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Reception

3

VarioLink 2221/2821/3621

3-7

Reception

Chapter 3

Reception information

If document information is attached to the received document, the reception
information (such as the date, time, and number of pages) is printed on the
received document.

The information that is printed differs depending on the sender’s settings.

2

Note

Other information such as the document number, date and time that the
fax was received, time required to receive it, sender’s name, mode,
number of printed pages, and transmission results can be viewed on the
reception report. For details, refer to “To specify the activity report print-
ing conditions (Activity Report)” on page 10-49.

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Summary of Contents for VarioLink 2221

Page 1: ...Oc VarioLink 2221 VarioLink 2821 VarioLink 3621 The road to efficiency Facsimile Operations User s Guide...

Page 2: ...d correctly and safely carefully read the Installation and operation precautions in the User s Guide Copy Operations before using the machine Trademark Acknowledgements Adobe the Adobe logo the Acroba...

Page 3: ...peut consister en une combinaison quelconque de dispositifs a la seule condition que la somme d indices d equivalence de la sonnerie de tous les dispositifs n excede pas 5 For U S A FCC PART 68 REQUIR...

Page 4: ...s soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment op erations...

Page 5: ...itations may occur when used in conjunction with some parts of the network Telecom will accept no responsibility should difficulties arise in such circumstances The grant of a Telepermit for any item...

Page 6: ...en approved in accordance with Council Decision 1999 5 EC for pan European single terminal connection to the public switched tel ephone network PSTN However due to differences between the individual P...

Page 7: ...e binding position of double sided documents x 21 Sending a fax with a command sent from the recipient x 21 Storing a document for polling x 22 Using a confidential box x 22 Sending a fax protected wi...

Page 8: ...eeding the document 2 4 Loading the document into the ADF 2 4 Placing the document on the original glass 2 5 2 3 Faxing a multi page document from the original glass 2 7 Faxing using the original glas...

Page 9: ...Stopping the transmission 2 36 To stop sending a fax 2 36 2 12 Checking transmission results Job List 2 37 Jobs 2 37 Checking a job 2 38 3 Reception 3 1 Reception modes 3 2 3 2 Reception 3 5 Printing...

Page 10: ...cified time Timer TX Setting function 6 17 To send a timer transmission 6 17 6 9 Stamping faxed documents Stamp function 6 19 To stamp faxed documents 6 19 6 10 Sending a document one page at a time Q...

Page 11: ...polling reception 8 5 9 Registering specifying settings 9 1 Displaying the FAX Registration screen 9 2 To display the FAX Registration screen 9 2 9 2 Programming a one touch dial button 9 4 Programmi...

Page 12: ...able parameters 10 17 Administrator Management 1 screen 10 17 Administrator Management 2 screen 10 18 10 7 Specifying the language for reports and the transmission source name Language for Communicati...

Page 13: ...Activity Report 10 49 10 18 Forwarding sent documents to the specified recipient TX Forwarding 10 51 To specify document forwarding 10 51 10 19 Specifying the procedure for received documents Document...

Page 14: ...81 Specifying settings for the image in the results report mode 023 10 82 Specifying the copy limitation with remote copying mode 028 10 83 Specifying settings for fax reception functions mode 030 10...

Page 15: ...ction 11 4 Operating environment 11 4 Accessing Web Connection 11 5 When performing user authentication 11 6 Page Structure 11 7 Logging on to Administrator mode 11 8 Web browser cache 11 10 For Inter...

Page 16: ...TCP IP Administrator mode 11 46 To specify the TCP IP settings 11 47 11 15 Mail Internet FAX Administrator mode 11 49 To specify other settings 11 50 12 Reports and lists 12 1 Checking the transmissi...

Page 17: ...each function Setting List 12 17 Printing the settings list 12 17 Contents of the list 12 18 13 Appendix 13 1 Entering text 13 2 To type text 13 2 List of available characters 13 3 13 2 Replacing the...

Page 18: ...anel to enter Fax mode If the machine is set to display the FAX Copy screen when it is in standby a fax can be sent simply by specifying the recipient s fax number or by entering and a one touch numbe...

Page 19: ...e in the fax number of the recipient If an incorrect fax number was entered touch Delete to cor rect the number To erase the entered number press the C clear key 6 Press the Start key in the control p...

Page 20: ...me A fax can be sent at a specified time Sending faxes at discounted calling times such as at night or early in the morning can help reduce costs For details refer to page 6 17 Sending one scanned pag...

Page 21: ...rea specified The fax can be sent after the size of the area to be scanned is specified This is useful when you want to fax only a portion of the document For details refer to page 2 12 JAPAN CHINA AU...

Page 22: ...fied so that the position of the back of the document page can be adjusted For details refer to page 6 13 Sending a fax with a command sent from the recipient A document loaded to be scanned or stored...

Page 23: ...bulletin board For details refer to page 8 2 Using a confidential box A document to be sent to or received by a specific person can be transmitted using a confidential box For details refer to page 6...

Page 24: ...et to ON IP Scanner cannot be used IP address fax By specifying an IP address a fax can be sent via the LAN to a fax ma chine connected to the network Since the telephone line is not used communicatio...

Page 25: ...r s Guide Box Operations This manual contains details on operating procedures for using the Box func tions Refer to this User s Guide for details on printing a proof copy or a locked job and on functi...

Page 26: ...efer to this User s Guide for details on operating procedures for the Fax functions when the fax kit is installed User s Guide Fax Driver Operations This manual contains function details on the fax dr...

Page 27: ...ase set ting is selected the dark shadows around the docu ment or along the center of the document can be erased 4 Touch Enter Titles indicate the contents of the section Touch panel screens are shown...

Page 28: ...tails on replacing the toner bottle refer to To replace the toner bottle on page 9 4 The page shown above is an example only Text highlighted in this manner provides more detailed information concerni...

Page 29: ...dth and Length Whenever paper dimensions are mentioned in this manual the first value always refers to the width of the paper shown as Y in the illustration and the second value refers to the length s...

Page 30: ...1 Before use Chapter 1 Before use...

Page 31: ...lephone company If a private branch line using VoIP technology is used settings must be specified from the private branch exchange in order for the fax connec tion to be established If a country code...

Page 32: ...2 Note In order to use the Fax functions optional fax kit must be installed Back of main unit Fax Kit The illustration above shows the optional fax multi line TEL PORT2 and LINE PORT2 installed TEL P...

Page 33: ...3621 Before use Chapter 1 Stamp Unit Scanned documents can be identified by stamping them This feature can be used only if the ADF is installed When the printed stamps become faint re place the stamp...

Page 34: ...xtra Scan key lights up in green For details refer to the User s Guide Network Scanner Operations and the User s Guide Advanced Scan Op erations 5 Fax Scan key Press to enter Fax Scan mode While the m...

Page 35: ...operation the indicator on the Start key lights up in green If the indicator on the Start key lights up in or ange the operation cannot begin 12 Main Power indicator Lights up in green when the machin...

Page 36: ...y the time zone Detail For details on specifying the date and time refer to the User s Guide Copy Operations Self telephone Information Self Telephone Program the machine s telephone number local tele...

Page 37: ...of information can be pro grammed Detail For details refer to Programming a name TSI Registration on page 10 25 Reception Mode Select whether faxes will be received automatically or manually To autom...

Page 38: ...ecifying a recipient simply by pressing a button Detail For details refer to Programming a one touch dial button on page 9 4 FAX Program A maximum of 30 transmission setting programs can be registered...

Page 39: ...n be specified For details refer to Default Screen on page 10 11 No Item Name Description 1 On hook Dial button If an external telephone is connected a transmission connection can be made while the re...

Page 40: ...s on page 9 2 5 Direct Input button Directly type in the fax number of the recipient 6 Quality Reduction but ton Specify the image quality density and zoom ratio for the fax to be sent 7 FAX Menu butt...

Page 41: ...ch settings machine functions on page 10 67 If the software switch settings were used to specify that user authentica tion is performed only with scanning functions the default screen does not appear...

Page 42: ...Before use 1 VarioLink 2221 2821 3621 1 13 Before use Chapter 1 Indicates that the machine is set for manual reception Indicates that a document has been received in a box Icon Description...

Page 43: ...e machine When the required information is entered in the displayed screen the normal mode screen appears Contact the administrator for details on the account or user name for using the ma chine Detai...

Page 44: ...2 Transmission Chapter 2 Transmission...

Page 45: ...creen 2 Touch Quality Reduc tion and FAX Menu and then specify the de sired settings For details on the settings available on the Quality Reduc tion screen refer to Specifying the transmission set tin...

Page 46: ...ing the docu ment refer to Feeding the docu ment on page 2 4 5 Press the Start key Scanning of the document begins and then the fax is sent 2 Note To stop the transmission press the Stop key For detai...

Page 47: ...ents that are bound together for example with paper clips or staples 0 Do not load more than 80 sheets or so many sheets that the top of the stack is higher than the mark otherwise a document misfeed...

Page 48: ...e light that may shine through the original glass Although the light that shines through the original glass is bright it is not a laser beam and therefore is not as dangerous 0 The size of the followi...

Page 49: ...ace down onto the original glass Load the document pages so that the top of the document is to ward the back or the left side of the machine 3 Align the document with the mark in the back left corner...

Page 50: ...The first page of the document is scanned 6 Position the second page of the document on the original glass touch Scan Next Page and then press the Start key The second page of the document is scanned...

Page 51: ...ss the Start key To stop the transmission press the Stop key For details refer to Stopping the transmission on page 2 36 The fax transmission begins 2 Note If the fax could not be sent a transmission...

Page 52: ...transmission settings according to the document to be faxed To specify the transmission settings 1 Press the Fax Scan key to display the Fax mode screen 2 Touch Quality Reduc tion 3 Touch the button Q...

Page 53: ...ay be sent with a decreased image quality depending on the quality of the recipient s fax machine or on whether the document size is larger than the paper loaded in the recipient s fax machine If a fa...

Page 54: ...ct the appropriate Density setting according to your document Five settings are available Each time Dark is touched the density is darkened by one level Each time Light is touched the density is light...

Page 55: ...or Original Size Set Reduction Touch Auto Reduction to send the fax automatically adjusted according to the size of paper loaded in the recipient s fax machine Touch No Reduction to send the fax at it...

Page 56: ...per loaded in the recipient s fax machine 2 Note The factory default setting is Auto Reduction The document may be printed at a reduced size after it is received de pending on the recipient s fax mach...

Page 57: ...d by the dotted line is faxed Checking the settings The currently specified settings and the selected recipient can be checked from the Check Job Details screen 1 Press the Fax Scan key to display the...

Page 58: ...at the fax number was directly typed in Delete Touch this button to delete the selected recipient Detail Touch this button to check the transmission mode of the selected re cipient Next Destination To...

Page 59: ...The settings specified from the FAX Menu screen can be checked If a setting has been specified the button appears selected Touch a button to cancel or change the setting Detail For details on the set...

Page 60: ...s on page 2 9 For details on the settings available on the FAX Menu screen refer to Useful transmission functions on page 6 2 2 Touch Direct Input 3 Use the keypad to type in the fax number for the re...

Page 61: ...six second pause 4 Load the document 5 Press the Start key Scanning of the document begins and then the fax is sent If multiple recipients were selected the Dest tab of the Check Job De tails screen...

Page 62: ...esired touch Quality Reduction or FAX Menu and then specify the desired settings For details on the settings available on the Quality Reduction screen refer to Specifying the transmis sion settings on...

Page 63: ...dialed simply by pressing the program button If transmission settings such as the document type and 2in1 transmission have been registered with a program button the fax can be sent simply by pressing...

Page 64: ...an incorrect recipi ent was selected touch the button again to deselect it The Check Job Details screen appears so the settings can be checked Why can t I select a program button If a recipient has a...

Page 65: ...s For details on the software switch settings refer to Specifying software switch settings machine functions on page 10 67 Using the Search screen From the Search screen a programmed one touch dial bu...

Page 66: ...ouch Keys is touched the Search One Touch Keys screen appears The Search One Touch Keys screen appears 3 Type in the name of the programmed one touch button and then touch Search The corresponding one...

Page 67: ...67 Specifying multiple recipients broadcast transmission A fax can be sent to multiple recipients at the same time This is called a broadcast transmission The following procedure describes how to spe...

Page 68: ...screen on page 2 22 Why can t I select a program button If a recipient has already been specified for example with a one touch dial button or by directly entering the fax number a program button canno...

Page 69: ...t Settings on page 10 48 If software switch settings were specified to limit dialing a fax cannot be sent by directly typing in the fax number For details on the software switch settings refer to Spec...

Page 70: ...or to display a dif ferent screen Destinations can be deleted or added Indicates that the recipient was selected using the one touch dial buttons Indicates that the fax number was directly typed in De...

Page 71: ...pecial character is specified bit 4 of mode 200 is set to 1 touch ing S twice after entering the telephone number to add the special char acter SS cancels the checked receiver transmission operation F...

Page 72: ...n programming one touch dial buttons refer to Registering specifying settings on page 9 2 For details on the software switch settings for checked receiver transmis sions and the number of digits that...

Page 73: ...the recipient and then touch S To temporarily cancel the checked receiver transmission operation when the software switch settings are specified to automatically perform the operation bit 4 of mode 20...

Page 74: ...hone receiver A dial tone can be heard 4 Touch One Touch or Direct Input and then specify the recipient The recipient is dialed so you can talk to them I heard a beep but why can t I talk to the recip...

Page 75: ...l buttons the recipient can be specified by combining the two numbers To send a fax using chain dialing 1 Press the Fax Scan key to display the Fax mode screen 2 Touch Chain Dial Chain Dial is highlig...

Page 76: ...art key Scanning of the document begins and then the fax is sent 2 Note If software switch settings were specified to limit dialing chain dialing cannot be used For details on the software switch sett...

Page 77: ...ame full If many documents are stored in the memory Memory Free is nearly 0 it may not be possible to send the fax In addition if the document contains many pages or if the data is large such as when...

Page 78: ...he number of rings RX Functions on page 10 44 Software switch settings can be specified to select whether or not the first page of the image is added to the results report For details on the software...

Page 79: ...are called queued jobs When an operation is stopped the stored job is deleted To stop a job press the Stop key and then select the operation to be stopped To stop sending a fax 1 Press the Stop key T...

Page 80: ...ists the order for up to 8 documents such as copies re ceived faxes reports and printouts that are being printed or are queued to be printed Print Lists the print status of copies and printouts Type L...

Page 81: ...on press the Stop key For details refer to Stopping the transmission on page 2 36 3 Touch Type to view the list of fax jobs Touch and to display a different screen If Interim Rep ap pears touch Interi...

Page 82: ...b touch RX Doc to view re ceived fax jobs Touch and to display a different screen If Delete appears touch Delete to de lete the fax job wait ing to be printed To delete a queued polling reception job...

Page 83: ...2 Transmission 2 40 VarioLink 2221 2821 3621 Transmission Chapter 2...

Page 84: ...3 Reception Chapter 3 Reception...

Page 85: ...ng machine an ex ternal telephone must be installed Auto reception Fax Priority The fax is automatically received after the specified number of rings Use this setting when the machine is being used wi...

Page 86: ...number of rings will be produced before the fax is received However if the number of rings is set to 10 or more the recip ient s fax machine may stop the fax before it can be received Auto reception...

Page 87: ...hine A fax signal can be heard Press the Start key to receive the fax If the call is from a telephone You can talk with the caller After talking with the caller press the Start key to receive the fax...

Page 88: ...ument is larger The fax is reduced to fit in the paper or it is printed on paper one size larger If the orientation of the fax document and of the paper are different It is automatically rotated 90 th...

Page 89: ...until it can be printed temporary memory reception Check the error message and then correct the problem for example clear the mis fed paper When the problem is corrected the received document saved i...

Page 90: ...the received document The information that is printed differs depending on the sender s settings 2 Note Other information such as the document number date and time that the fax was received time requi...

Page 91: ...ibes how to receive a telephone call when an external telephone is connected To receive a telephone call 1 When the telephone rings pick up the receiver to talk with the caller If a beep or nothing is...

Page 92: ...4 Troubleshooting Chapter 4 Troubleshooting...

Page 93: ...nd the fax Is the document too thin or too small Use the original glass to send the fax The document is scanned at an angle Were the adjustable document guides correctly adjusted to the width of the d...

Page 94: ...e fax number Was the one touch dial button or program button correctly pro grammed Check that the buttons were correctly pro grammed Was the correct telephone line setting selected Check the Dialing M...

Page 95: ...print quality or empty toner refer to the User s Guide Copy Operations Symptom Cause Remedy The received fax is blank Is there a problem with the tele phone connection or with the caller s fax machin...

Page 96: ...it Did an alarm appear Follow the instructions that appeared and then cancel the alarm Was the fax sent with an incor rect SUB for the F code If an incorrect SUB is re ceived while a confidential box...

Page 97: ...r s Guide Copy Operations If any message other than those listed above appears perform the operation described in the message Error message Cause Remedy Original size cannot be detect ed The paper siz...

Page 98: ...5 Specifications Chapter 5 Specifications...

Page 99: ...ephone line including fax communication networks PBX line Transmission standard G3 Baud rate 2400 4800 7200 9600 12000 14400 16800 19200 21600 24000 26400 28800 31200 or 33600 bps Transmission time Ap...

Page 100: ...6 Useful transmission functions Chapter 6 Useful transmission functions...

Page 101: ...Press the Fax Scan key to display the Fax mode screen 2 Touch FAX Menu 3 Touch the tab for the function that you wish to use 4 Touch the button for the function that you wish to use 5 If another scree...

Page 102: ...ansmission functions 6 VarioLink 2221 2821 3621 6 3 Useful transmission functions Chapter 6 FAX Menu screens The following scanning and transmission functions are available Set 1 screen Set 2 screen F...

Page 103: ...n functions 6 4 VarioLink 2221 2821 3621 Useful transmission functions Chapter 6 Net screen Application Detail For details on the function available on the Net screen refer to the User s Guide Network...

Page 104: ...A document specified as urgent can be given priority and sent even if other documents are queued for transmis sion Timer TX Setting A document can be scanned and stored in the memory to be sent at a s...

Page 105: ...on source information can be programmed and used to send faxes within the same company by using the department name or to send faxes to a different company by using the company name In addition in ord...

Page 106: ...e name touch En ter and then touch En ter in the next screen that appears 6 Specify the recipient and then load the docu ment 7 Press the Start key The transmission source information is printed as sh...

Page 107: ...ngs parameters in Administrator mode For details refer to Specifying transmission settings TX Settings on page 10 31 The settings specified for TSI Selection are reset after each transmis sion The tra...

Page 108: ...utton For this reason the recipient must be registered with a one touch dial button in advance For details refer to Programming a one touch dial button on page 9 4 Att TSI cannot be specified with rec...

Page 109: ...print the transmission report 1 Press the Fax Scan key to display the Fax mode screen 2 Touch FAX Menu 3 Touch TX Report on the Set 1 tab 4 Select how to output the report and then touch Enter Default...

Page 110: ...key Transmission report Result Details of Communications Status OK BUSY The recipient s line is busy The lines are busy NO ANS The recipient could not receive the call The recipient did not answer INT...

Page 111: ...is selected the document should be loaded into the ADF Transmission is not possible by positioning the document on the original glass 0 2in1 transmission is possible only with Letter or 5 1 2 8 1 2 s...

Page 112: ...e used together with the 2in1 Stamp and Quick Scan TX functions 1 Press the Fax Scan key to display the Fax mode screen 2 Touch FAX Menu 3 Touch 2 Sided TX on the Set 1 tab 4 Select the binding mar gi...

Page 113: ...lect the orientation of the document and then touch Enter Auto The long side of the document is automatically set as the binding position 7 Specify the recipient and then load the document 8 Press the...

Page 114: ...e document the document is reduced when it is transmitted if the recipient s fax machine only uses Letter size paper In this case if the Rotation TX function is selected an Letter size docu ment will...

Page 115: ...lected can be given priority and sent before the previous fax is sent to the next recipient To send a priority transmission 0 The Priority TX function cannot be selected if multiple recipients have b...

Page 116: ...mum of 200 documents can be sent with a timer transmission 0 The Timer TX Setting function cannot be used together with the Quick Scan TX and Priority TX functions 1 Press the Fax Scan key to display...

Page 117: ...21 2821 3621 Useful transmission functions Chapter 6 6 Press the Start key The document is saved in the memory and sent at the specified time 2 Note If the machine is not programmed with the current t...

Page 118: ...ain To stamp faxed documents 0 In order to use the Stamp function optional stamp unit must be in stalled 0 When the Stamp function is selected the document should be loaded into the ADF Transmission i...

Page 119: ...t key The document is saved in the memory and sent at the specified time 2 Note The settings specified for the Stamp function are reset after each trans mission Settings for the Stamp function can als...

Page 120: ...loaded into the ADF Transmission is not possible by positioning the doc ument on the original glass 0 A quick scan transmission cannot be sent while a fax is being sent or re ceived 0 The Quick Scan...

Page 121: ...ss the Fax Scan key to display the Fax mode screen 2 Touch FAX Menu 3 Touch FAX and then touch Password TX To cancel the func tion touch the but ton again to deselect it Password TX is high lighted 4...

Page 122: ...nt s fax machine To specify the number of fax copies to be printed 0 A maximum of 99 copies can be specified with the Remote Copy func tion 1 Press the Fax Scan key to display the Fax mode screen 2 To...

Page 123: ...6 24 VarioLink 2221 2821 3621 Useful transmission functions Chapter 6 2 Note If recipient s fax machine does not allow remote copying because of the F code the Remote Copy function can be set but the...

Page 124: ...etrieve a document from it polling reception SID PWD Specify when limiting the recipient caller with a password Detail If an F code is specified by directly typing it in only one transmission with the...

Page 125: ...n a bulletin board refer to Retrieving documents from bulletin boards Retrieve function on page 7 3 Remote copying The sender can specify the number of fax copies to be printed by the recip ient s fax...

Page 126: ...idential box Sending a document to a confiden tial box on the recipient s fax machine is called a confidential transmission and receiving a document in this machine s confidential box is called confi...

Page 127: ...ecipient If one touch dial buttons are programmed with F codes the appropriate F code can quickly be transmitted to the recipient If an F code password is required specify a setting for F CODE SID PWD...

Page 128: ...eve the document Detail In order to receive an F code confidential document the confidential boxes must be registered in advance For details refer to Registering confidential boxes on page 9 32 For de...

Page 129: ...anyone with ac cess to the password To register a document on a bulletin board 0 A maximum of 10 bulletin boards can be set up 0 One document can be registered with each bulletin board If a new doc um...

Page 130: ...s 6 VarioLink 2221 2821 3621 6 31 Useful transmission functions Chapter 6 5 Specify the document type and then touch Next 6 Specify the density and then touch Next 7 Specify the zoom setting and docum...

Page 131: ...ment type and den sity 3 In the SUB type in the F code for the bulletin board where the docu ment is to be registered In order to register a document on a bulletin board the bulletin board must been s...

Page 132: ...If a document is already registered on the specified bulletin board it is replaced with the sent document A document cannot be registered from a fax machine that cannot use F code functions For detai...

Page 133: ...on Driver CD ROM Vol 1 For details on performing the PC FAX transmission opera tion refer to the User s Guide Fax Driver Operations To perform a PC FAX transmission operation a network connection must...

Page 134: ...7 Useful reception functions Chapter 7 Useful reception functions...

Page 135: ...nes programmed with the same transmis sion password registered on this machine Transmission may not be pos sible depending on the sender s fax machine Detail The sender and the recipient must specify...

Page 136: ...k with the sender for the F code registered with each bulletin board If the bulletin board on the sender s fax machine is protected with a pass word the F code password will also be required To retrie...

Page 137: ...nder Continue with step 11 If the number is to be typed in directly type in the fax number of the sender Continue with step 6 6 On the screen for direct ly entering the fax number touch F CODE 7 Touch...

Page 138: ...s at the specified time 2 Note For details on putting a document on a bulletin board refer to Register ing a document on a bulletin board on page 6 30 The procedure differs when retrieving a document...

Page 139: ...idential boxes Detail In order to receive a confidential document the confidential boxes must be registered in advance For details refer to Registering confidential boxes on page 9 32 For details on t...

Page 140: ...ouch the button for the desired confidential box If a password has been specified for the confidential box the screen for enter ing the password ap pears when the button for the confi dential box is t...

Page 141: ...7 Useful reception functions 7 8 VarioLink 2221 2821 3621 Useful reception functions Chapter 7...

Page 142: ...8 Polling Chapter 8 Polling...

Page 143: ...s sent when requested by the recipient When the Polling TX function is selected the document is stored in the polling transmission box and is sent when a polling request is received from the recipient...

Page 144: ...Chapter 8 5 Specify the density and then touch Next 6 Specify the zoom setting and document size and then touch Next 7 Specify the desired transmission functions 8 Press the Start key The document is...

Page 145: ...l polling transmission cannot be performed With polling transmission the recipient incurs the cost of the call Only one document can be specified for polling transmission If a docu ment has already be...

Page 146: ...available on a fax information service With polling reception the time that the fax is re ceived can be specified By specifying a reception time during discounted calling times such as late at night t...

Page 147: ...time Touch Hour or Minute and then use the keypad to type in the desired time 8 Press the Start key A confirmation message appears and then the reception begins at the specified time 2 Note With polli...

Page 148: ...9 Registering specifying settings Chapter 9 Registering specifying settings...

Page 149: ...specifying settings Chapter 9 9 Registering specifying settings 9 1 Displaying the FAX Registration screen To display the FAX Registration screen The following procedure describes how to display the F...

Page 150: ...strator FAX does not appear in the User Set ting screen In this case destination can only be registered edited and deleted in Administrator mode For details on the software switch set tings refer to S...

Page 151: ...y in the control panel after returning to the standby screen initial screen Programming a one touch dial button with a fax number When registering recipients classify them in indexes to allow the desi...

Page 152: ...l button A screen appears allow ing you to enter the name that will appear on the button 6 Type in the recipient name that will appear on the one touch button and then touch Next A maximum of 12 chara...

Page 153: ...e telephone number after the six second pause If the fax still cannot be sent use the Quick Scan TX function To specify that the remainder of the transmission is for pulse dial ing touch Tone T appear...

Page 154: ...an be specified by pressing key then en tering the one touch dial button number between 000 and 539 10 Touch Enter in each screen until the standby screen initial screen ap pears 2 Note If One Touch t...

Page 155: ...the screen for entering the number appears For details refer to Programming a one touch dial button with a fax number on page 9 4 2 Use the keypad to type in the telephone number of the recipient and...

Page 156: ...settings Chapter 9 5 Touch Enter 6 Touch Next 7 Check the information to be registered and then touch Enter To change a setting touch the button for the setting to be changed and then specify the new...

Page 157: ...efer to Programming a one touch dial button with a fax number on page 9 4 2 Use the keypad to type in the telephone number of the recipient and then touch Speed 3 Touch or to select the desired transm...

Page 158: ...cting a one touch dial button ap pears For details refer to Programming a one touch dial button with a fax number on page 9 4 2 Touch the one touch dial button whose settings are to be changed A confi...

Page 159: ...of the procedure for registering a one touch dial button until the screen for selecting a one touch dial button ap pears For details refer to Programming a one touch dial button with a fax number on p...

Page 160: ...ination can be regis tered with the one touch dial button in case the transmission to the main destination failed 1 Perform steps 1 through 4 of the procedure for registering a one touch dial button u...

Page 161: ...dary destination information and then touch Enter If a secondary desti nation is already reg istered check the settings that appear and then touch Change Settings or Delete If the secondary des tinati...

Page 162: ...California and New York to allow the desired one touch dial button to be found more easily 2 Reminder If the Utility Counter key was pressed to register items and specify set tings be sure to press t...

Page 163: ...Enter A maximum of 8 characters can be entered 7 Touch Enter in each screen until the standby screen initial screen ap pears 2 Note If software switch settings were specified to limit use of the FAX R...

Page 164: ...ering an index button until the screen for selecting an index button appears For details refer to To register an index on page 9 15 2 Touch the index button to be changed A screen appears allow ing yo...

Page 165: ...ting TSI TX Report Remote Copy Pass word TX 2in1 2 Sided TX Rotation TX and Stamp functions can be registered with a program Batch program A program for sending multiple documents at a specified time...

Page 166: ...ttings Chapter 9 4 Touch FAX Program 5 Touch the one touch dial button to be registered A screen appears allow ing you to enter the name that will appear on the button 6 Type in the name that will app...

Page 167: ...ecipient Touch One Touch or Search and search for the de sired one touch dial button to specify the recipient and then touch Enter When registering a program for broad cast transmission specify all re...

Page 168: ...screen refer to Useful transmission functions on page 6 2 12 Check the information to be registered and then touch Enter To change a setting touch the button for the setting to be changed and then sp...

Page 169: ...for selecting a program type appears For details refer to Registering a transmission program on page 9 18 2 Touch Batch and then touch Next 3 Specify the recipient Touch One Touch or Search and searc...

Page 170: ...en specify the desired settings For details on the set tings available on the Quality screen refer to Specifying the transmission settings on page 2 9 For details on the settings available on the Menu...

Page 171: ...e for registering a transmis sion program until the screen for selecting a program type appears For details refer to Registering a transmission program on page 9 18 2 Touch Polling RX and then touch N...

Page 172: ...h the button for the setting to be specified and then use the keypad to type in the desired setting 7 Touch Enter 8 Check the information to be registered and then touch Enter To change a setting touc...

Page 173: ...Registering a transmission program on page 9 18 2 Touch the one touch dial button whose settings are to be changed A confirmation screen appears showing the specified settings 3 Touch the button for...

Page 174: ...tin board Detail Specify an F code for each bulletin board If a password is to be specified for the bulletin board also specify an F code password For details refer to F codes on page 6 25 2 Reminder...

Page 175: ...28 VarioLink 2221 2821 3621 Registering specifying settings Chapter 9 5 Touch the button for the number of the bulletin board to be set up 6 Touch Title 7 Type in the title and then touch Enter A maxi...

Page 176: ...r a different bulletin board or for a confidential box 10 If desired touch F CODE Password and then type in password Register a password for each bulletin board A maximum of 20 characters 0through 9 a...

Page 177: ...etin board from another fax machine is regulated with a password 13 Touch Remote Output Check 14 Touch either ON or OFF to specify a setting for Remote Output Check and then touch Enter If ON was sele...

Page 178: ...ears 2 Note If software switch settings were specified to limit use of the FAX Regis tration screen to the administrator FAX does not appear in the User Set ting screen In this case destination can on...

Page 179: ...for each confidential box If a password is to be spec ified for the confidential box also specify an F code password For de tails refer to F codes on page 6 25 2 Reminder If the Utility Counter key wa...

Page 180: ...821 3621 9 33 Registering specifying settings Chapter 9 5 Touch the button for the confidential box to be registered 6 Touch Confidential User Box Name 7 Type in Confidential User Box Name and then to...

Page 181: ...de for a different bulletin board for a confidential box for a users box or for document man agement 10 If desired touch F CODE Password and then type in password Register a password for each confiden...

Page 182: ...egulated with a password 13 Check the information to be registered and then touch Enter To change a setting touch the button for the setting to be changed and then specify the new set ting 14 Touch En...

Page 183: ...9 Registering specifying settings 9 36 VarioLink 2221 2821 3621 Registering specifying settings Chapter 9...

Page 184: ...10 Utility mode Chapter 10 Utility mode...

Page 185: ...e specified settings Buttons marked with 1 may not appear depending on the specified set tings or whether specific options are installed For details on buttons marked with 2 refer to the User s Guide...

Page 186: ...Duplex Auto Paper Auto Zoom Priority Tray Special Paper Setting Zoom Ratio for Combine Booklets 3 6 Low Power Mode Sleep Mode LCD Back Light OFF Auto Reset Auto Reset when Accountischanged 4 6 4in1 Co...

Page 187: ...itorSound 1 p 10 14 Job Complete Beep Panel Cleaning Toner Supply Memory RX ON OFF p 10 40 POP3 RX 2 Admin Management 5 Admin 1 Initial Setting Date Time Setting Date Time Setting LanguageforCommuni c...

Page 188: ...Track Setting 1 Account Data TX Settings p 10 31 Quality Mode Default Quality Default Density Communica tion Mode Comm Menu TX TSI TX Time Infor mation Rotation TX TSI Selection 2 sided TX RX Settings...

Page 189: ...ame p 10 63 Network Board Set DNS Settings Machine Name SMTP Settings SMTP Server Address E Mail Address POP3 Settings POP3 Server Address POP3 User Name POP3 Pass word Auto RX Check Priority Com pres...

Page 190: ...Set ting 2 IP Relay Set tings IP Relay Station Registration Secure Print Waiting Relay Result Port Printer Setting 3 Timeout Software SW p 10 67 No Matching Paper in Tray Setting Ping 2 Security Sett...

Page 191: ...t Printer Setting 3 MFP Set Memory Recall Hold Time OverwriteA4 Letter Document Hold Time PostScriptError Report Default Set Basic Tray Paper Size Original Direc tion Print Method of Sets Font Font Sy...

Page 192: ...describes how to display the User s Choice screens and specify their settings 2 Reminder If the Utility Counter key was pressed to register items and specify set tings be sure to press the Reset key i...

Page 193: ...each screen until the standby screen appears Output Tray Settings Tab Parameter Description Default Setting 5 6 Output Tray Settings Faxes Prints Port 1 Select the exit tray for data received at the...

Page 194: ...1 output tray 1 appears when a finisher is installed and 2 output tray 2 appears when the job separator is installed Default Screen Tab Parameter Description Default Setting 6 6 Default Screen Defaul...

Page 195: ...ne touch dial buttons can be reg istered per screen to give a total of 540 but tons p 9 4 Index The names of indexes on the One Touch screen can be registered For convenience classify the one touch di...

Page 196: ...es how to display the User Management screen and specify its settings 2 Reminder If the Utility Counter key was pressed to register items and specify set tings be sure to press the Reset key in the co...

Page 197: ...he Line Monitor Sound and the Job Complete Beep parameters Memory RX ON OFF Parameter Description Default Setting Line Monitor Sound Specify the volume between 0 and 5 of the sound produced when a tra...

Page 198: ...ess the Reset key in the control panel after returning to the standby screen initial screen To display the Administrator Management screen 1 Press the Utility Counter key The Utility Counter screen ap...

Page 199: ...ars If Enhance Security is set to ON or if access locks are specified with the soft ware switch settings in correctly entering the password three times locks the machine so that no operation can be pe...

Page 200: ...machine control panel This allows the receiver to easily check that the fax was sent from this machine Admin Set Restrict One Touch Editing Select whether or not one touch dial but tons can be regist...

Page 201: ...anagement 2 screen Parameter Description Network Settings Basic Settings Self Domain Name Specify the domain name of this unit Scanner Settings Gateway TX Select whether to permit or prohibit gateway...

Page 202: ...smis sion source name Language for Communication parameter The language used for the transmission source name and for the reports can be specified To specify the language for reports and the transmiss...

Page 203: ...Chapter 10 4 Select the language and then touch Enter Why are there some languages that can not be selected Depending on the re port to be printed some languages cannot be selected 5 Touch Enter in e...

Page 204: ...ote The machine s telephone number may appear in recipient s reports We recommend that the area code also be registered so that the number can easily be recognized by the recipient To register the tel...

Page 205: ...10 4 Touch Self Telephone 5 Use the keypad to type in the telephone number of the machine and then touch Enter A maximum of 20 digits can be entered for the telephone number To register a country code...

Page 206: ...PBX private branch exchange is used fax transmission may not be completed correctly Select when using a general subscriber line through a PBX private branch exchange 8 If Extension was se lected type...

Page 207: ...sing a push button line 12 Check the information to be registered and then touch Enter To change a setting touch the button for the setting to be changed and then specify the new setting 13 Touch Ente...

Page 208: ...transmission source names can be registered a different trans mission source name can be used for different recipients or for different accounts A maximum of 40 characters can be entered for the trans...

Page 209: ...4 Select the number where you wish to register the transmission source 5 Type in the transmission source name and then touch Enter 6 Check the information to be registered and then touch Enter 7 Touch...

Page 210: ...for mation will appear in the recipient s reports and machine control panel al lowing the receiver to easily check where the fax was sent from 2 Note Depending on the recipient s fax machine the machi...

Page 211: ...ID for the ma chine and then touch Enter A maximum of 12 characters can be entered for the ma chine s ID 5 Touch Enter in each screen until the standby screen initial screen ap pears 2 Note The regis...

Page 212: ...ine can be set to limit the users allowed to register and change one touch dial buttons To prevent changes to one touch dial buttons 1 After entering Administrator mode touch Admin 1 2 Touch Admin Set...

Page 213: ...Touch Enter in each screen until the standby screen initial screen ap pears 2 Note Restrict One Touch Editing prevents changes from the User Setting screen One touch dial buttons can be registered and...

Page 214: ...communication mode that is selected when an operation is finished Comm Menu TX Select the transmission method Memory TX Sends the data after the entire document is scanned Quick Scan TX Sends the doc...

Page 215: ...specify Quality Mode settings 1 After entering Administrator mode touch Admin 1 2 Touch TX Settings 3 Touch Quality Mode 4 Touch the button for the setting to be specified and then touch Enter After...

Page 216: ...nsity that is given priority After touching Com munication Mode select the transmis sion mode that is giv en priority 5 Touch Enter 6 Touch Enter in each screen until the standby screen initial screen...

Page 217: ...After entering Administrator mode touch Admin 1 2 Touch TX Settings 3 Touch Comm Menu 4 Touch the button for the setting to be specified and then touch Enter After touching TX select whether the docum...

Page 218: ...e transmission source information Touch TSI TSI Se lection to select the transmission source name to be printed After touching Rota tion TX select whether or not a ro tation transmission will be perfo...

Page 219: ...10 Utility mode 10 36 VarioLink 2221 2821 3621 Utility mode Chapter 10 5 Touch Enter 6 Touch Enter in each screen until the standby screen initial screen ap pears...

Page 220: ...specified for the following 2 Note For details on entering a password to print the fax refer to Printing man ually on page 10 40 Specifying the Memory Lock Time parameter 1 After entering Administrat...

Page 221: ...ode Chapter 10 3 Touch Memory RX Time Setting 4 Touch Memory Lock Time 5 Touch the button for the setting to be specified and then touch Enter To cancel the param eter touch OFF 6 Touch Enter in each...

Page 222: ...nk 2221 2821 3621 10 39 Utility mode Chapter 10 Specifying the Memory Lock Password parameter 1 After entering Administrator mode touch Admin 1 2 Touch RX Settings 3 Touch Memory RX Time Setting 4 Tou...

Page 223: ...d to type in the four digit password 6 Touch Confirm New Password type in the password again and then touch Enter 7 Touch Enter in each screen until the standby screen initial screen ap pears Printing...

Page 224: ...print management password was specified use the keypad to type it in and then touch En ter 5 Touch Lock OFF and then touch Enter To stop printing touch Lock ON and then touch Enter To restart printing...

Page 225: ...nts in a confidential box without deleting the confidential box delete the document from the Doc tab of the Job List screen For details refer to Checking transmission re sults Job List on page 2 37 2...

Page 226: ...ode Chapter 10 4 Select the confidential box to be deleted 5 Touch Yes 6 When the screen shown in step 3 appears check that the confidential box was deleted and then touch Enter 7 Touch Enter in each...

Page 227: ...fying the reception mode and the number of rings RX Functions Specify how a fax is received and the number of rings until the call is auto matically answered To specify RX Functions settings 1 After e...

Page 228: ...ct this set ting to specify auto matic reception Manual Select this setting to specify manual reception To specify the number of rings Numbers of RX Call Rings Type in the number of rings until the ca...

Page 229: ...t s machine match This section describes how to specify the communication password for a pass word transmission Detail Use a communication password for password transmissions and pass word receptions...

Page 230: ...t communication pass word and then touch Next The password appears as 6 Touch New Password type in the password and then touch Enter 7 Touch Confirm New Password type in the password again and then to...

Page 231: ...For details on specifying the e mail address of the administrator refer to Administrator Management 1 screen on page 10 17 To specify the result report printing conditions TX Report 1 After entering A...

Page 232: ...X Report 4 Specify the desired set tings and then touch Enter 5 Touch Enter in each screen until the standby screen initial screen ap pears To specify the activity report printing conditions Activity...

Page 233: ...de 10 50 VarioLink 2221 2821 3621 Utility mode Chapter 10 3 Touch Activity Report 4 Specify the desired set ting and then touch En ter 5 Touch Enter in each screen until the standby screen initial scr...

Page 234: ...he administrator in order to manage documents sent from this machine Specify a forwarding destination with a one touch dial button The for warding destination must be registered with a one touch butto...

Page 235: ...ation and then touch Enter To specify a forward ing destination with a one touch dial but ton touch One Touch specify the recipient and then touch Enter To search for a one touch dial button touch Sea...

Page 236: ...67 To specify the procedure performed with documents received on each line This machine can be set to perform a specific procedure such as printing or forwarding the received document for each line w...

Page 237: ...rator mode touch Admin 1 2 Touch Document Man agement 3 Touch RX Document 4 Touch Port If software switch settings were speci fied to block faxes received from send ers other than those specified only...

Page 238: ...tch settings were specified to block faxes received from senders other than those specified only the setting for Net work can be specified For details on the software switch settings refer to Specifyi...

Page 239: ...set to perform a specific operation when a document is received with an F code 2 Note Up to 10 F codes can be specified Settings can be specified for the following Parameter Description F CODE Specify...

Page 240: ...1 2821 3621 10 57 Utility mode Chapter 10 To specify the procedure performed with documents received with an F code 1 After entering Administrator mode touch Admin 1 2 Touch Document Man agement 3 Tou...

Page 241: ...10 Utility mode 10 58 VarioLink 2221 2821 3621 Utility mode Chapter 10 5 Touch the button to be programmed 6 Touch F CODE 7 Specify settings for F CODE F CODE Pass word and Remote In put Check...

Page 242: ...uch Enter 9 If RX Doc Settings was set to Forward specify a destination To add a new for warding destination touch Next Destina tion To view the details of the forwarding desti nation select the desti...

Page 243: ...to YES select the operation that is performed with the received document Print Select this setting to print the document Forward Select this setting to forward the data to the speci fied recipient Up...

Page 244: ...821 3621 10 61 Utility mode Chapter 10 To specify the procedure performed with other received documents 1 After entering Administrator mode touch Admin 1 2 Touch Document Man agement 3 Touch RX Docume...

Page 245: ...ouch Enter 7 If RX Doc Settings was set to Forward specify a destination To add a new for warding destination touch Next Destina tion To view the details of the forwarding desti nation select the dest...

Page 246: ...e specified To specify the self registered domain name 0 When specifying a self registered domain name specify the DNS set tings For details on specifying the DNS setting refer to the User s Guide Net...

Page 247: ...10 Utility mode 10 64 VarioLink 2221 2821 3621 Utility mode Chapter 10 4 Touch Self Domain Name 5 Type in the domain name for machine and then touch Enter...

Page 248: ...ons If this machine is to be used as a relay machine in IP relay operations permit gateway transmissions Detail For details on IP relay operations refer to the User s Guide Advanced Scan Operations To...

Page 249: ...hen touch Enter Allow Select this setting if this ma chine is to be used as a relay machine in IP relay operations Restrict Select this setting if this machine is not to be used as a re lay machine in...

Page 250: ...s are shown below Parameter Description Mode Selection The parameter to be specified is expressed as a three digit number Use the keypad to type in the value Bit Selection The bits are the eight numbe...

Page 251: ...0000 0111 07 8 0000 1000 08 9 0000 1001 09 10 0000 1010 0A 11 0000 1011 0B 12 0000 1100 0C 13 0000 1101 0D 14 0000 1110 0E 15 0000 1111 0F 16 0001 0000 10 17 0001 0001 11 18 0001 0010 12 19 0001 0011...

Page 252: ...touch Bit Selection touch or to move the cursor to the bit to be changed use the keypad to specify the bit and then touch Enter To specify the hex value touch HEX Selection use the keypad or touch A...

Page 253: ...mode Chapter 10 2 Reminder When turning the machine off then on again with the main power switch wait about 10 seconds to turn the machine on after turning it off The ma chine may not operate correctl...

Page 254: ...age Refer ence 7 Specifies whether to return to the setting for applying or not applying the stored sent stamp when an operation is fin ished 0 Does not stamp p 6 19 1 Stamps 6 Specifies the posi tion...

Page 255: ...oduction of this unit the settings in the shaded cells were se lected The numbers on the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6 5 4 3 2 1 0 Sett...

Page 256: ...the shaded cells were se lected The numbers on the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6 5 4 3 2 1 0 Setting 1 0 1 0 1 0 0 0 HEX A8 Bit Descrip...

Page 257: ...onding function Bit 7 6 5 4 3 2 1 0 Setting 0 0 0 1 0 1 1 0 HEX 16 Bit Description Setting Description Page Refer ence 7 6 5 4 0001 Do not change these bits when specifying settings for this function...

Page 258: ...rs with de scriptions for the corresponding function Available when optional fax multi line is used Bit 7 6 5 4 3 2 1 0 Setting 0 0 1 1 0 0 1 0 HEX 32 Bit Description Setting Description Page Refer en...

Page 259: ...n Setting Description Page Refer ence 7 6 5 When the received document is longer than the printable area of the paper if the excess is shorter than the length specified here it is discarded If it is l...

Page 260: ...uced to fit within the paper Specify the maxi mum of this reduction ratio Available only if bit 1 is set to 0 while printing received documents For example if 90 is set the document is reduced with in...

Page 261: ...en printing received documents 0 Paper priority method determined by whether or not there is paper p 3 5 1 Tray paper method de termined by the tray pa per size setting or the previous paper informa t...

Page 262: ...h de scriptions for the corresponding function Bit 7 6 5 4 3 2 1 0 Setting 0 0 0 0 0 0 0 1 HEX 01 Bit Description Setting Description Page Refer ence 7 6 5 4 3 2 000000 Do not change these bits when s...

Page 263: ...the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6 5 4 3 2 1 0 Setting 0 1 0 0 0 0 0 0 HEX 40 Bit Description Setting Description Page Refer ence 7 0 D...

Page 264: ...th de scriptions for the corresponding function 1 Prohibited when bit 6 of software switch setting mode 477 is set so that the settings can only be specified in Administrator mode Bit 7 6 5 4 3 2 1 0...

Page 265: ...the shaded cells were se lected The numbers on the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6 5 4 3 2 1 0 Setting 1 1 1 1 1 0 0 0 HEX F8 Bit Descri...

Page 266: ...e se lected The numbers on the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6 5 4 3 2 1 0 Setting 0 1 1 0 0 0 1 1 HEX 63 Bit Description Setting Descrip...

Page 267: ...med if a remote copy fax is received Bit 7 6 5 4 3 2 1 0 Setting 1 0 1 1 0 0 0 1 HEX B1 Bit Description Setting Description Page Refer ence 7 1 Do not change this bit when specifying settings for this...

Page 268: ...etting Description Page Refer ence 7 Specifies whether or not the 1st tray can be selected when printing received faxes 0 Cannot be selected 2 p 3 5 1 Can be selected 6 Specifies whether or not the 2n...

Page 269: ...enabled only when 1 transmit is specified Bit 7 6 5 4 3 2 1 0 Setting 1 1 0 1 0 0 0 0 HEX D0 Bit Description Setting Description Page Refer ence 7 Specifies whether a received document is forwarded t...

Page 270: ...he called number does not contain special characters for a checked re ceiver transmission 0 Does not perform a checked receiver trans mission p 2 28 1 Performs a checked re ceiver transmission 3 2 1 0...

Page 271: ...son is performed accord ing to the setting for the number of digits compared in the CSI signal With a 10 digit called number digit 6 from the end is compared When the recipient s telephone number has...

Page 272: ...1 time 00010 2 times 00011 3 times 00100 4 times 00101 5 times 00110 6 times 00111 7 times 01000 8 times 01001 9 times 01010 10 times 01011 11 times 01100 12 times 01101 13 times 01110 14 times 01111...

Page 273: ...During the production of this unit the settings in the shaded cells were se lected The numbers on the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6 5 4...

Page 274: ...00 Do not change these bits when specifying settings for this function Bit Description Setting Description Page Refer ence Bit 7 6 5 4 3 2 1 0 Setting 1 1 0 1 0 0 0 0 HEX D0 Bit Description Setting De...

Page 275: ...Description Setting Description Page Refer ence 7 1 Do not change this bit when specifying settings for this function 6 Specifies the valid range of administra tor passwords Regardless of the setting...

Page 276: ...rs on the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6 5 4 3 2 1 0 Setting 0 0 0 0 0 0 0 0 HEX 00 Bit Description Setting Description Page Refer ence...

Page 277: ...ed Settings at time of purchase Specifying the setting During the production of this unit the settings in the shaded cells were se lected The numbers on the right side indicate the page numbers with d...

Page 278: ...lly be displayed Settings at time of purchase Specifying the setting During the production of this unit the settings in the shaded cells were se lected The numbers on the right side indicate the page...

Page 279: ...opera tion is prohibited 0 Permitted 1 Prohibited 3 Specifies whether or not the use of the Scan to E Mail oper ation is prohibited 0 Permitted 1 Prohibited 2 Specifies whether or not the use of the I...

Page 280: ...rohibited communication mode has been specified If all communication modes are prohibited modes 475 to 477 some screens such as those for specifying transmission settings may not nor mally be displaye...

Page 281: ...nput tab the recipient is displayed even if 1 not displayed is selected 5 Specifies whether or not only recipient names are displayed and the fax number or address is not displayed in reports and Job...

Page 282: ...ng During the production of this unit the settings in the shaded cells were se lected The numbers on the right side indicate the page numbers with de scriptions for the corresponding function Bit 7 6...

Page 283: ...nction 2 Reminder Do not specify settings for mode 479 other than those described in Specifying the setting Detail If user authentication is limited to Scan functions touch Account User Auth in the Ad...

Page 284: ...11 Specifying settings using Web Connection Chapter 11 Specifying settings using Web Connection...

Page 285: ...r mode which can be accessed by all users and an Administrator mode which can only be accessed with the required administrator access code The following settings can be specified in each mode Fax Scan...

Page 286: ...or address that is added at the edge of the page printed by the recipient Registers this transmission source name TX Settings Specifies each default value at transmission RX Settings Specifies the tim...

Page 287: ...machine has been set so that TCP IP use is prohibited Web Con nection cannot be used Item Operating Environment Network Ethernet TCP IP Computer application program For Windows NT 4 0 Microsoft Intern...

Page 288: ...wser 1 Start the Web browser 2 In the Address bar type the IP address of this machine and then press the Enter key http IP_address_of_the_machine Example If the IP address of the machine is 192 168 1...

Page 289: ...e user authentication details refer to User s Guide Copy Opera tions For the user name and password ask the network administrator If Enhance Security is set to ON or if access locks are specified with...

Page 290: ...User Box tab appears only if the optional hard disk is installed The Fax Scan tab appears only if the optional fax kit is installed If the fax kit is not installed the tab changes to the Scan tab 2 3...

Page 291: ...e to log on to Administrator mode 0 When logged on to Administrator mode if no operation is performed for 10 minutes a timeout occurs and you will automatically be logged off from Administrator mode 4...

Page 292: ...Connection 11 VarioLink 2221 2821 3621 11 9 Specifying settings using Web Connection Chapter 11 1 Type in the administrator password and then click Log in The Administrator mode page appears 2 To retu...

Page 293: ...age may appear even after the utility is accessed again In addition since the machine s control panel remains locked and cannot be used the machine must be restarted In order to avoid this problem dis...

Page 294: ...ils A name can also be given to the index 2 Note This machine contains 36 indexes and up to 15 one touch registrations and fax programs can be registered in each index The following items can be enter...

Page 295: ...ttings using Web Connection 11 12 VarioLink 2221 2821 3621 Specifying settings using Web Connection Chapter 11 F Code Password SID PWD Retype F Code Password SID PWD Enter the password for the F code...

Page 296: ...ck One Touch Key Registration 3 From Index click the index in the center of the frame that is to be named The one touch registrations that are saved in the selected indexes are displayed on the lower...

Page 297: ...hat are saved in the selected indexes are displayed on the lower half of the screen 4 Click the one touch registrations that are not registered To change the information for a one touch registration c...

Page 298: ...g used two general subscriber lines can be used Select whether a fax G3 1 or fax G3 2 opera tion is to be performed Certain communication modes may not be available depending on the machine settings F...

Page 299: ...touch registration cannot per formed the sub destination can be specified as the transmission destina tion 1 Click Sub Address Registration on the screen for entering the one touch registration settin...

Page 300: ...ter each item and then click Apply For the item details refer to To register with one touch registra tion on page 11 14 To change an F code password that has already been specified touch Change Passwo...

Page 301: ...hat is selected and then click Apply Original Type Original Type Select the resolution Density Select the density Reduction Select the zoom ratio Auto Reduction Automatically enlarges or reduces to ma...

Page 302: ...rding to the paper orientation of the receiving machine Priority TX Select whether to send as priority over other jobs Timer Select whether to set the send time Specifies the send time when On is sele...

Page 303: ...h registrations that are saved in the selected in dexes are displayed on the lower half of the screen 4 Click the one touch registrations that are not registered To change the information registered i...

Page 304: ...Specifying settings using Web Connection 11 VarioLink 2221 2821 3621 11 21 Specifying settings using Web Connection Chapter 11 5 Enter each item For the item details refer to page 11 18 6 Click Apply...

Page 305: ...procedure to log on to Administrator mode refer to Log ging on to Administrator mode on page 11 8 2 Click User s Choice 5 3 Select the paper output tray for fax output 4 Click User s Choice 6 5 Speci...

Page 306: ...the Fax Scan tab For the procedure to log on to Administrator mode refer to Log ging on to Administrator mode on page 11 8 2 Click One Touch Key Registration then Export Item Description Mode 1 Select...

Page 307: ...11 Specifying settings using Web Connection 11 24 VarioLink 2221 2821 3621 Specifying settings using Web Connection Chapter 11 3 Select the export format and then click Execute 4 Click Save...

Page 308: ...lso be changed 6 Click Save The exported data is saved in the specified directory To import files The one touch registration data can be imported to this machine from a file on the computer 1 In the A...

Page 309: ...11 Specifying settings using Web Connection 11 26 VarioLink 2221 2821 3621 Specifying settings using Web Connection Chapter 11 3 Click Browse 4 Select the file to be imported and then click Open...

Page 310: ...Specifying settings using Web Connection 11 VarioLink 2221 2821 3621 11 27 Specifying settings using Web Connection Chapter 11 5 Click Execute The one touch registered data is imported...

Page 311: ...for a fax transmission such as the ma chine s telephone number whether or not a private branch exchange is used and the dialing system 1 In the Administrator mode click the Fax Scan tab For the proced...

Page 312: ...rc es can be registered the names for each destination and track can used sep arately The registered transmission source name can be changed in the same procedure as that of registration To register t...

Page 313: ...n is complete FAX Menu TX Select the transmission method Memory TX Sends the data after the entire document is scanned Quick Scan TX Sends the document one page at a time TSI Select the transmission s...

Page 314: ...onnection Chapter 11 To specify the TX settings 1 In the Administrator mode click the Fax Scan tab For the procedure to log on to Administrator mode refer to Log ging on to Administrator mode on page...

Page 315: ...n modes will not appear in screens displayed in the machine s control panel or in Web Connection pages 2 Note Programmed one touch dial buttons can be used for transmission even if a disabled communic...

Page 316: ...fer to Printing man ually on page 10 40 Item Description Timer Select whether to print a fax at a specified time without printing when it is received On Prints the received faxes together on the speci...

Page 317: ...settings using Web Connection Chapter 11 To specify the RX settings 1 In the Administrator mode click the Fax Scan tab For the procedure to log on to Administrator mode refer to Log ging on to Adminis...

Page 318: ...ption may not be com pleted depending on the sender s fax machine To specify the reception function settings 1 In the Administrator mode click the Fax Scan tab For the procedure to log on to Administr...

Page 319: ...ction describes how to specify the communication password for a pass word transmission Settings can be specified for the following Detail Use a communication password for password transmissions and pa...

Page 320: ...n Chapter 11 To specify password communication settings 1 In the Administrator mode click the Fax Scan tab For the procedure to log on to Administrator mode refer to Log ging on to Administrator mode...

Page 321: ...the password for the F code Remote Input Check To limit viewing depending on the F code password select On RX Doc Set tings Select how the document received with the specified F code is managed Print...

Page 322: ...1 In the Administrator mode click the Fax Scan tab For the procedure to log on to Administrator mode refer to Log ging on to Administrator mode on page 11 8 2 Click RX Document then F Code Item Descr...

Page 323: ...1 2821 3621 Specifying settings using Web Connection Chapter 11 3 Click an F code cell If no F code has been registered appears 4 Specify the various settings and then click Apply To change an F code...

Page 324: ...ument then Port 3 Click a port name G3 If the optional fax multi line is being used two general subscriber lines can be used Specify settings for each port G3 1 port 1 and G3 2 port 2 To specify setti...

Page 325: ...pecifying settings using Web Connection 11 42 VarioLink 2221 2821 3621 Specifying settings using Web Connection Chapter 11 4 Specify each item and then click Apply For the item details refer to page 1...

Page 326: ...ecify the processing of other received documents 1 In the Administrator mode click the Fax Scan tab For the procedure to log on to Administrator mode refer to Log ging on to Administrator mode on page...

Page 327: ...ator refer to System Administrator mode on page 11 22 To specify the report output settings 1 In the Administrator mode click the Fax Scan tab For the procedure to log on to Administrator mode refer t...

Page 328: ...ifying settings using Web Connection 11 VarioLink 2221 2821 3621 11 45 Specifying settings using Web Connection Chapter 11 3 Specify each item and then click Apply For the item details refer to page 1...

Page 329: ...ber is used with RAW printing RAW Port Number Specify the RAW port number Enter the port number within the range of 1 to 65535 Self Domain Name Specify the domain name of this machine Port Number Type...

Page 330: ...turning the machine off then on again with the main power switch wait about 10 seconds to turn the machine on after turning it off The ma chine may not operate correctly if it is turned on immediately...

Page 331: ...y For the item details refer to page 11 46 4 When the print items are changed turn the power of this machine off then on again 2 Reminder When turning the machine off then on again with the main power...

Page 332: ...nding Scan to E Mail and Internet faxes For details refer to the User s Guide Network Scanner Operations Other Specify all other related send and receive settings Item Description Activity Report Sele...

Page 333: ...ter 11 To specify other settings 1 In the Administrator mode click the Network tab For the procedure to log on to Administrator mode refer to Log ging on to Administrator mode on page 11 8 2 Click E M...

Page 334: ...12 Reports and lists Chapter 12 Reports and lists...

Page 335: ...result and the transmission volume As a factory default this ma chine is set to automatically output this report after every 50 transmissions The following procedure describes how to manually print t...

Page 336: ...Reports and lists 12 VarioLink 2221 2821 3621 12 3 Reports and lists Chapter 12 2 Touch Reports 3 Touch TX Report The transmission activity report is printed...

Page 337: ...Any of the following may be indicated BR Broadcast transmission ECM ECM mode G3 G3 mode 4 Transmission function Shows a symbol for the transmission function that was used C Confidential box transmiss...

Page 338: ...e was busy NO ANS The recipient could not receive the fax or the call was not answered INTERR The transmission was interrupted F MEM The memory was full NG Transmissions to all recipients failed PT DE...

Page 339: ...ort The reception report shows the document number starting time of recep tion time required sender mode number of printed pages and the trans mission result Printing the reception activity report 1 P...

Page 340: ...ted 3 Mode Shows the mode used for the transmission Any of the following may be indicated ECM ECM mode G3 G3 mode 4 Reception function Shows a symbol for the reception function that was used C Confide...

Page 341: ...ecipient s line was busy NO ANS The recipient could not receive the fax or the call was not answered INTERR The transmission was interrupted F MEM The memory was full NG The transmission failed IMG NG...

Page 342: ...the registered one touch dial but tons One Touch List The list of recipients registered as one touch dial buttons can be printed Printing the list of one touch dial buttons 1 Press the Utility Coun te...

Page 343: ...ource name Shows the name and number of the transmission source 2 Report output date Shows the date that the report was printed 3 Communication mode Shows the registered transmission mode Any of the f...

Page 344: ...s and lists Chapter 12 12 4 Checking the list of fax programs Program List The list of program registered in one touch buttons can be printed Printing the fax program list 1 Press the Utility Coun ter...

Page 345: ...12 12 VarioLink 2221 2821 3621 Reports and lists Chapter 12 4 Touch the button for the fax program that is to be printed The fax program list is printed Contents of the list The settings for the fax p...

Page 346: ...tered on the bulletin boards can be printed Detail For details on the bulletin boards refer to Registering a document on a bulletin board on page 6 30 Retrieving documents from bulletin boards Retriev...

Page 347: ...12 Reports and lists 12 14 VarioLink 2221 2821 3621 Reports and lists Chapter 12 3 Touch Bulletin List The list of bulletin boards is printed...

Page 348: ...ents of the confidential boxes can be printed Detail For details on the bulletin boards refer to Registering a document on a bulletin board on page 6 30 Retrieving documents from bulletin boards Retri...

Page 349: ...12 Reports and lists 12 16 VarioLink 2221 2821 3621 Reports and lists Chapter 12 3 Touch Confidential List The list of contents of the confidential boxes is printed...

Page 350: ...is machine can be printed The settings list can only be printed by the administrator Printing the settings list 1 Press the Utility Counter key and then enter Administrator mode For details on enterin...

Page 351: ...12 Reports and lists 12 18 VarioLink 2221 2821 3621 Reports and lists Chapter 12 Contents of the list The list of specified settings can be viewed The password appears as...

Page 352: ...13 Appendix Chapter 13 Appendix...

Page 353: ...gister one touch recipients The keypad can also be used to type in numbers The following procedure describes how to enter characters in the User Name screen when registering users for user authenticat...

Page 354: ...touch and to move the cursor to the character to be changed touch Del and then type in the desired letter or number The software switch settings can be used to change how characters are deleted For de...

Page 355: ...r stamp 2 according to the procedure described below 2 Note The optional stamp unit must be installed in order to use the Stamp function The spare TX maker stamp 2 is replaceable Purchase it from your...

Page 356: ...21 13 5 Appendix Chapter 13 3 Remove the stamp 4 Install a new stamp Align the pin on the stamp with the notch in the machine and then insert the stamp 5 Return the document guide and misfeed clearing...

Page 357: ...confidential box is entered Default setting The settings specified when the machine was shipped from the factory Many default settings can be changed from the Utility mode This allows frequently used...

Page 358: ...cters are registered Original counter Used with the quick scan transmission to send the fax with the number of pages indicated This allows the recipient to easily check if all pages were received With...

Page 359: ...nning size The function for specifying the scanning size of a document and trans mitting it If the width of the paper in the recipient s fax machine is smaller than that of the transmitted document th...

Page 360: ...recipient 2 28 10 87 Communication mode 10 31 10 33 Confidential box list 12 15 Confidential box reception 6 27 7 6 Confidential box transmission 6 25 6 27 Confidential boxes 9 32 10 12 10 42 Control...

Page 361: ...RX call rings 10 45 Number of rings 10 44 O One touch 1 10 2 19 9 4 10 12 11 14 One touch list 12 9 On hook dialing 1 10 Original glass 2 5 Output tray setting 10 10 Outside 10 23 Overseas 2 18 9 6 P...

Page 362: ...ts 11 4 T TCP IP 11 46 Telephone only 3 2 Time setting 6 17 10 37 10 38 Tone 2 17 9 6 Touch panel 1 5 Transmission 3 5 Transmission job 2 38 Transmission report 10 48 10 49 12 2 Transmission settings...

Page 363: ...13 Appendix 13 12 VarioLink 2221 2821 3621 Appendix Chapter 13...

Page 364: ...Printing for Professionals Beyond the Ordinary...

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