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Managing Your Mailbox
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6.3.5 Changing the Display Name of a Contact
The display name is the name that displays when you begin typing in the
To
(or
BC
or
CC
) field of a
message. When you begin typing a name, for example, “Ta,” Name Completion fills in the rest of
the name with a name from the address book, for example “Tabitha Hu.” However, if there are two
Tabitha Hus in the address book, one in Accounting and one in Facilities, it might be difficult for
you to know which name Name Completion has filled in, unless you take the time to look at more
properties.
You can change the display name so that it’s easy to know which name Name Completion has filled
in. For example, if you only correspond with Tabitha Hu in Accounting, you could change the
display name to Tabitha--Accounting.
1
Click the
Contacts
folder.
2
Double-click a contact.
3
Click the
Contact
tab.
4
Click the
Display
field.
5
Type a new display name.
6
Click
OK
.
The next time you address a message, Name Completion fills in this Display Name.
6.4 Archiving the Items in Your Mailbox
Use Archive to save mail or phone messages, appointments, reminder notes, or tasks to a designated
database on a local drive. Archiving items saves network space and keeps your Mailbox uncluttered.
It also protects items from being automatically deleted.
You can view archived items whenever you need to. You can also unarchive any archived item.
When you archive an item you have sent, you cannot track the status of that item.
The system administrator might specify that your items are archived automatically on a regular
basis. Automatic archiving occurs every time the GroupWise client is opened. Items are archived
from the mailbox the user is currently using. This means if you are in Archive Mode, items are
archived from your archive mailbox, and if you are in Online Mode, items are archived from your
online mailbox.
When you move an item to a folder, it is not archived. Items in all folders are affected by the
Cleanup options you specify in General Options, and by any archiving or cleanup options your
administrator specifies.
This section contains the following topics:
Section 6.4.1, “Archiving an Item in Your Mailbox,” on page 80
Section 6.4.2, “Viewing Archived Items,” on page 80
Section 6.4.3, “Unarchiving Items,” on page 80
Section 6.4.4, “Archiving Items Automatically,” on page 80
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