Ricoh fax3900l Operating Instructions Manual Download Page 44

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Communication Information

Smt4EN-Ad-F_FM.book Page 24 Friday, December 8, 2000 3:42 PM

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Summary of Contents for fax3900l

Page 1: ...Features CKH030N eps Read this manual carefully before you use this product and keep it handy for future reference For safety please follow the instructions in this manual Smt4EN Ad F_FM book Page 1...

Page 2: ...UROPE B V Groenelaan 3 1186 AA Amstelveen Phone 31 0 20 5474111 United Kingdom RICOH UK LTD Ricoh House 1 Plane Tree Crescent Feltham Middlesex TW13 7HG Phone 44 0 20 8261 4000 Germany RICOH DEUTSCHLA...

Page 3: ...iode Direct or indirect reflected eye contact with the laser beam may cause serious eye damage Safety precautions and interlock mechanism have been designed to prevent any possible laser beam exposure...

Page 4: ...CY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up 2 Perform such activities in the off peak hours such as early morning hours or late even...

Page 5: ...aser diode Direct or indirect reflected eye contact with the laser beam may cause serious eye damage Safety precautions and interlock mechanism have been designed to prevent any possible laser beam ex...

Page 6: ...LS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up 2 Perform such activities in the off peak hours such as early morning hours...

Page 7: ...h can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one more of the following measures Reorient or relocate the receiving antenna Incre...

Page 8: ...you to meet the requirement your machine must be programmed by fol lowing the instructions in the accom panying Operation Manual In particular please refer to the chapter of Installation Also refer t...

Page 9: ...not the cable if the power cable or plug becomes frayed or otherwise damaged To avoid hazardous electric shock or laser radiation exposure do not remove any covers or screws other than those specified...

Page 10: ...r used or unused and toner cartridge out of the reach of chil dren For environmental reasons do not dispose of the equipment or expended supply waste at household waste collection points Disposal can...

Page 11: ...n a fire They may explode Check with local codes for pos sible special disposal instructions Save these instructions Certalnes mesures de s curit doivent tre prises pendant l utilisation de mat ri al...

Page 12: ...machine model meets the ENERGY STAR Guidelines for energy efficiency The ENERGY STAR Guidelines intend to establish an international energy saving system for developing and introducing energy efficien...

Page 13: ...instructions under this symbol Be sure to read the instructions all of which are described in the Safety Information section The statements above are notes for your safety Important If this instructio...

Page 14: ...SUB Code Transmission 14 SEP Code Polling Reception 15 Mail Option 16 2 Communication Information Canceling Transmission or Reception 17 Printing a File List 18 Printing a Stored Message 19 Printing...

Page 15: ...mmunication Result Report Memory Transmission Switch 03 Bit 0 40 Communication Failure Report On if Communication Result Report is Off Switch 03 Bit 0 40 Transmission Result Report Switch 03 Bit 5 40...

Page 16: ...Auto Document 57 User Function Keys 58 Assigning User Function Keys 58 Using a User Function Key 60 Editing a User Function Key 60 Deleting a User Function Key 61 Lists You Can Print Out Yourself 62 P...

Page 17: ...Codes 100 Editing a Personal Code 101 Deleting a Personal Code 102 Printing the Personal Code List 103 Restricted Access 103 ISDN Local Directory Number Routing 104 ID Code 105 Registering ID Codes 10...

Page 18: ...36 Changing the Paper Size in the Optional Second Cassette 140 Changing the Paper Size in the Optional Bypass Feeder 143 Cleaning the Rollers and Exposure Glass 144 Replacing the ADF Maintenance Kit A...

Page 19: ...cument and Paper Specifications 159 Energy Saving 160 Storage Capacity 162 Function List 163 Advanced Transmission Features 163 Communication Information 164 Fax Features 165 Key Operator Tools 167 Ce...

Page 20: ...xiv Smt4EN Ad F_FM book Page xiv Friday December 8 2000 3 42 PM Printed Matters...

Page 21: ...sion You can also find out about other types of trans missions and how to switch the reception mode Chapter 3 Setup Explains how to make initial settings such as the Own Name and Own Fax Number settin...

Page 22: ...2 Smt4EN Ad F_FM book Page 2 Friday December 8 2000 3 42 PM Printed Matters...

Page 23: ...Confirm that 1 Send Later is displayed D Press the OK key E Press 0 0 0 0 or 1 1 1 1 to select On Note You can turn this feature off by selecting Off and pressing the OK key Send Later hi OK On Off F...

Page 24: ...on A Set your document and select any scan settings you require B Press the Trans Option key C Press 0 0 0 0 or 1 1 1 1 until 2 Personal Code is displayed Trans Option 2 Personal Code hi D Press the O...

Page 25: ...SA this must contain the telephone number of the line your machine is connected to It will be printed on the header of every page you send Required in the USA A Set your document and select any scan s...

Page 26: ...red to print the message To set up a confidential transmission do the following Limitation The machine at the other end must have memory space available and it must have the Confidential Re ception fe...

Page 27: ...ial ID 4 digits with the number keys Conf TX Press OK ID 1234 H Specify the other party s fax num ber I Press the Start key When sending messages to fax machines produced by other manufacturers Normal...

Page 28: ...IDs match the message is sent Make sure the other end knows the ID you are using in advance Limitation Secured Polling and Stored ID Override can only be used be tween terminals produced by the same m...

Page 29: ...1 to select Free Polling TX hi OK Free H Press the OK key I Press the Start key Note Before using Secured Polling you need to program the Poll ing ID See P 105 Registering ID Codes When using Polling...

Page 30: ...f no ID s match any mes sages that do not require an ID are received Free Polling Limitation Polling Reception requires that the other machine can perform Polling Transmission To receive a message sen...

Page 31: ...with the number keys and Quick Dial keys Polling RX Press OK Override ID 1234 If you make a mistake press the Clear key and try again H Press the OK key I Specify the other party s fax num ber J Pres...

Page 32: ...er Sta tions must be identical The following terminology is used in this section Requesting Party The machine where the message originates from Transfer Station The machine that forwards the in coming...

Page 33: ...e Transmission Specifying an End Receiver You cannot enter the numbers of the End Receivers directly Instead enter a simple code that describes where the numbers are stored in the Trans fer Station in...

Page 34: ...f F Press the OK key G Specify the destination Dest 1 Press OK 0123456789_kkkkkkkkk Limitation You cannot specify Groups as destinations Note If you used Quick Dial key to specify a destination that w...

Page 35: ...Quick Dial key to specify a destination that was registered along with a SEP code or if you specified the destination using Speed Dial go to step I G Press the OK key H Enter the SEP Code with the num...

Page 36: ...nternet and is used for sending faxes via the Inter net Limitation The NIC FAX KIT or PDU KIT must be installed in order to use this feature Reference For details please refer to the NIC FAX KIT manua...

Page 37: ...any pages that have al ready been sent cannot be can celed To cancel transmission in progress press the Stop key You can out a File List to confirm the transmission files stored in memory A Press the...

Page 38: ...s Note The contents of a document stored in memory can also be printed See P 19 Printing a Stored Mes sage A Press the Job Information key B Press 0 0 0 0 or 1 1 1 1 until 2 Print File List is display...

Page 39: ...ess the Job Information key B Press 0 0 0 0 or 1 1 1 1 until 3 Print TX File is displayed Job Information 3 Print TX File hi C Press the OK key D Display the file you want to print Enter the file numb...

Page 40: ...Messages are deleted If this happens use the Power Failure Report to identify which messages have been lost See P 131 Power Failure Report Limitation You must program the Confiden tial ID for Confide...

Page 41: ...ion are automatically printed even if this feature is switched on If the Main Power switch is turned off for more than an hour all mes sages protected by Memory Lock are deleted If this happens use th...

Page 42: ...ter a Specified Sender If you do not want the Journal to be printed automatically you can turn automatic printing off See P 95 User Parameters switch 03 bit 7 You can program this feature in one of th...

Page 43: ...ernet and is used for receiving mail via the In ternet Limitation The NIC FAX KIT or PDU KIT must be installed in order to use this feature Reference For details please refer to the NIC FAX KIT manual...

Page 44: ...Communication Information 24 2 Smt4EN Ad F_FM book Page 24 Friday December 8 2000 3 42 PM Printed Matters...

Page 45: ...n you must press the Pause Redial key between each dialing se quence However when On Hook dialing or manual dialing you do not need to press this key A Make sure that the machine is in standby mode Re...

Page 46: ...r of the name you are searching for using the Quick Dial keys The first destination is displayed Tel Dir W hi OK b15 WA_COMPANY When searching for W E Press V V V V until the destination you are searc...

Page 47: ...ently you do not have to dial the full number again if it is still in the Redial memory Place the message in the feeder and then press the Start key A Make sure that the machine is in standby mode Rea...

Page 48: ...an enter for SUB SEP SID and PWD is 20 The maximum number of digits you can enter for sub address is 19 It may be any string of 20 numbers 0 to 9 or symbols and A Make sure that the machine is in stan...

Page 49: ...l tone will stop On Hook _kkkkkkkkkkkkkkkkkkk D Specify the destination The destination you specify is di aled immediately If you misdial the number press either the On Hook Dial key or the Stop key a...

Page 50: ...s di aled immediately If you misdial the number replace the receiver and repeat the proce dure from step C Handset Mode 0123456789_kkkkkkkkk E When you hear a high pitched tone press the Start key and...

Page 51: ...y The G4 indicator lights Reference Your machine automatically switches to G3 mode if the destina tion is not connected to an ISDN line Limitation You can only select a line during transmission if you...

Page 52: ...your machine is set up for dialing in Tone Dial DTMF mode Using the p p p p Tone Key A Make sure that the machine is in standby mode and that there is no document in the feeder B Pick up the telephon...

Page 53: ...Press ing the Stamp key again turns it off By default Stamp is turned off If you use this feature often you can adjust the User Parameters so that the home setting is on In this case Stamp can easily...

Page 54: ...ame that is registered in the Quick Dial or Speed Dial key 2 Name that is assigned to the Per sonal Code Note You can set this feature for each destination No Document No Dial If you dial a destinatio...

Page 55: ...ansmission the alarm sounds immediately With Memory Transmission the alarm sounds as soon as the docu ment has been scanned If you press the Stop key while the BLANK DOCUMENT message is shown the Canc...

Page 56: ...d it using Imme diate Transmission Checking the Transmission Result Unless otherwise indicated the auto matic printing of these reports can be turned on or off by changing the bit of the user paramete...

Page 57: ...ansmission and your document has already been scanned in Broadcast ing is interrupted to allow the Imme diate Transmission to be sent However if a transmission other than the current transmission is o...

Page 58: ...e memory is waiting for retransmission for example because the line was busy on the first attempt You can have up to 50 fax messages in the same batch Note By default Batch Transmission is switched on...

Page 59: ...annot be made for example if the line is busy normal Memory Transmission takes place After a Parallel Memory Transmis sion fails a communication result re port or a communication failure report is pri...

Page 60: ...ch 03 Bit 0 This report is printed out after memory transmission showing whether it was successful or not If you have switched this report off a Communication Failure Report will be printed only when...

Page 61: ...ission counter Total number of transmitted pages Reception counter Total number of received pages COMMUNICATION RESULT REPORT FEB 1 2001 9 19PM FAX HEADER ABC COMPANY TRANSMITTED STORE FEB 1 2001 9 18...

Page 62: ...Other Transmission Features 42 3 Smt4EN Ad F_FM book Page 42 Friday December 8 2000 3 42 PM Printed Matters...

Page 63: ...This may cause faxes to appear slightly different at your end than the sender intended Memory Reception The machine waits until all pages of the message have been received into memory before printing...

Page 64: ...int Jam or a cover is open As soon as the machine is restored to working condition messages stored in memory are printed The Receive File indicator goes out and the mes sages are erased from memory No...

Page 65: ...ister their name or fax number in advance Free The machine switches to Substi tute Reception regardless of whether or not the sender has pro grammed their name or fax num ber Receiving Messages in Tel...

Page 66: ...s name or fax number is printed instead so you can find out where the message came from TSI Transmitting Subscriber Iden tification Note When the machine is shipped this feature is turned off by de f...

Page 67: ...half letter K or LT L When LT K size paper is loaded in the machine each page of the received message is output on a single sheet If paper matching the size and di rection of a received document is no...

Page 68: ...than the paper in your fax machine the machine will split it into multiple sheets The tail end of the message will be reproduced at the head of the next page The images overlap each other by 0 4 inche...

Page 69: ...opy sets are sorted and delivered in page order If you wish to prevent passersby from freely making copies you can disable the copy feature with the User Parameters See P 95 User Pa rameters switch 12...

Page 70: ...pying has finished the machine returns to standby mode Note To stop copying while it is in progress press the Stop key Then open the operation panel and remove any paper that is left Smt4EN Ad F_FM bo...

Page 71: ...m List Storing a Program You can register the following items in Keystroke Programs Memory Transmission Immediate Transmission Confidential Trans mission Free Polling Polling Transmission Polling Rece...

Page 72: ...it the contents of a pro gram registered as a Quick Dial by erasing the program See P 53 Delet ing a Program and then re register ing it as a new program See P 51 Storing a Program Editing the Program...

Page 73: ...User Tools key Confirm that 1 Program Delete is displayed User Tools Main Menu 1 Program Deletehi B Press the OK key C Press 0 0 0 0 or 1 1 1 1 to scroll and display 8 Delete Program User Tools Main M...

Page 74: ...lace your name on your transmitted documents try using the Label In sertion feature See P 34 Label In sertion Storing an Auto Document Important If the Main Power switch is turned off for more than an...

Page 75: ...me _kkkkkkkkkkkkkkkkkkk G Enter the name of the Auto Docu ment If you make a mistake press the Clear key and try again If you do not enter a name and press the OK key the name is not programmed a20 AB...

Page 76: ...cedure A Press the User Tools key Confirm that 1 Program Delete is displayed User Tools Main Menu 1 Program Deletehi B Press the OK key C Press 0 0 0 0 or 1 1 1 1 to scroll and display 9 Prog Auto Doc...

Page 77: ...etehi B Press the OK key C Press 0 0 0 0 or 1 1 1 1 to scroll and display 10 Del Auto Doc Program Delete 10 Del Auto Doc hi D Press the OK key E Display the number of the Quick Dial where the document...

Page 78: ...to print out a Journal P 22 Printing the Jour nal Fax Header Print You can turn this function on or off b P 5 Fax Header Print Group Use when you want to specify a group of destinations See Chapter 2...

Page 79: ...llowing procedure Mail Reception Use when you want to access the server and send an e mail See Internet Faxing in the NIC FAX KIT manual or PDU man ual Auto Mail Reception 2 See Internet Faxing in the...

Page 80: ...ve steps from step C H Press the User Tools key The machine returns to standby mode Using a User Function Key To use a User Function key F1 to F4 press the User Function key that contains the desired...

Page 81: ...is displayed User Tools Main Menu 1 Program Deletehi B Press the OK key C Press 0 0 0 0 or 1 1 1 1 to scroll and display 11 User Functions Program Delete 11 User Functions hi D Press the OK key E Pres...

Page 82: ...key D Press 0 0 0 0 or 1 1 1 1 to display 3 Dial List Reports Lists 3 Dial List hi E Press the OK key F Press 0 0 0 0 or 1 1 1 1 to select the list you want to print If you selected 4 All Lists all th...

Page 83: ...registered Auto Docu ments A Press the User Tools key B Press 0 0 0 0 or 1 1 1 1 to display 2 Re ports Lists User Tools Main Menu 2 Reports Lists hi C Press the OK key D Press 0 0 0 0 or 1 1 1 1 to d...

Page 84: ...hi C Press the OK key D Press 0 0 0 0 or 1 1 1 1 to display 6 Auto Doc Orig Reports Lists 6 Auto Doc Orig hi E Press the OK key F Press the Quick Dial for the regis tered Auto Document If you make a...

Page 85: ...ists See P 62 Printing Dial Lists A Press the User Tools key B Press 0 0 0 0 or 1 1 1 1 to display 2 Re ports Lists User Tools Main Menu 2 Reports Lists hi C Press the OK key D Press 0 0 0 0 or 1 1 1...

Page 86: ...elect the cor rect month and then press the OK key Month hi OK February I Press the Clear key and use the number keys to enter the correct number for the date 01 to 31 Day Press OK 04 J Press 0 0 0 0...

Page 87: ...ser Tools Main Menu 3 Setup hi C Press the OK key D Press 0 0 0 0 or 1 1 1 1 to display 3 Sum mer Time DST Setup 3 Summer Time DSThi E Press the OK key F Use 0 0 0 0 or 1 1 1 1 to select On or Off Sel...

Page 88: ...OK key F Press 0 0 0 0 or 1 1 1 1 to display the cas sette whose paper size you want to change Paper Size 1 Cassette 1 hi If the optional second cassette or optional bypass feeder are not in stalled t...

Page 89: ...ng this procedure If the standby dis play is not shown when you start the display may become tempo rarily jumbled up A Press the User Tools key B Press 0 0 0 0 or 1 1 1 1 to display 5 Lan guage User T...

Page 90: ...Facsimile User Tools 70 6 Smt4EN Ad F_FM book Page 70 Friday December 8 2000 3 42 PM Printed Matters...

Page 91: ...Resetting the PAD Counters 3 Authorized RX Allows you to limit receiving of fax messages to Specified Senders that your register on your fax ma chine All fax messages from other than Specified Senders...

Page 92: ...aking transfer re quests P 110 Transfer Re port 17 ISDN G3 G4 Allows you to perform all the settings required for an ISDN connection This item is available only af ter ISDN has been installed and conn...

Page 93: ...agnostic System so a service technician can test your fax ma chine remotely from a service station diagnose the problem and can change your machine settings to correct the problem P 125 RDS On Off 24...

Page 94: ...ying and PC printing A Make sure that the machine is in standby mode B Press the User Tools key C Press 0 0 0 0 or 1 1 1 1 to display 4 Key Op Tools User Tools Main Menu 4 Key Op Tools hi D Press the...

Page 95: ...procedure below to reset the counter Reference See P 145 Replacing the ADF Main tenance Kit ADF Document Separa tion Pad A Make sure that the machine is in standby mode B Press the User Tools key C Pr...

Page 96: ...A Make sure that the machine is in the standby mode B Press the User Tools key C Press the 0 0 0 0 or 1 1 1 1 key to select 4 Key Op Tools User Tools Main Menu 4 Key Op Tools hi D Press the OK key E...

Page 97: ...4 characters long You can confirm the names and fax numbers of Specified Send ers by name in the printed Jour nal You can also confirm Specified Senders by printing a Specified Sender list In order to...

Page 98: ...repeat the above steps from step B Printing a List of Specified Senders for Authorized Reception Follow this procedure to print a list so you can confirm the currently registered Specified Users A Pr...

Page 99: ...setting is Specified Senders Only The de fault for this setting is off A Make sure that the machine is in the standby mode B Press the User Tools key C Press 0 0 0 0 or 1 1 1 1 to display 4 Key Op Too...

Page 100: ...procedure to delete Speci fied Senders for Multi Copy Re ception is the same as that for Authorized Reception See P 78 Deleting a Specified Sender for Authorized Reception Printing a List of Specifie...

Page 101: ...to lock in memory messages from senders other than from Specified Users See P 95 User Parameters switch 09 bits 1 and 0 A Make sure that the machine is in the standby mode B Press the User Tools key C...

Page 102: ...procedure to delete Speci fied Senders for Memory Lock is the same as that for Autho rized Reception See P 78 Delet ing a Specified Sender for Authorized Reception Printing a List of Specified Sender...

Page 103: ...rs See P 95 User Parameters switch 08 bits 5 and 4 Make sure that you placed the same size paper in the main paper tray and the optional Second Tray If you do not placed the same size paper for both p...

Page 104: ...he procedure to delete Speci fied Senders for Specified Cas sette is the same as that for Authorized Reception See P 78 Deleting a Specified Sender for Authorized Reception Printing a List of Specifie...

Page 105: ...warding is switched off You can also choose to have mes sages forwarded to Specified Users without printing them on your fax machine See P 95 User Parame ters switch 11 bits 6 Unless you change this s...

Page 106: ...A Make sure that the machine is in standby mode B Press the User Tools key C Press 0 0 0 0 or 1 1 1 1 to display 4 Key Op Tools User Tools Main Menu 4 Key Op Tools hi D Press the OK key and then pres...

Page 107: ...Cancel key and repeat the above steps from step I Limitation Names for Specified Senders can be up to 24 characters long Note You can confirm the names and fax numbers of Specified Send ers on the Jou...

Page 108: ...ed Sender and then register it as a new Specified Sender See P 77 Registering a Speci fied Sender for Authorized Reception Deleting a Forwarding Station To delete a Forwarding Station per form the fol...

Page 109: ...og Station Forwarding 2 Prog Station hi I Press the OK key J Press 0 0 0 0 or 1 1 1 1 to display the fax number of the Forwarding Sta tion that contains the Specified Sender you want to delete Program...

Page 110: ...istered for a Forwarding Address Follow the steps below to print this list A Make sure that the machine is in standby mode B Press the User Tools key C Press 0 0 0 0 or 1 1 1 1 to display 4 Key Op Too...

Page 111: ...that the machine is in the standby mode B Press the User Tools key C Press the 0 0 0 0 or 1 1 1 1 key to select 4 Key Op Tools User Tools Main Menu 4 Key Op Tools hi D Press the OK key E Press 2 2 2...

Page 112: ...23456789_kkkkkkkkk D Press the OK key When your machine is connect ed to ISDN you must select the line you are using Press 0 or 1 to select G3 or G4 and then press the OK key E Enter the name of the d...

Page 113: ...ey to select 4 Key Op Tools User Tools Main Menu 4 Key Op Tools hi D Press the OK key E Press 2 2 2 2 and then press the OK key F Press 0 0 0 0 or 1 1 1 1 to display 8 Ener gy Save Timer Key Op Tools...

Page 114: ...you register only one setting repeat the procedure with the same settings Note The display repeats so you can perform the second set ting for the switch L If you want to set switches for another day...

Page 115: ...ser Parameters Key Op Tools 10 User Parametershi G Press the OK key User Parameters 1 Change hi H Press the OK key Refer Op Manual Switch 00 0000 0000 For a list of the switches and set tings see P 96...

Page 116: ...ediate 01 7 Default setting for the return home position after the transmission RETURN TO DEFAULT AFTER TRANS MISSION 0 Off 1 On 02 0 Default setting for printing the Forwarding Mark FORWARDING MARK 0...

Page 117: ...ear Re ports POLLING TX CLEAR REPORT 0 Off 1 On 7 Automatically print communication reports JOURNAL 0 Off 1 On 04 0 Print the Confidential File Report CONFIDENTIAL FILE REPORT 0 Off 1 On 7 Include the...

Page 118: ...WITCH BY ASTERISK KEY 0 Off 1 On 08 1 0 MULTI COPY RECEPTION 01 Messages from Specified Senders are multi copied 11 Messages from non Speci fied Senders are multi copied 3 2 AUTHORIZED RECEPTION 01 Re...

Page 119: ...tone STD HALFTONE METHOD 0 STD 1 SPD 11 1 Selection of tone PB or UUI after tone 1 ISDN TX PB UUI 0 UUI 1 PB 2 Blank sheet detect DETECTION OF BLANK SHEET TRANS MISSION 0 Off 1 On 6 Print the received...

Page 120: ...paces You can register up to 30 Personal Codes Each Personal Code name can be up to 20 characters long Personal Codes cannot be 4 digit numbers that are already regis tered as Confidential ID Codes Yo...

Page 121: ...Dial Tel Directo ry key B Enter the number 00 to 99 reg istered as the sub address with the number keys P Press the OK key The Personal Code is registered To register another Personal Code repeat the...

Page 122: ...ck Dial where the routing sub address is regis tered When specifying a Speed Dial A Press the Speed Dial Tel Directo ry key B Enter the number 00 to 99 reg istered as the routing sub ad dress with the...

Page 123: ...and then press the OK key F Press 0 0 0 0 or 1 1 1 1 to display 11 Per sonal Code Key Op Tools 11 Personal Code hi G Press the OK key H Press 0 0 0 0 or 1 1 1 1 to display 3 Print List Personal Code 3...

Page 124: ...ntering a Personal Code automatically changes the transmission mode to Personal Code transmission See P 4 Personal Codes ISDN Local Directory Number Routing This function uses Personal Codes to transm...

Page 125: ...onfi dential ID you cannot receive messages sent using Confiden tial Transmission A Polling ID may be any string of four numbers 0 to 9 and charac ters A to F except 0000 and FFFF You cannot enter a 4...

Page 126: ...you make a mistake press the Clear key and try again Confidential ID OK ID 4666 K Press the OK key If you want to enter another item repeat the above steps from step H L Press the User Tools key The...

Page 127: ...a trial number If the connection was success ful your Line Type is Pulse To register the Line Type perform the following procedure Note You can edit the registered Line Type by performing the steps fo...

Page 128: ...y 4 Key Op Tools User Tools Main Menu 4 Key Op Tools hi D Press the OK key E Press 2 2 2 2 and then press the OK key F Press 0 0 0 0 or 1 1 1 1 to display 14 Se lect Line Key Op Tools 14 Select Line h...

Page 129: ...x tension in Select Line By default this feature is set to Outside To register an outside line access number perform the following proce dure A Make sure that the machine is in standby mode B Press th...

Page 130: ...t the transfer station can re turn the Transfer Result report to you Be sure to enter a pause after the area code With G3 fax communication you can enter up to 16 digits and with G4 fax communication...

Page 131: ...nction key to which the dial option or sub address is registered then enter the 4 digit sub address You can delete the cursor at the position of the flashing cursor by pressing the Clear key If there...

Page 132: ...hange code by inserting a pause Note This must be programmed when your machine is connect ed to ISDN Programming G4 SPID G4 Own Num ber 2 When you have two units connect ed to the same line enter the...

Page 133: ...lowing procedure A Make sure that the machine is in standby mode B Press the User Tools key C Press 0 0 0 0 or 1 1 1 1 to display 4 Key Op Tools User Tools Main Menu 4 Key Op Tools hi D Press the OK k...

Page 134: ...OK key G4 SPID is registered To register the G4 Sub address A Press 0 0 0 0 or 1 1 1 1 to display 4 G4 Sub address ISDN G3 G4 4 G4 Sub address hi B Press the OK key C Enter the sub address up to 4 dig...

Page 135: ...I G3 Own Number 2 A Press 0 0 0 0 or 1 1 1 1 to display 7 I G3 SPID ISDN G3 G4 7 I G3 SPID hi B Press the OK key C Enter the telephone number If you make a mistake press the Clear key and try again I...

Page 136: ...key J Press the Clear key and enter the correct telephone number If you make a mistake press the Clear key and try again G4 Own No Press OK 1 234 567 8901_kkkkk K Press the OK key The number is chang...

Page 137: ...y 6 I G3 Own Number ISDN G3 G4 6 I G3 Own Number hi I Press the OK key J Press the Clear key K Press the OK key The number is deleted L Press the User Tools key The machine returns to standby mode Smt...

Page 138: ...the fax ma chine For details about settings please refer to the NIC FAX KIT man ual Note If you purchased your fax machine without a network card the op tional NIC FAX KIT can be in stalled in your m...

Page 139: ...Adjust these settings to set up the In ternet Fax feature For details please refer to the PDU KIT manual Limitation The optional PDU KIT cannot be installed in a machine that is equipped with a NIC FA...

Page 140: ...ure that the machine is in standby mode B Press the User Tools key C Press 0 0 0 0 or 1 1 1 1 to display 4 Key Op Tools User Tools Main Menu 4 Key Op Tools hi D Press the OK key E Press 2 2 2 2 and th...

Page 141: ...details about set tings please refer to the NIC FAX KIT manual Note If your fax machine is not equipped with a network card you can have a NIC FAX KIT installed at any time If your machine is equippe...

Page 142: ...not Details of the forwarding opera tion are not printed in the Journal To transfer all of the messages cur rently stored in memory perform the following procedure A Make sure that the machine is in...

Page 143: ...or 1 1 1 1 to display 22 Mar gin Adjust Key Op Tools 22 Margin Adjust hi G Press the OK key H Press 0 0 0 0 or 1 1 1 1 to display the tray youwant to adjust the marginsfor Margin Adjust 1 Cassette 1...

Page 144: ...for the same tray repeat the process from step J If you want to adjust a margin for another tray press the Cancel key and then repeat the procedure from step H N Press the User Tools key The machine r...

Page 145: ...e For some RDS operations it may be necessary for you to stay near the ma chine Make sure that the machine is in standby mode A Press the User Tools key B Press the 0 0 0 0 or 1 1 1 1 key to display 4...

Page 146: ...System Parameter Trans mission perform the following proce dure A Make sure that the machine is in standby mode B Press the User Tools key C Press 0 0 0 0 or 1 1 1 1 to display 4 Key Op Tools User To...

Page 147: ...fea tures Immediate Memory Transmission Canceling Memory Transmission Programming Clearing Quick Di als Printing lists of Quick Dials and User Function keys Programming Clearing Speed Di als Printing...

Page 148: ...ette perform the following proce dure A Remove the optional second cas sette and place it on a flat surface B Lift the document delivery tray in the direction of the arrow C Hold up the print delivery...

Page 149: ...earing a Jam in the Optional Bypass Feeder To clear jams in the optional bypass feeder perform the following proce dure A Pull the document table toward the front of the machine B Remove any remaining...

Page 150: ...t it into the fax machine F Square the edges of the paper and load it face down into the feeder G Replace the document table to its original position ZCKY400N eps ZCKY410N eps ZCKY420N eps ZCJY430J ep...

Page 151: ...If a particular problem continues or gets worse keep the error reports for the service technician Power Failure Report This report is printed if the machine s power was off for long enough to erase f...

Page 152: ...Troubleshooting 132 8 Smt4EN Ad F_FM book Page 132 Friday December 8 2000 3 42 PM Printed Matters...

Page 153: ...move any paper that may have dropped inside the ma chine in the area vacated by the paper cassette B Lift up the cassette cover and re move it C Remove any remaining paper D Prepare a stack of blank p...

Page 154: ...ette cover Note The frosted side of the cover must face up when closed G Replace the cassette Push it in firmly until you hear it click into place ZCKY640N eps ZCKY330N eps Smt4EN Ad F_FM book Page 13...

Page 155: ...e feeder B Prepare a stack of blank paper For smoother operation square the edges C Lift back the document table D Place the paper stack in the feed er Note You cannot set paper smaller than ISO A5 L...

Page 156: ...any paper that may have dropped inside the machine in the area vacated by the paper cassette A Pull out the paper cassette and place it on a flat surface B Lift up the cassette cover and re move it C...

Page 157: ...as shown C Remove the side rail Squeeze in one of the plastic tabs on the underside of the cassette to loosen it D Replace the side rail in the A4 slots Note There are two sets of slots and they are...

Page 158: ...square the edges H Load the paper into the cassette I Replace the cassette cover Note The frosted side of the cover must face up when closed J Replace the cassette Push it in firmly until you hear it...

Page 159: ...assette 139 9 K Before you can use it you must change the paper size setting for this cassette using Paper Size function See P 68 Changing the Paper Size Setting Smt4EN Ad F_FM book Page 139 Friday De...

Page 160: ...ide the machine in the area vacated by the paper cassette A Pull out the paper cassette and place it on a flat surface B Lift it up the cassette cover and re move it C Remove any remaining paper D Squ...

Page 161: ...Replace the side rail in the A4 slots Note There are two sets of slots and they are marked on the base Make sure that the up per and lower tabs on the rail both fit into the inner set of slots D Repea...

Page 162: ...ide of the cover must face up when closed J Replace the cassette Push it in firmly until you hear it click place Note It is a good idea at this time to check that the side rails have not dislodged whi...

Page 163: ...blank paper For smoother operation square the edges D Place the paper stack in the feed er Note You cannot use paper smaller than ISO A5L 8 27 5 85 in E Before you can use it you must change the paper...

Page 164: ...1 and ex posure glass 2 Wipe the exposure glass 2 with a soft dry cloth If dirt is hard to re move wipe with a well wrung damp cloth then wipe dry with a soft dry cloth C Clean the pads and rollers Wi...

Page 165: ...time to perform the maintenance at that time at step C below select No and then press the OK key to return to the standby mode so you can continue using the fax machine However after you scan an addit...

Page 166: ...a mechanical pencil into the hole shown in the illustration C The stamp cartridge pops up Lift it out of the machine D Insert the new cartridge E Push the operation panel shut un til you hear it clic...

Page 167: ...r cassette A Pull the front cover release lever towards you and open the front cover Note If you do not pull the lever only the operation panel will open B Grasp the old toner cassette as shown and li...

Page 168: ...rked with p p p p in the illustration in step E E E E on either side of the toner cassette slide along the guides inside the ma chine Note The slots are marked with small arrows G Press down on the ca...

Page 169: ...y may be ex posed to heat Keep out of the reach of children Do not eat toner Do not lay heavy objects on toner cassette Do not incinerate toner or toner containers Toner dust may cause flashback when...

Page 170: ...Maintaining Your Machine 150 9 Smt4EN Ad F_FM book Page 150 Friday December 8 2000 3 42 PM Printed Matters...

Page 171: ...the toner cassette D Attach the accessories and load the paper in the paper cassette E Connect the phone line See P 154 Connecting to a Telephone Line F Connect the power See P 155 Connecting the Pow...

Page 172: ...e Temperature 59 to 77 F Humidity 30 to 70 RH do not in stall near a humidifier Away from heaters and air condi tioners to avoid sudden changes in temperature Within 5 yards of a 3 pin grounded power...

Page 173: ...htly using an item such as a small coin Note The bracket and screws are in cluded with the fax machine The holder is included with the optional handset C Replace the information card D Fix the bracket...

Page 174: ...gram the Telephone Line Type setting See P 107 Line Type If your telephone nor mally sends out tones touch tone when dialing use the TT setting if it normally sends out pulses rotary dial use the DP s...

Page 175: ...B Plug in the cable to the mains C Turn the power switch on Important The supply from the wall outlet must not fluctuate more than 15V either side of 120V The power cord should not be laid in a place...

Page 176: ...Installation 156 10 Smt4EN Ad F_FM book Page 156 Friday December 8 2000 3 42 PM Printed Matters...

Page 177: ...tter at standard resolution G4 3 seconds at 64 kbps without Fax Header MMR using memory for a ITU T 1 test document Slerexe letter at detail resolution Data compression MH MR MMR JBIG Modem Speed 33 6...

Page 178: ...4 Dimensions W D H 16 5 28 8 13 5 inch with print delivery tray and document delivery tray fully extended Weight 28 7 lb 1 1 exclusive of cassettes and options Optional Second Paper Cassette Capacity...

Page 179: ...ximum scan ning width range Correct size for the document delivery tray Thickness 0 05 to 0 2 mm 50 to 90 g m2 20lb paper Length and Width See the above diagram If the page is too short put it inside...

Page 180: ...machine prints fax messages it uses heat to fix the image to the paper This heat is generated using a heating roller which must be hot enough to fuse toner to the paper properly Because keeping the r...

Page 181: ...ndicator goes out in Energy Saving mode even if Man ual Receive is turned on Even though the operation panel display goes out in Energy Saving mode in dicators that flash or light during communication...

Page 182: ...an individual number Any seven of the Quick Dial keys can hold a group of numbers 100 individual numbers stored as 2 digit Speed Dial codes Seven groups each of which can hold up to 140 destinations...

Page 183: ...ansmission P 7 Normal Confidential Transmission Polling Transmission P 8 Leaving a Document to Be Picked Up by Oth ers Polling Transmission Polling Reception P 10 Calling to Request a Message Polling...

Page 184: ...eception Printing the TX File List P 18 Printing a File List Printing a TX Document P 19 Printing a Stored Message Printing a Confidential Reception Document P 20 Printing a Confidential Fax Message P...

Page 185: ...eleting a Program Registering and Deleting Auto Documents P 54 Storing an Auto Docu ment P 57 Deleting an Auto Docu ment User Function keys P 58 Assigning User Function Keys Reports Lists Journal P 22...

Page 186: ...InitialSettings and Adjustments in the Basic Fea tures manual P 5 Fax Header Print Paper Cassette Size P 136 Changing the Paper Size in the Main Cassette P 140 Changing the Paper Size in the Optional...

Page 187: ...mission Settings P 91 Backup File Transmission Energy Save Timer P 93 Energy Save Timer Changing User Parameters P 95 User Parameters Personal Code P 100 Programming the Personal Codes ID Code P 105 R...

Page 188: ...Appendix 168 11 Certification Label The certification is located behind the machine TSTL050N eps Smt4EN Ad F_FM book Page 168 Friday December 8 2000 3 42 PM Printed Matters...

Page 189: ...Result Report 40 Confidential Transmission 6 SUB Code Transmission 14 Connecting the Power 155 Connecting to a Telephone Line 154 Copying 49 Counters 74 D Date and Time 66 Summer Time Daylight Saving...

Page 190: ...setting 75 Paper 133 135 Paper Size Changing 68 Paper Specifications 159 Parallel Memory Transmission 39 Personal Codes 4 Deleting 102 Editing 101 Printing a list 103 Registering 100 Polling 10 Pollin...

Page 191: ...G4 31 Sending a Fax Immediately 37 Sending at a Specific Time Send Later 3 Sending Confidential Messages 6 Send Later 3 Specifications 157 Specified Cassette 83 Stamp 33 146 Replacing 146 Storage Capa...

Page 192: ...172 MEMO Smt4EN Ad F_FM book Page 172 Friday December 8 2000 3 42 PM Printed Matters...

Page 193: ...173 MEMO Smt4EN Ad F_FM book Page 173 Friday December 8 2000 3 42 PM Printed Matters...

Page 194: ...174 UE USA H535 H537 MEMO Smt4EN Ad F_FM book Page 174 Friday December 8 2000 3 42 PM Printed Matters...

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Summary of Contents for fax3900l

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Ricoh fax3900l, Operating Instructions Manual, Page: 44 / 194

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