Panasonic KX-NS300, User Manual

Page: 158 / 388

1.8.4 Sending Messages
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Message Delivery
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Personal Group Distribution Lists
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External Message Delivery
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External Message Delivery Lists
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Receiving External Delivery Messages
You can record messages and send them to other subscribers, to extension users who do not have mailboxes,
and even to outside parties. Messages can be sent using one of the following features:
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Message Delivery:
Sending a message to other subscribers (refer to " Message Delivery").
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External Message Delivery:
Sending a message to parties that do not have Unified Messaging system mailboxes (extension users and
outside parties) (refer to "
External Message Delivery").
There are several ways to determine the recipients of your messages. You can specify recipients by:
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Mailbox number or subscriber name (specifies an individual recipient for Message Delivery).
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Personal Group Distribution List number or Mailbox Group number (specifies a group of recipients for
Message Delivery).
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Extension number or telephone number (specifies an individual recipient for External Message Delivery).
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External Message Delivery List number (specifies a group of recipients for External Message Delivery).
Message Delivery
You can send messages to other subscribers. You can specify message recipients either by number or by
subscriber name.
To specify the recipients by number:
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Enter the subscriber’s mailbox number.
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Enter a Personal Group Distribution List number (refer to " Personal Group Distribution Lists").
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Enter a Mailbox Group number (these must be created by the System Administrator. For more information,
consult your System Administrator).
To specify the recipients by name:
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Enter the first few letters of the subscriber’s name (Dialling by Name feature).
Once you have specified the recipients, you can record a message. Before sending your message, you can
set any of the following:
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Urgent Status:
The message will be heard before other messages by the recipient.
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Private Status:
The recipient will not be able to forward the message, ensuring privacy.
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Auto Receipt:
You will receive notification once the recipient has played back the message.
Finally, you can send your message immediately or set a message delivery time.
158 User Manual
1.8.4 Sending Messages