Setting and Adjusting Custom Common Settings to Suit
Y
our Needs
4–18
Custom Settings for Copying, FAX and Printing
Storing the Dept.
ID and P
ass
w
o
rd
(ST
ORE DEPT
. ID/P
ASSW
ORD)
Setting the Dept. ID for Managing the Number of Prints by Department
(DEPT. ID MANAGEMENT)
By storing a four-digit Dept. ID and the password for each department, you can set the
machine so that it’s copy and FAX functions can be used only when the correct pass-
word has been input. This is called "Dept. ID Management". Dept. IDs and password
for up to 300 departments can be stored. This function allows you to check the copy
totals for each department for management purposes. With Dept. ID Management, the
following operations can be carried out:
• Setting whether or not to set Dept. ID Management
• Storing the Dept. ID and the password
MEMO
●
The initial setting is "OFF."
Storing the Dept. ID and Password (STORE DEPT. ID/PASSWORD)
1
Enter the system settings password, then press
the [OK] key.
2
Call up the desired screen as follows:
Additional Functions
Key
1
MEMO
●
Enter the password stored under Set System Settings
Password. (See “Setting or Changing the System
Settings Password,” on p. 4-16.)
●
This step is not required if the system settings
password is not stored.
Select whether to use the department ID
management function.
■
When [NO] is selected
Press the [OK] key and proceed to step 6.
3
■
When [ON] is selected
To set the department ID and password, press
[STORE DEPT. ID/ PASSWORD] and proceed to
step 4.
