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Saving Transmission and Reception Data (Transmission Data Save)

- 165 -

9

Settings for Auto

Deliv

ery and

Tran

smission

Data

Sa

ve

Fun
ctions (f

or e-

STUDIO403S

Only)

Saving Transmission and Reception Data

(Transmission Data Save)

This chapter explains the transmission data saving function and how to configure settings for it.
The transmission data save function saves transmitted and received data automatically in a specified

network folder. You can only specify one network folder.
You can use this function for transmitted faxes, Internet faxes, faxserver,files attached to e-mails, and

received faxes, Internet faxes, files attached to e-mails. The data is saved as a PDF or TIFF file

depending on the file format of the original data.

Note

z

When the following operations are executed,the transmission data save function cannot be performed:
- Real time transmission
- Polling transmission using Fcode bulletin board communication
- Reception using Fcode confidential communication

Memo

z

The sent or received fax is saved as a PDF file.

z

If the sent or received file attached to an e-mail is other than a PDF, JPEG, or TIFF file, it is not saved.

z

The body text of e-mails cannot be saved.

z

The size of data that this function can handle is limited.

z

If an SD memory card's capacity is insufficient to store a sent or received Internet fax or file attached to an e-mail, or a sent
faxserver, transmission data is not saved.

Configuration for the
Transmission Data Save
Function

Reference

z

You need to configure the server settings in advance. For
details on how to configure the server settings, refer to the
User’s Manual Basic.

z

Register a profile in advance. For details on how to register
a profile, refer to the User’s Manual Basic.

1

Launch your web browser.

2

Enter "http://machine's IP address" in

the address bar and press the <

Enter

>

key.

Reference

z

For the machine's IP address, please refer to the
User’s Manual Basic.

3

Click [

Administrator Login

].

4

Enter "admin" in [

User Name

] and enter

the administrator password in of the

machine in [

Password

], and then click

[

OK

].

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Summary of Contents for e-Studio 332s

Page 1: ...MULTIFUNCTIONAL DIGITAL SYSTEMS User s Manual Advanced ...

Page 2: ... 2012 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written permission of TTEC ...

Page 3: ...axing 16 Useful Operations for Transmission 16 Transmitting Duplex Documents DuplexScan 16 Changing Where Documents Are Loaded 16 Changing the Sender Name 17 Setting Prefix PreFix 18 Registering a Prefix 18 Using a Prefix When Transmitting Faxes 18 Using a Prefix When Registering a Number to Speed Dial 18 Various Functions for Transmission 19 Redialing 19 Automatic Redialing 19 Manual Redialing 19...

Page 4: ...xing From a Computer 30 Sending a Fax From a Computer 30 Adding a Fax Number to the Phone Book 30 Grouping Entries 31 Sending a Fax to a Group 31 Attaching a Cover Sheet 31 Canceling a Fax Job From a Computer 32 Exporting and Importing Phone Book Data 32 Associating New Definition With Phone Book Format 32 Scan To FaxServer 33 Enabling the Scan To FaxServer function 33 Customizing the destination ...

Page 5: ...d Remote PCs 47 Setting PC Scan Mode 47 Enabling the Network TWAIN Settings 47 Enabling the WSD Scan 48 Selecting the Dual Side Scan of WSD Scan function 48 4 Printing 49 Useful Operations for Printing From a Computer 49 Manual Printing 49 Printing on Envelopes 50 Printing on Labels 52 Printing on Custom Size Paper 53 Combining Multiple Pages Onto One Sheet of Paper 55 Making Duplex Prints 55 Scal...

Page 6: ... Macro for e STUDIO403S Only 70 JOB MACRO 70 Creating a Macro 70 Using Macros 71 Editing the Title 71 Deleting a Macro 71 6 Configuring at the Operator Panel 72 Changing the Equipment Settings 72 Admin Setup or Easy Setup 72 Other Menus 72 Checking the Current Settings 73 Printing Reports 73 List of the Device Setting Menu Items 74 Device Setting Menu 74 List of Each Setup Menu 74 Reports 74 Paper...

Page 7: ...lities 126 Panel Language Setup 126 Print Job Accounting Client 126 Network Card Setup 127 Network Scanner Setup Tool 128 8 Network Settings 129 Network Setting Items 129 Changing Network Settings From the Web Page 148 Encrypting Communication by SSL TLS 148 Encrypting Communication by IPSec 150 Controlling Access Using IP Address IP Filtering 152 Control Access Using MAC Address MAC Address Filte...

Page 8: ...ssion Data Save 165 Configuration for the Transmission Data Save Function 165 10 Troubleshooting 167 Initializing 167 Initializing an SD memory card for e STUDIO403S Only 167 Initializing Flash Memory 168 Resetting the Machine Settings 168 Deleting or Updating the Drivers 169 Deleting a Printer or Fax Driver 169 Updating a Printer or Fax Driver 170 Deleting a Scanner Driver 170 Updating a Scanner ...

Page 9: ...tes additional information which if ignored or failed to follow the guidelines may result in personal fatal injury or death CAUTION z Indicates additional information which if ignored may result in personal injury Symbols Description z Indicates menu names on the display screen z Indicates menu window dialog names on the computer z Indicates messages and enter text on the display screen z Indicate...

Page 10: ...Windows 7 operating system Windows 7 z Microsoft Windows Vista operating system Windows Vista z Microsoft Windows Server 2008 operating system Windows Server 2008 z Microsoft Windows XP operating system Windows XP z Microsoft Windows Server 2003 operating system Windows Server 2003 z Generic name for Windows 7 Windows Vista Windows Server 2008 Windows XP and Windows Server 2003 Windows z Web Servi...

Page 11: ... select Sort and then press 5 Press the to select ON and then press 6 Press the until the copy standby screen appears 7 Enter the number of copies required 8 Press Reference z The continuous scan mode allows you to copy multiple documents at once You can use both the ADF and document glass for a single job if you use the continuous scan mode For details refer to the User s Manual Basic Combining M...

Page 12: ... Copies Onto One Sheet of Paper Repeat This function allows you to repeatedly copy the image on a document onto one side of a single sheet of paper Images can be repeated two or four times z Two repeat z Four repeat Note z Zoom is automatically set to Auto when Repeat is enabled To specify the desired zoom ratio set Repeat first and then set Zoom z Specify the appropriate orientation of the image ...

Page 13: ...t have to perform the following procedure every time you make copies For details refer to View Information P 81 1 Press the COPY key 2 Place your document with text face up in the ADF or face down on the document glass 3 Press the to enter the Change settings menu 4 Press the to select Edge Erase and then press 5 Press the to select ON and then press 6 Enter a value for width using the ten key pad...

Page 14: ...ss or to specify the Left margin for Front and then press the To create a margin on the left side of the output specify a positive value To create a margin on the right side of the output specify a negative value 9 Press or to specify the Top margin for Back and then press the To create a margin at the top of the output specify a negative value To create a margin at the bottom of the output specif...

Page 15: ...and Legal 14 sizes in the ADF 8 Press the to enter the Change settings menu 9 Press the to select Mixed Size and then press 10 Press the to select ON and then press 11 Press the until the copy standby screen appears 12 Check that the following settings are displayed on the start screen 13 Enter the number of copies 14 Press Note for Using Multiple Functions Functions That Cannot Be Used Simultaneo...

Page 16: ...he to select a scanning method and then press You can specify Long edge bind or Short edge bind 7 Press the until the fax standby screen appears 8 Specify a destination 9 Press to start transmission Changing Where Documents Are Loaded You can use both the ADF and the document glass when scanning documents for a fax job This allows you to send both a document and a part of a book as one fax 1 Press...

Page 17: ... Enter and then press 10 Press the until the start screen appears Changing the Sender Name Printed on a Fax By default the standard sender name is printed on faxes when you enable Sender Name To use a sender name other than the standard sender name perform the following procedure 1 Press the FAX HOOK key 2 Check that Fax is selected and then press to open the fax start screen 3 Press the to select...

Page 18: ...Using a Prefix When Transmitting Faxes You can attach a prefix only when you enter a destination number using the ten key pad Perform the following procedures when specifying a destination using the ten key pad 1 On the destination entry screen press the and to select PreFix N and then press The area code is displayed as N 2 Enter a destination number 3 Select Enter and then press Memo z You canno...

Page 19: ...sing the ten key pad and then press 11 Press the until the top screen appears Manual Redialing To redial manually specify the desired destination from the transmission history Destination can be also selected by pressing the REDIAL key Reference z For details on the transmission history refer to the User s Manual Basic Transmission in Real Time The scanned fax data is stored in memory before the m...

Page 20: ...mo z You do not have to disable memory transmission z Even if the start screen other than the fax functions is displayed in the machine you can perform manual transmission by lifting the handset 1 Pick up the handset 2 Dial a number 3 Place your document with text face up in the ADF or face down on the document glass 4 Configure the fax functions if necessary 5 When you hear a Fax tone press to st...

Page 21: ...ied time Up to 20 jobs can be scheduled up to one month in advance 1 Place your document with text face up in the ADF or face down on the document glass 2 Press the FAX HOOK key 3 Check that Fax is selected and press to open the fax start screen 4 Press the to select Fax Functions and then press 5 Press the to select Delayed Tx and then press 6 Press the to select ON and then press 7 Press the or ...

Page 22: ...eception Using a Sub Address Fcode Polling P 23 z To store data in a bulletin box of your machine refer to Storing Documents in a Bulletin Box P 24 Registering Fcode Boxes To perform Fcode communication register an Fcode box Be sure to register a sub address and an PIN number on each Fcode box Only Fcode confidential communication Memo z Maximum number of characters is as follows Box Name A maximu...

Page 23: ...ansmission By entering a sub address Fcode confidential transmission and Fcode bulletin board transmission can be done Memo z Be sure to check a destination sub address 1 Place your document with text face up in the ADF or face down on the document glass 2 Press the FAX HOOK key 3 Check that Fax is selected and press to open the fax start screen 4 Press the to select Fax Functions and then press 5...

Page 24: ... 7 Check that Over Write is selected and then press Over Write replaces documents in the box 8 Press the or to select Yes and then press Memo z The data stored in an Fcode bulletin box is not deleted when the recipient gets it Printing Stored Documents You can print confidential received documents When a document is received at an Fcode box an Fcode reception notice is printed Check the Fcode box ...

Page 25: ...necessary Fcode Confidential box and Fcode bulletin box 1 Press the SETTING key 2 Press the to select Admin Setup and then press 3 Enter the administrator password 4 Select Enter and then press 5 Press the to select Fax Setup and then press 6 Press the to select Fcode Box and then press 7 Press the to select the box number you want to delete and then press 8 Enter the PIN number if necessary and t...

Page 26: ...trator password 4 Select Enter and then press 5 Press the to select Fax Setup and then press 6 Press the to select Security Function and then press 7 Check that ID Check Tx is selected and then press 8 Press the to select ON and then press 9 Press the until the top screen appears Operation 1 Place your document with text face up in the ADF or face down on the document glass 2 Press the FAX HOOK ke...

Page 27: ...ou to re enter the destination number when you enter a destination using the ten key pad The fax is sent only if the two numbers match Memo z The confirm dial function is unavailable when you specify the destination using speed dial z If you use symbols in the destination number re enter the symbols also z The confirm dial function is done first when Check broadcast dest is also enabled z You cann...

Page 28: ...the to select Other Settings and then press 7 Press the to select Rx Reduc Rate and then press 8 Press the to select Auto or 100 and then press 9 Press the until the top screen appears Specifying a Reduction Margin The reduction margin is the threshold level which determines when to print part of the received image on the next page 1 Press the SETTING key 2 Press the to select Admin Setup and then...

Page 29: ...n 1 Press the SETTING key 2 Press the to select Admin Setup and then press 3 Enter the administrator password 4 Select Enter and then press 5 Press the to select Fax Setup and then press 6 Press the to select Fax Setting and then press 7 Press the to select Forwarding Setting and then press 8 Press the to select ON and then press 9 Enter a forwarding number 10 Select Enter and then press 11 Press ...

Page 30: ...pecifying numbers tab of the Select Recipients dialog box enter the destination name in Name 5 Enter the destination fax number in FAX number 6 Click Add 7 If necessary add a destination from the phone book a Select the Phone book tab b Select a destination and then click Add 8 Repeat steps 4 to 7 to specify all the destinations 9 Click OK to start transmitting Adding a Fax Number to the Phone Boo...

Page 31: ... On the Select Recipients dialog box select the Phone book tab 5 Select a group from the right column and then click Add 6 Click OK to start transmission Attaching a Cover Sheet 1 Open the file you want to fax 2 From the File menu select Print 3 From Select Printer select TOSHIBA e STUDIO403S FAX 4 Click Preferences 5 Select the Cover Sheet tab 6 Select the Print all recipients information on each...

Page 32: ...rder being separated with a comma The name comes first followed by the fax number and comment 7 Close the phone book 8 Copy the created file to another computer 9 Repeat steps 1 to 3 on the computer to launch the phone book 10 From the Tools menu select Import 11 On the Import Phone Book dialog box specify the file you have copied 12 Click Next 13 Select Save from the FAX Number menu 14 Click OK o...

Page 33: ...e z Set the Prefix and Suffix based on the mail reception specifications of your FaxServer The Virtual Domain and others may be required to be set on the mail server due to the certain FaxServer operating environment 1 Press the SETTING key 2 Press the to select Admin Setup and then press 3 Enter the administrator password 4 Press the to select FaxServer Function and then press 5 Press the to sele...

Page 34: ... press 6 Press the to select E mail Setup and then press 7 Press the to select From Reply to and then press 8 Press the to select From or Reply to and then press 9 Enter e mail addresses When Reply to is selected in step 8 select a method to enter a destination and specify a destination Proceed to step 11 10 Select Enter and then press 11 Press the until the top screen appears Memo z Select an e m...

Page 35: ...X HOOK key 3 Check that E mail is selected and then press If you have pressed the FAX HOOK key in Step 2 select Fax or Internet Fax 4 Press the to select Scan setting and then press 5 Press the to select Edit E mail and then press 6 Press the to select Subject or Email body and then press 7 Check that Select Subject or Select Text is selected and then press If FaxServer is enabled and Text is ON a...

Page 36: ... 4 Enter a file name up to 64 characters 5 Select Enter and then press Memo z If you do not specify the file name the name specified by the factory default settings is used Changing the Scan Size Scan Size You can specify the appropriate scan size for your document 1 On the Scan Menu screen select the scan mode you want and then press If you select USB Memory go to step 3 2 Check that Scan Setting...

Page 37: ...r created PDF files with this function A password for opening a document is password to open an encrypted PDF It cannot be the same with the authentication password The password should be up to 32 1 byte characters Authentication password is a password to control operations including printing extracting and editing encrypted PDF It cannot be the same with the password to open a document The passwo...

Page 38: ...n the encryption level is set to Medium or High in step 5 you can select Not Allowed Allow To Make A Comment Allow Ins Del or Rotate Page or Allow all op except pg extract 19 Check the security settings and then press Note z The settings of each authentication in steps 16 to 18 are displayed only when Permissions Password is set for Enable or Apply Default Password Use the default password When Us...

Page 39: ...etc and then press 5 Press the to select the compression level from High Medium or Low and then press Memo z If you select Mono Binary you can select a compression level from High Medium or Raw Setting the Grayscale When Grayscale is enabled data scanned by is not black and white binary but grayscale 255 tones Note z This function is only for scanning Internet FAX and Scan to Fax Server cannot be ...

Page 40: ...up in the ADF or face down on the document glass 2 Press the SCAN key 3 Press the to select Remote PC and then press 4 Start PaperPort on your computer 5 Click Select and then select the scanner driver of the machine A window appears 6 Click the Scan 7 Click the scan buttons The scan job starts 8 Click Quit 9 When there is no continued page or the back side is not scanned click Quit Memo z The fol...

Page 41: ... host information if necessary and then click OK 8 Select Import from File of Adobe Photoshop CS3 and select TOSHIBA e STUDIOxxxS Network The windows appears 9 Click the scan button Scanning starts 10 Select Quit Photoshop from Photoshop Changing Settings for Macintosh You can adjust how the document is scanned by changing the driver setting The following explains the setting items Simple Mode You...

Page 42: ... glass 2 Press the SCAN key 3 Press the to select Remote PC and then press 4 Click Start on your computer and select All Programs Windows FAX and Scan 5 Click New Scan 6 Select eS332 403S and click OK 7 Make additional setting if necessary 8 Click Scan 9 Exit Windows FAX and Scan Using ICA Driver The ICA driver is not compatible with the Windows OS The ICA driver supports the Mac OS X 10 6 10 7 St...

Page 43: ...t Local PC on the machine 1 Click Start to select Control Panel 2 Enter View scanners and cameras in Search Control Panel 3 Click the View scanners and cameras under Devices and Printers 4 Select eS332 403S and click Properties If the User Account Control dialog box appears click Yes 5 Click the Events tab 6 Select an event for Select an event 7 Select the Start this program check box and then sel...

Page 44: ...ange the scanner driver name Method to change the setting information of the machine When the IP address of the machine and port number of the machine have been changed start Network Configuration and then select Edit Scanner from the Scanner menu The setting value set in the current computer is displayed and then change the IP address and port number of the machine Method to set Scan To Local PC ...

Page 45: ... changed you need to register again with the above procedure Method to delete network con nected PCs of the machine If you registered several network connected PCs in the machine you can delete them Select Properties from the Scanner menu and select Unregister tab The registered information is displayed Select the registered information to be deleted from the machine and click Unregister button ...

Page 46: ...P 157 Enabling MDN and DSN Requests Do the following procedure to request MDN and DSN when you transmit Internet faxes and emails 1 Press the SETTING key 2 Press the to select Admin Setup and then press 3 Enter the administrator password 4 Select Enter and then press 5 Press the to select Scanner Setup and then press 6 Press the to select E mail Setup and then press 7 Press the to select MCF Repor...

Page 47: ... Setup and then press 7 Press the to select PC Scan Mode and then press 8 Press the to select a mode and then press 9 Press the until the top screen appears Enabling the Network TWAIN Settings Do the following procedure to use scan to the local PC and scan to remote PC functions connecting to network Note z If you select Disable on this function you cannot use scan to local PC and scan to remote P...

Page 48: ...ss 8 Press the to select ON and then press 9 Press the until the top screen appears Selecting the Dual Side Scan of WSD Scan function To enable the Dual Side Scan of the Scan To Local PC WSD Scan function and Scan To Remote WSD Scan function follow the steps below 1 Press the SETTING key 2 Press the to select Admin Setup and then press 3 Enter the administrator password 4 Select Enter and press 5 ...

Page 49: ...n start printing 5 When a request message appears on the operator panel for loading paper on the MP tray press the or to select Start and then press If you print a document of multiple pages every time a page is printed the same message appears For e STUDIO403S Windows PCL PCL XPS Printer Driver 1 From the File menu select Print 2 Click Preferences 3 On the Setup tab select Multipurpose Tray from ...

Page 50: ...ck box 7 Configure other settings if necessary and then start printing 8 When a request message appears on the operator panel for loading paper on the MP tray press the or to select Start and then press If you print a document of multiple pages every time a page is printed the same message appears Memo z Open the Detailed Setup Menu by pressing the Show Details button in Max OS X 10 7 or by clicki...

Page 51: ...File menu select Print 2 Click Preferences 3 On the Layout tab select orientation from Orientation Select Portrait for Chou envelopes Select Landscape for You envelopes Click Advanced and select Rotate from Page Rotate on the advanced options screen 4 Select the Paper Quality tab 5 Select Multi Purpose Tray from Source 6 Click Advanced 7 Click Paper Size and select any of Envelope from the drop do...

Page 52: ...tting and using the MP tray and the face up stacker Set the paper size and type for MP tray on the operator panel Then make print settings including paper size and paper tray with the printer driver Memo z Do not select duplex printing on labels Reference z For available labels refer to the User s Manual Basic z Manual printing is also available for printing on labels For details on manual printin...

Page 53: ...an print on nonstandard paper such as banners z Settable custom size range Width 86 to 216mm Length 140 to 1321mm Paper size that can be fed is different depending on a tray Note z Register a paper size and load paper in portrait orientation z This function may not be available in some applications z If paper length exceeds 356mm we do not guarantee print quality z If paper is so long that it exce...

Page 54: ...nce z For how to specify paper in the printer driver refer to User s Manual Basic For Windows PCL XPS Printer Driver 1 Click Start and select Devices and Printers 2 Click a printer icon in Printers and Faxes and then click Print server properties on the top bar 3 Select the Forms tab 4 Select the Create a new form check box 5 Enter the values in the Form name Paper size and Printer area margins Cl...

Page 55: ...r Driver 1 Open the file you want to print 2 From the File menu select Print 3 Select Layout from the panel menu 4 Select the number of pages to print on each sheet from Pages per Sheet 5 Specify each setting at Border and Layout Direction 6 Configure other settings if necessary and then start printing Memo z Open the Detailed Setup Menu by pressing the Show Details button in Max OS X 10 7 or by c...

Page 56: ...on in Max OS X 10 7 or by clicking the triangle symbol at the side of Printer menu in Max OS X 10 5 to 10 6 Scaling to Pages You can print data formatted for one size page onto a different size page without modifying the print data Note z This function may not be available in some applications z This function is not available with the Windows PS printer driver For Windows PCL PCL XPS Printer Drive...

Page 57: ... X PS Printer Driver 1 Open the file you want to print 2 From the File menu select Print 3 Select Printer Features from the panel menu 4 Select Job Options from Feature Sets 5 Check the Collated box Memo z Open the Detailed Setup Menu by pressing the Show Details button in Mac OS X 10 7 or by clicking the triangle symbol at the side of Printer menu in Mac OS X 10 5 to 10 6 Setting the Page Order Y...

Page 58: ...ooklet using A4 size papers set the Size option to A4 on the Setup tab For Windows PS Printer Driver 1 Open the file you want to print 2 From the File menu select Print 3 Click Preferences 4 On the Layout tab select Booklet at Page Format If you want to print boarder lines select the Draw Borders check box to draw borders 5 Configure other settings if necessary and then start printing Memo z When ...

Page 59: ...igure other settings if necessary and then start printing Memo z Open the Detailed Setup Menu by pressing the Show Details button in Max OS X 10 7 or by clicking the triangle symbol at the side of Printer menu in Max OS X 10 5 to 10 6 For Mac OS X PS Printer Driver 1 Open the file you want to print 2 From the File menu select Print 3 Select Printer Features from the panel menu 4 Select Job Options...

Page 60: ...aaaaaa 1 Press the SETTING key on the operator panel 2 Press the to select Admin Setup and then press 3 Enter the administrator password 4 Select Enter and then press 5 Press the to select Print Setup and then press 6 Check that Print Menu is selected and then press 7 Check that Tray Configuration is selected and then press 8 Press the to select MP Tray Usage and then press 9 Press the to select W...

Page 61: ...u an administrator password is necessary The default password is aaaaaa 1 Press the SETTING key 2 Press the to select Admin Setup and then press 3 Enter the administrator password 4 Select Enter and then press 5 Press the to select Print Setup and then press 6 Check that Print Menu is selected and then press 7 Check that Tray Configuration is selected and then press 8 Press the to select MP Tray U...

Page 62: ...epending on the document being printed For Windows PCL PCL XPS PS Printer Driver 1 Open the file you want to print 2 From the File menu select Print 3 Click Preferences 4 Select the Job Options tab 5 Select from the Toner Saving 6 Configure other settings if necessary and then start printing For Mac OS X PCL Printer Driver 1 Open the file you want to print 2 From the File menu select Print 3 Selec...

Page 63: ...ob stored on the SD memory card is automatically deleted after printing Encrypted Secure Printing for e STUDIO403S Only You can encrypt your documents before sending them from a computer to the machine Therefore you can prevent unauthorized access to confidential information The document is unprinted and stored in an encrypted format on the SD memory card in the machine until you enter the registe...

Page 64: ...lick Watermark 6 Click New 7 Specify text a size and an angle for the watermark and then click OK 8 Click OK 9 Configure other settings if necessary and then start printing Note z Watermarks are printed over the text or images of documents in the default settings with the Windows PS printer driver To print in the background of documents check the In Background box in the Watermark window When the ...

Page 65: ...ay list and then click Add 11 Click OK 12 Click OK to close the print setup dialog box 13 Open the file you want to print 14 Start printing on the print dialog Storing Print Data for e STUDIO403S Only You can store print data on the SD memory card installed on the machine and print it as needed from the operator panel by entering a password Note z If there is not enough space on the SD memory card...

Page 66: ...elect the Include media settings check box the paper configuration on the Setup tab is also saved 6 Click OK to close the print setup dialog box Memo z Up to 14 forms can be stored Using the Saved Settings 1 Open the file you want to print 2 From the File menu select Print 3 Click Preferences 4 On the Setup tab select a setting you want to use from Driver Settings 5 Start printing Changing the Dri...

Page 67: ...ch TrueType font in the Font Substitution Table To specify the font substitution click each TrueType font and select a printer font to substitute from the pull down menu 5 Click OK 6 Open the file you want to print 7 From the File menu select Print 8 Click Preferences 9 On the Layout tab click Advanced 10 Select Substitute Device Font at TrueType Font and then click OK 11 Configure other settings ...

Page 68: ...an e mail To use this function you have to configure the email reception setting Note z The following file formats are supported TIFF V6 Baseline PDF v1 7 JPEG e STUDIO403S Only z They differ depending on the file page size and the file format what size of paper an attached file is printed on and whether to enable the fitting function For the other printing settings for the number of copies or whe...

Page 69: ...vailable with the Mac OS X 10 5 to 10 7 1 Open the file you want to print 2 From the File menu select Print 3 Select Error Handling from the panel menu 4 Select Print detailed report at PostScript Errors 5 Click Print Changing Emulation Mode You can select the emulation mode Memo z To enter the Admin Setup menu an administrator password is necessary The default password is aaaaaa 1 Press the SETTI...

Page 70: ...ACRO key to open the job macro menu 3 Press the to select a registered number and then press 4 Check the settings and then press Press the to scroll the setting list on the screen 5 Enter a title for the new macro 6 Select Enter and then press 7 On the confirmation screen press the or to select Yes and then press Overwriting 1 Specify the settings you want to register at the operator panel 2 Press...

Page 71: ...it is disabled macro for scanning to fax server cannot be used When it was changed register new macro 6 Start a job Editing the Title You can edit the title of your macro 1 Press the JOB MACRO key to open the job macro menu 2 Press the to select the macro whose title you want to edit and then press 3 Press the to select Title Edit and then press 4 Check the settings and then press Press the to scr...

Page 72: ... equipment setting menu 2 Press the to select Admin Setup or Easy Setup and then press 3 Enter the administrator password 4 Select Enter and then press 5 Press the to select the setup menu on which you want to change a setting and then press 6 Change the setting and then press For Easy Setup repeat step 6 until the message indicating the setting completion is displayed 7 For Admin Setup press the ...

Page 73: ...en press If you want to print the Menu Map follow procedure 4 3 Press the to select the category to which the report you want to print belongs and then press 4 Press to select the report you want to print and then press If the entry screen for the admin password enter the admin password and select Enter and then press 5 Press the or to select Yes on the confirmation message and then press Note z W...

Page 74: ... admin password is required page 83 Item Description Configuration Prints the configuration details of the machine System File List Prints a file list Demo Page Prints a demo page Error Log Prints an error log Scan To Log Prints the results of the jobs of Scan to E mail Scan to Network PC or Scan to USB Memory Display condition Admin Setup Device Management Job Log Setup Save Job Log is set to Ena...

Page 75: ...to 14 0 inches Length 297 mm 11 7 inch or 11 inch 279 mm Media Type Plain Selects a paper type Media Weight Medium Selects a paper weight Tray2 Paper Size A4 or Letter Selects a paper size Display condition the second tray unit is installed Custom Width 210 mm 8 3 inch or 8 5 inch 216 mm Sets width and length for a custom paper size Display condition Custom is selected as a paper size Available ra...

Page 76: ...UDIO403S Only OFF Copy Tray1 ON Prior Specifies a tray to use when a tray is automatically selected Display condition for Tray 2 the second tray unit is installed Tray2 ON MP Tray e STUDIO403S Only OFF Duplex Last Page Skip Blank Page If Skip Blank Page is selected when odd pages are printed in the double sided print mode the final page is printed on only one side If Always Print is selected both ...

Page 77: ...me Sets the name of a destination Maximum 24 characters Fax Number Sets a fax number Maximum 40 digits Group No Selects a group Delete Deletes the registered speed dial Sort By Name Sorts speed dials by name Sort By Number Sorts speed dials into registered numerical order Search Searches for speed dial by entering head of the name Group No Edit Register Name Sets a group name Maximum 16 characters...

Page 78: ...use in CIFS Display condition CIFS is set as a proto col Encode Communication None Selects an encryption method for commu nication Not available when using CIFS protocol Choices are different depending on the protocol being selected Scan Size A4 or Letter Selects a scan size Image Settings Density 0 Sets the density of images Document Type Text Photo Sets the image quality of documents Background ...

Page 79: ...he same as a docu ment open password Maximum 32 char acters Permission Permission toPrint Not Allowed Sets the permission settings on encrypted PDF Permission to Extract Text Graphics Not Allowed Display Condition An authority password is set Permission to Edit Not Allowed Compression Rate Color Low Sets a compression rate for scanning Mono Grayscale Low Mono Binary High Edge Erase Setting OFF Set...

Page 80: ... 23 mm Month created 01 to 12 mm Minute created 00 to 59 dd Date created 01 to 31 ss Second created 00 to 59 A date and time when a file is created are values of the timer of e STUDIO403S When specifying Data n Saved as file names such as Data0000 pdf and Data00001 pdf etc When specifying File d saved as file names File090715185045 pdf etc When specifying Scan Scan pdf is created first and then da...

Page 81: ...cities of all flash memories SD Memory Card Indicates the size of the SD memory card and the version of the file sys tem In e STUDIO332S Not Installed is displayed Network IPv4 address Indicates the IPv4 address of the machine Display condition Admin Setup Network Menu Network Setup TCP IP is set to Enable and IP Version is not set to IPv6 Subnet Mask Indicates the subnet mask of the machine Displ...

Page 82: ...15 characters You can enter a value between 000 000 000 000 and 255 255 255 255 Default Gateway Sets the default gateway address Maximum15 charac ters You can enter a value between 000 000 000 000 and 255 255 255 255 DNS Server Primary Sets the IP address for a Primary DNS server Maximum 15 characters You can enter a value between 000 000 000 000 and 255 255 255 255 DNS Server Secondary Sets the I...

Page 83: ... mail To Print printing received E mail The maximum valid number of characters is 64 When POP before SMTP authentication is used it is nec essary to set the character string after the from the E mail address set as the sender s From E mail address The default value is NULL POP Password Set the password for the server used for POP authentica tion or E mail To Print printing received E mail The maxi...

Page 84: ...y of images Scan Size A4 or Letter Sets the default scan size Continue Scan OFF Sets whether to use the continue scan mode TTI ON Sets whether to add the sender s name to the header of the transmitted fax Transmit Confirmation Report ON or OFF Sets whether to print the result of the transmission automatically Memory Tx ON Sets whether to use memory transmission ON or real time transmission OFF Fco...

Page 85: ...ck Junk Fax Dis play condition Admin Setup Other Settings Block Junk Fax Setting is set to Mode2 Ring Response 1 ring Sets the number of rings required before receiving an incoming fax Dialing Pause Duration 2 seconds Sets the dial pause time Available range 0 to 10 seconds Rx Reduc Rate Auto Sets the reception reduction rate Reduc Margin 24 mm or 3 9 inch Sets the threshold level of reception red...

Page 86: ...ULL Sets a fax number used for the fax for warding mode TAD Mode Type 3 Sets an action type at the answering machine fax standby mode Type 3 A fax signal is detected in 15 seconds from answering by the answering machine Type 1 A fax signal is detected right after the answering machine answers and reception is performed By setting to this type if there is anything wrong with fax reception it may be...

Page 87: ...ts the default setup of the background removal Continue Scan OFF Sets whether to use the continue scan mode by default Compression Rate Low Selects the default compression level Security Function Broadcast Destination ON Sets whether to indicate the destination number before starting broadcast trans mission Confirm Dial OFF Sets whether to reenter the destination fax number before sending Item Fac...

Page 88: ...e selected from PDF TIFF and XPS Mono Grayscale PDF Mono Binary PDF Encrypted PDF Setting Document open password NULL Sets the default password to open an encrypted PDF The same password with the authentica tion password cannot be used Maximum 32 characters Permissions password NULL Sets a default password to control printing or editing on an encrypted PDF The same password with the Document open ...

Page 89: ... transmission and reception history reports automatically MCF Report OFF Sets whether to print a fax confirmation after transmission Timeout of MCF Report 15 minutes Sets the timeout for printing a fax confir mation after transmission If the setting period of time is exceeded the report is automatically printed without the MDN response Print Check Message OFF Sets whether the error content is repo...

Page 90: ...the name of Scan d pdf For d refer to the above When nothing is specified Image pdf is created first and then data is saved with the name of Image d pdf For d refer to the above Item Factory Default Description Default Settings Paper Feed Tray 1 Sets the default feed tray Copies 1 Sets the number of copies Duplex OFF Sets whether to use the duplex function by default Binding Long edge bind Sets th...

Page 91: ...ength 297 mm 11 7 inch or 11 inch 279 mm Selects the default length of the custom size paper Available range 140 to 1321 mm 5 5 to 52 0 inches Printer Adjust Manual Timeout 60 seconds Sets how many seconds the machine will wait for paper to be fed before cancelling a job Wait Timeout 40 seconds Sets how many seconds the machine will wait when received data pauses before forcing a page eject A PS j...

Page 92: ...s the emulation mode When set to auto the correct emulation is automatically selected each time a print job is received Alarm Release Manual When Manual is selected non critical warnings such as requests for a different paper size can be cleared by pressing the RESET LOG OUT key When Auto is selected they are cleared when the print job resumes Auto Continue OFF Sets whether the machine automatical...

Page 93: ... Condense 12CPI to 20CPI Specifies 12CPI pitch for Condense Mode Character Set SET 2 Specifies a character set Symbol Set IBM 437 Specifies a symbol set Letter O Style Disable Specifies the style that replaces 9BH with letter o and 9DH with a zero Zero Character Normal Sets the zero to be slashed or unslashed Line Pitch 6LPI Specifies the line spacing White Page Skip OFF Selects whether blank page...

Page 94: ...distance of print from the top edge of the paper Left Margin 0 0 inch Specifies the distance of print from the left hand edge of the paper Fit to Letter Disable Sets the printing mode that can fit print data equivalent to 11 inches 66 lines in the LETTER size printable area Text Height Same Sets the height of a character SAME Regardless of CPI same height DIFF As CPI character heights vary Item Fa...

Page 95: ...0 0 0 0 Sets an IP address for secondary DNS server Display condition TCP IP protocol is enabled and the IP version is not set to IPv6 WINS Server Primary 0 0 0 0 Sets a name or an IP address for the WINS server Display condition TCP IP protocol is enabled and the IP version is not set to IPv6 WINS Server Secondary 0 0 0 0 Sets a name or an IP address for the WINS server Display condition TCP IP p...

Page 96: ...rk mail server LDAP server and secure protocol server are returned to the default settings Mail Server Setup SMTP Server NULL Sets the IP address or host name for the SMTP server SMTP Port 25 Sets the port number Usually the default is used Available range 1 to 65535 SMTP Encryption None Selects an encryption method in the SMTP communication Receive Setting Disable Select a protocol to use for the...

Page 97: ...me2 sn Name3 givenName E mail Address mail Additional Filter NULL Authentication Method Anonymous Sets the certification method For Digest MD5 the DNS server must be set For Secure Protocol the secure proto col server must be set User ID NULL Sets a user ID for certification of the LDAP server Maximum 80 characters Display condition the authentication method for LDAP is not set to Anony mous Passw...

Page 98: ...ondition Access Control is set to User or Password Unit of Measure millimeter Selects a displayed unit millimeter inch of measure Date Format dd mm yyyy Allow All Reports To Print Disable Sets whether to allow printing reports with personal information Near Life LED Enable Sets whether to light an LED when a near life warning occurs Status in Near Life Enable Sets whether a message is displayed wh...

Page 99: ... free space and displayed free space of file system and recovers the control data Erase SD Mem ory Card Execute Deletes the data in an SD memory card This item is displayed in e STUDIO403S only Initial Lock Enable Sets whether to give permission to the setup change accompanied by initializa tion of flash memory or an SD memory card Encryp tion Setup Job Limitation Disable When Encrypted Job only i...

Page 100: ... Save Enable ON Sets whether to enable the power save mode Sleep ON Sets whether to enable the sleep mode Auto Power Off Auto Config Sets the behavior of automatic power off High Humid Mode OFF Sets whether to enable the humidity mode MF Tone DP Pulse Tone Selects a dialing method Reception Mode Fax Ready Mode Sets the reception mode DRD Type Type1 Sets the DRD Type Dial Tone Detection ON Sets whe...

Page 101: ...chine settings You can configure settings for the network page 120 page 127 Operator Panel language setup Panel Language Setup Machine settings You can change the operating panel or menu display language and setup the country code and date and time page 119 page 126 Item Function Scope Details System Requirements Refer to Configuration Tool Machine settings You can change the access control settin...

Page 102: ...ou can do network settings for the machine page 125 Network Extension Managing the machine You can check the machine settings from the print driver and can set options This utility is automatically installed when installing a print driver through a network connection Windows 7 Windows Vista Windows Server 2008 R2 Windows Server 2008 Windows XP Windows Server 2003 A computer operating with TCP IP p...

Page 103: ...t language click Next 4 Select the device and click Next 5 Read the user license agreement and click on I Agree 6 Read the Environment advice for Users and then click Next 7 Click on Device Configuration Software or on Optional Software 8 Select the utility you would like to install 9 Follow the on screen instructions to complete the installation 10 Click Finish For Mac OS X 1 Insert the Software ...

Page 104: ...to delivery e STUDIO403S only and transmission data save functions z If an SD card is not inserted the Auto Delivery function will not operate z Link to frequently used webpages Memo z In order to change the machine settings on the webpage you need to be logged in as the administrator Reference z For details on how to configure the network settings refer to Changing Network Settings From the Web P...

Page 105: ...d to restart the machine Next time when you log in as the administrator use the new password Checking Machine Status You can check the status of your machine from the webpage 1 Launch your web browser and enter the machine s IP address The status of the machine is displayed Memo z When logging in as the administrator you can also click on Status Window in order to view the simplified display of th...

Page 106: ...tall the PS Gamma Adjuster utility refer to Installing Utilities P 103 Registering Halftone For Windows PS Drivers 1 Click Start and select All Programs Toshiba PS Gamma Adjuster PS Gamma Adjuster 2 Select the machine from Select Printer 3 Click on New 4 Adjust the half tone You can select a method to adjust the half tone from operating the graph line entering the gamma value or entering the densi...

Page 107: ...n the file you want to print 2 Select Print from the File menu 3 Click on Preferences 4 Select the Job Options tab check Custom Gamma Adjustment select the half tone adjustment setting and then click OK For Mac OS X PS Printer Driver 1 Open the file you want to print 2 From the File menu select Print 3 Select Printer Features from the panel menu 4 Select the half tone adjustment setting from Halft...

Page 108: ...orms Form Overlay z Job Management z Network Setting Setup Plugins can be installed as required The following 5 types of plugin are available z User Setting Plugin z Device Setting Plugin z Alert Info Plugin z Network Setting Plugin z Storage Manager Plugin 1 Insert the Software DVD ROM into the computer A window is displayed 2 Configuration Tool from Software 3 Select the plugin to install 4 Spec...

Page 109: ...lect machine from which to export from the Registered Device Table 2 Select the User Setting tab 3 Click on E mail Address Manager 4 Enter the administrator password and click OK 5 Click 6 Enter the folder name and name of the folder to be saved to and click on Save Note z After exporting an edited CSV file may not restore properly Importing Addresses from a File 1 Select from which device to impo...

Page 110: ...ich device to import from Registered Device Table 2 Select the User Setting tab 3 Click on the Speed Dial Manager 4 Enter the administrator password and click OK 5 Click 6 Select Open from Select CSV File 7 Select the file you want to import and click on Open 8 Click on Next 9 Select the settings to import and click Import 10 Click Memo z CSV files exported by Outlook Express Windows email and Win...

Page 111: ...on OK 7 Select the file you want to import and click on Open 8 Select the settings to import and click Import 9 Click Setting a PIN You can control access to the machine Icon The meaning of each icon is as shown below Create a new PIN 1 Select the machine from the Registered Device Table 2 Select the User Setting tab 3 Click on PIN Manager 4 Enter the administrator password and click OK 5 Click 6 ...

Page 112: ... 7 Select the file you want to import and click on Open 8 Select the settings to import and click Import 9 Click Creating a New User 1 Select the machine from the Registered Device Table 2 Select the User Setting tab 3 Click on PIN Manager 4 Enter the administrator password and click OK 5 Click 6 Enter username and password 7 Select either an existing PIN from PIN Number or select Create New 8 Whe...

Page 113: ...om Registered Device Table 2 Select the User Setting tab 3 Click on Network Scan Manager 4 Enter the administrator password and click OK 5 Click 6 Select the file you want to import and click on Open 7 Select the import settings and click on Import 8 Click Deletes network scan settings 1 Select the machine from the Registered Device Table 2 Select the User Setting tab 3 Click on Network Scan Manag...

Page 114: ...ach device 1 Select Alert Info from the Plug ins menu 2 Select Setting devices 3 Click on Update device 4 Select the device you would like to set 5 Change the settings as required and click on OK Filter Settings You can set display alert conditions for sending or receiving a fax printing or sending and receiving emails and Internet faxes 1 Select Alert Info from the Plug ins menu 2 Select Filter s...

Page 115: ...tings You can copy machine settings to a different device 1 Select the source to be cloned from the Registered Device Table 2 Select the User Setting tab 3 Click on Cloning 4 Enter the administrator password and click OK 5 Select target to be cloned to and cloning settings 6 Click on Execute 7 Enter the password for the target to be cloned to and click on OK Results are displayed Storage Manager P...

Page 116: ...for printing This explains how to register forms Reference z For how to print overlays please refer here Overlay Printing P 64 Memo z When using a Windows PS printer driver administrator rights are required z The Windows PCL XPS printer driver cannot be used Create a form 1 Click on Start and then select Devices and Printers 2 Right click on the TOSHIBA e STUDIO403S icon and select Printer Propert...

Page 117: ...ssword after this click on Save Password 5 Change the setting as required and click on Print Print Job Accounting Client This is client software for Print Job Accounting You can set the user name and Job Account ID in the print driver Note z If you carry out an update and reinstallation of the printer driver it will be in non compatible mode so please set it back to job account mode However if you...

Page 118: ... the username z Each item is separated with a comma z For spreadsheet software each line has one user with a login name job account ID and user name 2 The file should be saved in a CSV extension format 3 Click on Start and select All Programs Toshiba Print Job Accounting Client Select Change Job Accounting Mode 4 Select the driver you would like to set from the driver list If you would like all pr...

Page 119: ...Control dialog box appears click Yes 4 Select language and click Next 5 Select the model and click OK 6 Read the user license agreement and click I Agree 7 Select Device Configuration 8 Click Change the Printer Display Language 9 Check Language and click Next e STUDIO403S only 10 Click on Next 11 Select the model name of the machine and click on Next 12 Select the language and click on Next 13 Cli...

Page 120: ...ne and click on Next 12 Set the date and time and click on Next 13 Click on Setup Network Card Setup You can use the Network Card Setup to configure the network In order to use Network Card Setup TCP IP needs to be activated Note z This requires administrator rights Memo z To check the machine MAC address press the SETTINGS key and on the machine operating panel select View Information Network Lau...

Page 121: ... the machine status icon changes to red The machine network card will restart the new settings will be active and the status icon will turn green Opening a Webpage 1 Launch Network Card Setup 2 Select your machine from the list 3 Select View Web Page from the Setting menu The webpage will restart and the machine status page will be displayed Changing the Password 1 Launch Network Card Setup 2 Sele...

Page 122: ... enter the IP address Network printers and printers connected to the LPR port are not displayed 4 When selecting a network printer select Discover 5 Click on OK Downloading Files You can download a file to the printer you have added to the LPR utility 1 Launch the LPR utility 2 Select the download destination printer 3 Select Download from the Remote Print menu 4 Select a file and click on Open Di...

Page 123: ...tions from Remote Print menu 4 Click on Details 5 Select the Print to more than one printer at a time checkbox 6 Click on Options 7 Click on Add 8 Enter the IP address of the printer for simultaneously printing and click on OK 9 Click on OK Open a Webpage You can open the machine webpage from the LPR utility 1 Launch the LPR utility 2 Select a printer 3 Select Web Setting from the Remote Print men...

Page 124: ... when the printer driver is connected to LPR port or the standard TCP IP port Launch the Utility To use Network Extension open the printer properties screen 1 Click on Start and then select Devices and Printers 2 Right click on the printer icon and select Printer Properties Check Machine Settings You can check the settings of the machine Memo z If you use Network Extension in an environment that i...

Page 125: ...res Turn Windows features on or off Set Telnet Client to active in the displayed dialog box Memo z For the next procedure the following environment will be used as an example The details may differ depending on the OS you are using OS Windows 7 IP Address 192 168 0 2 MAC Address 00 80 87 84 9C 9B 1 Click on Start and select All Programs Accessories Command Prompt 2 Following Driver Password Users ...

Page 126: ...der to restore restart the machine If Condition 1 is met but Condition 2 is not you can still use it although part of the setting names will be displayed in English 6 Select a language 7 Click on Download The language setting file will be sent to the machine and when sending is complete a message will be displayed 8 Restarts the machine Print Job Accounting Client This is client software for Print...

Page 127: ...want to delete and click Delete 3 Click on Save 4 Enter the password and click on OK 5 Quit Print Job Accounting Client Network Card Setup You can use the Network Card Setup to configure the network In order to use Network Card Setup TCP IP needs to be activated Note z Configure the TCP IP settings Configure the IP Address 1 Launch Network Card Setup Reference z Installing Utilities P 103 2 Select...

Page 128: ...g on the application you are using z The Network Scanner Setup Tool is installed at the same time as the scanner driver z The Network Scanner Setup Tool can be launched from Network Scanner Setup Tool within Applications TOSHIBA Scanner Carry out a network scan for the first time 1 Press the Scan button on the control panel 2 The original can be set by an automatic document feeder or the document ...

Page 129: ...to Administrat or Contact to Admin NULL Specifies the contact information of the system administrator up to 225 characters Device Name Device Name TOSHIBA machine name last six digits of MAC address Sets the machine name up to 31 characters Short Device Name Short Device Name machine name last six digits of MAC address Sets the short machine name up to 15 characters Machine Location Location NULL ...

Page 130: ...0 0 Specifies the name or IP address of the WINS server for Windows only Scope ID Scope ID NULL Specifies the Scope ID for WINS From 1 to 223 characters can be used Windows Windows Disable Specifies whether to use the auto discovery function of Windows Macintosh Macintosh Enable Specifies whether to use the auto discovery function of Macintosh Device Name Printer Name TOSHIBA machine name last six...

Page 131: ... in to the file server up to 31 characters You must specify this item when you set a password on the file server for your machine Job Polling Interval Job Polling Time sec 4 seconds Sets the interval to access the print job queue Tree NDS Tree NULL Specifies the NDS tree name up to 31 characters Specify the tree name to which the file server belongs Context NDS Context NULL Specifies the NDS conte...

Page 132: ...ET Configurati on Tool Network Setting Plug in Network Card Setup Windows Mac OS X SMTP Send SMTP Send Enable Specifies whether to use SMTP E mail SMTP Server SMTP Server Name NULL Specifies the SMTP server name Enter the domain name or IP address Be sure to configure DNS settings if you enter a domain name Device E mail Address Device Email Address NULL Specifies the e mail address of the machine...

Page 133: ...o list the device name of the machine on an alert e mail Attached Information Location Attached Info Location Disable Specifies whether to list the machine location on an alert e mail Attached Information IP Address Attached Info IP Address Enable Specifies whether to list the IP address of the machine on an alert e mail Attached Information MAC Address Attached Info MAC Address Disable Specifies ...

Page 134: ...ypt POP communication POP Receive Interval Mail Polling Time min 5 minutes Specifies the interval to access the POP server to receive e mails Domain Filter Domain filter Disable Specifies whether to use domain filtering E mail from the domains specified below Filter Policy Accept Specifies whether to accept or block e mail from the specified domains Domain 1 5 Domain 1 5 NULL Specifies the domain ...

Page 135: ...maintenance unit Effective only when notification upon occurrence is selected Maintenance Unit Error Maintenance Unit Error PERIOD 1 5 Enable Specifies whether to notify you of an error regarding the maintenance unit Effective only when periodic notification is selected Paper Supply Warning Paper Supply Warning EVENT 1 5 0H15M Specifies whether to notify you of a warning regarding paper Effective ...

Page 136: ...t results Effective only when notification upon occurrence is selected Print Result Error Print Result Error PERIOD 1 5 Enable Specifies whether to notify you of an error that affects the print results Effective only when periodic notification is selected Interface Anomaly Warning Interface Warning EVENT 1 5 Disable Specifies whether to notify you of a warning regarding the interface Effective onl...

Page 137: ...e only when periodic notification is selected Fax Error FAX Warning Error EVENT 1 5 Disable Specifies whether to notify you of an error regarding the fax function Effective only when notification upon occurrence is selected Fax Error FAX Warning Error PERIOD 1 5 Disable Specifies whether to notify you of an error regarding the fax function Effective only when periodic notification is selected Othe...

Page 138: ... Default Setting Description Web page TELNET Configurati on Tool Network Setting Plug in Network Card Setup Windows Mac OS X Printer Trap Community Name Set Prn Trap Community public Sets the community name for a printer trap up to 31 characters Address 1 5 TCP 1 5 Trap Address 0 0 0 0 Specifies a trap destination in TCP IP You can specify up to 5 destinations Trap Enable 1 5 TCP 1 5 Trap Enable D...

Page 139: ... send an SNMP message every time the machine goes offline OPX Paper Out IPX Paper Out Trap Disable Specifies whether to send an SNMP message when the machine runs out of paper IPX Paper Jam IPX Paper Jam Trap Disable Specifies whether to send an SNMP message when the paper jams IPX Cover Open IPX Cover Open Trap Disable Specifies whether to send an SNMP message every time the machine s cover opens...

Page 140: ...1X EAP Type EAP Type EAP TLS Specifies the EAP method EAP User EAP User NULL Specifies the user name to be used for EAP up to 64 characters EAP Password EAP Password NULL Specifies the password to be used for EAP up to 64 characters Effective only when PEAP is selected in EAP Type Client Certificate Setting Use SSL Certificate Use SSL TLS certificate for EAP authentication Specifies whether to use...

Page 141: ...imeout LDAP Timeout 30 Specifies the timeout value to wait for the LDAP server response Max Entries Max Entry 100 Specifies the maximum number of search results DN Name Search Root NULL Specifies where to search BaseDN in LDAP search User Name 1 User Name 1 cn Specifies the attribute name searched for as the user name User Name 2 User Name 2 sn User Name 3 User Name 3 givenName Mail Address Mail A...

Page 142: ...enticati on Method SMTP Auth Method None Specifies whether to perform SMTP authentication SMTP User ID SMTP Server User ID NULL Sets a user ID for SMTP authentication SMTP Password SMTP Server Password NULL Sets a password for SMTP authentication POP User ID POP Server UserID NULL Sets a user ID to access the POP server POP Password POP Server Password NULL Sets a password to access the POP server...

Page 143: ... Change Password last six digits of MAC address Sets a new administrator password up to 15 characters The password is case sensitive This password is used only when you change settings from the utilities The administrator password set in the machine cannot be changed from this item Item Factory Default Setting Description Web page TELNET Configurati on Tool Network Setting Plug in Network Card Set...

Page 144: ...ering If not you cannot access the machine via a network Communication from the following MAC Addresses MAC Address Access Accept Specifies whether to accept or block the access from specified MAC addresses MAC Address 1 50 MAC Address 1 50 00 00 00 00 00 00 Specifies MAC addresses to which the filtering is applied Administrator s MAC Address to Register Admin MAC Address 00 00 00 00 00 00 Specifi...

Page 145: ...name of the organization you belong to up to 64 characters Organizational Unit NULL Specifies the name of the sub group e g branch you belong to up to 64 characters Locality NULL Specifies the name of the locality you are in up to 128 characters State Province NULL Specifies the name of the state or province you are in up to 128 characters Country Region NULL Specifies the country code or region c...

Page 146: ...ation algorithm for ESP AH Enable Specifies whether to use AH Authentication Header AH Authenticati on Algorithm SHA 1 Specifies the authentication algorithm for AH LifeTime 3600 seconds Specifies the lifetime of IPSec SA Item Factory Default Setting Description Web page TELNET Configurati on Tool Network Setting Plug in Network Card Setup Windows Mac OS X Network Card Reboot Reset Network Card Di...

Page 147: ...imary SNTP server in order to get the current time SNTP Server Secondary NTP Server Sec NULL Specifies the IP address of the secondary SNTP server in order to get the current time Time Zone Local Time Zone 12 00 Specifies the time difference between GMT and your local time Item Factory Default Setting Description Web page TELNET Configurati on Tool Network Setting Plug in Network Card Setup Window...

Page 148: ...d by a certificate authority Note z If you change the machine IP address after you create a certificate the certificate becomes invalid Be sure not to change the machine s IP address after creating a certificate 1 Access the machine s web page and log in as the administrator 2 Select Admin Setup 3 Select Network Manager Security Encryption SSL TLS 4 Follow the on screen instructions to specify det...

Page 149: ...nter I am looking for is not listed 4 Select Select a shared printer by name 5 Enter http your machine s IP address ipp or http your machine s IP address ipp lp and then click Next 6 Click Have Disk 7 Insert the software DVD ROM into the computer 8 Enter the following value in Copy from and then click Use For PCL driver D Drivers EN PCL For PS driver D Drivers EN PS For PCL XPS driver D Drivers EN...

Page 150: ...ect Admin Setup 3 Select Network Manager Security IPSec 4 Follow the on screen instructions to specify detailed settings Memo z Either ESP or AH must be enabled in the configuration for Phase2 Proposal 5 Click Send The network card reboots to enable the new settings Note z If you were unable to set up IPSec because of an inconsistency between the parameters that were specified you will be unable t...

Page 151: ... Click Finish 31 On the IP Filter List window click OK 32 On the Security Rule Wizard select the new IP filter from the list and then click Next 33 On the Filter Action screen click Add 34 On the Filter Action Wizard click Next 35 On the Filter Action Name screen enter a Name and a Description and then click Next 36 On the Filter Action General Options screen select Negotiate security and then cli...

Page 152: ...tings Note z If nothing is registered in Administrator s IP Address to Register you may not be able to access the machine depending on the specified IP address range z If you use a proxy server Your Current Local Host Proxy IP Address and the IP address of your host may not match 5 Click Send The network card reboots to enable the new settings Control Access Using MAC Address MAC Address Filtering...

Page 153: ...ed information and Others 7 Click Send The network card reboots to enable the new settings Regular Alert 1 Access the machine s web page and log in as the administrator 2 Select Admin Setup 3 Select Network Manager E mail Alert Settings 4 Enter an e mail address to receive the alerts 5 Click Setting for the specified address Copy is useful when you want to apply the alert conditions to another add...

Page 154: ...v1 v3 Telnet Operation is confirmed under specific conditions for the following applications 1 To specify a host name edit the host s file or access via the DNS server 2 On Telnet when only IPv6 is enabled you cannot specify a host name by the DNS server 3 You cannot specify a host name when you use a link local address to access 4 Enter an IPv6 address enclosed with square brackets Note z To use ...

Page 155: ...ertificate issued by the certificate authority which is the certificate authority from which the RADIUS server obtained the certificate A PEM DER and PKCS 7 file can be imported 10 Click Send The network card reboots to enable the new settings 11 When the standby screen appears on the machine hold down the power switch for about a second to turn off the power 12 Go to Connecting Your Machine to Au...

Page 156: ... for as the user name in User Name Be sure to specify a value for Name 1 10 Enter an e mail address to be searched for in Mail Address 11 If necessary specify a search condition in Additional Filters 12 Select the authentication method you want in Method Note z When you select Anonymous or Simple user authentication using LDAP fails You need to select Digest MD5 or Secure Protocol if you configure...

Page 157: ...g is not correct open the file with Adobe Reader and then print Configuration for POP 1 Access the machine s web page and log in as the administrator 2 Select Admin Setup 3 Select Network Manager E mail Receive Settings 4 Select POP3 and then click To STEP2 5 Follow the on screen instructions to specify detailed settings Memo z Be sure to specify the correct settings for your mail server If you en...

Page 158: ...58 Changing EtherTalk Zone 1 Access the machine s web page and log in as the administrator 2 Select Admin Setup 3 Select Network EtherTalk 4 Enter a new zone name in Zone Name 5 Click Submit Note z Be sure to specify a zone within the same segment ...

Page 159: ... server Configuring DHCP Server DHCP assigns an IP address to each host on the TCP IP network Note z The machine must have a static IP address if you want to print via a network For details on how to assign a static IP address refer to the manual of your DHCP server Memo z The following OSes are supported Windows Server 2008 R2 Windows Server 2008 and Windows Server 2003 z The following steps are ...

Page 160: ...nus may differ depending on the software you use 1 Hold down the power switch for about a second to turn on the power 2 Turn on your computer and insert the software DVD ROM 3 Click Run setup exe If the User Account Control dialog box appears click Yes 4 Select a model and then click Next 5 Read the license agreement and click I Agree 6 Select Device Configuration Network Card Setup 7 Select your ...

Page 161: ...folder as destinations You can use this function for received faxes Internet faxes and files attached to e mails The data is forwarded as a PDF or TIFF file depending on the file format of the received data You can register up to 100 sets of forwarding destinations for the auto delivery function Memo z When the fax reception mode is set to Forward Mode the data is not automatically delivered by th...

Page 162: ... Enter admin in User Name and enter the administrator password in of the machine in Password and then click OK 5 Click SKIP 6 Select Transmission Settings 7 Click New on the Automated Delivery Setup page 8 Enter a name of your choice in Automated Delivery 9 Select ON for Automated Delivery ...

Page 163: ...t OFF for Print If you select ON the received data is printed out 12 Configure an e mail destination a Click Edit in the E mail address field b Enter a recipient email address and click Add c Check that the entered address is listed in the Address List field and then click OK 13 Configure a network folder destination a Click Edit in the Folder b Select a destination from the Profile List and then ...

Page 164: ...Forwarding Received Data As Digital Data Auto Delivery 164 14 Click on Submit ...

Page 165: ...ption using Fcode confidential communication Memo z The sent or received fax is saved as a PDF file z If the sent or received file attached to an e mail is other than a PDF JPEG or TIFF file it is not saved z The body text of e mails cannot be saved z The size of data that this function can handle is limited z If an SD memory card s capacity is insufficient to store a sent or received Internet fax...

Page 166: ...n Data Save 166 5 Click SKIP 6 Select Transmission Settings 7 Select Transmission Settings 8 Click Edit for the desired item 9 Select ON 10 Click on Select Profile List 11 Select a destination from the Profile List and then click OK 12 Click on Submit ...

Page 167: ...CL When initialized it is divided into partitions again You can also format particular partitions individually Formatting the Entire Area You can format the entire area of the SD memory card installed in the machine Note z When you initialize all areas of an SD memory card the following data is deleted Stored job data subject to Secure Print Encrypted Secure Print or Store to SD Card Custom demo d...

Page 168: ...then press 7 Check that Initialize is selected and then press 8 Check that Execute is selected and then press A message appears confirming you that continuing will automatically restart the system Select Yes to continue Resetting the Machine Settings You can return the configured settings to their default Note z When you initialize the equipment settings the following data is deleted Stored docume...

Page 169: ...ange Driver Settings is displayed click on it 7 Select the driver you want to remove and click Remove 8 If a message appears asking you whether to remove the driver only or the driver and driver package from your system Select to remove the driver and the driver package and then click OK 9 If a confirmation message appears click Yes 10 If the Remove Driver Package dialog box appears click Delete O...

Page 170: ...rs of the same type PCL PS PCL XPS and FAX drivers to ensure updating Reference z Deleting a Printer or Fax Driver P 169 6 Install a new driver Reference z For details on how to install a driver refer to the User s Manual Basic For Mac OS X 1 Delete a driver Reference z Deleting a Printer or Fax Driver P 169 2 Install a new driver Reference z For details on how to install a driver refer to the Use...

Page 171: ...s 2 Click Device Manager If the User Account Control dialog box appears click Yes 3 Right click the e STUDIOxxxS icon on Imaging Device and click on Properties 4 Check the version of the scanner driver on the Drivers 5 Delete the scanner driver Reference z Deleting a Scanner Driver P 170 6 Install a new scanner driver Reference z For details on how to install a driver refer to the User s Manual Ba...

Page 172: ...t job accounting is included in the machine it will print in the configuration report when JobAccounting ON Number of Job Account IDs and logs that can be used The number of job account IDs that can be registered and the number of logs that can be saved in the default state is as shown in the following table z e STUDIO332S z e STUDIO403S Memo z This value may vary depending on the contents of the ...

Page 173: ...ype 36 DSN 46 Duplex Prints 55 Duplex Scan 16 E EAP TLS 155 Easy Setup 72 82 Edge Erase 13 E mail Address 109 E mail Alert 153 E mail Receive Settings 134 E mail Send Settings 132 Emphasizing Fine Lines 59 Emulation Mode 69 Encrypted PDF 37 Encrypted Secure Printing 63 Encryption SSL TLS 144 Envelopes 50 Error Notification 153 EtherTalk 131 157 F Fax Setup 84 Faxing 16 Faxing From a Computer 30 Fc...

Page 174: ... 68 Printing to File 68 Printing with a Password 63 Profile 78 110 PS Postscript File 68 PS Error 69 PS Gamma Adjuster Utility 106 R Real Time Transmission 19 Reduction Margin 28 Reduction Rate 28 Remote Receive Number 86 Repeat 12 Repeated Printing 65 Reply to Address 34 Reports 73 74 Resetting the Machine Setting 168 Response Time Out 29 Ring Response 29 S Saving Toner 62 Scaling to Pages 56 Sca...

Page 175: ...Index 175 Index User Install 100 Utilities 101 V View Information 81 W Watermark 64 Web Page 104 148 Web Printing 147 WIA 41 Windows Rally 140 ...

Page 176: ...DP 3321S 4030S OME12009900 ...

Page 177: ...2 17 2 HIGASHIGOTANDA SHINAGAWA KU TOKYO 141 8664 JAPAN R120120L1600 TTEC 2012 03 MULTIFUNCTIONAL DIGITAL SYSTEMS User s Manual Advanced 2012 TOSHIBA TEC CORPORATION All rights reserved ...

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