Xerox ColorQube 9303, User Manual

Page: 68 / 352

Fax Options
ColorQube™ 9301/9302/9303
Fax 68
Mailboxes
Mailboxes are areas of device memory
where incoming faxes are stored or from
which outgoing faxes can be polled.
Mailboxes enable you to store all received
fax documents until it is convenient to
retrieve them. Conversely, storing fax
documents in a mailbox for
Polling allows
a remote user or users to retrieve the fax
on demand.
Mailboxes must be set up by the System
Administrator before fax documents can
be stored in them. The device can contain up to 200 electronic mailboxes within its memory. To allow a
remote user to fax to your mailbox they must know your mailbox number. To retrieve a document from
your mailbox the remote user must know your mailbox number and if appropriate, your passcode.
The mailbox passcode ensures that the fax documents held in the mailbox are secure and can only be
accessed by an authorized user. The passcode is a 4 digit number. If the mailbox has been set up with
a passcode of 0000 then any combination of numbers, including no numbers, can be entered as the
passcode to gain access to the mailbox.
Select the Mailboxes button. The options are:
Send to Remote Mailbox
This feature enables you to send a fax directly to an individual's private mailbox on a remote machine.
The remote machine must have mailbox capabilities.
1. Select Send to Remote Mailbox .
2. Enter the recipient's fax number using
the control panel, or select the
Address Book option and select the
recipient from the directory.
3. To send to a remote mailbox you
must know the recipients mailbox
number. Enter the
Mailbox Number ,
between 001 and 200.
4. Enter the 4-digit Mailbox Passcode .
5. Select Save to save your selections
and exit.
6. Use Delay Send to program a specific time to send the fax. Refer to Delay Send on page 67.
7. Load the originals and select Start on the control panel to send the fax to the recipient's mailbox.
A Store to Remote Mailbox message is displayed for information.
If enabled by your System Administrator, a report is printed once the documents are sent to the
remote mailbox.