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OKIOFFICE 84

Oki Systems (UK) Limited
550 Dundee Road, Slough Trading Estate
Slough, Berks SL1 4LE
United Kingdom

Tel: 44 1753 819819

Fax:

44 1753 819899

http://www.oki.co.uk

Oki Systems (Ireland) Limited
The Square Industrial Complex
Tallaght, Dublin 24
Ireland

Tel: +353 1 4598666

Fax:

+353 1 4598840

http://www.oki.ie

Hawthorn Business Centre
Adelaide Industrial Estate
Falcon Road, Belfast BT12 6HP
Nothern Ireland

Tel: +44 1232 572355

Fax:   +44 1232 572350

http://www.oki.ie

Oki Electric Industry Company Limited
10-3 Shibaura 4-chome,
Minato-ku, Tokyo, 108-8551
Japan

Tel: +81 3 5445 6348

Fax: +81 3 5445 6362

Oki Data Corporation
4-11-2, Shibaura,
Minato-ku, Tokyo, 108-8551
Japan

Tel: +81 3 5445 6111

Fax: +81 3 5445 6182

Oki Electronics (Hong Kong) Limited
Suite 1901-9, Tower 3,
China Hong Kong City, 33 Canton Road,
Tsim Sha Tsui, Kowloon
Hong Kong

Tel: +852 2736 2336

Fax: +852 2736 2395

Oki Electronics (Singapore) Pte., Ltd.
78 Shenton way, #09-01
Singapore 079120

Tel: +65 221 3722

Fax: +65 221 9282

Oki Systems (Thailand) Ltd.
956 Udomvidhya Building 6th Floor
Rama IV Rd., Silom, Bangrak
Bangkok 10500
Thailand

Tel: +662 636 2535

Fax: +662 636 2536

Summary of Contents for OKIOFFICE 84

Page 1: ...User s Guide OKIOFFICE84...

Page 2: ...89 336 EEC and 73 23 EEC on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage Copyright 1998 by Oki All rights reserved Written and produced...

Page 3: ...Tones 19 INSTALLATION 20 Getting Started 20 Where to Install Your Fax Machine 20 Unpacking 20 Setting Up Your Fax Machine 21 Installing Paper Trays Stackers 21 Installing Toner Cartridge 21 Connecting...

Page 4: ...3 ADVANCEDOPERATIONS 44 Sending Faxes to Multiple Locations and or Groups 44 Delayed Sending of Faxes 46 Sending Delayed Faxes to Single Locations 46 Sending Delayed Faxes to Groups and or Multiple In...

Page 5: ...List 71 Changing Dial Parameter Settings 72 REPORTS 74 Understanding Reports 74 Activity Report 74 Broadcast Confirmation Report 74 Active Memory Files Report 75 Telephone Directory 75 Configuration...

Page 6: ...it Installation Hints Install your machine in a dust free location away from direct sunlight Do not connect your machine to a power source that is used by other equipment producing electrical noise i...

Page 7: ...isconnect the telephone line before disconnecting the power cable When reconnecting your machine connect the power cable first then the telephone line This machine is not intended to be used in parall...

Page 8: ...vomiting or give anything by mouth to a person who is unconscious IF TONER IS INHALED Take the person to an open area for fresh air Seek medical attention IF TONER GETS IN THE EYES Flush eyes with la...

Page 9: ...mmunication Advanced transmission and reception features including up to 5 delayed transmissions transmission to multiple locations confidential transmission and reception relay broadcast initiate and...

Page 10: ...Multi function peripheral MFP software supplied with this machine allows your machine to communicate with a computer Once this software has been installed on your computer you can Use your machine as...

Page 11: ...11 COMPONENT IDENTIFICATION WhatYou Should Receive Telephone Cable Paper Tray Copy Stacker Document Tray Power Cable Facsimile Unit Document Stacker Image Drum Unit Inside fax machine Toner Cartridge...

Page 12: ...t Tray Holds original documents that are to be faxed or copied Document Guides Adjust these guides to the page width of the documents that are to be faxed or copied One Touch Keypad Control Panel Manu...

Page 13: ...d inside the image drum unit contains the black powder which is the ink for your fax machine You will need to install a new toner cartridge when the REPLACE TONER CART message appears on the display L...

Page 14: ...14 OKIOFFICE 84 Control Panel...

Page 15: ...ing modes available in your machine 5 HYPHEN Key When programming One Touch keys and AUTO DIAL telephone numbers use this key to tell your machine to wait for the dial tone of an outside or internatio...

Page 16: ...rinted report You can also use the COPY key as a short cut for programming One Touch keys and AUTO DIAL numbers After you have loaded a document and manually dialled a telephone number press COPY so y...

Page 17: ...ple locations After you have loaded a document press the AUTO DIAL key and use this key to select the group you want to send your fax to 21 0 UNIQUE Key When dialling use this key to enter a 0 When pr...

Page 18: ...axes that have been received in memory Also use this key to print any bulletin polling messages that have been stored in memory Note Changing the answering mode of your machine automatically prints ou...

Page 19: ...Tone This is a short beep that occurs each time you press a key Error Tones If you press a wrong or inappropriate key your machine will emit three short beeps If your machine experiences a problem dur...

Page 20: ...ature is between 10 C and 32 C Unpacking Before you begin make sure that all items listed below are included in your package Refer to the illustrations in Component Identification and remove the conte...

Page 21: ...er into the slots at the front of the machine until the tabs lock into place InstallingToner Cartridge 1 Carefully remove the protective sheet from the document feeder 2 Open the top cover 3 Grasp the...

Page 22: ...mly on both ends of the image drum until it snaps into place 7 Remove the protective plastic cover from the toner well in the image drum unit Warning Be careful when handling the toner cartridge Do no...

Page 23: ...right end into place 10 Once the toner cartridge is in place push the coloured lever all the way forward to secure it and release the toner 11 Close the top cover of the machine until it snaps into pl...

Page 24: ...nd of the telephone cable into the socket in your telephone handset or answering machine Note To connect both an answering machine and a telephone first connect your answering machine to your machine...

Page 25: ...time and date on your machine 1 Press the SELECT FUNCTION key 2 Press the USER PROG One Touch key 3 On the numeric keypad press 3 The display will show 3 C L O C K A D J U S T M E N T 3 C L O C K A D...

Page 26: ...ne calls your best choice is the Telephone Fax Auto SW mode In this mode your machine detects whether the incoming call is a fax or voice call When the call is from another fax machine your machine wi...

Page 27: ...o identify itself during communications In most countries programming this information into your machine is a legal requirement The information you will enter here includes TSI CSI This is the telepho...

Page 28: ...dialling code The 9 SPACE One Touch key is used to enter spaces in a number 6 Press the START key to save your entry 7 Enter your Sender ID This is a descriptive title up to 32 characters long Refer t...

Page 29: ...nge is a private telephone system used to route internal calls If you have to dial a prefix access number to get an outside line then your line is connected to a PBX If you are connecting your machine...

Page 30: ...obtain an outside line 9 Press the 9 SPACE One Touch key until the display changes 10 Press the YES key 11 Press the SELECT FUNCTION key to finish Note The DIAL PREFIX number for your PBX LINE must b...

Page 31: ...NO FAX NO NO FAX NO NO FAX NO NO FAX NO ID LOCATION ID ID LOCATION ID ID LOCATION ID ID LOCATION ID ID LOCATION ID or a previously programmed fax number and location ID 3 Enter the main fax number as...

Page 32: ...NCTION key 2 Press the USER PROG One Touch key The display shows 1 F U N C P R O G R A M M I N G 1 F U N C P R O G R A M M I N G 1 F U N C P R O G R A M M I N G 1 F U N C P R O G R A M M I N G 1 F U N...

Page 33: ...eric keypad Press the START key to begin sending the fax Programming AUTO DIAL Numbers Your machine has 70 AUTO DIAL numbers available for quick two digit selection and dialling For each AUTO DIAL num...

Page 34: ...hed programming press the SELECT FUNCTION key Note If you want to delete any programming for a AUTO DIAL key follow Steps 1 4 At Step 5 press the 9 SPACE key until the number is deleted then continue...

Page 35: ...CT LOC S YES STR LOC EXIT YES STR LOC EXIT YES STR LOC EXIT YES STR LOC EXIT YES STR LOC EXIT Continue to add or delete locations from your group Each group can contain up to a maximum of all of the O...

Page 36: ...m your dealer may be able to adjust your machine to scan and transmit documents up to 1500 mm in length Please be aware that adjusting the length setting to 1500 mm cancels detection of multiple docum...

Page 37: ...light LIGHT Documents which are too dark DARK 6 Your documents are now ready for faxing or copying Sending Fax to Single Location 1 Load your documents 2 Select a location Refer to the instructions b...

Page 38: ...Repeatedly press the SEARCH key to look through the entire list of locations in alphabetical order or locate the letter you want on the numeric keypad and press that key repeatedly to look through Lo...

Page 39: ...call is a voice call start speaking to the caller 2 If the call is a fax call or if a person wishes to fax you a document after having a conversation press the START key and hang up the handset Note...

Page 40: ...isk printing an unreadable message your machine automatically receives faxes into memory if user setting 22 NO TONER MEM RX has been set to on If your machine has received a message in memory because...

Page 41: ...AL numbers The available settings are limit reception only RX limit both transmission and reception T R and no limitation on transmission or reception OFF To use the closed network function follow the...

Page 42: ...NTER 1 50 If you want to make just one copy you are finished Your machine waits a moment then begins copying 3 To make multiple copies enter the number of copies you want to make on the numeric keypad...

Page 43: ...ND LIFT HANDSET AND LIFT HANDSET AND LIFT HANDSET AND LIFT HANDSET AND PRESS VOICE REQUEST PRESS VOICE REQUEST PRESS VOICE REQUEST PRESS VOICE REQUEST PRESS VOICE REQUEST 3 Lift your handset and press...

Page 44: ...DIAL key but immediately press the key and enter the code number for the next group you want to select 4 Repeat Steps 2 to 3 until you have finished selecting groups and individual locations Note Up t...

Page 45: ...A T I O N S YES STR LOC EXIT YES STR LOC EXIT YES STR LOC EXIT YES STR LOC EXIT YES STR LOC EXIT To check your selected locations press the START key and the display shows the first location you have...

Page 46: ...sent With user function 17 MEM FEEDER SW set to MEM a maximum of five individual faxes can be programmed into the memory of your machine for sending at a later date and time After programming your de...

Page 47: ...Press AUTO DIAL key then enter two digit AUTO DIAL code number on the numeric keypad If display asks for confirmation of your selection press the START key A number dialled on Dial as you would on a n...

Page 48: ...d be entered as 20 00 8 Press the YES key and select your first group or location as follows The next group or individual location must be selected within three seconds Select Location Using Do This A...

Page 49: ...key and the display shows ENTRY IS OK ENTRY IS OK ENTRY IS OK ENTRY IS OK ENTRY IS OK DIAL START CHECK DIAL START CHECK DIAL START CHECK DIAL START CHECK DIAL START CHECK If your entries are OK press...

Page 50: ...y shows ENTRY IS OK ENTRY IS OK ENTRY IS OK ENTRY IS OK ENTRY IS OK DIAL START CHECK DIAL START CHECK DIAL START CHECK DIAL START CHECK DIAL START CHECK If your entries are OK press the START key Your...

Page 51: ...sk the person who is receiving the fax to tell you their mail box number or ITU sub address A receiving fax machine stores the message in a confidential mail box or ITU sub address protected by a pass...

Page 52: ...key and the display shows PERSONAL BOX NO PERSONAL BOX NO PERSONAL BOX NO PERSONAL BOX NO PERSONAL BOX NO ENTER 1 8 ENTER 1 8 ENTER 1 8 ENTER 1 8 ENTER 1 8 5 Using the numeric keypad enter the number...

Page 53: ...he display shows PERSONAL BOX CLOSE PERSONAL BOX CLOSE PERSONAL BOX CLOSE PERSONAL BOX CLOSE PERSONAL BOX CLOSE YES YES YES YES YES NO NO NO NO NO 7 Press the YES key and the display shows DELETE PERS...

Page 54: ...l box number has received a confidential fax Printing a confidential fax from a personal box is as follows 1 Press the SELECT FUNCTION key 2 Press the PRINT OPERATION One Touch key The display shows P...

Page 55: ...eature to work the fax machine operating as a relay key station must be able to broadcast the message to other fax machines Relay Broadcast Report After a relay broadcast is completed it is possible f...

Page 56: ...t for the another fax machine to call and collect the document This is called setting your machine to be polled or polling transmission Calling another fax machine to receive documents someone else ha...

Page 57: ...d one time polling or standard bulletin polling To set up a new standard bulletin polling you can either cancel the standard one time polling or standard bulletin polling or use ITU bulletin polling a...

Page 58: ...ng a standard one time polling transmission or a standard bulletin polling transmission is as follows 1 Press the STOP key The display shows C O M M U N I C A T I O N C A N C E L C O M M U N I C A T I...

Page 59: ...PERSONAL BOX PRINT PERSONAL BOX PRINT PERSONAL BOX YES YES YES YES YES NO NO NO NO NO 3 Press the YES key and the display shows PERSONAL BOX NO PERSONAL BOX NO PERSONAL BOX NO PERSONAL BOX NO PERSONA...

Page 60: ...mode While Making Copies While you are making copies with your machine you can Continue to receive faxes while copies are being printed if your machine has been set to memory reception mode While Prin...

Page 61: ...customize the general operation of your machine Refer to the list below to determine which settings you may need to change then refer to Changing User Function Settings to make the change Note Depend...

Page 62: ...rk select RX Available settings are OFF T R and RX 09 TX MODE DEFAULT 09 TX MODE DEFAULT 09 TX MODE DEFAULT 09 TX MODE DEFAULT 09 TX MODE DEFAULT This function allows you to change your machine s defa...

Page 63: ...if the setting of user function 12 DISTINCTIVE RING is available Also when set to OFF there is no effect on ringer in telephone fax auto switch answering mode 16 REMOTE RECEIVE 16 REMOTE RECEIVE 16 RE...

Page 64: ...you can tell your machine to receive and print faxes locally by setting this function to on Available settings are on and off 22 NO TONER MEM RX 22 NO TONER MEM RX 22 NO TONER MEM RX 22 NO TONER MEM...

Page 65: ...ot you want restricted access Turning on this function renders your restricted ID registration active Available settings are on and off 27 WIDTH REDUCTION 27 WIDTH REDUCTION 27 WIDTH REDUCTION 27 WIDT...

Page 66: ...ER NOW CALL FAX NUMBER NOW CALL FAX NUMBER NOW CALL FAX NUMBER NOW 7 Using a separate telephone line immediately dial the number assigned to the fax machine you must do this within 90 seconds When you...

Page 67: ...ERSONAL BOX POLL PERSONAL BOX POLL PERSONAL BOX POLL YES YES YES YES YES NO NO NO NO NO 7 Press the YES key and a personal mailbox is created for polling 8 Press the SELECT FUNCTION key to finish Clos...

Page 68: ...4DIGITS ENTER 4DIGITS ENTER 4DIGITS ENTER 4DIGITS ENTER 4DIGITS 5 Using the numeric keypad enter a four digit password and the display changes to PRG PASSWORD PRG PASSWORD PRG PASSWORD PRG PASSWORD PR...

Page 69: ...e the password press the SPACE One Touch key and the display changes to DELETE PASSWORD DELETE PASSWORD DELETE PASSWORD DELETE PASSWORD DELETE PASSWORD YES YES YES YES YES NO NO NO NO NO 6 Press the Y...

Page 70: ...play shows 7 RESTRICT ID PRG 7 RESTRICT ID PRG 7 RESTRICT ID PRG 7 RESTRICT ID PRG 7 RESTRICT ID PRG YES YES YES YES YES NO NO NO NO NO 1 7 1 7 1 7 1 7 1 7 5 Press the YES key and the display shows DE...

Page 71: ...nt IDs Dial Parameter Settings These functions allow you to control the way your machine dials telephone numbers Refer to Dial Parameter Settings List to determine which settings you may need to chang...

Page 72: ...for an outside line before dialling the rest of the telephone number Available settings are on and off See Connecting to a PBX in the Installation chapter for instructions on changing this setting FL...

Page 73: ...y press the NO key until the setting you want appears in the display 6 Press the YES key to confirm your selection The name of the next dial parameter setting will appear in the display 7 Press the SE...

Page 74: ...ocation ID or telephone number you entered will be printed If you were receiving a fax the Personal ID or telephone number of the remote fax machine that sent the document will be printed If you were...

Page 75: ...red in the memory of your machine this report cannot be printed Telephone Directory This report provides a complete listing of all of the telephone numbers programmed into the One Touch keys AUTO DIAL...

Page 76: ...ved The total amount of time your machine spent receiving the message S R TIME The Personal ID or telephone number of the machine you were communicating with DISTANT STATION ID If the Personal ID or t...

Page 77: ...Press the YES key The report will begin printing 5 Press the SELECT FUNCTION key to finish Codes Used in Reports Result Codes The following codes indicate the results of communications Code Descriptio...

Page 78: ...iated by your fax machine CALLED A communication initiated by a remote fax machine POLLING Polling reception POLLED One time polling transmission POLL Bulleting polling transmission is the box number...

Page 79: ...down until it locks Clearing Printing Paper Jams If your machine displays PAPER JAM or NO PAPER when the paper tray still contains paper there may be one or more sheets of paper jammed in the machine...

Page 80: ...reen drum inside the image drum unit 3 Lift the image drum unit out and set it aside Keep it out of direct sunlight and DO NOT touch the green surface of the drum 4 Carefully pull out any paper you se...

Page 81: ...TONER MEM RX is set to off and the print density is high enough you can continue to use the toner cartridge without replacing it until the print density becomes too low If the print density becomes lo...

Page 82: ...m of the toner cartridge Caution Be careful not to insert the toner cartridge backwards into the image drum unit 5 With the ridged sides facing up and the coloured lever on your right insert the toner...

Page 83: ...e displays a CHANGE DRUM message your machine needs a new image drum unit Contact your dealer to order one The life of an image drum depends on a number of factors including temperature and humidity t...

Page 84: ...ELECT FUNCTION key 8 Press the COUNTER DISPLAY One Touch key The display shows DRUM COUNT DRUM COUNT DRUM COUNT DRUM COUNT DRUM COUNT CLEAR CLEAR CLEAR CLEAR CLEAR NEXT NEXT NEXT NEXT NEXT 9 Press the...

Page 85: ...f you are experiencing a problem read through the list of problems and solutions before calling your dealer Your telephone does not ring if your machine is set tel fax answering mode and the incoming...

Page 86: ...to get an outside line or if you are dialling internationally you may need to enter a pause using the PAUSE One Touch key after the dial prefix or international dialling code to tell your machine to...

Page 87: ...place your image drum unit Contact your dealer to get a replacement You set your machine for delayed transmission but it did not send Check the display to make sure that you have set the clock on your...

Page 88: ...d latched PAPER OUT JAM PAPER OUT JAM PAPER OUT JAM PAPER OUT JAM PAPER OUT JAM F A X F A X F A X F A X F A X CONFIRM AND STOP CONFIRM AND STOP CONFIRM AND STOP CONFIRM AND STOP CONFIRM AND STOP or PA...

Page 89: ...RM 4 PRINTER ALARM 4 PRINTER ALARM 4 PRINTER ALARM 4 PRINTER ALARM 4 F A X F A X F A X F A X F A X REFER TO USER GUIDE REFER TO USER GUIDE REFER TO USER GUIDE REFER TO USER GUIDE REFER TO USER GUIDE P...

Page 90: ...tter or legal size Recording paper Plain paper A4 letter or legal size Effective scan width 208 mm for transmission 200 mm for copying 208 mm for copy width reduction Weight 8 kg approx excluding pape...

Page 91: ...Error 86 Conf TX Key 18 CONF 78 Confidential Faxes Conf TX Key 18 Confidential Mailbox 52 Mailbox Password 52 Printing 54 Receiving 52 Reception Report 76 Sending 51 Confirm Paper Size 89 Continuous T...

Page 92: ...10 27 30 N NO 77 NO Key 15 No Paper 88 No Toner 89 No Toner Mem RX 64 Numeric Keypad 17 O Off Hook Alarm Tone 19 OK 77 One Touch Keypad 17 One Touch Labels 17 One Touch Param 65 OR 75 OVER WRITE 57 P...

Page 93: ...Key 16 Sender ID 27 62 SENDING 38 Shipping 85 Space Key 17 S R TIME 74 76 Start Key 16 STOP 77 Stop Key 16 T T F Timer Prg 62 TEL NO 75 TelephoneAnswering Device Mode 26 Telephone Fax Auto Switch Mod...

Page 94: ...an extension to a pay phone The exchange line must provide facilities for either loop disconnect or multi frequency MF dialling In order to prevent the misdirection of calls and network interference...

Page 95: ...correct method of making calls to this apparatus While operation may be possible initially changes to or modernisation of the network taking place in the normal course of events may result in the app...

Page 96: ...ww oki ie Oki Electric Industry Company Limited 10 3 Shibaura 4 chome Minato ku Tokyo 108 8551 Japan Tel 81 3 5445 6348 Fax 81 3 5445 6362 Oki Data Corporation 4 11 2 Shibaura Minato ku Tokyo 108 8551...

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