Ricoh FAX880 MP Operator'S Manual Download

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OPERATOR’S MANUAL

RICOH MV74

Please read all of these instructions and keep this manual by your machine.

Summary of Contents for FAX880 MP

Page 1: ...OPERATOR S MANUAL RICOH MV74 Please read all of these instructions and keep this manual by your machine...

Page 2: ...yte Fax memory card can be added PC FAX EXPANDER TYPE 120 This allows use of this machine as a scanner and a PC FAX modem Trademark Notice Canon and BJ are registered trademarks and Bubble Jet is a tr...

Page 3: ...ection to Party Line Service is subject to state tariffs WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the...

Page 4: ...erformance Ink Refill Type 125 Black is recommended as a replacement when Ink Refill Type 125 Color runs out of black ink Ink Refill Type 125 Color is recommended as a replacement when Ink Refill Type...

Page 5: ...SENDING IMMEDIATELY Immediate Transmission 16 SCANNING QUICKLY Memory Transmission 17 IF YOU MAKE A MISTAKE 19 POSSIBLE PROBLEMS 19 SENDING A PAGE WITH VERY FINE DETAIL 20 OTHER FEATURES FOR TRANSMIS...

Page 6: ...Correction Mode AND PAGE RETRANSMISSION 78 BATCH TRANSMISSION 79 CALLING TO REQUEST A MESSAGE POLLING 81 COUNTERS 88 RDS Remote Diagnostic System 89 AI SHORT PROTOCOL 90 USING THE PRINTER 91 SETTING U...

Page 7: ...TERING TELEPHONE NUMBERS 168 STORING NAMES AND LABELS 168 USER SWITCHES 169 EMULATION SWITCHES FOR THE PRINTER 176 DOING TWO THINGS AT ONCE Dual Access 180 LIMITS ON THE USE OF STORED TELEPHONE NUMBER...

Page 8: ...APPENDIX B PRINTING IN COLOR 223 INTRODUCTION 224 SELECTING THE PRINT MEDIA 224 UNDERSTANDING YOUR APPLICATION S CAPABILITIES 225 COLOR AND PRINTING SPEEDS 227 GLOSSARY 226 FUNCTION LIST...

Page 9: ...measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the recei...

Page 10: ...l sending the message and the telephone number of the sending machine or such business other entity or individual This information is transmitted with your document by the TTI Transmit Terminal Identi...

Page 11: ...s not apply in countries in which the 2 wire non grounded type plug is used 10 Do not allow anything to rest on the power cord Do not locate this product where persons will walk on the cord 11 If an e...

Page 12: ...from your computer just by entering printer mode If you install the optional color cartridge you can get printouts in color You will soon become accustomed to its features and will be able to enjoy y...

Page 13: ...m the incoming signal and prints it If you are worried about whether the message arrived at the destination you can check a report called the TCR Transaction Confirmation Report When you print this re...

Page 14: ...y features Here is a sample of what it can do See page 85 Polling Reception Forwarding See page 56 See page 18 Sending a Fax to More Than One Location See page 23 Sending a Fax Later Authorized Recept...

Page 15: ...ally be used on a daily basis Other Fax Features This section explains how to take advantage of the special features of your fax machine Using The Printer This section explains how to use the machine...

Page 16: ...he same extension cord 7 Be sure that the power cord is not in a position where it could trip someone Grounding Ground the machine and the lightning protection circuit in accordance with the regulatio...

Page 17: ...electric storms disconnect the power cord and telephone line cord NOTE All fax messages stored in the memory are erased if the power is switched off for more than one hour PAPER PRECAUTIONS The follo...

Page 18: ...not unpack a cartridge until you need to use it Do not touch the print head This is a precision component Do not lay heavy objects on the ink cartridge Do not remove the ink cartridge from the printe...

Page 19: ...L Since some parts of the machine are supplied with high voltage make sure that you do not attempt any repairs or attempt to access any parts of the machine except those described in this manual Do no...

Page 20: ...GUIDE TO COMPONENTS GUIDE TO COMPONENTS 9...

Page 21: ...ress to use one of the numbered functions Yes Key m Use to answer questions on the display No Key i Use to answer questions on the display Replace Cartridge j Use to replace cartridges Arrow Keys When...

Page 22: ...e this indicator is blinking you can not print 3 Speed Dial Key Press this to dial using Speed Dials Pause Redial Key Press this if you need to insert a pause when dialing Also press this to redial th...

Page 23: ...ation Panel 2 Document Table Extention 8 Document Tray 3 Paper Feed 9 Document Tray Extension 4 Document Table Paper Feed Cover 10 Copy Tray Extension 5 Handset 11 Copy Tray 6 Document Guides 12 Front...

Page 24: ...ws how much memory space is remaining MEM TX indicates that the machine is in Memory Transmission mode Immediate Transmission mode READY 100 10 00AM SET DOC OR DIAL NO Memory Transmission mode MEM TX...

Page 25: ...It is useful when You wish to send a message immediately You quickly wish to check whether you have successfully connected with the other party Your machine s memory is becoming full The machine dials...

Page 26: ...ill not have to wait by the fax machine a long time You can send the same message to more than one place with the same operation After you press the Start key the machine doesn t dial until all the pa...

Page 27: ...eeder The machine will take it in TRANSMIT OPTIONk DIAL FAX NUMBER NOTE Take your hand away from the feeder before the documents start feeding Do not touch or hold the documents while they are feeding...

Page 28: ...EM TX 100 10 00AM SET DOC OR DIAL NO 2 Follow both steps in any order Dial in one of the following ways TRANSMIT Y STRT 3104719266 a Ten Keypad b Quick Dial c Speed Dial d Other Several destinations G...

Page 29: ...art over again 6 After sending the message the ma chine hangs up automatically Transmission Using the Group Key 1 Either Place a document into the feeder GROUP Y START G1 DISTRIBUTOR Press the Quick D...

Page 30: ...ion panel and take it out CAUTION Do not pull out the document without opening the scanner or you will damage the machine You want to send more than 15 pages While the last page is being fed in place...

Page 31: ...ange the resolution setting while page 1 is being scanned Then while page 2 is being scanned you can return the resolution to the original setting Resolution If your document contains fine print or de...

Page 32: ...10 1000 0000 4 Finish Press the Yes key then the Function key Halftone Mode slows down the transmission speed and may increase your communication costs especially if you use the Error Diffusion proce...

Page 33: ...4 Setting Digit 5 Digit 4 Setting 0 0 Standard 1 0 Fine 0 1 Detail 1 1 Do not use 6 Transmission mode home position 0 Memory Transmission 1 Immediate Transmission 7 Halftone On Off home position 0 Of...

Page 34: ...later time which you can specify This allows you to take advantage of off peak telephone line charges without having to be by the machine at the time CAUTION If your machine s memory is full you will...

Page 35: ...use the Transmission Deadline option and input this deadline If the line is busy the machine will redial at set intervals either until the message gets through or until the deadline passes Before the...

Page 36: ...on and the pages are counted automatically If you switch TTI off you cannot use this feature If you use Page Count Page numbers will be printed in batch numbering format for example P1 3 P2 3 and P3 3...

Page 37: ...of the pages you transmit when they are received at the other end The top of the image will be overprinted if there is no margin at the top of the transmitted page In some cases you may wish the othe...

Page 38: ...ry Transmission The procedure is as follows If you need more information about the User Parameter Settings adjustment procedure see page 166 1 Press the Function key and 6 2 2 2 2 6 3 using the ten ke...

Page 39: ...ed Redialing is done 4 times at 5 minute intervals for Memory Transmission or 2 times at 1 minute intervals for Immediate Transmission The number of redials and the redial intervals may be adjusted by...

Page 40: ...on t have to dial the full number again If it is still in the Redial memory place the message in the feeder then press the Redial key then press the Start key NOTE Using Redial you cannot retry a fail...

Page 41: ...eive or Fax mode You can choose which mode the machine is in by using function 62 1 Press the Function key and 6 2 2 2 2 6 2 using the ten keypad then press the Yes key Y NEXT k SELECT LINE 2 Press th...

Page 42: ...ave a chance to answer the call after ringing stops the fax machine will answer the line and you are no longer able to answer the call yourself The Auto Ring Time is the number of times the machine ri...

Page 43: ...Priority to Fax Mode Make sure that you have selected FAX mode in the Select Auto Receive function Assuming you have this mode is selected when the Auto Select indicator is lit If it is not lit press...

Page 44: ...egin to receive a message You can change the number of rings the auto ring time see p 31 When you connect the telephone answering machine 1 The phone rings until the Auto Ring Count is reached 2 If yo...

Page 45: ...eak in reply If you hear a tone every few seconds the other end is a fax terminal also if you don t hear anything the other end may be an older ma chine that doesn t send identification signals 3 If t...

Page 46: ...tion feature Check the following The Ink Cartridge may be empty If so replace it see page 147 The paper may be used up If so add paper see page 146 The copy paper may have jammed If so remove the jam...

Page 47: ...en press the Start key 2 Press the Yes key Press the k key until the settings for Switch 05 are displayed KPAD Y j k SWITCH 05 0000 0000 3 Change the settings of digit 0 and 1 The meanings of these se...

Page 48: ...Hook Dial key and dial the number When you hear the other party on the fax machine s built in speaker you can pick up the handset This keeps both hands free for referring to telephone numbers while y...

Page 49: ...use Redial key then press theYes key REDIAL Y n 08 ATLANTA OFFICE 2 Press the Start key The number will be dialed immediately Answering The Telephone If the telephone rings just once A fax is coming i...

Page 50: ...pick up the handset and speak to the other party If you hear a high pitched tone instead of a voice place your fax mes sage in the feeder then press the Start key 4 When you are ready to send your fax...

Page 51: ...ess the j key then press the Start key 2 Either FILE NO 004 START N CHICAGO OFFICE Scroll through the files on the dis play Press the j and the k keys until the required file appears Then press the Ye...

Page 52: ...Then press the Yes key If you know the file number Input it directly using the ten keypad Example File No 013 Press 0 1 3 then press the Yes key 3 Either FILE NO 013 Y N CLEAR Erase the file Press th...

Page 53: ...al is a good way to test contrast and resolution before sending a document if you are not sure that the settings that you have chosen are appropriate The copy made by your printer gives an indication...

Page 54: ...OTHER FAX FEATURES This model has other features which you might find useful but which you will use or set less often OTHER FAX FEATURES 43...

Page 55: ...Be sure to store your Keystroke Program in a vacant Quick Dial key Example Let us say that you normally send a daily report to locations A B and C at 11 P M using Send Later Store these instructions...

Page 56: ...h to use the procedure now press the Stop key immediately Labeling a program If you store a label for your keystroke programs the label will appear on the display when you use the program 1 Press the...

Page 57: ...once or at a later time specified by the program You do not need to press the Start key Erasing a Program When you wish to delete a Keystroke program do the following 1 Press Function and 3 4 using t...

Page 58: ...fidential message it is recommended that you call the receiver and advise them that you are sending a fax message in this manner There are two types of Confidential Transmission 1 Normal Confidential...

Page 59: ...Dial then press the Yes key CONFID L TRANS Y STA 3104712262 4 Either Do a Confidential ID Override see below Press the Start key Confidential ID Override Option This procedure will override the Confi...

Page 60: ...essage comes in these is no need to do anything immediately When you want to print the message input the Confidential ID using Function 52 described in this section NOTES For this feature to work prop...

Page 61: ...2 4 using the ten key pad CONFID L KPAD 0824 Press the No key to clear the ID Use a number between 0001 and 9999 4 Press the Yes key CONFID L ID Y N PROGRAMED 5 Finish Press the Function key If you ha...

Page 62: ...if you need more information about the User Parameter settings adjustment procedure 1 Press the Function key and 6 2 2 2 2 6 3 using the ten keypad then press the Yes key SETTING Y j PRINT LIST j At...

Page 63: ...whose messages you want to lock in the memory Do this by programming their RTI s or CSI s Function 71 These senders are referred to as Special Senders Store a Memory Lock ID Function 61 Switch Memory...

Page 64: ...the Yes key LOCK ID Y N PROGRAMED 5 Finish Press the Function key Switching Memory Lock On Off Before you can use Memory Lock you have to switch it on with Function 62 NOTE If you switch Memory Lock...

Page 65: ...PAD Y j k SWITCH 09 1100 0000 4 To finish Press the Yes key then press the Function key NOTE If you wish you can prevent unidentified senders from sending you messages while Memory Lock is on See page...

Page 66: ...ose from Special Senders Printing Locked Messages If the Memory File indicator is blinking do the following to print the message 1 Press the Function key and 5 3 using the ten keypad then press the Ye...

Page 67: ...t you will pass on messages to together with the list of Specified Senders for each number Function 72 Switch Forwarding on Function 62 Select how to treat the Specified Senders Function 63 Either for...

Page 68: ...Cross references RTI and CSI see page 204 206 TCR see page 138 143 Switching Forwarding On Off Before you use Forwarding you have to switch it on using Function 62 After you switch Forwarding on FORWA...

Page 69: ...e result KPAD Y j k SWITCH 08 1100 0000 4 Finish Press the Yes key then press the Function key Programming the Forwarding Stations and Specified Senders This procedure allows you to enter the telephon...

Page 70: ...CSI 5 Either RTI CSI ABC j k llllllllllllllll If you now wish to enter the Speci fied Senders Press the Yes key If you wish to forward all incoming messages to this station Press the No key go to ste...

Page 71: ...the Yes key RTI CSI ABC j k lllllllllllllllll 7 Either To add Specified Senders Input an RTI CSI RTI CSI ABC Y N SAN JOSE BRANCH To edit Specified Senders allocated to this number Scroll with the j a...

Page 72: ...orwarded from your machine This mark will help the operator at the other end to recognise messages that have been forwarded If you wish you can switch this mark off To switch the Forwarding Mark on or...

Page 73: ...own as Special Senders Moreover you can decide how to treat these Special Senders either make multi copies of their messages only or make copies of all messages except those from them The maximum numb...

Page 74: ...Function and 6 2 2 2 2 7 3 at the ten keypad then press the Yes key NO OF COPIES KPAD Y 1 SETS 2 Input the number of copies that you need then press the Yes key Copies of incoming faxes will be collat...

Page 75: ...s for Multi Copy you must program a list of these codes Program the list by Function 71 see page 73 Multi Copy ON OFF Function 62 List of Special Senders Function 71 Switch 08 Digit 1 Function 63 Resu...

Page 76: ...switch this feature on or off do the following 1 Press the Function key and 6 2 2 2 2 6 3 using the ten keypad then press the Yes key SETTING Y j PRINT LIST j At this time you can print user paramete...

Page 77: ...achine compares the number that you dialed with the CSI received from the other end Only the last 8 digits are checked and spaces and pauses in the telephone number is ignored If the CSI is not the sa...

Page 78: ...Press the Function key and 6 2 2 2 2 6 3 using the ten keypad then press the Yes key SETTING Y j PRINT LIST j At this time you can print a user parameter list press the j key and press the start key...

Page 79: ...ID Codes of the communicating machines are checked If they are not the same the communication is stopped This feature may not be reliable if you are communicating with a terminal produced by a differ...

Page 80: ...using the ten keypad then press the Yes key SETTING Y j PRINT LIST j At this time you can print a user parameter list press the j key and press the Start key 2 Press the Yes key then press the j and...

Page 81: ...lain that you are interested in the telephone number that they stored in the machine for identification purposes Function 71 Select whether to accept Function 63 Only messages from Special Senders All...

Page 82: ...Selecting Whether to Accept or Reject Messages from Special Senders 1 Press the Function key and 6 2 2 2 2 6 3 using the ten key pad then press the Yes key SETTING Y j k PRINT LIST j At this time you...

Page 83: ...nders and their RTI s CSI s are known as Special Senders Use function 71 to enter this information see the next page Authorized Recep tion ON OFF Function 62 List of Special Senders Function 71 Switch...

Page 84: ...2 2 7 1 then press the Yes key SETTING Y j k PRINT LIST j SEARCH k At this time you can print a Special Senders List by pressing the j key and the Start key 2 Press the Yes key RTI CSI ABC j k llllll...

Page 85: ...e Function key Editing Special Senders 1 Press the Function key and 6 2 2 2 2 7 1 then press the Yes key SETTING Y j PRINT LIST j At this time you can print a Special Terminal List by pressing the j k...

Page 86: ...the k keys SET MEM LOCK Y j k k ON OFF B To store this setting Press the Yes key RTI CSI ABC j k lllllllllllllllll C Either To edit another Special Sender Go to step 3 To finish Press the Function ke...

Page 87: ...these features you have to store the RTI or CSI of various terminals that you normally receive fax messages from Then when your machine detects an incoming call it checks the RTI and CSI of the other...

Page 88: ...press the Tone key if your machine is set up for dialing in Tone Dial DTMF mode Using The Tone Key 1 Make sure that the machine is in standby mode and that there is no document in the feeder 2 Pick up...

Page 89: ...ged data cannot be resent at all ECM is more efficient because it only resends the damaged parts of the data the maximum possible number of retransmission attempts is much higher and it also works wit...

Page 90: ...using Send Later or Economy Transmission For Send Later the selected time of transmission must be the same for each message that you wish to include in the batch Then when that time comes the message...

Page 91: ...RINT LIST j At this time you can print a user parameter list press the j key and press the Start key 2 Press the Yes key then press the j and the k keys until Switch 06 is displayed KPAD j k SWITCH 06...

Page 92: ...olling ID This code can be any four digit code using digits 0 to 9 and letters A to F except 0000 and FFFF This ID is also used for the Closed Network feature Character Digit Method Number 0 to 9 Ten...

Page 93: ...poll the message from the polled machine s memory Secured Polling The message will only be sent out if the ID Code of the polling machine is the same as the ID Code stored in the polled machine Store...

Page 94: ...Follow both steps in any order Place your document in the feeder TRANSMIT OPTIONk DIAL FAX NUMBER Press the Function key and 1 3 us ing the ten keypad then press the Yes key POLLING TRANS OPTk SET DO...

Page 95: ...TION KPAD ID llll 3 Enter the ID code that you wish to use for this message Example 0824 Press 0 8 2 4 using the ten keypad SET OPTION Y N ID 0824 4 Press the Yes key POLLING TRANS OPT k PUSH START 5...

Page 96: ...ther terminal You can poll documents from many terminals with only one operation use Groups and Keystroke Programs to make the most out of this feature You have three options Free Polling Secured Poll...

Page 97: ...Press the Function key and 1 1 using the ten keypad then press the Yes key POLLING RECV OPTIONk DIAL FAX NUMBER 2 Press the k key until SET POLL ING ID is displayed SET OPTION Y k SET POLLING ID 3 Pre...

Page 98: ...AX NUMBER Cancelling Polling Reception NOTE When you are receiving a polling file you can not delete that file at the same time 1 Press the Function key and 2 2 using the ten keypad Then press the Yes...

Page 99: ...ber of pages that your machine has scanned includes copy mode PRINT Counter The number of pages that your machine has printed includes copy mode and report list printing 1 Press the Function key and 6...

Page 100: ...RDS operation For RDS operations it may be necessary to stay near the machine RDS is automatically switched off 24 hours after it is Switched on Switching RDS On Off 1 Press the Function key and 6 2...

Page 101: ...the first time you dial a particular number Your machine remembers the optimum communication parameters for calling that number The next time you dial that number the machine will remember these param...

Page 102: ...USING THE PRINTER USING THE PRINTER 91...

Page 103: ...en your computer and the printer use a short cable 6 foot or less in length To connect the printer to the host computer follow the steps below 1 Turn off the computer 2 Disconnect the power cord from...

Page 104: ...om drying and clogging The print head of the ink cartridge must never dry or clog When installed in the machine the print head is protected from drying If you remove the cartridge from the printer the...

Page 105: ...paper to accommodate different paper thicknesses This distance is called the print gap Set the green lever according the ink cartridge you are using To the left for printing on normal paper using Ink...

Page 106: ...NOTE In this mode the machine can still be used for faxing Leaving Printer Mode If the On Line indicator is lit press the On Line key To leave the printer mode follow the steps below 1 Press the Funct...

Page 107: ...et of paper NOTE If there are missing lines in the printed text or if there is no ink on the paper check that the ink cartridge is installed correctly You may also need to clean the print head To do t...

Page 108: ...t the Command Line prompt enter the path name that identifies the INSTALL EXE file on the Windows Driver diskette i e a install and then click on OK 7 Now follow the instructions on the screen to inst...

Page 109: ...When selecting or loading paper please remember the following Attempting to print on damp curled wrinkled or torn paper can cause paper jams and poor print quality Use cut sheet paper only You cannot...

Page 110: ...en select Setup from the Printer Setup dialog box Windows displays the INKJET MFP Setup dialog box in which you can define all your printer settings See Using the Printer With Your Software for comple...

Page 111: ...tilt the paper as you are inserting it Specifying Print Options In the Windows driver you must select Manual Feed for Paper Source If you are using an MS DOS application your driver should have a manu...

Page 112: ...nd the machine is in standby mode READY 100 11 16 SET DOC OR DIAL NO 2 Press the Function key and 3 5 using the ten keypad then press the Yes key Y NEXT k FORM FEED 3 Press the k key until SELF TEST a...

Page 113: ...READY 100 11 16 SET DOC OR DIAL NO 2 Press the Function key and 3 5 using the ten keypad then press the Yes key Y NEXT k FORM FEED 3 Press the k key until SELF TEST appears then press the Yes key SELF...

Page 114: ...mode Roman HQ at 10 cpi in Epson LQ mode 1 Make sure the printer is off line and the machine is in standby mode READY 100 11 16 SET DOC OR DIAL NO 2 Press the Function key and 3 5 using the ten keypad...

Page 115: ...font packages work with the specified software applications All product names may be trademarks of their respective companies WordPerfect 5 0 and 5 1 Bitstream Facelift for WordPerfect More Fonts Font...

Page 116: ...l the options you can select within the printer driver If you are not using Windows see the section Setting Up MS DOS Software Applications later in this section for information on how to install othe...

Page 117: ...on the Setup button Windows displays the INKJET MFP Setup dialog box From this screen you can select the Paper Source Paper Size Print Media and User setting for your print job You can use these opti...

Page 118: ...ans that the paper will be fed into the printer from the sheet feeder mechanism of the Inkjet MFP Manual Feed Use Manual Feed for other print media The Manual Feed setting means that the media will be...

Page 119: ...a B5 182 mm x 257 mm This paper size corresponds to the standard B5 182 mm x 257 mm 7 17 inch x 10 12 inch paper size used in Europe and Asia Print Media The Print Media box is used to define the type...

Page 120: ...paper can vary depending on the quality of the recycled paper used Transparency This setting is used when transparency film such as that used in overhead projectors is loaded in the Inkjet MFP Back Pr...

Page 121: ...setting in the Settings dialog NOTE All settings marked with at the end cannot be modified or deleted Copies The Copies option tells the printer driver how many uncollated copies you want to print fr...

Page 122: ...n monochrome Ink Cartridge Type 120 Black or color Ink Cartridge Type 125 Color When the Windows Print Manager is off the printer driver will NOT check for the correct print head when you press the OK...

Page 123: ...in and printing forms or for including a logo on standard white paper Use this window to create overlays delete previously defined overlays or to assign overlays to different pages of your document Ab...

Page 124: ...ing Quality 720x 360 dpi Use this setting for high quality text for monochrome printing only Gray scale Images This setting is using Excellent Quality with Error Diffusion halftoning in monochrome If...

Page 125: ...ay use It prints with 360 x 360 dpi and offers very good print quality at reasonable speed This print quality is available in color Ink Cartridge Type 125 Color and monochrome Ink Cartridge Type 120 B...

Page 126: ...e 120 Black or color Ink Cartridge Type 125 Color When the Windows Print Manager is off the printer driver will carry out print head detection at the beginning of each print job and will NOT carry out...

Page 127: ...t ink colors Unlike Ordered Dithering or Bayer Dithering no regular patterns are visible Use this method for printing scanned images or bitmaps with the highest quality halftoning quality possible Int...

Page 128: ...size in the Papers dialog enter a name in the Edit Combobox and press the OK button Paper Size In the Combobox Paper Size you can select one of the available paper sizes Below the Paper Size Combobox...

Page 129: ...f the window OK Button When you press this button you will close the Papers dialog All your changes will be saved Cancel Button When you press this button you will close the Papers dialog Any changes...

Page 130: ...ager will ask you if you want to create it 6 If you accept to create the new directory a final dialog box appear on the screen with the message Next printout will be saved as NAME into file FILENAME C...

Page 131: ...will all be printed together with the selected pages Printing a Document This procedure provides general steps for printing from the various applications you may run in the Windows environment The ex...

Page 132: ...re this information Software applications are designed to work with specific hardware setups Most application programs include an installation program or routine that you run to identify the type of h...

Page 133: ...use the printer in BJ mode select one of the following printers They are listed in order of preference Canon BJC 4000 X24E Canon BJ 200e X24E Canon BJ 200 X24E Canon BJ 230 X24E Canon BJ 20 BJ 10e BJ...

Page 134: ...n the printer driver you were able to select in your applications For color printing If you were able to select a Canon color BJ printer or a color Epson LQ printer through your application program yo...

Page 135: ...i 17cpi 20cpi PS Not available In BJ mode Courier at 12cpi is available in HS mode only In BJ mode proportional spacing is not available in HS mode The following table lists the print styles that are...

Page 136: ...ke with your software application override settings made with the operator panel Feeding Paper When the printer is off line you can use the FORM FEED function to load a new sheet of paper or eject a s...

Page 137: ...appears Y NEXT k PRINT MODE 4 Press the Yes key and then press the j and the k keys to select a desired print mode PRINT MODE Y j k kHS HQ FINE 5 Once the k symbol is next to the de sired mode press...

Page 138: ...ine and the machine is in standby mode READY 100 11 16 SET DOC OR DIAL NO 2 Press the Function key and 3 5 using the ten keypad then press the Yes key Y NEXT k FORM FEED 3 Press the k key until SELECT...

Page 139: ...to print high resolution graphics in black ink only through an MS DOS application or your software application is designed to print only on an IBM Proprinter you can use the emulation switches to chan...

Page 140: ...trol mode The printer has three control modes Epson LQ mode which emulates the Epson LQ printers BJ mode which emulates IBM ProPrinter X24E Canon Extended mode which is used in the Canon Windows drive...

Page 141: ...fit onto a page by adjusting the line spacing If you are using a software application that assumes 66 lines will fit on each page set this digit to 1 The printer will reduce the line spacing by a fac...

Page 142: ...11 When this digits is 1 the printer is in Epson LQ mode When this switch is 0 the printer is in BJ mode Emulation digit 12 Set this digit 1 to enable automatic emulation switching mode In this mode...

Page 143: ...for the printer to recognize an emulation change If your printer switching device switches data in less than ten seconds automatic emulation switching will not function properly Emulation digit 13 Set...

Page 144: ...e BJ mode Epson LQ mode 12 Automatic Emulation Disabled Enabled 13 Smoothing Disabled Enabled Emulation digit 2 This setting determines how many lines fit onto a page by adjusting the line spacing If...

Page 145: ...l points addressable APA graphics commands similar to those used with conventional 24 pin printers Emulation digit 10 When this digit is 0 the printer allocates the entire buffer space 64 KB to the in...

Page 146: ...nding to the digit that you wish to change Example Press 6 using the ten keypad The value of the digit 6 changes in this case from 0 to 1 1 9 1 9 Y j k 100011000 3 Press the k key Next you can set dig...

Page 147: ...CHANGING AN EMULATION SWITCH SETTING 136...

Page 148: ...REPORTS REPORTS 137...

Page 149: ...t is printed after each unsuccessful communication compare with the Communication Failure below which is printed after an operation has been completed So while doing a broadcast the machine may print...

Page 150: ...ese reports can be switched on or off To switch a report on or off do the following See page 170 if you need more information about the User Parameter settings adjustment procedure 1 Press the Functio...

Page 151: ...is setting 7 TCR 0 Off 1 On Switch 04 Digit Purpose 0 Confidential Transmission Report 0 Off 1 On 1 to 6 Do not change these settings 7 Inclusion of part of the image 0 Off 1 On 4 If you wish to chang...

Page 152: ...edure 1 Press the Function key and 6 2 2 2 2 6 3 using the ten keypad then press the Yes key SETTING Y j PRINT LIST j 2 Press the Yes key The settings for switch 00 are now displayed KPAD Y j k SWITCH...

Page 153: ...DDRESS MODE TIME PAGE RESULT FILE Apr 28 7 51AM DR J ALVAREZ RS 0 24 P 1 OK 006 8 08AM 2015551234 RES 0 27 P 1 OK 008 8 56AM XYZ PARIS RES 0 28 P 1 OK 010 In the Result column some reports may have an...

Page 154: ...ing the ten keypad then press the Yes key START PRINT FILE LIST 2 To print Press the Start key Telephone Number List This is a list of the telephone numbers and other items you have stored in the mach...

Page 155: ...the Start key User Parameter List This shows the current settings of the User Parameters 1 Press the Function key and 6 2 2 2 2 6 3 using the ten keypad then press the Yes key SETTING Y j k PRINT LIS...

Page 156: ...MACHINE To ensure that your machine continues to operate smoothly some simple maintenance is required This entails cleaning a few components User maintenance should be done every 6 months MAINTAINING...

Page 157: ...before beginning this procedure 2 Open the front paper feed unit B by moving it forward See the illustration on the right 3 Bend the new stack of paper a few times NOTE Only use fresh unmarked paper...

Page 158: ...lace Cartridge key j The ink cartridge will move to the appropriate po sition to be replaced 3 Lift the green lever C and take out the old ink cartridge D 4 Prepare the new ink cartridge Push the righ...

Page 159: ...firmly until it clicks into place If you push the sides it will not lock into place and CLOSE COVER report will appear on the screen 7 Attach the document tray and the copy tray 8 The machine will st...

Page 160: ...art of the ink cartridges Setting the Paper Thickness You use the paper thickness lever to adjust the distance between the print head and the paper to accommodate different paper thicknesses This dist...

Page 161: ...0 If the machine is switched off for more than an hour any fax messages in the memory may be lost Procedure 1 Look at the Check Display indicator If it is blinking correct the fault 2 Take off the doc...

Page 162: ...5 Close the operation panel l until it audibly locks into place 6 Attach the document tray 7 Clean the machine s exterior with a clean soft dry cloth NOTE Do not use a cleaning agent such as alcohol...

Page 163: ...152...

Page 164: ...SOLVING PROBLEMS SOLVING PROBLEMS 153...

Page 165: ...ument is jammed in the feeder Do the following to remove the jam 1 Take off the document tray 2 Carefully pull open the operation panel by lifting the center edge of the scanner up 3 Pull out the docu...

Page 166: ...The machine has a copy jam at the paper exit 1 Take off the document tray and the copy tray 2 Open the front cover 3 Pull out the jammed paper 4 Close the front over 5 Attach the document tray and the...

Page 167: ...w cover both If the machine has a copy jam inside the cover 1 Pull up the paper feed lever then open the top cover 2 Pull out the jammed paper 3 Close the cover If the machine has a copy jam at the pa...

Page 168: ...paper feed 4 Pull out the jammed paper 5 Reset the paper into the entrance NOTE Make sure that the edge of the paper is correctly set 6 Close the front paper feed unit carefully 7 Push back the paper...

Page 169: ...e display is blank If the power indicator is not lit check that the power cord is plugged in properly The machine stops during an operation A document jam or paper jam has occurred Check the display a...

Page 170: ...him of the nature of the problem and give the Quick Dial key or Speed Dial Code that you stored the number in You cannot receive incoming calls the unit does not ring Your machine s telephone line co...

Page 171: ...black even if you have installed the color cartridge kit Check the color cartridge is installed correctly Check the colors you selected through your application Check which printer driver you selected...

Page 172: ...r request the appropriate Printer Command Summary Set the correct character table and printer control mode using the printer s Emulation Switches The printout does not match the paper size Make sure t...

Page 173: ...K AUTO DIALING No tones detected on the line during dialing Press the Stop key and try to redial ERROR PRESS STOP KEY A communication error has occurred during transmission or reception Press the Stop...

Page 174: ...essage or make a copy while the machine is doing head cleaning Please wait until the head cleaning is finished NO FILE EXISTS There are no messages in memory waiting for transmission You entered an in...

Page 175: ...ve Code Possible Cause 0 01 Printer empty or jammed at the other end 0 04 Faulty machine at the other end Poor line condition 0 05 Poor line condition 0 06 Incompatible or faulty terminal at the other...

Page 176: ...D codes with the other party 5 20 5 21 Insufficient memory to receive the message When the pages in memory have been printed ask the other party to resend 5 25 Your machine has a problem 6 01 6 02 Poo...

Page 177: ...problem with your machine 6 05 Poor line condition a problem with the machine at the other end or a problem with your machine 6 06 A problem with the machine at the other end or a problem with your ma...

Page 178: ...TECHNICAL REFERENCE TECHNICAL REFERENCE 167...

Page 179: ...rk that you need then press the Yes m key to enter it To delete a character at the cursor Move the cursor to the character that you wish to delete using the j and the k keys then press the Clear key T...

Page 180: ...sections of the manual There are three user functions to help you access these features Function 62 On Off Switches Function 63 User Parameters Function 64 Emulation Switches On Off Switches This fea...

Page 181: ...ive 3 times RDS 4 times FAX Print Mode 5 times Horizontal Ratio 6 times Vertical Ratio 7 times ECM 8 times Memory Lock 9 times Forwarding 10 times Multi Copies 11 times Standby Mode Printer Fax Mode o...

Page 182: ...ng press a number from 0 to 7 using the ten key pad corresponding to the digit that you wish to change Example Press 0 The value of the digit 0 changes in this case from 0 to 1 KPAD Y j k SWITCH 00 00...

Page 183: ...tings Digit Purpose 0 to 6 Do not change these settings 7 If you change any of the contrast resolution transmission mode or Halftone settings before before making a transmission then 0 The setting s w...

Page 184: ...it Purpose 0 Confidential Transmission Report 0 Off 1 On 1 to 6 Do not change these settings 7 Inclusion of part of the image on the following reports Transmission result report Communication failure...

Page 185: ...ssages from Special Senders are received 1 1 All messages except those from Special Senders are received 4 to 5 Do not change these settings 6 to 7 Forwarding Digit 7 Digit 6 Setting X 0 Off 0 1 Only...

Page 186: ...o 5 Do not use these settings 6 Local printing 0 Off 1 On 7 Do not use this setting Switch 12 Various Digit Purpose 0 to 4 Do not use these settings 5 Ink End Detection 0 Off 1 On 6 Test Pattern Print...

Page 187: ...Press the Function key and 6 2 2 2 2 6 4 using the ten keypad then press the Yes key On the bottom line of the display the current settings of digits 1 to 9 are shown in sequence from left to right 1...

Page 188: ...and the Function key The effects of the emulation switches are as follows Bit 11 selects the printer control mode Epson LQ mode digit Purpose 0 OFF 1 ON 1 Do not change this setting 2 Text Scale mode...

Page 189: ...dom 0 0 1 Germany 0 1 0 France 0 1 1 Denmark 1 0 0 Sweden 1 0 1 Italy 1 1 0 Spain 1 1 1 Digit 8 to 10 Typeface Character set Digit 8 9 10 Roman 0 0 0 San serif 0 0 1 Draft 0 1 0 Courier 0 1 1 Prestige...

Page 190: ...Alternate Graphics Mode AGM Disabled Enabled 10 Buffer size Input 64KB Download 0KB Input 32 KB Download 40KB 11 Printer control mode BJ mode Epson LQ mode 12 Automatic Emulation Disabled Enabled 13 S...

Page 191: ...means that you can take your fax back to your desk before it is actually sent However to be sure whether your transmission was successful or not keep an eye open for Error Reports or check the TCR The...

Page 192: ...olled in one operation 30 2 Programming Feature Item Quick Dial keys Number of Quick Dial keys 10 1 to 10 Maximum length of a name 20 characters Maximum length of telephone or fax numbers 240 digits S...

Page 193: ...er Thickness 2 to 6 mils 20lb paper Length and Width See the above diagram If the page is too short put it inside a document carrier or enlarge it with a copier If the paper is too long divide it into...

Page 194: ...the following materials should not be placed in the document feeder Make copies of these originals and scan the copies NOTE Copies made with a copier that uses silicone oil may cause mis feed To avoid...

Page 195: ...ess 2 to 6 mils ADF Capacity 15 pages Memory Capacity Base Machine 21 pages With 2Mbyte memory 186 pages With 4Mbyte memory 350 pages Measured using ITU T 1 chart Slerexe letter at Standard resolution...

Page 196: ...intable Paper Plain Paper OHP sheet Condition Manual Paper feed 1 sheet Printing Area The shaded portion in the following figure shows the prining are for papers Recommended Printing Areas a 0 63 b 0...

Page 197: ...PRINTER SPECIFICATIONS 186...

Page 198: ...APPENDIX A INSTALLING THE MACHINE INITIAL SETTINGS APPENDIX A 187...

Page 199: ...rom other electronic equipment to avoid interference Away from areas containing corrosive gas Dust free Condensation free Temperature 62 to 78 F Humidity 40 to 70 RH do not install near humidifier Awa...

Page 200: ...ons Operation Manual Quick Dial Sheet Ink Cartridge Power cord Telephone line cord Telephone handset Telephone handset bracket Telephoe Handset Holder Printer Driver Disk Ink cartridge container Featu...

Page 201: ...rner 1 1 First install the lower part of the paper feed Bend it away from you and set it to the machine as shown opposite Next attached the feed ex tension to the lower feed 1 2 Then install the upper...

Page 202: ...he front paper feed unit by pushing it down as illustrated on the right c Bend the new stack of paper a few times d Load the paper into the entrance e Replace the front paper feed care fully f Put the...

Page 203: ...it will pop off Remove the protective seal NOTE After removing the protective seal and head cap do not replace them 3 3 Lift the green lever A and install the new cartridge B Fit tab C over slot D Pu...

Page 204: ...ically printed If you wish to switch this off see page 203 4 Attach the following items Paper tray extensions fit them to the lower copy tray and the docu ment tray making sure the fin points up as sh...

Page 205: ...not use the telephone to report a gas leak in the vicinity of leak Attaching The Telephone Handset 1 First attach the handset holder to its bracket using the two screws as shown in the diagram opposit...

Page 206: ...n the expander cover Adjusting Monitor Volume There are 4 monitor settings that control the volume of the internal speaker during different operations TRANS transmit RECV receive ONHOOK On hook dial a...

Page 207: ...page 207 In addition the switch on the handset see below should be in the appropriate position TT Tone Dialing or DP Pulse Dialing If you are not sure what type your local exchange is ask the telephon...

Page 208: ...ial If you select the wrong setting your machine will not be able to dial fax numbers If you are not sure which setting to use contact your telephone company To change this setting see the following s...

Page 209: ...hine has an internal clock It controls the following features The time display on the operation panel while the machine is idle Operation of time delay features like Send Later The date and time that...

Page 210: ...2 6 2 using the ten keypad Then press the Yes key Y NEXT k SELECT LINE 2 Press the k key until PC PRINTER FUNCTION is displayed Y NEXT k PC PRINTER FUNCTION 3 Press the Yes key PC PRINTER FUNC Y j k O...

Page 211: ...AX PRINT MODE 3 Press the Yes key PRINT MODE Y j k HS kHQ FINE 4 Use the j and the k keys to select the setting PRINT MODE Y j k k HS HQ FINE 5 Press the Yes key to store your setting then press the F...

Page 212: ...the Horizon tal Ratio in the previous procedure Press the Yes key Press the Function key and 6 2 2 2 2 6 2 using the ten keypad then press the Yes key Press the k key until the screen is as shown abo...

Page 213: ...ar on your print out you can switch them off by doing the following NOTE If you switch this feature off you will have to judge visually whether the ink is running out or not 1 Press the Function key a...

Page 214: ...ist Press the j key and the Start key 2 Press the Yes key Press the k key until the settings for Switch 12 are displayed KPAD Y j k SWITCH 12 0000 0000 3 Change the settings of digit 6 KPAD Y j k SWIT...

Page 215: ...tion Your RTI appears on the other party s operation panel during communication if the other machine was made by the same manufacturer as yours The RTI can have up to 20 characters numbers and letters...

Page 216: ...ve then press the Yes key 2 If you have already entered the RTI the TTI will be a copy of this name Press the Yes key TTI CHANGE Y N XYZ COMPANYlllllll If you do not wish to change this TTI press the...

Page 217: ...procedure press the Yes key Press the Function key and 6 2 2 2 2 6 1 using the ten keypad then press Yes key Press the k key until the screen is as shown oppo site then press the Yes key 2 Input your...

Page 218: ...currently selected SELECT LINE Y j k kTT PD 3 Change the setting by using the j and the k keys SELECT INE Y j k TT kPD 4 Press the Yes key to store your setting then press the Function key to finish...

Page 219: ...ments to your machine so that the quality of operation is not affected 1 Press the Function key and 6 2 2 2 2 6 3 using the ten keypad then press the Yes key SETTING Y j k PRINT LIST j At this time yo...

Page 220: ...er Size Use the following procedure to select which paper size the machine will use for the printouts For example if you wish to use Legal size paper install the Legal size paper into the feed After d...

Page 221: ...l and Speed Dial Quick Dial and Speed Dial are very useful for dialing numbers that you often call especially if these numbers are very long like international numbers These features make your machine...

Page 222: ...can send the message to all the addresses in that group with just a few keystrokes You can also program a name for that group for example Branch Offices which will be displayed before you press the S...

Page 223: ...the j key then press the Start Key 2 Press the Quick Dial key that you wish to program then press the Yes key Example Quick Dial 01 n 01 PROGRAMME Y N n 01 KPAD N llllllllllllllll If a message such as...

Page 224: ...y Editing a Quick Dial 1 Press the Function key and 3 1 using the ten keypad then press the Yes key n l QUICK j k PRINT LIST j SEARCH k 2 Press the Quick Dial key that you wish to edit Example Quick D...

Page 225: ...1 Press the Function key and 3 1 using the ten keypad then press the Yes key nl QUICK j k PRINT LIST j SEARCH k At this time you can print a Quick Dial List if you press the j key 2 Press the Quick Di...

Page 226: ...ephone number is displayed press the No key 3 Enter the telephone number using the ten key pad Example Press 3 8 4 1 0 3 7 2 2 7 N 01 KPAD Y N 3841037227llllllll If your machine is behind a PBX includ...

Page 227: ...e screen 3 Press the Yes key N 01 KPAD Y N 2262310471llllllll 4 Edit the number N 01 KPAD Y N 2391500482llllllll Use the j and k keys to move the cursor the Clear key to delete digit at the cursor and...

Page 228: ...llll 4 Erase the number Press the No key and then press the Yes key Nll Y j k PRINT LIST j SEARCH k 5 Either Erase another Go to step 2 Print a list of Speed Dial Numbers Press the j key and the Start...

Page 229: ...a label Press the Yes key If you do not wish to program a label Press the No Key then go to step 8 6 Enter a label for this Group using the Quick Dial keys Example EUROPE BRANCH GROUP 1 ABC Y j k EUR...

Page 230: ...ange a number you must first erase it and then enter the new number 1 Press the Function Key and 3 3 using the ten keypad then press the Yes key GROUPl 1 3 N PRINT LIST j SEARCH k 2 Enter the number o...

Page 231: ...eypad then press the Yes key Press the Yes key again to confirm the deletion 6 Either Finish press the Function key Edit another group press the No key then go to step 2 Erasing a Group 1 Press the Fu...

Page 232: ...to program the 10 of the Quick Dial key as the group dial key 1 Press the Function key and 3 1 using the ten keypad then press the Yes key n QUICK j k PRINT LIST SEARCHk 2 Press the Quick Dial 10 n P...

Page 233: ...Tokyo number Your PBX requires an ID code before the destination number For example if your ID is 1234567 and the destination is stored in Quick Dial key 01 enter 1234567 using the ten keypad press t...

Page 234: ...APPENDIX B PRINTING IN COLOR APPENDIX B 223...

Page 235: ...or your printer driver Know the capabilities of your software application Understand the limitations of your computer s monitor Know the factors that affect the speed of color printing Know the cost...

Page 236: ...r purple Your software applications may offer a number of color control functions such as dithering intensity and hue Dithering Allows you to create a wide spectrum of colors Dithering creates a patte...

Page 237: ...le printed materials reflect light Monitors combine three colors of light red green and blue at different intensities to produce the appearance of many different colors Printers combine three color va...

Page 238: ...n off the Print Manager in the Windows Control Panel This may increase your printing speed by as much as 25 depending on the computer you are using Under the 386 Enhanced icon in the Windows Control P...

Page 239: ...se black ink when printing drafts or use a draft color mode When printing spreadsheet type graphs choose colored hatch patterns instead of solid colors Hatch patterns typically use less ink and look j...

Page 240: ...o bit binary digits an average page will produce about 200 000 of them and then sends them out at a top speed of 6 600 to 14 400 bps depending on the model Broadcasting In G3 fax communication termino...

Page 241: ...ta compression technique It shortens the time for sending a page Factory Setting The factory setting of a function is the state into which it was programmed at the factory this will also be the state...

Page 242: ...retransmission method Polling File This is a set of instructions destinations to be polled time of polling for polling reception Pulse Dialing This method of dialing uses a string of pulses to represe...

Page 243: ...9 51 Confidential Transmission 47 48 Confidention File Report 139 Connecting Up the Machine 189 Connecting Your Printer to the Computor 92 Context Sensitive Help 111 Converting Transmission Mode 27 Co...

Page 244: ...11 Orientation 110 Outline System 208 Overlay Button 112 P Page Count 25 Page Number 25 Page Retransmission 78 Paper Button 112 Paper Precations 6 Paper Size 107 Paper Size Selection 209 Paper Soruce...

Page 245: ...144 Special Senders 73 75 Specified Senders 58 Speed Dial 210 215 Standard 20 Standby Mode 13 Stored ID Override 82 84 86 Storing Ink Cartridge 93 Storing Names and Labels 168 Substitute Reception 35...

Page 246: ...ber List 143 44 Printing the Programming List 144 51 Printing the contents of a Memory File 40 52 Printing a Confidential Message 50 53 Printing from Memory Lock 55 Functions 61 and above can only be...

Page 247: ...e edges as shown in the opposite side view Before you begin check you have them the right way round Each part has a slight protrusion indicating the bottom left corner 2 1 First install the lower part...

Page 248: ...e right side of the head cap to the left it will pop off Remove the protective seal NOTE Afterremoving the protective seal and head cap do not replace them 4 3 Lift the green lever A and install the n...

Page 249: ...ne see the diagram opposite 4Rest the handset in its holder 5 To avoid slack wire hanging at the rear of the machine slot the handset lead into the holder as shown 6 Plug the handset jack into the low...

Page 250: ...ONT 3If FONT is not displayed press k until it appears on the bottom line of the display then press Yes The printer starts to print the Font test print SELF TEST Y j k FONT 4To stop printing the Font...

Page 251: ...8 To check that color cartridge is correctly installed please print the Font Print Errata pour le manuel d utilisation P96 101 102 158 et index REMARQE Cette imprimante ne permet pas de r aliser une i...

Page 252: ...t feeder is empty press the Start key to start receiving and replace the handset If you do not replace the handset or press the Start key after a few seconds the machine will automatically take the li...

Page 253: ...chine starts ringing 2 You have two options Pick up the handset If you hear a voice then continue a normal conversation If you hear a tone then the other end is a fax machine Make sure the document fe...

Page 254: ...P192 Additional Information Installing the inkcartridge If the ink cartridge holder is not centered close the front cover then plug the machine in The ink cartridge holder will move to the center...

Page 255: ...chine starts ringing 2 You have two options Pick up the handset If you hear a voice then continue a normal conversation If you hear a tone then the other end is a fax machine Make sure the document fe...

Page 256: ...as a copy jam pull up the paper feed lever first P192 Additional Information Installing the inkcartridge If the ink cartridge holder is not centered close the front cover then plug the machine in The...

Page 257: ...Additional Information P156 Additiona Information If the machine has a copy jam pull up the paper feed lever first US H5058700C...

Page 258: ...Color est Livr e d origine avec L imprimante Errata corrige del manuale d uso L Ink Cartridge Type 125 Color fornito standard con questa macchina Errata en el Manual de Usuario Conesta m quina se ent...

Page 259: ...chine starts ringing 2 You have two options Pick up the handset If you hear a voice then continue a normal conversation If you hear a tone then the other end is a fax machine Make sure the document fe...

Page 260: ...P192 Additional Information Installing the inkcartridge If the ink cartridge holder is not centered close the front cover then plug the machine in The ink cartridge holder will move to the center...

Page 261: ...cument feeder is empty press the Start key to start receiving and replace the handset If you do not replace the handset or press the Start key after a few seconds the machine will automatically take t...

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