Ricoh fax3900l, Operating Instructions Manual, Page: 65 / 194

General
45
4
❖ ❖ ❖ ❖
When a name or fax number is received
The machine switches to Substi-
tute Reception only when the
sender programs their name or fax
number. If the power is switched
off for more than an hour, all the
messages received into memory
are deleted. If this occurs, the Pow-
er Failure Report or Journal can be
used to identify which messages
were lost so you can ask the send-
ers to transmit them again.
Important
❒
If a sender does not program their
name or fax number, the machine
may reject an important fax mes-
sage. We recommend that you ask
important senders to register their
name or fax number in advance.
❖
❖ ❖
❖
Free
The machine switches to Substi-
t u t e R e c e p t i o n r e g a r d l e s s o f
whether or not the sender has pro-
grammed their name or fax num-
ber.
Receiving Messages in
Telephone Mode
This mode is active when the Manual
Receive indicator is lit. You have to
answer the call yourself and decide
whether it is a fax or a telephone call.
The procedure for answering a call is
as follows:
When Answering with the Optional
Handset
A
Pick up the optional handset and
listen to the other end.
B
If you hear a voice, continue your
conversation as you would nor-
mally.
C
If you hear a fax tone, remove any
documents from the feeder, press
the
{{{{
Start
}}}}
key, and then replace
the handset.
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