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Chapter 4 - New Meeting Window

4-24

Scheduling a Conference

Using the

New Meeting

window, you can schedule a conference to

Start

Immediately

(On Going conference) or to start automatically at a predefined

date and time (

Calender

reservation).

To schedule a conference from the New Meeting window:

•

Perform steps 1-5 in the New Meeting window. Each step is explained
below.

Select the

Template

Group

where the Conference template resides.

Select the conference template on which to base the meeting. The New
Meeting parameters are taken from this template. If the selected template

Summary of Contents for 8

Page 1: ...MGC WebCommander User s Guide Version 8 0 ...

Page 2: ...olycom Inc Information contained herein is subject to change without notice and does not represent commitment of any type on the part of Polycom Inc Polycom and Accord are registered trademarks of Polycom Inc Notice While reasonable effort was made to ensure that the information in this document was complete and accurate at the time of printing Polycom Inc cannot assume responsibility for any erro...

Page 3: ...ite using a WebPortal 2 6 Main Menu 3 1 Main Menu Links 3 2 Configuration 3 5 Database Selection 3 7 Language Selection 3 8 Resizing the Window Panes 3 10 New Meeting Window 4 1 Participants Lists Area 4 3 Directory Participants List 4 4 Participant Templates List 4 4 PathNavigator and Polycom Datastore Templates List 4 5 Recent Participant List 4 6 Favorites Participant List 4 7 Participant Actio...

Page 4: ...rence Scenario 4 44 Monitoring an On Going Conference 5 1 General Monitoring 5 2 Meeting Director Module 5 3 The Meeting Director Pane 5 4 Conference Icons and Indications 5 8 Toolbar Buttons and Icons 5 8 Participant Icons and Indications 5 11 Participant Icons 5 12 Connection Status Icons 5 14 Audio Connection Status Icons 5 16 Video Status Icons 5 18 Q A Buttons 5 20 Sorting Participant Propert...

Page 5: ...nd Listening Volume 5 63 Locking and Unlocking a Conference for Dial in Participants 5 64 Adding or Viewing the Conference s Additional Information During an On Going Conference 5 66 Changing the Conference Entry Password and Web Chairperson Password During an On Going Conference 5 69 Changing the Duration of a Conference 5 70 Terminating a Conference 5 73 Selecting the Video Layout 5 74 Selecting...

Page 6: ...ng the Conference 5 120 Roll Call 5 121 Reservation Calendar 6 1 Viewing the Reservation Properties 6 3 Adding Participants to the Conference Reservation 6 5 Changing Conference Parameters 6 5 E mail Update after a Reservation Change 6 5 Viewing the Properties of a Protected Reservation 6 9 Viewing a Specific Conference Reservation 6 10 Additional Calendar Views 6 11 Customizing Background View Co...

Page 7: ...eo Conference Settings 7 24 Conference On Port COP 7 24 Lecture Mode 7 25 Cascading 7 26 H 243 Chair Control 7 27 LSD FECC Far End Camera Control 7 27 Large Video Switching Conferences 7 29 Greet and Guide Conferences 7 29 T 120 Conferences 7 30 Dual Stream Modes 7 30 H 239 People Content H 239 P C Options 7 31 Polycom Visual Concert PC 7 32 Polycom Visual Concert FX 7 34 Duo Video 7 35 Media Opti...

Page 8: ...e Template 10 84 Deleting the Current Conference Template from the Database 10 86 Modifying a Conference Template 10 88 Managing Participant Templates 11 1 Participant Templates 11 2 Defining a New Participant 11 4 Defining a Participant Template in the Database 11 5 Defining ISDN ATM or MPI Video Participants 11 8 Defining H 323 Video and SIP Audio Participants 11 18 Quality of Service Parameters...

Page 9: ...vii Default Conference Template Properties Video Switch A 16 ...

Page 10: ...Table of Contents viii ...

Page 11: ...nal Scheduler plug in Create and manage conference templates Define new participants and add them to the database Modify the parameters of a participant assigned to a conference or stored in the database Assign participants from the database to a Conference template Add and delete participants to from an On Going conference Delete a Conference template and participants from the database View the p...

Page 12: ... WebCommander and describes the topics and conventions to be found Chapter 2 Connecting to WebCommander Includes information you need to get the WebCommander application running Chapter 3 Main Menu Describes the application s main window menu and toolbar Chapter 4 New Meeting Window Includes step by step instructions for setting up a New Meeting including participant s lists conference details and...

Page 13: ...Rooms List Describes the Meeting Room option Includes step by step instructions for setting up and monitoring Meeting Room conferences Chapter 9 Conference Templates Partial Parameters View Describes the Partial Parameters View based on the user s permission setting displaying a limited number of fields Chapter 10 Conference Templates Full Parameters View Describes the Full Parameters View based o...

Page 14: ... Italic type appearing in the text or in a procedure is used to indicate the menu name dialog box name or field name Tips and notes appear with the appropriate indication For example System Requirements Microsoft Internet Explorer version 4 0 or higher Operating system for the Web Server Operating System NT Server with Option Pack 4 or Windows 2000 Server Operating system for the server Client Win...

Page 15: ...ommander will not function properly Enabling Cookies in Microsoft Internet Explorer To enable cookies in Internet Explorer 1 In the Microsoft Internet Explorer application on the Tools menu click Internet Options The Internet Options General window opens 2 Click the Security tab The Security tab opens ...

Page 16: ...the Custom Level button The Security Settings window opens 4 Scroll down until the Cookies entry is shown and make sure that both options are set to Enable 5 Click OK The system returns to the Internet Options Security window 6 Click OK ...

Page 17: ...orking mode the MGC Web Site ConfSiteV8_0 must be configured accordingly in the IIS application Windows users with access rights to the WebCommander Web site are defined automatically by importing their name and password from the Windows domain Additional parameters are manually added to the User definition in the Web Server Manager Users table For further information see the MGC Web Manager Insta...

Page 18: ...twork Domain as defined in your network 3 Click OK On first entry the WebCommander Welcome window opens When you access the WebCommander Web site for the first time and the default language is other than the required language select the language in Welcome window With any subsequent log on the Welcome window does not appear ...

Page 19: ...menu For more details see Chapter 3 Language Selection on page 3 8 Connecting to WebCommander Web Site using WebCommander User Name and Password When using WebCommander User name and password only users manually defined in the Web Server Manager Users table can log into the WebCommander Web site To Log into the WebCommander Web site using WebCommander User Name and Password 1 If your Web browser i...

Page 20: ...ils see the MGC Web Server Manager Installation and Configuration Guide Chapter 7 4 Enter your Name and Password and then click the Login button or press Enter 5 Depending on the status of the On Going conferences that you have permission to monitor one of the following windows opens If a language other than the default language is selected a cookie is sent to the Web browser The next time the Log...

Page 21: ...al On Going conferences The Meeting Director window listing the On Going conference list opens enabling you to select the conference to monitor One On Going conference The Meeting Director window opens enabling you to monitor this conference ...

Page 22: ...ng a WebPortal Depending on the WebPortal configuration you may be prompted for a user name and password Three WebCommander conferencing features can be accessed from a Web Portal via links that are available in the Web Portal Calendar for conference reservations On Going Conference for monitoring ongoing conferences New Meeting for starting on going conferences For more information see Web Server...

Page 23: ...enabling quick and easy access to all system modules The items that appear on the menu vary according to your permissions Main Menu The Web page display is optimized to desktop area of 768 x 1024 pixels In Netscape Navigator select Font Size Small In Internet Explorer select View Text Size Medium ...

Page 24: ...emplate to modify For more information see Chapter 9 Conference Templates Partial Parameters View or see Chapter 10 Conference Templates Full Parameters View on page 10 1 Participant Templates Opens the Participant templates list from where you can create a new Participant template or choose an existing template to modify Only the Participant templates assigned to groups to which you has access ri...

Page 25: ...possible items to be displayed in the Main Menu pane and their required View Mode permissions and product type Table 3 1 Main Menu Items View Mode Permission and Product Dependencies Menu Item Required View Mode Required Permission Required Product Type New Meeting Basic or Administrator Enable Meeting Scheduler Read at least rights for the Reservation Templates Group Meeting Scheduler or Professi...

Page 26: ...tor WebCommander user login Windows authentication Meeting Director Meeting Scheduler or Professional Database Basic or Administrator User must be defined in each of the databases Meeting Director Meeting Scheduler or Professional Table 3 1 Main Menu Items View Mode Permission and Product Dependencies Menu Item Required View Mode Required Permission Required Product Type ...

Page 27: ...if the appropriate permission is set in the Web Server Manager The password can also be changed directly from the MGC Web Server Manager For more information refer to the MGC Web Server Manager User s Guide Chapter 4 To change the configuration 1 In the Main Menu pane click Configuration This menu window is not relevant to Windows Authentication users In the Windows Authentication mode the passwor...

Page 28: ...see Chapter 4 Sending an E mail to Conference Participants on page 4 14 If a WebOffice URL is not specified you will not have the option to add a WebOffice invitation to the signature of the meeting notification E mail 2 Fill in the Old Password New Password and Confirm New Password fields 3 Click the Change Password button A confirmation box opens indication the password was successfully changed ...

Page 29: ...selected for retrieval and management The Database drop down list includes all the databases configured in the ODBC that are accessible from the Web for more details see the MGC WebCommander Web Manager Installation and Configuration Guide Chapter 5 and in which the user is registered To select the database In the Database drop down list in the Main Menu pane select the name of the database contai...

Page 30: ...ation mode after first entry the Welcome Language Selection window is skipped To change the WebCommander language access the Language Selection window from the Main menu To change the language of the WebCommander Web site 1 In the Main Menu click Language Selection ...

Page 31: ...MGC WebCommander User s Guide 3 9 The Welcome Language Selection window opens 2 Click the required language button The Web site pages are refreshed and displayed in the selected language ...

Page 32: ...sized by dragging the edge between the Main Menu pane and the List parameters pane rightpane which enables you to view additional information You can also display additional information in the List or Parameters pane right pane using the arrows and scroll bars Dragging the Browser pane edge Using the Scroll bars ...

Page 33: ...le you to add or remove participants from the meeting define new participants and add participants to the Favorites list Conference Details Displays the name of the selected Conference template and the names of the participants assigned to that conference This window can be viewed only When using WebCommander Professional or Meeting Scheduler Users using Meeting Director can only monitor On Going ...

Page 34: ... 2 Conference Launch Options Contains command buttons that enable you to start the conference immediately or to schedule it to start in the future Participants Lists Conference Details Conference Launch Options Participants Actions ...

Page 35: ... are common to all of the tabs in the Participants List area You can select participants from all the lists for any conference Select the desired Participant Group from the drop down list Type the first few letters of the desired participant name and click Go to jump to it in the list Select the check box next to the participant to be added to the meeting Select the check box next to the header ro...

Page 36: ...PathNavigator registered endpoints Polycom Datastore database templates Participant Templates List To access the Directory List Click the Directory tab and select a group from the list in the Participant Group You can add new participants to this list Select Directory to list all available Participant templates in the selected group You are required to select a database prior to accessing the Dire...

Page 37: ... and choose PathNavigator or Polycom Datastore from the Participant Group The presence information of each participant defined in the list is displayed A green closed circle indicates the participant is online A grey broken circle indicates that the participant is offline The PathNavigator and or Polycom Datastore option is available only if your enterprise uses the PathNavigator and or Polycom Da...

Page 38: ...participants to this list If the Recent tab is selected and you define a new participant the new participant is added to the Group currently selected in the Directory tab even if it is not shown To access the Recent List Click the Recent tab to view a list of participants who have recently attended a meeting Click Recent to view the last 20 participants attending meetings Click Clear to remove all...

Page 39: ...o Favorites check box in the Participant Templates window For more details see Chapter 11 Managing Participant Templates on page 11 1 Select the check box next to a name in the Directory or Recent Participant List and then click the Add to Favorites button To select from a list of favorites Click the Favorites tab Click the Delete from Favorites button to remove selected participants from the Favo...

Page 40: ...the Conference Details area right pane These participants are not automatically deleted from the Conference template New Participant Opens the Participant Dialog Page for defining a new participant Delete Participant Deletes any selected participant from the Directory list The Delete Participants is performed only if the user has Write W permission to the selected Group If the user does not have t...

Page 41: ... names of the participants invited added to the new meeting Green text indicates a participant defined in the conference template Blue text indicates a participant added for this new meeting only Any adding of new participants or removing of conference template participants in the New Meeting window does not edit the conference template such changes affect the current meeting only Select the Templ...

Page 42: ...d in the Conference template If the meeting is scheduled successfully a message is displayed indicating the MCU on which the meeting was scheduled If there is a problem with the meeting a message is displayed indicating the nature of the problem Schedule Opens the Start window for scheduling the conference to start at a later date or modify certain conference parameters For details see page 4 25 C...

Page 43: ...tem administrator can add templates to the Default group These templates contain participants This flow describes how to start a new meeting based on one of the WebCommander default templates To start a new meeting with undefined dial in participants 1 From the Template Group drop down list select the desired Conference template resides To use the Default Group one of the conference templates ship...

Page 44: ...a randomly generated number When the conference name is based on the user s name the format is TemplateName_UserName_Random Number For example Sales_Admin1_886 When the conference name is based on the user s E mail address the format is TemplateName_UserEmail_Random Number For example Sales_jen polycom com_887 For more information see the MGC Web server Manager and Installation and Configuration G...

Page 45: ...ption is set for the conference the system displays the dial in number that should be used by the conference participants for ISDN T1 CAS and H 323 participants Prior to the conference start a dialog box appears listing the dial in numbers to be used by ISDN T1 CAS and H 323 participants The ISDN phone number is based on the dial in phone numbers range defined for the MCU If the PBX truncates the ...

Page 46: ...e clicked OK the Send E mail window opens 2 The To field lists the E mail addresses that were defined in the Participant templates assigned to the conference If no E mail address were defined or if you want to send the meeting notification to dial in participants that are not defined in advance you can manually add their E mail addresses 3 The From field displays the E mail address of the meeting ...

Page 47: ...s 8 Select the Include WebOffice invitation and URL check box to add a WebOffice invitation and URL to the E mail signature 9 If the meeting organizer has logged into his her WebOffice and has created a meeting conference participants can click the URL link and enter the meeting For more information on WebOffice refer to the WebOffice User s Guide 10 Select the Include ViaVideo Auto Connection che...

Page 48: ...licks this attachment the ViaVideo endpoint application opens and the system automatically connects to the conference using the IP details included in the file 13 After the E mail is sent the system prompts whether to open the Meeting Director window for monitoring Duplicate Booking The system identifies instances in which there are scheduling conflicts for individual participants A scheduling con...

Page 49: ...ference the system checks for conflicts If any are detected the Double Booking window opens after clicking the Start Immediately Table 4 1 Duplicate Bookings Criteria for Duplicate Bookings Connection type Required criteria for a match Dial out H 320 Name or Phone Number s Dial out IP Name and IP Address or Alias or IP Address and Alias when both provided Dial in Name or Phone Number The WebComman...

Page 50: ...nition Table 4 2 Duplicate Booking options Field Option Description Requested Participants Lists the names of conflicting participants requested to join the conference currently being created Reserved Participants Lists the names of participants already scheduled in previously created conferences whose criteria match those of the newly requested participant Phone IP Lists the phone numbers or IP a...

Page 51: ...ot previously defined you can do this during the scheduling of the new meeting You must have the appropriate permissions to define a new participant To define a new participant from the New Meeting window 1 In the Participant Actions pane click the New Participant button to define a new participant Click to define a new participant ...

Page 52: ...icipant by this name may be defined for the conference Connection You can set up conference dialing according to the following connection types Dial in The participant dials into the conference MCU at conference time The participant is identified by his her CLI number ISDN participant or IP Address IP participant You inform the participant of the conference or MCU s number to be dialed at the conf...

Page 53: ...ng The E mail includes the conference start date and time conference entry password chairperson password Audio Only conferences and the conference dial in number if required Audio only Select this check box if the participant is a Voice participant his her connection device is a telephone or no video will be used When selecting T1 CAS the Audio only check box is automatically selected and greyed o...

Page 54: ...lect the T1 CAS option if the Audio Only participant connects via a T1 CAS line and the MCU is configured to support T1 CAS lines in Audio Only and Video conferences Participant number Type the participant s phone number including country and area codes when required to be dialed by the MCU when connecting the participant to the conference For video calls using several channels add a semicolon bet...

Page 55: ... Click OK Save Participant in the Database Select this check box to save the participant in the current group and database creating a new Participant template for future invitations to conferences Add to Favorites Select this check box to add this participant to the Favorites List in the New Meeting window Table 4 3 Participant Dialog Page parameters Option Description ...

Page 56: ...predefined date and time Calender reservation To schedule a conference from the New Meeting window Perform steps 1 5 in the New Meeting window Each step is explained below 1 Select the Template Group where the Conference template resides 2 Select the conference template on which to base the meeting The New Meeting parameters are taken from this template If the selected template 3 1 5 2 4 ...

Page 57: ...s lists Directory Recent and Favorites 4 Click the Add button to add the selected participants to the Conference Details 5 Click the Schedule button The Start window opens Displays the default conference name based on the format selected in the Web Site configuration You may modify this field The Start Time and Date is either taken from the template if it was defined there or the current date and ...

Page 58: ...erver Manager If desired enter a new conference name using up to 80 characters If the conference name already exists on the MCU as a Conference Reservation or an On Going Conference an error message is displayed and you are prompted to enter a new name Numeric ID A Numeric ID is a unique number assigned to a conference identifying it to the system It is used by the participants to access the confe...

Page 59: ...roperties and to monitor the conference in WebCommander In Audio Only conferences this password must be numeric Min Parties In the Min Participant box define the total number of participants for which the system reserves resources This number includes both defined and undefined participants If you enter five as the minimum number of participants and you define three participants the system will re...

Page 60: ...e is displayed Duration The duration in hours and minutes of the conference Repeat Meeting Sets a recurring reservation A reservation can be repeated on a regular basis To create a recurring reservation you must define how often the conference should occur The WebCommander automatically creates duplicates of the original reservation scheduling them according to the selected recurrence frequency Cl...

Page 61: ...ce participants The H 323 dialing string is composed of the H 323 Network Service Prefix and the conference Numeric ID The conference Numeric ID is listed separately for routing purposes when the conference is accessed from the Entry Queue You can send an E mail to conference participants with the conference details For more details see Sending an E mail to a participant on page 4 14 8 Based on th...

Page 62: ...specify the recurrence pattern For example if you plan a weekly reservation to occur every Monday you need to select the date and time of the first Monday on which the conference occurs and specify the number of occurrences or the ending date To create a recurrent reservation 1 Schedule the initial conference by performing steps 1 6 in Scheduling a Conference on page 4 24 2 Click the Repeat Meetin...

Page 63: ...y of the week for example the weekend click the desired days to clear its check box If Weekly is selected the system automatically checks the day of the week according to the current day set in the Scheduler dialog box You can also define the recurrence interval in weeks For example if you want the reservation to occur bi weekly enter the value 2 in the Recurs Every x Week s box To define a twice ...

Page 64: ...interval is set to 1 the monthly reservation will occur on the 6th of each of the following months The 1st last day of x month s Repeats a conference on a particular week on a specified day of the week at a specified monthly interval For example a recurrent meeting on the third Monday every two months Range of Recurrences End after x occurrences Ends a repeating reservation after a specific number...

Page 65: ...work Service Prefix and the conference Numeric ID The conference Numeric ID is listed separately and it is used for routing to conferences accessed from the Entry Queue Once the reservation has been defined the system automatically creates the recurring reservations in the calendar The name of each of the recurring reservations is derived from the name of the first reservation Conference template ...

Page 66: ... without listing the unscheduled conferences A list of unscheduled conferences is shown c Click OK to exit the Recurrence Status List dialog box When reservations are successfully scheduled on the MCU and the E mail option is enabled in your permission you will be prompted to send an E mail to the conference participants For details see Sending an E mail to conference participants on page 4 14 5 C...

Page 67: ...eo and vCalender iCalender format attachments for more information see Sending an E mail to Conference Participants on page 4 14 by selecting the appropriate check boxes With recurrent reservations the e mail states the number of recurrent reservations and the recurrence pattern monthly weekly daily ...

Page 68: ...user permission Partial Parameters View or Full Parameters View when you change the properties of an existing reservation and recurring reservation you can update participants by sending them an e mail Sending an e mail after you change the Properties of an Existing Reservation 1 Access the WebCommander and click Calendar The Reservation Calendar window opens 2 Double click any existing reservatio...

Page 69: ...MGC WebCommander User s Guide 4 37 The Conference Reservation window opens 3 Click the Send E mail link a For users with the View mode Basic permission click the Send Email button ...

Page 70: ...8 4 When you do not select the Send E mail link button the system prompts the organizer if he she requires the sending of an E mail 5 Click OK to send the E mail When you click Cancel conference participants do not receive the e mail ...

Page 71: ...Entry Queue access the dial in number of the first Entry Queue in the list of Entry Queues is indicated as the dial in number In addition the conference properties detailed in the E mail include the conference Numeric ID which is required to route the participant from the Entry Queue to his her target conference If required you can view the dial in number assigned to a conference in the Meeting Di...

Page 72: ...l in phone numbers range defined for the MCU If the PBX truncates the first digits these digits have to be added to the number communicated to the conference participants If the conference is assigned an IVR service that prompts for conference and chairperson passwords the appropriate passwords are also displayed The participant has to enter these passwords to join the meeting ...

Page 73: ...ntry Queue in the list of Entry Queues is indicated as the IP address or alias In addition the conference properties detailed in the E mail include the conference Numeric ID which is required to route the participant from the Entry Queue to his her target conference The H 323 dialing string is composed of the H 323 Network Service Prefix and the conference Numeric ID The conference Numeric ID is l...

Page 74: ...URI to access the Entry Queue The Entry Queue URI is dialed in the format Entry Queue name domain name For example EQ1 polycom com where the Entry Queue name is EQ1 When dialing from a Microsoft Windows Messenger endpoint which does not have DTMF capabilities the first participant who in Ad Hoc conferencing creates the new conference enters the Entry Queue name followed by the target conference na...

Page 75: ... its host name Figure 4 2 SIP Environment Dial in and Dial out Dial out Scenario SIP Environment The dial out scenario is identical to the dial in scenario except for the initiating party that is the MCU In dial out conferences the endpoint clients need to be registered so the registrar can provide location details when the MCU invites them to join the conference For example the MCU dials endpoint...

Page 76: ...Figure 4 3 SIP Mixed Environment After establishing a connection to the conference each over its corresponding network the signaling and media channels reach the MCU The processed media is sent back by the MCU to H 323 and SIP participants via the IP card and to ISDN participants via the Net card Gatekeeper IP participant MCU media mixer ISDN participant SIP Proxy SIP UA PBX switch ...

Page 77: ...before its scheduled ending or you can extend its duration Alternatively you can disconnect an individual participant while the conference is in progress or temporarily mute transmission to and from a site so that the other participants can hold a private discussion You can connect dial out participants during the conference and add a new participant while the conference is in session Operations m...

Page 78: ...ence the participant is guided to the conference using voice prompts menu and DTMF input from the participant endpoint The connection is automated but an Operator can be at hand to assist the participants In Greet and Guide or IVR enabled conferences set as attended with Operator assistance the operator controls the participant connection to the endpoint and can only do so from the MGC Manager app...

Page 79: ...ntry Queue conference or Meeting Room dial in number and are connected to the conference once their endpoint s capabilities are established The first participant that connects to a passive Meeting Room activates the Meeting Room Meeting Director Module When starting the conference from the New Meeting window or from a database template the system enables you to switch automatically to the monitori...

Page 80: ... Main Menu pane click the On Going Conferences link If there are no On Going conferences running that you have permission to monitor the Meeting Director On Going Conferences List opens with no conferences in the list If there is one On Going conference running that you have permission to monitor the Meeting Director monitoring window opens for that conference enabling you to view the conference d...

Page 81: ...ferences only if you enter the appropriate password when accessing the conference properties Click the hyperlink to monitor the conference A key icon indicates that a password is required to monitor this conference The Start Date and Time and End Date and Time of each listed conference The Dial In number appears for each conference defined as Meet Me Per Conference The Conference Entry Password de...

Page 82: ...To monitor a conference click the conference name If the conference is marked with a key the following window opens In the Web Chairperson Password field enter the appropriate password as it was defined during the Conference Template definition Note that the system is case sensitive Click OK The Meeting Director monitoring window opens displaying the various status properties of the selected confe...

Page 83: ...nce Following is the Meeting Director monitoring window for an Audio Only conference Participant Status Display Pane Toolbar Video Layout Toolbar Video Layout Pane Conference menu Scroll Bars Conference name Participant Status Display Pane Toolbar Number of connected participants Remaining Conference Time ...

Page 84: ...1 IVR enabled conference toolbar options Button Indication Description New Participant Define a new participant and add the participant to the conference Add Participant Add participants to the conference from the Participant templates database conference locked Lock Unlock Conference Indicates whether the conference is locked or unlocked When locked dial in participants cannot connect to the conf...

Page 85: ...art stop a Voting Session When a Voting session is active the button appears selected Clicking this button again opens the Voting window letting you select the Voting option When stopping the Voting session or cancelling it the button is returned to its initial state Q A Queue IVR enabled conferences only Lets the first participant in the Q A queue or the selected participant ask a question Clear ...

Page 86: ...l formatted file Print Participants List Prints the participants list from an on going conference Information Point to the icon to view the conference general parameters For more information see General Conference Information on page 5 28 Connected Parties The number of participants connected to the conference Remaining Time tHe time remaining until the end of the conference Force Black Screen In ...

Page 87: ...n start a voting session grant the floor to participants who wish to ask questions mute and unmute participants connect and disconnect participants define a participant as the conference speaker while muting all other participants and place participants on hold Some of these functions can be performed only via the Web browser The operations that can be performed by the chairperson using the DTMF c...

Page 88: ...ious operations during the conference using touch tone signals DTMF codes such as lock or unlock the conference to dial in participants initiate a voting session become the conference exclusive speaker while muting all other participants and more The Chairperson can also control the conference from the WebCommander Web Site if he she has access to it Operator The participant is defined as the MGC ...

Page 89: ...Lecturer Connection Assistance When there is a problem with the participant connection or the participant requires the Operator s assistance an exclamation point appears next to the participant icon Disconnected gray When a participant Chairperson Lecturer or Operator is disconnected from the conference the participant role icon is grayed out Recording Port blue Audio Only conferences This port te...

Page 90: ...cons Status Icon Button Description The participant is connected to the conference Clicking the button disconnects the participant from the conference The participant is disconnected from the conference This status may occur when the participant is waiting to be connected to the conference or the system is waiting for the participant to dial in to the conference This icon is also shown when the pa...

Page 91: ...he participant is connected to the conference but his or her line is noisy Clicking the button while this status is shown disconnects the participant from the conference Faulty connected Noisy Line The participant is connected to the conference but there is a problem with the connection and in addition the line is noisy Try disconnecting and reconnecting this participant Clicking the button while ...

Page 92: ...he icons are relevant to Audio Only conferences Table 5 4 Audio status icons Status Icon Button Description green The audio channel of the participant is connected gray The audio channel is disconnected The audio transmission from the conference to the participant is blocked Applicable to video conference only Clicking the Audio button showing this icon unblocks the audio transmission The audio ch...

Page 93: ...r and the audio transmission to the participant site is blocked Applicable to video conference only Click this button to unmute this participant The audio channel of the participant is muted by the operator and the MCU Click this button to unmute this participant from the MCU side the participant is still muted at the endpoint The audio channel of the participant is automatically muted by the MCU ...

Page 94: ...he transmission of audio to the participant is blocked Applicable to video conference only The audio channel of the participant is muted by the participant operator and the MCU The audio channel of the participant is muted by the participant operator and MCU and the transmission of audio to the participant is blocked Applicable to video conference only Table 5 4 Audio status icons Status Icon Butt...

Page 95: ...nsmission of video from the participants endpoint to the conference The video channel is muted by the operator No transmission of video from the participants endpoint to the conference The video channel is muted by the participant and the operator The video channel is muted by the MCU This icon may appear during the Lecture Show or Exclusive Speaker mode The video channel is muted by the participa...

Page 96: ... all participants from the Q A queue Add participant to Q A Adds a participant to the Q A queue Remove participant from Q A Removes a participant from the Q A queue Move Participant Position up in Q A Moves the participant up one place in the Q A queue Move Participant Position Down in Q A Moves the participant down one place in the Q A queue Move Participant to First Position in Q A Moves the par...

Page 97: ...e icons Status Icon Description Broadcasting volume Indicates the level of the broadcasting volume of the participant For more information see Controlling the Participant s Broadcasting and Listening Volume on page 63 Listening volume Indicates the level of the listening volume of the participant For more information see Controlling the Participant s Broadcasting and Listening Volume on page 63 Ta...

Page 98: ...rticipant and MCU phone numbers or IP address Alias depending on the network and connection type In dial in connection displays the CLI number ISDN or IP address Alias of the participant calling the MCU marked by the letter P and the MCU number or IP address Alias dialed by the participant marked by the letter M In dial out connection displays the dialed number ISDN or IP address Alias H 323 of th...

Page 99: ...can be sorted in ascending or descending order To sort the Participant Properties In the participants Status pane click the arrow next to the property according to which the participants are sorted Clicking the arrow once sorts the columns in descending order Clicking on the same arrow again sorts the column in ascending order Click the arrow to sort By default the participant properties are sorte...

Page 100: ...tor toolbar The conference can only be secured by the conference chairperson using the appropriate DTMF code from his her endpoint For more details see the MGC Manager User s Guide Volume I Chapter 6 The only Conference Action available to the user is to Terminate the conference and the only enabled button on the toolbar is the Terminate button All other buttons are disabled The participant list i...

Page 101: ... a ToolTip is displayed indicating the participant status When pointing to the participant Name hyperlink a ToolTip is displayed indicating the participant Properties When pointing to a Participant Name a ToolTip appears indicating the Participant Name MCU Phone number dialed for a dial in participant or Participant phone number s for a dial out participant If the participant is disconnected from ...

Page 102: ...ted to the conference Faulty connection The participant is connected however there are problems in the connection such as synchronization loss Disconnected The participant was disconnected from the conference either by the participant or by the operator system When pointing to the Status or Media button audio video or data a ToolTip appears indicating the media status When pointing to any Status o...

Page 103: ...e bottom segment indicates the current status of the video channel whether the video channel was muted by the operator participant or MCU The top segment in ToolTip pop up window indicates the button functionality i e Mute Audio indicates that if you click this button you will mute the participant s audio channel The bottom segment indicates the current status of the audio channel whether the audi...

Page 104: ...Toolbar area of the Meeting Director Conference Manager window point to the Information icon Table 5 9 describes the information that is displayed Table 5 9 Conference Status Information Status Field Description Start Time The conference start time End Time The conference end time MCU The name of the MCU unit running the conference Dial in number The dial in number that participants use to access ...

Page 105: ...the Video card a single port is used to send and display video to all conference participants This is relevant to Video conferences only For more information see Chapter 7 Ad Hoc Conferencing on page 7 3 Video Session The video session selected for the conference Video Switching Transcoding Continuous Presence or Software Continuous Presence This is relevant for Video conferences only Line Rate Th...

Page 106: ...lect additional video layouts for the conference Same Layout Whether the Same Layout option is enabled for the conference This is relevant for video conferences only Auto Layout Whether the Auto Layout option is enabled for the conference This is relevant for video conferences only Billing The Billing code for the conference that is also added to the CDR Conference User Defined 1 3 Displays the us...

Page 107: ...ir personal video layouts using DTMF codes on page 5 79 Hide Show Video Layout Pane During an On Going conference the Video Layout pane can be hidden or shown By default the Video Layout pane is shown Personal Layout for selected participant The name of the forced participant video forcing The names participant viewed in the Personal Layout windows Conference Layout Video Layout toolbar All option...

Page 108: ...Conference 5 32 To hide the Video Layout pane Point to the Conference Actions menu and click Hide Layout Pane The layout pane is hidden To show the Video Layout pane Point to the Conference Actions menu and then click Show Layout Pane ...

Page 109: ...add them to the conference and optionally add them to the participant s list in the database for details see Defining a New Participant During an On Going Conference on page 5 46 Change a regular participant to become a VIP for details see Designating Participant as VIP on page 5 57 Designating a regular participant as Chairperson for details see Muting Unmuting a Participant on page 5 61 View the...

Page 110: ...ting a Conference on page 5 73 Designate a participant as Exclusive Speaker for details see Exclusive Speaker on page 5 99 Place the Conference On Hold for details see Placing the Conference On Hold on page 5 101 Manage Q A Sessions for details see Managing a Q A Session on page 5 102 Control Voting Sessions for details see Managing a Voting Polling Session on page 5 106 Operations performed durin...

Page 111: ...see Muting Unmuting a Participant on page 5 61 Block the audio transmission from the conference to the participant s site for details see Blocking Unblocking the Audio Transmission on page 5 98 Operations performed during Audio conferences The following additional operation may be performed while monitoring an On Going Audio Only conference Mute Meet Me Parties for details see Mute Meet Me Parties...

Page 112: ...tions are performed by selecting the appropriate option from the Participant menu Other operations are performed by clicking the appropriate button in the participants list Most of the conference level operations are performed by selecting the appropriate option from the Conference Actions menu ...

Page 113: ...tions are performed by clicking the appropriate button in the Meeting Director toolbar Each of the menu options and the operations performed in the Meeting Director module is available only to users with the appropriate permissions Toolbar buttons ...

Page 114: ... can be used by participants to access the conference A Conference Numeric ID can be assigned via two methods Automatic or Manual For additional information Participant Connection to the Conference on page 7 7 Once the conference is started on the MCU the Conference Numeric ID is displayed in the Conference Status dialog box by pointing at the Information icon with your cursor ...

Page 115: ...rmation on the connectivity options see Participant Connection to the Conference on page 7 7 To connect the participant In the Status column click the Connection button Alternatively point to the participant s arrow and then click Connect Party During the connection process the Connection button is animated When the connection is established the participant s status changes to Connected and the Co...

Page 116: ...emory You can therefore easily reconnect the participant if necessary To disconnect the participant In the Status column click the Connection button Alternatively point to the participant s arrow and then click Disconnect Party When the participant is disconnected from the conference the participant status button changes accordingly If the participant no longer needs to be part of the conference y...

Page 117: ...s A disconnected participant can be reconnected to the conference To reconnect a disconnected participant In the Status column click the Connection button Alternatively point to the participant s arrow and then click Connect Party The participant is reconnected ...

Page 118: ...int to the Conference Actions menu and click Add Participants Alternatively click the Add Participant button on the Meeting Director toolbar In iPower installations you may add participants from an LDAP directory In such a case select the Add Participants from Public Directory or the Add Participants from Private Directory option according to your installed directory The remaining steps are the sa...

Page 119: ...ts list includes all the Participant templates currently assigned to the selected Group to which you have access rights If there are several Groups to which you have access rights the system displays the highest level Group 2 To select another Group in the Group drop down list select the desired Group For more information on Participant templates see the MGC Manager User s Guide Volume II Chapter ...

Page 120: ... 5 10 Filter window Option Description Name Select this check box to search the database for predefined participants by their name Enter the name of the predefined participant s to be listed You can search the database for a group of participants using the wildcards and For example if you enter D the system will search the database for all the predefined participants whose name starts with D Demo ...

Page 121: ...d to the conference You can add several participants in one operation by selecting their check boxes 6 Click OK to add the participant s to the conference The Add Participants window closes and the selected participants appear in the participants list in the Meeting Director Conference Manager window ...

Page 122: ...oring of an On Going conference The participant is automatically added to the conference If desired the participant can also be added to the database To define a new participant during an On Going conference 1 Point to the Conference Actions menu and then click New Participant Alternatively click the New Participant icon from the Meeting Director toolbar ...

Page 123: ...Mode Basic Permission the Participant Dialog Page window opens Define the participant properties as described in Chapter 4 Defining a New Participant from the New Meeting Window on page 4 19 Different fields are enabled for Video and Audio Only participants ...

Page 124: ...ter 4 Defining a New Participant from the New Meeting Window on page 4 19 2 For users with the View Mode Administrator permission you can add the participant to the Participants List in the database Select the Add this participant to the list of participants in the DB check box If the participant is not added to the database the participant is deleted from WebCommander when the conference is termi...

Page 125: ...during an On Going Conference You can define a new T1 CAS participant during the monitoring of an On Going conference The T1 CAS participant is automatically added to the conference If desired the T1 CAS participant can also be added to the database If the T1 CAS participant is not added to the database once the conference is terminated the T1 CAS participant is deleted from WebCommander together ...

Page 126: ...Going conference 1 Point to the Conference Actions menu and then click New Participant Alternatively click the New Participant button from the Meeting Director toolbar For users with the View Mode Basic Permission Properties General Different fields are enabled for Video and Audio Only participants ...

Page 127: ...er 4 Defining a New Participant from the New Meeting Window on page 4 19 For users with the View Mode Administrator permission the Participant Properties Basic window opens 2b In the Interface Type list select T1 CAS T1 CAS participants are audio only participants therefore the Audio Only check box is automatically selected and cannot be cleared ...

Page 128: ...cipant to the list of participants in the DB check box 5 For users with the View Mode Administrator permission the Advanced tab is available for defining additional parameters If desired click the Advanced tab The Participant Properties Advanced window opens 6 Define the Advanced Participant Properties as described in Chapter 4 Defining a New Participant from the New Meeting Window on page 4 19 7 ...

Page 129: ...rlink Alternatively point to the arrow to the right of the participant s name and then click Properties The Participant Dialog Page opens The same window opens for Video and Audio Only participants Audio Only participants are indicated by a selected Audio Only check box The system displays the participant name connection type and phone numbers according to the connection mode Click to display Prop...

Page 130: ...atically named by the system and connected to the conference The name is derived from the conference name and a sequential number The name assigned to the participant can be changed to his her real name which replaces the name given by the system To modify the name of a participant 1 In the Name column click the participant s hyperlink Alternatively point to the arrow right of the participant s na...

Page 131: ...WebCommander User s Guide 5 55 The Participant Dialog Page opens 2 Delete the name currently displayed in the Name field and enter the new participant name 3 Click OK The name is changed in the Name column ...

Page 132: ...view the Participant Properties of any participant To view the Participant Properties 1 Point to the participant s arrow and click Properties The Participant Dialog Page window opens 2 The Participant Dialog Page window opens displaying the participant s parameters 3 You are able to change the Participant User Defined 1 4 fields This information is written to the CDR ...

Page 133: ...ng the conference definition A participant or chairperson designated as VIP is displayed with a special VIP icon The participant s icon is changed to VIP To designate a participant as VIP 1 Point to the participant s arrow and click Properties The Participant Dialog Page window opens 2 Select the VIP check box or clear the VIP check box if you want to cancel the VIP status of the participant 3 Cli...

Page 134: ...ter 5 Monitoring an On Going Conference 5 58 Monitoring VIP Participants during an On Going conference During an On Going conference a participant designated as VIP appears with the VIP icon VIP Participant ...

Page 135: ...ger User s Guide Chapter 6 Using DTMF Code during the On Going conference The participant requests to become the conference chairperson by entering the appropriate DTMF code from his her DTMF enabled endpoint The default DTMF code is 78 The system requests that the participant enters his her password to become the chairperson If the participant enters an incorrect password an audio prompt is playe...

Page 136: ...t him her you can release the resources allocated to the participant freeing them for use by other end users You do this by deleting the participant from the conference To delete a participant from the On Going conference 1 Point to the arrow to the right of the participant s name and click Delete Party A confirmation message opens 2 Click OK to confirm or Cancel to abort the deletion process ...

Page 137: ...nnot hear or see the muted participant Alternatively participants audio and or video signals can be muted from their own endpoints through the endpoint s application To mute unmute the participant s audio channel In the Participants list Multimedia column click the Audio button When the participant is muted by the operator the Audio icon changes on To unmute the audio channel click this button Alt...

Page 138: ...the participant is muted by the operator a red diagonal line appears on the Video button in the Multimedia column To unmute the video channel click this button again Alternatively in the Participants list point to the participant s arrow and click Mute Video or Unmute Video When the participant s video channel is restored the Video button returns to its initial state ...

Page 139: ...olume and from the conference to the participant s endpoint Listening Volume The scale is between 1 to 10 where 1 is the weakest and 10 is the strongest The default volume of each endpoint at the time of connection is 5 One unit change increases or reduces the volume by 3 dB To increase or decrease the Broadcasting and Listening Volume level of an individual participant In the Participants list Br...

Page 140: ... This option is useful to limit the number of dial in participants connecting to the conference to save resources or when all the desired participants have already connected to the conference and you want to prevent other participants from connecting to the conference To lock a conference Point to the Conference Actions menu and then click Lock Alternatively lock the conference by clicking the Loc...

Page 141: ... Guide 5 65 To unlock a conference Point to the Conference Actions menu and then click Unlock Alternatively unlock the conference by clicking the Lock button on the toolbar The icon in the toolbar changes to an unlocked state ...

Page 142: ...ce properties In addition remarks can also be added from the MGC Manager application Previous remarks notes entered by the operator or other operators can be read during the On Going conference or during the reservation stage All this information is added to the CDR file To add and view the Conference Additional Information while monitoring a conference Point to the Conference Actions menu and the...

Page 143: ... the date the remark was entered the time it was entered and the name of the user or MGC Manager Operator by whom it was entered Once you have clicked the Add Remark button the remark is added to the Remarks History Clicking Cancel does not remove the remark from the Remarks History Each Remark is limited to 300 characters Table 5 11 Conference Additional Information Properties Option Description ...

Page 144: ... in the Database Manager Defaults User Defined Defaults Remarks Using up to 300 characters you can enter any text regarding the conference and click Update This text is included with the conference properties and it is also saved to the CDR file as part of the conference record to be retrieved later Remarks History Previous remarks notes entered by the operator or other operators can be read durin...

Page 145: ...word during an On Going conference This is useful for adding extra security to a conference whose password may have been compromised or for disallowing additional participants to join a conference To change the Conf Entry Password or Web Chairperson Password 1 Point to the Conference Actions menu and then click Change Web Chairperson Password or Change Conf Entry Password The Change Password windo...

Page 146: ...or terminate a conference before its scheduled completion time You can change the duration of the conference either by extending the conference end time or by setting a new end time which lets you extend or shorten the conference duration To change the conference duration 1 Point to the Conference Actions menu and then click Set End Time These passwords also may be modified from the endpoint using...

Page 147: ...nce should end using a 24 hour format select the new hour and minutes You can end the conference before its predefined time or you can extend it The maximum conference duration allowed is 99 hours and 59 minutes If you try to select a a duration that exceeds 100 hours you get an error message ...

Page 148: ... toolbar click the Extend Conference Time icon The Extend Time window opens 2 Select the number of minutes by which the conference duration should be extended For example if you select 00 15 the conference duration will be extended by 15 minutes The conference can be extended up to three hours 3 Click OK to confirm and apply the change to the conference duration or Cancel to abort this operation ...

Page 149: ...heduled end time you can manually terminate it To terminate a conference 1 Point to the Conference Actions menu and then click Terminate Alternatively in the Meeting Director toolbar click the Terminate icon A confirmation dialog box opens 2 Click OK to confirm or Cancel to abort this operation ...

Page 150: ...ayout for the conference or for specific participants Selecting the Conference Layout Chairpersons in Click View enabled conferences can change the conference video layout using DTMF codes You can also change the conference video layout from the Meeting Director window or set the video Layout selection to automatic mode according to the number of participants connected to the conference To select ...

Page 151: ...wing the conference in their personal layout will see the newly select layout when they return to the conference layout mode Depending on the conference Continuous Presence mode the following video layouts are available for selection as described in Table 5 12 To reduce the number of windows displayed in the event participants leave the conference in a Continuous Presence Quad Views conference som...

Page 152: ...5 12 Video layout options Number of Video Windows Available Layouts 1 Classic Mode Quad Views mode 2 Classic mode Quad Views mode Software mode 3 Classic mode Note This window is only available in CP Classic mode 4 Classic mode Quad Views mode Software mode ...

Page 153: ... must be enabled for the MCU running the conference in the MGC Manager For more details see the MGC Manager Administrator s Guide Chapter 5 Edit system cfg The layout that will be automatically selected by the system according to the Continuous Presence mode and the number of participants is described in Table 10 9 on page 10 40 5 Classic mode Quad Views mode 10 Quad Views mode Note This window is...

Page 154: ...he Video Layout pane click the Auto Layout button When you select Auto Layout all other layout formats are disabled To select a specific layout for the conference you have first to cancel the Auto Layout mode Auto Layout is active Layout selected by the system Layout selection disabled ...

Page 155: ...r Conference and Personal Software CP conferences cannot be set to Auto Layout The Auto Layout feature can be used with Lecture Mode for the lecturer display but cannot be enabled with Lecture Show Auto Layout can be used with Same Layout and Conference On Port COP In this mode the system selects the layout as if one additional participant was added to the conference to show the self view of the s...

Page 156: ...d select a new layout for the participant by clicking on the icon of the number of windows in the video layout and then selecting the appropriate arrangement of the windows on the screen You can also select the Auto Layout button to let the system select the appropriate video layout for the participant The selected layout appears in the Video pane Select the participant s name Select a new layout ...

Page 157: ...guidelines A participant cannot appear in two or more windows at the same time When attempting to select a participant that was already selected in another window the system deletes the participant from the first window and assigns the participant to the second window A participant cannot see him herself in a layout window unless Same Layout is selected Video forcing performed at the conference le...

Page 158: ...red video window in the Video Layout pane To video force 1 In the Participants list click the participant s icon and drag it to the desired video window in the Video Layout pane The selected window is highlighted 2 Drop the participant s icon on the window The pin rotates and the name of the forced participant appears in the video window The pin is rotating indicating video forcing ...

Page 159: ...video forcing Click the rotated pin The text box is reset to Auto indicating that automatic switching is activated To set a window to appear as a black screen Drag and drop the Black Screen icon from the Meeting Director toolbar to the desired window ...

Page 160: ...ticipant view his her Personal layout 3 If desired select a new layout for the participant by selecting the desired layout The selected layout appears in the Video pane 4 In the Participants list click the participant s icon and drag it to the desired video window in the Video Layout pane The selected window is highlighted 5 Drop the participant s icon on the window The pin rotates and the name of...

Page 161: ...s Guide 5 85 6 To cancel the video forcing in a desired window click the participant s pin Select the pin to unforce the participant Video Forcing at the Conference level overrides the video forcing at the participant level ...

Page 162: ...dication Text Indication Participant Enters or Leaves the Conference Indication format is Name Joined Left n sites Name up to 15 characters The name is displayed For defined participants as defined on the endpoint For defined participants where no name is defined on the endpoint then as defined in the MGC Manager and WebCommander For undefined participants the name is displayed as defined in the e...

Page 163: ...on see the MGC Manager Release Notes version 8 0 Enabling Visual Indications Roll Call settings for the audio and voice indications apply to the visual indications The End Time Alert Tone alert settings for audio messages also apply to visual indications The visual indications require Video and Audio cards in the MCU Text messages are available only in English ...

Page 164: ...The Visual Effect options are Background color Layout Border Speaker Indication You can modify the Visual Effects while setting up the conference reservation for more details see Chapter 10 page 10 41 To modify the Visual Effects during an On Going conference 1 Select Conference Actions and then click Update Visual Effects Visual Effects are available only for Continuous Presence conferences runni...

Page 165: ...he selected color is displayed in the Background color box in the Set Visual Effects dialog box To modify the Layout Border color 5 To enable the display of borders around the video layout windows select the Layout Border check box The default color of the layout borders is gray Click the arrow next to the Background color box to select the Background color Select the check box and click the arrow...

Page 166: ...box To modify the Speaker Indication color 9 To enable the display of the speakers indication select the Speaker Notation check box 10 To designate a color other than the one selected for all layout borders click the arrow next to the Speaker Indication color box The Color dialog box opens 11 Select a color for the Speaker Indication border For details see Background Color above 12 Click OK The se...

Page 167: ...ic Private By default Public chat is when no moderator is selected and text messages are displayed to all conference moderators Selecting one or several users in the Conference Managers pane enables Private chat Use Ctrl click to select or deselect the user To Chat 1 In the Chat board type a message when complete press Enter The selected moderator then views the message If no moderator is selected...

Page 168: ...nference 5 92 2 Press the Clear button to erase all previously typed messages Moderator selection Chat board Message box Clear Messages button New messages appear first in the Chat board and include the time local the message was posted ...

Page 169: ...MGC WebCommander User s Guide 5 93 Enabling the Chat option Chat can only be enabled disabled in the MGC Web Server Manager Permission Properties Setting2 tab by selecting the Moderators Chat check box ...

Page 170: ...aker of the conference When another participant starts talking the Presentation Mode is cancelled and conference returns to its predefined video layout Presentation Mode guidelines Presentation Mode is available with Auto Layout Same Layout During Conference on Port COP conferences In a COP conference when the speaker becomes the conference presenter the conference layout is automatically set to 1...

Page 171: ...to Layout changes For more details see MGC Manager Release Notes the Auto Layout section The Presentation Mode must be enabled in the MGC Manager system cfg GENERAL section PRESENTATION_MODE YES For more details see the MGC Administrator s Guide Chapter 5 Edit system cfg To select the lecturing option during an On Going conference 1 Point to the Conference Actions menu and then click Lecture Mode ...

Page 172: ...e timed switching A check mark indicates that the Timer is enabled 4 If the Timer is enabled select the number of seconds a participant is displayed on the lecturer monitor before switching to the next participant from the Interval drop down list 5 In the Lecturer Name drop down list select the lecturer name The list includes the names of all participants currently connected to the conference The ...

Page 173: ...rs with the Lecturer icon To disable the Lecture Mode or Presentation Mode In the Lecture Mode dialog box in the Lecture Mode list select None Alternatively click the Lecture mode button on the toolbar to cancel its selection Indicates the participant is the Lecturer The Lecture Mode button is pressed indicating that either Lecture Mode or Presentation Mode is enabled for the conference ...

Page 174: ...mute the endpoint s audio and the other conference participants can still hear the participant To block unblock the participant s audio transmission In the Participants list point to the participant s name arrow and click Block Audio or Unblock Audio When the participant s audio is blocked by the operator the appropriate icon is displayed on the Audio button The Blocked Audio status is indicated i...

Page 175: ...m automatically mutes all other participants Alternatively the chairperson can designate him herself as the conference Exclusive Speaker by entering the appropriate DTMF code the default code is 5 on the endpoint s DTMF input device usually remote control To set a Participant as an Exclusive Speaker 1 Point to the Conference Actions menu and then click Exclusive Speaker Alternatively click the Exc...

Page 176: ... speaker 3 Click OK The participant is set as an Exclusive Speaker and all other participants are muted An icon indicating that the participant is an exclusive speaker appears in the Audio column in the list of conference participants The Muted by MCU icon is displayed in the Audio column of all other participants Exclusive Speaker icon Mute by MCU ...

Page 177: ...then click Hold Alternatively click the Hold button on the toolbar To release a conference placed On Hold Point to the Conference Actions menu and then click Hold or click the Hold button on the toolbar to release it If you select the On Hold check box in the Conference Template Advanced window the conference is automatically placed on hold when started so all participants connecting to the confer...

Page 178: ...stion The conference moderator can stop the questioner any time during his her question and or end the current Q A session from the WebCommander or when the chairperson enters the appropriate DTMF codes from his her endpoint Enabling Q A Options Q A buttons must be activated in the MGC Web Server Manager Permission Properties Setting2 tab In the Web Server Manager three Q A checkboxes can be selec...

Page 179: ...the Q A queue Changing the participant s position in the Q A queue You can change the position of any participant in the Q A queue when you want certain participants such as participants designated as VIP to ask questions first and others to be moved to the end of the queue Select the participant to move by clicking the Participant icon and then Participant currently speaking in the Q A Next parti...

Page 180: ...rnatively change the position of a participant in the Q A queue by right clicking the Participant icon clicking Q A Management and then clicking the position to which the participant should move Using the right click menu you can move the participant to the following positions in the Q A queue Up one position Down one position First position Last position Remove the participant ...

Page 181: ...r button on the toolbar The first participant in the queue can now ask his her question Clearing all participants from the Q A queue Point to the Conference Actions menu and then click the Clear Q A button on the toolbar The Question and Answer session is terminated The current questioner is stopped and all participants are removed from the queue and the Q A session is terminated ...

Page 182: ...ession the conference moderator creates the list of choices for the vote The moderator must inform the conference participants of the choices available and the digit assigned to each option During the voting session each participant enters the digit of his her choice using the telephone s touch tone keypad or the endpoints DTMF input device Each vote is counted and the statistics are presented on ...

Page 183: ...ices are defined and whether the voting is anonymous Voting Results where the system displays the voting results and updates them as the voting session progresses The viewing mode of the voting results can be selected 2 In the Voting Settings area define the Voting session parameters as described in Table 5 14 Voting Settings area Voting Results area Table 5 14 Voting Settings pane Field Descripti...

Page 184: ...nter a descriptive text for each of the choices to be selected during the voting session For example for digit 0 enter the first choice for digit 1 enter the second choice etc Anonymous Vote Select this check box to conduct an anonymous voting session Start Time Displays the Voting start time Table 5 14 Voting Settings pane Field Description Table 5 15 Voting results pane Field Description Number ...

Page 185: ... following options Voters Only displays the percentage of participants that have voted for each choice out of the total number of voters All Participants displays the percentage of participants that have voted for each of choice out of the total number of connected participants Show Results as Number of Votes Select this check box to display the number of votes cast for each choice Detailed Result...

Page 186: ... administrator via E mail to conference participants To send voting results by E mail 1 In the Voting window click the Send E mail button The Send E mail window opens with the voting results 2 Additional participants can be added to receive the E mail and the text of the E mail can be modified 3 Click Send to send the E mail message ...

Page 187: ...These participants are automatically muted by the MCU upon their connection to the conference after passing through the Entry Queue or IVR Queue When the Mute Meet Me Parties option is enabled during the reservation stage all participants connecting to the conference are muted If enabled during the On Going conference participants are muted from that time onwards To mute Meet Me Parties Point to t...

Page 188: ...uest private assistance To request private assistance press star zero Request assistance for conference To request operator s assistance for the conference press zero zero 0 00 Everyone Chairperson Mute my line To mute your line press star six Unmute my line To unmute your line press pound six 6 6 Everyone Everyone Lock Conference To lock the conference to dial in participants press star seven zer...

Page 189: ...participants press pound eight six 86 86 Chairperson Chairperson Start Voting Session To vote press star eight one Stop voting Session To end a voting session and get the results press pound eight one 81 81 Chairperson Chairperson New Voting Session To start a new voting session press star eight one Cancel Voting Session To cancel the voting session press pound eight one 82 82 Chairperson Chairper...

Page 190: ...t an invitee return to conference press star four 3 submenu 4 submenu Chairperson Chairperson Play Menu To play a new menu press star eight three 83 Everyone Enable Roll Call To enable a Roll Call press star three two Disable Roll Call To disable a Roll Call press pound three two 32 32 Chairperson Chairperson Roll Call Review Names To initiate the roll call and play the list of participant names p...

Page 191: ...ress star seven eight 78 Everyone Increase my listening volume To increase your volume press star nine Decrease my listening volume To decrease your volume press pound nine 76 76 Everyone Everyone Override Mute All But Me To enable this function a DTMF code has to be configured Everyone Table 5 16 Operations performed during a conference using DTMF codes DTMF Function DTMF Code Permission ...

Page 192: ... the chairperson any time during the conference by pressing the appropriate DTMF code The playback can be stopped anytime This help menu is recorded by the conference provider as a voice massage and is configured as any other voice message in the system Participants accessing conferences have different permissions chairperson or ordinary and different states resulting in 4 possible types of Help M...

Page 193: ...ng Admit the invitee and continue dialing out to invite other individual by pressing 1 on your touch tone telephone Disconnect the invitee and continue dialing out to invite other individual by pressing 2 on your touch tone telephone Admit the invitee and return to the conference ending the Invite session by pressing 3 on your touch tone telephone Disconnect the invitee and return to the conferenc...

Page 194: ...e 5 17 Password Modification DTMF IVR sequences User Action IVR Message Chairperson Participant enters change password DTMF codes Press one to change conference password Press two to change the chairperson password Press nine to exit the menu Participant Chairperson enters 1 Please enter the new conference password Press the pound key to complete Participant Chairperson enters 2 Please enter the n...

Page 195: ...This option prevents the system from automatically dialing out to pre defined participants in a Meeting Room The chairperson can indicate to the system to connect all predefined dial out participants or to dial to individual dial out participants by indicating their sequential order number in the list of participants defined for the conference In such a case the chairperson will enter the appropri...

Page 196: ...hairperson and participant can perform various operations via their telephone using the appropriate DTMF codes such as voting question and answer sessions etc These operations will not be displayed in the MGC WebCommander Meeting Director window Once the chairperson secures or unsecures the conference an appropriate voice message is played indicating that the conference is secured The Operator con...

Page 197: ...ipants Table 5 18 Roll Call DTMF options Operation Default DTMF Code Description Enable Roll Call 32 Entering 32 on the DTMF input device enables the Roll Call for the conference In this mode the chairperson can request a roll call during the conference and if Entry and Exit Tones are selected for the conference the system plays the recorded participant name when the participant enters or leaves t...

Page 198: ... which they entered the conference Roll Call Stop Review Names 33 Entering 33 on the DTMF input device ends the Roll Call playback Table 5 18 Roll Call DTMF options Operation Default DTMF Code Description Roll Call is not supported with the Invite feature When a participant is invited to the conference by the chairperson the invitee name is not recorded and therefore not announced when the partici...

Page 199: ... also include reservations scheduled by other users using templates assigned to groups to which you have access rights A key icon appears next to reservations that were scheduled by other users To view these reservation properties you must enter a password For more information see Viewing the Properties of a Protected Reservation on page 6 9 The Reservation Calendar can be customized to display th...

Page 200: ...ly view by clicking the date link in the calendar Reservation Calendar is available to user of WebCommander Professional and WebCommander Meeting Scheduler with the appropriate Permission The Reservation Calendar is automatically accessed when scheduling a reservation from the New Meeting window Click to select the view mode Click to customize the calendar view Click to view a specific reservation...

Page 201: ...at a specific date and time Based on your access rights defined in the Web Server Manager Permission Properties you can view the Reservation in two ways Basic permission User Administrator You can change the view in the Web Server Manager if you have the Administrator s permission To view the Properties of a Calendar Reservation Click the Reservation name link ...

Page 202: ...Meeting window opens For users with the View Mode Administrator permission the Reservation Properties window opens The Template and Template Group are displayed Saves changes and closes the Meeting screen The Start window opens to enable re scheduling of the Meeting Deletes the Reservation ...

Page 203: ...Administrator permission can add new or existing participants to the conference reservation from the Reservation Properties window For details on adding Participant templates see Chapter 5 Adding Participants to the Conference on page 5 41 Changing Conference Parameters Users with the View Mode Basic permission can modify the reservation parameters from the New Meeting window For more details see ...

Page 204: ...an Existing Reservation 1 Access the WebCommander and click Calendar The Reservation Calendar window opens 2 Double click any existing reservation link The Conference Reservation window opens 3 Click the Send E mail link You may be prompted to enter the conference web chairperson password ...

Page 205: ...lick the Send Email button 4 When you do not select the Send E mail link button when a change has is made the system prompts the organizer if he she requires the sending of an E mail 5 Click OK to send the E mail When you click Cancel conference participants do not receive the e mail ...

Page 206: ...Chapter 6 Reservation Calendar 6 8 6 The Send E mail dialog box opens 7 Enter required details in the E mail and click Send The E mail is sent to conference participants ...

Page 207: ...n in the calendar and are reservations with limited access You must enter the appropriate password to view the properties of these reservations To view the properties of a protected conference In the Reservation Calendar window click the Conference Name link A dialog box opens Enter the Conference Web Chairperson Password and click OK For users with the View Mode Basic permission the Meeting windo...

Page 208: ... you can view a reservation by entering the reservation name and password To view a specific conference reservation 1 In the Reservation Calendar window click the More Reservations link A dialog box opens 2 Enter the Conference Name and Web Chairperson Password and click OK Depending on your View Mode permission the Reservation Properties window or Meeting window opens see page 6 3 for details ...

Page 209: ...the reservation calendar in monthly weekly or daily views To change the view of the reservation calendar In the Reservation Calendar window click the Monthly Weekly or Daily button The following views are displayed Select the first day of the week to view Select the day to view ...

Page 210: ... network server For more information refer to the MGC WebCommander Web Manager Installation and Configuration Guide Chapter 7 Week Start Day You can select the displayed week start day of the calendar either Sunday or Monday To select the week start day 1 In the Reservation Calendar window click the Preferences link The Calendar Preferences window opens 2 Click the Week Starts on Sunday or Week St...

Page 211: ...cipants will connect to the conference whether they will dial into the conference or the conferencing system MCU dials out to the participant For dial in connections you have to define if one dial in number is used for all dial in connections Entry Queue or a different dial in number is assigned to each conference or each participant Once the participant is connected to the conferencing system MCU...

Page 212: ...t Outlook using the MGC Personal Scheduler Add On On Going Conferences An On Going conference is a conference that starts immediately or when the scheduled reservation date and time is reached An On Going conference can be invoked in one of the following ways Started immediately from the New Meeting window Started immediately from Reservation Templates The scheduled starting date and time of a Cal...

Page 213: ...d is used repeatedly to create numerous conferences This conferencing mode is useful when you want to globally enable all employees in your organization to start On Going conferences from their endpoints without having to define the conference parameters for each employee and for each conference If an external database authentication is configured for the Entry Queue and the conference the MCU ver...

Page 214: ...pants know the start date and time dial in number and the Numeric ID of the conference No prior booking is required The conference returns to passive mode once the conference ends and remains in the MCU memory until the next activation In this mode you have to define a Meeting Room for each of the employees in your organization for each user or Meeting organizer that requests this service This may...

Page 215: ...onference for more details Viewing the Meeting Rooms List on page 8 3 It is one of the reservation less methods used in the system for on demand conferencing Operator is a side conference that enables the Operator to assist participants without disturbing the on going conferences without being heard by other conference participants The Operator can move a participant from an Entry Queue conference...

Page 216: ...more information refer to the MGC Manager documentation When video participants connect to the Entry Queue they hear the same voice prompts as the audio only participants and they also view a video slide Video participants interact with the system using their DTMF input device usually the endpoint s remote control Both audio and video participants join the conference when they enter the appropriat...

Page 217: ...s They can start a voting session grant the floor to participants who wish to ask questions mute and unmute participants connect and disconnect participants define a participant as the conference speaker while muting all other participants and place participants on hold Some chairperson functions can be performed only via the Web browser Functions that can be performed using the DTMF codes are det...

Page 218: ... the system In this mode the system calls all the participants and connects them to the conference In the manual or automatic mode the meeting organizer operator defines the participant parameters mainly his her name and telephone number Usually dial out participants connect directly to the conference Dial In Participants In a conference that includes dial in participants the participants may be d...

Page 219: ...ference Participants can request the Operator s help while waiting in the conference IVR queue or during the On Going conference The operator can join the conference and personal assistance can be provided only from the MGC Manager The IVR Service also enables the participants and the conference chairperson to perform various operations via their touch tone telephone keypad during the On Going con...

Page 220: ...cipant s endpoint The participant enters the conference IVR queue where she or he is prompted for the conference entry password and or chairperson password and additional information Once the correct information is provided by the participant she or he is admitted to the conference Wait for the Operator s assistance The IVR Service assigned to the conference is set to attended mode On hold for Ope...

Page 221: ...rence participants When participants dial in using the number communicated to them they connect to the Entry Queue where they are requested to enter the appropriate conference Numeric ID According to this conference ID participants are routed to the appropriate conference When an IVR Service is assigned to the conference participants are guided to the conference by voice prompts to use DTMF codes ...

Page 222: ...opriate conference password According to this password participants are routed to the appropriate conference When an IVR Service is assigned to the conference participants are guided to the conference by voice prompts to use DTMF codes and are requested to enter the required chairperson password or wait to be automatically connected to the conference They can also be prompted for additional inform...

Page 223: ...ted to the conference Figure 7 3 Conference Access via IVR Queue In Figure 7 3 a dial in number is assigned to each conference In addition an IVR Service is also assigned to the conference When the callers dial in they are routed to the appropriate conference according to the dial in number they have entered Once they reach the conference they enter the conference IVR Video conferences that are ac...

Page 224: ... dial in number is communicated to the participants When they connect to the MCU they are routed to their corresponding conference according to their CLI number Meet Me Per Conference Assigning a dial in number to each conference and defining the conference as Meet Me allowing undefined participants to connect to the conference The meeting organizer operator assigns a dial in phone number to each ...

Page 225: ...rence Such a conference may be defined as Standard with Meet Me per Conference and Allow Undefined Participants selected No Entry Queue Access or IVR Meeting Room with Allow Undefined Participants selected No Entry Queue Access or IVR Network Conference1 Numeric ID 1222 Dial in number 9251222 Conference2 Numeric ID 1223 Dial in number 9251223 9 2 5 1 2 2 2 9251222 9251223 MCU IP Network Service Pr...

Page 226: ...GC Manager application In IVR enabled conferences the participants or meeting organizer can control certain aspects of the conference Operator assistance is available upon request for the conference the operator can join the conference as a participant If the Entry Queue Service assigned to the Entry Queue used for conference access is set to attended mode On hold for Operator Assistance when the ...

Page 227: ... if they have failed to enter the required information password Once the conference has begun Operator assistance continues to be available upon request by telephone keypad or other DTMF input device e g remote control During an On Going conference the Operator can also manage Question and Answer and voting sessions connect and disconnect participants mute unmute participants start a lecturing ses...

Page 228: ...nter a password This type of conference is set up once to be activated by the participants when required Although an Operator is not needed for this conference one can be on hand In an unattended conference it is the conference Chairperson who controls all features and functions of the conference either via the touch tone telephone another DTMF input device or via the Internet Conference participa...

Page 229: ...e options available Table 7 1 Conference Type Options Media Conf Type Network Video Session Notes Audio Standard and Meeting Room All ISDN ATM IP MPI T1 CAS Not applicable Audio Only conferences are available for ISDN and IP and can only be set if the MGC unit contains and Audio card IP only Not applicable Operator All ISDN ATM IP MPI T1 CAS Not applicable IP only Not applicable ...

Page 230: ...Continuous Presence Classic Quad Views Software Software CP is available for IP only conferences Operator All ISDN ATM IP MPI Transcoding T1 CAS is only supported in Audio Only conferences depending on the MCU configuration IP only Transcoding Table 7 1 Conference Type Options Media Conf Type Network Video Session Notes You can define an operator conference in the WebCommander Site but you cannot ...

Page 231: ... conference These prompts can be customized to enable multi lingual support When setting an Audio Only conference only functions and icons relevant to Audio Only conferences are displayed Functions and operations relevant only to Video conferences such as ATM network connection or video options are hidden and disabled Based on connection and access methods the following conference types are availa...

Page 232: ...ker and is viewed on all screens This conference type does not use the video card resources therefore all participants in the conference must use the same line rate and the same video settings This conference type does not use the MCU video resources In Video Switching conferences the Highest Common Mechanism is enabled for the video parameters allowing the system to select the best video paramete...

Page 233: ...e for selection This mode is available only with the Video card In Software Continuous Presence conferences only two types of video layout formats are available for selection 2x1 and 2x2 If the conference includes fewer than 5 participants one of the layout windows is grayed out Software CP is a software solution for IP only conference that uses fewer video card resource by combining four incoming...

Page 234: ...the Highest Common mechanism Dual Stream Mode People Content V0 and Visual Concert PC FX Additional Video Conference Settings Video conference can include additional settings to enable additional features during the conference to increase the number of participants in one single conference or to allow application sharing during the conference Conference On Port COP In a Conference On Port all part...

Page 235: ...ime and you do not have enough video resources to run all of them simultaneously Lecture Mode Lecture Mode enables automatic switching between the conference participants in the speaker window allowing the conference speaker to see all the other conference participants including Continuous Presence layout while s he is speaking The lecturer is the only one seen by all the other participants throug...

Page 236: ... problems with the Video card For more details on the Lecturing options that can be set in a video conference see the MGC Manager User s Guide Vol I Chapter 10 Cascading Cascading enables users to run conferences that are distributed among two or more conferences and MCUs Cascading conferences can be reserved via the MGC WebCommander Meeting Scheduler but they can be managed only via the MGC Manag...

Page 237: ...oken In the case where another participant is holding the chair token the request is rejected by the MCU Chair control can be enabled for a conference via the MGC WebCommander Meeting Scheduler but it can only be managed via the MGC Manager application For a detailed description of setting and monitoring chair controlled conferences refer to the MGC Manager User s Guide For more details regarding ...

Page 238: ...the data token is released by the endpoint holding it the token can be taken by another endpoint IP or ISDN without the MCU closing the data channel or stream If the token is not released by the endpoint the MGC Manager operator can also withdraw the data token from the endpoint The data token management via the MCU during an On Going conference can only be performed through the MGC Manager applic...

Page 239: ...participants are moved by the operator from one stage to another during their connection to the conference An AV Message Service is a set of audio messages two per Message Service and a video slide assigned to a conference This set is activated when a participant connects to an Attended conference to which the set is assigned There are two types of Greet and Guide Attended conferences Welcome No W...

Page 240: ...all of these modes the participants can view and hear each other For more details regarding T 120 conferences see the MGC Manager User s Guide Volume I Chapter 4 Dual Stream Modes In this mode the endpoint sends two separate video streams video and data The video streams are treated differently by the endpoint and may be shown on separate screens There are different modes depending on the endpoint...

Page 241: ...opens the required bit rate is taken from the video channel bit rate and may affect the quality of the transmitted video quality The bit rate allocated to the Content channel depends on the conference type and the conference line rate where the minimum is 64 Kbps and increases in multiple of 64 Kbps The bite rate allocation is dynamic and when the Content channel closes the video bit rate is resto...

Page 242: ...solution in high frame rate while the data video stream is transmitted in a higher resolution but lower frame rate Polycom Visual Concert can be enabled for Video Switching conferences for both H 320 and H 323 participants The Visual Concert feature is available with Polycom s ViewStation PC endpoints In order to activate this option the Polycom Visual Concert PC application must be installed on t...

Page 243: ...oyed as the data source and the ViewStation PC that will broadcast the data stream to all other endpoints For more information refer to the Visual Concert user s guide For more information regarding the installation configuration and usage of Polycom s Visual Concert application refer to the Visual Concert user s guide ISDN IP Polycom Visual Concert FX endpoints can receive slides from the ViewSta...

Page 244: ...dcasting the presentation and the PC used for the data source In case a single video monitor is used for the presentation the monitor displays content and broadcasts video In a conference using Visual Concert PC settings the ViewStation FX endpoints uses a resolution of 4 CIF 704 x 480 NTSC 704 x 576 PAL When a ViewStation endpoint without SXGA capabilities enters the conference the endpoint conne...

Page 245: ...P or in a Transcoding mode The second is also a standard conference but has distinct attributes the conference operates in a DuoVideo mode The speaker of the second conference is decided by force status The determination of who is to be speaker of the first conference has no influence of who is to be the speaker of the DuoVideo conference The speaker of the DuoVideo conference is the presenter of ...

Page 246: ...nce conferences set to Quad Views and COP conferences with or without any of the visual effects and Continuous Presence conferences with any of the visual effects are routed to the Video card Video Standard and Meeting Room All ISDN ATM T1 CAS IP MPI Video Switching Transcoding Continuous Presence Classic Quad Views T1 CAS supports Audio Only conferences only IP only Video Switching Transcoding Co...

Page 247: ...lities Entry Queues Enables VoIP participants if an H 323 card is installed Audio Net 2 4 8T1 CAS card Net 2 4 8T1 CAS card optional H 323 card optional Audio Only Enables Standard Meeting Rooms Meet Me Per Conference Audio Only conferences IVR enabled features VoicePlus capabilities Entry Queues Enables VoIP participants if H 323 card is installed Audio Video Net 2 4 8 ISDN card H 323 card MUX ca...

Page 248: ...bles Standard Meeting Rooms Meet Me Per Conference Video conferences Enables AV Welcome Attended conferences Enables VoIP participants IVR enabled features VoicePlus capabilities Audio Only and Video Entry Queues COP conferences Video Capabilities Table 7 4 Conference types according to MCU configuration Continued MCU Configuration Available Conference Types Functionality Running Video Switching c...

Page 249: ...e Audio card In addition the Entry Queue conferencing method is also available only when the Audio card is installed in the MCU Additional conference types are available with the Audio card Standard with Entry Queue Access and or IVR Service Standard Meet Me per Conference with IVR Service Meeting Room with Entry Queue and IVR Service The Operator conference can run on both Standard Audio and Audi...

Page 250: ...MGC WebCommander User s Guide 7 40 ...

Page 251: ...d The Meeting Room remains in sleep mode passive in between activations The dial in numbers allocated to the Meeting Room can be automatically allocated by the MCU based on the dial in numbers allocated to the MCU by the carrier and defined in the ISDN Network Services or manually in the Meet Me Service section as described for the Meet Me Per Conference mode In the same way the H 323 Network Serv...

Page 252: ...the conference is terminated the MCU checks the conference recurrence setting If the conference is still valid for re activation the conference resumes its passive state waiting for another initiating call Otherwise the conference is deleted from the MCU upon termination of the conference An operator may delete a Meeting Room via the MGC Manager to prevent its re activation In an IVR enabled Meeti...

Page 253: ...ned by other users from the same Group to which you have access rights A key appears next to Meeting Rooms that were defined by other users from the same Groups to which you have limited access rights You need to enter the conference password to view the properties of Meeting Rooms with limited access If you have permission to view all Meeting Rooms the list of Meeting Rooms includes all the Meeti...

Page 254: ...deo A video Meeting Room that was activated when the first participants or chairperson connected to it green Active Meeting Room Audio An Audio Only Meeting Room that was activated when the first participants or chairperson connected to it gray Passive Meeting Room Video A video Meeting Room that is in a passive mode waiting to be activated This Meeting Room uses both Audio and Video media gray Pa...

Page 255: ...ing Room link The Meeting Room Properties window opens If you have clicked a Meeting Room with a key icon the following window opens 2 Enter the Meeting Room Name and Password and then click OK The Meeting Room Properties window opens displaying the properties according to the selected media Figure 8 1 Video Meeting Room Properties ...

Page 256: ...see Chapter 7 Conference Types Viewing the Properties of a Specific Meeting Room You can view Meeting Rooms that are not assigned to your group as long as you know the Meeting Room name and password To view the properties of a specific Meeting Room 1 In the Meeting Room window click the More Meeting Rooms button ...

Page 257: ... the Meeting Room name 3 In the Web Chairperson Password field enter the password assigned to the Meeting Room during its definition 4 Click OK The Meeting Room Properties Audio Only or Video window opens For more information on conference properties see Defining a New Video Conference on page 10 4 ...

Page 258: ...Chapter 8 Meeting Rooms List 8 8 ...

Page 259: ...r Manager Depending on the user s permissions the following operations may be performed in the Conference Templates window Define a new video Conference template Define a new Audio Only Conference template Edit the parameters of an existing Conference template Start a conference or scheduled a reservation based on a Conference template Delete an existing Conference template from the Conference Tem...

Page 260: ...ining a new Conference template for a video conference To define a new video conference template 1 In the Main Menu pane click the Reservation Templates link You must have the appropriate permissions to define a new conference template If you do not have permissions the Reservation Templates link does not appear in WebCommander ...

Page 261: ...pants assigned to the conference The new Conference template that you define is automatically assigned to the group currently listed in the Group field It is the same Group selected in the Main Menu pane However you can select another group 2 In the Conference Templates pane select the group name where the conference is to be added from the Group list Only Groups to which you have access rights ar...

Page 262: ...lays the default conference name The default name is taken from the Reservation Defaults defined in the Web Server Manager application As the conference name should be unique in the Group you may need to modify it if it was used for another template To modify the conference name type a new name using up to 80 characters Remarks Using up to 300 characters you can enter any text regarding the confer...

Page 263: ...ilable to the conference chairperson The same password is also used to access the conference properties and to monitor the conference via the Web browser in the Meeting Director module If left blank and the conference is designated as an Entry Queue Access conference or an IVR Service is assigned to it the system will automatically allocate the Chairperson password The password can be viewed once ...

Page 264: ...in buttons to modify the displayed time or type a time directly Start Date By default the system displays the current date as the scheduled date If the current date and time is selected for the Reservation it becomes an On Going Conference To select a date on which the conference should start use the arrows in the calendar heading to select the month and then click the required day Entry Tone Roll...

Page 265: ...ate to 2B or 128 Kbps 2B in Bonding mode In a conference with participants from mixed networks ISDN and H 323 the line rate defined for the ISDN participant is the line rate that will be used for the H 323 participant The line rate currently supported for H 323 is E1 In high rates the capacity of the H 323 Network card changes For more details see the MGC Hardware and Installation Guide Chapter 4 ...

Page 266: ...G 723 1 16 G 728 Siren7 24 Siren14 G 722 1 Siren7 32 Siren14 G 722 1 Siren7 48 Siren14 G 722 G 711 56 G 722 G 711 or 56 G 711 Siren 7 and Siren14 are Polycom proprietary audio algorithms Siren14 can be used only if the MCU is configured to Wideband Note The system must include The appropriate Polycom settings to support Siren14 Siren14 is available with Audio cards Even if the conference is set to...

Page 267: ... described for Video Switching conferences The Audio algorithm 8 G 729 G 723 1 is available in IP Only video or Audio Only VOIP conferences In Audio Only conferences the default algorithm is G 711 56 Video Session Select the appropriate Video Session to set the video conference type Video Switching To set a conference in which all participants see the same picture video The current speaker is disp...

Page 268: ... conference type uses the video card resources for processing the input from the different endpoints as each video participant is connected using the highest possible video quality Continuous Presence A Continuous Presence conference is a conference in which several participants can be viewed simultaneously In a Continuous Presence conference each participant uses its own capabilities thus maintai...

Page 269: ...onality without using video card resources Software CP combines four incoming QCIF streams with fixed video bitrate from four different participants into one outgoing CIF stream In Software CP conferences only two types of Video Layout formats are available 2x1 and 2x2 If the conference includes less than 5 participants one of the participant s layout windows is grayed out For more details see MGC...

Page 270: ...ffects such as the background color video layout borders and speaker notations can be implemented only if a Video card is installed on the MCU 8 Select the appropriate Video Layout a Determine the number of windows to appear on the screen by clicking the arrow next to the numbered layout icon a pop up menu opens displaying the available layouts for the selected number of windows Table 9 3 provides...

Page 271: ...sence Layout Options CP Video Mode Layouts View Table 9 4 Video Sources Layout Views Number of Video Windows Available Layouts Automatic Selection Auto Layout Automatic selection of the video layout based on the number of participants connected to the conference 1 Classic mode 2 Classic mode Quad Views mode Software mode 3 Classic mode Note This window is only available in CP Classic mode ...

Page 272: ...y the system according to the number of participants and the Continuous Presence mode 9 Click OK 10 If you have added participants to the conference you can force a participant to a particular video window When forced to a video layout 4 Classic mode Quad Views mode Software mode 5 Classic mode Quad Views mode 10 Quad Views mode Note This window is only available in the Quad Views mode Table 9 4 V...

Page 273: ...sic and Quad Modes Number of Video Participants Selected Layout for Classic CP Selected Layout for Quad Mode CP 2 1x1 1x1 3 1x2 1x2 4 2x2 2x2 5 2x2 2x2 6 1 5 2x2 7 1 5 2 8 8 1 7 2 8 9 1 7 2 8 10 1 7 2 8 11 1 7 2 8 12 1 7 4x4 Software CP conferences cannot be set to Auto Layout ...

Page 274: ...particular window where the participant is to be viewed click the arrow to display the list of currently defined participants and select the name of the participant to be seen in this window The Black Screen option allows you to display a black screen to prevent any participant from being displayed in that window To cancel the video forcing click the Auto Select option 12 On the menu bar click Sav...

Page 275: ...ons Select this option to start the conference immediately The system starts the conference on an MCU currently connected to the Web server If several MCUs are connected to the Web Server and the MCU field is set to Auto the system will select the MCU to run the conference If no MCU is connected to the Web Server an appropriate error message is displayed If you have access rights to the Meeting Di...

Page 276: ...enabled in the User s Group assignment by selecting the Group to which the requests are saved In the Web Server Manager Users table right click the User icon and then click Assign Groups to User In the Group Assignment window click the Requested Meetings Write check box In the MGC Manager application the administrator accesses the requested Meeting On the Database menu click Open D B Request Meeti...

Page 277: ...the Default template start the requested meeting Table 9 7 Conference Template Menu Options Option Description New Conference Template Select this option to define a new Conference template If you have registered the current Conference template in the Web Server without saving it to the database a warning message appears prompting you whether to save the Conference template in the database Table 9...

Page 278: ...in the database You can start an On Going conference without saving it to the database but its parameters will not be saved for future scheduling Delete Conference Template Select this option to delete the current Conference template from the database Table 9 8 Participant Templates Options Option Description New Participant This option appears in the menu if the Participants Add option is set to ...

Page 279: ...information is taken from the currently active Default Participant settings defined in the Server Manager Add Participant This option appears in the menu if the Participants Add option is set to New and Predefined Participants list or Predefined Participants list only in the user Permissions Select this option to link participants from the database to the conference The Add Participants window ope...

Page 280: ...lts in the Web Server manager application is set to Audio Only Only fields and options that are relevant to an Audio Only conference are displayed Options relevant to video conferences are hidden or disabled To define an Audio Only conference template 1 In the Main Menu window click the Reservation Templates link Audio Only IVR enabled conferences can only be defined if an Audio card is installed ...

Page 281: ... new Conference template that will be defined will be automatically assigned to the group currently listed in the Group field The listed Group is the same Group listed or selected in the Main Menu pane and to which the logged in user has access rights 2 In the Conference Templates pane select the group name where the conference is to be added from the Group list Only Groups to which you have acces...

Page 282: ...ference name should be unique in the Group you may need to modify it if it was used for another template To modify the conference name type a new name using up to 80 characters Remarks Using up to 300 characters you can enter any text regarding the conference This text will be included with the conference properties and is also saved to the CDR file as part of the conference record to be retrieved...

Page 283: ...nference properties and to monitor the conference via the Web browser in the Meeting Director module If left blank and the conference is designated as an Entry Queue Access conference or an IVR Service is assigned to it the system will automatically allocate the Chairperson password The password can be viewed once the definition process is complete and the conference is added to the Meeting Direct...

Page 284: ...r use the spin buttons to modify the displayed time or type a time directly Start Date By default the system displays the current date as the scheduled date If the current date and time is selected for the Reservation it becomes an On Going Conference To select a date on which the conference should start use the arrows in the calendar heading to select the month and then click the required day Ent...

Page 285: ... of Conference reminder tone to be played once to all the connected participants n minutes before the end of the conference This tone is different from other tones The tone is embedded in the MCU s software Note If the automatic extension of the conference is enabled for the MCU selecting this option also enables the automatic extension of the conference duration for this conference For more infor...

Page 286: ...Chapter 9 Conference Templates Partial View Mode 9 28 ...

Page 287: ...ground in video conferencing who are acquainted with the video parameters Defining a New Conference Template To define a new Conference template In the Main Menu pane click the Reservation Templates link The Full Parameters View is enabled when WebCommander Professional or Meeting Scheduler software is installed The Permission assigned to the user is set to Full Parameters View and Administrator V...

Page 288: ... conference The newly defined Conference template is automatically assigned to the Group currently listed in the Group field The listed Group is the same Group listed or selected in the Main Menu pane and to which the logged in user has access rights The following operations can be performed from the Conference Template window Define a new Conference template Modify an existing Conference template...

Page 289: ...ce or schedule a conference to start in the future based on a Conference template Delete a participant from the Conference template if the appropriate option is enabled in the Permission type assigned to the current user Table 10 1 details the icons that appear in the Conference Template Participants pane Table 10 1 Participant Icons Icon Description Embedded Audio Only participant Embedded Video ...

Page 290: ...le if you define a Standard IP Only Video conference and an additional Video Session option Continuous Presence will be enabled The last template selected by the user is automatically loaded in the Reservation Templates If a template was not previously selected the first template listed in the Conference list in the Main Menu pane is selected When Audio is selected in the Media field creating a ne...

Page 291: ...ed to the CDR file as part of the conference record to be retrieved later Duration Enter the duration of the conference using the format HH MM For example to define a duration of 30 minutes enter 0 30 To enter the duration of 90 minutes enter 01 30 Billing Enter the conference billing code as assigned to the conference by your reservation system or allocated to the conference chairperson or contac...

Page 292: ...ly activated once a caller dials its dial in number Note If this conference is also set as Meet Me Per Conf to which a separate dial in number is assigned the participant can also connect directly to the conference using this number To save the dial in number do not select Meet Me Per Conf The Entry Queue is defined in the MGC Manager For more information on defining the Entry Queue refer to the M...

Page 293: ...s configured to support only automatic assignment of Numeric Conference IDs then this field is disabled and the system automatically assigns a Numeric Conference ID after the Entry Queue is saved on the MCU Conference User Defined 1 3 There are 3 User Defined fields where you can enter general information for the conference such as the company name the contact person name the contact person s E ma...

Page 294: ...n Operator conference to be used in conjunction with Greet and Guide conferences Media Select Audio to define Audio Only conferences Select Audio Video for video conferences that can include Audio Only participants in addition to video participants Network Select whether the participants in the conference use IP only or all types of networks When selecting IP only the Software Continuous Presence ...

Page 295: ...s at 128Kbps can take part in a conference running on the Audio card Transcoding To set a conference in which participants use different video audio and data formats maintaining the highest video and audio capability each participant can achieve with his her codec Like Video Switching the current speaker is displayed on all terminals Transcoding is performed on the following Line rate Audio algori...

Page 296: ... includes 10 par tic pants or more Software Software Continuous Presence is implemented in IP networks only and is a software solution that resembles the Continuous Presence feature in terms of functionality without using video card resources Software CP combines four incoming QCIF streams with fixed video bitrate from four different participants into one outgoing CIF stream In Software CP confere...

Page 297: ...Option Description Restricted Select this option if all conference participants are using restricted lines whose line rate for each channel is 56 Kbps instead of 64 Kbps Note If several participants use restricted lines while others use non restricted lines do not select this option Instead select the Restricted option when setting the parameters of the individual participants In such a case set t...

Page 298: ...e settings in this field apply only to those participants whose Line Rate was set to Auto In such a case set the conference line rate to the highest transfer rate common to all participants Maximum transfer rate in Transcoding and Continuous Presence modes is 1920 Kbps E1 Software Continuous Presence the Line Rate is set for conferences and represents the transmission rate from the MCU to the endp...

Page 299: ...l participants The Conference On Port method forces all conference participants to use the same video parameters For example if two participants connect at a rate of 384 Kbps and one participant connects at a rate of 128 Kbps all participants will connect but the video quality will be that of the 128 Kbps participant for all participants In order to maintain a minimum video quality for a Conferenc...

Page 300: ... participants can view their own video image to ensure that image projection is of a reasonable quality for example distance focus lightning posture and presentation Same Layout guidelines are as follows Video Forcing is enabled at conference level only and cannot be set at the participant level In screens with multiple size frames i e 5 1 each frame size will contain a different participant i e o...

Page 301: ...e lecturer however they are not seen or heard by the lecturer one way communication The participants can only audit the conference they are unable to visually or verbally interact or communicate as the audio and video channels are muted The conference lecturer or moderator is not able to receive any video or audio from any of the participants during the Lecture Show When the Same Layout checkbox i...

Page 302: ...erence participants default time interval is 15 seconds Note In the Reservation Template when selecting the Presentation Mode with asymmetric conference layouts for Continuous Presence conference run on the Standard Video card the conference is rejected by the MCU Lecture Name Select the name of the conference lecturer from the drop down list The list displays the names of all the participants sel...

Page 303: ...d rate of LSD 6400 when starting the conference and keeps the channel open throughout the conference When a participant requests the far end control s he is assigned the data token In Video Switching mode endpoints that do not support LSD are connected as Secondary audio only LSD None The LSD option is disabled and any request for far end camera control during the conference is rejected T 120 Rate...

Page 304: ...P 14 4k MLP 16k MLP 22 4k MLP 24k MLP 30 4k MLP 32k MLP 38 4k MLP 40k MLP 46 4k MLP 14 4k MLP 62 4k Notes Selecting a higher T 120 rate when the conference Line Rate is 2B or 128 Kbps results in a loss of video quality If the conference is set to a higher Line Rate the following T 120 rates are available HMLP 64k HMLP 128k Table 10 3 Basic Conference Parameters Option Description ...

Page 305: ...e the same audio algorithm Participants with endpoints that do not support the algorithm selected for the conference are connected as Secondary Audio only If the conference line rate is set to 2B or 128 Kbps to achieve the best audio and video quality select the appropriate audio algorithm for all the participants in the following order G 728 G 722 G 711 When Siren7 16 24 or 32 bit is available se...

Page 306: ...nces the default algorithm is G 711 56 In an IP Only conference Audio Only and Video you can choose between the default G 711 56 and the G 729 G 723 1 8 audio algorithm VTX1000 The VTX 1000 is a high quality Wide Band PSTN conference phone that can be used with the Polycom MCU The VTX 1000 uses a modem for capabilities exchanges and G 722 2 as the audio algorithm VTX 1000 users are allocated resou...

Page 307: ...otals of their frame speed are also added together 30FPS 30FPS resulting in a frame resolution of 60FPS Note When a conference is set to any Pro Motion option endpoints sending a Pro Motion video resolution for example NTSC instead of PAL or vice versa or that do not send a Pro Motion resolution connect as secondary Audio Only Dual Stream Mode In this mode one of the endpoints sends two video stre...

Page 308: ...om the video channel bit rate and may affect the quality of the transmitted video quality The bit rate allocated to the Content channel depends on the conference type and the conference line rate where the minimum is 64 Kbps and increases in multiple of 64 Kbps The bite rate allocation is dynamic and when the Content channel closes the video bit rate is restored to its maximum People Content in a ...

Page 309: ...prietary technology that work mainly with PictureTel endpoints Content Annex N Annex P and Annex F are automatically checked by default DuoVideo Dual Stream mode available with Tandberg endpoints in which one conference is set as the video conference and the other as the presentation conference Select this option to define the presentation conference Polycom Visual Concert PC FX Available with Pol...

Page 310: ...ndard mandatory to all endpoints H263 The compression standard that provides improved video quality at a line rate lower than 384 Kbps This standard is not supported by all endpoints If H 263 is selected in Video Switching conferences all participants must be connected using this protocol Participants whose endpoint does not support H 263 are connected as Secondary Note When selecting the H 261 or...

Page 311: ...in a frame and the number of pixels in each line Video Format is enabled only in Video Switching mode and when the Video Protocol is set to H 261 or H 263 CIF Common Intermediate Format Each frame contains 288 lines and 352 pixels per line The data rate is up to 30 frames per second FPS QCIF Quarter Common Intermediate Format Each frame contains 144 lines and 176 pixels per line it is one fourth t...

Page 312: ...onferences you can select the Quality of the screen display depending on the video transmission For more information see Quality on page 10 27 NTSC National Television Standards Committee Each frame contains 525 lines and up to 16 million colors VGA Variable Graphics Array 640 x 480 resolution SVGA Super Variable Graphics Array 800 x 600 pixel resolution XGA eXtended Graphics Array 1024 x 768 pixe...

Page 313: ...me rate to the highest common rate This field is disabled if the Video Format field is set to Auto Quality Select the Quality of the screen display depending on the video transmission Sharpness Optimized for details The video picture does not change frequently but it includes details that you want to display in higher resolution For example when displaying still images presentations or capturing p...

Page 314: ...acro block one motion vector per block A macro block is a piece of the picture that contains four blocks Without this annex the transmitting encoder can only choose one motion vector for optimal prediction of the macro block Annex N Reference Picture Selection Mode This annex enables the conference to recover efficiently after transmission errors have occurred in the macro blocks and reported via ...

Page 315: ...orded names of all conference participants are played back to the conference If the Entry Tone and Exit Tone are enabled for the conference the participant s name is played when the participant enters or leaves the conference If the Roll Call option is disabled for the conference but enabled in the assigned IVR Service the participant name is recorded The Roll Call can be enabled during the On Goi...

Page 316: ...nce The tone is embedded in the Main Control Module s software Note If the automatic extension of the conference is enabled for the MCU selecting this option also enables the automatic extension of the conference duration for this conference For more information see the MGC Administrator s Guide Chapter 5 Exit Tone Roll Call announcement Select this option to enable the Exit tone which is heard by...

Page 317: ...hould pass from the time the conference starts without any participant connecting to the conference before the conference is considered as idle If no participant has joined the conference during this period it will automatically be terminated by the MCU Minutes After Last Quit This option is enabled when the Auto Termination option is selected Enter the number of minutes that should pass from the ...

Page 318: ...h the system reserve resources This number should include the defined participants as well as undefined participants For example if the conference includes two defined participants dial in or dial out and you want the system to reserve resources for three additional undefined participants enter 5 in the Min Participants box If you enter 0 no resources will be reserved for the conference However pa...

Page 319: ...ference by locking the conference by clicking the Lock conference icon from the Toolbar Cascade Cascading is an option that enables you to run a conference which is connected directly to other conferences The conferences may run on different MCUs or on the same MCU for large conferences that exceed the maximum number of participants per conference This field is used to enable and select the Cascad...

Page 320: ...Type Select one of the following options None No Attended services are used during the audio only conference Welcome No Wait select this option for a Greet Guide conference in which the participant is greeted by an audio message and after a pre defined period and automatically connects to the appropriate conference Attended Wait select this option for a attended conference in which a participant i...

Page 321: ...articipant enters the IVR queue and enables operations during the conference If left blank the default IVR Service will be used if an IVR Service was set as default Start Conf Requires Chairperson Select this check box to indicate that the conference will only start when the participant defined as a Chairperson connects to the conference Participants that connect to the conference before the chair...

Page 322: ...oing conference On Hold Select this check box to place the conference on hold While in the On Hold state all the participants hear the music played by the Audio card Clear this check box to reinstate the conference A conference on hold can be released and placed on hold during an On Going conference Note This option is available only when the Audio card is installed with the MCU Enable Invite Sele...

Page 323: ...he main speaker This parameter is designed to prevent participants from becoming the main speakers when coughing or laughing or when there are fast and frequent changes of the main speakers Audio Mix Depth Indicates the number of concurrent voices that can be heard The value 3 indicates that the three loudest participants speaking at the same time will be heard Table 10 4 Advanced Conference Param...

Page 324: ...ed at the conference or participants level Endpoints must support both AES 128 encryption and DH 1024 key exchange standards to encrypt and to join an encrypted conference Encrypted conferences with ISDN participants require the installation of MUX card on the MCU Encrypted conferences with IP participants require the installation of IP card on the MCU The encryption feature supports all conferenc...

Page 325: ...t who dials the conference number can connect to the conference until all the MCU resources are utilized or the maximum number of participants is reached When the participant connects to the conference all the channels with the same CLI number are identified as pertaining to the same participant In H 221 all the channels must have the same CLI number applicable to 2B only In BONDING this rule is n...

Page 326: ...r may be deleted from the conference In such a case the MCU will allocate the dial in number for the conference when the Meeting Room is activated When the Allocate Permanent Dial In Number option is disabled the dial in number for the conference is allocated by the MCU only when the conference is started The assigned Table 10 5 Meet Me Per Conference Parameters Option Description Meeting Room Lim...

Page 327: ...nfigured to allow T1 CAS participants in video conferences you can manually allocate the dial in number for the T1 CAS participants 10 If the Video Session is set to Continuous Presence click the Video Layout tab to select the appropriate video layout Table 10 6 Meet Me Per Conference Phone Numbers Option Description Service Name Type the name of the Network Service to be used by the participants ...

Page 328: ...the background color video layout borders and speaker notations can be implemented only if a Video card is installed on the MCU This dialog box also enables you to enable the It is also used to enable the Lecture mode 11 Select the appropriate Video Layout a Determine the number of windows to appear on the screen by clicking the arrow next to the numbered layout icon a pop up menu opens displaying...

Page 329: ...s only Table 10 7 Video Sources CP Layout Options CP Video Mode Layouts View Table 10 8 Video Sources Layout Views Number of Video Windows Available Layouts Auto Layout The system automatically selects the conference layout based on the number of participants connected to the conference 1 Classic mode Quad Views mode Note This window is only available in CP Classic mode ...

Page 330: ...assic mode Quad Views mode Software mode 3 Classic mode Note This window is only available in CP Classic mode 4 Classic mode Quad Views mode Software mode 5 Classic mode Quad Views mode Table 10 8 Video Sources Layout Views Number of Video Windows Available Layouts ...

Page 331: ...out must be enabled for the MCU running the conference in the MGC Manager For more details see the MGC Manager Administrator s Guide Chapter 5 Edit system cfg Table 10 9 describes the layout that will be automatically selected by the system according to the Continuous Presence mode and the number of participants 10 Quad Views mode Note This window is only available in the Quad Views mode Table 10 ...

Page 332: ...handled by the Video card you can add visual effects such as borders and colors to the video layouts display on the endpoints 5 2x2 2x2 6 1 5 2x2 7 1 5 2 8 8 1 7 2 8 9 1 7 2 8 10 1 7 2 8 11 1 7 2 8 12 1 7 4x4 Table 10 9 Default Auto Layout for CP Classic and Quad Modes Number of Video Participants Selected Layout for Classic CP Selected Layout for Quad Mode CP The Visual Effects are disabled if a ...

Page 333: ...articipants Layout Border the borders frame of each window in the video layout The thickness of the border is fixed Speaker Indication you can use a different color for the border to highlight the window of the current speaker The color layout effects are illustrated in the Polycom ViaVideo window 13 To modify the Background color click the arrow next to the Background color box Background color S...

Page 334: ...ows displayed on the endpoints screen select the Layout Border check box The borders are three dimensional and their default color is gray 17 To modify the color of the layout borders click the arrow next to the Layout Border color box The Color dialog box is displayed 18 Select a color for the Layout Border using the same method as for background color 19 Click OK The selected color appears in th...

Page 335: ... When the participant is forced to a video layout he she is viewed in the selected window by all the participants when the conference starts 25 Click the Video Layout tab to display the video layout windows To video force in the particular window where the participant is to be viewed click the arrow to display the list of currently defined participants and select the name of the participant to be ...

Page 336: ...r is activated when the conference is On Going Select this check box to enable the Polycom Conference Recorder Recording Link Name The name of a recording link defined in the MGC Manager Start Recording Select one of the following settings for activating the Polycom Conference Recorder Immediately Upon Request When set to Immediately the first participant to enter the conference activates the Poly...

Page 337: ...option is enabled in the MGC Web Server Manager Database Web Configuration dialog box the system displays a message with the conference dial in number This is the dial in number that should be used by the participants connecting to the conference If the conference was started successfully on the MCU and the Meet Me Per Conference option is set for the conference the system displays the dial in num...

Page 338: ...cipants can use it to be routed from the Entry Queue to the target conference 28 Click OK The system prompts you whether to send an E mail with the conference parameters to the conference participants For more details see Chapter 4 Sending an E mail to Conference Participants on page 4 14 Conference Template Menus Depending on your permissions additional menus may be enabled These include Conferen...

Page 339: ...an appropriate error message is displayed If you have the appropriate access rights and permissions the Meeting Director automatically opens allowing you to you monitor the conference Start At This option appears in the menu if the Start Reservation Start At option is selected in the user permissions Select this option to schedule the conference to start at a later date and or time The Start windo...

Page 340: ...Administrator accesses the reserved Meeting On the Database menu select Open D B Request Meeting Template and choose the WebCommander s Database AccordDB The Requested Meetings in AccordDB window opens In the Default template start the requested meeting Table 10 11 Conference Menu Options Option Description ...

Page 341: ...e a warning message appears prompting you whether to save the Conference template in the database Click OK to save the current Conference template in the database or Cancel to define a new Conference template without saving the current conference If you select Cancel the current Conference template will be lost Save Select this option to save the Conference template in the database You can start a...

Page 342: ...participants from an Access or SQL database Not all the fields that appear in the Participant Properties window are defined in the LDAP directory The missing information is taken from the currently active Default Participant settings defined in the Web Server Manager Table 10 13 Participant Templates Options Option Description New Participant This option appears in the menu if the Participants Add...

Page 343: ...io Only conference settings are shown The system displays only fields and options relevant to an Audio Only conference The Conference Properties General window is used to define the general properties of the conference such as Name Duration Conference Type Networks and Passwords The last selected template by the user is automatically loaded in the Reservation Templates If a template was not previo...

Page 344: ... the conference using up to 80 characters If the name is already used by another Reservation template in the same Group an error message is displayed and you will be requested to enter a new name Remarks Using up to 300 characters you can enter any text regarding the conference This text is included with the conference properties and is also saved to the CDR file as part of the conference record t...

Page 345: ... the conference may be accessed either way In such a case a dial in number that is different from the Entry Queue dial in number should be allocated to the conference When defining a Meeting Room you can assign an Entry Queue to it Entry Queue Access An Entry Queue is a special routing lobby queue to which one or more dial in numbers are assigned When callers dial the assigned number they access a...

Page 346: ...atically assigns a password Web Chairperson Password Enter a numeric password that will be used by the participant to identify himself herself as the conference chairperson special privileges may be available to the conference chairperson The same password is also used to access the conference properties and to monitor the conference via the Web browser in the Meeting Director module If left blank...

Page 347: ...s this field is disabled and the system automatically assigns a Numeric Conference ID after you save the Entry Queue on the MCU Conference User 1 3 There are 3 User Defined fields that enable you to enter general information for the conference such as the company name the contact person name the contact person s E mail address or telephone number or any other required information Note The titles o...

Page 348: ...on if you are defining a conference other that Meeting Room or Operator conference Meeting Room Click this option to define a new Meeting Room Operator Click this option when defining an Operator conference to be used in conjunction with Attended conferences such as conferences using an IVR Service or Entry Queue Media Select Audio when an audio only conference is being defined Table 10 14 Audio O...

Page 349: ...Enter the number of minutes that should pass since the conference has started without any participant connection to the conference before the conference is considered idle If no participant has joined the conference during this period it will automatically be terminated Minutes After Last Quit This option is enabled when the Auto Termination option is selected Enter the number of minutes that shou...

Page 350: ...e includes two defined participants dial in or dial out and you want the system to reserve resources for three additional undefined participants enter 5 in the Min Participants box If you enter 0 no resources will be reserved for the conference However participants will be able to connect to the conference if there are available resources Define the total number of participants for which the syste...

Page 351: ...value 3 indicates that the three loudest participants speaking at the same time will be heard Encryption Encryption is a process of disguising information into ciphertext or data that will be unintelligible to an unauthorized person attempting access to the media In the WebCommander the behavior of the system at a conference and participant level is dependant on MCU system cfg flag settings set in...

Page 352: ...rperson endpoint using touch tone codes DTMF Select this option to assign an IVR Service to the conference This option can only be selected if an Audio card is installed on the MCU If the IVR Service check box is cleared and the Entry Queue Access check box in the General tab is checked the participant connects to the conference directly from the Entry Queue If both the IVR check box and the Entry...

Page 353: ...me or when the first participant connects to it Terminate After Chairperson Exits This check box is enabled if the IVR option is selected from the IVR dropdown box Terminates the conference once the conference Chairperson disconnects from the conference Mute Meet Me Parties Select this check box to automatically mute all the dial in participants once they are connected to the conference Lock Selec...

Page 354: ...nce The chairperson can request the system to play the names of all connected conference participants at the beginning of the conference or at any time during the conference This option may be enabled only when the Roll Call option is enabled in the IVR Service assigned to the conference When enabled for the conference the participant records his her name upon connection to the conference and the ...

Page 355: ... once to all the connected participants n minutes before the end of the conference The tone is embedded in the MCU software Note If Auto Extend automatic extension of the conference is enabled for the MCU in the confer cfg selecting this option also enables the automatic extension of conference duration for this conference Exit Tone Select this option to enable the Exit Tone This tone is heard by ...

Page 356: ...to one hour and it is automatically extended until the conference is automatically terminated by the system when the Chairperson leaves the conference or is manually terminated by the Operator or conference Chairperson You can select the number of times that the Meeting Room will be activated The Meeting Room remains in passive mode between activations The dial in numbers allocated to the Meeting ...

Page 357: ...s re activation 5 Define the Meet Me Per Conference parameters as described in Table 10 16 The conference dial in phone numbers may be assigned manually by the operator or automatically by the system This number is then given to all the conference participants to connect to the conference Table 10 16 Audio Only Meet Me Per Conference parameters Option Description Meeting Room Limited Occurrences T...

Page 358: ... number for the conference is allocated by the MCU only when the conference is started 6 The list of dial in numbers assigned to the conference is displayed in a table format The first column displays the Network Service name The Phone 1 and Phone 2 columns display the first and second phone numbers assigned to the conference If the conference includes T1 CAS audio only participants and the MCU is...

Page 359: ...ocedure and the MCU automatically allocates the dial in number 7 To manually enter the phone numbers for the conference define the following parameters as described in Table 10 17 If the conference includes T1 CAS Audio Only participants and the MCU is configured to allow T1 CAS participants in video conferences you can manually allocate the dial in number for the T1 CAS participants If no dial in...

Page 360: ...r is activated when the conference is On Going Select this check box to enable the Polycom Conference Recorder Recording Link Name The name of a recording link defined in the MGC Manager Start Recording Select one of the following settings for activating the Polycom Conference Recorder Immediately Upon Request When set to Immediately the first participant to enter the conference activates the Poly...

Page 361: ...GC Web Server Manager Database Web Configuration dialog box the system displays a message with the conference dial in number This is the dial in number that should be used by the participants connecting to the conference The WebCommander automatically adds the H 323 prefix and the Numeric ID to a conference when starting a New Meeting Reservation Template or a Scheduled conference Prior to the con...

Page 362: ...n page 4 14 The conference dial in numbers appear in the Phone1 field in the Meet Me per Conf window At this point additional menus are enabled Conference Predefined Conferences and Predefined Participant The Double Booking function identifies if there is an instance in which there are scheduling conflicts with a participant For more details see page 4 16 When placing the cursor on top of the menu...

Page 363: ... to that participant will be added to the Conference template without copying its parameters to the conference When modifying the properties of a linked participant in one Conference template its properties will also be modified in all the Conference templates to which the participant is linked as well as in the Participant template stored in the database Participants embedded in a Conference temp...

Page 364: ...Group drop down list select the Group to which the Participant template is assigned The Groups list displays only the groups to which you have access rights 3 If the list is very long you can narrow your search to display a shorter more concise list by clicking the Filter button The Filter window opens ...

Page 365: ... the conference To link several participants select the check boxes of all the participants to add 6 Click OK Table 10 19 Filter Option Description Name Select this check box to search the database for predefined participants by their name Enter the name of the predefined participant s to be listed You can search the database for a group of participants using the wildcards and For example if you e...

Page 366: ...nd click Save on the pop up menu to save the linked participants with the Conference template in the database You can also start the conference without saving the participants list to the database In such a case you will have to re link the participants to the conference the next time you want to use this Conference template Table 10 20 Participant Type Icons Icon Description A linked Audio Only p...

Page 367: ... participants linked to a Conference template may be viewed and modified by clicking on the participant name hyperlink in the Participant pane The Participant Properties window opens For more information regarding the participant parameters refer to Chapter 11 Managing Participant Templates on page 11 1 ...

Page 368: ...he Conference template properties 2 Point to the Participant Templates menu and then click New Participant on the pop up menu The Participant Properties Basic window opens 3 To define a linked participant add the template to the database select the Add this participant to the list of participants in the dB check box When cleared the participant will be embedded in the Conference template For an Au...

Page 369: ... In such a case you can define another participant by selecting New Participant from the Participant Template menu The new participant is added to the Participant List pane at the bottom of the window Click Save Conference Template from the Participant Template menu The conference with all its participants will be saved directly to the database The system remains in the Participant Properties wind...

Page 370: ... 84 Deleting a Participant from a Conference Template You can delete participants from a Conference template provided you have the appropriate permission To delete a participant 1 Click the participant name in the Participant pane of the Conference template ...

Page 371: ...r User s Guide 10 85 The Participant template opens 2 Click Delete Participant from the Participant Templates menu A confirmation dialog box opens 3 Click OK to delete the participant or Cancel to abort the operation ...

Page 372: ...s View 10 86 Deleting the Current Conference Template from the Database To delete the current Conference template 1 Display the conference parameters by clicking on the Conference template name in the Conference Templates List in the Main Menu pane ...

Page 373: ...ameters are displayed in the Conference Template Definition pane 2 Point to the Conference Templates menu in the menu bar and click Delete Conference Template from the pop up menu A confirmation window appears 3 Click OK to confirm or Cancel to abort this operation ...

Page 374: ...eters before starting it is available only to users with the appropriate permissions To modify a conference template 1 To modify the parameters of a Conference template click on the Conference template name in the Conference Templates List in the Main Menu pane 2 Modify the desired parameters as described earlier in this chapter ...

Page 375: ...king the appropriate option Start Immediately Start At or Start from the Conference pop up menu You can start an On Going conference or reserve the conference at a future date and time without saving its new parameters to the database To do so click the appropriate option Start Immediately or Start At from the Conference pop up menu without selecting Save In such a case the modifications made to t...

Page 376: ...Chapter 10 Conference Templates Full Parameters View 10 90 ...

Page 377: ...ified in all Conference templates to which the participant is linked as well as in the Participant template stored in the database A linked Audio Only participant is indicated by the icon A linked video participant is indicated by the icon Embedded Participant An embedded participant is not stored in the database When an embedded participant is added to a Conference template the participant is not...

Page 378: ...s and can view only those templates assigned to Groups in which they have access rights When you define new templates in the database they are assigned to a selected Group The Groups are defined in the Web Server Manager For more information refer to the MGC Web Server Manager User s Guide To open the Participant templates window In the Main Menu pane click Participant Templates ...

Page 379: ... Participant List pane by moving the scrolling bar or using the scrolling arrows To view or modify a participant s properties click the participant s link Participant List pane To view the Participant templates assigned to another Group to which you have access rights select the desired Group name from the Group drop down list The Group to which the participant is assigned The Participants Propert...

Page 380: ...nce template For more information see Chapter 10 Adding Participants to Conference Templates on page 10 70 Directly in the database The following section describes the definition of a new Participant template in the database Video participants and Audio Only participants have different configurations and options Only users with the appropriate permissions can define new participants ...

Page 381: ...w participant directly in the database 1 In the Main Menu pane in the Group list select the Group where you want to assign the new Participant template Only the Groups to which you have access rights are listed 2 In the Menu bar point to the Participant Templates menu and then click New Participant ...

Page 382: ...t parameters In Audio Look and Feel mode the system displays only the fields relevant to Audio Only participants 3 Table 11 1 details the parameters that can be defined for all participant types Table 11 1 Connection parameters for all participants Option Description Name The system displays the default name defined in the currently active Participant Default set Only one participant by this name ...

Page 383: ...io Only participant you can select the T1 CAS Network This option is available for defined dial out participants Dial in T1 CAS participants can only connect to the conference as undefined participants E mail Enter the E mail address of the participant if you want to send him her an E mail message when setting up an On Going conference or scheduling a conference Reservation The E mail message incl...

Page 384: ...e You must enter the participant s phone number in the Party Phones area when defining the participant Direct the participants are connected directly to the MCU through a leased line No dialing is required for direct connections This option is relevant to participants connecting via ISDN or MPI networks only Party Phones This field appears when dial out is selected under Connections or when MCU is...

Page 385: ...bled conferences For a description of the recording setup see MGC Manager User s Guide VoicePlus Edition Broadcasting Volume The operator can control the broadcasting volume of the participant Select the desired volume The volume scale is from 1 to 10 where 1 is the weakest and 10 is the strongest The volume of each endpoint at the time of connection is 5 One movement of the volume slider increase...

Page 386: ...to filter conference and participant templates Labels are defined in the MGC Web Server Manager application and are assigned to predefined conferences participants during their definition E mail The e mail address of the participant When you opt to send and e mail during the conference definition recurring reservation or update the e mail address is used to send an e mail to the participant Bondin...

Page 387: ...ifies the originating party number and routes the participant to the appropriate conference accordingly This option should only be used with PBXs supporting the CLI Caller ID option Listening Volume The operator can control the listening volume of the participant Select the desired volume The volume scale is from 1 to 10 where 1 is the weakest and 10 is the strongest The volume of each endpoint at...

Page 388: ...er 11 Managing Participant Templates 11 12 2 Click the Advanced tab The Participant Properties Advanced window opens If you are defining a T1 CAS participant see Advanced T1 CAS Participant Window on page 32 ...

Page 389: ...e number is assigned to each channel When connecting the participant to the conference Dial out each of these phone numbers are dialed Bonding A communication protocol that aggregates from two up to thirty 64 Kbps B channels together to look like one large bandwidth channel If this option is enabled set the Connection in the Identification tab to Dial out and enter the phone number in the Bonding ...

Page 390: ...Settings is set to Auto it overrides the Video Protocol settings in the Participant Properties Advanced window as the dynamic mode is enabled and the video settings are forced by the MCU If the Video Protocol is set to H 263 and the endpoint does not support it the participant will be connected as Secondary Audio only Auto Detect Select this option to enable the MCU to automatically detect the lin...

Page 391: ... Enhanced Video The MGC Manager can provide high quality video 30 frames per second for incoming and outgoing video streams for line rates of up to T1 E1 in Transcoding and Continuous Presence conferences This is done by allocating two video codecs to the participant instead of one One of the video codecs is used for encoding while the other is used for decoding the incoming video stream Select th...

Page 392: ...ue encryption setting Number of Channel Indicates the number of channels used for the connection Select Auto to use the conference s Line Rate setting This is also the mode recommended for ATM connections If the participant s setting is different from the conference setting select the appropriate number of channels AGC The Auto Gain Control mechanism regulates noise and audio volume by keeping the...

Page 393: ...ether the participant being defined is a standard participant or it is a port that will be used for conference recording None indicates that this participant is a standard participant This is the default setting Dial up select this option to define this participant as a recording port when the port telephone is connected to an external device used for recording the conference The defined port can ...

Page 394: ... Managing Participant Templates 11 18 Defining H 323 Video and SIP Audio Participants When selecting H 323 or SIP in the Participant Properties Basic Interface Type field the Participant Properties fields change ...

Page 395: ...CU calls the participant at conference time You must enter the participant s phone number in the Party Phones area when defining the participant If the Dial Out Manually option in the Conference Properties Advanced window is cleared the MCU automatically calls the participant at conference time If this option is selected the operator calls the participant at the conference time IP Address In a dia...

Page 396: ...the domain part To compare to H 323 which uses the endpoint location for identifying the participant in SIP participants can change locations but still be addressed as long as they continu ously refresh their registrations with the proxy The proxy forwards Invitees to their current location Alias Type H 323 If you have not defined the participant s or MCU s IP address first select the Alias Type a...

Page 397: ...should interpret a telephone number that has been input by the user Rather each domain through which the request passes would be given that opportunity As an example a user in an airport might log in and send requests through an outbound proxy in the airport If they enter 411 this is the phone number for local directory assistance in the United States that needs to be interpreted and processed by ...

Page 398: ... level of assurance for an application that the network can meet its service requirements Click the Quality of Service button to modify the QoS setting as defined in the Network Service for this participant The Participant QoS window opens For more information see Quality of Service Parameters on page 11 25 Recording This field is used to indicate whether the participant being defined is a standar...

Page 399: ...deo Protocol is set to Auto When H 264 is selected as the Video Protocol the participants are forced to use the H 264 video protocol Endpoints that do not have H 264 video protocol capabilities connect as Secondary Notes When the Video Protocol field in the Conference Properties Settings is set to Auto it overrides the Video Protocol settings in the Participant Properties Advanced window as the dy...

Page 400: ...for the participant Enhanced Video con t Note In a Video Switching conference this field is disabled To work with 30 frames per second the High Frame Rate flag in the system cfg must be enabled To work with bit rates higher than 768 Kbps the High Bit Rate flag in the system cfg must be enabled During an On Going ISDN ATM MPI connected conference this setting may be greyed out AGC The Auto Gain Con...

Page 401: ... does not provide better quality for specific participants rather it provides a method for network devices to separate participants by quality class Different quality classes are given different priorities Improved transport quality is given to participants with a higher QoS level To define the QoS 1 Click the Quality of Service button in the Participant Properties Advanced window Enable PSTN Dial...

Page 402: ... From the IP Quality of Service drop down list select one of the following options Enable QoS is implemented on the network Disable QoS is not implemented on the network From Service recommended Takes the QoS definitions from the H 323 Network Services The H 323 Network Service is defined in the MGC Manager application DiffServ Precedence Select whether the system uses DiffServ or Precedence as th...

Page 403: ...ry source of communication Video The operator can prioritize video IP packets ensuring that all participants in the conference see each other and ensure that each participant is clearly seen Select the desired priority The scale is from 0 to 5 where 0 is the lowest and 5 is the highest The default priority at the time of connection is 4 TOS The ToS enables you to select which route the LAN router ...

Page 404: ... Only option The Audio Only participant may connect to the conference using standard telephone lines such as POTS cellular lines or ISDN or via IP lines H 323 VOIP participant The definition process is similar to video ISDN or H 323 participants However the video options are hidden and only options relevant to Audio Only participants are shown To defining an Audio Only participant 1 In the Propert...

Page 405: ...connect to a conference as an undefined participant 3 In the Interface Type box select ISDN T1 CAS H 323 for VOIP participants or SIP 4 For an ISDN and T1 CAS participant define the participant properties as described in Defining ISDN ATM or MPI Video Participants on page 11 8 For an H 323 participant define the participant properties as described in Defining H 323 Video and SIP Audio Participants...

Page 406: ...e name of the Network Service that will be used to connect the participant to the conference exactly as it is defined in the Network Service function the system is case sensitive If left blank the default Network Service is used according to the selected Interface Type Sub Service Name This field is relevant only to ISDN and T1 CAS participants If a sub service is used type the sub service name ex...

Page 407: ... a computer where the recording is saved to a file using a Windows recording utility The recording port appears in the Participants list of the On Going conference where you can monitor the status of its connection AGC The Auto Gain Control mechanism regulates noise and audio volume by keeping the received signal to all participants balanced Different endpoints and phones produce different types o...

Page 408: ...ed Parameters for T1 CAS Participants Option Description Service Name Type the name of the T1 CAS Network Service that will be used to connect the participant to the conference exactly as it is defined in the T1 CAS Network Services list the system is case sensitive If left blank the default T1 CAS Network Service is used according to the selected Interface Type Sub Service Name This field is rele...

Page 409: ...er where the recording is saved to a file using a Windows recording utility The recording port appears in the Participants list of the On Going conference where you can monitor the status of its connection AGC The Auto Gain Control mechanism regulates noise and audio volume by keeping the received signal to all participants balanced Different endpoints and phones produce different types of source ...

Page 410: ...from the Database A participant can be deleted from the database To delete a participant the participant properties must be displayed To delete the participant from the database 1 In the Participant Templates window click the Participant link in the Participants List pane ...

Page 411: ...e Participants Properties window opens 2 Point to the Participant Template menu and click Delete Participant The following confirmation box opens 3 Click OK to delete the participant from the database or click Cancel to cancel the operation ...

Page 412: ...ate in the database 1 Open the Participant Templates window 2 In the Participant Templates window in the Group drop down list select the Group where the Participant template that you want to modify is located Only the Groups to which you have access rights to are listed 3 Click the Participant link in the Participants List pane The Participant Properties are displayed in the Participant Properties...

Page 413: ...MGC WebCommander User s Guide 11 37 The template is saved with the modified parameters ...

Page 414: ...Chapter 11 Managing Participant Templates 11 38 ...

Page 415: ...ence templates included in the MGC WebCommander database COP Default_COP Video Default_Video Audio Default Audio Software Continuous Presence SW CP Video Switching Video Switch For a detailed description of these fields refer to the MGC Manager User s Guide Volume I ...

Page 416: ...cess No Conference Entry Password empty to be allocated by system Web Chairperson Password empty to be allocated by system Start on MCU Auto Numeric ID empty Conference User Defined 1 3 empty Conf Type Standard Media Audio Video Networks IP ISDN ATM MPI Video Session Continuous Presence Classic Participants None Defined Basic Restricted No Line Rate 384 Kbps Video Rate In Out disabled Conference o...

Page 417: ...CC LSD Rate None T120 Rate None Audio Alg Auto VTX1000 disabled SilenceIT Yes greyed out Pro Motion None Dual Stream Mode None Video Protocol Auto Video Format Auto Frame Rate disabled Quality Auto Annex P No Annex N No Annex F No Roll Call No Entry Tone Yes End Time Alert Tone Yes 5 minutes Exit Tone Yes Advanced Parameter Value ...

Page 418: ...Number of Participants Auto Cascade None Master None Chair Control None Label None Attended None Message Service Name Empty Start Conf Requires Chairperson disabled Terminate After Chairperson Exits disabled Mute Meet Me Parties disabled Lock No On Hold disabled Enable Invite disabled Talk Hold Time 1 5 Audio Mix Depth 3 Encryption No Meet Me Per Conf Limited Occurrences disabled Parameter Value ...

Page 419: ...ccurrences disabled Video Layout Video Layout 5 Background enabled Layout Border Yes Speaker Notation Yes Recording Enable Recording No Recording Link Name Empty Start Recording Immediately greyed out Parameter Value ...

Page 420: ...Access No Conference Entry Password empty to be allocated by system Web Chairperson Password empty to be allocated by system Start on MCU Auto Numeric ID empty Conference User Defined 1 3 empty Conf Type Standard Media Audio Video Networks IP ISDN ATM MPI Video Session Continuous Presence Classic Participants None Defined Basic Restricted No Line Rate 384 Kbps Video Rate In Out disabled Conference...

Page 421: ...C LSD Rate None T120 Rate None Audio Alg Auto VTX1000 Yes SilenceIT Yes greyed out Pro Motion None Dual Stream Mode None Video Protocol Auto Video Format Auto Frame Rate Auto Quality Auto Annex P No Annex N No Annex F No Roll Call No Entry Tone Yes End Time Alert Tone Yes 5 minutes Exit Tone Yes Advanced Parameter Value ...

Page 422: ...Number of Participants Auto Cascade None Master None Chair Control None Label None Attended None Message Service Name Empty Start Conf Requires Chairperson disabled Terminate After Chairperson Exits disabled Mute Meet Me Parties disabled Lock No On Hold disabled Enable Invite disabled Talk Hold Time 1 5 Audio Mix Depth 3 Encryption No Meet Me Per Conf Limited Occurrences disabled Parameter Value ...

Page 423: ...ding Enable Recording No Recording Link Name empty Start Recording Immediately greyed out Parameter Value General Name Default_Audio Remarks empty Duration 2 00 Hours Billing empty Meet Me Per Conf Yes Entry Queue Access Yes Conference Entry Password empty to be allocated by the system Web Chairperson Password empty to be allocated by the system Start on MCU Auto Parameter Value ...

Page 424: ...s After Last Quit 5 Dial Out Manually No Allow undefined Participants Yes greyed out Min number of Participants 3 Max Number of Parties Auto Audio Mix Depth 3 Encryption No Label None Audio Alg 56 G 711 Greyed out VTX1000 Yes SilenceIT Yes IVR Yes IVR Service Name empty the default service is selected Start Conf Requires Chairperson Yes Terminate After Chairperson Exits Yes Mute Meet Me Parties No...

Page 425: ...ll No Entry Tone Yes End Time Alert Tone Yes 5 Minutes Exit Tone Yes Meet Me Per Conf Limited Occurrences greyed out Number of Occurrences 1 Recording Enable Recording No Recording Link Name Empty Start Recording Immediately greyed out Parameter Value ...

Page 426: ...s No Conference Entry Password empty to be allocated by system Web Chairperson Password empty to be allocated by system Start on MCU Auto Numeric ID empty Conference User Defined 1 3 empty Conf Type Standard Media Audio Video Networks IP ISDN ATM MPI Video Session Continuous Presence Software Participants None Defined Basic Restricted No Line Rate 384 Kbps Video Rate In Out disabled Conference on ...

Page 427: ...e None Audio Alg Auto VTX1000 No greyed out SilenceIT Yes greyed out Pro Motion None greyed out Dual Stream Mode None greyed out Video Protocol H 264 greyed out Video Format CIF greyed out Frame Rate 30 pic sec Quality Auto Annex P No Annex N No Annex F No Roll Call No Entry Tone Yes End Time Alert Tone Yes 5 minutes Exit Tone Yes Advanced Parameter Value ...

Page 428: ...Number of Participants Auto Cascade None Master None Chair Control None Label None Attended None Message Service Name Empty Start Conf Requires Chairperson disabled Terminate After Chairperson Exits disabled Mute Meet Me Parties disabled Lock No On Hold disabled Enable Invite disabled Talk Hold Time 1 5 Audio Mix Depth 3 Encryption No Meet Me Per Conf Limited Occurrences disabled Parameter Value ...

Page 429: ...deo Layout Video Layout 2 4 depending on the number of connected participants Background No Layout Border No Speaker Notation No Recording Enable Recording No Recording Link Name Empty Start Recording Immediately greyed out Parameter Value ...

Page 430: ...ueue Access No Conference Entry Password empty to be allocated by system Web Chairperson Password empty to be allocated by system Start on MCU Auto Numeric ID empty Conference User Defined 1 3 empty Conf Type Standard Media Audio Video Networks IP ISDN ATM MPI Video Session Video Switching Participants None Defined Basic Restricted No Line Rate 384 Kbps Video Rate In Out disabled Conference on Por...

Page 431: ... LSD Rate None T120 Rate None Audio Alg 56 G 722 G 711 VTX1000 Yes SilenceIT Yes greyed out Pro Motion None Dual Stream Mode None Video Protocol Auto Video Format Auto Frame Rate disabled Quality Auto Annex P No Annex N No Annex F No Roll Call No Entry Tone Yes End Time Alert Tone Yes 5 minutes Exit Tone Yes Advanced Parameter Value ...

Page 432: ...Number of Participants Auto Cascade None Master None Chair Control None Label None Attended None Message Service Name Empty Start Conf Requires Chairperson disabled Terminate After Chairperson Exits disabled Mute Meet Me Parties disabled Lock No On Hold disabled Enable Invite disabled Talk Hold Time 1 5 Audio Mix Depth 3 Encryption No Meet Me Per Conf Limited Occurrences disabled Parameter Value ...

Page 433: ...nces disabled Video Layout Video Layout 1x1 full screen Background enabled Layout Border Yes Speaker Notation Yes Recording Enable Recording No Recording Link Name Empty Start Recording Immediately greyed out Parameter Value ...

Page 434: ...Appendix A Default Templates A 20 ...

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