Xerox WC PE120 Series User Manual Download Page 79

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RINTING

ASKS

This chapter explains how to print your documents in

Windows and how to use the print settings.

This chapter includes:

• Printing a Document in Windows

• Printer Settings

• Printing Multiple Pages on One Sheet of Paper

• Printing Posters

• Fitting Your Document to a Selected Paper Size

• Printing a Reduced or Enlarged Document

• Using Watermarks

• About Sharing the Machine on a Network

• Setting Up a Locally-Shared Machine

Summary of Contents for WC PE120 Series

Page 1: ...User Guide ...

Page 2: ......

Page 3: ...on is not responsible for any changes direct or indirect arising from or related to use of this manual 2004 Xerox Corporation All rights reserved PE120 PE120i and Xerox logo are trademarks of Xerox Corporation PCL and PCL 6 are trademarks of Hewlett Packard company Centronics is a trademark of Centronics Data Computer Corporation IBM and IBM PC are trademarks of International Business Machines Cor...

Page 4: ... 2 20 Changing the Clock Mode 2 21 Setting the Paper Size and Type 2 21 Setting Sounds 2 22 Speaker Ringer Key Sound and Alarm Sound 2 23 Speaker Volume 2 23 Setting the Dial Mode 2 24 Using the Save Modes 2 24 Toner Save Mode 2 24 Toll Save Mode 2 25 Power Save Mode 2 26 Scan Lamp Save Mode 2 26 Xerox Driver CD contains 2 28 Xerox Postscript Driver CD contains 2 28 Installing Xerox drivers in Win...

Page 5: ...nfiguration Tab 4 13 Using a Favorite Setting 4 13 Using Help 4 14 Printing Multiple Pages on One Sheet of Paper 4 15 Printing Posters 4 16 Fitting Your Document to a Selected Paper Size 4 18 Printing a Reduced or Enlarged Document 4 19 Using Watermarks 4 20 Using an Existing Watermark 4 20 Creating a Watermark 4 21 Editing a Watermark 4 22 Deleting a Watermark 4 22 About Sharing the Machine on a ...

Page 6: ...2 Confirming Transmission 7 13 Automatic Redialing 7 13 About Receiving Modes 7 14 Loading Paper for Receiving Faxes 7 15 Receiving Automatically in Fax Mode 7 15 Receiving Manually in Tel Mode 7 15 Receiving Automatically in Ans Fax Mode 7 16 Receiving Manually Using an Extension Telephone 7 16 Receiving Faxes Using the DRPD Mode 7 17 Receiving Faxes in the Memory 7 18 One touch Dialing 7 19 Stor...

Page 7: ...8 8 Setting the Notify Toner Option 8 10 Cleaning the Drum 8 10 Consumables and Replacement Parts 8 12 Replacing the ADF Rubber Pad 8 13 Chapter 9 TROUBLESHOOTING Clearing Document Jams 9 2 Input Misfeed 9 2 Exit Misfeed 9 3 Roller Misfeed 9 4 Clearing Paper Jams 9 5 In Tray 1 9 5 In Optional Tray 2 9 7 In the Fuser Area or Around the Toner Cartridge 9 8 In the Paper Exit Area 9 9 In the Bypass Tr...

Page 8: ...4 Uninstalling the MFP Driver A 6 Using the MFP Configurator A 7 Opening the MFP Configurator A 7 Printers Configuration A 8 Scanners Configuration A 9 MFP Ports Configuration A 10 Configuring Printer Properties A 11 Printing a Document A 12 Printing from Applications A 12 Printing Files A 13 Scanning a Document A 14 Using the Image Editor A 17 Appendix B USING WINDOWS POSTSCRIPT DRIVER WORKCENTRE...

Page 9: ... 2 Removing a Memory DIMM D 5 Installing an Optional Tray D 6 Setting Tray 2 in the Printer Properties D 8 Appendix E SPECIFICATIONS General Specifications E 2 Scanner and Copier Specifications E 3 Printer Specifications E 4 Facsimile Specifications E 5 Paper Specifications E 6 Overview E 6 Supported Sizes of Paper E 6 Guidelines for Using Paper E 7 Paper Specifications E 8 Paper Output Capacity E...

Page 10: ...ptacle if you are unable to insert the plug into the outlet Never use an earthed adapter plug to connect the product to a power source receptacle that lacks an earth connection terminal This product should be operated from the type of power source indicated on the marking label If you are not sure of the type of power available consult your local power company Do not allow anything to rest on the ...

Page 11: ... The product should never be located near or over a radiator or heat register This product should not be placed in a built in installation unless proper ventilation is provided Never push objects of any kind into the slots of the product as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock Never spill liquid of any kind on the product Never r...

Page 12: ...onal information about ozone please request your nearest Xerox dealer Power Saver This machine contains advanced energy conservation technology that reduces power consumption when it is not in active use When the machine does not receive data for an extended period of time power consumption is automatically lowered The energy star emblem does not represent EPA endorsement of any machine or service...

Page 13: ...ill not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the e...

Page 14: ...nia In the event of problems you should contact your local Xerox representative in the first instance This product has been tested to and is compliant with TBR21 a technical specification for terminal equipment for use on analogue switched telephone networks in the European Economic Area The product may be configured to be compatible with other country networks Please contact your Xerox representa...

Page 15: ... is designed to be connected to a compatible modular jack that is also compliant WARNING Ask your local Telephone Company for the modular jack type installed on your line Connecting this machine to an unauthorized jack can damage Telephone Company equipment You not Xerox assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack You m...

Page 16: ... to the telephone line ensure the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your Telephone Company or a qualified installer Regulations Canada This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number REN is an indication of the maximum number of dev...

Page 17: ...laws of the member states related to electromagnetic compatibility March 9 1999 Council Directive 99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity A full declaration defining the relevant directives and referenced standards can be obtained from your Xerox representative or by contacting WARNING In order to allow this equipment to o...

Page 18: ...xvi MEMO ...

Page 19: ...DUCTION Thank you for purchasing this Xerox multifunctional product Your machine provides printing copying scanning and faxing functions This chapter includes Special Features Understanding Component Locations ...

Page 20: ...Bypass tray can support up to 50 sheets of standard paper The Standard 250 sheet input tray Tray1 and optional 250 sheet input tray Tray2 supports A4 letter sized paper Create professional documents Print Watermarks You can customize your documents with words such as Confidential See page 4 20 Print Posters The text and pictures of each page of your document are magnified and printed across the sh...

Page 21: ...tion Copyright 1995 2003 Zoran Corporation All rights reserved Zoran the Zoran logo IPS PS3 and OneImage are trademarks of zoran Corporation 136 PS3 fonts Contains UFST and MicroType from Agfa Monotype Corporation Print in various environments You can print in Windows 98 Me NT 4 0 2000 XP Your machine is compatible with various Linux Your machine is compatible with various Macintosh WorkCentre PE1...

Page 22: ... directly print data stored on the USB flash drive You can manage the USB flash drive You can back up data and restore backup files to the machine s memory Machine Features The table below lists a general overview of features supported by your machine S Standard Features PE120 PE120i IEEE 1284 Parallel S S USB 2 0 S S PostScript Emulation S Network Interface Ethernet 10 100 Base TX S ...

Page 23: ...Input Tray Document Cover Automatic Document Feeder Toner Cartridge Optional Paper Tray Tray 2 The figure above shows an WorkCentre PE120i Paper Output Extension USB Flash Drive Port Paper Tray Tray 1 Bypass Tray Paper Level Indicator Front Door Front Output Tray Face Down Control Panel See page 1 7 Document Glass Document Output Tray ...

Page 24: ... Network Port WorkCentre PE120i Only Tray 2 Cable Connector EXT Jack The figure above shows an WorkCentre PE120i If your country has a different telephone connection system this socket may be blocked Rear Output Slot Face Up Power Switch AC Power Cord Connector Line Jack Rear Door ...

Page 25: ...ocuments in a USB flash drive and manage it when it is inserted into the USB port of your machine See Chapter 10 Installing a USB Flash Drive 3 C O P Y Adjusts the density of the documents for the current copy job Selects the document type for the current copy job Selects the number of copies Allows you to use special copy features such as Clone Collation Auto Fit 2 Sides on 1 page 2 4 Up multiple...

Page 26: ...ations Allows you to store frequently dialed fax numbers as one or two digit speed dial or group dial numbers for automatic dialing and edit the stored numbers Also allows you to print a Phonebook list In Standby mode redials the last number or in Edit mode inserts a pause into a fax number Engages the telephone line 8 Allows you to directly print files stored on a USB flash drive when it is inser...

Page 27: ... Installing the Toner Cartridge Loading Paper Connecting Telephone Line Turning the Machine On Setting Up the Machine System Changing the Display Language Setting the Machine ID Setting the Time and Date Setting the Paper Size and Type Setting Sounds Using the Save Modes Installing Xerox Drivers Installing Xerox drivers in Windows Using ControlCentre ...

Page 28: ...fer depending on your country s specifications The CD ROMs contains the Xerox printer driver Scan drivers ControlCentre the User s Guide and the Adobe Acrobat Reader program For the WorkCentre PE120i the PS Driver CD ROM is supplied with your machine You should use the telephone line cord which is supplied with your machine If you are replacing it with another vendor s it should be AWG 26 or lower...

Page 29: ...y from the machine This will pull the scanner locking switch into the FORWARD Unlocked position automatically NOTE When you are moving the machine or do not intend to use it for a long period of time move the scanner locking switch BACKWARD to the lock position as shown To scan or copy a document the switch must be unlocked Tape Scan Lock Label ...

Page 30: ...d trays The area should be well ventilated and away from direct sunlight or sources of heat cold and humidity Do not set the machine close to the edge of your desk or table Clearance Space Front 482 6 mm enough space so that the paper tray can be removed Back 100 mm enough space for ventilation Right 100 mm Left 100 mm enough space for ventilation ...

Page 31: ...m copies per cartridge NOTE If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric CAUTIONS To prevent damage do not expose the toner cartridge to light for more than a few minutes Cover it with a piece of paper if left exposed for more than a few minutes Do not touch the green underside of the toner cartridge Use the handle on ...

Page 32: ... the cartridge into the correct position until it locks into place completely 4 Close the front door Make sure that the door is securely closed NOTE When printing text at 5 coverage you can expect a toner cartridge life of approximately 3 500 for the Standard Capacity Print Cartridge and 5 000 for the High Capacity print Cartridge 3 500 pages for the toner cartridge that is shipped with the machin...

Page 33: ...l open the paper tray and remove it from the machine NOTE If you want to load a different sized paper you need to adjust the paper guides For details see page 2 9 2 Fan the edges of the paper stack to separate the pages Then tap the stack on a flat surface to even it up 3 Insert the paper stack into the paper tray with the side to be printed on facing down ...

Page 34: ...ause paper jams 5 Insert and slide the paper tray back into the machine NOTE After you load paper you need to set up your machine for the paper type and size you loaded See page 2 21 for copying and faxing or page 4 6 for PC printing The settings made from the printer driver override the settings on the control panel ...

Page 35: ...r tray 1 After pressing and unlatching the guide lock slide the paper length guide out completely to extend the paper tray to its full length 2 After inserting paper into the tray squeeze the length guide and slide it until it lightly touches the end of the paper stack For paper smaller than Letter size adjust the front paper length guide so that it lightly touches the paper stack ...

Page 36: ...uide as shown and slide it to the stack of paper until it lightly touches the side of the stack NOTES Do not push the paper width guide far enough to cause the materials to warp If you do not adjust the paper width guide it may cause paper jams ...

Page 37: ... the machine and the other end into the wall jack If you want to use your machine to receive both faxes and voice calls you will need to connect a telephone and or answering machine to your machine Plug your phone or answering machine cord into the EXT jack as shown below To the wall jack To a phone or answering machine ...

Page 38: ... to connect one of the cables mentioned above Do not use the parallel and the USB cables at the same time Using a USB Cable NOTE If you are using a USB cable you must be running Windows 98 Me 2000 XP or Machintosh with OS 10 1 10 3 WorkCentre PE120i only 1 Make sure that both the machine and the computer are turned off 2 Connect a USB cable to the USB connector on your machine 3 Connect the other ...

Page 39: ...284 compliant parallel cable that is 3 m or less in length 1 Make sure that both the machine and the computer are turned off 2 Connect the parallel cable to the parallel connector on your machine Push the metal clips down to fit inside the notches on the cable plug 3 Connect the other end of the cable to the parallel interface port on your computer and tighten the screws ...

Page 40: ...ter are turned off 2 Plug one end of the Ethernet cable into the Ethernet network port on your machine 3 Plug the other end of the cable into a network LAN connection NOTE After connecting the machine you need to configure the network parameters on the control panel See System Administration Guide Turning the Machine On 1 Plug one end of the supplied three pronged electrical cord into the AC socke...

Page 41: ... machine is now on To view your display text in another language see page 2 16 CAUTIONS The fuser area inside the rear door of your machine becomes very hot when in use Take care not to burn your fingers when you access this area Do not disassemble the machine with power on If you do you may receive an electric shock To the AC wall jack ...

Page 42: ... W or X until the language you want appears on the display 4 Press Enter to save the selection 5 To return to Standby mode press Stop Clear Setting the Machine ID In some countries you are required by law to indicate your fax number on any fax you send The Machine ID containing your telephone number and name or company name will be printed at the top of each page sent from your machine 1 Press Men...

Page 43: ... Characters Using the Number Keypad on page 2 17 If you want to enter the same letter or number in succession e g SS AA 777 enter one digit move the cursor by pressing the X button and enter the next digit If you want to insert a space in the name you can also use the X button to move the cursor to skip the position 6 Press Enter when the name on the display is correct 7 To return to Standby mode ...

Page 44: ... N O and finally 6 You can enter special characters such as space plus sign and etc For details see Keypad Letters and Numbers on page 2 19 2 To enter additional letters repeat step 1 If the next letter is printed on the same button move the cursor by pressing the X button and then press the button labeled with the letter you want The cursor will move to the right and the next letter will appear o...

Page 45: ...access code 9 for example and listen for a second dial tone In such cases you must insert a pause in the telephone number You can insert a pause while you are setting up one touch or speed dial numbers To insert a pause press Redial Pause at the appropriate place while entering the telephone number A appears on the display at the corresponding location Key Assigned numbers letters or characters 1 ...

Page 46: ...tom line and press Enter 3 Enter the correct time and date using the number keypad Month 01 12 Day 01 31 Year requires four digits Hour 01 12 12 hour mode 00 23 24 hour mode Minute 00 59 NOTE The date format may differ from country to country You can also use the scroll button W or X to move the cursor under the digit you want to correct and enter a new number 4 To select AM or PM for 12 hour form...

Page 47: ...ine displays 3 Press the scroll button W or X to select the other mode and then press Enter to save the selection 4 To return to Standby mode press Stop Clear Setting the Paper Size and Type After loading paper in the paper tray the standard Tray1 Bypass tray or optional Tray2 you need to set the paper size and type using the control panel buttons These settings will apply to copy and fax modes Fo...

Page 48: ... find the paper type you are using and press Enter to save it 8 To return to Standby mode press Stop Clear Setting Sounds You can control the following sounds Speaker You can turn on or off the sounds from the telephone line through the speaker such as the dial tone or a fax tone With this option set to Comm the speaker is on until the remote machine answers Ringer You can adjust the ringer volume...

Page 49: ...volume you can select Off Low Med and High Setting Off means that the ringer does not sound The machine works normally even if the ringer is turned off 4 Press Enter to save the selection The next sound option appears 5 If necessary repeat steps 2 through 4 6 To return to Standby mode press Stop Clear Speaker Volume 1 Press Manual Dial A dial tone sounds from the speaker 2 Press the scroll button ...

Page 50: ...to a tone dial line Select Pulse if your machine is connected to a pulse dial line 5 Press Enter to save the selection To return to Standby mode press Stop Clear Using the Save Modes Toner Save Mode Toner Save mode allows your machine to use less toner on each page Activating this mode extends the life of the toner cartridge beyond what one would experience in the normal mode but it reduces print ...

Page 51: ...ave mode on 1 Press Toll Save The button backlight turns on 2 Press Enter when Start Time displays on the bottom line 3 Enter the time and date when your machine starts sending toll save faxes using the number keypad To select AM or PM for 12 hour format press the or button or any number button 4 Press Enter when the start time and date on the display is correct 5 Press the scroll button W or X to...

Page 52: ...Menu until Machine Setup appears on top line of the display 2 Press the scroll button W or X until Power Save appears on the bottom line Press Enter 3 Press the scroll button W or X to display On on the bottom line and press Enter Selecting Off means that the power save mode is deactivated 4 Press the scroll button W or X until the time setting you want appears The available options are 5 10 15 30...

Page 53: ...ntil Machine Setup appears on top line of the display 2 Press the scroll button W or X until Scan PWR Save appears on the bottom line Press Enter 3 Press the scroll button W or X until the time setting you want appears on the bottom line The available time options are 0 5 1 4 8 and 12 hours 4 Press Enter to save the selection 5 To return to Standby mode press Stop Clear ...

Page 54: ...available for scanning documents on your machine ControlCentre This program is automatically installed when you install the MFP driver For information about using the program see page 2 37 Linux Printer Driver You can print and scan in Linux using your machine For information about installing the MFP driver in Linux see page A 3 Macintosh Printer Driver you can print in the Macintosh environment F...

Page 55: ...le into the PE120 and connect to your Personal Computer PC Start your PC and turn on the PE120 2 Insert the Xerox Drivers CD into the CD ROM drive Item Requirements Operating system Windows 98 Me NT 4 0 2000 XP CPU Windows 98 Me NT 4 0 2000 Pentium II 400 or higher Windows XP Pentium III 933 or higher RAM Windows 98 Me NT 4 0 2000 64 MB Windows XP 128 MB Free disk space Windows 98 Me NT 4 0 2000 3...

Page 56: ...he Completing the Found New Hardware Wizard screen displays click Finish The scan driver for the PE120 is now loaded 6 The Found New Hardware Wizard will display Confirm that the radio button Install the software automatically is chosen Click Next 7 The Wizard will begin to install the PCL Print driver for the PE120 8 The Hardware Wizard will search the CD ROM drive for the print driver and will d...

Page 57: ... follow the instructions on screen 11If you want the PE120 to be your default printer From within Microsoft Windows click Start and then Settings and then Printers and Faxes Click on the Xerox WC PE120 series PCL6 printer object and then select File and Set as Default Printer Installing Xerox Drivers in Microsoft Windows XP 2000 or Windows 98 ME using the Parallel port 1 Plug the Parallel cable in...

Page 58: ...the components you want to install and then click Continue 5 Click Continue 6 Click Finish The driver installation is now complete Installing Xerox Drivers in Microsoft Windows 98 or Windows Millennium using the USB port 1 Plug the USB cable into the PE120 and connect to your Personal Computer PC Start your PC and turn on the PE120 ...

Page 59: ...se to the CD ROM drive and the Usb folder on the CD and click OK Click Next when prompted then Finish The USB composite driver is then loaded 5 The Add New Hardware Wizard will display Click Next to install the USB hardware driver for the PE120 6 You must specify the location Browse to the CD ROM drive and the Usb folder on the CD and click OK Click Next when prompted then click Finish The USB har...

Page 60: ...er Wizard will begin Click Next Choose Local Printer and click Next 11At the next screen click Have Disk and browse to your CD ROM drive Open the driver directory then open the Print directory then open the AddPrint directory and then choose Win98x directory and click OK 12The next screen will display the Xerox WC PE120 series PCL6 driver click Next ...

Page 61: ...r cable is attached to in this case USB and click Next 14You can type in a name for your new printer or accept the default then click Next 15Choose Yes to print a test page and click Finish The PE120 driver will now be installed and a test page should print ...

Page 62: ...eneral overview of features supported by your printer drivers Feature PCL 6 Printer Driver PostScript WorkCentre PE120i only Win 98 Me 2000 XP NT4 0 Win 98 Me 2000 XP NT4 0 Linux Toner Save Y Y Y Print quality option Y Y Y Poster printing Y N N Multiple pages per sheet N up Y Y Y 2 4 Fit to page printing Y Y Y Scale printing Y Y Y Different source for first page Y N Y Watermark Y N N TrueType font...

Page 63: ... Xerox Control Centre insert the supplied Xerox Drivers CD 2 From within Windows click Start and then Run Type E Xinstall exe replacing E with the letter of your CD ROM drive 3 When the language selection window appears select the appropriate language and then click Continue 4 Choose Control Centre if not already selected and then click Continue 5 At the next screen accept your choice by clicking ...

Page 64: ...ettings Tab Click the Scan Settings tab to configure the scan destination list that appears on the control panel display when you press Scan to on the control panel Using the destination list you can select a software program that an image can be scanned to You can also configure the scan settings such as the output type and resolution Downloads the settings made in the ControlCentre to your machi...

Page 65: ...tes all Phonebook entries Allows you to edit a selected Phonebook entry in a separate Edit window Deletes a selected Phonebook entry Allows you to set up group dial numbers See page 2 39 Shows the Phonebook entries you can include in the group After selecting a number click Add to move it to the Included numbers list Enter a name for the group Shows the numbers included in the group To remove a nu...

Page 66: ... the firmware of your machine This feature should be used by an authorized technician Please consult with the purchase point Downloads the settings made in the ControlCentre to your machine Allows you to select the default orientation of print image on the page Allows you to set the margin of print materials Allows you to set the PCL emulation configuration ...

Page 67: ...R HANDLING This chapter introduces you to the basics of selecting print materials and loading them into your machine This chapter includes Selecting Print Materials Loading Paper Selecting an Output Location ...

Page 68: ...tional paper tray Tray 2 16 43 lb 60 163 g m2 bond for the Bypass tray Brightness Some papers are whiter than others and produce sharper more vibrant images Surface smoothness The smoothness of the paper affects how crisp the printing looks on the paper CAUTION Using print materials that dose not conform to the specifications listed on page E 4 may cause problems that may require service This serv...

Page 69: ...curl Store unused materials at temperatures between 15 o C and 30 o C 59 o F to 86 o F The relative humidity should be between 10 and 70 During storage you should use a moisture proof wrap such as a plastic container or bag to prevent dust and moisture from contaminating your paper Load special paper types one sheet at a time through the Bypass tray to avoid paper jams Only use materials specifica...

Page 70: ... machine more than once The adhesive backing is designed for one pass through the machine Do not use labels that are separating from the backing sheet or are wrinkled bubbled or otherwise damaged Do not use Carbonless paper and Tracing paper Use of these types of paper could result in chemical smells and could damage your machine Loading Paper In the Standard Tray Load the print material you use f...

Page 71: ...e logo should be placed at the front of the tray For details about loading paper in the paper tray see Loading Paper on page 2 7 If you want to load a different sized paper you need to adjust the paper guides For details see page 2 9 NOTES If you experience problems with paper feed place one sheet at a time in the Bypass tray You can load up to 150 sheets of previously printed paper The printed si...

Page 72: ...mately 50 sheets of plain paper 5 envelopes 5 transparencies 5 sheets of card stock or 5 labels at a time To load print material in the Bypass tray 1 Lower the Bypass tray and unfold the paper support extension as shown 2 If you are using paper flex or fan the edge of the paper stack to separate the pages before loading For transparencies hold them by the edges and avoid touching the print side Oi...

Page 73: ...in the Bypass tray If you want to print on previously printed paper from the Bypass tray the printed side should be facing down 4 Squeeze the width guide and adjust it to the width of the print material without bending it 5 After loading paper you need to set the paper type and size for the Bypass tray See page 2 21 for copying and faxing or page 4 6 for PC printing NOTE The settings made from the...

Page 74: ...ou select Manual Feed in the Source option from the Paper tab when you change print settings to print a document For details about changing print settings see page 4 6 Manually loading paper can be helpful when you want to check print quality after each page is printed This loading procedure is almost the same as the procedure for loading in the Bypass tray except you load paper sheet by sheet in ...

Page 75: ... Bypass tray To prevent paper jams do not add paper when there is still paper in the Bypass tray This also applies to other types of print materials Print materials should be loaded face up with the top edge going into the Bypass tray first and be placed in the center of the tray Always load only the print materials specified in the Specifications on page E 6 to avoid paper jams and print quality ...

Page 76: ...pen the rear door NOTES If paper coming out of the front output tray has problems such as excessive curl try printing to the rear output slot To avoid paper jams do not open or close the rear door while the machine is printing Printing to the Front Output Tray Face down The front output tray collects printed paper face down in the order in which the sheets were printed The tray should be used for ...

Page 77: ...es a straight paper path Using the rear output slot might improve the output quality with the following envelopes labels small custom sized paper postcards transparencies To use the rear output slot 1 Open the rear door by pulling it upward CAUTION The fuser area inside the rear door of your machine becomes very hot when in use Take care not to burn your fingers when you access this area ...

Page 78: ...Paper Handling 3 12 MEMO ...

Page 79: ... This chapter includes Printing a Document in Windows Printer Settings Printing Multiple Pages on One Sheet of Paper Printing Posters Fitting Your Document to a Selected Paper Size Printing a Reduced or Enlarged Document Using Watermarks About Sharing the Machine on a Network Setting Up a Locally Shared Machine ...

Page 80: ...n the document you want to print 2 Select Print from the File menu The Print window opens It may look slightly different depending on your application You can select the basic print settings within the Print window These settings include the number of copies and the print range 3 To take advantage of the printer features provided by your machine click Properties or Preferences in the application s...

Page 81: ...e for each job To stop a print job from the Printers folder If the print job is waiting in a print queue or print spooler such as the Printer group in Windows delete the job as follows 1 Click the Windows Start menu 2 For Windows 98 NT4 0 2000 Me select Settings and then Printers For Windows XP select Printers and Faxes 3 Double click the Xerox WC PE120 Series PCL 6 icon 4 From the Document menu F...

Page 82: ...our Windows User s Guide and the Printer Configuration tab see page 4 13 NOTES Most Windows applications will override the settings you specify in the printer driver Change all of the print settings available in the software application first and change any remaining settings using the printer driver The settings you change remain in effect only while you are using the current program To make your...

Page 83: ...ntation Orientation allows you to select the direction in which information is printed on a page Portrait prints across the width of the page letter style Landscape prints across the length of the page spreadsheet style If you want to turn the page upside down select Rotate 180 Degrees More Layout Options More Layout Options allows you to select advanced printing options For details see page 4 15 ...

Page 84: ...y Print Quantity allows you to choose the number of copies to be printed You can enter up to 999 Size Size allows you to choose the size of the paper loaded in the tray If the required size is not listed in the Size box click Custom When the Custom Page Size window appears set the size and click OK The setting appears on the list so that you can select it 1 3 4 2 5 1 2 Enter the custom name you wa...

Page 85: ...pecial material You need to load one sheet at a time into the Bypass tray See page 3 8 If you install an optional Tray 2 and set the Tray 2 in printer properties see page D 8 you can select Tray2 If the paper source is set to Auto Select the machine automatically picks up print material in the following order the Bypass tray Tray 1 and optional Tray 2 Cover Page This property allows you to print t...

Page 86: ... takes to print a document Image Quality Some printed characters or images appear to have jagged or uneven edges Set this Image Quality option to improve the print quality of your text and image and make the characters and images appear smoother Use Printer s Setting When you select this option this feature is determined by the setting you ve made on the control panel of the machine affecting prin...

Page 87: ...n Property Description 3 4 Print Options This option determines how the driver tells the machine to image the text in your document Select the appropriate setting according to the status of your document Print Page as Graphics When this option is selected the driver will download any TrueType fonts that are used in your document that are not already stored resident in your machine If after printin...

Page 88: ...inting documents with high graphic content and relatively few TrueType fonts printing performance speed may be enhanced in this setting Print All Text Black When the Print All Text Black option is checked all text in your document prints in solid black regardless of the color it appears on the screen When this option is not checked colored text prints in shades of gray ...

Page 89: ...ge to the last page Reverse All Pages Your machine prints all pages from the last page to the first page Print Odd Pages Your machine prints only the odd numbered pages of the document Print Even Pages Your machine prints only the even numbered pages of the document Use Printer Fonts When this option is selected the machine uses the fonts that are stored in its memory resident fonts to print your ...

Page 90: ...n see Using Watermarks on page 4 20 Collate When this option is selected the machine automatically sorts the copies For example if you make 2 copies of a 3 page document one complete 3 page document will print followed by the second complete document If this option is not selected the machine prints 2 copies of page 1 then 2 copies of page 2 then 2 copies of page 3 so you must sort the document yo...

Page 91: ...g properties Optional Tray If you install an optional Tray 2 in the printer properties window you can tell the machine to recognize and use it for PC printing by selecting Tray 2 in the Optional Tray drop down list High Altitude Correction If your machine is going to be used at an altitude above 1 500 m checking this option will optimize the print quality for those circumstances Using a Favorite S...

Page 92: ... restore the printer driver s default settings by selecting Printer Default from the list Using Help Your machine has a help screen that can be activated using the Help button in the printer properties window The help screen gives detailed information about the printer features provided by the printer driver You can also click in the upper right hand corner and then click on any setting ...

Page 93: ... properties See page 4 2 2 From the Layout tab click the More Layout Options button 3 Select Multiple Pages per Side from the Type option 4 Select the number of pages you want to print per sheet 1 2 4 6 9 or 16 on the Pages per Side drop down list 5 Select the page order on the Page Order drop down list if necessary Check Print Page Border to print a border around each page on the sheet NOTE Page ...

Page 94: ...er for the purpose of pasting the sheets together to form one poster sized document 1 To change the print settings from your software application access printer properties See page 4 2 2 From the Layout tab click the More Layout Options button 3 Select Poster from the Type option 4 Configure the poster option You can select the page layout from 2x2 3x3 4x4 or Custom If you select 2x2 the image is ...

Page 95: ...the Scale Factor input box Specify an overlap in millimeters or inches to make it easier to reconstruct the resulting poster 5 Click OK 6 Click the Paper tab and select the paper source size and type 7 Click OK and print the document You can complete the poster by pasting the sheets together S 2 x 2 S 3 x 3 0 15 inches 0 15 inches ...

Page 96: ...fine details on a small document 1 To change the print settings from your software application access printer properties See page 4 2 2 From the Layout tab click the More Layout Options button 3 Select Fit to Page from the Type option 4 Select the correct size from the Target Page drop down list 5 Click OK 6 Click the Paper tab and select the paper source and type 7 Click OK and print the document...

Page 97: ...ttings from your software application access printer properties See page 4 2 2 From the Layout tab click the More Layout Options button 3 Select Reduce Enlarge from the Type option 4 Enter the scaling rate in the Percentage input box You can also click the S or T button 5 Click OK 6 Click the Paper tab and select the paper source size and type 7 Click OK and print the document ...

Page 98: ...e pages of a document There are several predefined watermarks that come with your machine and they can be modified or you can add new ones to the list Using an Existing Watermark 1 To change the print settings from your software application access printer properties See page 4 2 2 Click the Watermark tab and select a watermark on the Current Watermarks section It appears in the preview image windo...

Page 99: ...ssage displays in the preview image window When the First Page Only box is checked the watermark prints on the first page only 5 Select the watermark options You can select the font name style size and gray scale level from the Font Attributes section and set the angle of the watermark from the Message Angle section 6 Click Add to add the new watermark to the list 7 When you finish creating click ...

Page 100: ...to edit on the Current Watermarks section You can change the watermark message and the options Refer to page 4 21 4 Click Update to save the changes Deleting a Watermark 1 To change the print settings from your software application access printer properties See page 4 2 2 Click the Watermark tab 3 Select the watermark you want to delete on the Current Watermarks section and click Delete 4 Click OK...

Page 101: ...ted computer which is called the host computer on the network The machine can then be shared by other users on the network through a Windows 98 Me NT 4 0 2000 XP network printer connection Printing Across a Network WorkCentre PE120i only Whether the machine is locally connected or network connected you need to install the WorkCentre PE120i printer software on each computer that prints documents us...

Page 102: ...rties in the Printer menu 6 Click the Sharing tab and check the Shared As box Fill in the Shared Name field and click OK Setting Up the Client Computer 1 Right click the Windows Start button and select Explorer 2 Open your network folder in the left column 3 Right click the shared name and select Capture Printer Port 4 Select the port you want check the Reconnect at log on box and click OK 5 From ...

Page 103: ...0 check the Shared As box For Windows XP check the Share this printer box 6 Fill in the Shared Name field and click OK Setting Up the Client Computer 1 Right click the Windows Start button and select Explorer 2 Open your network folder in the left column 3 Click the shared name 4 For Windows NT 4 0 2000 from the Start menu select Settings and Printers For Windows XP from the Start menu select Prin...

Page 104: ...Printing Tasks 4 26 9 In the Enter a port name field enter the shared name 10Click OK and click Close 11For Windows NT 4 0 click OK For Windows 2000 XP click Apply and click OK ...

Page 105: ...his chapter includes Loading Paper for Copying Selecting the Paper Tray Preparing a Document Making Copies on the Document Glass Making Copies from the Automatic Document Feeder Setting Copy Options Using Special Copy Features Changing the Default Settings Setting the Time Out Option ...

Page 106: ... media for copy output you have to select the paper tray you will use for the copy job 1 Press Menu on the control panel The first available menu item Paper Setting appears on the top line of the display and Copy Tray appears on the bottom line of the display 2 Press Enter 3 Press the scroll button W or X until the paper tray you want appears on the display You can select Tray1 Tray2 MP Tray Tray1...

Page 107: ...smaller than 142 x 127 mm or larger than 216 x 356 mm Do not attempt to feed the following types of documents carbon paper or carbon backed paper coated paper onion skin or thin paper wrinkled or creased paper curled or rolled paper torn paper Remove all staples and paper clips before loading documents Make sure any glue ink or correction fluid on the paper is completely dry before loading documen...

Page 108: ... Automatic Document Feeder If a document is detected in the ADF the machine gives it priority over the document on the document glass 3 Close the document cover NOTES Leaving the cover open while copying may affect copy quality and toner consumption If you are copying a page from a book or magazine lift the cover until its hinges are caught by the stopper and then close the cover If the book or ma...

Page 109: ...e display shows the copy processing NOTES You can cancel the copy job during an operation Press Stop Clear and the copying will stop Dust on the document glass may cause black spots on the printout Always keep it clean To get the best scan quality especially for colored or gray scaled images use the document glass Making Copies from the Automatic Document Feeder 1 Load the document face up into th...

Page 110: ...using the control panel buttons See Setting Copy Options on page 5 7 To clear the settings use the Stop Clear button 4 If necessary you can use special copy features such as Collation and 2 or 4 Up copying 5 Press Start to begin copying The display shows the copy processing NOTE Dust on the ADF glass may cause black lines on the printout Always keep it clean ...

Page 111: ...D labeled with the selected mode lights You can choose from the following contrast modes Lighten works well with dark print Normal works well with standard typed or printed documents Darken works well with light print or faint pencil markings Original Type The Original Type setting is used to improve the copy quality by selecting the document type for the current copy job To select the document ty...

Page 112: ...ess Reduce Enlarge or the scroll button W or X to find the size setting you want 3 Press Enter to save the selection To fine tune the size of copies 1 Press Reduce Enlarge 2 Press Reduce Enlarge or the scroll button W or X until Custom 25 100 or Custom 25 400 displays on the bottom line Press Enter 3 Press the scroll button W or X until the copy size you want appears on the display Pressing and ho...

Page 113: ... automatically determined by the original image and paper size See page 5 10 Copy Collate Sorts the copy job For example if you make 2 copies of a 3 page document one complete 3 page document will print followed by the second complete document See page 5 10 Auto Fit Automatically reduces or enlarges the original image to fit on the paper currently loaded in the machine See page 5 11 2 sides in 1pg...

Page 114: ...l type by using the control panel buttons See Setting Copy Options on page 5 7 NOTE You cannot adjust the copy size using the Reduce Enlarge button while making a clone copy 6 Press Start begin copying Collation Copying This special copy feature is available only when you load documents in the ADF 1 Load the documents to be copied in the ADF 2 Press More Features 3 Press More Features or the scrol...

Page 115: ...e button while Auto Fit copying is enabled 6 Press Start to begin copying 2 Sides on 1 Page Copying You can copy a 2 sided document on one side of one page of A4 Letter Legal Folio Executive B5 A5 or A6 sized paper When you copy using this feature the machine prints one side of the document on the upper half of the paper and the other side on the lower half without reducing the size of the origina...

Page 116: ...ns are pressed for approximately 30 seconds the machine cancels the copy job and returns to Standby mode 8 Press Start again 2 Up or 4 Up Copying This special copy feature is available only when you load documents in the ADF 1 Load the documents to be copied in the ADF 2 Press More Features 3 Press More Features or the scroll button W or X until 2 UP or 4 UP displays on the bottom line 4 Press Ent...

Page 117: ...res or the scroll button W or X until Poster displays on the bottom line 4 Press Enter to make your selection 5 If necessary customize the copy settings including number of copies darkness and original type by using the control panel buttons See Setting Copy Options on page 5 7 NOTE You cannot adjust the copy size using the Reduce Enlarge button when making a poster 6 Press Start to begin copying ...

Page 118: ...enu item Default Change appears on the bottom line 2 Press Enter to access the menu item The first setup option Lighten Darken appears on the bottom line 3 Press the scroll button W or X to scroll through the setup options 4 When the option you want to set appears press Enter to access the option 5 Change the setting using the scroll button W or X You can also enter the value using the number keyp...

Page 119: ...f the display 2 Press the scroll button W or X to display Timeout on the bottom line 3 Press Enter to access the menu item 4 Press the scroll button W or X until the status you want appears on the display You can select from 15 30 60 120 and 180 seconds Selecting Off means that the machine does not restore the default settings until you press Start to begin copying or Stop Clear to cancel 5 Press ...

Page 120: ...Copying 5 16 MEMO ...

Page 121: ...ur computer Then you can fax or E mail the files display them on your web site or use them to create projects that you can print using the WIA driver This chapter includes Scanning Basics Scanning From the Control Panel to an Application Scanning Using the WIA Driver Scanning to USB Flash Drive ...

Page 122: ...re assigning the software program you must configure the scan list using the ControlCentre For details see page 2 37 From the Windows Images Acquisition WIA driver Your machine also supports the WIA driver for scanning images See page 6 4 To a USB flash drive When you insert a USB flash drive into the USB port in the front of your machine you can scan and save documents in the USB flash drive by p...

Page 123: ...ent glass For details about loading a document see page 7 6 3 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display 4 Press Enter and press the scroll button W or X to select an application to which you want to send the scanned image 5 Press Start The selected application window opens Adjust the scan settings and start scan For detail...

Page 124: ...s without using additional software NOTE The WIA driver works only with Windows XP and via the USB port 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 From the Start menu on your desktop window select Settings Control Panel and then Scanners and Cameras 3 Double click your machine icon The Sc...

Page 125: ... the picture after it is copied to your computer NOTE If you want to cancel the scan job press the Stop Clear button on the control panel Scanning to USB Flash Drive Using a USB flash drive you can scan and save documents in the USB flash drive by pressing Scan to on the control panel For details about scanning see Scanning to USB Flash Drive on page 10 3 ...

Page 126: ...Scanning 6 6 MEMO ...

Page 127: ...This chapter gives you information about using your machine as a fax machine This chapter includes Setting Up the Fax System Sending a Fax Receiving a Fax Automatic Dialing Other Ways to Fax Additional Features ...

Page 128: ...m line 2 Press the scroll button W or X until you see the desired menu item on the bottom line and press Enter 3 Use the scroll button W or X to find the desired status or use the number keypad to enter the value for the option you have selected 4 Press Enter to make your selection The next Fax Setup option appears 5 If necessary repeat steps 2 through 4 6 To return to Standby mode press Stop Clea...

Page 129: ... tone on the line the call automatically switches to Fax mode In DRPD mode you can receive a call using the Distinctive Ring Pattern Detection DRPD feature This option is available only when you set up the DRPD Mode For further details see page 7 17 Ring To Answer You can specify the number of times the machine rings from 1 to 7 before answering an incoming call Lighten Darken You can select the d...

Page 130: ...ual size on two or more pages Discard Size When receiving a document containing pages as long as or longer than the paper installed in your machine you can set the machine to discard any excess at the bottom of the page If the received page is outside the margin you set it will print in actual size on two or more sheets of paper When the document is outside the margin and the Auto Reduction featur...

Page 131: ...elephone line to answer several different telephone numbers In this menu you can set the machine to recognize which ring patterns to answer For details about this feature see page 7 17 Dial Mode You can select the type of the telephone dial system where your machine is connected For details about this feature see page 2 24 Option Description ...

Page 132: ... of 75 g m2 20 lb paper at a time You can of course place only one sheet at a time on the document glass For details about preparing a document see page 5 3 To fax a document using the Automatic Document Feeder ADF 1 Load the document face up into the ADF You can insert up to 50 sheets at a time Make sure that the bottom of the document stack matches the paper size marked on the document tray ...

Page 133: ...e document guide on the ADF to match the width of the document NOTE Dust on the ADF glass may cause black lines on the printout Keep it always clean To fax a document from the document glass 1 Lift and open the document cover ...

Page 134: ... is detected in the ADF the machine gives it priority over the document on the document glass 3 Close the document cover NOTES If you are copying a page from a book or magazine lift the cover until its hinges are caught by the stopper and then close the cover If the book or magazine is thicker than 30 mm start copying with the cover open To get the best scan quality especially for colored or gray ...

Page 135: ... W or X until the paper tray you want appears on the display You can select Tray1 Tray2 Tray1 2 or Auto If you do not install the optional Tray 2 the Tray2 and Tray1 2 menu item will not appear on the display 5 Press Enter to save the selection 6 To return to Standby mode press Stop Clear Adjusting the Document Resolution The default document settings produce good results when using typical text b...

Page 136: ...esolution the machine transmits using the highest resolution mode supported by the other fax machine Mode Recommended for Standard Documents with normal sized characters Fine Documents containing small characters or thin lines or documents printed using a dot matrix printer Super Fine Documents containing extremely fine detail Super Fine mode is enabled only if the machine with which you are commu...

Page 137: ...mbers For details about storing a number see Automatic Dialing on page 7 19 4 Press Start 5 When a document is placed on the document glass the display shows Another Page on the top line after the document is scanned into the memory If you have the next page remove the scanned page and place the next page on the glass and select 1 Yes Repeat as necessary After all of the pages are scanned select 2...

Page 138: ... the number keypad You can use one touch keypad For details about storing a number see page 7 19 5 When you hear a high pitched fax signal from the remote fax machine press Start NOTE When you want to cancel a fax job press Stop Clear at any time while sending Redialing the Last Number To redial the number you last called Press Redial Pause When a document is loaded in the ADF Automatic Document F...

Page 139: ...n set your machine to print a confirmation report automatically each time sending a fax is completed For further details see the MSG Confirm item on page 7 4 Automatic Redialing When the number you have dialed is busy or there is no answer when you send a fax the machine automatically redials the number every three minutes up to seven times according to the factory default settings When the displa...

Page 140: ... a fax tone on the line the call automatically switches to Fax mode In DRPD mode you can receive a call using the Distinctive Ring Pattern Detection DRPD feature Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers For further details see page 7 17 When your machine s memory is full the receiving mode auto...

Page 141: ...n you receive a fax the machine answers the call on a specified number of rings and automatically receives the fax To change the number of rings see page 7 3 If you want to adjust the ringer volume see Setting Sounds on page 2 22 Receiving Manually in Tel Mode You can receive a fax call by picking up the handset of the extension phone and then pressing the remote receive code see page 7 4 or press...

Page 142: ...en the answering machine is connected to your machine you must switch off the answering machine or the outgoing message from the answering machine will interrupt your phone conversation Receiving Manually Using an Extension Telephone This features works best when you are using an extension telephone connected to the EXT jack on the back of your machine You can receive a fax from someone you are ta...

Page 143: ...d as a fax call and all other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the EXT jack You can easily suspend or change Distinctive Ring Pattern Detection at any time Before using the Distinctive Ring Pattern Detection option Distinctive Ring service must be installed on your telephone line by the telephone company To set up Distinctive Ring Patt...

Page 144: ... DRPD must be set up again if you re assign your fax number or connect the machine to another telephone line After DRPD has been set up call your fax number again to verify that the machine answers with a fax tone Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT jack Receiv...

Page 145: ...t 2 seconds The display asks you to enter the fax number T signifies that you are assigning a one touch dial button If a number is already stored in the location you chose the display shows the number to allow you to change it To start over with another one touch button press Stop Clear 2 Enter the number you want to store using the number keypad and press Enter To insert a pause between numbers p...

Page 146: ... face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press the one touch button where you stored a number The document scans into memory 4 The machine dials the fax number stored in the one touch dial lo...

Page 147: ...mber keypad or the scroll button W or X and press Enter If a number is already stored in the location you chose the display shows the number to allow you to change it To start over with another speed dial number press Exit 5 Enter the number you want to store using the number keypad and press Enter To insert a pause between numbers press Redial Pause The symbol appears on the display 6 To assign a...

Page 148: ...d dial number press and hold the appropriate digit button For a two or three digit speed dial number press the first digit button s and press and hold the last digit button 4 The corresponding entry s name briefly displays 5 The document scans into memory When a document is placed on the document glass the LCD display asks if you want to send another page Select 1 Yes to add more documents or 2 No...

Page 149: ...Enter when New displays on the bottom line The display prompts you to enter a location number showing the first available number 5 Enter a group number between 0 and 199 using the number keypad or the scroll button W or X and press Enter 6 Press a one touch dial button or enter a speed dial number you want to include in the group and press Enter You can also select the one touch dial button or spe...

Page 150: ...a selected group or add a new number to the selected group 1 Press Phone Book on the control panel 2 Press Phone Book or the scroll button W or X to display Store Edit on the bottom line of the display Press Enter 3 Press the scroll button W or X to display Group Dials on the bottom line and press Enter 4 Press the scroll button W or X to display Edit on the bottom line and press Enter 5 Enter the...

Page 151: ...ayed transmissions Follow the procedure of the operation Broadcast fax see page 7 28 Delayed fax see page 7 29 Priority fax see page 7 31 When you come to a step in which the display asks you to enter the receiving fax number For a one digit group number press and hold the appropriate digit button For a two or three digit group number press the first digit button s and press and hold the last digi...

Page 152: ...A to Z While searching through the machine s memory you can see that each entry is preceded by one of three letters T for one touch dial S for speed dial or G for group dial numbers These letters tell you how the number is stored 4 When the name and or the number you want displays press Start or Enter to dial Searching with a Particular First Letter 1 Press Phone Book 2 Press Enter when Search Dia...

Page 153: ...our automatic dial setting by printing a Phonebook list 1 Press Phone Book 2 Press Phone Book or the scroll button W or X until Print appears on the bottom line and press Enter A list showing your one touch dial speed dial and group dial entries prints out ...

Page 154: ...our fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press Broadcast on the control panel 4 Enter the number of the first receiving machine using the number keypad You can use one touch keypad speed dial or group dial numbers For details see Automatic Dialing on page 7 19 5 Press Enter to confirm the number The display asks you to enter another fax number to send the docume...

Page 155: ...elayed Fax You can set your machine to send a fax at a later time when you will not be present 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press Menu until Fax Feature appea...

Page 156: ... the transmission enter the name you want For details about entering characters see page 2 17 If you do not want to assign a name skip this step 10 Press Enter The display shows the current time and asks you to enter the starting time when the fax is to be sent 11 Enter the time using the number keypad To select AM or PM for 12 hour format press the or button or any number button If you set a time...

Page 157: ...ations i e when the transmission to station A ends before transmission to station B begins or between redial attempts 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press Menu ...

Page 158: ... do not want to assign a name skip this step 8 Press Enter The document is scanned into memory before transmission The display shows memory capacity and the number of pages being stored in memory For a document placed on the document glass the display asks if you want to load another page Select 1 Yes to add Otherwise select 2 No 9 The machine shows the number being dialed and begins sending the d...

Page 159: ...rs on the top line of the display 4 Press the scroll button W or X to display Add Page on the bottom line and press Enter The display shows the last job reserved in memory 5 Press the scroll button W or X until you see the fax job to which you want to add documents and press Enter The machine automatically stores the documents in memory and the display shows memory capacity and the number of pages...

Page 160: ...ob on the bottom line and press Enter The display shows the last job reserved in memory 3 Press the scroll button W or X until you see the fax job you want to cancel and press Enter 4 When the display confirms your selection press 1 to select Yes The selected job is canceled and the machine returns to Standby mode To cancel your selection press 2 to select No ...

Page 161: ... on the top line of the display 2 Press the scroll button W or X until Secure Receive appears on the bottom line and press Enter 3 Press the scroll button W or X to display On on the bottom line and press Enter 4 Enter a four digit passcode you want to use using the number keypad and press Enter NOTE You can activate Secure Receiving mode without setting a passcode but cannot protect your faxes 5 ...

Page 162: ...tton W or X to display Off on the bottom line and press Enter 3 Enter the four digit passcode and press Enter The mode is deactivated and the machine prints all faxes stored in memory 4 To return to Standby mode press Stop Clear Printing Reports Your machine can print reports containing useful information The following reports are available Phonebook List This list shows all of the numbers current...

Page 163: ...to automatically print a message confirmation report after each fax job See page 7 4 Junk Fax Number List This list shows up to 10 fax numbers specified as junk fax numbers To add or delete numbers to or from this list access the Junk Fax Setup menu see page 7 39 When the Junk Fax Barrier feature is turned on incoming faxes from those numbers are blocked This feature recognize the last 6 digits of...

Page 164: ... various user selectable setting options for sending or receiving faxes These options are preset at the factory but you may need to change them To find out how the options are currently set print the System Data list For details about printing the list see above Changing Setting Options 1 Press Menu until Advanced Fax appears on the top line of the display The first available menu item Send Forwar...

Page 165: ... and date and or the ending time and date The Local Copy option allows you to set the machine to print the fax on your machine if fax forwarding is completed without any error Toll Save You can set your machine to store your faxes in memory and send them at a specified toll saving time For details about Toll Save mode see page 2 25 Select Off to turn this feature off Select On to turn this feature...

Page 166: ...n allows the machine to automatically print the page number and the date and time of reception at the bottom of each page of a received document Select Off to turn this feature off Select On to turn this feature on ECM Mode Error Correction Mode Error Correction Mode helps with poor line quality and makes sure any faxes you send are sent smoothly to any other ECM equipped fax machine If the line q...

Page 167: ...ovides information for maintaining your machine and the toner cartridge This chapter includes Clearing the Memory Cleaning Your Machine Maintaining the Toner Cartridge Consumables and Replacement Parts Replacing the ADF Rubber Pad ...

Page 168: ...f your settings to the factory default Paper Setting Restores all of the Paper Setting options to the factory default Copy Setup Restores all of the Copy Setup options to the factory default Fax Setup Restores all of the Fax Setup options to the factory default Fax Feature Cancels all of the scheduled fax jobs in the machine s memory Advanced Fax Restores all of the Advanced Fax setting options to...

Page 169: ...our fingers can cause print quality problems Cleaning the Outside Clean the cabinet of the machine with a soft lint free cloth You can dampen the cloth slightly with water but be careful not to let any water drip onto or into the machine Cleaning the Inside During the printing process paper toner and dust particles can accumulate inside the machine This buildup can cause print quality problems suc...

Page 170: ... touching this area 3 With a dry lint free cloth wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity CAUTION Do not touch the black transfer roller inside the machine 4 Locate the long strip of glass LSU inside the top of the cartridge compartment and gently swab the glass to see if dirt turns the white cotton black 5 Reinsert the toner cartridge and c...

Page 171: ... and during the day as needed 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the document cover 3 Wipe the surface of the document glass and ADF glass until it is clean and dry 4 Wipe the underside of the white document cover and white sheet until it is clean and dry 5 Close the document cover Document cover Document glass White sheet ADF glass ...

Page 172: ...ner To save toner press the Toner Save button on the control panel see page 2 24 The button backlight turns on Using this feature extends the life of the toner cartridge and reduces your cost per page but it also reduces print quality Expected Cartridge Life The life of the toner cartridge depends on the amount of toner that print jobs require When printing text at ISO 19752 5 coverage a new toner...

Page 173: ...the cartridge 1 Open the front door 2 Pull the toner cartridge out and gently shake the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge NOTE If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric CAUTION Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid to...

Page 174: ...achine stops printing At this stage the toner cartridge needs to be replaced 1 Open the front door 2 Lightly pushing the used cartridge down pull it out 3 Unpack the new toner cartridge and gently shake it horizontally 5 or 6 times to distribute the toner evenly inside the cartridge Save the box and the plastic bag for shipping ...

Page 175: ...de of the toner cartridge Use the handle on the cartridge to avoid touching this area 4 Hold the toner cartridge by the handle Slowly insert the cartridge into the opening in the machine Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely 5 Close the front door Groove Tab ...

Page 176: ...or X to display Notify Toner on the bottom line and press Enter 3 Press the scroll button W or X to change the setting Select On to enable this feature Selecting Off disables this feature 4 Press Enter to save the selection Cleaning the Drum If there are streaks or spots on your print the OPC drum of the toner cartridge may require cleaning 1 Before starting the cleaning procedure make sure that p...

Page 177: ...lity 1 Press Menu on the control panel until Maintenance appears on the top line of the display 2 Press the scroll button W or X until Auto Cleaning appears on the bottom line and press Enter 3 Press the scroll button W or X until On appears on the display NOTE For users in Asian countries this feature is preset to On 4 Press Enter The machine will print out an OPC cleaning page every 500 print pa...

Page 178: ...d be replaced after you have printed the specified number of pages To purchase consumables and replacement parts contact your Xerox dealer or the retailer where you bought your machine We strongly recommend that these items be installed by a trained service professional except for the toner cartridge see page 8 8 and the ADF rubber pad see page 8 13 Items Yield Average ADF rubber pad Approx 20 000...

Page 179: ...er Pad You can purchase an ADF rubber pad from your Xerox dealer or the retailer where you bought your machine 1 Open the ADF cover 2 Rotate the bushing on the right end of the ADF roller toward the ADF c and remove the roller from the slot d ...

Page 180: ...own 4 Insert a new ADF rubber pad into place 5 Align the left end of the ADF roller with the slot and push the right end of the ADF roller into the right slot c Rotate the bushing on the right end of the roller toward the document input tray d 6 Close the ADF cover ...

Page 181: ...BLESHOOTING This chapter gives helpful information for what to do if you encounter an error This chapter includes Clearing Document Jams Clearing Paper Jams Clearing LCD Error Messages Solving Other Problems ...

Page 182: ...atic Document Feeder Document Jam appears on the display Input Misfeed 1 Remove any remaining page s from the ADF 2 Open the ADF cover 3 Rotate the bushing on the right end of the ADF roller toward the ADF c and remove the roller from the slot d Pull the document gently to the left and out of the ADF ...

Page 183: ...5 Close the ADF cover Then load the removed page s if any back into the ADF NOTE To prevent document jams use the document glass for thick thin or mixed paper type documents Exit Misfeed 1 Remove any remaining page s from the ADF 2 Open the document cover and turn the release knob to remove the misfed documents from the document output tray 3 Close the document cover Then load the removed page s i...

Page 184: ... Open the document cover 3 Turn the release knob so that you can easily seize the misfed page and remove the page from the roller or the feed area by carefully pulling it to the right using both hands 4 Close the document cover Then load the removed page s if any back into the ADF ...

Page 185: ...ctions to clear the jam In Tray 1 1 Open and close the front door The jammed paper automatically exits the machine If the paper does not exit continue to step 2 2 Pull Tray 1 open Message Location of Jam Go to Paper Jam 0 Open Close Door In the paper tray Tray 1 or Tray 2 below and page 9 7 Paper Jam 1 Open Close Door In the fuser area or around the toner cartridge page 9 8 Paper Jam 2 Check Insid...

Page 186: ...ere is any resistance and the paper does not move when you pull or if you cannot see the paper in this area check the fuser area around the toner cartridge See page 9 8 4 Insert the paper tray into the machine until it snaps into place 5 Open and close the front door to resume printing ...

Page 187: ...achine If there is any resistance and the paper does not move when you pull or if you cannot see the paper in this area go to step 3 3 Pull the standard Tray 1 open 4 Pull the paper straight up and out 5 Insert Tray 1 into the machine until it snaps into place 6 Open and close the front door to resume printing ...

Page 188: ...area is hot Take care when removing paper from the machine 1 Remove paper from back by opening the back door cover and pulling it out of the fuser 2 Open the front door and pull the toner cartridge out lightly pushing it down 3 Remove the jammed paper by gently pulling it straight out ...

Page 189: ...the front door Printing automatically resumes In the Paper Exit Area 1 Open and close the front door The jammed paper automatically exits the machine If the paper does not exit continue to step 2 2 Gently pull the paper out of the front output tray Skip to step 6 ...

Page 190: ... and the paper does not move when you pull or if you cannot see the paper in the front output tray open the rear door 4 Remove the jammed paper by gently pulling it straight out 5 Close the rear door 6 Open and close the front door to resume printing ...

Page 191: ...he display when you try to print using the Bypass tray and the machine does not detect paper This may be a lack of paper or improper paper loading If the paper is not feeding properly pull the paper out of the machine To resume printing open and close the front door ...

Page 192: ...wall of the paper tray Do not remove paper from the tray while your machine is printing Flex fan and straighten the paper before loading Do not use creased damp or highly curled paper Do not mix paper types in the paper tray Use only recommended print materials See Paper Specifications on page E 6 Ensure that the recommended print side of print materials is facing down in the paper tray and facing...

Page 193: ...COMM Error The machine has a communication problem Ask the sender to try again Delayed Function Full The delayed fax jobs queue is full Cancel unnecessary delayed fax job Document Jam The loaded document has jammed in the ADF Automatic Document Feeder Clear the document jam See page 9 2 Door Open The front door is not securely latched Close the door until it locks into place Enter Again You entere...

Page 194: ...oner cartridge is not installed Clear the jam See page 9 8 Or install the toner cartridge See page 2 5 Line Busy The receiving party did not answer or the line is already engaged Try again after a few minutes Line Error Your machine cannot connect with the remote machine or has lost contact because of a problem with the phone line Try again If the problem persists wait an hour or so for the line t...

Page 195: ...toring a number see Automatic Dialing on page 7 19 NO Not Available You have tried to delete the number for a delayed fax job Verify the number to be deleted and try again Or delete the number after the delayed fax job has been sent Non Xerox Cartridge You have used an unauthorized cartridge If you use non xerox cartridge the machine does not print You must use a Xerox approved cartridge No Paper ...

Page 196: ...waiting for a specified time interval to redial a previously busy station You can press Enter to immediately redial or Stop Clear to cancel the redial operation Stop Pressed The Stop Clear button has been pressed during a copy or fax operation Try again Toner Empty The toner cartridge has run out The machine stops printing Replace the toner cartridge with a new one See page 8 8 NOTE A used cartrid...

Page 197: ...aper tray Load paper of only one type size and weight If multiple sheets have caused a paper jam clear the paper jam See page 9 5 Paper does not feed into the machine Remove any obstructions inside the machine Paper has not been loaded correctly Remove paper from the tray and reload it correctly There is too much paper in the paper tray Remove excess paper from the tray The paper is too thick Use ...

Page 198: ...act your service representative The connection cable between the computer and the machine is not connected properly Disconnect the printer cable and reconnect it The connection cable between the computer and the machine is defective If possible attach the cable to another computer that is working properly and print a job You can also try using a different printer cable The port setting is incorrec...

Page 199: ...entation setting may be incorrect Change the page orientation in your application See page 4 5 The paper size and the paper size settings do not match Ensure that the paper size in the printer driver settings matches the paper in the tray Or ensure that the paper size in the printer driver settings matches the paper selection in the software application settings you use The machine prints but the ...

Page 200: ...ct Print Text as Bitmap in the Graphic Options window of the Image Options properties and print the document again An error occurs repeatedly when you are printing with the USB connection When the USB Mode is set to Fast some PC users may experience poor USB communication Change the USB Mode to Slow To do so follow these steps 1 Press Menu on the control panel until Machine Setup appears on the to...

Page 201: ...dge needs cleaning See Cleaning the Drum on page 8 10 The surface of the LSU part inside the machine may be dirty Clean the LSU see page 8 4 Toner specs The paper may not meet specifications for example the paper is too moist or too rough See Paper Specifications on page E 6 The transfer roller may be dirty Clean the inside of your machine See Cleaning the Inside on page 8 3 The paper path may nee...

Page 202: ...es unacceptable Change to a lighter weight paper See Paper Specifications on page E 6 Check the machine s environment very dry low humidity or high humidity higher than 80 RH conditions can increase the amount of background shading Remove the old toner cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 Toner smear Clean the inside of the machine See Cleaning the Inside o...

Page 203: ...damaged Contact a service representative Background scatter Background scatter results from bits of toner randomly distributed on the printed page The paper may be too damp Try printing with a different batch of paper Do not open packages of paper until necessary so that the paper does not absorb too much moisture If background scatter occurs on an envelope change the printing layout to avoid prin...

Page 204: ...Try printing to the rear output slot Wrinkles or creases Ensure that the paper is loaded properly Check the paper type and quality See Paper Specifications on page E 6 Turn over the stack of paper in the paper tray Also try rotating the paper 180 in the tray Try printing to the rear output slot Back of printouts are dirty Check for leaking toner Clean the inside of the machine See Cleaning the Ins...

Page 205: ...nting on the wrong surface of the paper Remove the paper and turn it around The paper may not meet paper specifications See Paper Specifications on page E 6 Try a different paper type Horizontal stripes If horizontally aligned black streaks or smears appear The toner cartridge may be installed improperly Remove the cartridge and reinsert it The toner cartridge may be defective Remove the toner car...

Page 206: ...f the copy easily Replace the paper in the paper tray with paper from a new package In high humidity areas do not leave paper in the machine for extended periods of time Frequent copy paper jams occur Fan the stack of paper then turn it over in the paper tray Replace the paper in the tray with a fresh supply Check adjust the paper guides if necessary Ensure that the paper is the proper paper weigh...

Page 207: ...l cable is not defective Switch the cable with a known good cable If necessary replace the cable If you are using a parallel cable ensure that it is compliant with IEEE 1284 standards Check that the scanner is configured correctly The unit scans very slowly Check if the machine is printing received data If so scan the document after the received data has been printed Graphics are scanned more slow...

Page 208: ...y connected or the power may be off Do not use parallel and USB cables at the same time Condition Suggested solutions The machine is not working there is no display and the buttons are not working Unplug the power cord and plug it in again Ensure that there is power to the electrical outlet No dial tone sounds Check that the phone line is connected properly Check that the phone socket in the wall ...

Page 209: ... the documents you send Check your scanning glass for marks and clean it See page 8 5 The machine dials a number but a connection with the other fax machine fails The other fax machine may be turned off out of paper or cannot answer incoming calls Speak with the other machine operator and ask her him to sort out the problem Try another known working fax number Documents are not stored in memory Th...

Page 210: ...us access of different consumer application to the same MFP port is possible To avoid possible conflicts only one of them at a time is allowed to gain control over the device The other consumer will encounter device busy response You should open MFP ports configuration and select the port assigned to your printer In the Selected port pane you can see if the port is occupied by some other applicati...

Page 211: ...functioning properly The machine doesn t scan Check if a document is loaded into the machine Check if your machine is connected to the computer Make sure if it is connected properly if I O error is reported while scanning Check if MFP port is not busy Since functional components of MFP printer and scanner share the same I O interface MFP port the situation of simultaneous access of different consu...

Page 212: ...Gimp Front end has Xsane Device dialog on the Acquire menu If not you should install Xsane plug in for Gimp on the your computer You can find Xsane plug in package for Gimp on Linux distribution CD or Gimp home page For the detail information refer to the Help for Linux distribution CD or Gimp Front end application If you wish to use other kind of scan application refer to the Help for application...

Page 213: ...ported by the PostScript driver Open the Properties of the PostScript driver click on PostScript and click on Advanced The pure binary data option is not supported Choose another option A PostScript error page prints Print job may not be PostScript Make sure that the print job is a PostScript job Check to see whether the software application expected a setup or PostScript header file to be sent to...

Page 214: ...re that the cables are connected correctly and the machine is turned on Check if Ready appears on the display of the control panel If not press the Stop Clear button to switch your machine to on line Make sure that the correct printer driver has been selected in Chooser If the machine resides on a network with multiple zones make sure that the correct zone is selected in the AppleTalk Zones box in...

Page 215: ...r explains how to use a USB flash drive with your machine This chapter includes About USB Flash Drives Installing a USB Flash Drive Scanning to USB Flash Drive Managing the USB Flash Drive Printing From the USB Flash Drive Backing Up Data ...

Page 216: ...m settings of your machine Restore backup files to the machine s memory Delete scanned images Format the USB flash drive Check the available memory space Installing a USB Flash Drive There is a USB port in the front of your machine This port is designed for USB V1 1 and USB V2 0 flash drives CAUTIONS Do not remove the USB flash drive while the machine is in operation This may damage your machine I...

Page 217: ...nned image on the USB flash drive There are two ways of doing this you can scan to the USB flash drive using the default settings or you can manually select your own settings Scan to USB supports PDF 300 dpi Mono TIFF 300 dpi Mono JPEG 200 dpi Color BMP 300 dpi Mono 300 dpi Gray 300 dpi Color Scanning With Default Settings 1 Load the document face up into the ADF OR Place a single document face do...

Page 218: ...ss the display shows Another Page on the top line after the page has been scanned into memory If you have another page remove the scanned page and place the next page on the glass Select Yes Repeat as necessary After all of the pages have been scanned select No when the display asks Another Page 7 To return to Standby mode press Stop Clear Scanning With Your Own Settings 1 Load the document face u...

Page 219: ...FF or PDF in step 7 you can save a multiple page document as a single file After you select TIFF or PDF the machine displays Multi Page Scan and offers you the choice of On or Off If you select On you can save multiple pages as a single file but this feature is only activated when you load your document into the ADF The ADF can handle documents of up to 50 pages at a time 10 Press Enter to start s...

Page 220: ...ears on the bottom line of the display 3 Press Enter The display shows the available memory space for about 2 seconds and the first available menu item Auto Scan appears on the bottom line of the display 4 Press the scroll button W or X until Scan Setup appears on the bottom line of the display 5 Press Enter The first available menu item Scan Size appears on the bottom line 6 Press Enter 7 Press t...

Page 221: ...e an image file that you scanned and saved on the USB flash drive 1 Make sure that the USB flash drive is inserted into the USB port in front of the machine If necessary insert the USB flash drive See page 10 2 2 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display 3 Press Enter The display shows the available memory space for about ...

Page 222: ...ete more items and repeat from step 6 Otherwise select No by pressing the scroll button W or X Formatting the USB Flash Drive 1 Make sure that the USB flash drive is inserted into the USB port in the front of the machine If necessary insert the USB flash drive See page 10 2 2 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display 3 Pre...

Page 223: ...age 10 2 2 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display 3 Press Enter The display shows the available memory space for about 2 seconds and the first available menu item Auto Scan appears on the bottom line of the display 4 Press the scroll button W or X until you see Check Space on the bottom line and press Enter 5 The availa...

Page 224: ...ted directly from the USB flash drive to the machine 1 Insert the USB flash drive into the USB port in the front of your machine For details see page 10 2 You can also press Print from USB Drive without installing the USB flash drive Your machine automatically detects the USB flash drive and reads data stored on it 2 Press the scroll button W or X to select the folder or file you want to print and...

Page 225: ...ue to power failure or storage failure Backup helps you protect your Phonebook entries and the system settings by storing them as backup files on the USB flash drive To back up the data 1 Insert the USB flash drive For details see page 10 2 2 Press Menu until Machine Setup appears on the top line of the display 3 Press the scroll button W or X until you see Export Setting on the bottom line and pr...

Page 226: ...pears on the top line of the display 3 Press the scroll button W or X until you see Import Setting on the bottom line and press Enter 4 Select the data type you want to restore either Phonebook or All Settings and press Enter 5 Select the file you want to restore and press Enter The first available menu item Yes appears on the bottom line 6 Press Enter to restore the backup file to the machine 7 T...

Page 227: ...E IN LINUX You can use your machine in a Linux environment This chapter includes Getting Started Installing the MFP Driver Using the MFP Configurator Configuring Printer Properties Printing a Document Scanning a Document ...

Page 228: ... on your Linux system the driver package allows you to monitor a number of MFP devices via fast ECP parallel ports and USB simultaneously The acquired documents can then be edited printed on the same local MFP or network printers sent by e mail uploaded to an FTP site or transferred to an external OCR system The MFP driver package is supplied with a smart and flexible installation program You don ...

Page 229: ...ve Slackware 8 1 and above Recommended Hardware Requirements Pentium IV 1 GHz or higher RAM 256 MB or higher HDD 1 GB or higher NOTES It s also necessary to claim swap partition of 300 MB or larger for working with large scanned images The Linux scanner driver supports the optical resolution at maximum see Scanner and Copier Specifications on page E 3 Software Linux Kernel 2 4 or higher Glibc 2 2 ...

Page 230: ...r user root to install the printer software If you are not a super user ask your system administrator 3 Insert the printer software CD ROM The CD ROM will automatically run If the CD ROM does not automatically run click the icon at the bottom of the desktop When the Terminal screen appears type in root localhost root cd mnt cdrom Linux root localhost root install sh NOTE The installation program r...

Page 231: ...nstallation program has added the MFP Configurator desktop icon and Xerox MFP group to the system menu for your convenience If you have any difficulties consult the onscreen help that is available through your system menu or can otherwise be called from the driver package windows applications such as MFP Configurator or Image Editor ...

Page 232: ...er user ask your system administrator 2 Insert the printer software CD ROM The CD ROM will automatically run If the CD ROM does not automatically run click the icon at the bottom of the desktop When the Terminal screen appears type in root localhost root cd mnt cdrom Linux root localhost root install sh NOTE The installation program runs automatically if you have an autorun software package instal...

Page 233: ...e I O channel After installing the MFP driver see page A 3 the MFP Configurator icon will automatically be created on your desktop Opening the MFP Configurator 1 Double click MFP Configurator on the desktop You can also click the Startup Menu icon and select Xerox MFP and then MFP Configurator 2 Press each button on the Modules pane to switch to the corresponding configuration window You can use t...

Page 234: ...the available printers list Add Printer allows you to add a new printer Remove Printer removes the selected printer Set as Default sets the current printer as a default printer Stop Start stops starts the printer Test allows you to print a test page to check if the machine is working properly Properties allows you to view and change the printer properties For details see page A 11 Shows all of the...

Page 235: ...can images Renews the classes list Allows you to add a new printer class Removes the selected printer class Shows the status of the class and the number of printers in the class Shows all of the printer classes Allows you to monitor the activity of the scan drivers Allows you to change the scan properties and scan a document See page A 14 Switches to Scanners configuration Shows all of the install...

Page 236: ...canner drivers The drivers address their devices via so called MFP ports The current status of any MFP port can be viewed via the MFP Ports Configuration The port sharing prevents you from accessing one functional block of the MFP device while another block is in use When you install a new MFP printer onto your system it is strongly recommended you do this with the assistance of an MFP Configurato...

Page 237: ...rinter list in Printers configuration Connection allows you to view or select another port If you change the printer port from USB to parallel or vice versa while in use you must re configure the printer port in this tab Driver allows you to view or select another printer driver By clicking Options you can set the default device options Jobs shows the list of print jobs Click Cancel job to cancel ...

Page 238: ...sing Common UNIX Printing System CUPS You can print on your machine from any such application 1 From the application you are using select Print from the File menu 2 Select Print directly using lpr 3 In the Xerox LPR window select the model name of your machine from the Printer list and click Properties 4 Change the printer and print job properties Click ...

Page 239: ...R window to start printing 7 The Printing window appears allowing you to monitor the status of your print job To abort the current job click Cancel Printing Files You can print many different types of files on the Xerox MFP device using the standard CUPS way directly from the command line interface The CUPS lpr utility allows you do that But the drivers package replaces the standard lpr tool by a ...

Page 240: ...ted to the computer and turned on your scanner appears on the list and is automatically selected If you have two or more scanners attached to your computer you can select any scanner to work at any time For example while acquisition is in progress on the first scanner you may select the second scanner set the device options and start the image acquisition simultaneously NOTE The scanner name shown...

Page 241: ... allows you to select the color composition and the scan resolution for the image Scan Area allows you to select the page size The Advanced button enables you to set the page size manually If you want to use one of the preset scan option settings select from the Job Type drop down list For details about the preset Job Type settings see page A 16 You can restore the default setting for the scan opt...

Page 242: ...click Save on the toolbar 11 Select the file directory where you want to save the image and enter the file name 12 Click Save Adding Job Type Settings You can save your scan option settings to retrieve for a later scanning To save a new Job Type setting 1 Change the options from the Scanner Properties window 2 Click Save As 3 Enter the name for your setting 4 Click OK Your setting is added to the ...

Page 243: ...tting is automatically selected for the scan job To delete a Job Type setting 1 Select the setting you want to delete from the Job Type drop down list 2 Click Delete The setting is deleted from the list Using the Image Editor The Image Editor window provides you with menu commands and tools to edit your scanned image You can use the following tools to edit the image Use these tools to edit the ima...

Page 244: ...he image out Zooms the image in Allows you to scale the image size you can enter the size manually or set the rate to scale proportionally vertically or horizontally Allows you to rotate the image you can select the number of degrees from the drop down list Allows you to flip the image vertically or horizontally Allows you to adjust the brightness or contrast of the image or to invert the image Sh...

Page 245: ...want to use the PostScript driver provided with your machine to print a document use the information in this Appendix This feature is available only on the WorkCentre PE120i This chapter includes Installing PostScript Drivers Using PostScript Printer Driver Features ...

Page 246: ... page 2 13 connecting with a USB interface see page 2 12 connecting with a network interface see page 2 14 Installing PostScript Drivers NOTES It is recommended to install the Xerox drivers CD before installing the PS Driver CD This will enable the scan driver and eliminate the New Hardware Found wizard Make sure that your machine is turned on and connected to your computer s parallel port or USB ...

Page 247: ...Only B 3 B 2 When the language selection window appears select the appropriate language and then click Continue 3 Choose the components you want to install and then click Continue 4 Click Continue 5 Click Finish The driver installation is now complete ...

Page 248: ...ws Start button 2 For Windows 98 Me NT 4 0 2000 select Settings and then Printers to open the Printers window For Windows XP select Printers and Faxes 3 Select Xerox WC PE120 Series PS 4 Click the right mouse button on the printer icon and In Windows 98 Me select Properties In Windows 2000 XP select Printing Preferences In Windows NT 4 0 select Document Default To open the properties window from a...

Page 249: ... folder you can view additional Windows based tabs refer to your Windows User s Guide Layout tab The Layout tab provides options to adjust how the document appears on the printed page See page B 4 for more information on accessing printer properties Property Description Orientation Orientation allows you to select the direction in which information is printed on a page Portrait prints across the w...

Page 250: ...umber of pages you want to print per sheet 1 2 4 6 9 or 16 on the drop down list Advanced You can use advanced settings by clicking the Advanced button For details about these options see Chapter 4 Printing Tasks Property Description 2 3 4 Paper Output This option allows you to select the size of the paper loaded in the tray Graphic This option allows you to adjust the print quality for your speci...

Page 251: ...t to the appropriate paper tray Use the Manual Feed source when printing on special material You need to load one sheet at a time into the Bypass tray See page 3 8 If you install an optional Tray 2 and set Tray 2 in printer properties see page D 8 you can select Tray2 If the paper source is set to Automatically Select the machine automatically picks up print material in the following order the Byp...

Page 252: ...USING WINDOWS POSTSCRIPT DRIVER WorkCentre PE120i Only B 8 MEMO ...

Page 253: ...ork interface card When you print a file from a Macintosh computer you can use the PostScript driver by installing the PPD file This chapter includes Installing Software for Macintosh Setting Up the Machine Printing a Document Using Advanced Printing Features PRINTING FROM A MACINTOSH WORKCENTRE PE120I ONLY ...

Page 254: ... details see page 2 12 and page 2 14 2 Turn on your computer and the machine 3 Insert the PS driver CD ROM which came with your machine into the CD ROM drive 4 Double click the Xerox_MFP on your Macintosh desktop 5 Double click the Installer folder 6 For Mac OS 8 6 9 3 double click the Xerox WC PE120 Series_Classic icon For Mac OS 10 1 10 3 double click the Xerox WC PE120 Series_OSX icon Your Mach...

Page 255: ...Printing From a Macintosh WORKCENTRE PE120I ONLY C 3 C 7 Click Continue 8 Click Install 9 After the installation is finished click Quit ...

Page 256: ...your Macintosh The name of your machine appears on the list 4 Select XEC000xxxxxxxxx from the printer box where the xxxxxxxxx varies depending on each of the machines and Click Select If Auto Setup does not work properly click Select PPD choose Xerox WC PE120 Series and click OK 5 When the setup is complete you see your machine icon created as a desktop printer 6 Close the Chooser 7 When a message...

Page 257: ...el Name Your machine appears on the Printer List and is set as the default printer For a USB connected Macintosh Mac OS 10 1 10 3 1 Follow the instructions on page C 2 to install the PPD file on your computer 2 Open Print Center from the Utilities folder 3 Click Add on the Printer List 4 Select the USB tab 5 Select WorkCentre PE120 Series and click Add 6 If Auto Select does not work properly selec...

Page 258: ...t depending on the version of your Macintosh system but the features available are the same 1 Open a Macintosh application and select the file you want to print 2 Open the File menu and click Page Setup Document Setup in some applications 3 Choose your paper size orientation scaling and other options and click OK 4 Open the File menu and click Print 5 Choose the number of copies you want and indic...

Page 259: ...vanced Printing Features Printing Multiple Pages on One Sheet of Paper Scheduling a Print Job Printing Multiple Pages on One Sheet of Paper You can print more than one page on a single sheet of paper This feature provides a cost effective way to print draft pages 1 From your Macintosh application select Print from the File menu 2 Select the Layout 3 Select the number of pages you want to print on ...

Page 260: ...uling a Print Job You can set your machine to print a job at a future time 1 From your Macintosh application select Print from the File menu 2 Select Scheduler 3 Select the time when you want the print job to be printed Now The machine prints a job immediately At The machine prints a job at the time you set in the field On hold The machine holds a print job in the print queue until you are ready t...

Page 261: ...meet most of your printing needs Recognizing that each user may have different requirements however Xerox makes several options available to enhance your machine s capabilities This chapter includes Installing Memory DIMM Installing an Optional Tray INSTALLING MACHINE OPTIONS ...

Page 262: ...se only a Xerox approved DIMM Contact your Xerox dealer CAUTION Static electricity can damage DIMMs When handling a DIMM either wear an antistatic wrist strap or frequently touch the surface of the DIMM antistatic package and then touch bare metal on the machine 1 Turn the machine off and unplug all cables and the power cord from the machine 2 Hold the control board cover and remove it 3 Completel...

Page 263: ... each DIMM 5 Holding the memory DIMM by the edges align the notches on the memory DIMM with the grooves at the top of the memory DIMM slot 6 Push the DIMM straight into the DIMM slot until it snaps into place Make sure the latches fit over the notches located on either side of the DIMM Connection points Notches Groove Notch Latch Notch ...

Page 264: ...t installing the PS printer driver see page B 2 2 Click the Windows Start menu 3 For Windows 95 98 Me NT 4 0 2000 select Settings and then Printers For Windows XP select Printers and Faxes 4 Select the Xerox WC PE120 Series PS printer 5 Click the right mouse button on the machine icon and select Properties 6 For Windows 95 98 Me select Device Options tab For Windows NT 4 0 2000 XP select Device Se...

Page 265: ...on page D 2 to access the control board 2 Push the latches at both ends of the DIMM slot away from the DIMM Pull out the DIMM 3 Place the DIMM in its original packaging or wrap it with a sheet of thin metal such as aluminium foil and store it in a box 4 Follow from step 7 on page D 4 ...

Page 266: ... machine by installing an optional Tray 2 This tray holds 250 sheets of paper 1 Turn the machine off and unplug all cables from the machine 2 Remove the packing material from the tray and remove the tape fixing the interface cable to the tray 3 Find the location of the connector and the optional tray positioners ...

Page 267: ...on the back of the machine 6 Load paper in the tray The instructions for loading paper in this tray are the same as for loading the standard paper tray See page 2 7 7 After loading paper you need to set the paper type and size for Tray 2 See page 2 21 8 Reconnect the power cord and cables and then turn the machine on Lifting handles are located at the lower edge of both sides of the machine ...

Page 268: ...r Windows XP select Printers and Faxes 3 Select the Xerox WC PE120 Series PCL 6 icon 4 Click the right mouse button on the machine icon and select Properties 5 Click the Printer Configuration tab and select Tray 2 from the Optional Tray drop down list 6 Click OK To set the tray in the printer properties of the PostScript printer driver WorkCentre PE120i only 1 Click the Windows Start menu 2 For Wi...

Page 269: ...E SPECIFICATIONS This chapter includes General Specifications Scanner and Copier Specifications Printer Specifications Facsimile Specifications Paper Specifications ...

Page 270: ...0 90 g m2 16 24 lb Bypass tray Plain paper Transparencies Labels Card Post card Envelopes 60 120 g m2 16 32 lb Consumables 1 piece toner cartridge system Power requirements 100 127 VAC 50 60 Hz 5 0 A 220 240 VAC 50 60 Hz 2 6 A Power consumption Sleep mode 30 W Average 400 W Noise Standby mode Less than 39 dBA Printing Less than 54 dBA Copy Less than 55 dBA Warm up time Less than 42 seconds Operati...

Page 271: ...or CCD Charge Coupled Device module Resolution Optical 600 x 1200 dpi Mono and color Enhanced 4 800 x 4 800 dpi USB Effective scanning length Platen 293 mm 11 5 in ADF 356 mm 14 in Effective scanning width Max 208 mm 8 2 in Color bit depth 24 bit Mono bit depth 1 bit for Text mode 8 bit for Gray mode Scan speed 27 seconds Text mode 75 seconds Gray mode 150 seconds Color mode Copy speed Letter Up t...

Page 272: ...ay Letter Legal A4 Folio Executive A5 A6 Envelope 10 Envelope DL Envelope C5 Envelope C6 JIS B5 Monarch Envelope Min 76 x 127 mm 3 x 5 in Max 216 x 356 8 5 x 14 in Printer resolution 600 x 600 dpi 1200 x 600 dpi Emulation PCL 6 Compatible SPL PostScript 3 WorkCentre PE120i only Compatible with PCL6 Version 2 1 Printer drivers Please visit www Xerox com to download the latest software version PCL d...

Page 273: ...bps Transmission speed Approx 3 seconds page Transmission time applies to memory transmission of text data with ECM compression using only ITU T No 1 Chart Maximum document length Platen 297 mm ADF 400 mm Paper size Letter A4 Legal Resolution Standard 203 x 98 dpi Fine 203 x 196 dpi Super Fine 300 x 300 dpi 203 x 392 dpi User memory 4 MB 320 pages Halftone 256 levels Auto dialer One touch dialing ...

Page 274: ...ts This may be the result of improper handling unacceptable temperature and humidity levels or other variables over which Xerox has no control Before purchasing large quantities of paper insure the paper meets the requirements specified in this user s guide CAUTION Using paper that does not meet these specifications may cause problems requiring repairs These repairs are not covered by the Xerox wa...

Page 275: ...6 x 356 mm 8 5 x 14 in Transparency Same minimum and maximum paper sizes as listed above 138 to 146 g m2 Labels 120 to 150 g m2 Cards 90 to 163 g m2 Envelopes 75 to 90 g m2 The machine supports a wide range of media sizes See Paper Type Input Sources and Capacities on page 3 2 Capacity may differ depending on media weight thickness and environmental conditions Symptom Problem with Paper Solution P...

Page 276: ...age environmental conditions directly affect the feed operation Problems with feeding Ragged edges Use good quality paper Category Specifications Acid content 5 5 pH or lower Caliper 0 094 0 18 mm 3 0 7 0 mils Curl in ream Flat within 5 mm 0 02 in Cut edge conditions Cut with sharp blades with no visible fray Fusing compatibility Must not scorch melt offset or release hazardous emissions when heat...

Page 277: ...pecially if they are not wrapped with a moisture proof barrier The paper storage environment should be properly maintained to ensure optimum performance The required condition is 20 to 24 C 68 to 75 F with a relative humidity of 45 to 55 The following guidelines should be considered when evaluating the paper s storage environment Paper should be stored at or near room temperature The air should no...

Page 278: ...e rather than diagonal seams This style may be more likely to wrinkle Be sure the seam extends all the way to the corner of the envelope as illustrated below Envelopes with Adhesive Strips or Flaps Envelopes with a peel off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the heat and pressure in the machine The extra flaps and strips might cause...

Page 279: ... Never print on the same sheet of labels more than once and never print on a partial sheet of labels When selecting labels consider the quality of each component Adhesives The adhesive material should be stable at 180 C 356 F the machine s fusing temperature Arrangement Only use labels with no exposed backing between them Labels can peel off sheets with spaces between the labels causing serious ja...

Page 280: ... unit 8 5 clone more features 5 10 collation more features 5 10 components 1 5 connection AC power 2 14 extension phone 2 11 parallel 2 13 telephone line cord 2 11 USB 2 12 consumables 8 12 control panel 1 7 ControlCentre installing 2 29 B 2 starting 2 37 tabs 2 38 copying collation 5 10 default setting change 5 14 from ADF 5 5 from document glass 5 4 number of pages 5 9 original type 5 7 time out...

Page 281: ... 14 loading paper in the bypass tray 3 6 in the paper tray 2 7 using the manual feed 3 8 M machine ID set 2 16 Macintosh common problems 9 34 driver install C 2 printing C 6 setting up the printer C 4 manual feed mode use 3 8 memory DIMM installing D 2 removing D 5 memory clear 8 2 MFP driver install Linux A 4 Macintosh C 2 Windows PCL 6 printer driver 2 29 PostScript B 2 N network printing locall...

Page 282: ...document 4 19 reports 7 36 watermarks 4 20 priority fax 7 31 problem solve copying 9 26 error messages 9 13 faxing 9 28 Linux 9 30 Macintosh 9 34 paper feeding 9 17 printing 9 18 printing quality 9 21 PS errors 9 33 scanning 9 27 R rear output slot use 3 11 receive mode set 7 3 receiving a fax in Ans Fax mode 7 16 in DRPD mode 7 17 in Fax mode 7 15 in Secure Receiving mode 7 35 in Tel mode 7 15 in...

Page 283: ... 2 25 toner cartridge installing 2 5 maintaining 8 6 redistributing 8 7 replacing 8 8 toner save mode use 2 24 U uninstalling MFP driver Linux A 6 USB connecting 3 7 USB flash drive installing 10 2 managing 10 6 printing 10 10 scanning 10 3 V volume adjust ringer 2 23 speaker 2 23 W watermarks use 4 20 ...

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