Fuji Xerox ApeosPort-IV C4430 User Manual Download

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6 Send from Folder

This chapter describes the basic operations and features to use folders.

Folder Operating Procedure .....................................................................290

Selecting a Folder.....................................................................................292

Checking/Operating Files in a Folder .......................................................293

Checking File Details ................................................................................295

Printing Files in a Folder ...........................................................................296

Configuring/Starting Job Flow...................................................................299

Summary of Contents for ApeosPort-IV C4430

Page 1: ...ApeosPort IV C4430 DocuCentre IV C4430 User Guide...

Page 2: ...trademark of Fuji Xerox Co Ltd In this manual safety instructions are preceded by the symbol Always read and follow the instructions before performing the required procedures The data saved in the ha...

Page 3: ...ion 29 Radio Frequency Emissions Class B 29 Product Safety Certification UL CB 29 Environment 30 About License 31 RSA BSAFE 31 Heimdal 31 JPEG Code 31 Libcurl 31 FreeBSD 32 OpenLDAP 33 DES 35 AES 35 T...

Page 4: ...k White Color Selecting the Color for Copying 71 Lighten Darken Adjusting the Copy Density 72 2 Pages Up Copying Two Pages onto One Sheet 72 Original Orientation Specifying the Orientation of Loaded D...

Page 5: ...g Multiple Copies on One Sheet 114 Annotations Adding a Comment a Date Page Numbers to Copies 115 Watermark Printing Control Numbers on the Background of Copies 121 Preset Repeat Image Making Multiple...

Page 6: ...n 174 Layout Adjustment 176 2 Sided Scanning Transmitting 2 sided Originals 176 Original Size Specifying the Scan Size for the Original 176 Mixed Size Originals Scanning Different Size Documents Simul...

Page 7: ...22 Step 2 Selecting the Features 223 Step 3 Starting the Scan Job 226 Step 4 Confirming the Scan Job in Job Status 227 Step 5 Saving the Scanned Data 228 Operations during Scanning 229 Stopping the Sc...

Page 8: ...ocation in the USB Memory Device 262 Details Displaying the Details of a Storage Location in the USB Memory Device 263 Preview Previewing the Scanned Images during a Scan Job 264 Color Scanning Select...

Page 9: ...Setting the Action to be Taken for File Name Conflict 285 File Name Specifying a Name for the File to be Saved 285 Encryption Sending E mail Encrypted by S MIME 286 Digital Signature Sending E mail w...

Page 10: ...tions Overview 322 Accessing Web Applications 323 Services Home Screen 324 10 Media Print Text and Photos 325 Overview of Media Print 326 Supported Media and File Formats 326 Notes and Restrictions on...

Page 11: ...361 Printing 361 E mail Printing 362 Setup 362 Receiving E Mail 362 Sending Fax 364 Registering Destinations 364 Importing Scanned Data 366 Importing to a TWAIN Compatible Application 366 Importing U...

Page 12: ......

Page 13: ...how to use this guide as well as safety notes and legal notice you should read before using the machine z Preface 14 z Types of Manuals 15 z Using This Guide 16 z Safety Notes 19 z Regulation 29 z En...

Page 14: ...For information on the environment of the personal computer in use and the basic knowledge and operations of networking environments refer to the manuals provided with the personal computer operating...

Page 15: ...scribes the basic operations of the machine as well as daily management and maintenance Manual HTML The manual describes installation and configuration procedures for print drivers and the machine env...

Page 16: ...s the basic operations and features for the Fax services 5 Scan Describes the basic operations and features for the Scan services 6 Send from Folder Describes the basic operations and features to use...

Page 17: ...s files applications button or menu names displayed on the touch screen The names of menus commands windows or dialog boxes displayed on the computer screen and their buttons and menu names button Ind...

Page 18: ...e as follows Long Edge Feed LEF Loading the document or paper in portrait orientation when viewed from the front of the machine Short Edge Feed SEF Loading the document or paper in landscape orientati...

Page 19: ...sed for item that if not followed strictly can lead death or severe or fatal injuries and the possibility to do it is comparatively high Used for items that if not followed strictly can lead to severe...

Page 20: ...ands It may cause electric shock Do not place an object on the power cord Always keep the plug connection free of dust The dusty and damp environment may bring about minute electric current in a conne...

Page 21: ...curtains z In the hot humid dusty or poorly ventilated environment z In the place receiving direct sunlight z Near cookers or humidifiers This product weights 56 Kg When moving it always carry it by...

Page 22: ...e product at more than 10 degree angle Otherwise it may fall over and cause injuries 130 560 400 450 1086 536 100 1090 Unit mm 560 500 400 450 1086 536 100 1460 Unit mm With Finisher AB1 optional 740...

Page 23: ...up by heater dew condensation may form inside the product and cause a partial deletion on printing Operational Safety The operator s product maintenance procedures are described in the customer docume...

Page 24: ...Other cleaning materials may result in poor performance of the product Never use aerosol cleaners or it may catch fire and cause explosion If you need to pull out a tray to remove paper jam contact y...

Page 25: ...is the end of the check procedure 5 Press the RESET button back to the depressed position If the circuit does not work properly contact your local Fuji Xerox representative Do not attempt to remove a...

Page 26: ...document on the document glass It may break the glass and cause injuries Ventilate well during extended operation or mass copying It may affect the office air environment due to odor such as ozone in...

Page 27: ...disposal Keep the drum cartridges and toner cartridges out of the reach of children If a child accidentally swallows toner spit it out rinse mouth with water drink water and consult a physician immed...

Page 28: ...1 Before Using the Machine 28 Before Using the Machine 1...

Page 29: ...erference will not occur in a particular installation If this product does cause harmful interference to radio or television reception which can be determined by turning this product off and on the us...

Page 30: ...resources Fuji Xerox reuses returned toner cartridges and drum cartridges to make recycle parts recycle materials or energy recovery z Proper disposal is required for toner cartridges and drum cartrid...

Page 31: ...the name of the Institute nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED B...

Page 32: ...T OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE Except as contained in this notice the name of a copyright holder shall not be used in advertising or otherwise to...

Page 33: ...AP Copyright 1998 2006 The OpenLDAP Foundation All rights reserved Redistribution and use in source and binary forms with or without modification are permitted only as authorized by the OpenLDAP Publi...

Page 34: ...ution and use of this software and associated documentation Software with or without modification are permitted provided that the following conditions are met 1 Redistributions in source form must ret...

Page 35: ...s of this document is granted DES This product includes software developed by Eric Young eay mincom oz au AES Copyright c 2003 Dr Brian Gladman Worcester UK All rights reserved This product uses publi...

Page 36: ...ersity z Monash University License Information http www csse monash edu au jwb edrdg licence html z Information Regarding EDICT and COMPDIC http www csse monash edu au jwb edict html http www csse mon...

Page 37: ...MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY S...

Page 38: ...es of items that may be illegal to copy or print in your country z Currency z Banknotes and checks z Bank and government bonds and securities z Passports and identification cards z Copyright material...

Page 39: ...achine such as machine components how to switch the machine on and off and how to use the touch screen z Machine Components 40 z Power Source 44 z Ground Fault Interrupter 47 z Energy Saver Mode 48 z...

Page 40: ...paper jams 3 Waste toner bottle Collects waste toner 4 Inner cover Open this cover to replace the consumables 5 One tray module optional Load paper here Note The machine allows for a maximum of 4 tray...

Page 41: ...ickness lever Used for printing on envelopes 4 Main power switch Switches the main power of the machine on and off Refer to Power Source P 44 5 Multiple sheet inserter MSI Used for loading non standar...

Page 42: ...tridge when replacing or adding staples or clearing staple jams 4 Left tray Stapled outputs are delivered here No Component Function 1 Control board cover Open this cover when installing the optional...

Page 43: ...sher AB1 Connects to the power cable of the optional Finisher AB1 11 HDD extension kit optional Provides the extended copy features and adds the spool and scan features No Component Function 1 Confirm...

Page 44: ...may damage the hard disk and the memory or cause a machine malfunction 1 Make sure that the power cord is plugged in correctly 2 Press the main power switch to the position to switch the main power o...

Page 45: ...processing data may be erased While data is being received While a job is being printed While a job is being copied While a job is being scanned When switching the power off wait 5 seconds after outpu...

Page 46: ...power on may damage the hard disk and the memory or cause a machine malfunction 1 Make sure that the power is switched off 2 Make sure that the touch screen is blank and the Energy Saver button does...

Page 47: ...rupter contact our Customer Support Center The following describes how to check the ground fault interrupter 1 Press the power switch to the position to switch the power off 2 Make sure that the touch...

Page 48: ...is lowered more than in the Low Power mode The touch screen goes out and the Energy Saver button on the control panel lights up To use the machine press the Energy Saver button The Energy Saver butto...

Page 49: ...mode however the Sleep mode will not be deactivated by the operation above To take full advantage of the feature that deactivate the Low Power mode without pressing the Energy Saver button it is reco...

Page 50: ...job to check or print stored jobs or to check completed jobs 5 Machine Status button Press this button to check the machine status and meters to check the status of consumables and to print reports 6...

Page 51: ...ings Data Indicator in the Administrator Guide 14 Speed Dial button Press this button to specify a recipient with an address number when sending a fax or e mail 15 C Clear button Press this button to...

Page 52: ...Overview 2 21 USB memory slot Insert a USB 2 0 memory device here Note This feature is not available for some models An optional component is required For more information contact our Customer Support...

Page 53: ...igning Services to the Custom Buttons You can assign services to the Custom buttons on the control pane By assigning frequently used services to the Custom buttons you can switch to the services witho...

Page 54: ...so press the Log In Out button on the control panel to enter the Authentication mode To exit the Authentication mode press the Log In Out button on the control panel You can also select the login info...

Page 55: ...of the machine For more information refer to Send from Folder P 289 Stored Programming You can operate stored programs Stored Programming is a service that allows you to store settings that you expect...

Page 56: ...twork using the browser on the machine in order to display and store data For more information refer to Web Applications ApeosPort Series Models Only P 321 Note This service is not available for some...

Page 57: ...ion refer to 5 Tools Setup in the Administrator Guide Calibration The machine can automatically calibrate colors when the reproducibility of density or color in copies and prints deteriorates For more...

Page 58: ...and symbols Item Description Entering alphabets and numerals To enter uppercase letters select Shift To return to the lowercase letters select Shift again Entering symbols Select More Characters Note...

Page 59: ...cribes the basic operation and features for the Copy service z Copying Procedure 60 z Operations during Copying 66 z Simple Copy 69 z Copy 74 z Image Quality 86 z Layout Adjustment 93 z Output Format...

Page 60: ...andard size A5 A5 For information on document sizes that can be detected automatically and how to enter a non standard document size refer to Original Size Specifying the Scan Size for the Document P...

Page 61: ...tandard size documents For non standard size documents enter the size on the Original Size screen For information on document sizes that can be detected automatically and how to enter a non standard d...

Page 62: ...e Copy Allows you to only select basic features to copy documents Copy Allows you to make detailed settings to copy documents The following procedure uses Copy to describe how to select features For i...

Page 63: ...stment P 93 Output Format P 107 Job Assembly P 130 Step 3 Entering a Quantity The following describes how to enter the number of copy sets You can enter up to 999 sets 1 Enter the number of copies usi...

Page 64: ...message appears on the touch screen Solve the problem according to the message You can set the next job during copying If you have more documents If you have more documents to copy select Next Origina...

Page 65: ...s are not output after you start the copy job the job may be in pending status Use the following procedure to confirm the job status 1 Press the Job Status button 2 Confirm the job status Note Select...

Page 66: ...opping the Copy Job 66 Changing the Number of Copies 67 Interrupting the Copy Job 68 Stopping the Copy Job To cancel a copy job in progress use the following procedure 1 Press either the Stop button o...

Page 67: ...previous screen or to move to the next screen 3 Select Delete 4 Select Delete Changing the Number of Copies To change the number of copy sets during scanning or copying use the following procedure 1...

Page 68: ...ortant Press the Interrupt button only after all the documents have been scanned The machine does not accept another job while it is scanning the documents or Next Original has been selected 1 Press t...

Page 69: ...er for Copying 69 Reduce Enlarge Making Enlarged Reduced Copies 70 2 Sided Copying Making 2 Sided Copies 71 Black White Color Selecting the Color for Copying 71 Lighten Darken Adjusting the Copy Densi...

Page 70: ...d in a tray allows you to check the remaining amount of paper loaded in the tray Reduce Enlarge Making Enlarged Reduced Copies This feature allows you to select a copy ratio to enlarge or reduce the s...

Page 71: ...tion 1 J 1 Sided Makes a copy of a 1 sided document on one side of the paper 1 J 2 Sided Makes a copy of a 1 sided document on both sides of the paper 2 J 2 Sided Makes a copy of a 2 sided document on...

Page 72: ...ze of the document Select a tray other than Auto Select in Paper Supply When you select Auto Select the tray containing A4 paper is selected If no tray contains A4 paper the machine select a tray base...

Page 73: ...option when placing the top edge of the document against the left side of the document glass or document feeder Upright Images Select this option when placing the top edge of the document against the...

Page 74: ...es per Side Copying Multiple Pages onto One Sheet 85 Lighten Darken Adjusting the Copy Density 85 You can customize the layout of the features displayed on the Copy screen For more information refer t...

Page 75: ...l is Selected P 75 When Independent X Y is Selected P 76 or When Calculator is Selected P 77 When Proportional is Selected You can select a ratio from the standard copy ratios or can enter a ratio dir...

Page 76: ...oves Fit and you do not want to erase the edges of the document set the amount of edge erase to 0 mm Note that if the amount is set to 0 mm the edges of the copied document may get dirty You can set E...

Page 77: ...ecify a scan size for the document Also select a paper tray if necessary For information on how to specify a scan size for the document refer to Original Size Specifying the Scan Size for the Document...

Page 78: ...ce Settings Preset Buttons Paper Supply Button in the Administrator Guide More Displays the Paper Supply screen Refer to Paper Supply Screen P 78 Checking the Remaining Amount of Paper in a Tray The i...

Page 79: ...gs Paper Tray Attributes in the Administrator Guide Size Detection Displays how the machine detects a paper size For information on how to set Size Detection refer to 5 Tools Common Service Settings O...

Page 80: ...o 216 mm in 1 mm increments 1 Enter a paper size using and or the numeric keypad 2 Select a paper type Note Select to return to the previous screen or to move to the next screen Output Color Selecting...

Page 81: ...lack Copies color documents using two colors You can change the two colors For more information refer to 5 Tools Copy Service Settings Copy Defaults Dual Color Target Area Color and Dual Color Non tar...

Page 82: ...ur document to define them as source colors Refer to Source Color Screen P 82 z Target Area Color Displays the Target Area Color screen on which you can select the target color to be used in place of...

Page 83: ...et options Target Area Color Screen This screen allows you to select the target color to be used in place of the source colors specified in Source Color You can select one color from seven preset and...

Page 84: ...ettings Custom Colors in the Administrator Guide 1 Select Dual Color 2 Select Non target Area Color 3 Select any color Output Color Color Screen This screen allows you to specify the color to be used...

Page 85: ...Specifying Finishing Options P 126 Pages per Side Copying Multiple Pages onto One Sheet This feature is the same as Pages per Side on the Output Format screen For more information refer to Pages per S...

Page 86: ...e Quality 89 Color Balance Adjusting Color Balance 90 Color Shift Adjusting the Color Tone 92 1 Select Copy on the Services Home screen 2 Select a feature on the Image Quality screen Note If the color...

Page 87: ...Normal Text Select this option for printed documents or for documents written with ink z Light Text Select this option for text that requires enhancement such as handwritten pencil text z Text on See...

Page 88: ...akes softer Saturation Allows you to select from five saturation levels between Vivid and Pastel Selecting an upper cell on the bar makes colors brighter and selecting a lower cell makes less bright I...

Page 89: ...ally adjusts the brightness and hue of the original document to sharpen the image Note Auto Contrast is not available when you use the document feeder z Manual Contrast Allows you to select from the f...

Page 90: ...for water and sky images and is also suitable when smoky blue colors are to be reproduced more clearly Shadow Suppression Suppresses the colors on the reverse side of the original document from being...

Page 91: ...adows Highlights Allows you to adjust the color strength of low density areas Example If low density yellow is printed darker adjust the color strength in the minus direction under Yellow Balance High...

Page 92: ...s more reddish and riper looking At the same time the tone of all the other colors changes The red color appears more magentish and the green color appears more yellowish Conversely when the Original...

Page 93: ...Documents Simultaneously 99 Edge Erase Erasing Edges and Margin Shadows of the Document 100 Image Shift Adjusting the Image Position 101 Invert Image Making Reversed Copies of Images 104 Original Ori...

Page 94: ...des of the document are in opposite orientations Copies This option is displayed when you select 1 J 2 Sided or 2 J 2 Sided z Head to Head Select this option when you want the orientation of the front...

Page 95: ...ge order This is useful when you need to make separate copies of facing pages of a bound document such as a booklet Note You cannot use the document feeder with this feature A non standard size docume...

Page 96: ...m page only You can select this option when Top Page then Bottom is selected Binding Edge Erase Erases the shadow from the center section of the document You can set the binding erase width in the ran...

Page 97: ...Ending Page Screen P 97 Binding Edge Erase Erases the shadow from the center section of the document You can set the binding erase width in the range from 0 to 50 mm in 1 mm increments Starting Ending...

Page 98: ...ars The document sizes that can be automatically detected depend on Paper Size Settings in the System Administration mode For more information refer to 5 Tools Common Service Settings Other Settings P...

Page 99: ...nt size combinations are A5 portrait and A4 landscape If another combination of document sizes is used the documents can be fed at an angle and may not be copied properly 1 Select Mixed Size Originals...

Page 100: ...ed and Mirror Side 1 is selected as 2 Sided Original Side 2 option To apply symmetrical edge erase amounts on both sides select 2 g 2 Sided for 2 Sided Copying operation Even when the edge erase amoun...

Page 101: ...Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document Note If the Original Orientation setting differs from the actual do...

Page 102: ...Displays the Image Shift Side 2 screen Refer to Image Shift Side 2 Screen P 103 z Mirror Side 1 Select this check box when you want the positioning of Side 2 to match the positioning of Side 1 Origina...

Page 103: ...nts of the top and bottom and left and right margins in the range from 0 to 50 mm in 1 mm increments Margin Shift Allows you to specify the amounts of the top and bottom and left and right margins in...

Page 104: ...n the document is inverted to white and the white color to black When Output Color is set to Color the colors are inverted to their complementary colors When Negative Image and Edge Erase are set simu...

Page 105: ...t glass or document feeder Image Rotation Changing the Orientation of Images If the orientation of the paper currently loaded in the tray differs from that of the document loaded the machine automatic...

Page 106: ...rection Screen This screen allows you to set the reference position for rotation 1 Select any option Staple Position This option is displayed when the finisher is installed If documents are of mixed o...

Page 107: ...Comment a Date Page Numbers to Copies 115 Watermark Printing Control Numbers on the Background of Copies 121 Preset Repeat Image Making Multiple Copies on a Single Sheet 124 Transparency Options Inser...

Page 108: ...ied in Auto Paper Off is automatically selected Change the setting if necessary For information on Auto Paper Off refer to 5 Tools Copy Service Settings Copy Control in the Administrator Guide 1 Speci...

Page 109: ...eation Divide Output screen Refer to Booklet Creation Divide Output Screen P 109 Paper Supply Displays the Booklet Creation Paper Supply screen Select the tray to be used for body pages from Main Body...

Page 110: ...that case follow the instructions of the message displayed on the screen to cancel the job The maximum number of pages that the machine can scan is 999 pages per job 1 Select Covers 2 Select any opti...

Page 111: ...ormation refer to Tray 5 Screen P 79 Front Cover Quantity This option is displayed when you select Blank Covers in Front Cover Specify the number of blank sheets to be used as front covers Back Cover...

Page 112: ...pages onto one side of a single sheet of paper Reading Order Allows you to select how to layout images on a page Original Orientation Allows you to specify the orientation of the document so that the...

Page 113: ...o enlarged copies are made Output Size Allows you to select the paper size Enlargement Refer to When Enlargement is Selected P 113 Paper Supply Displays the Paper Supply screen Select the paper tray t...

Page 114: ...cified so that the copies fit on the paper If Auto Select is selected in Paper Supply a tray specified in Auto Paper Off is automatically selected Change the setting if necessary For information on Au...

Page 115: ...e does not affect the annotation image and text sizes If you specify a comment date and page numbers together make sure that their print positions do not overlap before making copies When Pages per Si...

Page 116: ...ent glass or document feeder z Sideways Images Select this option when placing the top edge of the document against the left side of the document glass or document feeder Comment Screen This screen al...

Page 117: ...arted copying the document You can change the date format For more information refer to 5 Tools Common Service Settings Watermark Date Format in the Administrator Guide 1 Select any option Off No date...

Page 118: ...specified in Total Page N is used z 1 N 2 N 3 N Adds page numbers followed by the total number of pages and hyphens before and after the numbers Example 1 50 2 50 When you select 1 N 2 N 3 N the value...

Page 119: ...er in the range from 1 to 999 Note Use and or the numeric keypad to enter the start page number Ending Page Number Allows you to specify the end page to add a page number in the range from 1 to 999 Th...

Page 120: ...crements Apply To Displays the Apply Bates Stamp To screen Refer to Apply Bates Stamp To Screen P 120 Position Displays the Bates Stamp Position screen You can select a prefix and page number position...

Page 121: ...re allows you to faintly print a sequential control number in the background of each copy page If you set 1 as the starting number 1 is printed on each page of the first copy set and 2 is printed on e...

Page 122: ...y users with the Authentication and Accounting feature You can see if a user is authenticated by checking that the Log In Out button lights up Date Time Allows you to select whether to print the date...

Page 123: ...tion mode For information on how to register text refer to 5 Tools Common Service Settings Watermark Custom Watermark 1 to 3 in the Administrator Guide Watermark Effect Screen This screen allows you t...

Page 124: ...vice Settings Watermark in the Administrator Guide Preset Repeat Image Making Multiple Copies on a Single Sheet This feature allows you to repeatedly copy one original onto equally divided areas accor...

Page 125: ...lect Transparency Options 2 Select any option Off Does not insert separators Blank Transparency Separators Inserts a separator each time a transparency is copied Only one set of copies can be made Bla...

Page 126: ...reen P 79 Handout Tray Allows you to select the paper tray to be used for the handouts Select More to display the Handout Tray screen on which you can select a tray Note When you use the bypass tray s...

Page 127: ...s Original Orientation Allows you to specify the orientation of the document so that the machine can identify the top of the document Note If the Original Orientation setting differs from the actual d...

Page 128: ...s you to copy both sides of a small undetectable original such as an ID card onto one side of paper 1 Specify the orientation of the document in Original Orientation on the Layout Adjustment screen 2...

Page 129: ...ation on the copy magnification ratio for ID Card Copy refer to 5 Tools Copy Service Settings Copy Control ID Card Copy Reduce Enlarge in the Administrator Guide For information on how to specify the...

Page 130: ...ets Adding Originals 136 Delete Outside Delete Inside Deleting Outside or Inside of the Selected Area 137 Stored Programming Calling a Stored Program for Build Job 139 1 Select Copy on the Services Ho...

Page 131: ...rtant The machine does not copy on a cover when using the Build Job feature For more information refer to Covers Attaching Covers to Copies P 110 Annotations For more information refer to Annotations...

Page 132: ...b P 315 Delete Clears the document data stored by the Build Job feature and cancels the job Note You can also press the C Clear or Clear All button on the control panel to perform the same operation W...

Page 133: ...paper as a separator in between each stack of documents You can specify the number of separators to insert in the range from 1 to 99 as necessary Note You can specify different settings for each stack...

Page 134: ...nt and multiple sheet documents if you want to copy this single sheet document and the first page of the multiple sheet documents onto each side of a separator when loading the multiple sheet document...

Page 135: ...w quantity using the numeric keypad The new value must include the number of the sample set that has already been printed When reducing the quantity specify a value between 1 sample set and the number...

Page 136: ...automatically outputs the data remained if the machine is left unused for the period specified in Auto Clear For more information on Auto Clear refer to 5 Tools Common Service Settings Machine Clock...

Page 137: ...ext Original Select this button when you have more documents to copy This button is always selected when the Combine Original Sets feature is used Start After loading the next document select this but...

Page 138: ...tion setting differs from the actual document orientation the machine may not detect the top of the document correctly z Upright Images Select this option when placing the top edge of the document aga...

Page 139: ...alid If no other area is specified the Delete Outside Delete Inside feature cannot be used Pressing the C Clear button clears the value you have entered Clear Area 1 Area 2 or Area 3 Clears all the va...

Page 140: ......

Page 141: ...z About Server Fax 160 z Simple Fax 162 z Fax Internet Fax 166 z Layout Adjustment 176 z Fax Internet Fax Options 181 z More Options 201 z Broadcast 207 z Receiving Faxes 215 z Facsimile Information...

Page 142: ...ote The minimum supported paper size for 2 sided copying 125 x 110mm Standard size A5 A5 The standard document sizes that can be detected automatically depend on Paper Size Settings in the System Admi...

Page 143: ...size of the document loaded 4 Raise the document stopper Document Glass The document glass supports a single sheet a book or other similar documents with size from 15 x 15 mm Standard size A5 A5 to 2...

Page 144: ...wo services are available to send faxes Simple Fax Allows you to only select basic features to send faxes Fax Internet Fax Allows you to make detailed settings to send faxes The following procedure us...

Page 145: ...fying Destinations Three methods are available to specify recipients by phone number by address number and by group dial number The following shows input methods supported by each method O Available X...

Page 146: ...the numeric keypad as an example 1 Enter a fax number using the numeric keypad 2 To specify multiple recipients select Add on the touch screen Note If you have entered an incorrect value press the C...

Page 147: ...nal Note When using the document feeder load the next document after the machine has finished scanning the first document When Next Original is displayed on the screen shown on the right and no operat...

Page 148: ...o the next screen From the drop down menu you can select Scan Fax Internet Fax Jobs and display the desired job If undelivered faxes exist You can confirm undelivered faxes on the Job Status screen or...

Page 149: ...ion for each operation Stopping the Fax Job 149 Changing the Scan Settings 150 Stopping the Fax Job To cancel scanning a fax document use the following procedure 1 Press either the Stop button on the...

Page 150: ...the previous screen or to move to the next screen 3 Select Delete 4 Select Delete Changing the Scan Settings You can change the scan settings while scanning a document 1 Select Next Original 2 Select...

Page 151: ...ax 4 For each setting refer to Resolution Specifying the Scanning Resolution P 174 Original Size Specifying the Scan Size for the Original P 176 or Lighten Darken Adjusting Fax Density P 173 4 Select...

Page 152: ...TIFF format attachments to Internet Fax compatible machines Important The TIFF file profiles that can be processed differ depending on the Internet Fax compatible machine of the recipient Confirm the...

Page 153: ...via a relay station P 157 Precautions when sending Internet Fax The message Files Sent displayed on the Job Status screen of the machine a Job History Report and a Transmission Report indicates that...

Page 154: ...ceived faxes by folder Folder Selector z Direct Fax If you are using the fax gateway feature you can set Starting Rate and F Code For more information on the fax gateway feature refer to Sending Inter...

Page 155: ...the document data is deleted If TIFF J is specified for the profile the recipient s computer may not be able to display the attached TIFF file properly In this case specify the TIFF S or TIFF F profil...

Page 156: ...ring e mail to the folder the page being processed will be deleted at the point in time when the machine runs out of hard disk space Restricting incoming e mail The machine can be configured to accept...

Page 157: ...ure enables the machine to first send a document to an Internet Fax compatible machine fax gateway by e mail via the Internet The e mail document is then converted to a fax document on the Internet Fa...

Page 158: ...Settings Fax Received Options in the Administrator Guide Forwarding Internet Fax The machine can automatically forward faxes received in a folder or faxes stored in a folder by using the Folder Select...

Page 159: ...ile is TIFF S the fax image is forwarded as is without changing the size and resolution settings If the hard disk in the machine becomes full while the machine is receiving an Internet fax the recepti...

Page 160: ...manual included in the Driver CD Kit Important While the Server Fax service is enabled the Fax service is detected as not installed even if the Fax Kit 2 is installed on the machine During that time...

Page 161: ...can specify the following settings of the Server Fax service under Tools System Settings Scan Service Settings Scan Defaults z Background Suppression z Lighten Darken z Sharpness Features Available f...

Page 162: ...e screen when the Server Fax service is enabled 2 Select a feature on the Simple Fax screen Note For the Simple Fax service you can only set Resolution Original Type and 2 Sided Scanning In addition w...

Page 163: ...d Address Book Entry in the Administrator Guide Note If you have entered an incorrect value press the C Clear button and enter the correct value You can specify only fax recipients using address numbe...

Page 164: ...umber For information on how to register address numbers refer to 5 Tools Setup Add Address Book Entry in the Administrator Guide 1 Select Resolution Standard 200 x 100 dpi Select this option when tra...

Page 165: ...y photos Note If reduced in size the scan documents may have stripes in their photo areas 2 Sided Scanning Transmitting 2 sided Originals You can scan a 1 sided or 2 sided document on one or both side...

Page 166: ...fic Symbols 171 Removing Confirming a Recipient 172 Lighten Darken Adjusting Fax Density 173 2 Sided Scanning Transmitting 2 sided Originals 173 Original Type Selecting the Document Type 174 Resolutio...

Page 167: ...t specify Confirmation Options Show Fax No E mail Address If you select this check box the recipient s name will not be displayed in the recipient field Enable Broadcast To prevent missending a fax to...

Page 168: ...List all public entries Retrieve fax entries using index List all group entries and Search Network You can set the starting numbers of address numbers in the System Administration mode For information...

Page 169: ...You can use wildcards the button on the numeric keypad or on the keyboard screen for the last digit or last two digits of address numbers The following tables show examples of using the wildcards to s...

Page 170: ...dditional recipient Specifying a Destination Using the Keyboard Screen You can specify recipients using the keyboard screen Important When transmission to a certain recipient is prohibited in the Syst...

Page 171: ...Close Entering Specific Symbols When specifying a recipient you can use the following features to enter specific symbols on the touch screen Feature Button Function Input method Enter pause or Pause U...

Page 172: ...rom the pop up menu Remove Removes the recipient Details Displays the Details screen You can confirm recipients or address numbers Close Menu Hides the pop up menu Details Screen This screen allows yo...

Page 173: ...ion as the image on the front side 1 Select a scan option 1 Sided Select this option to scan one side of the document 2 Sided Head to Head Select this option when both sides of the 2 sided document ar...

Page 174: ...otos The machine automatically distinguishes the text and photo areas and sets the appropriate image quality for each area of the document Photo Select this option when transmitting a document that co...

Page 175: ...5 4 mm Fine 200 dpi Select this option when transmitting documents with small text or detailed images Approx 200 x 200 pels 25 4 mm Superfine 400 dpi Select this option when transmitting documents wit...

Page 176: ...2 Sided Scanning Transmitting 2 sided Originals This feature is the same as 2 Sided Scanning on the Fax Internet Fax screen For more information refer to 2 Sided Scanning Transmitting 2 sided Origina...

Page 177: ...s in the Administrator Guide Mixed Size Originals Scanning Different Size Documents Simultaneously You can scan documents of various sizes simultaneously and send faxes using each size or a single siz...

Page 178: ...erent sizes the machine automatically detects the size of each document Book Faxing Scanning Facing Pages onto Separate Sheets You can scan the left and right pages of a bound document separately to f...

Page 179: ...ect this option when Left Page then Right or Right Page then Left is selected Right Page Only Scans the right page only You can select this option when Left Page then Right or Right Page then Left is...

Page 180: ...s rotated or reduced to fit the maximum size When the speed dialing is used the maximum image size will be the size registered in the Address Number When speed dialing is not used the maximum size wil...

Page 181: ...ax Profile Specifying Internet Fax Profiles 198 Encryption Sending Internet Fax Encrypted by S MIME 199 Digital Signature Sending Internet Fax with a Digital Signature by S MIME 200 1 Select Fax Inter...

Page 182: ...vers on the transmission route do not support DSN you cannot verify the delivery of the e mail even if the e mail has been delivered successfully For this reason the result of the Delivery Receipts ma...

Page 183: ...Tools Setup Add Address Book Entry in the Administrator Guide You can change the default mode of Starting Rate in the System Administration mode For information on how to change the default mode refe...

Page 184: ...ant In some areas you may need to enter a pause after the telephone company ID number Note For information on the telephone company ID number contact your telephone company Priority Send Delay Start S...

Page 185: ...Delay Start is applied Note You can specify a time within 24 hours in 1 minute increments You cannot specify a date You can set Delay Start independently for each address number For information on ho...

Page 186: ...m may not be printed at the top of each page at the remote machine Note If the document is resent Resend is printed at the left of the date and time indication If this feature is enabled for Broadcast...

Page 187: ...to 5 Tools Setup Add Address Book Entry in the Administrator Guide Note This feature is not available for the Server Fax service When Transmission Header Text is set the header information is not pri...

Page 188: ...ls Setup Add Fax Comment in the Administrator Guide About the Cover Page To When an address number is used the recipient name registered for the address number is printed This field is blank if no rec...

Page 189: ...ard For information on how to enter characters refer to Entering Text P 58 Note If no subject is entered the following will be automatically entered as a subject InternetFAX From Send Date and Time In...

Page 190: ...tton to display the Add Comment screen Refer to Add Comment Screen P 190 Add Comment Screen This screen allows you to select a comment to be added 1 Select any option Select Comment Displays the regis...

Page 191: ...for Pages per Side in the range from 2 to 9 Important If the length of each resultant page is too long the output data may be split on the recipient s machine If the number of pages of documents is sm...

Page 192: ...ed signals are numerals and only For information on how to print files received in a folder refer to Printing Files in a Folder P 296 Files received in folders can be automatically printed depending o...

Page 193: ...leave this box blank Secure Polling Fax Signal Method 1 Select More Options tab to display the More Options screen 2 Select Remote Polling 3 Select Poll a Remote Device 4 Select Save 5 Select the Fax...

Page 194: ...8 Enter a passcode only if necessary You can specify any machine that supports our DTMF method feature By registering destinations in address numbers using the above dialing formats you can use the ad...

Page 195: ...he remote machine Password if set up The password of the remote folder Secure Polling F Code Method When a folder is set on a remote machine you can perform secure polling for the folder by specifying...

Page 196: ...de box and enter the F code using the displayed keyboard or the numeric keypad Note You can enter up to 20 digits for the F Code Password Select the Password box and enter the password using the displ...

Page 197: ...rd or the numeric keypad Note You can enter up to 20 digits for the F Code 9 If necessary select the Password box and enter a password using the displayed keyboard or the numeric keypad Note You can e...

Page 198: ...rm the profiles the Internet Fax compatible machine of the recipient can process If inconsistency occurs between a profile and stored document size and resolution priority is given to the settings spe...

Page 199: ...dpi Fine 200 dpi Superfine 400 dpi Superfine 600 dpi Note When a fax is sent to a machine that does not support TIFF J the recipient s machine will not be able to display or print the images Encryptio...

Page 200: ...hine in advance For information on certificates refer to 12 Encryption and Digital Signature Settings Configuration of E mail Encryption Digital Signature in the Administrator Guide When Digital Signa...

Page 201: ...formation Services For information on Facsimile Information Services refer to Receiving Faxes P 215 Note The Remote Polling feature may be not available depending on the remote machine This feature is...

Page 202: ...ll a Remote Device Enables the Remote Polling feature 3 Specify a destination and then press the Start button Secure Polling DTMF Method 1 Select New Recipients on the Fax Internet Fax screen to displ...

Page 203: ...en to enter symbols such as and For information on how to enter characters refer to Entering Text P 58 Enter a passcode only if necessary You can specify any machine that supports our DTMF method feat...

Page 204: ...The file in the public folder can be retrieved by a remote machine Store for Secure Polling Stores a file in a private folder on the machine If the folder is passcode protected the file can be retrie...

Page 205: ...achine Response Prior to Transmission Use this feature when using Manual Send Manual Send is the transmission method that allows you to send a fax after you make a phone call to a remote machine and t...

Page 206: ...Services Entering a destination Use alphanumeric characters to specify a destination Note Some touch tone services may not be available even if you set your telephone to send tones When the line type...

Page 207: ...eatures are not available even if they are enabled on the control panel If you want to use Cover Page and Remote Folder set them when registering each recipient in an address number Confirmation Optio...

Page 208: ...o which a relay broadcast is registered and press the Start button To perform Multiple Relay Broadcast repeat this step DTMF Method The following two types are available in the DTMF method Auto Send a...

Page 209: ...the Start button Manual Send Transmitting with picking up the receiver or on hook 1 Select the More Options tab to display the More Options screen 2 Pick up the telephone receiver or select On hook M...

Page 210: ...three digits z Print Directive Printing not printing at the relay station 1 Printing at the relay station 0 Not printing at the relay station z Relay Station ID An address number for an initiating sta...

Page 211: ...Relay Broadcast for the machine F Code Method This method can be used among machines that support the F Code and the Relay Broadcast features Fax Signal Method Register the following information in th...

Page 212: ...d is not set you do not need to enter one z Relay Station ID The last two digits of the initiating station address number registered at the primary relay station z Address Number The address number fo...

Page 213: ...ctured machines that can be used as both an initiating station and a relay station we recommend that you use the fax signal method 1 Select the Fax Internet Fax Options tab to display the Fax Internet...

Page 214: ...egistered at the primary relay station When the primary relay station ID is set the initiating station is notified of the results of the Remote Relay Broadcast When the primary relay station ID is 00...

Page 215: ...e rejects faxes when the G3 ID is not sent from the sender s machine G3 ID contains a phone number and other information that are registered in the sender s machine You can change the default value of...

Page 216: ...Settings Audio Tones Line Monitor Volume in the Administrator Guide 1 When the machine rings the receiving screen appears If there is a telephone pick the receiver up If not select On hook on the rece...

Page 217: ...merals and only Depending on the report print settings a Folder Report may not be printed even after a file is received in a folder For more information on the Folder Report settings refer to 5 Tools...

Page 218: ...o use the touch tone services while using a pulse line select Tone Some touch tone services may not be available even if you set your telephone to send tones 4 When the machine connects to the service...

Page 219: ...board displayed on the screen to specify the call destination Selecting More Characters on the screen displays symbols Note When the line type is set to a tone line Tone does not appear If you want to...

Page 220: ......

Page 221: ...Center To use the Scan services network settings are required For information on the network settings refer to 9 Scanner Environment Settings in the Administrator Guide z Scanning Procedure 222 z Oper...

Page 222: ...ally and how to enter a non standard document size refer to Original Size Specifying a Scan Size P 275 The standard document sizes that can be detected automatically depend on Paper Size Settings in t...

Page 223: ...ace down and align it against the top left corner of the document glass 3 Close the document cover Step 2 Selecting the Features On the Services Home screen you can select from six Scan services E mai...

Page 224: ...canned data The following table shows file formats available for each Scan service O Available X Not available 1 XPS stands for XML Paper Specification 2 Supported on Acrobat 4 0 or later 3 Supported...

Page 225: ...ton 4 Specify a folder to save the data in 5 Select each tab and configure features as necessary The following shows the reference section for each tab Store to Folder P 259 Advanced Settings P 268 La...

Page 226: ...ponent is installed in the machine and the setting is changed up to 999 pages can be stored For information on how to set the maximum number of pages stored for a scan document refer to 5 Tools Scan S...

Page 227: ...st Original Step 4 Confirming the Scan Job in Job Status The following describes how to confirm the status of a scan job 1 Press the Job Status button 2 Confirm the job status Note Select to return to...

Page 228: ...r to Importing to a TWAIN Compatible Application P 366 Import using Stored File Manager 3 Use Stored File Manager 3 Fuji Xerox application software Refer to Importing Using Stored File Manager 3 P 368...

Page 229: ...ion Stopping the Scan Job 229 Previewing the Scanned Images during a Scan Job 230 Changing Scan Settings 231 Stopping the Scan Job To cancel scanning a document use the following procedure 1 Press eit...

Page 230: ...deleted Previewing the Scanned Images during a Scan Job You can preview the scanned images while scanning the document 1 Select Next Original 2 Select Preview to display a preview screen The first pa...

Page 231: ...tion 2 Sided Scanning and Original size The following shows the reference section for each feature Color Scanning Selecting an Output Color P 239 Original Type Selecting the Document Type P 241 Resolu...

Page 232: ...icates refer to 12 Encryption and Digital Signature Settings Configuration of E mail Encryption Digital Signature in the Administrator Guide You can customize the layout of the features displayed on t...

Page 233: ...m Administration mode Important When specifying an e mail address check if the address contains a domain that is not permitted for use In this case the address cannot be used List all public entries D...

Page 234: ...address is searched with the AND clause For information on how to enter characters refer to Entering Text P 58 Name Searches with a recipient name as a keyword Selecting the field for Name under Keywo...

Page 235: ...up Remote Authentication Directory Service in the Administrator Guide Keyword Select a keyword item and then enter the keyword Search The search starts The searched results are listed on the screen Ne...

Page 236: ...s Address The sender s address can be added to To Cc or Bcc 1 Select Add Me 2 Select any option To Adds the sender s address to To Cc Adds the sender s address to Cc Bcc Adds the sender s address to B...

Page 237: ...new address Name To change the recipient name select Change Settings to display the keyboard and enter a new name When the recipient name is registered in the Address Book that recipient name is disp...

Page 238: ...formation on a digital signature refer to 12 Encryption and Digital Signature Settings Configuration of E mail Encryption Digital Signature in the Administrator Guide 1 Select From 2 Select any option...

Page 239: ...the document 1 Select the Preview check box 2 Preview the scanned images after the document is scanned Color Scanning Selecting an Output Color You can set the output color to scan a document 1 From...

Page 240: ...style both sides are scanned in the same orientation 1 From the menu displayed by selecting 2 Sided Scanning select any option 1 Sided Select this option to scan only one side of the document 2 Sided...

Page 241: ...EG The document is displayed in the Sideways Images orientation when viewed on your computer screen Note If the Original Orientation setting differs from the actual document orientation the machine ma...

Page 242: ...nochrome pages TIFF Saves scanned data in TIFF format JPEG Saves scanned data in JPEG format This option is selectable when either Color or Grayscale is selected in Color Scanning PDF Saves scanned da...

Page 243: ...ression Method Allows you to select a compression method for scanned image data Note When you select Auto the following compression methods will be used When Original Type is set to Photo Text or Text...

Page 244: ...mat PDF Security screen Allows you to configure security on the data saved as a PDF file to prevent unauthorized access Refer to File Format PDF Security Screen P 246 PDF Signature Displays the File F...

Page 245: ...nature screen A visible signature added to a file enables to detect alterations in the file or prevent impersonation of the sender z Off No visible signature is added z On Adds a visible signature usi...

Page 246: ...n a dark background In the following cases the Searchable Text feature may not function properly If the document is not loaded correctly and thus the text is slanted or if the text on the document is...

Page 247: ...you select On and set a password the password is required to open the file You can enter a password with up to 32 characters Permissions Displays the PDF Security Permissions screen Refer to PDF Secur...

Page 248: ...ivileges for the file operation 1 Select any option Off The file is not encrypted and no access privilege is assigned Password V4 Compatible Encrypts the file by the 56 bit DES method using a password...

Page 249: ...enter a password with up to 32 characters Full Access Password Displays the DocuWorks Full Access Password screen If a password is set the password is required to change the access privileges set in R...

Page 250: ...E mail Address DN Lists names and their e mail addresses Add Select this button to add the certificate as one of the certificates of persons who are allowed to open the file Grant full access to this...

Page 251: ...istrator Guide This service is supported only by the ApeosPort series When Scan to Home is enabled and when the Remote Access feature is available the scanned document can be transferred to a differen...

Page 252: ...emplates Refreshes the information If a created job template has not been displayed selecting Refresh will display the job template Preview Previewing the Scanned Images during a Scan Job You can prev...

Page 253: ...g you must create a shared folder on your computer to save scanned data in Furthermore if you use the FTP protocol you must set the FTP service For information on the computer settings refer to the do...

Page 254: ...dress Book You can specify the server name the name of the user who can decrypt an encrypted file and other information from the Address Book For information on how to set the Address Book refer to 5...

Page 255: ...ng of server names and folders You can specify a save destination by tracing the hierarchy 1 Select Browse 2 Select the destination to save the data in Select Previous or Next to move to another level...

Page 256: ...Screen Keyboard Enter information in the fields provided for the selected protocol to specify a forwarding destination 1 Select the item to be set Note You can also select Address Book to enter inform...

Page 257: ...older name with single byte characters when specifying a destination from the machine z For FTP Example mydoc Scan z For SMB Example mydoc Scan Save in This option is displayed when you select SMB UNC...

Page 258: ...ion refer to Color Scanning Selecting an Output Color P 239 2 Sided Scanning Scanning Both Sides of a Document You can automatically scan both sides of a 2 sided document By setting the binding style...

Page 259: ...of the features displayed on the Store to Folder screen For more information refer to 5 Tools Scan Service Settings First Tab in the Administrator Guide 1 Select Store to Folder on the Services Home...

Page 260: ...to 2 Sided Scanning Scanning Both Sides of a Document P 240 Original Type Selecting the Document Type You can select the type of the document For more information refer to Original Type Selecting the...

Page 261: ...rvice For more information contact our Customer Support Center A USB memory device encrypted with software is not supported Use the following USB memory devices A formatted USB memory device A USB 2 0...

Page 262: ...o the next screen You can sort the order of folders displayed in ascending or descending order by selecting Name or Last Updated Up to 900 folder names can be displayed in the list of Save in File nam...

Page 263: ...e This button is available when a folder is selected Details Displaying the Details of a Storage Location in the USB Memory Device Selecting Details displays the Details screen Details Screen This scr...

Page 264: ...ning Scanning Both Sides of a Document You can automatically scan both sides of a 2 sided document By setting the binding style both sides are scanned in the same orientation For more information refe...

Page 265: ...ata access the URL to delete the scanned data stored in the machine Note An optional component is required to use the Store Send Link feature For information contact out Customer Support Center The St...

Page 266: ...r to Entering Text P 58 Message Entering the E mail Body You can enter the e mail body using the following procedure 1 Select Message 2 Enter a message with up to 512 characters using the displayed ke...

Page 267: ...ore Send Link service allows you to retrieve scanned data from a computer without password authentication To prevent other parties from viewing your scan data select PDF or DocuWorks in File Format an...

Page 268: ...he Services Home screen select E mail Store to Folder Network Scanning Scan to PC Store Send Link or Store to USB 2 Select a feature on the Advanced Settings screen Note To activate Color Space a prio...

Page 269: ...ions 2 Select any option Lighten Darken You can select a scan density level from seven levels between Lighten and Darken Selecting an upper cell on the bar makes the scan density lighter and selecting...

Page 270: ...ning is set to Color the background of a document printed on white color paper will be suppressed Contrast Allows you to select a contrast level from five levels between Less and More Selecting an upp...

Page 271: ...Guide Device Color Space is not selectable when Searchable Text is set to Searchable on the File Format screen 1 Select Color Space 2 Select either sRGB or Device Color Space sRGB Documents are scanne...

Page 272: ...s selected the following image quality features are changed to their defaults Lighten Darken Sharpness Shadow Suppression Contrast Background Suppression When Color Scanning is set to Auto Detect sRGB...

Page 273: ...5 Mixed Size Originals Scanning Different Size Documents Simultaneously 276 Edge Erase Erasing Edges and Margin Shadows in the Document 277 Reduce Enlarge Specifying a Scanning Ratio 279 Original Orie...

Page 274: ...ided Scanning Scanning Both Sides of a Document P 240 Book Scanning Scanning Facing Pages on Separate Sheets This feature allows you to scan facing pages of a document onto separate sheets of paper in...

Page 275: ...Right Page then Left is selected Top Page Only Scans the top page only in page order You can select this option when Top Page then Bottom is selected Bottom Page Only Scans the bottom page only in pa...

Page 276: ...you to specify values Important When the document is loaded in the document feeder the base point in the Y length direction is the center of the edge If you specify 100 mm the scan length will be from...

Page 277: ...nt is displayed in the correct orientation when viewed on your computer screen Note If the Original Orientation setting differs from the actual document orientation the machine may not detect the top...

Page 278: ...on of the loaded document You can specify the edge width to erase in the range from 0 to 50 mm in 1 mm increments z Center Erases the shadow in the center of facing pages of a bound document You can s...

Page 279: ...he numeric keypad or and to enter a value z Variable Enter the scanning ratio Specifying 100 scans at the same image size as the original document z Preset Select from preset ratios You can change the...

Page 280: ...er screen Note If the Original Orientation setting differs from the actual document orientation the machine may not detect the top of the document correctly z Upright Images Select this option when pl...

Page 281: ...on to be Taken for File Name Conflict 285 File Name Specifying a Name for the File to be Saved 285 Encryption Sending E mail Encrypted by S MIME 286 Digital Signature Sending E mail with a Digital Sig...

Page 282: ...ecipients This feature is available only when recipients support the MDN feature Note Read Receipts is displayed only when Tools System Settings E mail Internet Fax Settings E mail Control Read Receip...

Page 283: ...breaks Note Split by Page is available only when File Format on the E mail screen is set to PDF DocuWorks or XPS or when File Format is set to TIFF with Single File for Each Page check box not select...

Page 284: ...at the same time enter a file name with single byte characters Up to 28 characters can be entered as a file name for the E mail service Up to 28 characters can be entered as a file name for the Store...

Page 285: ...he file name by appending a number 0001 9999 to the file name and saves the file Overwrite Existing File Replaces the existing file with the new one File Name Specifying a Name for the File to be Save...

Page 286: ...confirm whether contents of the e mail are changed or whether the e mail is sent from the proper sender To use this feature the machine s mail address must be linked to a certificate Note This featur...

Page 287: ...d on the screen For information on how to enter characters refer to Entering Text P 58 Meta Data You can change the values of the Document Management Field DMF if they are specified for a selected job...

Page 288: ......

Page 289: ...e basic operations and features to use folders z Folder Operating Procedure 290 z Selecting a Folder 292 z Checking Operating Files in a Folder 293 z Checking File Details 295 z Printing Files in a Fo...

Page 290: ...t by e mail and be retrieved from a network computer You can also automate routine tasks or register private folders and shared folders separately The folders under Copy Print Jobs allow you to store...

Page 291: ...e on 2 If a passcode is set for the folder enter the passcode and select Confirm Step 3 Checking Selecting Files in a Folder 1 Select the display style from List and Thumbnail 2 Select a file to send...

Page 292: ...nd Accounting Features Authentication for Job Flow Sheets and Folders in the Administrator Guide 1 Select a folder on the Send from Folder screen Note Select to return to the previous screen or to mov...

Page 293: ...descending order by selecting either File Name or Date Time At the left of each file name an icon is displayed to show the file type Scan file Print file File for Secure Polling Fax file Internet Fax...

Page 294: ...der To deselect all the files select this button again while all the files are being selected Delete Deletes the selected files in the folder File Details Previews the selected file to allow you to ch...

Page 295: ...d Enlarged View Note A small size of a document may not be enlarged even if you select Enlarged View You can rotate or enlarge the image of the file in a folder in preview but cannot save the file wit...

Page 296: ...file stored by Store in Remote Folder of a print driver is printed the settings specified on the control panel or CentreWare Internet Services will override the settings specified on the print driver...

Page 297: ...files contain fax or Internet Fax files the machine will not print the fax or Internet Fax files but only the scan and print files Paper Supply Allows you to select paper 2 Sided Printing Allows you t...

Page 298: ...tored in a folder Important Ensure that the actual orientation of the original document matches the Original Orientation setting in Edge Erase or in 2 Sided Scanning on the Layout Adjustment screen Or...

Page 299: ...is created This type of job flow is not displayed on the Create Job Flow Sheet screen When the Authentication feature is enabled job flows whose owners are authenticated are displayed on the Create J...

Page 300: ...o this folder Important After executing the job flow confirm the Job Status screen or print a Job History Report to check the result For information on the Job History Report refer to 5 Tools Common S...

Page 301: ...t does not set a link If the selected job flow sheet is already linked the link is canceled Note Select to return to the previous screen or to move to the next screen You can sort the list in ascendin...

Page 302: ...er to Entering Text P 58 Select Keyword Displays the Select Keyword screen Select a keyword registered in the System Administration mode to search for job flows Job flows that fully match the entry ar...

Page 303: ...that partially match the entry The machine searches through job flow names that were registered upon each job flow creation The entry can be up to 128 characters long For information on how to enter...

Page 304: ...y one user can be shared by multiple users or can be used for only certain folders Job flow restrictions may vary depending on the Authentication feature For more information refer to 13 Authenticatio...

Page 305: ...he machine Job Flow Sheets is a service that allows you to register transfer settings of scan data such as a transfer method and destination to simplify data transfer tasks Note Job flow sheets target...

Page 306: ...s the procedure to operate a job flow Refer to the following section for each procedure To create and register a job flow sheet use a computer Step 1 Opening the Job Flow Sheets Screen 306 Step 2 Sele...

Page 307: ...ngs select Change Settings For information on how to check or change job flow settings refer to Selecting Changing a Job Flow Sheet P 308 Step 4 Starting the Job Flow Sheet 1 Load a document Note A jo...

Page 308: ...e settings of the Authentication feature For more information refer to 13 Authentication and Accounting Features Authentication for Job Flow Sheets and Folders Overview Job Flow Sheet Types and Overvi...

Page 309: ...which you can filter the job flow sheets displayed Refer to Sheet Filtering Screen P 310 Change Settings Screen 1 Select Change Settings 2 Select a group to be changed from Group of Items Note The scr...

Page 310: ...gs of the Authentication feature For more information refer to 13 Authentication and Accounting Features Authentication for Job Flow Sheets and Folders Overview Job Flow Sheet Types and Overview in th...

Page 311: ...This chapter describes the Stored Programming service that enables you to store customized job settings z Stored Programming Overview 312 z Registering Deleting Renaming Stored Programs 313 z Calling...

Page 312: ...ttings configured on multiple screens For example this service is available when you want to record a procedure starting from pressing the Machine Status button to displaying the screen under Print Re...

Page 313: ...p 3 Select Stored Programming 4 Select a feature Store Register a stored program Refer to Registering Stored Programs P 314 Store Build Job Register a stored program for Build Job Refer to Registering...

Page 314: ...gister a stored program Note Once a job is stored to a button it cannot be overwritten Select to return to the previous screen or to move to the next screen 3 Set the feature you want to register Note...

Page 315: ...er Job Status z The following features and operations cannot be registered in Stored Programming Registration and call of a stored program System Settings The Media Print Text and Media Print Photos b...

Page 316: ...lume of the sound that notifies that a stored program is being registered For information on the settings refer to 5 Tools Common Service Settings Audio Tones Stored Programming Tone in the Administra...

Page 317: ...rmation on how to enter characters refer to Entering Text P 58 1 Select Enter Change Name 2 Select the number to register or change a name Note Select to return to the previous screen or to move to th...

Page 318: ...Programming 318 Stored Programming 8 3 Select an icon and select Save No Icon No icon is assigned to a registered stored program Icon Select an icon according to the content of the registered stored...

Page 319: ...can only select registered numbers Select to return to the previous screen or to move to the next screen After the stored program has been called the machine sounds an audible tone If a failure occurs...

Page 320: ...Select a number of a stored program containing the features you want to use Note You can only select registered numbers After the stored program has been called the machine sounds an audible tone If a...

Page 321: ...ations Note This service is supported only by the ApeosPort series This service is not available for some models An optional component is required For more information contact our Customer Support Cen...

Page 322: ...lications from the machine and displaying the web application screen on the machine z Storing scanned documents directly in a web application folder z Printing a file directly that is stored on a remo...

Page 323: ...tion refer to 5 Tools Web Applications Service Setup Server Setup in the Administrator Guide 1 Press the Services Home button 2 Select Web Applications Note If Auto Link has been set the machine can a...

Page 324: ...buttons For information on how to assign buttons displayed on the Services Home screen refer to 5 Tools Common Service Settings Screen Button Settings Services Home in the Administrator Guide 1 Press...

Page 325: ...edia Print Photos when a USB memory device is connected Note This service is not available for some models An optional component is required For more information contact our Customer Support Center z...

Page 326: ...ed either Note For using commercially available Memory Card Reader contact our Customer Support Center Commercially available Memory Card Reader with single slot 1 can be used for Media Print feature...

Page 327: ...devices with the size up to 128GB only USB 1 1 compliant memory devices are not supported The use of media recommended by Fuji Xerox is suggested For information on recommended media contact our Cust...

Page 328: ...n the Administrator Guide z You can use a USB host adapter to print from your USB memory device or via your USB cable as necessary but the operation is not guaranteed z Multiple USB memory devices can...

Page 329: ...a screen appears on the control panel indicating that the files are being transferred Note Index numbers from 001 to 900 are automatically assigned to the files retrieved 3 After the files are retriev...

Page 330: ...ist of files Note Select to return to the previous screen or to move to the next screen You can sort the list in ascending or descending order by selecting Name or Last Updated A check mark is placed...

Page 331: ...During the retrieval a screen appears on the control panel indicating that the files are being transferred Note Index numbers from 001 to 900 are automatically assigned to the files retrieved 3 After...

Page 332: ...n or to move to the next screen A check mark is placed in the check box for each file selected To deselect the file select the file again while the file is selected highlighted List Display a list of...

Page 333: ...the tray in which any of the following sizes of paper is loaded A4 8 5 x 11 B5 When the desired tray is not displayed select More and on the screen displayed select the tray When you select More and...

Page 334: ...etting Value Quantity Specify the number of print sets in the range of 1 999 using the numeric keypad Media Print Text Output Color Color Black White Paper Supply Trays 1 5 Note Select Auto Paper Sele...

Page 335: ...he setting values return to the defaults if the machine is rebooted The following setting items are restricted when you select Index Print Setting Item Value Output Color In the Media Print Photos mod...

Page 336: ......

Page 337: ...o check the status of jobs and operate the jobs z Job Status Overview 338 z Checking Current Pending Jobs 339 z Checking Completed Jobs 341 z Printing and Deleting Stored Jobs 342 z Printing Pending J...

Page 338: ...o cancel current or pending jobs For more information refer to Checking Current Pending Jobs P 339 Checking completed jobs Displays the status of completed jobs and their details For more information...

Page 339: ...you can select and display the desired type of jobs 3 Select Cancel or Promote Job Print Waiting Jobs Prints the jobs that are waiting to be output or resumed For more information refer to Printing P...

Page 340: ...us 340 Job Status 11 Start Resumes the suspended job Change Quantity Displays the Change Quantity screen on which you can change the number of copies entered before Enter a new quantity using the nume...

Page 341: ...ab Note Select to return to the previous screen or to move to the next screen From the drop down menu you can select and display the desired type of jobs 3 Select a job to see the details 4 Select Clo...

Page 342: ...t it with the print command from the machine The feature also enables you to set a passcode which is helpful to print confidential documents The following describes how to print or delete jobs stored...

Page 343: ...ob to be printed or deleted Note You can select up to 100 files simultaneously to print or delete the files If you select multiple files they are printed in the selected order 5 Select any option 6 Wh...

Page 344: ...fter printing the job is deleted Print and Save Starts printing the job After printing the job remains undeleted Cancel Cancels printing the job Sample Set Before printing multiple sets of a document...

Page 345: ...select multiple files they are printed in the selected order 4 Select any option 5 When printing specify the number of print sets using the numeric keypad Select All Selects all jobs To deselect all...

Page 346: ...t data on the machine to print it at specified time Up to 100 jobs can be stored queued simultaneously for the Delayed Print feature If the power is switched off when jobs are in queue before the spec...

Page 347: ...rinting without displaying the confirmation screen For more information refer to 5 Tools Stored File Settings Print Job Confirmation Screen in the Administrator Guide Yes Starts printing the job After...

Page 348: ...D For information on how to set Charge Print refer to 5 Tools Authentication Security Settings Authentication Charge Private Print Settings in the Administrator Guide The following describes how to pr...

Page 349: ...t is Selected P 349 When Delete is Selected 1 Select Delete Delete Deletes the job Important Once the job is deleted it cannot be restored Cancel Cancels deleting the job When Print is Selected 1 Spec...

Page 350: ...vate Charge Print Job in Receive Control When the Private Charge Print feature is selected you cannot specify normal print Secure Print Sample Set Delayed Print on the print driver The Private Charge...

Page 351: ...d order 5 Select any option 6 When printing specify the number of print sets using the numeric keypad Select All Selects all jobs To deselect all the jobs select this button again Delete Deletes the P...

Page 352: ...s printing the job Public Folder This feature allows you to store data in the machine and send the data by operating on a remote machine The following describes how to print or delete a job stored in...

Page 353: ...is Selected Starts printing the job Undelivered Faxes The following describes how to re send or delete an undelivered fax job Note This feature may not appear depending on the settings in the System A...

Page 354: ...Delete This Fax is Selected 1 Select Delete Delete Deletes the undelivered fax job Cancel Cancels deleting the undelivered fax job When Change Recipients is Selected Specify a fax recipient for the u...

Page 355: ...or this time period to elapse If a job is paused by the Stop button and is waiting to be resumed you can also resume the job If there are multiple jobs subsequent jobs are printed after the paused job...

Page 356: ...Transmission Report Job Undelivered in the Administrator Guide For more information on how to print the Transmission Report Job Undelivered automatically refer to 5 Tools Common Service Settings Repor...

Page 357: ...hapter An optional component is required For more information contact our Customer Support Center The computer screen images shown in this chapter are as of December 2010 The procedures in this chapte...

Page 358: ...achine For more information refer to E mail Printing P 362 Sending Fax Sends a fax directly from a computer For more information refer to Sending Fax P 364 Importing Scanned Data Imports files stored...

Page 359: ...ng and page allocation for printing a booklet in the correct page order Important The following features are not available for the machine Fold the output sheets in half Staple the folded output sheet...

Page 360: ...from operating print jobs When this feature is enabled the machine prints only the jobs of authenticated users The machine can also be configured to store multiple print jobs temporarily until the us...

Page 361: ...he printing procedure depends on the application software you use For more information refer to the documentation provided with the application For more information on print features click Help on the...

Page 362: ...on E mail Environment Settings refer to 8 E mail Environment Settings in the Administrator Guide Receiving E Mail The following describes how to receive e mails from Outlook Express on a computer as a...

Page 363: ...mulations of CentreWare Internet Services PDF formatted attached file Settings of PDF Direct Print when Print Processing Mode is set to PDF Bridge in PDF Direct Print Default values of the logical pri...

Page 364: ...e model in a single operation through a computer You can use the same procedure to register fax destinations from another machine of the same model to this machine Use CentreWare Internet Services to...

Page 365: ...ost example com Ask your system administrator for the IP address or Internet address When specifying a port number add and the port number after the address The default port number is 80 When the Auth...

Page 366: ...all Network Scanner Utility 3 from the Driver CD Kit To import files stored in a folder prior settings are required such as enabling ports For more information refer to 9 Scanner Environment Settings...

Page 367: ...ders Clicking Select Scanner returns to step 5 where you can reselect a scanner 7 Click Confirm 8 Select a file to be imported from the list and click Import Note You can select multiple files Import...

Page 368: ...he dialog box that appears Importing Using Stored File Manager 3 The following describes how to use Stored File Manager 3 to import files from a machine s folder Stored File Manager 3 is software to i...

Page 369: ...the number of the folder 001 200 that contains the file to be imported In the Passcode field enter a passcode up to 20 digits Note You can also select a folder number from Registered Folders Clicking...

Page 370: ...ther networks Import settings for scanned files You can change the display and the import settings for files scanned from a folder To change the import method click Details from File menu in the file...

Page 371: ...ernet address is myhost example com Ask your system administrator for the IP address or Internet address When specifying a port number add and the port number after the IP address or the Internet addr...

Page 372: ...tings Configuration of Store to Folder in the Administrator Guide For information on the operation of the application refer to the documentation provided with the application The following describes h...

Page 373: ...e added folder the file will be displayed in the right frame 5 Select Show Thumbnail in the View menu to display the file in thumbnail view 6 Check the thumbnails of the file to be retrieved and selec...

Page 374: ...ted Status Jobs Print Scan Address Book Properties or Support Note Clicking Help in the top frame displays the help for CentreWare Internet Services Top Frame Displayed at the top of the window This f...

Page 375: ...he total number of pages used for each feature and cumulative numbers z Total Runtime Displays Output Device Runtime Scanner Runtime Standby Time Low Power Time Sleep Time Warm up Time and Power Off T...

Page 376: ...eck for newer versions of stored pages 4 Click OK Proxy Server and Port Number The following describes proxy server settings and a port number required for this service Proxy Server We recommend that...

Page 377: ...ccess the machine using the URL with the combination of the host name and the domain name For example if the host name is myhost and the domain name is example com then the Internet address is myhost...

Page 378: ......

Page 379: ...13 Appendix This chapter contains a glossary of terms used in this guide z Glossary 380...

Page 380: ...nt onto two separate sheets of paper Border Limit Page split threshold value One more sheet is used when the length of the transmitted document exceeds the length of paper installed on the receiving t...

Page 381: ...e of a document scanned by the machine DPI An abbreviation of Dots Per Inch A unit used to describe printing resolution in terms of the number of dots printed in one inch Used as a unit to describe re...

Page 382: ...by the advisory committee for International Telecommunications CCITT now the ITU T Header A record of the sender It is printed on the top edge of a received document ICM An abbreviation of Image Colo...

Page 383: ...mote machine POP3 An abbreviation of Post Office Protocol Version 3 One of the commonly used communications protocols used for receiving e mail It sets up a private mailbox on a provider s e mail serv...

Page 384: ...end Password This feature requires to enter an S and the ID of a remote terminal after entering its fax number This prevents transmission errors Sender Originator of a communication It is used as oppo...

Page 385: ...f a network resource such as shared folders or shared printers on a network Microsoft Network SMB The UNC syntax uses before the hostname hostname and resource name are delimited by If the hostname is...

Page 386: ......

Page 387: ...ct 177 276 Auto Receive 215 B Background Suppression 270 Batch Print 297 Black White Color Simple Copy 71 Book Copying 95 Book Faxing 178 Book Scanning 274 Booklet 108 Booklet Creation 108 359 Broadca...

Page 388: ...eeder 60 142 222 document glass 61 143 222 document guides 43 document input tray 43 document output tray 43 Document stopper 43 DocuWorks 242 243 DocuWorks Security 245 DocuWorks Signature 245 Drum c...

Page 389: ...lever 43 license 31 Lighten Darken 85 88 173 Lighten Darken Simple Copy 72 loading documents 222 Lock Out Printer 57 Log In Out button 50 login information field 54 Login Name 286 Low Power mode 48 M...

Page 390: ...umbers on the background of copies 121 printing Delayed Print jobs 347 printing files in a folder 296 printing multiple sets at the remote machine 190 printing pending jobs preferentially 355 printing...

Page 391: ...o be taken for file name conflict 285 setting the sender s address 238 setting the subject 238 266 Setup 57 Shadow Suppression 270 Shared Name 257 sharpness 88 269 Sideways Images 241 Simple Copy 69 S...

Page 392: ...66 suppressing the document background 270 T Target Area Color 83 test button 43 Text 241 Text Compression 246 TIFF 242 243 TIFF JPEG Auto Select 242 243 TIFF F 199 TIFF J 199 TIFF S 199 Toner Cartrid...

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