Ricoh fax3900l, Operating Instructions Manual, Page: 120 / 194

Key Operator Settings
100
7
Programming the Personal Codes
Personal Codes allow you to keep
track of machine usage. If everybody
uses a Personal Code when they use
the fax machine, the codes or names
programmed for the codes will be
printed in the Journal. (See P.15
“SEP
Code Polling Reception” ) and other re-
ports. This will help you to check up
on who has been using the machine
and how often.
If you receive a message using SUB
Code Transmission, and the Personal
Code for your machine is the same as
the sender's SUB Code, the message is
stored in memory. If this occurs and a
sub-address is registered in the Person-
al Code, the message is routed to the
sub-address without printing on your
machine. If no sub-address is registered
in the Personal Code, you can print the
document as a Confidential Reception
by entering the Personal Code.
Limitation
❒
Personal Codes can be up to 8-dig-
its long, and you can enter num-
b e r s a n d s y m b o l s f r o m t h e
following: 0 to 9, #, *, and spaces.
❒
You can register up to 30 Personal
Codes. Each Personal Code name
can be up to 20 characters long.
❒
Personal Codes cannot be 4-digit
numbers that are already regis-
tered as Confidential ID Codes.
❒
You cannot specify Groups stored
in Quick Dials.
Note
❒
To register Personal Codes, you
must create a Personal Box for each
user beforehand and assign it to a
Quick Dial key or a Speed Dial key.
❒
When registering and editing Per-
sonal Codes, we recommend that
you print out a Personal Code list
and keep it for reference.
❒
If the document cannot be routed,
a Transmission Failure Report is
printed and the message is stored
in Confidential Reception.
Registering Personal Codes
To register Personal Codes, perform
the following procedure.
A
Make sure that the machine is in
standby mode.
B
Press the
{{{{
User Tools
}}}}
key.
C
Press
0
0 0
0
or
1
1 1
1
to display "4. Key
Op. Tools".
User Tools Main Menu
4.Key Op. Tools
hi
D
Press the
{{{{
OK
}}}}
key.
E
Press
{{{{
2
}}}}{{{{
2
}}}}{{{{
2
}}}}{{{{
2
}}}}
, and then
press the
{{{{
OK
}}}}
key.
F
Press
0
0 0
0
or
1
1 1
1
to display "11. Per-
sonal Code".
Key Op. Tools:
11.Personal Code
hi
G
Press the
{{{{
OK
}}}}
key.
H
Press the
{{{{
OK
}}}}
key.
Smt4EN-Ad-F_FM.book Page 100 Friday, December 8, 2000 3:42 PM
Printed Matters