Oki OKIOFFICE 84, User Manual

Page: 52 / 96

52
OKIOFFICE 84
Receiving Confidential Faxes
Before you can receive confidential faxes, you have to create a
confidential or personal mailbox on your machine that is
password protected (see below). You then have to tell the person
sending the confidential fax your mailbox number.
When your machine receives a confidential fax, it stores the fax
in your personal mailbox. Your machine will automatically print
a Confidential RX Report to indicate that a confidential fax
has been received and is waiting to be printed. Also
MSG. IN
MEMORY appears on the display after receipt of a confidential
fax.
Creating Confidential Mailbox
Create a confidential or personal mailbox on your machine as
follows:
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1 : F U N C . P R O G R A M M I N G 1 : F U N C . P R O G R A M M I N G 1 : F U N C . P R O G R A M M I N G 1 : F U N C . P R O G R A M M I N G 1 : F U N C . P R O G R A M M I N G
Y E S ( Y E S ( Y E S ( Y E S ( Y E S (
ß ß
ß ß ß
) N O ( ) N O ( ) N O ( ) N O ( ) N O (
à à
à à à
/ 1 - 7 ) / 1 - 7 ) / 1 - 7 ) / 1 - 7 ) / 1 - 7 )
3. Using the numeric keypad, press number 5. The display
shows:
5 : P E R S O N A L B O X P R G . 5 : P E R S O N A L B O X P R G . 5 : P E R S O N A L B O X P R G . 5 : P E R S O N A L B O X P R G . 5 : P E R S O N A L B O X P R G .
Y E S ( Y E S ( Y E S ( Y E S ( Y E S (
ß ß
ß ß ß
) N O ( ) N O ( ) N O ( ) N O ( ) N O (
à à
à à à
/ 1 - 7 ) / 1 - 7 ) / 1 - 7 ) / 1 - 7 ) / 1 - 7 )
4. Press the
ô
YES key and the display shows:
P E R S O N A L B O X N O . [ ] P E R S O N A L B O X N O . [ ] P E R S O N A L B O X N O . [ ] P E R S O N A L B O X N O . [ ] P E R S O N A L B O X N O . [ ]
E N T E R 1 - 8 E N T E R 1 - 8
E N T E R 1 - 8 E N T E R 1 - 8
E N T E R 1 - 8
5. Using the numeric keypad, enter the number (between 1
and 8) of the personal mailbox you want to use and press
the
ô
YES
key. The display normally shows:
P E R S O N A L B O X [ C L O S E ] P E R S O N A L B O X [ C L O S E ] P E R S O N A L B O X [ C L O S E ] P E R S O N A L B O X [ C L O S E ] P E R S O N A L B O X [ C L O S E ]
Y E S ( Y E S ( Y E S ( Y E S ( Y E S (
ß ß
ß ß ß
) N O ( ) N O ( ) N O ( ) N O ( ) N O (
à à
à à à
) ) ) ) )
6. Press the NO
õ
key until the display shows:
P E R S O N A L B O X [ C O N F ] P E R S O N A L B O X [ C O N F ]
P E R S O N A L B O X [ C O N F ] P E R S O N A L B O X [ C O N F ] P E R S O N A L B O X [ C O N F ]
Y E S ( Y E S ( Y E S ( Y E S ( Y E S (
ß ß
ß ß
ß
) N O ( ) N O ( ) N O ( ) N O ( ) N O (
à à
à à
à
) ) ) ) )
Note: If you cannot select
[CONF]
, then the mailbox
number you have selected already contains a bulletin
polling message. If you get the message
ILLEGAL
OPERATION
, then the mailbox number you have selected
already contains a confidential message in memory. Please
select another personal box number to use.
7. Press the
ô
YES
key and the display shows:
PRG PASSWORD [ ] PRG PASSWORD [ ] PRG PASSWORD [ ] PRG PASSWORD [ ] PRG PASSWORD [ ]
E N T E R 4 D I G I T S E N T E R 4 D I G I T S E N T E R 4 D I G I T S E N T E R 4 D I G I T S E N T E R 4 D I G I T S
8. Using the numeric keypad, enter a four digit password and
press the
ô
YES
key to confirm your entry. The display
again shows:
P E R S O N A L B O X N O . [ ] P E R S O N A L B O X N O . [ ]
P E R S O N A L B O X N O . [ ] P E R S O N A L B O X N O . [ ]
P E R S O N A L B O X N O . [ ]
E N T E R 1 - 8 E N T E R 1 - 8 E N T E R 1 - 8 E N T E R 1 - 8 E N T E R 1 - 8
9. Continue to create personal mailboxes or press the
SELECT
FUNCTION key to finish.