Xerox WorkCentre 7800 series, Administrator'S Manual

Page: 184 / 284

Scanning
184 Xerox
®
WorkCentre
®
7800/7800i Series Color Multifunction Printer
System Administrator Guide
Configuring Single-Touch Service
You can customize the naming convention of files generated during Workflow Scanning. For example,
you can:
• Assign file names in a numbered sequence.
• Select standard options or add custom text.
• Add advanced features such as including the date and time in the name.
To customize file names:
1.
In Xerox
®
CentreWare
®
Internet Services, click
Properties
>
Services
.
2. Click Workflow Scanning > Single-Touch Service .
3. Click Create .
4. Type a name and description for the service.
5. Click Create .
Notes:
• After you create a service, you can edit the description but not the name of the service.
• You can create up to 10 services.
• The service does not appear on the control panel touch screen until you design your service and
select a scan template for your service.
Configuring Custom File Naming
1. In Xerox
®
CentreWare
®
Internet Services, click
Properties
>
Services
.
2. Click
Workflow Scanning
>
Custom File Naming
.
3. For File Naming, select one of the following:
−
Auto
: Type a prefix for the scanned image file name.
−
Custom Naming
: For Display, select the elements that you want to use to build the file name.
As you select display elements, they appear in the Position field. The display elements are:
• Date
• Time
• Job ID
• User ID
− Custom Text : Type any custom text that you that want to appear in the file name. For
example, select the first Custom Text field and then type an underscore (
_
). The underscore
appears in the Position field. You can include up to four Custom Text strings in the file name.
• Position : Click an element in the Position field. Use the Arrow buttons to move the
element into the correct position for the file name. The file name that generates uses all of
the elements in the Position field, in order, from top to bottom.
− Advanced : To create the file name, type a string with variables. For details, see the Help in
Xerox
®
CentreWare
®
Internet Services.
4. Click
Apply
.