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Canon

FAX-L800 User’s Guide

ENGLISH

14-1

Chapter 14

Printing Reports and Lists

Chapter 14

Printing Reports and Lists

This chapter shows you how to print lists and reports.

You can print lists of telephone numbers and transmissions settings registered in
the fax, as well as print reports about document transactions.

Printing the Speed Dialling Lists ............................................................................ 14-2
Printing the User Data List ..................................................................................... 14-5
Printing the List of Sender Names ......................................................................... 14-6
Activity Reports ........................................................................................................ 14-7

Printing the Activity Management Report ................................................ 14-7
Setting and Using Activity Reports ............................................................ 14-9

Memory Lists ........................................................................................................... 14-15

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Summary of Contents for FAX-L800

Page 1: ...fcv FAX L800 User s Guide ...

Page 2: ...8 Deze CE markering toont aan dat het produkt in overeenstemming is met de richtlijnen 73 23 EEC en 89 336 EEC zoals geammendeerd door richtlijn 92 31 EEC welke beide zijn geammendeerd door de richtlijn 93 68 CEE Questo contrassegno CE indica che l apparecchio è conforme alle Direttive CEE 73 23 e 89 336 successivamente modificata con la Direttiva 92 31 entrambe modificate con la Direttiva 93 68 E...

Page 3: ...STRAHL AUSSETZEN RADIAZIONE LASER INVISIBLE IN CASO DI APERTURA EVITARE L ESPOSIZIONE AL FASCIO RADIACION LASER INVISIBLE CUANDO SE ABRE EVITAR EXPONERSE AL RAYO AAVATTAESSA OLET ALTTIINA NÄKYMÄTTÖMÄLLE LASERSÄTEILYLLE ÄLÄ KATSO SÄTEESEEN OSYNLIG LASERSTRÅLNING NÄR DENNA DEL ÄR ÖPPNAD BETRAKTA EJ STRÅLEN USYNLIG LASER STRÅLING NÅR DENNE ER ÅBEN UNDGÅ BESTRÅLING USYNLIG LASERSTRÅLING NÅR DEKSEL ÅPN...

Page 4: ... Assembling the Fax 2 17 Installing the Toner Cartridge 2 17 Attaching Trays 2 20 Connecting the Handset an option 2 20 Connecting the Telephone Line 2 21 Connecting an Extension Phone 2 22 Loading Paper and Installing the Paper Cassettes 2 22 Loading Paper in the Side Paper Cassette 2 23 Loading Paper in the Front Paper Cassette 2 25 Turning on the Power 2 27 Chapter 3 Getting Started 3 1 Operati...

Page 5: ...d Dialling 4 5 Group Dialling 4 5 Setting Up One touch Speed Dialling 4 6 Setting Up Coded Speed Dialling 4 14 Setting Up Group Dialling 4 22 Using Speed Dialling 4 26 Using One touch Speed Dialling 4 26 Using Coded Speed Dialling 4 28 Using Group Dialling 4 29 Using Directory Dialling 4 31 Chapter 5 Using the Fax as a Copier 5 1 Preparing the Document 5 2 Setting the Document on the Fax 5 3 Perfo...

Page 6: ...t Manually at the Fax 7 6 Receiving a Document Manually with an Extension Telephone 7 7 Changing the Remote Receive ID 7 8 Cancelling Receiving a Document 7 10 Transferring Documents 7 11 Before You Set Up Document Transfer 7 11 Setting Up the Fax for Document Transfer 7 12 Turning the Transfer Mode ON and OFF 7 15 Turning Transfer Mode ON 7 15 Turning Transfer Mode OFF 7 15 Changing the Transfer ...

Page 7: ...at is Relay Broadcasting 9 2 Setting Up and Using a Standard Relay Unit 9 2 Setting Your Fax as a Relay Unit 9 3 Changing the Relay Broadcast Settings 9 6 Deleting the Relay Group 9 7 Sending a Document to a Relay Unit for Relay Broadcasting 9 8 Sending a Document to a Relay Unit with Speed Dialling 9 9 Sending with the RELAY BROADCAST Button 9 10 Chapter 10 Using Confidential Mailboxes 10 1 Setti...

Page 8: ...the Optional Stamp Feature 12 7 Setting Up the Stamp Feature 12 7 Turning the Stamp Feature ON OFF 12 9 How the Fax Operates with Default Settings 12 10 Chapter 13 Restricting Use of the Fax 13 1 Setting and Using the System Settings Password 13 2 Setting the System Settings Password 13 2 Changing or Cancelling the System Settings Password 13 3 Restricting Fax Operation 13 5 Setting Operation Rest...

Page 9: ...ax Unit 15 18 Opening and Closing the Operation Panel 15 19 Opening the Operation Panel 15 19 Closing the Operation Panel 15 21 Cleaning the Scanning Area 15 22 Refilling the Stamp Ink Compartment Option 15 23 Error Code Table listed by number 15 24 List of LCD Display Messages Alphabetic List 15 26 Questions and Answers 15 30 Can not Send Documents Correctly 15 30 Can not Receive Documents Correc...

Page 10: ...s A 3 Telephone Features A 4 Power A 4 Operating Environment A 4 Weight A 4 Dimensions A 5 Appendix B Documents You Can Scan B 1 Document Media to Avoid B 1 Specifications for Paper Documents You Can Scan B 1 Document Thickness B 1 Document Size B 2 Scanning Area on the Document B 2 Printing Area B 3 Glossary G 1 Index I 1 ...

Page 11: ...ck memo to the home office on the other side of town or automatically receiving from a branch overseas or across the country this book shows you how to do it all quickly and easily Take a few minutes to browse through this User s Guide so you know what it contains You do not have to read it all at once from cover to cover We have done our best to give you an accurate easy to use User s Guide but i...

Page 12: ...ading paper in the paper cassettes The side paper cassette can be adjusted to fit a variety of standard paper sizes and hold a stack of up to 100 sheets The standard front paper cassette holds 500 sheets for a total of 600 sheets The additional lower cassette available as an option holds another 500 sheets for a total of 1100 sheets All cassettes are easy to access and re fill 72 128 One touch Dia...

Page 13: ...fter a power failure Automatic sending Delayed sending Scan a document into the memory and set for sending at a later time so you can take advantage of holiday or late night telephone rates Sending Receiving Recording documents into memory Dual access Even while you are sending or receiving a document you can continue to use the fax to register information with the fax or record documents into the...

Page 14: ...You can create up to 70 private memory boxes and set them up to receive documents If the other party s fax can use ITU T subaddresses and passwords you can set up and use memory boxes even if the other party s fax unit is not a Canon fax JBIG JBIG Improved image data compression JBIG is a new ITU T standard image data compression method JBIG s compression method allows data to be compressed more e...

Page 15: ...utions 2 7 Unpacking Have You Got Everything 2 9 Parts of the Fax 2 11 Front View 2 11 Rear View 2 12 Handset option 2 12 Removing the Shipping Material 2 13 Removing the Shipping Tape 2 13 Removing the Spacers Inside the Fax Unit 2 13 Removing the Styrofoam Sheet from the ADF 2 14 Removing the Orange Lock Plate from the Front Paper Cassette 2 15 Removing the Protective Sheets 2 16 Assembling the ...

Page 16: ...e A menu has a number and title which appear in the two line display search buttons The search buttons change the LCD display Press to display the next item or choice in a menu or press to display the previous item or choice transaction number When you send or receive a document your fax automatically assigns the document a unique transaction number A transaction number is a four digit decimal num...

Page 17: ...t to extreme temperature fluctuation Use in a location within a temperature range of 10 C to 32 5 C J Do not set up the fax near a television radio or heavy equipment like copy machines air conditioners computers or large printers that can generate strong electromagnetic fields Large equipment can generate electronic noise that can interfere with the operation of the fax J Choose a location that i...

Page 18: ...Setting Up Line J Place the fax unit near a telephone line J To avoid damage to the fax unit from overheating do not block the exhaust vent Install the fax unit approximately 10 cm away from walls or other equipment ...

Page 19: ...minimum requirements for clearance as illustrated below To avoid damage to the fax unit from overheating do not block the exhaust vent Install the fax unit approximately 10 cm away from walls or other equipment 795 mm 701 mm 354 mm 474 mm 406 mm 545 6 mm 425 6 mm HANDSET optional 460 mm LOWER FRONT PAPER CASSETTE optional 460 mm 460 mm ...

Page 20: ...ot plug the power cord into an extension cord connector or power strip shared with other plugs J Do not plug the fax into a power outlet shared with an air conditioner personal computer electric typewriter copier or other equipment that generates electrical noise J Check the plug frequently and make sure that it is firmly plugged into the socket J Do not plug the power cord into an uninteruptable ...

Page 21: ...ug before you move the fax OFF J During electrical storms disconnect the plug from the power outlet The fax can hold documents in the memory for up to 12 hours J Before you attach or remove the plug from the power outlet make sure your hands are dry J Do not stack boxes or furniture around the power outlet Keep the area open so you can reach the outlet quickly If you notice anything unusual smoke ...

Page 22: ...fax unit other equipment or furniture on the power cord Never knot the power cord or wrap it around another object OFF J To avoid paper jams never unplug the power cord open the printer cover or remove a paper cassette during printing J When you lift the fax hold it by the front and back sides Never try to lift the fax by gripping the side paper cassette and the feeder right cover J When you lift ...

Page 23: ... case you want to move or ship the fax unit in the future Ask someone to help you remove all items from the box You will need someone to hold the box while you lift the fax unit and its protective packaging out of the carton Output Tray Document Tray Documentation and Destination Labels Telephone Line Power Cord Fax Unit ...

Page 24: ...wer cord J 1 Telephone line J 4 Sheets of destination labels J 1 User s Guide Fax unit with side cassette and front cassette installed Document tray User s Guide Destination labels x 4 Output tray Power cord Telephone line Options J HANDSET KIT J G3 FAX OPTION MEMORY VII 2 MB H11 4711 J G3 FAX OPTION MEMORY VII 4 MB H11 4721 J Verification Stamp Unit 1 H12 3162 J FXL CASSETTE FEEDER 5 A4 500 sheet...

Page 25: ...ay Displays menu items and messages Automatic Document Feeder ADF Holds documents for scanning Speaker volume switch Adjusts the speaker s volume Warning lamp Blinks red when a problem occurs Output tray Holds printed documents after they are ejected form the fax Paper level gauge Document tray Holds sent or copied documents Upper front paper cassette Holds 500 sheets of A4 size paper Side paper c...

Page 26: ...handset type 1 or type 2 is optional D E F 3 A B C 2 1 M N O 6 J K L 5 G H I 4 W X Y Z 9 T U V 8 P Q R S 7 Å î 0 Hook key Ringer volume switch Adjusts the volume of the ringer Use a pen or other pointed object to adjust the switch to HIGH LOW or OFF OFF LOW HIGH Type 1 Type 2 Dialling keys Hook key Ringer volume switch Adjusts the volume of the ringer There are three settings HIGH LOW and OFF Puls...

Page 27: ...hed inside the fax unit and on the front paper cassette to protect delicate parts from vibration during shipping Removing the Shipping Tape Remove all the shipping tape from the unit Removing the Spacers Inside the Fax Unit 1 Pull up the release lever to unlock the printer cover and lift it to open LTR 100 50 0 Release lever ...

Page 28: ...y want to insert them again if you have to transport the fax unit Removing the Styrofoam Sheet from the ADF 1 To open the Automatic Document Feeder ADF grip the operation panel and gently pull the panel up until it opens partially 2 Remove the styrofoam sheet A4 100 50 0 3 Gently push the operation panel shut until it clicks ...

Page 29: ...e fax unit A4 100 50 0 2 Set the front paper cassette down on a flat stable surface 3 With your right hand hold the orange lock plate and use your right thumb to pull up the release lever and slide the plate to the left A4 Metal Base Pull up this release lever then slide to the left Pushing the metal base down hard might break the cassette ...

Page 30: ... Removing the Protective Sheets The LCD on the operation panel and the paper level gauge on the front paper cassette are covered with plastic sheets to protect them during shipping This protective material should be removed before you use the fax unit A4 100 50 0 A4 100 50 0 LCD Paper Level Gauge 1 Remove the plastic sheet covering the LCD on the operation panel 2 Remove the plastic sheet covering...

Page 31: ...stalling any other type of cartridge in this fax unit could damage the fax unit and void your warranty Leave the toner cartridge in its protective bag until you are ready to install the cartridge Handle the toner cartridge carefully Q15 17 1 Pull up on the lever above the M mark to open the printer cover A4 100 50 0 2 Remove a new toner cartridge from its protective bag Save the protective bag You...

Page 32: ... cartridge 4 Place the new cartridge on a stable flat clean surface As you steady the cartridge with one hand remove the seal by gently pulling the plastic tab with your other hand Use a firm even pull to avoid breaking the seal Pull straight out Pull in this direction Side View Top View Pull in this direction 5 To avoid pinching your fingers between the toner cartridge and fax unit grip the cartr...

Page 33: ...level A4 100 50 0 7 Shut the printer cover until you hear it lock A4 100 50 0 J The fax unit will not operate if the printer cover is not closed completely If the printer cover is open and the fax unit is plugged in you will see a message CHECK PRINTER COVER Open the cover again and make sure the toner cartridge is level Then shut the printer cover again until you hear it lock ...

Page 34: ...side of the fax unit just above the output tray Document Tray Output Tray Connecting the Handset an option A telephone handset is available as an option for the fax machine This handset is for use with Listed Canon Facsimile machine only 1 Fit the handset cradle over the holes 2 Fasten the handset cradle with the screws provided ...

Page 35: ... handset on the handset cradle Connecting the Telephone Line 1 Connect one end of the supplied telephone line to the fax jack marked L 2 Connect the other end of the telephone line to your wall telephone jack To avoid electorical shock connect the telephone line to the fax first Then connect the line to the wall telephone jack ...

Page 36: ...ng the Paper Cassettes Before you load paper follow these general guidelines J The side paper cassette can be adjusted to accept letter legal or A4 size paper J Use Canon standard 64 90 g m2 weight paper J To avoid paper jams do not load wrinkled or curled paper in the paper cassette J To avoid paper curling do not open paper packs until you are ready to load the paper in the fax unit Store unused...

Page 37: ...are loading If the setting is correct go on to step 3 or To set the paper cassette for a different paper size slide the selector to the correct position To release the guide push it gently toward the center of the paper cassette Gently push it up or back until the tip is just below the line of the setting you want Then push it out toward the side of the paper cassette to lock it When you set to le...

Page 38: ... the leading edge and sides of the stack are even 4 Load the paper into the side paper cassette Slide the edge of the stack under the front tabs of the paper cassette Make sure the paper stack is not higher than the load limit marks NNN on the left side of the paper cassette Check the corners of the stack and make sure they are below the tabs at the front end of the paper cassette ...

Page 39: ...ith paper remaining in the paper cassette make sure no paper is out of the paper cassette and that there is no loose paper inside the fax unit Loading Paper in the Front Paper Cassette 1 To pull out the front paper cassette lift it up at a slight angle then pull it up and out A4 2 Before you load a stack of paper in the front paper cassette tap the leading edge of the paper stack on a flat surface...

Page 40: ...hick Then load each stack separately The paper stack should not be higher than the load limit marks NNN on the side of the paper cassette Make sure the stack is below the tabs at the front of the paper cassette A4 100 50 0 Check the front corners of the stack and make sure they are below the tabs 4 Gently insert the front paper cassette into the fax unit until you hear it click ...

Page 41: ...PAPER message re fill the cassette 100 50 0 A4 Turning on the Power 1 Connect the power cord to the power receptacle on the rear of the fax unit 2 Connect the other end of the power cord to the power source The fax must be connected to a properly grounded three prong 230 V AC outlet After you connect the power cord to the power source the fax LCD display will light There is no power switch on the ...

Page 42: ...ert it again Make sure it is sitting level inside the fax machine then close the printer cover again And make sure the toner cartridge is installed in the fax unit SUPPLY REC PAPER One of the paper cassettes is empty or one of the paper cassettes is not seated correctly inside the fax machine Remove each cassette Make sure the stack of paper is below the tabs and insert the paper cassette again Pu...

Page 43: ...ou want Then we will guide you step by step through the basic procedures that must be performed before you use the fax for the first time Operation Buttons One touch panels closed 3 2 Operation Buttons One touch panels open 3 4 Using the Menus and Buttons 3 5 General Guidelines for Registering Information 3 5 Using the Menus 3 5 Entering Names for Registration 3 7 Menu Button Summary Table 3 8 Che...

Page 44: ... STANDARD RESOLUTION DARKER STANDARD LIGHTER CONTRAST TEXT TEXT PHOTO DOCUMENT TYPE MANUAL RX DIRECT TX TTI SELECTOR 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 R PROGRAM DELETE FILE CLEAR SET 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF 18 17 16 15 14 13 12 11 10 6 7 8 9 5 4 3 2 1 ...

Page 45: ... is using the telephone line l Manual RX Switches the fax between the auto and manual receive mode m Direct TX Sets the fax in the direct sending mode so you can send a document ahead of other documents stored in the fax memory Direct sending scans a document and sends it immediately without storing the document in the memory n TTI selector Enters a registered sender s name to appear at the top of...

Page 46: ...ransactions Memory reference Performs operations with documents currently stored in the memory including printing a list of documents printing a documents sending a document to another destination or deleting a document Report Prints reports about information registered in the fax Stamp option Switches the fax in and out of the stamp mode In the stamp mode the fax marks all documents scanned for s...

Page 47: ...eiving and the fax rings while you are registering information pick up the handset If you hear a slow beep tone the other party is trying to send you a document Press STOP and press START SCAN to receive the document Using the Menus The fax employs a menu system you can use to register important information or to set up important features Here we will describe how to display and open these menus T...

Page 48: ...e last selection To Open a Menu and Select an Item SET Press the search buttons until you see the name of the menu you want to open then press SET Press the search buttons to browse through the menu items then press SET to go to the next level To Return to the Previous Level DATA REGISTRATION Press DATA REGISTRATION to return to the previous level so you can continue browsing If you continue to pr...

Page 49: ...ode What it does A Uppercase letter Allows you to enter uppercase letters You can also press to enter a symbol a Lowercase letter Allows you to enter lowercase letters You can also press to enter a symbol 1 Number Allows you to enter numbers You can also press to enter a symbol The numeric keypad buttons are clearly labelled with one number and some letters Numeric keypad Uppercase A Lowercase a N...

Page 50: ...ymbol you want then press to move the cursor one space to the right J To enter a space press SPACE To Correct a Mistake Use the cursor buttons to move the cursor left or right to position it under the incorrect letter Then enter the correct letter or Press CLEAR to delete the entire entry so you can start again Menu Button Summary Table Whenever you come to a step where you must enter a number or ...

Page 51: ...ing the button until the letter you want appears or If the next letter is under the same button press to move the cursor right one space then press the button again to enter the first letter of the group Keep pressing the button until the letter you want appears The cursor buttons move the cursor left or right Press to enter a symbol You can enter symbols in the text or number entry mode Keep pres...

Page 52: ...ne line The fax unit is set to operate through a tone line without making adjustments Use this procedure to switch the fax set up between tone and pulse dialling DATA REGISTRATION 1 Open both One touch Speed Dialling panels Then press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION SET 2 Press SET DATA REGISTRATION 1 USER SETTINGS SET 3 Press SET again USER SETTINGS 1 DATE TIME 4 Press the sear...

Page 53: ...ation In this section we will show you how to set up the fax so the following information prints at the top of every document you send J Your fax number J Your personal name or company name J Time and date of transmission Your fax is already set to print this information at the top of every document you send but you must register your fax unit s telephone number your personal name or company name ...

Page 54: ... the fax to operators who know the correct department codes and passwords Relay sending is another money saver We can designate one relay fax in your area send one transmission from the home office on the East coast and then have the document relayed to you locally We hope you will have these features set up in the very near future so we can enjory more efficient secure and ecomical facsimile comm...

Page 55: ...TTINGS SET Press SET USER SETTINGS 1 DATE TIME 2 Open the DATE TIME menu Press SET DATE TIME 25 10 97 11 30 3 Register the date and time 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keypad to enter the day month and year DATE TIME 26 12 97 11 30 Use the buttons on the numeric keypad to enter the current time J Use the 24 hour format to enter the time e g 1 0...

Page 56: ... 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use these buttons on the numeric keypad to enter your own fax number Data entry buttons 0 9 Enters a number SPACE Enters a space spaces are optional DELETE Deletes the rightmost digit of the number you are entering so you can enter a new digit CLEAR Clears the entire entry if you want to start again TONE Enters a plus sign You can register a number of up to 20 ...

Page 57: ...umeric keypad to switch the entry mode Display Press keypad buttons to enter A Uppercase letter entry mode a Lowercase letter entry mode 1 Number entry mode Above each button on the numeric keypad there is a group of letters These are the letters you can enter with the button below Each button contains the upper and lower case letters for its group of letters Press the button of the letter you wan...

Page 58: ...IJ Press until you see the symbol you want SPACE Press SPACE to move to the next column To delete CLEAR If you make a mistake and want to delete the entire entry so you can start again press CLEAR To make a correction Press the left or right cursor button to move the cursor under the letter or number you want to change 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Press a button to enter a...

Page 59: ...ents they send Q3 12 To enter the sender name press TTI SELECTOR when you scan the document for sending Q6 6 Registering a Sender Name Follow this procedure to register sender names 1 Open the USER SETTINGS menu Q3 13 2 Press the search buttons until you see the display below USER SETTINGS 4 SENDER S NAME SET 3 Press SET SENDER S NAME 01 4 Press the search buttons to display the number where you w...

Page 60: ...NDER S NAME A 05 K SMITH When you enter the name use the same buttons you used to enter the UNIT NAME SET 7 When you are finished entering the name press SET SENDER S NAME A DATA ENTRY OK SENDER S NAME 06 Repeat the procedure to enter another number or press STOP to return to standby Changing or Erasing a Sender Name 1 Repeat steps 1 3 of the procedure you used to register the sender name Q3 13 2 ...

Page 61: ...y Using the Energy Saver Mode You can set the fax machine to enter a low energy sleep mode after it remains idle for a specified length of time This ensures that the fax machine consumes less power when it is not being used Turning the Energy Save Feature ON DATA REGISTRATION 1 Open both One touch Speed Dialling panels Then press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION SET 2 Press SET D...

Page 62: ...utton to display ON ENERGY SAVER ON SET 8 Press SET ENERGY SVR TIME 03MIN 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF 9 Use the buttons on the numeric keypad to enter a number for the time minutes you want the fax machine to remain idle before it automatically enters the low energy sleep mode You can set a time from 03 to 30 minutes ENERGY SVR TIME 30MIN SET 10 Press SET SYSTEM SETTINGS ...

Page 63: ...er button to the right of the LCD display will also light red To restore the full power mode press the ENERGY SAVER button While the fax machine is powering up PLEASE WAIT is displayed for a few moments PLEASE WAIT While the fax unit is powering up you can perform any operation The following actions will automatically restore the full power mode J Receiving a document J Printing an Activity Manage...

Page 64: ...r or document jam has occurred when the paper cassettes have run out of paper or when the toner cartridge has run out of toner J When a document has been fed into the automatic document feeder ADF You can not press the ENERGY SAVER button to put the fax in the energy save mode The fax enters the energy save mode only after the specified time has elapsed ...

Page 65: ...on the fax for speed dialling After you set up your speed dialling buttons we recommend that you occasionally print a list of all telephone numbers registered in the fax and store it for reference Q14 2 Read This before Entering Telephone Numbers 4 2 Entering Pauses for Dialling 4 2 Adjusting the Length of a Pause 4 3 Confirming a dial tone 4 4 What is Speed Dialling 4 5 Setting Up One touch Speed...

Page 66: ...hing system may also require that you insert a pause after the outside number For further assistance contact your local authorized Canon dealer sales or service representative or your local telephone company Follow this procedure to enter a pause during regular dialling or when registering a number for a speed dialling button 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF 1 When you come to...

Page 67: ...e pauses at the end of a number to dial an overseas number Adjusting the Length of a Pause Follow this procedure to adjust the length of a pause entered within a number This procedure is effective only for adjusting the length pauses entered within telephone numbers The 10 second pause entered at the end of a number can not be adjusted DATA REGISTRATION 1 Open the TX SETTINGS menu Open both One to...

Page 68: ... new time You can enter a number from 01 to 15 seconds Then press SET 6 Press STOP to return to standby Confirming a dial tone Use this feature only when you register a number In some areas you may have to confirm the dial tone in the middle of the facsimile number before dialling the rest of the number This is called dial tone detection 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF 1 Use ...

Page 69: ...ng One touch Speed Dialling allows you to start a document transmission by pressing only one button You can register up to 72 destinations for One touch Speed Dialling The first group of buttons numbered 01 to 32 are on the operation panel Open the first panel to see buttons 33 to 64 then the second panel to see the last set of buttons 65 to 72 Coded Speed Dialling Coded Speed Dialling allows you ...

Page 70: ...d Dialling DATA REGISTRATION 1 Open the One touch Speed Dialling menu Open both One touch Speed Dialling panels Then press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION Press the search buttons until you see the display below REGISTRATION 2 TEL REGISTRATION SET Press SET TEL REGISTRATION 1 1 TOUCH SPD DIAL SET Press SET 1 TOUCH SPD DIAL 01 2 Specify the One touch Speed Dialling button that yo...

Page 71: ...6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Enter the telephone number J Use the buttons on the numeric keypad to enter the fax number J To enter a space press SPACE Spaces are optional and they are ignored during dialling J After you have entered the number if you see that one of the digits is incorrect press the left cursor key to move the cursor to the digit you want to correct and press DELETE Then ...

Page 72: ... DATA ENTRY OK 1 TOUCH SPD DIAL 3 OPTIONAL SETTING This completes the minimum settings for registering a One touch Speed Dialling button To stop here and register another button DATA REGISTRATION Press DATA REGISTRATION Repeat the procedure from step 2 To end the procedure and return to standby Press STOP To perform the optional settings 7 Open the OPTIONAL SETTING menu SET Press SET OPTIONAL SETT...

Page 73: ...ogether with BATCH TX If BATCH TX is ON the documents will be grouped and sent together at the preset time The fax unit will make only one phone call saving you time and money Q16 10 SET Press SET SET TIME 1 SET Press SET again SET TIME 1 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keypad to enter the time Enter the time in the 24 hour format e g 1 00 p m a...

Page 74: ...N OPTIONAL SETTING 2 TX TYPE SET 9 Perform the transmission type settings Press SET Then press the search buttons to display the transmission type items TX TYPE REGULAR TX TX TYPE POLLING RX For details about using ITU T subaddresses and passwords see the description of setting up and using a memory box Q8 10 The TX TYPE menu includes these items REGULAR TX Designates the transaction as a normal t...

Page 75: ...ESS Allows you to enter a ITU T password or subaddress for the transmission Q6 24 1 PASSWORD The ITU T password for the transmission 2 SUBADDRESS The ITU T subaddress for the transmission POLLING RX Allows you to set a One touch Speed Dialling button to poll another fax every time you use it to dial Press SET then enter the ITU T subaddress and password Q11 3 1 PASSWORD The ITU T password for the ...

Page 76: ...nd the document again If this setting does not solve the problem try settings 2 and 3 SET Press SET OPTIONAL SETTING 4 TX SPEED 11 Change the transmission speed when it takes a long time for your document transmissions to begin SET Press SET TX SPEED 14400bps If your document transmissions are slow in starting this may mean that the telephone lines in your area are in poor condition Select a lower...

Page 77: ...ou may be able to speed up transmission time by turning ECM off SET Press SET 1 TOUCH SPD DIAL 11 This completes all settings for telephone registration of a One touch Speed Dialling button If you want to set up other buttons repeat from step 2 or Press STOP to return to standby 13 After you register a number for One touch Speed Dialling make sure you write the name of the other party on a destina...

Page 78: ... transmission and as well as enter other important settings identical to those for Coded Speed Dialling Follow this procedure to register a telephone number for Coded Speed Dialling 1 Open the Coded Speed Dialling menu DATA REGISTRATION Open both One touch Speed Dialling panels Then press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION Press the search buttons until you see the display below RE...

Page 79: ...ered for Group Dialling you will see GROUP DIAL displayed CODED SPD DIAL 012 SET With the code you want to register displayed on the LCD press SET CODED SPD DIAL 1 TELEPHONE NUMBER SET Press SET again TELEPHONE NUMBER TEL 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF 3 Enter the telephone number J Use the buttons on the numeric keypad to enter the number J To enter a space press SPACE Spac...

Page 80: ...he number up to 16 characters long Q3 7 NAME A CANON CANADA SET Press SET NAME A DATA ENTRY OK CODED SPD DIAL 3 OPTIONAL SETTING This completes the minimum settings for registering a three digit Coded Speed Dialling code To stop here and register another code DATA REGISTRATION Press DATA REGISTRATION Repeat the procedure from step 2 To end the procedure and return to standby Press STOP To perform ...

Page 81: ...period for sending J You can use this feature together with BATCH TX If BATCH TX is ON the documents will be grouped and sent together at the preset time The fax unit will make only one phone call saving you time and money Q16 10 SET Press SET SET TIME 1 SET Press SET again SET TIME 1 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keypad to enter the time Ente...

Page 82: ...e current button press DATA REGISTRATION OPTIONAL SETTING 2 TX TYPE 7 Perform the transmission type settings SET Press SET Then press the search buttons to display the transmission type items TX TYPE REGULAR TX TX TYPE POLLING RX For details about using ITU T subaddresses and passwords see the description of setting up and using a memory box Q8 10 The TX TYPE menu includes these items REGULAR TX D...

Page 83: ...SS Allows you to enter a ITU T password or subaddress for the transmission Q6 25 1 PASSWORD The ITU T password for the transmission 2 SUBADDRESS The ITU T subaddress for the transmission POLLING RX Allows you to set a Coded Speed Dialling button to poll another fax every time you use it to dial Press SET then enter the ITU T subaddress and password Q11 3 1 PASSWORD The ITU T password for the other...

Page 84: ...nd the document again If this setting does not solve the problem try settings 2 and 3 SET Press SET OPTIONAL SETTING 4 TX SPEED 9 Change the transmission speed when it takes a long time for your document transmissions to begin SET Press SET TX SPEED 14400bps If your document transmissions are slow in starting this may mean that the telephone lines in your area are in poor condition Select a lower ...

Page 85: ...at occur during sending or receiving with another fax that supports ECM Otherwise this setting is ignored If transmission speed appears to be extremely slow you may be able to speed up transmission time by turning ECM off SET Press SET CODED SPD DIAL 013 This completes all settings for telephone registration of Coded Speed Dialling codes If you want to set up other codes repeat from step 2 or Pres...

Page 86: ...tered for One touch or Coded Speed Dialling can be registered as members of the group Follow this procedure to register a group of telephone numbers for Group Dialling DATA REGISTRATION 1 Open the Group Dialling menu Open both One touch Speed Dialling panels Then press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION Press the search buttons until you see the display below REGISTRATION 2 TEL REG...

Page 87: ...o register If a number is already in use you will see 1 TOUCH SPD DIAL CODED SPD DIAL or GROUP DIAL displayed With an empty button number displayed press SET To register the group for Coded Speed Dialling Press CODED DIAL 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keypad to enter the three digit code you want to use for speed dialling 000 127 GROUP DIAL 02...

Page 88: ...a name for the group SET Press SET NAME A 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keypad to enter a name for the number up to 16 characters long Q3 7 NAME A CANON GROUP A SET Press SET NAME A DATA ENTRY OK GROUP DIAL 3 SET TIME 5 Set the time for the group transmission J This setting is optional If you do not set the timer the transmission will begin af...

Page 89: ... time and money Q16 10 SET Press SET SET TIME 1 SET 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Press SET again then use the buttons on the numeric keypad to enter the time Enter the time in the 24 hour format e g 1 00 p m as 13 00 SET TIME 1 00 30 SET Press SET SET TIME 2 SET 6 Press SET enter another time and press SET You can register up to 5 sending times or DATA REGISTRATION To cont...

Page 90: ...ialling Q4 6 1 Set the document on the fax Q6 3 Set the document resolution contrast and document type Q6 4 You can also select a sender s name with the TTI SELECTOR Q6 6 DOCUMENT READY 01 72 2 Press the One touch Speed Dialling button where the telephone number you want to dial is registered If you do not see the number of the button you want open the first or second One touch Speed Dialling pane...

Page 91: ...e fax will prompt you SET DOCUMENT J If you press a One touch Speed Dialling button where no number has been registered the fax tells you NO TEL 12 J If you want to cancel the transmission after you press a One touch Speed Dialling button press STOP Q6 8 J When you come to a step in any procedure where you have to dial a number you can press a One touch Speed Dialling button to dial When you regis...

Page 92: ...code of the telephone number you want to dial 000 127 After 5 seconds the fax starts to send the document TEL 123 4567 001 CANON ONTARIO TRANSMIT 0026 SCANNING DOC P 001 You will see a series of brief alternating messages that tell you the fax is dialling calling then transmitting the document The number being dialled name of the other party and the transaction number of the document are also disp...

Page 93: ...nt your document to go out up to 5 different times in a day If you are using a speed dial button that was set by someone else and you would like your document to go out at the preset time verify if the preset time feature is being used for that button Q4 9 4 17 4 24 16 27 Using Group Dialling Follow this procedure to start a transmission and send a document to several destinations with a One touch...

Page 94: ...re some points you should keep in mind when you use Group Dialling J To start scanning immediately press START SCAN Otherwise the fax will wait 5 seconds before it starts scanning This timeout feature can be turned off Q16 11 J The fax will not dial the numbers for the Group Dialling number until you set the document on the fax If you press the One touch Speed Dialling button or press CODED DIAL f...

Page 95: ...rty s name but can not recall the One touch Speed Dialling button the code for Coded Speed Dialling or Group Dialling where the number is registered 1 Set the document on the fax Q6 3 Set the document resolution contrast and document type Q6 4 You can also select a sender s name with the TTI SELECTOR Q6 6 2 Press DIRECTORY DIRECTORY DIAL 1ST LETT OF NAME A 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV ...

Page 96: ... names registered for other letter groups ABC for example you will have to press the ABC button on the numeric keypad J After you press a button if you see NO TEL in the display this means there are no names that begin with a letter of the button you just pressed J After you press the directory search keys if the display does not change this means only one name and number is registered for the but...

Page 97: ...hapter 5 Using the Fax as a Copier This chapter describes all the settings and procedures for using the fax unit as a copier Preparing the Document 5 2 Setting the Document on the Fax 5 3 Performing the Document Settings 5 4 Making Copies 5 5 ...

Page 98: ...d possible damage to the fax avoid wrinkled or creased paper carbon paper curled paper coated paper and onion skin or other very thin paper J The fax does not scan completely to the edges of the paper and anything beyond this recommended margin will not be scanned for copying See Appendix B and check your document QB 2 J To avoid paper jams or damaging the fax inspect the document carefully and ma...

Page 99: ...ges or 20 legal size pages into the fax for copying 1 Place the document face down on the automatic document feeder ADF of the fax unit 2 If the document is too long for the automatic document feeder ADF e g legal size open the document extension tray 3 Slide the document guides to fit the width of the document LTR 100 50 0 ...

Page 100: ...maging technology allows you to make copies that are very close to the quality of the original document For best results adjust the settings for special documents before copying Follow these guidelines to change a setting J The lighted indicator tells you the current setting J Press the appropriate button repeatedly to light the setting you want J After the document is copied the settings return t...

Page 101: ...itten text LIGHTER For documents with dark text or colours DOCUMENT TYPE Select for documents with text only or with text and photos on the same page TEXT PHOTO For documents that contain text and photographs on the same page Automatically adjusts the quality of the image and text on the same page TEXT For documents that contain text without photographs Making Copies Follow this procedure to use t...

Page 102: ...to enter the number of copies 01 to 99 COPY 03 SIDE CASSETTE LGL J If you make a mistake and want to start again press CLEAR 5 Press START SCAN to start copying COPY J If you want to cancel the operation press STOP If you select more than one copy at step 3 the unit automatically switches to the memory copy mode In the memory copy mode there may be a slight deterioration in the quality of the copy...

Page 103: ...nning Settings 6 4 Selecting a Sender Name 6 6 Using Regular Dialling 6 7 Cancelling Sending a Document 6 8 Dialling Long Distance with Regular Dialling 6 9 Overview of Sending Methods 6 11 Memory Sending 6 11 Direct Sending 6 13 Manual Sending 6 15 Re dialling When the Line is Busy 6 16 What is Automatic Redialling 6 16 Setting Up Redialling 6 18 Sequential Broadcasting to More Than One Location ...

Page 104: ...are larger or smaller than these recommended limits reduce them or enlarge them on a copy machine and then send the copy QB 2 J To avoid document jams and possible damage to the fax avoid wrinkled or creased paper carbon paper curled paper coated paper and onion skin or other very thin paper J The fax does not scan completely to the edges of the paper and anything beyond this recommended margin wi...

Page 105: ...es or 20 legal size pages into the fax for sending 1 Place the document face down on the automatic document feeder ADF of the fax 2 If the document is too long for the automatic document feeder ADF e g legal size open the document extension tray 3 Slide the document guides to fit the width of the document LTR 100 50 0 ...

Page 106: ...end documents that are very close to the quality of the original document For best results adjust the settings for special documents before sending Follow these guidelines to change a setting J The lighted indicator tells you the current setting J Press the appropriate button repeatedly to light the setting you want J For documents that require special settings you can set the PROGRAM button to pe...

Page 107: ...ect TEXT PHOTO FINE is automatically selected for RESOLUTION TEXT For documents that contain text without photographs If you frequently need to send and receive documents that require accurate reproduction of fine detail you may want to change the default value for the SUPER FINE setting You can alternate the value for SUPER FINE between two settings Super Fine and Ultra Fine The ULTRA FINE settin...

Page 108: ...an be registered At least one sender name must be registered so you can use this feature Q3 17 1 Set the document on the fax and adjust the document guides to the width of the document Q6 3 2 Dial the number 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Press the buttons on the numeric keypad to dial the number or Press a One touch Speed Dialling button to dial the number Q4 26 or Press CO...

Page 109: ... register frequently used numbers for speed dialling Q4 1 1 Set the document on the fax 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF 2 Dial the telephone number Use the buttons on the numeric keypad to dial the telephone number Just after you press a button if you see that you have entered the wrong number just press DELETE to delete the rightmost digit Then enter the correct number 3 Pre...

Page 110: ... sounds and the transmission is cancelled immediately or If you are using memory sending a message is displayed CANCEL DURING TX RX YES NO or 2 Press to cancel the transmission or press if you change your mind and do not want to cancel After you press to cancel the transmission an alarm sounds and a report prints unless this feature has been turned off Q16 7 PRINTING REPORT ...

Page 111: ...OOK After you press HOOK the IN USE lamp lights and you will be able to hear the dial tone TEL or If you know the other party s fax is set to automatic receiving go to the next step 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF 3 Use the buttons on the numeric keypad to dial the long distance number If you didn t press HOOK in step 2 you may have to insert a pause into a number for long di...

Page 112: ... when the other party answers you can pick up the handset and talk Tell the other party to press the start button on their fax then hang up their handset When you hear a high pitched tone the other fax is ready to receive or If you hear a high pitched tone as soon as the call connects the other party is ready to receive 5 Press START SCAN on your fax and hang up your handset The fax starts to send...

Page 113: ... fax is busy sending another document Send Memory 1 Set the document on the fax Q6 3 Set the document resolution contrast and document type Q6 4 You can also select a sender s name with the TTI SELECTOR Q6 6 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF 2 Dial the other party s fax number Use the buttons on the numeric keypad to dial the number Q6 7 or Press a One touch Speed Dialling butt...

Page 114: ...t will begin to transmit the information while the remaining pages are being scanned This feature is called Quick on line TX and can be turned off and on Q16 10 When the fax sends a document messages report the following information about the transmission Transaction number TRANSMIT 0031 SCANNING DOC P 001 Transaction Number A transaction number is assigned to every document sent from your fax sta...

Page 115: ...ear after approximately 10 seconds Transmission error If a transmission error occurs read the error message in the display and look it up in the error message table Q15 24 Direct Sending The fax dials the number connects the call and then scans and sends the document one page at a time Direct sending is slower than memory sending but because this method bypasses memory you can send a document ahea...

Page 116: ...rty s fax number 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keypad to dial the number Q6 7 or Press a One touch Speed Dialling button to dial the number Q4 26 or Press CODED DIAL and a three digit code to dial the number Q4 28 or Press DIRECTORY and search for the name to dial the number Q4 31 If you make a mistake during dialling press STOP to return to s...

Page 117: ...et sender s name when sending manually 2 Press HOOK After you press HOOK the IN USE lamp lights and you will be able to hear the dial tone or Without pressing HOOK just pick up the handset if you have installed the optional handset 3 Dial the other party s fax number 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keypad to dial the number Q6 7 or Press a One t...

Page 118: ...a high pitched signal 7 Press START SCAN on your fax and hang up your handset The fax begins to send the document If the offhook alarm starts beeping make sure the handset is resting properly on the handset cradle Re dialling When the Line is Busy If the other party s line is busy or if there is no answer the fax waits two minutes and then dials the same number again This feature is called automat...

Page 119: ...essage and print an Activity Report to remind you that the transmission was not completed 26 12 97 FRI 09 30 BUSY NO SIGNAL To cancel redialling If you are using direct sending press STOP or DELETE FILE If you are using memory sending press DELETE FILE To resend the document in the memory MEMORY REFERENCE Use the MEMORY REFERENCE button to resend the document Q8 6 To erase the document from the me...

Page 120: ...after an error occurs 1 Open the TX SETTINGS menu DATA REGISTRATION Open both One touch Speed Dialling panels Then press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION SET Press SET DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 3 TX SETTINGS SET Press SET TX SETTINGS 1 ECM TX 2 Press the search buttons until you see the display bel...

Page 121: ...utomatically 02TIMES You can set between 01 to 10 dialling attempts 2 REDIAL INTERVAL Sets the length of time the fax waits between dialling attempts 02MIN You can set the time interval between 02 to 99 minutes 3 TX ERROR RESEND ON Determines how the fax handles re sending if an error occurs RESEND TX FROM Tells the fax how to handle re sending after an error occurs ERROR 1ST PG Re sends from the ...

Page 122: ...ulti transaction Report to confirm that the document was sent to all the destinations Q12 4 14 12 1 Set the document on the fax Q6 3 Set the document resolution contrast and document type Q6 4 You can also select a sender s name with the TTI SELECTOR Q6 6 2 Dial the telephone numbers by entering the numbers one right after the other Following are the three methods you can use to enter the numbers ...

Page 123: ...r One touch Speed Dialling numbers Coded Speed Dialling numbers then regular dial numbers To cancel sequential broadcasting To cancel a sequential broadcast press STOP After CANCEL DURING TX RX is displayed press All destinations are cancelled Sending Documents at a Preset Time Follow this procedure to set a time for sending This feature is called delayed sending or timer sending Use timer sending...

Page 124: ... 05 SET 4 Press SET DELAYED TX SELECT LOCATIONS TEL 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Dial the other party s fax number Use the buttons on the numeric keypad to dial the number Q6 7 or Close the One touch Speed Dialling panels and dial the other party s fax number by pressing a One touch Speed Dialling button Q4 26 or Press CODED DIAL and a three digit code to dial the number Q...

Page 125: ... go to step 6 or TTI SELECTOR If you want to select a sender name press the TTI SELECTOR button until you see the sender name you want to use You can also use the search buttons to scroll up or down the TTI list SENDER S NAME 20 CANON FAX DIV SET 6 Press SET The fax scans the document and stores it in the memory DELAYED TX 2339 SCANNING DOC P 001 J The fax will hold the document in the memory unti...

Page 126: ...gister the subaddress and or password for a One touch or Coded Speed Dialling button the subaddress password are entered for you automatically after you press the speed dialling buttons Q4 6 4 15 1 To use subaddress password sending with a speed dialling button you must first register the subaddress password for the telephone number when you register the number for One touch or Coded Speed Diallin...

Page 127: ... TYPE is set for anything other than REGULAR TX Q4 6 4 14 J The password setting is optional but required if the other party has set a password on the other fax unit Follow this procedure to send a document with a subaddress password entered with the SUBADDRESS and PASSWORD buttons on the operation panel 1 Set the document on the fax Q6 3 Set the document resolution contrast and document type Q6 4...

Page 128: ... 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 4 Use the buttons on the numeric keypad to enter the ITU T subaddress Then press SET TEL 123 4567 02 JOHN BARRISTER PASSWORD 5 If you want to enter a password press PASSWORD PASSWORD You must press PASSWORD within 5 seconds of pressing SET If you wait longer than the timeout interval before pressing PASSWORD the fax will start scanning the doc...

Page 129: ...CANNING DOC P 001 J The fax dials the number and sends the document with the subaddress and password you just entered J To cancel the transmission press STOP and press when you are prompted to confirm the cancellation J To cancel a transmission set for delayed or timer sending use the DELETE FILE button Q8 9 ...

Page 130: ...6 28 Chapter 6 Sending Documents ...

Page 131: ...ow you how to put the fax unit in the transfer mode and send all documents automatically to a fax at your home or at another work site Receiving Documents Automatically 7 2 Setting the Automatic Receive Mode 7 2 Messages Displayed When Receiving a Document 7 2 Turning on and Adjusting the Auto Switch Time 7 4 Receiving Documents Manually with the Optional Handset 7 6 Receiving a Document Manually ...

Page 132: ...g receiving a series of brief messages report the progress of the reception by displaying the transaction number name and telephone of the caller and the transmission mode If you install the handset and you don t want the fax to ring when the other party sends to you turn the ringer volume switch to OFF Messages Displayed When Receiving a Document This is a summary of the messages you will see dis...

Page 133: ...her party is using to send the document you may also see the other party s name displayed alternately with the telephone number 26 12 97 FRI 11 34 CANON INC K SATO ECM reception mode 26 12 97 FRI ECM RX P 001 If the other party s fax supports ECM sending your fax receives every document in the error correction mode ECM Q16 12 Successful reception You will see these alternating messages displayed a...

Page 134: ...he document in the memory starts printing automatically Q15 14 If you see any other error messages note the message then look it up in the error message table Q15 26 Turning on and Adjusting the Auto Switch Time If you have installed the optional handset or connected an extension telephone to the fax machine follow this procedure to set the ring time before the fax switches automatically to the do...

Page 135: ...TCH SET Press SET MAN AUTO SWITCH OFF Press the search buttons until you see the display below MAN AUTO SWITCH ON SET Press SET F T RING TIME 15SEC 3 Set the amount of time the fax waits before automatically switching to the document receive mode 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keypad to enter a number for the time 01 to 99 in seconds or Press t...

Page 136: ... If you hear a slow beep tone this means the call is a fax transmission To receive the document just press START SCAN and then hang up the handset Receiving a Document Manually at the Fax Follow this procedure to receive a document manually at the fax Before you can use this feature you must install the optional handset kit or a regular telephone Q2 20 Make sure the document is not set on the ADF ...

Page 137: ...to the fax machine This is called remote receiving 1 Make sure the extension telephone is connected properly Q2 22 MANUAL RX 2 Check the operation panel and make sure the fax is in the manual receive mode The MANUAL RX indicator should be on If it is off press MANUAL RX to turn on the indicator and switch the fax into the manual receive mode 3 When the connected extension phone rings pick up the h...

Page 138: ... RX SETTINGS menu DATA REGISTRATION Open both One touch Speed Dialling panels Then press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION SET Press SET DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 4 RX SETTINGS SET Press SET RX SETTINGS 1 ECM RX 2 Press the search buttons until you see the display below RX SETTINGS 3 REMOTE RX SET 3...

Page 139: ...f the remote receive feature To change the ID call number Press the search buttons until you see the display below REMOTE RX ID CALL SET Press SET REMOTE RX ID 25 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keypad to enter a new number 00 to 99 for the ID or Press the search buttons to increase or decrease the number SET Then press SET To set the extension ...

Page 140: ...cument is being received 26 12 97 FRI 12 20 RECEIVE 5012 2 To cancel the reception press STOP The following message is displayed CANCEL DURING TX RX YES NO or 3 Press to cancel receiving the document or press to let receiving continue After you press an alarm sounds document reception is cancelled and the following messages are displayed 26 12 97 FRI 12 25 STOP KEY PRESSED 26 12 97 FRI 12 25 TX RX...

Page 141: ...ng from countries overseas several time zones removed from your own Before You Set Up Document Transfer Note these important points before you create a transfer setup file J You can create only one transfer setup file J In order for the fax unit to transfer documents to a destination you must enter the destination telephone number of the fax unit with a speed dialling button This means the destina...

Page 142: ...TRATION REGISTRATION 1 DATA REGISTRATION SET Press SET DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 6 FILE SETTINGS SET Press SET FILE SETTINGS 1 CONFID MAILBOX Press the search buttons until you see the display below FILE SETTINGS 6 TRANSFER SET Press SET TRANSFER 1 SETUP FILE SET 2 Press SET Then press the search buttons to scroll t...

Page 143: ...touch or Coded Speed Dialling on your fax 3 PASSWORD 0000 9999 Enter a four digit number 0000 9999 to protect the transfer file settings Use of a password is recommended This operation password protects the transfer file from unauthorized access to your settings You will also need to enter this password when you put the fax in the document transfer mode 4 SELECT ORIG UNIT Allows you to set the fax...

Page 144: ...de every day You can set up to 5 end times for every day of the week SELECT DAYS 1 SUN to 7 SAT Sets the fax to move out of the transfer mode on selected days of the week You can set up to 5 end times for the selected days 6 PRINT RX DOC Sets the fax to print a copy of the transferred document at the transfer unit OFF Received and transferred documents are not printed at the transfer unit ON A cop...

Page 145: ...ling panels Then press TRANSFER PASSWORD 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 2 If you have registered a password use the buttons on the numeric keypad to enter your four digit password then press SET TRANSFER The fax is now in the transfer mode and will transfer documents to the destinations you specified in the transfer setup file Turning Transfer Mode OFF Follow this proced...

Page 146: ...the next step 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 4 Use the buttons on the numeric keypad to enter the four digit password protecting the transfer setup file Then press SET 5 Press the search buttons to display the desired setting CHANGE DATA 1 FILE NAME CHANGE DATA 6 PRINT RX DOC SET 6 With the setting you want to change on the display press SET 7 To change the settings foll...

Page 147: ...R 1 SETUP FILE 2 Press the search buttons until you see the display below TRANSFER 3 DELETE FILE SET 3 Press SET DELETE FILE PASSWORD If you have not set the password you can skip the next step 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 4 Use the buttons on the numeric keypad to enter the four digit password and press SET DELETE FILE FILE DELETED 5 Press STOP to return to standby ...

Page 148: ...7 18 Chapter 7 Receiving Documents ...

Page 149: ...r destination Using the Memory Features 8 1 When the Fax Displays RECEIVED IN MEMORY 8 2 Displaying the Transaction History 8 3 Printing a Memory List 8 4 Printing a Document in the Memory 8 5 Re sending a Document to the Same Destination 8 6 Sending a Document in Memory to a Different Destination 8 7 Erasing a Document from the Memory 8 8 Deleting a Document with the DELETE FILE Button 8 9 Deleti...

Page 150: ...see this message Q15 14 REPLACE CARTRIDGE 2 As soon as you close the re filled paper cassette or close the printer cover over the newly installed toner cartridge the pages stored in the memory are printed J As each page is printed it is deleted from the memory J If the memory becomes full you will not be able to receive the remaining pages Contact the other party and request that the document be s...

Page 151: ...played first then the receptions are displayed J The transaction numbers for documents sent numbered 0001 to 4999 are displayed then the transaction numbers for documents received numbered 5001 to 9999 are displayed The transaction numbers are stored in descending order from the larger numbers to the smaller numbers J Note the following notations used to tell you about the status of the transactio...

Page 152: ...are currently stored in the memory you will see this message NO DOC STORED If documents are stored in the memory the first item on the MEMORY REFERENCE menu is displayed MEMORY REFERENCE 1 DOC MEMORY LIST SET 2 Press SET to start printing the memory list PRINTING REPORT 26 12 97 15 03 FAX 833 4423 WORLD ESTATE INC 001 DOC MEMORY LIST TX RX NO MODE CONNECTION TEL ID PGS SET TIME ST TIME SENDER NAME...

Page 153: ...RY LIST 2 Press the search buttons until you see the display below MEMORY REFERENCE 3 PRINT DOCUMENT SET 3 Press SET to set up to print PRINT DOCUMENT TX RX NO 0002 SET Press the search buttons to display the transaction number of the document you want to print Then press SET PRINT 1ST PAGE ONLY YES NO If you want to know the destination telephone number and time of the document press the cursor b...

Page 154: ... 1 DOC MEMORY LIST 2 Press the search buttons until you see the display below MEMORY REFERENCE 2 MEMORY RETRASMT 3 Press SET then select the document you want to send MEMORY RETRASMT TX RX NO 0038 SET 4 Press the search buttons to display the transaction number of the document you want to send Then press SET If you want to know the destination telephone number and time of the document press the cu...

Page 155: ... memory list for reference Q8 4 MEMORY REFERENCE 1 Open both One touch Speed Dialling panels Then press MEMORY REFERENCE MEMORY REFERENCE 1 DOC MEMORY LIST 2 Press the search buttons until you see the display below MEMORY REFERENCE 4 RESEND DOCUMENT 3 Press SET then select the document you want to send RESEND DOCUMENT TX RX NO 0010 SET 4 Press the search buttons to display the transaction number o...

Page 156: ...nd keep pressing it until the sender s name you want appears in the display You can also use the search buttons to scroll up and down the TTI list SENDER S NAME 06 CANON J SMITH SET Press SET The fax sends the document to the number you dialled After the document is sent it is erased from the memory Erasing a Document from the Memory Follow this procedure to erase a document from the memory To del...

Page 157: ...ow the destination telephone number and time of the document press the cursor buttons before pressing SET 4 Press to delete the selected document or press to cancel the deletion After you press the document is erased TX RX NO 0004 ERASING END 5 Press STOP to return to standby Deleting a Document with the MEMORY REFERENCE Button MEMORY REFERENCE 1 Open both One touch Speed Dialling panels Then pres...

Page 158: ...STOP to return to standby Setting Up and Using a Memory Box In this section we will show you how to set up a memory box and use it to send and receive documents A memory box is a location in the memory you can create to store scanned or received documents for printing or transmitting to other destinations The main advantage to using the memory box for sending and receiving is that you can handle a...

Page 159: ...s set a subaddress only then you must also register a matching subaddress J If the other party has set a password only inform them that they must register a subaddress or a subaddress and password Both fax units must register an ITU T subaddress For the most efficient use of the memory box register the numbers of all parties who will be receiving your documents or sending you documents for a One t...

Page 160: ... this password and the box number to print documents stored in the memory box Assigning a password is optional but strongly recommended especially if you want to keep the memory box setup and the documents you receive confidential 3 SUBADDRESS This is the ITU T subaddress 4 TX PASSWORD This is your TX password TX password is only for polling sending Your TX password must match the ITU T password w...

Page 161: ...OLLING TX Allows you to set up the memory box as a polling station to hold scanned or received documents in the memory box and wait for a polling request from another fax After the subaddress and passwords are matched the stored documents are sent to the polling fax Creating a Memory Box Follow this procedure to create a memory box 1 Open the MEMORY BOX menu DATA REGISTRATION Open both One touch S...

Page 162: ... to 99 for the memory box number You can also use the search buttons to change the number Press the down arrow to increase the number and the up arrow to decrease the number SETUP FILE SET BOX 33 SET Press SET 3 Press the search buttons to display the desired setting SETUP FILE 1 FILE NAME SETUP FILE 8 POLLING TX SET 4 With the item displayed that you want to set press SET Then perform the setting...

Page 163: ... optional You must enter a subaddress here in order to use the memory box Enter a subaddress of up 20 digits long In addition to numbers the subaddress may include and spaces 4 TX PASSWORD 0 9 spaces 20 digits The ITU T standard TX password for your memory box TX password is only for polling sending This password must match the ITU T password with which the other party calls you in order for the t...

Page 164: ...t registered on your fax ON Your fax will receive the document only if the originator is registered for a One Touch or Coded Speed Dialling button on your fax unit TEL After you turn SELECT ORIG UNIT on press the appropriate One touch Speed Dialling button or press the CODED DIAL button followed by the appropriate three digit code to register the number of the orginator and press SET In order to r...

Page 165: ...ocuments scanned into the memory box 1 RECEIVED DOCUMENT Sets the memory box to receive documents from other fax units and transmit them to other destinations TRANSMIT Documents received in the memory box can be transmitted to other destinations NOT TRANSMIT Documents received in the memory box can not be transmitted to other destinations TX REPORT If you turn on TRANSMIT for RECEIVED DOCUMENT you...

Page 166: ... is to be used as a polling box A polling box holds a document in the memory until the fax is polled by another fax unit requesting that the document be sent NO The memory box is not set up as a polling box The documents received or scanned into the memory box are not sent in response to a polling request from another fax unit YES The memory box is set up as a polling box The documents received or...

Page 167: ...e sent NOT TRANSMIT When the memory box is polled documents in the memory box received from other fax units are not sent 2 SCAN DOCUMENT Determines whether to transmit the documents scanned into the memory box when the memory box is polled TRANSMIT When the memory box is polled documents scanned into the memory box are sent NOT TRANSMIT When the memory box is polled documents scanned into the memo...

Page 168: ... protecting the memory box settings and press SET 6 Press the search buttons to display the setting you want to change CHANGE DATA 1 FILE NAME CHANGE DATA 8 POLLING TX SET 7 With the setting you want to change on the display press SET 8 Follow the same procedures you used to set the initial settings or change the defaults Q8 13 If you want to change the operation password first you will have to en...

Page 169: ...E SET 3 Press SET DELETE FILE SET BOX 00 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 4 Enter the number of the box you want to delete and press SET DELETE FILE PASSWORD If you have not set the operation password you can skip the next step 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 5 Enter the four digit password protecting the memory box settings and press SET DELETE F...

Page 170: ...OX MEMORY BOX 1 MEMORY BOX TX SET 3 Press SET SUBADDRESS 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 4 Use the buttons on the numeric keypad to enter the ITU T subaddress of the memory box Then press SET MEMORY BOX TX SENDER S NAME SENDER S NAME CANON INC TTI SELECTOR 5 Press TTI SELECTOR until you see the sender name you want to use You can also use the search buttons to scroll up a...

Page 171: ...fax displays a message and prints a report unless this feature has been turned off Q16 8 PRINTING REPORT 26 12 97 16 00 FAX 833 4423 WORLD ESTATE INC 001 MEMORY BOX REPORT BOX 66 FILE NAME R LOUIS TX RX NO 5028 CONNECTION TEL 444 536 SUBADDRESS 061348 CONNECTION ID CANON INC ST TIME 26 12 11 00 USAGE T 00 55 PGS 1 RESULT OK A message will alternate with the standby display date and time until you ...

Page 172: ...appens to Memory after a Power Failure If power to the fax is lost due to a power failure or if the fax is accidentally unplugged a built in battery keeps a trickle of current supplied to the memory so all the documents currently stored in the memory can be saved for up to approximately 12 hours How Your Registered Data Is Protected This is what happens when the fax is disconnected J The backup ba...

Page 173: ...t preserves document data in the memory for up to 12 hours in case of a power loss is a rechargeable battery and it requires about 1 day to reach full charge after power to the fax unit is restored J Frequently disconnecting the fax unit from the power source shortens the service life of the battery J To avoid shortening the backup battery service life use the fax within a temperature range of 10 ...

Page 174: ...8 26 Chapter 8 Using the Memory Features ...

Page 175: ...eive or you can send documents to another fax and have the documents relayed for you What is Relay Broadcasting 9 2 Setting Up and Using a Standard Relay Unit 9 2 Setting Your Fax as a Relay Unit 9 3 Changing the Relay Broadcast Settings 9 6 Deleting the Relay Group 9 7 Sending a Document to a Relay Unit for Relay Broadcasting 9 8 Sending a Document to a Relay Unit with Speed Dialling 9 9 Sending ...

Page 176: ... the same locality When your fax unit is the relay unit it receives a document from another party and relays it to one or several other faxes in your own locality Setting Up and Using a Standard Relay Unit In this section we will show you how to set up and manage a relay network with the standard relay features provided on the fax Before you set up your fax to relay documents from the originator f...

Page 177: ...stinations Setting Your Fax as a Relay Unit Follow this procedure to set your fax to participate in a relay network as a relay unit 1 Open the RELAY TX GROUP menu DATA REGISTRATION Open both One touch Speed Dialling panels and press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION SET Press SET DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGIST...

Page 178: ... DIAL NAME Name 24 characters Enter a name for the relay group The name can be up to 24 characters long Then press SET 2 PASSWORD 0000 9999 This is the four digit password that protects the relay box settings you are about to set up After you set this password you will have to enter it every time you want to view or change these settings Enter a four digit password and press SET 3 SUBADDRESS 20 di...

Page 179: ...our fax does not print a copy of every document it relays to other fax units ON Your fax prints a copy of every document it relays to other fax units 7 SELECT LOCATIONS This item allows you to select the fax units to receive the document your unit relays The number of fax units to receive the document must be registered for One touch or Coded Speed Dialling You can not enter a number with regular ...

Page 180: ...asting OFF Your fax unit will not receive and relay a document set for relay broadcasting Changing the Relay Broadcast Settings Follow this procedure to change the relay broadcast settings J If you want to add to the list of fax units to receive relay broadcasts from your fax unit make sure that the numbers you want to add are registered for One touch or Coded Speed Dialling J If you want to set y...

Page 181: ...lay group Q9 3 J To delete an item press CLEAR and then press SET J To turn off the relay feature for the group and retain the setup press the search buttons to display 10 RELAY B CAST press SET and turn this feature off You do not have to delete the relay group to disable it temporarily J To change the operation password first you have to enter the old password it is not displayed as you enter it...

Page 182: ...P to return to standby If the relay has been set for timer sending and the document is still in the memory you will not be able to delete the relay group until the document is sent In this case the fax will prompt CAN NOT DELETE Wait until the document is sent before you attempt to delete the relay group Sending a Document to a Relay Unit for Relay Broadcasting Follow this procedure to send a docu...

Page 183: ...should receive and relay documents automatically By following the initial setup procedures in the previous section the relay fax unit can be set to confirm the identity of the originator before sending and to send a relay transmission report to the originator after your fax unit requests the other unit to relay a document When your fax unit is the originator of a relay transmission with this metho...

Page 184: ...firm whether or not the other fax has been set up properly for relaying a document sent from your fax Sending with the RELAY BROADCAST Button Follow this procedure to send the original document for a relay broadcast with the RELAY BROADCAST button You can set only one destination 1 Set the document on the fax Q6 3 Set the document resolution contrast and document type Q6 4 You can also select a se...

Page 185: ...to the next step or PASSWORD If an ITU T password is also required to start the relay broadcast press PASSWORD PASSWORD You must press PASSWORD within 5 seconds of pressing SET If you wait longer than the timeout interval before pressing PASSWORD the fax will start scanning the document The timeout interval can be turned off Q16 11 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET Enter th...

Page 186: ...9 12 Chapter 9 Using a Relay Network ...

Page 187: ...ument Use confidential sending and receiving for documents that you want only the person with the correct password to read You can not use the conventional Canon confidential mailbox feature Setting Up and Using the Standard Mailbox Features 10 2 Creating a Mailbox 10 2 Changing Mailbox Settings 10 5 Cancelling a Mailbox 10 6 Receiving a Confidential Document 10 7 Sending a Confidential Document 1...

Page 188: ... hold confidential documents in a private mailbox protected with a password 1 Open the CONFID MAILBOX menu DATA REGISTRATION Open both One touch Speed Dialling panels Then press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION SET Press SET DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 6 FILE SETTINGS SET Press SET FILE SETTINGS 1 CO...

Page 189: ...ng and may include numbers symbols and spaces Then press SET SETUP FILE 2 PASSWORD 4 Give the mailbox a password to protect the mailbox content and settings from unauthorized access SET Press SET PASSWORD J This password protects the confidential mailbox settings from unauthorized access The next time you want to open this menu to view the settings or make any changes you will have to enter this p...

Page 190: ... Then press SET SETUP FILE 4 RX PASSWORD This next setting is optional If you set a password however the confidential documents sent to you must also include this password SET 6 To enter an ITU T password press SET RX PASSWORD 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET Use the buttons on the numeric keypad to enter an ITU T password up to 20 digits long Then press SET SETUP FILE 5 O...

Page 191: ...ange the settings for a mailbox To open the mailbox to view and change the settings you must know the mailbox number and password 1 Open the CONFID MAILBOX menu Q10 2 CONFID MAILBOX 1 SETUP FILE 2 Press the search buttons until you see the display below CONFID MAILBOX 2 CHANGE DATA 3 Open the mailbox with its number and password SET Press SET CHANGE DATA SET BOX 00 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS...

Page 192: ...ange CHANGE DATA 1 FILE NAME CHANGE DATA 5 OF RX COPIES SET 5 With the item you want to change shown in the display press SET 6 To change an item follow the same procedures you used to perform the initial settings Q10 2 7 Press STOP to return to standby Cancelling a Mailbox Follow this procedure to cancel a mailbox 1 Open the CONFID MAILBOX menu Q10 2 CONFID MAILBOX 1 SETUP FILE 2 Press the search...

Page 193: ... a confidential document with a subaddress or subaddress and password that match the subaddress password settings for your confidential mailbox the document is stored in the mailbox After the fax unit receives a document in a confidential mailbox it displays a message and prints a report PRINTING REPORT 26 12 97 14 26 FAX 833 4423 WORLD ESTATE INC 001 CONFID RX REPORT CONFID MBOX 01 CONFID MBOX NA...

Page 194: ...ENTIAL TX 2 Press the search buttons until you see the display below CONFID TX RX 2 CONFIDENTIAL RX SET 3 Press SET SUBADDRESS 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 4 Use the buttons on the numeric keypad to enter the subaddress for the mailbox Then press SET CONFIDENTIAL RX PASSWORD 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 5 Use the buttons on the numeric keyp...

Page 195: ... DIAL followed by a three digit code Check these points before you send a confidential document to another party J Contact the other party and ask for the ITU T subaddress and password they are using for receiving confidential documents J The other party s fax unit does not have to be a Canon fax unit but make sure the other party s fax unit supports the use of ITU T subaddresses and passwords J P...

Page 196: ...s registered for the speed dialling button are ignored J The password setting is optional but required if the other party has set a password on the other fax unit 1 Set the document on the fax Q6 3 Set the document resolution contrast and document type Q6 4 You can also select a sender s name with the TTI SELECTOR Q6 6 CONFIDENTIAL MAILBOX 2 Open both One touch Speed Dialling panels and press CONF...

Page 197: ... SET TEL 123 4567 CANON INC PASSWORD 6 If you must also enter an ITU T password press PASSWORD Otherwise just go on to the next step PASSWORD You must press PASSWORD within 5 seconds of pressing SET If you wait longer than the timeout interval before pressing PASSWORD the fax will start scanning the document The timeout interval can be turned off Q16 11 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO...

Page 198: ...10 12 Chapter 10 Using Confidential Mailboxes ...

Page 199: ...Polling 11 2 Before You Use Polling Receiving 11 2 Polling Other Fax Machines to Receive a Document 11 3 Polling to Receive at a Preset Time 11 5 Changing the Preset Polling Settings 11 11 Cancelling Preset Polling 11 12 Setting Up Polling Sending 11 13 Before You Can Be Polled to Send 11 13 Setting Up a Polling Box 11 13 Scanning a Document into the Memory for Polling Sending 11 17 Changing the P...

Page 200: ...xes You can dial up to 210 telephone numbers and poll those faxes to receive documents that they are holding J You can poll a document at any time but you may find it more useful to set your fax for polling other faxes at specified times throughout the day Q11 5 J You must know if the other fax is holding the document under both a subaddress and password or only a subaddress or password You must a...

Page 201: ...2 POLLING RX SET 3 Press SET TEL TTI SELECTOR You can select a sender s name with the TTI SELECTOR Q6 6 4 Close both One touch Speed Dialling panels and dial the other party s number 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET Use the buttons on the numeric keypad to dial the number If you use regular dialling make sure you press SET after you dial the number Q6 7 or Press a One touc...

Page 202: ...an include spaces and the symbols and 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 5 Use the buttons on the numeric keypad to enter the ITU T subaddress Then press SET TEL 123 4567 01 CANON INC PASSWORD 6 If you must also enter an ITU T password press the PASSWORD button Otherwise go on to the next step PASSWORD You must press PASSWORD within 5 seconds of SET If you wait longer than t...

Page 203: ...ster for dialling must be registered for One touch or Coded Speed Dialling buttons Q4 6 4 14 J When you register the One touch or Coded Speed dialling button you must turn on OPTIONAL SETTINGS and set the TX TYPE for POLLING RX when the other party set subaddress password you have to register an ITU T subaddress and or password for the speed dialling button Q4 8 4 16 J If you have to poll a number...

Page 204: ...T SETUP FILE SET BOX 00 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 3 Enter a two digit box number 00 99 for the polling box Then press SET SETUP FILE 1 FILE NAME 4 Enter a file name SET Press SET FILE NAME A This is the name of the file that will hold the polled document you receive 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keypad to enter ...

Page 205: ...ess SET to set a password 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET Enter a four digit password and press SET SETUP FILE 3 SELECT LOCATIONS SET Press SET TEL 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF 7 Dial the other party s fax number Press a One touch Speed Dialling button to dial the number Q4 26 or Press CODED DIAL and a three digit code to dial the number Q4 28 If ...

Page 206: ... FILE 4 START TIME SET Press SET START TIME EVERYDAY SET Press SET EVERYDAY 1 SET Press SET EVERYDAY 1 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keypad to enter the time Enter the time in the 24 hour format e g 1 00 p m as 13 00 J If you make a mistake press CLEAR to erase the number and try again EVERYDAY 1 00 30 SET Press SET If you want to set more tha...

Page 207: ...hen you are finished setting times press STOP to return to standby To set preset polling for selected days SETUP FILE 4 START TIME SET Press SET START TIME EVERYDAY Press the search buttons until you see the display below START TIME SELECT DAYS SET Press SET SELECT DAYS 1 SUN SET Press the search buttons to display the name of the first day you want to set up then press SET MON 1 SET Press SET MON...

Page 208: ...day press the search buttons to display another empty setting MON 2 SET Press SET and use the numeric keypad to enter another time in 24 hour format You can register up to 5 times for your fax to poll other faxes on the selected day When you are finished setting the time s for the selected day press STOP to return to standby or DATA REGISTRATION If you want to select another day press DATA REGISTR...

Page 209: ... 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 4 Use the buttons on the numeric keypad to enter the two digit number of the preset polling box you want to change Then press SET CHANGE DATA PASSWORD If you have not set the operation password you can skip the next step 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 5 Use the buttons on the numeric keypad to enter the four digit password a...

Page 210: ...FILE 2 Press the search buttons until you see the display below PRESET POLLING 3 DELETE FILE SET 3 Press SET DELETE FILE SET BOX 00 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 4 Use the buttons on the numeric keypad to enter the preset two digit code of the polling box Then press SET DELETE FILE PASSWORD If you have not set the operation password you can skip the next step 1 4 7 2 5 ...

Page 211: ...word setting is optional J Your TX PASSWORD must match the ITU T password attached when the other party calls you Confirm that the TX PASSWORD on your fax matches the ITU T password attached when the other party calls you J If the other party s fax does not support ITU T subaddress password transactions you may be able to use the polling box 00 Setting Up a Polling Box Before you can use polling s...

Page 212: ...olling box and give it a number SET Press SET SETUP FILE SET BOX 00 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET Use the buttons on the numeric keypad to enter a two digit code for the box Then press SET SETUP FILE 1 FILE NAME If the other party s fax does not support ITU T subaddress password transactions set the box number to 00 so the other party can poll your fax unit and receive ...

Page 213: ...tep or SET If you want to enter a password to protect the polling box setup file Press SET PASSWORD 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keypad to enter a four digit password PASSWORD 1147 SET Press SET SETUP FILE 3 SUBADDRESS If you set the box number to 00 for a party whose fax unit does not support ITU T subaddress password transactions you do not...

Page 214: ...u do not want to enter the ITU T password press the down search button to display the next item and go on to the next step or SET If you want to enter an ITU T password press SET TX PASSWORD An ITU T password is a number up to 20 digits long which can include spaces and the symbols and If you register a TX PASSWORD it must match the ITU T password attached when the other party calls you 1 4 7 2 5 ...

Page 215: ...ocument will be polled by more than one fax SET With the selection you want displayed press SET 10 You can repeat this procedure to set up another polling box or Press STOP to return to standby Scanning a Document into the Memory for Polling Sending Follow this procedure to scan a document into the polling box The document will remain in the polling box to be polled by other fax units 1 Set the do...

Page 216: ...up and down the TTI list SENDER S NAME 20 CANON FAX DIV SET 6 Press SET The fax starts scanning the document into the polling box POLLING TX 6048 SCANNING DOC P 003 When another party polls your fax to receive a document stored in your polling box the document is sent if the following conditions are met J If you entered both a subaddress and password when you created the polling box the subaddress...

Page 217: ...he numeric keypad to enter the polling box number Then press SET CHANGE DATA PASSWORD If you have not set the operation password you can skip the next step 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 5 Use the buttons on the numeric keypad to enter the four digit password protecting the polling box setup file Then press SET CHANGE DATA 1 FILE NAME 6 Press the search buttons to displa...

Page 218: ...ETE FILE SET 3 Press SET DELETE FILE SET BOX 00 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 4 Use the buttons on the numeric keypad to enter the number of the box that you want to delete Then press SET DELETE FILE PASSWORD If you have not set the operation password you can skip the next step 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 5 Use the buttons on the numeric ke...

Page 219: ... that you may want to use in daily operations Using the Telephone 12 2 Tone Dialling on a Pulse Line 12 3 Setting and Using the Program Button 12 4 Setting Up and Using the Optional Stamp Feature 12 7 Setting Up the Stamp Feature 12 7 Turning the Stamp Feature ON OFF 12 9 How the Fax Operates with Default Settings 12 10 ...

Page 220: ...eed Dialling button to dial the number Q4 26 or Press CODED DIAL and a three digit code to dial the number Q4 28 or Dial the number with directory dialling Q4 31 If you make a mistake during dialling press STOP to return to standby and start again TEL 123 4567 3 When the other party answers your call you can talk into the handset or If you did not pick up handset in step 1 pick up the handset as s...

Page 221: ...nstalled the optional handset kit Q2 20 The level of the dial tone can be adjusted Q2 12 TEL 2 Dial the telephone number 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keypad to dial the telephone number of the information service TEL 123 4567 TONE 3 When the recorded message of the information service answers open both One touch Speed Dialling panels then pre...

Page 222: ...ls Then press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION SET SET 2 Press SET twice DATA REGISTRATION 1 USER SETTINGS USER SETTINGS 1 DATE TIME 3 Press the search buttons until you see the display below USER SETTINGS 8 PROGRAM KEY SET 4 Press SET to display the current settings PROGRAM KEY PRINT REPORT 5 Press the search buttons to display the function you want to assign to the PROGRAM butt...

Page 223: ...o press the REPORT button D T Sets the PROGRAM button to function like the D T button so you do not have to open both One touch Speed Dialling panels to press the D T button TONE Sets the PROGRAM button to function like TONE button so you do not have to open both One touch Speed Dialling panels to press the TONE button SCANNING MODE Set up the RESOLUTION CONTRAST or DOCUMENT TYPE buttons for sendi...

Page 224: ...search buttons until you see the display below PROGRAM KEY REPORT SET Press SET PROGRAM Now any time you need a report press the PROGRAM button SET Use the search buttons to choose the report you want Then press SET REPORT 1 ACTIVITY REPORT REPORT 6 RX MEM BOX LIST To set up the scanning mode Press search buttons until you see the display below PROGRAM KEY SCANNING MODE SET Press SET SELECT SCANNI...

Page 225: ... can set the fax to stamp the front lower left corner of every page you scan for sending Setting Up the Stamp Feature 1 Open both One touch Speed Dialling panels 2 Open the TX SETTINGS menu DATA REGISTRATION Press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION SET Press SET DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 3 TX SETTING...

Page 226: ...tamp Setup Summary The default settings shown in bold remain in effect unless you change them ON Turns on the stamp feature After you set this switch ON documents will be stamped according to the following settings If you do not want to stamp temporarily you can use the STAMP button to turn the stamp feature off STAMP ACTION DIRECT MEMORY TX Stamps all documents you scan for direct sending or memo...

Page 227: ...casionally follow the procedure below 1 Set the document on the fax Q6 3 Set the document resolution contrast and document type Q6 4 You can also select a sender s name with the TTI SELECTOR button Q6 6 STAMP OPTION 2 Open both One touch Speed Dialling panels and press STAMP TX STAMP OFF 3 If you want to stamp document pages press the search buttons until you see ON TX STAMP ON or If you want to t...

Page 228: ...available Q16 25 Dialling timeout TIME OUT The fax automatically pauses five seconds after you press a speed dialling button to allow you to dial other numbers for sequential broadcasting You can turn the timeout feature off Q16 11 Document smaller than paper SELECT CASSETTE CASSETTE SW B If you receive a letter size document and only a larger paper size is available the fax prints the document on...

Page 229: ... memory You can set the fax to continue printing even after the toner runs low during printing Q16 16 Printing Footer on printed documents RX PAGE FOOTER The fax will not print a footer on every document received unless you turn this feature on Q16 13 Printing Print order PRINT IN ORDER The fax prints all document pages in reverse order when you remove them from the output tray You can set the fax...

Page 230: ...s PRINT REPORT WHERE The default setting if off no paper cassette selected You can select the front or lower cassette if you install the optional cassette or the side cassette for the print report paper supply Q16 8 Report Receiving RX REPORT A report is not printed when you receive a fax However you can set the fax to print a report every time you receive a document or if an error occurs during r...

Page 231: ...ent remains in the memory You can set the fax to erase the document from the memory if an error occurs during transmission Q16 10 Unit Name Unit Telephone Number DATE TIME UNIT TELEPHONE UNIT NAME Your registered identification and fax number are printed at the top and outside of the image border of every document you send Your number is prefixed with the word FAX Q3 11 16 4 ...

Page 232: ...12 14 Chapter 12 Other Special Features ...

Page 233: ...inside your company Setting and Using the System Settings Password 13 2 Setting the System Settings Password 13 2 Changing or Cancelling the System Settings Password 13 3 Restricting Fax Operation 13 5 Setting Operation Restrictions 13 5 Operating the Fax with Restrictions ON 13 9 Turning Restrictions OFF and ON 13 12 Receiving Documents from Registered Senders Only 13 14 Using Memory Lock 13 15 S...

Page 234: ...e the settings Setting the System Settings Password Follow this procedure to set the system settings password 1 Open the SYSTEM SETTINGS menu DATA REGISTRATION Open both One touch Speed Dialling panels Then press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION SET Press SET DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 7 SYSTEM SETT...

Page 235: ... Settings menu SET Press SET SYSTEM SETTINGS 2 RESTRICTIVE CODES 4 Press STOP to return to standby Changing or Cancelling the System Settings Password Follow this procedure to cancel or change the System Settings password 1 Open the SYSTEM SETTINGS with your password DATA REGISTRATION Open both One touch Speed Dialling panels Then press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION SET Press ...

Page 236: ...2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 3 Use the buttons on the numeric keypad to enter the current password Then press SET The current password is not displayed as it is entered PASSWORD 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 4 Enter the new password and press SET The new password is displayed as it is entered or To cancel the password setting press CLEAR then SET ...

Page 237: ...e to enter a department code Dept access code DAC OFF With user access code Every time you send a document you only have to enter a user access code No user access code You can not send a document unless you turn sending restriction OFF PRINTING RESTRICTION With user access code Every time you make a copy or print a report you must enter a user access code Without user access code You can not prin...

Page 238: ...ET Press SET RESTRICTIVE CODES 1 TX SETTINGS SET Press SET TX SETTINGS OFF Press the search buttons until you see the display below TX SETTINGS ON SET Press SET DAC SETUP OFF 4 Enter the department access codes SET Press the search buttons to display ON then press SET DAC SETUP ON ENTER DAC 01 or If the first number is already in use press the search buttons until you see an empty line ...

Page 239: ...t SET Press SET 5 Enter the department access code DAC Example 01 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keypad to enter a four digit code for the department access code SET Press SET DAC PASSWORD 6 Enter the department access code password or the user access code 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF Use the buttons on the numeric keyp...

Page 240: ...DATA REGISTRATION 7 When you are finished press DATA REGISTRATION to return to the previous level of the menu RESTRICTIVE CODES 2 PRINTER SETTINGS 8 Turn on the restrictions for printing SET Press SET PRINTER SETTINGS OFF Press the search buttons to display ON PRINTER SETTINGS ON SET Press SET USER ACCESS CODE 9 Enter a user access code to protect the copying and printing features 1 4 7 2 5 8 0 3 ...

Page 241: ...ttings for sending printing and using the telephone 11 Press STOP to return to standby Operating the Fax with Restrictions ON This section describes how to operate the fax with the operation restriction features set up and turned on Sending a Document with Restrictions ON Follow this procedure to send a document after department access codes DAC and passwords have been set up 1 Set the document on...

Page 242: ...age you have to enter the user access code Go on to step 5 USER ACCESS CODE 1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 4 Enter the DAC department access code Use the buttons on the numeric keypad to enter the four digit DAC department access code then press SET DAC PASSWORD If you enter the wrong department access code the fax beeps and waits for you to enter the correct code 1 4 7 ...

Page 243: ...3 Use the buttons on the numeric keypad to enter the four digit user access code that you set previously to restrict access to copying Then press SET COPY 01 FRONT UPPER CAS A4 4 Follow the normal procedure to complete copying the document Q5 5 Printing a Report with Restrictions ON Follow this procedure to print a report about information stored in the fax with the printing restriction set up and...

Page 244: ...re disabled If you pick up the handset or press the HOOK button you will not hear a dial tone Turning Restrictions OFF and ON Follow this procedure to turn off the following features temporarily without changing the settings 1 Open the SYSTEM SETTINGS menu with your system settings password Q13 3 SYSTEM SETTINGS 1 PASSWORD 2 Press the search buttons until you see the display below SYSTEM SETTINGS ...

Page 245: ...ress SET To Turn Off Restricted Printing Press the search buttons until you see the display below RESTRICTIVE CODES 2 PRINTER SETTINGS SET Press SET PRINTER SETTINGS ON SET Press a search button to display OFF then press SET To turn off restricted use of the telephone Press the search buttons until you see the display below RESTRICTIVE CODES 3 TEL SETTING SET Press SET TEL SETTING ON SET Press a s...

Page 246: ...rect mail 1 Open the SYSTEM SETTINGS menu with your system settings password Q13 3 2 Press the search buttons until you see the display below SYSTEM SETTINGS 4 RX RESTRICTION SET 3 Press SET SET 4 Press the search buttons to display the setting you want then press SET RX RESTRICTION OFF RX RESTRICTION ON OFF Your fax will receive a document even if the fax telephone number of the originator is not...

Page 247: ... the memory lock password to print all the documents stored in the memory Setting a Time and Password for Memory Lock After memory lock is turned on the fax will automatically enter and leave the memory lock mode at times you specify The documents received when the fax is in the memory lock mode are stored in the memory until you unlock the memory with a password and print them Follow the procedur...

Page 248: ...STEM SETTINGS 3 MEMORY LOCK RX SET Press SET MEMORY LOCK RX OFF 2 Turn on the memory lock feature Press the search buttons until you see the display below MEMORY LOCK RX ON SET Press SET SET 3 Press the search buttons to display the setting you want and press SET MEMORY LOCK RX 1 MEM LOCK PASSWORD MEMORY LOCK RX 3 TIME SETUP 4 For details about setting up the memory lock feature refer to the summa...

Page 249: ... is printed while the fax is in the memory lock mode 3 TIME SETUP Set the times for the fax to enter and leave the memory lock mode The time settings are optional If you do not set the times you can use the MEMORY RECEPTION button to turn the memory lock feature on and off OFF Turns off the timer setup You can turn the memory lock mode on and off with the MEMORY RECEPTION button ON Turns on the ti...

Page 250: ...1 4 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET Enter the memory lock password then press SET MEMORY LOCK RX The fax is now in the memory lock receive mode All documents will be received in the memory until you unlock memory receiving and print them Turning Memory Lock OFF and Printing Documents Follow this procedure to turn memory lock off and print the documents received in the memory ...

Page 251: ... 7 2 5 8 0 3 6 9 ABC GHI PQRS JKL TUV MNO WXYZ DEF SET 3 Use the buttons on the numeric keypad to enter the four digit memory lock password and press SET All the documents received in the memory while the fax was in the memory lock mode are printed ...

Page 252: ...13 20 Chapter 13 Restricting Use of the Fax ...

Page 253: ...f telephone numbers and transmissions settings registered in the fax as well as print reports about document transactions Printing the Speed Dialling Lists 14 2 Printing the User Data List 14 5 Printing the List of Sender Names 14 6 Activity Reports 14 7 Printing the Activity Management Report 14 7 Setting and Using Activity Reports 14 9 Memory Lists 14 15 ...

Page 254: ...CH LIST 2 Press the search buttons to display the name of the list you want to print 1 1 TOUCH LIST Prints the standard list List 1 of all One touch Speed Dialling buttons and numbers registered in the fax 2 CODED DIAL LIST Prints the standard list List 1 of all Coded Speed Dialling buttons and numbers registered in the fax 3 1 TOUCH DETAIL Prints the detailed list List 2 of all One touch Speed Di...

Page 255: ... PRINTING REPORT Samples of each type of list are shown below One Touch Speed Dial List 1 26 12 97 14 22 FAX 833 4423 WORLD ESTATE INC 001 1 TOUCH SPD DIAL LIST 1 NO CONNECTION TEL CONNECTION ID TX TYPE 01 732 2233 ADAM BOOKS CPA MEMORY TX 02 761 1298 JOHN BARRISTER ESQ MEMORY TX 23 30 03 1 914 438 3619 SEYMOUR GREEN INC MEMORY TX 23 30 04 1 516 911 4411 NATALIE SMITH CPM MEMORY TX Coded Speed Dia...

Page 256: ...ED 14400bps 1 TX TYPE REGULAR TX ECM ON Coded Speed Dial List 2 26 12 97 16 00 FAX 833 4423 WORLD ESTATE INC 001 CODED SPEED DIAL LIST 2 024 CONNECTION TEL 982 8877 CONNECTION ID AK ASSOCIATES TX START TIME 1 10 00 2 12 00 3 14 00 4 16 00 5 18 00 TX SPEED 14400bps 1 TX TYPE REGULAR TX BCM ON 075 CONNECTION TEL 712 0965 CONNECTION ID T S DESIGNS TX START TIME 1 23 30 2 08 00 3 4 5 TX SPEED 14400bps...

Page 257: ...lay below REPORT 3 USER DATA LIST SET 3 Press SET USER DATA LIST 1 USER DATA SET 4 Press SET to start printing After you press SET the report starts printing PRINTING REPORT User s Data List 26 12 97 17 00 FAX 833 4423 WORLD ESTATE INC 001 USER S DATA LIST 1 USER SETTINGS UNIT TELEPHONE UNIT NAME TX TERMINAL ID ON TTI POSITION OUTSIDE IMAGE TELEPHONE MARK FAX MULTIPLE PG BATCH TX 4 RX SETTINGS ECM...

Page 258: ...ent Q6 6 REPORT 1 Open both One touch Speed Dialling panels Then press REPORT REPORT 1 ACTIVITY REPORT 2 Press the search buttons until you see the display below REPORT 3 USER DATA LIST SET 3 Press SET USER DATA LIST 1 USER DATA 4 Press the search buttons until you see the display below USER DATA LIST 2 SENDER S NAME SET 5 Press SET After you press SET the report starts printing PRINTING REPORT Se...

Page 259: ...n number of in the ACTIVITY MANAGEMENT REPORT you can know exactly how many attempts were made to send the document how many pages were sent in each attempt as well as the usage time for each attempt PGS SENT Represents the total number of pages that were successfully transmitted RESULT OK means all pages were transmitted either during the first attempt or after the first or second retry The defau...

Page 260: ...ty Management Report TX RX separate 26 12 97 13 14 FAX 833 4423 WORLD ESTATE INC 001 ACTIVITY MANAGEMENT REPORT TX ST TIME CONNECTION TEL ID SENDER NAME NO MODE PGS RESULT 26 12 09 49 761 1298 JOHN BARRISTER ESQ 0085 TRANSMIT ECM 1 OK 00 17 26 12 10 45 1 81 3 758 2111 CANON INC 0086 TRANSMIT ECM 2 OK 00 58 26 12 15 38 R LOUIS 1 213 554 3377 CALIFORNIA CENTER 0087 TRANSMIT ECM 0 NG 00 29 0 224 ACTI...

Page 261: ... ST TIME CONNECTION TEL ID SENDER NAME NO MODE PGS RESULT 26 12 15 18 ADAM BOOKS CPA 732 2233 03 S ROBERTS 0080 TRANSMIT ECM 1 OK 00 31 DEPT ACCESS CODE 3111 ST TIME CONNECTION TEL ID SENDER NAME NO MODE PGS RESULT 26 12 15 30 COURTHOUSE 788 1265 01 R LOUIS 0081 TRANSMIT ECM 2 OK 00 58 Setting and Using Activity Reports For details about setting up these activity reports to print or turning them o...

Page 262: ... to print a transmission report for every document you send Q16 7 26 12 97 14 26 FAX 833 4423 WORLD ESTATE INC 001 TX REPORT TRANSMISSION OK TX RX NO 0015 DEPT ACCESS CODE 1322 CONNECTION TEL 1 213 978 3314 SUBADDRESS 4622 CONNECTION ID BELZER INC ST TIME 26 12 13 23 USAGE T 00 17 PGS SENT 1 RESULT OK ...

Page 263: ...cuments in the memory and then setting the delayed timer to send all the documents at the same time later at night to take advantage of late night rates Many of us are separated by long distances and reside in different time zones We can set up the polling feature to poll and receive documents from each other when we are not in the office For sensitive material about clients and confidential bids ...

Page 264: ... OK 01 732 2233 ADAM BOOKS CPA 02 444 5380 JOHN BARRISTER ESQ 03 477 3299 SEYMOUR GREEN ERROR INFORMATION Error Report RX You can set the fax to print a report every time an error occurs during document receiving Otherwise only an error message is displayed Q16 7 26 12 97 13 23 FAX 833 4423 WORLD ESTATE INC RX REPORT INCOMPLETE RECEPTION TX RX NO 5025 CONNECTION TEL 1 213 978 3314 SUBADDRESS 005 C...

Page 265: ...EEN INC ST TIME 26 12 13 23 USAGE T 00 17 PGS 1 RESULT OK Confidential Receive Report When the fax receives a confidential document it displays a message and prints a report RECEIVED IN MAILBOX 26 12 97 14 26 FAX 833 4423 WORLD ESTATE INC 001 CONFID RX REPORT CONFID MBOX 01 CONFID MBOX NAME LOUIS TX RX NO 5028 CONNECTION TEL 444 5380 SUBADDRESS 1234 CONNECTION ID JOHN BARRISTER ST TIME 26 12 13 13...

Page 266: ...S 1 RESULT OK This feature can be turned off with the User Data Settings Q16 8 Relay Broadcast Report The Relay Broadcast Report is sent from a relay unit to the originator after the documents from the originator have been relayed by the relay unit This feature is set with the TX REPORT item in the RELAY TX GROUP menu Q9 8 16 18 26 12 97 16 00 FAX 833 4423 WORLD ESTATE INC 001 RELAY BROADCAST REPO...

Page 267: ...l mailboxes are currently holding documents This list does not list the passwords for the confidential mailboxes REPORT 1 Open both One touch Speed Dialling panels Then press REPORT REPORT 1 ACTIVITY REPORT 2 Press the search buttons until you see the display below REPORT 5 CONF MAILBX LIST SET 3 Press SET to start printing the report PRINTING REPORT 26 12 97 16 00 FAX 833 4423 WORLD ESTATE INC 00...

Page 268: ...T 4 DOC MEMORY LIST SET 3 Press SET PRINTING REPORT 26 12 97 15 03 FAX 833 4423 WORLD ESTATE INC 001 DOC MEMORY LIST TX RX NO MODE CONNECTION TEL ID PGS SET TIME ST TIME SENDER NAME 5443 DELAYED TX 10 J SMITH 5 26 12 17 40 00 33 R LOUIS Received memory box list Follow this procedure to list all documents currently received and held in memory boxes REPORT 1 Open both One touch Speed Dialling panels...

Page 269: ...n the fax memory will be lost If this time limit has elapsed by the time power is restored to the fax unit as soon as power is restored a list of documents deleted from the memory as a result of the power failure is printed automatically 26 12 97 14 22 FAX 833 4423 WORLD ESTATE INC 001 MEMORY CLEAR REPORT MEMORY FILES DELETED TX RX NO MODE CONNECTION TEL ID PGS SET TIME ST TIME SENDER NAME 0087 DE...

Page 270: ...14 18 Chapter 14 Printing Reports and Lists ...

Page 271: ...3 Recommended Paper 15 13 Storing the Paper Supply 15 13 Changing the Toner Cartridge 15 14 Storing Toner Cartridges 15 17 Handling Cartridges 15 17 Storing Cartridges 15 18 Periodic Cleaning 15 18 Cleaning the Fax Unit 15 18 Opening and Closing the Operation Panel 15 19 Cleaning the Scanning Area 15 22 Refilling the Stamp Ink Compartment Option 15 23 Error Code Table listed by number 15 24 List o...

Page 272: ... into the fax Q6 2 If a document is curled or wrinkled make a copy of the original and scan the copy A message tells you when a document feed jam has occurred CHECK DOCUMENT 1 Press STOP 2 Open the operation panel A4 100 50 0 3 Pull the document straight forward or backward to remove it A4 100 50 0 Always open the operation panel before you attempt to remove a jammed document ...

Page 273: ...tempt to remove a paper cassette when power to the fax unit is off J Make sure you check all the areas described below because paper jams can occur at more than one location J Follow the exact order of the steps below J When removing the paper cassettes remove them gently When a recording paper jam occurs in the paper path the fax displays a message REC PAPER JAM To avoid possible damage to the fa...

Page 274: ...er right cover 5 Front paper cassette upper 6 Front paper cassette lower option 7 Side paper cassette 8 Exit paper cover The additional FXL CASSETTE FEEDER 5 is an option 1 To remove the toner cartridge pull up the lever above the M mark on the printer cover A4 100 50 0 Raise the printer cover and remove the toner cartridge A4 100 50 0 ...

Page 275: ...ginal bag you saved at installation or wrap the toner cartridge in a cloth 2 Open the right cover A4 100 50 0 Check the toner cartridge compartment If you see any paper in the toner cartridge compartment remove it While keeping the edge of the paper down pull the jammed paper carefully forward to remove it A4 100 50 0 ...

Page 276: ...ds to pull the paper up After the trailing edge is free pull the jammed paper forward carefully to remove it Be careful not to make your hands dirty with the unfixed toner A4 100 50 0 Avoid touching anything inside the fax A4 100 50 0 If you see any paper in this area pull it in the direction indicated by the arrow A4 100 50 0 ...

Page 277: ...ever pull it up or to the side A4 100 50 0 3 Open the feeder right cover of the front paper cassette If you see any paper in this area pull it out A4 100 50 0 4 If you have the optional FXL CASSETTE FEEDER 5 attached open the lower feeder right cover If you see any paper in this area pull it out A4 100 50 0 A4 100 50 0 ...

Page 278: ...move it Make sure the paper stack is below the tabs Make sure there is no paper left inside the fax 6 If you have the optional FXL CASSETTE FEEDER 5 attached open and remove the lower front paper cassette A4 100 50 0 If you see any torn curled or wrinkled paper remove it Make sure the paper stack is below the tabs Make sure there is no paper left inside the fax ...

Page 279: ...y Asked Questions 7 Before you remove the side cassette remove the output tray and document tray Remove the side paper cassette After you remove the side paper cassette make sure no paper is hanging over the rear edge of the paper cassette ...

Page 280: ... the fax unit where you removed the cassette If you see any paper inside the fax unit remove it Check the side paper cassette selectors and make sure they are set for the type of paper loaded in the side paper cassette Make sure the stack of paper is firmly against the sides of the paper cassette and below the tabs Then set the side paper cassette aside ...

Page 281: ...requently Asked Questions 8 To unlock and open the exit paper cover pull up on the release button on the right side Lower the exit paper cover If you see any jammed paper in this area pull the paper straight out to avoid tearing it ...

Page 282: ...ver at an angle If the paper will not come out of the paper exit push up on the pressure release button inside the paper exit then pull the jammed paper straight out 9 This concludes the procedure for checking the paper path for paper jams Close all the covers and re insert all the paper cassettes and trays ...

Page 283: ...sed perforated or coloured paper J Paper that is either too smooth or rough may reduce print quality or cause printer jams Storing the Paper Supply Improper paper storage can affect the quality of the printing Follow these guidelines when you store paper J Store unused paper in its wrapping to protect the paper against humidity J Do not store paper on the floor where humidity is higher J If the hu...

Page 284: ...he service life of the toner cartridge by removing it and rotating it 5 or 6 times to re distribute the toner inside the cartridge After you re set the cartridge in the fax unit if the messages goes off you can continue printing but make sure you have a new cartridge on hand to replace the old one when it finally runs out of toner If the message does not go off then you will have to follow the pro...

Page 285: ...iginal packing material Depending on the country of purchase you may be able to have your empty toner cartridge picked up for disposal at Canon s expense For details about this special program to protect the environment contact your local Canon supplier or sales representative 4 Remove a new toner cartridge from its protective bag Hold the cartridge by the ends and avoid touching the top and botto...

Page 286: ...on Side view Top view Pull in this direction 8 To avoid pinching your fingers between the toner cartridge and fax unit grip the cartridge as shown below Keep drum slot free of dust and other foreign objects Do not touch the protective shutter on bottom of cartridge 9 Load the cartridge in the direction indicated by the arrow Gently slide the cartridge into the printer until it is completely down i...

Page 287: ...e the printer cover again Storing Toner Cartridges Follow these simple guidelines when you handle and store toner cartridges Handling Cartridges J Do not remove the toner cartridge from its protective bag until you are ready to install it J Save the protective bag You may need it later to re pack the cartridge temporarily to protect it from exposure to light J Never expose a toner cartridge to dir...

Page 288: ...es subject to extreme fluctuation of temperature or humidity J To prevent caking in the toner never stand the cartridge on its end and do not store it upside down If the toner becomes caked as a result of being stored in an odd position for too long it may be impossible to dissolve it completely even by shaking the cartridge J Do not store the cartridge in salty or corrosive air J Never attempt to...

Page 289: ...rganic solvent to clean the fax Opening and Closing the Operation Panel Follow this procedure to open and close the operation panel in order to clean the scanning glass or to re fill the stamp ink option Opening the Operation Panel Follow this procedure to open and close the operation panel in order to clean the scanning glass or to re fill the ink pad for the stamp feature 1 Disconnect the power ...

Page 290: ... up until it stops A4 100 50 0 4 While holding the operation panel open with one hand use one finger of your other hand to gently push in the black plastic loop to separate it from the stub on the fax machine A4 100 50 0 5 Lift the operation panel up to the open position A4 100 50 0 ...

Page 291: ... operation panel until the plastic loop is even with the stub on the fax machine 2 Place the end of the plastic loop over the end of the stub so it locks in place A4 100 50 0 3 Close the operation panel and press down on it slightly until you hear it lock in place 4 Re attach the document tray you removed earlier 5 Connect the power cord of the fax unit at the power source ...

Page 292: ...power cord of the fax unit from its power source and remove the document tray and open the operation panel Q15 19 A4 100 50 0 2 Use a soft dry cloth to wipe clean the scanning glass the white strip above rollers and the area around the glass Use a soft cloth that will not scratch the scanning glass LTR 100 50 0 Rollers White strip Scanning glass Rollers J Use the dry cloth to wipe clean the unders...

Page 293: ...sconnect the power cord of the fax unit from its power source remove the document tray and open the operation panel Q15 19 A4 100 50 0 2 Locate the stamp pad then apply only one drop of ink to the stamp ink compartment J To avoid a malfunction do not add too much ink J Use only Shachihata X Stamper Ink CS 20 Yellow J Do not use the stamp feature for at least one hour If you have to send a document...

Page 294: ...her party and have them check their fax You can try to send the document manually For an overseas call add pauses to the registered number The other party is not using a G3 fax Check with the other party and have them send or receive the document using a G3 machine 008 You can not do polling sending Make sure the subaddress passwords match the settings on the other party s fax unit If the other pa...

Page 295: ...ng the settings for One touch or Coded Speed dialling may have been changed Open the settings for One touch or Coded Speed Dialling and make sure the settings have not been changed Q4 6 4 14 033 You have attempted to send a confidential document to a fax unit that does not support the use of ITU T subaddresses Send the document without confidential settings or send the document to a fax that suppo...

Page 296: ...est with an ITU T password Ask the other party to try again without an ITU T password 102 You can not receive documents because a subaddress and or password does not match Call the other party and confirm whether or not you are using the correct subaddress and or password 995 Documents in the memory to be sent have been cleared The current transmission has been cleared You may start again start a ...

Page 297: ...subaddress password Contact the other party and confirm that you are using the correct subaddress password COMMUNICATING PLEASE WAIT You tried to use direct sending while the fax was sending another document Wait until the transmission is finished then try again DOCUMENT TOO LONG The document is longer than 1 meter Cut the document into smaller sheets Reduce them on a copy machine if necessary The...

Page 298: ...unit has run out of paper and can not receive your document Contact the other party and ask them to re supply recording paper to their fax unit NO TEL You have pressed a One touch Speed Dialling button or pressed CODED DIAL followed by a 3 digit code but no telephone number is registered If you have forgotten where the number is registered use directory dial Q4 31 You can also print a list of all ...

Page 299: ... or print reports ENTER DAC You have to enter department access code to send decoment SELECTIVE POLL REJECT You have set up a polling box for polling sending with an ITU T subaddress but the other party s fax unit does not support use of an ITU T subaddress for polling receiving START AGAIN An error has occurred on the telephone line or in your fax unit Start the procedure from the beginning If th...

Page 300: ...rollers Q15 22 J Does memory fill up immediately when you try to send Are the document mode settings on The FINE SUPER FINE or TEXT PHOTO settings can use large amounts of memory when scanning certain types of documents Use direct sending Q6 13 J Are documents streaked with lines after they print on the other fax Is the scanning glass on your fax clean Copy a document on your fax and see if the co...

Page 301: ...match those of the relay unit Make sure you set the correct subaddress password Q9 9 Is the memory of the relay unit full Check with the relay unit and make sure there is enough memory to receive your document Ask the relay unit to clear their memory then try again J Can not perform confidential sending Does the other fax support ITU T subaddress password transactions If the other fax does not sup...

Page 302: ...rd setting is optional However if you set a password on your relay TX group then the originator must send a password Otherwise your fax will not receive the document for relay broadcasting Q9 3 Check the relay TX group and determine if it has been set to check the identity of the originator before it receives the document for a relay broadcast Q9 6 J Other party can not poll and receive your docum...

Page 303: ...y is clean then the other fax has a problem Call the other party and ask them to clean the scanning glass on the other fax J Can not receive a confidential document in your confidential mailbox Does the other party s fax support subaddress password transactions If the other party s fax does not support subaddress password transactions you can not receive confidential documents Make sure the other ...

Page 304: ... too slow When sending is the document mode set for SUPER FINE FINE or TEXT PHOTO If the indicator for SUPER FINE FINE or TEXT PHOTO is on press RESOLUTION to select STANDARD or press DOCUMENT TYPE to select TEXT Q6 4 Is your fax set for ECM receiving or sending Because the fax is constantly checking for errors during transmission ECM receiving and sending require more time The fax is set to condu...

Page 305: ...ts store them in a safe place to protect their confidentiality and so you can find them later for reference Password Reminder Item Description Password four digit System Settings Protects the user data System Settings from unauthorized access Sending Restrictions Restricts document sending to holders of the User Access Code Printing Restrictions Restricts report printing and document copying Memor...

Page 306: ...Maintenance Frequently Asked Questions Department Access Code Dept Access Code four digit Password four digit Dept Access Code four digit Password four digit Preset Polling Box No two digit Box Name Password four digit ...

Page 307: ...uestions Confidential Mailboxes Box No two digit Box Name Password four digit Subaddress Max 20 digit RX Password Max 20 digit Relay Broadcast Groups Group No two digit Group Name Password four digit Subaddress Max 20 digit RX Password Max 20 digit ...

Page 308: ...estions Memory Boxes Box No two digit Box Name Password four digit Subaddress Max 20 digit TX Password Max 20 digit RX Password Max 20 digit Polling Boxes Box No two digit Box Name Password four digit Subaddress Max 20 digit TX Password Max 20 digit ...

Page 309: ...ax unit operates are called user data settings These important settings can be switched on and off to customize operation of the fax unit Opening the Data Registration Menu 16 2 Summary of User Data Settings 16 3 User Settings 16 4 Report Settings 16 7 TX Send Settings 16 9 RX Receive Settings 16 12 Printer Settings 16 14 File Settings 16 17 System Settings 16 23 Relationship between BATCH TX QUIC...

Page 310: ...ess SET to display the next menu DATA REGISTRATION 1 USER SETTINGS 3 Use the search buttons to display the item you want to set or change DATA REGISTRATION 1 USER SETTINGS DATA REGISTRATION 7 SYSTEM SETTINGS SET 4 Display the item you want to set or change and press SET For details refer to the following section The user data menu selections are displayed one line at a time Use the search buttons ...

Page 311: ...Use these settings to customize how the fax sends documents With these settings you can turn ECM on and off set mid pause time set up re dialling and other features Q16 9 4 RX Receive SETTINGS Use these settings to customize how the fax receives documents These settings are important because they determine how the fax operates when it receives a document Q16 12 5 PRINTER SETTINGS Use these setting...

Page 312: ...TIME 4 Use the search buttons to display the item you want to set or change Default settings are in bold 1 DATE TIME Register the current date and time using the 24 hour system Q3 13 2 UNIT TELEPHONE Register your fax number Q3 13 3 UNIT NAME Register your name or company name Q3 13 4 SENDER S NAME Register up to 99 alternate sender names Before you send a document press the TTI SELECTOR button an...

Page 313: ...e RESOLUTION button on the operation panel Q6 4 SUPER FINE Scans at 8 dots mm 15 4 lines mm ULTRA FINE Scans at 16 dots mm 15 4 lines mm 8 PROGRAM KEY Use the program button to streamline the procedures for printing activity reports or doing the scanner settings Q12 4 PRINT REPORT Press the PROGRAM button whenever you need a transmission report for a document you are sending REPORT If you select t...

Page 314: ...set for touch tone dialling ROTARY PULSE The telephone line is set for rotary pulse dialling If you need to dial into an information service that requires tone dialling use the TONE button on the operation panel Q12 3 12 R KEY SETTING The R KEY setting allows you to set how the fax connects to PBX If your fax unit is not connected through a PBX you can ignore these settings PSTN The fax is connect...

Page 315: ...are in bold 1 TX REPORT Print a transmission report Q14 10 PRINT ERROR ONLY Print a report only if an error occurs OUTPUT YES A report prints for every transmission REPORT WITH TX IMAGE Only available for PRINT ERROR ONLY or OUTPUT YES ON A prompt asks you to confirm whether to print the first page of the document to remind you of what it contains OFF No prompt appears and no first page is printed...

Page 316: ...rints after the 40th transaction is completed OFF No activity report prints after the 40th transaction is completed 2 DAILY REPORT TIME OFF A time is not set to print a transaction report every day ON Allows you to set a time for an activity to be printed every day Set the report time for the daily report Use 24 time settings 3 TX RX SEPARATE Print activity report with receptions and transmissions...

Page 317: ...SET 4 Press SET TX SETTINGS 1 ECM TX 5 Use the search buttons to display the item you want to set or change Default settings are in bold 1 ECM TX Turn ECM error correction mode transmission off and on This switch does not affect the button setups for One touch or Coded Speed dialling Q4 6 4 14 ON All transmissions are conducted with ECM if the other party s fax supports ECM OFF ECM is turned off 2...

Page 318: ...4 BATCH TX If there is more than one document waiting in the memory to be sent to the same destination after the timer goes off to send the first document then all documents are sent together in the same transmission With this feature the fax unit makes one phone call instead of faxing each document with a separate phone call This feature saves time and money Q16 27 ON OFF 5 QUICK ON LINE TX Turn ...

Page 319: ... transmission Otherwise the fax unit returns to standby 8 TX STAMP Turn stamping off or on and how documents are to be stamped Q12 7 ON STAMP ACTION DIRECT MEMORY TX Stamps only documents sent direct and from memory DIRECT TX Stamps documents sent with direct sending only OFF The stamp feature is turned off and disabled Note The stamp feature is available as an option If the stamp option is not pr...

Page 320: ...ess SET RX SETTINGS 1 ECM RX 5 Use the search buttons to display the item you want to set or change Default settings are in bold 1 ECM RX Turn the ECM error correction mode receiving off and on This switch does not affect the button setups for One touch or Coded Speed Dialling Q4 6 4 14 ON All receptions are conducted with ECM if the other party s fax supports ECM OFF ECM is turned off 2 MAN AUTO ...

Page 321: ...ceived in the memory if the fax runs out of toner or paper Q8 2 ON Remainder of the fax is stored in the memory and can be printed out as soon as you re fill the paper cassette change the toner cartridge or clear the paper jam MEMORY RX ALARM The memory alarm alerts you when a document has been received in the memory OFF No alarm sounds when the fax runs out of toner or recording paper during docu...

Page 322: ...ls Then press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION SET 2 Press SET DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display PRINTER SETTINGS DATA REGISTRATION 5 PRINTER SETTINGS SET 4 Press SET PRINTER SETTINGS 1 OF RX COPIES 5 Use the search buttons to display the item you want to set or change ...

Page 323: ...E SW B Selects how letter size documents are received on larger paper This switch is effective only when the letter size paper runs out ON Prints the letter size document on the larger paper with white space OFF Prints the letter size document in the memory 3 RX REDUCTION Receive images at a reduced size OFF Turns off image reduction ON Turns on image reduction 1 RX REDUCTION AUTO SELECTION The fa...

Page 324: ... are received 5 SELECT DENSITY Adjust the print density of documents you receive LT Light STD Standard DK Dark 6 TONER SUPPLY LOW Set the fax to continue printing even after toner runs low and the CHANGE CARTRIDGE indicator lights and the REPLACE CARTRIDGE message appears RX TO MEMORY Stop printing and receive the remainder of the document in the memory KEEP PRINTING Ignore the warning and keep pr...

Page 325: ...Q10 2 1 SETUP FILE Set up a confidential mailbox SET BOX Create a two digit confidential mail box number 1 FILE NAME Give the mailbox a name up to 24 characters long 2 PASSWORD Assign a password to protect the mailbox from being changed or deleted 3 SUBADDRESS Enter a 20 digit max ITU T subaddress for reception 4 RX PASSWORD Enter a 20 digit max ITU T password for reception 5 OF RX COPIES Sets the...

Page 326: ...ed for relay ON Prints a copy of every document relayed OFF No copy is printed 7 SELECT LOCATION TEL Use the One touch or Coded Speed Dialling buttons to select the fax numbers to receive the document relayed from your fax machine 8 TX REPORT Send a TX report from your fax machine the relay unit to the originator of the transmission TRANSMIT Transmits a document relay report to the originator NOT ...

Page 327: ...d 1 PRINT METHOD Set the print method AUTO Print documents automatically as they are received MAN Print documents manually 2 OF RX COPIES Set the number of document copies to print 7 TRANSMIT Transmit documents from the memory box NO A document can not be transmitted from the memory box YES A document can be transmitted from the memory box 1 SELECT LOCATIONS TEL Select fax telephone numbers to whi...

Page 328: ...canned into the memory box can not be transmitted 2 CHANGE DATA Change settings for the memory box or add settings you did not do when you created the memory box SET BOX Enter the number of the box you want to change PASSWORD Enter the password protecting the memory box settings You can now change any of the settings listed in the table above 3 DELETE FILE Delete the general memory box SET BOX Ent...

Page 329: ...ing box 1 FILE NAME Enter a file name 24 characters 2 PASSWORD Enter a password to protect the polling box settings 3 SUBADDRESS Enter a 20 digit max standard ITU T subaddress 4 TX PASSWORD Enter a 20 digit max standard ITU T password 5 ERASE AFTER TX Tell the fax machine how to handle the document after it is polled and sent ON Document is erased from the memory after it is polled and sent OFF Do...

Page 330: ...or receive and transfer 5 TIME SETUP Set a time period wherein documents are to be received and transferred 1 START TIME Set a specified time to start transfer operation EVERY DAY Set up to 5 times every day SELECT DAYS Select one or several days for document transfer You can set 5 times for any day s you select 2 END TIME Set a specified time to end transfer operation EVERY DAY Set up to 5 times ...

Page 331: ...ls Then press DATA REGISTRATION REGISTRATION 1 DATA REGISTRATION SET 2 Press SET DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons until you see the display below DATA REGISTRATION 7 SYSTEM SETTINGS SET 4 Press SET SYSTEM SETTINGS 1 PASSWORD 5 Use the search buttons to display the item you want to set or change ...

Page 332: ...cancelling the department access codes and passwords ON DAC SETUP Set a DAC department access code ON Turn on department access codes ENTER DAC 01 Press the search buttons to select a number 01 to 99 then enter a four digit department access code DAC PASSWORD Enter a four digit password for the department access password OFF Turn off restrictions by department access codes and passwords but turn o...

Page 333: ...F ON 1 START TIME Turn on memory receiving at a specified time EVERY DAY Set up to 5 times for every day SELECT DAYS Set up to 5 times for each selected day of the week 2 END TIME Turn off memory receiving at specified time EVERY DAY Set up to 5 times for every day SELECT DAYS Set up to 5 times for each selected day of the week 4 RX RESTRICTION Turn off junk mail Q13 14 OFF Anyone can dial your fa...

Page 334: ...ssword has been set all incoming documents must have a matching ITU T password or The document will be received regardless of this setting if the incoming document has a matching subaddress and password for a memory box 10 ENERGY SAVER Set the fax machine to reduce power consumption when not in use Q3 19 OFF Fax machine does not power down even when it is idle ON The fax machine reduces power cons...

Page 335: ...lable ON OFF Documents go into memory and are grouped The group is sent at the specified time Documents go into memory are grouped and then are sent when the line becomes available OFF ON Documents go into memory but are not grouped Each document is sent at the specified time If the line is available documents are not grouped and are sent immediately If the line is busy documents go into memory ar...

Page 336: ...16 28 Chapter 16 Summary of Important Settings ...

Page 337: ...assette approximately 100 sheets letter legal A4 Upper front paper cassette approximately 500 sheets A4 Lower front paper cassette approximately 500 sheets A4 optional Compatibility G3 Modem speed 14 4 12 9 6 7 2 4 8 2 4 Kbps Memory 1 25 MB 80 pages approx Upgrade Option plus 2 MB additional 128 pages approx total 208 pages approx plus 4 MB additional 256 pages approx total 336 pages approx plus 6...

Page 338: ...ity G3 Mode Standard 8 dots mm x 3 85 lines mm Fine 8 dots mm x 7 7 lines mm Super Fine 8 dots mm x 15 4 lines mm Ultra Fine 16 dots mm x 15 4 lines mm interpolated Toner cartridge Canon FX4 Toner Cartridge Operation Fax printing speed Approx 8 pp min Scanning method Solid state electronic scanning by contact image sensor Recording printing method Laser beam electronic circuit Print resolution 600...

Page 339: ...Networking Features Transmitting Sequential broadcast Batch transmission Confidential transmission Relay broadcasting Password subaddress sending Polling transmission Error re transmission Delayed transmission Receiving Memory lock reception Polling reception Timer polling Confidential mailbox Relay broadcasting Transfer Received image reduction Collating Copier Features Scanning resolution 400 dp...

Page 340: ...lephone handset Extension phone hookup Remote reception by extension phone TONE button PAUSE button R button D T button Power Power source 200 240 V 50 60 Hz Battery backup 12 hours Power consumption Standby approx 11 W at 25 C Operation approx 380 W 100 of document black copy Energy standby approx 2 W Operating Environment Temperature 10 C to 32 5 C Humidity 20 80 RH Weight Approx 20 kg Approx 26...

Page 341: ...rd Chart No 1 Standard Mode JBIG is a new ITU T standard image data compression method JBIG s compression method allows data to be compressed more efficiently than MMR a convential compression method JBIG is especially effective when transmitting halftone image documents Because the smaller data size requires less transmission time JBIG saves you time and money Specifications are subject to change...

Page 342: ...A 6 Appendix A Specifications ...

Page 343: ...ed paper torn paper onion skin or other very thin paper Specifications for Paper Documents You Can Scan Quality Use plain bond typewriter quality without curl folds or rough edges Weight 60 g m2 to 82 5 g m2 Thickness 0 08 to 0 13 mm Storage 18 C to 24 C 50 to 60 RH Document Thickness The thickness of documents that you feed into the fax should be within the range 0 06 0 13 mm If you have to feed ...

Page 344: ...duce them or enlarge them on a copy machine and then send the copy Maximum Document Size Minimum Document Size 279mm 148mm 105mm 1 meter Scanning Area on the Document The shaded areas in the illustration below show the parts of the document page that are not scanned by the fax Before you send a document make sure the document margins are wider than the margins shown below A4 max 4mm max 4mm max 4m...

Page 345: ...Scan Printing Area Note that the fax unit can not print completely from the edge of one border to another The size of the margin differs slightly with the paper size max 4mm max 4 5mm max 6 5mm max A4 or letter 13 5mm max legal 13 9mm ...

Page 346: ...B 4 Appendix B Documents You Can Scan ...

Page 347: ...ly re dials the same number If there is still no answer it makes 1 more attempt after waiting for 2 minutes After the last unsuccessful attempt the fax prints an activity report Automatic reduction of received image At the top of the received document the date time company name and fax number can be printed Because this extra information at the top of the received document requires additional spac...

Page 348: ...al mailbox password Remember your password You will need it to print confidential documents received in the memory Later if you want to change your password you must first enter the current password before you are allowed to complete the procedure Confidential receiving To receive a confidential document you must first create a mailbox and register your confidential mailbox password You use the pa...

Page 349: ...ng J One touch Speed Dialling J Coded Speed Dialling J Group Dialling J Directory Dialling Direct sending Use direct sending if the memory is full but you still want to send a document Direct sending scans and sends one page at a time The document is not scanned into the memory so it takes a little more time to get your original document back Document The single sheet or stack of papers containing...

Page 350: ...d checks for lost data block by block When some data is lost in a certain block ECM repeats transmission from the beginning of that block after confirming that all data within the block can be transmitted successfully In this way ECM guarantees that a good image can be received at the receiving end ECM is very effective in countries where the telephone lines are in poor condition There may be occa...

Page 351: ...ur wall and on the side of your fax unit used to connect your fax machine to the telephone line and handset or extension phone L Long distance dialling When dialling or registering long distance numbers you sometimes have to insert a pause either within or after the telephone number The destination and length of the pause differ depending on the system Contact your local authorized Canon dealer or...

Page 352: ...g with fax units of any manufacture as long as they too support ITU T standard subaddress password transactions Memory broadcast Allows you to send one scanned document to a maximum of 210 destinations with One touch Dialling Coded Speed Dialling and regular dialling Just dial the numbers sequentially when you send a document If you must do this frequently register the numbers for Group Dialling M...

Page 353: ...nication Normal mode Using the fax with its default settings Numeric buttons The numeric buttons are the round buttons on the operation panel marked the same as a standard telephone keypad Press to perform regular dialling The numeric buttons are also used to enter numbers and letters when registering numbers and names O One touch Speed Dialling Each One touch Speed Dialling button holds a facsimi...

Page 354: ...ment This is useful when the sending party the party with the original document is not in the office but the document must be sent out The receiving party dials the fax holding the original and requests that it be sent In other words the receiver always polls the sender Before using the polling feature you have to set up polling boxes Printable area The area of the document that can actually be re...

Page 355: ...x up to print them automatically after every 40 transactions print the report at the same time every day or print the report showing the sending transactions of individuals or departments in your company using department codes registered on the fax as well as a list of receptions J Confidential RX Report After you receive a confidential document in a mailbox the fax prints out a confidential messa...

Page 356: ... to have a jagged appearance Higher resolution means smoother curves and angles as well as a better match to traditional typeface designs Resolution values are represented by horizontal data and vertical data for example 600 x 600 dpi Restricted reception The ability of the fax unit to restrict incoming documents With this feature turned on the fax unit will receive documents only from speed diall...

Page 357: ...e optional stamp feature marks documents that have been scanned for transmission with a yellow circle stamped on the lower left side of the document STANDARD Use this setting to send normal typewritten or printed documents containing only text and no drawings photographs or illustrations Standby On and ready to use All operations start from the standby mode where the date and time are displayed SU...

Page 358: ...ned a transaction number TX RX You can select documents in the memory for sending printing or deleting by specifying the transaction number Transfer A special feature you can set up on the fax to have all documents received on the main fax unit transferred to another fax unit For example you could have the main fax unit in the office transfer all documents to your fax at home You can set the day a...

Page 359: ...your fax that accompanies the document you send and must match the RX password on the fax where it is received If your TX password matches the RX password of the other party s fax the document is received If the passwords do not match the document is not received The maximum length of the password is 20 digits and may consist of numbers spaces asterisk and pound mark U UHQ Stands for ultra high qu...

Page 360: ...G 14 Glossary ...

Page 361: ... sample 14 3 14 4 Coded Speed Dialling defined 4 5 entering a name 4 16 entering number 4 15 registering for Group Dialling 4 23 setting timer 4 17 setting transmission speed 4 20 setting up 4 14 turning ECM on off 4 21 using 4 28 confidential documents cancelling mailbox 10 6 creating mailbox 10 2 receiving 10 7 sending 10 9 sending with speed dialling 10 9 confidential mailbox changing mailbox s...

Page 362: ...1 DISPLAY LANGUAGE setting 16 26 document check before loading for sending 6 2 copying 5 2 defined 2 2 deleting with DELETE FILE button 8 9 deleting with MEMORY REFERENCE button 8 9 erasing from memory 8 8 jam 15 2 receiving large size 16 15 removing document jams 15 2 scanning for polling sending 11 17 SELECT CASSETTE 16 15 setting for copying 5 3 setting for sending 6 2 settings for copying 5 4 ...

Page 363: ... 13 12 view 2 12 I ITU T password memory box 8 10 sending document 6 24 ITU T subaddress memory box 8 10 sending document 6 24 J jam document feed 15 2 printer feed 15 3 L language switching 16 26 location choosing 2 3 ideal temperature 2 3 space around fax unit 2 5 long distance setting for Coded Speed Dialling 4 20 setting for One touch Speed dialling 4 12 M manual receiving manual auto switchin...

Page 364: ...ummary 3 8 O One Touch Speed Dial List 1 sample 14 3 One touch Speed Dialling defined 4 5 registering for Group Dialling 4 23 setting for long distance 4 12 setting time 4 9 setting transmission speed 4 12 setting up 4 6 turning ECM on off 4 13 using 4 26 One Touch Speed Dialling List 2 sample 14 4 Operation panel buttons 3 2 3 4 Opening 15 19 using 3 5 Output tray attaching 2 20 P paper loading 2...

Page 365: ...T REPORT function 12 5 REPORT function 12 5 SCANNING MODE function 12 5 setting up 12 4 STAMP function 12 5 TONE function 12 5 pulse dial setting 3 10 R R button See R KEY 4 2 R KEY USER SETTINGS 16 6 R KEY R KEY function 4 2 See RX REPORT 16 7 RECEIVED IN MEMORY message 8 2 Received Memory Box List sample 14 16 receiving all documents in memory 13 15 auto switch time 7 4 automatically 7 2 cancell...

Page 366: ...Speed Dial List 1 sample 14 3 Coded Speed Dial List 2 sample 14 4 Confidential Mailbox List sample 14 15 Confidential Receive Report sample 14 13 Department Access Code Report sample 14 9 Error Report RX sample 14 12 Error Report TX sample 14 9 Group Dial List sample 14 4 Memory Box Report sample 14 14 Memory Clear Report sample 14 17 Multi transaction Report sample 14 12 One touch Speed Dial List...

Page 367: ... confidential document with speed dialling 10 9 confidential documents 10 9 contrast 6 5 direct sending 6 13 document from memory box 8 22 document to relay unit 9 8 document type 6 5 document with restrictions on 13 9 erase failed transmission 16 10 manual sending 6 15 memory box 8 22 memory full 6 14 memory sending 6 11 more than one location 6 20 polling 11 13 preparing document 6 2 QUICK ON LI...

Page 368: ...em password 16 24 PHONE NO CHECK 16 26 RESTRICTIVE CODES 16 24 RX PASSWORD 16 26 RX RESTRICTION 16 25 RX START SPEED 16 26 TX START SPEED 16 26 T telephone line connecting 2 21 jack required 2 4 selecting type 16 6 switching 3 10 temperature fax unit location 2 3 timer registering 3 13 set for polling 11 5 setting 16 4 setting for Coded Speed Dialling 4 17 setting for Group Dialling 4 24 setting f...

Page 369: ...ine setting 6 5 16 5 unit name registering 3 15 unit telephone number registering 3 14 unpacking box contents 2 9 2 10 User Data List printing 14 5 user data settings summary 16 3 USER SETTINGS DATE TIME 16 4 DENSITY CONTROL 16 5 described 16 3 listed 16 4 OFFHOOK ALARM 16 6 PROGRAM key 16 5 R KEY SETTINGS 16 6 SCAN RESOLUTION 16 5 SENDER S NAME 16 4 TELEPHONE LINE TYPE 16 6 TX TERMINAL ID 16 5 UN...

Page 370: ...I 10 Index ...

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