Xerox FAX System (J), Operation Manual

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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
1-11
The following contains explanations about features and functions that should be understood when this machine is used as a facsimile.
Switching from the Copy Operation
Mode to the Fax Operation Mode
This machine was fundamentally designed for use as a copy
machine and the default setting is the Copy Operation mode.
Therefore, if you want to send a fax to another party it is first
necessary to switch to the Fax Operation mode.
However, in terms of receiving a fax. since the Automatic Fax
Reception mode is the default setting, fax reception is possible and
the documents will be printed out automatically even when the
machine is in the Copy Operation mode.
When the machine is in the Copy Operation mode, the COPY
indicator will be lit. To switch to the Fax Operation mode, simply
press the Fax key. Once the machine is in the Fax Operation mode,
the Fax indicator will light and the touch panel will change to the
basic fax screen.
What is the “Initial Mode”?
The initial screen that appears in the touch panel when you press
the Fax key and change to the Fax Operation mode, or that
normally appears in the Fax Operation mode after a successful fax
transmission or reception, is called the “basic fax screen”. The
accompanying default settings and related operational status is
known as the “initial mode”.
When the fax machine is in the initial mode for fax operation,
“Ready for fax transmission” will be shown in the message display.
Always check the touch panel to make sure that is it is in the initial
mode and displaying this basic fax screen PRIOR to performing
any facsimile operation.
The fax machine will also return to the initial mode when the Auto
Clear function engages.
(inch)
(metric)
z Message display when Restricted Access is turned ON...
Even if the fax machine is in the initial mode for fax operation, the
message display will differ if Restricted Access is turned ON.
(inch)
(metric)
In this case, it is necessary to enter your ID-code or the registered
administrator number in order to use the fax.
If a viable ID-code or the registered administrator number is
entered, the touch panel will change to the standard initial mode
for fax operation.
NOTE
When Restricted Access is turned ON, it is necessary to
enter the registered administrator number in the
Restricted Access Login Screen in order to access the
various setting and registration procedures of this fax.
Even if a viable ID-code that enables fax operation is
entered, the menus that correspond to the various
management-related setting and registration procedures
of this fax will not be available. (Refer to “Managing Fax
Use by Each Department (Restricted Access)” on page
5-58, and the Operation Guide for your copier.)
Features and Functions of this Fax