Activant Dimensions, Getting Started, Page: 161 / 490

Chapter 5. Inventory
And group 74, WINDOWS, might have the following sections:
SECTION DESCRIPTION
01 WOOD WINDOWS
03 VINYL WINDOWS
05 METAL WINDOWS
99 MISC. WINDOWS
As with group numbers, section numbers need not be sequential. This allows for
future sections to be added.
Since the sections can be designed any way you like, the section descriptions
should be defined so reports are more meaningful. Section descriptions are set up
in the Variable File, Group Information. You will do this later in
Entering Dept,
Group, and Section Descriptions .
)
NOTE
:
"Section descriptions" are used in inventory reports when they subtotal a group and/or
section. They are entered in the Variable File. "Short descriptions" can be assigned each
item and are used when searching for items at POS, Purchasing/ Receiving, and file
inquiries. They are entered in the Inventory Static File (IM1.D).
For a sample section list, see the Sample Group/Section Map on page 154.
Unique Numbers
Item numbers are unique and can only be used once. No two items can have the
same item number. Where the first 4 digits of the item number (group and
section) allow you to categorize items, the last 4 digits allow you to make each
item number unique. The unique number can be used two different ways--
numbering dimensional lumber items and numbering non-lumber items.
Dimensional Lumber
When you are setting up each grade or species of lumber, the first six digits of
the item number are the same. The first two are the group, the next two are
the section, and the next 2 are the width. The last 2 digits specify the length.
The random length item (type 2) has "00" for the length.
For example: Group 51 (lumber), section 05 (hem fir), width 4"
ITEM NUMBER DESCRIPTION
51050400 2x4 RL Hem Fir
51050408 2x4-08' Hem Fir
51050410 2x4-10' Hem Fir
51050412 2x4-12' Hem Fir
51050414 2x4-14' Hem Fir
51050416 2x4-16' Hem Fir
etc.
The last two digits must always be the length. This is used POS and
Receiving to relieve and receive the appropriate lengths.
Dimensions 14 153