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DOCUMENT FILING

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Summary of Contents for MX-2301N

Page 1: ...n Guide MAKE A COPY PRINT A DOCUMENT SEND A FAX SCAN AN IMAGE SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER MAINTAIN THE MACHINE Search based on what you want to do Search based on what you want to do Search using the table of contents Search using the table of contents OPERATION GUIDE Downloaded From ManualsPrinter com Manuals ...

Page 2: ...e copy mistakes Make a copy of this type of original Make a copy on this type of paper 2010 04 04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions Downloaded From ManualsPrinter com Manuals ...

Page 3: ...Conserve Copy on both sides of the paper Copy multiple pages on one side of one sheet of paper Copy on the front and back of a card Downloaded From ManualsPrinter com Manuals ...

Page 4: ...Reduce copy mistakes Print one set of copies for proofing Check the number of scanned pages before making copies Downloaded From ManualsPrinter com Manuals ...

Page 5: ...ck white originals More original pages than can be loaded at once Mixed size originals Bulky original shadows appear at edges Bound original such as a book one page at a time Book or pamphlet make facing page copies Downloaded From ManualsPrinter com Manuals ...

Page 6: ...Make a copy on this type of paper Envelopes and other special media A3 wide paper Tab Paper Transparency film Downloaded From ManualsPrinter com Manuals ...

Page 7: ...Add the date or page numbers 2010 04 04 Add the date Add a stamp 9 10 11 Add the page number ABCDEFG Add text Downloaded From ManualsPrinter com Manuals ...

Page 8: ...Assemble output into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Downloaded From ManualsPrinter com Manuals ...

Page 9: ...poster z Make a mirror image copy z Copy onto the centre of the paper Convenient functions z Use two machines simultaneously z Give priority to a copy job z Check the status of a reserved job z Insert covers inserts in copy output z Copy a thin original z Adjust the colour Downloaded From ManualsPrinter com Manuals ...

Page 10: ...MENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions Downloaded From ManualsPrinter com Manuals ...

Page 11: ...Conserve Print on both sides of the paper Print multiple pages on one side of the paper Downloaded From ManualsPrinter com Manuals ...

Page 12: ...Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine Downloaded From ManualsPrinter com Manuals ...

Page 13: ...put Print matching the size of the paper Adjust the brightness and contrast Print using colour settings suitable for the data Bring out faint text and lines Select the print mode Downloaded From ManualsPrinter com Manuals ...

Page 14: ...tput into a pamphlet Create a stapled pamphlet Staple output Create a blank margin for punching Punch holes in output Print specific pages on the front side of the paper Downloaded From ManualsPrinter com Manuals ...

Page 15: ...Print on this type of paper Envelopes Tab Paper Transparency film Print specific pages on different paper Rotate the image 180 degrees Downloaded From ManualsPrinter com Manuals ...

Page 16: ...Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data Downloaded From ManualsPrinter com Manuals ...

Page 17: ...ity is important z Print confidentially z Print an encrypted PDF file Functions used for specific purposes z Print an invoice copy z Create a large poster Convenient functions z Give priority to a print job z Use two machines simultaneously z Store frequently used print settings z Store a print job Downloaded From ManualsPrinter com Manuals ...

Page 18: ...AX Conserve Send this type of document Preventtransmissionto the wrong destination Send a clear document Save trouble Security is important Other convenient functions Downloaded From ManualsPrinter com Manuals ...

Page 19: ...Conserve Send when the rate is lowest Send two original pages as a single page Relay a transmission through a branch office Downloaded From ManualsPrinter com Manuals ...

Page 20: ...nal shadows appear at edges Bound original such as a book one page at a time More original pages than can be loaded at once Mixed size originals Original printed on both sides ID card or other card Downloaded From ManualsPrinter com Manuals ...

Page 21: ...on to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions Stamp scanned original pages Downloaded From ManualsPrinter com Manuals ...

Page 22: ...Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges Downloaded From ManualsPrinter com Manuals ...

Page 23: ...ations XXXX 6789 XXXX 9874 XXXX 4567 XXXX 5432 XXXX 9999 View the transmission log XXXX 6 78 9 XXXX 9 87 4 XXXX 4 56 7 XXXX 5 43 2 XXXX 9 99 9 Easily specify an address search number Bound original such as a book one page at a time Downloaded From ManualsPrinter com Manuals ...

Page 24: ...destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the other machine s request Downloaded From ManualsPrinter com Manuals ...

Page 25: ... received fax to a network address z Print a list of addresses Convenient functions z Send a thin original z Select a transmission destination from a global address book z Give priority to a transmission z Use an extension phone Downloaded From ManualsPrinter com Manuals ...

Page 26: ...TERNET FAX Send a clear image Send this type of document Preventtransmissionto the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient functions Downloaded From ManualsPrinter com Manuals ...

Page 27: ...ear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document Downloaded From ManualsPrinter com Manuals ...

Page 28: ...l shadows appear at edges Bound original such as a book one page at a time More original pages than can be loaded at once Mixed size originals Original printed on both sides Original with background Downloaded From ManualsPrinter com Manuals ...

Page 29: ...Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions Stamp scanned original pages Downloaded From ManualsPrinter com Manuals ...

Page 30: ...ile Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black white Send two original pages as a single page ID or other card Downloaded From ManualsPrinter com Manuals ...

Page 31: ... bb c ccc cc cc co ddd dd dd c eee ee ee co View the transmission log aa a a a a a c bbb bb bb cc c c c c c c ddd dd dd ee e e e ee e Easily specify an address search number Send an Internet fax from a computer Bound original such as a book one page at a time Downloaded From ManualsPrinter com Manuals ...

Page 32: ...work address z Print a list of transmission destinations Convenient functions z Scan a thin original z Select a transmission destination from a global address book z Send at a specified time z Give priority to a transmission z Send in USB memory mode Downloaded From ManualsPrinter com Manuals ...

Page 33: ...SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files Downloaded From ManualsPrinter com Manuals ...

Page 34: ...Search for a file abc Search for a file using a keyword Downloaded From ManualsPrinter com Manuals ...

Page 35: ...Organize my files Delete a file Delete all files Periodically delete files Change the folder Downloaded From ManualsPrinter com Manuals ...

Page 36: ... MACHINE Clean the machine Replace a toner cartridge Replace the staple cartridge Replace the stamp cartridge Replace the toner collection container Dispose of punch waste Downloaded From ManualsPrinter com Manuals ...

Page 37: ... the document glass and automatic document feeder Clean the main charger of the photoconductive drum Clean the original feed roller Clean the bypass feed roller Clean the laser unit Downloaded From ManualsPrinter com Manuals ...

Page 38: ...of contents The following explanation assumes that Adobe Reader 8 0 is being used Some buttons do not appear in the default state Return to top page Return to previously displayed page Menu page Table of contents page Body page Search based on what you want to do Search using the table of contents Downloaded From ManualsPrinter com Manuals ...

Page 39: ...fore the current page 5 Adobe Reader Help button Opens Adobe Reader Help 6 Contents button Displays the contents of each chapter For example if the current page is a page in the body of the printer chapter this button shows the contents of the printer chapter 1 2 3 4 5 6 If a button does not appear refer to Adobe Reader Help to display the button Caution when printing If all pages are printed the ...

Page 40: ...R This chapter provides detailed explanations of the procedures for using the copy function 3 PRINTER This chapter provides detailed explanations of the procedures for using the print function 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function 5 SCANNER INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner...

Page 41: ...ailures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning Reproduction adaptation or translation of the contents of the manual without prior written permission is prohibited except as allowed under copyright laws All information in this manual is subject to change without notice Illustrations and the operatio...

Page 42: ... IMPORTANT POINTS ABOUT PAPER 1 23 NAMES AND LOCATIONS OF TRAYS 1 23 THE MEANING OF R IN PAPER SIZES 1 23 USEABLE PAPER 1 24 TRAY SETTINGS FOR TRAY 1 TO 4 1 26 LOADING PAPER AND CHANGING THE PAPER SIZE 1 26 LOADING PAPER IN THE BYPASS TRAY 1 28 IMPORTANT POINTS WHEN USING THE BYPASS TRAY 1 29 ORIGINALS PLACING THE ORIGINAL 1 31 PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER 1 31 PLACING THE OR...

Page 43: ...45 CLEANING THE BYPASS FEED ROLLER 1 47 CLEANING THE ORIGINAL FEED ROLLER 1 47 CLEANING THE LASER UNIT 1 48 REPLACING THE TONER CARTRIDGES 1 52 REPLACING THE TONER COLLECTION CONTAINER 1 55 REPLACING THE STAMP CARTRIDGE 1 58 ENTERING TEXT FUNCTIONS OF THE MAIN KEYS 1 60 CHANGING THE ENTRY MODE 1 61 ENTERING TEXT FROM AN EXTERNAL KEYBOARD 1 61 Downloaded From ManualsPrinter com Manuals ...

Page 44: ...On or Off or to replace a toner cartridge TURNING THE POWER ON AND OFF page 1 12 REPLACING THE TONER CARTRIDGES page 1 52 3 Output tray centre tray Output is delivered to this tray 4 Operation panel This is used to select functions and enter the number of copies OPERATION PANEL page 1 8 5 Exit tray unit right tray When installed output can be delivered to this tray 6 Finisher This can be used to s...

Page 45: ...heet paper drawer is installed This holds paper TRAY SETTINGS FOR TRAY 1 TO 4 page 1 26 10 Tray 4 when a stand 2 x 500 sheet paper drawer is installed This holds paper TRAY SETTINGS FOR TRAY 1 TO 4 page 1 26 11 USB connector A type Supports USB 2 0 Hi Speed This is used to connect a USB device such as USB memory to the machine For the USB cable use a shielded cable Peripheral device 8 7 9 10 11 Do...

Page 46: ...n position TURNING THE POWER ON AND OFF page 1 12 19 Toner collection container This collects excess toner that remains after printing REPLACING THE TONER COLLECTION CONTAINER page 1 55 20 Toner collection container release button Press this button when you need to release the toner collection container lock to replace the toner collection container or clean the laser unit CLEANING THE LASER UNIT ...

Page 47: ...page 1 31 5 Original exit tray Originals are delivered to this tray after scanning 6 Scanning area Originals placed in the document feeder tray are scanned here REGULAR MAINTENANCE page 1 43 7 Original size detector This detects the size of an original placed on the document glass PLACING THE ORIGINAL ON THE DOCUMENT GLASS page 1 33 8 Reversing tray During scanning of a 2 sided original the origin...

Page 48: ...s connector to use the machine as a printer For the USB cable use a shielded cable 4 Service only connector 5 Power plug 6 Extension phone socket When the fax function of the machine is used an extension phone can be connected to this socket 7 Telephone line socket When the fax function of the machine is used the telephone line is connected to this socket When the fax expansion kit is installed 1 ...

Page 49: ... place 4 IMAGE SEND mode indicators LINE indicator This lights up during transmission or reception of a fax or Internet fax This also lights during transmission of an image in scan mode DATA indicator This blinks when a received fax or Internet fax cannot be printed because of a problem such as out of paper This lights up when there is a transmission job that has not been sent 5 Numeric keys These...

Page 50: ...ial operation state Use this key when you wish to cancel all settings that have been selected and start operation from the initial state 15 STOP key Press this key to stop a copy job or scanning of an original 16 POWER SAVE key indicator Use this key to put the machine into auto power shut off mode to save energy The POWER SAVE key blinks when the machine is in auto power shut off mode POWER SAVE ...

Page 51: ...Touch this key to cancel a setting 4 Touch the OK key to enter and save a setting Example 3 1 Some items in the special modes screen are selected by simply touching the key of the item To cancel a selected item touch the highlighted key once again so that it is no longer highlighted 2 When settings extend over multiple screens touch the key or the key to switch through the screens If you touch a k...

Page 52: ... A4 Auto Exposure 100 Copy Ratio Job Detail Settings A4 Plain Function Review Margin Shift Shift Right Front 10mm Back 10mm OK 1 3 Erase Edge 10mm Centre 10mm Covers Inserts Front 2 Sided Back Insert Insertion A 10Page B 10Page 297 25 297 Enter value via the 10 key OK Cancel Original Manual Custom Size Auto OK OK 25 432 420 297 mm mm Y X X Y Standard Size Size Input 25 297 The touch panel screen s...

Page 53: ...tch off the main power switch In the event that the main power is suddenly interrupted due to a power failure or other reason turn the machine power back on and then turn it off in the correct order If the machine is left for a long time with the main power having been turned off prior to the POWER key abnormal noises degraded image quality and other problems may result Before switching off the ma...

Page 54: ...er in the system settings administrator This mode provides the lowest level of power consumption Considerably more power is saved than in preheat mode however the wakeup time is longer This mode can be disabled in the system settings administrator The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking POWER SAVE key is pressed POWER SAVE K...

Page 55: ...umber 1 Enter your user number 5 to 8 digits with the numeric keys Each entered digit will be displayed as 2 Touch the OK key After the entered user number is authenticated the user count screen will appear briefly When page limits have been set in Pages Limit Group List in the system settings administrator the number of pages remaining will appear The remaining number of pages that the user can u...

Page 56: ...at the LOGOUT key cannot be used to log out when a fax number is being entered in fax mode as the key is used for fax number entry If a preset duration of time elapses after the machine is last used the Auto Clear function will activate When Auto Clear activates logout takes place automatically However when PC Scan mode is used logout does not take place when the LOGOUT key is pressed and Auto Cle...

Page 57: ...on in the system settings administrator B Index tabs All users appear on the All tab Users are grouped on the other tabs according to the search characters entered when each user was stored C Direct Entry key Use this key if you have not been stored in User Registration in the system settings administrator and are only using LDAP authentication A text entry screen will appear Enter your login name...

Page 58: ...ent items will appear in the screen when LDAP authentication is used Touch the OK key After the entered login name and password are authenticated the user count screen will appear briefly When page limits have been set in Pages Limit Group List in the system settings administrator the number of pages remaining will appear The remaining number of pages that the user can use in each mode copy scan e...

Page 59: ...hen PC Scan mode is used logout does not take place when the LOGOUT key is pressed and Auto Clear does not operate Change to a different mode on the machine and then log out The administrator can clear the locked state This is done from User Control and then Default Settings in the Web page menu When LDAP authentication is used the E mail Address key may appear depending on the authentication meth...

Page 60: ...t be installed on your computer recommended VNC software RealVNC The procedure for using this function is as follows Example RealVNC 1 Connect from the computer to the machine 1 Start the VNC viewer 2 Enter the IP address of the machine in the Server entry box 3 Click the OK button 2 Follow the prompts on the operation panel of the machine to permit the connection When the machine is connected to ...

Page 61: ...and time the job was started 7 Completing Date Time The date and time the job was completed 8 Black White Total Count For a print job the total count is recorded For a send job the number of transmitted black white pages is recorded When a broadcast transmission is summarized the total number of pages is recorded For a scan to HDD job the number of stored black white pages is recorded 9 Full Colou...

Page 62: ...ransmission Type Transmission type of an image send job 31 Administrative Serial Number Administrative serial number of an image send job 32 Broadcast number Broadcast number of an image send job 33 Entry Order Reservation order for broadcast transmission of an image send job For a serial polling job this is used to correlate communication with printing 34 File Type File format of an image send jo...

Page 63: ...sabled in Paper Type 50 Paper Property Fixed Paper Side Indicates that fixed side was specified in Paper Type 51 Paper Property Disable Staple Indicates that stapling was disabled in Paper Type 52 Paper Property Disable Punch Indicates that punching was disabled in Paper Type 53 Duplex Setup Indicates the duplex setting 54 Resolution Indicates the scanning resolution 55 Machine Item Model Name Ind...

Page 64: ...ns paper sizes in the horizontal orientation will be followed by an R for example A4R 8 1 2 x 11 R Sizes that can be placed only in the horizontal orientation A3W A3 B4 12 x 18 11 x 17 8 1 2 x 14 8 1 2 x 13 do not include the R in their size indication LOADING PAPER Horizontal orientation R is appended Vertical orientation R is not appended Can be placed only in the horizontal orientation R is not...

Page 65: ...tative for advice on using these types of paper Types of paper that can be used in each tray The following types of paper can be loaded in each tray 1 Heavy paper 1 is heavy paper up to 209 g m2 110 lbs index and Heavy paper 2 is heavy paper up to 256 g m2 140 lbs index 2 Printer drivers that allow the use of glossy paper are PCL6 and PS printer drivers in a Windows environment 3 Thin paper from 5...

Page 66: ...mp paper Curled paper Paper on which either the print side or the reverse side has been printed on by another printer or multifunction device Paper with a wave like pattern due to moisture absorption Non recommended paper Iron on transfer paper Japanese paper Perforated paper Various types of plain paper and special media are sold Some types cannot be used with the machine Contact your dealer or n...

Page 67: ...oad a different size of paper go to the next step 2 Adjust the guide plates A and B by squeezing their lock levers and sliding them to match the vertical and horizontal dimensions of the paper to be loaded The guide plates A and B are slidable Slide each guide plate while squeezing its lock lever 3 Fan the paper Fan the paper well before loading it If the paper is not fanned multiple sheets may fe...

Page 68: ...ings in the system settings If these settings are not configured correctly automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper or a misfeed may occur Do not place heavy objects on the tray or press down on the tray System Settings Paper Tray Settings page 7 22 Change these settings when you change the size or type of paper loaded in a...

Page 69: ... out If the bypass tray extension is not pulled all the way out the size of the loaded paper will not be correctly displayed Do not place heavy objects on the bypass tray or press down on the tray 2 Set the bypass tray guides to the width of the paper 3 Insert the paper along the bypass tray guides all the way into the bypass tray until it stops Load the paper with the print side face down Do not ...

Page 70: ...de face down Inserting transparency film Place paper that is A5 7 1 4 x 10 1 2 or smaller in the horizontal orientation Use only tab paper that is made of paper Tab paper made of a material other than paper film etc cannot be used To print on the tabs of tab paper In copy mode use Tab Copy in the special modes In print mode use the tab print function Use SHARP recommended transparency film When in...

Page 71: ... torn or damaged envelopes Envelopes with an incorrectly aligned corner gluing position on the back cannot be used as creasing may result Print quality is not guaranteed in the area 10 mm 13 32 around the edges of the envelope Print quality is not guaranteed on parts of envelopes where there is a large step like change of thickness such as on four layer parts or parts less than three layers Print ...

Page 72: ...g Slow Scan Mode may result in original misfeeds When Slow Scan Mode is selected automatic 2 sided scanning is not possible ORIGINALS Minimum original size Maximum original size Standard sizes Minimum size that can be automatically detected A5 148 mm height x 210 mm width 5 1 2 height x 8 1 2 width Non standard sizes Minimum size that can be specified manually 131 mm height x 140 mm width 5 1 8 he...

Page 73: ...nals have damp spots due to correction fluid ink or pasteup glue wait until the originals are dry before making copies Otherwise the interior of the document feeder or the document glass may be soiled Do not use the following originals Incorrect original size detection original misfeeds and smudges may result Transparency film tracing paper carbon paper thermal paper or originals printed with ther...

Page 74: ...e original face down in the far left corner of the document glass The original should always be placed in the far left corner regardless of its size Align the top left corner of the original with the tip of the mark Do not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector and prevent correct dete...

Page 75: ...the document are a problem use the erase function 2 COPIER ERASING PERIPHERAL SHADOWS Erase page 2 46 3 Close the automatic document feeder After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 1 Caution Close the automatic document feeder slowly Abruptly closing the automatic docum...

Page 76: ...ed to the right side of the machine Finisher MX FNX9 Output device that enables the use of the staple function and offset function Punch module MX PNX1A Punches holes in copies and other output Requires a finisher MX PNX1B MX PNX1C MX PNX1D Barcode font kit AR PF1 Adds barcode fonts to the machine PS3 expansion kit MX PKX1 Enables the machine to be used as a Postscript compatible printer Internet ...

Page 77: ... 5 licence kit MX USX5 Sharpdesk 10 licence kit MX US10 Sharpdesk 50 licence kit MX US50 Sharpdesk 100 licence kit MX USA0 Stamp unit AR SU1 This stamps each original page after it is scanned in image send mode Some options may not be available in some countries and regions Product name Product number Description Downloaded From ManualsPrinter com Manuals ...

Page 78: ...d 16KR sizes 2 Lever Use this to move the finisher in order to remove a paper misfeed replace staples or remove a staple jam 3 Punch waste box when a punch module is installed This holds punch waste 4 Front cover Open this cover to remove a paper misfeed replace staples remove a staple jam or remove the punch scrap case 5 Staple case This holds the staple cartridge Pull the case out to replace the...

Page 79: ...ver 2 While pressing the lever over to the left slide the finisher to the left until it stops Gently slide the finisher until it stops 3 Lower the staple case release lever and remove the staple case Pull the staple case out to the right 4 Remove the empty staple cartridge from the staple case 5 Insert a new staple cartridge into the staple case as shown Push the staple cartridge in until it click...

Page 80: ...t clicks into place 7 Slide the finisher back to the right Gently slide the finisher back to the right until it locks into its original position 8 Close the cover Make a test print or copy in staple sort mode to verify that stapling takes place correctly Downloaded From ManualsPrinter com Manuals ...

Page 81: ...m punched holes is collected in the punch waste box Follow the steps below to discard the punch waste 1 Open the cover 2 Grasp the punch waste box handle gently pull out the box and discard the punch waste Discard the punch waste in a plastic bag or other container taking care not to let the waste scatter 3 Gently push the box back in 4 Close the cover Downloaded From ManualsPrinter com Manuals ...

Page 82: ...k Folder and HTTPS transmission can be executed Standard application setup To enable a general application in the Web pages of the machine click Application Settings in the administrator menu frame and then External Applications Settings and Standard Applications Configure settings for the standard application in the screen that appears Selecting a standard application The procedure for selecting ...

Page 83: ...cation and displays the login screen The login screen also appears when the Call key is touched to run a job in the job status complete screen The login screen does not appear if the user has already logged in by the normal method The JOB STATUS key can be pressed while the login screen appears to show the job status screen To return to the previous state press the mode select key If login fails I...

Page 84: ...th water or a small amount of neutral detergent After wiping with the moistened cloth wipe the parts dry with a clean dry cloth Document glass Document backplate sheet MAINTENANCE Warning Do not use a flammable spray to clean the machine If gas from the spray comes in contact with hot electrical components or the fusing unit inside the machine fire or electrical shock may result Do not use thinner...

Page 85: ... this area use the glass cleaner that is stored in the automatic document feeder After using the glass cleaner be sure to return it to its storage position Examples of lines in the image 1 Open the automatic document feeder and remove the glass cleaner 2 Clean the document scanning area on the document glass with the glass cleaner 3 Replace the glass cleaner Black lines White lines Downloaded From...

Page 86: ...iner Press the toner collection container release button The toner collection container will fall forward as shown Gently support the box with your hands as you let it fall forward as far as it will go 3 Grasp the green knob to release the lock and gently remove the charger cleaner 4 Clean the main charger 1 Gently push the charger cleaner all the way in 2 Gently pull the charger cleaner out Inser...

Page 87: ...ition 7 Push the toner collection container into the machine Push the toner collection container firmly in until it clicks into place 8 Close the front cover If this does not solve the problem pull the knob out and push it back in 3 more times When pulling and pushing the knob to clean the charger pull and push the knob slowly from one end to the other Main charger Downloaded From ManualsPrinter c...

Page 88: ...e the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent CLEANING THE ORIGINAL FEED ROLLER If lines or other dirt appear on the scanned original when the automatic document feeder is used wipe the surface of the roller with a clean soft cloth moistened with water or a neutral detergent Downloaded From ManualsPrinter com Manuals ...

Page 89: ...opies and print jobs If the above problems occur follow the steps below to clean the laser unit 1 Open the front cover 2 Take out the cleaning tool for the laser unit The cleaning tool is attached to the front cover 3 Make sure that the cleaner at the tip of the cleaning tool is not dirty If the cleaner is dirty remove the cleaner and replace it with a clean one For the procedure for replacing the...

Page 90: ...ss down on the hook that secures the cleaner and remove the cleaner Put the removed cleaner back on the inner cover After replacing the cleaner be sure to close the inner cover 6 Attach the new cleaner to the cleaning tool 1 Align the cleaner hook with the attachment hole in the cleaning tool 2 Hold the cleaner firmly and push the cleaning tool in Downloaded From ManualsPrinter com Manuals ...

Page 91: ...tool all the way into the hole and then pull it back out Pull the cleaning tool out until you feel the tip of the tool leave the cleaning surface of the laser unit 3 Repeat step 2 two or three times and then remove the cleaning tool 8 Repeat step 7 to clean all holes in the laser unit 4 holes There are a total of 4 holes to be cleaned in the laser unit including the hole cleaned in step 7 Clean al...

Page 92: ...tool the end without the cleaner onto the holder on the right 2 Align the holder with the hole in the centre of the cleaning tool and slowly press up from below 3 Fit the holder into the hole in the tip the end with the cleaner of the cleaning tool 10 Close the front cover Downloaded From ManualsPrinter com Manuals ...

Page 93: ... install 4 toner cartridges Y M C Bk Ready to scan for copy Toner supply is low Change the toner cartridge Ready to scan for copy Colours that are running low or have run out of toner are indicated in Yellow toner Magenta toner Cyan toner Black toner Replace the toner cartridges of the indicated colours Y M C Bk If you continue to use the machine without replacing the cartridge the following messa...

Page 94: ...lacing the yellow toner cartridge Hold the toner cartridge with both hands as shown and pull it out of the machine 3 Remove a new toner cartridge from its package and shake it horizontally five or six times When shaking the toner cartridge be sure to shake with the protective material inserted in the cartridge 4 Remove the protective material from the new toner cartridge Hold the toner cartridge f...

Page 95: ...usable Always store toner cartridges on their side If a toner cartridge other than a SHARP recommended toner cartridge is used the machine may not attain full quality and performance and there is a risk of damage to the machine Be sure to use a SHARP recommended toner cartridge Keep the used toner cartridge in a plastic bag do not discard it Your service technician will collect the used toner cart...

Page 96: ...toner collection container Press the toner collection container release button The toner collection container will fall forward as shown at left Wait until the box comes to a stop Keep the replacement cleaner that has not been used Store it at the top of the toner collection container 3 Remove the toner collection container Hold the box by both hands and lift it up slowly If the toner collection c...

Page 97: ...s 6 Plug the holes Grasp the edge of each black seal and insert it into a hole in the box to plug the hole There are 4 seals Plug all of the holes Do not discard the toner collection container Place it in a plastic bag and keep it until your service technician comes to perform maintenance Your service technician will collect the toner collection container 7 Install the new toner collection contain...

Page 98: ...ose the front cover Caution Do not throw the toner collection container into a fire Toner may fly and cause burns Store the toner collection container out of the reach of small children When replacing the toner collection container be aware that it may soil your clothes or the immediate surroundings Downloaded From ManualsPrinter com Manuals ...

Page 99: ...e stamp cartridge AR SV1 Supplies Stamp cartridge 2 in package AR SV1 1 Open the automatic document feeder 2 Open the holders on the automatic document feeder that hold the original pressure sheet Open the holders two on the left and right sides 3 Grasp the tab on the stamp unit and pull the unit out 4 Remove the stamp cartridge A Tab A Downloaded From ManualsPrinter com Manuals ...

Page 100: ...mp cartridge 6 Push the stamp unit back in Push the stamp unit in until it clicks into place 7 Replace the original pressure sheet Push the holders in until they click into place 8 Close the automatic document feeder Downloaded From ManualsPrinter com Manuals ...

Page 101: ...depending on your country or region Touch this key to enter a line break when entering the body text of an e mail message This key will vary depending on your country or region Touch this key to delete the characters to the left of the cursor one character at a time Touch this key to change the entry mode When this key is touched the Characters key Symbols key and Other Language key appear Touch o...

Page 102: ... to the previous setting screen Search results will appear based on the entered characters Some keys described above may not appear in certain key layouts or in the keyboards of certain countries or regions in the text entry screen indicates how many characters can be entered A number of characters greater than cannot be entered On some keyboards that show the English alphabet the AltGr screen con...

Page 103: ...HE LENGTH AND WIDTH SEPARATELY XY Zoom 2 29 ORIGINAL SIZES 2 30 SPECIFYING THE ORIGINAL SIZE 2 30 STORING FREQUENTLY USED ORIGINAL SIZES 2 31 OUTPUT 2 34 OUTPUT MODES 2 35 MAKING COPIES USING THE BYPASS TRAY 2 38 SPECIAL MODES SPECIAL MODES 2 41 ADDING MARGINS Margin Shift 2 44 ERASING PERIPHERAL SHADOWS Erase 2 46 COPYING EACH FACING PAGE OF A BOUND DOCUMENT Dual Page Copy 2 48 MAKING COPIES IN P...

Page 104: ... THE SHARPNESS OF AN IMAGE Sharpness 2 113 WHITENING FAINT COLOURS IN COPIES Suppress Background 2 114 ADJUSTING THE COLOUR Colour Balance 2 116 ADJUSTING THE BRIGHTNESS OF A COPY Brightness 2 118 ADJUSTING THE INTENSITY OF A COPY Intensity 2 119 CHECKING COPIES BEFORE PRINTING Proof Copy 2 120 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING Original Count 2 123 COPYING ORIGINALS OF ...

Page 105: ...EMENT ZOOM page 2 26 5 key This key appears when a special mode is selected Touch this key to display a list of the selected modes and settings Checking what special modes are selected page 2 5 6 Output display When one or more output functions such as sort group or staple sort etc have been selected this shows the icons of the selected functions OUTPUT page 2 34 BEFORE USING THE MACHINE AS A COPI...

Page 106: ...information on the document filing function see 6 DOCUMENT FILING 14 Heavy 1 display This appears when one of trays 1 to 4 is selected and the paper type set for that tray is Heavy 1 Job Detail Settings key When the Job Detail Settings key is touched keys for selecting the original size and paper settings appear The Special Modes key also appears to allow the selection of special modes To close th...

Page 107: ...e screen touch the OK key System Settings Administrator Customize Key Setting Registration is performed in System Settings Operation Settings Customize Key Setting in the Web page menu 2 Sided Copy Output Special Modes Margin Shift Brightness Full Colour Colour Mode Auto Exposure 100 Copy Ratio Job Detail Settings B5 2 3 4 A4R B4 A3 1 A4 A4 Plain These 3 keys can be changed as desired Ready to sca...

Page 108: ...s placed Basic copy settings Select the basic copy settings The main settings are as follows Colour mode COPY COLOUR MODES page 2 21 Exposure and original type CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 2 23 Copy ratio REDUCTION ENLARGEMENT ZOOM page 2 26 Original size ORIGINAL SIZES page 2 30 Paper Settings PAPER TRAYS page 2 11 2 sided copy settings Select settings as needed for 2 sided ...

Page 109: ...mode settings Select special modes such as Margin Shift and Erase SPECIAL MODES page 2 41 Number of copies sets setting Set the number of copies number of sets Start copying Start scanning the original s and making copies Press the COLOUR START key or the BLACK WHITE START key Output Sort Staple Sort Group OK Offset Tray Right Tray Offset Punch Special Modes OK 1 4 Margin Shift Pamphlet Copy Erase...

Page 110: ... using the document filing function select copy settings and then touch the File key or the Quick File key To cancel all settings press the CLEAR ALL key When the CLEAR ALL key is pressed all settings selected to that point are cleared and you will return to the base screen To stop scanning of the original and copying press the STOP key When the STOP key is pressed a message will appear asking you...

Page 111: ...4 B5 B5R A3 A4 A4R A5 B4 B5 B5R 8 1 2 x 11 8 1 2 x 14 11 x 17 AB 2 A3 A4 A4R A5 B5 B5R 216 mm x 330 mm 8 1 2 x 13 A3 A4 A4R A5 B4 B5 B5R 8 1 2 x 11 11 x 17 216 mm x 330 mm 8 1 2 x 13 AB 3 A4 A4R A5 B4 8K 16K 16KR A3 A4 A4R A5 B4 8K 16K 16KR 8 1 2 x 11 11 x 17 216 mm x 330 mm 8 1 2 x 13 AB 4 A3 A4 A4R A5 B5 B5R 216 mm x 340 mm 8 1 2 x 13 2 5 A3 A4 A4R A5 B4 B5 B5R 8 1 2 x 11 11 x 17 216 mm x 340 mm...

Page 112: ...ion of the original and paper are different the original image will be automatically rotated 90 degrees to match the paper When an image is rotated a message is displayed Example This function operates in both auto paper selection mode and auto image mode Rotation can be disabled using Rotation Copy Setting in the System Settings Administrator a b c abc Document glass Document feeder tray Place th...

Page 113: ...aper during a copy job and there is another tray that has the same size and type of paper that tray will be automatically selected and the copy job will continue To return to automatic paper tray selection after selecting a tray manually press the CLEAR ALL key System Settings Administrator Initial Status Settings Paper Tray Use this setting to change the tray that is selected by default 2 Sided C...

Page 114: ...han the indicator line on the tray 2 Check the paper to be used and the colour mode Make sure that the desired paper tray and colour mode are selected To change the paper tray touch the Job Detail Settings key and then the Paper Select key or touch the paper size display A PAPER TRAYS page 2 11 To change the colour mode touch the Colour Mode key COPY COLOUR MODES page 2 21 Depending on the size of...

Page 115: ... an incorrect number of copies is set Press the CLEAR key and then enter the correct number 4 Press the COLOUR START key or the BLACK WHITE START key Even if a colour mode is selected copying will take place in black and white if the BLACK WHITE START key is pressed To cancel scanning of the original and copying Press the STOP key 7 2 Sided Copy Downloaded From ManualsPrinter com Manuals ...

Page 116: ...ctor Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size 2 Check the paper to be used and the colour mode Make sure that the desired paper tray and colour mode are selected To change the paper tray touch the Job Detail Settings key and then the Paper Select key or touch the paper size display...

Page 117: ...have been scanned In this case go to the next step Even if a colour mode is selected copying will take place in black and white if the BLACK WHITE START key is pressed 5 Remove the original and place the next original and then press the COLOUR START key or the BLACK WHITE START key Repeat this step until all originals have been scanned For the second original and following originals use the same S...

Page 118: ...ided copy mode 1 Touch the key of the desired mode Automatic 2 sided copying of 1 sided originals Automatic 2 sided copying of 2 sided originals 1 sided copying of 2 sided originals 2 Touch the OK key To make 2 sided copies of a 1 sided portrait original placed horizontally or to invert the reverse side with respect to the front side when copying a 2 sided original touch the Binding Change key Usi...

Page 119: ...999 copies sets can be set If you are only making a single copy the copy can be made with the copy number display showing 0 If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the COLOUR START key or the BLACK WHITE START key To cancel scanning of the original and copying Press the STOP key Originals Binding Change is used Binding Change is not use...

Page 120: ...side of the original will be copied black causing excessive use of toner Do not place any objects under the original size detector Closing the automatic document feeder with an object underneath may damage the original size detector plate and prevent correct detection of the document size 2 Touch the 2 Sided Copy key Originals Copies Original size detector A4R 8 1 2 x 11 R B5R B4 8 1 2 x 14 A3 11 ...

Page 121: ...he paper size manually 5 Set the number of copies number of sets with the numeric keys Up to 999 copies sets can be set A single copy can be made even if 0 appears for the number of copies If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the COLOUR START key or the BLACK WHITE START key Scanning begins 7 Remove the original and place the next or...

Page 122: ... the original and copying Press the STOP key System Settings Administrator Initial Status Settings 2 Sided Copy The default 2 sided copy mode can be changed Place next original Press Start When finished press Read End Read End Downloaded From ManualsPrinter com Manuals ...

Page 123: ... Auto The machine automatically detects whether each original is colour or black white and switches the mode appropriately full colour for a colour original or black white for a black white original Single Colour The original is copied in the selected colour only All colours in the original are changed to the selected colour which can be selected from red green blue cyan magenta or yellow 2 Colour...

Page 124: ...riate to manually switch between colour and black white Copying takes place in black white when the BLACK WHITE START key is pressed regardless of the colour mode setting System Settings Administrator Initial Status Settings Colour Mode This is used to change the default colour mode setting System Settings Administrator Detect Standard in Auto Colour Mode When the colour mode is set to auto the di...

Page 125: ...djust the exposure level and original type as appropriate for the original being copied Auto is displayed This function automatically adjusts the image during black white copying and full colour copying to obtain the most suitable copy Ready to scan for copy 2 Sided Copy Original A4 0 Output Special Modes File Quick File Full Colour Colour Mode 2 3 4 1 A4R B4 A3 A4 Auto Exposure 100 Copy Ratio Job...

Page 126: ...nal Use this mode for regular text documents Normally this setting is selected When a black and white or full colour copy is made the exposure is automatically adjusted to obtain the best image quality This mode provides the best balance for copying an original which contains both text and printed photographs such as a magazine or catalogue This mode is best for copying printed photographs such as...

Page 127: ... the darkness or lightness of the image does not seem quite right If the image seems too light or too dark when Auto is selected the exposure level can be adjusted using Copy Exposure Adjustment in the system settings administrator To change the resolution When making a full size black white copy you can press the Scan Resolution key to select the scanning resolution The numbers that allow selecti...

Page 128: ...yed change the orientation of the original as indicated in the message For a non standard size original the size must be entered in order to use Auto Image To cancel automatic ratio selection Touch the Auto Image key so that it is no longer highlighted To return the ratio to 100 To return the ratio setting to 100 touch the Copy Ratio key to display the ratio menu and then touch the 100 key System ...

Page 129: ...or enlargement key to select a ratio close to the desired ratio and then use the zoom keys for fine adjustment The zoom keys can be used to select any ratio from 25 to 400 in increments of 1 Touch the key to increase the ratio or the key to decrease the ratio If you continue to touch the key the ratio will change automatically After 3 seconds the ratio will change rapidly As an alternative to touc...

Page 130: ...00 To return the ratio setting to 100 touch the Copy Ratio key to display the ratio menu and then touch the 100 key System Settings Administrator Add or Change Extra Preset Ratios Two enlargement preset ratios 101 to 400 and two reduction preset ratios 25 to 99 can be added An added preset ratio can also be changed Downloaded From ManualsPrinter com Manuals ...

Page 131: ...in increments of 1 3 Touch the Y key and set the Y vertical ratio in the same way as the X key 4 Touch the OK key After touching the OK key make sure that a paper size suitable for the ratio is selected To quickly select a ratio touch a preset ratio key A to select a ratio close to the desired ratio and then use the zoom keys B for fine adjustment As an alternative to touching the keys you can als...

Page 132: ...fying an inch original size 1 Touch the AB Inch key 2 Touch the appropriate original size key 3 Touch the OK key Specifying a non standard original size Original Manual Custom Size Auto OK OK Standard Size Size Input A5 B5R B4 A5R A4 B5 A4R A3 AB Inch 216x340 216x343 1 2 Original Manual Custom Size Auto OK OK Standard Size Size Input 5 x8 11x17 AB Inch 1 2 1 2 5 x8 R 1 2 1 2 8 x11 1 2 8 x11R 1 2 8...

Page 133: ...entered If the horizontal dimension of the original is less than 140 mm 5 1 2 use the document glass 2 Enter the Y vertical dimension of the original Touch the Y height numeric value display key to open a number entry screen Enter the height of the original with the numeric keys and touch the OK key in the number entry screen When the document glass is used a number from 25 mm to 297 mm 1 to 11 5 ...

Page 134: ...ch the OK key in the number entry screen A dimension from 25 mm to 432 mm 1 to 17 can be entered 2 Enter the Y vertical dimension of the original Touch the Y height numeric value display key to open a number entry screen Enter the height of the original with the numeric keys and touch the OK key in the number entry screen A dimension from 25 mm to 297 mm 1 to 11 5 8 can be entered 3 Touch the OK k...

Page 135: ... Custom Size key 2 Retrieve the desired stored original size 1 Touch the Recall tab 2 Touch the key of the original size that you wish to retrieve 3 Touch the OK key To cancel the operation Press the CLEAR ALL key Original Manual Custom Size Auto OK OK Standard Size Size Input A5 B5R B4 A5R A4 B5 A4R A3 AB Inch 216x340 216x343 Manual Custom Size Auto OK OK Recall Store Delete X254 Y210mm Original ...

Page 136: ...6 Right Tray key Select this key to have output delivered to the right tray When the right tray is selected offset staple sort and punch cannot be selected 7 OK key Touch this key to close the output screen and return to the base screen 8 Offset key This is used to offset each set of output from the previous set The offset function operates when the checkbox is selected and does not operate when t...

Page 137: ... full copying of a large number of originals using the sort function will be impeded Delete unneeded files from the Quick File Folder Output Sort Originals Output Set the number of copies 5 Touch the Output key Touch the Sort key Press the COLOUR START key or the BLACK WHITE START key The group function is automatically selected when an original is placed on the document glass Output Group Origina...

Page 138: ...iented paper Horizontally oriented paper 1 staple at top left corner Applicable paper sizes A4 B5 8 1 2 x 11 16K Number of sheets that can be stapled Max 50 sheets Applicable paper sizes A3 B4 A4R 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 R 8K 16KR Number of sheets that can be stapled A3 B4 11 x 17 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8K Max 30 sheets A4...

Page 139: ...ement orientation for the staple sort and punch functions When using the staple sort function or the punch function the original must be placed as shown below to enable stapling or punching in the desired position on the paper Staple sort Punch Document feeder tray Document glass Document feeder tray Document glass One staple top Two staples One staple bottom Original 1 Punch positions Examples Or...

Page 140: ...pe is Letter Head or Pre Printed load the paper with the print side face up If Disabling of Duplex is enabled in the system settings administrator load the paper in the normal way face up in trays 1 to 4 face down in the bypass tray When loading paper larger than A4R or 8 1 2 x 11 R be sure to pull out the bypass tray extension Pull the bypass tray extension all the way out If the bypass tray exte...

Page 141: ...K key 7 Select the bypass tray 1 Touch the paper size key of the bypass tray 2 Touch the OK key 8 Press the COLOUR START key or the BLACK WHITE START key Scanning begins If the originals were placed in the document feeder tray the originals are copied If you placed the originals on the document glass scan each page one page at a time When using sort mode change originals and press the START key Re...

Page 142: ...he number entry screen You can also touch the keys to change the number When touching the Recall key stored custom paper sizes appear in the keys on the screen Custom paper sizes are stored in the system settings For details see Paper Tray Settings page 7 22 in 7 SYSTEM SETTINGS If the key for the size that you wish to enter appears touch that key Bypass Tray Type Size Setting Recycled Type Type Y...

Page 143: ...DING MARGINS Margin Shift page 2 44 2 Erase key ERASING PERIPHERAL SHADOWS Erase page 2 46 3 Dual Page Copy key COPYING EACH FACING PAGE OF A BOUND DOCUMENT Dual Page Copy page 2 48 4 Pamphlet Copy key MAKING COPIES IN PAMPHLET FORMAT Pamphlet Copy page 2 50 5 Job Build key COPYING A LARGE NUMBER OF ORIGINALS AT ONCE Job Build page 2 53 6 Tandem Copy key USING TWO MACHINES TO MAKE A LARGE NUMBER O...

Page 144: ...PAPER Card Shot page 2 80 Special modes menu 3rd screen 1 Stamp key PRINTING THE DATE AND A STAMP ON COPIES Stamp page 2 83 2 Image Edit key Image Edit KEY page 2 100 3 Colour Adjustments key Colour Adjustments KEY page 2 111 4 File key This saves a job in a folder of the document filing function 5 Quick File key This saves a job in the Quick File folder of the document filing function 6 Proof Cop...

Page 145: ... menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special modes menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special modes menu screen Special Modes OK 4 4 Mixed Size Original Slow Scan Mode Original Count 3 ...

Page 146: ... cut off 1 1 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 Touch the Margin Shift key Special modes menu 1st screen page 2 41 3 Set the margin shift 1 Touch the margin shift position Select one of the three positions 2 Set the amount of the...

Page 147: ...h the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key Rotation copy cannot be used in combination with margin shift To cancel the margin shift setting Touch the Cancel key in the screen of step 3 System Settings Administrator Initial Margin Shift Setting The defau...

Page 148: ...function Using the erase function Shadows appear on the copy Shadows do not appear on the copy 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 Touch the Erase key Special modes menu 1st screen page 2 41 Edge Erase Centre Erase Edge Centre Era...

Page 149: ...pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key If a ratio setting is used i...

Page 150: ...with the appropriate size mark 2 Select A4 8 1 2 x 11 size paper Select the paper as explained in PAPER TRAYS page 2 11 5 6 5 6 Book or bound document The facing pages are copied onto 2 separate pages A3 11 x 17 Size mark The page on this side is copied first Centreline of A3 original Centreline of 11 x 17 original Centreline of original Ready to scan for copy 2 Sided Copy Original A3 0 Output Spe...

Page 151: ...Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key When using dual page copy the original must be placed on the document glass To erase shadows caused by the binding of a book or other bound document use the erase function However note that Centre Erase and Edge Cent...

Page 152: ...pages 1 Place the original Place the original face up in the document feeder tray or face down on the document glass If the originals are 2 sided place them in the document feeder tray 2 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 Touch the Pamphlet Copy key Special modes menu 1st screen page 2 41 7 2 2 3 4 5 6 7 5 3 7 5 4 Originals 7 2 7 5 3 5 4 7 ...

Page 153: ...r touch the Paper Tray key When the Paper Tray key is touched a tray selection screen appears Select the paper tray for the cover in the tray selection screen and touch the OK key 3 Touch the OK key If the cover will be copied on label sheets transparency film and tab paper cannot be used To cancel cover settings Touch the Cancel key 5 Touch the OK key You will return to the base screen of copy mo...

Page 154: ...or other bound original use the book copy function When the pamphlet copy function is selected 2 sided copying mode is automatically selected When settings are selected that prevent 2 sided copying the pamphlet copy function cannot be used Scan the originals in order from the first page to the last page The order of copying will be automatically adjusted by the machine Four original pages will be ...

Page 155: ...t has more than the number of paper that can be loaded and then scan from the set with the first page The settings that you select for the first set can be used for all remaining sets Sorting the copies of a large number of originals into 2 sets 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed...

Page 156: ...sets use the same START key as you did for the first set To cancel scanning Press the STOP key All scanned data will be cleared 5 Touch the Read End key To cancel copying Press the STOP key If the Quick File Folder of document filing mode is full copying in job build mode will be impeded Delete unneeded files from the Quick File Folder To cancel job build mode Touch the Job Build key in the screen...

Page 157: ...ng the system settings in the master machine the IP address of the slave machine is required For the port number it is best to use the initial setting 50001 Unless you experience difficulty with this setting do not change the port number The tandem settings should be configured by your network administrator If the master machine and slave machine will switch roles configure the IP address of the m...

Page 158: ...the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original The following screen appears when the START key is pressed After the message appears tandem copying begins If tandem copying is not possible the following screen appears To have the master machine make all co...

Page 159: ...ill has paper continues the job When paper is added to the machine that ran out the job resumes When user authentication is enabled User authentication is enabled in the master machine tandem copying is possible User authentication is enabled in the slave machine but not in the master machine tandem copying is not possible If tandem copying is performed without setting the number of copies A messa...

Page 160: ...y before using the cover insert function Before selecting the cover insert function place the originals in the document feeder tray select 1 sided or 2 sided copying and select the number of copies and any other desired copy settings When these settings have been completed perform the procedure to select covers inserts The originals must be scanned using the automatic document feeder The document ...

Page 161: ...t feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray The document glass cannot be used 2 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 Touch the keys to switch through the screens 4 Touch the Covers Inserts key Special modes menu 2nd screen page 2 42 3 ...

Page 162: ...key 5 If you wish to insert a back cover touch the Back Cover key The screen of step 4 appears The procedures are the same as for the front cover Follow the procedures in step 4 When following the procedures substitute Back Cover for Front Cover 6 Touch the OK key You will return to the base screen of copy mode You can touch the Insertion Type A key or the Insertion Type B key to select insert set...

Page 163: ...ay begins To cancel scanning and copying Press the STOP key The document glass cannot be used Cover settings cannot be selected if insertion of covers and inserts is disabled in the system settings administrator To cancel cover sheet insertion Touch the Cancel key in the screen of step 3 Downloaded From ManualsPrinter com Manuals ...

Page 164: ...iple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray The document glass cannot be used 2 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 Touch the keys to switch through the screens 4 Touch the Covers Inserts key Special modes menu 2nd screen page 2 42 3 Touch the Insertio...

Page 165: ...el sheets transparency film and tab paper cannot be used If not copied on tab paper can be inserted 5 If you wish to insert a different type of insert sheet touch the Insertion Type B key The screen of step 4 appears Settings are selected in the same way as for insert type A Follow the procedures in step 4 When following the procedures substitute Insert Type B for Insert Type A 6 Touch the Inserti...

Page 166: ...er the correct number 3 Touch the Enter key C This shows the total number of inserts Up to 100 insert sheets can be inserted To insert multiple inserts touch the Enter key after entering each insertion page number insertion position with the numeric keys 4 To insert another insert sheet repeat steps 1 to 3 5 Touch the OK key If both sides of the insert will be copied on label sheets transparency f...

Page 167: ...eets can be added Note that two insert sheets cannot be inserted between the same two pages When performing 2 sided copying of 2 sided originals an insert cannot be added between the front and reverse sides of an original page Cover insert settings cannot be selected if insertion of covers and inserts is disabled in the system settings administrator To cancel cover sheet insertion Touch the Cancel...

Page 168: ...odes key 3 Touch the keys to switch through the screens 4 Touch the Covers Inserts key Special modes menu 2nd screen page 2 42 2 Touch the Page Layout key 12 11 10 9 8 7 6 5 4 3 2 1 12 11 10 9 8 7 6 5 4 3 2 1 4th page insert A 7th page insert B 9th page insert B 12th page insert A 5th page insert A 7th page insert B 9th page insert B 12th page insert A Special Modes Covers Inserts OK OK Cancel Fro...

Page 169: ...ber Copy only on front side at page 2 sided copy at page Insert without copying at page 4 Change the front back cover settings The settings are changed in the same way as they are initially configured See step 4 of INSERTING COVERS IN COPIES Cover Settings page 2 59 to change the cover settings After changing the settings touch the OK key and return to step 3 To cancel cover settings Touch the Can...

Page 170: ...l return to the base screen of copy mode Special Modes Covers Inserts OK OK Cancel Front Cover Back Cover Insertion Type A Setting Insertion Type B Setting Insertion Settings Page Layout Paper Tray Settings Downloaded From ManualsPrinter com Manuals ...

Page 171: ...hen placing the transparency film the rounded corner of the film should be At the front and left if the film is oriented horizontally At the back and left if the film is oriented vertically After loading the transparency film configure the bypass tray settings as explained in MAKING COPIES USING THE BYPASS TRAY page 2 38 2 Place the original Place the original face up in the document feeder tray o...

Page 172: ... size and paper type are indicated here 5 Press the COLOUR START key or the BLACK WHITE START key Copying will begin To cancel scanning and copying Press the STOP key The number of copies cannot be selected in this mode When performing 2 sided copying only 2 sided to 1 sided mode can be used To cancel the transparency inserts setting Touch the Cancel key in the screen of step 4 Special Modes OK OK...

Page 173: ... wish to present multiple pages in a compact format or show a view of all pages in a document 2in1 copying 4in1 copying B A A B D C B A A B C D 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 Touch the keys to switch through the screens 4 Tou...

Page 174: ...ll pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP key When using the multi shot function the appropriate copy ratio will be automatically set based on the original size paper size and the number of originals to be copied onto one sheet The ...

Page 175: ...booklet or pamphlet 1 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 Touch the keys to switch through the screens 4 Touch the Book Copy key Special modes menu 2nd screen page 2 42 C 3 B 2 A 1 D 4 A 1 B 2 C 3 D 4 3 1 2nd page Back cover Originals Cover Inside of cover 3rd page 1st page 4th page Inside of back cover Place the original The copies are in t...

Page 176: ... plain paper is loaded in the bypass tray To change the paper tray for the cover touch the Paper Tray key When the Paper Tray key is touched a tray selection screen appears Select the desired paper tray in the tray selection screen and touch the OK key 3 Touch the OK key If the cover will be copied on label sheets transparency film and tab paper cannot be used To cancel cover settings Touch the Ca...

Page 177: ...pened inside of front cover and 1st page Opened 2nd and 3rd page Opened last page and inside of back cover To cancel scanning Press the STOP key 7 Place the next pair of opened pages and press the COLOUR START key or the BLACK WHITE START key Repeat this step until all original pages have been scanned For the second original and following originals use the same START key as you did for the first o...

Page 178: ... at the end if the total number of original pages is not a multiple of four When book copy is selected 2 sided copying is automatically selected When settings are selected that prevent 2 sided copying the book copy function cannot be used To cancel book copy Touch the Cancel key in the screen of step 2 Place next original Press Start When finished press Read End Read End Downloaded From ManualsPri...

Page 179: ...ng Originals Placing the originals Loading tab paper Document feeder tray Insert the originals so that the side with no tab text enters first Load the tab paper so that the tab on the first sheet is toward you Document glass Place so that the side with the tab text is on the left GHI DEF ABC GHI DEF ABC ABC Prepare originals that match the tab positions The image is shifted by the width of the tab...

Page 180: ...ass 2 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 Touch the keys to switch through the screens 4 Touch the Tab Copy key Special modes menu 2nd screen page 2 42 3 Set the tab width 1 Set the image shift width tab width with the keys 0 mm to 20 mm 0 to 5 8 can be entered You can also directly touch a numeric value display key to change a number with t...

Page 181: ...u are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press ...

Page 182: ...ace the original face down on the document glass 3 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 Touch the keys to switch through the screens 4 Touch the Card Shot key Special modes menu 2nd screen page 2 42 Front Back Originals Copies Example of an A4 8 1 2 x 11 size portrait copy Example of an A4 8 1 2 x 11 size landscape copy 2 Sided Copy Output Sp...

Page 183: ...e Fit to Page key 2 Touch the OK key You will return to the base screen of copy mode Make sure that the entered dimensions appear in the Original key 5 Press the COLOUR START key or the BLACK WHITE START key to scan the front side of the card To cancel scanning Press the STOP key 6 Turn the card over and press the COLOUR START key or the BLACK WHITE START key to scan the reverse side of the card U...

Page 184: ...ncel card shot Touch the Cancel key in the screen of step 4 System Settings Administrator Card Shot Settings This is used to set the values to which the size returns when the Size Reset key is pressed 25 mm to 210 mm 1 to 8 1 2 can be entered for both the horizontal and vertical dimensions The factory default settings are 86 mm 3 3 8 for X the width and 54 mm 2 1 8 for Y the height Downloaded From...

Page 185: ...he stamp content of another position priority will be given in the following order right side left side centre Content that is hidden due to overlapping will not be printed Text will be printed at the preset size regardless of the copy ratio or paper size setting Text will be printed at the preset exposure regardless of the exposure setting Depending on the size of the paper some printed content m...

Page 186: ...s will appear as follows depending on the state of the settings The above key is the top left key The appearance of each key varies depending on the position of the key Date and Page Numbering cannot be selected in multiple positions If the Date key or Page Numbering key is touched when Date or Page Numbering has already been selected for a position a message will appear asking you if you wish to ...

Page 187: ... originals 2 Select stamp settings for covers inserts If you do not want to print the stamp items on covers inserts touch the checkbox to remove the checkmark 3 Touch the OK key You will return to the base screen of copy mode To edit a stamp position or delete a stamp item touch the Layout key CHECKING THE STAMP LAYOUT Layout page 2 98 When copying on covers inserts is not selected printing will n...

Page 188: ...ad End key For the second original and following originals use the same START key as you did for the first original If you selected printing in colour press the COLOUR START key Even if a colour is selected pressing the BLACK WHITE START key will print the stamp items in black and white If a colour print setting is selected the copy will be counted as a full colour copy even if it is black white T...

Page 189: ...ch the Print Colour key and select the print colour Touch the desired colour and touch the OK key If you selected a colour other than Bk Black press the COLOUR START key Pressing the BLACK WHITE START key will print the date in black and white If the date is printed in colour on a black and white copy the copy will be included in the full colour count 04 APR 2010 Date Bk Black Print Colour 04 APR ...

Page 190: ... the system settings 5 Select the pages that the date will be printed on and touch the OK key Select printing on the first page only or printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 84 to complete the copy procedure To cancel the date print setting Touch the Cancel key in the screen of step 2 Date Bk Black Print Colour 04 APR 2010 ...

Page 191: ...nsity of the stamp background Seven colours can be selected for the stamp colour Two stamp sizes can be selected CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO DO NOT COPY IMPORTANT COPY URGENT DRAFT TOP SECRET PLEASE REPLY 1 Touch the Stamp key in the stamp selection screen See steps 1 to 4 of GENERAL PROCEDURE FOR USING STAMP page 2 84 2 Touch the key of the stamp that you wish to use CON...

Page 192: ...ted on and touch the OK key Select printing on the first page only or printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 84 to complete the copy procedure The stamp text cannot be edited To cancel a stamp setting Touch the Cancel key in the screen of step 2 Stamp Bk 1 3 Bk Black Size Smaller Larger OK Cancel First Page All Pages CONFIDE...

Page 193: ...he OK key The CLEAR key can be pressed to return the setting of the selected item to the default value If you make a mistake press the CLEAR key and then enter the correct number When 2 sided copying is performed the total pages is the total number of sides of the paper If the final page is blank it is not counted However if a back cover will be added and the Count Back Cover checkbox is selected ...

Page 194: ... which means that page numbers are automatically printed through the last page based on the First Number and Printing Start from Page settings If the Last Number is set to a number smaller than the Total Pages page numbers are not printed on pages after the page set as the Last Number Printing Starts from Page is used to set the page number from which you want to begin printing page numbers For ex...

Page 195: ...ded copies and the inserted sheets are 2 sided copies each body sheet is counted as one page and each inserted sheet is counted as two pages Page numbers are printed on covers inserts if the covers inserts are counted and if they are copied on 8 Touch the OK key 9 Touch the OK key After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 84 to complete the copy pro...

Page 196: ...et in this changing position the page numbers will alternate sides with this stamp item A stamp item that is in a position not affected by the changing page number position will be printed in its original set position Example When four pages are copied using pamphlet copy and the page number format is 1 2 3 the result is as follows In this example the page number is set at the bottom of the page a...

Page 197: ...s page 2 97 3 Specify the text to be printed 1 Touch the text string that you wish to select You can touch the 3 6 key to switch the number of keys displayed in the screen between 3 and 6 When 3 key display is selected the entire text string appears in each key The Direct Entry key can be touched to display the text entry screen When all characters have been entered touch the OK key 2 Touch the OK...

Page 198: ...he first page only or printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 84 to complete the copy procedure Text settings can also be configured in the Web pages Click Application Settings Copy settings and then Text Settings Stamp in the Web page menu To cancel a text setting Touch the Cancel key in the screen of step 2 Text OK Cancel B...

Page 199: ... text string appears in the text entry screen Edit the text When you have finished entering the text touch the OK key The text entry screen will close When the Delete key is touched the stored text is deleted Text settings can also be configured in the Web pages Click Application Settings Copy settings and then Text Settings Stamp in the Web page menu 4 Touch the Back key You will return to the sc...

Page 200: ... or whose position you want to change A maximum of 14 characters appear in each key 3 To change the position of the item touch the Move key To delete the item touch the Delete key If the Move key is touched a screen for selecting the destination position appears If the Delete key is touched the item is deleted Go to step 6 Stamp OK Cancel Layout 1 2 Date Page Numbering Stamp Text Layout OK DO NOT ...

Page 201: ...5 Touch the OK key If you attempt to move the stamp item to a position that is already occupied by another stamp item a message will appear asking you if you wish to overwrite the other stamp item To overwrite the other stamp item touch the Yes key To cancel the move touch the No key 6 Touch the OK key Move Select the location to move the selected item OK Not selected stamp setting has not been se...

Page 202: ...nlargement page 2 103 3 Mirror Image key REVERSING THE IMAGE Mirror Image page 2 106 4 A3 Full Bleed key 11x17 Full Bleed key COPYING A3 11 x 17 ORIGINALS WITH NO EDGE CUT OFF A3 11 x 17 Full Bleed page 2 107 5 Centring key COPYING IN THE CENTRE OF THE PAPER Centring page 2 109 A3 Full Bleed Centring Mirror Image Multi Page Enlargement Photo Repeat Image Edit OK Special Modes OK Stamp File Image E...

Page 203: ...aper 4 copies are made Copying on A3 11 x 17 size paper 8 copies are made Copying on A4 8 1 2 x 11 size paper 8 copies are made Copying on A3 11 x 17 size paper 16 copies are made Copying on A4 8 1 2 x 11 size paper Ratio 95 10 copies are made Copying on A4 8 1 2 x 11 size paper 2 copies are made Copying on A3 11 x 17 size paper 4 copies are made Copying on A4 8 1 2 x 11 size paper 12 copies are m...

Page 204: ...lected for the paper size 4 Press the COLOUR START key or the BLACK WHITE START key Copying will begin If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP k...

Page 205: ...le sheets of paper 1 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 Touch the keys to switch through the screens 4 Touch the Image Edit key 5 Touch the Multi Page Enlargement key Image Edit KEY page 2 100 Original A4 8 1 2 x 11 size Copy enlarged image on 8 sheets of A3 11 x 17 paper Downloaded From ManualsPrinter com Manuals ...

Page 206: ... shown in the table at left are possible for multi page enlargement An A size original cannot be enlarged to a B size and a B size original cannot be enlarged to an A size To print a borderline around the copy image touch the Border Print key so that it is highlighted 3 Place the original face down on the document glass in the orientation indicated in the screen Image Edit Multi Page Enlargement E...

Page 207: ...he original sizes that can be selected If a combination of settings is selected for which multi page enlargement is not possible invalid selection beeps will sound The paper size number of sheets required for the enlarged image and the ratio are automatically selected based on the selected original size and enlargement size The paper size and ratio cannot be selected manually If no paper trays hav...

Page 208: ... to the base screen of copy mode 4 Press the COLOUR START key or the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and...

Page 209: ... KEY page 2 100 3 Select A3 11x17 Full Bleed 1 Touch the A3 Full Bleed or 11x17 Full Bleed key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Place A3W 12 x 18 paper in the bypass tray Pull out the extension tray adjust the guides to the width of A3W 12 x 18 paper and place the paper in the bypas...

Page 210: ...following originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP key The original must be placed on the document glass The copy ratio is 100 when this function is used The ratio cannot be changed The staple and punch function cannot be used To cancel A3 11x17 Full Bleed Touch the A3 Full Bleed or 11x17 Full Bleed key in the screen of step 3...

Page 211: ...00 3 Select Centring 1 Touch the Centring key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOUR START key or the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have...

Page 212: ...ing function but not enlarged When the original size or the paper size is displayed as a special size this function cannot be used To cancel centring Touch the Centring key in the screen of step 3 so that it is not highlighted Downloaded From ManualsPrinter com Manuals ...

Page 213: ...ge 2 114 4 Colour Balance key ADJUSTING THE COLOUR Colour Balance page 2 116 5 Brightness key ADJUSTING THE BRIGHTNESS OF A COPY Brightness page 2 118 6 Intensity key ADJUSTING THE INTENSITY OF A COPY Intensity page 2 119 RGB Adjust Colour Balance Sharpness Brightness Suppress Background Intensity Colour Adjustments OK Special Modes OK Stamp Quick File Image Edit File Colour Adjustments Proof Copy...

Page 214: ...her colour the adjustment of the first colour is cancelled 2 Adjust the selected colour Touch the key to strengthen the selected colour or touch the key to weaken the colour 3 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOUR START key Copying will begin If you are using the document glass to copy multiple ori...

Page 215: ...t key or the Sharp key 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOUR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the COLOUR START key Repeat unt...

Page 216: ...e Suppress Background key Colour Adjustments KEY page 2 111 3 Select the suppress background setting 1 Adjust the background suppression level Touch the key to suppress only faint background Touch the key to suppress faint to dark background 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode Light areas are suppressed Level Lev...

Page 217: ...ace as you scan each original If you have selected sort mode change originals and press the COLOUR START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning and copying Press the STOP key To cancel a suppress background setting Touch the Cancel key in the screen of step 3 Downloaded From ManualsPrinter com Manuals ...

Page 218: ... at once Colour Balance Y M C Bk OK Cancel All 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 Dark Light C Cyan M Magenta Y Yellow B Black 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 Touch the keys to switch through the screens 4 Touch the Colour Adjust...

Page 219: ...rn the colour balance values to the default settings Touch the key The values of all eight gradations will return to the default colour balance values The default colour balance values are set in Initial Colour Balance Setting in the system settings administrator 4 Press the COLOUR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take pl...

Page 220: ... image brighter or the key to make the image darker 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOUR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press th...

Page 221: ... the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOUR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the COLOUR START key Repeat until all pages have been scanned...

Page 222: ...on the document glass 2 Select copy settings in the base screen 3 Select Proof Copy 1 Touch the Job Detail Settings key 2 Touch the Special Modes key SPECIAL MODES page 2 41 3 Touch the keys to switch through the screens 4 Touch the Proof Copy key so that it is highlighted 5 Touch the OK key A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A If OK After adjustm...

Page 223: ...e printed If you touched the Change key go to the next step To cancel copying Press the STOP key 7 Change the settings 1 Touch the key of the setting that you want to change The setting screen of the touched key opens Change the settings and touch the OK key 2 Touch the OK key To change the number of sets printed set the desired number of copies sets with the numeric keys After changing the number...

Page 224: ... is executed while the machine is printing another job the other job is interrupted and the proof copies are printed The previous job will resume after the proof copies are printed However if proof copy is executed during output of a job for which both two sided printing and stapling are enabled the proof copy will be output after the job in progress is finished If the End key is touched to execut...

Page 225: ...als can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Select Original Count 1 Touch the Job Detail Settings key 2 Touch the Special Modes key SPECIAL MODES page 2 41 3 Touch the keys to switch through the screens 4 Touch the Original Count key so that it is highlighted 5 Touch the OK key You will return to the base screen of c...

Page 226: ...mple when two sided copying is performed using one original the number 1 will appear to indicate that one original sheet was scanned not 2 to indicate the front side page and the reverse side page If the displayed number of original sheets is different from the actual number of original sheets Press the STOP key To cancel the original count mode setting Touch the Original Count key in the screen o...

Page 227: ...iginals that are different sizes but have sides that are the same length The originals are inserted in the document feeder tray with the sides that are the same length aligned together on the left A3 and A4 B4 and B5 A4R and A5 11 x 17 and 8 1 2 x 11 8 1 2 x 14 and 8 1 2 x 11 R 8 1 2 x 14 and 5 1 2 x 8 1 2 8 1 2 x 13 and 8 1 2 x 11 R 8 1 2 x 13 and 5 1 2 x 8 1 2 8 1 2 x 11 R and 5 1 2 x 8 1 2 Diff...

Page 228: ...witch through the screens 4 Touch the Mixed Size Original key Special modes menu 4th screen page 2 43 3 Select Mixed Size Original settings 1 Touch the Same Width key or the Different Width key as appropriate for the originals 2 Touch the OK key You will return to the base screen of copy mode A3 11 x 17 A4 8 1 2 x 11 Place with the sides that are the same length aligned on the left B4 8 1 2 x 14 A...

Page 229: ...ple function cannot be used The mixed size original function cannot be used to copy originals that are the same size but are placed in different orientations A4 and A4R 8 1 2 x 11 and 8 1 2 x 11 R etc To cancel the mixed size original setting Touch the Cancel key in the screen of step 3 System Settings Administrator Original Feeding Mode The original feeding mode can be set to always scan mixed si...

Page 230: ...e on the tray If the originals are inserted with too much force they may crumple and misfeed 2 Select Slow Scan Mode 1 Touch the Job Detail Settings key 2 Touch the Special Modes key SPECIAL MODES page 2 41 3 Touch the keys to switch through the screens 4 Touch the Slow Scan Mode key so that it is highlighted 5 Touch the OK key You will return to the base screen of copy mode 3 Press the COLOUR STA...

Page 231: ...ying cannot be used To cancel the slow scan mode setting Touch the Slow Scan Mode key in the screen of step 2 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place in slow scan mode Downloaded From ManualsPrinter com Manuals ...

Page 232: ...y The Interrupt key does not appear while an original is being scanned 2 Place the original Place the original face up in the document feeder tray or face down on the document glass 3 Select copy settings and press the COLOUR START key or the BLACK WHITE START key The interrupt copy job begins 4 When the interrupt copy job is completed the interrupted job resumes To cancel scanning and copying Pre...

Page 233: ...y appear instead of the Interrupt key Unlike interrupt copy reserve copy does not temporarily stop the job in progress Instead the reserve copy job begins when the job in progress is finished Interrupt copy cannot be used in combination with the following special modes Job Build Tandem Copy Book Copy Card Shot Multi Page Enlargement Original Count If the document glass is used for an interrupt cop...

Page 234: ...ars at the left edge of the touch panel screen The left edge of the job status screen can be touched to display the job status screen Job Queue Sets Progress Status Detail Priority Stop Delete I Fax Fax Job Scan Print Job 1 1 Spool Complete Job Queue Copy 020 001 Copying Copy 020 000 Waiting Computer01 020 000 Waiting 0312345678 002 000 Waiting 3 4 1 2 JOB STATUS Ready to scan for copy 2 Sided Cop...

Page 235: ...splay detailed information on a job 4 Priority key Touch this key to give priority to a selected job 5 Stop Delete key Touch this key to stop or delete a selected job 6 Mode select keys Use these keys to select the mode that is shown in the job status screen The status of copy jobs can be checked by touching the Print Job key 7 Job list completed jobs screen This shows up to 99 completed jobs The ...

Page 236: ...es sets entered This shows the number of copies sets specified 5 Number of completed copies This shows the number of copies sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status Copy 020 000 Waiting 2 1 2 3 4 5 6 Message Status Copying Copying is in progress Waiting The job is waiting to be executed Toner Empty The toner cartridge is out of toner Replac...

Page 237: ... to confirm the cancellation Touch the Yes key The selected job key is deleted and printing is cancelled If the job in progress is a copy job you can also press the STOP key to display the above screen To cancel touch the Yes key If you do not want to cancel the selected print job Touch the No key in step 5 JOB STATUS 3 4 Waiting 1 Computer01 020 001 Printing 0312345678 Waiting I Fax 2 Waiting Det...

Page 238: ...b key 2 Change the print job status mode to Job Queue Touch this key to change modes The selected mode will be highlighted 3 Touch the key of the copy job to which you want to give priority 4 Touch the Priority key The job being printed stops and the job selected in 3 is printed JOB STATUS 3 4 Waiting 1 Computer01 020 001 Printing 0312345678 Waiting I Fax 2 Waiting Detail Spool Complete Stop Dele ...

Page 239: ...the Paper Select key can be pressed to change to a different paper tray When the Paper Select key is pressed the paper tray selection screen appears PAPER TRAYS page 2 11 Touch the key of the tray that has the size of paper that you wish to use and then touch the OK key The stopped copy job will resume JOB STATUS 3 4 Copy 020 000 Waiting 1 Computer01 020 001 Printing 0312345678 002 000 Waiting I F...

Page 240: ...lect punch hole settings Press the COLOUR START key or the BLACK WHITE START key Press the P key Touch the stored program key Press the COLOUR START key or the BLACK WHITE START key Considerable time is required to copy the drawings each month because the above settings must be selected In addition mistakes are occasionally made when selecting the settings so some copies must be redone The setting...

Page 241: ...ighlighted numeric key is touched the following screen appears The Store key can be touched to delete the stored settings and store new settings Go to the next step When the Delete key is touched the stored settings are deleted After the deletion is finished touch the Exit key to return to the base screen When Disabling Deletion of Job Programs is enabled in the system settings a stored job progra...

Page 242: ...tered for the name When you have finished touch the OK key You will return to the base screen with the stored information reflected in the screen The number of copies cannot be stored To store make selections and press OK to delete press Cancel 2 Sided Copy Output Program Name Full Colour Colour Mode 2 3 4 1 Auto Exposure 100 Copy Ratio Job Detail Settings Cancel OK A4R B4 A3 A4 A4 Plain Downloade...

Page 243: ...t cover Front cover when not copied on Inserts Insert when not copied on Front cover when one side is copied on Insert when one side is copied on Front cover when a 2 sided original is copied on one side of the cover One page is not copied Insert when a 2 sided original is copied on one side of the insert One page is not copied Front cover when both sides are copied on Insert when both sides are c...

Page 244: ... Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 Downloaded...

Page 245: ... Back cover No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 Downloaded...

Page 246: ...o copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 1 2 3 4 5 6 1 2 3 4 6 5 Downloaded From Manuals...

Page 247: ...over No copying No copying 1 sided copying No copying 2 sided copying No copying No copying 1 sided copying No copying 2 sided copying 1 sided copying 1 sided copying 1 sided copying 2 sided copying 2 sided copying 1 sided copying 2 sided copying 2 sided copying 1 2 3 4 5 6 1 2 3 4 5 6 1 3 4 5 6 1 2 3 4 5 6 1 2 3 4 6 1 2 3 4 6 5 1 3 4 6 1 3 4 6 5 1 2 3 4 6 1 2 3 4 6 5 Downloaded From ManualsPrinte...

Page 248: ...rtion Page is set to 3 in the insertion settings of the insert settings in the special modes 1st page 2nd page 3rd page 4th page 5th page 6th page Insert copying condition Resulting copies 1 sided copying Resulting copies 2 sided copying No copying 1 sided copying 2 sided copying 1st page 2nd page 3rd page Insert copying condition Resulting copies 1 sided copying Resulting copies 2 sided copying N...

Page 249: ...MULTIPLE PAGES ON ONE PAGE 3 29 STAPLING OUTPUT PUNCHING HOLES IN OUTPUT 3 31 CONVENIENT PRINTING FUNCTIONS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS 3 33 CREATING A PAMPHLET Pamphlet 3 33 INCREASING THE MARGIN Margin Shift 3 35 CREATING A LARGE POSTER Poster Printing 3 36 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE 3 37 ROTATING THE PRINT IMAGE 180 DEGREES Rotate 180 d...

Page 250: ...t Filing 3 57 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE 3 60 DIRECTLY PRINTING A FILE ON AN FTP SERVER 3 61 DIRECTLY PRINTING A FILE IN USB MEMORY 3 62 DIRECTLY PRINTING A FILE IN A NETWORK FOLDER 3 64 DIRECTLY PRINTING FROM A COMPUTER 3 67 SUBMIT PRINT JOB 3 67 FTP PRINT 3 67 E MAIL PRINT 3 68 CHECKING THE PRINT STATUS JOB STATUS SCREEN 3 69 SPOOL SCREEN JOB QUEUE SCR...

Page 251: ... configure settings in a Macintosh environment see 3 SETUP IN A MACINTOSH ENVIRONMENT in the Software Setup Guide Environment Printer driver type Remarks Windows PCL6 The machine supports the Hewlett Packard PCL6 printer control language Can be used in the standard machine configuration PS This printer driver supports the PostScript 3 page description language developed by Adobe Systems Incorporat...

Page 252: ...r of the machine If the printer drivers appear as icons click the icon of the printer driver to be used If the printer drivers appear as a list select the name of the printer driver to be used from the list 2 Click the Preferences button If you are using Windows 2000 the Preferences button does not appear Click a tab on the Print dialog box to adjust the settings on that tab The button that is use...

Page 253: ...er size is the same as the paper size set in the software application Up to eight custom paper sizes can be stored Storing a custom paper size makes it easy to specify that size each time you need to use it To store a paper size select Custom Paper or one of User1 to User7 from the pull down menu and click the Custom button 4 Click the Print button Printing begins 1 2 3 Downloaded From ManualsPrin...

Page 254: ...o Select is selected in Paper Type A tray with the specified type of paper and the size specified in Paper Size is used for printing Special media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY page 1 28 in 1 BEFORE USING THE MACHINE When Enable Detected Paper Size in Bypass Tray di...

Page 255: ...cations and then perform the following steps 1 Click the Paper tab 2 Select the envelope size from the Paper Size menu 3 Select Bypass Tray from the Paper Source menu of Paper Selection 4 Select Envelope from the Paper Type menu Set the paper type of the bypass tray to Envelope and make sure the envelope is loaded in the bypass tray 2 1 3 4 It is recommended that you do a test print to check the p...

Page 256: ... that must be entered varies depending on the authentication method being used so check with the administrator of the machine before printing 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Properties or...

Page 257: ...ave a confirmation window appear before printing starts select the Auto Job Control Review checkbox so that a checkmark appears 3 Start printing When user authentication is enabled in the system settings administrator black and white printing is normally possible without entering user information The number of pages printed is added to the Other User count In this case other print functions may be...

Page 258: ...s that can be selected in the printer driver properties window When a restriction exists on a selected setting an information icon will appear next to the setting Click the icon to view an explanation of the restriction 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button t...

Page 259: ...ver properties window Settings configured on each tab are listed at the time of saving allowing you to check the settings as you save them 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Properties or Pr...

Page 260: ...K button 5 Start printing Up to 30 sets of user settings can be saved The following items cannot be saved in user settings A watermark that you created Paper insertion settings Overlay file Tab Paper Print settings on the Special Modes tab PCL6 only The login name password user name and job name entered in the Job Handling tab 3 2 1 Downloaded From ManualsPrinter com Manuals ...

Page 261: ...ow of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Properties or Printing Preferences may vary depending on the software application 2 Select the print settings 1 Select the user settings that you wish to use 2 Click the OK button 3 Start printing 1 2 1 2 Downloaded Fr...

Page 262: ...is in use 1 Click the Start button and select Control Panel and then Printer In Windows XP Server 2003 click the start button and then click Printers and Faxes In Windows XP if Printers and Faxes does not appear in the start menu select Control Panel select Printers and Other Hardware and then select Printers and Faxes 2 Open the printer properties window 1 Click the icon of the printer driver of ...

Page 263: ...3 15 PRINTER Contents 4 Configure the settings and click the OK button For explanations of the settings see printer driver Help Downloaded From ManualsPrinter com Manuals ...

Page 264: ...ted to a network To install the PPD file and configure printer driver settings see 3 SETUP IN A MACINTOSH ENVIRONMENT in the Software Setup Guide 1 Select Page Setup from the File menu of TextEdit In Mac OS 9 select Page Setup from the File menu of SimpleText 2 Select paper settings 1 Make sure that the correct printer is selected 2 Select paper settings The paper size paper orientation and enlarg...

Page 265: ...xx is a sequence of characters that varies depending on the machine model 3 Select print settings In Mac OS X click next to Copies Pages and select the settings that you wish to configure from the pull down menu The corresponding setting screen will appear If the settings do not appear in Mac OS X v10 5 to 10 5 6 click next to the printer name In Mac OS 9 click next to General and select the setti...

Page 266: ...3 18 PRINTER Contents 4 Click the Print button Printing begins Downloaded From ManualsPrinter com Manuals ...

Page 267: ...ecial media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY page 1 28 in 1 BEFORE USING THE MACHINE When Enable Detected Paper Size in Bypass Tray disabled by factory default or Enable Selected Paper Type in Bypass Tray enabled by factory default is enabled in the system settings adm...

Page 268: ...e page setup screen In Mac OS 9 select the envelope size from the Paper menu on the page setup screen 2 Click the OK button In the case of media that can only be loaded in a certain orientation such as an envelope you can rotate the image 180 degrees if needed For more information see ROTATING THE PRINT IMAGE 180 DEGREES Rotate 180 degrees page 3 37 2 Select the bypass tray 1 Select Paper Feed on ...

Page 269: ...ore printing 1 Select Print from the application s File menu The menu used to execute printing may vary depending on the software application 2 Display the job handling screen 1 Make sure that the machine s printer name is selected 2 Select Job Handling In Mac OS X v10 5 to 10 5 6 select Job Handling and then click the Authentication tab in the screen that appears In Mac OS 9 select User Authentic...

Page 270: ...the software application will appear 3 Click the Print button In Mac OS X you can click the lock button after entering your login name and password or user number to simplify operation the next time you wish to print based on the same user authentication When user authentication is enabled in the system settings administrator black and white printing is normally possible without entering user info...

Page 271: ... only This is convenient when printing a document that has both colour and black and white pages however the printing speed is slower Color All pages are printed in colour Both colour data and black and white data are printed using Y Yellow M Magenta C Cyan and Bk Black toner Black and White All pages are printed in black and white Colour data such as images or materials for a presentation are pri...

Page 272: ...in tab so that a checkmark appears The Black and White Print checkbox on the Main tab and the Color Mode setting on the Color tab are linked When the Black and White Print checkbox is selected on the Main tab Black and White is also selected on the Color tab 1 Select Color 2 Select the Color Mode that you wish to use Macintosh 1 2 Downloaded From ManualsPrinter com Manuals ...

Page 273: ...tings consist of the following three items Normal This mode is suitable for printing data such as regular text or a table High Quality The print quality of colour photos and text is high 1 Click the Advanced tab 2 Select the Print Mode 1 Select Color 2 Select the Print Mode Windows 1 2 Macintosh 1 2 Downloaded From ManualsPrinter com Manuals ...

Page 274: ... Sided Tablet Paper orientation Print results Vertical Windows Macintosh Windows Macintosh 2 Sided Book Long edged binding Flip on long edge 2 Sided Tablet Short edged binding Flip on short edge Horizontal Windows Macintosh Windows Macintosh 2 Sided Book Short edged binding Flip on short edge 2 Sided Tablet Long edged binding Flip on long edge The pages are printed so that they can be bound at the...

Page 275: ... Long edged binding or Short edged binding Macintosh 1 2 In Mac OS X v10 2 8 select the settings in Advanced In Mac OS 9 select Output Document Style and then select Flip on long edge or Flip on short edge Downloaded From ManualsPrinter com Manuals ...

Page 276: ... A4 size document on A3 size paper 1 Click the Paper tab 2 Select the size of the print image for example A4 3 Select Fit To Paper Size 4 Select the actual paper size to be used for printing for example A3 This function can only be used in Mac OS X v10 4 11 and v10 5 to 10 5 6 1 Select Paper Handling 2 Check the size of the print image for example A4 To change the print image size use the Paper Si...

Page 277: ...nt results will be obtained depending on the order selected N Up Pages per sheet Print results Left To Right Right To Left Top To Bottom When the print orientation is landscape 2 Up 2 pages per sheet N Up Pages per sheet Right and Down Down and Right Left and Down Down and Left 4 Up 4 pages per sheet The page orders for 6 Up 8 Up 9 Up and 16 Up are the same as for 4 Up In a Windows environment the...

Page 278: ...erlines click the Border checkbox so that a checkmark appears 4 Select the order of the pages 1 Select Layout 2 Select the number of pages per sheet 3 Select the order of the pages 4 If you wish to print borderlines select the desired type of borderline Windows 2 3 4 1 Macintosh 1 2 3 4 Downloaded From ManualsPrinter com Manuals ...

Page 279: ...Staples Left Right Top To use the staple function a finisher is required To use the punch function a punch module must be installed on the finisher The number of holes that can be punched and the spacing between the holes varies depending on the installed punch module For the maximum number of sheets that can be stapled see SPECIFICATIONS in the Safety Guide The maximum number of sheets that can b...

Page 280: ... so that a checkmark appears 1 Select Printer Features 2 Select the Binding Edge 3 Select the staple function or the punch function For the staple function select the number of staples in the Staple menu For the punch function click the Punch checkbox so that a checkmark appears Windows 3 2 1 Macintosh 1 2 3 In Mac OS X v10 2 8 select the settings in Advanced In Mac OS 9 select the settings in Out...

Page 281: ... properties window see the following section Windows BASIC PRINTING PROCEDURE page 3 4 Macintosh BASIC PRINTING PROCEDURE page 3 16 CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS CREATING A PAMPHLET Pamphlet The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a pamphlet This is convenient when you wish to compile p...

Page 282: ...he Binding Edge 3 Select Tiled Pamphlet or 2 Up Pamphlet Macintosh 3 1 2 In Mac OS X v10 2 8 select from the 2 Side Printing and Binding Edge menus in Advanced In Mac OS 9 select the settings in Output Document Style Downloaded From ManualsPrinter com Manuals ...

Page 283: ...Main tab 2 Select the Binding Edge 3 Select the Margin Shift Select from the Margin Shift menu If you wish to configure another numeric setting select the setting from the pull down menu and click the Settings button Click the button or directly enter the number 1 Select Printer Features 2 Select the Binding Edge 3 Select the Margin Shift Windows 3 2 1 Macintosh 3 1 2 In Mac OS X v10 2 8 select fr...

Page 284: ...o enable precise alignment of the edges of the sheets during attachment borderlines can be printed and overlapping edges can be created overlap function 1 Click the Paper tab 2 Select the Poster Printing checkbox and click the Poster Settings button 3 Select poster settings Select the number of sheets of paper to be used from the pull down menu If you wish to print borderlines and or use the overl...

Page 285: ...as envelopes or paper with punch holes In Mac OS X a portrait image cannot be rotated 180 degrees 1 Select the setting on the Main tab 2 Select the Rotate 180 degrees checkbox 1 Select Page Setup from the File menu and click the button In Mac OS 9 select Page Setup from the File menu and select PostScript Options Then select the Flip Horizontal and Flip Vertical checkbox 2 Click the OK button ABCD...

Page 286: ...f the image XY Zoom 1 Click the Paper tab 2 Select Zoom and click the Settings button The actual paper size to be used for printing can be selected from the pull down menu 3 Select the zoom ratio Directly enter a number or click the button to change the ratio in increments of 1 You can also select Upper Left or Center for the base point on the paper 1 Select Page Setup from the File menu and enter...

Page 287: ...ludes lines of varying widths you can also print all lines at the minimum width Only for black and white printing This function can be used when the PCL6 printer driver is used 1 Click the Advanced tab 2 Adjust the line width Select a number from the pull down menu Windows 2 1 The units of line width adjustment can be set to Fixed Width or Ratio Click the Compatibility button and select the units ...

Page 288: ...2 Select a mirror image setting If you wish to reverse the image horizontally select Horizontal If you wish to reverse the image vertically select Vertical This function can only be used in Mac OS 9 1 Select Page Setup from the File menu and select PostScript Options 2 Select Visual Effects To reverse the image horizontally select Flip Horizontal To reverse the image vertically select Flip Vertica...

Page 289: ...e image editing software installed on your computer 1 Click the Color tab 2 Click the Color Adjustment button 3 Adjust the colour settings To adjust a setting drag the slide bar or click the or button This function can only be used in Mac OS X v10 3 9 and v10 4 11 1 Select Color 2 Click the Color Adjustment button 3 Select the Color Adjustment checkbox and adjust the colour Adjust the settings by ...

Page 290: ...cannot be adjusted This allows you to bring out colour text and lines that are faint and difficult to see when printed in greyscale Text To Black can be selected to print all text other than white text in black Vector To Black can be selected to print all vector graphics other than white lines and areas in black 1 Click the Color tab 2 Select the Text To Black checkbox and or the Vector To Black c...

Page 291: ... Standard for data that includes text photos graphs etc Graphics for data with many drawings or illustrations Photo for photo data or data that uses photos CAD for engineering drawing data Scan for data scanned by a scanner Custom for data to be printed with special settings 3 Select advanced colour settings If you wish to select advanced settings click the Advanced Color button If you wish to per...

Page 292: ...n Rendering Intent Standard value used when converting the colour balance of the image displayed on the computer screen to a colour balance that can be printed by the machine Output Profile Selecting a colour profile for the image to be printed CMYK Correction 3 When printing a CMYK image you can correct the image to obtain the optimum result Screening Select the most suitable image processing met...

Page 293: ...er mark from the pull down menu You can click the Edit button to edit the font colour and select other detailed settings 1 Select Watermarks 2 Click the Watermark checkbox and configure watermark settings Detailed watermark settings can be configured such as selection of the text and editing of the font and colour Adjust the size and angle of the text by dragging the slide bar C O N F I D E N T I ...

Page 294: ...This feature can be used to stamp the print data with a frequently used image or an icon of your own creation 1 Click the Watermarks tab 2 Select the image stamp setting If an image stamp has already been stored it can be selected from the pull down menu If you have not stored an image stamp click the Image File select the file you wish to use for the image stamp and click the Add button MEMO MEMO...

Page 295: ...e Overlay button and specify the name and folder to be used for the overlay file that you wish to create The file will be created when the settings are completed and printing is started Printing with an overlay file 1 Click the Advanced tab Configure the printer driver settings from the application from which you wish to print using the overlay file 2 Select the overlay file A previously created o...

Page 296: ... 2 Select Different Paper and click the Settings button 3 Select paper insertion settings Select the insertion position paper source and printing method from the corresponding menus Click the Add button to show the selected settings in Information When you have completed the settings click the Save button in User Settings to save the settings 5 4 3 2 1 Windows 1 2 3 When Bypass Tray is selected in...

Page 297: ...rinter Features 2 Select Different Paper 3 Select cover insertion settings Select the print setting paper tray and paper type for the cover page and last page Macintosh 1 3 2 In Mac OS 9 select Different Paper and then select the settings for the cover page and last page Downloaded From ManualsPrinter com Manuals ...

Page 298: ...rt as is printed on the sheet of transparency film select the Printed checkbox Select the paper source and type if needed 1 Select Printer Features 2 Select Transparency Inserts 3 Select transparency insert settings To print the same content on the insert as is printed on the sheet of transparency film select Print in Transparency Inserts Select the paper source and type if needed C B A Windows 1 ...

Page 299: ...ip can be obtained with a single selection of the print command As another example if standard paper is loaded in tray 1 and recycled paper is loaded in tray 2 Carbon Copy can simultaneously print one copy for presentation and one copy as a duplicate 1 Click the Special Modes tab 2 Select Carbon Copy and click the Settings button 3 Select the carbon copy settings Select the tray for the Top Copy a...

Page 300: ...l Modes tab of the printer driver properties window and detailed settings can be configured such as the size of the tabs the starting position the distance between tabs and the page numbers where tab sheets will be inserted Tab Paper Settings Text to be printed on tab papers can be created in a software application and then Tab Paper Settings on the Advanced tab of the printer driver properties wi...

Page 301: ...tion of the first tab the distance between tabs and the horizontal and vertical dimensions of the tab can be directly entered or changed using the button In addition the size of the tab paper can be selected in Paper Size 4 Select the page settings Specify the pages where you wish to insert tab paper and enter the text that you wish to print on the tabs You can also select the font and adjust the ...

Page 302: ...the Advanced tab 2 Click the Tab Paper Settings button 3 Select the tab paper settings To shift the image directly enter a number or click the button 4 Select the paper source and type Click the Paper tab and select Bypass Tray for Paper Source and Tab Paper for Paper Type 4 1 2 3 Set Tab Paper for the Paper Type of the bypass tray Downloaded From ManualsPrinter com Manuals ...

Page 303: ...be left blank and the page will be printed on the front side of the next sheet of paper This function can be used when the PCL6 printer driver is used 1 Click the Special Modes tab 2 Select Chapter Inserts and click the Settings button 3 Select the chapter settings Enter the page numbers that are to begin chapters in Page Settings Click the Add button and your settings will appear in Information W...

Page 304: ...n button on the Configuration tab of the printer driver In a Macintosh environment this can be accomplished automatically by clicking the Tandem Settings button 1 Click the Advanced tab 2 Select the Tandem Print checkbox This function can only be used in Mac OS X 1 Select Tandem Print 2 Select the Tandem Print checkbox Example Printing 4 sets of copies 2 sets of copies 2 sets of copies Windows 1 2...

Page 305: ...u can print the remaining sets from the operation panel of the machine This prevents the occurrence of excessive misprints To print files stored on the machine s hard drive see PRINTING A STORED FILE page 6 28 in 6 DOCUMENT FILING 1 Click the Job Handling tab 2 Select the retention setting Click the Retention checkbox Select the retention method in Retention Settings To enter a password 5 to 8 dig...

Page 306: ...s selected Retention Settings will be set to Hold After Print only When Quick File is selected the password entered in Retention Settings is cleared and cannot be used To store a file in a custom folder the custom folder must first be created using Document Filing Control in the system settings administrator If a password has been established for a custom folder enter the Folder Password in the fo...

Page 307: ...b ID in the printer driver Windows PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED page 3 8 Macintosh PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED page 3 21 1 Log into the machine Enter your user number or login name and password in the user authentication screen of the machine 2 Perform print all A confirmation prompt will appear Touch the OK key The print files stored in t...

Page 308: ...rinter driver PRINTING WITHOUT THE PRINTER DRIVER File Type TIFF JPEG PCL PDF Encrypted PDF PS Extension tiff tif jpeg jpg jpe jfif pcl pdf ps Even if the print result is black and white the following types of print jobs will be counted as 4 colour Y Yellow M Magenta C Cyan and Bk Black print jobs To be always counted as a black and white job select black and white printing When the data is create...

Page 309: ...t The icon appears to the left of keys of files that can be printed The icon is displayed to the left of keys of folders on the FTP server To display the files and folders in a folder touch the key of the folder A total of 100 keys of files and folders can be displayed Touch the key to move up one folder level When you move down a folder level by touching a folder key the key appears in the top ri...

Page 310: ...gs will be applied 2 Touch the Print key Printing begins When the message appears in the touch panel touch the OK key When you select a PDF file that has a password you must enter the password in the job status screen to begin printing PRINTING AN ENCRYPTED PDF FILE page 3 72 1 Connect the USB memory device to the machine Use a FAT32 USB memory with a capacity of no more than 32 GB 2 Press the DOC...

Page 311: ... touch the key 6 Print the selected file 1 Select print conditions If you selected a file PCL or PS in step 5 that includes print settings the settings will be applied 2 Touch the Print key Printing begins after the selected file is transferred When the message appears in the touch panel touch the OK key To cancel printing To cancel printing while the file is being transferred touch the Cancel key...

Page 312: ...individual s computer on the same network as the machine 1 Press the DOCUMENT FILING key 2 Touch the External Data Access key 3 Touch the Network Folder key DOCUMENT FILING HDD Status Search File Retrieve File Store Scan to HDD File Folder Quick File Folder External Data Access Back Network Folder External Data Access FTP USB Memory Downloaded From ManualsPrinter com Manuals ...

Page 313: ...ch the key that shows the current page number and enter the desired page number 5 Touch the key of the file that you wish to print The icon appears to the left of keys of files that can be printed The icon is displayed to the left of keys of folders in the network folder To display the files and folders in a folder touch the key of the folder A total of 100 keys of files and folders can be display...

Page 314: ...he selected file is transferred When the message appears in the touch panel touch the OK key When you select a PDF file that has a password you must enter the password in the job status screen to begin printing PRINTING AN ENCRYPTED PDF FILE page 3 72 Cancel Print file 01 tiff Print Output Quick File 2 Sided Auto Paper Select B W Print Number of Prints 1 1 999 Fit to Page 1 2 Downloaded From Manua...

Page 315: ...e from your computer by simply dragging and dropping the file onto the FTP server of the machine Configuring settings To enable FTP Print click Application Settings and then Setting for Print from the PC in the Web page menu and configure the port number Administrator rights are required Performing FTP Print Type ftp and then the IP address of the machine in the address bar of your computer s Web ...

Page 316: ...xcept when authentication is by user number Function Command name Values Example Copies COPIES 1 999 Staples 1 STAPLEOPTION NONE ONE TWO Punch 2 PUNCH OFF ON Output COLLATE OFF ON 2 sided print DUPLEX OFF TOP LEFT RIGHT Account number 3 ACCOUNTNUMBER Number 5 to 8 digits File type LANGUAGE PCL PCLXL POSTSCRIPT PDF TIFF JPG Paper PAPER Name of available paper A4 LETTER etc Document Filing FILE OFF ...

Page 317: ...s at the left edge of the touch panel screen The left edge of the job status screen can be touched to display the job status screen Job Queue Sets Progress Status Detail Priority Stop Delete I Fax Fax Job Scan Print Job 1 1 Spool Complete Job Queue Computer01 020 001 Printing Copy 020 000 Waiting Copy 020 000 Waiting 0312345678 002 000 Waiting JOB STATUS Ready to scan for copy 2 Sided Copy 0 Outpu...

Page 318: ...queue screen Touch this key to display detailed information on a job 6 Priority key Touch this key to give priority to a selected job 7 Stop Delete key Touch this key to stop or delete a selected job 8 Job list completed jobs screen This shows up to 99 completed jobs The result status of each completed job is shown 9 Detail key completed jobs screen When a job is shown as a key in the job list the...

Page 319: ...the number of sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status Computer01 020 000 Waiting 1 2 3 4 5 6 Message Status Printing Printing is in progress Waiting The job is waiting to be executed Toner Empty The toner cartridge is out of toner Replace the toner cartridge with a new cartridge Paper Empty The paper used for the job has run out Add paper ...

Page 320: ...ter the password 32 characters or less and touch the OK key The print job is released and moved to the Job Queue When both a master password and a user password which is used to open the file have been set enter the master password To print an encrypted PDF file using the printer driver enter the password when opening the file on your computer Printing is not possible if you do not know the passwo...

Page 321: ...tus mode to Job Queue Touch this key to change modes The selected mode will be highlighted 3 Touch the key of the print job to which you want to give priority 4 Touch the Priority key The job being printed stops and the job selected in 3 is printed To check print information on the selected job touch the Detail key JOB STATUS Job Queue Sets Progress Status Spool Complete Detail Priority Stop Delet...

Page 322: ...ancellation Touch the Yes key The selected job key is deleted and printing is cancelled It is also possible to cancel printing with the STOP key on the operation panel When the STOP key is pressed a message will appear asking you if you want to cancel the job If you do not want to cancel the selected print job Touch the No key in step 5 JOB STATUS Job Queue Sets Progress Status Spool Complete Deta...

Page 323: ...e is no paper 1 Touch the key of the job for which Paper Empty appeared 2 Touch the Detail key 3 Touch the Paper Select key 4 Touch the key of the tray that has the paper you wish to use Printing begins If you changed to a different paper size printing may not take place correctly for example part of the text or image may run off the paper JOB STATUS Job Queue Sets Progress Status Spool Complete D...

Page 324: ... Print Yes Yes Yes Yes Staple 3 Yes Yes Yes Yes Punch 3 Yes Yes Yes Yes Paper Paper Size Yes Yes Yes Yes Custom Paper 8 size 8 size Yes Yes Paper Selection Yes Yes Yes Yes Output tray Yes Yes Yes Yes Convenient printer functions Pamphlet Yes Yes Yes Yes Margin Shift 0 mm to 30 mm 0 mm to 30 mm Yes Yes Poster Printing Yes Yes No No Rotate 180 degrees Yes Yes Yes Yes Zoom XY Zoom Yes 4 Yes Yes 4 Yes...

Page 325: ...5 to 10 5 6 12 This setting may not operate in some software applications and operating systems 13 True Type and Type1 can be selected in some versions of LaserWriter Colour mode adjusting function Colour Adjustment Yes Yes No Yes 9 10 11 Text To Black Vector To Black Yes Yes No No Advanced Colour Yes Yes Yes Yes Functions to combine text and images Watermark Yes Yes Yes Yes Image Stamp Yes Yes No...

Page 326: ... 23 CHAIN DIALLING 4 24 BASIC TRANSMISSION METHODS TRANSMISSION METHODS 4 25 PLACEMENT ORIENTATION OF THE ORIGINAL 4 27 AUTOMATIC REDUCTION OF THE TRANSMITTED IMAGE 4 27 TRANSMITTABLE ORIGINAL SIZES 4 28 THE SIZE OF THE PLACED ORIGINAL 4 28 WHEN THE LINE IS BUSY 4 29 WHEN A COMMUNICATION ERROR OCCURS 4 29 FAX DESTINATION CONFIRMATION MODE 4 30 USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION 4...

Page 327: ... 84 ADDING YOUR SENDER INFORMATION TO FAXES Own number sending 4 86 TEMPORARILY CHANGING THE SENDER INFORMATION Own Name Select 4 87 CALLING A FAX MACHINE AND INITIATING RECEPTION Polling 4 88 INITIATING POLLING RECEPTION MANUALLY 4 90 SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE Polling Memory 4 91 RESTRICTING POLLING ACCESS Polling security 4 91 SCANNING A DOCUMENT INTO POLLING MEMORY 4...

Page 328: ...EN 4 113 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN 4 114 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED 4 117 CHECKING A RESERVED JOB OR THE JOB IN PROGRESS 4 118 CHECKING COMPLETED JOBS 4 119 CANCELLING A FAX IN PROGRESS OR A RESERVED FAX 4 120 GIVING PRIORITY TO A RESERVED FAX JOB 4 121 CHECKING THE ACTIVITY LOG Image Sending Activity Report 4 122 IMAGE SENDING ACTIVITY REPORT 4 122 INFORMAT...

Page 329: ...elephone socket Connect the end of the line cord that has the core to the LINE socket on the machine Insert the other end the end without the core into a telephone line socket In some countries an adapter is required to connect the telephone line cable to the wall telephone socket as shown in the illustration BEFORE USING THE MACHINE AS A FAX Click LINE socket Core Insert the end of the cord with ...

Page 330: ...unction will be used and in particular if reception or timer transmission will take place at night always keep the main power switch in the on position When the POWER SAVE key indicator light is blinking the machine is in auto power shut off mode If the POWER SAVE key is pressed when the indicator is blinking the indicator will turn off and the machine will return to the ready state after a brief ...

Page 331: ...d Clock Adjust and set the year month day hour and minute STORING THE SENDER FAX NUMBER Store the user name and fax number in Sender Data Registration Be sure to configure this information as it is required for communication If Disabling of Clock Adjustment has been enabled in the system settings administrator the date and time cannot be set System Settings Administrator Sender Data Registration U...

Page 332: ...tem Settings Administrator Default Display Settings One of the following screens can be selected for the initial screen that appears when the IMAGE SEND key is pressed Base screen of each mode scan Internet fax fax or data entry mode Address book screen LOGOUT JOB STATUS IMAGE SEND DOCUMENT FILING COPY PRINT READY DATA DATA LINE SYSTEM SETTINGS Quick File File Special Modes Address Entry Resend Ad...

Page 333: ...changes to the Pause key When entering a sub address the key changes to the Space key TRANSMISSION USING THE SPEAKER page 4 37 9 Resend key Next Address key Touch this key to redial a fax number When entering a fax number to be dialled this key changes to the Next Address key USING THE RESEND FUNCTION page 4 23 10 Address Book key Touch this key to dial using a one touch key or group key When the ...

Page 334: ...een touch the OK key Displaying a program key in the base screen will enable you to call up the program by simply touching the key STORING FAX OPERATIONS Program page 4 62 System Settings Administrator Customize Key Setting Registration is performed in System Settings Operation Settings Customize Key Setting in the Web page menu The special mode settings cannot be changed from the function review ...

Page 335: ...a fax number stored in an one touch key When the Speaker key is touched the PBX Setting is temporarily cancelled and the R key does not appear When the R key is touched before dialling an F code sub address and passcode cannot be used Likewise an one touch key in which an F code sub address and passcode is stored cannot be used System Settings Administrator PBX Setting This is used to enable PBX S...

Page 336: ...view key Touch this key to view a list of the selected destinations The destination selections can be changed CHECKING AND DELETING ENTERED DESTINATIONS page 4 19 8 Global key When the use of an LDAP server has been enabled in the machine s Web page a fax number can be obtained from a global address book RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK page 4 21 When an address is not specified...

Page 337: ...e following screens can be selected for the initial screen that appears when the IMAGE SEND key is pressed Base screen of each mode scan Internet fax fax or data entry mode Address book screen System Settings Administrator Address Book Default Selection The following settings are available for the method of sorting the addresses that appear in the address book Index type alphabetical custom Addres...

Page 338: ...g names descending names search numbers When the display order is changed the display order of the other index tabs also changes Index names can be changed using Custom Index in the system settings allowing you to create groups of one touch keys that can be easily recognized System Settings Address Control page 7 30 This is used to store custom index names The custom index where a one touch key ap...

Page 339: ...a fax number ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 4 16 Select image settings Touch the Job Detail Settings key to select settings for the original to be faxed Exposure key Use this key to adjust the exposure of the image CHANGING THE EXPOSURE page 4 50 Resolution key Use this key to adjust the resolution of the image CHANGING THE RESOLUTION page 4 51 Original key Use this key to select...

Page 340: ...nd 3 until all originals have been scanned 5 Touch the Read End key When sending a fax in direct transmission mode Multiple originals cannot be scanned in direct transmission mode Press the BLACK WHITE START key to start transmission When transmission ends image settings and convenient special mode settings are cleared To cancel scanning Press the STOP key System Settings Administrator Default Dis...

Page 341: ...l number ENTERING DESTINATIONS Enter the destination fax number with the numeric keys Take care to enter the correct number If an incorrect number is entered Press the CLEAR key to clear the number and then enter the correct number Touch the Pause key A hyphen is entered when the Pause key is touched once System Settings Administrator Pause Time Setting This is used to set the length of pauses The...

Page 342: ... fax to or poll multiple fax destinations When destinations of other scan modes are stored in addition to fax destinations an icon indicating the mode appears together with the name of the destination in each one touch key Icon Mode Fax Scan to E mail Internet fax Direct SMTP Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple destinations System Settings Address Control pag...

Page 343: ...Key at Broadcast Setting This setting determines whether or not the Next Address key can be omitted before specifying the next destination Factory default setting The Next Address key can be omitted System Settings Administrator Disable Switching of Display Order This is used to disable switching of the order of display of the one touch keys in the address book screen The currently selected displa...

Page 344: ... one touch key of the destination that you wish to delete A message will appear to confirm the deletion Touch the Yes key Touch the Detail key to check the specified destination type and name AAA AAA CCC CCC EEE EEE DDD DDD BBB BBB FFF FFF 1 1 Condition Settings Address Review Global Sub Address Cc To Sort Address ABCD EFGHI JKLMN UVWXYZ Freq OPQRST etc Address Review 001 CCC CCC HHH HHH JJJ JJJ G...

Page 345: ...d when the destination is stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 001 and 011 0 can be omitted For example to enter 001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key to clear the number and e...

Page 346: ...ouch the OK key 3 Search for the destination in the search screen Enter search characters for the destination and touch the Search key The search results will appear after a brief interval For the procedure for entering text see ENTERING TEXT page 1 60 in 1 BEFORE USING THE MACHINE How to search Enter a maximum of 64 characters for the search characters The system will look for names starting with...

Page 347: ...anging the settings 3 Select the destination 1 Touch the key of the desired destination If no names are found that match the search letters a message will appear Touch the OK key to close the message and touch the Search Again key to search again 2 Touch the To key This enters the selected destination If you wish to select another destination repeat steps 1 and 2 above If machine functionality has...

Page 348: ...ses for which resend is possible A one touch key in which multiple destinations are stored group key Broadcast destinations Destinations transmitted to using a program System Settings Administrator Disable Resend on Fax Image Send Mode This prohibits use of the resend function When this setting is enabled the Resend key cannot be used in the base screen of image send mode Quick File File Special M...

Page 349: ...a code are stored separately in one touch keys Example Using chain dialling to dial an international number System Settings Administrator Pause Time Setting This is used to set the length of pauses The default setting is 2 seconds XXX 010 00 XX XXXX XXX 010 Number to access international telephone service Country code Area code Number of other party Using a one touch key Using the numeric keys CCC...

Page 350: ...S OF FAX JOBS page 4 113 BASIC TRANSMISSION METHODS If memory becomes full while the first original page is being scanned transmission will stop In the following situations the transmission will be automatically reserved memory transmission When the line is busy or a communication error occurs and automatic resending is enabled WHEN THE LINE IS BUSY page 4 29 WHEN A COMMUNICATION ERROR OCCURS page...

Page 351: ... reserved transmissions To send a fax by direct transmission touch the Direct TX key in the base screen USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE page 4 32 USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE page 4 35 When the document glass is being used for a transmission Quick Online transmission will not operate When transmission in direct tra...

Page 352: ... x 11 R and 5 1 2 x 8 1 2 size originals are not rotated for transmission System Settings Administrator Rotation Sending Setting The factory default setting is rotate before transmission If this setting is disabled the original will be transmitted in the orientation in which it is placed Transmitted image width Receiving machine s paper width Reduced size Ratio A3 B4 B4 1 0 84 A3 11 x 17 A4 8 1 2 ...

Page 353: ...x 39 3 8 width Using the document glass 297 mm height x 432 mm width 11 5 8 height x 17 width Selections Standard sizes detected original sizes Document glass Document feeder tray automatic document feeder AB 1 A3 A4 A4R A5 B4 B5 B5R A3 A4 A4R A5 B4 B5 B5R 8 1 2 x 11 8 1 2 x 14 11 x 17 AB 2 A3 A4 A4R A5 B5 B5R 216 mm x 330 mm 8 1 2 x 13 A3 A4 A4R A5 B4 B5 B5R 8 1 2 x 11 11 x 17 216 mm x 330 mm 8 1...

Page 354: ...val This function only operates in memory transmission mode To cancel transmission Cancel the transmission from the job status screen CANCELLING A FAX IN PROGRESS OR A RESERVED FAX page 4 120 System Settings Administrator Recall in Case of Line Busy This is used to set the number of recall attempts and the interval between attempts when the connection cannot be established because the line is busy...

Page 355: ...nd re enter the destination If an incorrect number is entered for confirmation 3 times in a row the screen will revert to the base screen Functions that cannot be used When the fax destination confirmation function is enabled only one destination is allowed and thus the following functions cannot be used Broadcast transmission to multiple destinations including fax destinations Group keys and prog...

Page 356: ...e ENTERING DESTINATIONS page 4 16 3 Press the BLACK WHITE START key Scanning begins When scanning is completed the machine sounds a beep When scanning is completed Job stored will be displayed together with a job control number This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report If a fax is being received when the transmission operation is pe...

Page 357: ...ress to cancel appears or while the fax is being transmitted press the STOP key The following functions cannot be used with direct transmission Program Timer Transmission 2in1 Card Shot Job Build Polling Memory Original Count File Quick File Memory Box 2 Sided Original Scanning Global Address Search Resending will not take place when a direct transmission is not successful due to a communication e...

Page 358: ...can each page in order starting from the first page When sending a multi page fax the automatic document feeder and the document glass cannot both be used to scan the original pages 2 Enter the destination fax number 1 Touch the Address Book key in the base screen 2 Touch the one touch key of the desired destination In addition to specification by one touch key a destination can also be specified ...

Page 359: ...ally ends and the transmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned However when 2in1 or Card Shot is selected in the special modes only the exposure can be changed and this can only be done when scanning each even page number of the original pages To cancel transmission Press the STOP key before the R...

Page 360: ... the desired destination 3 Touch the Condition Settings key Only one destination can be entered A one touch key in which multiple destinations are stored group key cannot be used In addition to specification by one touch key a destination can also be specified using a search number You can also directly enter a fax number with the numeric keys or look up a destination in a global address book For ...

Page 361: ...sending will not take place when a direct transmission is not successful due to a communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the direct transmissio...

Page 362: ...formation see ENTERING DESTINATIONS page 4 16 After touching the Speaker key you can touch the Speaker Volume key to adjust the volume of the speaker The speaker volume changes each time the Speaker Volume key is touched Adjust the volume to the desired level 3 Wait until the connection is made and then press the BLACK WHITE START key Transmission begins To cancel transmission Touch the Speaker ke...

Page 363: ...smission in group keys Group dialling allows you to retrieve multiple fax numbers stored in a one touch key by simply pressing the one touch key To store group keys see Address Control page 7 30 in 7 SYSTEM SETTINGS When a group key is used to dial the number of fax numbers that are dialled is the number of destinations that are stored in the group key When a group key that has 10 destinations is ...

Page 364: ...ss Key at Broadcast Setting This setting is used to prohibit omission of the Next Address key when entering destinations for broadcast transmissions 3 Touch the Address Review key 4 Check the destinations and then touch the OK key To cancel a specified destination Touch the key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key CHECKING AND D...

Page 365: ... touch the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key A broadcast transmission takes place by memory transmission only A broadcast transmission can be used in combination with the timer transmission function to transmit at night or any other desired time A broadcast transmission can also be used in combination with other convenient fu...

Page 366: ...the completed broadcast transmission 2 Touch the Detail key Broadcastxxxx will appear as the destination of the broadcast job key The job control number that appeared in the touch panel when scanning ended appears in xxxx JOB STATUS Address Set Time Status Job Queue Complete Priority Stop Delete I Fax Broadcast AAA AAA 0312345678 Waiting Waiting Waiting Broadcast0001 10 00 04 04 000 003 Connecting...

Page 367: ... appear with the unsuccessful destinations entered Perform the document filing resend procedure There is no need to rescan the original If the job was stored in a confidential folder or was stored as confidential file a password entry screen will appear after you touch the Retry key Enter the password If the All Destinations key is touched in 1 all destinations will be displayed The Retry key that...

Page 368: ... the Print command in the software application Image data for transmission will be created and sent as a fax For more information on using PC Fax see the Help file for the PC Fax driver To use the PC Fax function the PC Fax driver must be installed For more information see the Software Setup Guide This function can only be used on a Windows computer This function can only be used for transmission ...

Page 369: ...ing resolution CHANGING THE RESOLUTION page 4 51 3 Original key Touch this key to set the scan size send size and orientation of the original and select 2 sided scanning settings AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL 2 Sided Original page 4 45 SPECIFYING THE SCAN SIZE AND SEND SIZE Enlarge Reduce page 4 46 4 Special Modes key Touch this key to use a special mode SPECIAL MODES page 4 60 ...

Page 370: ...et are bound as shown below 2 Touch the appropriate Image Orientation key If the wrong orientation is selected here the image may not be sent properly 3 Touch the OK key To cancel 2 sided scanning touch the highlighted key so that it is no longer highlighted 2 sided scanning automatically turns off after the transmission operation is completed 2 sided scanning is not possible when direct transmiss...

Page 371: ...mission Only standard original sizes can be automatically detected STANDARD SIZES page 4 28 When the original size is a non standard size or if the size is not detected correctly manually specify the original scan size Specifying the original scan size Specify using a standard size page 4 47 Specifying the original scan size by numerical values page 4 48 Quick File File Special Modes Sub Address S...

Page 372: ... If you are sending a long original touch the Long Size key Use the automatic document feeder to scan a long original The maximum length that can be scanned is 1000 mm 39 3 8 the maximum height is 297 mm 11 5 8 TRANSMITTABLE ORIGINAL SIZES page 4 28 To specify an Inch size for the scan size touch the AB Inch key to highlight the Inch side and then specify the scan size 4 Touch the OK key When Long...

Page 373: ...the height 4 Touch the OK key You can also touch the keys to change the number 4 Touch the OK key The specified size appears in the Scan Size key When the scan size is specified by numerical values the send size cannot be specified When the automatic document feeder is used an original longer that 432 mm 17 can be scanned maximum width 1000 mm 39 3 8 In this case touch the Standard Size tab and th...

Page 374: ...for the Send Size Size keys that cannot be specified for the Send Size are greyed out to prevent selection To specify an Inch size for the send size touch the AB Inch key to highlight the Inch side and then specify the send size 4 Specify the orientation in which the original is placed 1 Touch the appropriate Image Orientation key If the wrong orientation is selected here the image may not be sent...

Page 375: ...key JOB DETAIL SETTINGS page 4 44 2 Select the exposure 1 Touch the Manual key 2 Adjust the exposure with the keys When the exposure is set to Auto the keys cannot be used The exposure darkens when the key is touched and lightens when the key is touched To return to auto exposure adjustment touch the Auto key 3 Touch the OK key When using the document glass to scan multiple original pages the expo...

Page 376: ...ng will produce a clearer image than Fine Super Fine or Ultra Fine used alone Halftone cannot be selected when Standard is used 1 Display the resolution settings screen 1 Touch the Job Detail Settings key 2 Touch the Resolution key The current resolution setting appears at the top of the Resolution key JOB DETAIL SETTINGS page 4 44 2 Select the resolution 1 Touch the key of the desired resolution ...

Page 377: ...automatically adjusted when faxes are received When a fax smaller than A4 8 1 2 x 11 size is received the size of the paper used for printing will vary depending on the orientation vertical or horizontal in which the sender placed the original System Settings Fax Receive Settings page 7 160 This is used to change the fax reception mode Auto Reception should normally be used Select Manual Reception...

Page 378: ...es of received faxes that are printed and the output tray can be selected When a finisher is installed the number of copies printed the output tray and stapling can be selected If printing of a copy job or print job is in progress when a fax is received the fax will not be printed until the previously reserved job is completed Received faxes will not be printed when the machine cannot print due to...

Page 379: ...u will not be able to speak Even when you use an extension phone to answer a call you can touch the Fax Receive key in the touch panel to begin fax reception You can also use the extension phone to begin fax reception RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE Remote Reception page 4 112 Quick File File Special Modes Speaker Resend Scan Send Auto Address Book Fax Mode Switch Spe...

Page 380: ...ch panel The password entry screen will reappear when you touch the blinking key or change modes The received faxes will be retained in memory regardless of whether they were received automatically or manually If Fax Data Receive Forward is executed in the system settings to forward received faxes to another machine faxes retained in memory will also be forwarded At that time the same password ent...

Page 381: ... printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place because the transmission was cancelled or an error occurred the fax will be held in memory until it can be printed All faxes received are forwarded Note however that faxes received to an F code confidential memory box cannot be forwarded If a password entry screen appears after touching th...

Page 382: ...not be printed on the faxes Receiving Date Time Print is disabled 1 Enabling the inbound routing function 1 In the Web page menu click Application Settings Inbound Routing Settings and then Administration Settings 2 Select Enable in Inbound Routing and click the Submit button Users without administrator rights can be prohibited from storing editing and deleting forwarding tables in this screen and...

Page 383: ...Number as appropriate and click the Add to List button The entered address will be added to the Address to be Entered list Specify whether the address will be directly entered maximum of 1500 characters or selected from a global address book by clicking the Global Address Search button To store multiple addresses repeat this step 3 When you have finished adding addresses click the Submit button A ...

Page 384: ...he file format A file format can be set for each forwarding table 6 Click Submit When selecting senders from the Sender Number Address Setting list you can use the Shift key or the Ctrl key on your keyboard to select multiple senders A maximum of 50 forwarding tables can be stored If you wish to select a group of addresses for the forwarding destination you can only select a group that contains e ...

Page 385: ... Shot key SENDING BOTH SIDES OF A CARD AS A SINGLE PAGE Card Shot page 4 72 7 Job Build key SENDING A LARGE NUMBER OF PAGES Job Build page 4 74 8 Mixed Size Original key TRANSMITTING ORIGINALS OF DIFFERENT SIZES Mixed Size Original page 4 76 9 Slow Scan Mode key FAXING THIN ORIGINALS Slow Scan Mode page 4 78 10 Original Count key CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION O...

Page 386: ...the selected special mode setting and return to the base screen B Enter the selected special mode setting and return to the special modes menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special modes menu screen without saving the settings When settings have been completed this cancel...

Page 387: ... so incorrect transmissions may occur When a program is stored settings are selected with ease by simply pressing the program key In addition transmission takes place based on the stored settings so there are no chances for mistakes Programs are stored edited and deleted using Address Control in the system settings See Storing a Program page 7 39 in 7 SYSTEM SETTINGS Programs can also be stored us...

Page 388: ...ing on the destination stored in the program The mode cannot be changed here Functions stored in the program cannot be cancelled here 5 Press the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one p...

Page 389: ...odes Shadows appear here Not using the erase function Using the erase function Shadows appear in the image No shadows appear 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 To...

Page 390: ...nal on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key When the erase function is used erase takes place at the edges of the original image If yo...

Page 391: ...ght pages are sent as two pages Original scan size Transmitted image A3 11 x 17 x 1 page A4 8 1 2 x 11 x 2 pages When using dual page scan the original must be placed on the document glass The send size cannot be changed 1 Place the original face down on the document glass Align the centre of the original with the appropriate size mark 2 Enter the destination fax number ENTERING DESTINATIONS page ...

Page 392: ...h the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key To erase shadows caused by the binding of a book or other bound document use the erase function Note however that Centre Erase and Edge Centre Erase cannot be used When the scan size of the original is specified by numerical values this function cannot be used To cancel Dual Page Scan T...

Page 393: ... document in the auto document feeder or on the document glass and have it scanned at the reserved time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished However when the document filing function is used the scanned original and settings are stored on the built in hard drive 1 Place the orig...

Page 394: ... place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished The time can be specified up to a week in advance Up to 94 timer transmissions can be stored at once Only one timer polling operation can be stored at once If you wish to poll multiple machines store a serial p...

Page 395: ... Place the original When placing the originals orient them as shown below 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 1 2 1 2 1 2 1 2 Portrait oriented originals Landscape oriented originals Transmission Transmission 1 2 1 2 1 1 1 1 Document feeder tray Place the originals face up Portrait orientation Landscape orientation Document glass Place the originals face down Origina...

Page 396: ... is finished The Configure key can be touched in the scan end confirmation screen to change the exposure resolution scan size and send size However when scanning each even numbered page of the original only the exposure can be changed To cancel scanning Press the STOP key Transmission is not possible at a size smaller than the original size This function cannot be used in direct transmission mode ...

Page 397: ...s 1 Place the original face down on the document glass 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 Touch the Card Shot key SPECIAL MODES page 4 60 Transmission Front Back Originals Example of an A4 8 1 2 x 11 size portrait scan transmission Example of an A4 8 1 2 x 11 size landscap...

Page 398: ...etting the send size see Specifying the send size of the original page 4 49 5 Press the BLACK WHITE START key to scan the front of the card To cancel scanning Press the STOP key 6 Turn the card over so that the back is face down and press the BLACK WHITE START key to scan the back of the card Before scanning the back of the card you can touch the Configure key in the touch panel to change the expo...

Page 399: ...er pages can be scanned 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select job build mode 1 Touch the Job Detail S...

Page 400: ...n be touched to change the exposure resolution scan size and send size for each original page scanned However when Job Build is used in combination with 2in1 in the special modes only the exposure can be changed when scanning each even numbered page of the original pages If the memory becomes full during scanning a message will appear and the transmission will be cancelled This function cannot be ...

Page 401: ...r in the far left corner of the document feeder tray 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the mixed size original setting 1 Touch the Job Detail Settings key 2 Touch the Special Modes key SPECIAL MODES page 4 60 3 Touch the keys to switch through the screens 4 Touch the Mixed Size Original key so that it is highlighted 5 Touch the OK key If an original scan s...

Page 402: ...riginal scan size cannot be specified When the mixed size original setting is selected rotation sending does not operate To cancel the mixed size original setting Touch the Mixed Size Original key in the screen of step 3 so that it is not highlighted System Settings Administrator Original Feeding Mode The original feeding mode can be set to always scan mixed size originals Downloaded From ManualsP...

Page 403: ...serted with too much force they may crumple and misfeed 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select slow scan mode 1 Touch the Job Detail Settings key 2 Touch the Special Modes key SPECIAL MODES page 4 60 3 Touch the keys to switch through the screens 4 Touch the Slow Scan Mode key so that it is highlighted 5 Touch the OK key D C B A D C B A 1 1 Fax Special Modes OK...

Page 404: ...he STOP key When this function is selected automatic 2 sided scanning is not possible To cancel slow scan mode Touch the Slow Scan Mode key in the screen of step 3 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place using slow scan mode Downloaded From ManualsPrinter com Manuals ...

Page 405: ...riginals must not be higher than the indicator line on the tray 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the original count function 1 Touch the Job Detail Settings key 2 Touch the Special Modes key SPECIAL MODES page 4 60 3 Touch the keys to switch through the screens 4 Touch the Original Count key so that it is highlighted 5 Touch the OK key 4 Press the BLACK W...

Page 406: ... reserved for transmission If the displayed number of original sheets is different from the actual number of sheets Touch the Cancel key and then touch the OK key in the message screen to clear all scanned data Scan settings and destination settings will not be cleared Insert the original sheets in the automatic document feeder again and press the BLACK WHITE START key to re scan When original cou...

Page 407: ... 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select Verif Stamp 1 Touch the Job Detail Settings key 2 Touch the Special Modes key SPECIAL MODES page 4 60 3 Touch the keys to switch through the screens 4 Touch the Verif Stamp key so that it is highlighted 5 Touch the OK key 1 1 An O mark is stamped in fluorescent pink Originals are scanned Position of stamp Originals 1 1 3 ...

Page 408: ... was not scanned may be stamped When the O mark that is stamped on originals starts to become faint replace the stamp cartridge For the procedure for replacing the stamp cartridge see REPLACING THE STAMP CARTRIDGE page 1 58 in 1 BEFORE USING THE MACHINE To cancel the stamp function Touch the Verif Stamp key in the screen of step 3 so that it is no longer highlighted System Settings Administrator D...

Page 409: ...ERING DESTINATIONS page 4 16 3 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 Touch the keys to switch through the screens 4 Touch the Transaction Report key SPECIAL MODES page 4 60 4 Select print conditions 1 Select the print conditions 2 Touch the OK key The print conditions for a transaction report are as follows Always Print A transaction report is...

Page 410: ...the transaction report print conditions apply to all destinations To cancel the transaction report setting Touch the Cancel key in the screen of step 4 System Settings Administrator Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports The factory default setting is Single Sending Print Out All Report No Printed Report Broadcasting Print Out Er...

Page 411: ...rinting Page Number at Receiver in the system settings administrator Page numbers appear in the format page number total pages Only the page number is printed when manual transmission or quick online transmission is used System Settings Administrator Date Own Number Print Position Setting This is used to set the position where the sender information is printed The sender information can be printed...

Page 412: ...screens 4 Touch the Own Name Select key SPECIAL MODES page 4 60 2 Select the sender information 1 Touch the desired sender information key 2 Touch the OK key 3 Touch the OK key System Settings Administrator Registration of Own Name Select This is used to store sender information for Own Name Select Own Name Select OK Cancel 1 3 AAAAA CCCCC EEEEE GGGGG DDDDD BBBBB FFFFF HHHHH 1 2 3 3 Fax Special Mo...

Page 413: ...Touch the Polling key so that it is highlighted 5 Touch the OK key 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 Multiple fax numbers can be entered Polling will take place in the order that the numbers were entered Polling multiple machines is called Serial Polling Up to 500 fax numbers can be entered In this procedure one touch keys that have a sub address and passcode canno...

Page 414: ...time such as at night or when you are not present Only one timer polling reception can be set This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function The receiving machine bears the expense phone charges of the polling reception To cancel polling reception Touch the Polling key in the screen of step 1 so that it is not highlighted Downloaded Fr...

Page 415: ...ss book For more information see ENTERING DESTINATIONS page 4 16 After touching the Speaker key you can touch the Speaker Volume key to adjust the volume of the speaker The speaker volume changes each time the Speaker Volume key is touched Adjust the volume to the desired level 2 Receive the fax 1 Touch the Job Detail Settings key 2 Touch the Special Modes key SPECIAL MODES page 4 60 3 Touch the k...

Page 416: ...n restrict polling to machines whose programmed sender fax number matches a fax number stored in your machine as a polling passcode number This is called Polling Security To use this function first store polling passcode numbers the sender fax numbers programmed in the other machines in the machine s system settings and then enable polling security Up to 10 fax numbers can be stored as polling pas...

Page 417: ...ory Box key SPECIAL MODES page 4 60 3 Touch the Data Store key 4 Touch the Public Box key 5 Specify the number of polling times 1 Touch the key for the desired number of times Touch the Once key if you want the document cleared from memory after it is transmitted Touch the Unlimited key to allow polling an unlimited number of times 2 Touch the OK key Memory Box Cancel Print Data Delete Data Print ...

Page 418: ...ed If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning Press the STOP key while the original is being scanned If another document remains in the memory box Public Box the newly scanned doc...

Page 419: ...h the Memory Box key SPECIAL MODES page 4 60 2 Touch the Print Data key 3 Touch the Public Box key When nothing is stored in the Public Box the Public Box key will be greyed out 4 Press the BLACK WHITE START key The stored document is printed To cancel printing Touch the Cancel key in the touch panel Memory Box Cancel Print Data Delete Data Print Data Data Store Polling Memory Confidential Recepti...

Page 420: ...3 Touch the Public Box key When nothing is stored in the Public Box the Public Box key will be greyed out 4 Touch the Yes key The document is deleted and you return to the screen of step 3 To cancel the deletion Touch the No key You will return to the screen of step 3 Memory Box Cancel Print Data Delete Data Print Data Data Store Polling Memory Confidential Reception Memory Box Delete Data Cancel ...

Page 421: ...s not match the F code in the receiving machine reception will not take place The products of other manufacturers may use different terms for sub address and passcode If you need to contact the operator of another machine regarding sub addresses and passcodes refer to the terms used by the ITU T in the table below PERFORMING F CODE COMMUNICATION The ITU T is a United Nations organization that esta...

Page 422: ... the fax number in a one touch key or group key When the following F code functions are used your machine dials the other machine F code confidential transmission F code polling reception F code relay request transmission When the following F code functions are used the other machine dials your machine F code confidential reception F code polling memory F code relay broadcast transmission System S...

Page 423: ...e print passcode must be entered The F code sub address and passcode of the memory box to be used should be verified by the sender and the recipient before the fax is sent System Settings Programming an F code Memory Box Confidential page 7 143 This is used to create memory boxes for F code confidential communication confidential reception A memory box name sub address passcode and print passcode ...

Page 424: ...e numeric keys If a passcode has been omitted in the memory box of the other machine 5 and 6 are not necessary 3 Press the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scan...

Page 425: ... the Special Modes key 3 Touch the keys to switch through the screens 4 Touch the Memory Box key SPECIAL MODES page 4 60 3 Touch the Print Data key 4 Touch the key of the memory box containing the confidential fax appears in the keys of memory boxes that have received faxes The keys of memory boxes that have not received faxes are greyed out and cannot be selected Beep Memory Box Cancel Print Data...

Page 426: ...utomatically given priority in the print job queue The fax is automatically cleared from the memory box after printing If you forget the print passcode There is no way to check a forgotten passcode on the machine Take care not to forget the passcode In the event that you forget the passcode or need to verify the passcode contact your dealer or nearest authorised service representative System Setti...

Page 427: ... an original in the automatic document feeder or on the document glass when using this function The receiving machine bears the phone charges of the transmission 1 Select polling 1 Touch the Job Detail Settings key 2 Touch the Special Modes key SPECIAL MODES page 4 60 3 Touch the keys to switch through the screens 4 Touch the Polling key so that it is highlight 5 Touch the OK key Transmission The ...

Page 428: ... been omitted in the memory box of the other machine 5 and 6 are not necessary 3 Press the BLACK WHITE START key Your machine will call the other machine and initiate reception of the fax Polling multiple machines serial polling is not possible F code polling reception can be used in combination with a timer setting Only one polling reception operation with a timer setting can be stored at a time ...

Page 429: ...olling Memory page 7 141 This is used to create memory boxes polling memory for F code polling memory transmission A memory box name sub address and passcode are programmed in each box 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Job Detail Settings key 2 Touch the Special Modes key 3 Touch the...

Page 430: ...d the original pages in the document feeder tray all pages are scanned If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning Press the STOP key while the original is being scanned If other d...

Page 431: ...screens 4 Touch the Memory Box key SPECIAL MODES page 4 60 2 Touch the Print Data key 3 Touch the key of the F code memory polling box where the document you wish to print is stored appears in keys that have documents stored 4 Press the BLACK WHITE START key The stored document is printed To cancel printing Touch the Cancel key in the touch panel Memory Box Cancel Print Data Delete Data Print Data...

Page 432: ... MODES page 4 60 2 Touch the Delete Data key 3 Touch the key of the F code memory polling box that has the document you wish to delete appears in keys that have documents stored 4 Touch the Yes key The document is deleted and you return to the screen of step 3 To cancel the deletion Touch the No key You will return to the screen of step 3 without deleting the document Memory Box Cancel Print Data ...

Page 433: ...mission An F code relay request transmission can also be stored in a program Your machine the machine that requests a relay broadcast transmission only bears the cost of sending the fax to the relay machine The relay machine bears the cost of sending the fax to each of the end receiving machines When faxes forwarded using this function are printed at the forwarding destination the date and time of...

Page 434: ...gins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep wi...

Page 435: ...The end receiving machines do not need to support F code communication The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine the relay machine Your machine bears the cost of sending the fax to each of the end receiving machines When faxes forwarded using this function are printed at the forwarding destination the date and time of reception ...

Page 436: ...ITE START key when an original is not placed to receive a fax Connect the extension phone as shown below USING AN EXTENSION PHONE Connect an extension phone that has a modular socket Use standard phone line cable to connect the phone If other than a standard phone line cable is used the connection may not work correctly If the plug on the telephone line cord does not fit into the socket on your ex...

Page 437: ...the extension phone 2 Signal the machine to start fax reception Press on the keypad of the extension phone 3 Replace the extension phone The machine sounds a beep when reception ends If the extension phone is still lifted when fax transmission ends an alarm signal will sound and a message will appear in the touch panel The alarm and message will stop when the extension phone is replaced System Set...

Page 438: ...ax mode CHECKING THE STATUS OF FAX JOBS The left edge of the job status screen appears at the left edge of the touch panel screen The left edge of the job status screen can be touched to display the job status screen Address Set Time Pages Status Job Queue Complete Detail Priority Stop Delete I Fax Fax Job Scan Print Job Broadcast0002 AAA AAA 0312345678 Waiting Waiting Waiting Broadcast0001 10 00 ...

Page 439: ...n reception jobs A description of each job and the result status are shown Broadcast transmission jobs serial polling jobs received fax forwarding jobs and transmission reception jobs that used the document filing function are indicated as keys 8 Completed jobs screen Detail key This shows detailed information on the results of completed broadcast transmission jobs completed serial polling jobs an...

Page 440: ...e job queue screen the date and time the job was reserved In the completed jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progress Job waiting to be executed AAA AAA 3 10 08 04 04 000 001 Waiting 2 1 3 4 6 5 Icon Job type Fax transmission Fax reception Broadcast transmissi...

Page 441: ...ing or inbound routing operation If transmission to 3 destinations was successful out of a total of 5 003 005 will appear No response An error occurred because there was no response from the destination Busy An error occurred because the other party was busy Reject Reception A fax was sent from a party that has been blocked by the anti junk fax function NGxxxxxx Transmission reception was not succ...

Page 442: ...etry jobs A retry job appears at the bottom of the job queue screen When the set retry interval elapses the job is executed If there are jobs reserved ahead of the retry job the retry job is reserved at the bottom of the job queue and executed when its turn arrives Fax reception jobs when Inbound Routing is enabled When Inbound Routing is enabled in the Web pages fax reception jobs are handled as ...

Page 443: ...es Fax Waiting This shows information on the destinations that are waiting A broadcast control number 3 digits appears in front of each destination Address The name of the other destination Status The status of communication Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Address The name or fax n...

Page 444: ...transmission reception that used document filing To retrieve the file and use it touch the Call key Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Address The name or fax number of each destination Start time Time at which communication began Status Description of failure error The Retry key can ...

Page 445: ... fax job Touch the NO key Printing of received faxes and forwarding jobs set using Inbound Routing Settings cannot be cancelled FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS Inbound Routing Settings page 4 57 JOB STATUS Address Set Time Status Job Queue Complete Priority Stop Delete I Fax Broadcast AAA AAA 0312345678 Waiting Waiting Waiting Broadcast Connecting 10 05 04 04 000 005 10 00 04 04 000...

Page 446: ...job will be executed when the job in progress is completed If the job in progress is a broadcast transmission job or a serial polling job the priority job will be transmitted between destinations of the broadcast transmission or serial polling job However if the priority job is a broadcast transmission job or a serial polling job it will be executed after the current job is completed JOB STATUS Ad...

Page 447: ...achine print the Image Sending Activity Report each time the number of transactions reaches 201 or at a specified time once a day only The contents of the Image Sending Activity Report are erased when the report is printed and thus it cannot be reprinted System Settings Administrator Activity Report Print Select Setting This is used to set the conditions for printing activity reports The factory d...

Page 448: ... was in memory NO F CODE POLL The other machine refused an F code polling operation or your machine broke the connection when polled because no data was in its F code memory polling box RX POLL NG The connection was broken because the sub address for F code polling memory was not valid F POLL PASS NG The connection was broken because the passcode for F code polling memory was not valid BOX NO NG Y...

Page 449: ...ROM THE ADDRESS BOOK 5 18 RETRIEVING A DESTINATION 5 19 CHECKING AND DELETING THE SELECTED DESTINATIONS 5 20 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION 5 21 ENTERING AN ADDRESS MANUALLY 5 22 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK 5 23 USING THE RESEND FUNCTION 5 26 TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE 5 27 CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT 5 31 ...

Page 450: ...95 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN 5 96 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED 5 99 CHECKING COMPLETED JOBS 5 100 STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED 5 101 GIVING PRIORITY TO A SCAN TRANSMISSION JOB 5 102 CHECKING THE INTERNET FAX ACTIVITY LOG Image Sending Activity Report 5 103 IMAGE SENDING ACTIVITY REPORT 5 103 INFORMATION APPEARING IN THE RE...

Page 451: ...d directory of an FTP server When the file is sent it is also possible to send an e mail to a previously stored e mail address to inform the recipient of the location of the file This is called Scan to FTP Hyperlink Scan to Desktop The scanned file is sent to a specified folder on your computer To use Scan to Desktop software must be installed from the Sharpdesk Network Scanner Utilities CD ROM th...

Page 452: ... to scan a document or image To use PC Scan the scanner driver must be installed from the Software CD ROM that accompanies the machine Operating systems that can be used are Windows 2000 XP Server 2003 Vista To use the metadata send function the application integration module must be installed METADATA DELIVERY page 5 115 Metadata delivery The application integration module can be combined with th...

Page 453: ...N Be sure to configure this information as it is required for communication Before using Scan to E mail Store a default sender name in Sender Name and a reply e mail address in Reply E mail Address These will be used when a sender is not selected Before using Internet fax Store a sender name in Sender Name and a sender Internet fax address in Own Address When the POWER SAVE key indicator light is ...

Page 454: ...e address book makes it easy to select them Store each type of destination as explained below Types of transmission in scanner mode Scan to FTP Click Address Book in the Web page menu and then click the Add button Select FTP in Address Type and store an address Scan to Network Folder Click Address Book in the Web page menu and then click the Add button Select Network Folder in Address Type and sto...

Page 455: ...w appears while Network Scanner Tool is being set up The item selected in My Profiles C will be the name of the one touch key The profile name is determined by the combination of the text entered in Prefix A and the profile The one touch key is assigned to an index tab in the address book screen based on the text entered in Initial B This defines how an image sent to your computer is processed For...

Page 456: ...he call within a preset period of time transmission will be re attempted automatically after a preset interval To cancel transmission Cancel the transmission from the job status screen STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED page 5 101 System Settings Administrator Recall in Case of Line Busy This is used to set the number of recall attempts and the interval between atte...

Page 457: ...tor Default Display Setting One of the following screens can be selected for the initial screen that appears when the IMAGE SEND key is pressed Base screen of each mode scan mode Internet fax mode fax mode and data entry mode Address book screen LOGOUT JOB STATUS IMAGE SEND DOCUMENT FILING COPY PRINT READY DATA DATA LINE SYSTEM SETTINGS Quick File File Special Modes Address Entry Resend Address Bo...

Page 458: ...stination After a destination is selected this key changes to the Next Address key USING THE RESEND FUNCTION page 5 26 RETRIEVING A DESTINATION page 5 19 7 Address Book key Touch this key to use a one touch key or a group key When the key is touched the Address Book screen appears RETRIEVING A DESTINATION FROM THE ADDRESS BOOK page 5 18 8 Address Entry key Touch this key to manually enter an desti...

Page 459: ...mode Example When Dual Page Scan Erase and Address Review are assigned to the customized keys Checking what special modes are selected The key appears in the base screen when a special mode or 2 sided scanning is selected The key can be touched to display the selected special modes To close the screen touch the OK key Displaying a program key in the base screen will enable you to retrieve the prog...

Page 460: ...rch number A 3 digit number assigned to a one touch key or group key when it is stored USING A SEARCH NUMBER TO RETRIEVE A DESTINATION page 5 21 7 Condition Settings key Touch this key to select send settings When the key is touched the base screen appears BASE SCREEN page 5 9 8 Address Review key Touch this key to view a list of the selected destinations The destination selections can be changed ...

Page 461: ...tor Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen System Settings Administrator Default Display Settings One of the following screens can be selected for the initial screen that appears when the IMAGE SEND key is pressed Base screen of each mode scan Internet fax fax or data entry mode Address book screen System Settings Admin...

Page 462: ...cending names descending names When the display order is changed the display order of the other index tabs also changes Index names can be changed using Custom Index in the system settings allowing you to create groups of one touch keys that can be easily recognized System Settings Address Control page 7 30 This setting is used to store custom index names The custom index where a one touch key app...

Page 463: ...ey ENTERING AN ADDRESS MANUALLY page 5 22 key USING A SEARCH NUMBER TO RETRIEVE A DESTINATION page 5 21 Resend key USING THE RESEND FUNCTION page 5 26 Select settings Settings can be selected for scanning the original Original 2 sided original scan size send size Exposure Resolution File Format Colour Mode JOB DETAIL SETTINGS page 5 50 Send Settings File Name Scan mode Data entry mode CHANGING THE...

Page 464: ...peat 2 and 3 until all originals have been scanned 5 Touch the Read End key The COLOUR START key cannot be used in Internet fax mode After the original is scanned the settings revert to the default settings To cancel scanning Press the STOP key to cancel the operation System Settings Administrator Default Display Settings The settings can be kept in effect a fixed period of time after scanning is ...

Page 465: ...riginal size Using the automatic document feeder 131 mm height x 140 mm width 5 1 8 height x 5 1 2 width 297 mm height x 1000 mm width 11 5 8 height x 39 3 8 width Using the document glass 297 mm height x 432 mm width 11 5 8 height x 17 width Selections Standard sizes detected original sizes Document glass Document feeder tray automatic document feeder AB 1 A3 A4 A4R A5 B4 B5 B5R A3 A4 A4R A5 B4 B...

Page 466: ... ENTERING DESTINATIONS Icon Mode Fax Scan to E mail Internet fax Direct SMTP Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple destinations For information on storing addresses in the address book see STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK page 5 6 For information on storing destinations for Scan to Desktop see STORING A DESTINATION FOR SCAN T...

Page 467: ... one touch key and then touch the Cc key or the Bcc key to send Cc or Bcc copies of the e mail System Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting determines whether or not the Next Address key can be omitted bef...

Page 468: ... To cancel selection of a destination Touch the one touch key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key Touch the Detail key to check the specified destination type and name Address Review Global Address Search Bcc Cc Sort Address Condition Settings AAA AAA CCC CCC EEE EEE BBB BBB DDD DDD FFF FFF 1 1 To Freq EFGHI ABCD JKLMN OPQRST U...

Page 469: ...search number is programmed when the destination is stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 001 and 011 0 can be omitted For example to enter 001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key...

Page 470: ...ars after the destination address is entered However if I Fax Reception Report On Off Setting is enabled in the system settings administrator the reception report request screen will appear If you wish to receive a report touch the Yes key If not touch the No key When Direct SMTP is used transmission confirmation is not performed System Settings Administrator I Fax Reception Report On Off Setting ...

Page 471: ...AP server appears enter your user name and password 2 Touch the OK key 3 Search for the destination in the search screen Enter search characters for the destination and touch the Search key The search results will appear after a brief interval For the procedure for entering text see ENTERING TEXT page 1 60 in 1 BEFORE USING THE MACHINE How to search Enter the search characters maximum of 64 charac...

Page 472: ...o check the information stored in a destination Touch the key of the destination and then touch the Detail key The information stored for the selected destination will appear Check the information and then touch the OK key to return to the search results screen If a screen for selecting the item to be used appears If the selected destination includes a fax number telephone number or other contact ...

Page 473: ...al index and the order of one touch key display Enter up to 10 characters for the initials Index key Touch this key to select the custom index in which the address will appear You can also select whether or not the destination will be included on the Freq tab of the address book File Format key Set the format for Scan to E mail Default format settings have already been configured however selecting...

Page 474: ...ng A one touch key in which multiple destinations are stored group key Scan to FTP Scan to Desktop and Scan to Network Folder addresses Broadcasting destinations Addresses used only for BCC delivery Destinations transmitted to using a program System Settings Administrator Disable Resend on Fax Image Send Mode This prohibits use of the resend function When this setting is enabled the Resend key can...

Page 475: ...d prevent correct detection of the document size When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 3 Place A5 5 1 2 x 8 1 2 size originals in portrait vertical orientation If placed in landscape horizontal orientation an incorrect size will be detected For ...

Page 476: ... For more information see ENTERING DESTINATIONS page 5 18 System Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen 3 Change to scan mode 1 Touch the Mode Switch key 2 Touch the Scan key 4 Display the original settings screen 1 Touch the Job Detail Settings key 2 Touch the Original key The current settings of...

Page 477: ... will take place If the file type is Encrypt PDF a password entry screen will appear when the START key is pressed Touch the Entry key to open the keyboard screen enter a password maximum of 32 characters and touch the OK key The recipient must use the password entered here to open the encrypted PDF file To cancel encrypted PDF touch the Cancel key The format settings screen will appear to let you...

Page 478: ...have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click Application Settings Network Scanner Settings and then Administration Settings in the Web page menu Administrator rights are required Up to 900 characters can be entered The mail signature is not included in the maximum number of characters that can be entered in the ...

Page 479: ... Scan to FTP Scan to Desktop or Scan to Network Folder destination go to step 4 2 To change the subject touch the Subject key 3 Enter the subject 1 Touch a Pre Set text key 2 Touch the OK key If you wish to directly enter the text touch the Direct Entry key to open the text entry screen Enter the text and touch the OK key The text in a pre set text key can be edited by touching the pre set text ke...

Page 480: ...sly stored in the Web page touch the Pre Set Select key To directly enter the body text touch the Edit key 1800 characters can be entered A line break counts as one character To clear all entered text touch the Clear All key When this key is touched the entire body of the message is erased immediately not just the selected line Each line of the entered text can be selected with the keys To edit th...

Page 481: ...ber of File Name Subject Body Keys Displayed Setting This is used to select the number of subjects and file names displayed in one screen 3 or 6 System Settings Administrator Default Sender Set This is used to store the sender name and e mail address that is used when a sender is not selected Send Settings OK Subject File Name Body Text AAA AAA Reply To Add Reply to to Cc Sub Schedule coordination...

Page 482: ... original size detector plate and prevent correct detection of the document size When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 4 Place A5 5 1 2 x 8 1 2 size originals in portrait vertical orientation If placed in landscape horizontal orientation an inco...

Page 483: ...N SIZE AND SEND SIZE Enlarge Reduce page5 52 CHANGING THE FILE FORMAT page 5 59 CHANGING THE COLOUR MODE page 5 63 SPECIAL MODES page 5 64 5 Specify the orientation in which the original is placed To enable the original to be scanned in the correct orientation the orientation in which the top edge of the original appears at the top of the display specify the orientation in which the original was p...

Page 484: ...acters and touch the OK key The recipient must use the password entered here to open the encrypted PDF file To cancel encrypted PDF touch the Cancel key The format settings screen will appear to let you change the file type Select a new file type and press the START key to begin transmission 7 If the original was placed on the document glass replace it with the next original and press the COLOUR S...

Page 485: ...l not be stored However if the file format is set to JPEG and the Specified Pages per File checkbox is selected files for which scanning is completed will be stored in USB memory To cancel scanning Press the STOP key to cancel the operation To cancel scanning to USB memory While scanned data is being stored in the USB memory the message Sending data and the Cancel key appear in the touch panel To ...

Page 486: ... touch the OK key If the file name is not entered the settings in the Web page are used For the procedure for entering text see ENTERING TEXT page 1 60 in 1 BEFORE USING THE MACHINE To check the entered file name touch the File Name key in the base screen once again Special Modes Scan A4 Ready to send Send USB Mem Scan Mode Switch Job Detail Settings File Name Auto Downloaded From ManualsPrinter c...

Page 487: ...entation A4R B5 and A5 8 1 2 x 11 R and 5 1 2 x 8 1 2 originals cannot be rotated for transmission Originals cannot be scanned in succession from both the automatic document feeder and the document glass and sent in a single transmission System Settings Administrator Rotation Sending Setting This is used to select whether or not a scanned original image is rotated before transmission The default s...

Page 488: ...If the top edge of the original is to the left touch the key 2 Touch the OK key You will return to the screen of step 4 The original orientation is initially set to If the original was placed with the top edge up this step is not necessary 6 Press the BLACK WHITE START key Scanning begins If the original is placed on the document glass the Read End key appears in the touch panel If the original is...

Page 489: ...mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click Application Settings Network Scanner Settings and then Administration Settings in the Web page menu Administrator rights a...

Page 490: ...touch the Direct Entry key to open the text entry screen Enter the text and touch the OK key The text in a pre set text key can be edited by touching the pre set text key and then the Direct Entry key The text entry screen will appear with the selected pre set text entered When a destination is stored using the Web page up to 80 characters can be entered However only 54 characters can be entered i...

Page 491: ...ected line touch the Edit key The text entry screen will appear with the selected text entered 7 Touch the OK key When storing pre set text for the subject and file name in the Web pages up to 80 characters can be entered System Settings Administrator The Number of File Name Subject Body Keys Displayed Setting This is used to select the number of subjects and file names displayed in one screen 3 o...

Page 492: ...n a single operation Up to 500 destinations can be selected in one broadcast operation If you frequently use broadcasting to send images to the same group of destinations it is convenient to store those destinations in a group key 1 Place the original Place the original face up in the document feeder tray or face down on the document glass Originals Transmission 1 1 Downloaded From ManualsPrinter ...

Page 493: ...e same group of destinations it is convenient to store those destinations in a group key 3 Touch the Address Review key 4 Check the destinations and then touch the OK key If the transmission includes Cc or Bcc destinations touch the Cc tab or the Bcc tab to check those destinations To cancel a specified destination Touch the one touch key of the destination that you wish to cancel A message will a...

Page 494: ...page at a time When scanning of one page finishes replace it with the next page and press the COLOUR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished If Internet fax or fax destinations are included in the broadcast transmission the COLOUR START key cannot be pressed Scanning will...

Page 495: ...00dpi File compression mode The compression mode will be changed to the compression mode set in Compression Mode at Broadcasting in the system settings administrator Colour scanning Scanning will take place in Mono2 regardless of the colour mode setting Special modes 2in1 This cannot be selected in scan mode however if selected in Internet fax mode it will also be applied to scan destinations Scan...

Page 496: ...e steps of the broadcast transmission Using document filing You will return to the document filing resend screen with the unsuccessful destinations entered Perform the document filing resend procedure There is no need to rescan the original If the All Destinations tab is touched in 1 all destinations will be displayed The Retry key that appears in the screen can be touched to resend to all the des...

Page 497: ...mission will be created and sent as an Internet fax For the procedures for using this function see the PC Fax driver Help To send an Internet fax using the PC I Fax function the PC Fax driver must be installed and then updated using the CD ROM that accompanies the Internet fax expansion kit For more information see the Software Setup Guide This function can only be used on a Windows computer This ...

Page 498: ...AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL 2 Sided Original page 5 51 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE Enlarge Reduce page 5 52 4 Colour Mode key Touch this key to select the colour mode for scanning This key does not appear in Internet fax mode CHANGING THE COLOUR MODE page 5 63 5 File Format key Touch this key to change the file format file type for the scanned image file CH...

Page 499: ...the original is placed 1 Touch the 2 Sided Booklet key or the 2 Sided Tablet key A book and a tablet are bound as shown below 2 Touch the appropriate Image Orientation key If this setting is not correct a suitable image may not be transmitted 3 Touch the OK key To cancel 2 sided scanning touch the highlighted key so that it is no longer highlighted 2 sided scanning automatically turns off after th...

Page 500: ...will be reduced before transmission Only standard original sizes can be automatically detected STANDARD SIZES page 5 17 When the original size is a non standard size or if the size is not detected correctly manually specify the original scan size Specifying the original scan size Specify using a standard size page 5 53 Specifying the original scan size by numerical values page 5 54 Quick File File...

Page 501: ...ng original touch the Long Size key Use the automatic document feeder to scan a long original The maximum width that can be scanned is 1000 mm 39 3 8 the maximum height is 297 mm 11 5 8 TRANSMITTABLE ORIGINAL SIZES page 5 17 To specify an Inch size for the scan size touch the AB Inch key to highlight the Inch side and then specify the scan size 4 Touch the OK key When Long Size is selected the 2 s...

Page 502: ...numeric value display key and enter the height 4 Touch the OK key You can also touch the keys to change the number 4 Touch the OK key The specified size appears in the Scan Size key When the scan size is specified by numerical values the send size cannot be specified When the automatic document feeder is used an original longer than 432 mm 17 can be scanned maximum width 1000 mm 39 3 8 To scan a l...

Page 503: ... 2 Touch the OK key Depending on the paper size specified for the Scan Size it may not be possible to select some sizes for the Send Size Size keys that cannot be specified for the Send Size are greyed out to prevent selection To specify an Inch size for the send size touch the AB Inch key to highlight the Inch side and then specify the send size 4 Specify the orientation in which the original is ...

Page 504: ... magazine or catalogue Text Photo This mode provides the best balance for scanning an original which contains both text and photographs such as a text document with a photo pasted on Text Use this mode for regular text documents Photo Use this mode to scan photos Printed Photo This mode is best for scanning printed photographs such as photos in a magazine or catalogue Map This mode is best for sca...

Page 505: ...lected To reduce the occurrence of line patterns moiré effect when scanning printed matter touch the Moiré Reduction checkbox so that a checkmark appears When using the document glass to scan multiple original pages the exposure setting can be changed each time you change pages When using the automatic document feeder the exposure setting cannot be changed once scanning has begun However when Job ...

Page 506: ... Select the resolution 1 Touch the key of the desired resolution 2 Touch the OK key In Internet fax mode the Half Tone key can be touched to select halftone except when 200X100dpi is selected When the original has many gradations of light and dark such as a photo or colour illustration halftone provides a more attractive image than regular transmission OK 100X100dpi 200X200dpi 300X300dpi 400X400dp...

Page 507: ... scan multiple original pages the resolution setting can be changed each time you change pages When using the automatic document feeder the resolution setting cannot be changed once scanning has begun However when Job Build is used in the special modes the resolution can be changed each time a new set of originals is inserted When TIFF S is selected for the format in Internet fax mode only 200X100...

Page 508: ...that is used when the BLACK WHITE START key is pressed with the B W mode set to Mono2 The format setting for Colour Grey mode is the file format that is used when the COLOUR START key is pressed or when the BLACK WHITE START key is pressed with the B W mode set to Greyscale The file type of B W mode and the file type of Colour Grey mode are linked The file type cannot be set separately for each Wh...

Page 509: ...G is selected for the file type one file is created for each page a file cannot be created for multiple pages For this reason the Specified Pages per File checkbox does not appear When Encrypt PDF is selected a password entry screen will appear when the START key is pressed to begin scanning and transmission Touch the Entry key in the displayed screen to open the keyboard screen Enter a password m...

Page 510: ... 200X100dpi and 200X200dpi If TIFF S is selected after 200X400dpi 400X400dpi or 600X600dpi is selected the resolution automatically changes to 200X200dpi Send size Always A4R 8 1 2 x 11 R If TIFF S is selected after the send size is changed the send size is automatically changed to A4R 8 1 2 x 11 R If a size larger than A4 8 1 2 x 11 is scanned the size will automatically be reduced to A4R 8 1 2 x...

Page 511: ...mode settings screen 1 Touch the Mode Switch key and select the desired mode 2 Touch the Job Detail Settings key 3 Touch the Colour Mode key JOB DETAIL SETTINGS page 5 50 2 Select the colour mode 1 Touch the key of the mode to be used when the COLOUR START key is pressed You can select whether black white scanning will take place in Mono2 or greyscale when Auto is selected and a black and white or...

Page 512: ... key SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE Card Shot page 5 77 7 Job Build key SCANNING MANY ORIGINALS AT ONCE Job Build page 5 80 8 Mixed Size Original key SCANNING ORIGINALS OF DIFFERENT SIZES Mixed Size Original page 5 82 9 Slow Scan Mode key SCANNING THIN ORIGINALS Slow Scan Mode page 5 84 10 Original Count key 1 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION Ori...

Page 513: ...this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special mode menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special mode menu screen 2in1 Transaction Report Internet Fax Special Modes Internet Fax Special Modes Internet Fax Spe...

Page 514: ...orrect transmissions may occur When a program is used settings are selected with ease by simply pressing the stored key In addition transmission takes place based on the stored settings so there are no chances for mistakes Programs are stored edited and deleted using Address Control in the system settings See Storing a Program page 7 39 in 7 SYSTEM SETTINGS Programs can also be stored in the Web p...

Page 515: ...tored in the program cannot be cancelled here 5 Press the COLOUR START key or the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and...

Page 516: ...se function Shadows appear in the image No shadows appear Shadows at the edges of the original can also be erased when the automatic document feeder is used When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Specify the destinat...

Page 517: ...de 1 key the edge in the same position as on the front side will be erased If you touch the Different Side from Side 1 the edge in the position opposite to the erased edge on the front side will be erased When you have completed the settings touch the OK key 2 Set the erasure width with the keys 0 mm to 20 mm 0 to 1 can be entered You can also directly touch a numeric display key to change the set...

Page 518: ...ished If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation When the erase function is used erase takes place at the edges of the original image If you also use a reduction or an enlargement setting the erase width will change according to the selected ratio For example if the erase width setting is 20 mm 1 a...

Page 519: ... x 2 pages When using dual page scan the original must be placed on the document glass The send size cannot be changed When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original face down on the document glass Align the centre of the original with the appropriate size mark 2 Specify the destination ENTERING DESTINATIONS page 5...

Page 520: ... End key A beep will sound to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation To erase shadows caused by the binding of a book or other bound document use the erase function Note however that Centre Erase and Edge Centre Erase cannot be used When the scan size of the o...

Page 521: ...ave it scanned at the specified time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished However when the document filing function is used the scanned original and settings are stored on the built in hard drive This function cannot be used in USB memory mode 1 Place the original Place the orig...

Page 522: ... COLOUR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key The original is scanned into memory The original cannot be scanned at a specified time To cancel scanning Press the STOP key to cancel the ope...

Page 523: ...eder tray or face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the Mode Switch key and select the desired mode 2 Touch the Job Detail Settings key 3 Touch the Special Modes key 4 Touch the Suppress Background key Read the message that appea...

Page 524: ... one page at a time When scanning finishes place the next original and press the COLOUR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished When the colour mode setting of the BLACK WHITE START key is Mono2 the suppress background function will not operate if the BLACK WHITE START ke...

Page 525: ...1 Place the original face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the Mode Switch key and select the desired mode 2 Touch the Job Detail Settings key 3 Touch the Special Modes key 4 Touch the Card Shot key SPECIAL MODES page 5 64 Trans...

Page 526: ...ge the original scan size or the send size In this case the screen of this step appears when you touch the scan size key For the procedure for setting the send size see Specifying the send size of the image page 5 55 5 Press the COLOUR START key or the BLACK WHITE START key to scan the front side of the card If the destination is an Internet fax destination press the BLACK WHITE START key To cance...

Page 527: ...gure key to change the exposure resolution scan size and send size The ratio cannot be specified and Rotation Sending Setting cannot be selected To cancel Card Shot Touch the Cancel key in the screen of step 4 Place next original Pg No x Press Start When finished press Read End Read End Configure Downloaded From ManualsPrinter com Manuals ...

Page 528: ...g used for other jobs fewer pages can be scanned When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicat...

Page 529: ...he Read End key If no action is taken for one minute after the confirmation screen appears scanning automatically ends and the transmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned However when Job Build is used in combination with 2in1 in the special modes only the exposure can be changed when scanning ea...

Page 530: ... performing the procedure below 1 Insert the originals face up in the document feeder tray Insert the originals with the corners aligned together in the far left corner of the document feeder tray 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the Mode Switch key and s...

Page 531: ...d to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation Once mixed size originals has been selected an original scan size cannot be specified Rotate cannot be used when Mixed Size Original is enabled To cancel the Mixed Size Original setting Touch the Mixed Size Original ...

Page 532: ...t the originals face up in the document feeder tray Adjust the original guides slowly If the originals are inserted with too much force they may crumple and misfeed 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the Mode Switch key and select the desired mode 2 Touch t...

Page 533: ...TE START key To cancel scanning Press the STOP key to cancel the operation When this function is selected automatic 2 sided scanning is not possible Rotate cannot be used when Mixed Size Original is enabled To cancel slow scan mode Touch the Slow Scan Mode key in the screen of step 4 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning alw...

Page 534: ...k of originals must not be higher than the indicator line on the tray 2 Specify the destination ENTERING DESTINATIONS page 5 18 3 Select the special modes 1 Touch the Mode Switch key and select the desired mode 2 Touch the Job Detail Settings key 3 Touch the Special Modes key SPECIAL MODES page 5 64 4 Select the original count function 1 Touch the keys to switch through the screens 2 Touch the Ori...

Page 535: ...he displayed number of original sheets is different from the actual number of sheets Touch the Cancel key and then touch the OK key in the message screen to clear all scanned data Scan settings and destination settings will not be cleared Insert the original sheets in the automatic document feeder again and press the START key to re scan When a broadcast transmission is performed if the original c...

Page 536: ...chine before performing the procedure below 1 Insert the originals face up in the document feeder tray 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the Mode Switch key and select the desired mode 2 Touch the Job Detail Settings key 3 Touch the Special Modes key SPECI...

Page 537: ...stamped twice If an error occurs during scanning an original that was not scanned may be stamped When the O mark that is stamped on originals starts to become faint replace the stamp cartridge For the procedure for replacing the stamp cartridge see REPLACING THE STAMP CARTRIDGE page 1 58 in 1 BEFORE USING THE MACHINE To cancel the stamp function Touch the Verif Stamp key in the screen of step 4 so...

Page 538: ...y mode 1 Place the original When placing the originals orient them as shown below 2 Specify the destination ENTERING DESTINATIONS page 5 18 1 2 1 2 1 2 1 2 Portrait oriented originals Landscape oriented originals Transmission Transmission 1 2 1 2 1 1 1 1 Document feeder tray Place the originals face up Portrait orientation Landscape orientation Document glass Place the originals face down Original...

Page 539: ...ced 1 Touch the Image Orientation key with the same orientation as the original image If this setting is not correct a suitable image may not be transmitted 2 Touch the OK key Internet Fax Special Modes OK 1 3 Program Timer Erase Card Shot 2in1 Dual Page Scan 1 2 Quick File File Special Modes Address Entry Address Book Internet Fax Mode Switch Job Detail Settings Send Settings Fax Receive Auto Exp...

Page 540: ...anning is finished The Configure key can be touched in the scan end confirmation screen to change the exposure resolution scan size and send size However when scanning each even numbered page of the original only the exposure can be changed To cancel scanning Press the STOP key to cancel the operation Transmission is not possible at a size smaller than the original size The 2in1 function cannot be...

Page 541: ... original face up in the document feeder tray or face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 3 Select the special modes 1 Touch the Mode Switch key and select Internet Fax 2 Touch the Job Detail Settings key 3 Touch the Special Modes key 4 Touch the keys to switch through the screens 5 Touch the Transaction Report key SPECIAL MODES page 5 64 4 Select p...

Page 542: ... a broadcast transmission changes to the transaction report print conditions apply to all destinations To cancel the transaction report setting Touch the Cancel key in the screen of step 4 System Settings Administrator Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports The factory default setting is Single Sending Print Out All Report No Pri...

Page 543: ... mode CHECKING THE STATUS OF TRANSMISSION RECEPTION JOBS The left edge of the job status screen appears at the left edge of the touch panel when the base screen is displayed The left edge of the job status screen can be touched to display the job status screen without pressing the JOB STATUS key JOB STATUS Address Set Time Pages Status Complete Detail Priority Stop Delete I Fax Fax Job Scan Print ...

Page 544: ...ys to change the job status screen mode 7 Completed jobs screen This shows up to 99 completed transmission or reception jobs in each mode A description of the job and the result status are shown Jobs that used document filing function broadcast transmission jobs and received Internet fax forwarding jobs are indicated as keys 8 Completed jobs screen Detail key This shows detailed information on the...

Page 545: ...leted jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progress Job waiting to be executed AAA AAA 10 22 04 04 000 004 Waiting 1 2 3 4 6 5 Icon Job type Scan to E mail Scan to FTP Scan to Network Folder Scan to Desktop Internet fax transmission Internet fax reception PC I Fa...

Page 546: ...ort was requested for a transmission the transmission was completed normally and the receive report was received from the destination NG Report A receive report was requested for a transmission however the transmission did not take place correctly and a transmission failed report was received No Report An e mail was received without an attached file and thus printing was not possible Received An e...

Page 547: ...rect SMTP transmission jobs that requests a receive report the job is placed on standby at the bottom of the job queue screen Report Wait appears in the status column When the receive report is received from the destination or if the report is not received within the timeout time the job moves to the completed jobs screen Reception jobs when Inbound Routing Settings are enabled When Inbound Routin...

Page 548: ...ess Scan to Network Folder address or Scan to Desktop address Tab name Information displayed File Shows information on a transmission reception that used document filing function To call up the file and use it touch the Call key Failed Shows information on addresses for which communication failed Address Address name or number Start time Time at which communication began Status Description of fail...

Page 549: ... be stopped 3 Touch the Stop Delete key 3 Touch the Yes key If you do not want to stop the selected job Touch the No key Printing of a received Internet fax cannot be stopped JOB STATUS Address Set Time Complete Priority Stop Delete I Fax Job Queue Broadcast0001 10 00 04 04 000 010 Connecting AAA AAA 10 05 04 04 000 005 Waiting BBB BBB 10 22 04 04 000 004 Waiting CCC CCC 10 30 04 04 000 010 Waitin...

Page 550: ...ode key of the job to be given priority 2 Touch the key of the job to be given priority 3 Touch the Priority key The selected job moves up to the position immediately following the job in progress The job will be executed when the job in progress is completed JOB STATUS Address Set Time Complete Priority Stop Delete I Fax Job Queue Broadcast0001 10 00 04 04 000 010 Connecting AAA AAA 10 05 04 04 0...

Page 551: ...ult setting is not to print The Image Sending Activity Report can be set to print each time the number of transactions reaches 201 or at a specified time once a day only Message Explanation OK The transaction was completed normally OK REPORT A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the destination CANCEL A tr...

Page 552: ... printing is not possible because the machine has run out of paper or toner received Internet faxes can be forwarded to and printed by another previously stored Internet fax machine System Settings Administrator I Fax Default Settings These settings are used to select how received faxes are handled when the POWER key is off the main power switch is on the volume of the beep that sounds when recept...

Page 553: ...es the Fax Receive key is greyed out to prevent selection System Settings Internet Fax Manual Reception page 7 44 This setting is used to hide the Fax Receive key that appears in the base screen of Internet fax mode When the Fax Receive key is hidden manual reception is begun by touching the Reception Start key in the Internet Fax Manual Reception screen Quick File File Special Modes Address Entry...

Page 554: ... panel The password entry screen will reappear when you touch the blinking key or change modes The received faxes will be retained in memory regardless of whether they were received automatically or manually If Fax Data Receive Forward is enabled in the system settings so that received faxes are forwarded to another machine faxes retained in memory are also forwarded At that time the same password...

Page 555: ...s Receiving Date Time Print is disabled 1 Enabling the inbound routing function 1 In the Web page menu click Application Settings Inbound Routing Settings and then Administration Settings 2 Select Enable in Inbound Routing and click the Submit button Users without administrator rights can be prohibited from storing editing and deleting forwarding tables in this screen and from specifying which tab...

Page 556: ...r Fax Number as appropriate and click the Add to List button The entered address will be added to the Address to be Entered list Specify whether the address will be directly entered maximum of 1500 characters or selected from a global address book by clicking the Global Address Search button To store multiple addresses repeat this step 3 When you have finished adding addresses click the Submit but...

Page 557: ...lect the file format A file format can be set for each forwarding table 6 Click Submit When selecting senders from the Sender Number Address Setting list you can use the Shift key or the Ctrl key on your keyboard to select multiple senders A maximum of 50 forwarding tables can be stored If you wish to select a group of addresses for the forwarding destination you can only select a group that conta...

Page 558: ...the integrated installer For the procedures for installing the scanner driver and configuring settings see the Software Setup Guide This function cannot be used when it has been disabled using Disable Scan Function in the system settings administrator The procedures for selecting the scanner driver and starting scanning vary depending on the TWAIN compliant application For more information see the...

Page 559: ...application on your computer and select Select Scanner from the File menu 4 Select the scanner driver of the machine 1 Select SHARP MFP TWAIN K 2 Click the Select button 5 Select Acquire Image from the File menu The scanner driver opens 1 2 Downloaded From ManualsPrinter com Manuals ...

Page 560: ...ngs change to the Professional screen Image Area menu Select the scan area If Auto is selected the original size detected by the machine will be scanned You can also set the scanning area in the preview window with your mouse 3 Click the Preview button The preview image will appear in the scanner driver If you are not satisfied with the preview image repeat 2 and 3 If the Zoom Preview checkbox is ...

Page 561: ...e area relative to the top left corner of the specified area button When a preview image is displayed and a scanning area is not specified you can click the button to automatically set the scanning area to the entire preview image For further information on the scan settings click the button to open scanner driver Help If the originals are placed in the document feeder tray only the top page will ...

Page 562: ...9 Touch the Exit key in the touch panel 10 Touch the Yes key This machine is in the PC scan mode Do not remove the original Scanner IP address 250 160 102 106 Exit PC scan in progress Finish PC scan mode Yes No Downloaded From ManualsPrinter com Manuals ...

Page 563: ...tadata file is created in XML format By linking the metadata with applications such as document management software a workflow application or an encryption server a sophisticated document solution environment can be built Using the application integration module kit information on a generated image file can be entered at the touch panel and transmitted along with the image as an XML file METADATA ...

Page 564: ...ue extension the date etc in the generated file name If the file name setting is left blank the machine will automatically generate a file name that is unique Addresses specified in Address Type Allowing Metadata Entry when a metadata set is stored can be selected as transmission destinations at the time of transmission using one touch keys manual entry and or a global address book search Addresse...

Page 565: ...s of the items stored in the metadata set will appear Touch the key of the item that you want to enter If you accidentally selected the wrong metadata set or wish to use a different metadata set when a default metadata set has been set touch the Metadata Set key Touch the OK key in the message screen that appears You will return to the screen of step 1 Metadata items entered to that point will be ...

Page 566: ...red values touch the Metadata Entry key once again The entry screen of the selected metadata set will appear Before configuring metadata settings you can specify addresses in all modes to be used After metadata settings have been configured only addresses in modes that are allowed in the selected metadata set can be specified When an address has been selected in the metadata setup screen or metada...

Page 567: ...the related items of the send settings Name entered in metadata field Description Where entered fromName Name of the user who sent the job If the name is not entered as metadata the sender name determined by the usual rules for determining the sender name will be applied as metadata Reply To Sender name of selected sender replyTo E mail address to which the transmission result will be sent Reply T...

Page 568: ...G DOCUMENT FILING 6 7 USING DOCUMENT FILING IN EACH MODE 6 8 BASE SCREEN OF DOCUMENT FILING MODE 6 9 SAVING FILES WITH DOCUMENT FILING SAVING A FILE WITH Quick File 6 10 SAVING A FILE WITH File 6 12 FILE INFORMATION 6 14 SAVING A DOCUMENT FILE ONLY Scan to HDD 6 17 Scan to HDD SCREEN 6 17 PERFORMING Scan to HDD 6 21 USING STORED FILES SEQUENCE FOR USING A STORED FILE 6 22 FOLDER AND FILE SELECTION...

Page 569: ...other information The stored file can also be used by other people Do not use this method to save files that you do not want others to use such as files containing sensitive or confidential information File As a copy scan send or other job is performed this function saves the document data to the hard drive Unlike Quick File various types of information can be appended to the file when the file is...

Page 570: ...riginal must be rescanned As indicated above to obtain another set of output the settings must be selected all over again If you don t remember the settings much effort may be expended to get the same output result as the previous time By retrieving a job stored using document filing there is no need to reselect copy settings or rescan the original The job can be retrieved and printed using the sa...

Page 571: ... using Quick File A maximum of 1000 custom folders can be created on the hard drive User Name This is necessary if you will be assigning a user name to stored files User names are stored in User Registration in the system settings administrator A user name is also used as a search condition when searching for a file Custom Folder The Main folder is initially available as a location for storing fil...

Page 572: ...k File folder it may not be possible to perform a large copy job using sort mode Delete unneeded files The original types above are examples to make the explanation easier to understand The actual number of pages and number of files that can be stored will vary depending on the contents of the original images and the settings when the files are stored Examples of original types Number of pages Num...

Page 573: ...he deletion cycle Print the Administrator Settings List in the system settings administrator To check information on the folders selected for file deletion Print the Document Filing Folder List in the system settings When Automatic Deletion of File Settings is enabled in the system settings administrator all files in the specified folders will be deleted when the set time arrives Take care not to ...

Page 574: ...ving a file with File use the Confidential property A password can be set for a Confidential file to prevent the file from being used by other people Take care to keep the password of a stored Confidential file secret The property of a stored Confidential file can be changed to Sharing by Property Change when the file is used Do not store sensitive documents or documents that you do not want to be...

Page 575: ...ng in the Web page menu In this case touch the Special Modes key in the base screen of either mode Document filing can be performed by touching the Quick File key or File key in the special modes menu Using document filing in print mode To use document filing in print mode select document filing in the printer driver For more information on using document filing in print mode see CONVENIENT PRINTE...

Page 576: ...wing location Stored FTP server A server or a shared folder on a computer connected to the same network as the machine USB memory DIRECTLY PRINTING FROM THE MACHINE page 3 60 in 3 PRINTER 5 Quick File Folder key Touch this key to call up a file from the Quick File Folder When this key is touched the file selection screen for the Quick File Folder appears SAVING A FILE WITH Quick File page 6 10 6 F...

Page 577: ...ile folder while copying is explained below SAVING FILES WITH DOCUMENT FILING 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Quick File key 3 Touch the OK key You will return to the base screen of copy mode and the Quick File key will be highlighted To cancel Quick File Touch the Quick File key in the screen of step 2 so t...

Page 578: ...ssed initially Repeat until all pages have been scanned and then press the Read End key To cancel scanning Press the STOP key When a file is stored using Quick File the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Day Month Year_Hour Minute Second Example Copy_04042010_112030 Stored to Quick File Folder When user authentication is u...

Page 579: ...elect the user name file name folder and confidential setting see FILE INFORMATION page 6 14 Specifying a user name page 6 14 Assigning a file name page 6 15 Specifying the folder page 6 15 Storing a file as a confidential file page 6 16 After configuring the above settings you will return to this screen Go to the next step If you do not wish to assign a user name or other information to the file ...

Page 580: ... 6 10 To cancel scanning Press the STOP key When a file is stored using File without appending file information the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Day Month Year_Hour Minute Second Example Copy_04042010_112030 Stored to Main Folder When user authentication is used the user name that was used for login is automatically ...

Page 581: ...d user name in the list of user names that is displayed 1 Select the user name There are two ways to select the user name A Touch the key of the user name The touched user name is highlighted If you accidentally select the wrong user name touch the key of the correct name B Touch the key An area for entering the Registration No appears in the message display Enter the Registration No set during us...

Page 582: ...he key of the folder where you want to store the file If a password has been set for the folder a password entry screen appears Enter the password of the touched folder with the numeric keys 5 to 8 digits and touch the OK key 2 Touch the OK key File Information User Name Password Confidential File Name Stored to Name 1 Main Folder OK Cancel Copy_04042010_112030 File Information User Name Password ...

Page 583: ...Confidential checkbox so that a checkmark appears Confidential mode is enabled and a password can be entered 2 Touch the Password key 2 Enter a password 5 to 8 digits with the numeric keys and touch the OK key As each digit is entered changes to File Information User Name Password Confidential File Name Stored to Name 1 file 01 User 1 OK Cancel 1 2 Enter password via the 10 key pad OK Cancel Downl...

Page 584: ...the exposure resolution and compression ratio 3 Original key Touch this key to set the scanning size storing size and orientation of the original and select 2 sided scanning settings Exposure key page 6 19 4 Back key Touch this key to return to the base screen of document filing mode 5 Special Modes key Use this key to select special modes for Scan to HDD Special modes screen for Scan to HDD page ...

Page 585: ...ull Colour The original is scanned in full colour This mode is best for full colour originals such as catalogues Even when the original is black and white it is scanned as a full colour original Auto The machine detects whether the original is colour or black and white and automatically selects full colour or black and white greyscale scanning 2 Colour Only the red areas of the original are change...

Page 586: ...e and select scanning settings for 2 sided originals 1 Touch the Scan Size key If the original is a non standard size that cannot be detected by auto original size detection touch the Scan Size key and specify the original size 2 Touch the Store Size key If you wish to store the file at a different size than the original size touch the Store Size key and change the store size 3 Touch the appropria...

Page 587: ...ages than can be placed at once in the auto document feeder 5 Mixed Size Original key This feature lets you scan originals of different sizes at the same time for example B4 8 1 2 x 14 size originals mixed together with A3 11 x 17 size originals When scanning the originals the machine automatically detects the size of each original Originals of mixed widths and sizes can be scanned A3 and B4 A3 an...

Page 588: ... 5 Press the COLOUR START key or the BLACK WHITE START key Scanning begins For the procedure for placing the original see step 4 of SAVING A FILE WITH Quick File page 6 10 A beep will sound to indicate that Scan to HDD is completed To cancel scanning Press the STOP key When Scan to HDD is performed without appending file information the following user name and file name are automatically assigned ...

Page 589: ... 14 in 1 BEFORE USING THE MACHINE For information on enabling user authentication and storing user names see User Control page 7 80 in 7 SYSTEM SETTINGS USING STORED FILES Files stored by document filing can also be retrieved and used from the Web pages Click Document Operation and then Document Filing in the Web page menu and select the folder that contains the file you wish to use You can also s...

Page 590: ...ORED FILE page 6 42 Select the operation Select the desired operation and configure settings JOB SETTINGS SCREEN page 6 27 PRINTING A STORED FILE page 6 28 SENDING A STORED FILE page 6 34 PROPERTIES OF STORED FILES page 6 36 MOVING A STORED FILE page 6 38 DELETING A STORED FILE page 6 40 Main Folder File Name User Name Date file 01 file 02 file 03 tiff All Files Filter by Job Multi File Print Name...

Page 591: ...sword must be entered 2 Main Folder key Touch this key to retrieve a file from the Main folder The files in the Main folder will appear 3 Index tabs All folders appear on the All Folders tab Touch a tab to display the custom folders whose initials set in Document Filing Control in the system settings match the letters on the tab 4 My Folder key This key appears when user authentication is enabled ...

Page 592: ...h this key to return to the base screen of document filing mode FOLDER SELECTION SCREEN page 6 24 4 Page key When multiple pages exist use this key to enter the number of a page that you want to display When the key is touched a page number entry screen appears Enter the desired page number 3 digits with the numeric keys For example to display page 3 enter 003 5 Filter by Job key The displayed fil...

Page 593: ...f a password is set for the selected file a password entry screen will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key Touch the Filter by Job key to display the keys of a particular mode such as copy or scanner mode The Filter by Job key allows you to quickly find a file You can touch the File Name key the User Name key or the Date key to change the order of dis...

Page 594: ...red file PROPERTIES OF STORED FILES page 6 36 8 Detail key Touch this key to show detailed information on the selected file When this key is touched the following screen appears There are two Detail screens Touch the key or key to switch between the two screens If you wish to change the file name touch the File Name key in this screen A text entry screen will appear Enter the desired file name The...

Page 595: ...ETTINGS SCREEN page 6 29 A file saved in black and white or greyscale cannot be printed in colour Depending on the settings of Document Output Options page 7 121 in the system settings it may not be possible to print the stored data When a long size document is stored from Scan to HDD or scan mode the file cannot be printed A file stored from scan mode that included fax mode or Internet fax mode d...

Page 596: ...h this key to select Margin Shift Pamphlet Style 2in1 4in1 Tandem Print or Stamp This key does not appear if the file was saved from print mode 5 key Use these keys to set the number of copies The number of copies can also be set with the numeric keys 6 Print and Delete the Data key Printing begins when this key is touched When printing is finished the file will be automatically deleted 7 Print an...

Page 597: ...the Back key while a file is selected the selection of the file will be canceled When the Select All key is touched it will change into the Cancel All key To cancel the selection of all files that was made with the Select All key touch the Cancel All key If all files are selected without using the Select All key the key will not change into the Cancel All key If selection of all files is cancelled...

Page 598: ... the keys The number of copies can be also set with the numeric keys 3 Touch the Print and Delete the Data key or the Print and Save the Data key If the Print and Delete the Data key is touched the files will be automatically deleted after printing If the Print and Save the Data key is touched the files will be saved after printing Job Settings Print Print and Delete the Data Print and Save the Da...

Page 599: ... Direct Entry key A text entry screen appears Directly enter the user name After selecting the user name touch the OK key When Selection of All Users is not allowed checkbox and Selection of User Unknown is not allowed checkbox are disabled in the system settings administrator the All Users key and User Unknown key can be selected The All Users key can be touched to select all files in the folder ...

Page 600: ...Data key is touched the files will be automatically deleted after printing If the Print and Save the Data key is touched the files will be saved after printing If there are no files that match the search conditions you will return to the file list screen All files that match the current search conditions can be deleted by touching the Delete the Data key Batch Print User 1 All Files User Name Name...

Page 601: ...nd the stored data These transmission methods require installation of the corresponding options If any of the following special modes were included in the saved file the file cannot be transmitted Pamphlet Copy Covers Inserts Photo Repeat Multi Page Enlargement Multi Shot for copying If any of the following special modes were included in the saved file the file can be transmitted but the special m...

Page 602: ...pecial Modes key This displays the Timer Own Name Select and Transaction Report keys In addition to the above send modes image settings in other send modes may also be possible depending on the options that are installed 3 Send Settings key This key appears in scan mode and Internet fax mode Touch the key to enter a subject and a file name when performing a transmission In scan mode a sender can a...

Page 603: ...to Protect or Confidential using Property Change in the Job Settings Protect Protect prevents a file from being moved or deleted A password cannot be established The icon appears with the mode icon in the file key of a protected file Confidential To protect a Confidential file a password is set The password must be entered to retrieve the file The icon appears with the mode icon in the file key of...

Page 604: ...le that is set to Protect can be changed to Sharing or Confidential However a Protect file that is saved in the Quick File folder can only be changed to Sharing A file that is saved in the Quick File folder cannot be changed to Confidential If the file is moved to the Main folder or a custom folder the property can be changed to Confidential Two properties cannot be selected for a single file Down...

Page 605: ...e name touch the File Name key 3 The above screen shows the custom folders as an example Select the destination folder 1 Touch the key of the folder to which you want to move the file If a password is set for the selected folder a password entry screen will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key 2 Touch the OK key Job Settings file 01 Select the job Name...

Page 606: ...y is Protect cannot be moved To move a protected file change its property to Sharing or Confidential File Name file 01 User 2 Move to Move Job Settings Move file 01 Select the folder the file is moved to Name 1 A4 F Colour Cancel Downloaded From ManualsPrinter com Manuals ...

Page 607: ...ge 6 26 1 Touch the Delete key 2 Check the file and then touch the Yes key A file whose property is Protect cannot be deleted To delete a protected file change its property to Sharing or Confidential Job Settings file 01 Select the job Name 1 A4 F Colour Print Move Send Delete Detail Cancel Property Change Delete the file data No Yes Name 1 file 01 Downloaded From ManualsPrinter com Manuals ...

Page 608: ...on JOB SETTINGS SCREEN page 6 27 PRINTING A STORED FILE page 6 28 SENDING A STORED FILE page 6 34 PROPERTIES OF STORED FILES page 6 36 MOVING A STORED FILE page 6 38 DELETING A STORED FILE page 6 40 To view information on a file select the file and then touch the Detail key JOB STATUS Job Queue Sets Progress Status Spool Complete Detail Priority Stop Delete I Fax Fax Job Scan Print Job Job Queue C...

Page 609: ... File or Folder Name key If you know the user name touch the User Name key and go to Using the user name to search in step 4 If you know the file name touch the File or Folder Name key and go to Using the file name or folder name to search in step 4 When you search using Meeting All folders and files that include Meeting will be listed Search results Text 1 Report Regular meeting Regular meeting M...

Page 610: ...y screen appears Directly enter the user name Searching is possible even if you only enter the first several letters of the user name After selecting the user name touch the OK key After the user name is selected the Password key can be touched To search for files of the selected user name that have a certain password touch the Password key and enter the password It is not possible to search using...

Page 611: ...he Search Again key When you search using File or Folder Name custom folders that match the search characters will also appear in the list When a folder key is touched a list of the files in the folder appears Touch the desired file in the list You can also use the Web pages to search for a file Click Document Operations Document Filing and then Search in the Web page menu Cancel User Name Passwor...

Page 612: ...Name key If you know the user name touch the User Name key and go to Using the user name to search in step 5 If you know the file name touch the File or Folder Name key and go to Using the file name or folder name to search in step 5 DOCUMENT FILING Custom Folder 1 1 Search Back Main Folder User 1 User 3 User 5 User 7 User 2 User 4 User 6 User 8 All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ User 1 Fi...

Page 613: ...xt entry screen appears Directly enter the user name Searching is possible even if you only enter the first several letters of the user name After selecting the user name touch the OK key After the user name is selected the Password key can be touched To search for files of the selected user name that have a certain password touch the Password key and enter the password It is not possible to searc...

Page 614: ... similar to the following screen A list of the files that match your search criteria will appear Select the desired file from the list The job settings screen will appear To return to the base screen of document filing mode touch the Cancel key To return to the file search screen touch the Search Again key Cancel User Name Password File or Folder Name Start Search Search file 01 Name 1 Search with...

Page 615: ...1 Paper Tray Settings 7 22 Tray Settings 7 22 Paper Type Registration 7 27 Auto Tray Switching 7 28 Custom Size Registration Bypass 7 29 Address Control 7 30 Storing a One touch Key E mail Internet Fax Direct SMTP 7 30 Storing a Group Key 7 35 Storing a Program 7 39 Amend Delete 7 41 Changing the Name of a Custom Index 7 43 Fax Data Receive Forward 7 44 Internet Fax Manual Reception 7 44 Internet ...

Page 616: ...7 135 SYSTEM SETTINGS FOR FAX System Settings General List 7 136 Address Control 7 137 Storing a One touch Individual Key for Fax 7 137 Programming an F code Memory Box Polling Memory 7 141 Programming an F code Memory Box Confidential 7 143 Programming an F code Memory Box Relay Broadcast 7 146 Editing and Deleting F code Memory Boxes 7 149 Fax Data Receive Forward 7 151 Fax Receive Settings 7 15...

Page 617: ...be configured Storing users of the machine Energy save settings Settings related to the operation panel Settings for peripheral devices installed on the machine Settings related to the copy function Network connection settings Transmission reception settings for faxes and scanned images Advanced settings for the document filing function For more information see SYSTEM SETTINGS ADMINISTRATOR page 7...

Page 618: ...ions of each of the settings see the following pages of this chapter SYSTEM SETTINGS GENERAL System Settings Exit Admin Password List Print User Fax Data Receive Forward USB Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Address Control Document Filing Control LOGOUT JOB STATUS IMAGE SEND DOCUMENT FILING COPY PRINT READY DATA DATA LINE SYSTEM SETTINGS To q...

Page 619: ... fax function see SYSTEM SETTINGS FOR FAX page 7 136 Item Factory default setting Page Total Count 7 9 Job Count 7 9 Device Count 7 10 Item Factory default setting Page Default Settings 7 11 Display Contrast Set to the centre value 7 11 Clock 7 12 X Clock Adjust Synchronize with Internet Time Server Disable Specify Time Zone X Daylight Saving Time Setting Varies depending on country and region X D...

Page 620: ...1 X Tray 2 Plain A3 11 x 17 X Tray 3 1 Plain Auto AB Auto Inch X Tray 4 2 Plain Auto AB Auto Inch X Bypass Tray Plain Auto AB Auto Inch Similar Sizes 216mm x 330mm 8 1 2 x 13 Paper Type Registration 7 27 Auto Tray Switching Enable 7 28 Custom Size Registration Bypass Custom 1 X 432 mm 17 Y 297 mm 11 Custom 2 X 432 mm 17 Y 297 mm 11 Custom 3 X 432 mm 17 Y 297 mm 11 7 29 Item Factory default setting...

Page 621: ...ation Portrait X Default Paper Size A4 8 1 2 x 11 X Default Output Tray Varies depending on the machine configuration X Default Paper Type Plain Paper X Initial Resolution Setting 600dpi High Quality X Disable Blank Page Print Disable X Line Thickness 5 X 2 Sided Print 1 Sided X Colour Mode Auto X N Up Print 1 Up X Fit To Page Enable X Output Varies depending on the machine configuration X Quick F...

Page 622: ...authority to configure the system settings administrator has logged in Excluding factory stored users Item Factory default setting Page Document Filing Control 7 51 Item Factory default setting Page USB Device Check 7 56 Item Factory default setting Page User Control 7 57 Amend User Information 7 57 Downloaded From ManualsPrinter com Manuals ...

Page 623: ...per size of 384 mm 15 1 8 or larger is counted as two pages Four pages when two sided copying is used Pages printed directly from the machine such as list prints are included in the Other Prints count To cancel printing Touch the Cancel key in the message screen that appears after you touch the Print key System Settings Exit Admin Password List Print User Fax Data Receive Forward USB Device Check ...

Page 624: ...r when a finisher is installed Two position stapling and pamphlet stapling are counted as 2 To cancel printing Touch the Cancel key in the message screen that appears after you touch the Print key System Settings Exit Admin Password List Print User Fax Data Receive Forward USB Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Address Control Document Filing C...

Page 625: ...s the display and the Darker key darkens the display 2 Touch the OK key System Settings Exit Admin Password List Print User Fax Data Receive Forward USB Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Address Control Document Filing Control System Settings Default Settings OK Display Contrast Clock Keyboard Select System Settings Display Contrast OK Lighter...

Page 626: ... Settings key 2 Touch the Clock key 3 Touch the Clock Adjust key System Settings Exit Admin Password List Print User Fax Data Receive Forward USB Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Address Control Document Filing Control System Settings Default Settings OK Display Contrast Clock Keyboard Select Clock Adjust Daylight Saving Time Setting Date For...

Page 627: ...s ahead of GMT Greenwich Mean Time select If your region is behind GMT select Next specify the time difference between your region and GMT in hours and minutes Touch each item and enter the GMT hour and minute with the keys and then touch the OK key 4 Touch the OK key 1 Touch the Default Settings key 2 Touch the Clock key System Settings Clock Adjust OK Specify Time Zone Synchronize with Internet ...

Page 628: ...Touch the Clock Adjust key System Settings Clock Adjust OK Clock Adjust Daylight Saving Time Setting Date Format System Settings Daylight Saving Time Setting OK Enable Daylight Saving Time Setting Date Select Setting Type Clock Adjust System Settings Daylight Saving Time Setting OK Enable Daylight Saving Time Setting Date Select Setting Type Clock Adjust System Settings Select Setting Type OK Date...

Page 629: ...eys 2 To use UTC Coordinated Universal Time select the Use UTC checkbox 3 Touch the key 4 Enter the finishing time of daylight saving time in the same way as the starting time 5 Touch the Hour and Minute keys and enter the adjustment time of daylight saving time with the keys 6 Touch the OK key Area Standard time Daylight saving time Daylight saving time Standard time Europe Last Sunday in March 1...

Page 630: ...2 Touch the OK key System Settings Exit Admin Password List Print User Fax Data Receive Forward USB Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Address Control Document Filing Control System Settings Default Settings OK Display Contrast Clock Keyboard Select System Settings Clock Adjust OK Clock Adjust Daylight Saving Time Setting Date Format System Set...

Page 631: ...innish Danish Russian Greek Turkish 2 Touch the OK key The keyboards that appear and the factory default keyboard vary by country and region System Settings Exit Admin Password List Print User Fax Data Receive Forward USB Device Check Default Settings Total Count Paper Tray Settings Printer Condition Settings Address Control Document Filing Control System Settings Default Settings OK Display Contr...

Page 632: ... total counts 1 Touch the List Print User key 2 Touch the All Custom Setting List key Printing begins System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings List Print User OK All Custom Setting List Printer Test Page Sending Add...

Page 633: ...page 7 104 has been enabled in the system settings administrator it will not be possible to print test pages System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings List Print User OK All Custom Setting List Printer Test Page Send...

Page 634: ...ppears and printing begins System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings List Print User OK All Custom Setting List Printer Test Page Sending Address List 1 2 System Settings Sending Address List OK Memory Box List Indiv...

Page 635: ...creens 2 Touch the Document Filing Folder List key A message screen appears and printing begins System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings List Print User OK Document Filing Folder List 2 2 1 2 Downloaded From Manuals...

Page 636: ...assword Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Paper Tray Settings OK Tray Settings Paper Type Registration Auto Tray Switching 1 2 System Settings Paper Tray Settings Type Size Tray 1 Fixed Paper Side Disable Duplex Disable Staple Disable Punc...

Page 637: ...ll checkboxes are selected If there is a function that you do not wish to use for the tray remove the checkmark If the paper type setting is other than plain paper recycled paper coloured paper or user type the Fax and I Fax checkboxes cannot be selected The Fax checkbox can only be selected when the facsimile expansion kit is installed Tray properties such as Fixed Paper Side are automatically se...

Page 638: ...ys 2 Touch the OK key When the bypass tray is used the Recall key appears Touch the Recall key to display the sizes stored in Custom Size Registration Bypass page 7 29 System Settings Type Plain Type OK 8K 2 3 Auto Inch Auto AB X420 Y297 Bypass Tray Type Size Setting Custom Size Similar Sizes Manual Size A3W 12X18 A3 A4 A4R A5R B4 B5 B5R 216x330 8 x13 11x17 8 x11 1 2 1 2 12x18 A3W 11x17 8 x14 8 x1...

Page 639: ...1 Touch the Similar Sizes key 2 Set the auto detection paper sizes 1 Touch the key of the paper size to be detected automatically 2 Touch the OK key If Disabling of Tray Setting page 7 95 has been enabled in the system settings administrator the tray except bypass tray settings cannot be configured System Settings Type Plain Type OK 8K 2 3 Auto Inch Auto AB X420 Y297 Bypass Tray Type Size Setting ...

Page 640: ... 13 Auto Inch 11 x 17 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 R 7 1 4 x 10 1 2 R 8 1 2 x 13 2 5 216 mm x 340 mm 216 mm x 343 mm 8 1 2 x 13 1 2 8K 16K 16KR Tray 4 When a stand 2 x 500 sheet paper drawer is installed Bypass In addition to the paper types of trays 1 to 4 Heavy Paper 2 1 Thin Paper Glossy Paper Auto AB A3W A3 B4 A4 A4R A5R B5 B5R 11 x 17 8 1 2 x 11 216 mm x 330 mm 8 1 2 x 13 2 216 mm x 340 m...

Page 641: ...uch the checkboxes as desired so that they are or 3 Touch the Exit key To enable a property select the checkbox The settings that can be selected vary depending on the peripheral devices installed System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing C...

Page 642: ...tching 1 Touch the Auto Tray Switching checkbox so that or appears 2 Touch the OK key To enable Auto Tray Switching select the checkbox System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Paper Tray Settings OK Tray Settings P...

Page 643: ...size Touch the X key and enter the horizontal dimension X of the paper with the keys Touch the Y key and enter the vertical dimension Y of the paper with the keys 3 Touch the OK key System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System S...

Page 644: ... Search Number If you wish to change the search number touch the Search Number key and enter a 3 digit number with the numeric keys A search number that has already been stored cannot be used Checkboxes appear when the corresponding functions are enabled The checkbox selection cannot be changed later System Settings Admin Password Default Settings Total Count Address Control Exit List Print User F...

Page 645: ...is selected instead of the ABC index display The lower keys are for selecting whether or not to include the address in the Frequent Use index It is convenient to include frequently used addresses and groups in the Frequent Use index Direct Address Individual Search Number Initial Name Address Next Exit E mail Internet Fax Direct SMTP Fax 1 2 001 Index Direct Address Individual Next Exit AAA AAA E ...

Page 646: ...ituted for the domain Example When the e mail address of the receiving machine is user sample_domain com and the IPv4 address is 192 168 123 45 Enter user 192 168 123 45 2 Using the host name in the domain part of the e mail address of the receiving machine Enter the e mail address of the receiving machine with the host name substituted for the domain Example When the e mail address of the receivi...

Page 647: ...the Add Hostname or IP Address Too checkbox and touch the Hostname or IP Address key A text entry screen will appear Enter the host name or IP address maximum of 64 characters Example When the IPv4 address is 192 168 123 45 Enter user 192 168 123 45 The characters appearing next to the Key Name key will be displayed in the one touch key The first 18 characters of the address name entered in step 5...

Page 648: ... not be possible to store destinations for a function if this has been prohibited using Disable Registering Destination from Operation Panel page 7 111 in the system settings administrator To store addresses for Scan to FTP Scan to Network Folder and Scan to Desktop Store Scan to FTP and Scan to Network addresses in the Web pages Store Scan to Desktop addresses using Network Scanner Tool A combine...

Page 649: ...Enter initials 1 Touch the Initial key 2 Enter initials on the text entry screen that will appear Up to 10 characters can be entered The initials you enter here determine the position of the one touch key in the ABC index System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition S...

Page 650: ...d as group keys are greyed out to prevent selection To directly enter an address or check the selected addresses see Direct entry page 7 38 and Checking addresses page 7 38 Up to 500 addresses can be programmed If an incorrect address is selected Touch the address once again so that it is not highlighted This removes it from the group being stored Direct Address Group Search Number Group Name Init...

Page 651: ...appear 11 Touch the Exit key To store another group Touch the Next key and repeat the procedure from step 4 A total of 999 one touch keys and group keys can be stored It will not be possible to store a group if this has been prohibited using Disable Registering Destination from Operation Panel page 7 111 in the system settings administrator Direct Address Group Search Number Group Name Initial Nex...

Page 652: ...ed address A message will appear to confirm the deletion Touch the Yes key It will not be possible to directly enter an address from the group if this has been prohibited using Disable Registering Destination from Operation Panel page 7 111 in the system settings administrator Direct Address Group Select address OK Direct Entry Address Review Sort Address ABCD EF CCC CCC BBB BBB AAA AAA Fax Direct...

Page 653: ...at automatically appears is the lowest number from 1 to 48 that has not yet been programmed This number cannot be selected from the numbers that have not been programmed 5 Touch the Settings key System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Con...

Page 654: ...step 4 A timer setting cannot be included in a program At least one one touch key must be specified in a program or the program cannot be stored Up to 48 programs can be stored Special Modes Address Review Cancel OK Address Book Mode Switch Job Detail Settings Enter program you require Internet Fax Scan Fax 1 Special Modes Address Review OK Address Book Scan Mode Switch Enter program you require C...

Page 655: ...lt Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Address Control OK F Code Memory Box Custom Index Direct Address Program System Settings Direct Address Program OK Individual Group Program Amend Delete Store Direct Address Amend Delete Select address to amend...

Page 656: ...on from Operation Panel page 7 111 is enabled If the key is used in a reserved transmission or a transmission that is in progress cancel the transmission or wait until it is completed and then edit or delete the key If the key is included in a group first delete the key from the group and then edit or delete the key If the key is specified as a forwarding destination cancel the forwarding destinat...

Page 657: ...ximum of 6 characters The factory default names for the custom indexes are User 1 to User 6 To change another custom index repeat this procedure System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Address Control OK F Code Mem...

Page 658: ...orward key 2 Touch the Internet Fax Manual Reception key 3 Touch the Reception Start key If you have faxes the faxes are retrieved When the Manual Reception Key in Initial Screen checkbox is selected the Manual RX key appears in the base screen of Internet fax mode System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device C...

Page 659: ...g Press the JOB STATUS key and then cancel the forwarding job in the same way as a transmission job is cancelled If forwarding was not successful because the transmission was cancelled or a communication error occurred the faxes that were to be forwarded will return to the print job queue and wait to be printed on the machine If the initial pages of a fax were successfully printed only those pages...

Page 660: ...ition Settings key 2 Touch the Printer Default Settings key 3 Configure the default printer settings 1 Touch the keys that you wish to configure When a key is touched a setting screen appears Configure the settings 2 Touch the OK key For the settings see Settings page 7 47 System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB ...

Page 661: ...per Size A3 B4 A4 B5 A5 11 x 17 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 7 1 4 x 10 1 2 5 1 2 x 8 1 2 8K 16K Default Output Tray 1 Centre Tray Offset Tray 2 Right Tray Default Paper Type Plain Paper Letter Head Pre Printed Pre Punched Recycle Paper Colour Initial Resolution Setting 600dpi 600dpi High Quality Disable Blank Page Print Disabled Enabled Line Thickness 3 0 9 2 Sided Print 1 Sided 2 Sided Book ...

Page 662: ... setting touch the checkbox to set it to or as desired 2 Touch the OK key For the settings see Settings page 7 49 System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Printer Condition Settings Printer Default Settings PCL Sett...

Page 663: ...extended fonts are not installed PCL Line Feed Code This setting is used to select how the printer responds when a line feed command is received 0 CR CR LF LF FF FF 1 CR CR LF LF LF FF FF 2 CR CR LF CR LF FF CR FF 3 CR CR LF LF CR LF FF CR FF Wide A4 When this is enabled 80 characters per line can be printed on A4 size paper using a 10 pitch font When this setting is disabled up to 78 characters c...

Page 664: ...d select the checkbox Item Description Selections Print PS Errors When a PS PostScript error occurs during PostScript printing this setting determines whether or not an error notice is printed Enabled Disabled Binary Processing Receive PostScript data in binary format Enabled Disabled System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive ...

Page 665: ...numbers that have not been programmed A name cannot be programmed if it is already being used for another folder 4 Enter initials 1 Touch the Initial key 2 Enter initials on the text entry screen that will appear Up to 10 characters can be entered System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Se...

Page 666: ... a password will not be created Custom Folder Registration Folder Name User 1 U Initial User Name Password Next Exit No 001 Custom Folder Registration Select user name AAA AAA CCC CCC EEE EEE GGG GGG BBB BBB DDD DDD FFF FFF HHH HHH Cancel Default User 25 1 ABC User UVWXYZ JKLMN OPQRST etc EFGHI ABCD All Custom Folder Registration Folder Name User 1 U Initial Password Next Exit No 001 User Name BBB...

Page 667: ...tom folders can be created When no further folders can be created delete unneeded folders and then create a new folder To delete a folder see Amend Delete Custom Folder page 7 54 Custom Folder Registration Folder Name Initial User Name Password Next Exit No 001 User 1 Registration is completed U BBB BBB Downloaded From ManualsPrinter com Manuals ...

Page 668: ...creen will appear When the Admin key is touched a folder can be deleted with the administrator password Cannot be edited System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control System Settings Document Filing Control Custom Folder Registration Am...

Page 669: ...ontains files cannot be deleted Either move the files to a different folder or delete them before deleting the folder To cancel the deletion Touch the No key Custom Folder Amend Delete Initial Password User Name BBB BBB U User 1 Folder Name Exit Delete No 001 1 2 Custom Folder Amend Delete Initial Password User Name BBB BBB U User 1 Folder Name Exit Delete No 001 1 Delete the folder User 1 No Yes ...

Page 670: ... is installed Use Internal Driver or Use External Driver appears depending on the driver that is used The status of a USB device that is not compatible with the machine will not appear System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition Settings Document Filing Control Syste...

Page 671: ...on key 3 Amend user information 1 Touch the desired items and edit the contents Edit the items in the same way as you stored them 2 Touch the Exit key For detailed explanations of each of the settings see Editable items System Settings Exit User Control 2 3 Network Settings Energy Save Operation Settings Device Control Printer Settings Copy Settings Image Send Settings Document Filing Settings 2 1...

Page 672: ...ed custom index The custom index names are shared with the custom indexes of the address book Login Name This cannot be edited Password Enter the password used for user authentication by user name and password 1 to 32 characters The password can be omitted E mail Address This cannot be edited My Folder This cannot be edited Auth to This cannot be edited Page Limit This cannot be edited Authority T...

Page 673: ...d 2 Touch the OK key This completes the administrator login procedure The system settings administrator can be used User authentication is initially disabled factory default setting To logout Touch the Logout key in the top right corner of the screen You can also touch the Exit key to quit the system settings If Auto Clear activates logout will automatically take place System Settings Exit Admin P...

Page 674: ...nistrator password in the administrator password entry screen 2 Touch the OK key If login name password e mail address is selected for the authentication method the E mail Address key will appear below the User Name For the factory default administrator password see TO THE ADMINISTRATOR OF THE MACHINE in the Safety Guide This completes the administrator login procedure The system settings administ...

Page 675: ...ministrator can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights For more information on login procedures when user authentication is enabled see USER AUTHENTICATION page 1 14 in 1 BEFORE USING THE MACHINE To logout Press the LOGOUT key Except when entering a fax number If Auto Clear act...

Page 676: ...ount Mode Setting Disable 7 80 User Registration 7 81 X Store X Amend Delete X Delete All Users Pages Limit Group Registration 7 83 Actions when the Limit of Pages for Output Jobs Job is Stopped when the Limit of Pages is Reached 7 84 Authority Group Registration 7 84 Favourite Operation Group List 7 87 User Count Display 7 88 User Count Reset 7 88 User Information Print 7 88 X All User Informatio...

Page 677: ...e Setting 1 min 7 90 Item Factory default setting Page Operation Settings 7 91 Keys Touch Sound 7 91 X Keys Touch Sound Middle X Keys Touch Sound at Initial Point Disable Auto Clear Setting 60 sec 7 91 X Cancel Timer Disable Message Time Setting 6 sec 7 91 Display Language Setting English 7 91 Disabling of Job Priority Operation Disable 7 91 Disabling of Bypass Printing Disable 7 92 Key Operation ...

Page 678: ...omize 1 Special Modes Customize 2 File Customize 3 Quick File X Fax 3 Customize 1 Special Modes Customize 2 File Customize 3 Quick File X USB Memory Scan Customize 1 Special Modes Customize 2 Erase Customize 3 Suppress BG X Data Entry 4 Customize 1 Special Modes Customize 2 File Customize 3 Quick File Initial Original Count Setting All Disable 7 93 Item Factory default setting Page Downloaded From...

Page 679: ...assword Allow Operational Authority Prohibited View Password Entry Screen Display in Both PC and MFP Item Factory default setting Page Device Control 7 94 Original Size Detector Setting 7 94 X Original Detection Size Combination Varies depending on country and region X Cancel Detection at Document Glass Disable Disabling of Document Feeder Disable 7 94 Original Feeding Mode All Disabled 7 94 Disab...

Page 680: ... Mode Disable Clear All Job Log Data 7 96 Detect Standard in Auto Colour Mode 3 7 97 Fusing Control Settings 60 89 g m2 16 23 lbs 7 97 Item Factory default setting Page Copy Settings 7 98 Initial Status Settings 7 98 X Colour Mode Full Colour X Paper Tray Varies depending on the machine configuration X Exposure Type Auto X Copy Ratio 100 X 2 Sided Copy 1 Side to 1 Side X Output Varies depending on...

Page 681: ...ex Copy Disable 7 99 Disabling of Auto Paper Selection Disable 7 99 Auto Selection Setting of Tray that is Supplied the Paper Disable 7 100 Initial Colour Balance Setting Factory Default State 7 100 Auto Colour Calibration 7 100 B W 600dpi x 600dpi Scanning Mode for Document Feeder Disable 7 101 B W Quick Scan from Document Glass Enable 7 101 Item Factory default setting Page Network Settings 7 10...

Page 682: ...ay Settings 7 104 Enable Detected Paper Size in Bypass Tray Disable 7 104 Enable Selected Paper Type in Bypass Tray Enable 7 104 Exclude Bypass Tray from Auto Paper Select Disable 7 104 X Job Spool Queuing Enable 7 104 Interface Settings 7 105 X Hexadecimal Dump Mode Disable 7 105 X I O Timeout 60 sec 7 105 X Enable USB Port Enable 7 105 X USB Port Emulation Switching PCL Auto 7 105 X Enable Netwo...

Page 683: ...e Resolution Set when Stored Disable Scan 200X200dpi Internet Fax 1 200X100dpi Fax 2 Standard X Default Exposure Settings 7 109 Exposure Auto Original Image Type Text Moiré Reduction Disable X Must Input Next Address Key at Broadcast Setting Disable 7 110 X Scan Complete Sound Setting Middle 7 110 X The Number of File Name Subject Body Keys Displayed Setting 6 7 110 X The Number of Direct Address ...

Page 684: ...Address Book Disable Disable Destination Registration Using Global Address Search 3 7 111 E mail Disable Internet Fax Including Direct SMTP 1 Disable Fax 2 Disable Disable Registration Using Network Scanner Tools Disable 7 111 X Settings to Disable Transmission 7 112 Disable Resend on Fax Image Send Mode Disable 7 112 Disable Selection from the Address Book 7 112 E mail Disable FTP Disable Desktop...

Page 685: ...le Medium X Maximum Size of E mail Attachments E mail Unlimited 7 114 X Maximum Size of Data Attachments FTP Desktop Network Folder Disable 7 114 X Default Address Setting Disable 7 114 X Bcc Setting 7 114 Enable Bcc Disable Display Bcc Address on the Job Status Screen Disable X Disable Scan Function 7 114 PC Scan Disable USB Memory Scan Disable X Pre Setting Mail Signature Disable 7 114 I Fax Set...

Page 686: ...tting Disable 7 117 I Fax Reception Report Request Timeout Setting 1 hour 7 117 Number of Resend Times at Reception Error 2 7 117 Maximum Size of E mail Attachments E mail Unlimited 7 117 Rotation Sending Setting All Enable 7 117 Printing Page Number at Receiver Enable 7 117 Recall in Case of Line Busy 7 118 Times 2 Interval 3 min Recall in Case of Communication Error 7 118 Times 2 Interval 3 min ...

Page 687: ...HDD Enable X Scan Send Copy Disable Scan Send Enable I Fax Send Incl PC I Fax 1 Disable Fax Send Incl PC Fax 2 Disable Scan to HDD Enable X I Fax Send 1 Copy Disable Scan Send Disable I Fax Send Incl PC I Fax 1 Enable Fax Send Incl PC Fax 2 Disable Scan to HDD Disable X Fax Send 2 Copy Disable Scan Send Disable I Fax Send Incl PC I Fax 1 Disable Fax Send Incl PC Fax 2 Enable Scan to HDD Disable Ad...

Page 688: ...depending on the machine configuration 7 122 Scan Complete Sound Setting Middle 7 122 Delete All Quick Files 7 122 X Delete X Delete quick files at power up Protected file excluded Enable Disable Stamp for Reprinting Disable 7 122 Batch Print Settings 7 122 X Selection of All Users is not allowed Enable X Selection of User Unknown is not allowed Enable Erase Width Adjustment 7 123 X Edge 10 mm 1 2...

Page 689: ...tings List 7 124 Image Sending Activity Report 7 124 Allow Reject Number List 1 7 124 Allow Reject Mail Domain Name List 2 7 124 Inbound Routing List 3 7 124 Document Admin List 7 124 Web Setting List 4 7 124 Metadata Set List 5 7 124 Item Factory default setting Page Security Settings 7 125 SSL Settings 7 125 X Server Port HTTPS Enable IPP SSL Disable Redirect HTTP to HTTPS in Device Web Page Acc...

Page 690: ...e 7 126 X Disabling of Duplex Disable 7 126 X Disabling of Optional Paper Drawer 1 Disable 7 126 X Disabling of Tray Setting Disable 7 127 X Disabling of Finisher 2 Disable 7 127 X Disabling of Offset Disable 7 127 X Disabling of Stapler 2 Disable 7 127 X Disabling of Punch 3 Disable 7 127 X Disabling of Colour Mode 4 Disable 7 127 X Disabling of Master Machine Mode Disable 7 127 X Disabling of Sl...

Page 691: ...m 7 129 Address Book Disable Disable Registration of Memory Box 6 7 129 Polling Memory Disable Confidential Disable Relay Broadcast Direct Entry Disable Relay Broadcast Address Book Disable Disable Destination Registration Using Global Address Search 5 7 129 E mail Disable Internet Fax Incl Direct SMTP 7 Disable Fax 6 Disable Disable Registration Using Network Scanner Tools Disable 7 129 X Setting...

Page 692: ...ble Fax 6 Disable Disable PC I Fax Transmission 7 Disable 7 130 Disable PC Fax Transmission 6 Disable 7 130 Document Filing Settings 7 130 X Disable Stamp for Reprinting Disable 7 130 X Batch Print Settings 7 130 Selection of All Users is not allowed Enable Selection of User Unknown is not allowed Enable Item Factory default setting Page Change Administrator Password See TO THE ADMINISTRATOR OF TH...

Page 693: ...oning 7 133 Item Factory default setting Page Storing Calling of System Settings 7 134 Restore Factory Defaults 7 134 Store Current Configuration 7 134 Restore Configuration 7 134 Item Factory default setting Page Sharp OSA Settings 7 135 Default Display Setting 1 Document Filing 7 135 External Account Setting 2 7 135 X External Account Control Disable X Enable Authentication by External Server Di...

Page 694: ...lowing authentication methods touch the Authentication Method Setting key after selecting the User Authentication checkbox Select the desired key and touch the OK key Authenticate a User by Login Name and Password This method is required when network authentication is used Authenticate a User by Login Name Password and E mail Address This is used when LDAP3 is configured and e mail addresses are u...

Page 695: ...uthentication cannot be used If auto login fails for some reason when auto login is enabled or the login user does not have administrator rights all system settings or the system settings administrator will lock In this event the administrator should touch the Admin Password key in the system settings screen and log in again Default users and the user that is specified as the auto login user canno...

Page 696: ...Delete Select user to amend delete AAA AAA CCC CCC EEE EEE GGG GGG BBB BBB DDD DDD FFF FFF HHH HHH ABC User 25 1 Exit Default User UVWXYZ JKLMN OPQRST etc EFGHI ABCD All User Amend Delete User Name AAA AAA AAA AAA xxx xx xxx com A User 1 Initial Index Login Name Password E mail Address No 001 Exit Delete Amend Applied to L N 1 2 B A User Name Administrator User Other User Login Name admin users Ot...

Page 697: ...ge Limit Specify page limits for the user by selecting one of the stored page limit groups The factory default setting is Unlimited For more information see Pages Limit Group Registration Authority Specify the authority of the user by selecting one of the stored authority groups The factory default setting is User For more information see Authority Group Registration page 7 84 Favourites Select on...

Page 698: ...Touch the authority group key that you wish to use as a template for the new group 4 Touch the items and specify the settings For more information on the settings see List of settings and factory default settings of template groups page 7 85 5 Touch the OK key Edit or Delete Pages Limit Group Register Clear Select the pages limit group for register clear No 01 ABC Group No 02 DEF Group No 03 No 04...

Page 699: ...ame No 02 Return to the Defaults OK A B Depending on the machine specifications and peripheral devices installed it may not be possible to use some settings Item Factory stored authority group Admin User Guest Copy Colour Mode Approval Setting All Allowed All Allowed OnlyBlack White Allowed Special Modes Approved Allowed Allowed Prohibited Printer Colour Mode Approval Setting Allowed Allowed OnlyB...

Page 700: ...pproval Settings for 2 Sided Print 1 Sided 2 Sided Approved Output All Allowed All Allowed All Prohibited System Settings System Settings System Settings 1 Allowed 2 Only user authority settings are allowed 3 All settings prohibited Web Settings Display Device Network Status Allowed Allowed Prohibited Power Reset Prohibited Machine Identification Prohibited Network Settings Prohibited Application ...

Page 701: ...l Status Settings Select settings for Resolution Exposure Colour Mode File Format and Original Image Type Store the default fax sender name and number Document Filing Scan to HDD Initial Status Settings Select settings for Colour Mode Resolution Exposure Original Image Type and Compression Ratio Document Filing Print Default Output Tray Set the default output tray for document filing print System ...

Page 702: ...een can be selected 6 8 or 12 users Select one of the keys and touch the OK key Counts of devices that are not installed do not appear User Count Display Select users whose counts are to be displayed OK User ABC 1 25 Default User AAA AAA CCC CCC EEE EEE GGG GGG BBB BBB DDD DDD FFF FFF HHH HHH UVWXYZ JKLMN OPQRST etc EFGHI ABCD All User Count Display User Name HHH HHH OK 001 200 Copies Page Limit P...

Page 703: ... specify one of the LDAP servers stored on the machine as the authentication destination Highlight the key of the desired server and touch the OK key To cancel the selection touch the Cancel key Automatically print stored jobs after login When user authentication is enabled this setting specifies whether or not the page counts of a user appear when the user logs in To enable this setting select th...

Page 704: ...mended that you try lengthening the time setting after which activation takes place rather than disabling the function altogether The time setting for activation of Auto Power Shut Off is selected using the following Auto Power Shut Off Timer setting Auto Power Shut Off Timer The time until Auto Power Shut Off activates can be set to any number of minutes from 1 to 240 Specify the time with the ke...

Page 705: ...Cancel Timer checkbox Message Time Setting The duration of time that messages appear in the display the time until a message is automatically cleared can be set to any number of seconds from 1 to 12 Specify the time with the keys and touch the OK key To make the number change quickly keep your finger on the or key Display Language Setting The language that appears in the display can be changed Sel...

Page 706: ...stment This setting is used to prohibit changing of the date and time To enable this setting select the checkbox and touch the OK key Disabling of Covers Inserts Mode This setting is used to prohibit the use of the covers and inserts function To enable this setting select the checkbox and touch the OK key Customize Key Setting Short cuts to functions that are frequently used can be displayed in th...

Page 707: ...FP key Operation from Specified PC Allow Operational Authority checkbox To use a specific computer to operate the machine remotely set to Hostname or IP Address of PC Enter the host name or IP address of the computer that will connect to the machine A maximum of 127 characters can be entered View Password Entry Screen When a specified computer is used to operate the machine remotely you can have a...

Page 708: ...nal sizes Document glass Document feeder tray automatic document feeder AB 1 A3 A4 A4R A5 B4 B5 B5R A3 A4 A4R A5 B4 B5 B5R 11 x 17 8 1 2 x 14 8 1 2 x 11 AB 2 A3 A4 A4R A5 B5 B5R 216 mm x 330 mm 8 1 2 x 13 A3 A4 A4R A5 B4 B5 B5R 11 x 17 8 1 2 x 11 216 mm x 330 mm 8 1 2 x 13 AB 3 A4 A4R A5 B4 8K 16K 16KR A3 A4 A4R A5 B4 11 x 17 8 1 2 x 11 216 mm x 330 mm 8 1 2 x 13 8K 16K 16KR AB 4 A3 A4 A4R A5 B5 B...

Page 709: ...and touch the OK key Disabling of Stapler When a finisher is installed This setting is used to prohibit stapling such as when the stapler unit of the finisher malfunctions To enable this setting select the checkbox and touch the OK key Disabling of Punch When a punch module is installed This setting is used to prohibit punching such as when the punch module of the finisher malfunctions To enable t...

Page 710: ...ter the appropriate value with the numeric keys and touch the OK key To disable the sending of tandem printing jobs select the Disabling of Master Machine Mode checkbox and touch the OK key Normally this setting is not necessary To disable the reception of tandem printing jobs select the Disabling of Slave Machine Mode checkbox and touch the OK key Normally this setting is not necessary Clear All ...

Page 711: ... the toner fusing temperature according to the weight of the paper These settings apply to plain paper recycled paper punched paper pre printed paper letterhead paper coloured paper and user type paper You can select 60g m2 to 89g m2 or 90g m2 to 105g m2 16 to 23 lbs or 23 to 28 lbs Be sure to use only paper that is in the same weight range as the weight range set here Do not mix plain or other pa...

Page 712: ...different orientations this function automatically rotates the image 90 degrees to enable correct copying on the paper To enable this setting select the checkbox and touch the OK key Add or Change Extra Preset Ratios Two enlargement preset ratios 101 to 400 and two reduction preset ratios 25 to 99 can be added An added preset ratio can also be changed Select the Reduction key or the Enlargement ke...

Page 713: ...in increments of 1 mm 1 8 Specify the desired number with the keys and touch the OK key To make the number change quickly keep your finger on the or key Disabling Deletion of Job Programs This is used to prohibit the deletion and changing of copy settings stored in job programs To enable this setting select the checkbox and touch the OK key Disabling of Bypass Tray in Duplex Copy This is used to p...

Page 714: ...turn to the Factory Default Setting key and then touch the OK key Auto Colour Calibration This is used to perform automatic colour correction when the colour in colour copies is off The machine prints a test patch the test patch is scanned and the colour is automatically corrected After the Execute key is touched and a test patch is printed a message appears prompting you to begin automatic calibr...

Page 715: ...s selected the first copy time is quicker but the copy image is not as clear To enable this setting select the checkbox and touch the OK key When high quality mode is not selected the following conditions must be satisfied in order to scan at 600 x 400 dpi and attain the fastest speed The copy ratio must be set to 100 Do not select a special mode that will change the ratio Copy of Copy must not be...

Page 716: ...ss automatically select the DHCPv6 checkbox and touch the OK key When the settings are completed the assigned state full address and prefix length will be shown When settings are changed the changes will take effect after the machine is restarted To restart the machine see TURNING THE POWER ON AND OFF page 1 12 in 1 BEFORE USING THE MACHINE To use the machine on a TCP IP network the Enable TCP IP ...

Page 717: ... the checkbox and touch the OK key Enable NetWare To use the machine on a NetWare network this setting must be enabled To enable this setting select the checkbox and touch the OK key Enable EtherTalk To use the machine on an EtherTalk network this setting must be enabled To enable this setting select the checkbox and touch the OK key Enable NetBEUI To use the machine on a NetBEUI network this sett...

Page 718: ...low and Bk black with the respective keys and touch the OK key Lower the level toward 8 for lighter exposure or raise the level toward 8 for darker exposure Bypass Tray Settings Enable Detected Paper Size in Bypass Tray This is used to prohibit printing when the paper size specified for a print job is different from the paper size inserted in the bypass tray To enable this setting select the check...

Page 719: ...make the number change quickly keep your finger on the or key Enable USB Port This is used to enable printing from the USB port To enable this setting select the checkbox and touch the OK key USB Port Emulation Switching If the machine is connected using the USB port select the emulated printer language The settings are the same as those of Network Port Emulation Switching Auto PostScript PCL Sele...

Page 720: ...t patch is printed a message appears prompting you to begin automatic calibration Place the test patch on the document glass as shown below so that the narrow line of one side of the paper is on the left and touch the Execute key Lay copy paper about five sheets that is the same size as the test patch on top of the placed test patch and gently close the automatic document feeder The following two ...

Page 721: ...cified for the initial address book screen Tab Switch ABC Group Address Type All E mail FTP Desktop Network Folder Internet Fax Including Direct SMTP Fax Group Own Name and Destination Set Sender Data Registration This is used to configure the sender name fax number and address for fax or Internet fax The entered sender name fax number and address are printed at the top of each fax page you send 1...

Page 722: ...om step 2 5 Touch the Exit key 1 Touch the Amend Delete key 2 Touch the desired sender name key 3 Touch the Name key 4 Edit the sender name and touch the OK key The edited sender name is stored 5 Touch the Exit key 1 Touch the Amend Delete key 2 Touch the sender name key that you wish to delete 3 Touch the Delete key 4 Touch the Yes key 5 Touch the Exit key Storing a sender name Editing a sender n...

Page 723: ... Auto key or the Manual key If the Manual key is selected specify the exposure with the keys and touch the OK key Lower the level toward 1 for lighter exposure or raise the level toward 5 for darker exposure Original Image Type Configuring the setting is only possible in scanner mode The exposure mode can be selected to match the original type Select the desired key and touch the OK key Text Prtd ...

Page 724: ...ok When this setting is enabled touching a tab in the Address Book screen does not change the order The currently selected display order will be the order that is used after the setting is selected To enable this setting select the checkbox and touch the OK key Hold Setting for Received Data Print This function holds received faxes and Internet faxes in memory without printing them The faxes can b...

Page 725: ...ed in the checked condition all settings become Disable Registration of Program This prohibits the use of the address book when a program is stored To use this setting select the desired items and touch the OK key Address Book E mail FTP Desktop Network Folder Internet Fax Including Direct SMTP Fax When the Select Cancel All key is touched all settings become When the key is touched in the checked...

Page 726: ...s touched all settings become When the key is touched in the checked condition all settings become Disable Direct Entry This prohibits the direct entry of the address To use this setting select the checkboxes of the desired items from the following and touch the OK key E mail Internet Fax Including Direct SMTP Fax When the Select Cancel All key is touched all settings become When the key is touche...

Page 727: ... Format Setting This is used to set the default file format for Scan to E mail and USB memory mode when the e mail address is entered manually by touching the Address Entry key Screen when Black White is selected File Type B W PDF Encrypt PDF TIFF XPS Colour Grey PDF Encrypt PDF TIFF JPEG XPS Compression Mode B W None MH G3 MMR G4 Colour Grey Low Medium High Select the desired keys When finished t...

Page 728: ...nd Cc keys When the Display Bcc Address on the Job Status Screen checkbox is selected BCC addresses appear in the job status screen list and Address Review tab Disable Scan Function This is used to disable PC scan and USB memory scan When these modes are disabled they are greyed out when the mode is being selected Select the checkboxes of the modes that you wish to disable and touch the OK key Pre...

Page 729: ...fax receive signals and communication error signals heard through the speaker A fax receive signal sounds after the machine checks the mail server and retrieves received faxes A communication error signal sounds when a delivery failed e mail is received from the destination Internet fax machine Select one of the keys and touch the OK key Original Print on Transaction Report When a transaction repo...

Page 730: ... specified time each day Both settings can be selected simultaneously To enable either or both settings select either or both checkboxes If Print Daily at Designated Time is selected keys will appear for you to specify the time Touch the Hour and Minute keys set values for each with the keys and touch the OK key when finished To make the number change quickly keep your finger on the or key Body Te...

Page 731: ...vent the transmission of excessively large image files by Internet fax a file size limit can be set from 1 MB to 10 MB in increments of 1 MB If the size of the image file created by scanning the original exceeds the limit the image file is discarded To set a limit make sure that the Unlimited key is not selected specify the limit with the keys and touch the OK key To make the number change quickly...

Page 732: ...call attempts can be set Any number of minutes from 1 to 15 can be selected To make the number change quickly keep your finger on the or key Recall in Case of Communication Error This setting is only effective for Direct SMTP transmission This determines how many times your machine will automatically re attempt the call if a fax transmission fails due to a communication error Number of Times to Re...

Page 733: ...er Size RX Reduce Print When a Letter R size fax is received this function reduces the fax to A4R size To enable this setting select the checkbox and touch the OK key Receiving Date Time Print Enable this setting to have the date and time of reception printed Select Inside the Received Image or Outside the Received Image for the position where the date and time is printed When Inside the Received ...

Page 734: ... After you have entered the address domain touch the OK key 2 Touch the OK key To store another address domain repeat the procedure from step 1 Addresses domains will be stored in succession 1 Touch the Delete key Touch the address or domain that you wish to delete in the list of stored addresses domains A confirmation message will appear Touch the Yes key 2 Touch the OK key I Fax Output Setting W...

Page 735: ... When the Select Cancel All key is touched all settings become When the key is touched in the checked condition all settings become Administrator Authority Setting For files and user folders that have a password this setting allows the administrator password to be entered instead of the password when accessing the file or folder The administrator can also change the password Select the desired che...

Page 736: ...beep can also be turned off Select one of the keys and touch the OK key Delete All Quick Files This function deletes all files except protected files from the Quick File Folder To delete all files touch the Delete key To have all files except protected files automatically deleted from the Quick File Folder when the POWER key is switched on select the Delete quick files at power up Protected files ...

Page 737: ...iling automatically deleted at a specified time Up to 3 settings can be stored to be automatically deleted The procedure for using this function is as follows 1 Select one of Setting 1 to Setting 3 2 Set the time and date of automatic deletion 3 Select the desired folder 4 Specify whether or not protected files and confidential files are to be deleted 5 Enable the stored settings Delete Now When t...

Page 738: ...ject Number List When the facsimile expansion kit is installed This prints a list of the Anti Junk fax numbers stored using Allow Reject Number Setting page 7 161 in the system settings administrator Allow Reject Mail Domain Name List When the Internet Fax expansion kit is installed This prints a list of the anti junk addresses domain names that have been stored using Allow Reject Mail or Domain N...

Page 739: ... three levels IPsec Settings IPsec can be used for data transmission reception on a network When IPsec is used data can be sent and received safely without the need to configure settings for IP packet encryption in a Web browser or other higher level application To enable these settings select the desired checkboxes and touch the OK key This setting is only used to enable or disable IPsec detailed...

Page 740: ... cases where the paper ran out during the job Disable Auto Key Repeat This setting is used to disable the auto key repeat function To enable this setting select the checkbox and touch the OK key Disabling of Clock Adjustment This setting is used to prohibit changing of the date and time To enable this setting select the checkbox and touch the OK key Disabling of Covers Inserts Mode This setting is...

Page 741: ... prohibits the use of the machine as a master machine for tandem printing To enable this setting select the checkbox and touch the OK key Normally this setting is not necessary Disabling of Slave Machine Mode This prohibits the use of the machine as a slave machine for tandem printing To enable this setting select the checkbox and touch the OK key Normally this setting is not necessary Copy Settin...

Page 742: ... to prohibit changes to the order of display order search number ascending descending in the Address Book When this setting is enabled touching a tab on the Address Book screen does not change the order The currently selected display order will be the order that is used after the setting is selected To enable this setting select the checkbox and touch the OK key Disable Scan Function This is used ...

Page 743: ...ettings become When the key is touched in the checked condition all settings become Disable Registration of Memory Box When the facsimile expansion kit is installed Disable all types of memory box registration To use this setting select the desired items and touch the OK key Polling Memory Confidential Relay Broadcast Direct Entry E mail Internet Fax Including Direct SMTP Fax Relay Broadcast Addre...

Page 744: ...isable PC I Fax Transmission When Internet fax expansion kit is installed Disable transmission from PC I Fax To enable this setting select the checkbox and touch the OK key Disable PC Fax Transmission When the facsimile expansion kit is installed Disable transmission from PC Fax To enable this setting select the checkbox and touch the OK key Document Filing Settings Disable Stamp for Reprinting Wh...

Page 745: ...2 Touch the Confirmation key and enter the password again 3 Touch the OK key For the factory default administrator password see TO THE ADMINISTRATOR OF THE MACHINE in the Safety Guide When changing the password be sure to remember the new password It is recommended that you periodically change the administrator password System Settings Change Administrator Password Enter the administrator password...

Page 746: ...sage on the machine Enter the product key with the numeric keys and touch the Enter key Application Integration Module Enter the product key to enable linked machine PC application processing Enter the product key with the numeric keys and touch the Enter key Application Communication Module Enter the product key of the application communication module External Account Module Enter the product key...

Page 747: ...xports data to USB memory Import Use Export to import data written to USB memory back into the machine This function can be enabled when a USB memory device is installed This function cannot be used while the system settings are in use while a job is being executed or when there is a reserved job Data cannot be imported to models other than the MX M850 M950 M1100 2301N 2600G 2600N 3100G 3100N The ...

Page 748: ...tion This is used to store the currently configured system settings The stored settings will be retained even if the POWER key is turned off To call up the stored settings use Restore Configuration which is explained below Items not stored Network Settings These are not stored as unexpected settings may cause damage to the network Product Keys Product Keys are not stored as reissue of keys may be ...

Page 749: ...ernal application USB Driver Settings When the external account module or application communication module is installed External Keyboard Select whether the internal or external driver for the external keyboard is used USB Memory Select whether the internal or external USB memory driver is used Level of Encryption Select the level of encryption for communication using the external driver Select fr...

Page 750: ...Administrator List page 7 153 Address Control Fax Data Receive Forward When a finisher is installed SYSTEM SETTINGS FOR FAX Depending on the machine specifications and peripheral devices installed it may not be possible to use some settings Item Factory default setting Page Address Control 7 137 Direct Address Program 7 137 F Code Memory Box 7 141 Item Factory default setting Page Fax Data Receive...

Page 751: ...x checkbox The lowest number not yet used is automatically entered as the Search Number If you wish to change the search number touch the Search Number key and enter a 3 digit number with the numeric keys A search number that has already been stored cannot be used System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Ch...

Page 752: ... whether or not to include the destination in the Frequent Use index It is convenient to include frequently used destinations in the Frequent Use index 9 Touch the Fax No key Direct Address Individual Next Exit E mail Internet Fax Direct SMTP Fax Search Number Initial Name Address 001 Index 1 2 Direct Address Individual Next Exit AAA AAA E mail Internet Fax Direct SMTP Fax Search Number Initial Na...

Page 753: ...in the display When 2 is performed the number entered to that point is stored and Registration is completed will appear If an incorrect entry is made Press the CLEAR key and enter the correct digits 11 Touch the keys to switch through the screens 12 Check the name of the key The name appearing next to the Key Name key will be displayed in the one touch key To change the key name touch the Key Name...

Page 754: ...t the fax or interrupt the transmission If errors frequently occur when sending a fax to a foreign country try each of modes 1 to 3 and select the mode that enables the best transmission 14 Touch the Exit key If you wish to store another destination Touch the Next key and repeat the procedure from step 4 A total of 999 one touch keys and group keys can be stored It will not be possible to store a ...

Page 755: ...de does not need to be stored if the other machine does not use a passcode 1 Touch the Address Control key 2 Touch the F Code Memory Box key 3 Touch the Polling Memory key in the Store upper row of keys 4 Enter a box name 1 Touch the Box Name key The box number No that automatically appears is the lowest number that has not yet been programmed 2 Enter a box name on the text entry screen that will ...

Page 756: ...uched appears If an incorrect entry is made Press the CLEAR key and enter the correct digits 7 Touch the Exit key To program another memory box Touch the Next key and repeat the procedure from step 4 No 001 Exit Next Box Name Polling Memory Sub Address F Code Memory Box Polling Memory Next Exit OK Cancel No 001 Sub Address Passcode Enter the sub address passcode via the 10 key pad then press OK Pa...

Page 757: ...box Editing and Deleting F code Memory Boxes page 7 149 A passcode does not need to be stored if the other machine does not use a passcode 1 Touch the Address Control key 2 Touch the F Code Memory Box key 3 Touch the Confidential key in the Store upper row of keys 4 Enter a box name 1 Touch the Box Name key The box number No that automatically appears is the lowest number that has not yet been pro...

Page 758: ... PIN 4 digits with the numeric keys and cannot be used 2 Touch the OK key Do not forget the Print PIN In the event that you forget the Print PIN or need to verify the Print PIN contact your dealer or nearest authorised service representative F Code Memory Box Confidential No 001 Exit Next Box Name Sub Address Print PIN Confidential RX F Code Memory Box Confidential Next Exit OK Cancel No 001 Sub A...

Page 759: ...ram another memory box Touch the Next key and repeat the procedure from step 4 F Code Memory Box Confidential No 001 Exit Next Box Name Sub Address Print PIN 000000 111111 0000 Confidential RX Registration is completed Downloaded From ManualsPrinter com Manuals ...

Page 760: ...Editing and Deleting F code Memory Boxes page 7 149 A passcode does not need to be stored if the other machine does not use a passcode 1 Touch the Address Control key 2 Touch the F Code Memory Box key 3 Touch the Relay Broadcast key in the Store upper row of keys 4 Enter a box name 1 Touch the Box Name key The box number No that automatically appears is the lowest number that has not yet been prog...

Page 761: ...in the system settings for fax administrator direct entry will not be possible 1 Touch the Direct Entry key 2 Enter fax number with the numeric keys 3 Touch the OK key To check the addresses that have been entered touch the Address Review key in the address selection screen To delete an end receiving machine touch the key of the machine that you wish to delete and then touch the Release key When y...

Page 762: ...other memory box Touch the Next key and repeat the procedure from step 4 F Code Memory Box Relay Broadcast No 001 Exit Next Box Name Sub Address Recipient Relay Broadcast 000000 111111 10 Addresses Registration is completed Downloaded From ManualsPrinter com Manuals ...

Page 763: ...lay Broadcast page 7 146 To delete the box Touch the Delete key and then touch Yes key in the deletion confirmation screen To edit or delete another memory box After finishing the above step repeat the procedure from step 4 System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB Device Check Paper Tray Settings Printer Condition...

Page 764: ...ring Destination from Operation Panel page 7 111 is enabled If the key is used in a reserved transmission or a transmission that is in progress cancel the transmission or wait until it is completed and then edit or delete the key If the key is included in a group first delete the key from the group and then edit or delete the key If the key is specified as a forwarding destination cancel the forwa...

Page 765: ...red receive mode 2 Select output settings When the checkbox of a setting is selected the setting can be used The settings that appear here are the settings that are configured in Fax Output Settings page 7 162 in the system settings for fax administrator 3 Touch the OK key System Settings Admin Password Default Settings Total Count Address Control Exit List Print User Fax Data Receive Forward USB ...

Page 766: ... in the same way as a transmission job is cancelled If forwarding was not successful because the transmission was cancelled or a communication error occurred the faxes that were to be forwarded will return to the print job queue and wait to be printed on the machine If the initial pages of a fax were successfully printed only those pages that were not printed will be forwarded To program the addre...

Page 767: ... Volume 5 Line Monitor Varies depending on country and region Fax Receive Complete Signal Volume 5 Tone Pattern 3 Transmission Complete Sound Time Setting 3 sec Fax Send Complete Signal Volume 5 Tone Pattern 3 Transmission Complete Sound Time Setting 3 sec Fax Communication Error Signal Volume 5 Tone Pattern 3 Transmission Complete Sound Time Setting Every 0 3 seconds Remote Reception Number Setti...

Page 768: ...ror Varies depending on country and region 7 159 X Fax Receive Settings 7 160 Number of Calls in Auto Reception 2 7 160 Switching from Manual to Automatic Reception Disable 7 160 Duplex Reception Setting Disable 7 160 Auto Receive Reduce Setting Enable 7 160 Print Style Setting Auto Size Select 7 160 Set the Telephone Number for Data Forwarding 7 161 Letter Size RX Reduce Print Disable 7 161 Recei...

Page 769: ...auses that are inserted in destination fax numbers If the Pause key is touched when dialling or storing a fax number a pause of 2 seconds is inserted The duration of each pause can be set to any number of seconds from 1 to 15 Specify the number with the keys and touch the OK key To make the number change quickly keep your finger on the or key Note that in South Africa the machine is normally set t...

Page 770: ...t regular intervals The Image Sending Activity Report can be set to automatically print each time the number of transactions reaches 201 and it can also be set to automatically print at a specified time once a day only Both settings can be selected When the Auto Print at Memory Full checkbox is selected the Image Sending Activity Report will automatically print when the number of transactions reac...

Page 771: ...that in Canada six selections are available To use this setting touch the key of the desired pattern and touch the OK key PBX Setting This Setting can only be activated in France Germany When the machine is used on a PBX you can enable the PBX setting to have the machine automatically connect to the outside line When this setting is enabled the R key appears in the base screen When the R key is to...

Page 772: ...desired sizes and touch the OK key Quick On Line Sending When this setting is enabled the machine starts transmitting a fax as soon as the first page is scanned Transmission takes place at the same time as the remaining pages are being scanned If you disable this setting transmission will not begin until all pages have been scanned Note that this setting does not apply to manual transmission To en...

Page 773: ...rval between attempts United Kingdom France Germany Sweden Italy Spain Netherlands Saudi Arabia South Africa Hungary Czech Republic Slovakia Poland Greece Russia 1 to 10 default 2 any number of minutes from 1 to 15 default 3 Canada 1 to 14 default 2 Australia New Zealand Singapore Thailand Malaysia India Philippines 1 to 9 default 2 Hong Kong 1 to 3 default 2 Taiwan 1 to 15 default 2 any number of...

Page 774: ...des the sender s name and number the received image is slightly larger than the standard size This setting is used to automatically reduce the image to fit the standard size To enable this setting select the checkbox and touch the OK key Print Style Setting This setting determines the paper selection condition when printing received faxes Select one of the three conditions below Print Actual Size ...

Page 775: ...enabled and an A3 11 x 17 size fax is received the fax is reduced to letter width before printing When the program is enabled W letter is considered to be the same size as A3 11 x 17 thus W letter faxes are also reduced before printing To enable this setting select the checkbox and touch the OK key Allow Reject Number Setting Use this setting to specify whether reception from a stored number is to...

Page 776: ... When a finisher is installed enter the number of copies and then touch the keys for the desired staple position and paper size This setting can only be used when the Multiple Set Print and Staple checkbox is selected in the Fax Receive Settings page 7 151 When a finisher is installed the number of sheets that can be stapled is 50 for A4 8 1 2 x 11 and B5 5 1 2 x 8 1 2 sizes and 30 for other sizes...

Page 777: ...ssage will appear and no further numbers can be stored First delete a number that is no longer needed and then store the new number 3 Press the numeric keys to store the fax number Up to 20 digits can be entered To enter a hyphen touch the Pause key To enter a space touch the Space key To enter press the key If you make a mistake press the CLEAR key and re enter the correct digits 4 Touch the OK k...

Page 778: ...ATIONS 8 3 REMOVING STAPLE JAMS FINISHER 8 6 COPYING PROBLEMS RELATED TO COPYING OPERATION 8 8 PROBLEMS RELATED TO COPY RESULTS 8 10 PRINTING PROBLEMS RELATED TO PRINTING OPERATION 8 11 PROBLEMS RELATED TO PRINT RESULTS 8 14 FACSIMILE PROBLEMS RELATED TO TRANSMISSION 8 18 PROBLEMS RELATED TO RECEPTION 8 20 PROBLEMS RELATED TO TELEPHONE 8 21 PROBLEMS RELATED TO AUDIBLE SIGNALS 8 21 PROBLEMS RELATED...

Page 779: ...o burn yourself when removing a misfeed When removing misfed paper do not touch or damage the transfer belt Carefully pull the paper out without tearing it A misfeed may have occurred inside the machine Check carefully and remove the misfeed If the paper tears be sure to remove all pieces from the machine While the message appears printing and scanning cannot be resumed If the message does not cle...

Page 780: ...ument feeder cover and remove the misfed originals Pull out the document feeder tray and remove the misfed paper Open the automatic document feeder Rotate the transfer roller in the direction of the arrow and remove the original 2 Paper misfeed in the output area Remove the misfed paper 1 1 2 2 10 10 8 8 9 9 3 3 4 4 5 5 6 6 7 7 After removing the misfeed open and close the automatic document feede...

Page 781: ...ed may have occurred inside the machine Check carefully and remove it 8 Paper misfeed in the transport area Lower the lever in the direction of the arrow to remove the misfed paper 9 Paper misfeed in tray 1 to tray 4 in the tray Before pulling the tray out open the right cover and check if there is a paper misfeed If you pull the tray out without checking you may tear misfed paper and make it more...

Page 782: ...t cover While pressing the lever over to the left slide the finisher to the left until it stops Turn roller rotating knob in the direction of the arrow to remove the misfed paper Make sure that there is no misfed paper in the machine Downloaded From ManualsPrinter com Manuals ...

Page 783: ...s Gently slide the finisher until it stops 3 Lower the staple case release lever and remove the staple case Pull the staple case out to the right 4 Raise the lever at the front end of the staple case and remove the jammed staple Remove the leading staple if it is bent If bent staples remain a staple jam will occur again Take care that a bent staple does not hurt you Downloaded From ManualsPrinter ...

Page 784: ...taple case 6 Replace the staple case Push the staple case in until it clicks into place 7 Slide the finisher back to the right Gently slide the finisher back to the right until it locks into its original position 8 Close the cover Downloaded From ManualsPrinter com Manuals ...

Page 785: ...o not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stored or received to be lost Problem Point to check Solution Copying does not take place Have functions been disabled by the administrator When user authentication is enabled the functions that you can use may be restricted in your user settings Check with your administrator Auto...

Page 786: ... tray will not be possible Change the paper type setting to a type that can be used for two sided printing System Settings Paper Tray Settings Tray Settings Are you using a special size or type of paper For the paper types and sizes that can be used for two sided copying see SPECIFICATIONS in the Safety Guide Are you copying using settings that do not allow two sided copying Two sided copying can ...

Page 787: ...hotos Map This mode is best for copying the light colour shading and fine text found on most maps Light original Use this mode for originals with light pencil writing Colours are off Did you perform Registration Adjustment Ask your administrator to perform Registration Adjustment System Settings Administrator Device Control Registration Adjustment Auto Adjustment If the colour tones are off perfor...

Page 788: ...lem using the solutions in this manual switch off the POWER key and the main power switch Wait at least 10 seconds and then switch on the main power switch and the POWER key in that order When the LINE indicator is lit or the DATA indicator is lit or blinking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stored or received t...

Page 789: ...from the Apple menu and make sure that Active is selected Printing is not possible if Active is not selected Ask your administrator to check if Enable EtherTalk is enabled in the system settings administrator The factory default setting is Enable System Settings Administrator Network Settings Enable EtherTalk Is Connect via set to Ethernet for AppleTalk Mac OS 9 0 9 2 2 Open AppleTalk from the Con...

Page 790: ...rinter driver Macintosh In the Color menu of the print window In Windows Black and White Print can also be selected on the Main tab of the printer driver If you wish to print in colour make sure that the Black and White Print checkbox on the Main tab is not selected Have functions been disabled by the administrator When user authentication is enabled the functions that you can use may be restricte...

Page 791: ...osh Select the resolution in the Advanced menu of the print window In Mac OS v10 5 select the resolution on the Color menu in the print window The image is too light or too dark Does the image particularly a photo need correction Windows Brightness and contrast can be corrected by performing Color Adjustment on the Color tab of the printer driver These settings can be used for simple corrections w...

Page 792: ... type of paper tab paper punch paper etc that can only be loaded in a fixed orientation When the image size and paper size are the same but the orientations are different the orientation of the image is automatically rotated to match the paper However when the paper can only be loaded in a fixed orientation this may result in the image being printed upside down In this event rotate the image 180 d...

Page 793: ...select the job that you wish to delete and delete it In Mac OS 9 0 to 9 2 2 double click the printer icon on the desktop select the print job that you wish to delete and delete it At the machine Press the JOB STATUS key on the operation panel touch the Print Job tab to change the screen touch the key of the print job that you wish to delete and touch the Stop Delete key A message appears to confir...

Page 794: ...LS The volume is too low 8 21 No sound is heard 8 21 PROBLEMS RELATED TO ONE TOUCH INDIVIDUAL KEYS GROUP KEYS A one touch individual key or group key cannot be stored 8 22 A one touch individual key or group key cannot be edited or deleted 8 22 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS page 8 31 If you are unable to solve a problem usi...

Page 795: ...then touch the Stop Delete key Did a communication error occur If an error occurs that prevents transmission the transmission is temporarily cancelled and then automatically re attempted after a brief interval Factory default setting 3 min intervals System Settings Administrator Image Send Settings Fax Settings Fax Send Settings Recall in Case of Communication Error To cancel the transmission pres...

Page 796: ...e the sub address and passcode correct When using F code communication Check with the operator of the other machine to make sure that the sub address and passcode are correct Have functions been disabled by the administrator When user authentication is enabled the functions that you can use may be restricted in your user settings Check with your administrator The transmitted fax prints out blank a...

Page 797: ...etting in the system settings administrator and a fax is received that is larger than any paper that is loaded the fax will be received to memory without being printed However when a fax longer than A3 11 x 17 size is received it will be printed using multiple sheets of paper Load the same size of paper as the received fax Is forwarding Inbound Routing function selected in the Web page for a recei...

Page 798: ...using the speaker When you dial using the speaker you will be able to hear the voice of the other party but he or she will not hear your voice Use the extension phone When the extension phone is not installed you cannot talk to the other party Problem Point to check Solution The volume is too low Speaker Ringer Volume Line Monitor Fax Receive Complete Signal Fax Send Complete Signal Fax Communicat...

Page 799: ... delete the key Is the key included in a program key Remove the key from the program and then edit or delete the key If the key is included in multiple programs it must be removed from all programs System Settings Address Control Direct Address Program Amend Delete If multiple program keys have been stored print the Program List in Sending Address List in the system settings The list will show whe...

Page 800: ...uch individual key or group key cannot be edited or deleted 8 28 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS page 8 31 If you are unable to solve a problem using the solutions in this manual switch off the POWER key and the main power switch Wait at least 10 seconds and then switch on the main power switch and the POWER key in that order...

Page 801: ...eeder Did you place an original that is folded If a folded original is placed in the automatic document feeder an error will occur and scanning will be cancelled when the actual original size is detected during scanning Following the instructions in the display unfold the original place it in the automatic document feeder again and rescan An address cannot be specified Have functions been disabled...

Page 802: ...inal does not contain a halftone image such as a photo or illustration scanning at the default resolution will create a practical and useful image A higher resolution setting or the Half Tone setting in Internet fax mode should only be selected if the original contains a photo and you wish to give priority to the quality of the photo image Exercise caution in this case as a larger file will be cre...

Page 803: ...riginal is the colour mode set to Mono2 Setting the colour mode to Mono2 replaces the colours in the original with either black or white This is suitable for text only originals however for originals that contain illustrations it is best to use the BLACK WHITE START key with the colour mode set to Greyscale or set the colour mode of the COLOUR START key to Full Colour or Auto Greyscale and then sc...

Page 804: ...n Is the threshold value suitable When scanning from the TWAIN driver with Mono 2 gradation selected from the Colour Mode of the Professional window check the B W Threshold setting A large threshold value makes the image darker and a small threshold value makes the image brighter To adjust the B W Threshold automatically click the Auto Threshold button on the Image tab of the Professional window A...

Page 805: ... Sending Address List Group List Is the key being used in a reserved transmission or a transmission in progress Wait until the transmission is finished or cancel the transmission and then edit or delete the key Is the key included in a program key Remove the key from the program and then edit or delete the key If the key is included in multiple programs it must be removed from all programs System ...

Page 806: ...cator is lit or blinking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stored or received to be lost Problem Point to check Solution Document filing does not take place Did you select document filing settings in the printer driver In print mode enable document filing on the Job Handling tab of the printer driver In copy mode...

Page 807: ...A file cannot be deleted when its property is set to Protect Change the property to Sharing and then delete the file The property of a file cannot be set to Confidential Is the file in the Quick File folder Confidential cannot be specified for a file in the Quick File folder Move the file to a different folder and then specify Confidential Note that Protect can be specified for a file in the Quick...

Page 808: ...ong side of the paper 8 37 A cover or insert is not printed on the specified paper 8 37 PROBLEMS RELATED TO PERIPHERAL DEVICES The connected USB device cannot be used 8 37 The connected USB memory cannot be used 8 37 The finisher does not operate 8 37 Stapling does not take place 8 37 Punching does not take place 8 38 The stapling position or punch position is not correct 8 39 OTHER PROBLEMS Previ...

Page 809: ... ready Is the POWER SAVE key blinking Auto Power Shut Off mode has activated To return the machine to normal operation press the POWER SAVE key 1 BEFORE USING THE MACHINE POWER SAVE KEY page 1 13 Is a cover open or a device separated from the machine A warning message will appear when a cover is open or a device is separated from the machine Read the message and take appropriate action Did login f...

Page 810: ...detector activates and stops printing Remove the output from the tray and resume printing Is the toner collection container full Replace the toner collection container as instructed by the message in the touch panel 1 BEFORE USING THE MACHINE MAINTENANCE page 1 43 In the Paper Tray Settings of the system settings are restrictions placed on the trays that can be used in each mode copy print fax Int...

Page 811: ...ed REMOVING MISFEEDS page 8 2 Is too much paper loaded in the tray Make sure that the stack of paper in the tray is not higher than the indicator line Are multiple sheets feeding at once Fan the paper well before loading it Are you using paper that is not within the specifications Use SHARP recommended paper Using paper that is not supported may result in misfeeds creases or smudges SUPPLIES in th...

Page 812: ...the Paper Tray Settings and see if checkmarks appear in the checkboxes of each mode Feeding Approved Job Functions without a checkmark cannot be used for printing using that tray System Settings Paper Tray Settings Tray Settings Each mode The image on paper is skewed Is too much paper loaded in the bypass tray Do not load more than the maximum number of sheets The maximum number of sheets varies d...

Page 813: ...as not occurred Heavy paper is being used but a paper type other than heavy paper is selected in the tray settings The image may disappear if rubbed Paper other than heavy paper is being used but heavy paper is selected in the tray settings This may cause creases and misfeeds System Settings Paper Tray Settings Tray Settings Is the paper loaded so that printing takes place on the reverse side If p...

Page 814: ...nnected USB device recognized correctly Use USB Device Check in the system settings to check whether or not the device can be recognized System Settings USB Device Check If it is not recognized connect it once again The connected USB memory cannot be used Is the format of the USB memory FAT32 If the format of the USB memory is other than FAT32 use your computer to change the format to FAT32 Are yo...

Page 815: ...opes In addition if Disable Staple is selected in the user type stapling will not be possible Have functions been disabled by the administrator Some functions may have been disabled in the system settings administrator Check with your administrator Punching does not take place Does a message appear instructing you to check the punch module Dispose of punch scraps 1 BEFORE USING THE MACHINE PUNCH M...

Page 816: ...t the contrast using Display Contrast in the system settings System Settings Default Settings Display Contrast You were logged out without having performed logout yourself Did Auto Clear activate When user authentication is used the currently logged in user will be automatically logged out if Auto Clear activates Except when in PC scan mode Log in again If you are the administrator you can change ...

Page 817: ...MX2301 GB Z1 Operation Guide MX 2301N MODEL Downloaded From ManualsPrinter com Manuals ...

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