Xerox ColorQube 9303, User Manual

Page: 161 / 352

Filing Options
ColorQube™ 9301/9302/9303
Workflow Scanning
161
• Add to TIFF / JPEG Folder creates a folder with the given name and stores a file for each page of
your original. Only available if TIFF or JPEG is the chosen file format.
• Overwrite Existing File overwrites the existing file with the new file.
• Do Not Save the scanned images are not saved if a file with the same name exists.
Document Management
The Document Management feature
enables users to assign descriptive data to
a scanned job. The descriptive data can be
accessed by other software applications to
assist in searching, indexing and the
automated processing of scanned
documents.
The Document Management data
requirements are individually defined and
programed within the workflow scanning
template.
The Document Management data fields can be either mandatory or optional. If the data is
mandatory, the user is prompted to enter the data before scanning is allowed. Once the required data
is entered, the user can commence scanning the job. If the data is optional, the user is prompted to
enter the data, but can complete the job without the data if required.
Add File Destinations
This option allows you to select additional
network locations as filing destinations for
your scanned documents. These additional
filing destinations must be setup by the
System Administrator using Internet
Services.
• Select the destination required from
the list.
• To view information about the
destination, select
View Details .
The destination filing path and
information is displayed.