Oki OKIFAX 5650 User Manual Download

Page: 16 / 138

English

Component identification

Your new fax machine package should contain the following items:

Document stacker

AC Power cable

Telephone cable

Fax machine

Toner cartridge

Image drum unit (inside fax machine)

Summary of Contents for OKIFAX 5650

Page 1: ...English English User s Guide...

Page 2: ...n contained herein This product complies with the requirements of the Council Directives 89 336 EEC EMC 73 23 EEC LVD and 1999 5 EC R TTE as amended where applicable on the approximation of the laws o...

Page 3: ...mponent identification 4 Components 5 Control panel keys and indicators 8 One Touch keypad 12 Dialling 12 Selecting functions and programming 13 Signal tones 14 Chapter 2 Installation 17 Getting start...

Page 4: ...ng documents 43 Document size 43 Multiple page documents 43 Loading documents 44 Sending faxes to a single location 45 Search key dialling 46 Real time dialling 47 Redialling 47 Confirming results 47...

Page 5: ...station 68 Relay key station 68 Relay broadcast report 68 Initiating relay broadcast 69 Polling 70 Polling transmission 70 Polling reception 72 Cancelling polling transmission 72 Standard one time bu...

Page 6: ...tivity report 93 Broadcast confirmation report 94 Active memory files report 94 Telephone directory 95 Configuration report 95 Message confirmation report 96 Confidential reception report 96 Broadcast...

Page 7: ...ppendix B ISDN G4 Option 119 Specifications 119 ISDN programming flow 120 Term definitions 120 Other settings 121 ISDN dial mode for dialling from the keypad user setting 30 121 ISDN dial mode for One...

Page 8: ...put the machine on or near a heat source such as a radiator or heat register Keep it out of direct sunlight Allow enough room around the machine for adequate ventilation and easy access Do not use th...

Page 9: ...urself opening or removing covers may expose you to shocks or other hazards Do not make any adjustments other than those outlined in the manual as you may cause damage requiring extensive repair work...

Page 10: ...unit always use original toner cartridges Exercise care when removing the toner cartridge Do not let it touch your clothing or porous materials The toner powder causes permanent stains Small amounts...

Page 11: ...h may help you to use and understand the product CAUTION A caution appears in this manual like this A caution provides additional information which if ignored may result in equipment malfunction or da...

Page 12: ...English xii...

Page 13: ...with a single selection A search feature to allow you to look for pre programmed telephone numbers by name Halftone transmission in up to 64 shades of grey High speed Fax communication at up to 33 60...

Page 14: ...nce it does not wait for a connection on the receiving end An advanced dual access feature allows you to load and prepare documents for transmission while your fax machine is sending or receiving anot...

Page 15: ...installed Memory expansion Installing additional memory allows the fax machine to store more pages of information in memory If you are constantly seeing a memory overflow message on your fax machine y...

Page 16: ...omponent identification Your new fax machine package should contain the following items 1 Document stacker 2 AC Power cable 3 Telephone cable 4 Fax machine 5 Toner cartridge 6 Image drum unit inside f...

Page 17: ...uments to be faxed or copied 4 Copy stacker Holds copies or received faxes 5 Front panel Gives you access to the manual paper feeder This allows you to bypass the paper cassette and feed paper directl...

Page 18: ...plied with your fax machine into this socket 15 Cable run When installing the optional external handset feed the telephone line through this line run to the TEL terminal 16 TEL terminal Terminal for c...

Page 19: ...en prompted to do so by the display 20 Toner cartridge This black cylinder installed on the image drum unit contains black powder which acts as the ink for your fax machine You will need to install a...

Page 20: ...OF ORIGINAL NO key This key selects document contrast after loading a document for transmission or copying Use LIGHT for originals that are too light NORMAL for documents with good contrast and DARK f...

Page 21: ...ndset When no fax communication is taking place pressing this key opens the telephone line for manual dialling not available in some countries You will hear the dialling tone through the speaker of yo...

Page 22: ...indicator During programming pressing the STOP key takes you back step by step through the programming functions you have already selected Should the fax machine run out of paper fax messages will be...

Page 23: ...he functions of the One Touch keypad including special characters assigned see the following section One Touch keypad 19 One Touch labels After programming a location into a One Touch key write the na...

Page 24: ...One Touch dialling and to access the functions and programming options of your fax machine Dialling To use a One Touch key for dialling just press the appropriate One Touch key For each key you may pr...

Page 25: ...machine Also use this key to print any bulletin polling messages that have been stored in memory for transmission Note Changing the answering mode of your fax machine automatically prints out any non...

Page 26: ...ers and to restrict the use of your fax machine 10 PRINTER CLEANING key Using this key prints a cleaning page for clearing any accumulated toner from the image drum of your fax machine Signal tones Yo...

Page 27: ...ts a short beep to inform you that there were no errors or problems in the communication Off Hook Alarm Tone If your fax machine is equipped with a handset and if the handset is left off the hook your...

Page 28: ...English 16...

Page 29: ...sun light Allow several centimetres on each side of the fax machine to ensure adequate ventilation Make sure that both power and telephone outlets are available nearby Choose a location where the rela...

Page 30: ...t the machine Setting up Installing the document stacker Slip the document stacker indents over the tabs on the rear of the unit You will feel them lock into place Installing the toner cartridge 1 Lif...

Page 31: ...remove the protective sheet from the image drum unit 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ 0 AUTO REC SEAR CH SELE CT FUNC TION AUTO DIAL HYPH EN REDI AL COPY HOO K V REQU EST PHOT O E...

Page 32: ...AFETY INSTRUCTIONS AT THE BEGINNING OF THIS GUIDE 7 Remove the toner cartridge from its package and gently shake it from side to side to distribute the toner Then carefully peel the plastic tape from...

Page 33: ...e the document table Connecting the telephone line 1 Insert one end of the telephone cable into the LINE terminal at the back of the machine 2 Insert the other end of the telephone cable into your wal...

Page 34: ...e cradle and feed the cable to the back of the cradle 2 Using the screw supplied connect the handset cradle to its base 3 Position the handset cradle on the left side of the fax machine 4 Plug one end...

Page 35: ...machine See Setting the Answering Mode later in this user s guide Note 4 When the ISDN option is installed an external telephone or answering machine cannot be connected because voice communication i...

Page 36: ...machine twice Avoid using paper with perforations cutouts and ragged edges Loading paper Your fax machine can hold up to 250 sheets of standard weight 80 g m2 paper For best results use paper speciall...

Page 37: ...te out of the fax machine 2 Adjust the paper guides to the width of your paper 3 If necessary lift and adjust the vertical paper guide for the length of your paper 4 If you are using legal size paper...

Page 38: ...r a snug but not tight fit 7 Return the tray to the slot Push it forward until it locks Setting the clock Follow these instructions to set the time and date on your fax machine 1 Press the SELECT FUNC...

Page 39: ...ll incoming calls are fax messages and automatically receive all incoming fax messages Manual Receive Mode TEL If you use the same line for both fax and telephone calls and the majority of your incomi...

Page 40: ...TAD Use this mode if you have connected an answering machine to your fax machine When a call is received and is not answered your answering machine activates and is ready to send out your recorded ou...

Page 41: ...countries this procedure must be carried out by the installation engineer and may not be user accessible If in doubt consult your fax machine supplier or telephone service provider for advice Follow...

Page 42: ...nes do not print your TSI CSI on their received pages To make sure that your TSI CSI is always printed you can include your fax number as part of your Sender ID Call Back Number The Call Back Number i...

Page 43: ...a generally recognised method of indicating the international access code before the country dialling code The 19 SPACE One Touch key is used to enter spaces in a number 10 Press the START key to sav...

Page 44: ...have to dial a prefix access number to get an outside line then your line is connected to a PBX If you hear a secondary dial tone after dialling the access number follow the instructions below If not...

Page 45: ...prefix is a single digit e g 9 then it is necessary to enter either three spaces with the SPACE One Touch key before the single digit e g 9 or three spaces after the single digit e g 9 9 Press the YE...

Page 46: ...English 34...

Page 47: ...t yet programmed repeatedly press the Search key during step 3 Note 2 If all your One Touch keys are programmed searching automatically looks for the first unassigned Auto Dial number Note 3 To progra...

Page 48: ...Enter pauses PAUSE key i e to wait for outside lines Add a switch from pulse to tone TONE key dialling for part of the call not available in all countries Move the cursor to make corrections YES and...

Page 49: ...ve this function set to G4 In this instance if the remote fax machine is not an ISDN machine your fax will automatically fall back to G3 If this happens three times in succession the G4 setting will a...

Page 50: ...h key or Auto Dial number programmed with the second part of the chain dial number If the second part of the chain dial number was not programmed enter it manually on the numeric keypad If required pr...

Page 51: ...mbers Numeric keypad Enter spaces SPACE One Touch key Enter hyphens HYPHEN key i e to wait for dial tone Enter pauses PAUSE key i e to wait for outside lines Add a switch from pulse to tone TONE key d...

Page 52: ...that location Note 2 Non ISDN fax machines may be connected after an ISDN PBX some of which do not return the correct data to your fax machine If this is the case your fax machine cannot fall back to...

Page 53: ...4 At Step 5 repeatedly press the Start key to view all the programmed locations To delete a location press the NO key Note 2 The locations programmed into groups can be printed See Telephone Directory...

Page 54: ...English 42...

Page 55: ...ed torn or crinkled make a copy on a photocopier and send the copy instead You can also use a photocopier to enlarge or reduce documents before sending Document size All documents must have a minimum...

Page 56: ...the documents into the document feeder Note You can load and prepare to transmit a document while your fax machine is still sending or receiving another message as long as the document feeder is clea...

Page 57: ...iginal Document Set RESOLUTION to Normal office documents Standard STD Documents with small type or other fine details Fine Ex Fine Documents with photos or many shades of grey Photo Original Document...

Page 58: ...ss the SEARCH key The display will prompt you to enter the first character An external telephone Pick up the handset of your external telephone and dial the number of the machine to which you wish to...

Page 59: ...ialling with the use of the HOOK V REQUEST key is not available in some countries or if the ISDN option is installed Redialling If the line is busy or if there is no answer your fax machine will wait...

Page 60: ...If the call is a voice call start speaking to the caller 2 If the call is a fax call or if a person wishes to fax you a document after having a conversation press the START key 3 When MANUAL START ap...

Page 61: ...u of this and that messages are in memory Your fax machine continues to receive faxes into memory when it has run out of paper Your fax machine automatically prints out any messages received in memory...

Page 62: ...d fax messages The closed network option allows you to limit the locations your fax machine can communicate with Using this function you can set your fax machine to refuse to receive any faxes from lo...

Page 63: ...smitted are lost Any messages your fax machine has received into memory but not yet printed are lost If you have loaded documents onto the document feeder of your fax machine any dialling or transmiss...

Page 64: ...paper feeder The manual paper feeder of your fax machine allows you to make copies on a different type of paper than that which is normally kept in the paper tray of your fax machine To make copies us...

Page 65: ...uest when you hear a warbling tone If you do not respond in approximately six seconds the voice request is automatically cancelled Note 1 Both you and the remote fax machine will need to have either a...

Page 66: ...hine automatically sends a call back message to the remote site giving a telephone number where you can be reached Note 2 A call back message is only sent if you have programmed a call back number int...

Page 67: ...s and individual locations Select location using Do this A One Touch key Press the One Touch key Lift the main One touch keypad to access One touch keys 21 to 40 If display asks for confirmation of yo...

Page 68: ...ntries by printing a report press the NO key and the display shows asks you whether you wish to print an entry report Press the YES key and your fax machine prints a report showing the locations you h...

Page 69: ...ax machine 10 If you want to add another group or location after checking the groups and locations you have entered select your new group or location when the display prompts you to check the location...

Page 70: ...ogrammed date and time This setting allows you to continue to send other faxes from your fax machine If you send delayed faxes to groups and or individual multiple locations the setting of the user fu...

Page 71: ...e sending a delayed fax to a single location your document is scanned into memory When the programmed date and time is reached your document is sent 10 Repeat the above procedure if you want to send a...

Page 72: ...ion time 7 Using the numeric keypad enter the time on which you wish the transmission to begin The display asks you to confirm the delayed transmission date YES or NO indicating the time you have ente...

Page 73: ...your locations exceed the capacity of the display then only the first locations are shown on the second line of the display e g 1 03 02 4568 1 indicates Group 1 03 indicates One Touch key 03 02 indica...

Page 74: ...isplay will show the next location you have entered Press the NO key each time you want to cancel a location entered into your fax machine Press the START key if the displayed location is OK and to mo...

Page 75: ...ment from the document feeder Confidential faxes Fax machines are often placed in public places where anyone can look through received faxes To overcome this use the confidential fax feature when send...

Page 76: ...efore you can receive confidential faxes you have to create a confidential or personal mailbox on your fax machine that is password protected see below You then have to tell the person sending the con...

Page 77: ...e the personal box 6 Press the NO key until the display prompts you to confirm the indicated personal box Note If the display does not ask you to confirm the personal box then the personal box number...

Page 78: ...e display indicates an illegal operation then the personal box number you have selected contains one or more confidential messages You must print these messages first before you can change or close th...

Page 79: ...the NO key first before proceeding with Step 3 3 Press the YES The display will prompt you to enter the personal box number 4 Using the numeric keypad enter the two digit number of the personal box y...

Page 80: ...ed into the relay key station Remote List Number These numbers up to 20 digits are the code numbers of locations or groups of locations programmed into the relay key station Relay key station The rela...

Page 81: ...number 6 Using the numeric keypad enter a number of up to 20 digits which corresponds to a relay group programmed into the relay key station Note If you are initiating a relay broadcast to another rel...

Page 82: ...fax software that meets the standard for ITU selective polling Polling transmission 1 Load your document 2 Press the SELECT FUNCTION key 3 Press the 5 POLLING One touch Key The display confirms that b...

Page 83: ...cancel the standard one time polling or standard bulletin polling or use ITU bulletin polling as described below 7 For ITU bulletin polling press the YES key and the display prompts you to enter a per...

Page 84: ...olling and press the START key The display prompts you to select the location of the receiving machine 5 Select the location of the fax machine or PC you are polling as follows 6 Press the START key Y...

Page 85: ...the personal mailbox you want to close and press the YES key The display will prompt you to confirm the box number 6 Press the NO key until the display prompts you to close the personal box number 7 P...

Page 86: ...ure reduces the time you must spend waiting for other operations to finish Note If the display indicates that transmission is already activated you cannot place or scan documents If this is the case w...

Page 87: ...inted if your fax machine has been set to memory reception mode While printing reports While your fax machine is automatically printing reports you can Continue to receive faxes while reports are bein...

Page 88: ...English 76...

Page 89: ...he display indicates that you have selected the activity report 3 Using the numeric keypad press 5 The display confirms that configuration has been selected 4 Press the YES key and the report will beg...

Page 90: ...our document When turned off your Sender ID date and time will not be printed However some fax machines will print your TSI CSI 06 MONITOR VOLUME This function sets the volume your fax machine uses fo...

Page 91: ...your fax machine is set to telephone fax auto switch answering mode it is recommended that you set ring response to one ring 11 RING RESPONSE This function controls how long your fax machine waits be...

Page 92: ...RECEIVE When you receive an incoming call this function allows you to remotely tell your fax machine to switch from telephone to fax mode to receive an incoming fax To use this function use the keypad...

Page 93: ...matically checks the data as it is sent If the receiving fax machine cannot verify the transmission the transmitting fax machine will retransmit as necessary Using ECM also increases transmission time...

Page 94: ...User Guide Press the STOP key and the remaining pages of your document are removed from your fax machine The pages of your document that were scanned into memory are automatically deleted from the mem...

Page 95: ...tion allows you to switch to a fax reception mode at a certain CNG signal quantity 1 5 when the unit is operating in FAX TAD or TEL FAX modes Note CNG Count is not available when the ISDN G4 option is...

Page 96: ...Using the numeric keypad enter 12 The display will confirm that distinctive ring has been selected and that the current setting is OFF 5 Press the NO key to change the setting to SET 6 Press the YES...

Page 97: ...confirms that Personal box Programming has been selected 4 Press the YES key and the display prompts you to enter the personal box number 5 Using the numeric keypad enter the number between 01 and 16...

Page 98: ...created on your fax machine or press the SELECT FUNCTION key to finish Forward number programming 1 Press the SELECT FUNCTION key 2 Press the 9 USER PROGRAM One Touch key The display confirms that Fun...

Page 99: ...key 2 Press the 9 USER PROGRAM One Touch key The display confirms that Functional Programming has been selected 3 Using the numeric keypad press number 7 The display confirms that Memory Password Prog...

Page 100: ...ms that Functional Programming has been selected 3 Using the numeric keypad press number 7 The display confirms that Memory Password Programming has been selected 4 Press the YES key and the display p...

Page 101: ...7 Press the YES key and the display returns to step 4 above 8 Press the SELECT FUNCTION key to finish or continue to create department ID numbers 9 In Standby Mode the display prompts you to enter th...

Page 102: ...GRAM One Touch key The display confirms that Functional Programming has been selected 4 Using the numeric keypad press key The display confirms that restrict ID program has been selected 5 Press the Y...

Page 103: ...n allows your fax machine to wait for and detect a dial tone before proceeding with dialling Available settings are ON and OFF BUSY TONE DETECT This function allows your fax machine to detect a busy t...

Page 104: ...lash F and earth E AUTO START When this function is turned on your fax machine automatically begins dialling as soon as you have selected a location by pressing a One Touch key or entering an Auto Dia...

Page 105: ...ant station with which you were communicating If you were sending a fax the Personal ID or telephone number of the remote fax machine that received the document will be printed If the remote fax machi...

Page 106: ...mory reception information ENTRIES lists the number of received messages stored up in your facsimile unit s memory PAGES lists the total number of pages received PERSONAL BOX prints out set up status...

Page 107: ...ach One Touch key and Auto Dial code The alternate number for each One Touch key The G3 echo protection and communication speed settings for each One Touch key and Auto Dial code If the G4 ISDN option...

Page 108: ...ice codes Depending on the settings of your fax machine a portion of the page will be printed after the report see 04 IMAGE IN MCF in Programming Confidential reception report This report is automatic...

Page 109: ...that fax messages have been lost Protocol dump In the event of a communications failure the protocol dump report can be printed out manually This report can be helpful in analysing the cause of the c...

Page 110: ...n or reception was completed successfully PUNIT There is a problem with the printing unit Contact service representative R_JAM A paper jam occurred while receiving a fax so the machine was unable to r...

Page 111: ...he STOP key to try to feed the document the rest of the way through the feeder If this fails follow the instructions below WARNING IF YOU OPEN THE TOP COVER YOU WILL SEE A LABEL THAT READS CAUTION HOT...

Page 112: ...er tray 1 Lift the document table and swing it out of the way 2 Check for paper jammed in the slot where received faxes or copies exit onto the document stacker If you see paper jammed in the exit slo...

Page 113: ...of the drum 5 Carefully pull out any paper you see jammed inside the machine 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WX Y 9 OQZ 0 AUTO REC SEA RCH SELE CT FUNC TION AUTO DIAL HYP HEN RED IAL COP Y...

Page 114: ...into your fax machine 9 Place the image drum unit back into your fax machine To ensure that the image drum is positioned correctly press down firmly on both of the locations on the image drum marked...

Page 115: ...density is high enough you can continue to use the toner cartridge without replacing it until the print density becomes too low If the print density becomes low even before your fax machine display in...

Page 116: ...ent table into an upright position 2 Push in the cover release buttons on the side of the copy stacker until you hear a click Lift the copy stacker 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ...

Page 117: ...kwards into the image drum unit and NEVER turn the coloured lever before fitting the toner cartridge 5 With the ridged side facing up and the coloured lever on your right insert the toner cartridge in...

Page 118: ...en the image drum may have accumulated toner on it Press the SELECT FUNCTION key then the 10 PRINTER CLEANING One Touch key and then the YES key Your fax machine prints a cleaning page to clean the im...

Page 119: ...EE A LABEL THAT READS CAUTION HOT THIS AREA IS EXTREMELY HOT AND MUST NOT BE TOUCHED UNDER ANY CIRCUMSTANCES 1 Lift the document table into an upright position 2 Push in the cover release buttons on t...

Page 120: ...tioned correctly press down firmly on both of the locations on the image drum marked PUSH 6 Install a new toner cartridge Follow Steps 4 to 9 in Replacing the Toner Cartridge 1 ABC 2 DEF 3 GHI 4 JKL 5...

Page 121: ...fax machine count the number of pages your fax machine has printed or scanned in its lifetime If you are experiencing a problem a service person may ask you to check these counters Note If the image d...

Page 122: ...from the fax machine 2 Place the image drum unit with toner cartridge still attached into a black plastic bag and keeping it away from direct sunlight 3 Re package the fax machine and the image drum...

Page 123: ...t 10 seconds then turn it on again The display tells you to replace paper even though there is paper in the paper tray Make sure that the paper is correctly stacked in the tray Check for a paper jam i...

Page 124: ...n outside line or if you are dialling internationally you may need to enter a pause using the 10 Pause One Touch key after the dial prefix or international dialling code to tell your machine to wait f...

Page 125: ...ive faxes First check to see that the power cable is connected to the power outlet and the telephone line is connected to LINE Also check the reception mode you are using Your fax machine will not aut...

Page 126: ...ved is wider or longer than the paper you have loaded into your paper tray your fax machine automatically reduces either the width or the length of the document to fit on your paper This type of probl...

Page 127: ...deteriorate See Replacing Image Drum Unit PRINTER ALARM Open and close the cover If this does not clear the message disconnect your fax machine and call for service Note When you disconnect your fax...

Page 128: ...English 116...

Page 129: ...ISDN option Communications Half duplex Coding scheme MH MR MMR with ITU T ECM Horizontal resolution 8 pel mm or 300 dpi Vertical resolution 3 85 line mm standard 7 7 line mm fine 15 4 line mm ex fine...

Page 130: ...English 118...

Page 131: ...ed Specifications Category Specification Network compatibility ISDN Circuit switch mode PSTN should be removed when ISDN board is mounted Network interface ITU TI 430 ETS 300 012 Basic rate interface...

Page 132: ...three digits the country code of the country in which the machine is being operated can be registered ISDN G4 NUMBER This is the national subscriber number for the ISDN Up to 20 numbers can be used T...

Page 133: ...G3 mode when dialled from the One Touch key or Auto Dial At the time speech analogue transmission is requested to the network SET TO G4 default setting The call originates in G4 mode when dialled fro...

Page 134: ...Termination This function provides immediate answering and the ability to select the type of termination setting FAX TEL MEM PC or FWD Direct Dialling In Service In this service available in point to...

Page 135: ...anging a memory password 87 Changing password or closing personal box 66 Changing restricted ID 89 Changing the user function settings 83 Changing user function settings 83 Clearing document jams 99 C...

Page 136: ...44 Multiple Pages 43 Preparing 43 Size 43 E ECM FUNCTION Error Correction Mode 81 End of Session Tone 15 Err Report MCF 99 Error Messages 114 Error Report MCF 78 Error Tones 14 F Fax machine identific...

Page 137: ...81 Personal mailboxes 85 Plus Key 10 POLL RX 98 POLL TX 98 POLL 98 Polling key 13 Power failures and memory 51 Power Save Mode 80 Print Operation key 13 Printer Alarm 115 Printer Cleaning key 14 Print...

Page 138: ...ine 21 Space Key 11 SPEECH RECEIVE 83 Start Key 10 Stop Key 10 T Telephone Fax Auto Switch Mode 28 T F Timer Prg 79 Telephone Answering Device Mode 28 Tone key 12 Toner Save 83 Transmit Resolution 8 1...

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