POS ticket Or enter 0 zero and the computer automatically assigns the next available transaction number This option is normally used where the ticket number on a hand written sales order becomes the invoice number or when re entering transactions i e from a restore backup Y Computer assigns transaction number but also asks for a sales order number to be entered as a r...

Page 336: ... multiple tax situations 1 Tax 1 is taxable Tax 2 is non taxable 2 Tax 1 is non taxable Tax 2 is taxable Discountable This field defines whether or not this addon is discountable Enter one of the following Y Allow discounts to be calculated on addon amount N Do not allow discounts on addon amount Add on Type This field defines the addon type according to the following 0 Normal 1 Memo amount only P...

Page 337: ... zero here and have the operator enter the addon percentage at the time of making the POS transaction Use the following worksheet to define my addons If you need more room use another sheet of paper A few examples of common addons are listed for you Code Description Add on G L Number Tax Status Discount able Addon Type Addon Entry Type Flat Amount Percentage 1 In City Delivery 3910 01 N N N F 10 0...

Page 338: ...5 Discountable 6 Add on Type 7 Add on Entry Type Esc End Tab Go Forward One Field F1 Help The cursor is positioned at 1 Add on Code 1 99 You can add new addons or change existing addons Enter the addon code you wish to add or change 4 If adding a new addon code the computer displays Record Doesn t Exist A dd Record V iew Next Record E nd Enter A to add this record and continue by entering the fiel...

Page 339: ...r entering the tax number It also prints on the Sales Analysis day end report showing the day s totals by tax code 4 Decimal Places Enter Y if the tax requires up to 4 decimal places instead Y N of 2 Works in conjunction with Percent below Or enter N to not use this option Percent Enter the percentage for this sales tax code For example if you have a 6 25 sales tax rate enter 6 25 Or if the tax re...

Page 340: ..._________ ____________ _______ _____________________ __________ __________ ____________ _______ _____________________ __________ __________ ____________ ______ _____________________ __________ __________ ____________ _______ _____________________ __________ __________ ____________ _______ 1 From the Sales Variable Maintenance Menu select 3 for Sales Tax 2 The computer displays another menu DSVM010...

Page 341: ... A to add this record and continue by entering the fields If viewing an existing tax code the entries are filled in for the selected store and tax code Use C for Change or F for Change by Field 5 Fill in the fields as determined on the worksheet above for each tax code 6 If needed check the entries for other stores Repeat Steps 4 5 entering the appropriate store number 7 After verifying these fiel...

Page 342: ...d F1 Help The entries are filled in and the cursor is positioned at 1 Invoices The first column provides entries for cash transactions printed on the default printer Default printers are assigned to each port in Port Information The default printer is used if an alternate printer is not selected at the end of a POS ticket Enter a program name to be used when printing cash invoices CAUTION The foll...

Page 343: ...ned at 1 Invoices The first column provides entries for cash transactions printed on the alternate printer An alternate printer is used if selected at the end of a POS ticket Enter a program name to be used when printing cash invoices CAUTION The following tables list the program names that can be used to print forms at POS Press Tab to bypass a field Press Esc to back up one field All program nam...

Page 344: ...138 8 1 2 Preprinted form For Okidata 393 printer DS04138H 8 1 2 Blank form For Okidata 393 printer DS04139 8 1 2 Blank form For Okidata 393 printer DS04140 8 1 2 Preprinted form Prints cost stub for Order Entry Requires 11 wide form For Okidata 393 printer DS04141 8 1 2 Blank form Prints cost sub for Order Entry Requires 11 wide form For Okidata 393 printer DS04014 5 1 2 Preprinted form DS04014R ...

Page 345: ...k form Prints cost stub for Order Entry Requires 11 wide form DS04138 8 1 2 Preprinted form For Okidata 393 printer DS04138H 8 1 2 Blank form For Okidata 393 printer DS04140 8 1 2 Preprinted form Prints cost stub for Order Entry Requires 11 wide form For Okidata 393 printer DS04141 8 1 2 Blank form Prints cost sub for Order Entry Requires 11 wide form For Okidata 393 printer DS04014 5 1 2 Preprint...

Page 346: ...tead of item number DS04054H 11 Blank form DS04136 11 Plain paper Prints functional addons DS04148 11 Plain paper For Okidata 393 printer DS04138 8 1 2 Preprinted form For Okidata 393 printer DS04138H 8 1 2 Blank form For Okidata 393 printer DS04139 8 1 2 Blank form For Okidata 393 printer DS04044 8 1 2 Preprinted form DS04044C 8 1 2 Preprinted form Prints catalog number instead of item number DS0...

Page 347: ...EDGEMENT DS04129 11 Plain paper Prints PURCHASE REQUEST instead of ORDER DS04142 11 Plain paper For Okidata 393 printer DS04143 11 Plain paper Prints with prices For Okidata 393 printer DS04046 8 1 2 Preprinted form Does not print prices DS04046C 8 1 2 Preprinted form Same as DS04046 Prints catalog number instead of item number DS04046H 8 1 2 Blank form Does not print prices DS04047 8 1 2 Preprint...

Page 348: ...tinue SALES 5 DESCRIPTIONS 1 From the Sales Variable File Maintenance Menu select 5 for Descriptions 2 The computer displays another menu DSVM0105 Sales Descriptions DIM11 DATA Date mm dd yy Rev11 0 2 Port 37 Store 01 Store Number 1 Choose Selection 1 Payment Methods 2 Rep Number Descriptions 98 Change Store Esc End Check the displayed store number Change if necessary select 98 and enter the appro...

Page 349: ...Esc when the cursor is at PAYMENT METHOD 3 to return to the Sales Descriptions Menu Steps 8 22 REP NUMBER DESCRIPTIONS Representative rep numbers are four digit codes used for Assigned Salesperson POS PO Written By Delivered By Loaded By Checked By Truck and PO Received By personnel A rep number and a description name identify each employee Then when the computer requests any one of the codes list...

Page 350: ...an be used to figure commissions Identify each person who can be assigned to a customer s account with a rep number and description name 2 POS PO Written By Each time a transaction is entered at POS or Purchasing PO a written by code must be entered on the back screen of the ticket in the ribbon area data indicating the person who entered or completed the transaction Identify each person who can e...

Page 351: ...with the entry process by asking for the rep number that you wish to enter For example if you entered 1 for Assigned Salesperson the computer displays DS04500 Maintain Rep Numbers DIM11 DATA Date mm dd yy Rev11 0 5 Port 39 Store 01 1 Store Number 1 2 Rep Type 1 Assigned Salesperson 3 Rep Number 1 9999 0 4 Rep Name 5 Alternate Rep Number for Directs Esc Go Back One Field Tab Go Forward One Field F1...

Page 352: ...ternate Rep Number for Directs You will not be setting up rep number for direct sales at this time 18 Finish entering the rep number record by adding the record Add Record Y N Or changing it if you were in the change mode Save Changes Y N Y 19 If you have more than one store set up the computer asks if you wish to add it to all stores Add record to all other stores Y N Or change it if you were in ...

Page 353: ...e appropriate store number Messages are printed on POS transactions All 5 areas are to be entered These instructions show how to do this using the first option Invoices and Returns Use the same method to check the other messages 3 From the Sales Messages Menu select 1 for Invoices and Returns 4 The computer displays the Sales Invoices Returns Messages screen DSVM0106 Sales Invoices Returns Message...

Page 354: ...o save the changes to all other stores 8 You are returned to Step 4 where you can enter E to end this process You are returned to the Sales Messages Menu 9 Repeat this process for the messages to be printed on the other types of POS transactions orders quotes and temp quotes cash in out and transfers SALES 8 TRANSACTION NUMBERS 1 From the Sales Variable Maintenance Menu select 8 for Transaction Nu...

Page 355: ...escribe the most common option Y Separate Transactions 4 The computer displays DSVM0107 Sales Transaction Numbers DIM11 DATA Date mm dd yy Rev8 1 1 Port 39 Store 01 1 Store Number 1 2 Separate Transaction Numbers Y 3 Cash Invoices Returns In Out 1000000 4 Charge Invoices Returns 2000000 5 Quotes 3000000 6 Orders 4000000 7 Temp Quotes 5000000 8 Transfers 7000000 9 POS Batch Number 100 Esc Go Back O...

Page 356: ...e checked Use the same process to check each category of G L accounts 3 From the Sales G L Integration Menu select 1 for Sales 4 The computer displays the Sales G L Integration screen DSVM0108 Sales G L DIM11 DATA Date mm dd yy Rev9 0 5 Port 39 Store 01 G L Posting Method 1 G L Posting Method for Sales N N Type of Sale charge cash C Customer Class Y Groups of Inventory B Customer Class by Group M ...

Page 357: ... using the standard chart of accounts these accounts should be entered already Check them for accuracy Change if needed 6 If you changed any entries the computer asks Save Changes Y N Enter Y if all entries are correct Or enter N to not make the changes 7 If needed check the entries for other stores Repeat Steps 3 6 entering the appropriate store number 8 Then check the G L accounts for Deposits P...

Page 358: ...he field Use the up and down arrows to scroll through the help box When done press Esc to return to the same field 3 Save Sales History Y Save charge sales only to the Sales History File SH0 D The Daily Sales by Item report comes from the Sales History File N Do not save any transactions to the history file C Save cash and charge sales to the history file 4 Save Class by Group Y Save information a...

Page 359: ... a checked by code on each POS transaction and save checked by totals enter Y Totals are saved in the T2ssyy D file and are printed on the Sales Analysis report at day end Checked by descriptions are entered in Sales Descriptions N Do not save checked by information 10 Save Loaded By Y If you wish to enter a loaded by code on each POS transaction and save loaded by totals enter Y Totals are saved ...

Page 360: ... File 7 A R Special Maintenance Select 6 for A R Variable File 4 The computer displays the A R Variable File Maintenance Menu DSVM0200 A R Variable Maintenance DIM11 DATA Date mm dd yy Rev7 0 100 Port 39 Store 01 Choose A R Variable File Maintenance Menu 1 Terms Information 2 Statement Information 3 Special Pricing 4 Descriptions 5 Transaction Numbers 6 G L Integration 7 Miscellaneous Codes 8 Pass...

Page 361: ...cessary press Esc to back up one field and enter the appropriate store number 3 At 2 Terms Number enter the first terms code you need to check 4 The entries are filled in and the cursor is positioned at 3 Description Make sure the responses are correct for the following fields CAUTION Not all fields are used at this stage of getting the POS module started Press Tab to bypass a field Press Esc to b...

Page 362: ...ons 7 G L Variable File 8 G L Special Maintenance Select 7 for G L Variable File 4 The computer displays the G L Variable File Maintenance Menu DSVM0600 General Ledger Variable Maintenance DIM11 DATA Date mm dd yy Rev7 0 50 Port 39 Store 01 Choose General Ledger Variable File Maintenance Menu 1 Basic Store Information 2 Basic Company Information 3 Sales 4 Accounts Receivable 5 Inventory 6 PO Recei...

Page 363: ... all fields are used at this stage of getting the POS module started Press Tab to bypass a field Press Esc to back up one field See on line help for more information on this screen 2 Current Calendar Month Enter the current calendar month JAN 1 FEB 2 MAR 3 etc The calendar month will be incremented by one during the TOTALS update of month end procedures This month is the default value used wheneve...

Page 364: ...ns Select 2 for System Manager Variable File 4 The computer displays the System Manager Variable File Maintenance Menu DSVM0700 System Manager Variable Maintenance DIM11 DATA Date mm dd yy Rev8 1 1 Port 39 Store 01 Choose System Manager Variable File Maintenance Menu 1 Basic Company Information 2 Port Information 3 Store Name Address 4 Special Maintenance 5 Printer Escape Sequences 6 Reports Esc E...

Page 365: ...AUTION Not all fields are used at this stage of getting the POS module started Press Tab to bypass a field Press Esc to back up one field See on line help for more information on this screen 1 Company Name This name appears at the top of every menu and most screens in the Dimensions system 2 Number of Stores 1 999 Check the number of stores 3 Current Fiscal Year Enter the current fiscal year 4 dig...

Page 366: ...riable File Maintenance Menu select 3 for Store Name Address 2 The computer displays the System Manager Store Name Address screen DSVM0703 Sys Mgr Store Name Address DIM11 DATA Date mm dd yy Rev8 1 1 Port 39 Store 01 1 Store Number 1 2 Store Name short STORE 1______________________ 3 Store Name long DIM10 STORE 1 4 Store Address 1 BOX 226 5 Store Address 2 RANDALL MN 56475 6 Store Address 3 612 74...

Page 367: ...m the Dimensions Main Menu select Day End Month End Year End 3 Select 1 for Day End 4 Select 3 for Display File Status 5 Print the File Status report and check all file size Make sure there are no warnings or index file errors If you need assistance check with your Implementation Specialist 6 Return to the Day End Processing Menu and select 6 for Daily Report 7 Print this report and check that all...

Page 368: ...Chapter 8 Point of Sale POS This page intentionally left blank 360 Dimensions 14 ...

Page 369: ...Appendix A APPENDIX A TERMINALS PRINTERS Dimensions 14 361 ...

Page 370: ...IX A Terminals Printers Terminals IBM 3151 IBM 3153 Wyse 50 Wyse 55 Wyse 60 Wyse 150 Terminal Trouble Shooting Printers Okidata 292 Okidata 320 321 Okidata 3410 parallel serial Printer Trouble Shooting 362 Dimensions 14 ...

Page 371: ...set up mode and save the changes Or to quit without making changes press Ctrl and Set Up simultaneously from any field except Save Default Parameters S E T U P M E N U GENERAL COMMUNICATION PRINTER FUNCTION Machine Mode WYSE 50 50 CRT Saver ON Enhance Mode OFF Line Wrap ON Screen NORMAL Attribute SCREEN Row and Column 24 x 80 Return Enter CR CR Scroll JUMP Word Processing OFF Auto LF OFF Protect H...

Page 372: ... Do not use 01 04 They are reserved for Dimensions use 3 Enter the appropriate data that you obtained above It will be displayed in a line at the bottom of the screen Use the following table for special characters To enter Hold down the Ctrl key and press Enter CR M Esc left bracket Tab I Up arrow K You are limited to a maximum of 512 characters for all function keys combined If you wish to clear ...

Page 373: ... a field within the menu highlighted selection bar and Enter or Shift Enter or Space Bar and Shift Space Bar to cycle up or down through the choices for a given field See the default parameters below After making changes to the set up values press Ctrl Scroll Lock The computer displays Save All Y N You can enter one of the following Y Exit setup and save all settings C Cancel the exit request N Ex...

Page 374: ...ALT KEY ALT KEY DISCONNECT PAUSE DESK ACC CTRL POUND KEY U S RETURN KEY REPEAT OFF UDKS EMUL DEPENDENT F6 PORTS EIA BAUD RATE 19200 EIA DATA FORMAT 8 1 N EIA PARITY CHECK OFF AUX BAUD RATE 19200 AUX DATA FORMAT 8 1 N AUX PARITY CHECK OFF EIA XMT BOTH EIA RECV XANY XOFF XPC EIA XMT PACE BAUD AUX XMT BOTH AUX RECV XANY XOFF XPC AUX XMT PACE BAUD EIA BREAK 250 ms EIA MODEM CONTROL OFF EIA DISCONNECT ...

Page 375: ...tion key you wish to program by pressing Enter NOTE Do not use 01 04 They are reserved for Dimensions use 5 Go to the Text area and enter the appropriate data that you obtained above Use the following table for special characters To enter Hold down the Ctrl key and press Enter CR M Esc left bracket Tab I Up arrow K You are limited to a maximum of 542 characters for all function keys combined norma...

Page 376: ...han Y or A Default Parameters HANDSHAKE BOTH SCREEN 80 CURSOR BLOCK BLINK ON OFF MODE FDX KEYS US UK RET ENTER CR CR COMPATIBLE MODE WY50 ENHANCE OFF SCRL JUMP STATUS ON S SAVER ON PROT REV TEST OFF BLK END US CR AUTO NL ON CR CR AUTO SCRL ON AUX BAUD RATE 19200 9600 DATA BIT 8 7 STOP BIT 1 PARITY BIT NONE MODEM PORT BAUD RATE 19200 9600 Function Key Setup The first step before attempting to set u...

Page 377: ...are programming and re enter the data Check your entry again 6 When you are entered the data for this key press Enter 7 If you want to program another function key press the function key you want to set up Enter the appropriate data If you do not wish to set up more function keys press Shift and Set Up 8 Enter A to save the function keys The terminal will take a few seconds to adjust its memory an...

Page 378: ... ON F2 PERSONALITY WYSE 50 ENHANCE OFF STATUS LINE ON SCRL JUMP AUTO SCRL ON WRAP EOL ON RCV CR CR MONITOR OFF RECOGNIZE DEL OFF F3 KEYCLICK ON OFF REPEAT ON KEYCODE ASCII KEYLOCK CAPS MARGIN BELL OFF BELL VOLUME 1 LANGUAGE US CORNER KEY FUNCT F4 COMM FDX XMIT LIMIT NONE ANSWERBACK MODE OFF MDM HNDSHK BOTH RCV RC HSK LELVEL 192 MDM XMIT HSK XON XOFF AUX RC HSK XON XOFF SEND ACK ON AUX XMT HSK XON ...

Page 379: ...e function key you wish to define F2 through F16 For example if you want to define F11 press CTRL and F11 simultaneously 4 Enter the appropriate data that you obtained above Use the following table for special characters To enter Hold down the Ctrl key and press Enter CR M Esc left bracket Tab I Up arrow K You are limited to a maximum of 64 characters for each function key 5 Check your entries If ...

Page 380: ...UMNS 80 STATUS ON STANDARD BACKGROUND DARK LINES 24 SCRL SPEED JUMP SCREENSAVER ON PAGE 1 X LINES CURSOR BLINK BLK DISPLAY CURSOR ON ATTR CHAR ANSWERBACK OFF ANSWER CONCL ON F2 PERSONALITY WYSE 50 ENHANCE OFF FONT LOAD OFF COMM MODE FL DPLX EOL WRAP ON SEND ACK OFF DATA PRT MODEM AUX AUTO SCRL ON INIT TAB OFF RCV CR CR MONITOR OFF WIDTH CHG OFF F3 KEYCLICK ON OFF KEYLOCK CAPS KEY REPEAT ON RETURN ...

Page 381: ...cannot use the keypad numbers or the Enter key on the keypad Use the numbers above the letters on the keyboard and the Return key Use the following table for special characters To enter Hold down the Ctrl key and press Enter CR M Esc left bracket Tab I Up arrow K You are limited to a maximum of 64 keystrokes of characters for all function keys combined 5 Check your entries If you need to make corr...

Page 382: ... PAGE 1 X LINES AUTOPAGE OFF 80 132 CLR ON F2 PERSONALITY WYSE 50 ENHANCE OFF STATUS LINE ON SCRL JUMP AUTO SCRL ON WRAP EOL ON RCV CR CR MONITOR OFF RECOGNIZE DEL OFF F3 KEYCLICK ON REPEAT ON KEYCODE ASCII KEYLOCK CAPS MARGIN BELL OFF BELL VOLUME 1 LANGUAGE US CORNER KEY FUNCT F4 BAUD RATE 19200 9600 DATA PARITY 8 NONE STOP BITS 1 RCV HNDSHK BOTH RCV HNDSHK LEVEL 192 XMIT HNDSHK XON XOFF COMM FDX...

Page 383: ...sly If you want to define a shift function key press the up arrow and the computer displays sF1 4 Enter the appropriate data that you obtained above NOTE You cannot use the keypad numbers or the Enter key on the keypad Use the numbers above the letters on the keyboard and the Return key Use the following table for special characters To enter Hold down the Ctrl key and press Enter CR M Esc left bra...

Page 384: ...r 4 Make sure contrast knob is turned up 5 Make sure keyboard is plugged in securely to terminal base 6 Turn terminal off and on to reset defaults 7 Check that the terminal beeps when you turn it on If not check fuse and change if necessary 8 Check set up defaults and change as necessary 9 Move terminal to a working terminal port to verify that the terminal is bad and not the port If the port is b...

Page 385: ...E FEED button Change a selection Press SELECT button Exit Menu Select mode Press TOF SET button Standard Printer Settings Okidata emulation Parameters shown in bold type can be either response PRINT MODE UTILITY CPI 10 LPI 6 EMPHSZD N ENHNCD N DBL WIDTH N DBL HGHT N SUP SUB SHRNK ITALICS N CHR SET NORM PROP SPC N LANG SET 0 7 8 BIT FMT 8 GRAPHICS 7 8 BIT 8 GRAPHICS UNIDR N PG LENGTH 11 COLOR BLK R...

Page 386: ...er response Font Print Mode UTILITY Pitch 10 CPI Proportional Spacing NO Style NORMAL Size SINGLE General Control Graphics BI DIRECTIONAL 7 or 8 Bit Graphics 8 Max Receive Buffer FULL Paper Out Override NO Print Registration 0 7 or 8 Bit Data Word 8 Operator Panel Functions FULL OPERATION Reset Inhibit NO Print Suppress Effective YES Printable DEL code NO CPU Compensation Standard Vertical Control...

Page 387: ...ER a number of groups Within each group is a list PITCH Of items and each of those items has several settings Print current menu Press PRINT Prints a list of groups items and settings which indicate what the current settings are Use this list to find your way around the menu Move to next group Press GROUP Pressing GROUP again goes to the next group cycling through all groups Move to next item Pres...

Page 388: ...O Page Width 13 6 Page Length 11 Top Feed Line Spacing 6 LPI Skip Over Perforation NO Page Width 13 6 Page Length 11 Set Up Graphics BI DIRECTIONAL Max Receive Buffer 28K Paper Out Override NO Print Registration 0 00 mm Operator Panel Functions FULL OPERATION Reset Inhibit NO Print Suppress Effective YES Auto LF NO CSF Bin Select Bin 1 Time Out Print Valid Auto Select NO Sensor Disable NO Parallel...

Page 389: ...k of printer wall jacks back of computer 4 Turn printer off and on to reset defaults 5 Check that the paper is not jammed Re feed if necessary 6 Check to see if the green lights appear If not check the fuse and change if necessary 7 Check set up defaults and change as necessary 8 Move printer to a working printer port to verify that the printer is bad and not the port If the port is bad call Dimen...

Page 390: ...Appendix A This page intentionally left blank 382 Dimensions 14 ...

Page 391: ...Appendix B APPENDIX B EXERCISE SOLUTIONS Dimensions 14 383 ...

Page 392: ...Appendix B APPENDIX B Exercise Solutions Accounts Receivable Exercises Inventory Exercises Accounts Payable Exercises 384 Dimensions 14 ...

Page 393: ... address is 3215 South Division Street This account has 2 10th terms regular state tax contractor class regular retail price and is a house account The bookkeeper has indicated his preference to have separate statements for each job DS02011C Add New Customer DIM11 DATA Date mm dd yy Rev10 0 18 Port 38 Store 01 1 Cust No 870 000 2 Name ANGIE SMITH CONSTRUCTION 3 Addr 1 3215 DIVISION STREET 4 Addr 2...

Page 394: ...dd New Customer DIM11 DATA Date mm dd yy Rev10 0 18 Port 38 Store 01 1 Cust No 8700 002 2 Name ANGIE SMITH CONSTRUCTION 3 Addr 1 3215 DIVISION STREET 4 Addr 2 INDIANAPOLIS IN 5 Addr 3 6 Zip 45987 7 Phone 317 555 2674 8 Contact RON JONES 9 Tax No 10 A R Group 1 11 A R Type O 12 Tax Type R 13 Each Price Y N Y 14 PO Required N 15 Signature Req Y N Y 16 Cust Has Jobs Y N 17 Save History N 18 Save Lien...

Page 395: ...A R Terms Information DIM11 DATA Date mm dd yy Rev10 0 1 Port 38 Store 01 1 Store Number 1 PROMPT PAYMENT DISCOUNTS 2 Terms Number 1 99 80 16 Discount Date Days 121001 3 Description 2 10TH NET 25 17 Discount 1 2 00 4 Description for Invoice 2 10TH 18 Discount Limit 1 5 Due Date Days 122501 19 Discount 2 20 Discount Limit 2 FINANCE CHARGES 21 Print Discount on Invoice 6 Finance Charge Code 1 7 Mont...

Page 396: ...er DIM 10 DATA Date mm dd yy Rev10 0 18 Port 38 Store 01 1 Cust No 870 000 2 Name ANGIE SMITH CONSTRUCTION 3 Addr 1 3215 DIVISION STREET 4 Addr 2 INDIANAPOLIS IN 5 Addr 3 6 Zip 45987 7 Phone 317 555 2674 8 Contact RON JONES 9 Tax No 10 A R Group 1 11 A R Type O 12 Tax Type R 13 Each Price Y N Y 14 PO Required N 15 Signature Req Y N Y 16 Cust Has Jobs Y N Y 17 Save History N 18 Save Lien Info Y 19 ...

Page 397: ... Pricing Types 1 And 3 Only B Both F Factor Only E Each Only B Print Items With Zero Amounts N Item Type 0 7 A All A Order 0 Item 1 Catalog 2 Short Descr 3 Item Descr 4 MFG Name 0 Select Optional Field Y N N Value Column 1 0 16 2 L B Value Column 5 0 16 0 Value Column 2 0 16 3 PRICE 1 Value Column 6 0 16 0 Value Column 3 0 16 0 Value Column 7 0 16 0 Value Column 4 0 16 0 Ent Print Report E End 1 I...

Page 398: ...ss Marg 20 00 30 Misc Code 2 48 Price Adj 9 00 18 Cost Percent 00 31 Assoc 0 19 Second Desc UpA Enter Group Section Esc Change Store Ent Next Sequence 5 Add a drill bit to group 13 section 50 The expected gross margin on the item is 20 percent The price for the item will have an actual price in the adjustments DS03011A Special Inventory Add DIM11 DATA Date mm dd yy 11 0 1 Port 38 IM1 D IM2 D 1 Ite...

Page 399: ...dj 9 00 18 Cost Percent 00 31 Assoc 0 19 Second Desc UpA Enter Group Section Esc Change Store Ent Next Sequence 7 Add 2x4 RL Southern Yellow Pine to group 51 section 11 The item should be set up MBF The expected gross margin is 10 percent The price for the item will a markup percent from a base price DS03011A Special Inventory Add DIM11 DATA Date mm dd yy 11 0 1 Port 38 IM1 D IM2 D 1 Item No 51112...

Page 400: ...ost 00 7 Unit Desc BF 20 Second Desc Use 0 38 LIFO Cost 00 8 Item Code 21 Unts p Pkg 00 39 List Base 300 00 9 Non Disc N 22 EOQ 00 40 Price Adj 1 12 00 10 Non Tax N 23 Season Code 0 41 Price Adj 2 11 00 11 Enter Desc N 24 Stock Code 42 Price Adj 3 00 12 C or M M 25 Price Round Code 43 Price Adj 4 00 13 Type 0 7 1 26 Purchasing Code 44 Price Adj 5 00 14 Price Basis 0 27 Vol Wt Conv 0000 45 Price Ad...

Page 401: ...00 Their terms are 1 15 days When you receive items from this vendor you would like the system to add a record to the Multiple Vendor File if one doesn t exist for the item When you create purchase orders you would like the catalog number default to come from the inventory file and to use the last cost DS05011C Add AM1 D AM2 D DIM11 DATA Date mm dd yy Rev9 0 1 Port 38 1 Vendor Number 500 2 Name NA...

Page 402: ... with a pay to of National Vendor vendor 500 Their terms are 1 10th When you receive items from this vendor you do not want the system to add records to the Multiple Vendor File When you create purchase orders for this vendor you would like the catalog default to be the manufacturer s number and to use average cost DS05011C Add AM1 D AM2 D DIM11 DATA Date mm dd yy Rev9 0 1 Port 38 1 Vendor Number ...

Page 403: ...t Optional Field Y N N Ent Print Report E End 1 Input Parameters mm dd yy VENDOR ADDRESS LIST ABC COMPANY DS05302 15 29 24 PAGE 0001 VENDOR NAME ADDRESS 1 ADDRESS 2 ADDRESS 3 PHONE 1 MISC VENDOR 120 BOISE CASCADE LUMBER 1090 WEST 3200 SOUTH SALT LAKE CITY UT 84016 364 2332 135 COTTER SUPPLY COMPANY 124 BAY STREET P O BOX 23234 CHICAGO IL 25025 4428 777 651 2351 150 ELECTRICAL SUPPLY COMPANY 4526 S...

Page 404: ...ult 35 Cost Default 36 Fax Number Put an X in the fields you wish to change Press UpA if you are finished selecting fields DS05011 Accounts Payable Vendor Master Rev10 0 1 1 Vendor Number 900 2 Name STANLEY TOOL 3 Address 1 PO BOX 52987 9 Phone 800 555 9625 4 Address 2 NEW BRITAIN CT 06051 10 Contact JODY WILLIAMS 5 Address 3 6 PO Address 1 11 Terms Desc 1 10TH 7 PO Address 2 12 Freight Desc 8 PO ...

Page 405: ...Appendix C APPENDIX C FIELD DEFINITIONS Dimensions 14 397 ...

Page 406: ...Appendix C APPENDIX C Field Definitions Add New Customers Add New Items Add New Vendors Add Maintain G L Master GM1 398 Dimensions 14 ...

Page 407: ...plus three digits after the decimal point for a job number It must be all numeric For example 123456 001 When entering a customer number without jobs it is not necessary to enter the decimal point and trailing zeroes 2 It is required that customer numbers 1 99 be reserved for cash sales Customer number 1 is typically the account number used for regular walk in cash sales where the method of paymen...

Page 408: ...ept in CM2 D fields 2 4 See below 5 Addr3 Enter the bill to city and state 25 characters 6 Zip Enter the zip code or postal code exactly as you wish it to appear up to 10 characters For example 87101 87101 9999 7 Phone Enter the phone number exactly as you wish it to print on reports transaction entry screens and inquiry screens up to 12 characters examples 800 222 333 800 222 3333 222 3333x123 8 ...

Page 409: ...es the condition to charge tax on tools See the following table If the customer is And the item is Then R regular N taxable Tax R Y non taxable No tax R S special Tax S special N No tax S Y No tax S S Tax 13 Each Price Y N N Price and extend items on invoices entered at POS using the conversion factor for the inventory item Y Price and extend items by the piece each rather than by board foot or sq...

Page 410: ...and cost by customer class for this customer The saved information is printed on the Sales Analysis report Group Totals Class which also comes from the TOTG0 D file 18 Save Lien Info Y Save lien date and lien invoice This can be overridden at POS N No lien information needed for this customer 19 Store Number 1 Enter the store number from which this customer usually buys 2 For single store operatio...

Page 411: ... I contractors small Level II contractors medium Level III contractors large Subtrades painters drywallers etc Government Wholesale 23 Credit Hold 1 0 Customer is not on credit hold 2 1 99 You can have up to 99 messages in the Variable File A R Variable File Descriptions Credit Hold Descriptions defining various reasons for credit hold 3 Credit hold 99 is used for closed jobs A customer with credi...

Page 412: ...umber 1 Enter a valid bid number for special pricing if there is one for this customer Then at POS this customer will receive the bid prices corresponding to the items on the bid 2 0 indicates there is no bid assigned 3 Bids are created in Special Pricing 4 If you create a bid for this customer under Special Pricing the computer will automatically insert the bid number here 30 Open Date 1 Enter th...

Page 413: ...ry by pressing Enter through each ship to field 40 Ship 2 Enter the ship to street address up to 20 characters if desired 41 Ship 3 Enter the ship to city state zip code up to 20 characters if desired 42 Builder s Club Enter up to 15 characters for the Builder s Club account number if participating 43 Email Enter up to 30 characters for an e mail address 44 Cell Phone Enter up to 12 characters for...

Page 414: ...____ 1 Enter a name up to 15 characters allowed to sign for purchases at POS 2 Or press up arrow to end this option The cursor moves to the next line You can do one of the following options Enter another name Press Esc to back up one line to the prior signature Delete a name by pressing Enter at the beginning of the line Change a name by typing over it Press to end this process Then you can accept...

Page 415: ...rt 37 Customer 4060 000 LICHTIE CONSTRUCTION Store 01 Credit Information 1 Credit Contact __ 2 Fax Number Enter the next 2 fields 1 Credit Contact Enter the credit contact person This could be different from the contact person you entered above It can be up to 20 characters 2 Fax Number Enter up to 12 characters for this customer s fax number Dimensions 14 407 ...

Page 416: ...information for that particular item the others are catalog number manufacturer s mfg number and short description Most inventory reports can be printed in order of these 4 ways to retrieve item information 2 The item number is 8 digits long numeric only with 3 major parts GROUP first 2 digits There can be up to 99 inventory groups 01 99 It is a major breakdown of inventory categories Sales analys...

Page 417: ...ze such as drill bits or screwdrivers starting with low item numbers for small items and increasing the item number as the items get bigger Increment the item number by 5 or 10 so you can insert new items later in the appropriate area 2 Catalog Number 1 In addition to the item number each item must have a catalog number The catalog number is the most common number used during POS and Purchasing Re...

Page 418: ...rmally the short description can correspond to the section of items it is describing as in group section 2 The short description can be up to 15 characters long including letters numbers spaces and punctuation marks For example HAMMER DOUG FIR NAILS 3 It is optional It can be used for some items and not for others although the greatest benefit comes if all items have short descriptions 4 Duplicate...

Page 419: ...s well as other features used for individual inventory items It is an optional field 2 Leave it blank if you are not using these features 3 The following codes are valid A fab type A Relieves inventory of each component of the fabricated item at the time of the sale during POS Fab type A items sell the same components every time i e picnic table B fab type B Same as fab type A except it allows dif...

Page 420: ...type assigned to each customer in CM1 D R or S and will result in different conditions for sales tax to be charged For example if a customer is normally non taxable except when they but certain items i e tools this provides the condition to charge tax on tools See the following table If the customer is If the item is Then R regular N taxable Tax R Y non taxable No tax R S special Tax S special N N...

Page 421: ...total units Inventory is controlled by units 2 Items that are sold and purchased by the random length but are controlled by the specific length The actual item relieved or received is determined by the length as it is entered as part of the tally Type 2 items are memo items for inventory control This item is usually used for lumber items such as Item Description Item Type 51080100 2 x 4 RL Doug Fi...

Page 422: ...for the number of pieces and length An example of this item type would be oak lumber which comes in varying thicknesses 5 4 or 4 4 6 Square footage Enter the width and length for the tally at POS 7 Non inventory items Labor treating expenses and overhead would be examples of type 7 items Only MTD and YTD sales and cost will be updated to the Totals File and General Ledger No dollar value is mainta...

Page 423: ...cing certain items using one method and other items using another method You will probably have entire sections using the same price basis 3 Each customer is assigned a price level in the Customer Master File CM1 D The price level corresponds to the inventory price adjustment and determines the price the customer receives at POS If a customer is price level 3 the prices at POS will reflect price l...

Page 424: ...milar to price basis 0 except it uses dollar amounts A change to List Base in an item will change the calculated price levels accordingly For example if an item s cost is 5 00 and you want to mark up from cost enter 5 00 in List Base Then enter the percentages to mark up in Price Adjustments 1 9 Price Level Adjustment Markup Calculation L B Amount Selling price for Price Adj 1 2 00 5 00 2 00 PL 1 ...

Page 425: ...rkup in Price Adjustments 1 9 Price Level Adjustment Gross Margin Calculation Selling Price Total Cost Total Selling Price Selling price for Price Adj 1 33 34 15 00 10 00 15 00 PL 1 15 00 Price Adj 2 25 93 13 50 10 00 13 50 PL 2 13 50 Price Adj 3 16 67 12 00 10 00 12 00 PL 3 12 00 8 Quantity test in relation to Price Basis This is an easy way to give better pricing for large quantities sold This b...

Page 426: ...rice Adj 1 100 Markup 100 Price Adj 2 90 Markup 90 Price Adj 3 80 Markup 80 Price Adj 4 70 Markup 70 Price Adj 5 60 Markup 60 Price Adj 6 25 Qty required for price level 2 Price Adj 7 75 Qty required for price level 3 Price Adj 8 100 Qty required for price level 4 Price Adj 9 150 Qty required for price level 5 10 Price Basis 11 Dollar Markup Markdown with Quantity Breaks Same as price basis 1 doll...

Page 427: ...ncludes discount using List Base List Base discount market cost 16 Conv Factor 1 Enter the multiplication factor 9999 9999 needed to convert to a different unit of measure other than each For example Board Feet Number of board feet in one unit thickness x width x length 12 Examples 2x4x8 5 3334 2x4x12 8 0000 Square Feet Number of square feet in one unit width x length Example 4x8 32 0000 Lineal Fe...

Page 428: ...Verify Bad Profit Y in the Variable File for Sales Entry Options POS Enter Detail Screen If your password allows you to view costs and margins for each line item an M or M appears next to average and or market cost if the margin is outside of the acceptable range Day End Reports Transaction Register Under the report heading M a M or M will appear in this column if the gross margin was below or abo...

Page 429: ...printed on POS tickets Or leave blank to not print on the tickets 2 This works on selected POS print programs only see 19 Second Desc above Contact Dimensions if you wish to request custom print programs for invoices and or quote and order pre printed forms 21 Unts p Pkg 1 Enter the number of units in a package if applicable For example 12 tubes of caulk in a case 2 This is a memo field which will...

Page 430: ...5 down to prev 99 6 to 19 put at 19 range 20 to 99 end in 5 or 9 leave as is 0 or 1 down to prev 9 2 to 4 up to 5 6 to 8 up to 9 If value is 6 05 10 00 cents 6 to 21 down to prev 99 range 22 to 99 end in 2 to 9 up to 9 0 or 1 down to prev 9 If value is 10 00 20 00 cents 0 to 15 down to prev 99 16 to 65 put at 49 66 to 99 up to 99 If value is 20 00 100 00 cents 0 to 40 down to prev 99 41 to 99 up t...

Page 431: ... or M blank Conv Factor 1 Unts p Pkg quantity in each package Type 0 7 0 Cost per each in IM2 D 27 Vol Wt 1 Enter the weight of the item If it is an each item type 0 enter the weight of one unit i e hammer weighs 2 pounds enter 2 If it is a type 1 item specified length priced per 10000 enter the weight of 1000 BF i e 1000 board feet of 2x4 08 Fir Dry weighs 1700 pounds enter 1700 If it is priced p...

Page 432: ...r or non stock item and is controlled only by dollars sales and cost After you start to maintain a perpetual inventory the only non perpetual items should be special order items For special order items you must do inventory receiving to receive the dollar value into the inventory Point of Sale invoicing will reduce the dollar value by the cost of the sale The value received and the value sold shou...

Page 433: ... value that is entered at the time of calculating min max EOQ By changing this value the maximum values can be made larger or smaller 36 Ave Lst Cost 1 Enter the average unit cost for this item up to 7 2 digits The cost is controlled the same way as the price If the price is per thousand board feet cost would be the same 2 This figure will also be used for the last cost until you start receiving i...

Page 434: ...ds on the Market Cost Basis See Market Cost Basis for more information 3 Different items in inventory can have different market costs For example commodity items for which costs and prices vary according to market trends you may wish to use list base as market cost and manually maintain list base For hardware items or items with infrequent changes in cost you may wish to use last cost as market co...

Page 435: ...r more information see Price Basis 40 Price Adj 1 1 The system allows for 9 price levels for each inventory item In addition matrix pricing provides for 90 more price levels making a total of 99 prices per item A R customers are assigned a price level so that when they purchase items at POS the correct price is supplied automatically by the computer The price level in the customer s record corresp...

Page 436: ...kg 1 4 Short Desc 52 Min Order 1 5 Mfg Name 53 Order Cost 1 6 Item Desc 7 Unit Desc 20 Second Desc Use 0 54 Vendor 2 8 Item Code 21 Unts p Pkg 00 9 Non Disc 22 EOQ 00 55 Catalog 2 10 Non Tax 23 Season Code 0 56 Units p Pkg 2 11 Enter Desc 24 Stock Code 57 Min Order 2 12 C or M 25 Price Round Code 58 Order Cost 2 13 Type 0 7 0 26 Purchasing Code 14 Price Basis 0 27 Vol Wt Conv 0000 15 Mkt Cst Bas 0...

Page 437: ...s does not apply 57 Min Order 2 1 Enter the minimum order up to 6 digits for this vendor 2 If you had pressed Enter at Vendor 1 skip this field 58 Order Cost 2 Enter the secondary vendor s ordering cost up to 4 digits before and 4 digits after the decimal point Multiple Location File IM9 D Fields DS03011A Special Inventory Add ABC LUMBER COMPANY Date mm dd yy 8 1 1 Port 36 OM4 D Vendors IM1 D 49 V...

Page 438: ...Item No 77777 BOISE CASCADE 2 Catalog 77 50 Catalog 1 123JSF 3 Mfg No 51 Units p Pkg 1 0 4 Short Desc 52 Min Order 1 0 5 Mfg Name 53 Order Cost 1 0000 6 Item Desc 7 Unit Desc 20 Second Desc Use 0 54 Vendor 2 0 8 Item Code 21 Unts p Pkg 00 9 Non Disc 22 EOQ 00 55 Catalog 2 10 Non Tax 23 Season Code 0 56 Units p Pkg 2 11 Enter Desc 24 Stock Code 57 Min Order 2 12 C or M 25 Price Round Code 58 Order ...

Page 439: ... tracked through the A P system 3 Vendor numbers less than 100 1 99 are one time or miscellaneous vendors Set up a different miscellaneous vendor for each type of vendor terms you may encounter All miscellaneous vendors must have Separate Checks Y 4 At the time you enter an invoice for a miscellaneous vendor you will enter the vendor name and address The computer will also ask if you want to save ...

Page 440: ...s labels etc This will eliminate the blank line 5 Address 3 1 Enter the city state and zip code up to 25 characters total For example OLD TOWN CO 80000 2 Separate the city and state with a comma 3 If the vendor has both a P O box and a street address use the zip code of the P O box 6 PO Address 1 Optional Enter the street address of where to send the purchase order if needed This feature is used i...

Page 441: ...n your General Ledger assign a vendor type code 1 9 For example 1 Notes Payable 2 Long Term Notes Payable 3 Fed W H Payable 4 FICA W H Payable 5 State W H Payable Then in the Variable File under G L Numbers enter the G L liability account numbers for the different payables using relative number 25 17 Send 1099 Y N 1 Enter Y to send a 1099 to this vendor at the end of the year N if not 2 If you ent...

Page 442: ...nvoice 2 If Disc Terms equals 2 enter the days of month for the due date Discount Percent If there is an allowable discount if paid on or before the due date enter the percentage next to Percent For example to take a 2 discount if paid within 10 days from the invoice date enter 2 23 Lead Time This lead time is stated as a percentage of a month to indicate how long it takes to get materials from th...

Page 443: ...tory Static Data File M Mfg s number from IM1 D V Vendor s catalog number from OM4 D Multiple Vendor File 2 This sets up the default It can be changed if needed when entering the purchase order or receipt 28 Cost Default 1 This allows you to determine which informa A M L B V O U tion to use for the ordering cost in Purchasing and Receiving 2 These are the valid responses A average cost from IM2 D ...

Page 444: ...or the first line of vendor message 2 These messages appear at File Inquiry and when entering invoices after you select a vendor 30 Message 2 Enter the second line of vendor message up to 40 characters 31 Message 3 Enter the third line of vendor message up to 40 characters 436 Dimensions 14 ...

Page 445: ...y would have its own chart of accounts with different control numbers If you have multiple stores that will post to a central General Ledger use the same control number for each account but separate the stores using the account number See G L Account No below 2 Enter the control number for this account usually 1 2 G L Account No 1 There can be up to 20999999 99 G L account numbers having up to 8 d...

Page 446: ...urrent Bal Period 01 1 Enter the current net change to this account at the end of period 1 period meaning fiscal month If the fiscal year begins in January period 1 would be month 1 or January But if the fiscal year begins in September period 1 would be month 1 or September 2 This is the monthly net change not the ending balance 3 Continue entering current net changes for each accounting period 1 ...

Page 447: ...o end entering all balances at any time The account will be added and you will return to 1 Control Previous Bal Period 02 See Previous Bal Period 01 through Previous Bal Period 14 Current Bud Beg Bal 1 Enter the beginning budget amount for this account as of the beginning of the current year This is also optional information 2 If this account is normally a credit i e liability income etc enter the...

Page 448: ...e next year 3 If this account is normally a credit i e liability income etc enter the balance with a minus sign 4 Press Enter if you do not wish to make an entry Working Bud Period 01 1 Enter the next year s budget amount for this period 2 If this account is normally a credit i e liability income etc enter the balance with a minus sign 3 If this account does not require a budget amount press Enter...

Page 449: ...Appendix D APPENDIX D SYSTEM MANAGER HANDBOOK Dimensions 14 441 ...

Page 450: ...specialist will go over the passwords and menus thoroughly Be sure to ask any questions you may have Like passwords menus can be changed as well You could design customized menus but you need to keep track of the changes you make When Dimensions sends out program update and software releases we may send the menu file again to accommodate new programs If you have changes your menus be sure you can ...

Page 451: ...tions DRINK CNTR COUNTER 3 5 1 5 51 5 0 300 DM1000 0 Transaction Entry MOEND ME MONTH END FILES 6 5 31 5 51 5 1 5 0 999 DM1890 0 Month End System Manager PLAY COMPANY user group 54 PASSWORD ACCOUNT SIGNON NAME USER NAME USER LEVEL SEARCH LIST PRIORITY MENU FUNCTION XROCK INSTAL INITIAL INSTALL 6 5 54 5 51 5 0 999 DM0001 0 Installation XPLANE ISTSIC INITIAL INSTALL 6 5 54 5 51 5 0 800 DM0001 0 Inst...

Page 452: ...rating system access OPERATING SYSTEM NEVER use these passwords unless directed by a Dimensions support analyst Never change or delete them PASSWORD ACCOUNT SIGNON NAME USER NAME USER LEVEL SEARCH LIST MENU INITIAL PROGRAM COMMAND LINE DLOAD FEPOS 7 5 0 GEN1 FAX FAX FAX 6 5 1 5 51 5 0 FAX1 FLIP FLIPSC FLIP SCREEN 7 5 0 FLIPSCRN LDRAM LODRAM LOAD RAM DISK 7 5 0 EXEC LOAD RAMDISK LOGON LOGON MODEM L...

Page 453: ...6 Searchlist Initial Program Command Line SPOOLER FIELDS Printer Copies Auto Print Trailer Form Type Page Length Alignment Priority Retention Banner Action Add Find Change Next Prev Delete Sort End Enter A for Add and press Enter Enter the first character of any maintenance option only 3 The cursor moves to the top of the screen at Password Enter up to 6 alpha numeric characters no spaces for this...

Page 454: ... PRIORITY 700 DEFAULT MENU DM10000 AUTO BYE OFF PRINTER QUE 5 User Name Enter a user name that defines the function of this password up to 15 characters like POS for Point of Sale This field is not used by the system nor is it displayed at any time other than here in password maintenance and on the password report 6 User Level This field determines the relative level of the user signed on to this ...

Page 455: ...he information entered under USER GROUP ACCESS FLAGS Enter 5 and press Enter Then enter 1 and press Enter The entry looks like this 5 1 The 5 on the left side of the colon signifies the hard disk drive The 1 on the right side of the colon signifies the user group Continue entering the other user groups indicated by X s as well as the operating system 5 0 so you end up with a configuration like thi...

Page 456: ...lso view other passwords and change or delete existing passwords CAUTION DO NOT DELETE THE SYSTEM MANAGER AND OPERATING SYSTEM PASSWORDS AS SHOWN ON THE PASSWORD LIST 13 After you add a new password containing MG200 in the Initial Program Command Line you must log the password to a menu using MG500 See the next part NOTES 448 Dimensions 14 ...

Page 457: ...he account not password just created in PASSWORDFM 6 The computer asks THIS SIGNON RECORD DOES NOT EXIST DO YOU WISH TO CREATE IT Enter Y and press Enter 7 PRIORITY Enter 100 and press Enter This is the standard If you require more sophisticated security for passwords refer to your SuperDOS user manual 8 DEFAULT MENU Enter the desired menu number See SECTION 2 System Functions Menu Maintenance 9 A...

Page 458: ...3 AUTO BYE OFF Enter Y and press Enter 14 Press Enter at PRINTER QUE 15 At FUNCTION enter E and press Enter 16 At SIGNON NAME enter E and press Enter You are returned to the SuperDOS prompt NOTES 450 Dimensions 14 ...

Page 459: ...Report E End 1 Input Parameters Press Enter to begin the standard print routine Or enter 1 and Enter to change the input parameters This report includes a list of all passwords and their corresponding MG500 information FIELD ON FIELD FROM REPORT PASSWORD SETUP COMMENTS PSWORD Password From PASSWORDFM ACCT Account From PASSWORDFM same as SIGNON NAME in XSECUR PRI Priority From XSECUR MENU Default M...

Page 460: ...ax Recs 2 times the Max Rec in File in Step 3 above Press Enter to go back to the FIL menu 8 Select option F to fill the file Make the following entries to accomplish this Filename 5 1 PASSWORD ASCII Value 0 zero OK Y 9 Press Enter to go back to the FIL menu 10 Then select E to end the FIL utility 11 Copy the password file from 5 0 to 5 1 To do this enter the following from the SuperDOS prompt COP...

Page 461: ...go over the passwords and menus thoroughly Be sure to ask any questions you may have Like passwords menus can be changed as well You could design customized menus but you need to keep track of the changes you make When Dimensions sends out program update and software releases we may send the menu file again to accommodate new programs If you have changed your menus be sure you can recreate them Fr...

Page 462: ...GRAM ENTER MENU ID OR E TO END This is the Enter Menu I D screen At this point you can enter the particular menu I D you wish to view search through existing menu I D s add a new menu or E to end this program Enter up to 12 characters for the menu I D print Menu File Listing if needed Or enter any number of characters followed by a to search the menus that already exist 2 If you enter a menu I D t...

Page 463: ... screen MG100 REV 1 0 MENU FILE MAINTENANCE MENU DM00000 DIMENSIONS MAIN MENU SEQ DESCRIPTION TYPE PRIORITY CALLS PROGRAM FUNCTION C D E H I V X Enter one of the following options C Change the selected menu See Steps 4 9 D Delete the selected menu See Steps 10 16 E End this procedure and return to the previous screen Step 1 H Change the menu heading See Steps 17 19 I Insert entries into the select...

Page 464: ...een the computer displays NO MORE RECORDS Press Enter to acknowledge this message and get to the options FUNCTION C D E H I V X 6 The first column contains the sequence number of the menu Sequence numbers keep the menu in order Observe which sequence number needs to be changed Enter C to change one or more of the menu options Only one sequence can be changed at a time 7 Enter the sequence number o...

Page 465: ...sthetic purposes or to further describe the previous menu option PRIORITY 100 unless further security is required See the SuperDOS user manual CALLS PROGRAM Use this field if the TYPE is P or M If the type is P enter the program name to be run if this menu option is selected program names begin with DS for example DS01234 If the type is M enter the menu I D to be run if this menu option is selecte...

Page 466: ...tion Continue to Step 13 13 If you entered N above the cursor moves to SEQ For example MG100 REV 1 0 MENU FILE MAINTENANCE MENU DMTEST DIMENSIONS TEST MENU SEQ DESCRIPTION TYPE PRIORITY CALLS PROGRAM Enter the sequence number you wish to delete from the menu 14 The computer displays the detail for the selected sequence number For example MG100 REV 1 0 MENU FILE MAINTENANCE MENU DM10110 REPRINT TRA...

Page 467: ...w the menu with the new heading I Insert 20 You should view the menu before changing it Enter V and press Enter 21 The computer displays the selected menu For example MG100 REV 1 0 MENU FILE MAINTENANCE MENU DM10110 REPRINT TRANSACTIONS SEQ DESCRIPTION TYPE PRIORITY CALLS PROGRAM 1 Reprint Transaction P 100 DS04080 2 Reprint History Trans by Range P 100 DS04080B FUNCTION C D E H I V X Press Enter ...

Page 468: ... 1 LISTS D 0 2 Static Data IM1 P 100 DS03031 3 Store Data Costs Prices IM2 P 100 DS03032 4 Delivery Weight Info IM1 P 100 DS03033 5 Associated Items P 100 DS03027 6 Multiple Units of Measure P 100 DS03029P 7 D 0 8 VALUATION D 0 9 Item Valuation Report P 100 DS03320 10 G L Item Value Reconciliation P 100 DS03321 11 G L Group Value Reconciliation P 100 DS03322 12 D 0 13 D 0 14 STOCK STATUS D 0 15 St...

Page 469: ...1 Report Date mmddyy Ent Print Report E End 1 Input Parameters Enter 1 to change the input parameters Or press Enter to accept the default report parameters and print all menus 2 Starting Menu ID Enter the first menu I D you wish to print or press Tab to begin with the first menu Dimensions menus are identified with DM followed by 5 or more numbers The main menu is DM00000 3 Ending Menu ID Enter t...

Page 470: ...eption errors occur when software attempts to overwrite its allocated memory Exception errors stop the task that caused the exception and displays an error message on the terminal of that task Exception errors occur very rarely but if they start occurring frequently it can denote a system problem EXCEPTION ERROR CAUSE COMMENTS EXCEPTION ERROR 02 Power memory Reboot system Call Dimensions support i...

Page 471: ...SD 22 Read error file data record This message can indicate a possible hardware problem Call Dimensions support ERR BASIC 150 SD 23 File not found Call Dimensions support ERR BASIC 163 SD 36 Bad FCB validation code Indicates an error in a file Call Dimensions support ERR BASIC 165 SD 38 Invalid user group Signed on under the wrong password ERR BASIC 167 SD 40 Error in absolute sector I O Dirty flo...

Page 472: ...ast two digits stand for the relative number For example 7 1 1 7 Terms Information 1 Store 1 1 Terms Code 1 It means that a customer was coded with terms code 1 but no terms code 1 was defined in the Variable File 1 NOT FOUND IM2 An item exists in IM1 but The number before the colon not in IM2 represents the store number The number after the colon represent the item number Miscellaneous Error ERRO...

Page 473: ...ost Often MMI BYE or log off the system monitor too 2 Turn off the computer CPU and wait until the power is restored If desired you can write sales tickets by hand and enter them into the computer once the power is restored 3 When the power comes on turn on the computer CPU The system monitor will be at the Password or login screen but the other terminal ports will probably return to the screen or...

Page 474: ...s on every terminal and the system monitor as fast as possible BYE or log off every terminal 2 Turn the power off to the computer terminals and printers 3 Pull the plugs on the computer terminals and printers 4 Wait until the storm passes If desired you can write sales tickets by hand and enter them later when you bring the system up 5 When it is safe to bring the system up plug in everything you ...

Page 475: ... DATA FILE 2 Mfg Name 19 EOQ 34 Market Cost 3 Item Description 20 Season Code 35 LIFO Cost 4 Unit Description 21 Stock Code 36 List Base 5 Item Code 22 Price Round Code 37 Price Adj 1 6 Non Discountable 23 Purchasing Code 38 Price Adj 2 7 Non Taxable 24 Volume Weight 39 Price Adj 3 8 Enter Description 25 Print Price Stickers 40 Price Adj 4 9 C or M 26 Misc Code 1 41 Price Adj 5 10 Item Type 27 Mis...

Page 476: ... 8 for Password Account Options 4 Select 1 for Add Maintain CM1 Fields 5 The computer displays DSVM0208 A R Add Maintain CM1 Fields DIM11 DATA Date mm dd yy Rev11 0 2 Port 38 Store 01 1 Enter Password Account _____ CM1 CUSTOMER MASTER FILE 2 Customer Name 19 Store Number 3 Address 1 20 Sales Rep 4 Address 2 21 Price Level 5 Address 3 22 Class 6 Zip Code 23 Credit Hold 7 Phone Number 24 Terms 8 Con...

Page 477: ...nter Make this field not changeable not viewable with no default value NOTE Field 1 cannot be changed because it is the key to the file 7 Continue selecting fields to be displayed for the password account Several fields such as 10 AR Group and 19 Store No will have additional options which will be displayed at the bottom of the screen when the cursor is positioned on that field For example DSVM020...

Page 478: ... field 14 PO REQ with a default value of Y to require all customers to have a PO number It can be changed only in A R File Maintenance later for a specific customer if needed D Make this field not changeable not viewable with a default value that you enter next when the computer asks Enter Default Value This default value will be used for all customers being added and will not be displayed at the ...

Page 479: ...ce 51 Installment Pmt 16 Save History 34 High Balance Date 52 MTD Discount 17 Store Lien 35 Beginning Month Bal 53 Resale Price Level 18 Store Number 36 Current Balance 54 History 19 Salesman 37 Finance Charge 55 STM Discount UpA Search for Password Account Name Esc End F1 Help The cursor is positioned at 1 Enter Password Account Enter the account name of the password you wish to add This is not t...

Page 480: ...Appendix D This page intentionally left blank 472 Dimensions 14 ...

Page 481: ...0 A R group 86 97 99 400 A R group account numbers 109 A R inquiry 130 A R load form 71 A R Posting File CM7 D 68 A R type 401 A R values load form 94 95 A R values worksheet 69 Accounts Payable doing A P cutover 228 exercises 276 solutions 393 file maintenance adding vendors 237 changing vendors 239 change main vendor file AM1 D 239 change selected fields AM1 D 240 deleting vendors 245 printing v...

Page 482: ...ration 108 A R discounts 110 A R finance charges 110 A R group account numbers 109 cash receipts bank account numbers 109 miscellaneous codes 110 print discount amount on invoices 110 statement messages 102 statement options 103 optional statement late charge description 103 print discount amount and message on statements 103 print due dates on statements 103 terms information 100 description 101 ...

Page 483: ...st cost 188 LIFO 189 loading costs prices 189 change with range 196 copy from field to field 193 price adjustment changes 190 market cost 189 price levels 189 print price book 198 cost percent 189 420 costs 149 Count by Count Tags File TM2 D 147 Count Sheets Count Transactions IM7ss D 147 CPU 11 Credit History File CM9 D 68 credit hold 403 description 106 number 105 credit limit 97 99 404 credit l...

Page 484: ...conomic order quantity 421 edit options A V E 40 electrical storm 466 enter description 412 Enter key 33 entering values for customers 69 96 EOQ 421 error messages Basic SuperDOS errors 463 exception errors 462 miscellaneous errors 464 program errors 464 system failures 462 Esc key 33 exit 36 expected gross margin 178 420 extra code 404 Extra Signature File CM14 D 68 133 406 F Fabrication Master I...

Page 485: ...le BC1 D 148 Bid Spiff Matrix Detail File BD0 D 147 Bid Spiff Matrix Header File BH0 D 147 Count by Count Tags File TM2 D 147 Count Sheets Count Transactions File IM7ss D 147 Delete Items by Batch File IMD D 147 Fabrication Master IM5 D 148 Fabrication Production Master IM4 D 148 Fineline Class File FL1 D 148 Inventory Adjustments File OM3 D 147 Inventory Count History File IM7H D 147 Inventory Ra...

Page 486: ...rket cost basis 177 418 Master File GM1 D 279 437 maximum 425 menus 453 maintain menu file 454 print menus 461 MG500 449 minimum 425 misc codes inventory 424 miscellaneous items 154 modem 13 Multiple Credit Note File CM16 D 68 multiple locations 430 Multiple Locations IM9 D 148 429 Multiple Vendor File OM4 D 428 434 multiple vendors catalog number 428 minimum order 429 order cost 429 primary vendo...

Page 487: ...percentage 329 tax status 328 type 328 worksheet 329 descriptions 340 payment methods 340 rep number descriptions 341 assigned salesperson 342 checked by 343 delivered by 342 loaded by 342 PO received by 343 POS PO written by 342 truck by 343 entry options 324 company options 324 POS line increment 325 require signature selection 324 POS back screen billing type 327 require ship to address on invo...

Page 488: ...rs 230 242 purchase price variance 254 purchasing code 422 Q quantity break 173 R random length item 171 record 38 Remanufacturing Transactions OM9 D 148 report spacing 44 reprint delete code 350 require ship to address on invoice 327 revolving 401 Revolving History File IMH D 147 S sales history 350 424 Sales Master File SM0 D 321 sales tax 4 decimal places 331 allow discount on tax 331 descripti...

Page 489: ...ruck 351 truck by 343 U unique number 150 153 dimensional lumber 153 non lumber items 154 unit description 170 units per package 421 up arrow key 33 UPS uninterruptible power supply 13 use customer store for pricing 404 user groups SuperDOS 37 V vendor add OM4 D auto 238 434 address 1 233 432 address 2 233 432 address 3 233 432 catalog default 435 contact 233 432 cost default 238 435 discount date...

Page 490: ... change selected fields AM1 D 240 deleting 230 245 printing 230 242 verify on hand exceeded 325 vol weight 423 W weight 423 What to Do in Case of electrical storm 466 power failure 465 Work File WSMpp D 321 written by group 350 Wyse 150 374 Wyse 50 368 Wyse 55 370 Wyse 60 372 Dimensions 14 482 ...

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