Fuji Xerox apeosport-v c5585 User Manual Download | Manualshive

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12 Computer Operations

This chapter describes how to print documents, import scanned files, use Direct Fax, and
operate CentreWare Internet Services on your computer.

Note

•

Some models do not support the features described in this chapter. An optional component is
required. For more information, contact our Customer Support Center.

•

The procedures in this chapter may vary depending on the driver and utility software being used due
to the upgrades.

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Features Overview......................................................................................................................460

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Print ..................................................................................................................................................461

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E-mail Printing..............................................................................................................................464

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Sending Fax ..................................................................................................................................465

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Importing Scanned Data.........................................................................................................467

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CentreWare Internet Services ...............................................................................................474

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Summary of Contents for apeosport-v c5585

Page 1: ...ApeosPort V C7785 DocuCentre V C7785 ApeosPort V C6685 DocuCentre V C6685 ApeosPort V C5585 DocuCentre V C5585 User Guide ...

Page 2: ...read and follow the instructions before performing the required procedures As the copying machine contains a feature designed to prevent forging of certain documents there may be rare instances where copies or scanned images do not achieve the desired results The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk Fuji Xerox is not responsible for any di...

Page 3: ...tory Information for RFID 32 Environment 33 About License 34 RSA BSAFE 34 Heimdal 34 JPEG Code 34 Libcurl 34 FreeBSD 35 OpenLDAP 36 DES 37 AES 38 TIFF libtiff 38 ICC Profile Little cms 38 XML Paper Specification XPS 38 EDICT and COMPDIC 38 Cyrus SASL 39 Newlib 39 OSs Supported by Apache License 52 OSs Supported by the MIT License MIT 55 About Qt 57 About Software Applied to LGPL 57 Other Licenses ...

Page 4: ... Copy 107 Paper Supply Selecting the Paper for Copying 107 Reduce Enlarge Making Enlarged Reduced Copies 108 2 Sided Copying Making 2 Sided Copies 109 Auto Detect Color Black White Selecting the Color for Copying 109 Lighten Darken Adjusting the Copy Density 110 2 Pages per Side Copying Two Pages onto One Sheet 110 1 Staple 111 Copy 112 Reduce Enlarge Making Enlarged Reduced Copies 112 Paper Suppl...

Page 5: ...king Multiple Copies on One Sheet 153 Annotations Adding a Comment a Date Page Numbers to Copies 154 Watermark Printing Control Numbers on the Background of Copies 161 Secure Watermark Managing Document Security 164 Tab Margin Shift Copying on Tab Stock Paper 166 Face Up Down Output Specifying Face Up or Down 167 Folding Outputting Bi Folded Tri Folded Paper 167 Preset Repeat Image Making Multiple...

Page 6: ...Using the Address Book Type 1 225 Address Book Specifying a Destination Using the Address Book Type 2 228 Speed Dialing Specifying a Destination Using an Address Number 229 Add New Address Registering a Destination on the Address Book 230 Specifying a Destination Using the One Touch Button 232 Specifying a Destination Using the Keyboard Screen 233 Specifying a Destination Using the Redial Feature ...

Page 7: ... Options 265 Remote Polling Retrieving Files from Remote Machines 265 Store for Polling Storing Files on the Machine that a Remote Machine can Retrieve 267 On hook Confirming Remote Machine Response Prior to Transmission 269 Broadcast 271 Broadcast Send Transmitting to Multiple Recipients 271 Relay Broadcast Transmitting Documents Through a Relay Station 272 Remote Relay Broadcast Performing Relay...

Page 8: ...ing the Address Book Type 1 336 Address Book Specifying a Destination Using the Address Book Type 2 337 Add New Address Registering a Destination PC on the Address Book 338 Specifying a Destination PC Using a One Touch Button 340 Browse Specifying a Destination PC by Browsing Your Network 341 Specifying a Destination Specifying a Destination PC Using the Screen Keyboard 342 Preview Previewing the ...

Page 9: ...or Space Specifying the Color Space 362 Layout Adjustment 363 Resolution Specifying a Scanning Resolution 363 2 Sided Scanning Scanning Both Sides of a Document 364 Book Scanning Scanning Facing Pages on Separate Sheets 364 Original Size Specifying a Scan Size 365 Mixed Size Originals Scanning Different Size Documents Simultaneously 366 Edge Erase Erasing Edges and Margin Shadows in the Document 3...

Page 10: ... Stored Programming 403 Stored Programming Overview 404 Registering Deleting Renaming Stored Programs 405 Registering Stored Programs 406 Notes and Restrictions on Registering Stored Programs 407 Registering Stored Programs for Build Job 408 Deleting Stored Programs 409 Entering Changing a Stored Program Name 409 Assigning Changing Icons for Stored Programs 409 Calling a Stored Program 410 Calling...

Page 11: ...rivate Charge Print 451 Public Folder 454 Undelivered Faxes 455 Printing Pending Jobs 457 Handling Error Terminations 458 12 Computer Operations 459 Features Overview 460 Print 461 Print Features 461 Setup 463 Printing 463 E mail Printing 464 Setup 464 Receiving E Mail 464 Sending Fax 465 Registering Destinations 465 Importing Scanned Data 467 Importing to a TWAIN Compatible Application 467 Import...

Page 12: ...12 ...

Page 13: ...describes how to use this guide as well as safety notes and legal notice you should read before using the machine Preface 14 Types of Manuals 15 Using This Guide 16 Safety Notes 19 Regulation 32 Environment 33 About License 34 Legal Notice 66 ...

Page 14: ...rmation refer to the manuals provided with the personal computer operating system and network products For information on how to configure your network environment refer to the Administrator Guide For information on optional components for the print feature also refer to the guide provided with each optional component After reading this guide be sure to keep it handy for quick reference It will be...

Page 15: ...d and describes the setup procedures related to security When the Data Security Kit is installed be sure to read this guide for the effective use of the security features This manual is included in the Media Software Product Manual Manual HTML The manual describes installation and configuration procedures for print drivers and the printer environment This manual is included in the Media Software P...

Page 16: ...es the basic operations and features for the Fax services 5 Scan Describes the basic operations and features for the Scan services 6 Send from Folder Describes the basic operations and features to use folders 7 Job Flow Sheets ApeosPort Series Models Only Describes the operations to use a job flow created on a remote system 8 Stored Programming Describes the Stored Programming service that enables...

Page 17: ...cluded in this guide Names of media features and touch screen messages and input text Folders files applications button or menu names displayed on the touch screen Names of menus commands windows or dialog boxes displayed on the computer screen and their buttons and menu names button Hardware buttons on the control panel key Keys on the keyboard of the computer Path to a certain item within a proc...

Page 18: ...chine 18 Before Using the Machine 1 Short Edge Feed SEF Loading documents or paper in landscape orientation when you view the machine from the front LEF Orientation Paper feed direction SEF Orientation Paper feed direction ...

Page 19: ...rmation Used for item that if not followed strictly can lead death or severe or fatal injuries and the possibility to do it is comparatively high Used for items that if not followed strictly can lead to severe or fatal injuries Used for items that if not followed strictly can cause injuries to user or damages to machine A symbol for items to pay attention to when handling machine Follow instructio...

Page 20: ...e on the rear panel of this product for its rated ampere and voltage Never touch the power cord with wet hands It may cause electric shock Do not put an object on the power cord Always keep the plug connection free of dust The dusty and damp environment may bring about minute electric current in a connector It may generate heat and eventually cause a fire accident To avoid the risk of electric sho...

Page 21: ... this product where people might step on or trip over the power cord Friction or excessive pressure may generate heat and eventually cause electric shock or a fire accident Never locate this product in the following places Near radiators or any other heat sources Near volatile flammable materials such as curtains In the hot humid dusty or poorly ventilated environment In the place receiving direct...

Page 22: ...1 Before Using the Machine 22 Before Using the Machine 1 20 80 20 1716 1674 323 With Offset Catch Tray Optional Unit mm 20 323 80 20 1716 2110 With C3 Finisher with Booklet Maker Optional Unit mm ...

Page 23: ...e 1 20 323 80 1783 3006 20 396 With HCF B1 S Optional and C3 Finisher with Booklet Maker Unit mm 20 804 569 390 80 1783 3361 2866 395 547 20 With HCF B1 S Optional C3 Finisher with Booklet Maker Optional and Folder Unit CD1 Optional Unit mm ...

Page 24: ...l and D2 Folder Unit Optional Unit mm 20 804 569 390 80 1783 3361 2866 395 547 20 With Finisher D2 P with Booklet Maker Optional D2 Folder Unit Optional and HCF B1 S Optional Unit mm Do not incline the product at more than 10 degree angle Otherwise it may fall over and cause injuries 10 10 10 10 Front Front Left Left Back Back Right Right ...

Page 25: ...e the cable ties and spiral tubes that Fuji Xerox supplies Otherwise it may cause some defects To keep this product in a good performance and condition always use it in the following environment Temperature 10 32 C Humidity 15 85 When the product is left in a chilly room and the room is rapidly warmed up by heater dew condensation may form inside the product and cause a partial deletion on printin...

Page 26: ...uct Do not put any of the followings on the product Liquid container such as flower vases or coffee cups Metal parts such as staples or clips Heavy objects If liquid is spilled over or metal parts are slipped into the product it may cause electric shock or a fire accident Do not place liquid particles small metal pieces or their containers in consumable storage spaces Spills may cause electric sho...

Page 27: ...ical and mechanical safety interlocks active Keep the safety interlocks away from magnetic materials Magnetic materials may accidentally activate the product and cause injuries or electric shock A ground fault interrupter is embedded in this product If current leakage occurs the ground fault interrupter automatically cuts off power circuit to prevent electric shock and a fire accident The ground f...

Page 28: ...rom consumable storage spaces Otherwise you may get injured Grip the handhold on a door of consumable storage spaces when you open and close it Do not hold an upper or bottom edge of the door Otherwise you may get injured Do not put your weight on or lift up a door of consumable storage spaces It may cause deforming or breaking it Do not forcibly open a door of consumable storage spaces It may cau...

Page 29: ...y catch fire and cause burn injuries or explosion If you have a used waste toner bottle no longer needed contact your local Fuji Xerox representative for its disposal Keep drum cartridges and toner cartridges out of the reach of children If a child accidentally swallows toner spit it out rinse mouth with water drink water and consult a physician immediately When replacing drum cartridges and toner...

Page 30: ...chine 1 Location of Warning and Caution Labels Always follow all warning instructions marked on or supplied with this product To avoid the risk of burn injuries and electric shock never touch the area with the High Temperature or High Voltage marks on ...

Page 31: ...Safety Notes 31 Before Using the Machine 1 ...

Page 32: ...n accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this product does cause harmful interference to radio or television reception which can be determined by turning this product off and on the user is encouraged to try to correct the interference by one or more of th...

Page 33: ...es Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts recycle materials or energy recovery Proper disposal is required for toner cartridges and drum cartridges no longer needed Do not open toner cartridges and drum cartridges Return them to your local Fuji Xerox representative ...

Page 34: ...EMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE JPEG Code Our p...

Page 35: ...eBSD codes The FreeBSD Copyright Copyright 1994 2006 The FreeBSD Project All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer Redistributions in binary form must reproduc...

Page 36: ...oncerning this software is available at http www umich edu dirsvcs ldap ldap html This work also contains materials derived from public sources Additional information about OpenLDAP can be obtained at http www openldap org Portions Copyright 1998 2006 Kurt D Zeilenga Portions Copyright 1998 2006 Net Boolean Incorporated Portions Copyright 2001 2006 IBM Corporation All rights reserved Redistributio...

Page 37: ...UTHOR S OR OWNER S OF THE SOFTWARE BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF ...

Page 38: ...nglish dictionary files are licensed to customers under the terms and conditions of a Creative Commons Attribution ShareAlike License Prior to use be sure to check the terms and conditions of this license at the URL below Use of these Japanese English dictionaries is not permitted unless you agree to the terms and conditions of this license Furthermore care should be taken because at the point in ...

Page 39: ...om several sources Each file may have its own copyright license that is embedded in the source file Unless otherwise noted in the body of the source file s the following copyright notices will apply to the contents of the newlib subdirectory 1 Red Hat Incorporated Copyright c 1994 2009 Red Hat Inc All rights reserved 1 Redistributions of source code must retain the above copyright notice this list...

Page 40: ...TY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE COPYRIGHT OWNER OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIAB...

Page 41: ...anced Micro Devices Inc 29K Support Products Mail Stop 573 5900 E Ben White Blvd Austin TX 78741 800 292 9263 5 6 7 Sun Microsystems Copyright C 1993 by Sun Microsystems Inc All rights reserved Developed at SunPro a Sun Microsystems Inc business Permission to use copy modify and distribute this software is freely granted provided that this notice is preserved 8 Hewlett Packard c Copyright 1986 HEW...

Page 42: ... PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWI...

Page 43: ...provided with the distribution THIS SOFTWARE IS PROVIDED BY THE AUTHOR AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BU...

Page 44: ...mission to use copy modify and distribute this software for any purpose without fee is hereby granted provided that this entire notice is included in all copies of any software which is or includes a copy or modification of this software and in all copies of the supporting documentation for such software THIS SOFTWARE IS BEING PROVIDED AS IS WITHOUT ANY EXPRESS OR IMPLIED WARRANTY IN PARTICULAR TH...

Page 45: ...ion and use in source and binary forms is permitted provided that the above copyright notice and following paragraph are duplicated in all such forms This file is distributed WITHOUT ANY WARRANTY without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE 21 Free Software Foundation LGPL License linux targets only Copyright C 1990 1999 2000 2001 Free Software Foundatio...

Page 46: ... IS without any express or implied warranty permission to use copy modify and distribute this file for any purpose is hereby granted without fee provided that the above copyright notice and this notice appears in allcopies and that the name of Hewlett Packard Company not be used in advertising or publicity pertaining to distribution of the software without specific written prior permission Hewlett...

Page 47: ...THEIMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSEARE DISCLAIMED IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHE...

Page 48: ...R BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE 30 Alex Tatmanjants targets using libc posix Copyright c 1995 Alex Tatmanjants alex elvisti kiev ua at Electronni Visti IA Kiev Ukraine All rights res...

Page 49: ... of conditions and the following disclaimer in the documentation and or other materials provided with the distribution THIS SOFTWARE IS PROVIDED BY THE AUTHOR AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT IND...

Page 50: ... 35 ARM Ltd arm and thumb variant targets only Copyright c 2009 ARM Ltd All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met 1 Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer 2 Redistributions in binary form must repro...

Page 51: ...tion and or other materials provided with the distribution Neither the name of Texas Instruments Incorporated nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE...

Page 52: ...RWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE OSs Supported by Apache License NFCTools for Java 1 0 M8 Copyright 2011 2012 Adrian Stabiszewski as nfctools org Copyright 2015 Fuji Xerox Co Ltd CSS3PIE 1 0 0 Copyright 2010 Jason Johnston Apache License Version 2 0 January 2004 http www apache org licenses TERMS AND CONDITIONS FOR USE REPRO...

Page 53: ... in writing by the copyright owner as Not a Contribution Contributor shall mean Licensor and any individual or Legal Entity on behalf of whom a Contribution has been received by Licensor and subsequently incorporated within the Work 2 Grant of Copyright License Subject to the terms and conditions of this License each Contributor hereby grants to You a perpetual worldwide non exclusive no charge ro...

Page 54: ...ntributions Unless You explicitly state otherwise any Contribution intentionally submitted for inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License without any additional terms or conditions Notwithstanding the above nothing herein shall supersede or modify the terms of any separate license agreement you may have executed with Licensor regarding such...

Page 55: ...laced with your own identifying information Don t include the brackets The text should be enclosed in the appropriate comment syntax for the file format We also recommend that a file or class name and description of purpose be included on the same printed page as the copyright notice for easier identification within third party archives Copyright yyyy name of copyright owner Licensed under the Apa...

Page 56: ...rights to use copy modify merge publish distribute sublicense and or sell copies of the Software and to permit persons to whom the Software is furnished to do so subject to the following conditions The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software THE SOFTWARE IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EXPRESS OR IMPLI...

Page 57: ...se the Lesser General Public License applies to some specially designated software packages typically libraries of the Free Software Foundation and other authors who decide to use it You can use it too but we suggest you first think carefully about whether this license or the ordinary General Public License is the better strategy to use in any particular case based on the explanations below When w...

Page 58: ...shared library the combination of the two is legally speaking a combined work a derivative of the original library The ordinary General Public License therefore permits such linking only if the entire combination fits its criteria of freedom The Lesser General Public License permits more lax criteria for linking other code with the library We call this license the Lesser General Public License bec...

Page 59: ...de for a work means the preferred form of the work for making modifications to it For a library complete source code means all the source code for all modules it contains plus any associated interface definition files plus the scripts used to control compilation and installation of the library Activities other than copying distribution and modification are not covered by this License they are outs...

Page 60: ...ssions for other licensees extend to the entire whole and thus to each and every part regardless of who wrote it Thus it is not the intent of this section to claim rights or contest your rights to work written entirely by you rather the intent is to exercise the right to control the distribution of derivative or collective works based on the Library In addition mere aggregation of another work not...

Page 61: ...y will still fall under Section 6 Otherwise if the work is a derivative of the Library you may distribute the object code for the work under the terms of Section 6 Any executables containing that work also fall under Section 6 whether or not they are linked directly with the Library itself 6 As an exception to the Sections above you may also combine or link a work that uses the Library with the Li...

Page 62: ... executable that you distribute 7 You may place library facilities that are a work based on the Library side by side in a single library together with other library facilities not covered by this License and distribute such a combined library provided that the separate distribution of the work based on the Library and of the other library facilities is otherwise permitted and provided that you do ...

Page 63: ...he wide range of software distributed through that system in reliance on consistent application of that system it is up to the author donor to decide if he or she is willing to distribute software through any other system and a licensee cannot impose that choice This section is intended to make thoroughly clear what is believed to be a consequence of the rest of this License 12 If the distribution...

Page 64: ...AMAGES END OF TERMS AND CONDITIONS How to Apply These Terms to Your New Libraries If you develop a new library and you want it to be of the greatest possible use to the public we recommend making it free software that everyone can redistribute and change You can do so by permitting redistribution under these terms or alternatively under the terms of the ordinary General Public License To apply the...

Page 65: ...eType 2 freetype version 2 3 6 HarfBuzz harfbuzz JavaScriptCore WebCore WebKit Easing Equations by Robert Penner Shift JIS Text Codec ISO 2022 JP JIS Text Codec EUC JP Text Codec EUC KR Text Codec GBK Text Codec Big5 HKSCS Text Codec Big5 Text Codec QImage The qtmain Library QRegion QDate weekNumber QLocale TSCII Text Codec Drag and Drop QtSvg Module Phonon Module QtXmlPatterns Module Parts of the...

Page 66: ... examples of items that may be illegal to copy or print in your country Currency Banknotes and checks Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of do...

Page 67: ...machine such as machine components how to switch the machine on and off and how to use the touch screen Machine Components 68 Power Source 77 Ground Fault Interrupter 81 Power Saver Mode 82 Control Panel 84 About the Services Home Screen 90 Touch Screen 94 Entering Text 96 ...

Page 68: ... 1 Document cover Holds a document in place 2 Document glass Load a document here 3 Control panel Middle Size Color UI Consists of operation buttons LED indicators and a touch screen For more information refer to Control Panel P 84 4 Power switch Switches the power of the machine on and off For more information refer to Power Source P 77 5 Machine front toner cover Open this cover to replace toner...

Page 69: ...hen open this top cover to clear paper jams 12 Tray 5 Bypass Used for loading non standard paper thick stock paper and other special media that cannot be loaded in Trays 1 to 4 and 6 13 Tray 5 Bypass top cover Open the top cover to clear paper jams 14 Secondary Ethernet connector optional Connected to a network cable Can be used as Gigabit Ethernet connector 15 10BASE T 100BASE TX connector Connec...

Page 70: ...and then open this bottom right door 4 Main power switch Switches the main power of the machine on and off Always follow the instructions by the system administrator Important Always switch the power off before switching the main power off For more information refer to Power Source P 77 5 Waste toner container door Open this door to replace the waste toner container 6 Waste toner container Used to...

Page 71: ...er top cover is opened Open this cover widely to clear document jams 3 Document feeder top cover Open this cover to clear document jams 4 Document guides Use these guides to align the edges of documents 5 Document feeder tray Load documents here 6 Document stopper Holds large size documents such as A3 in place Open this stopper rightward when using it 7 Document output tray Scanned documents are d...

Page 72: ... when you make a phone call using the telephone connected to connector 3 LINE2 and LINE3 are not available Connector No Name marked on the cover of the machine Name displayed on the touch screen Function 1 Not available 2 Not available 3 TEL Enables you to connect the machine to a telephone device Do not connect any device other than a telephone a fax machine and other or the Additional G3 Port 2 ...

Page 73: ... the punch scraps 4 Output tray Outputs are delivered here 5 Finisher tray Outputs are delivered here 6 Staple cartridge Staples are stored in this cartridge Pull out this cartridge to replace staples or clear staple jams 7 Booklet tray Bound booklets are delivered here 8 Finisher front door Open this door to clear paper or staple jams replace staples or discard punch scraps 9 Booklet unit This un...

Page 74: ...e Fold or Fold Staple 7 Booklet output tray button Press this button to deliver booklets to retrieval position 8 Right cover Open this cover to clear paper jams replace a staple cartridge or remove jammed staples or punch scraps 9 Staple cartridges for booklet Two staple cartridges for booklet Remove these cartridges when replacing them with new ones or when clearing staple jams 10 Staple scrap co...

Page 75: ...de the Finisher D2 P with Booklet Maker is referred to as the finisher 14 Folder Output Tray button Only available when the D2 Folder Unit is installed Press this button to open the Folder Output Tray 15 Left cover Open this cover to access the inside of the machine to clear paper jams No Component Function ...

Page 76: ...rays 1 to 4 and 6 2 Tray 5 Bypass top cover Open this cover to clear paper jams 3 Front door of the High Capacity Feeder Open this door to clear paper jams This unit conveys paper supplied from Tray 6 or Tray 5 Bypass to the machine 4 Consumable storage space Store consumables and paper here 5 Tray 6 Load paper here 6 Ground fault interrupter Automatically turns the machine off when a current leak...

Page 77: ...ain power may erase the data in the memory when using the Fax service Switching the Main Power On Important Do not switch off the main power immediately after switching on the main power This may damage the hard disk and the memory or cause a machine malfunction 1 Make sure that the power cord is plugged in correctly 2 Open the machine front door 3 Press the main power switch to the position to sw...

Page 78: ...l the services of the machine will stop When using the machine throughout the day for jobs such as receiving fax do not switch the power off Note You can set the machine to be switched off automatically at the same time every day For more information refer to 5 Tools Common Service Settings Power Saver Settings Scheduled Power Off in the Administrator Guide 1 Before switching the power off make su...

Page 79: ...er Saver button does not light up 3 Open the machine front door 4 Press the main power switch to the position to switch the main power off The Main Power indicator goes out on the control panel 5 Close the machine front door Switching the Power Off from Remote Location The following describes how to switch the power off from remote location Note A user ID and passcode are required to switch the po...

Page 80: ...2 Product Overview 80 Product Overview 2 3 Click OK ...

Page 81: ...ault interrupter is normally pressed to the upper side Check that the ground fault interrupter works properly at least once a month If you have any problems with the ground fault interrupter contact our Customer Support Center For information on how to check if the ground fault interrupter is working refer to Safety Notes P 19 Ground fault interrupter TEST button Ground fault interrupter TEST butt...

Page 82: ...s not operated data is not received or a job is not processed until the machine enters the Power Saver mode For how to change the interval for entering the Power Saver mode refer to 1 Before Using the Machine Power Saver Mode Changing the Interval for Entering Power Saver Mode in the Administrator Guide Note When the machine displays an error such as paper jams it does not enter the Power Saver mo...

Page 83: ... exit the Power Saver mode Making devices necessary to activate the machine exit the Power Saver mode The machine is equipped with the feature to save electricity by supplying power only to the devices necessary to activate the machine when the machine exits the Power Saver mode When the Power Saver button is pressed the touch screen is lit on but the document feeder and the output devices do not ...

Page 84: ...n mode or the Accounting mode Press this button to display the User ID entry screen for entering the System Administration mode the Authentication mode or the Accounting mode Also press this button to exit these modes 4 Job Status button Press this button to check or cancel the current job to check or print stored jobs or to check completed jobs 5 Machine Status button Press this button to check t...

Page 85: ...eck stored scan files in a Folder List For information on the Folder List refer to 4 Machine Status Machine Information Print Reports Folder List in the Administrator Guide You can check stored fax files in a Stored File List For information on the Stored File List refer to 4 Machine Status Machine Information Print Reports Job Status Activity Report Stored File List in the Administrator Guide You...

Page 86: ...d programs are assigned to the one touch buttons Select either of the following Type 1 The buttons 1 to 70 are used for address numbers and they correspond to the registered address numbers 0001 to 0070 while the buttons M01 and M02 are used for stored programs and they correspond to the registered stored programs 1 and 2 Type 2 The buttons 1 to 60 are used for address numbers and they correspond ...

Page 87: ...hts up when data is stored in the machine s memory when received faxes are waiting to be printed or when faxes are stored in a folder You can check stored scan files in a Folder List For information on the Folder List refer to 4 Machine Status Machine Information Print Reports Folder List in the Administrator Guide You can check stored fax files in a Stored File List For information on the Stored ...

Page 88: ...nts For information on how to assign a service to the button refer to 1 Before Using the Machine Customizing the Control Panel Assigning Services to the Custom Buttons in the Administrator Guide 8 Log In Out button Lights up when a user is authenticated in the System Administration mode the Authentication mode or the Accounting mode Press this button to display the User ID entry screen for enterin...

Page 89: ...the Custom Button 3 Customizing the Services Home Screen You can customize the layout of services and buttons on the Services Home screen that is displayed when you press the Services Home button on the control panel For information on how to customize the Services Home screen refer to 1 Before Using the Machine Customizing the Control Panel Customizing the Button Layout Services Home in the Admin...

Page 90: ...uthenticated the login information is displayed in this field Note You can also press the Log In Out button on the control panel to enter the Authentication mode To exit the Authentication mode press the Log In Out button on the control panel You can also select the login information field in the upper right corner of the touch screen and select Logout from the pop up menu to exit the Authenticati...

Page 91: ...erate files stored in a folder of the machine For more information refer to Send from Folder P 379 Stored Programming You can operate stored programs Stored Programming is a service that allows you to store settings that you expect to use frequently and call them with a single button operation For more information refer to Stored Programming P 403 Network Scanning ApeosPort series models only You ...

Page 92: ...y P 397 Web Applications ApeosPort series models only You can access to web applications via a network using the browser on the machine in order to display and store data For more information refer to Web Applications ApeosPort Series Models Only P 413 Note This service is not available for some models An optional component is required For more information contact our Customer Support Center Store...

Page 93: ...ton Settings in the Administrator Guide Setup You can create or update folders job flows and the Address Book For more information refer to 5 Tools Setup in the Administrator Guide Calibration The machine can automatically calibrate colors when the reproducibility of density or color in copies and prints deteriorates For more information refer to 3 Maintenance Executing Calibration in the Administ...

Page 94: ... position with your finger touched the touch screen and release your finger Drag the touch screen from side to side to switch pages on the Services Home screen Drag the touch screen up and down to scroll on the list or thumbnail view Note During drag scrolling stops when you move your finger away from the touch screen Pages are not switched when dragging force is not enough You can scroll a list a...

Page 95: ... switch the page on the preview screen Double tap To tap the same position of the screen twice is called double tap You can double tap on the preview screen Double tap to enlarge a preview image Note You cannot reduce or enlarge the screen size by pinch in or pinch out pinch and move the screen with two fingers Preview screen when scanning Preview screen when scanning ...

Page 96: ...ription Entering alphabets and numerals To enter uppercase letters select Shift To return to the lowercase letters select Shift again Entering symbols Select More Characters Note Depending on the keyboard you can select a symbol from the pull up options displayed on the bottom left of the screen Entering a space Select Space Deleting characters Select Backspace to delete one character at a time Se...

Page 97: ...ter describes the basic operation and features for the Copy service Copying Procedure 98 Operations during Copying 104 Simple Copy 107 Copy 112 Image Quality 125 Layout Adjustment 132 Output Format 146 Job Assembly 179 ...

Page 98: ...Copies P 161 Document Feeder Document Feeder The document feeder supports single and multiple sheet documents with sizes from 139 7 x 139 7 mm Standard size A5 A5 5 5 x 8 5 5 5 x 8 5 to 297 x 432 mm Standard size A3 11 x 17 The document feeder automatically detects standard size documents For non standard size documents enter the size on the Original Size screen For information on document sizes t...

Page 99: ...uments with sizes up to 297 x 432 mm Standard size A3 11 x 17 Important Always close the document cover after using the document glass The document glass automatically detects standard size documents For non standard size documents enter the size on the Original Size screen Forinformationon the documentsizesthatcan bedetectedautomaticallyandhowto enter anon standarddocumentsize refer to Original S...

Page 100: ... Copy Allows you to only select basic features to copy documents Copy Allows you to make detailed settings to copy documents For information on Simple Copy refer to Simple Copy P 107 The following describes how to select features on the Copy screen Note The features displayed on the screen depend on the configuration of your machine When the Authentication or Accounting feature is enabled a user I...

Page 101: ...Image Quality P 125 Layout Adjustment P 132 Output Format P 146 Job Assembly P 179 Step 3 Entering a Quantity 1 Enter the number of copies using the numeric keypad The number of copies entered appears on the upper right of the touch screen Note You can enter up to 9999 sets If you have entered an incorrect value press the C Clear button and then enter the correct value Clear All button Numeric key...

Page 102: ...being scanned This allows you to scan the documents as a single set of data 2 Select Next Original while scanning is in progress Note When using the document feeder load the next document after the machine has finished scanning the first document You can change the number of copies by selecting Change Quantity that is displayed after selecting Delete When this screen or the preview screen is displ...

Page 103: ...t Last Original Step 5 Confirming the Copy Job in Job Status If copies are not output after you start the copy job the job may be in pending status Use the following procedure to confirm the job status 1 Press the Job Status button 2 Confirm the job status Job Status button ...

Page 104: ...opping the Copy Job 104 Changing the Number of Copies 105 Interrupting the Copy Job 106 Stopping the Copy Job 1 Press either the Stop button on the control panel or Delete on the touch screen 2 Select Delete If Delete does not appear on the screen 1 Press the Job Status button Stop button Job Status button ...

Page 105: ... to cancel 3 Select Delete 4 Select Delete Changing the Number of Copies To change the number of copy sets during scanning or copying use the following procedure 1 Press either the Stop button on the control panel or Delete on the touch screen Stop button ...

Page 106: ...anned The machine does not accept another job while it is scanning the documents or when Next Original has been selected Even when the Interrupt button is pressed the machine may not accept another copy job if 10 sets or less are being copied using the document glass 1 Press the Interrupt button The Interrupt button lights up to indicate that the machine is in the Interrupt mode 2 Load a document ...

Page 107: ...ded Copies 109 Auto Detect Color Black White Selecting the Color for Copying 109 Lighten Darken Adjusting the Copy Density 110 2 Pages per Side Copying Two Pages onto One Sheet 110 1 Staple 111 1 Select Simple Copy on the Services Home screen 2 Select a feature on the Simple Copy screen Paper Supply Selecting the Paper for Copying This feature allows you to select the paper tray in which the paper...

Page 108: ...per loaded in the tray Reduce Enlarge Making Enlarged Reduced Copies This feature allows you to select a copy ratio to enlarge or reduce the size of copies 1 Select Reduce Enlarge 2 Select a copy ratio 100 Copies at the same image size as the original document Indicates that the remaining amount of paper is 25 to 100 in 25 increments Indicates that the remaining amount of paper is 25 or less Indic...

Page 109: ... 1 sided document on one side of the paper 1 2 Sided Makes a copy of a 1 sided document on both sides of the paper 2 2 Sided Makes a copy of a 2 sided document on both sides of the paper Auto Detect Color Black White Selecting the Color for Copying This feature allows you to select a color mode 1 Select Auto Detect Color or Black White Auto Detect The machine automatically determines the colors of...

Page 110: ...py two pages of a document together onto one side of a single sheet of paper When you select 2 Pages per Side Auto is automatically selected in Reduce Enlarge The machine automatically sets the copy ratio and makes copies of the images so that they fit on the selected paper Note When you deselect Auto in Reduce Enlarge when you select another copy ratio image loss may occur depending on the image ...

Page 111: ...he stapled nails may be bent depending on the type of paper used Forthe papertype and the number of sheets that can be stapled refer to 16 Appendix The Paper Type and the Number of Sheets That Can Be Stapled in the Administrator Guide Note This feature does not appear for some models An optional component is required For more information contact our Customer Support Center 1 Select 1 Staple ...

Page 112: ...ancustomizethelayoutofthefeaturesdisplayedonthe Copy screen Formoreinformation referto 5Tools Copy Service Settings Copy Tab Features Allocation in the Administrator Guide 1 Select Copy on the Services Home screen 2 Select a feature on the Copy screen Reduce Enlarge Making Enlarged Reduced Copies This feature allows you to select a copy ratio to enlarge or reduce the size of copies 1 Specify a cop...

Page 113: ...s or can enter a ratio directly 1 Select a copy ratio or specify a value Variable To specify a value use the numeric keypad or and Specifying 100 allows you to make copies at the same image size as the original document When you make enlarged reduced copies from standard sized documents on standard sized paper the following copy ratios will be applied Load a document in landscape orientation to ma...

Page 114: ...py the complete image onto the paper Important If you select Slight Reduction Improves Fit and you do not want to erase the edges of the document set the amount of edge erase to 0 mm Note that if the amount is set to 0 mm the edges of the copied document may get dirty You can set Edge Erase on the Layout Adjustment screen For more information refer to Edge Erase Erasing Edges and Margin Shadows of...

Page 115: ...values entered in Original Size and Copy Size are used to calculate ratios and do not reflect a scan size for the document or the paper size Be sure to specify a scan size for the document Also select a paper tray if necessary For information on how to specify a scan size for the document refer to Original Size Specifying the Scan Size for the Document P 137 Forinformationon howtoselectapapertray ...

Page 116: ...formation on the settings refer to 5 Tools Copy Service Settings Preset Buttons Paper Supply Button 2 5 in the Administrator Guide More Displays the Paper Supply screen For information on the settings on the Paper Supply screen refer to Paper Supply Screen P 117 Checking the Remaining Amount of Paper in a Tray The icons displayed in the indication areas for each tray allows you to check the remain...

Page 117: ...s paper sizes Type Displays paper types Color Displays paper colors Forinformation on how toset Paper Color refer to 5 Tools Common Service Settings PaperTray Settings Paper Tray Attributes in the Administrator Guide Size Detection Displays how the machine detects a paper size For information on how to set Size Detection refer to 5 Tools Common Service Settings Other Settings Paper Size Settings i...

Page 118: ...18 or When Custom Size is Selected in the Tray 5 Screen P 118 respectively Paper Type Select a paper type When Standard Size is Selected in the Tray 5 Screen Select Standard Size and from the lists displayed select a paper size and then a paper type 1 Select a paper size and a paper type When Custom Size is Selected in the Tray 5 Screen Enter the width and length of the original document 1 Enter a...

Page 119: ...five levels which is used for the machine to recognize color For more information refer to 5 Tools Common Service Settings Image Quality Adjustment Image Quality Output Color Recognition in the Administrator Guide Color Copies in full color Black White Copies in black and white regardless of the colors in the original document Dual Color Red Black Copies color documents using two colors You can ch...

Page 120: ...olor Displays the Source Color screen on which you can select one or more colors from your document to define them as source colors Refer to Source Color Screen P 120 Target Area Color Displays the Target Area Color screen on which you can select the target color to be used in place of the selected source colors Refer to Target Area Color Screen P 121 Non target Area Color Displays the Non target ...

Page 121: ...or more source colors from six preset options Target Area Color Screen This screen allows you to select the target color to be used in place of the source colors specified in Source Color You can select one color from seven preset and six custom options For information on how to set custom colors refer to 5 Tools Copy Service Settings Custom Colors in the Administrator Guide 1 Select Dual Color ...

Page 122: ...and six custom options For information on how to set custom colors refer to 5 Tools Copy Service Settings Custom Colors in the Administrator Guide 1 Select Dual Color 2 Select Non target Area Color 3 Select any color Output Color Color Screen This screen allows you to specify the color to be used for single color copying regardless of the colors in the original document You can select one color fr...

Page 123: ...t Adjustment screen For more information refer to 2 Sided Copying Making 2 Sided Copies P 133 Copy Output Specifying Finishing Options This feature is the same as Copy Output on the Output Format screen For more information refer to Copy Output Specifying Finishing Options P 171 Pages per Side Copying Multiple Pages onto One Sheet This feature is the same as Pages per Side on the Output Format scr...

Page 124: ...3 Copy 124 Copy 3 Lighten Darken Adjusting the Copy Density 1 Use and to select from seven density levels ...

Page 125: ...f the Document 131 1 Select Copy on the Services Home screen 2 Select a feature on the Image Quality screen Note If the color reproduction is unsatisfactory perform calibration For information on calibration refer to 3 Maintenance Executing Calibration in the Administrator Guide Original Type Selecting the Document Type This feature allows you to select the type of documents such as text and photo...

Page 126: ...on to copy text areas of the document sharply This option is suitable for graphs and illustrations Normal Text Select this option for printed documents or for documents written with ink Light Text Select this option for text that requires enhancement such as handwritten pencil text Text on See Through Paper Select this option to reduce blurs of tracing paper documents or to suppress background sha...

Page 127: ...cting an upper cell on the bar makes the contours of images sharper and selecting a lower cell makes softer Saturation Selecting an upper cell on the bar makes colors brighter and selecting a lower cell makes less bright Image Enhancement Erasing the Background Color of Documents Adjusting Contrast This feature allows you to suppress the background color of documents such as newspaper and colored ...

Page 128: ...n upper cell on the bar makes the difference between light and dark areas greater light areas become lighter and dark areas darker In contrast selecting a lower cell on the bar makes the difference between light and dark areas smaller Color Effects Selecting an Image Quality If you set this feature the Image Enhancement Image Options Color Shift and Color Balance settings are automatically adjuste...

Page 129: ... color balance of the four CMYK toner colors cyan magenta yellow and black You can select from seven levels for each density level Highlights Midtones and Shadows The Color Balance feature finely adjusts the density level for each toner color to fine tune the color balance such as a reddish or bluish tint while the Lighten Darken feature adjusts the overall density level of the four colors Note If...

Page 130: ...represents the color tone of the original document and the Copy Color slider represents the color tone of output copies Selecting a button on the screen moves the Original Color slider to adjust the tone of the colors For example when the Original Color slider is moved to the left the Y yellow cell on the Original Color slider becomes closer to the R red cell on the Copy Color slider and thus a ye...

Page 131: ...t of less than 79 gsm Paper with weight of less than 105 gsm Postcard Transparency Label Tab Stock and Envelope Setting by a customer engineer is required to apply the effect of this feature to Coated and Postcard To use these options contact our Customer Support Center Note To display Gloss Level on the Image Quality screen a prior setting is required in the System Administration mode For more in...

Page 132: ... Specifying the Scan Size for the Document 137 Mixed Size Originals Scanning Different Size Documents Simultaneously 137 Edge Erase Erasing Edges and Margin Shadows of the Document 139 Image Shift Adjusting the Image Position 140 Invert Image Making Reversed Copies of Images 143 Original Orientation Specifying the Orientation of Loaded Documents 143 Image Rotation Changing the Orientation of Image...

Page 133: ...nals This option is displayed when you select 2 2 Sided or 2 1 Sided Head to Head Select this option when the front and back sides of the document are in the same orientation Head to Toe Select this option when the front and back sides of the document are in opposite orientations Copies This option is displayed when you select 1 2 Sided or 2 2 Sided Head to Head Select this option when you want th...

Page 134: ...opying Copying Facing Pages onto Separate Sheets This feature allows you to copy facing pages of a document on separate sheets of paper in page order This is useful when you need to make separate copies of facing pages of a bound document such as a booklet Note You cannot use the document feeder with this feature A non standard size document or undetectable size document may not be separated into ...

Page 135: ...page only You can select this option when Top Page then Bottom is selected Binding Edge Erase Erases the shadow from the center section of the document You can set the binding erase width in the range from 0 to 50 mm in 1 mm increments 2 Sided Book Copying Making 2 Sided Copies of Facing Pages This feature allows you to assign pages when making copies of facing pages in a bound document such as a ...

Page 136: ...shadow from the center section of the document You can set the binding erase width in the range from 0 to 50 mm in 1 mm increments Starting Ending Page Screen This screen allows you to set the starting and ending pages to be copied 1 Set Starting Page and Ending Page Starting Page Left Page Right Page You can select these options when Left Page then Right or Right Page then Left is selected Top Pa...

Page 137: ...donthescreen Forinformationon thesettings referto 5Tools CopyServiceSettings Original Size Defaults in the Administrator Guide Variable Size Enter the desired scan size when scanning a non standard size document or when making copies at a size different from the original document size You can specify a value in the range from 15 to 432 mm for the width X and a value in the range from 15 to 297 mm ...

Page 138: ... any option Off Select this option when copying documents of the same size On When documents of different sizes are copied the machine automatically detects the size of each document Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document Note The Original Orientation setting is based on the orientation of the first page o...

Page 139: ...th sides select 2 2 Sided for 2 Sided Copying operation Even when the edge erase amount is set to 0 mm full page copying cannot be made For information on the areas that can actually be printed refer to 16 Appendix Printable Area in the Administrator Guide 1 Select Edge Erase 2 Select any option Normal The edge width to erase is set to 2 mm for the top and bottom and left and right edges All Edges...

Page 140: ...n setting differs from the actual document orientation the machine may not detect the top of the document correctly Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder Always...

Page 141: ... check box when you want the positioning of Side 2 to match the positioning of Side 1 Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document Note If the Original Orientation setting differs from the actual document orientation the machine may not detect the top of the document correctly Upright Images Select this option w...

Page 142: ...aper You can select from 8 shift directions Specify the amounts of the top and bottom and left and right margins in the range from 0 to 50 mm in 1 mm increments Margin Shift Allows you to specify the amounts of the top and bottom and left and right margins in the range from 0 to 50 mm in 1 mm increments Image Shift Side 2 Screen This screen allows you to set the image shift for Side 2 1 Select any...

Page 143: ... is set to Black White or Single Color the black color on the document is inverted to white and the white color to black When Output Color is set to Color the colors are inverted to their complementary colors When Negative Image and Edge Erase are set simultaneously the edge erase area turns to white 1 Select Invert Image 2 Select any option Mirror Image Reverses the left and right sides of the do...

Page 144: ...tation Changing the Orientation of Images If the orientation of the paper currently loaded in the tray differs from that of the document loaded the machine automatically rotates the document image so that the orientation of the image matches that of the paper You can also select a reference position for image rotation if documents are of mixed orientations This feature is available only when you m...

Page 145: ...eference position for rotation 1 Select any option Staple Position This option is displayed when the finisher is installed If documents are of mixed orientations the images will be rotated to match the stapling edge specified in the settings of the Staple feature Portrait Original Left Edge If documents are of mixed orientations the images will be rotated so that the top edge of landscape document...

Page 146: ...und of Copies 161 Secure Watermark Managing Document Security 164 Tab Margin Shift Copying on Tab Stock Paper 166 Face Up Down Output Specifying Face Up or Down 167 Folding Outputting Bi Folded Tri Folded Paper 167 Preset Repeat Image Making Multiple Copies on a Single Sheet 169 Transparency Options Inserting Blank Sheets between Transparencies 169 Copy Output Specifying Finishing Options 171 ID C...

Page 147: ...s selected in Paper Supply a tray specified in Auto Paper Off is automatically selected Change the setting if necessary For information on Auto Paper Off refer to 5 Tools Copy Service Settings Copy Control in the Administrator Guide This feature does not appear for some models An optional component is required For more information contact our Customer Support Center 1 Specify the orientation of th...

Page 148: ...Creation Fold Staple Screen P 149 Auto Image Positioning This option is displayed if you select Create Left Top Bound Booklet or Create Right Bound Booklet Auto Image Positioning is a feature that adjusts the image position Image shifting may occur for example when you print and create booklets that contain a large number of pages due to their thicknesses This feature adjusts images so that the pr...

Page 149: ...nd piles them up to form a booklet You can specify the number of sheets in the range from 1 to 50 in 1 sheet increments Note When you specify the folding feature specify the dividing number of sheets in the range from 1 to 15 1 Select On 2 Specify the number of sheets in each subset using and or the numeric keypad Booklet Creation Fold Staple Screen You can specify Fold Only or Fold Staple 1 Selec...

Page 150: ...ver Attaches a front cover to the copies Off No front cover is attached Blank Cover Blank sheets of paper are attached as front covers Print on Side 1 The first page of the document is copied on the front side of the front cover Print on Side 2 The first page of the document is copied on the back side of the front cover Print on Both The first and second pages of the document are copied on the fro...

Page 151: ... used as back covers Pages per Side Copying Multiple Pages onto One Sheet This feature allows you to copy two four or eight pages of a document together onto a single sheet of paper When you set Pages per Side Auto is automatically selected in Reduce Enlarge The machine automatically sets the copy ratio and makes copies of the images so that they fit on the selected paper Note When you deselect Au...

Page 152: ...ocument against the top side of the document glass or document feeder Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder Always select Sideways Images when the top of the document is placed facing the left side horizontal text Poster Making Enlarged Copies Spread over Multiple Sheets An enlarged copy of a docu...

Page 153: ...ws you to specify a different ratio for the width and length 1 Use and to specify the copy ratios for the width and length Width X Length Y Allows you to specify the copy ratios for the width and length in the range from 100 to 400 in 1 increments Lock X Y Allows you to make the same ratio adjustment for the width and length at the same time Repeat Image Making Multiple Copies on One Sheet This fe...

Page 154: ...han the specified paper size Variable Repeat Allows you to specify how many copies to place along each of the long and short edges of paper You can specify a value between 1 and 23 in the Y direction and a value between 1 and 33 in the X direction Image Layout Evenly Spaced The specified number of images are evenly arranged on the paper Side by Side The specified number of images are arranged with...

Page 155: ...ge Numbers screen Refer to Page Numbers Screen P 157 Bates Stamp Displays the Bates Stamp screen Refer to Bates Stamp Screen P 159 Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document Note If the Original Orientation setting differs from the actual document orientation the machine may not detect the top of the document ...

Page 156: ... select a comment position from nine options For side 2 of copy sheets you can select Same as Side 1 or Mirror Side 1 Format Style Displays the Comment Format Style screen You can select a comment size from three options or can directly specify the size in the range from 6 to 64 points in 1 point increments You can also select a comment color from seven options Note When both Date and Page Numbers...

Page 157: ...position from six options For side 2 of copy sheets you can select Same as Side 1 or Mirror Side 1 Font Size Displays the Date Font Size screen You can select a date size from three options or can directly specify a size in the range from 6 to 24 points in 1 point increments Page Numbers Screen This screen allows you to select a page number style and its position 1 Select any option Off No page nu...

Page 158: ... text Page before each page number When you select Page 1 N Page 2 N the value specified in Total Page N is used Total Pages N Displays the Total Pages N screen Auto Automatically calculates the total number of pages Enter Number Allows you to specify the total number of pages in the range from 1 to 9999 Apply To Displays the Apply Page Numbers To screen Refer to Apply Page Numbers To Screen P 158...

Page 159: ...ws you to specify the start and end pages to add page numbers in the range from 1 to 9999 Note Use and or the numeric keypad to enter the start and end page numbers Include Covers Separators This option is available when you select All Pages Select this check box to include covers and separators Starting Number Allows you to specify a starting page number to add page numbers in the range from 1 to...

Page 160: ...ates Stamp Font Size screen You can select a prefix and page number size from three options or can directly specify a size in the range from 6 to 24 points in 1 point increments Apply Bates Stamp To Screen This screen allows you to specify a page range to add prefix text and page numbers 1 Select any option All Pages Adds prefix text and page numbers to all pages Starting Page Number Allows you to...

Page 161: ...nd of each copy page If you set 1 as the starting number 1 is printed on each page of the first copy set and 2 is printed on each page of the second set To prevent for instance the duplication of confidential documents that are to be distributed at a conference you can use this feature to add sequential numbers to the copies and associate the numbers with the conference members Note If a layout te...

Page 162: ...s authenticated by checking that the Log In Out button lights up Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document Note If the Original Orientation setting differs from the actual document orientation the machine may not detect the top of the document correctly Upright Images Select this option when placing the top e...

Page 163: ... text embedded in the background is printed as embossed or outline text depending on the option you select on the Watermark Effect screen Note This feature does not appear for some models An optional component is required For more information contact our Customer Support Center 1 Select any option Off Prints the text specified in Stored Watermarks as it is Embossed When you copy a document that ha...

Page 164: ...etection for copy protection codes If a layout template is specified in Apply Layout Template to Copy Print Jobs under Force Annotation in the System Administration mode an embedded copy protection code is overlapped with the text on the layout template For information on Force Annotation refer to 5 Tools Common Service Settings Force Annotation in the Administrator Guide Analyzing output paper al...

Page 165: ...Displays the Stored Secure Watermarks screen Refer to Stored Secure Watermarks Screen P 165 Stored Secure Watermarks Screen When you copy a document that has been copied with this hidden text feature the embedded text on the output appears in white regardless of whether or not the Secure Watermark Kit optional is installed 1 Select any option Off Does not print hidden text On Prints hidden text Al...

Page 166: ...t Tab Margin Shift Copying on Tab Stock Paper This feature allows you to adjust the position of your document image to copy the image onto tab stock paper Available sizes of tab stock paper are A4 and 8 5 x 11 Available paper tray is Tray 1 Tray 2 Tray 5 Bypass and Tray 6 HCF B1 S Note Tab paper that can be used in Tray 1 and Tray 2 is 106 to 220 gsm For how to load tap paper refer to 2 Paper and ...

Page 167: ...n 1 Select Face Up Down Output 2 Select any option Auto Automatically determines whether copies are output facing up or down Face Up Copies are output facing up and delivered from the last page Face Down Copies are output facing down and delivered from the last page Face Up Reverse Order Copies are output facing up and delivered from the first page Note To display Face Up Reverse Order on the Face...

Page 168: ...sisting Crease in the Administrator Guide 1 Select Folding 2 Select any option Off Does not fold copies Z Fold Folds copies in three with the printed side inside or outside C Fold Folds copies in three with the printed side inside or outside Single Fold Folds copies in half Image Inside Fold Folds copies so that the image is printed inside Image Outside Fold Folds copies so that the image is print...

Page 169: ...ent 1 Select Preset Repeat Image 2 Select any option Off Disables this feature 2 Times Makes two copies of the document image on a single sheet of paper 4 Times Makes four copies of the document image on a single sheet of paper 8 Times Makes eight copies of the document image on a single sheet of paper Transparency Options Inserting Blank Sheets between Transparencies This feature allows you to in...

Page 170: ... the bypass tray select Bypass on the Paper Supply Transparency screen Select other than Auto Detect for Paper Size on the Tray 5 screen For Transparency Tray select one of the paper trays Auto Paper Select feature is not available The paper tray that you selected for Transparency Tray cannot be selected for Separator Tray Separator Handout or Handout Tray at the same time When Bypass is selected ...

Page 171: ...e is not available The paper tray that you selected for Transparency Tray cannot be selected for Handout Tray at the same time When Bypass is selected the Tray 5 screen is displayed For more information refer to Tray 5 Screen P 117 Copy Output Specifying Finishing Options This feature allows you to select finishing options Note This feature does not appear for some models An optional component is ...

Page 172: ...cted the Tray 5 screen is displayed For more information refer to Tray 5 Screen P 117 Staple Specify the position for stapling The number of sheets that can be stapled is 2 50 sheets when 90 gsm paper is used If the C3 Finisher Staple Unit 65 Sheets optional is installed the maximum number of sheets that can be stapled is 65 when 90 gsm paper is used and thickness of bundled paper is 5 7 mm or les...

Page 173: ...s when the top of the document is placed facing the left side horizontal text Z Fold Half Sheet When the Folder Unit CD1 optional is installed the machine folds the output copies in Z fold Z fold can be applied to A3 11 x 17 If you have mixed size documents the width vertical direction of the paper must be the same such as a combination of A4 portrait and A3 landscape When you have the combination...

Page 174: ...s set to System Default output is done to the destination set on the machine To change the machine setting refer to 5 Tools Copy Service Settings Copy Defaults Output Destination in the Administrator Guide Paper Size and Stapling Position C3 Finisher optional C3 Finisher with Booklet Maker optional The staple orientation displayed on the touch screen differs from the actual staple orientation Outp...

Page 175: ... for 2 holes and 108 mm for 3 holes The distance between the two holes of Finisher D2 P with Booklet Maker is 80 mm and is 70 mm with the US 2 3 Hole Punch Kit for D2 Finisher C3 Finisher optional C3 Finisher with Booklet Maker optional 2 holes A3 A4 B4 8 5 x 11 8 5 x 13 8 5 x 14 11 x 17 8K 1 Staple 1 Top Right 2 Staples 2 Top 2 Right 1 Left Center 1 Top Center 1 Right Center A4 B5 8 x 10 8 5 x 11...

Page 176: ...op 2 Holes Right 3 Holes 3 Holes Top 3 Holes Right A4 B5 7 25 x 10 5 8 x 10 8 5 x 11 16K A3 B4 11 x 15 11 x 17 8K 4 Holes 4 Holes Top 4 Holes Right A4 7 25 x 10 5 8 5 x 11 16K A3 11 x 15 11 x 17 8K 2 Holes Left 2 Holes Top 2 Holes Right A4 B5 7 25 x 10 5 8 x 10 8 5 x 11 16K A4 Cover 9 x 11 A4 A3 B4 215 x 315 mm 8 x 10 8 5 x 11 8 5 x 13 8 5 x 14 11 x 15 11 x 17 8K 3 Holes Left 3 Holes Top 3 Holes R...

Page 177: ...e document feeder with this feature Specify the orientation of the original document correctly If the edges of the image are missing slightly move the card inward on the document glass so that the whole image can be scanned When the reduced size is specified to copy an ID card the machine may copy the ID card in a different orientation from the original orientation depending on the magnification r...

Page 178: ...s Copy Service Settings Copy Control ID Card Copy Reduce Enlarge in the Administrator Guide For information on how to specify the orientation of a document refer to Original Orientation Specifying the Orientation of Loaded Documents P 143 3 Select ID Card Copy on the Output Format screen 4 Select On ...

Page 179: ...tside Delete Inside Deleting Outside or Inside of the Selected Area 185 Stored Programming Calling a Stored Program for Build Job 187 1 Select Copy on the Services Home screen 2 Select a feature on the Job Assembly screen Build Job Processing Documents Scanned with Different Settings as One Job This feature allows you to apply different copy settings to each document page or each document stack an...

Page 180: ...ttaching Covers to Copies P 150 Annotations For more information refer to Annotations Adding a Comment a Date Page Numbers to Copies P 154 Segment Separators For more information refer to Segment Separators Screen P 182 Watermark For more information refer to Watermark Printing Control Numbers on the Background of Copies P 161 Secure Watermark For more information refer to Secure Watermark Managin...

Page 181: ...ect this button when you have another document This button is always selected when you use the Build Job feature Start After loading the next document select this button to scan the next document Note You can also press the Start button on the control panel to perform the same operation Sample Job When making multiple sets of copies you can print a sample set to check the finished output and then ...

Page 182: ...er other than a separator When Pages per Side is set the number of pages 2 pages 4 pages or 8 pages that you selected to copy onto one side of a single sheet starting from the first page of the loaded documents are copied onto the front page of a separator When you load a single sheet document the document is copied onto a separator 1 Sided Side 2 Only A first page of the loaded documents is copie...

Page 183: ...specify the number of separators in the range from 1 to 99 Sample Job Checking the Finished Output of the Copy When making multiple sets of copies you can print a sample set to check the finished output and then print the remaining copy sets You can select whether to continue or cancel the job after the confirmation This feature also allows you to change the number of copy sets The sample copy is ...

Page 184: ...ges to be loaded in the document feeder at one time or when you scan each document page using the document glass and have the machine process the pages as one job When you use this feature Next Original is always selected on the screen during scanning documents with the document feeder or the document glass If Copy Output is set to Auto the output is automatically sorted When all documents have be...

Page 185: ... horizontal text Copy Screen When Combine Original Sets is in Progress The Copy screen is displayed when copying starts Delete Clears the document data stored with the Combine Original Sets feature and cancels copying Note You can also press the C Clear or Clear All button on the control panel to perform the same operation Last Original Select this button to end scanning documents Next Original Se...

Page 186: ...cify from which side the specified area is to be deleted Both Sides Applies the settings to both sides of the document Side 1 Only Applies the settings to Side 1 of the document Side 2 Only Applies the settings to Side 2 of the document Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document Note If the Original Orientatio...

Page 187: ...a will be reduced or enlarged accordingly 1 Select Area 1 Area 2 or Area 3 2 Select the text box for X1 and enter the value for X1 using the numeric keypad 3 Select the text box for Y1 and enter the value for Y1 using the numeric keypad 4 Select the text box for X2 and enter the value for X2 using the numeric keypad 5 Select the text box for Y2 and enter the value for Y2 using the numeric keypad N...

Page 188: ...3 Copy 188 Copy 3 ...

Page 189: ...ome models An optional component is required For more information contact our Customer Support Center Fax Procedure 190 Operations during Faxing 197 About Internet Fax 203 About IP Fax SIP 210 About Server Fax 215 Simple Fax 217 Fax Internet Fax 223 Layout Adjustment 241 Fax Internet Fax Options 246 More Options 265 Broadcast 271 Receiving Faxes 279 Facsimile Information Services 282 ...

Page 190: ...ment feeder automatically detects documents of standard size widths The standard document sizes that can be detected automatically depend on Paper Size Settings in the System Administration mode For information on Paper Size Settings refer to 5 Tools Common Service Settings Other Settings Paper Size Settings in the Administrator Guide For information on how to fax mixed size documents refer to Mix...

Page 191: ...vation in the Administrator Guide Document Glass The document glass supports a single sheet a book or other similar documents with sizes up to 297 x 432 mm Standard size A3 11 x 17 Important Always close the document cover after using the document glass The document glass automatically detects standard size documents The standard document sizes that can be detected automatically depend on Paper Si...

Page 192: ... faxes Fax Internet Fax Allows you to make detailed settings to send faxes The following procedure describes how to select features in Fax Internet Fax as an example You can select the Fax or Internet Fax service or the Server Fax service on the Services Home screen For information on the Simple Fax feature refer to Simple Fax P 217 Important The Fax and Internet Fax services are not available whi...

Page 193: ...tons Select either of the following By default Type 1 is selected For information on how to change the settings registered to the one touch buttons refer to 5 Tools Common Service Settings Screen Button Settings in the Administrator Guide Clear All button Numeric Keypad One Touch Buttons Address Book Phone Number O X X Address Number Speed Dialing 4 digits 0001 to 2000 2 digits 1 to 70 or 1 to 60 ...

Page 194: ...ls Common Service Settings Screen Button Settings Reconfirm Fax Internet Fax Button in the Administrator Guide If you have entered an incorrect value press the C Clear button and enter the correct value Depending on the settings a screen to re enter the recipient may be displayed after you specify the recipient and then select Add In such case re enter the recipient You can combine the fax numbers...

Page 195: ...d This allows you to send the documents as one set of data 2 While documents are being scanned select Next Original Note When using the document feeder load the next document after the machine has finished scanning the first document You can change the scan settings of the next document by selecting Resolution Original Size and Lighten Darken that are displayed after selecting Next Original When t...

Page 196: ...a fax job 1 Press the Job Status button 2 Confirm the job status Note From the drop down menu you can select Scan Fax Internet Fax Jobs and display the desired job If undelivered faxes exist You can confirm undelivered faxes on the Job Status screen or in an Activity Report For information on how to resend or delete undelivered faxes refer to Job Status P 431 Job Status button ...

Page 197: ...Stopping the Fax Job 197 Previewing the Read Images during a Fax Job 198 Changing the Scan Settings 201 Stopping the Fax Job To cancel scanning a fax document use the following procedure 1 Press either the Stop button on the control panel or Delete on the touch screen 2 Select Delete If Delete does not appear on the screen 1 Press the Job Status button Stop button Job Status button ...

Page 198: ...st Original or select Send on the preview screen Selecting Start does not send the current job When Store for Free Polling or Store for Secure Polling is selected Save Last Original is displayed instead of Send Last Original Depending on the setting of Skip Blank Pages Preview cannot be selected and the first page of the last read document is not displayed For Skip Blank Pages refer to 5 Tools Fax...

Page 199: ...ire view An entire previewed image is displayed In the entire view the page switching buttons and thumbnailed bar are available Feature Operation Switching pages on the preview area Drag or flick the preview area up and down Displaying the entire view Tap a thumbnail Preview area Preview area Previous page Next page Information area Page switching buttons Thumbnailed bar ...

Page 200: ...uttons and thumbnailed bar Tap or of the page switching buttons Displaying previous and next pages Tap a previous or next page Enlarging an image Enlarged view Double tap a preview image Switching the page switching buttons and thumbnailed bar Tap the preview area Note Tap the preview area except for the information area page switching buttons and thumbnailed bar Scrolling the thumbnailed bar Drag...

Page 201: ...hine Changing the Scan Settings You can change the scan settings while scanning a document 1 Select Next Original Feature Operation Switching pages Drag or flick the preview area side to side Note Drag or flick the preview area except for the slider and thumbnailed bar After switching the page the image is displayed in the entire view Changing the ratio of the image size Double tap a preview image...

Page 202: ... Original Size and Lighten Darken For each setting refer to Resolution Specifying the Scanning Resolution P 240 Original Size Specifying the Scan Size for the Original P 241 or Lighten Darken Adjusting Fax Density P 238 4 Select Save 5 Press the Start button ...

Page 203: ... the profile that can be processed by the recipient s Internet Fax compatible machine before specifying a profile For more information refer to Sending Internet Fax P 205 For information on profiles refer to Internet Fax Profile Specifying Internet Fax Profiles P 262 If a document is sent to a computer using the Internet Fax service it cannot be opened in some cases When you send a document to a c...

Page 204: ...net In such case the machine will not be notified of such transmission error After sending an important e mail we suggest that you confirm it is received such as by calling the recipient You can receive an e mail of the transmission result if you set Read Receipts and Delivery Receipt when transmitting For more information refer to Acknowledgement Report Confirming Transmission Results P 246 Recei...

Page 205: ... 168 0 101 Note You can use address numbers one touch buttons group dial numbers or the Address Book to specify e mail addresses For more information refer to Speed Dialing Specifying a Destination Using an Address Number P 229 Specifying a Destination Using the One Touch Button P 232 and Specifying a Destination Using the Address Book P 224 4 Enter a subject and message if necessary For informati...

Page 206: ...uide Printing size Internet Fax documents received on the machine are printed at the same size as the original documents of the senders Note When TIFF S is selected for the profile the printing size will be A4 When the loaded paper is not the same size as the sent document or when the paper tray used for printing received documents is restricted the receiving process will be the same as that for r...

Page 207: ...have a passcode For information on how to create a folder refer to 5 Tools Setup Create Folder in the Administrator Guide 1 Select Internet Fax 2 Select any option 3 Enter the e mail address of the target folder in the following format Important If the hard disk of the machine becomes full during Internet Fax transmission the transmission is canceled and the document data is deleted Note If the ha...

Page 208: ...e processes Forwarding Files Stored in a Folder You can automatically forward faxes stored in a folder as e mail attachments Faxes sent to folders using the fax signal method proprietary communication procedures F Code method or DTMF method and faxes stored in folders by the Folder Selector feature can be forwarded as e mail attachments Important This feature is available only when the mail receiv...

Page 209: ...ne as the forwarding address Note You can register up to 100 forwarding addresses Folder Number and Passcode are required by the sender Inform the sender of the settings If the fax you received is a JBIG compressed image and if the Internet Fax profile of the forwarding destination is set to TIFF F the image is converted into MH format when forwarding Also if the Internet Fax profile is TIFF S the...

Page 210: ...and register the address in the database registrar server Relays request and response from the SIP client proxy server VoIP Gateway VoIP gateway allows the machine to relay fax communications between the IP network and the public telephone network A VoIP gateway is required for communicating with a G3 Fax device Note Cisco MCS 7800 series Cisco Unified Communications Manager 6 0 6 1 7 1 8 0 is ins...

Page 211: ... SIP device using a SIP server in an IP network Intranet communication with a G3 Fax device which does not have a IP Fax SIP features is possible using a VoIP gateway Since SIP server utilizes address translation an IP Fax SIP can be sent to an IP Fax SIP device by designating the SIP user name or telephone number For G3 Fax device IP Fax can be sent by designating telephone number For example 111...

Page 212: ...upported in IP Fax SIP is G3 Direct Fax You can use the Direct Fax feature to fax documents created with your computer applications directly in the same manner as printing For the Direct Fax feature refer to Sending Fax P 465 Forwarding feature registered in job flow sheet By registering job flow you can forward documents in stored folder or scanned documents via IP Fax SIP Registering in the Job ...

Page 213: ...quire the sender s telephone number and select On for Dial In under Tools Fax Service Settings Fax Control Added Service SIP Line to acquire the local telephone number Note The buttons of some unavailable features are not displayed on the control panel Sending IP Fax SIP The following describes the procedure of sending IP Fax SIP Features Regular fax 1 IP Fax SIP IP Fax SIP only SIP server VoIP Ga...

Page 214: ...ther methods to specify a recipient refer to Fax Internet Fax P 223 For the broadcast sending refer to Broadcast P 271 4 Press the Start button Important If the document has been loaded in the document feeder do not hold down the document while it is being conveyed Fax cannot be sent if a copy protection code is detected Note Depending on the settings a screen to reenter the recipient may be displ...

Page 215: ...included in the Media Software Product Manual Important While the Server Fax service is enabled the Fax service is detected as not installed even if the Fax Kit 2 is installed on the machine During that time therefore fax transmission and reception are disabled and printed reports show that the machine does not support the Fax service Note The Server Fax service cannot be used together with the Fa...

Page 216: ... can specify the following settings of the Server Fax service under Tools System Settings Scan Service Settings Scan Defaults Background Suppression Lighten Darken Sharpness Features Available for Sending Server Fax When SMTP is Used When the SMTP protocol is used the Server Fax service is compliant with the E mail settings configured in the System Administration mode The following E mail settings...

Page 217: ...creen Note Simple Fax is not displayed on the Services Home screen when the Server Fax service is enabled 2 Select a feature on the Simple Fax screen Note For the Simple Fax service you can only set Resolution Original Type and 2 Sided Scanning In addition when you use this service Mixed Size Originals is set to On and Transmission Header Text is set to Display Header If you want to set the other ...

Page 218: ... Book Entry in the Administrator Guide Note If you have entered an incorrect value press the C Clear button and enter the correct value You can specify only fax recipients using address numbers for the Simple Fax service The numbers registered for the Internet Fax service and IP Fax SIP cannot be specified 1 Press the Speed Dial button and enter a 4 digit address number Note If you have entered an...

Page 219: ...pond to the registered address numbers 0001 to 0060 while the buttons 61 to 70 M01 and M02 are used for stored programs and they correspond to the registered stored programs 1 to 12 1 Press a one touch button Confirm that the recipient fax number specified with the one touch button is displayed on the touch screen Important The one touch buttons have a sensor to detect which page of one touch butt...

Page 220: ...resolution the lower the transmission speed Usually we recommend that you select Superfine 400 dpi or lower Only Fine 200 dpi is available for the Server Fax service You can specify the resolution for each address number For information on how to register address numbers refer to 5 Tools Setup Add Address Book Entry in the Administrator Guide 1 Select Resolution Standard 200 x 100 dpi Select this ...

Page 221: ...age quality for each area of the document Photo Select this option when transmitting a document that contains only photos Note If reduced in size the scan documents may have stripes in their photo areas 2 Sided Scanning Transmitting 2 sided Originals You can scan a 1 sided or 2 sided document on one or both sides of paper for fax transmission Note The image on the back side of a 2 sided document i...

Page 222: ...on the Simple Fax screen the machine is set to select 100 in Reduce Enlarge automatically When you select an option other than 2 Sided Skip Blank Pages the machine is set to select Auto in Reduce Enlarge automatically Note When 2 Sided Skip Blank Pages is selected the setting of Original Type changes to Text You can switch whether to enable 2 Sided Skip Blank Pages by pressing the Power Saver butt...

Page 223: ...ne Port 234 Entering Specific Symbols 236 Removing Confirming a Recipient 236 Lighten Darken Adjusting Fax Density 238 2 Sided Scanning Transmitting 2 sided Originals 238 Original Type Selecting the Document Type 239 Resolution Specifying the Scanning Resolution 240 Youcancustomizethelayoutof featuresdisplayedonthe Fax InternetFax screen Formoreinformation referto 5Tools Fax Service Settings Scree...

Page 224: ...w to register address numbers refer to 5 Tools Setup Add Address Book Entry in the Administrator Guide Important When the Server Fax service is used for fax transmission the attributes other than Fax Number Name and Index are ignored in the Address Book Note Select Add New Address on the Fax Address Book screen to register a destination For more information refer to Add New Address Registering a D...

Page 225: ...pend on the settings in the System Administration mode You can sort recipients in alphabetical order or registered number order Using the Address Book You can search for the fax numbers of recipients using Public Entries and Network Entries You can use Simple Search with keywords or Advanced Search with multiple attributes for each Address Book searching Public Entries Displays the list of registe...

Page 226: ...ys the recipient names button Displays the details on the recipient Add New Address Allows you to add a new recipient To add a new recipient use the screen keyboard or current recipients For more information on how to add a new address refer to Add New Address Registering a Destination on the Address Book P 230 All Lists all the registered recipients for Fax or Internet Fax Alphanumeric Index List...

Page 227: ...and enter the text For information on how to enter characters refer to Entering Text P 96 Search Entries Select the check boxes to enable the search condition Add Search Entries Select the check box to create a new search entry Note When you have multiple search entries select Match All Entries AND or Match Any Entry OR from the drop down menu Name Searches with a recipient name as a keyword After...

Page 228: ...stem Administration mode Depending on the network settings Search Network may not appear in the drop down menu For information on the Network settings refer to 5 Tools Connectivity Network Setup Remote Authentication Directory Service LDAP Server Directory Service Settings in the Administrator Guide You can sort recipients in alphabetical order or registered number order Important When specifying ...

Page 229: ...the numbers entered using the numeric keypad to specify as one recipient You do not use Add Show Fax No E mail Address By selecting this check box you can hide the recipient s name in the recipient field Speed Dialing Specifying a Destination Using an Address Number You can use address numbers to specify recipients Register the address numbers for speed dialing in advance Note Select Add New Addre...

Page 230: ... 5 Tools Common Service Settings Other Settings Auto Validation of Speed Dial Entry in the Administrator Guide You can use wildcards only for the last digit or last two digits of address numbers The following is not available 100 10 and 1 00 1 Press the Speed Dial button and enter a 4 digit address number Repeat this step for each additional recipient Add New Address Registering a Destination on t...

Page 231: ...return to the previous screen select Back When Add From Redial is selected 3 Select a recipient to be registered Note Speed Dial Group and Broadcast Recipients cannot be selected 4 Select Next Note To return to the previous screen select Back When Add current recipient is selected 3 Select a recipient to be registered Note Speed Dial Group and Broadcast Recipients cannot be selected 4 Select Next ...

Page 232: ...er address numbers refer to 5 Tools Setup Add Address Book Entry in the Administrator Guide Note There are two ways in which address numbers and stored programs are assigned to the one touch buttons Select either of the following By default Type 1 is selected Type 1 The buttons 1 to 70 are used for address numbers and they correspond to the registered address numbers 0001 to 0070 while the buttons...

Page 233: ...panel over to press the one touch buttons 25 and above Specifying a Destination Using the Keyboard Screen You can specify recipients using the keyboard screen Important When transmission to a certain recipient is prohibited in the System Administration mode cannot be used 1 Select 2 Specify a recipient with up to 128 characters using the keyboard displayed on the touch screen Note When the Server ...

Page 234: ... System Administration mode Redial List cannot be used 1 Select Redial List 2 Select items you want to specify for a recipient and select Close Specifying a Line Port When the Additional G3 Port Kit 2 optional is installed you can specify the line port and send faxes Local terminal information can be registered to each line You can use each line for a different purpose You can specify a line port ...

Page 235: ...hen Line Selection is displayed Lighten Darken cannot be displayed In this case you can set the fax density on the Layout Adjustment tab For more information refer to Lighten Darken Adjusting Fax Density P 238 2 Select Auto or Fax Line N from the popup menu Note When Fax Line N is selected a fax job is transmitted to all specified recipients using the selected line When selecting IP Fax SIP as the...

Page 236: ...pient Details Displays the Details screen You can confirm recipients or address numbers Feature Button Function Input method Enter pause or Pause Used to enter a pause One pause is 3 seconds You can enter pauses of 6 seconds 9 seconds etc with additional button presses Press the Pause button Example 0 123 0 123 Transmit using a password S When a password has been set transmission will start only i...

Page 237: ...ent s machine Previewing the Read Images during a Fax Internet Fax Job Before sending a fax you can preview the read images while reading the next job 1 Check Preview 2 The message screen on the right will be displayed Configure each settings and press the Start button 3 Preview the read images while reading the next job For how to preview the read image refer to Previewing the Read Images during ...

Page 238: ...nt side 1 Select a scan option 1 Sided Select this option to scan one side of the document 2 Sided Head to Head Select this option when both sides of the 2 sided document are in the same orientation 2 Sided Head to Toe Select this option when both sides of the 2 sided document are in opposite orientations More Displays the 2 Sided Scanning screen Refer to 2 Sided Scanning Screen P 238 2 Sided Scan...

Page 239: ...t Lighten Darken Normal Reduce Enlarge 100 You can switch whether to enable 2 Sided Skip Blank Pages by pressing the Power Saver button while setting the fax features The level of accuracy in which the machine determines whether a page is blank or not differs depending on a document For example if a blank page has background shadows the machine may not determine the page as a blank page 2 Sided Sk...

Page 240: ...mission speed Usually we recommend that you select Superfine 400 dpi or lower Only Fine 200 dpi is available for the Server Fax service You can specify the resolution for each address number For information on how to register address numbers refer to 5 Tools Setup Add Address Book Entry in the Administrator Guide 1 Select the resolution Standard 200 x 100dpi Select this option when transmitting st...

Page 241: ... For more information refer to 2 Sided Scanning Transmitting 2 sided Originals P 238 Original Type Selecting the Document Type This feature is the same as Original Type on the Fax Internet Fax screen For more information refer to Original Type Selecting the Document Type P 239 Resolution Specifying the Scanning Resolution This feature is the same as Resolution on the Fax Internet Fax screen For mo...

Page 242: ...sizes simultaneously and send faxes of the corresponding sizes or of one selected size To use this feature load the documents in the document feeder Important Load documents in landscape orientation However always load A5 and B5 documents in portrait orientation so that the machine can detect the size of the documents automatically When loading documents align the top left corners of the documents...

Page 243: ...t separately to fax them This feature is useful if you want to separately scan facing pages of a bound document Note You cannot use the document feeder with this feature A non standard size document or undetectable size document may not be separated into two accurately 1 Select Book Faxing 2 Select any option Off Does not scan as a bound document Left Page then Right Scans the left page and then t...

Page 244: ...p Page then Bottom is selected Bottom Page Only Scans the bottom page only You can select this option when Top Page then Bottom is selected Reduce Enlarge Specifying a Scan Ratio This feature enlarges or reduces scanned images with a specified ratio Important Some destination machines may not be able to receive faxes at the specified ratio 1 Select Reduce Enlarge 2 Select a preset ratio or specify...

Page 245: ...ents in the System Administration mode For more information refer to 5 Tools Fax Service Settings Fax Control Rotate 90 degrees in the Administrator Guide Preset ratios Select from preset scan ratios You can change the default values of scan ratios other than 100 and Auto For more information refer to 5 Tools Fax Service Settings Reduce Enlarge Presets in the Administrator Guide Lighten Darken Adj...

Page 246: ... Fax Internet Fax on the Services Home screen 2 Select a feature on the Fax Internet Fax Options screen Note Only Delay Start is available for the Server Fax service Acknowledgement Report Confirming Transmission Results You can check fax and Internet Fax transmission results To receive fax transmission results select On in Confirmation Options on the Acknowledgement Report screen By enabling this...

Page 247: ...mpletes unsuccessfully a Transmission Report Job Undelivered will be printed The following procedure uses the Read Receipts feature as an example The procedure is the same for the Delivery Receipts feature 1 Select Acknowledgement Report 2 Select any option Confirmation Options Off No Transmission Report is printed On A Transmission Report is automatically printed when the transmission completes s...

Page 248: ...G3 Unique ITU T G3 ECM ITU T G3 Forced 4800 bps Select this mode when transmitting over noisy or poor telephone lines as can be the case with overseas calls Also select this mode when transmitting over noisy or poor telephone lines domestically G4 Auto This setting is applied to the transmission speed between the fax gateway and destination fax for the Internet Fax About Forced 4800 bps You can co...

Page 249: ...re is not available for Server Fax For Server Fax Delay Start is available when the FTP or SMB protocol is used but not when the SMTP protocol is used When Delay Start is set for Server Fax this setting applies to transmission from the Server Fax server to a final destination but not from the machine to the Server Fax server Priority Send can be set in combination with Delay Start If both features...

Page 250: ...alue of Specific Time in the System Administration mode For more information refer to 5 Tools Fax Service Settings Fax Defaults Delay Start Specific Time in the Administrator Guide 1 Select AM or PM 2 Set Hours and Minutes Important If you press the Start button after the specified time the stored document will be sent at the specified time on the following day Transmission Header Text Adding Send...

Page 251: ...t 2 Select Display Header Cover Page Transmitting Documents With a Cover Page This feature allows you to attach a cover page to the document The cover page includes the recipient name comment sender name machine fax number number of pages and date and time of transmission You can specify whether to attach a cover page for each address number For information on how to register address numbers refer...

Page 252: ...o be used Select None when no comment is added to this field For information on how to register comments refer to 5 Tools Setup Add Fax Comment in the Administrator Guide About the Cover Page To When an address number is used the recipient name registered for the address number is printed This field is blank if no recipient name is registered for the address number Recipient s Comment Prints the c...

Page 253: ...nter a subject with up to 128 characters using the displayed keyboard For information on how to enter characters refer to Entering Text P 96 Note If no subject is entered the following will be automatically entered as a subject InternetFAX From Send Date and Time Internet Fax Message Editing the Internet Fax Mail Contents You can edit Internet Fax comments Enter text using the keyboard or use a pr...

Page 254: ... insert a registered comment Select this button to display the Add Comment screen Refer to Add Comment Screen P 254 Add Comment Screen 1 Select the comment to be used Select Comment Displays the registered comments For information on how to register comments refer to 5 Tools Setup Add Fax Comment in the Administrator Guide Recipient Print Sets Printing Multiple Sets at the Remote Machine This feat...

Page 255: ... paper For example if you have a document of 12 pages and you specify 3 the machine combines the scan data into 4 pages You can specify a value for Pages per Side in the range from 2 to 9 Important If the length of each resultant page is too long the output data may be split on the recipient s machine If the number of pages of documents is smaller than the specified pages the scanned number of pag...

Page 256: ...e folder number and passcode of the remote folder The retrieved file is stored in a folder on the machine When a file is received in a folder the Data indicator lights up and a Folder Report is printed The Folder Report lists the folder number and name Important You cannot use polling to retrieve files from multiple remote folders simultaneously Note The DTMF method is available for Remote Folder ...

Page 257: ...hine using the numeric keypad Folder Passcode Select the Folder Passcode box and enter the 4 digit passcode of the remote folder using the numeric keypad If a passcode is not set leave this box blank Secure Polling Fax Signal Method 1 Select More Options tab to display the More Options screen 2 Select Remote Polling 3 Select Poll a Remote Device 4 Select Save 5 Select the Fax Internet Fax Options ...

Page 258: ...ct on the Fax Internet screen to display the keyboard on the touch screen and enter the destination and passcode in the following format Format for Manual Send DTMF Method 1 Select On hook Manual Send Receive on the More Options screen to display the keyboard on the touch screen and enter the destination and passcode in the following format Note Use the keyboard on the touch screen to enter symbol...

Page 259: ...ay Broadcast and Remote Relay Broadcast features with F Code transmission For information on Relay Broadcast and Remote Relay Broadcast refer to Relay Broadcast Transmitting Documents Through a Relay Station P 272 and Remote Relay Broadcast Performing Relay Broadcast to Remote Locations P 275 respectively You can use the following features with F Code transmission Sending to Folder F Code Method W...

Page 260: ...ct the Password box and enter a password using the displayed keyboard or the numeric keypad Note You can enter up to 20 digits for the password Off The F code transmission is not used On The F code transmission is used Enter the F Code F Code Select the F Code box and enter the F code using the displayed keyboard or the numeric keypad Note You can enter up to 20 digits for the F Code Password Sele...

Page 261: ...ptions tab to display the Fax Internet Fax Options screen and select to display the next page 6 Select F Code 7 Select On 8 Select the F Code box and enter the F Code using the displayed keyboard or the numeric keypad Note You can enter up to 20 digits for the F Code 9 If necessary select the Password box and enter a password using the displayed keyboard or the numeric keypad Note You can enter up...

Page 262: ...ween Internet Fax compatible machines Note The profiles that can be processed differ depending on the Internet Fax compatible machine of the recipient Before specifying a profile confirm the profiles the Internet Fax compatible machine of the recipient can process If inconsistency occurs between a profile and stored document size and resolution priority is given to the settings specified in the pr...

Page 263: ... associated with a certificate that can be encrypted from the Address Book Note This feature is supported only by the ApeosPort series models To send Internet Fax encrypted by S MIME register certificates of the machine and the recipient s machine in advance For information on certificates refer to 12 Encryption and Digital Signature Settings Configuration of E mail Encryption Digital Signature in...

Page 264: ...s machine in advance For information on certificates refer to 13 Encryption and Digital Signature Settings Configuration of E mail Encryption Digital Signature in the Administrator Guide When Digital Signature Outgoing Internet Fax is set to Do not add signature or Always add signature in the System Administration mode depending the selected option On or Off is displayed on the Digital Signature s...

Page 265: ...formation on Facsimile Information Services refer to Receiving Faxes P 279 Note The Remote Polling feature may not be available depending on the remote machine This feature is not available for the Server Fax service When you specify polling in combination with Delay Start on the Fax Internet Fax Options screen you can retrieve a file at a specified time Remote Polling You can retrieve a file stor...

Page 266: ...estination and then press the Start button Secure Polling DTMF Method 1 Select on the Fax Internet Fax screen to display the keyboard on the touch screen 2 Enter a format corresponding to Auto Send or Manual Send and then select Close 3 Select the More Options tab to display the More Options screen 4 Select Remote Polling 5 Select Poll a Remote Device ...

Page 267: ...nistrator Guide Store for Polling Storing Files on the Machine that a Remote Machine can Retrieve Store for Polling is a feature that store a file on your machine so that a remote machine can retrieve it from your machine The following two methods are available for Store for Polling Store for Free Polling and Store for Secure Polling The machine can be set to automatically delete files after they ...

Page 268: ...up Create Folder in the Administrator Guide Save in When Store for Free Polling is selected The Public Folder button is displayed Selecting this button displays the Public Folder screen Refer to Public Folder Screen P 268 When Store for Secure Polling is selected The Private Folder button is displayed Selecting this button displays the Folder screen Select a folder to store files in for Secure Pol...

Page 269: ...ature can be used with the receiver either off hook or on hook We recommend that you set the line monitor volume to Loud Note If an error occurs during transmission of for example the second page the transmission of the first page may also end abnormally On hook feature is not available in the IP Fax SIP You can change the volume of the line monitor in the System Administration mode For informatio...

Page 270: ... set your telephone to send tones When the line type is set to a tone line Tone is not displayed on the screen If you want to send tones or to use the touch tone services while using a pulse line select Tone More Characters Select this button to display a symbol screen allowing you to use symbols to specify a destination Line Cut Cuts the line connected ...

Page 271: ...specified by selecting Line Selection in the Fax Internet Fax screen a fax job will be transmitted in the setting of Line Selection For more information refer to Specifying a line port using Line Selection P 235 The address numbers 0001 0070 or 0001 0060 correspond to the one touch buttons 1 70 or 1 60 For more information on the one touch buttons refer to Control Panel P 84 When using Broadcast S...

Page 272: ... Relay Broadcast for the machine F Code Method This method can be used among machines that support the F Code and the Relay Broadcast features Before using the Relay Broadcast Feature Before using the Relay Broadcast feature register the following information Note Select Add New Address on the Fax Address Book screen to register the destination For more information refer to Add New Address Registe...

Page 273: ...e last two digits of the initiating station address number registered at the relay station Address number An address number for the relay recipients registered at the relay station The wildcard can also be used You can register the above dialing format in an address number to send using the address number For information on how to register address numbers refer to 5 Tools Setup Add Address Book En...

Page 274: ...at can be used as both an initiating station and a relay station we recommend that you use the fax signal method Confirm the F code sub address and password of the target relay station 1 Select the Fax Internet Fax Options tab to display the Fax Internet Fax Options screen 2 Select F Code 3 Select On 4 Select the F Code box and enter the F code with the numeric keypad Note You can enter up to 20 d...

Page 275: ...ary enter the password using the numeric keypad Remote Relay Broadcast Performing Relay Broadcast to Remote Locations The Remote Relay Broadcast feature combines two or more Relay Broadcast operations and use Broadcast Send This feature is more economical than Relay Broadcast in transmitting documents to multiple remote machines Note Multiple Relay Broadcast can be performed from a secondary relay...

Page 276: ... password is set For setting a password contact our Customer Support Center If a password is not set you do not need to enter one Relay Station ID The last two digits of the initiating station address number registered at the primary relay station Address Number The address number for the secondary relay station registered at the primary relay station You can register the above dialing format in a...

Page 277: ...tion Important When using the F Code method for Remote Relay Broadcast the primary relay stations and secondary relay stations must support our F Code method and the Relay Broadcast feature Note When performing Relay Broadcast with Fuji Xerox manufactured machines that can be used as both an initiating station and a relay station we recommend that you use the fax signal method 1 Select the Fax Int...

Page 278: ...ary relay station Primary Relay Station ID The address number for the initiating station registered at the primary relay station When the primary relay station ID is set the initiating station is notified of the results of the Remote Relay Broadcast When the primary relay station ID is 00 or 000 the initiating station is not notified of the results of a Remote Relay Broadcast Address Number The ad...

Page 279: ...registered in the sender s machine Note For IP Fax SIP the Manual Receive mode is not available You can change the default value of Fax Receiving Mode in the System Administration mode For information on how to change the default value refer to 5 Tools Fax Service Settings Fax Control Fax Receiving Mode in the Administrator Guide For information on how to reject faxes from specific fax numbers or ...

Page 280: ...n the receiving screen 2 Confirm whether the call is from a telephone or a fax machine If the call is from a telephone use the receiver to talk If the call is from a fax machine you will hear the sound of a fax machine Note If you select On hook you will hear the sound from the machine speaker However you cannot talk to the other party 3 Press the Start button 4 If you picked up the receiver place...

Page 281: ...port print settings a Folder Report may not be printed even after a file is received in a folder For more information on the Folder Report settings refer to 5 Tools Common Service Settings Reports Folder Report in the Administrator Guide For information on how to print a file stored in a folder refer to Printing Files in a Folder P 389 ...

Page 282: ...o send tones 4 When the machine connects to the service you will hear voice prompts Follow the voice prompts to enter the required numbers 5 After entering the numbers press the Start button Note The Data indicator lights up on the control panel and reception begins 6 Place the receiver back in the cradle Important Make sure to place the receiver back in the cradle properly Otherwise the line will...

Page 283: ... set to a tone line Tone does not appear If you want to send tones or to use the touch tone services while using a pulse line select Tone Some touch tone services may not be available even if you set your telephone to send tones 5 When the machine connects to the service you will hear voice prompts Follow the voice prompts to enter the required numbers 6 After entering the numbers press the Start ...

Page 284: ...4 Fax 284 Fax 4 ...

Page 285: ... settings refer to 9 Scanner Environment Settings in the Administrator Guide Scanning Procedure 286 Operations during Scanning 294 E mail 302 Network Scanning 332 Scan to PC 334 Store to Folder 345 Store to USB 347 Store Send Link 353 Store to WSD 356 Advanced Settings 359 Layout Adjustment 363 E mail Options Filing Options 371 Note WSD stands for Web Services on Devices ...

Page 286: ...nt Feeder The document feeder supports single and multiple sheet documents with sizes from 139 7 x 139 7 mm Standard size A5 A5 5 5 x 8 5 5 5 x 8 5 to 297 x 432 mm Standard size A3 11 x 17 The document feeder automatically detects standard size documents For non standard size documents enter the size on the Original Size screen For information on document sizes that can be detected automatically a...

Page 287: ...ingle sheet a book or other similar documents with sizes up to 297 x 432 mm Standard size A3 11 x 17 Important Always close the document cover after using the document glass The document glass automatically detects standard size documents For non standard size documents enter the size on the Original Size screen For information on document sizes that can be detected automatically and how to enter ...

Page 288: ... Create Folder in the Administrator Guide Network Scanning Scans a document using a job template created on CentreWare Internet Services When Scan to My Folder is enabled and the Remote Access feature is available the scanned data can be transferred to a different destination according to an authenticated user For information on how to create a job template refer to the help of CentreWare Internet...

Page 289: ... when the document is scanned The following describes how to store scanned data into a folder as an example Scan Service File Format can be Selected When File Format PDF Docu Works XPS 1 TIFF JPEG BMP PNG MS Office E mail Using the control panel when scanning O 2 O 3 O O O X X O Scan to PC O 2 O 3 O O O X X O Store to USB O 2 O 3 O O O X X O Store Send Link O 2 O 3 O O O X X O Store to Folder Usin...

Page 290: ...e features as necessary The following shows the reference section for each tab Store to Folder P 345 Advanced Settings P 359 Layout Adjustment P 363 E mail Options Filing Options P 371 When you use another Scan service Store to Folder is replaced with E mail Network Scanning Scan to PC Store to USB Store Send Link or Store to WSD Note WSD stands for Web Services on Devices Services Home button Cle...

Page 291: ...l on the touch screen while the current document is being scanned This allows you to scan the documents as a single set of data Up to 999 pages can be stored Note If the number of pages scanned by the machine exceeds the maximum the machine stops scanning Follow the message displayed on the screen and either abort the operation or save the already scanned data as a single set of data For informati...

Page 292: ... The following describes how to confirm the status of a scan job 1 Press the Job Status button 2 Confirm the job status Note From the drop down menu you can select Scan Fax Internet Fax Jobs and display the desired job Step 5 Saving the Scanned Data When you used the Store to Folder service you can use the following methods to import the file stored in a folder of the machine to your computer Star...

Page 293: ...AIN Compatible Application P 467 Import using Stored File Manager 3 Use Stored File Manager 3 Fuji Xerox application software Refer to Importing Using Stored File Manager 3 P 469 Import using CentreWare Internet Services Use CentreWare Internet Services Refer to Importing Using CentreWare Internet Services P 472 ...

Page 294: ...g the Scanned Images during a Scan Job 295 Changing Scan Settings 300 Stopping the Scan Job To cancel scanning a document use the following procedure 1 Press either the Stop button on the control panel or Delete on the touch screen 2 Select Delete If Delete does not appear on the screen 1 Press the Job Status button Stop button Job Status button ...

Page 295: ...creen is displayed and the first page of the lastly read document is displayed Note When Store to Folder or Store to USB is selected Save Last Original is displayed When E mail Store Send Link or Scan to PC is selected Send Last Original is displayed When this screen or the preview screen is displayed and the time of Auto Clear lapsed without any operation you can set whether or not to continue th...

Page 296: ... in a thumbnailed view In the thumbnailed view the following operations are available Entire view An entire preview image is displayed Feature Operation Switching pages on the preview area Drag or flick the preview area up and down Displaying the entire view Tap a thumbnail Preview area ...

Page 297: ...ea Page switching buttons Thumbnailed bar Feature Operation Switching pages Drag or flick the preview area side to side Note Drag or flick the preview area except for the information area page switching buttons and thumbnailed bar Tap or of the page switching buttons Displaying previous and next pages Tap a previous or next page Enlarging an image Enlarged view Double tap a preview image Switching...

Page 298: ... High Compression on the File Format screen Specific Color Displayed when Specific Color is selected Auto Upright Orientation Displayed when PDF DocuWorks or XPS is set for File Format when Auto Upright Orientation is set for Searchable Page Orientation and when Searchable is set for Searchable Text Note XPS stands for XML Paper Specifications For informationon how to set Searchable Page Orientati...

Page 299: ... or flick the preview area except for the slider and thumbnailed bar After switching the page the image is displayed in the entire view Changing the ratio of the image size Double tap a preview image or drag the slider Switching the page switching buttons and thumbnailed bar Tap the preview area Note Drag or flick the preview area except for the slider and thumbnailed bar Moving the display positi...

Page 300: ...lecting Send Last Original sends a job Changing Scan Settings You can change scan settings while scanning the document Note For Store to WSD you cannot change scan settings while scanning the document WSD stands for Web Services on Devices 1 Select Next Original 2 Select Change Settings 3 Set Color Scanning Original Type Resolution Lighten Darken Original Orientation 2 Sided Scanning and Original ...

Page 301: ...Operations during Scanning 301 Scan 5 Original Size Specifying a Scan Size P 365 4 Press the Start button ...

Page 302: ... with a digital signature by S MIME To use this feature you need to register certificates of the machine and the recipient s device in advance For information on certificates refer to 13 Encryption and Digital Signature Settings Configuration of E mail Encryption Digital Signature in the Administrator Guide You can customize the layout of the features displayed on the E mail screen For more inform...

Page 303: ...Book in advance Forinformationon howtosetthe AddressBook referto 5 Tools Setup Add AddressBookEntry intheAdministrator Guide To verify the validity of a certificate prior settings are required For information on the settings refer to 5 Tools Connectivity Network Setup Security Settings Certificate Revocation Retrieval Settings in the Administrator Guide Types of the Address Book The machine provid...

Page 304: ...r more information refer to When Network Entries is Selected P 305 Smart Card E mail Address Displays addresses specified on the certificate in the Smart Card Note This item is displayed when the Smart Card Reader is connected When Public Entries is Selected Select a recipient from a list under Name Note You can sort recipients in alphabetical order or registered number order List Thumbnail Allows...

Page 305: ...ing CentreWare Internet Services to search with keywords Simple Search without Name E mail Address or Custom Item For more information refer to the help of CentreWare Internet Services Important To display the online help for CentreWare Internet Services users need to have the environment to connect to the Internet The communication fee shall be borne by you For information on how to change a sear...

Page 306: ...efer to Connectivity Network Setup Remote Authentication Directory Service LDAP Server Directory Service Settings in the Administrator Guide Search The search starts The searched results are listed on the screen Address Book Specifying a Destination Using the Address Book Type 2 The following describes how to specify a destination using the Address Book Type 2 1 Select Address Book 2 Select a reci...

Page 307: ...nect to the Internet The communication fee shall be borne by you Name E mail Address Lists names and their e mail addresses To Sets the selected address as a recipient Cc Sets the selected address as Cc Bcc Sets the selected address as Bcc Go to Enter an address number using the numeric keypad to display the e mail address at the top of the list button Displays detailed information on the selected...

Page 308: ...nd e mail address Select any option from Custom Item and then select the box under Keyword to display a screen for entering a keyword You can enter the keyword with up to 60 characters Note You can select only one custom item None No custom item is used for the keyword search Custom Item 1 Telephone Number Telephone Number is set by default When selected a telephone number is used for the keyword ...

Page 309: ...er a recipient New Enter a new recipient using the keyboard Add current recipient Select a recipient to be registered from the current recipients specified on the First Tab screen Note This item cannot be selected if no recipient is specified on the First Tab screen When New is selected 3 Use the keyboard displayed on the screen to enter an e mail address with up to 128 single byte characters 4 Se...

Page 310: ...can be used when the Fax service is available There are two ways in which address numbers and stored programs are assigned to the one touch buttons Select either of the following By default Type 1 is selected Type 1 The buttons 1 to 70 are used for address numbers and they correspond to the registered address numbers 0001 to 0070 while the buttons M01 and M02 are used for stored programs and they ...

Page 311: ...e If you have entered an incorrect value select the recipient destination PC displayed on the touch screen select Remove on the pop up menu and enter the correct value New Recipient Specifying an E mail Address You can specify the recipient s e mail address using the keyboard Enter a part of the address and search the Address Book or directly enter the full address Entering a Part of the E mail Ad...

Page 312: ...s Address Book Settings in the Administrator Guide To Cc Bcc Allows you to switch the recipient type To Cc Bcc from the drop down menu Add Allows you to add e mail addresses to send e mails to multiple recipients Broadcast Delete Text Deletes all the entered e mail addresses Backspace Moves the cursor back to delete one character Shift Used for switching uppercase characters and lowercase characte...

Page 313: ... or edited 2 Select any option from the pop up menu Remove Removes the selected recipient Edit Displays the Edit Recipient screen on which you can confirm or edit the recipient Note The recipient cannot be edited depending on the settings in the System Administration mode Refer to Edit Recipient Screen P 313 Close Menu Hides the pop up menu Edit Recipient Screen This screen allows you to confirm a...

Page 314: ... Administrator Guide From Setting the Sender s Address Specify a sender s e mail address You can specify only one address as a sender s address Note When Login to Local Accounts is selected the e mail address registered in user information is automatically set as a sender s address For more information on user information refer to 5 Tools Accounting Create View User Accounts in the Administrator G...

Page 315: ...t to Scan data from XXX where XXX is the host name of the machine To set a user defined subject 1 Select Subject 2 Enter a subject with up to 128 characters using the displayed keyboard For information on how to enter characters refer to Entering Text P 96 Message Entering the E mail Body You can enter the e mail body using the following procedure 1 Select Message 2 Enter a message with up to 512 ...

Page 316: ...hrome Note When you select Auto Detect the available features on the Advanced Settings screen are the same as when you select Color in Color Scanning for color documents or the same as when you select Black White in Color Scanning for monochrome documents Color Select this option to scan a color document Black White Scans a document in monochrome two tones You can select the document type in Origi...

Page 317: ...ect this option when both sides of the 2 sided document are in opposite orientations More Displays the 2 Sided Scanning screen Refer to 2 Sided Scanning Screen P 317 2 Sided Scanning Screen This screen allows you to select the status and orientation of original documents 1 Select any option 1 Sided Select this option to scan only one side of the document 2 Sided Select this option to scan both sid...

Page 318: ...canning select the document type Note Original Type is not displayed on the E mail screen depending on the settings in the System Administration mode In that case set Original Type from the Advanced Settings screen 1 From the menu displayed by selecting Original Type select any option Photo Text Select this option when scanning a document that contains both text and photos The machine automaticall...

Page 319: ...PDF files is Adobe Acrobat 4 0 PDF 1 3 DocuWorks Saves scanned data in DocuWorks format Note To browse or print DocuWorks files on a computer one of the following software is required DocuWorks 4 0 or later DocuWorks Viewer Light 4 0 or later DocuWorks Viewer Light for Web 4 0 or later More Displays the File Format screen Refer to File Format Screen P 319 File Format Screen This screen allows you ...

Page 320: ...nditions error in recognition or loss of graphical information may occur This feature provides the convenience for users who want to directly edit texts or images on the scanned document converted in the Microsoft Office format Note that the strict reproducibility of the texts tables images and pictures on original document may not be ensured due to the scope of this feature Note This feature is n...

Page 321: ...ecification To browse or print DocuWorks files on a computer one of the following software is required DocuWorks 6 0 or later DocuWorks Viewer Light 5 1 or later DocuWorks Viewer Light for Web 5 1 or later This feature is available when Color Scanning is set to Auto Detect Color or Grayscale when Resolution is set to 200 dpi or 300 dpi and when File Format is set to PDF DocuWorks or XPS Searchable...

Page 322: ... specified format Note When you use the Store to Folder or Job Flow Sheets service files cannot be split PDF Security Displays the File Format PDF Security screen Allows you to configure security on the data saved as a PDF file to prevent unauthorized access Refer to File Format PDF Security Screen P 324 PDF Signature Displays the File Format PDF Signature screen A visible signature added to a fil...

Page 323: ...ure are different depending on the machine configuration and settings in the System Administration mode Signature Location Select the position where the signature is displayed when you select On in DocuWorks Signature Note The certificate of the machine is used for DocuWorks digital signature A user certificate cannot be used for the digital signature This feature is supported only by the ApeosPor...

Page 324: ...earchable Text enabled the recognition rate of the scanned data may differ from that of the data retrieved from a folder with both MRC High Compression and Searchable Text enabled using CentreWare Internet Services In the following cases the Searchable Text feature may not function properly If the document is not loaded correctly and thus the text is slanted or if the text on the document is in di...

Page 325: ... 256 bit AES method Files encrypted by this method can be opened with Adobe Acrobat 9 0 or later Supported Version Displays the supported versions of Adobe Acrobat for encryption File Open Password Displays the PDF Security File Open Password screen If you select On and set a password the password is required to open the file You can enter a password with up to 32 characters Permissions Displays t...

Page 326: ...ntents such as text and images Text Editing by Screen Reader Displays the Text Editing by Screen Reader screen Select Allowed to use application software such as a screen reader that reads out PDF documents for the visually handicapped File Format DocuWorks Security Screen This screen allows you to encrypt a DocuWorks file with a password and assign the access privileges for the file operation 1 S...

Page 327: ...e certificate data was obtained from an LDAP server and the same certificate was selected redundantly Digital Certificate V5 or later Encrypts the file by the 128 bit AES method using a certificate Files encrypted by this method can be opened with DocuWorks Ver 5 0 or later Select Certificate to set a certificate Note This feature is supported only by the ApeosPort series models Digital Certificat...

Page 328: ...File to open the file or select Full Access to allow all operations such as editing the file When selecting a certificate a pop up menu appears Select Delete Change Rights Certificate Details or Cancel Select Certificate Details to display Certificate Details screen You can confirm certificate information such as issuer expiration date and persons to whom the certificate is issued on the screen De...

Page 329: ...ne help for CentreWare Internet Services users need to have the environment to connect to the Internet The communication fee shall be borne by you Smart Card Certificate Searches recipients in the remote address list Note This item is displayed when the Smart Card Reader is connected Device Certificate Searches recipients in the remote address list Note This item is displayed when the machine stor...

Page 330: ...30 Page Orientation Select the page orientation for the file the orientation when loading placing the original document or the upright orientation for the recognized text with OCR feature Image Area Format Select the image format from AutoShapes or Picture Object for image areas of the original document Text Settings Screen This screen allows you to select a language to identify the text on the or...

Page 331: ...E mail 331 Scan 5 Note This item is available for Microsoft Word format ...

Page 332: ...splay the online help for CentreWare Internet Services users need to have the environment to connect to the Internet The communication fee shall be borne by you 1 Select Network Scanning on the Services Home screen Note WSD stands for Web Services on Devices 2 Select a job template and then select a feature on the Network Scanning screen Job Template Select a default job template for the scan job ...

Page 333: ... information refer to Color Scanning Selecting an Output Color P 316 2 Sided Scanning Scanning Both Sides of a Document You can automatically scan both sides of a 2 sided document By setting the binding style both sides are scanned in the same orientation For more information refer to 2 Sided Scanning Scanning Both Sides of a Document P 316 Original Type Selecting the Document Type You can select ...

Page 334: ...on on how to configure the FTP service on Mac OS X 10 7 Lion OS X 10 8 Mountain Lion OS X 10 9 Mavericks or OS X 10 10 Yosemite consult the official website of Apple Inc For information on supported operating systems refer to 16 Appendix Specifications in the Administrator Guide You can configure the Scan to My Folder feature in which the scanned document can be transferred to a different destinat...

Page 335: ...owing describes the Address Book When you select a recipient using the Address Book the following restrictions should be noted You cannot use address numbers input by the numeric keypad or group numbers to specify the recipient registered in the Address book Types of the Address Book The machine provides two different ways of displaying the Address book Type 1 and Type 2 The Address Book Type1 or ...

Page 336: ... displayed again List Thumbnail Allows you to switch the number of the recipients displayed from list five items or thumbnail 15 items Lists the speed dial number Name Lists recipient names and protocols Go to Enter a recipient number using the numeric keypad to display the recipient at the top of the list Allows you to confirm information such as Name and Server Name IP Address on the screen disp...

Page 337: ...pecify a destination using the Address Book Type 2 1 Select Address Book 2 Select the destination to store the data in Note To switch the Address Book entry type select List all public entries or Retrieve entries using index from the drop down menu on the Server Address Book screen List all public entries Displays the local address list Retrieve entries using index Specify an alphanumeric index ch...

Page 338: ...system administrator to confirm the settings and the number of recipients 1 Select Add New Address 2 Select a method to register a recipient New Enter a new recipient using the keyboard Add from current location Register the current location specified on the First Tab screen Note When you select this item the location information will be displayed This item cannot be selected if no location is spe...

Page 339: ...ter each item using the keyboard displayed on the screen and then select Save For more information on the setting items refer to Specifying a Destination Specifying a Destination PC Using the Screen Keyboard P 342 5 Select Next Note To return to the previous screen select Back 6 Select Name enter a name using the keyboard displayed on the screen and then select Save For information on how to enter...

Page 340: ...ant to dial is registered to the address number 0001 press one touch button 1 Note One touch buttons can be used when the Fax service is available There are two ways in which address numbers and stored programs are assigned to the one touch buttons Select either of the following By default Type 1 is selected Type 1 The buttons 1 to 70 are used for address numbers and they correspond to the registe...

Page 341: ...25 and above If you have entered an incorrect value select the recipient destination PC displayed on the touch screen select Remove on the pop up menu and enter the correct value Browse Specifying a Destination PC by Browsing Your Network This feature displays a hierarchy consisting of server names and folders You can specify a save destination by tracing the hierarchy 1 Select Browse 2 Select the...

Page 342: ...ally Before scanning change the user name with which you can log in correctly Note When you select Login to Remote Accounts for Login Type and select Enabled for Scan to My Folder using CentreWare Internet Services the scanned document can be transferred to a different destination You can select Enabled for Scan to My Folder only when Login to Remote Accounts and SMB are selected for Login Type an...

Page 343: ...mespace on Windows enter a folder name Up to 128 characters are allowed Note The folder name is the same as the link name for Windows Server 2003 My Folder feature is enabled Save in is automatically determined on the Scan to PC screen If you change the setting of Save in the Scan to My Folder feature is disabled You can use the Scan to My Folder feature again by selecting Scan to My Folder for Tr...

Page 344: ...ocument For more information refer to Preview Previewing the Scanned Images during a Scan Job P 346 Color Scanning Selecting an Output Color You can set the output color to scan a document For more information refer to Color Scanning Selecting an Output Color P 316 2 Sided Scanning Scanning Both Sides of a Document You can automatically scan both sides of a 2 sided document By setting the binding ...

Page 345: ...e You can customize the layout of the features displayed on the Store to Folder screen For more information refer to 5 Tools Scan Service Settings Screen Defaults 1st Tab Features Allocation in the Administrator Guide 1 Select Store to Folder on the Services Home screen 2 Select a feature on the Store to Folder screen Note If a passcode is set for the folder the passcode entry screen may appear En...

Page 346: ...r to 2 Sided Scanning Scanning Both Sides of a Document P 316 Original Type Selecting the Document Type You can select the type of the document For more information refer to Original Type Selecting the Document Type P 318 Preview Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document For more information refer to Preview Previewing the Scanne...

Page 347: ...are not supported A USB 2 0 compliant memory device USB 1 1 is not supported A USB memory device with a storage capacity of up to 128 GB Commercially available Memory Card Reader with single slot 1 can be used for Media Print feature but its safe performance is not guaranteed When a Memory Card Reader with multi slot 2 is used only one particular slot is available And which slot is available diffe...

Page 348: ...ard Reader If a commercially available Memory Card Reader is used and it is left inserted all the time the machine does not detect media even when they are inserted into the slot of the Memory Card Reader Screen display remains the same when the inserted USB memory device or Memory Card is removed Press the Services Home button or do anything else to change the screen display before starting next ...

Page 349: ... Print Photos Screen Appears 1 Press the Services Home button 2 Select Store to USB on the Services Home screen The Store to USB screen appears Note WSD stands for Web Services on Devices When the Screen Display Does Not Change 1 If any screen other than the Services Home screen is displayed press the Services Home button Services Home button Services Home button ...

Page 350: ...e in 2 Select a folder to save the data in Note You can sort the order of folders displayed in ascending or descending order by selecting Name or Last Updated Up to 900 folder names can be displayed in the list of Save in File names are not displayed If a folder or file name has more than 170 characters long the folder or file name is not displayed Folders in the DCIM folder of digital cameras can...

Page 351: ...cation in the USB Memory Device Selecting Details displays the Details screen Details Screen This screen displays the folder directory in the USB memory device 1 Specify the folder directory and then select Save 2 Select Details The folder and file names in all directories to be saved are displayed Preview Previewing the Scanned Images during a Scan Job You can preview the scanned images while sca...

Page 352: ...tting the binding style both sides are scanned in the same orientation For more information refer to 2 Sided Scanning Scanning Both Sides of a Document P 316 Original Type Selecting the Document Type You can select the type of the document For more information refer to Original Type Selecting the Document Type P 318 File Format Selecting a File Format for Output Data You can select a file format f...

Page 353: ...e Administrator Guide To strengthen security after retrieving the scanned data access the URL to delete the scanned data stored in the machine Note The Store Send Link service does not provide features to manage documents such as backing up restoring files deleting all data at one time listing files and displaying available storage space The Store Send Link service allows you to retrieve scanned d...

Page 354: ... using the displayed keyboard For information on how to enter characters refer to Entering Text P 96 Color Scanning Selecting an Output Color You can set the color mode to scan a document For more information refer to Color Scanning Selecting an Output Color P 316 2 Sided Scanning Scanning Both Sides of a Document You can automatically scan both sides of a 2 sided document By setting the binding s...

Page 355: ... To prevent other parties from viewing your scan data select PDF or DocuWorks in File Format and set a password in PDF Security or DocuWorks Security before scanning the document For more information refer to File Format Selecting a File Format for Output Data P 318 Note If you select TIFF JPEG Auto Select or the Single File for Each Page check box on the File Format screen when scanning a documen...

Page 356: ... This feature requires the scanner driver included as standard in Windows Vista Service Pack 2 or later Thus this feature is not available for computers with older OS Resolution file format and so on cannot be specified from the control panel of the machine Specify these settings in Scan Profiles of Windows For more information on how to specify the settings refer to Windows Help WSD stands for We...

Page 357: ...box click Change and then select the machine 4 Check that the machine model name is displayed to the right of Scanner Note If the machine model name is not displayed click Change and select the machine 5 Click the Profile list and then select Document 6 Specify the settings as necessary and then click Scan 4 After being scanned the scanned data is forwarded to the specified computer Store to WSD R...

Page 358: ... 5 processing methods are displayed in the List of Computers Select destination from the list in accordance with the intended use List of Computers Lists destination and URL Note Select from among 5 kinds of processing methods Scan to PC Scan for Print to PC Scan for E mail to PC Scan for Fax to PC Scan for OCR to PC in accordance with the intended use 3 Press the Start button 4 The scanned data w...

Page 359: ...e Services Home screen select E mail Store to Folder Network Scanning Scan to PC Store Send Link or Store to USB Note WSD stands for Web Services on Devices 2 Select a feature on the Advanced Settings screen Note To activate Color Space a prior setting must be made in the System Administration mode For information on the setting procedure refer to 5 Tools Scan Service Settings Other Settings Color...

Page 360: ...ression features with this feature Note WSD stands for Web Services on Devices 1 Select Photographs 2 Select Enhance Photographs Image Options Adjusting Scan Density and Image Sharpness This feature allows you to adjust the scan density and image sharpness 1 Select Image Options 2 Select any option Lighten Darken Selecting an upper cell on the bar makes the scan density lighter and selecting a low...

Page 361: ...be suppressed When Color Scanning is set to Color the background of a document printed on white color paper will be suppressed Contrast Selecting an upper cell on the bar makes the difference between light and dark areas greater light areas become lighter and dark areas darker In contrast selecting a lower cell on the bar makes the difference between light and dark areas smaller Shadow Suppression...

Page 362: ...sed on color representation color space that conforms to sYCC Device Color Space Documents are scanned based on the original color representation color space of the machine Recommended for advanced color processing using high quality color Note You can find ICC profile data for Device Color Space in the Media Software Product Manual ICC profile is useful when using color processing application and...

Page 363: ...uments Simultaneously 366 Edge Erase Erasing Edges and Margin Shadows in the Document 368 Reduce Enlarge Specifying a Scanning Ratio 369 Original Orientation Specifying the Orientation of the Loaded Documents 370 1 On the Services Home screen select E mail Store to Folder Network Scanning Scan to PC Store Send Link or Store to USB Note WSD stands for Web Services on Devices 2 Select a feature on t...

Page 364: ...a Document You can automatically scan both sides of a 2 sided document By setting the binding style both sides are scanned in the same orientation This feature is the same as 2 Sided Scanning on the E mail screen For more information refer to 2 Sided Scanning Scanning Both Sides of a Document P 316 Book Scanning Scanning Facing Pages on Separate Sheets This feature allows you to scan facing pages ...

Page 365: ...t this option when Left Page then Right or Right Page then Left is selected Top Page Only Scans the top page only in page order You can select this option when Top Page then Bottom is selected Bottom Page Only Scans the bottom page only in page order You can select this option when Top Page then Bottom is selected Binding Edge Erase Erases the shadow from the center section of the document You can...

Page 366: ...om 15 to 432 mm for the scan width X and a value in the range from 15 to 297 mm for the scan length Y in 1 mm increments The scales attached on the upper and left edges of the document glass are helpful for you to specify values Note When MRC High Compression is set On for PDF DocuWorks and XPS files on the File Format screen or when the Specific Color check box is selected the variable ranges are...

Page 367: ...iginal is loaded and the output size is set to A4 portrait the scanned image is reduced to A5 landscape and printed on A4 portrait paper If the document size cannot be detected automatically a screen to enter the document size appears 1 Select Mixed Size Originals 2 Select any option Off Select this option when all documents are of the same size On When scanning documents of different sizes the ma...

Page 368: ... bottom left and right and center of the document 4 Select Original Orientation All Edges The edge width to erase is set to 2 mm for the top and bottom and left and right edges Parallel Edges Allows you to adjust the edge erase amounts Top Bottom Erases the shadows of top and bottom edges of the document according to the orientation of the loaded document You can specify the edge width to erase in...

Page 369: ...he left side horizontal text Reduce Enlarge Specifying a Scanning Ratio This feature allows you to set the scanning ratio for the document to be scanned Note When Searchable Text is set to Searchable and the Specific Color check box is selected on the File Format screen Reduce Enlarge is 100 and cannot be changed 1 Select Reduce Enlarge 2 Select any option Proportional Allows you to select a prese...

Page 370: ... of the Loaded Documents Set the orientation of the loaded document to specify the top edge of the document Note If the Original Orientation setting differs from the actual document orientation the machine may not detect the top of the document correctly Upright Images Select this option when placing the top edge of the document against the top side of the document glass or document feeder Sideway...

Page 371: ...e Name Conflict 375 File Name Specifying a Name for the File to be Saved 375 Encryption Sending E mail Encrypted by S MIME 376 Digital Signature Sending E mail with a Digital Signature by S MIME 376 Login Name 376 Password 376 Meta Data 377 1 On the Services Home screen select E mail Store to Folder Network Scanning Scan to PC Store Send Link or Store to USB Note WSD stands for Web Services on Dev...

Page 372: ...fying Read Receipts When using the E mail service you can receive read receipts from e mail recipients This feature is available only when recipients support the MDN feature Note Read Receipts is displayed only when Tools System Settings E mail Internet Fax Settings E mail Control Read Receipts is set to On When multiple e mails are sent using Split Send a read receipt is requested for each e mail...

Page 373: ...lected XPS stands for XML Paper Specification Split by Data Size The data is split by a certain data size Note Select this option if your e mail application supports message partial File Name Specifying a Name for the File to be Sent When using the E mail Scan to PC Network Scanning or Store Send Link service you can specify a name for the file to be sent Auto Name When you select the E mail Scan ...

Page 374: ...o PC service Up to 28 characters can be entered as a file name for the E mail service Up to 28 characters can be entered as a file name for the Store Send Link service Up to 40 characters can be entered as a file name for the Network Scanning service Reply To Specifying a Reply Address When using the E mail service you can specify the address for reply 1 Select Reply To 2 Enter an address for repl...

Page 375: ...s the file name by appending a number 0001 9999 to the file name and saves the file Overwrite Existing File Replaces the existing file with the new one File Name Specifying a Name for the File to be Saved When using the Store to Folder service you can specify a name for the file to be saved Auto Name The file name is set by the System Administrator Note If a file name is deleted Auto Set is displa...

Page 376: ...il with a Digital Signature by S MIME When using the E mail service you can send e mail with a digital signature by S MIME Digital Signature allows a recipient to confirm whether contents of the e mail are changed or whether the e mail is sent from the proper sender To use this feature the machine s mail address must be linked to a certificate Note This feature is supported only by the ApeosPort s...

Page 377: ...elect Password 2 Enter the password using the keyboard displayed on the screen For information on how to enter characters refer to Entering Text P 96 Meta Data You can change the values of the DMF if they are specified for a selected job template Note This feature is displayed only when Network Scanning is selected on the Services Home screen ...

Page 378: ...5 Scan 378 Scan 5 ...

Page 379: ...sic operations and features to use folders Folder Operating Procedure 380 Selecting a folder under Scan Other Jobs 382 Checking Operating Files in a Folder 383 Checking File Details 385 Printing Files in a Folder 389 Configuring Starting Job Flow 392 ...

Page 380: ...or register private folders and shared folders separately Step 1 Opening the Send from Folder Screen 380 Step 2 Selecting a Folder 381 Step 3 Checking Selecting Files in a Folder 381 Step 4 Operating Files in a Folder 381 Step 1 Opening the Send from Folder Screen The following describes how to select features on the Send from Folder screen Note The features displayed on the screen depend on your ...

Page 381: ... 2 If a passcode is set for the folder enter the passcode and select Confirm Step 3 Checking Selecting Files in a Folder 1 Select the display style from List and Thumbnail 2 Select a file to send by e mail or to print For information on the File List screen refer to Checking Operating Files in a Folder P 383 Step 4 Operating Files in a Folder The following shows the reference sections for operatio...

Page 382: ...ation feature being used refer to 14 Authentication and Accounting Features Authentication for Job Flow Sheets and Folders in the Administrator Guide 1 Select a folder on the Send from Folder screen Note An arrow is displayed next to each folder which has a link to a job flow sheet and for which the auto start is set If the passcode entry screen appears enter the passcode and select Confirm Go to ...

Page 383: ...lect all files at a time If you select files separately a number appears to the left of the icon indicating the order in which it was selected Files are processed in this order 3 Select any option Refresh Displays the updated information List Lists the files stored in the folder with their stored dates and pages Thumbnail Displays the images and names of the files stored in the folder Important If...

Page 384: ...etails P 385 Job Flow Settings Displays the Job Flow Settings screen on which you can create link and execute job flows Refer to Configuring Starting Job Flow P 392 Note Files stored in a folder by specifying Store in Remote Folder on a print driver are called print files Job flows are not available for print files If print files are included in the selected files a job flow can be executed for th...

Page 385: ...me than expected to preview a file 1 Select a file and File Details Preview on the Folder File List screen Note When you preview multiple files select the files to be displayed 2 Select any option Thumbnailed view A previewed image is displayed in a thumbnailed view In the thumbnailed view the following operations are available Feature Operation Switching pages on the preview area Drag or flick th...

Page 386: ...e Drag or flick the preview area except for the information area page switching buttons and thumbnailed bar Tap or of the page switching buttons Displaying previous and next pages Tap a previous or next page Enlarging an image Enlarged view Double tap a preview image Switching the page switching buttons and thumbnailed bar Tap the preview area Note Tap the preview area except for the information a...

Page 387: ...ew area side to side Note Drag or flick the preview area except for the slider and thumbnailed bar After switching the page the image is displayed in the entire view Changing the ratio of the image size Double tap a preview image or drag the slider Switching the page switching buttons and thumbnailed bar Tap the preview area Note Tap the preview area except for the slider and thumbnailed bar Movin...

Page 388: ...ettings Allows you to change the print settings of the file previewed on the screen Print Prints the selected files Note To set for printing return to the Folder File List screen and select Print For more information refer to Printing Files in a Folder P 389 ...

Page 389: ...ings specified on the control panel or CentreWare Internet Services will override the settings specified on the print driver except the Pages Per Sheet N Up Skip Blank Page and Print Position settings Print Allows you to set printing Paper Supply Allows you to select paper 2 Sided Printing Allows you to set 2 sided printing Output Allows you to set stapling punching and a tray where the output is ...

Page 390: ...ws you to set stapling and punching and a tray where the output is delivered The number of sheets that can be stapled is 2 50 sheets when 90 gsm paper is used Note If the C3 Finisher Staple Unit 65 Sheets optional is installed the maximum number of sheets that can be stapled is 65 when 90 gsm paper is used and thickness of bundled paper is 5 7mm or less For examples of the settings of stapling and...

Page 391: ... of the original document matches the Original Orientation setting in Edge Erase or in 2 Sided Scanning on the Layout Adjustment screen Original Stapling Position Punching Position Report Report Report Report Report Report Original Original Orientation Stapling Position Punching Position Report Report Report Report R e p o r t R e p o r t R e p o r t R e p o r t Report Report Report Report Report ...

Page 392: ... created This type of job flow is not displayed on the Create Job Flow Sheet screen When the Authentication feature is enabled job flow sheets whose owners are authenticated are displayed on the Create Job Flow Sheet screen For information on job flow sheets that target scan files refer to Job Flow Sheets ApeosPort Series Models Only P 397 You can register the following features Forward E mail Not...

Page 393: ...nked to this folder Important After executing the job flow confirm the Job Status screen or print a Job History Report to check the result For information on the Job History Report refer to 5 Tools Common Service Settings Reports Job History Report in the Administrator Guide Cut Link Cancels the link between a folder and the linked job flow sheet Create Change Link Displays the Link Job Flow Sheet...

Page 394: ...flow sheet is already linked the link is canceled Note You can sort the list in ascending or descending order by selecting either Name or Updated 2 Select Job Flow Settings 3 Select Create Change Link 4 Select any option Refresh Displays the updated information Create Displays the Create New Job Flow Sheet screen For more information refer to 5 Tools Setup Create Job Flow Sheet Create New Job Flow...

Page 395: ...em Administration mode to search for job flows Job flows that fully match the entry are searched The machine searches through keywords that were registered upon each job flow creation Sheet Filtering Displays the Sheet Filtering screen Refer to Sheet Filtering Screen P 395 Sheet Filtering Screen This screen allows you to filter the job flow sheets displayed Displayed job flow sheets may vary depen...

Page 396: ...b flows that fully match the entry The machine searches through keywords that were registered upon each job flow creation The entry can be up to 12 characters long You can select from preset keywords if they have been registered in the System Administration mode For information on how to enter characters refer to Entering Text P 96 Select Keyword Displays the Select Keyword screen Select a keyword...

Page 397: ...machine Job Flow Sheets is a service that allows you to register transfer settings for scanning data such as a transfer method and destination to simplify data transfer tasks Note Job flow sheets targeting scanned documents are supported only by the ApeosPort series models Job Flow Procedure 398 Selecting Changing a Job Flow Sheet 400 ...

Page 398: ...ter a job flow sheet use a computer Step 1 Opening the Job Flow Sheets Screen 398 Step 2 Selecting a Job Flow Sheet 398 Step 3 Confirming Changing the Job Flow Sheet 399 Step 4 Starting the Job Flow Sheet 399 Note To create a job flow sheet use Device Setup Tool You can download Device Setup Tool from our official web site Step 1 Opening the Job Flow Sheets Screen The following describes how to op...

Page 399: ...settings refer to Selecting Changing a Job Flow Sheet P 400 Step 4 Starting the Job Flow Sheet 1 Load a document Note A job flow with an application linked does not require you to load a document 2 Press the Start button Important After executing the job flow be sure to print a Job History Report to check the result For information on the Job History Report refer to 5 Tools Common Service Settings...

Page 400: ...eatures Authentication for Job Flow Sheets and Folders Creating Using Job Flow Sheet in the Administrator Guide You can sort the list in ascending or descending order by selecting either Name or Updated Refresh Displays refreshed information Details Displays the Details screen You can confirm the details of a job flow such as the name last updated date target owner and save location When you selec...

Page 401: ...s at the left of each mandatory item 4 Select any option Items Displays the items set for the job flow sheet Current Settings Displays the values set for the job flow sheet Previous Group Displays the items of the previous group Next Group Displays the items of the next group Add E mail Recipient Adds recipients for the e mail Sheet Filtering Screen This screen allows you to filter the job flow sh...

Page 402: ...ies Models Only 7 1 Select Sheet Filtering 2 Select the filtering conditions and select Save Owner Select the owner of job flow sheets to filter Target Select the target of job flow sheets to filter Note Job flow sheets whose Target is Folder can be used only from Send from Folder ...

Page 403: ...ing This chapter describes the Stored Programming service that enables you to store customized job settings Stored Programming Overview 404 Registering Deleting Renaming Stored Programs 405 Calling a Stored Program 410 ...

Page 404: ...ns For example this service is available when you want to record a procedure starting from pressing the Machine Status button to displaying the screen under Print Reports to print a Job History Report In addition while Build Job is running this service can be used for the remaining document stacks For information on Build Job refer to Build Job Processing Documents Scanned with Different Settings ...

Page 405: ...ervices Home button 2 Select Setup 3 Select Stored Programming 4 Select a feature Store Register a stored program Refer to Registering Stored Programs P 406 Store Build Job Register a stored program for Build Job Refer to Registering Stored Programs for Build Job P 408 Delete Deletes a stored program Select the stored program number to be deleted Refer to Deleting Stored Programs P 409 Services Ho...

Page 406: ...rs and stored programs are assigned to the one touch buttons Select either of the following By default Type 1 is selected For information on how to change the settings registered to the one touch buttons refer to 5 Tools Common Service Settings Screen Button Settings in the Administrator Guide Type 1 The buttons 1 to 70 are used for address numbers and they correspond to the registered address num...

Page 407: ...Tools System Settings Copy Service Settings Preset Buttons If the selection is made from a list of the Address Book or Job Flow Sheet If any optional components installed on the machine such as a finisher are changed and thereby the associated buttons become no longer available If the measurement unit millimeters or inches is changed If a job is selected from the list of the stored jobs in Secure ...

Page 408: ...tored to a button it cannot be overwritten Select to return to the previous screen or to move to the next screen 3 Set the feature you want to register Note The machine sounds an audible tone while a stored program is being registered Press the Interrupt button to cancel registration You can change the volume of the sound that notifies that a stored program is being registered For information on t...

Page 409: ...hange the name of a stored program Up to 18 characters are allowed for a stored program s name For information on how to enter characters refer to Entering Text P 96 1 Select Enter Change Name 2 Select the number to register or change a name 3 Enter a name and select Save Assigning Changing Icons for Stored Programs The following describes how to assign or change an icon of a stored program You ca...

Page 410: ...features you want to use Note You can only select registered numbers After the stored program has been called the machine sounds an audible tone If a failure occurs the machine sounds a fault tone For information on how to change the volume of the sound that notifies that a stored program has been called refer to 5 Tools Common Service Settings Audio Tones Stored Programming Complete Tone in the A...

Page 411: ... 4 Select a number of a stored program containing the features you want to use Note You can only select registered numbers After the stored program has been called the machine sounds an audible tone If a failure occurs the machine sounds a fault tone For information on how to change the volume of the sound that notifies that a stored program has been called refer to 5 Tools Common Service Settings...

Page 412: ...8 Stored Programming 412 Stored Programming 8 ...

Page 413: ...vice is supported only by the ApeosPort series models This service is not available for some models An optional component is required For more information contact our Customer Support Center Web Applications Overview 414 Accessing Web Applications 415 Accessing Using Buttons Registered on the Services Home screen 416 ...

Page 414: ...ications from the machine and displaying the web application screen on the machine Storing scanned documents directly in a web application folder Printing a file directly that is stored on a remote server Important The web applications that can be displayed on the machine are those which are compatible with the machine You cannot access website on the Internet Note To access the web application on...

Page 415: ... an access destination refer to 5 Tools Web Applications Service Setup Server Setup in the Administrator Guide 1 Press the Services Home button 2 Select Web Applications Note WSD stands for Web Services on Devices 3 Select an access destination 4 Select Open from the pop up menu displayed Open Accesses the specified remote service Details Displays the information of the specified remote service Cl...

Page 416: ... the buttons For information on how to assign buttons displayed on the Services Home screen refer to 5 Tools Common Service Settings Screen Button Settings Services Home in the Administrator Guide 1 Press the Services Home button 2 Select Head Office registered on the Services Home screen Note In this example an access destination named Head Office is registered in the default position of the Web ...

Page 417: ...t Photos when a USB Memory Kit is connected Note This service is not available for some models An optional component is required For more information contact our Customer Support Center Overview of Media Print 418 Inserting USB Memory Device 421 Media Print Text 424 Media Print Photos 426 Selecting the Printing Options 428 ...

Page 418: ...can be used for Media Print feature text photo but its safe performance is not guaranteed When a Memory Card Reader with multi slot 2 is used only one particular slot is available And which slot is available differs according to models and slot of media Memory Card that you want to use is not always available Safe performance of a Memory Card Reader with multi slot is not guaranteed either 1 Media...

Page 419: ...essed with Media Print Use media formatted with digital cameras or computers FAT12 FAT16 FAT32 only Use USB 2 0 compliant memory devices with the size up to 128GB only USB 1 1 compliant memory devices are not supported If a file name contains machine dependent codes the file may not be recognized or displayed on the screen correctly Notes and Restrictions on Media Print The following notes and res...

Page 420: ...ormation on Print Processing Mode refer to 16 Appendix PDF Direct Print in the Administrator Guide You can use a USB host adapter to print from your USB memory device or via your USB cable as necessary but the operation is not guaranteed Multiple USB memory devices cannot be used simultaneously Use USB 2 0 compliant memory devices only USB 1 1 compliant memory devices are not supported The followi...

Page 421: ...e of the above even when a USB memory device in which only encrypted data is stored is inserted or USB memory device in unsupported format is inserted In such case a warning message appears during operation and the operation is aborted The screen status will be one of the above when a commercially available Memory Card Reader is inserted into the USB memory slot of the machine It is the same if no...

Page 422: ...hotos screen appears Note WSD stands for Web Services on Devices When the Media Print Text Screen Appears Select a feature on the Media Print Text screen When the Media Print Photos Screen Appears Select a feature on the Media Print Photos screen When the Screen Display Does Not Change 1 If any screen other than the Services Home screen is displayed press the Services Home button Services Home but...

Page 423: ...e device before use When disconnecting connecting the USB memory device by methods other than described in this guide When receiving the effect of electrical noise or an electrical discharge When a fault or failure occurs during operation If the USB memory device receives mechanical damage We assume no responsibility for any direct and indirect damages arising from or caused by such data loss Note...

Page 424: ...en Refer to Select From List Screen P 424 Select Range Use and to specify the range of files to be printed in First File and Last File Note Select Select From List to display a list of files and reference the list when selecting the range of files to be printed Index Print Prints a list of the selected files with the index numbers automatically assigned For more information on Index Print refer to...

Page 425: ...e locations an error occurs For more information on characters that the machine supports refer to Entering Text P 96 The machine does not distinguish between upper and lower cases of folder and file names that are created in Windows environment and that consist of eight characters or less The names for these folders and files are displayed in capital letters Select all files in this level Selects ...

Page 426: ...ome files may not be printed Select From List Displays the Select From List screen Refer to Select From List Screen P 427 Select Range Use and to specify the range of files to be printed in First picture and Last picture under Media Print Photos Note Select Select From List to display a list of files and reference the list when selecting the range Index Print Prints a list of the selected files wi...

Page 427: ...creen Thumbnail Displays a list of the images and names of the files Important The thumbnail view may not be available for some files If a file is not displayed in thumbnail view display it in list view or in Index Print Characters and images may not be correctly displayed in thumbnail view because they are reduced in size Note An image is displayed in thumbnail view in the orientation with which ...

Page 428: ...n the desired tray is not displayed select More and on the screen displayed select the tray When you select More and then Bypass you can set Paper Size and Paper Type Paper Size Select the paper size to be used from the list SRA3 A3 B4 A4 A4 B5 B5 8 5 x 11 8 5 x 11 100 x 148 mm Paper Type Select the paper type to be used from the list 2 Sided Printing Off Long Edge Flip Short Edge Flip Output Phot...

Page 429: ...t or the tray in which any of the following sizes of paper is loaded A3 B4 A4 A4 B5 B5 A5 A5 8 5 x 11 8 5 x 11 8 5 x 14 11 x 17 When you select Auto Select the machine automatically selects a tray that contains the same size of paper as the document and prints the document at its original size When the desired tray is not displayed select More and on the screen displayed select the tray When you s...

Page 430: ...ions the settings you have specified for Media Print Text or Media Print Photos before selecting the Index Print check box will be effective To change these settings deselect the Index Print check box change the print settings and then perform Index Print The setting values return to the defaults if the machine is rebooted The following setting items are restricted when you select Index Print Sett...

Page 431: ...s how to check the status of jobs and operate the jobs Job Status Overview 432 Checking Current Pending Jobs 433 Checking Completed Jobs 435 Printing and Deleting Stored Jobs 437 Printing Pending Jobs 457 Handling Error Terminations 458 ...

Page 432: ...to cancel current or pending jobs For more information refer to Checking Current Pending Jobs P 433 Checking completed jobs Displays the status of completed jobs and their details For more information refer to Checking Completed Jobs P 435 Checking stored jobs Prints or deletes jobs stored using the Charge Print Secure Print Private Charge Print Sample Set and Delayed Print features For more infor...

Page 433: ...all jobs is not displayed for the following jobs Jobs that are not spooled on the machine such as a job without using a printer driver and quantity selection and Fax Immediate Reception Job with time difference between spooling and printing such as Secure Print Pending jobs Jobs that are waiting to be processed due to a paper jam or running out of paper For more information on Fax Immediate Recept...

Page 434: ...canning of documents The job is then executed Next Original Select this button when you have another document to scan Start Resumes the suspended job Change Quantity Displays the Change Quantity screen on which you can change the number of copies entered before Enter a new quantity using the numeric keypad ...

Page 435: ... box is selected you can display child jobs by selecting a parent job Then select a child job from the list to show the details The values under Result show quantity pages and percentage The value type depends on the job type Select a job and switch to the job status screen to check the value type In the Completed Jobs tab you can confirm the sender s number of a fax job on the job list screen The...

Page 436: ...11 Job Status 436 Job Status 11 Print this Job Report Prints the Job Report ...

Page 437: ...store print data in the machine to print it with the print command from the machine The feature also enables you to set a passcode which is helpful to print confidential documents The following describes how to print or delete jobs stored with the Secure Print feature Note This feature does not appear when Receive Control in Charge Private Print Settings is set to either of the following Select Ac...

Page 438: ...om the USB port is not previewed You can set whether or not to display detailed information in the list screen of the stored files For more information refer to 5 Tools Stored File Settings Display Details of Stored Print Job in the Administrator Guide When the booklet layout is set using a printer driver the icon for booklet is displayed 5 Select any option 6 When printing specify the number of p...

Page 439: ...When Preview is Selected 1 Select any option Note Only the first page is displayed for the preview screen A previewed image cannot be rotated on the Secure Print screen Entire view An entire preview image is displayed In the entire view the file name Stored Date Pages and setting values of Staple and Hole Punch are displayed on the right side of the preview area In the entire view the following op...

Page 440: ...the Secure Print job For more information refer to When Print is Selected P 440 When Print is Selected 1 Specify how to process the job after printing Note The screen as shown on the right does not appear if Print Job Confirmation Screen is set to Disabled in the System Administration mode If Disabled is selected the machine automatically deletes the job after printing without displaying the confi...

Page 441: ... Job List Note Select Refresh to display the updated information You can enter a user ID in Go to using the numeric keypad to display the user ID at the top of the list 3 Select the job to be printed or deleted Note You can select up to 100 files simultaneously to print or delete the files If you select multiple files they are printed in the selected order Stored files can be displayed in a list o...

Page 442: ... deleted Refer to When Print is Selected P 444 When Delete is Selected 1 Select Delete Delete Deletes the job Important Once the job is deleted it cannot be restored Cancel Cancels deleting the job When Preview is Selected 1 Select any option Note Only the first page is displayed for the preview screen A previewed image cannot be rotated on the Sample Set screen Entire view An entire preview image...

Page 443: ...p on Long Edge Booklet Creation Displays Left Top Bind and Right Bottom Bind Note This item is displayed when the booklet layout is set using a printer driver When the orientation of booklet creation cannot be detected Booklet Creation is displayed only Print Prints the Sample Set job Refer to When Print is Selected P 444 Feature Operation Enlarging an image Switching to enlarged view Double tap a...

Page 444: ...feature If the power is switched off when jobs are in queue before the specified print time the jobs whose print time has elapsed will automatically be printed immediately after the power is switched on again The following describes how to print or delete jobs stored with the Delayed Print feature For information on how to operate a Delayed Print job refer to the print driver s help Note When Save...

Page 445: ...w is Selected P 445 When Preview is Selected P 445 Print Prints the Delayed Print job After printing the job is deleted If printed manually the job will not be printed at the specified time Refer to When Print is Selected P 447 When Delete is Selected 1 Select Delete Delete Deletes the job Important Once the job is deleted it cannot be restored Cancel Cancels deleting the job When Preview is Selec...

Page 446: ...e output color of the document to be printed 2 Sided Printing Displays 1 Sided Flip on Short Edge and Flip on Long Edge Booklet Creation Displays Left Top Bind and Right Bottom Bind Note This item is displayed when the booklet layout is set using a printer driver When the orientation of booklet creation cannot be detected Booklet Creation is displayed only Feature Operation Enlarging an image Enla...

Page 447: ...tings Receive Control the jobs are saved for each Billing ID Any jobs that were not given a Billing ID on the print driver are saved in No User ID For more information on how to register user IDs on the machine refer to 5 Tools Accounting Create View User Accounts in the Administrator Guide Note Unlike the Private Charge Print feature the Charge Print feature can store jobs without a user ID such ...

Page 448: ... the selected order Stored files can be displayed in a list or thumbnailed view You can also preview the files The image of a direct print job from the USB port is not previewed You can set whether or not to display detailed information in the list screen of the stored files For more information refer to 5 Tools Stored File Settings Display Details of Stored Print Job in the Administrator Guide Wh...

Page 449: ...y the first page is displayed for the preview screen A previewed image cannot be rotated on the Charge Print screen Entire view An entire preview image is displayed In the entire view the file name Stored Date Pages and setting values of Staple and Hole Punch are displayed on the right side of the preview area In the entire view the following operation is available Feature Operation Enlarging an i...

Page 450: ...rge Print job After printing the job is deleted Refer to When Print is Selected P 450 When Print is Selected 1 Specify how to process the job after printing Note The screen as shown on the right does not appear if Print Job Confirmation Screen is set to Disabled in the System Administration mode If Disabled is selected the machine automatically deletes the job after printing without displaying the...

Page 451: ...n the print driver The Private Charge Print feature restricts the use of the machine through either user ID authentication or card authentication only the IC Card Reader optional is available or the combination of both For information on the types of authentication refer to 14 Authentication and Accounting Features Authentication Overview of Authentication and Accounting Feature Types of Authentic...

Page 452: ... the icon for booklet is displayed 5 Select any option 6 When printing specify the number of print sets using the numeric keypad Select All Selects all jobs To deselect all the jobs select this button again Delete Deletes the Private Charge Print job Note If jobs with the same user ID are all deleted the user ID will be deleted Refer to When Delete is Selected P 452 Preview Displays the previewed ...

Page 453: ...de of the preview area In the entire view the following operation is available Enlarged view A previewed image is enlarged or reduced In the enlarged view the following operations are available Print Quantity Specifies the number of print sets Output Color Displays the output color of the document to be printed Feature Operation Enlarging an image Enlarged view Double tap a preview image Feature O...

Page 454: ...e automatically deletes the job after printing without displaying the confirmation screen For more information refer to 5 Tools Stored File Settings Print Job Confirmation Screen in the Administrator Guide Print and Delete Starts printing the job After printing the job is deleted Print and Save Starts printing the job After printing the job remains undeleted Cancel Cancels printing the job Public ...

Page 455: ...blic folder Refer to When Print is Selected P 455 When Delete is Selected 1 Select Delete Delete Deletes the job Important Once the job is deleted it cannot be restored Cancel Cancels deleting the job When Print is Selected Starts printing the job Undelivered Faxes The following describes how to re send or delete an undelivered fax job Note This feature may not appear depending on the settings in ...

Page 456: ...er to When Change Recipients is Selected P 456 When Delete This Fax is Selected 1 Select Delete Delete Deletes the undelivered fax job Cancel Cancels deleting the undelivered fax job When Change Recipients is Selected Specify a fax recipient for the undelivered fax job Besides the fax recipient the following features can be changed on the control panel Important If the fax recipient has been chang...

Page 457: ...waiting for this time period to elapse If a job is paused by the Stop button and is waiting to be resumed you can also resume the job If there are multiple jobs subsequent jobs are printed after the paused job has been printed Note If there are no pending jobs Print Waiting Jobs is disabled Forinformationonhowto set AutoPrint refer to 5 Tools CommonService Settings Machine Clock Timers Auto Print ...

Page 458: ... Transmission Report Job Undelivered in the Administrator Guide For more information on how to print the Transmission Report Job Undelivered automatically refer to 5 Tools Common Service Settings Reports Transmission Report Job Undelivered in the Administrator Guide For a Scan Job A Transmission Report Job Undelivered is printed For more information on the Transmission Report Job Undelivered refer...

Page 459: ...not support the features described in this chapter An optional component is required For more information contact our Customer Support Center The procedures in this chapter may vary depending on the driver and utility software being used due to the upgrades Features Overview 460 Print 461 E mail Printing 464 Sending Fax 465 Importing Scanned Data 467 CentreWare Internet Services 474 ...

Page 460: ...machine For more information refer to E mail Printing P 464 Sending Fax Sends a fax directly from a computer For more information refer to Sending Fax P 465 Importing Scanned Data Imports files stored in a folder of the machine to a computer For more information refer to Importing Scanned Data P 467 CentreWare Internet Services Displays the machine status and job status The feature also allows you...

Page 461: ...ers Booklet Creation Performs 2 sided printing and page allocation for printing a booklet in the correct page order Transparency Separators Automatically inserts a blank sheet of paper as a separator each time a transparency is printed Watermark Prints preset text such as Confidential over the print data Secure Print Temporarily stores the print data on the machine to print it with the print comma...

Page 462: ...atically For information on how to use E mail Printing refer to E mail Printing P 464 Print Features Using Authentication Information Charge Print This feature authenticates users on the machine to prevent unauthorized users from operating print jobs When this feature is enabled the machine prints only the jobs of authenticated users The machine can also be configured to store multiple print jobs ...

Page 463: ...iver s help Printing This following describes how to print documents The printing procedure depends on the application software you use For more information refer to the documentation provided with the application For more information on print features click Help on the print driver screen to view the print driver s help 1 Select Print from the File menu on the application 2 Confirm the printer na...

Page 464: ...tach a document to the e mail if necessary Important Only plain text is available for the e mail body Change the body text format to plain text on your e mail application Any forwarded e mail that is attached to another e mail cannot be printed Note If the extension of the attached file is other than tif tiff pdf jpeg jpg jpe jfif xps oxps xdw and xbd the file may not be printed correctly XPS stan...

Page 465: ...stinations from another machine ApeosPort V C7785 C6685 C5585 DocuCentre V C7785 C6685 C5585 to this machine Use CentreWare Internet Services to register fax destinations ForinformationonCentreWareInternetServices referto 6CentreWareInternetServicesSettings ConfiguringMachine Settings Using CentreWare Internet Services in the Administrator Guide You can register fax destinations separately on the ...

Page 466: ...e default port number is 80 When the Authentication feature is enabled on the machine enter a user ID and passcode in the User Name and Password fields respectively Ask your system administrator for the user ID and passcode If communications are encrypted you must specify an address that starts with https instead of http to access CentreWare Internet Services 3 Click the Properties tab and select ...

Page 467: ...et2 is specified Network Scanner Utility 3 cannot operate For more information refer to 5 Tools Connectivity Network Setup Protocol Setup TCP IP Network Settings Ethernet 2 Toimportfilesstoredinafolder priorsettingsarerequired suchasenablingports Formoreinformation referto 9Scanner Environment Settings Configuration of Store to Folder in the Administrator Guide For information on the operation of ...

Page 468: ...lders Clicking Select Scanner returns to step 5 where you can reselect a scanner 7 Click Confirm 8 Select a file to be imported from the list and click Import Note You can select multiple files Import Refresh and Delete are available from the menu that appears when you right click on the list When the import starts the scan data is forwarded from the folder to the computer After being forwarded th...

Page 469: ... a machine s folder Stored File Manager 3 is software to import files from a machine s folder to a computer without using any client side application To use Stored File Manager 3 your computer must have Network Scanner Utility 3 installed Note Network Scanner Utility 3 is included in the Media Software Product Manual When Secondary Ethernet optional is installed on the machine and the IP address o...

Page 470: ...e imported In the Passcode field enter a passcode up to 20 digits Note You can also select a folder number from Registered Folders Clicking Select Scanner returns to step 2 where you can reselect a scanner 4 Click Confirm 5 Select a file to be imported from the list To import a file there are two ways as follows Importing a file by clicking Import Click Import The file is extracted and saved the s...

Page 471: ...play of scanner names You can change the display of scanner names listed To change the display of scanner names use the dialog box that appears by clicking Search Display Settings in the scanner selection dialog box Under Scanner Name Display you can change the method in which scanner names are displayed in Scanners Detected Specify scanners to search for under Search Target Settings Note If click...

Page 472: ...shall be borne by you 1 Start up the computer and a web browser 2 Enter the machine s IP address or Internet address in the browser address field and press the Enter key Note If your network uses DNS Domain Name System and the machine s host name is registered in the domain name server you can access the machine using the Internet address with the combination of the host name and the domain name F...

Page 473: ...es Settings in the Properties tab when Name of File s When Retrieved From Folder is set to File Name the file name may be changed automatically when retrieving a file from the folder depending on the file name For more information refer to the online help for CentreWare Internet Services Important To display the online help for CentreWare Internet Services users need to have the environment to con...

Page 474: ...to the Internet The communication fee shall be borne by you Top Frame Displays the model of the machine user information a link to the online help and the tabs links to go to each category Logout is displayed on the right of the user information when you log in as the authenticated user using the Authentication feature or as the System Administrator Click Logout to cancel the Authentication mode o...

Page 475: ...e status of the paper trays output trays and consumables such as toner cartridges Usage Counters Displays the total number of pages used for each feature and cumulative numbers Total Runtime Displays Output Device Runtime Scanner Runtime Standby Time Low Power Time Sleep Time Warm up Time and Power Off Time by minutes Jobs Listing active jobs and allowing you to delete the jobs and displaying comp...

Page 476: ...etting instructions refer to the documentation provided with your browser Port Number The default port number of this service is 80 The port number can be changed in Properties Connectivity Protocols HTTP Usable ports are 1 to 65535 If you set the port to a number other than 80 you must add and the port number after the IP address or the Internet address when entering the address into your browser...

Page 477: ...s Ask your system administrator for the user ID and passcode If communications are encrypted you must specify an address that starts with https instead of http to access CentreWare Internet Services If authentication of the system administrator fails the following message is displayed in the right frame of web browser Login failed If the number of times that authentication fails exceeds the specif...

Page 478: ...12 Computer Operations 478 Computer Operations 12 ...

Page 479: ...13 Appendix This chapter contains a glossary of terms used in this guide Glossary 480 ...

Page 480: ...supplying paper B4 364 x 257 mm paper B5 257 x 182 mm paper Binding Shift When creating a booklet this feature adds margins to the center binding area of documents Book Scanning A feature that copies the left and right pages of an unfolded document onto two separate sheets of paper Border Limit Page split threshold value One more sheet is used when the length of the transmitted document exceeds th...

Page 481: ...net Fax compatible machines without going through the SMTP server while Internet Fax uses the SMTP server to send e mail Document Image An image of a document scanned by the machine DPI An abbreviation of Dots Per Inch A unit used to describe printing resolution in terms of the number of dots printed in one inch Used as a unit to describe resolution ECM An abbreviation of Error Correction Mode A t...

Page 482: ...hines G3 A facsimile communication system standardized by the advisory committee for International Telecommunications CCITT now the ITU T Header A record of the sender It is printed on the top edge of a received document FQDN FQDN Fully Qualified Domain Name is fully specified with domain name sub domain name and host name so that it is identified in network ICM An abbreviation of Image Color Matc...

Page 483: ... information on optional components contact our Customer Support Center Pages per Side A feature that copies two or four documents onto one sheet of paper PCL An abbreviation of Printer Control Language A page description language developed by Hewlett Packard PJL An abbreviation of Printer Job Language A command language for controlling printers developed by Hewlett Packard Polling A feature that ...

Page 484: ...laser beam scanner Scan Sensing or reading a paper document and converting the optical image of the document to an electronic image The machine offers two scanning devices document glass and document feeder Screen The screen that is displayed on the touch screen It displays messages and feature buttons Select In this document Select refers to highlighting a feature selection by touching the featur...

Page 485: ...on the touch screen T 38 T 38 is a protocol for timely fax communication over IP network The protocol is also necessary for fax communication between existing public phone lines and IP network Transmission Interval The period between transmissions Transparency Copy A feature that copies on transparency films or inserts a sheet of blank or copied paper between transparency films UNC An abbreviation...

Page 486: ...13 Appendix 486 Appendix 13 ...

Page 487: ...ns 92 Address Book 224 335 adjusting color balance 129 adjusting contrast 127 361 adjusting copy density sharpness saturation of images 127 adjusting fax density 238 adjusting scan density and image sharpness 360 adjusting the color tone 130 adjusting the copy density 124 adjusting the image position 140 Advanced Settings 359 Annotations 154 attaching covers to copies 150 Auto Detect 242 366 Auto ...

Page 488: ...d area 185 deleting Private Charge Print jobs 452 deleting Sample Set jobs 442 deleting Secure Print jobs 438 deleting stored jobs 437 deleting stored programs 409 Digital Signature 264 376 Direct Fax 465 Direct Printing 462 Disable Auto Printing Release Printer 93 document cover 68 document feeder 98 190 286 document feeder tray 71 Document glass 99 287 document glass 68 document guides 71 docume...

Page 489: ...205 Invert Image 143 IP Fax SIP 210 J Job Assembly 179 Job Flow Sheets 398 Job Status 432 job template 332 JPEG 319 320 L Language 92 Language of the Original 324 large size UI 69 Last Original 434 Layout Adjustment 132 241 363 left cover 71 75 lever 70 license 34 Lighten Darken 127 238 Lighten Darken Simple Copy 110 loading documents 286 local terminal information 234 Lock Out Printer 93 locking ...

Page 490: ...ographs 360 Poster 152 461 Power Saver mode 82 power switch 68 Preset Repeat Image 169 print driver 463 Print Mode 93 Printing 463 printing Charge Print jobs 450 printing control numbers on the background of copies 161 printing Delayed Print jobs 447 printing files in a folder 389 printing multiple sets at the remote machine 254 printing pending jobs preferentially 457 printing Private Charge Prin...

Page 491: ...nts 224 sending in sections 373 sending internet fax encrypted by S MIME 263 sending Internet Fax with a digital signature by S MIME 264 Server 342 Server Fax 215 service buttons 90 Services Home screen 90 setting the action to be taken for file name conflict 375 Setting the Sender s Address 314 setting the subject 315 354 Setup 93 Shadow Suppression 361 Shared Name 343 Sharpness 127 Sideways Imag...

Page 492: ...machine that a remote machine can retrieve 267 storing scanned data on a network computer 358 Subject 315 354 suppressing the document background 361 T Tab Margin Shift 166 Target Area Color 122 Text 318 Text Compression 324 TIFF 319 320 TIFF JPEG Auto Select 319 TIFF F 263 TIFF J 263 TIFF S 263 toner cartridges 70 toner cover 68 top cover 71 touch screen 84 87 Transfer Protocol 335 transfer unit ...

Page 493: ...ApeosPort V C7785 C6685 C5585 DocuCentre V C7785 C6685 C5585 User Guide ME7539E2 1 Edition 1 June 2015 Fuji Xerox Co Ltd Copyright 2015 by Fuji Xerox Co Ltd ...

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