Xerox FAX System (J), Operation Manual

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Section 5 Other Features of this Fax
5-58
By allowing certain communication and operation only upon entry of one of the viable ID-codes, use of this fax – such as the number of
communications initiated – can be effectively scrutinized for up to 100 individual departments.
* Up to 1000 departments can be registered when the optional Hard Disk is installed in your copier.
Restricted Access Procedure
<Functions that can be scrutinized under Restricted Access>
• Standard transmission
• Transmission that uses the timer
• Broadcast Transmission
• F-Code Based Relay Broadcast Transmission
• Polling Reception
• F-Code Based Confidential Transmission
• F-Code Based Bulletin Board Reception
• Encrypted Transmission
• Manual transmission/reception when dialing is initiated from
this fax
<Available functions in Restricted Access>
Restricted Access limits the available functions of this fax to those
individuals who enter a viable ID-code – or to the person-in-charge
of managing use who enters the registered administrator number.
> The following functions of this fax are available upon entering a
viable ID-code.
• Standard transmission
• Transmission that uses the timer
• Broadcast Transmission
• F-Code Based Relay Broadcast Transmission
• Polling Reception
• F-Code Based Confidential Transmission
• F-Code Based Bulletin Board Reception
• Entering documents into an F-Code Confidential Box
• Printing out documents from an F-Code Confidential Box
• Encrypted Transmission
• Printing out documents from an Encryption Box
• Editing a communication in memory
• Confirmation Report
• Restricted Access report print out
• Manual transmission/reception when dialing is initiated from
this fax
NOTE
* It is possible to dial a fax or telephone number or view
the Communication Result Display, as well as print out
the Activity Report, without entering an ID-code.
* If Restricted Access is turned ON, only those sets of
documents entered using the same ID-code will be
pooled together under the Batch Transmission function.
Any documents that were entered using different
ID-codes will be sent during different transmissions.
(Refer to “Sending Multiple Sets of Documents in One
Batch (Batch Transmission function)” on page 1-16.)
* If Restricted Access Report print out is turned ON, a
Restricted Access Report will be automatically printed
out upon reaching 50 individual transactions. This
report may, however, be automatically printed out even
before 50 transactions are reaching depending upon the
number of ID-codes registered in the fax. (Refer to
“Turning Print Out of Each Report ON/OFF (Print
Report setting)” on page 7-1.)
* Ordinarily, the registered self-station name will be
displayed as part of the TTI, but, if Restricted Access is
turned ON and the transmission is initiated by entering
an ID-code, the department name corresponding to that
ID-code will be displayed.
Managing Fax Use by Each Department (Restricted Access)
Item Description Reference
Registering ID-codes To enable Restricted Access, it is necessary to register ID-codes in this fax in
advance. Operation Guide for your copier
Turning Restricted Access
ON/OFF To use Restricted Access for the management of fax functions, turn this setting
ON. Operation Guide for your copier
Setting the Fax
Transmission Limit Sets the maximum number of documents that each department can transmit. Operation Guide for your copier
Checking
Transmission/Copy
Counts Checks the number of documents that have been transmitted under an
individual ID-code or by all ID-codes overall. Page 5-63
Clearing the Count for All
Departments Clears the count for total number of documents that have been transmitted. All
copy counts will be cleared as well. Operation Guide for your copier
Printing Out a Restricted
Access Report Print out this report in order to check the details of communications occurring
under Restricted Access. Page 5-63