Visioneer PAPERPORT 5.0 SOFTWARE FOR MACINTOSH User Manual Download Page 4 | Manualshive

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Chapter 3: Viewing Items

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Viewing Items on the PaperPort Desktop . . . . . . . . . . . . . . . . 36

Starting and Quitting the PaperPort Desktop . . . . . . . . . 37
Moving Items on the PaperPort Desktop . . . . . . . . . . . . . 38
Viewing Items by Icon or Name . . . . . . . . . . . . . . . . . . . 39

Working in the Page Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Starting and Quitting the Page Viewer . . . . . . . . . . . . . . . 41
The Annotation Tool Bar . . . . . . . . . . . . . . . . . . . . . . . . 42
Displaying and Hiding the Annotation Tool Bar . . . . . . . 43
Zooming In or Out on a Page . . . . . . . . . . . . . . . . . . . . . 43
Arranging the Page Viewer Windows . . . . . . . . . . . . . . . . 44

Navigating Between Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Switching Between the PaperPort Desktop and

Page Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Chapter 4: Filing Items into Folders

. . . . . . . . . . . . . . . . . . . . 47

Displaying Folders and Items  . . . . . . . . . . . . . . . . . . . . . . . . . 48
Renaming Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Filing Items Into Folders  . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Creating Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Adding a Favorite Folder  . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Removing a Favorite Folder  . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Locating Favorite Folders and Items . . . . . . . . . . . . . . . . . . . . 55
Finding Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Chapter 5: Working with Stacks

. . . . . . . . . . . . . . . . . . . . . . . . 61

Stacking Items on the PaperPort Desktop . . . . . . . . . . . . . . . 62

Using Drag and Drop to Create Stacks . . . . . . . . . . . . . . 62
Using the Stack Command . . . . . . . . . . . . . . . . . . . . . . . 63

Moving Between Pages in a Stack . . . . . . . . . . . . . . . . . . . . . . 64
Unstacking Pages  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Reordering Pages in a Stack . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Inserting a Page into a Stack . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Duplicating Items   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Creating Stacks When You Scan   . . . . . . . . . . . . . . . . . . . . . . 68

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Summary of Contents for PAPERPORT 5.0 SOFTWARE FOR MACINTOSH

Page 1: ...PaperPort 5 0 Software User s Guide F O R M A C I N T O S H...

Page 2: ...ONEER S ONLY WARRANTY AND YOUR EXCLUSIVE REMEDY CONCERNING THE PRODUCT ALL OTHER REPRESENTATIONS WARRANTIES OR CONDITIONS EXPRESS OR IMPLIED WRITTEN OR ORAL INCLUDING ANY WARRANTY OF MERCHANTABILITY F...

Page 3: ...16 Selecting Fax Scan Settings 17 Selecting E Mail Scan Settings 18 Selecting Word Processing Scan Settings 19 Selecting Image Editing Scan Settings 20 Selecting Other Application Scan Settings 21 Wo...

Page 4: ...s 44 Switching Between the PaperPort Desktop and Page Viewer 45 Chapter 4 Filing Items into Folders 47 Displaying Folders and Items 48 Renaming Items 50 Filing Items Into Folders 50 Creating Folders 5...

Page 5: ...ting PaperPort Images 83 Adding Images from Other Applications 84 Cropping a Page 85 Working with Notes 86 Adding Notes 87 Collapsing and Expanding Notes 87 Highlighting Information 89 Adding Freehand...

Page 6: ...pying Printing Items 118 Sending an Item as an Electronic Fax 119 Setting Fax Preferences 119 Sending an Item as a Fax 120 Sending an Item as an E Mail Message 121 Setting E Mail Preferences 121 Sendi...

Page 7: ...ting Link Bar Preferences 131 Showing and Hiding the Link Bar 132 Starting and Quitting the Link Bar 132 Adding Links 133 Deleting Links 135 Showing or Hiding Link Icons on the Link Bar 135 Reordering...

Page 8: ...viii...

Page 9: ...o PaperPort on the Web from the Visioneer menu Otherwise you can find us at http www Visioneer com EXPLORE PAPERPORT One Minute Guide An online tour of the PaperPort software features PaperPort Gettin...

Page 10: ...software e mail software a word processor an image editor and more You can scan an item directly to any PaperPort supported application on your computer while simultaneously saving a copy on your hard...

Page 11: ...the Page Viewer The PaperPort Desktop displays a thumbnail a small graphic that represents each item The Page Viewer displays a close up of a single page at a time You can however open multiple Page...

Page 12: ...e your own filing system To help you get organized you can file PaperPort items into different folders The Navigation pop up menu on the PaperPort Desktop lets you easily navigate to different areas o...

Page 13: ...by using the Find Document command on the PaperPort Desktop Additionally you can identify an item for quick retrieval by typing information in the Get Info dialog box to associate comments keywords or...

Page 14: ...es on the PaperPort Desktop or scan multiple items as a stack Import items from other applications on the PaperPort Desktop or in the Page Viewer In addition to scanning you can convert items that are...

Page 15: ...PEG You can open that JPEG file in an application that reads JPEG files Add notes highlight areas and mark up a page With the Annotation tools in the Page Viewer you can add a note highlight text draw...

Page 16: ...rt software see the PaperPort Getting Started Guide For more detailed information about a PaperPort feature see the remaining chapters of this guide and the PaperPort Help NOTE PaperPort Viewer anothe...

Page 17: ...lly all you need to do is Choose a target application Scan the item The PaperPort software automatically selects appropriate scan settings for each application However you can customize the specific s...

Page 18: ...an e mail message Word processor Display editable text automatically converted by the PaperPort OCR software Image editor Fine tune and enhance a photograph or other art work Other third party applica...

Page 19: ...canner The scanner scans the item The PaperPort software converts the image into a compatible format for the target application and opens it in the target application USING THE SCAN SETTINGS DIALOG BO...

Page 20: ...can settings associated with a function key s target application The keys are F5 PaperPort Desktop Sends the scanned item to the PaperPort Desktop F6 Page Viewer Sends the scanned item to the Page Vie...

Page 21: ...e scanner The scanner scans the item The PaperPort software converts the image into a compatible format for the target application and opens it in the target application To set function key preference...

Page 22: ...alog box SELECTING SCAN SETTINGS Each target application has a set of scan settings that defines the way the scanner works and how the PaperPort software handles the scanned image The PaperPort softwa...

Page 23: ...gs dialog box appears 2 From the Target Application pop up menu choose PaperPort Desktop The PaperPort Desktop settings appear 3 Select the scan settings you want to use and click OK SELECTING THE PAG...

Page 24: ...tings appear 3 Select the scan settings you want to use and click OK SELECTING PHOTOCOPY SCAN SETTINGS When you choose Photocopy as the target application the PaperPort software scans a copy of the it...

Page 25: ...X SCAN SETTINGS The Fax scan settings let you choose a fax package and other fax features This feature is available only if your computer has fax software and a modem Target Application pop up menu Di...

Page 26: ...aperPort the item is attached to the e mail message as a PaperPort item If the recipient does not have the PaperPort software or PaperPort Viewer save the item in a different format To select E Mail s...

Page 27: ...o select word processing scan settings 1 From the Visioneer menu choose Scan Settings The Scan Settings dialog box appears 2 From the Target Application pop up menu choose a word processing applicatio...

Page 28: ...canning a color image To select Image Editing scan settings 1 From the Visioneer menu choose Scan Settings The Scan Settings dialog box appears 2 From the Target Application pop up menu choose your im...

Page 29: ...t as a link its name appears in the ScanDirect To menu and Scan Settings dialog box For more information see Chapter 9 Using the Link Bar WORKING WITH SCAN MODES The scan mode helps to define each tar...

Page 30: ...s higher quality and a larger file size than the Filing Articles scan mode Filing Business Cards Business cards and other documents with small or fine text Provides the best setting for cards linked t...

Page 31: ...ference in quality because the shell is drawn in black and white However the file size is much greater if you use the Storing Photos mode For this reason Filing Articles is the more appropriate mode T...

Page 32: ...i the greater the image s resolution But as resolution increases so does the file size and the length of time to scan an item Therefore use the higher dpi settings only when necessary In addition to b...

Page 33: ...Storing Photos mode will be changed to use the new customized mode It s a good idea to create a new mode for use with a specific application or specific use instead of modifying a predefined mode To c...

Page 34: ...Settings For dialog box appears so that you can select the bit depth number of grays or color brightness and resolution The following figure shows the Settings for the Making Photocopies dialog box 4...

Page 35: ...the application appear After you create a new mode you can choose it for use with any application you want 3 If you want to base the new mode on a predefined mode choose the mode from the Scan Mode p...

Page 36: ...lete the scan mode and then create it again SCANNING COLOR AND GRAYSCALE ITEMS By default your scanner is set up to scan black and white items that you typically want to fax file or copy All of the sc...

Page 37: ...et application 4 Scan your color or grayscale item After you scan the color or grayscale item it is a good idea to change the target application scan mode back to its original setting unless you will...

Page 38: ...gs for the application appear 3 Click the Edit button The Settings For dialog box appears It contains brightness and contrast control bars 4 Drag the lever on the Brightness bar or Contrast bar to cha...

Page 39: ...g box appears It contains the Straighten Image and Trim Image checkboxes 4 Select the checkboxes that you want 5 Click OK The Scan Settings dialog box appears 6 Click OK to save the settings TIP If yo...

Page 40: ...TING PAPER INSERTION DELAY AND EDGE DETECTION The scanner waits a certain amount of time between the moment you insert a page and when the scanner actually grabs that page and begins scanning it You c...

Page 41: ...mmunications port where the scanner is connected If you want to unplug the scanner SCSI cable shut down your Macintosh computer first To turn the port off use one of these methods Press Command Shift...

Page 42: ...2 Scanning Items 34 T a b l e o f C o n t e n t s...

Page 43: ...r items after you scan or display them on the PaperPort Desktop It also provides an easy way to file items into different folders and navigate between the folders The Page Viewer displays a close up v...

Page 44: ...u is a list directory of the folders contained in the location named in the Navigation pop up menu You can go to a higher level directory by choosing a location at a higher level in the pop up menu Yo...

Page 45: ...t item For more information about importing see Chapter 8 Importing Saving and Deleting Items STARTING AND QUITTING THE PAPERPORT DESKTOP You can start the PaperPort Desktop and display items several...

Page 46: ...g the item to the new location on the PaperPort Desktop or choose Clean Up Desktop from the Desktop menu to rearrange the selected items TIP To select all the items choose Select All from the Edit men...

Page 47: ...hoose View by List or click the View by List icon in the upper right corner of the PaperPort Desktop Each item s filename number of pages file size and date last modified appears To display item thumb...

Page 48: ...one page Although a stack has multiple pages you can display only one page of a stack at a time in the Page Viewer However you can display multiple Page Viewer windows for different items The followi...

Page 49: ...u to select and open an item Double click a thumbnail item on the PaperPort Desktop Select an item on the PaperPort Desktop and choose Open from the File menu Double click a PaperPort item on your har...

Page 50: ...l see Chapter 6 Fine Tuning Images Mark Up Adds one or more lines of text in a transparent frame This tool is especially useful for filling in forms because the form remains visible when you type text...

Page 51: ...age Viewer you can zoom in to display the details of a page or zoom out to make the page smaller on the screen When you zoom in the page contents appear larger on the screen and are easier to see Maki...

Page 52: ...tems that you want to view 2 From the Window menu choose the Window menu command that you want The following table describes the commands that are available NAVIGATING BETWEEN PAGES You can move betwe...

Page 53: ...To Page command to move directly to a specific page in the stack To go to a specific page in a stack 1 From the View menu choose Go To Page or click the middle button of the Page Navigator The Go To...

Page 54: ...3 Viewing Items 46 T a b l e o f C o n t e n t s...

Page 55: ...mputer This chapter tells you how to save these items into separate folders that are like ordinary manila file folders except that they are electronic You ll also learn how to create Favorite Folders...

Page 56: ...ktop provides a Navigation pane that you use to navigate to different locations on your Macintosh computer The right side of the PaperPort Desktop displays PaperPort items contained in the location na...

Page 57: ...Port Desktop The following figure shows the navigation from the Macintosh hard disk to the PaperPort Folder The PaperPort items in the folder appear on the PaperPort Desktop 1 Choose the Hard Disk in...

Page 58: ...s to an I beam When you click the mouse the cursor starts to flash 3 Type a new title for the item 4 After you type the name click another place on the PaperPort Desktop TIP You can also rename items...

Page 59: ...o file into a folder To drag an item into a folder 1 On the PaperPortDesktop use the Navigation pane to navigate to the location containing the item you want to file The item appears on the PaperPort...

Page 60: ...igate to the folder that contains the PaperPort item you want to move 2 Select the item and drag it into another folder CREATING FOLDERS You can create folders on the PaperPort Desktop or the Macintos...

Page 61: ...location where you want to create a new folder The location name appears in the pop up menu 2 From the File menu choose New Folder A dialog box appears asking you to name the folder 3 Type a name for...

Page 62: ...f an item that is scanned directly to another target application such as your e mail or fax application NOTE When you install the PaperPort software several Favorite Folders such as Articles Receipts...

Page 63: ...list of Favorite Folders select the folder 2 From the Edit menu choose Remove folder from Favorites where folder is the name of the selected folder The selected folder is removed from the list of Favo...

Page 64: ...using different information called search criteria You can search for an item by its filename location annotation text and date modified You can use one criterion or several criteria to help you find...

Page 65: ...which you want to add information 2 From the File menu choose Get Info The Get Info dialog box appears 3 Type information in one or more of the fields that you want to use to identify the item 4 Click...

Page 66: ...for text contained in an annotation type the annotation text 3 Select one or more areas in which you want to look for the text For example if you type an author s name in the Search For field select A...

Page 67: ...Favorite Folders the current selected folder the one named in the Navigation pop up menu or a specific Favorite Folder 6 To search in folders within the selected folder select the Search Enclosed Fol...

Page 68: ...Items Found window as shown in the following figure 8 To open a file double click the filename in the Items Found box The thumbnail appears on the PaperPort Desktop TIP You can drag and drop a found i...

Page 69: ...y that you do with paper items A stack is a PaperPort item with multiple pages Expense reports contracts memos letters presentations and other business materials are often two or more pages You can al...

Page 70: ...shows several stacked items USING DRAG AND DROP TO CREATE STACKS You can drag and drop the thumbnail of a selected item onto another item s thumbnail to create a new item If you drag and drop Untitle...

Page 71: ...kjdhkdjfh kjh dfkhfk fkjhfkj fdkjhfk fdkjhf fdkjfh kdj dkjhfkjhfdkjdfh kdjhkjhfkjhdfkjh fkjrkjhfdkjh fkjf kfj fkjhf kfjhfdkjhdkjhlkjfb kfhkdjh k jfkjfdkj fdkjhfkjhfk kjfkfdjhkfdjh kfjhkdf k fk f fkjh...

Page 72: ...eckbox in the Scan Settings dialog box The scanned pages are automatically stacked together MOVING BETWEEN PAGES IN A STACK You can move between pages in a stack on the PaperPort Desktop or in Page Vi...

Page 73: ...item that you want to unstack 2 Use the Page Navigator to display the page that you want to unstack 3 From the Desktop menu choose Unstack Current Page The PaperPort software unstacks the selected pag...

Page 74: ...dkjgkdfjhg hfkjfkjfjkjfdkjh jfjfdljdflklfklfkjlk Untitled 1 jdhd flfdlfl fdlkflfklf dkjdkjhfdgkjgfjjfg kjdkjdjf fkljfl fdfd kjdkfkff fdljfd fl kjdjdlkflkflkjfl jdllkfdlkflkfl lksdlkdflkf fljfl fglhflk...

Page 75: ...laces the page at the new location and renumbers the remaining pages in the stack You can place the pages of one stack at the end of another stack In the following example Document A is a two page sta...

Page 76: ...a stack click the Page Navigator to move to that page in the stack Then choose Duplicate Current Page from the Desktop menu The duplicated page appears as an untitled item on the PaperPort Desktop CRE...

Page 77: ...ng the Page menu commands This chapter tells you how to Straighten or trim a page Clean a black and white page Rotate pages Sharpen the focus of an image Adjust and enhance an image Undo a change STRA...

Page 78: ...PaperPort software uses the line as a guide and straightens the page CLEANING BLACK AND WHITE PAGES Sometimes a page has small marks dots or speckles that appear on the scanned image For example if y...

Page 79: ...wn by flipping it You can rotate and flip pages on the PaperPort Desktop or in the Page Viewer For example you can scan a logo or company name horizontally and rotate it so that the logo is displayed...

Page 80: ...TE You cannot rotate or flip a page that has annotations If the page you want to rotate has annotations you must cut the annotations rotate the page and then paste the annotations back onto the page S...

Page 81: ...ges Picture Wizard With Picture Wizard you are guided through a three step process of adjusting an image Use Picture Wizard if you want a little extra help when adjusting an image AutoFix With AutoFix...

Page 82: ...justment bar to further change the appearance of the image To adjust a picture with the Picture Wizard 1 Display the picture in the Page Viewer 2 From the Page menu choose Picture Wizard Step 1 Exposu...

Page 83: ...ture As you slide the lever the color in all samples changes After you click a picture Step 3 Tint appears with samples of your picture 5 Click the picture that you like best or if you want to further...

Page 84: ...1 Display the picture in the Page Viewer 2 From the Page menu choose AutoFix Picture A progress dialog box appears as Autofix adjusts the picture ADJUSTING A PICTURE YOURSELF The Adjust Picture comma...

Page 85: ...ou want to use such as Brightness Contrast 4 Optional To increase or decrease the degree of adjustment to the sample pictures drag the arrows on the Amount of Adjustment bar to the right or left Each...

Page 86: ...s are adjusted to a lighter brightness and contrast You can continue to click pictures until you are satisfied with the way the center picture looks 6 Repeat Steps 4 and 5 until you have the center pi...

Page 87: ...ommand in the Page Viewer For example you can undo a change that you make to an image such as Sharpen Page or undoing AutoFix To undo an adjustment In the Page Viewer choose Undo command from the Edit...

Page 88: ...6 Fine Tuning Images 80 T a b l e o f C o n t e n t s...

Page 89: ...information with a pen or pencil With the PaperPort software you can do these same things but in an electronic form by using the Annotation tools This chapter tells you how to use the Annotation tool...

Page 90: ...double click the tool Otherwise the Pointer tool is reselected after you use a tool The remainder of this chapter tells you how to use these tools to add annotations For information about the Straigh...

Page 91: ...plication The pasted information is always an image not editable text For example information copied from a PaperPort page and pasted onto a word processing page cannot be edited as text If you want t...

Page 92: ...e pasted image past the left and top borders 8 Click anywhere else on the page The image is embedded at the new location NOTE You cannot use the Selection tool to copy and paste annotations that you a...

Page 93: ...After you release the mouse button and select another tool the graphic becomes embedded on the page and can no longer be moved CROPPING A PAGE You can also use the Selection tool and the Crop command...

Page 94: ...nd you can place them wherever you like on a page As with a paper note when you place a PaperPort note on a page the note covers the information beneath it However you can make PaperPort notes as larg...

Page 95: ...that you want When you release the mouse button the cursor is automatically placed within the note 4 Type the note text The note borders expand vertically to accommodate the amount of text that you ty...

Page 96: ...ollapsed notes 1 Display the page in the Page Viewer 2 Select the note or notes that you want to expand You can expand notes individually or as a group 3 From the Annotation menu choose Expand Note Al...

Page 97: ...lor that covers the underlying information to prevent others from seeing the information perhaps when the page is printed or sent as an electronic fax For example in the following sample the prospecti...

Page 98: ...box 3 To change to opaque or transparent choose the Opaque or Transparent command from the Annotation menu ADDING FREEHAND ANNOTATIONS Use the Freehand tool to draw underline circle scribble and mark...

Page 99: ...to circle draw or mark text To customize the freehand annotation 1 Display the page in the Page Viewer 2 Select the freehand annotation Handles appear around the selected freehand annotation 3 From th...

Page 100: ...lines and arrows 1 Display the page in the Page Viewer 2 On the Annotation Tool Bar click the Arrow tool The cursor changes to a crosshair 3 Drag the mouse to create an arrow To customize lines and ar...

Page 101: ...the color of all PaperPort annotations including the color of the text or the background color of a note mark up or freehand annotation You can set characteristics before you add an annotation or cha...

Page 102: ...and so on Click OK 4 Add the annotation TIP If you have already added an annotation and want to change the color use the Pointer tool to select the annotation Then repeat Steps 2 and 3 To change the...

Page 103: ...so use the Cut Copy Paste and Clear commands in the Edit menu to cut copy paste and remove text MOVING AND RESIZING ANNOTATIONS After adding an annotation you may decide that you want to move it to an...

Page 104: ...m see the next section COPYING CUTTING AND PASTING ANNOTATIONS If you want to move an annotation to a different page in a stack or copy and use it in another page use the commands available in the Edi...

Page 105: ...otation menu choose Hide Annotations or Show Annotations FINDING ANNOTATIONS IN THE PAGE VIEWER In the Page Viewer you can use annotation text to identify information on a page and then quickly locate...

Page 106: ...ple if you select Case Sensitive and enter Beans the search will not find BEANS or beans 3 Click Find The PaperPort software begins searching for the text that you typed If the text is found the annot...

Page 107: ...t menu FILLING IN FORMS AND ADDING TEXT USING THE MARK UP TOOL The Mark Up tool is useful when you want to add text to a page for example when filling in a preprinted form that you have scanned After...

Page 108: ...tion For more information about the Find Annotation command see Finding Annotations in the Page Viewer earlier in this chapter To fill in a form or add a mark up 1 Display the page in the Page Viewer...

Page 109: ...Macintosh computer display the form you want to complete in the Page Viewer 2 From the Annotation menu choose Show FormTyper Fields All underlined areas on the page are converted to fields and identif...

Page 110: ...7 Annotating Items 102 T a b l e o f C o n t e n t s...

Page 111: ...items from the PaperPort Desktop IMPORTING FILES FROM OTHER APPLICATIONS When you import a file into the PaperPort software you convert the file created in a different application so that you can disp...

Page 112: ...tract using your electronic fax software Drag the memo file onto the PaperPort Desktop to create a copy of the item as a PaperPort item Then stack the PaperPort memo onto the scanned contract You now...

Page 113: ...er Before Upgrading files checkbox in the PaperPort Desktop Preferences PICT QuickDraw Picture Format PCT An image format used most commonly on the Macintosh computer PC Paintbrush PCX A format common...

Page 114: ...ory dialog box 2 Select the file that you want to import and click Open or double click the filename A new untitled item appears on the PaperPort Desktop OPENING AN ITEM You can use the Open command i...

Page 115: ...than to the printer To print from other applications to the PaperPort Desktop 1 Start the Macintosh application from which you want to print and open the appropriate file in that application 2 Use the...

Page 116: ...nic fax software by using the Save Copy To option in the Scan Settings dialog box For more information see Chapter 2 Scanning Items If you open items directly in the Page Viewer a message appears aski...

Page 117: ...list of formats in the Save As dialog box After you save an item in a different format the original item remains in its original location If you save a PaperPort item in a format other than PaperPort...

Page 118: ...x 6 If you are saving the item in an image format select an Optimize File For option depending on if you want to print the file or display it on your screen For example if you want to print a scanned...

Page 119: ...ete items either from the PaperPort Desktop or from the Macintosh desktop You can set preferences in the PaperPort Preferences dialog box for deleting items on the PaperPort Desktop To set preferences...

Page 120: ...menu where document is the name of the item you want to delete To delete an item from the Macintosh desktop Drag the item into the trash can To delete a folder From the Macintosh desktop drag the fol...

Page 121: ...earn how to use the Link Bar to Photocopy print an item Send an item as an electronic fax Send an item attached to an e mail message Convert an item to text for use with a word processing application...

Page 122: ...start your computer to use the Link Bar you do not need to first start the PaperPort software The Link Bar automatically displays link icons for applications installed on your computer and supported...

Page 123: ...s dialog box For more information see Setting Fax Preferences later in this chapter E Mail The Link Bar displays an e mail link icon for each e mail application that is installed on your computer if t...

Page 124: ...ort Link Bar from the Visioneer menu 2 Do one of the following In the Page Viewer open the item and then click a link icon on the Link Bar or from the File menu choose Links and then the link applicat...

Page 125: ...printing If you prefer not to display this dialog box change the setting as described in the following procedure To set the photocopy link preferences 1 From the Visioneer menu choose Preferences The...

Page 126: ...ou want to print 2 From the File menu choose Links and then Photocopy or click the Photocopy icon on the Link Bar The Print dialog box appears where you can select the print options NOTE If you desele...

Page 127: ...luding Global Village Delrina STF Technologies Apple Computer SETTING FAX PREFERENCES If you are using electronic fax software from Global Village Delrina FAXstf or Apple Computer the PaperPort softwa...

Page 128: ...ending the item to the fax link To send an item by using the electronic fax link 1 Select the item you want to fax 2 From the File menu choose Links and then choose the fax application that you want t...

Page 129: ...SETTING E MAIL PREFERENCES PaperPort is selected as the default file format for an e mail application If you use PaperPort as the format an item is attached to the e mail message as a PaperPort item...

Page 130: ...attaches the item to the message TIP To obtain the smallest file size for a scanned text item therefore decreasing the time it takes to send the item as an e mail message scan items using the Filing...

Page 131: ...us cc Mail you can double click the attachment to display it Otherwise depending on the e mail settings use Shift double click to automatically run the PaperPort application and display the attachment...

Page 132: ...ware to convert the text and open it in the link application Use another OCR link The text is processed and opened in the OCR application When you use a different OCR application you send the item to...

Page 133: ...re To set another OCR s processing preferences see the documentation that came with the OCR application To set OCR preferences 1 From the Visioneer menu choose Preferences The PaperPort Preferences di...

Page 134: ...ss the Word Processor function key and scan see Chapter 2 Scanning Items To set word processing link preferences 1 From the Visioneer menu choose Preferences The PaperPort Preferences dialog box appea...

Page 135: ...nk 1 Select the item that you want to convert to text 2 From the File menu choose Links and then choose the word processing application such as ClarisWorks that you want to use or click the word proce...

Page 136: ...using the provided OCR software and places it on the Clipboard You can then paste the text into another application file such as a word processing document and edit the text in the word processor GET...

Page 137: ...e PaperPort software automatically selects preferences for you but you can change them if you want To set image editor preferences 1 From the Visioneer menu choose Preferences The PaperPort Preference...

Page 138: ...you that the item is being processed The application starts and the item appears in the image editing application 3 Use the image editing application as you usually do 4 After completing changes make...

Page 139: ...ier in this chapter To set Link Bar preferences 1 From the Visioneer menu choose Preferences The PaperPort Preferences dialog box appears 2 From the Preferences pop up menu choose Link Bar The prefere...

Page 140: ...tely from the PaperPort Desktop and Page Viewer The Link Bar requires very little memory to run so it is recommended that you do not quit the application To start and quit the Link Bar If the Link Bar...

Page 141: ...pop up menu choose Links The Link preferences appear 3 Click the Add button A directory dialog box appears 4 Locate and double click the application that you want to add The application appears in the...

Page 142: ...n that you add For example with text based applications such as Excel and Word the OCR uses the format you select to create the text file that is sent to the link application For image editing applica...

Page 143: ...oneer menu choose Preferences The PaperPort Preferences dialog box appears 2 From the Preferences pop up menu choose Links The Link preferences appear Select the link that you want to delete and click...

Page 144: ...cons on the Link Bar can appear in any order you like You may want to place your link icons in the order of most used links For example if you use the Link Bar most often to send items to your electro...

Page 145: ...heads bit depth The number of bits used to process scanned images The greater the number of bits the more colors or levels of gray that can be used to display the image calibrate To adjust the scanner...

Page 146: ...ays appear in the Navigation pane on the PaperPort Desktop so that you can easily file and retrieve items in them fax An abbreviation for facsimile The electronic encoding of a printed page and the tr...

Page 147: ...orks in the same way as a highlighter marker This tool adds a colored transparent or opaque box over selected areas of a page I beam A pointer shaped like a capital I that you use for entering or edit...

Page 148: ...ding multiline resizable notes Similar to a paper note it covers the item information beneath it You can move a note or collapse it to an icon You can search for words in a note by using the Find comm...

Page 149: ...ges either straight through or back toward you when scanning PaperPort Desktop The overall view of PaperPort items displayed as thumbnails small graphic representations or displayed as a list on the P...

Page 150: ...otation tool used to select part of an item to cut and to paste to the Clipboard SharpPage A scan mode that determines the best scan settings to enhance black and white images stack A PaperPort item w...

Page 151: ...esizing 95 tool bar description of 82 Arrow tool 42 arrows Arrow command 92 drawing customizing 92 B bit depth about 24 scan mode settings 21 selecting 26 black edges removing 30 brightness contrast a...

Page 152: ...splaying annotations 97 Link Bar 12 PaperPort Desktop or Page Viewer 45 document changing brightness 30 combining 62 63 converting with OCR software 127 copying 68 deleting 111 finding 56 60 importing...

Page 153: ...reating 54 description 54 locating actual file 55 removing 55 fax function key 12 linking 119 120 scan settings 17 sending a document 120 setting preferences 119 supported applications 119 Fax STF 119...

Page 154: ...ing the word processor function key 14 using with ScanDirect 12 13 G Get Info command 57 Get Info data adding 57 using in a search 58 GIF file importing 106 saving as 109 Global Village 119 Go to Page...

Page 155: ...38 renaming 50 saving 108 111 scanning color and grayscale 28 scanning to a target application 2 sending to image editor 130 viewing 35 viewing list of 39 See also document J JPEG file importing 105...

Page 156: ...M magnifying page See zoom in out mail See e mail Making Photo Copies scan mode 22 marking up opaque transparent 90 page 99 100 Mark Up tool 42 moving annotations 95 thumbnails 38 N navigating in a s...

Page 157: ...111 quitting 37 rotating page 72 scan settings 15 ways to display 37 PaperPort Writer 104 PaperPortDesktop Page Viewer changing view 45 PCX file exporting 110 importing 105 opening 105 saving as 109 p...

Page 158: ...ly 108 changes in the Page Viewer 41 in different formats 110 in different location 108 with different name 108 scan modes 21 29 best for articles 22 color and grayscale 22 printing 22 small print 22...

Page 159: ...ecting section of a page 42 Selection tool 42 copy as text 128 copying and pasting 83 cropping 85 Sharpen Picture command 72 SharpPage 24 Show Link Bar command 132 Show or Hide Link Bar function key 1...

Page 160: ...48 View by Icon command 39 View by List command 39 Visioneer menu accessing Web site 1 choosing ScanDirect To 11 displaying Help 1 displaying scan settings 11 setting preferences 13 W Web site 1 windo...

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