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Basic Operation 

3-32

OPERATION GUIDE

Checking Remaining Toner and Paper

You can check the remaining amount of toner and that of paper in each feeder cassette.

Checking Remaining Toner 

1

Press the 

Status/Job Cancel

 key. The Status 

menu appears. 

2

Press the 

U

 or 

V

 key to select [Toner Status].

3

Press the 

OK

 key. Toner Status appears.

The remaining amount of toner is displayed in one 
of 10 levels.

Checking Remaining Paper

1

Press the 

Status/Job Cancel

 key. The Status 

menu appears.

2

Press the 

U

 or 

V

 key to select [Paper Status].

3

Press the 

OK

 key. Paper Status appears.

Press the 

Y

 or 

Z

 key to switch the display of 

remaining paper amount among the main unit 
cassette, optional cassette (if installed) and MP 
tray.

Status:

a

 

 

b

 

*********************

2

  Send Job Status

3

  Store Job Status

[ Pause ]

  

 

 

Toner Status:

  

b

 

0% 

VVVVEEEEEE

 100%

Status:

a

 

 

b

 

*********************

2

  Send Job Status

3

  Store Job Status

[ Pause ]

  

 

 

Paper Status:

C

 

 

b

 

Cassette 1:

1/ 4

Letter

a

     Empty

Plain

Summary of Contents for CD 1028

Page 1: ...INSTRUCTION HANDBOOK digital multifunctional system CD 1028 1128 ...

Page 2: ...on Please read this Operation Guide before you start using the machine and keep it close to the machine for easy reference We recommend the use of our own brand supplies We will not be liable for any damage caused by the use of third party supplies in this machine Included Guides The following guides are supplied with the machine Refer to them as necessary Operation Guide This Guide Describes how ...

Page 3: ...action are indicated inside the symbol Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required NOTE An original which resembles a bank note closely may not be copied properly in some rare cases because this machine is equipped with a counterfeiting prevention function WARNING Indic...

Page 4: ...witching the Language for Display Language 2 7 Setting Date and Time 2 9 Network Setup LAN Cable Connection 2 12 Installing Software 2 24 Embedded Web Server Settings for E mail 2 25 Sending E mail 2 26 Loading Paper 2 28 Loading Originals 2 44 3 Basic Operation Power On Off 3 2 Auto Low Power Mode 3 4 Sleep and Auto Sleep 3 5 Login Logout 3 6 One Touch Keys and Program Keys 3 7 Message Display 3 ...

Page 5: ...tored in USB Memory 6 2 Saving Documents to USB Memory Scan to USB 6 4 Removing USB Memory 6 6 7 Status Job Cancel Checking Job Status 7 2 Checking Job History 7 8 Sending the Job Log History 7 13 Pause and Resumption of Jobs 7 19 Canceling of Jobs 7 19 Device Communication 7 20 8 Default Setting System Menu Common Settings 8 2 Copy Settings 8 56 Sending Settings 8 62 Document Box Settings 8 66 Pr...

Page 6: ...nctions 10 2 Responding to Error Messages 10 5 Clearing Paper Jams 10 11 11 Management User Login Administration 11 2 Job Accounting 11 13 Checking the Counter 11 37 Appendix Optional Equipment Appendix 2 Character Entry Method Appendix 5 Paper Appendix 9 Specifications Appendix 18 Glossary Appendix 23 Index ...

Page 7: ...s Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner High temperature inside Do not touch parts in this area because there is a danger of getting burned For Europe Asia and other countries For U S A and Canada Laser inside the machine Laser radiation warning NOTE Do not remove these labels ...

Page 8: ...to avoid the danger of fire To keep the machine cool and facilitate changing of parts and maintenance allow access space as shown below Leave adequate space especially around the rear cover to allow air to be properly ventilated out of the machine Other precautions The service environmental conditions are as follows Temperature 50 to 90 5 F 10 to 32 5 C Humidity 15 to 80 However adverse environmen...

Page 9: ... that specified Avoid multiple connections in the same outlet These types of situations present a danger of fire or electrical shock Plug the power cord securely into the mains power outlet and the power socket on the machine A buildup of dust around the prongs on the plug or contact between the prongs and metallic objects may cause a fire or electric shock Incomplete electrical contact could caus...

Page 10: ...re is a danger of personal injury fire electrical shock or exposure to the laser If the laser beam escapes there is a danger of it causing blindness If the machine becomes excessively hot smoke appears from the machine there is an odd smell or any other abnormal situation occurs there is a danger of fire or electrical shock Turn the main power switch off immediately be absolutely certain to remove...

Page 11: ...forming cleaning operations If dust accumulates within the machine there is a danger of fire or other trouble It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts This is particularly effective if accomplished prior to seasons of high humidity Consult with your service representative in regard to the cost of cleaning the internal par...

Page 12: ...ount of water If coughing develops contact a physician If you do happen to ingest toner rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of your stomach If necessary contact a physician If you do happen to get toner in your eyes flush them thoroughly with water If there is any remaining tenderness contact a physician If toner does happen to get on your skin wash wi...

Page 13: ...osed in accordance with the relevant regulations Store the machine while avoiding exposure to direct sunlight Store the machine in a place where the temperature stays below 40ºC while avoiding sharp changes of temperature and humidity If the machine will not be used for an extended period of time remove the paper from the cassette and the Multi Purpose MP Tray return it to its original package and...

Page 14: ...ormal operation of the product by user no radiation can leak from the machine This machine is classified as Class 1 laser product under IEC 60825 Caution Performance of procedures other than those specified in this manual may result in hazardous radiation exposure These labels are attached to the laser scanner unit inside the machine and are not in a user access area The label shown below is attac...

Page 15: ...clare that this equipment is in compliance with the essential requirements and other relevant provisions of Directive 1999 5 EC Radio Tag Technology In some countries the radio tag technology used in this equipment to identify the toner container may be subject to authorization and the use of this equipment may consequently be restricted NOTE Product marked with the Crossed out Wheeled Bin Symbol ...

Page 16: ...cal unit avoid direct exposure to the laser beam which is invisible Shown at below is the label located on the cover of the optical unit 4 Maintenance For safety of the service personnel follow the maintenance instructions in the other section of this manual ...

Page 17: ...ner Copying Scanning the following items is prohibited and may be penalized by low It may not be limited to these items Do not knowingly copy scan the items that are not to be copied scanned Paper money Bank note Securities Stamp Passport Certificate Local laws and regulations may prohibit or restrict copying scanning of other items not mentioned above ...

Page 18: ...hine This chapter provides information on the following topics Legal Information xx Regarding Trade Names xxi Energy Saving Control Function xxv Automatic 2 Sided Copy Function xxv Paper Recycling xxv Energy Star ENERGY STAR Program xxv About this Operation Guide xxvi Conventions in This Guide xxvii ...

Page 19: ...xx OPERATION GUIDE Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of UTAX GmbH Corporation is prohibited ...

Page 20: ...countries AppleTalk is a registered trademark of Apple Computer Inc This machine has been developed using embedded real time operating system Tornado by Wind River Systems Inc TrueType is a registered trademark of Apple Computer Inc TypeBankG B TypeBankM M and Typebank OCR are trademarks of TypeBank All European language fonts installed in this machine are used under licensing agreement with Monot...

Page 21: ...roject must not be used to endorse or promote products derived from this software without prior written permission For written permission please contact openssl core openssl org 5 Products derived from this software may not be called OpenSSL nor may OpenSSL appear in their names without prior written permission of the OpenSSL Project 6 Redistributions of any form whatsoever must retain the followi...

Page 22: ...ns and the following disclaimer in the documentation and or other materials provided with the distribution 3 All advertising materials mentioning features or use of this software must display the following acknowledgement This product includes cryptographic software written by Eric Young eay cryptsoft com The word cryptographic can be left out if the rouines from the library being used are not cry...

Page 23: ...r destroy all copies of the Software and Typefaces and documentation as requested 6 You agree that you will not modify alter disassemble decrypt reverse engineer or decompile the Software 7 Monotype Imaging warrants that for ninety 90 days after delivery the Software will perform in accordance with Monotype Imaging published specifications and the diskette will be free from defects in material and...

Page 24: ...ally enters Sleep when 15 minutes have passed since the device was last used The amount of time of no activity that must pass before Sleep is activated may be lengthened For more information see Sleep and Auto Sleep on page 3 5 Automatic 2 Sided Copy Function This device includes 2 sided copying as a standard function For example by copying two 1 sided originals onto a single sheet of paper as a 2...

Page 25: ...Job Cancel Explains how to check the job status and job history and how to cancel jobs being printed or waiting to print Also explains how to check the remaining paper and device status and how to cancel fax transmission Chapter 8 Default Setting System Menu Describes the System Menu options for general machine operation Chapter 9 Maintenance Describes cleaning and toner replacement Chapter 10 Tro...

Page 26: ...stem Italic Indicates a message displayed on the Message Display Ready to copy is displayed Used to emphasize a key word phrase or references to additional information For more information refer to Sleep and Auto Sleep on page 3 5 Note Indicates supplemental information or operations for reference NOTE Important Indicates items that are required or prohibited so as to avoid problems IMPORTANT Caut...

Page 27: ...xxviii OPERATION GUIDE ...

Page 28: ...OPERATION GUIDE 1 1 1 Part Names This chapter identifies the machine parts and operation panel keys Operation Panel 1 2 Machine 1 4 ...

Page 29: ...it and delete destinations Calls the previous destination Also used to enter a pause when entering a FAX number Displays the Address Book screen where you can add edit and delete destinations Used to call destinations registered to the one touch key numbers 1 to 22 Displays the Copy screen where you can make settings required for copying Displays the FAX screen where you can send a FAX Displays th...

Page 30: ...ic screen Starts copying and scanning operations and processing for setting operations Clears entered numbers and characters Numeric keys Enter numbers and symbols Displays the function menu for copy print transmission and document box Used to select a menu item move the cursor when entering characters change a value etc Returns the Message Display to the previous screen Lights or blinks when an e...

Page 31: ...ON GUIDE Machine 1 Original Cover For CD 1028 only 2 Platen 3 Original Size Indicator Plate 4 Operation Panel 5 Top Cover 6 Front Cover 7 Drum Unit 8 Main Charger Cleaner 9 Lock Lever 10 Toner Container 7 2 1 3 4 5 6 9 8 10 ...

Page 32: ... OPERATION GUIDE 1 5 1 11 Top Tray 12 Paper Length Guide 13 Paper Stopper 14 Paper Width Guides 15 Cassette 16 Paper Width Guides MP Tray 17 MP Multi Purpose Tray 18 MP Tray Extension 11 12 13 15 14 16 17 18 16 ...

Page 33: ...Part Names 1 6 OPERATION GUIDE 19 Anchor Pin 20 USB Interface Connector 21 Network Interface Connector 22 Rear Cover 23 Main Power Switch 24 Power Cord Connector 21 20 19 24 23 22 ...

Page 34: ...papers and originals Check bundled items 2 2 Determining the Connection Method and Preparing Cables 2 3 Connecting Cables 2 5 Switching the Language for Display Language 2 7 Setting Date and Time 2 9 Network Setup LAN Cable Connection 2 12 Installing Software 2 24 Embedded Web Server Settings for E mail 2 25 Sending E mail 2 26 Loading Paper 2 28 Loading Originals 2 44 ...

Page 35: ...ation Documents Contained in the Included CD ROM The following documents are contained in the included CD ROM Product Library Refer to them as necessary Documents Embedded Web Server Operation Guide Printer Driver User Guide Network FAX Driver Operation Guide Network Tool for Direct Printing Operation Guide PRESCRIBE Commands Technical Reference PRESCRIBE Commands Command Reference ...

Page 36: ...TP Sends the scanned image as a data file on the FTP Send E mail Sends the image data of scanned originals to the desired recipient as a file attached to an E mail message Send SMB Saves the scanned image as a data file on your PC MFP FAX Administrator s PC Embedded Web Server Network settings Scanner default settings User and destination registration Network FAX TWAIN Scanning WIA Scanning TWAIN ...

Page 37: ...erface you use Available Standard Interfaces Function Interface Necessary Cable Printer Scanner Network FAX Network FAX and FAX functions available only in CD 1128 For details on Network FAX refer to the FAX Operation Guide Network interface LAN 10Base T or 100Base TX Shielded Printer TWAIN Scanning WIA Scanning USB interface USB2 0 compatible cable Hi Speed USB compliant Max 5 0 m Shielded ...

Page 38: ...the machine 1 Turn the main power switch off O 2 Connect the machine to the PC or your network device When using the network interface remove the cap 3 Connect one end of the supplied power cable to the machine and the other end to a power outlet IMPORTANT Only use the power cable that comes with the machine ...

Page 39: ...ore Use 2 6 OPERATION GUIDE 4 Turn the main power switch on The machine begins to warm up 5 When connecting the network cable configure the network For details refer to Network Setup LAN Cable Connection on page 2 12 ...

Page 40: ...dix 5 for details on entering characters If Netwk Authentic is selected as the user authentication method press Menu the Left Select key to select the authentication destination 2 In the Sys Menu Count menu press the U or V key to select Common Settings 3 Press the OK key The Common Settings menu appears 4 Press the U or V key to select Language 5 Press the OK key Language appears 6 Press the U or...

Page 41: ...Preparation before Use 2 8 OPERATION GUIDE Completed is displayed and the screen returns to the Common Settings menu ...

Page 42: ...1 Turn on the main power switch 2 Press the System Menu Counter key on the main unit operation panel When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in NOTE If Netwk Authentic is selected as the user authentication method press Menu the Left Select key to select the authentication destination 3 In the Sys Menu Cou...

Page 43: ...ess the U or V key to select your region and then press the OK key Completed is displayed and the screen returns to the Date Setting menu 11 Press the U or V key to select Summer Time 12 Press the OK key Summer Time appears 13 Press the U or V key to select On or Off and then press the OK key Login User Name L b Login Password Menu Login Date Setting a b 2 Date Format 3 Time Zone Exit Time Zone a ...

Page 44: ...minutes and seconds and then press the OK key Completed is displayed and the screen returns to the Date Setting menu 18 Press the U or V key to select Date Format 19 Press the OK key Date Format appears 20 Press the U or V key to select the desired display format and then press the OK key Completed is displayed and the screen returns to the Date Setting menu Date Setting a b 2 Date Format 3 Time Z...

Page 45: ... gateway addresses The default settings are TCP IP Protocol On DHCP On Bonjour Off NOTE Prior to the IP address entries obtain permission from the network administrator Use the procedure below to setup the TCP IP IPv4 setting 1 Press the System Menu Counter key on the main unit operation panel When you are performing user management and have not logged in a login screen will appear Then enter the ...

Page 46: ...strator only and return to the standby screen 3 In the System menu press the U or V key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the U or V key to select TCP IP Settings 6 Press the OK key The TCP IP Settings menu appears 7 Press the U or V key to select TCP IP 8 Press the OK key TCP IP appears Administrator only System a b 2 I F Block Set 3 Security Le...

Page 47: ...menu appears 12 Press the U or V key to select DHCP 13 Press the OK key DHCP appears 14 Press the U or V key to select Off and then press the OK key Completed is displayed and the screen returns to the IPv4 Setting menu 15 Press the U or V key to select Bonjour 16 Press the OK key Bonjour appears TCP IP Settings a b 1 TCP IP 3 IPv6 Setting Exit IPv4 Setting a b 2 Bonjour 3 IP Address Exit DHCP a b...

Page 48: ...ly Press the U or V key or the numeric keys to enter the IP Address Each 3 digits can be set between 000 and 255 IMPORTANT When the DHCP Setting page 2 18 is On the current IP address is displayed and cannot be changed When setting an IP address set the DHCP Setting page 2 18 to Off 21 Press the OK key Completed is displayed and the screen returns to the IPv4 Setting menu 22 Press the U or V key t...

Page 49: ... changed When setting an Subnet Mask set the DHCP Setting page 2 18 to Off 25 Press the OK key Completed is displayed and the screen returns to the IPv4 Setting menu 26 Press the U or V key to select Default Gateway 27 Press the OK key Default Gateway appears 28 Use the arrow keys to enter the Default Gateway Press the Y or Z key to move the cursor position horizontally Press the U or V key or the...

Page 50: ...en the DHCP Setting page 2 18 is On the current Default Gateway is displayed and cannot be changed When setting an Default Gateway set the DHCP Setting page 2 18 to Off 29 Press the OK key Completed is displayed and the screen returns to the IPv4 Setting menu ...

Page 51: ...ntic is selected as the user authentication method press Menu the Left Select key to select the authentication destination 2 In the Sys Menu Count menu press the U or V key to select System and then press the OK key IMPORTANT To make the settings you must have logged in using a user ID with administrator privileges If you have logged in using a user ID without administrator privileges the screen w...

Page 52: ...ss the U or V key to select On and then press the OK key Completed is displayed and the screen returns to the TCP IP Settings menu 10 Press the U or V key to select IPv4 Setting 11 Press the OK key The IPv4 Setting menu appears 12 Press the U or V key to select DHCP Network Setting a b 2 NetWare 3 AppleTalk Exit TCP IP Settings a b 2 IPv4 Setting 3 IPv6 Setting Exit TCP IP a b 1 Off TCP IP Setting...

Page 53: ...r the user ID and password to log in NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters If Netwk Authentic is selected as the user authentication method press Menu the Left Select key to select the authentication destination 2 In the Sys Menu Count menu press the U or V key to select System and then press the OK key IMPORTANT To make the settings you must have lo...

Page 54: ...Press the U or V key to select TCP IP 8 Press the OK key TCP IP appears 9 Press the U or V key to select On and then press the OK key Completed is displayed and the screen returns to the TCP IP Settings menu 10 Press the U or V key to select IPv4 Setting System a b 2 I F Block Set 3 Security Level Exit Network Setting a b 2 NetWare 3 AppleTalk Exit TCP IP Settings a b 2 IPv4 Setting 3 IPv6 Setting...

Page 55: ...s On Use the procedure below to setup the AppleTalk setting 1 Press the System Menu Counter key on the main unit operation panel When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters If Netwk Authentic is selected as the user authen...

Page 56: ... and return to the standby screen 3 In the System menu press the U or V key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the U or V key to select AppleTalk 6 Press the OK key AppleTalk appears 7 Press the U or V key to select On or Off and then press the OK key Completed is displayed and the screen returns to the Network Setting menu Sys Menu Count a b 1 Re...

Page 57: ...AIN WIA transmission or FAX transmission from your PC NOTE Installation on Windows XP Windows 2000 Server 2003 and Windows Vista must be done by a user logged on with administrator privileges Plug and Play is disabled on this device when in Sleep Mode Wake the device from Low Power Mode or Sleep Mode before continuing See Auto Low Power Mode on page 3 4 and Sleep and Auto Sleep on page 3 5 FAX fun...

Page 58: ...e procedure for accessing the Embedded Web Server is explained below 1 Launch your Web browser 2 In the Address or Location bar enter the machine s IP address E g http 192 168 48 21 The web page displays basic information about the machine and the Embedded Web Server as well as their current status 3 Select a category from the navigation bar on the left of the screen The values for each category m...

Page 59: ...his machine as E mail attachments check the following The network environment used to connect this machine to the mail server A full time connection via a LAN is recommended SMTP Settings Use the Embedded Web Server to register the IP address or host name of the SMTP server If limits have been set on the size of E mail messages it may not be possible to send very large E mails Sender address The p...

Page 60: ...hentication The maximum length of the login user name is 64 characters Login Password When Other is selected for Authenticate the password set here will be used for authentication The maximum length of the login password is 64 characters POP before SMTP Timeout Enter the timeout in seconds if you chose POP before SMTP as the Authentication Protocol Test This will test if the SMTP connection can be...

Page 61: ...olded straighten it before loading Paper that is curled or folded may cause a jam CAUTION If you copy onto used paper paper already used for copying do not use paper that is stapled or clipped together This may damage the machine or cause poor image quality NOTE If printouts are curled or not neatly stapled turn the stack in the cassette upside down Avoid exposing opened paper to high temperatures...

Page 62: ...ting Such papers may cause paper jams or other faults When using media types other than plain paper such as recycled or colored paper always specify the media type setting Refer to Specifying Paper Size and Media Type for the Cassettes on page 2 38 The cassettes can hold paper with weights up to 120 g m2 Do not load thick paper that is heavier than 120 g m2 in the cassettes Use the multi purpose t...

Page 63: ... width adjusting tab on the left guide and slide the guides to the paper size required NOTE Paper sizes are marked on the cassette 4 Adjust the paper length guide to the paper size required If you are going to use paper that is longer than A4 pull out the extension paper cassette by pushing the release lever one by one and adjust it to the desired paper size ...

Page 64: ...jams Ensure that the loaded paper does not exceed the level indicator see illustration below When loading the paper keep the side that was closest the package seal facing up The paper length and width guides must be adjusted to the paper size Loading the paper without adjusting these guides may cause skewed feeding and paper jams Be sure that the paper length and width guides rest securely against...

Page 65: ...ent R and 16K Be sure to use the multi purpose tray when you print on any special paper IMPORTANT When using media types other than plain paper such as recycled or colored paper always specify the media type setting Refer to Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2 41 If you are using a paper weight of 106 g m2 or more set the media type to Thick The capacity of th...

Page 66: ...e MP tray towards you until it stops 2 Pull out the subtray 3 Adjust the position of the paper guides on the MP tray Standard paper sizes are marked on the MP tray or Manual Feed tray For standard paper sizes slide the paper guides to the corresponding mark ...

Page 67: ...unt of paper left over in the multi purpose tray and you want to add more first remove the left over paper from the tray and include it with the new paper before loading the paper back into the tray Loading Envelopes 1 envelope may be loaded in the multi purpose tray Acceptable envelope sizes are as follows Acceptable Envelope Size Hagaki 148 100 mm Oufuku Hagaki 148 200 mm Youkei 2 162 114 mm You...

Page 68: ...e MP tray towards you until it stops 2 Pull out the subtray 3 Adjust the position of the paper guides on the MP tray Standard paper sizes are marked on the MP tray or Manual Feed tray For standard paper sizes slide the paper guides to the corresponding mark ...

Page 69: ...flap facing towards you For portrait form envelopes close the flap Insert the envelope all the way along the width guides keeping the printing side face up and the edge with the flap facing the insertion slot When you load envelopes or cardstock in the multi purpose tray Load envelope with the print side facing up Close the flap Landscape form envelopes Portrait form envelopes Cardstock Hagaki Ret...

Page 70: ... depending on the type of envelope Be sure to load it in correctly otherwise printing may be done in the wrong direction or on the wrong face NOTE When you load envelopes in the multi purpose tray select the envelope type by referring to Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2 41 ...

Page 71: ...the media type setting NOTE If using the CD 1128 the available media types for printing received faxes are as shown below Plain Recycled Bond Color High Quality and Rough 1 Press the System Menu Counter key on the main unit operation panel When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in NOTE Refer to Character ...

Page 72: ... Set NOTE Cassette 2 and Cassette 3 are shown when the optional cassettes are installed Follow the steps below when you select the main unit cassette Cassette 1 Operate in a similar fashion when you select an optional cassette Cassette 2 or 3 7 Press the OK key The Cassette 1 Set menu appears 8 Press the U or V key to select Cassette 1 Size Sys Menu Count a b 5 User Property 7 Copy Exit Common Set...

Page 73: ... returns to the Cassette 1 Set menu 11 Press the U or V key to select Cassette 1 Type 12 Press the OK key Cassette 1 Type appears 13 Press the U or V key to select the desired paper type and then press the OK key Completed is displayed and the screen returns to the Cassette 1 Set menu Cassette 1 Size a b 2 Legala 3 Statementa Cassette 1 Set a b 1 Cassette 1 Size Exit Cassette 1 Type a b 2 Rough 3 ...

Page 74: ...cio II Metric size A4 A5 A6 B5 B6 Folio and 16K Others Select from special standard sizes and custom sizes Selectable paper sizes are as follows ISO B5 Envelope 10 Commercial 10 Envelope 9 Commercial 9 Envelope 6 Commercial 6 3 4 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 Size Entry Enter the size not included in the standard size Selectable paper sizes are as ...

Page 75: ... 2 In the Sys Menu Count menu press the U or V key to select Common Settings 3 Press the OK key The Common Settings menu appears 4 Press the U or V key to select Orig Paper Set 5 Press the OK key The Orig Paper Set menu appears 6 Press the U or V key to select MP Tray Set 7 Press the OK key The MP Tray Set menu appears 8 Press the U or V key to select MP Tray Size Login User Name L b Login Passwor...

Page 76: ...en enter the X horizontal size and press the OK key Completed is displayed and the screen returns to the MP Tray Set menu 11 Press the U or V key to select MP Tray Type 12 Press the OK key MP Tray Type appears 13 Press the U or V key to select the desired paper type and then press the OK key Completed is displayed and the screen returns to the MP Tray Set menu MP Tray Size a b 2 Legala 3 Statement...

Page 77: ...ect table may fall off when the document processor is opened Keep the document processor open if the original is 30 mm or thicker 2 Place the original Put the scanning side facedown and align it flush against the original size indicator plates with the back left corner as the reference point 3 Close the original cover IMPORTANT Do not push the original cover forcefully when you close it Excessive ...

Page 78: ...ets Transparencies such as OHP film Carbon paper Originals with very slippery surfaces Originals with adhesive tape or glue Wet originals Originals with correction fluid which is not dried Irregularly shaped non rectangular originals Originals with cut out sections Crumpled paper Originals with folds Straighten the folds before loading Failure to do so may cause the originals to jam Originals boun...

Page 79: ... first side of two sided originals face up Slide the leading edge into the document processor as far as it will go IMPORTANT Confirm that the original width guides exactly fit the originals If there is a gap readjust the original width guides The gap may cause the originals to jam Ensure that loaded originals do not exceed the level indicator Exceeding the maximum level may cause the originals to ...

Page 80: ...e 3 4 Sleep and Auto Sleep 3 5 Login Logout 3 6 One Touch Keys and Program Keys 3 7 Message Display 3 8 Copying 3 9 Printing Printing from Applications 3 18 Sending 3 20 Confirm Destination Screen 3 27 Specifying Destination 3 28 Canceling Jobs 3 31 Checking Remaining Toner and Paper 3 32 Program Copying and Sending 3 33 ...

Page 81: ...wer indicator is lit Press the Power key When the main power indicator is off Turn the main power switch on IMPORTANT When turning off the main power switch do not turn on the main power switch again immediately Wait more than 5 seconds and then turn on the main power switch ...

Page 82: ...is machine will be left unused for an extended period e g overnight turn it off at the main power switch If the machine will not be used for an even longer period of time e g vacation remove the power plug from the outlet as a safety precaution If using the CD 1128 note that turning the machine off at the main power switch disables fax transmission and reception CAUTION Remove paper from the casse...

Page 83: ...Basic Operation 3 4 OPERATION GUIDE Auto Low Power Mode Auto Low Power Mode automatically switches the machine into Low Power Mode if left idle for 2 minutes ...

Page 84: ...eceived during Sleep the print job is performed while the Message Display remains unlit If you are using the CD 1128 received fax data is printed out while the operation panel also remains unlit To resume press the Power key The machine will be ready to operate in about 15 seconds Note that ambient environmental conditions such as ventilation may cause the machine to respond more slowly Auto Sleep...

Page 85: ...n entering characters 1 If the screen shown appears during operations enter the login user name 2 Press the V key The input cursor moves to Login Password 3 Enter the login password Press the U key to move the input cursor to Login User Name 4 Check the login user name and password are correct and press Login the Right Select key NOTE If Netwk Authentic is selected as the user authentication metho...

Page 86: ...ey where the destination is registered Recalling from One touch Keys 12 to 22 Press the Shift Lock key to turn on the lamp next to the keys and then press the one touch key where the destination is registered 2 The destination registered to the one touch key is recalled and automatically entered on the screen IMPORTANT Any destination already entered is overwritten Program Keys Settings of various...

Page 87: ...r the optional paper feeder is currently selected When this icon is displayed as H or I there is no paper is the cassette F The MP Tray is currently selected When this icon is displayed as L there is no paper is the MP Tray 3 Displays the size of the original s 4 Displays the current setting when there is a corresponding menu that can be selected using the left or right Select keys 5 Displays the ...

Page 88: ...ructions refer to Loading Originals on page 2 44 3 The paper source for copying is the location displayed on the panel When you need to change the paper source use the Paper Selection menu If Auto is selected the most suitable paper source is automatically selected For specifying the paper source refer to Paper Selection on page 4 4 4 Use the numeric keys to enter the copy quantity Specify the des...

Page 89: ... page 8 37 The procedure for adjusting the density of copies is explained below 1 Press the Function Menu key Function Menu appears 2 Press the U or V key to select Density 3 Press the OK key Density appears 4 Press the U or V key to select Auto or Manual Density Adjustment Option Description Manual Adjust density using 7 levels Auto Optimum density is selected according to the density of the orig...

Page 90: ...plained below 1 Press the Function Menu key Function Menu appears 2 Press the U or V key to select Original Image 3 Press the OK key Original Image appears 4 Press the U or V key to select the image quality suited to the type of original 5 Press the OK key Completed is displayed and the screen returns to the basic screen 6 Press the Start key Copying begins Manual a b 2 v Lighter 2 3 w Lighter 1 I...

Page 91: ... between 25 and 400 Standard Zoom Reduces or enlarges at preset magnifications The following magnifications are available Letter R Ledger 129 Statement R 64 A3 141 A5 70 A4 25 400 Model Zoom Level OriginalCopy Inch Models Standard 100 400 Max 200 129 Statement Letter 78 Legal Letter 64 Letter Statement 50 25 Min Other 141 A5 A4 115 B5 A4 90 Folio A4 86 A4 B5 70 A4 A5 Metric Models Standard 100 400...

Page 92: ...ard Zoom appears Press the U or V key to select the desired magnification If you select Other and press the OK key you can select from additional magnifications To enter a magnification select Zoom Entry and press the OK key Zoom Entry appears Use the numeric keys to enter the any magnification Metric Models Asia Pacific Standard 100 400 Max 200 141 A5 A4 115 B5 A4 90 Folio A4 86 A4 B5 70 A4 A5 50...

Page 93: ... copy will be blank The following binding options are available A Original Left Right to Binding Left Right Images on the second sides are not rotated B Original Left Right to Binding Top Images on the second sides are rotated 180 Copies can be bound on the top edge facing the same orientation when turning the pages Two sided to One sided Copies each side of a two sided original onto two individua...

Page 94: ...plex appears 4 Press the U or V key to select the desired duplex copying mode NOTE 2 sided 1 sided and 2 sided 2 sided are shown only when the optional document processor DP 110 is installed If you select 1 sided 2 sided press Detail the Right Select key and you can select the binding edge of the finished copies and the original setting orientation After pressing the OK key select the binding edge...

Page 95: ...tion After pressing the OK key select the binding edge of the finished copies and the original setting orientation After pressing the OK key select the binding edge of the original and finished copies and the original setting orientation 5 Press the OK key Completed is displayed and the screen returns to the basic screen 6 Press the Start key Copying begins If the original is placed on the platen ...

Page 96: ...ing to page number The procedure for using collate copying is explained below 1 Press the Function Menu key Function Menu appears 2 Press the U or V key to select Collate 3 Press the OK key Collate appears 4 Press the U or V key to select Off or On 5 Press the OK key Completed is displayed and the screen returns to the basic screen 6 Press the Start key Copying begins Set original and press Start ...

Page 97: ... 1 Create a document using an application 2 Click File and select Print in the application The Print dialog box appears 3 Click the T button next to the Name field and select this machine from the list 4 Enter the desired print quantity in the Number of copies box Enter any number up to 999 When there is more than one document select Collate to print out one by one in the sequence of the page numb...

Page 98: ... If you choose Auto Select papers are supplied automatically from the paper source loaded with paper of optimum size and type To print on special paper such as envelope or thick paper place it on the multi purpose tray and select MP Tray 8 Select paper orientation either Portrait or Landscape to match the orientation of the document Selecting Rotate 180 will print the document rotated 180 9 Click ...

Page 99: ...tination in the Address Book or One touch keys When the PC Folder SMB FTP is selected it is necessary to share the destination folder For setting up the PC Folder contact your administrator Detailed transmission settings to select a Document Box as the destination or to print and send the image at the same time Follow the steps below for basic sending The following four options are available Send ...

Page 100: ...tails on entering characters 1 Press the Send key Displays the screen for sending 2 Press the U or V key to select E mail 3 Press the OK key Address Entry appears 4 Enter the destination e mail address NOTE Destination can be specified using the Address Book or the One touch keys Refer to Specifying Destination on page 3 28 5 Press the OK key Completed is displayed and the screen returns to the ba...

Page 101: ...U or V key to select a destination and press the OK key Then you can edit or delete the destination Press Exit the Right Select key to return to the basic screen 8 Press the Start key Transmission starts NOTE If the screen for confirming the destination before transmission page 8 64 is set to On the Confirm Destination screen appears when the Start key is pressed For more information refer to Conf...

Page 102: ...o the Embedded Web Server Operation Guide Refer to Character Entry Method on Appendix 5 for details on entering characters 1 Press the Send key Displays the screen for sending 2 Press the U or V key to select Folder SMB or Folder FTP 3 Press the OK key Host Name SMB or Host Name FTP appears 4 Enter the host name NOTE Destination can be specified using the Address Book or the One touch keys Refer t...

Page 103: ...t to On screens to confirm the entered host name and path name appear Enter the same host name and path name again and press the OK key on their respective screens Data to be entered are as follows NOTE You will be unable to send the data if you forget your login user name or login password Contact your administrator and check your login user name or login password Path A b but not the foldername ...

Page 104: ... Password to access the PC Up to 64 characters To specify a port number different from the default 139 enter using the format host name port number e g SMBhostname 140 Item Data to be entered Max characters Host Name FTP Host name or IP address of FTP server Up to 64 characters Path Path to the receiving folder For example User ScanData Otherwise the data will be saved in the home directory Up to ...

Page 105: ...s 2 to 12 to enter additional destinations Up to 100 destinations can be specified 14 Press the Confirm Destination key to confirm the registered destinations Press the U or V key to select a destination and press the OK key Then you can edit or delete the destination Press Exit the Right Select key to return to the basic screen 15 Press the Start key Transmission starts NOTE If the screen for con...

Page 106: ...n press Cancel the Left Select key to return to the previous screen 2 After the checking is finished press Next the Right Select key Set original and press Start key is displayed on the screen If there are destinations that are hidden and not yet checked the screen displays Check the destination list through the end and returns to the Destination List screen Check all destinations 3 Place the orig...

Page 107: ...ernal address book is not registered Ext Address Book is not displayed 3 Press the U or V key to select the desired user or group and then press the OK key If you select a user the list of destinations registered to the user appears If you select a group proceed to step 5 4 Press the U or V key to select the desired destination and then press the OK key 5 Completed is displayed and the screen retu...

Page 108: ...dress book appears with the user that starts with the entered character string at the top Search in External Address Book 1 In Ext Address Book press Menu the Right Select key Menu appears 2 Press the U or V key to select Search and then press the OK key A search screen appears Menu a b 2 Detail 3 Search Name Address Book a b l Fiala l Maury Menu Search Name A b ma S ABC Text Address Book a b l Mo...

Page 109: ...Refer to Adding a Destination on One touch Key on page 8 124 for more information on adding one touch keys Sending to Different Types of Destinations Multi Sending You can specify destinations that combine e mail addresses folders SMB or FTP and fax numbers This is referred to as Multi Sending This is useful for sending to different types of destination e mail addresses folders etc in a single ope...

Page 110: ...put queue of the selected job type is displayed 3 Press the U or V key to select the job you want to stop and then press Menu the Right Select key Menu appears 4 Press the U or V key to select Cancel Job and then press the OK key A confirmation screen appears 5 Press Yes the Right Select key The screen displays Canceling and returns to the output queue of the selected job type after the job is can...

Page 111: ...nt of toner is displayed in one of 10 levels Checking Remaining Paper 1 Press the Status Job Cancel key The Status menu appears 2 Press the U or V key to select Paper Status 3 Press the OK key Paper Status appears Press the Y or Z key to switch the display of remaining paper amount among the main unit cassette optional cassette if installed and MP tray Status a b 2 Send Job Status 3 Store Job Stat...

Page 112: ... where the settings you want to change delete are registered for 3 seconds Menu appears 2 To replace the registered settings with the current settings press the U or V key to select Overwrite and then press the OK key A confirmation screen appears Press Yes the Left Select key to change the settings To delete the registered settings press the U or V key to select Delete and then press the OK key A...

Page 113: ...Basic Operation 3 34 OPERATION GUIDE ...

Page 114: ...s This chapter explains the functions available for copying Original Size 4 2 Paper Selection 4 4 Original Orientation 4 8 EcoPrint 4 10 Combine Mode 4 11 Continuous Scan 4 15 Job Finish Notice 4 16 File Name Entry 4 18 Print Override 4 19 ...

Page 115: ...t the desired original size and then press the OK key Item How to Select Sizes Standard Sizes Select from standard sizes Letter Legal Statement Executive Officio II A4 A5 A6 B5 B6 Folio 16K Others Select from envelope postcard or the custom sized originals For instructions on how to specify the custom original size refer to Custom Original Size Setup on page 8 8 Use the procedure below to select t...

Page 116: ...3 4 If you select Others select one of the other options and then press the OK key Completed is displayed and the screen returns to the basic screen for copying 7 Press the Start key to start copying Others a b 2 Envelope 10 3 Envelope 9 ...

Page 117: ...he originals on the platen 3 Press the Function Menu key Function Menu appears 4 Press the U or V key to select Paper Selection 5 Press the OK key Paper Selection appears 6 Press the U or V key to select the desired paper size If Auto is selected the paper matching the size of the original is selected automatically 7 Press the OK key Completed is displayed and the screen returns to the basic scree...

Page 118: ...a Type for Paper to Print on page 8 11 Others Select from envelope postcard or the custom sized originals ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 and Custom Size Entry Enter the size not included in the standard sizes 1 and 2 The input units can be changed in the System menu Refer to Switching Unit of Measurement on p...

Page 119: ... OK key If you select Size Entry using the numeric keys to enter the Y vertical size and press the OK key and then enter the X horizontal size and press the OK key 9 Press the U or V key to select the desired paper type and then press the OK key Completed is displayed and the screen returns to the basic screen for copying 10 Place paper in the multi purpose tray 11 Press the Start key to start cop...

Page 120: ...CopyingFunctions OPERATION GUIDE 4 7 4 If Add paper in MP tray is displayed during the copying process add paper in the multi purpose tray and then press the OK key Copying then resumes ...

Page 121: ...e the following functions Duplex Combine mode When placing originals on the platen When placing originals on the optional document processor NOTE To change the default setting for the original orientation refer to Orig Orientation on page 8 30 Top Edge Top Top Edge Left Top Edge Top Top Edge Left ...

Page 122: ... Menu key Function Menu appears 4 Press the U or V key to select Orig Orientation 5 Press the OK key Orig Orientation appears 6 Press the U or V key to select Top Edge Top or Top Edge Left 7 Press the OK key Completed is displayed and the screen returns to the basic screen for copying 8 Press the Start key to start copying Function Menu a b 2 Collate T 3 Duplex T Exit Orig Orientation a b 1 c Top ...

Page 123: ...ained below 1 Press the Copy key 2 Place the originals on the platen 3 Press the Function Menu key Function Menu appears 4 Press the U or V key to select EcoPrint 5 Press the OK key EcoPrint appears 6 Press the U or V key to select On and then press the OK key Completed is displayed and the screen returns to the basic screen for copying 7 Press the Start key to start copying Function Menu a b 2 Co...

Page 124: ...e for the copy paper sizes of Folio A4 B5 Legal Oficio II Letter Statement and 16K 2 in 1 Mode For copying two originals onto a single sheet This mode can be used with Duplex mode to copy four originals onto one sheet The following 2 in 1 options and output orientations are available NOTE When placing the original on the platen be sure to copy the originals in page order Original Document processo...

Page 125: ... This mode can be used with Duplex mode to copy eight originals onto one sheet The following 4 in 1 options and output orientations are available NOTE When placing the original on the platen be sure to copy the originals in page order Original Document processor Platen Orientation of Original Copy ...

Page 126: ...aten 3 Press the Function Menu key Function Menu appears 4 Press the U or V key to select Combine 5 Press the OK key Combine appears 6 Press the U or V key to select 2 in1 or 4 in 1 7 Press Detail the Right Select key 8 Press the U or V key to select the desired layout and then press the OK key None Dotted Solid Positioning Mark Function Menu a b 2 Collate T 3 Duplex T Exit Combine a b 2 2 in 1 3 ...

Page 127: ...and then press the OK key Completed is displayed and the screen returns to the basic screen for copying 11 Press the Start key Scanning begins If the original is placed on the platen replace the original and press the Start key After scanning all originals press End Scan the Right Select key to start copying Border Line a b 2 l Solid Line 3 m Dotted Line Orig Orientation a b 1 c Top Edge Top ...

Page 128: ...Function Menu key Function Menu appears 3 Press the U or V key to select Continuous Scan 4 Press the OK key Continuous Scan appears 5 Press the U or V key to select On and then press the OK key Completed is displayed and the screen returns to the basic screen for copying 6 Place the originals in the document processor or on the platen and press the Start key 7 Place the next original and press the...

Page 129: ...hat E mail can be used Example of Job Finish Notice Use the procedure below to enable job finish notification when making copies 1 Press the Copy key 2 Place the originals on the platen 3 Press the Function Menu key Function Menu appears 4 Press the U or V key to select JobFinish Notice To h_pttr owl net net Subject 1234 Job end report mail Job No 000002 Result OK End Time Wed 27 Apr 2005 14 56 08...

Page 130: ...il on the next screen and press the OK key to view the details of the selected notice destination If you select Address Entry enter the address of the notice destination NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 9 Press the OK key Completed is displayed and the screen returns to the basic screen for copying 10 Press the Start key to start copying Upon co...

Page 131: ...ppears 4 Press the U or V key to select File Name Entry 5 Press the OK key File Name Entry appears 6 Enter the file name press the OK key Additional Info appears NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 7 Enter the date job number etc on the screen and then press the OK key NOTE Refer to Character Entry Method on Appendix 5 for details on entering chara...

Page 132: ...led and the print job resumed 1 Press the Function Menu key Function Menu appears 2 Press the U or V key to select Print Override 3 Press the OK key Print Override appears 4 Press the U or V key to select On 5 Press the OK key Completed is displayed the machine is put into the interruption copy mode and the basic screen appears 6 Perform the interrupt copy job in the same fashion as a normal copy ...

Page 133: ...Copying Functions 4 20 OPERATION GUIDE ...

Page 134: ... Sending Size 5 4 Zoom 5 6 Duplex Sending 5 7 Original Orientation 5 8 File Format 5 10 Original Image 5 12 Adjusting Density 5 13 Scan Resolution 5 14 Color Grayscale Black and White Selection 5 15 Continuous Scan 5 16 File Name Entry 5 17 Subject and Body Entry 5 18 WSD Scan 5 19 Job Finish Notice 5 21 FTP Encrypted TX 5 23 ...

Page 135: ...r V key to select Original Size 5 Press the OK key Original Size appears 6 Press the U or V key to select the desired original size and then press the OK key Item Detail Size Standard Sizes Select from standard sizes Letter Legal Statement Executive Officio II A4 A5 A6 B5 B6 Folio 16K Others Select from Hagaki and Custom Original Size Regarding the setting method of Custom Original Size refer to C...

Page 136: ...ect Others select one of the other options and then press the OK key Completed is displayed and the screen returns to the basic screen for sending 7 Specify the destination and press the Start key to start sending Others a b 2 Envelope 10 3 Envelope 9 ...

Page 137: ... the Function Menu key Function Menu appears Item Detail Size Standard Sizes Select from Same as Original Size or Standard Size Same as OrigSize Legal Letter Statement Executive Offcio II A4 A5 A6 B5 B6 Folio and 16K Others Select from envelope postcard or the custom sized originals For instructions on how to specify the custom original size refer to Custom Original Size Setup on page 8 8 ISO B5 E...

Page 138: ...e U or V key to select the desired sending size If you select Others select one of the other options 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending Sending Size a b 2 Letter 3 Legal Others a b 2 Envelope 10 3 Envelope 9 ...

Page 139: ...rocedure below to enlarge or reduce the original to match the transmission size 1 Press the Send key 2 Place the originals on the platen 3 Select the transmission size 4 Press the Function Menu key Function Menu appears 5 Press the U or V key to select Zoom 6 Press the OK key Zoom appears 7 Press the U or V key to select 100 or Auto and then press the OK key Completed is displayed and the screen r...

Page 140: ...s the U or V key to select 1 sided or 2 sided If you select 2 sided press Detail the Right Select key select the binding edge and press the OK key and then select the original setting orientation on the next screen 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending Original Type Binding...

Page 141: ...ction When placing the original on the platen When placing the original on the optional document processor Use the procedure below to select the orientation when placing the originals on the platen for sending 1 Press the Send key 2 Place the originals on the platen 3 Press the Function Menu key Function Menu appears 4 Press the U or V key to select Orig Orientation Top Edge Top Top Edge Left Top ...

Page 142: ...n appears 6 Press the U or V key to select Top Edge Top or Top Edge Left 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending Orig Orientation a b 1 c Top Edge Top ...

Page 143: ... the U or V key to select the file format from PDF TIFF XPS or JPEG If Full Color or Grayscale has been selected for the color mode for scanning press Detail the Right Select key and select the image quality File Format Adjustable range of image quality Color mode PDF 1 Low Quality High Comp to 5 High Quality Low Comp Full Color Grayscale Black and White TIFF 1 Low Quality High Comp to 5 High Qual...

Page 144: ...endingFunctions OPERATION GUIDE 5 11 5 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending ...

Page 145: ...nu appears 4 Press the U or V key to select Original Image 5 Press the OK key Original Image appears 6 Press the U or V key to select the desired image quality 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending Item Detail Text Photo Text and photos together Photo For photos taken with ...

Page 146: ...r V key to select Density 5 Press the OK key Density appears 6 Press the U or V key to select Auto or Manual If you select Manual press the OK key and then select the density on the next screen 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to start sending Item Detail Manual Adjust density using 7 ...

Page 147: ...he procedure for adjusting the scanning resolution when sending a scanned image is explained below 1 Press the Send key 2 Place the originals on the platen 3 Press the Function Menu key Function Menu appears 4 Press the U or V key to select Scan Resolution 5 Press the OK key Scan Resolution appears 6 Press the U or V key to select the desired scan resolution 7 Press the OK key Completed is display...

Page 148: ...s the Send key 2 Place the originals on the platen 3 Press the Function Menu key Function Menu appears 4 Press the U or V key to select Color Selection 5 Press the OK key Color Selection appears 6 Press the U or V key to select the desired color mode 7 Press the OK key Completed is displayed and the screen returns to the basic screen for sending 8 Specify the destination and press the Start key to...

Page 149: ... 2 Press the Function Menu key Function Menu appears 3 Press the U or V key to select Continuous Scan 4 Press the OK key Continuous Scan appears 5 Press the U or V key to select On and then press the OK key Completed is displayed and the screen returns to the basic screen for sending 6 Specify the destination 7 Place the original and press the Start key 8 Place the next original and press the Star...

Page 150: ... appears NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 6 Enter the file name press the OK key Additional Info appears NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 7 Enter the date job number etc on the screen and then press the OK key NOTE Refer to Character Entry Method on Appendix 5 for details on entering character...

Page 151: ... key Function Menu appears 3 Press the U or V key to select Subject Body 4 Press the OK key Subject Entry appears 5 Enter the subject and press the OK key NOTE Up to 60 characters can be entered for the subject 6 Enter the body and press the OK key NOTE Up to 500 characters can be entered for the body Completed is displayed and the screen returns to the basic screen for sending 7 Specify the desti...

Page 152: ...brary NOTE For details of installation for WIA driver refer to Setup Guide 2 Select Start button of the Windows display and then Network 3 Select the machine displayed Multifunctional Devices and then right click Install Installing of the driver starts 4 After installing the driver click Close Procedure using this machine 1 Press the Send key 2 Place the originals in the document processor or on t...

Page 153: ...r 7 Press the OK key to confirm the destination and then press the Start key Transmission starts NOTE To change the destination computer press the Back key and then press Yes the Left Select key This brings you back to step 6 NOTE To use WSD Scan from your computer press From Computer in step 5 and then scan the original from the computer WSD Scan a b 1 From Computer Exit Select Computer a b P Com...

Page 154: ...r V key to select Address Book or Address Entry and then press the OK key 8 If you select Address Book select Address Book on the next screen and press the OK key and then select the notice destination Press Menu the Right Select key select Detail on the next screen and press the OK key to view the details of the selected notice destination If you select Address Entry enter the address of the noti...

Page 155: ...s the OK key Completed is displayed and the screen returns to the basic screen for sending 10 Specify the destination and press the Start key to start sending When the sending is completed the finish notice is sent to the specified E mail address ...

Page 156: ...ey Function Menu appears 4 Press the U or V key to select FTP Encrypted TX 5 Press the OK key FTP Encrypted TX appears 6 Press the U or V key to select On and then press the OK key Completed is displayed and the screen returns to the basic screen for sending NOTE Click Advanced Secure Protocols in the Embedded Web Server Be sure that SSL of Secure Protocol Settings is On and more than two effectiv...

Page 157: ... Setup Guide The following procedure is an example for scan operation using the TWAIN Driver Operate the WIA Drivers in the same manner 1 Connect your computer to the machine using a USB cable 2 Place the originals in the document processor or on the platen 3 Use the TWAIN compatible application to scan from your computer NOTE When the login user name and password entry screen appears enter them a...

Page 158: ... GUIDE 6 1 6 Document Box This chapter explains the typical procedure for utilizing Document Box Printing Documents Stored in USB Memory 6 2 Saving Documents to USB Memory Scan to USB 6 4 Removing USB Memory 6 6 ...

Page 159: ... Files to be printed should be saved no further down than the top 3 folder levels Plug the USB memory directly into the USB memory slot A1 We do not guarantee that USB memory printing is error free if a USB hub is used Printing Print documents stored in the removable USB memory 1 Plug the USB memory into the USB memory slot 2 Press the Document Box key The Document Box menu appears 3 Press the U o...

Page 160: ...nt additional files repeat steps 5 to 6 to select them 7 Press the OK key A menu appears 8 Press the U or V key to select Print 9 Press the OK key The basic screen appears Change the number of copies 1 sided 2 sided printing etc as necessary For changing print settings refer to Copying on page 3 9 and Copying Functions on page 4 1 10 Press the Start key Printing of the selected file begins USB Mem...

Page 161: ...ow 1 Plug the USB memory into the USB memory slot 2 Press the Document Box key The Document Box menu appears 3 Press the U or V key to select USB Memory 4 Press the OK key USB Memory appears 5 Press the U or V key to select Store File 6 Press the OK key The basic screen appears Change the original type file format etc as necessary For changing scan settings refer to Sending Functions on page 5 1 7...

Page 162: ...DocumentBox OPERATION GUIDE 6 5 6 IMPORTANT When removing the USB memory ensure that you use the correct removal procedure as described in Removing USB Memory on page 6 6 ...

Page 163: ...s 4 Press Menu the Left Select key A menu appears NOTE This is the image on the screen when a folder is selected Open is not displayed when a file is selected 5 Press the U or V key to select Remove Memory 6 Press the OK key A confirmation message appears 7 Press OK the Right Select key or remove the USB memory The screen returns to the Document Box menu Document Box a b USB Memory a b i Folder 1 ...

Page 164: ...sed or waiting to be printed This chapter also explains how to check the remaining amount of toner and paper and the status of devices and how to cancel the fax communication Checking Job Status 7 2 Checking Job History 7 8 Sending the Job Log History 7 13 Pause and Resumption of Jobs 7 19 Canceling of Jobs 7 19 Device Communication 7 20 ...

Page 165: ...tus menu appears 2 Press the U or V key to select Print Job Status 3 Press the OK key Print Job Status appears Press the U or V key to check the print queue Screen Job statuses to be displayed Print Job Copy Printer FAX reception Document Box E mail reception Job Report List Printing data from removable memory Send Job FAX transmission PC SMB FTP transmission E mail Application Multiple destinatio...

Page 166: ... printed Original Page number of pages of the original When complete job name not displayed in detailed information When the job name in Job Name is displayed in a short form press Detail the Right Select key to see the complete job name Press the OK key to return to the original screen The table below lists the items displayed in the Printing Jobs Status screen 0009 Detail C b Status 1 8 Processi...

Page 167: ...rs Press the Y or Z key to switch the display to other information items The items displayed are as follows Status status of job Accepted Time Job Name Job Type User Name Original Pages number of pages of the original Color B W color mode of the original Destination 4 Status Status of job r Printing s Print Waiting no icon Pausing print job or error R Preferential print job is running S Suspended ...

Page 168: ... select the desired destination and press the OK key This displays the complete name of the destination Press the OK key to return to the destination list Pressing Exit the Right Select key while the destination list is displayed brings you back to the original screen The table below lists the items displayed in the Sending Jobs Status screen No Item Key Detail 1 Job No Acceptance No of job 2 Type...

Page 169: ...nformation by pressing Menu the Right Select key and selecting Detail in the menu that appears Press the Y or Z key to switch the display to other information items The items displayed are as follows Status status of job Accepted Time Job Name Job Type User Name Original Pages number of pages of the original Color B W color mode of the original Sender Info destination information Status a b 2 Send...

Page 170: ...in detailed information Press Detail the Right Select key in Sender Info to see the complete destination information Press the OK key to return to the original screen The table below lists the items displayed in the Storing Jobs Status screen No Display Key Details 1 Job No Acceptance No of job 2 Type Icons that indicate the job type Storing Job Scan N Storing Job FAX b 3 Job Name Job name or file...

Page 171: ...int Job Log 1 Press the Status Job Cancel key The Status menu appears 2 Press the U or V key to select Print Job Log 3 Press the OK key Print Job Log appears Press the U or V key to check the print log Screen Job histories to be displayed Print Job Copy Printer FAX reception E mail reception Job Report List Printing data from removable memory Send Job FAX PC SMB FTP E mail Application Multiple des...

Page 172: ...e End Time Job Name Job Type User Name Page and Copy number of pages and copies to be printed Original Page number of pages of the original Sender Info destination information When complete job name not displayed in detailed information When the job name in Job Name is displayed in a short form press Detail the Right Select key to see the complete job name Press the OK key to return to the origina...

Page 173: ...her items refer to Send Job Status screen on page 7 4 Press the OK key or Detail the Right Select key to check the detailed information of the selected send log Press the Y or Z key to switch the display to other information items The items displayed are as follows Result Accepted Time End Time Job Name Job Type User Name Original Pages number of pages of the original Color B W color mode of the o...

Page 174: ...to select the desired destination and press the OK key This displays the complete name of the destination Press the OK key to return to the destination list Pressing Exit the Right Select key while the destination list is displayed brings you back to the original screen Displaying Store Job Log 1 Press the Status Job Cancel key The Status menu appears 2 Press the U or V key to select Store Job Log...

Page 175: ...s of the original Color B W color mode of the original Sender Info destination information When complete job name not displayed in detailed information Press Detail the Right Select key in Job Name to see the complete job name Press the OK key to return to the original screen When complete destination information not displayed in detailed information Press Detail the Right Select key in Sender Inf...

Page 176: ...Appendix 5 for details on entering characters If Netwk Authentic is selected as the user authentication method press Menu the Left Select key to select the authentication destination 2 In the Sys Menu Count menu press the U or V key to select Report 3 Press the OK key The Report menu appears IMPORTANT When a time period to prohibit acceptance of jobs is set in timer settings the screen will displa...

Page 177: ... destination 1 In the Job Log History menu press the U or V key to select Destination 2 Press the OK key The Destination menu appears Confirming Current Destination 1 In the Destination menu press the U or V key to select Confirmation Report a b 2 Admin Rpt Set 3 Result Rpt Set Exit Job Log History a b 2 Send History 3 Destination Exit Job Log History a b 1 Auto Sending 2 Send History Exit Destina...

Page 178: ...estination from the address book press the U or V key to select Address Book and then press the OK key This displays the address book Select your desired destination NOTE For selecting a destination from the address book refer to Specifying Destination on page 3 28 To directly enter a destination press the U or V key to select Address Entry and then press the OK key This displays an entry screen E...

Page 179: ...nation address Automatic Job Log History Transmission This function automatically sends the job log history to the specified destinations whenever a set number of jobs has been logged Use the procedure below to set automatic job log history transmission 1 In the Job Log History menu press the U or V key to select Auto Sending 2 Press the OK key Auto Sending appears Register a b 2 Address Entry Job...

Page 180: ...menu press the U or V key to select Send History 2 Press the OK key A confirmation screen appears IMPORTANT If no destination is registered Enter destination is displayed Refer to Registering Destination on page 7 15 and register the desired destination 3 Press Yes the Left Select key Accepted is displayed and the job log is sent to the registered destination before the screen returns to the Job L...

Page 181: ...he OK key Subject appears NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 3 Enter the destination address 4 Press the OK key Completed is displayed and the screen returns to the Job Log History menu Job Log History a b 2 Send History 3 Destination Exit Subject B b printer ABC Text ...

Page 182: ...us appears 4 Press Pause the Left Select key Printing is paused When you press Resume the Left Select key to resume printing NOTE When you press the Back key a confirmation screen appears Press Yes the Left Select key to resume printing Canceling of Jobs For canceling jobs refer to Canceling Jobs on page 3 31 Status a b 2 Send Job Status 3 Store Job Status Pause Print Job Status a b 0009 r maury s...

Page 183: ... The Status menu appears 2 Press the U or V key to select Scanner Printer or FAX 3 Press the OK key This displays the status of the device selected in step 2 4 Press the OK key The screen returns to the Status menu The items you can check are described below Scanner The information scanning pausing etc is displayed Printer Information waiting printing etc is displayed Status a b 7 Store Job Log 9 ...

Page 184: ... the Status Job Cancel key The Status menu appears 2 Press the U or V key to select USB Memory 3 Press the OK key This displays the status of the USB memory Press the Y or Z key to switch the display to other information items The items displayed are as follows Capacity Used Area Free Space When you press Remove the Left Select key a confirmation screen appears and you can remove the USB memory 4 ...

Page 185: ...Status Job Cancel 7 22 OPERATION GUIDE ...

Page 186: ...ngs 8 56 Sending Settings 8 62 Document Box Settings 8 66 Printer Settings 8 69 Printing Reports Sending Notice 8 81 Adjustment Maintenance 8 87 Date Timer 8 92 Editing Destination Address Book Adding One Touch Keys 8 112 Restarting the System 8 127 Network Setup 8 128 Network Security 8 138 Interface Block Setting 8 146 Security Level Security Level setting 8 150 Optional Functions 8 151 ...

Page 187: ... management and have not logged in a login screen will appear Then enter the user ID and password to log in NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters If Netwk Authentic is selected as the user authentication method press Menu the Left Select key to select the authentication destination 2 The Sys Menu Count menu appears Switching the Language for Display ...

Page 188: ... available languages are as follows English Deutsch Français Español Italiano Nederlands Português The optional languages are as follows Sys Menu Count a b 4 User Job Account 5 User Property Exit Common Settings a b 2 Default Screen 3 Sound Exit Language a b 2 Deutsch 3 Français Optional language Message display Turkish Türkçe Greek Ελληνικά Polish Polski Czech Hungarian Magyar Finnish Suomi Hebre...

Page 189: ...e optional languages it is displayed in place of Portugues 5 Press the U or V key to select a language 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Korean Simplified Chinese Traditional Chinese Optional language Message display ...

Page 190: ...y to select the default screen 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Item Description Status The Status Job Cancel screen the screen shown when the Status Job Cancel key is pressed appears Copy The Copy screen the screen shown when the Copy key is pressed appears Send The Send screen the screen shown when the Send key is pressed appears FAX Th...

Page 191: ...the OK key Sound appears 5 Press the U or V key to select Buzzer 6 Press the OK key Buzzer appears 7 Press the U or V key to select Key Confirmation Item Value Description Key Confirmation Off On Emit a sound when the control panel are pressed Job Finish Off On Emit a sound when a print job is normally completed Ready Off On Emit a sound when the warm up is completed Warning Off On Emit a sound wh...

Page 192: ...unt menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Display Bright 4 Press the OK key Display Bright appears 5 Press the U or V key to select the display brightness from Darker 3 to Lighter 3 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Key Confirmation a b 2 On ...

Page 193: ...mmon Settings menu appears 3 Press the U or V key to select Orig Paper Set 4 Press the OK key The Orig Paper Set menu appears 5 Press the U or V key to select Custom Orig Size 6 Press the OK key Size Entry Y appears 7 Use the numeric keys to enter the paper length Y Input units Dimensions Inch models X 1 97 to 14 02 in 0 01 increments Y 1 97 to 8 50 in 0 01 increments Metric models X 50 to 356 mm ...

Page 194: ...TION GUIDE 8 9 8 8 Press the OK key Size Entry X appears 9 Use the numeric keys to enter the paper width X 10 Press the OK key Completed is displayed and the screen returns to the Orig Paper Set menu Size Entry X D b 1 97 14 02 J 11 23 ...

Page 195: ...The Common Settings menu appears 3 Press the U or V key to select Orig Paper Set 4 Press the OK key The Orig Paper Set menu appears 5 Press the U or V key to select Def Orig Size 6 Press the OK key Def Orig Size appears 7 Press the U or V key to select the paper size to be used as the default value 8 Press the OK key Completed is displayed and the screen returns to the Orig Paper Set menu Sys Menu...

Page 196: ...elow to select a custom paper size and media type 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears Input units Dimensions Inch models Cassette X 4 13 to 8 50 in 0 01 increments Y 5 83 to 14 02 in 0 01 increments Paper Feeder PF 100 X 5 83 to 8 50 in 0 01 increments Y 8 27 to 14 02 in 0 01 increments MP Tray X 2 75 to 8 ...

Page 197: ...eric keys to enter the paper length Y 9 Press the OK key Size Entry X appears 10 Use the numeric keys to enter the paper width X 11 Press the OK key Mediatype appears 12 Press the U or V key to select the media type for which you want to set the custom size 13 Press the OK key Completed is displayed and the screen returns to the Orig Paper Set menu Orig Paper Set a b 2 Def Orig Size 3 Custom Paper...

Page 198: ...The Orig Paper Set menu appears 5 Press the U or V key to select Cassette 1 Set Cassette 2 Set or Cassette 3 Set Item Description Paper Size Letter Legal Statement Executive Oficio II A4 A5 A6 B5 Folio 16K Custom Cassette 1 only Media Type Plain 105 g m2 or less Rough Vellum 64 g m2 or less Recycled Preprint Bond Color Prepunched Letterhead Thick 106 g m2 and more High Quality Custom 1 8 To change...

Page 199: ... appears 9 Press the U or V key to select the paper size 10 Press the OK key The screen returns to the Cassette 1 Set menu 11 Press the U or V key to select Cassette 1 Type 12 Press the OK key Cassette 1 Type appears 13 Press the U or V key to select the paper type 14 Press the OK key Completed is displayed and the screen returns to the Cassette 1 Set menu Cassette 1 Set a b 2 Cassette 1 Type Exit...

Page 200: ...O B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 Custom Refer to Adding a Custom Size and Media Type for Paper to Print on page 8 11 for selecting Custom Paper Size Size Entry Enter a size not displayed in the standard sizes Inch models X 2 75 to 8 50 in 0 01 increments Y 5 83 to 14 02 in 0 01 increments Metric models X 70 to 21...

Page 201: ...ss the OK key The MP Tray Set menu appears 7 Press the U or V key to select MP Tray Size 8 Press the OK key MP Tray Size appears 9 Press the U or V key to select the paper size If you select Others you can select from additional paper sizes Common Settings a b 2 Default Screen 3 Sound Exit Orig Paper Set a b 2 Def Orig Size 3 Custom PaperSize Exit MP Tray Set a b 2 MP Tray Type Exit MP Tray Size a...

Page 202: ...he paper type 14 Press the OK key Completed is displayed and the screen returns to the MP Tray Set menu Paper Weight Select weight for each media type The options for media type and weight of paper are as follows Paper types and weights z Available Not available Size Entry Y D b 5 83 14 02 x 11 49 MP Tray Set a b 1 MP Tray Size Exit Cassette 1 Type a b 2 Rough 3 Recycled Paper Weight Light Normal ...

Page 203: ...olor z z z z Prepunched z z z z Letterhead z z z z Thick z z z z Envelope z z z z High Quality z z z z Custom 1 8 z z z z z z z z Item Description Duplex Prohibit Duplex printing not allowed Permit Duplex printing allowed Name Change names for Custom 1 8 Names should be not more than 16 characters Selecting media type at multi purpose tray the name after change will be displayed Paper Weight Light...

Page 204: ... paper type appears 9 Press the U or V key to select Paper Weight 10 Press the OK key The Paper Weight menu appears 11 Press the U or V key to select the weight of paper 12 Press the OK key Completed is displayed and the screen returns to the menu for the selected paper type 13 Press the U or V key to select Print Density Orig Paper Set a b 2 Def Orig Size 3 Custom PaperSize Exit Media type Set K ...

Page 205: ...isable duplex and the name of the custom paper type 17 Press the U or V key to select Duplex 18 Press the OK key The Duplex menu appears 19 Press the U or V key to select whether to enable or disable duplex 20 Press the OK key Completed is displayed and the screen returns to the menu for the selected custom paper type 21 Press the U or V key to select Name Print Density a b 2 Medium Dark 4 Medium ...

Page 206: ...e of the custom paper type NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters 23 Press the OK key Completed is displayed and the screen returns to the menu for the selected custom paper type Name Entry C b Osaka SD Kyocer S ABC Text Custom X a b 2 Print Density 3 Duplex Exit ...

Page 207: ...Settings menu appears 3 Press the U or V key to select Orig Paper Set 4 Press the OK key The Orig Paper Set menu appears 5 Press the U or V key to select Def PaperSource 6 Press the OK key Def PaperSource appears 7 Press the U or V key to select the paper source to be used preferentially 8 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Sys Menu Count a b...

Page 208: ...enu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Orig Paper Set 4 Press the OK key The Orig Paper Set menu appears 5 Press the U or V key to select Media for Auto 6 Press the OK key Media for Auto appears 7 Press the U or V key to select All Media Type or the paper type to be used for paper selection 8 Press the...

Page 209: ...tings and their details If you select Adj PrintDirect load paper according to the steps below Example copying on Letterhead NOTE When loading cover paper in a cassette or multi purpose tray load the face on which printing is supposed to be done upward Item Description Adj PrintDirect Adjust print direction Print speed is a little slower Select this item to print on Prepunched Preprint and Letterhe...

Page 210: ... The Orig Paper Set menu appears 5 Press the U or V key to select SpcialPaper Act 6 Press the OK key SpcialPaper Act appears 7 Press the U or V key to select Adj PrintDirect or Speed Priority 8 Press the OK key Completed is displayed and the screen returns to the Orig Paper Set menu Sys Menu Count a b 4 User Job Account 5 User Property Exit Common Settings a b 2 Default Screen 3 Sound Exit Orig Pa...

Page 211: ...key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Preset Limit 4 Press the OK key The Preset Limit menu appears 5 Press the U or V key to enter the number of copies 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Sys Menu Count a b 4 User Job Account 5 User Property Exit Common Settings a ...

Page 212: ... to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Measurement 4 Press the OK key The Measurement menu appears 5 Press the U or V key to select inch or mm 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Sys Menu Count a b 4 User Job Account 5 User Property Exit Common Settings a b 2 Default Sc...

Page 213: ...e or paper type set in the paper source when printing from your computer Use the procedure below to specify the settings for error handling 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Error Handling Item Description 1 sided Printed in 1 sided Display Error Error message to cancel pr...

Page 214: ... Completed is displayed and the screen returns to the Error Handling menu 9 Press the U or V key to select PagerMismatchErr 10 Press the OK key PagerMismatchErr appears 11 Press the U or V key to select the method to handle paper mismatch 12 Press the OK key Completed is displayed and the screen returns to the Error Handling menu Error Handling a b 2 PaperMismatchErr Exit DuplexPaperError a b 2 Di...

Page 215: ...cedure below to select the default orientation when originals are placed on the platen 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select Orig Orientation Item Description c Top Edge Top ...

Page 216: ...Use the procedure below to select the default settings for continuous scanning 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default 4 Press the OK key The Function Default menu appears Orig Orientation a b 1 c Top Edge Top Item Description Off Continuous scan not performed O...

Page 217: ...re shown below Use the procedure below to select the default quality setting for originals 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default Continuous Scan a b 2 On Item Description Text Photo Text and photos together Photo For photos taken with a camera Text Only text n...

Page 218: ...ning resolution The options are 600x600dpi 400x400dpi U Fin Ultra Fine 300x300dpi 200x400dpi S Fin Super Fine 200x200dpi Fine 200x100dpi Norm Normal Use the procedure below to select the default resolution setting 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default Function...

Page 219: ...fault menu Color Selection Select the default color mode setting The available default settings are shown below Use the procedure below to select the default color mode setting 1 In the Sys Menu Count menu press the U or V key to select Common Settings Function Default a b 2 Scan Resolution 3 FAX Resolution Exit Scan Resolution a b 2 200x200dpi Fine 3 200x400dpi S Fin Color mode Description Full C...

Page 220: ...Press the U or V key to select Color Selection 6 Press the OK key Color Selection appears 7 Press the U or V key to select Full Color Grayscale or Black White 8 Press the OK key Completed is displayed and the screen returns to the Function Default menu Common Settings a b 2 Default Screen 3 Sound Exit Function Default a b 2 Scan Resolution 3 FAX Resolution Exit Color Selection a b 2 Grayscale 3 Bl...

Page 221: ...ommon Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select File Format File Format Description PDF Send files in PDF format TIFF Send files in TIFF format XPS Send files in XPS format JPEG Send files in JPEG format Sys Menu Count a b 4 User Job Account 5 U...

Page 222: ...tting 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select Density File Format a b 2 TIFF 3 XPS Item Description Manual Normal 0 Set to Normal 0 in the Manual density Auto Set to Auto densi...

Page 223: ...efault zoom setting 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select Zoom Density a b 1 Auto Item Description 100 Copy send save at actual size 100 Auto Automatically reduce or enlarge ...

Page 224: ...page 4 18 and page 5 17 for name entry Refer to Character Entry Method on Appendix 5 for details on entering characters Use the procedure below to set the default file name 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears Zoom a b 2 Auto Item Description None No additional information available Date Adds date and time J...

Page 225: ...and the screen returns to the Function Default menu Subject Body Set the subject and body automatically entered default subject and body when sending the scanned originals by E mail NOTE Refer to Send as E mail on page 3 21 Refer to Character Entry Method on Appendix 5 for details on entering characters Use the procedure below to set the default e mail subject and message body 1 In the Sys Menu Co...

Page 226: ...ck key you can return to the Function Default menu 7 Press the OK key Body Entry appears Enter e mail body text up to 500 characters If you press the Back key you can return to Subject Entry 8 Press the OK key Completed is displayed and the screen returns to the Function Default menu Common Settings a b 2 Default Screen 3 Sound Exit Function Default a b 2 Scan Resolution 3 FAX Resolution Exit Subj...

Page 227: ... the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select Collate 6 Press the OK key Collate appears 7 Press the U or V key to select Off or On Item Description Collate Off Collate not performed On Collate performed Sys Menu Count a b 4 User Job Account 5 User Property Exit Co...

Page 228: ... setting 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select EcoPrint Item Description Off No EcoPrint performed On EcoPrint performed Sys Menu Count a b 4 User Job Account 5 User Property...

Page 229: ...ult value for layout 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select Detail Setting EcoPrint a b 2 On Item Description g L to R f T to B Arranges from left to right or top to bottom e ...

Page 230: ... when 4 in 1 is selected for Combine Items available for the default value are as follows Use the procedure below to select the default value for layout 1 In the Sys Menu Count menu press the U or V key to select Common Settings Detail Setting a b 2 4 in 1 Layout 3 Border Line Exit 2 in 1 Layout a b 2 e R to L Item Description h Right then Down Arranges from upper left to right i Down then Right A...

Page 231: ...Press the U or V key to select 4 in 1 Layout 8 Press the OK key 4 in 1 Layout appears 9 Press the U or V key to select h Right then Down i Down then Right j Left then Down or k Down then Left 10 Press the OK key Completed is displayed and the screen returns to the Detail Setting menu Common Settings a b 2 Default Screen 3 Sound Exit Function Default a b 2 Scan Resolution 3 FAX Resolution Exit Deta...

Page 232: ...elect Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select Detail Setting 6 Press the OK key The Detail Setting menu appears 7 Press the U or V key to select Border Line Item Description None No border line l Solid Line Draws solid border lines m Dotted Line Draws dotted border lines n Positioning Mark Puts a mark on the border line position Sys Me...

Page 233: ...ble for the default value are as follows NOTE This setting is shown only when the optional document processor DP 110 is installed Use the procedure below to select the default value for the binding edge of the original 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default Bor...

Page 234: ...ng menu appears 7 Press the U or V key to select Orig Binding 8 Press the OK key Orig Binding appears 9 Press the U or V key to select o Left Right or p Top 10 Press the OK key Completed is displayed and the screen returns to the Detail Setting menu Function Default a b 2 Scan Resolution 3 FAX Resolution Exit Detail Setting a b 2 4 in 1 Layout 3 Border Line Exit Orig Binding a b 2 p Top ...

Page 235: ...ommon Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select Detail Setting 6 Press the OK key The Detail Setting menu appears 7 Press the U or V key to select Finish Binding Item Description o Left Right Left right binding p Top Top binding Sys Menu Count a...

Page 236: ...compression to 5 High Low Comp low compression Use the procedure below to select the default value for image quality 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default 4 Press the OK key The Function Default menu appears 5 Press the U or V key to select Detail Setting Fini...

Page 237: ...nu Color TIFF Comp Set the default value for compression method for TIFF images handled by this machine Use the procedure below to set the default value for color TIFF compression method 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Function Default Detail Setting a b 2 4 in 1 Layout ...

Page 238: ...displayed and the screen returns to the Detail Setting menu XPS FitTo Page Set the default value for XPS print range setting for printing an XPS document after enlarging or reducing it to the size that fits in the print area Use the procedure below to set the default value for XPS print range setting 1 In the Sys Menu Count menu press the U or V key to select Common Settings Function Default a b 2...

Page 239: ...s the OK key The Detail Setting menu appears 7 Press the U or V key to select XPS FitTo Page 8 Press the OK key XPS FitTo Page appears 9 Press the U or V key to select On or Off 10 Press the OK key Completed is displayed and the screen returns to the Detail Setting menu Common Settings a b 2 Default Screen 3 Sound Exit Function Default a b 2 Scan Resolution 3 FAX Resolution Exit Detail Setting a b...

Page 240: ...or V key to select Login Operation 4 Press the OK key Login Operation appears 5 Press the U or V key to select Use Numeric Key or Select Character 6 Press the OK key Completed is displayed and the screen returns to the Common Settings menu Item Description Use Numeric Key Use the numeric keys to select and enter characters Select Character Enter characters by selecting them from the character pale...

Page 241: ...leges Photo Processing Set the resolution for copying a photo Use the procedure below to set Photo Processing 1 In the Sys Menu Count menu press the U or V key to select Copy 2 Press the OK key The Copy menu appears 3 Press the U or V key to select Photo Processing 4 Press the OK key Photo Processing appears Item Description Dithering Normal Sets the resolution to standard Dithering Rough Sets the...

Page 242: ...y to select Copy 2 Press the OK key The Copy menu appears 3 Press the U or V key to select Paper Selection 4 Press the OK key Paper Selection appears 5 Press the U or V key to select Auto or Def Paper Source 6 Press the OK key Completed is displayed and the screen returns to the Copy menu Item Description Auto Automatically select the cassette containing paper in the same size as originals Def Pap...

Page 243: ...4 Press the OK key AutoPaperSelect appears 5 Press the U or V key to select MostSuitableSize or Same as OrigSize 6 Press the OK key Completed is displayed and the screen returns to the Copy menu Auto Priority When a paper source of different size from the original is selected select whether automatic zoom reduce zoom is performed Item Description MostSuitableSize Select paper based on the current ...

Page 244: ...he OK key The Copy menu appears 3 Press the U or V key to select Auto Priority 4 Press the OK key AutoPaperSelect appears 5 Press the U or V key to select Off or On 6 Press the OK key Completed is displayed and the screen returns to the Copy menu Item Detail Off No zoom performed copied in original size On Automatic zoom performed as appropriate Sys Menu Count a b 8 Printer 9 Send Exit Copy a b 2 ...

Page 245: ...aper Selection Collate Duplex Zoom Combine Original Size Orig Orientation Original Image Density EcoPrint Continuous Scan File Name Entry JobFinish Notice Print Override Use the procedure below to set Select Key Set 1 In the Sys Menu Count menu press the U or V key to select Copy 2 Press the OK key The Copy menu appears 3 Press the U or V key to select Select Key Set Sys Menu Count a b 8 Printer 9...

Page 246: ...own is the one when Left is selected 7 Press the U or V key to select the function you want to register to the flexible key 8 Press the OK key Completed is displayed and the screen returns to the Copy menu IMPORTANT If you try to set the function that is registered to the other flexible key you cannot set it and This function is already registered is displayed Select Key Set a b 2 Right Exit Left ...

Page 247: ...istrator privileges Select Key Set If you register a function to the Left Select key or Right Select key you can quickly set the function when using sending functions You can register one of the following functions to each key None Color Selection Original Size Original Image Scan Resolution Sending Size Zoom Orig Orientation Continuous Scan File Format File Name Entry Subject Body JobFinish Notic...

Page 248: ...n for the flexible key selected in step 5 The screen shown is the one when Left is selected 7 Press the U or V key to select the function you want to register to the flexible key 8 Press the OK key Completed is displayed and the screen returns to the Send menu IMPORTANT If you try to set the function that is registered to the other flexible key you cannot set it and This function is already regist...

Page 249: ...heck menu appears 5 Press the U or V key to select Dest Confirm or Check New Dest 6 Press the OK key This displays the setting screen for the selected function The screen shown is the one when Dest Confirm is selected Item Description Dest Confirm Sets whether or not to display the destination confirmation screen before transmission Check New Dest Sets whether or not to display the destination con...

Page 250: ...Default Setting System Menu OPERATION GUIDE 8 65 8 7 Press the U or V key to select Off or On 8 Press the OK key Completed is displayed and the screen returns to the Send menu ...

Page 251: ...nction when printing from or saving to a document box You can register one of the following functions to each key for either of printing from and saving to a document box Print None Collate Paper Selection Duplex File Name Entry JobFinish Notice Print Override Encrypted PDF Store None Color Selection Original Size Original Image Scan Resolution Storing Size Zoom Orig Orientation Continuous Scan Fi...

Page 252: ...lected in step 5 The screen shown is the one when Print is selected 7 Press the U or V key to select Left or Right 8 Press the OK key This displays the function selection screen for the flexible key selected in step 7 The screen shown is the one when Left is selected 9 Press the U or V key to select the function you want to register to the flexible key 10 Press the OK key Completed is displayed an...

Page 253: ...em Menu 8 68 OPERATION GUIDE IMPORTANT If you try to set the function that is registered to the other flexible key you cannot set it and This function is already registered is displayed This function is already registered ...

Page 254: ...4 LTR 8 73 Duplex 8 74 Copies 8 75 Orientation 8 76 FormFeed Timeout 8 77 LF Action 8 77 CR Action 8 78 Paper Feed Mode 8 79 NOTE If user login administration is enabled you can only change the settings by logging in with administrator privileges Emulation Set Select the emulation for operating this machine by commands oriented to other types of printers Selection of emulation This machine can emu...

Page 255: ... Emuration Set appears 5 Press the U or V key to select the printer you want to emulate 6 Press the OK key Completed is displayed and the screen returns to the Printer menu NOTE If you select KPDL or KPDL Auto the operation after selecting the emulation is different from others If you select KPDL refer to page 8 71 If you select KPDL Auto refer to page 8 71 Sys Menu Count a b 7 Copy 9 Send Exit Pr...

Page 256: ...Printer menu When KPDL Auto Is Selected for Emulation If you use the KPDL Auto emulation mode KPDL and another emulation mode can be automatically switched according to the data alternative emulation For alternative emulation you can select one of the following printers The default setting is PCL6 Line Printer IBM Proprinter DIABLO 630 EPSON LQ 850 PCL6 Also as when you select KPDL set whether or ...

Page 257: ...rns to the Printer menu EcoPrint EcoPrint conserves toner when printing This is recommended for test copies where faded printing is not a problem Use the procedure below to specify the EcoPrint setting 1 In the Sys Menu Count menu press the U or V key to select Printer 2 Press the OK key The Printer menu appears 3 Press the U or V key to select EcoPrint Alt Emulation a b 3 DIABLO 630 4 EPSON LQ 85...

Page 258: ...e available settings Use the procedure below to specify the override A4 Letter setting The default setting is On 1 In the Sys Menu Count menu press the U or V key to select Printer 2 Press the OK key The Printer menu appears 3 Press the U or V key to select Override A4 LTR EcoPrint a b 2 On Item Description On A4 and Letter are regarded as the same in size The machine will use whichever size is in...

Page 259: ...e The table below shows the available settings Use the procedure below to select a duplex setting 1 In the Sys Menu Count menu press the U or V key to select Printer 2 Press the OK key The Printer menu appears 3 Press the U or V key to select Duplex Override A4 LTR a b 1 Off Item Description Finish Off No duplex mode Bind Long Edge Longer edge bound Bind Short Edge Shorter edge bound Sys Menu Coun...

Page 260: ...e default number of copies 1 In the Sys Menu Count menu press the U or V key to select Printer 2 Press the OK key The Printer menu appears 3 Press the U or V key to select Copies 4 Press the OK key Copies appears 5 Press the U or V key or the numeric keys to set the default number of copies 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Duplex a b 2 Bind Long ...

Page 261: ...o select Printer 2 Press the OK key The Printer menu appears 3 Press the U or V key to select Orientation 4 Press the OK key Orientation appears 5 Press the U or V key to select Portrait or Landscape 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Printer Printer Portrait Landscape Sys Menu Count a b 7 Copy 9 Send Exit Printer a b 2 EcoPrint 3 Override A4 LTR E...

Page 262: ...3 Press the U or V key to select FormFeed Timeout 4 Press the OK key FormFeed Timeout appears 5 Press the U or V key to set the Form Feed Timeout You can set the timeout delay in seconds You cannot use the numeric keys to enter this value 6 Press the OK key Completed is displayed and the screen returns to the Printer menu LF Action Set the line feed action when the machine receives the line feed c...

Page 263: ...ompleted is displayed and the screen returns to the Printer menu CR Action Set the character return action when the machine receives the character return code character code 0DH The table below shows the available settings The default setting is CR Only Ignore LF No line feed performed Item Description Sys Menu Count a b 7 Copy 9 Send Exit Printer a b 2 EcoPrint 3 Override A4 LTR Exit LF Action M ...

Page 264: ... Only LF and CR or Ignore CR 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Paper Feed Mode Set the default value of the paper feed direction used for the printer functions The default setting is Auto Sys Menu Count a b 7 Copy 9 Send Exit Printer a b 2 EcoPrint 3 Override A4 LTR Exit CR Action a b 2 LF and CR 3 Ignore CR Item Description Auto Sets the paper fe...

Page 265: ...Printer 2 Press the OK key The Printer menu appears 3 Press the U t Paper Feed Mode 4 Press the OK key Paper Feed Mode appears 5 Press the U or V key to select Auto or Fixed 6 Press the OK key Completed is displayed and the screen returns to the Printer menu Sys Menu Count a b 7 Copy 9 Send Exit Printer a b 2 EcoPrint 3 Override A4 LTR Exit ode a b 2 Fixed ...

Page 266: ...also be configured NOTE If user login administration is enabled you can only print by logging in with administrator privileges Printing Reports Printable reports are as follows Menu map Outputs a menu map of this machine Status Page Check the information including current settings available memory space and optional equipment installed Firmware Version Menu Map Status Page Firmware Version ...

Page 267: ...Count menu press the U or V key to select Report 2 Press the OK key The Report menu appears 3 Press the U or V key to select Report Print 4 Press the OK key The Report Print menu appears 5 Press the U or V key to select Menu Map Status Page or Font List Sys Menu Count a b 2 Counter 3 System Exit Report a b 2 Admin Rpt Set 3 Result Rpt Set Exit Report Print a b 2 Status Page 3 Font List Exit ...

Page 268: ...stricted now is displayed and the output is canceled Service Status Page More detailed information is available than on the Status Page Service personnel usually print the service status pages for maintenance purpose Network Status Page Check the information including network interface firmware version network address and protocol Use the procedure below to print a Service Status Network Status 1 ...

Page 269: ...screen appears The screen shown is the one when Network Status is selected 7 Press Yes the Left Select key The selected report is output Accepted is displayed and the screen returns to the Adjust Maint menu NOTE When acceptance of jobs is prohibited Print storing functions are restricted now is displayed and the output is canceled Adjust Maint a b 2 Send Box Density 3 Correct Bk Line Exit Service ...

Page 270: ...ress the U or V key to select Result Rpt Set 4 Press the OK key The Result Rpt Set menu appears Item Description Off No result report printed On Result report automatically printed Transmitted images can also be attached Error Only Result report printed only when a transmission ends in an error If two or more destinations are registered the reports are printed only for the destinations with the er...

Page 271: ...ult menu appears 6 Press the U or V key to select E mail Folder E mail Folder appears 7 Press the U or V key to select Off On or Error Only 8 Press the OK key A Result Report is sent Completed is displayed and the screen returns to the Send Result menu Send Result a b 2 FAX Exit E mail Folder a b 1 Off 2 On ...

Page 272: ... Adjust copy density Adjustment can be made in 7 levels both in auto and manual density modes Use the procedure below to adjust the copy density 1 In the Sys Menu Count menu press the U or V key to select Adjust Maint 2 Press the OK key The Adjust Maint menu appears 3 Press the U or V key to select Copy Denst Adj 4 Press the OK key Copy Denst Adj appears 5 Press the U or V key to select Auto or Ma...

Page 273: ...an be made in 7 levels both in auto and manual density modes 1 In the Sys Menu Count menu press the U or V key to select Adjust Maint 2 Press the OK key The Adjust Maint menu appears 3 Press the U or V key to select Send Box Density 4 Press the OK key Send Box Density appears 5 Press the U or V key to select Auto or Manual 6 Press the OK key This displays the density selection screen for the mode ...

Page 274: ... Correcting Fine Black Line can impair reproduction of fine characters It is recommended to keep the default Off Use the procedure below to specify the setting for correcting fine black lines 1 In the Sys Menu Count menu press the U or V key to select Adjust Maint Paper feed direction Item Description Off No correction performed On Low Correction performed The reproduction of the image becomes low...

Page 275: ...too light or incomplete even though there is enough toner refresh the developer 1 In the Sys Menu Count menu press the U or V key to select Adjust Maint 2 Press the OK key The Adjust Maint menu appears 3 Press the U or V key to select Service Setting 4 Press the OK key The Service Setting menu appears Adjust Maint a b 2 Send Box Density 3 Correct Bk Line Exit Correct Bk Line a b 2 On Low 3 On High...

Page 276: ...DE 8 91 8 5 Press the U or V key to select New Developer 6 Press the OK key A confirmation screen appears 7 Press Yes the Left Select key Completed is displayed and the screen returns to the Adjust Maint menu New Developer Are you sure Yes No ...

Page 277: ...s Date Time Set the date and time for the location where you use the machine If you perform Send as E mail the date and time set here will be displayed on the header CAUTION Be sure to set Time Zone before the Date Time setup Use the procedure below to set the date and time 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appea...

Page 278: ... to the item Year Month Day you want to enter Press the U or V key to set each item 8 Press the OK key The screen to enter the time of Date Time appears 9 Set the time Press the Y or Z key to move to the item Hour Min Second you want to enter Press the U or V key to set each item 10 Press the OK key Completed is displayed and the screen returns to the Date Settings menu Login User Name L b Login P...

Page 279: ...E NOTE If you try to change the date time when a trial application page 8 151 is running the If you change Date Time setting trial functions will be unavailable Are you sure message is displayed To change the date time press Yes the Left Select key ...

Page 280: ...e performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in and press Login the Right Select key 4 The Date Settings menu appears 5 Press the U or V key to select Date Format 6 Press the OK key Date Format appears 7 Press the U or V key to select Month Day Year Day Month Year or Year Month Day Sys Menu Count a b 4 User Job Account 5 ...

Page 281: ...Default Setting System Menu 8 96 OPERATION GUIDE 8 Press the OK key Completed is displayed and the screen returns to the Date Settings menu ...

Page 282: ...u are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in and press Login the Right Select key 4 The Date Settings menu appears 5 Press the U or V key to select Time Zone 6 Press the OK key Time Zone appears 7 Press the U or V key to select your location Sys Menu Count a b 4 User Job Account 5 User Property Exit Common Settings...

Page 283: ...Menu 8 98 OPERATION GUIDE 8 Press the OK key Completed is displayed and the screen returns to the Date Settings menu NOTE If you select a region that does not utilize summer time the summer time setting screen will not appear ...

Page 284: ...OK key When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in and press Login the Right Select key 4 The Date Settings menu appears 5 Press the U or V key to select Summer Time 6 Press the OK key Summer Time appears 7 Press the U or V key to select Off or On Sys Menu Count a b 4 User Job Account 5 User Property Exit C...

Page 285: ...Default Setting System Menu 8 100 OPERATION GUIDE 8 Press the OK key Completed is displayed and the screen returns to the Date Settings menu ...

Page 286: ...t stored Press OK Job Accounting restriction exceeded Job is canceled Sub address Polling box limit exceeded Job is canceled Memory is full Print job cannot be processed completely Scanner memory is full Job is canceled Print overrun KPDL error USB memory error Job is canceled No multi copies Press OK Auto Error Clear ON OFF Select whether to use Auto Error Clear or not Use the procedure below to ...

Page 287: ...ngs menu Error Clear Timer If you select On for Auto Error Clear set the amount of time to wait before automatically clearing errors Options are between 5 and 495 seconds every five seconds The default setting is 30 seconds If you set 0 as the time errors are not displayed NOTE If you select Off for Auto Error Clear the time display does not appear Use the procedure below to set the automatic erro...

Page 288: ...ars 7 Press the U or V key to set the Error Clear Timer Set the amount of time before clearing errors in seconds You cannot use the numeric keys to enter this value 8 Press the OK key Completed is displayed and the screen returns to the Timer Settings menu Auto Sleep If no job runs for a certain period of time automatically enter Sleep Mode Refer to Sleep and Auto Sleep on page 3 5 for Sleep Mode ...

Page 289: ...nd have not logged in a login screen will appear Then enter the user ID and password to log in and press Login the Right Select key 4 The Timer Settings menu appears 5 Press the U or V key to select Auto Sleep 6 Press the OK key Auto Sleep appears 7 Press the U or V key to select Off or On 8 Press the OK key Completed is displayed and the screen returns to the Timer Settings menu Sys Menu Count a ...

Page 290: ...ting and press the OK key When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in and press Login the Right Select key 4 The Timer Settings menu appears 5 Press the U or V key to select Sleep Timer 6 Press the OK key Sleep Timer appears 7 Press the U or V key to set the Sleep Timer Set the amount of time before enterin...

Page 291: ...ecify the auto panel reset setting The default setting is On 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Timer Setting and press the OK key When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in and pre...

Page 292: ...conds NOTE If you select Off for Auto Panel Reset the time display does not appear Use the procedure below to set the reset time 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings menu appears 3 Press the U or V key to select Timer Setting and press the OK key When you are performing user management and have not logged in a login scre...

Page 293: ...You can specify the amount of time to wait before Low Power Mode Specify a value from 1 240 minutes 1 minute increments The default setting is 2 minutes For more information on Low Power Mode refer to Auto Low Power Mode on page 3 4 Use the procedure below to set the Low Power Mode 1 In the Sys Menu Count menu press the U or V key to select Common Settings 2 Press the OK key The Common Settings me...

Page 294: ...numeric keys to set the Low Power Timer Set the amount of time before entering the low power state in minutes 8 Press the OK key Completed is displayed and the screen returns to the Timer Settings menu Unusable Time You can specify the prohibition period to use Use the procedure below to set the unusable time 1 In the Sys Menu Count menu press the U or V key to select Common Settings Login User Na...

Page 295: ...s Login the Right Select key 4 The Timer Settings menu appears 5 Press the U or V key to select Unusable Time 6 Press the OK key Unusable Time appears 7 Press the U or V key to select On 8 Press the OK key Start Time appears 9 Press the U or V key or numeric keys to set the Start Time Common Settings a b 2 Default Screen 3 Sound Exit Login User Name L b Login Password Menu Login Timer Setting a b ...

Page 296: ...key or numeric keys to set the End Time 12 Press the OK key Unlock Code appears 13 Press the U or V key or numeric keys to set the unlock code 14 Press the OK key Completed is displayed and the screen returns to the Timer Settings menu End Time a b Hour Min 07 00 Current Time 11 45 Unlock Code a b 0000 0000 99 ...

Page 297: ...onal NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Refer to Character Entry Method on Appendix 5 for details on entering characters Use the procedure below to register a new individual contact 1 In the Sys Menu Count menu press the U or V key to select Edit Destination 2 Press the OK key The Edit Destinat...

Page 298: ... each item and then press the OK key Registered is displayed and the screen returns to the Address Book list screen Refer to the descriptions below for how to enter each item Entering Contact Name 1 Press the Y or Z key to select Contact Name 2 Press Edit the Right Select key An entry screen appears 3 Enter the contact name If creating a new contact name the address number allocated to the destina...

Page 299: ...ng Folder SMB FTP Address Folder SMB Address The table below explains the items to be entered Detail C b p E mail Address 4 7 t_maury N Edit Address Entry B b ABC Text Item Description Max No of Characters Host Name If you specify a port number other than the default 139 use the Host name port number format E g SMBhostname 140 Host name or IP address of the sending computer 64 chars Path Path to t...

Page 300: ...haracters Host Name If you specify a port number other than the default 21 use the Hostname port number format E g FTPhostname 140 Host name or IP address of the sending computer 64 chars Path Path to the folder used to save files E g User ScanData 128 chars Login User Name User name for folder access For example abcdnet james smith 64 chars Login Password Password for folder access 64 chars Encry...

Page 301: ...rd 10 Press the OK key A confirmation screen appears NOTE If the screen for confirming the entry of a new destination page 8 64 is set to On screens to confirm the entered host name and path name appear Enter the same host name and path name again and press the OK key on their respective screens Path A b SD3 report ABC Text Login User Name A b Maury S ABC Text Login Password A b OOOOOOOOOOO ABC Te...

Page 302: ...on When creating a new destination the smallest unused address number is automatically allocated You can select any available number out of 100 numbers for individuals and 20 numbers for groups 1 Press the Y or Z key to display Address Number 2 Press Edit the Right Select key An entry screen appears 3 Press the U or V key or the numeric keys to enter the address number 4 Press the OK key The addre...

Page 303: ...d first Up to 100 destinations for the e mail 500 destinations for the FAX and the total of 10 destinations for the FTP and SMB can be registered per a group Use the procedure below to register a group 1 In the Sys Menu Count menu press the U or V key to select Edit Destination 2 Press the OK key The Edit Destination menu appears 3 Press the U or V key to select Address Book 4 Press the OK key The...

Page 304: ...e OK key Registered is displayed and the screen returns to the Address Book list screen Refer to the descriptions below for how to enter each item Entering Group Name 1 Press the Y or Z key to display Group Name 2 Press Edit the Right Select key An entry screen appears 3 Enter the group name If creating a new group name the address number allocated to the destination is already entered 4 Press the...

Page 305: ...e already been registered in the group the screen will display Registered numbers exceeded and return to the Group Member 6 Press the U or V key to select the destination you want to add to the group 7 Press the OK key This displays the sending address registered to the selected destination 8 Press the U or V key to select the sending address 9 Press the OK key The selected destination is added to...

Page 306: ...e U or V key to select the destination you want to delete 3 Press Menu the Right Select key The group editing menu appears 4 Press the U or V key to select Delete 5 Press the OK key A confirmation message appears 6 Press Yes the Left Select key Completed is displayed and the screen returns to Group Member Entering Address Number Address Number is an ID for a destination When creating a new destina...

Page 307: ... display This address number is already registered and return to the screen of step 2 Editing a Destination Edit delete the destinations individuals you added to the Address Book Use the procedure below to edit a destination 1 In the Sys Menu Count menu press the U or V key to select Edit Destination 2 Press the OK key The Edit Destination menu appears 3 Press the U or V key to select Address Book...

Page 308: ...een shown is the one when an individual s destination is selected 9 Edit items as necessary For how to edit each item refer to Adding an Individual Destination on page 8 112 and Adding a Group on page 8 118 10 After completing editing press the OK key A confirmation screen appears 11 Press Yes the Left Select key Registered is displayed and the screen returns to the Address Book list screen Addres...

Page 309: ...appears The screen shown is the one when No 1 No 12 is pressed and held 2 Press the U or V key to select the key number to which you want to register the destination 3 Press the OK key The Address Book list screen appears 4 Press the U or V key to select the destination you want to register NOTE If you want to search from the Address Book refer to Search in Address Book on page 3 29 5 Press the OK...

Page 310: ...tination 3 Press the OK key The Key Edit appears 4 Press the U or V key to select Edit NOTE If you select Delete here and press the OK key you can delete the registration of the destination If you press Yes the Left Select key in the screen that appears Completed is displayed and the registration of the destination is deleted 5 Press the OK key The Address Book list screen appears 6 Press the U or...

Page 311: ... OK key A confirmation screen appears 8 Press Yes the Left Select key The selected destination is registered to the one touch key overwriting the previous one Registered is displayed and the screen returns to the basic screen Overwrite Are you sure z No 1 Yes No ...

Page 312: ...management and have not logged in a login screen will appear Then enter the user ID and password to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select Restart 4 Press the OK key A confirmation screen appears 5 Press Yes the Left Select key The printer is restarted If you press No the Right Select key the printer does not restart and the screen re...

Page 313: ... Sys Menu Count menu press the U or V key to select System and press the OK key When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the U or V k...

Page 314: ... TCP IP IPv4 Setup by Entering IP Addresses on page 2 12 about the procedures TCP IP IPv6 Setup Set up TCP IP IPv6 to connect to the network The default setting is Off Use the procedure below to setup the TCP IP IPv6 setting 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key When you are performing user management and have not logged in a login screen will appe...

Page 315: ...ting appears 9 Press the U or V key to select On or Off 10 Press the OK key Completed is displayed and the screen returns to the TCP IP Settings menu NetWare Setup Select the NetWare network connection After that select frame types for NetWare network from Auto Ethernet II 802 3 802 2 or SNAP The default settings is Off Use the procedure below to setup the NetWare setting System a b 2 I F Block Se...

Page 316: ...k Setting 4 Press the OK key The Network Setting menu appears 5 Press the U or V key to select NetWare 6 Press the OK key NetWare appears 7 Press the U or V key to select On or Off If you select On and press the OK key Frame Type appears Press the U or V key to select the desired frame type The available frame types are as follows Auto 802 3 Sys Menu Count a b 1 Report 2 Counter Exit Login User Na...

Page 317: ...SD Scan The default setting is On Use the procedure below to setup the WSD SCAN setting The machine must be restarted after the setting is changed 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in and press Login the Right Sel...

Page 318: ... On Use the procedure below to setup the WSD PRINT setting The machine must be restarted after the setting is changed 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in and press Login the Right Select key 2 The System menu app...

Page 319: ...e Network Setting menu appears 5 Press the U or V key to select WSD PRINT 6 Press the OK key The WSD PRINT menu appears 7 Press the U or V key to select On or Off 8 Press the OK key Completed is displayed and the screen returns to the Network Settings menu Network Setting a b 2 NetWare 3 AppleTalk Exit WSD PRINT a b 2 On ...

Page 320: ...er of the port to be used On Port number 21 Raw Port Select whether or not to receive documents using Raw Port On z LDAP Select whether or not to use LDAP Off SNMP Select whether or not to communicate using SNMP On z SNMPv3 Set SNMPv3 Off z SMB Select whether or not to send documents using SMB and the number of the port to be used On Port number 139 SMTP E mail TX Select whether or not to send e m...

Page 321: ...ting menu appears 5 Press the U or V key to select TCP IP Settings IPP Select whether or not to use IPP and the number of the port to be used Off Port number 631 z IPP over SSL Select whether or not to use IPP over SSL SSL must be set to On in SSL Setting on page 8 138 On z z The machine must be restarted after the setting is changed The machine does not need to be restarted after the setting is c...

Page 322: ...r the item selected in step 9 The screen shown is the one when FTP Client is selected 11 Press the U or V key to select On or Off If you select On for each of FTP Client and IPP and press the OK key a port number entry screen appears Press the U or V key or the numeric keys to set the port number 12 Press the OK key Completed is displayed and the screen returns to the Protocol Detail menu TCP IP S...

Page 323: ... and HTTP port security settings SSL Make this setting Make this setting when you use SSL The default setting is Off Use the procedure below to make the setting 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in and press Login...

Page 324: ...ecurity Specify the protocol to be used for IPP The default setting is IPP IPP over SSL Use the procedure below to make the setting 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in and press Login the Right Select key Network...

Page 325: ...Press the OK key IPP Security appears 9 Press the U or V key to select IPP IPP over SSL or IPPoverSSL only 10 Press the OK key Completed is displayed and the screen returns to the Secure Protocol menu HTTP Security Specify the protocol to be used for HTTP The default setting is HTTPS only Use the procedure below to make the setting System a b 2 I F Block Set 3 Security Level Exit Network Setting a...

Page 326: ...ess the U or V key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the U or V key to select Secure Protocol 6 Press the OK key Secure Protocol appears 7 Press the U or V key to select HTTP Security 8 Press the OK key HTTP Security appears Sys Menu Count a b 1 Report 2 Counter Exit Login User Name L b Login Password Menu Login System a b 2 I F Block Set 3 Secur...

Page 327: ... to select System and press the OK key When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the U or V key to select Secure Protocol Sys Menu Cou...

Page 328: ...he U or V key to select Off LDAPv3 TLS or LDAP over SSL 10 Press the OK key Completed is displayed and the screen returns to the Secure Protocol menu SNMPv3 Setting Sets up SNMPv3 The default setting is Off Use the procedure below Refer to Protocol Detail on page 8 135 about the procedures Secure Protocol a b 2 IPP Security 3 HTTP Security Exit LDAP Security a b 2 LDAPv3 TLS 3 LDAP over SSL ...

Page 329: ... in a login screen will appear Then enter the user ID and password to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select Network Setting 4 Press the OK key The Network Setting menu appears 5 Press the U or V key to select IPSec 6 Press the OK key IPSec appears 7 Press the U or V key to select On or Off Sys Menu Count a b 1 Report 2 Counter Exit L...

Page 330: ...ATION GUIDE 8 145 8 If you select On and press the OK key Rule Setting appears Press the U or V key to select On or Off 8 Press the OK key Completed is displayed and the screen returns to the Network Setting menu Rule Setting a b 2 On ...

Page 331: ... setting is Unblock Use the procedure below to specify the USB Host setting 1 In the Sys Menu Count menu press the U or V key to select System and press the OK key When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select I F ...

Page 332: ... Sys Menu Count menu press the U or V key to select System and press the OK key When you are performing user management and have not logged in a login screen will appear Then enter the user ID and password to log in and press Login the Right Select key 2 The System menu appears 3 Press the U or V key to select I F Block Set 4 Press the OK key The I F Block Set menu appears 5 Press the U or V key t...

Page 333: ...m Menu 8 148 OPERATION GUIDE 6 Press the OK key USB Device appears 7 Press the U or V key to select Unblock or Block 8 Press the OK key Completed is displayed and the screen returns to the System menu USB Device a b 2 Block ...

Page 334: ...tem 2 Press the OK key The System menu appears 3 Press the U or V key to select I F Block Set 4 Press the OK key The I F Block Set menu appears 5 Press the U or V key to select Option I F 6 Press the OK key Option I F appears 7 Press the U or V key to select Unblock or Block 8 Press the OK key Completed is displayed and the screen returns to the System menu Sys Menu Count a b 1 Report 2 Counter Ex...

Page 335: ...ystem Menu 8 150 OPERATION GUIDE Security Level Security Level setting The Security Level setting is primarily a menu option used by service personnel for maintenance work There is no need for customers to use this menu ...

Page 336: ... Optional Functions You can use the optional applications installed on this machine Op Functions Although nothing is currently displayed when the optional functions that will be released in the future is installed the licenses can be set using this menu ...

Page 337: ...Default Setting System Menu 8 152 OPERATION GUIDE ...

Page 338: ...OPERATION GUIDE 9 1 9 Maintenance This chapter describes cleaning and toner replacement Cleaning 9 2 Toner Container 9 5 ...

Page 339: ...ing the machine Glass Platen Wipe the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent IMPORTANT Do not use thinner or other organic solvents Cleaning the Machine To avoid print quality problems the interior of the machine must be cleaned with every toner container replacement 1 Open the front cover ...

Page 340: ...with both hands NOTE The drum unit is sensitive to light Never expose the drum unit to light for more than five minutes 4 Place the drum unit flat on a clean level surface IMPORTANT Do not place the drum unit on end 5 Use a clean lint free cloth to clean dust and dirt away from the metal registration roller IMPORTANT Take care not to touch the transfer roller black during cleaning ...

Page 341: ... POSITION IMPORTANT Remove the fixing tape on the main charger cleaner before cleaning for the first time After cleaning make sure you restore the main charger cleaner to its home position 7 When cleaning is complete return the drum unit to the original position 8 Return the developer unit to its position aligning the guides at both ends with the slots in the machine Then close the front cover ...

Page 342: ... cause burns Toner Container Replacement 1 Open the front cover 2 Turn the lock lever to the unlock position Push the lock lever to the position marked by the arrow and pull out the toner container NOTE Put the old toner container in the plastic bag supplied with the new toner kit and discard it later according to the local code or regulations for waste disposal 3 Take the new toner container out ...

Page 343: ...the label from the toner container 5 Install the new toner container in the machine Push firmly on the top of the container at the positions marked PUSH until you hear a click 6 Turn the lock lever to the lock position 7 Close the front cover ...

Page 344: ...ions you should take to avoid possible damage that may occur when the machine is used next time Moving the Machine When you move the machine Move it gently Keep it as level as possible to avoid spilling toner inside the machine Be sure to consult a service technician before attempting long distance transportation of the machine WARNING If you ship the machine remove and pack the developer unit and...

Page 345: ...Maintenance 9 8 OPERATION GUIDE ...

Page 346: ...OPERATION GUIDE 10 1 10 Troubleshooting This chapter explains how to solve problems with the machine Solving Malfunctions 10 2 Responding to Error Messages 10 5 Clearing Paper Jams 10 11 ...

Page 347: ...cing originals on the platen place them face down and align them with the original size indicator plates 2 44 When placing originals in the optional document processor place them face up 2 46 Printouts are too light Is the machine in Auto Density mode Set the correct density level for auto density Is the machine in Manual Density mode Select the correct density level 5 13 When changing the default...

Page 348: ... platen align them with the original size indicator plates 2 44 When placing originals in the optional document processor align the original width guides securely before placing the originals 2 45 Is the paper loaded correctly Check the position of the paper width guides 2 45 Paper often jams Is the paper loaded correctly Load the paper correctly 2 28 Is the paper of the supported type Is it in go...

Page 349: ...d Web Server Operation Guide Cannot print with USB memory Was the USB memory formatted with a machine other than this machine Format the USB memory with this machine Is the USB host blocked Select Unblock in the USB host settings 8 146 Check that the USB memory is securely plugged into the machine When displaying an image sent from the machine on the PC an image size is shrunk vertically or horizo...

Page 350: ...ver Connection of Network Cannot duplex print on this paper Did you select a paper size media type that cannot be duplex printed Select the available paper type Press the OK key to print without using Duplex 3 14 Incorrect account ID Job is canceled This job is canceled because it is restricted by Job Accounting Press the OK key Close front cover Is there any cover which is open Close the cover in...

Page 351: ...s turn off the machine unplug the power cord and contact your Service Representative Memory is full Print job cannot be processed completely Unable to continue the job as the memory is used up Press the OK key to print the scanned pages The print job cannot be processed completely Press the STOP key to cancel the job Paper jammed If a paper jam occurs the machine will stop and the location of the ...

Page 352: ...ons are as follows 1101 The server name of the SMTP server is not set correctly or the host name is incorrect when sending scan data to an FTP server Use Embedded Web Server and register the SMTP server name and the host name correctly 1102 The login user name is incorrect or the domain name has not been entered Enter login user name domain name and password correctly 1103 The network path name is...

Page 353: ...r is not set correctly Use Embedded Web Server and register the SMTP server name and the host name correctly 2204 The E mail size exceeds the acceptable send data capacity Decrease the size or resolution of the scanned data to be transmitted and resend the E mail 5101 5102 5103 5104 7102 720f Turn the main power switch off and back on If this error occurs several times make a note of the displayed...

Page 354: ...he toner container was taken from a different machine of the same model while it was displaying the Add toner message ignore the message and use the toner Unknown toner Installed PC This message is displayed if the installed toner container s regional specification does not match the machine s Insufficient memory Cannot start the job Further scanning cannot be performed due to insufficient memory ...

Page 355: ...y Connect the modular cord correctly Is Permitted FAX No or Permitted ID No registered correctly Check Permitted FAX No and Permitted ID No FAX Operation Guide Chapter 6 Registering Permit FAX No and Registering Permit ID No Has a communication error occurred Check error codes in the TX RX Result Report and Activity Report If the error code starts with U or E perform the corresponding procedure FA...

Page 356: ...craps of paper left in the machine could cause subsequent jamming Discard paper that has jammed in the optional document finisher A page affected by a paper jam will be printed again CAUTION The fixing unit is extremely hot Take sufficient care when working in this area as there is a danger of getting burned Online Help Messages When Paper Jam is displayed press Help the Left Select key to display...

Page 357: ... Pull out the cassette or optional paper feeder 2 Remove any partially fed paper IMPORTANT Do not try to remove paper that has already been partially fed Proceed to Inside the Machine on page 10 14 NOTE Check to see if paper is loaded correctly If not reload the paper 3 Push the cassette back in securely The machine warms up and resumes printing Duplexer Paper is jammed in the duplexer Remove the ...

Page 358: ...ver in front of the machine and remove any jammed paper Open the duplexer s cover at the rear of the machine and remove any jammed paper 3 Push the cassette back in securely and open and close the top cover to clear the error The machine warms up and resumes printing ...

Page 359: ...over and lift the developer unit together with the toner container out of the machine 3 Remove the drum unit from the machine by holding the green levers with both hands CAUTION The fuser unit inside the machine is hot Do not touch it as it may result in burn injury NOTE The drum is sensitive to light Never expose the drum unit to light for more than five minutes ...

Page 360: ... ends with the slots in the machine 6 Insert the developer unit together with the toner container back into the machine Close the front cover The machine warms up and resumes printing Rear Cover Follow the steps below to clear paper jams of the rear cover 1 Open the rear cover and remove the jammed paper by pulling it out CAUTION The fuser unit inside the machine is hot Do not touch it as it may r...

Page 361: ...over to clear the error The machine warms up and resumes printing Optional Document Processor Follow the steps below to clear paper jams in the optional document processor 1 Remove all of the originals from the document feed tray 2 Open the left cover of the document processor 3 Remove the jammed original If the original is caught in the rollers or difficult to remove proceed to the next step ...

Page 362: ...ting OPERATION GUIDE 10 17 10 4 Open the document processor 5 Remove the jammed original If the original tears remove every loose scrap from inside the machine 6 Close the document processor 7 Place the originals ...

Page 363: ...Troubleshooting 10 18 OPERATION GUIDE ...

Page 364: ...OPERATION GUIDE 11 1 11 Management This chapter explains the following operations User Login Administration 11 2 Job Accounting 11 13 Checking the Counter 11 37 ...

Page 365: ...for the first user login administration Enable user login administration page 11 2 T Add a user page 11 6 T Log out page 11 5 T The registered user logs in for operations page 11 5 Enabling Disabling User Login Administration This enables user login administration Select one of the following authentication methods Item Description Local Authentication User authentication based on user properties o...

Page 366: ...page 11 6 for the default login user name and password NOTE If Netwk Authentic is selected as the user authentication method press Menu the Left Select key to select the authentication destination 2 In the Sys Menu Count menu press the U or V key to select User Job Account 3 Press the OK key The User Job Account menu appears 4 Press the U or V key to select User Login Set 5 Press the OK key The Us...

Page 367: ...en press the OK key NOTE If the login user name and password are rejected check the following settings Network Authentication setting of the machine User property of the Authentication Server Date and time setting of the machine and the Authentication Server If you cannot login because of the setting of the machine login with any administrator registered in the local user list and correct the sett...

Page 368: ...in Password press the OK key enter the login password and then press the OK key 4 Check the login user name and password are correct and press Login the Right Select key NOTE If Netwk Authentic is selected as the user authentication method press Menu the Left Select key to select the authentication destination Logout To log out the machine press the Logout key to return to the login user name logi...

Page 369: ... 5 for details on entering characters 1 Log in as a user with administrator rights 2 Press the System Menu Counter key on the main unit operation panel Item Description User Name Mandatory at user registration Enter the name displayed on the user list up to 32 characters Login User Name Enter the login user name to log in up to 32 characters The same login user name cannot be registered Login Pass...

Page 370: ...tion method press Menu the Left Select key to select the authentication destination 5 In the User Job Account menu press the U or V key to select User Login Set 6 Press the OK key The User Login Set menu appears 7 Press the U or V key to select Local User List 8 Press the OK key Local User List appears 9 Press Menu the Right Select key press the U or V key to select Add User and then press the OK ...

Page 371: ...login password and then press the OK key 14 Enter the same login password to confirm and press the OK key 15 Press the Z key to select E mailAddress press Edit the Right Select key enter the e mail address and then press the OK key 16 Press the Z key to select Access Level press Change the Right Select key select the user access privilege and then press the OK key NOTE If the user list is for devi...

Page 372: ...ntry Method on Appendix 5 for details on entering characters 1 Press the System Menu Counter key on the main unit operation panel 2 In the Sys Menu Count menu press the U or V key to select User Job Account and then press the OK key 3 If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to log...

Page 373: ...ser whose information you want to change and then press the OK key 2 In the same fashion as registering a new user press the Y or Z key to select the desired item press Edit the Right Select key change information and then press the OK key 3 Repeat step 2 to change items as necessary 4 After completing changing the user information press the OK key again User Job Account a b 2 Job Account Set 3 Un...

Page 374: ...mation screen press Yes the Left Select key The user is deleted and the screen returns to Local User List Unknown login user name Job This specifies the behavior for handling the jobs sent with unknown login user names or User ID i e unsent IDs If the User Login is set to invalid and Job Accounting is set to valid follow the procedure when the Account ID is unknown The table below shows the availa...

Page 375: ...to log in with administrator privileges Refer to Adding a User on page 11 6 for the default login user name and password NOTE If Netwk Authentic is selected as the user authentication method press Menu the Left Select key to select the authentication destination 4 In the User Job Account menu press the U or V key to select Unknown ID Job 5 Press the OK key Unknown ID Job appears 6 Press the U or V...

Page 376: ... all accounts combined Restricting the print counter in one page increments up to 9 999 999 copies Resetting the print counter for each account or for all accounts combined First Job Accounting Setup Follow these steps for the first job accounting setup Enable job accounting page 11 13 T Add an account page 11 16 T Log out page 11 15 T Other users log in for operations page 11 15 Enabling Disablin...

Page 377: ...Job Account menu press the U or V key to select Job Account Set 5 Press the OK key The Job Account Set menu appears 6 Press the U or V key to select Job Accounting 7 Press the OK key Job Accounting appears 8 Press the U or V key to select On To disable job accounting select Off 9 Press the OK key Completed is displayed and the screen returns to the Job Account Set menu NOTE When the display return...

Page 378: ...ep will sound and login will fail Enter the correct account ID By pressing Counter the Left Select key you can refer to the number of pages printed and the number of pages scanned When the screen to enter the login user name and password appears If user login administration is enabled the screen to enter the login user name and password appears Enter a login user name and password to log in Refer ...

Page 379: ... to log in with administrator privileges Refer to Adding a User on page 11 6 for the default login user name and password NOTE If Netwk Authentic is selected as the user authentication method press Menu the Left Select key to select the authentication destination 4 In the User Job Account menu press the U or V key to select Job Account Set Item Description Account Name Enter the account name up to...

Page 380: ...nt code and press the OK key NOTE Any account ID that has already registered cannot be used Enter any other account ID 11 Press the U or V key to select Exit and then press the OK key Select Detail and press the OK key to see information of the registered accounts 12 Account List is displayed and the new account is added to the account list Job Account Set a b 4 Each Job Account 6 Default Setting ...

Page 381: ...ser name and password and then press Login For this you need to log in with administrator privileges Refer to Adding a User on page 11 6 for the default login user name and password NOTE If Netwk Authentic is selected as the user authentication method press Menu the Left Select key to select the authentication destination 4 In the User Job Account menu press the U or V key to select Job Account Se...

Page 382: ...striction of use and then press the OK key NOTE Activate or deactivate restriction Refer to Restricting the Use of the Machine on page 11 22 3 Repeat step 2 to change items as necessary 4 After completing changing the account information press the OK key again A confirmation screen appears 5 Press Yes the Left Select key The account information is changed Registered is displayed and the screen ret...

Page 383: ...both or each of copying and printing individually The selection may influence restriction on the count and count method Refer to Restricting the Use of the Machine on page 11 22 Counting the Number of Pages Printed on page 11 30 and Printing an Accounting Report on page 11 35 for details Use the procedure below to set the counting methods 1 Press the System Menu Counter key on the main unit operat...

Page 384: ...e Left Select key to select the authentication destination 4 In the User Job Account menu press the U or V key to select Job Account Set 5 Press the OK key The Job Account Set menu appears 6 Press the U or V key to select Default Setting 7 Press the OK key The Default Setting menu appears 8 Press the U or V key to select Copy Print Count 9 Press the OK key Copy Print Count appears 10 Press the U o...

Page 385: ...lit selected for Copier Printer Count Total selected for Copier Printer Count Item Detail Print Restriction Copier Limits the number of sheets used for copying Print Restriction Printer Limits the number of sheets used for printing Scan Restriction Others Limits the number of sheets scanned excludes copying Fax TX Restriction Limits the number of sheets sent by fax For CD 1128 only Item Detail Pri...

Page 386: ...lect the item to be restricted and then press Edit the Right Select key When selecting Split in Copy Print Count screen changes as shown in the left 4 Press the U or V key to select the desired restriction method and then press the OK key Item Description Off No restriction given Counter Limit Restricts the print counter in one page increments up to 9 999 999 copies Reject Usage Restriction is app...

Page 387: ...able below describes the action taken Use the procedure below to apply the restriction limit 1 Press the System Menu Counter key on the main unit operation panel 2 In the Sys Menu Count menu press the U or V key to select User Job Account and then press the OK key Limit Pages D b 1 9999999 123456 pages Overwrite Are you sure z k Osaka GUI DESIGN Yes No Item Description Immediately The next job wil...

Page 388: ...to select the authentication destination 4 In the User Job Account menu press the U or V key to select Job Account Set 5 Press the OK key The Job Account Set menu appears 6 Press the U or V key to select Default Setting 7 Press the OK key The Default Setting menu appears 8 Press the U or V key to select Apply Limit 9 Press the OK key Apply Limit appears 10 Press the U or V key to select Immediatel...

Page 389: ...Management 11 26 OPERATION GUIDE 11 Press the OK key Completed is displayed and the screen returns to the Default Setting menu ...

Page 390: ...triction on the number of sheets used for copying Print Restriction Sets the default restriction on the number of sheets used for printing Scan Restriction Other Sets the default restriction on the number of sheets used for scanning excludes copying FAX TX Restriction Sets the default restriction on the number of sheets used for sending faxes For CD 1128 only Item Detail Print Restriction Sets the...

Page 391: ... on page 11 6 for the default login user name and password NOTE Refer to Character Entry Method on Appendix 5 for details on entering characters If Netwk Authentic is selected as the user authentication method press Menu the Left Select key to select the authentication destination 4 In the User Job Account menu press the U or V key to select Job Account Set 5 Press the OK key The Job Account Set m...

Page 392: ...estriction on the number of sheets and then press the OK key 11 Use the numeric keys to enter the default restriction on the number of sheets and then press the OK key Completed is displayed and the screen returns to Counter Limit 12 Repeat steps 10 to 11 set other default restrictions on the number of sheets Default Setting a b 2 Copy Print Count 3 Counter Limit Exit Counter Limit a b 2 Print Res...

Page 393: ... and then press the OK key 3 If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to log in with administrator privileges Refer to Adding a User on page 11 6 for the default login user name and password Item Detail Printed Pages Displays the number of pages copied and printed and the total num...

Page 394: ...U or V key to select Total Accounting 7 Press the OK key The Total Accounting menu appears 8 Press the U or V key to select the function of which you want to check counts and then press the OK key If you select Printed Pages or Scanned Pages press the Y or Z key to switch the counted items 9 After confirming the content press the OK key The screen returns to the Total Accounting menu User Job Acco...

Page 395: ...ess the System Menu Counter key on the main unit operation panel 2 In the Sys Menu Count menu press the U or V key to select User Job Account and then press the OK key 3 If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to log in with administrator privileges Refer to Adding a User on page ...

Page 396: ...key The Each Job Accounting menu appears 8 Press the U or V key to select the account of which you want to check counts 9 Press the OK key A menu for the account appears 10 Press the U or V key to select the function of which you want to check counts and then press the OK key If you select Printed Pages select the item for which you want to check printed page counts and then press the OK key Press...

Page 397: ...fter confirming the content press the OK key The screen returns to the menu for the account 12 To reset the cou key to select Counter Reset 13 Press the OK key A confirmation screen appears 14 Press Yes the Left Select key The counter is reset Completed is displayed and the screen returns to the menu for the account Copy Print Pages C b Copy 1 3 1234567 Limit 1234567 Osaka GUI DESIGN a b ages ages...

Page 398: ...low to print a job accounting report 1 Press the System Menu Counter key on the main unit operation panel 2 In the Sys Menu Count menu press the U or V key to select User Job Account and then press the OK key 3 If user login administration is disabled the user authentication screen appears Enter your login user name and password and then press Login For this you need to log in with administrator p...

Page 399: ... the User Job Account menu press the U or V key to select Job Account Set 5 Press the OK key The Job Account Set menu appears 6 Press the U or V key to select Account Report and then press the OK key 7 In the confirmation screen press Yes the Left Select key A job accounting report is printed User Job Account a b 1 User Login Set 3 Unknown ID Job Exit Job Account Set a b 2 Account Report 3 Total A...

Page 400: ...e OK key If you select Printed Pages select by Function or by Paper Size in the next screen and then press the OK key Item Description Printed Pages By Function You can check the number of pages copied faxed and printed and the total number of pages used FAX functions available only in CD 1128 By Paper Size You can check the number of pages printed for each paper size Scanned Pages You can check t...

Page 401: ...ement 11 38 OPERATION GUIDE 4 Press the Y or Z key to check the count 5 After completing checking the count press the OK key The screen returns to the menu for the account Printed Pages C b Copy 1 4 1234567 ...

Page 402: ...OPERATION GUIDE Appendix 1 Appendix Optional Equipment Appendix 2 Character Entry Method Appendix 5 Paper Appendix 9 Specifications Appendix 18 Glossary Appendix 23 ...

Page 403: ...per Feeder PF 100 Two additional cassettes identical to the machine s double cassettes can be installed in the machine Paper capacity and loading method are the same as Cassettes 1 Expansion Memory To expand the printer memory for more complex print jobs and faster print speed you can plug in optional memory module dual in line memory module in the memory slot provided on the main controller board...

Page 404: ...ischarge static electricity from your body by touching a water pipe faucet or other large metal object before handling the memory module Or wear an antistatic wrist strap if possible when you install the memory module Installing the Memory Module 1 Turn off the machine and disconnect the power cord and interface cable 2 Remove the right cover with a piece of metal similar to coin 3 Remove the scre...

Page 405: ...ore inserting a memory module in the machine make sure that the machine is switched off 6 Push down the memory module to secure 7 Reinstall the right cover Removing the Memory Module To remove a memory module remove the right cover and the memory slot cover from the machine Then carefully push out the two socket clamps Ease the memory module out of the socket to remove Verifying the expanded memor...

Page 406: ...e line the character to the left of it is deleted 3 Back Key Press this key to return to the screen from which you invoked the character entry screen 4 Cursor Keys Use these to select the entry position or select a character from the character list 5 Numeric Keys Use these keys to select the character you want to enter 6 Reset Key Press this key to cancel the character entry procedure and return t...

Page 407: ...r entry screen press Text the Right Select key to select the type of characters you want to enter Each time you press Text the Right Select key the character type switches as follows ABC 123 Symbol ABC NOTE By pressing on the numeric keys while entering characters you can directly display the Symbols screen File name input OsakaSD3 123 Text Current character type ABC Text 123 Text Symbols a b Text...

Page 408: ...Alphabetic Symbol d e f D E F 3 Numeric 3 Alphabetic Symbol g h i G H I 4 Numeric 4 Alphabetic Symbol j k l J K L 5 Numeric 5 Alphabetic Symbol m n o M N O 6 Numeric 6 Alphabetic Symbol p q r s P Q R S 7 Numeric 7 Alphabetic Symbol t u v T U V 8 Numeric 8 Alphabetic Symbol w x y z W X Y Z 9 Numeric 9 Alphabetic Symbol _ space 0 Numeric 0 Alphabetic Symbol Switch between upper lowercase Numeric or ...

Page 409: ...umeric keys to display the Symbols screen Use cursor keys to select the symbol you want to enter and then press the OK key Entry When Select Character Is Selected in Login Operation Settings In the login screen that appears when user management is enabled the character entry method may vary depending on the settings Refer to Login Operation on page 8 55 If a character palette appears on the screen...

Page 410: ...r Colour Prepunched High Quality Custom 1 to 8 A4 JIS B5 A5 Folio Legal Letter Oficio II Executive B6 ISO B5 Envelope C5 16K Custom 148 x 210 to 216 x 356mm 5 13 16 x 8 5 16 to 8 1 2 x 14 inches 250 80g m2 Supported types Supported paper sizes No of sheets Plain Preprinted Labels Bond Recycled Rough Vellum Letterhead Color Colour High Quality Custom 1 to 8 Letter Legal Statement Executive Oficio I...

Page 411: ... Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 Other sizes Portrait 2 76 to 8 50 or 70 to 216 mm Landscape 5 83 to 14 02 or 148 to 356 mm 1 Transparency OHP film Letter A4 1 Supported types Supported paper sizes No of sheets ...

Page 412: ...ns of paper that is supported with this machine Refer to the subsequent sections for further details NOTE Some recycled paper does not meet requirements for use with this machine as listed in the Basic Paper Specifications shown below such as moisture or pulp content For this reason we recommend purchasing a small amount of recycled paper as a sample for testing prior to use Choose recycled paper ...

Page 413: ...heat of printing and may damage the drum Be sure to use the standard paper that contains at least 80 pulp i e not more than 20 of the total paper content consists of cotton or other fibers Supported Paper Sizes Paper of the following sizes is supported by the machine Measurements in the table take into account a 0 7 mm dimensional accuracy for length and width Corner angles must be 90 0 2 Multi Pu...

Page 414: ...and 0 110 mm Moisture Content Paper moisture content is the ratio of moisture to dryness expressed as a percentage Moisture affects how the paper is supplied the electrostatic changeability of the paper and how the toner adheres Paper moisture content varies depending on the relative humidity in the room High relative humidity causes paper to become damp making the edges expand so it appears wavy ...

Page 415: ...uncut or edges or corners are crushed In order to prevent these problems be especially careful when you cut the paper yourself Packaging Choose paper that is properly packaged and stacked in boxes Ideally the packaging itself should have been treated with a coating to inhibit moisture Specially treated paper We do not recommend printing onto the following types of paper even if it conforms to the ...

Page 416: ...lect a cassette or multi purpose tray for special paper Transparency OHP film Transparencies must be able to withstand the heat of printing Transparencies must meet the following conditions To avoid problems use the multi purpose tray for transparencies and load transparencies with the long side facing the machine If transparencies jam frequently at output try pulling the leading edge of sheets ge...

Page 417: ...in the multi purpose tray fan it and align the edges Some thick paper may still have rough edges developed by a paper cutter on the back side Remove any such rough edges just as with Hagaki by placing the paper on a flat surface and rubbing the edges gently a few times with a ruler Printing onto paper with rough edges may cause jams NOTE If the paper is not supplied correctly even after it is smoo...

Page 418: ...he page 9 of the Appendix The colored ink must be able to withstand the heat of printing It must be resistant to silicone oil as well Do not use paper with a treated surface such as glossy paper used for calendars Recycled Paper Recycled paper must conform to the specifications listed on the page 11 of the Appendix however its whiteness may be considered separately NOTE Before purchasing recycled ...

Page 419: ...ain Transparency OHP film Rough Vellum Labels Recycled Preprinted Bond Cardstock Color Colour Prepunched Letterhead Thick Envelope High Quality Custom 1 to 8 Paper Size Front Cassette Maximum 8 1 2 14 A4 Duplex 8 1 2 14 A4 Minimum 5 1 2 8 1 2 A6 Duplex 7 1 4 10 1 2 A5 Multi Purpose Tray Maximum 8 1 2 14 A4 Minimum 3 5 8 6 1 2 C5 Zoom Level Manual mode 25 to 400 1 increments Fixed magnifications 40...

Page 420: ...Hi Speed USB Host 1 Network interface 1 10 BASE T 100 BASE TX Option KUIO W slot 1 Resolution 600 600 dpi Monthly Duty Average 1500pages Maximum 20000pages Operating Environment Temperature 10 to 32 5 C 50 to 90 5 F Humidity 15 to 80 Altitude 8 200 feet 2 500 m or less Brightness 1 500 lux or less Dimension W D H 19 4 16 1 14 4 494 410 366 mm 19 4 16 9 17 6 494 430 448 mm Weight without toner cont...

Page 421: ... countries Power off 0 W Options Document processor Paper feeder up to 2 units Item Description Printing Speed Same as Copying Speed First Print Time A4 feed from Cassette 6 0 seconds or less Resolution Fine 1200 Fast 1200 600 dpi 300 dpi Operating System Windows 2000 Windows XP Windows XP Professional Windows Server 2003 Windows Server 2003 x64 Edition Windows Vista x86 Edition Windows Vista x64 ...

Page 422: ...00Mhz or higher RAM 128MB or more HDD free space 20MB or more Interface Ethernet Resolution 600 dpi 400 dpi 300 dpi 200 dpi File Format JPEG TIFF PDF XPS Scanning Speed 1 sided B W 20 Images min Color 7 Images min 2 sided B W 11 Images min Color 4 Images min A4 landscape 600 dpi Image quality Text Photo original Interface Ethernet 10 BASE T 100 BASE TX USB2 0 Hi Speed USB Network Protocol TCP IP T...

Page 423: ...Legal A4 Minimum Statement A5 Paper Weight 50 to 120 g m2 Loading Capacity 50 sheets 50 to 80 g m2 maximum Dimensions W D H 22 3 4 21 7 1 8 455 338 93 mm Weight 3 kg or less Item Description CD 1028 CD 1128 Time to Low Power mode default setting 2 minutes Time to Sleep mode default setting 15 minutes Recovery time from Low Power mode 10 seconds or less Recovery time from Sleep mode 15 seconds or l...

Page 424: ... IP address being specified or DNS server being set Bonjour also sends and receives network packets by UDP port 5353 If a firewall is enabled the user must check that UDP port 5353 is left open so that Bonjour will run correctly Some firewalls are set up so as to reject only certain Bonjour packets If Bonjour does not run stably check the firewall settings and ensure that Bonjour is registered on ...

Page 425: ...n 0 and 255 IPP IPP Internet Printing Protocol is a standard that uses TCP IP networks such as the Internet to enable print jobs to be sent between remote computers and printers IPP is an extension of the HTTP protocol used to view websites and enables printing to be carried out via routers on printers in remote locations It also supports the HTTP authentication mechanisms along with SSL server an...

Page 426: ... protocol for E mail transmission over the Internet or an intranet It is used for transferring mail between mail servers as well as for sending mail from clients to their servers Status Page The page lists machine conditions such as the memory capacity total number of prints and scans and paper source settings Subnet Mask The subnet mask is a way of augmenting the network address section of an IP ...

Page 427: ...he computers The TWAIN compatible devices enable to process image data on any relevant application software TWAIN is adopted on a large number of graphic software e g Adobe Photoshop and OCR software USB Universal Serial Bus 2 0 A USB interface standard for Hi Speed USB 2 0 The maximum transfer rate is 480 Mbps This machine is equipped with USB 2 0 for high speed data transfer WIA Windows Imaging ...

Page 428: ... 34 Combine Mode 2 in 1 Mode 4 11 4 in 1 Mode 4 12 Page Boundary Lines 4 13 Embedded Web Server 2 25 Connecting LAN Cable 2 5 Power Cable 2 7 USB Cable 2 7 Connection Method 2 3 Continuous Scan Copy 4 15 Send 5 16 Copy Adjusting Density 3 10 Collate Copying 3 17 Duplex Copying 3 14 Offset Copying 3 17 Originals 4 2 Selecting Image Quality 3 11 Setup 8 56 Zoom Copying 3 12 Copy Settings 8 56 Auto P...

Page 429: ...Hi Speed USB Host 1 Network interface 1 10 BASE T 100 BASE TX Option KUIO W slot 1 Resolution 600 600 dpi Monthly Duty Average 1500pages Maximum 20000pages Operating Environment Temperature 10 to 32 5 C 50 to 90 5 F Humidity 15 to 80 Altitude 8 200 feet 2 500 m or less Brightness 1 500 lux or less Dimension W D H 19 4 16 1 14 4 494 410 366 mm 19 4 16 9 17 6 494 430 448 mm Weight without toner cont...

Page 430: ...EUI 8 135 NetWare 8 130 POP3 E mail RX 8 135 Raw Port 8 135 SMTP E mail TX 8 135 SNMP 8 135 TCP IP IPv4 8 129 TCP IP IPv6 8 129 8 132 8 133 O Operation Panel 1 2 Option Document Processor Appendix 2 Expansion Memory Appendix 2 Overview Appendix 2 Paper Feeder Appendix 2 Optional Functions 8 151 Original Loading in the Document Processor 2 45 Placing on the Platen 2 44 Original Orientation Copy 4 8...

Page 431: ...rride A4 Letter 8 73 Printing 3 18 Printing from Applications 3 18 Printing Reports Sending Notice 8 81 Font List 8 82 Network Status Page 8 83 Service Status Page 8 83 Status Page 8 81 Transmission Result Reports 8 85 Product Library 2 2 Q Quick Setup Screen Changing Registration 8 60 8 62 8 66 R Replacement Toner Container 9 5 Waste Toner Box 9 5 Resolution Appendix 19 Appendix 20 Restarting the...

Page 432: ...T TCP IP Appendix 25 Toner Container Replacement 9 5 TWAIN Appendix 26 U Unusable Time 8 109 USB Appendix 26 USB Cable Connecting 2 7 USB Interface 2 4 USB Memory Printing Documents 6 2 Removing 6 6 Saving Documents 6 4 User Login Administration 11 2 Adding 11 6 Changing Properties 11 9 Enabling Disabling 11 2 Login 11 5 Logout 11 5 Unknown login user name Job 11 11 W Waste Toner Box Replacement 9...

Page 433: ...Index 6 OPERATION GUIDE ...

Page 434: ...A1 ...

Page 435: ...UTAX GmbH Ohechaussee 235 22848 Norderstedt Germany ...

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