Accounting
Xerox
®
WorkCentre
®
7800/7800i Series Color Multifunction Printer 231
System Administrator Guide
Enabling Accounting in Print Drivers
Enabling Accounting in a Windows Print Driver
1.
From the Start menu, select
Printers and Faxes
.
2.
Right-click the printer in the list, then select
Properties
>
Configuration
>
Accounting
.
3.
From the Accounting System menu, select
Xerox Standard Accounting or Auditron
, or
Xerox
Network Accounting
.
4.
To prompt users to type their User ID and Account ID each time they print, select
Always Prompt
.
If you do not want users to log in, select
Do Not Prompt
and type the user information in the
Default User ID and Default Account ID fields. Select
Mask User ID
and
Mask Account ID
to show
characters as asterisks when an ID is entered.
5.
Select
Remember Last Entered Codes
to show the last entered code when a user is prompted for
their Account ID.
6.
If you are using Xerox Standard Accounting with an external accounting device, select
Auxiliary
Accounting Interface
.
7.
To specify the default User ID and Account ID, type them in the Default User ID and Default
Account ID fields, then select the default account type.
8.
Click
OK
.
9.
Click
OK
to exit.
Enabling Accounting in an Apple Macintosh Print Driver
Users must select this preset each time they print or send a LAN fax using the print driver.
1.
Open a document and select
File
, then select
.
2.
Select the Xerox
®
printer.
3.
From the menu, select
Accounting
.
4.
For Accounting System, select
Xerox Standard Accounting
,
Auditron
, or
Xerox Network
Accounting
.
5.
If you want users to type their User ID and Account ID every time they print, select
Prompt for
Every Job
.
6.
To show characters as asterisks when the user types an ID, select
Mask User ID
and
Mask Account
ID
.
7.
To specify the default User ID and Account ID, type them in the Default User ID and Default
Account ID fields, then select the default account type.
8.
To use Xerox Standard Accounting with an external accounting device, select
Auxiliary Accounting
Interface
.
9.
To save your settings, click the
Presets
menu, then select
Save As
.
10.
Type a name for the preset.
11.
Click
OK
.
