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Canon LBP253 Series, User Manual

The Canon LBP253 Series user manual is available for free download on our website. This comprehensive manual provides step-by-step instructions, troubleshooting tips, and valuable insights for maximizing the potential of your Canon LBP253 printer. Enhance your printing experience by referring to the user manual, conveniently accessible at manualshive.com.

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Department ID Management Report

0U6X-0CS

When Department ID Management is enabled, you can check the total volume of printouts for each <Department ID>

by printing a Department ID Management Report. By checking the printout totals, you can better manage your paper

and toner cartridge supplies.

<Menu>   <Output Report>   <Print List>   <Department ID Management Report>   Check that
the size and type of paper displayed on the screen is loaded in the machine   <OK>   <Yes>   

Example:

LINKS

Setting the Department ID Management(P. 228)

Maintenance

440

Summary of Contents for LBP253 Series

Page 1: ...LBP253x User s Guide USRMA 0769 00 2016 06 en Copyright CANON INC 2015 ...

Page 2: ...in the Multi Purpose Tray 43 Loading Envelopes 46 Loading Preprinted Paper 48 Specifying Paper Size and Type 52 Specifying Paper Size and Type in the Paper Drawer 53 Specifying Paper Size and Type in the Multi Purpose Tray 55 Registering Default Paper Settings for the Multi Purpose Tray 57 Registering a Custom Paper Size 60 Limiting the Paper Sizes Displayed 63 Saving Energy 65 Entering Sleep Mode...

Page 3: ... Memory USB Print 126 Changing Default USB Print Settings 139 Can Be Used Conveniently with a Mobile Device 141 Connecting to a Mobile Device 142 Make Direct Connection Access Point Mode 143 Connecting by a Touch on the Machine NFC 145 Making the Best Use of the Machine by Utilizing Applications 146 Managing the Machine Remotely 148 Network 150 Connecting to a Network 151 Selecting Wired LAN or Wi...

Page 4: ...icting Communication by Using Firewalls 237 Specifying IP Addresses for Firewall Rules 238 Specifying MAC Addresses for Firewall Rules 242 Changing Port Numbers 245 Setting a Proxy 247 Restricting the Machine s Functions 249 Restricting USB Functions 250 Disabling HTTP Communication 252 Disabling Remote UI 253 Implementing Robust Security Features 254 Enabling SSL Encrypted Communication for the R...

Page 5: ... Cannot Print Properly 403 Printing Results Are Not Satisfactory 405 Paper Creases or Curls 412 Paper Is Fed Incorrectly 414 When a Problem Cannot Be Solved 415 Maintenance 417 Cleaning the Machine 419 Exterior 420 Fixing Unit 421 Replacing Toner Cartridges 423 Using Up Toner 426 How to Replace Toner Cartridges 428 Relocating the Machine 430 Maintaining and Improving Print Quality 432 Adjusting Pr...

Page 6: ...proving Efficiency 459 So Much More 462 Specifications 465 Machine Specifications 466 Wireless LAN Specifications 468 Paper 469 Consumables 472 Optional Items 473 Using AirPrint 474 Printing with AirPrint 478 If AirPrint Cannot Be Used 480 Using Google Cloud Print 481 Manuals Included with the Machine 485 Using e Manual 486 Installing e Manual 487 Uninstalling e Manual 491 Screen Layout of e Manua...

Page 7: ...Important Safety Instructions Important Safety Instructions 2 Installation 3 Power Supply 5 Handling 6 Maintenance and Inspections 9 Consumables 10 Important Safety Instructions 1 ...

Page 8: ...re using this machine read this chapter and follow the instructions to properly use this machine Do not perform any operations not described in this manual Canon will not be responsible for any damages resulting from use not described in this manual improper use or repair changes not performed by Canon or a third party authorized by Canon Important Safety Instructions 2 ...

Page 9: ...n installing and removing the optional accessories be sure to turn OFF the power unplug the power plug and then disconnect all the interface cables and power cord from the machine Otherwise the power cord or interface cables may be damaged resulting in a fire or electrical shock Do not use near any medical equipment Radiowaves emitted from this machine may interfere with medical equipment which ma...

Page 10: ...ople would be exposed to emissions from the machine Do not install in a location where condensation occurs Water droplets condensation may form inside the machine when the room where the machine is installed is heated rapidly and when the machine is moved from a cool or dry location to a hot or humid location Using the machine under these conditions may result in paper jams poor print quality or d...

Page 11: ...wer strips with the machine Doing so may result in a fire or electrical shock Do not wrap the power cord or tie it in a knot as this may result in a fire or electrical shock Insert the power plug completely into the AC power outlet Failure to do so may result in a fire or electrical shock Remove the power plug completely from the AC power outlet during a thunder storm Failure to do so may result i...

Page 12: ...cord or interface cables resulting in a fire or electrical shock When plugging or unplugging a USB cable when the power plug is plugged into an AC power outlet do not touch the metal part of the connector as this may result in an electrical shock If you are using a cardiac pacemaker This machine generates a low level magnetic flux If you use a cardiac pacemaker and feel abnormalities please move a...

Page 13: ...enter your eyes exposure may cause damage to your eyes When transporting the machine To prevent damage to the machine during transport perform the following Remove the toner cartridges Securely pack the machine in the original box with packing materials If the operating noise concerns you Depending on the use environment and operating mode if the operating noise is of concern it is recommended tha...

Page 14: ...lay is a touch panel Press gently to operate Avoid pressing with a mechanical pencil ballpoint pen or other pointed object Doing so may scratch or damage the touch panel s surface Important Safety Instructions 8 ...

Page 15: ...o not use alcohol benzenes paint thinners or other flammable substances Do not use tissue paper or paper towels If these substances come into contact with electrical parts inside the machine they may generate static electricity or result in a fire or electrical shock Check the power cord and plug periodically for damage Check the machine for rust dents scratches cracks or excessive heat generation...

Page 16: ...r consult a physician immediately Use caution so that toner does not get into your eyes or mouth If toner should get into your eyes or mouth immediately wash with cold water and consult a physician Use caution so that toner does not come into contact with your skin If it should wash with soap and cold water If there is any irritation on your skin consult a physician immediately Keep the toner cart...

Page 17: ... in the following locations Locations exposed to open flames Locations exposed to direct sunlight or bright light for five minutes or more Locations exposed to excessive salty air Locations where there are corrosive gases i e aerosol sprays and ammonia Locations subject to high temperature and high humidity Locations subject to dramatic changes in temperature and humidity where condensation may ea...

Page 18: ... local regulations When disposing of a used toner cartridge Place the toner cartridge into its protective bag to prevent the toner from scattering and then dispose of the toner cartridge according to local regulations Important Safety Instructions 12 ...

Page 19: ...ading Paper in the Multi Purpose Tray 43 Loading Envelopes 46 Loading Preprinted Paper 48 Specifying Paper Size and Type 52 Specifying Paper Size and Type in the Paper Drawer 53 Specifying Paper Size and Type in the Multi Purpose Tray 55 Registering Default Paper Settings for the Multi Purpose Tray 57 Registering a Custom Paper Size 60 Limiting the Paper Sizes Displayed 63 Saving Energy 65 Enterin...

Page 20: ...the keys on the operation panel and how to view the display Parts and Their Functions P 16 Using the Display The display used on this machine is a touch panel display This section describes how to use the display for tasks such as selecting items and adjusting settings Using the Display P 30 Entering Text This section describes how to enter the characters and numbers Entering Text P 33 Logging on ...

Page 21: ...wer and multi purpose tray Loading Paper P 37 Saving Energy This section describes how to reduce power consumption Saving Energy P 65 Setting Auto Shutdown Time This section describes how to enable the Auto Shutdown Time setting Setting Auto Shutdown Time P 70 Basic Operations 15 ...

Page 22: ...ng the parts of the machine used for such basic operations as loading paper and replacing the toner cartridges this section also describes the keys on the operation panel and display Read this section for tips on how to use the machine properly Front Side P 17 Back Side P 19 Interior P 21 Multi Purpose Tray P 22 Paper Drawer P 23 Operation Panel P 24 Basic Operations 16 ...

Page 23: ... USB Print P 126 Output tray Printed paper is output to the output tray Lift handles Hold the lift handles when carrying the machine Relocating the Machine P 430 Multi purpose tray Load the paper into the multi purpose tray when you want to temporarily use a type of paper different from that which is loaded in the paper drawer Loading Paper in the Multi Purpose Tray P 43 Paper stopper Open the pap...

Page 24: ...ts Air from inside the machine is vented out to cool down the inside of the machine Note that placing objects in front of the ventilation slots prevents ventilation Installation P 3 Power switch Turns the power ON or OFF To restart the machine turn OFF the machine wait for at least 10 seconds and turn it back ON Basic Operations 18 ...

Page 25: ...ar cover to set the paper size switch lever or remove jammed paper Interior P 21 Clearing Jams P 376 Ventilation slots Air from inside the machine is vented out to cool down the inside of the machine Note that placing objects in front of the ventilation slots prevents ventilation Installation P 3 Sub output tray When using a paper type that easily curls such as labels or envelopes you can reduce c...

Page 26: ...omputer connection Connect a USB cable when connecting the machine and a computer LAN port Connect a LAN cable when connecting the machine to a wired LAN router etc Connecting to a Wired LAN P 154 Basic Operations 20 ...

Page 27: ...aring Jams P 376 Paper size switch lever Before starting 2 sided printing change the position of this lever properly to match the size of the paper to print on A4 size Pull the lever towards you Letter Legal size Push the lever away from you In addition to A4 Letter and Legal sizes some other paper sizes can be used for 2 sided printing Paper P 469 When using those paper sizes set the paper size s...

Page 28: ...ly the width of the loaded paper to ensure that paper is fed straight into the machine Paper tray Pull out the paper tray when loading paper Tray extension Open the tray extension when loading large paper LINKS Loading Paper in the Multi Purpose Tray P 43 Basic Operations 22 ...

Page 29: ...into the machine Press the lock release levers that are marked with arrows in the illustrations to release the locks and slide the paper guides Paper level indicator Indicates the remaining amount of paper The mark moves downward as the remaining amount of paper decreases LINKS Loading Paper in the Paper Drawer P 39 Basic Operations 23 ...

Page 30: ...ess to display the Home screen which allows you to access various functions such as USB Print or Secure Print and the settings menu Reset key Press to cancel the settings and restore the previously specified settings Back key Press to return to the previous screen If you press this key when specifying settings for example the settings are not applied and the display returns to the previous screen ...

Page 31: ...d the amount remaining in the toner cartridge or whether any errors occurred Display P 27 ID key Press after entering the ID and PIN to log on when Department ID Management is enabled After you finish using the machine press this key again to log off Logging on to the Machine P 36 Clear key Press to delete the entered numbers and text Counter Check key Press to view the counter values of printouts...

Page 32: ...Main Power indicator Lights when the machine is turned ON LINKS Using the Display P 30 Basic Operations 26 ...

Page 33: ...nt a secure document Printing a Document Secured by a PIN Secure Print P 113 Menu Timer Settings Preferences and many other machine settings start from this button Setting Menu List P 307 Direct Connection Use this to establish a direct wireless connection to a mobile device Make Direct Connection Access Point Mode P 143 Amount remaining in the toner cartridge Indicates stepwise decreases of the a...

Page 34: ...safely remove a USB memory device Printing from USB Memory USB Print P 126 Secure Print Memory Usage Displays the amount of memory currently used for storing secured document data Printing a Document Secured by a PIN Secure Print P 113 Version Information Displays firmware version information Serial Number Displays the serial number Print Job Displays the status of the current print job Network In...

Page 35: ...e Counter Value P 444 When a Message Is Displayed Messages are displayed at the top of the screen in situations such as when paper runs out or a toner cartridge reaches the end of its life The display alternates between showing the normal screen and the message When an Error Message Appears P 383 When an Error Occurs In some cases when an error occurs instructions on how to respond to the error ar...

Page 36: ...Touch Keep finger held on the screen When text cannot be completely displayed on one line appears touch and hold the line to scroll all of the text You can also use a long touch to continuously increase or decrease numbers such as the number of print copies to get by USB Print Flick Flick with the finger on the display The effect of flicking varies depending on the screen For instance flicking in ...

Page 37: ...lection To return to the previous screen Press to return to the previous screen Scrolling the screen The scroll bar appears on the screen when there is still information that is undisplayed If the scroll bar is displayed flick the screen to scroll in the direction of the flick Note that the scroll bar only appears while the screen is being touched Basic Operations 31 ...

Page 38: ...layed below the entry box are the enterable value range Changing setting values Tap to adjust the setting on the scale You can also adjust the density by flicking the slider left or right You can change a variety of display related settings such as the scrolling speed or display language Display Settings P 321 To change the screen that is automatically displayed when the machine remains idle for a...

Page 39: ...to switch the type of text that is entered The currently selected type of text is indicated by the A a or 12 displayed above and to the right of the text input field You can also press to switch the type of text Types of Text That Can Be Entered Text that can be entered is listed below Key A a 12 _ 1 Basic Operations 33 ...

Page 40: ...ove the cursor To enter a space move the cursor to the end of the text and tap Example of Entering Text and Numbers Example Canon 1 1 Tap A a 12 repeatedly until A is selected 2 Press repeatedly until the letter C is selected 3 Tap A a 12 repeatedly until a is selected 4 Press repeatedly until the letter a is selected 5 Press repeatedly until the letter n is selected 6 Press repeatedly until the l...

Page 41: ...n keys that cannot be used are pressed nothing is entered or changed To delete text press the Delete key Pressing the RETURN ENTER key completes text entry in the same way as tapping the Apply You can specify the type of keyboard layout US layout or UK layout English Keyboard Layout P 324 You can disconnect the USB keyboard from the machine at any time No special operation is required to disconnec...

Page 42: ...th 7654321 Setting the System Manager ID P 226 1 Enter an ID 1 Tap Department ID or System Manager ID 2 Enter an ID using the numeric keys and tap Apply If no PIN is registered proceed to step 3 2 Enter the PIN 1 Tap PIN 2 Enter an ID using the numeric keys and tap Apply 3 Press The logon screen will be changed to the Home screen After you finish using the machine press again to display the logon ...

Page 43: ... settings on the machine see Specifying Paper Size and Type P 52 For the amount of paper that can be loaded in each paper source see Paper P 469 Paper Type Paper Weight Paper Setting on the Machine Plain paper 60 to 89 g m Plain 60 to 69 g m Plain L 1 Recycled paper 60 to 89 g m Recycled Color paper 60 to 89 g m Color Heavy paper 90 to 150 g m Heavy 1 151 to 163 g m Heavy 2 Envelope Envelope Label...

Page 44: ... high humidity dryness or drastic changes in temperature or humidity When printing on paper that has absorbed moisture Steam may emit from the paper output area or water droplets may form around the paper output area There is nothing unusual about any of these occurrences which occur when the heat generated from fixing toner on the paper causes moisture in the paper to evaporate most likely to occ...

Page 45: ...r cannot be loaded in landscape orientation Make sure to load the paper in portrait orientation as shown in the illustrations below Follow the procedure below when loading paper into the optional paper feeder 1 Pull out the paper drawer Make sure to hold the paper drawer with both hands and pull it out gently Otherwise you may damage the paper drawer by dropping it if it slides out too easily 2 Sl...

Page 46: ...ace to align the edges Do not exceed the load limit line when loading paper Make sure that the paper stack does not exceed the load limit line or Loading too much paper can cause paper jams For A5 or larger paper size For paper size smaller than A5 When loading paper with a logo see Loading Preprinted Paper P 48 4 Align the paper guides against the edges of the paper Press the lock release lever a...

Page 47: ...sides against the edges of the paper Press the lock release lever and slide the paper guides inward until they are aligned securely against the edges of the paper 2 Align the paper guide on the rear side against the edge of the paper Press the lock release lever and slide the paper guide toward the front side and beyond its position for A5 size paper until it is securely aligned against the edge o...

Page 48: ...perly Printing on the Back Side of Printed Paper Manual 2 Sided Printing You can print on the back side of printed paper Flatten any curls on the printed paper and insert it into the multi purpose tray Loading Paper in the Multi Purpose Tray P 43 with the side to print face up previously printed side face down Load one sheet of paper each time you print You can use only the paper printed with this...

Page 49: ...r Drawer P 39 Make sure to load paper in portrait orientation Paper cannot be loaded in landscape orientation Make sure to load the paper in portrait orientation as shown in the illustrations below 1 Open the cover Hold the top center of the cover to open it 2 Pull out the paper tray and the tray extension Pull out the tray extension when loading large paper 3 Spread the paper guides apart Slide t...

Page 50: ...at surface to align the edges Do not exceed the load limit guide when loading paper Make sure that the paper stack does not exceed the load limit guide Loading too much paper can cause paper jams When loading envelopes or paper with a logo see Loading Envelopes P 46 or Loading Preprinted Paper P 48 5 Align the paper guides against the edges of the paper Slide the paper guides inward until they are...

Page 51: ...ide of Printed Paper Manual 2 Sided Printing You can print on the back side of printed paper Flatten any curls on the printed paper and insert it into the multi purpose tray with the side to print face up previously printed side face down Load one sheet of paper each time you print You can use only the paper printed with this machine You cannot print on the side that has previously been printed on...

Page 52: ...es in the orientation you want as well as procedures that you need to complete before loading envelopes For a description of the general procedure for loading envelopes in the multi purpose tray see Loading Paper in the Multi Purpose Tray P 43 Before Loading Envelopes Follow the procedure below to prepare the envelopes before loading 1 Close the flap of each envelope 2 Flatten them to release any ...

Page 53: ...lopes Monarch COM10 DL or ISO C5 in portrait orientation with the short edge toward the machine with the non glued side front side face up You cannot print on the reverse side of envelopes Load the envelopes so that the edge with the flap is toward the left side as shown in the illustration Basic Operations 47 ...

Page 54: ...ed paper with the proper facing and orientation For a description of the general procedure for loading paper in the paper drawer or multi purpose tray see Loading Paper in the Paper Drawer P 39 or Loading Paper in the Multi Purpose Tray P 43 Making 1 Sided Printouts on Paper with Logos Printing on Paper with Logos in Portrait Orientation When loading the paper in the paper drawer Load the paper wi...

Page 55: ...n loading the paper in the multi purpose tray Load the paper with the logo side the side to print the document face up Making 2 Sided Printouts on Paper with Logos Printing on Paper with Logos in Portrait Orientation When loading the paper in the paper drawer Load the paper with the front logo side the side to print the first page of the document face up Basic Operations 49 ...

Page 56: ...ng on Paper with Logos in Landscape Orientation When loading the paper in the paper drawer Load the paper with the front logo side the side to print the first page of the document face up When loading the paper in the multi purpose tray Load the paper with the front logo side the side to print the first page of the document face down Basic Operations 50 ...

Page 57: ...ever if Switch Paper Feed Method is set to Print Side Priority the facing that you use for loading preprinted paper for 2 sided printing logo side face up for paper drawer or down for multi purpose tray can also be used for 1 sided printing This setting is especially useful if you frequently perform both 1 sided and 2 sided printing Switch Paper Feed Method P 329 Basic Operations 51 ...

Page 58: ... settings to match the paper that is loaded Make sure to change the paper settings when you load the paper that is different from the previously loaded paper If the setting does not match the size and type of loaded paper a paper jam or printing error may occur Basic Operations 52 ...

Page 59: ... feeder is installed 4 Select the paper size If the loaded paper size is not displayed tap Other Sizes About Free Size If you frequently change sizes of paper to load you can specify Free Size which saves you the trouble of changing the paper size setting each time you print You can make a setting so that an error message will be displayed when the paper size set in the printer driver is rather di...

Page 60: ...5 Select the paper type LINKS Loading Paper in the Paper Drawer P 39 Limiting the Paper Sizes Displayed P 63 Paper P 469 Notify to Check Paper Settings P 369 Basic Operations 54 ...

Page 61: ...ou can skip the paper setting operations by registering the paper size and type as the default setting When the default setting is registered however the screen shown above is not displayed To display the screen select Specify When Loading Paper Registering Default Paper Settings for the Multi Purpose Tray P 57 1 Select the paper size If the loaded paper size is not displayed tap Other Sizes When ...

Page 62: ...er size setting each time you print You can make a setting so that an error message will be displayed when the paper size set in the printer driver is rather different from the size of the loaded paper Action When Free Paper Size Mismatch P 336 2 Select the paper type LINKS Loading Paper in the Multi Purpose Tray P 43 Limiting the Paper Sizes Displayed P 63 Paper P 469 Basic Operations 56 ...

Page 63: ...fault paper setting is registered the paper setting screen is not displayed when paper is loaded and the same setting is always used If you load a different paper size or type without changing the paper settings the machine may not print properly To avoid this problem select Specify When Loading Paper in step 4 and then load the paper 1 Press and tap Menu 2 Tap Paper Settings 3 Tap Multi Purpose T...

Page 64: ... tap Apply 4 Tap Apply About Free Size If you frequently change sizes of paper to load you can specify Free Size which saves you the trouble of changing the paper size setting each time you print You can make a setting so that an error message will be displayed when the paper size set in the printer driver is rather different from the size of the loaded paper Action When Free Paper Size Mismatch P...

Page 65: ...LINKS Loading Paper in the Multi Purpose Tray P 43 Limiting the Paper Sizes Displayed P 63 Paper P 469 Basic Operations 59 ...

Page 66: ...gs 3 Tap Register Custom Paper 4 Tap Not Registered If paper sizes 1 to 3 have already been registered either change or delete the setting to continue The procedures for changing and deleting these settings are described below Changing a setting 1 Select the registered size you want to change 2 Tap Edit and proceed to step 5 Basic Operations 60 ...

Page 67: ... Specify the paper size 1 Specify the length of the X shorter side Tap X Input the length of the X side using or the numeric keys and tap Apply 2 Specify the length of the Y longer side Tap Y Input the length of the Y side and tap Apply 3 Tap Apply 6 Select the paper type Basic Operations 61 ...

Page 68: ...When selecting the paper size for the multi purpose tray When paper is loaded in the multi purpose tray the screen for selecting the paper size for the multi purpose tray is displayed The registered paper sizes are displayed on this screen Specifying Paper Size and Type in the Multi Purpose Tray P 55 The registered paper sizes are displayed when you set the default paper settings for the multi pur...

Page 69: ... Sizes 4 Tap Multi Purpose Tray Drawer 1 or Drawer 2 Drawer 2 is displayed only when the optional paper feeder is installed 5 Clear the check boxes for the paper sizes you do not want to be displayed Ensure that only the check boxes for the paper sizes you use frequently are selected To display the paper sizes whose check boxes have been cleared tap Other Sizes in the paper size selection screen 6...

Page 70: ...pecifying Paper Size and Type in the Paper Drawer P 53 Specifying Paper Size and Type in the Multi Purpose Tray P 55 Registering Default Paper Settings for the Multi Purpose Tray P 57 Basic Operations 64 ...

Page 71: ...wer saving state sleep mode or automatically turns OFF if no operation is performed for a certain period of time or that the machine is automatically turned OFF at a fixed time on each day of the week Entering Sleep Mode P 66 Powering OFF at a Fixed Time P 68 Setting Auto Shutdown Time P 70 Basic Operations 65 ...

Page 72: ...e is performing an operation such as adjustment or cleaning When a paper jam occurs When the menu screen is displayed When an error message is displayed on the screen There are some exceptions The machine sometimes enters sleep mode when error messages are displayed When the SSID network key screen for Direct Connection is displayed When settings data is being imported exported When You Want to Se...

Page 73: ...Exiting Sleep Mode Press You can also tap the display or press any key other than to exit sleep mode Basic Operations 67 ...

Page 74: ...id useless power consumption that may occur due to failure to turn OFF the power By default this function is disabled 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Timer Settings Edit 4 Select the check box for Set Auto Shutdown Weekly Timer and set the time to turn OFF the power Basic Operations 68 ...

Page 75: ...turned OFF automatically at the specified time When the Processing Data indicator is lit up or blinking When the menu screen or Check Counter screen is displayed When a USB Print preview is displayed When settings data is being imported exported When the firmware is being updated If the power cannot be turned OFF automatically at the specified time a retry will be performed up to ten times at inte...

Page 76: ...hutdown Time setting is enabled the machine may automatically shut down even if you are operating the machine from the Remote UI A malfunction may occur particularly if the machine shuts down while data is being imported When you import data using the Remote UI set Auto Shutdown Time to 0 Off in advance The default setting is 4 hours If any setting of the Timer Settings is changed from the Remote ...

Page 77: ...rs 98 Printing Watermarks 100 Printing Specific Pages onto Different Paper 102 Selecting Document Type 104 Saving Toner 106 Combining and Printing Multiple Documents 108 Configuring Printer Settings on the Machine 112 Printing a Document Secured by a PIN Secure Print 113 Preparing for Using Secure Print 114 Printing via Secure Print 116 Configuring Print Settings to Your Needs 121 Registering Comb...

Page 78: ...river you are using the printer driver screens in this manual may differ from your screens You can use the PCL6 printer driver as well as the UFR II printer driver The available print settings vary depending on the printer driver For more information click Help on each printer driver screen About the Printer Driver Help Clicking Help on the printer driver screen displays the Help screen On this sc...

Page 79: ...Printing 73 ...

Page 80: ...P 37 Specifying Paper Size and Type P 52 1 Open a document in an application and display the print dialog box How to display the print dialog box differs for each application For more information see the instruction manual for the application you are using 2 Select your printer and click Preferences or Properties The screen that is displayed differs depending on the application you are using 3 Spe...

Page 81: ...fied in Page Size the document is printed enlarged reduced automatically according to the size specified in Output Size Enlarging or Reducing P 86 Clickable UI You can easily specify the page layout binding position etc intuitively on the preview image For more information click Help on the printer driver screen 4 Click the Paper Source tab and specify the paper source and paper type Printing 75 ...

Page 82: ... Drawer 1 Paper is fed from the paper drawer of the machine Drawer 2 Paper is fed from the optional paper feeder Paper Type Specify the setting according to the type and basis weight of the paper to print on Loading Paper P 37 5 Specify other print settings as necessary Various Print Settings P 84 You can register the settings you specified in this step as a profile and use the profile whenever yo...

Page 83: ...ing in other ways Canceling Prints P 79 When printing from the Windows Store app in Windows 8 Server 2012 Display the charms on the right side of the screen and use the procedure shown below Windows 8 Server 2012 Devices the printer you are using tap or click Print Windows 8 1 Server 2012 R2 Devices Print the printer you are using tap or click Print If you print using this method only a limited nu...

Page 84: ...o take care of it is displayed go to the desktop and follow the instructions in the displayed dialog box This message appears when the machine is set to display the user name during printing and similar instances LINKS Checking the Printing Status and Log P 82 Printing 78 ...

Page 85: ... displayed Open the printer folder Displaying the Printer Folder P 502 right click your printer icon and click See what s printing or double click the icon of the printer driver for the machine 2 Select the document you want to cancel and click Document Cancel 3 Click Yes Printing of the selected document is canceled Several pages may be output after you cancel printing Canceling from the Remote U...

Page 86: ...king Cancel From the Operation Panel Cancel printing using or Press to Cancel If the Screen Displays a List of Documents When is Pressed Select the document to cancel and tap Yes Check the Print Job Status before Canceling Print Job Job Status Select the document on the Print Job Status screen Cancel Yes Printing 80 ...

Page 87: ... Several pages may be output after you cancel printing LINKS Basic Printing Operations P 74 Checking the Printing Status and Log P 82 Printing 81 ...

Page 88: ... Following Cases When your documents are not printed for a long time you may want to see the waiting list of the documents waiting to be printed When you cannot find your printouts that you thought had been printed you may want to see whether an error has occurred 1 Press 2 Tap Print Job 3 Check the print statuses or logs To check the print statuses 1 Tap Job Status 2 Select the document whose sta...

Page 89: ...e printed OK is displayed when a document was printed successfully and Error is displayed when a document failed to be printed because it was canceled or there was some error Details Displays detailed information about the document selected from the list The displayed document name or user name may not reflect the actual document or user name If the Result column shows a three digit number This nu...

Page 90: ...and 2 sided Printing Enlarging or Reducing P 86 Switching 1 Sided and 2 Sided Printing P 88 Collating Printouts by Page P 90 Printing Multiple Pages onto One Sheet P 92 Printing Posters P 94 Printing Booklet P 95 Printing Borders P 97 Printing Dates and Page Numbers P 98 Printing Watermarks P 100 Printing 84 ...

Page 91: ...ting Specific Pages onto Different Paper P 102 Selecting Document Type P 104 Saving Toner P 106 Combining and Printing Multiple Documents P 108 Configuring Printer Settings on the Machine P 112 Printing 85 ...

Page 92: ...by Specifying the Original Document and Paper Size Preset Ratio The print ratio is automatically set based on the document and paper size you have specified Basic Settings tab Select the document size in Page Size Select the paper size in Output Size OK Specifying Print Ratio in Increments of 1 Basic Settings tab Select the Manual Scaling check box Enter the print ratio in Scaling OK Printing 86 ...

Page 93: ...enlarging reducing ratio For example there may be large blank spaces on your printout or portions of the document that are missing The enlarging reducing settings on some applications have priority over those on the printer driver LINKS Basic Printing Operations P 74 Printing 87 ...

Page 94: ...ng make sure that the paper size switch lever is set properly for the size of the paper to be used Interior P 21 Make sure that the sub output tray is closed When the sub output tray is open you cannot perform 2 sided printing When performing 2 sided printing always make sure that the sub output tray is closed Back Side P 19 2 sided printing may not be available with some sizes and types of paper ...

Page 95: ...ed depending on the specified binding position To specify the margin width for the binding position click Gutter Long Edge Left Prints images in such a way that the printed pages are opened horizontally when bound Short Edge Top Prints images in such a way that the printed pages are opened vertically when bound Gutter Specify a binding margin LINKS Basic Printing Operations P 74 Printing Multiple ...

Page 96: ... sorting method of the printouts when printing multiple page documents Collate The printouts are grouped into complete sets in sequential page order For example if you are printing three copies of a five page document the printouts will be arranged in the following page order 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 Group The printouts are not collated For example if you are printing three copies of a five p...

Page 97: ... If you select Off whether the printouts are collated or not depends on the setting made on the application LINKS Basic Printing Operations P 74 Printing 91 ...

Page 98: ... Switching 1 Sided and 2 Sided Printing P 88 Basic Settings tab In Page Layout select the number of pages to print onto a single sheet In Page Order select the page distribution layout OK Page Layout Select the number of pages to print onto a single sheet from 1 on 1 to 16 on 1 For example to print 16 pages onto a single sheet select 16 on 1 For options such as Poster 2 x 2 see Printing Posters P ...

Page 99: ... layout For example if you select Across from Left the first page is printed on the top left and then the rest of the pages are arranged rightward LINKS Basic Printing Operations P 74 Switching 1 Sided and 2 Sided Printing P 88 Printing 93 ...

Page 100: ...ter for example Poster 2 x 2 OK There are four size settings Poster 1 x 2 Poster 2 x 2 Poster 3 x 3 and Poster 4 x 4 Poster size settings cannot be selected when 2 sided printing is enabled Select 1 sided Printing in 1 sided 2 sided Booklet Printing and then select a poster size setting Select the Print Border check box to add borders on your printouts The borders are helpful if you want to paste ...

Page 101: ...g make sure that the paper size switch lever is set properly for the size of the paper to be used Interior P 21 Make sure that the sub output tray is closed When the sub output tray is open you cannot perform booklet printing When performing booklet printing always make sure that the sub output tray is closed Back Side P 19 Booklet printing may not be available with some sizes and types of paper T...

Page 102: ...ges in half Divide into Sets Prints as multiple bundles divided by the number of the pages specified on Sheets per Set Bind each bundle and then combine them as one booklet Select this option when the document has so many pages that you cannot bind them all into a single booklet Specify Booklet Gutter If you are using a stapler or other binding tools specify the margin width for binding your bookl...

Page 103: ...e margins of printouts Page Setup tab Click Page Options Select the border type in Edging OK OK Edging Select the border type Preview Displays a preview with the selected border LINKS Basic Printing Operations P 74 Printing Dates and Page Numbers P 98 Printing Watermarks P 100 Printing 97 ...

Page 104: ...r OK OK Print Date Specify the position to print the print date Print User Name Specify the position to print the user name logon name for the computer used to print the document Print Page Number Specify the position to print the page number Changing the Print Format of Dates and Page Numbers You can change formatting details such as font and font size when printing dates logon names or page numb...

Page 105: ...LINKS Basic Printing Operations P 74 Printing Borders P 97 Printing Watermarks P 100 Printing 99 ...

Page 106: ...istered watermarks Page Setup tab Select the Watermark check box Select a watermark from Watermark Name OK Watermark Watermark Name Select the Watermark check box to display the list of the watermarks in the Watermark Name drop down list Select a watermark from the menu Edit Watermark Displays the screen to create or edit watermarks Printing 100 ...

Page 107: ...ed watermark name Attributes Alignment Print Style Click each tab to specify the text color or print position of the watermark For more information click Help on the printer driver screen LINKS Basic Printing Operations P 74 Printing Borders P 97 Printing Dates and Page Numbers P 98 Printing 101 ...

Page 108: ... the same paper and does not print any specific pages on different paper All the pages are printed on paper specified in Paper Source Different for First Others and Last You can use different paper for the first page body pages and last page respectively For example you can specify the paper in the multi purpose tray for First Page the paper in the paper drawer for Other Pages body pages and the p...

Page 109: ...ing Booklet P 95 You can specify different paper for the cover and body pages respectively For example you can specify the paper in the multi purpose tray for Cover Page and the paper in the paper drawer for Other Pages body pages LINKS Basic Printing Operations P 74 Printing 103 ...

Page 110: ... For example select General for general use or select Photos when you want to print photo images in optimal print quality General A versatile option that is suitable when printing most documents Publications Suitable when printing documents that have a mix of photo images charts and graphs Graphics Suitable when printing documents that have charts or graphs Photos Suitable when printing photo imag...

Page 111: ... To specify detailed settings for each item selected on Objective click Advanced Settings For more information click Help on the printer driver screen LINKS Basic Printing Operations P 74 Printing 105 ...

Page 112: ...rtions with lighter print density may become blurred Quality tab Select the document type in Objective Click Advanced Settings Select Toner Save in the Advanced Settings screen Select On from the drop down list OK OK Objective Selecting Document Type P 104 Select the document type for which you want to enable the toner save setting Printing 106 ...

Page 113: ...fy whether to enable the toner save setting for each document type Specify the toner save setting for each document type listed in Objective In the Advanced Settings screen you can specify various print settings other than toner save settings For more information click Help on the printer driver screen LINKS Basic Printing Operations P 74 Printing 107 ...

Page 114: ...d print all of the pages in the same paper size 1 Open a document in an application and display the print dialog box How to display the print dialog box differs for each application For more information see the instruction manual for the application you are using 2 Select your printer and click Preferences or Properties 3 Select Edit and Preview in Output Method Click OK on the Information pop up ...

Page 115: ...ne The documents are added to the Canon PageComposer 6 From the Document Name list select the documents to combine and click To select multiple documents click the documents while holding down SHIFT key or CTRL key 7 Change the settings as necessary and click Combine The documents selected in step 6 are combined Printing 109 ...

Page 116: ...elete from List Click the Print Settings tab to display the screen for specifying print settings such as the number of copies or 1 sided 2 sided printing The settings specified here are applied to the whole print job For more information click Help on the Canon PageComposer screen Details Displays the print setting screen of the printer driver There are fewer settings available than when using the...

Page 117: ...ent Name list select the combined document print job you want to print and click Printing starts For instructions on how to cancel printing see Canceling Prints P 79 LINKS Basic Printing Operations P 74 Printing 111 ...

Page 118: ...enu Printer Settings Paper Size Override Select Off or On Off Does not perform paper size substitution Printing stops and an error message is displayed when the machine runs out of the paper that has been specified On Performs paper size substitution However if no paper to substitute is loaded in any paper sources the substitution cannot be performed Other Printer Settings There are other printer ...

Page 119: ...until the correct PIN is entered on the operation panel of the machine This function is called Secure Print and the document that is protected by a PIN is called a secured document Using Secure Print keeps printouts of confidential documents from being left unattended Before you can use this function you need to complete some procedures Preparing for Using Secure Print P 114 Printing 113 ...

Page 120: ...trator account 1 Open the printer folder Displaying the Printer Folder P 502 2 Right click your printer icon and click Printer properties or Properties 3 Click the Device Settings tab and make sure that the Allow Use of Secured Print check box is selected If the check box is selected Secure Print is enabled If the check box is not selected select it and click OK Printing 114 ...

Page 121: ...LINKS Printing via Secure Print P 116 Printing 115 ...

Page 122: ...hanging the Valid Time Period for Secured Documents P 119 Sending a Secured Document from a Computer to the Machine 1 Open a document in an application and display the print dialog box How to display the print dialog box differs for each application For more information see the instruction manual for the application you are using 2 Select your printer and click Preferences or Properties 3 Select S...

Page 123: ...ic characters for a new user name Enter the PIN of up to seven digits 4 Specify the print settings and click OK Click the Basic Settings Page Setup Finishing Paper Source or Quality tabs to specify the print settings on each screen as necessary Various Print Settings P 84 5 Click Print or OK After the secured document is sent to the machine it is held in the memory of the machine waiting to be pri...

Page 124: ... secured document will be deleted from the memory of the machine and can no longer be printed If secured documents are left unprinted they occupy the memory and may prevent the machine from printing even ordinary not secured documents Make sure that you print your secured documents as soon as you can You can check how much memory is being used for secured documents Device Status Secure Print Memor...

Page 125: ... this setting 1 Press and tap Menu 2 Tap System Management Settings If the logon screen appears enter the correct ID and PIN using numeric keys and then press Logging on to the Machine P 36 3 Tap Secure Print Settings 4 Tap On Disabling Secure Print Tap Off and restart the machine 5 Specify how long the machine holds secured documents and tap Apply Tap or the numeric keys to enter the time The sec...

Page 126: ...6 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON LINKS Preparing for Using Secure Print P 114 Checking the Printing Status and Log P 82 Printing 120 ...

Page 127: ...layed on the printer driver screen and you can skip the operations to specify the print settings and print immediately Specify TOP SECRET for a watermark and register it as a Profile Just select this Profile when you need it Registering Combinations of Frequently Used Print Settings P 122 Specify 2 on 1 as the user default in the printer driver The next and following print jobs will be performed s...

Page 128: ...cting a Profile P 123 Registering a Profile 1 Change the settings that you want to register as a profile and click Add Click the Basic Settings Page Setup Finishing Paper Source or Quality tabs to specify the print settings on each screen as necessary Various Print Settings P 84 2 Enter a profile name in Name select an icon and then click OK Enter comments on the profile in Comment as necessary Cl...

Page 129: ... and click OK Changing the settings of the selected profile You can change the settings of a selected profile In addition the changed settings can be registered as another profile LINKS Basic Printing Operations P 74 Changing Default Settings P 124 Printing 123 ...

Page 130: ...nter driver will be opened with 2 on 1 specified as page layout setting and you will not have to change settings each time you print To perform the following procedure log on to your computer with an administrator account 1 Open the printer folder Displaying the Printer Folder P 502 2 Right click your printer icon and click Printing preferences 3 Change the settings on the print setting screen and...

Page 131: ...LINKS Basic Printing Operations P 74 Registering Combinations of Frequently Used Print Settings P 122 Printing 125 ...

Page 132: ...y not be printed correctly Available USB Memory Devices You can use USB memory devices with the following format styles FAT16 memory capacity up to 2 GB FAT32 memory capacity up to 32 GB Do not use non standard USB memory devices You may not be able to print the images properly in some USB memory devices Do not connect anything other than a USB memory device USB memory devices cannot be connected ...

Page 133: ...chine while the processing is in progress 2 Press and tap Memory Media Print 3 Tap Select File and Print Index Print You can print thumbnails of the image files JPEG only stored in a USB memory device To print the images in thumbnails select Index Print on the screen and proceed to the next step 4 Select the file to print You can select multiple files To clear a selection tap the file you have sel...

Page 134: ...tions tap Clear All 3 Tap JPEG TIFF or PDF If you selected a file before you tap All Items you can only select files of the same format To display previews You can change the display method from Details for file names and modification dates to Images for previews By previewing images you can check the file content before you select a file to print Preview images are not displayed for PDF files You...

Page 135: ...o display abbreviated file names File Name Display Format P 333 Images Displays previews Tap or flick to switch the preview Tap to display a larger preview Tap to return to the original preview size To change the file sort order You can change the sort order of the files in a USB memory device Printing 129 ...

Page 136: ...ile Sort Default Settings P 333 1 Tap All Items 2 Tap Sort Files 3 Tap the criteria for file sorting When you select Date Time Ascending or Date Time Descending files are sorted based on the modification dates and time of the files 5 Tap Apply 6 Specify the print settings as necessary Tap the item you want to set Printing 130 ...

Page 137: ...a quantity and tap Apply Paper Select the paper to print on N on 1 You can print two or four images onto a single sheet Select 2 on 1 or 4 on 1 N on 1 is not available for printing TIFF files 2 on 1 Prints two images onto a single sheet 4 on 1 Prints four images onto a single sheet Printing 131 ...

Page 138: ... that the printed pages are opened vertically when bound 2 Sided may not be available with some sizes or types of paper Paper P 469 Print Quality You can change settings related to print quality Density Adjust the toner density to be used for printing Make adjustment using and then tap Apply Note that if Toner Save is set to On you cannot set this item Making fine adjustment of toner density Print...

Page 139: ...teristics before proceeding to final printing of a large job Set JPEG TIFF Details Specify the default settings of the USB Print function for JPEG and TIFF files Print Date If you tap On you can print the modification date of the file below each image Although Print Date is not available for Index Print the modification date of the file is automatically printed below each image Print Date is not a...

Page 140: ...smoothly Text Priority Gives priority to printing text clearly Original Type is not available for printing PDF files Brightness You can adjust the brightness of printouts Tap to adjust the brightness and tap Apply Prints images darker Prints images brighter You can adjust the brightness of TIFF files only when they are JPEG compressed Halftones You can select the printing method to reproduce halft...

Page 141: ...nochrome with emphasis on color differences so that a smooth gradation is achieved NTSC Color data is converted to monochrome so that the resulting image looks like a television picture of the NTSC system Uniform RGB Color data is converted to monochrome so that R G and B are uniformly converted to the same gray level Set PDF Details You can change the print settings for PDF files Enlarge Reduce t...

Page 142: ... bottom left and right edges of the paper If you select On images on the edge of the paper may not print properly Print Comments This setting specifies whether to print annotations in the PDF file Off Prints no comments Auto Prints only those comments that are specified to be printed in the PDF file Password to Open Document You can print password protected PDF files by entering the password requi...

Page 143: ...gures or graphs containing gradation areas High Resolution As compared to Resolution this produces a finer print but quality stability is slightly lower It is suitable to obtain a print of character data or fine line data or CAD data with sharp edges Grayscale Conversion You can select ways to convert color values to a grayscale value when you print color print data sRGB Color data is converted to...

Page 144: ...atus 4 Tap Remove Memory Media Wait until the message The memory media can be safely removed is displayed 5 Disconnect the USB memory device If you always want to print with the same settings Changing Default USB Print Settings P 139 LINKS Memory Media Print Settings P 331 Printing 138 ...

Page 145: ...ations that you perform frequently you can eliminate the need to specify the same settings every time you make prints Menu Memory Media Print Settings Change Default Settings Select the setting Change the default value of the selected item Apply Settings Select the item you want to set and change the default value LINKS Printing from USB Memory USB Print P 126 Memory Media Print Settings P 331 Pri...

Page 146: ...e Device 141 Connecting to a Mobile Device 142 Make Direct Connection Access Point Mode 143 Connecting by a Touch on the Machine NFC 145 Making the Best Use of the Machine by Utilizing Applications 146 Managing the Machine Remotely 148 Can Be Used Conveniently with a Mobile Device 140 ...

Page 147: ...priate application to perform printing with ease You can also use a mobile device to operate the machine remotely check the printing status and change machine s settings Connecting to a Mobile Device P 142 Making the Best Use of the Machine by Utilizing Applications P 146 Managing the Machine Remotely P 148 Can Be Used Conveniently with a Mobile Device 141 ...

Page 148: ...N P 155 Making Direct Connection Connect the mobile device and the machine directly without using a wireless LAN router Even where no wireless LAN environment is available you can quickly connect the machine and a mobile device Make Direct Connection Access Point Mode P 143 When Direct Connection has been established you can use neither a wired LAN nor a wireless LAN via router Connecting by a Tou...

Page 149: ...sh a connection using Access Point Mode Put the machine into Access Point Mode Set Enable Direct Connection to On Enable Direct Connection P 311 Put the machine into a connection waiting state In the Home screen tap Direct Connection The machine enters the state in which you can connect your mobile device to the machine Connecting from a mobile device Based on the SSID and network key displayed in...

Page 150: ...es If while in communication by Direct Connection a duration when there is no data transmission between the machine and the mobile device lasts for some time the communication may terminate The machine s SSID and network key are changed each time the Direct Connection procedure is started While in Direct Connection sleep mode is not as effective at saving power When both Enable Direct Connection a...

Page 151: ...or contact your manufacturer Install Canon Mobile Application on your mobile device For more information see the Canon website at http www canon com Launch Canon Mobile Application Required Machine Setting To print from NFC compatible devices specify the following settings Set Enable NFC to On Enable NFC P 363 Set the IP address in IPv4 format Setting IPv4 Address P 173 You can download the applic...

Page 152: ...cated driver Using AirPrint P 474 Using Google Cloud Print You can print from an application or service that supports Google Cloud Print You can print by remotely operating the machine at any time and from anywhere for example even while you are on the go Using Google Cloud Print P 481 Printing with Mopria This machine also supports Mopria Using Mopria allows you to print with printers of differen...

Page 153: ... on to the Remote UI in System Manager Mode Starting Remote UI P 290 Settings Registration Network Settings Mopria Settings Edit Check that the Use Mopria check box is selected OK Can Be Used Conveniently with a Mobile Device 147 ...

Page 154: ... the machine into the Web browser and start the Remote UI Check the IP address set to the machine in advance Viewing Network Settings P 180 If you have any questions ask your Network Administrator 1 Start the Web browser on your mobile device 2 Enter http the IP address of the machine in the address field If you want to use an IPv6 address enclose the IPv6 address with brackets example http fe80 2...

Page 155: ...ses 172 Setting IPv4 Address 173 Setting IPv6 Addresses 176 Viewing Network Settings 180 Configuring the Machine for Printing from a Computer 183 Configuring Printing Protocols and WSD Functions 184 Configuring Printer Ports 187 Setting Up Print Server 192 Configuring the Machine for Your Network Environment 195 Configuring Ethernet Settings 196 Changing the Maximum Transmission Unit 198 Setting a...

Page 156: ...ime Connecting to a Computer Viewing the Machine s Network Settings Connecting to a Network P 151 Viewing Network Settings P 180 Configuring for Printing Configuring the Machine for Printing from a Computer P 183 Customizing the Machine for More Convenient Network Experience Configuring the Machine for Your Network Environment P 195 Direct Connection to a mobile device You can directly communicate...

Page 157: ...er Before You Start Follow these steps to connect the machine to a network Check your computer settings Make sure that the computer is correctly connected to the network For more information see the instruction manuals for the devices you are using or contact the device manufacturers Make sure that the network settings have been completed on the computer If the network has not been set up properly...

Page 158: ...d or wireless LAN Proceed to the section that corresponds to the setting you selected in step 2 Connecting to a Wired LAN P 154 Connecting to a Wireless LAN P 155 Set the IP address as necessary At the time of purchase the machine is set to automatically acquire an IP address Change this setting if you want to use a specific IP address Setting IP Addresses P 172 Network 152 ...

Page 159: ...all the printer driver installed on your computerand then reinstall it For more information see the Printer Driver Installation Guide 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 3 Tap Select Wired Wireless LAN 4 Tap Wired LAN or Wireless LAN LINKS Connecting to a N...

Page 160: ...he router 1 Connect a LAN cable Connect the machine to a router by using a LAN cable Push the connector in until it clicks into place 2 Wait approximately 2 minutes While you wait the IP address is set automatically You can set the IP address manually Setting IP Addresses P 172 LINKS Connecting to a Network P 151 Network 154 ...

Page 161: ...personal information might be leaked to a third party because radio waves used in wireless communication can go anywhere nearby even beyond walls Wireless LAN security The wireless LAN security that is supported by the machine is listed below For the wireless security compatibility of your wireless router see the instruction manuals for your networking devices or contact your manufacturer 128 104 ...

Page 162: ...setting up a wireless connection you can either select a wireless router or manually enter the required information Regardless of the method make sure that you have the required setup information including the SSID and network key Checking the SSID and Network Key P 169 Selecting a Wireless Router Select this setup option if you need to manually set up the connection but want to complete the setup...

Page 163: ...Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 3 Tap Wireless LAN Settings If the Do you want to enable the wireless LAN message is displayed tap Yes 4 Read the message that is displayed and tap OK 5 Tap WPS Push Button Mode 6 Tap Yes A PIN code is generated 7 Press and hold the WPS bu...

Page 164: ...inutes until the IP address settings of the machine are completed Signal strength When more than one wireless router is available for connection the machine connects to the device with the strongest signal Signal strength is measured using RSSI Received Signal Strength Indication Reducing power consumption You can set the machine to enter Power Save Mode based on signals emitted from the wireless ...

Page 165: ...m a computer and display the screen for entering a WPS PIN code For more information see the instruction manuals for your networking device From the Operation Panel 2 Tap Menu in the Home screen 3 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 4 Tap Wireless LAN Settings If the Do you want to enable...

Page 166: ...dicator is blinking on the operation panel The Wi Fi indicator blinks when a wireless router is detected When the setup is completed the screen below is displayed and approximately 2 seconds later the Wi Fi indicator lights up Wait approximately 2 minutes until the IP address settings of the machine are completed Signal strength When more than one wireless router is available for connection the ma...

Page 167: ... router Power Save Mode P 310 If the IP address of the machine has changed In a DHCP environment the IP address of the machine may be changed automatically If this happens the connection is maintained as long as the machine and the computer belong to the same subnet LINKS Connecting to a Wireless LAN P 155 Network 161 ...

Page 168: ... or the WPA WPA2 encryption method is set to Auto AES CCMP or TKIP If you want to select Shared Key for WEP authentication or AES CCMP for WPA WPA2 encryption you need to set up the connection using the manual entry method Setting Up Connection by Specifying Detailed Settings P 165 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using t...

Page 169: ...s and select the wireless LAN router To return to the original screen tap Close twice and then press If your wireless router is not found Check whether the machine is properly installed and ready to connect to the network Installation Settings Problems P 396 8 Enter the network key that you have written down Enter the network key using the numeric keys and tap Apply Entering Text P 33 WEP WPA PSK ...

Page 170: ...ted Signal strength When more than one wireless router is available for connection the machine connects to the device with the strongest signal Signal strength is measured using RSSI Received Signal Strength Indication Reducing power consumption You can set the machine to enter Power Save Mode based on signals emitted from the wireless router Power Save Mode P 310 If the IP address of the machine ...

Page 171: ...P 169 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 3 Tap Wireless LAN Settings If the Do you want to enable the wireless LAN message is displayed tap Yes 4 Read the message that is displayed and tap OK 5 Select SSID Settings Enter Manually 6 Enter the SSID that you ...

Page 172: ...riences an authentication error if the shared key authentication is set on the wireless router If this happens the machine automatically changes the setting to Shared Key and retries the connection 3 Tap Edit WEP Key 4 Select the WEP key 1 to 4 you want to edit Up to four WEP keys can be registered 5 Enter the network key that you have written down Enter the network key using the numeric keys and ...

Page 173: ...CCMP as the encryption method 3 Enter the network key that you have written down Enter the network key using the numeric keys and tap Apply Entering Text P 33 8 Tap Yes If an error message is displayed during setup Tap Close check whether the specified settings are correct and return to step 5 9 Check that the Wi Fi indicator is blinking on the operation panel The Wi Fi indicator blinks when a wir...

Page 174: ...he strongest signal Signal strength is measured using RSSI Received Signal Strength Indication Reducing power consumption You can set the machine to enter Power Save Mode based on signals emitted from the wireless router Power Save Mode P 310 If the IP address of the machine has changed In a DHCP environment the IP address of the machine may be changed automatically If this happens the connection ...

Page 175: ... Encryption When manually setting up a wireless connection by specifying detailed settings you need to specify security settings Check the following information Security types WEP WPA PSK WPA2 PSK Authentication method Open System Shared Key Encryption method TKIP AES CCMP Checking the SSID and Network Key from a Computer The SSID or the network key may have been changed If you do not know the SSI...

Page 176: ...splayed Displaying the Software Programs Manuals Setup Screen P 504 If AutoPlay is displayed click Run MInst exe 3 Click Start for Canon MF LBP Wireless Setup Assistant 4 Read the License Agreement and click Yes to agree Network 170 ...

Page 177: ...the information that is displayed If wireless routers are not found Click Refresh If nothing happens check that the settings are correctly configured on the computer and the wireless router LINKS Connecting to a Wireless LAN P 155 Setting Up Connection by Selecting a Wireless Router P 162 Setting Up Connection by Specifying Detailed Settings P 165 Network 171 ...

Page 178: ... a network requires a unique network IP address Two versions of IP addresses are available IPv4 and IPv6 Configure these settings depending on the network environment To use IPv6 addresses you need to properly configure the IPv4 address settings Network 172 ...

Page 179: ...work Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 3 Select TCP IP Settings IPv4 Settings IP Address Settings 4 Configure IP address settings Auto Acquire Select to automatically assign an IP address via DHCP protocol When Auto Acquire On is displayed automatic addressing is enabled Manually Acquire Select to ...

Page 180: ...tting to On 4 Tap Apply IP addresses assigned via DHCP override the address obtained via Auto IP Manually entering an IP address 1 Check that Auto Acquire is set to Off If On is displayed tap Auto Acquire and set both Select Protocol and Auto IP to Off 2 Tap Manually Acquire 3 Specify the IP address subnet mask and gateway address or default gateway Specify the settings in the following order IP A...

Page 181: ...ed You do not need to add a new port If you are using a standard TCP IP port then you need to add a new port Configuring Printer Ports P 187 If you are not sure which type of port you are using see Checking the Printer Port P 506 Testing the Network Connection 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and th...

Page 182: ...outer A link local address is automatically set when the IPv6 function of the machine is enabled Manual address 1 An address that is entered manually When using this address specify the prefix length and default router address Stateless address 6 An address that is generated automatically using the MAC address of the machine and the network prefix that is advertised by the router Stateless address...

Page 183: ...4 Click Edit in IPv6 Settings 5 Select the Use IPv6 check box and configure the required settings Network 177 ...

Page 184: ...refix length and default router address in the corresponding text boxes IP Address Enter an IPv6 address Addresses that start with ff or multicast address cannot be entered Prefix Length Enter a number that indicates how many bits are available for the network address Default Router Address Specify the IPv6 address of the default router as necessary Addresses that start with ff or multicast addres...

Page 185: ...mputer by using the IPv6 address of the machine Starting Remote UI P 290 Selecting settings from the operation panel IPv6 settings can also be accessed from Menu in the Home screen IPv6 Settings P 313 If you changed the IP address after installing the printer driver You need to add a new port Configuring Printer Ports P 187 LINKS Setting IPv4 Address P 173 Viewing Network Settings P 180 Network 17...

Page 186: ...result in a connection failure even when the IP address is correctly configured This problem can be solved by setting a certain interval before the machine starts communicating Setting a Wait Time for Connecting to a Network P 199 You can print a list of the current network settings User Data List System Manager Data List P 439 Viewing IPv4 Settings Network Information IPv4 Select the setting to v...

Page 187: ...wing the MAC Address and Information for Wireless LAN 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 3 Tap Wireless LAN Settings If the Do you want to enable the wireless LAN message is displayed tap Yes 4 Read the message that is displayed and tap OK 5 Tap Connection...

Page 188: ...None is displayed 3 Select the setting to view WEP WPA WPA2 PSK Wireless LAN Status and Latest Error Information can be viewed from Press Network Information Network Connection Method Connect Info and select the setting to view LINKS Connecting to a Wireless LAN P 155 Setting IPv4 Address P 173 Setting IPv6 Addresses P 176 Configuring DNS P 200 Network 182 ...

Page 189: ... setup procedures including the printer driver installation For more information see the Printer Driver Installation Guide Printing protocols are rules for delivering document data created on a computer to the machine and can be selected according to the printing purpose or the network environment Ports are gateways for passing document data from a computer to the printer Incorrect port settings a...

Page 190: ...The protocols supported by the machine include LPD RAW and WSD Web Services on Devices To change protocols port numbers see Changing Port Numbers P 245 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Network Settings TCP IP Settings 4 Configure printing protocols Network 184 ...

Page 191: ...ing LPD printing clear the check box Use RAW Printing Select the check box to print via RAW When not using RAW printing clear the check box RX Timeout Set a value between 1 and 60 minutes as the restart wait time for data reception If data reception does not resume within the set time printing is canceled 3 Click OK Configuring WSD 1 Click Edit in WSD Settings Network 185 ...

Page 192: ...essages are flowing on the network 3 Click OK 5 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Selecting settings from the operation panel LPD RAW and WSD settings can also be accessed from Menu in the Home screen LPD Settings P 314 RAW Settings P 315 WSD Settings P 315 Setting up WSD network devices on Windows Vista 7 8 The WSD printer can be added from ...

Page 193: ...may have been specified In such situations your attempt to print fails because the document data cannot reach the machine To fix this type of problem configure the printer port settings on the computer To perform the following procedure log on to your computer with an administrator account 1 Open the printer folder Displaying the Printer Folder P 502 2 Right click your printer icon and click Print...

Page 194: ...e of port You can add an MFNP port only when you installed the printer driver from the provided DVD ROM or when you downloaded and installed the printer driver from the Canon website Standard TCP IP Port This is a standard Windows port When you use this type of port you need to add a new port every time that the IP address of the machine is changed Select this type of port when you are using the m...

Page 195: ...dard TCP IP Port in Available port types and click New Port 3 Click Next 4 Enter the IP address or the DNS name of the machine and click Next The Port Name is entered automatically If necessary you can change it When the next screen is displayed follow the instructions on the screen Network 189 ...

Page 196: ...ctions P 184 or the port number has been changed Changing Port Numbers P 245 the corresponding settings on the computer must also be configured This operation is not needed for WSD ports MFNP port 1 Click Configure Port 2 Under Protocol Type select RAW or LPR and change the Port Number 3 Click OK Standard TCP IP port 1 Click Configure Port 2 Under Protocol select Raw or LPR If you selected Raw cha...

Page 197: ...3 Click OK 4 Click Close LINKS Setting Up Print Server P 192 Network 191 ...

Page 198: ...to install drivers over the network depending on the operating system and the bit architecture 32 bit or 64 bit of the print server and client computers When implementing a print server in a domain environment consult your Network Administrator To carry out Department ID Management when using a print server Canon Driver Information Assist Service must be added during the printer driver installatio...

Page 199: ...rver 1 Click Additional Drivers 2 Select the check box for the bit architecture that other computers are running and click OK Select additional drivers from the following according to the operating system of the print server Print server Select the check box for 32 bit operating systems x64 64 bit operating systems Windows Server 2003 Windows 2000 Windows XP and Windows Server 2003 under Version W...

Page 200: ...ating system select DRIVERS x64 Driver folders on the provided DVD ROM If the print server runs a 64 bit operating system select DRIVERS 32bit Driver folders on the provided DVD ROM 4 Follow the on screen instructions to install the additional drivers 5 Click OK Installing Printer Drivers on a Computer via the Print Server 1 Locate the shared printer in the print server Displaying Shared Printers ...

Page 201: ...varies depending on the purpose of the network The machine has been designed to be compatible with as many network configurations as possible and it is equipped with a variety of technologies Consult your Network Administrator and set a configuration to suit your network environment Network 195 ...

Page 202: ...n the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 3 Select Ethernet Driver Settings Auto Detect 4 Select whether to configure Ethernet settings automatically or manually Configuring Ethernet settings automatically Tap On The machine detects and automatically sets the communication m...

Page 203: ...his setting for most environments 3 Select the Ethernet type Tap Ethernet Type select the Ethernet type When Communication Mode is set to Half Duplex you cannot select 1000BASE T 4 Tap Apply 5 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON LINKS Changing the Maximum Transmission Unit P 198 Setting a Wait Time for Connecting to a Network P 199 Network 197 ...

Page 204: ...the machine as necessary For more information contact your Network Administrator 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 3 Select TCP IP Settings MTU Size 4 Select the MTU 5 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ...

Page 205: ... you change the way that network devices are connected or if you add a new device If this type of problem occurs set a wait time for connecting to the network 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 3 Tap Waiting Time for Connection at Startup 4 Enter the wait ...

Page 206: ...P address Configure the DNS mDNS or DHCP option settings as necessary Note that the procedures for configuring DNS are different for IPv4 and IPv6 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Network Settings TCP IP Settings 4 Configure DNS settings Network 200 ...

Page 207: ...alphanumeric characters for the host name of the machine that is to be registered to the DNS server Domain Name Enter up to 47 alphanumeric characters for the name of the domain the machine belongs to such as example com DNS Dynamic Update Select the check box to dynamically update the DNS records whenever the machine s IP address is changed When specifying the interval between updates enter the t...

Page 208: ...ic Update Select the check box to enable Option 81 to dynamically update the DNS records through the DHCP server Acquire DNS Server Address Select the check box to enable Option 6 to obtain a DNS server address from the DHCP server Acquire Domain Name Select the check box to enable Option 15 to obtain a domain name from the DHCP server Acquire WINS Server Address Select the check box to enable Opt...

Page 209: ...eric characters for the name of the domain the machine belongs to such as example com DNS Dynamic Update Select the check box to dynamically update the DNS records whenever the machine s IP address is changed To specify the type s of addresses you want to register to the DNS server select the check box for Register Manual Address Register Stateful Address or Register Stateless Address To specify t...

Page 210: ...24 to obtain a domain name from the DHCP server 3 Click OK 5 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Selecting settings from the operation panel DNS settings can also be accessed from Menu in the Home screen IPv4 Settings P 311 IPv6 Settings P 313 LINKS Setting IPv4 Address P 173 Setting IPv6 Addresses P 176 Viewing Network Settings P 180 Network 2...

Page 211: ...S server must be specified The function is not available in an IPv6 network The machine s NetBIOS name will be registered to the WINS server as letters Canon followed by the last six digits of the MAC address and its work group name as WORKGROUP 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Network Settings TCP IP Settings Ne...

Page 212: ...P address of the WINS server If the IP address of the WINS server is obtained from a DHCP server the obtained IP address overrides the IP address entered in the WINS Server Address text box 6 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Selecting settings from the operation panel WINS settings can also be accessed from Menu in the Home screen WINS Setti...

Page 213: ...ate The time is adjusted based on Coordinated Universal Time UTC so specify the time zone setting before configuring SNTP Date Time Settings P 325 SNTP settings can be specified via the Remote UI The SNTP of the machine supports both NTP version 3 and SNTP versions 3 and 4 servers 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click...

Page 214: ...me Enter the IP address of the NTP or the SNTP server If DNS is available on the network you can enter a host name or FQDN of up to 255 alphanumeric characters instead example ntp example com Polling Interval Specify the interval between one synchronization and the next Specify an interval from 1 to 48 hours 6 Click OK 7 Restart the machine Turn OFF the machine wait for at least 10 seconds and tur...

Page 215: ...tered server by clicking Settings Registration Network Settings TCP IP Settings and then clicking Check NTP Server in SNTP Settings that appears If a proper connection has been established the result is displayed as shown below Note that this operation does not adjust the system clock Network 209 ...

Page 216: ...he network in plain text your network will be vulnerable to attacks If you want to ensure network security disable SNMPv1 and use SNMPv3 SNMPv3 With SNMPv3 you can implement network device management that is protected by robust security features Note that SSL must be enabled for the Remote UI before configuring SNMPv3 Enabling SSL Encrypted Communication for the Remote UI P 255 The machine does no...

Page 217: ...3 Click Network Settings SNMP Settings 4 Click Edit 5 Specify SNMPv1 settings If you do not need to change SNMPv1 settings proceed to the next step Network 211 ...

Page 218: ...community select Read Write or Read Only for the access privileges to MIB objects Read Write Permits both viewing and changing the values of MIB objects Read Only Permits only viewing the values of MIB objects Use Dedicated Community Dedicated Community is a preset community intended exclusively for Administrators using Canon software such as imageWARE Enterprise Management Console Select the chec...

Page 219: ...tication On Encryption On or Authentication On Encryption Off for Security Settings for the algorithm that corresponds to your environment Encryption Algorithm Click the Authentication On Encryption On for Security Settings for the algorithm that corresponds to your environment Set Change Password To set or change the password select the check box and enter between 8 and 16 alphanumeric characters...

Page 220: ...taining machine information via the printer driver Using the operation panel You can enable or disable the SNMP settings from Menu in the Home screen SNMP Settings P 317 Enabling Both SNMPv1 and SNMPv3 If both versions of SNMP are enabled it is recommended that MIB access permission in SNMPv1 be set to Read Only MIB access permission can be set independently in SNMPv1 and SNMPv3 and for each user ...

Page 221: ...tion also describes how to configure communication settings for the imageWARE Enterprise Management Console plug ins For more information about imageWARE Enterprise Management Console contact your local authorized Canon dealer Configuring SLP Communication with Device Management Software P 215 Configuring Settings for Device Settings Management P 218 To use imageWARE Enterprise Management Console ...

Page 222: ...y check box and specify the required settings Respond to Discovery Select the check box to set the machine to respond to device management software multicast discovery packets and enable monitoring by device management software Scope Name To include the machine into a specific scope enter up to 32 characters for the scope name Network 216 ...

Page 223: ...lected you can expect the machine to avoid unnecessary communication during sleep mode and reduce the total power consumption Port Number Change the port number for this function according to the network environment Number of Routers to Traverse Specify how many routers the notification packets can pass Enter a number from 0 to 254 Notification Interval Specify how often the machine notifies a dev...

Page 224: ...onsole plug in is enabled Use of a plug in allows you to manage the machine s settings from the imageWARE Enterprise Management Console 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Network Settings Settings for Device Settings Management 4 Click Edit Network 218 ...

Page 225: ... check box is cleared the machine cannot be recognized as a device that is to be managed from the plug in Using the operation panel You can also configure settings for device settings management from Menu in the Home screen Device Settings Management On Off P 319 LINKS Entering Sleep Mode P 66 Network 219 ...

Page 226: ...rewall Rules 242 Changing Port Numbers 245 Setting a Proxy 247 Restricting the Machine s Functions 249 Restricting USB Functions 250 Disabling HTTP Communication 252 Disabling Remote UI 253 Implementing Robust Security Features 254 Enabling SSL Encrypted Communication for the Remote UI 255 Configuring IPSec Settings 259 Configuring IEEE 802 1X Authentication 268 Configuring Settings for Key Pairs ...

Page 227: ... security functions Set the necessary configuration depending on your network environment You can configure the best security system by building an environment that inhibits access to printers on your in house network via the Internet and using such environment together with the machine s security features Preventing Unauthorized Access P 223 Establishing the Basics of Information Security Protect...

Page 228: ...horized Access 0U6X 086 Prevent unauthorized third parties from accessing and using the machine You can implement multiple security measures such as managing user access privileges using firewalls and changing port numbers Security 222 ...

Page 229: ...participating in a computer network A global IP address is used for the communication connecting to the Internet and a private IP address is used for the communication within a local area network such as a LAN in the company If a global IP address is assigned your printer multifunction machine is open to the public and can be accessed via the Internet Thus the risk of information leakage due to un...

Page 230: ...on the SSL Encrypted Communication see Implementing Robust Security Features P 254 and on the procedures to specify see Enabling SSL Encrypted Communication for the Remote UI P 255 Setting PIN to Manage Information Stored in the Printer If a malicious third party attempts to gain unauthorized access to a printer multifunction machine setting PIN to information stored in the machine will reduce the...

Page 231: ...ou need to log on to the machine using the System Manager ID information in order to access Network Settings or System Management Settings Set the System Manager ID when you need different access privilege levels for Administrators and general users Only one System Manager ID can be registered Setting the System Manager ID P 226 Department ID Department ID Management You can specify access privile...

Page 232: ...at you change the values by using the following procedure 1 Tap Menu in the Home screen 2 Tap System Management Settings If the System Manager ID has already been set If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 3 Select System Manager Information Settings System Manager ID and PIN 4 Specify the System Manager ID and ...

Page 233: ...ormation including contact information Administrator comments the installation location of the machine as well as to the settings that you can register by using the operation panel The registered information can be viewed on the Device Information page of the Remote UI Checking System Manager Information P 298 Logging on to the machine If you try to access Network Settings or System Management Set...

Page 234: ... and then enable Department ID Management function Additional settings are required if you want to enable Department ID Management for printing from a computer Registering Editing Department ID and PIN P 228 Enabling the Department ID Management P 230 Setting the Department ID Management for Printing from the Computer P 232 Blocking Jobs When Department ID Is Unknown P 233 Registering Editing Depa...

Page 235: ...o seven digits both in the PIN and Confirm text boxes Select the check box for Black White Print under Restrict Functions to make it impossible to print with the machine Editing the settings of the registered Department ID 1 Click the corresponding text link under Department ID to edit 2 Change the settings as necessary and click OK Deleting a Department ID Click Delete on the right of the Departm...

Page 236: ... click Clear Count OK If you want to return the counts of all Department IDs to zero click Clear All Counts OK Enabling the Department ID Management After you register as many Department IDs as necessary enable Department ID Management 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Department ID Management Edit Security 230 ...

Page 237: ... information on the Allow Print Jobs with Unknown IDs check box see Blocking Jobs When Department ID Is Unknown P 233 Using the operation panel You can also switch Department ID Management On Off from Menu in the Home screen Department ID Management On Off P 364 Logging on to the machine When you try to operate the machine when Department ID Management is enabled the following logon screen is disp...

Page 238: ... and PIN as necessary To perform the following procedure log on to your computer with an administrator account 1 Open the printer folder Displaying the Printer Folder P 502 2 Right click your printer icon and click Printer properties or Properties 3 Click the Device Settings tab and specify the required settings 1 Select the Use Department ID Management check box and click Settings on the right of...

Page 239: ...partment ID PIN at Device Select the check box if the machine and the computer are connected via a USB or WSD port 3 Click OK Logging on to the machine When you try to print from a computer when Department ID Management is enabled the following pop up screen is displayed unless the Confirm Department ID PIN When Printing check box is cleared Blocking Jobs When Department ID Is Unknown The factory ...

Page 240: ...3 Click Department ID Management Edit 4 Clear the Allow Print Jobs with Unknown IDs check box and click OK LINKS Setting Access Privileges P 225 Setting the System Manager ID P 226 Security 234 ...

Page 241: ...on PIN When Department ID Management is enabled setting here is not required Setting the Department ID Management P 228 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Security Settings Remote UI Settings 4 Click Edit Security 235 ...

Page 242: ...number of up to seven digits both in the PIN and Confirm text boxes 6 Click OK Using the operation panel You can also set a Remote UI Access PIN from Menu in the Home screen Remote UI Settings P 367 If Remote UI settings are initialized The Remote UI Access PIN is also initialized After an initialization reset the PIN Initializing Menu P 451 LINKS Setting Access Privileges P 225 Setting the System...

Page 243: ...rized third parties can access computers and other communication devices that are connected to a network To prevent this unauthorized access specify the settings for packet filter a feature that restricts communication to devices with specified IP addresses or MAC addresses Security 237 ...

Page 244: ...P address or a range of IP addresses Up to 16 IP addresses or ranges of IP addresses can be specified for both IPv4 and IPv6 The packet filters described in this section control communications over TCP UDP and ICMP 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Security Settings IP Address Filter 4 Click Edit for the filter ty...

Page 245: ...fying IPv6 addresses IPv6 Address Inbound Filter Select to restrict receiving data from the machine to a computer by specifying IPv6 addresses 5 Specify the settings for packet filtering Select the default policy to allow or reject the communication of other devices with the machine and then specify IP addresses for exceptions 1 Select the Use Filter check box and click the Reject or Allow radio b...

Page 246: ...unable to access the machine from the Remote UI in which case you need to set IPv4 Address Filter or IPv6 Address Filter to Off IPv4 Address Filter P 365 IPv6 Address Filter P 366 Entry form for IP addresses Description Example Entering a single address IPv4 Delimit numbers with periods 192 168 0 10 IPv6 Delimit alphanumeric characters with colons fe80 10 Specifying a range of addresses Insert a h...

Page 247: ...ration panel You can also enable or disable IP address filtering from Menu in the Home screen IPv4 Address Filter P 365 IPv6 Address Filter P 366 LINKS Specifying MAC Addresses for Firewall Rules P 242 Security 241 ...

Page 248: ...AC addresses but permit other communications Up to 32 MAC addresses can be specified This function is unavailable when the machine is connected to a wireless LAN 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Security Settings MAC Address Filter 4 Click Edit for a filter type Security 242 ...

Page 249: ... radio button for the Default Policy Use Filter Select the check box to restrict communication Clear the check box to disable the restriction Default Policy Select the precondition to allow or reject other devices to communicate with the machine Reject Select to pass communication packets only when they are sent to or received from devices whose MAC addresses are entered in Exception Addresses Com...

Page 250: ...Off MAC Address Filter P 366 When Reject is selected for an outbound filter Outgoing multicast and broadcast packets cannot be filtered Deleting a MAC address from exceptions Select a MAC address and click Delete 3 Click OK 6 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Using the operation panel You can also enable or disable MAC address filtering from ...

Page 251: ...ing on the network environment To change the port number for proxy server see Setting a Proxy P 247 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 3 Select TCP IP Settings Port Number Settings 4 Select a port Learning more about the ports LPD RAW WSD Multicast Discove...

Page 252: ...6 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON LINKS Configuring Printer Ports P 187 Security 246 ...

Page 253: ...gement of traffic between in house and outside networks but also blocks unauthorized access and consolidates anti virus protection for enhanced security When you use Google Cloud Print to print over the Internet you can enhance security by setting a proxy When setting a proxy make sure that you have the necessary proxy information including the IP address port number and a user name and password f...

Page 254: ...nd 65535 Use Proxy within Same Domain Select the check box to also use the specified proxy server for communication with devices in the same domain Use Proxy Authentication To enable authentication by the proxy server select the check box and enter up to 24 alphanumeric characters for the user name in the User Name text box Set Change Password To set or change the password for the proxy authentica...

Page 255: ...ties for misuse For security purposes the machine can be set to limit its capabilities by partially or completely disabling these functions Restricting USB Functions Restricting USB Functions P 250 Disabling HTTP Communication and Remote Management Disabling HTTP Communication P 252 Disabling Remote UI P 253 Security 249 ...

Page 256: ...unction P 251 Restricting the USB Connection with a Computer You can disable the USB port for computer connection located on the back side of the machine If this port is disabled the machine cannot communicate with a computer via USB but you can connect a USB memory device to the USB port on the lateral side of the operation panel 1 Tap Menu in the Home screen 2 Tap System Management Settings If t...

Page 257: ...en appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 3 Tap Memory Media Print On Off 4 Tap Off Off Disables the function to read the data from a USB memory device The data in the USB memory device cannot be printed On Enables the function to print the data stored in a USB memory device 5 Restart the machine Turn OFF the machine wait for at le...

Page 258: ...network capabilities such as the Remote UI WSD printing and printing with Google Cloud Print 1 Tap Menu in the Home screen 2 Tap Network Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 3 Select TCP IP Settings Use HTTP 4 Tap Off Off Disables HTTP communication On Enables HTTP communication LINKS Using Remote UI ...

Page 259: ...ce the risk of having your machine controlled remotely over the network by malicious third parties 1 Tap Menu in the Home screen 2 Tap System Management Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 3 Select Remote UI Settings Use Remote UI 4 Tap Off Off Disables the Remote UI On Enables the Remote UI 5 Restar...

Page 260: ... browser or an e mail application IPSec encrypts the whole or payloads of IP packets This enables IPSec to offer a more versatile security system than SSL Configuring IPSec Settings P 259 IEEE 802 1X Authentication IEEE 802 1X is a standard and mechanism for blocking unauthorized access to the network by collectively managing user authentication information If a device tries to connect to the 802 ...

Page 261: ...e UI is used for specifying settings for IPSec Pre Shared Key Method IEEE 802 1X authentication TTLS PEAP or SNMPv3 To use SSL for the Remote UI you need to set a key pair and enable the SSL function Generate or install the key pair for SSL before enabling SSL Configuring Settings for Key Pairs and Digital Certificates P 273 1 Start the Remote UI and log on in System Manager Mode Starting Remote U...

Page 262: ...iewing details of a certificate You can check the details of the certificate or verify the certificate by clicking the corresponding text link under Key Name or the certificate icon Verifying Key Pairs and Digital Certificates P 286 6 Enable SSL for the Remote UI 1 Click Security Settings Remote UI Settings Security 256 ...

Page 263: ...and click OK 7 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Using the operation panel You can also enable or disable SSL encrypted communication from Menu in the Home screen Use SSL P 365 Security 257 ...

Page 264: ... check that the correct URL is entered in the address field and then proceed to display the Remote UI screen Starting Remote UI P 290 LINKS Generating Key Pairs P 274 Using CA issued Key Pairs and Digital Certificates P 282 Configuring IPSec Settings P 259 Configuring IEEE 802 1X Authentication P 268 Monitoring and Controlling the Machine with SNMP P 210 Security 258 ...

Page 265: ...RFC2401 RFC2402 RFC2406 and RFC4305 Operating system Windows Vista 7 8 Server 2003 Server 2008 Server 2012 Connection mode Transport mode Key exchange protocol IKEv1 main mode Authentication method Pre shared key Digital signature Hash algorithm and key length HMAC SHA1 96 HMAC SHA2 256 bits or 384 bits Encryption algorithm and key length 3DES CBC AES CBC 128 bits 192 bits or 256 bits Key exchange...

Page 266: ...e that instructions vary depending on the authentication method selected Pre Shared Key Method A key of up to 24 alphanumeric characters can be shared with the other devices Enable SSL for the Remote UI before specifying this authentication method Enabling SSL Encrypted Communication for the Remote UI P 255 Digital Signature Method The machine and the other devices authenticate each other by mutua...

Page 267: ...c check box and click OK If you want the machine to only receive packets that match one of the security policies that you define in the steps below clear the Receive Non Policy Packets check box 6 Click Register New Policy Security 261 ...

Page 268: ...acters for a name that is used for identifying the policy 2 Select the Enable Policy check box 8 Specify the Selector Settings Local Address Click the radio button for the type of IP address of the machine to apply the policy All IP Addresses Select to use IPSec for all IP packets Security 262 ...

Page 269: ...ual Settings or IPv6 Manual Settings is selected for Remote Address enter the IP address to apply the policy You can also enter a range of addresses by inserting a hyphen between the addresses Entering IP addresses Description Example Entering a single address IPv4 Delimit numbers with periods 192 168 0 10 IPv6 Delimit alphanumeric characters with colons fe80 10 Specifying a range of addresses Ins...

Page 270: ...rs and Digital Certificates P 273 Valid for Specify how long a session lasts for IKE SA ISAKMP SA Enter the time in minutes Authentication Encryption DH Group Select an algorithm from the drop down list Each algorithm is used in the key exchange Authentication Select the hash algorithm Encryption Select the encryption algorithm DH Group Select the Diffie Hellman group which determines the key stre...

Page 271: ...ttings 10 Specify the IPSec Network Settings Use PFS Select the check box to enable Perfect Forward Secrecy PFS for IPSec session keys Enabling PFS enhances the security while increasing the load on the communication Make sure that PFS is also enabled for the other devices Specify by Time Specify by Size Set the conditions for terminating a session for IPSec SA IPSec SA is used as a communication ...

Page 272: ...ode of IPSec is displayed The machine supports transport mode in which the payloads of IP packets are encrypted Tunnel mode in which whole IP packets headers and payloads are encapsulated is not available 11 Click OK If you need to register an additional security policy return to step 6 12 Arrange the order of policies listed under Registered IPSec Policies Policies are applied from one at the hig...

Page 273: ...LINKS Configuring Settings for Key Pairs and Digital Certificates P 273 IPSec Policy List P 441 Security 267 ...

Page 274: ...tion server authenticate each other by mutually verifying their certificates A key pair issued by a certification authority CA is required for the client authentication when authenticating the machine For the server authentication a CA certificate installed via the Remote UI can be used in addition to a CA certificate preinstalled in the machine The TLS method cannot be used with TTLS or PEAP at t...

Page 275: ...3 Click Network Settings IEEE 802 1X Settings 4 Click Edit 5 Select the Use IEEE 802 1X check box enter the login name in the Login Name text box and specify the required settings Security 269 ...

Page 276: ...ey and Certificate 2 Click Register Default Key on the right of the key pair you want to use for the client authentication Viewing details of a key pair or certificate You can check the details of the certificate or verify the certificate by clicking the corresponding text link under Key Name or the certificate icon Verifying Key Pairs and Digital Certificates P 286 Setting TTLS PEAP 1 Select the ...

Page 277: ... Change User Name Password To specify a user name other than the login name clear the Use Login Name as User Name check box Select the check box if you want to use the login name as the user name 3 Set the user name password and click OK User Name Enter up to 24 alphanumeric characters for the user name Security 271 ...

Page 278: ...d and Confirm text boxes 6 Click OK 7 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Using the operation panel You can also enable or disable IEEE 802 1X authentication from Menu in the Home screen IEEE 802 1X Settings P 318 LINKS Configuring Settings for Key Pairs and Digital Certificates P 273 Security 272 ...

Page 279: ... detect any spoofing or tampering of data It is extremely difficult for third parties to abuse digital certificates A digital certificate that contains a public key of a certification authority CA is referred to as a CA certificate CA certificates are used for verifying the device the machine is communicating with for features such as printing with Google Cloud Print or IEEE 802 1X authentication ...

Page 280: ...s are used with key pairs generated in Network Communication With a Key and Certificate Signing Request CSR you can apply for a CA issued digital certificate for the key pair generated by the machine Generate Network Communication Key P 274 Generate Key and Certificate Signing Request CSR P 277 Generate Network Communication Key 1 Start the Remote UI and log on in System Manager Mode Starting Remo...

Page 281: ...ck OK A key pair cannot be deleted if it is currently used for some purpose such as when SSL or IEEE 802 1X is displayed under Key Usage In this case disable the function or replace the key pair before deleting it 5 Select Network Communication and click OK 6 Specify settings for the key and certificate Security 275 ...

Page 282: ...00 and31 12 2037 in the order of year month day Validity End Date YYYY MM DD Enter the validity end date of the certificate in the range between 01 01 2000 and31 12 2037 in the order of year month day A date earlier than Validity Start Date YYYY MM DD cannot be set Country Region Click the Select Country Region radio button and select the country region from the drop down list You can also click t...

Page 283: ... generated it is automatically registered to the machine Generate Key and Certificate Signing Request CSR 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Security Settings Key and Certificate Settings 4 Click Generate Key Security 277 ...

Page 284: ... deleted if it is currently used for some purpose such as when SSL or IEEE 802 1X is displayed under Key Usage In this case disable the function or replace the key pair before deleting it 5 Select Key and Certificate Signing Request CSR and click OK 6 Specify settings for the key and certificate Key Settings Security 278 ...

Page 285: ... drop down list You can also click the Enter Internet Country Code radio button and enter a country code such as US for the United States State City Enter up to 24 alphanumeric characters for the location as necessary Organization Organization Unit Enter up to 24 alphanumeric characters for the organization name as necessary Common Name Enter up to 48 alphanumeric characters for the common name of...

Page 286: ...ed the digital certificate register it using the procedure below 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Security Settings Key and Certificate Settings 4 Click Key Name or Certificate for the certificate to be registered 5 Click Register Certificate 6 Click Browse specify the file for the certificate signing request and...

Page 287: ...ng CA issued Key Pairs and Digital Certificates P 282 Verifying Key Pairs and Digital Certificates P 286 Enabling SSL Encrypted Communication for the Remote UI P 255 Configuring IPSec Settings P 259 Security 281 ...

Page 288: ...e machine Key and Certificate Requirements P 273 Up to 5 key pairs including the preinstalled ones can be registered and up to 67 CA certificates including the 62 preinstalled ones can be registered 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Security Settings Key and Certificate Settings or CA Certificate Settings Click Ke...

Page 289: ...nder Key Usage In this case disable the function or replace the key pair before deleting it The preinstalled CA certificate cannot be deleted Disabling or enabling the preinstalled CA certificates Click Disable on the right of the preinstalled CA certificate you want to disable To enable the certificate again click Enable on the right of the certificate 5 Click Install Deleting a key pair or CA ce...

Page 290: ...er 2 Enter the name of the key pair and password and then click OK Key Name Enter up to 24 alphanumeric characters for the name of the key pair to be registered Password Enter up to 24 alphanumeric characters for the password of the private key set for the file to be registered Registering a CA certificate Click Register on the right of the CA certificate you want to register Security 284 ...

Page 291: ...Key Pairs P 274 Verifying Key Pairs and Digital Certificates P 286 Enabling SSL Encrypted Communication for the Remote UI P 255 Configuring IPSec Settings P 259 Configuring IEEE 802 1X Authentication P 268 Security 285 ...

Page 292: ...1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Security Settings Key and Certificate Settings or CA Certificate Settings Click Key and Certificate Settings to verify a key pair or CA Certificate Settings to verify a CA certificate 4 Click the icon for the key pair or certificate that you want to verify Security 286 ...

Page 293: ...creen 5 Check the details of the certificate and click Verify Certificate The result from verifying the certificate is displayed as shown below LINKS Generating Key Pairs P 274 Using CA issued Key Pairs and Digital Certificates P 282 Security 287 ...

Page 294: ...g Remote UI 290 Remote UI Screens 292 Managing Documents and Checking the Machine Status 295 Setting Up Menu Options from Remote UI 299 Saving Loading Registered Data 301 Saving Registered Data 302 Loading Registered Data 304 Using Remote UI 288 ...

Page 295: ...anaging Documents and Checking the Machine Status P 295 Setting Up Menu Options from Remote UI P 299 Saving Loading Registered Data P 301 Basics of the Remote UI Starting Remote UI P 290 Remote UI Screens P 292 System Requirements The following environment is required to use the Remote UI In addition set the Web browser to enable Cookies Windows Windows Vista 7 8 Microsoft Internet Explorer 9 0 or...

Page 296: ...80 2e9e fcff fe4e dbce If a security alert is displayed A security alert may be displayed when the Remote UI communication is encrypted Enabling SSL Encrypted Communication for the Remote UI P 255 When certificate settings or SSL settings have no errors continue browsing the Web site 3 Log on to the Remote UI When the Department ID Management is disabled Select System Manager Mode or General User ...

Page 297: ...f the documents in User Name The user name is automatically set to print documents based on information such as your computer name or computer logon name Remote UI Access PIN If Remote UI Access PIN is displayed enter the PIN Setting a Remote UI PIN P 235 When the Department ID Management is enabled Enter the appropriate ID in Department ID and PIN in PIN Setting the Department ID Management P 228...

Page 298: ...ystem Manager Displays a window for creating an e mail to the system manager specified in System Manager Information under System Management Refresh Icon Refreshes the currently displayed page Device Basic Information Displays the current status of the machine and error information If an error has occurred the link to the Error Information page will be displayed Consumables Information Displays pa...

Page 299: ...e settings items and save load the registered data Setting Up Menu Options from Remote UI P 299 Status Monitor Cancel Page To Portal Returns to Portal Page main page Menu Click an item and the content is displayed in the right page Managing Documents and Checking the Machine Status P 295 Breadcrumb Trail Indicates the series of pages you opened to display the currently displayed page You can check...

Page 300: ...of pages you opened to display the currently displayed page You can check what page is currently displayed Top Icon Moves the scroll box up to the top of the page when the page is scrolled down System Management Settings You can only set System Management Settings when you have logged on in System Manager Mode When you have logged on in General User Mode only System Management will be displayed Us...

Page 301: ...us of Print Documents The list of the documents currently printing or waiting to be printed is displayed Log on to the Remote UI Starting Remote UI P 290 Status Monitor Cancel Job Status You can delete a document job by clicking Cancel Regardless of the Department ID Management setting all the print documents currently printing and waiting to be printed will be listed If you entered your user name...

Page 302: ...g the message displayed under Error Information on Portal Page main page Portal Page Main Page P 292 Log on to the Remote UI Starting Remote UI P 290 Status Monitor Cancel Error Information Checking Consumables Paper size and paper type for the paper source toner cartridge model number etc are displayed You can also click Check Consumables Details in the Portal Page main page to display the screen...

Page 303: ...sing Site is not displayed On the operation panel set Display Consumables Purchase Button RUI to On Display Consumables Information RUI Toner Status P 368 Checking Device Specifications Information including maximum print speed and machine s hardware features is displayed Log on to the Remote UI Starting Remote UI P 290 Status Monitor Cancel Device Features Using Remote UI 297 ...

Page 304: ...egistration page System Management Settings P 363 Log on to the Remote UI Starting Remote UI P 290 Status Monitor Cancel Device Information Checking Print Total Counter The total number of pages that have been printed is displayed Log on to the Remote UI Starting Remote UI P 290 Status Monitor Cancel Check Counter LINKS Remote UI Screens P 292 Using Remote UI 298 ...

Page 305: ...e settings can only be set using the Remote UI Some settings can only be changed when you have logged on in System Manager Mode 1 Start the Remote UI Starting Remote UI P 290 2 Click Settings Registration 3 Click the menu item you want to set and click Edit For more information about the settings menu see each item below Menu items Referents Preferences Using Remote UI 299 ...

Page 306: ... Print Settings P 331 Printer Settings Printer Settings P 335 Output Report Settings Printing Reports and Lists P 437 System Management Settings System Management System Management Settings P 363 Department ID Management Setting the Department ID Management P 228 Network Settings Network P 150 Security Settings Security P 221 Import Export Saving Loading Registered Data P 301 Initialize Setting In...

Page 307: ... Registered Data P 304 Do not turn OFF the machine until the export import process is complete It may take a few minutes to complete the process If the machine is turned OFF during the process it may result in damage to data or the machine Do not operate the machine during the export import process Before exporting importing check that no operation such as printing documents is currently processin...

Page 308: ...e them in your computer It is recommended that you regularly back up important settings 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Import Export Export 4 Set the encryption password Using Remote UI 302 ...

Page 309: ...rt the data you must set an encryption password The password is required when exported data is imported 5 Click Start Exporting 6 Follow the on screen instructions to specify the location where the exported setting data is saved The setting data will be saved LINKS Remote UI Screens P 292 Setting Menu List P 307 Using Remote UI 303 ...

Page 310: ... also import settings from another machine if it is the same model as your machine 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Import Export Import 4 Specify the file to import and enter the password Using Remote UI 304 ...

Page 311: ...in File Path directly Decryption Password Enter the password set when the settings were exported 5 Click Start Importing 6 Click OK The selected settings data is loaded into the machine 7 Click OK The machine automatically restarts LINKS Remote UI Screens P 292 Setting Menu List P 307 Using Remote UI 305 ...

Page 312: ...st 307 Paper Settings 308 Network Settings 309 Preferences 320 Timer Settings 325 Common Settings 329 Memory Media Print Settings 331 Printer Settings 335 Adjustment Maintenance 358 System Management Settings 363 Setting Menu List 306 ...

Page 313: ... in this machine You can adjust each of the settings in detail Access these settings from Menu in the Home screen You can print the setting menu in list form to check the current settings User Data List System Manager Data List P 439 Setting Menu List 307 ...

Page 314: ... sizes and limit the paper sizes that will be displayed Specifying Paper Size and Type P 52 Asterisks Settings marked with an asterisk are only available when the optional paper feeder drawer 2 is attached Multi Purpose Tray Drawer 1 Drawer 2 Register Custom Paper Select Frequently Used Paper Sizes Setting Menu List 308 ...

Page 315: ...ss LAN to Wired LAN you need to specify the setting Conversely when switching the machine from Wired LAN to Wireless LAN you do not need to specify this setting You can switch using the following Wireless LAN Settings Selecting Wired LAN or Wireless LAN P 153 Wired LAN Wireless LAN Wireless LAN Settings Specify settings for connecting the machine to a wireless LAN You can also view the current set...

Page 316: ...ify authentication and encryption settings in detail Setting Up Connection by Specifying Detailed Settings P 165 Security Settings None WEP Open System Select WEP Key 1 2 3 4 Edit WEP Key Shared Key Select WEP Key 1 2 3 4 Edit WEP Key WPA WPA2 PSK Auto AES CCMP Power Save Mode Select whether or not the machine enters Power Save Mode based on signals emitted from the wireless router Off On Menu Net...

Page 317: ...her than Direct Connection TCP IP Settings Specify settings for using the machine in a TCP IP network such as IP address settings IPv4 Settings Specify settings for using the machine in an IPv4 network IP Address Settings Configure the IP address which is used for identifying devices such as computers and printers on a TCP IP network Setting IPv4 Address P 173 Auto Acquire Select Protocol Off DHCP...

Page 318: ...Host Name Domain Name DNS Dynamic Update Settings Off On DNS Dynamic Update Interval 0 to 24 to 48 hr mDNS Settings Specify settings for using DNS functions without DNS servers Configuring DNS P 200 Off On mDNS Name DHCP Option Settings If DHCP is enabled use these settings to select whether to use the DHCP optional functions to acquire the DNS server address or the domain name Configuring DNS P 2...

Page 319: ...etting IPv6 Addresses P 176 Off On Check Settings Stateless Address Prefix Length Use DHCPv6 Enable or disable the stateful address that is acquired via DHCPv6 Setting IPv6 Addresses P 176 Off On Check Settings Stateful Address Prefix Length DNS Settings Specify settings for Domain Name System DNS which provides a host name for IP address resolutions Configuring DNS P 200 DNS Host Name Domain Name...

Page 320: ...onfiguring DNS P 200 Acquire DNS Server Address Off On Acquire Domain Name Off On WINS Settings Specify settings for Windows Internet Name Service WINS which provides a NetBIOS name for IP address resolutions in a mixed network environment of NetBIOS and TCP IP Configuring WINS P 205 WINS Resolution Off On WINS Server Address 0 0 0 0 LPD Settings Enable or disable LPD a printing protocol that can ...

Page 321: ...ter by using the WSD protocol that is available on Windows Vista 7 8 Server 2008 Server 2012 Configuring Printing Protocols and WSD Functions P 184 WSD Print Settings Use WSD Print Off On Use WSD Browsing Off On Use Multicast Discovery Off On Use HTTP Enable or disable HTTP which is required for communications with a computer such as when using the Remote UI WSD printing or printing with Google Cl...

Page 322: ...r Off Port Number Settings Change port numbers for protocols according to the network environment Changing Port Numbers P 245 LPD 1 to 515 to 65535 RAW 1 to 9100 to 65535 WSD Multicast Discovery 1 to 3702 to 65535 HTTP 1 to 80 to 65535 Multicast Discovery 1 to 427 to 65535 SNMP 1 to 161 to 65535 MTU Size Select the maximum size of packets the machine sends or receives Changing the Maximum Transmis...

Page 323: ...e Remote UI to specify detailed settings that are applied when SNMPv3 is enabled Off On Menu Network Settings SNMP Settings SNMPv3 Settings Select Off or On Restart the machine Acquire Printer Management Information from Host Enable or disable the monitoring of printer management information from a networked computer running SNMP compatible software Off On Menu Network Settings SNMP Settings Acqui...

Page 324: ...hernet half duplex full duplex You can also view the MAC address for wired LAN MAC Address Check the MAC address of the machine which is a number unique to each communication device Viewing the MAC Address for Wired LAN P 181 Auto Detect Select whether to automatically detect or manually select the communication mode and the Ethernet type Configuring Ethernet Settings P 196 Off Communication Mode ...

Page 325: ...data by using an imageWARE Enterprise Management Console plug in For details of the imageWARE Enterprise Management Console contact your local authorized Canon dealer Off On Menu Network Settings Device Settings Management On Off Select Off or On Initialize Network Settings Select to return the Network Settings to the factory defaults Initialize Menu P 372 Setting Menu List 319 ...

Page 326: ...ume Settings Adjust the volume of a notification beep the machine generates when a key is pressed on the operation panel printing is complete etc Entry Tone Select whether the machine beeps when a key is pressed on the operation panel Off On Menu Preferences Volume Settings Entry Tone Select Off or On Invalid Entry Tone Select whether the machine beeps when an invalid settings value is entered suc...

Page 327: ... Off or On Energy Saver Alert Select whether the machine beeps when the machine enters or wakes from sleep mode Off On Menu Preferences Volume Settings Energy Saver Alert Select Off or On Display Settings Default Screen after Startup Restoration By default the Home screen is displayed immediately after the machine is turned ON or when the Auto Reset function is performed Specify the setting to cha...

Page 328: ...lors Select On to invert the display colors Select On if the display is hard to view even after the brightness was adjusted in Brightness Off On Menu Preferences Display Settings Invert Screen Colors Select Off or On Millimeter Inch Entry Switch Select the unit of measurement Millimeter Inch Menu Preferences Display Settings Millimeter Inch Entry Switch Select Millimeter or Inch Message Display Ti...

Page 329: ... Menu Preferences Display Settings Cursor Movement Type Select the speed Language Select the display language used for the display reports and lists English Japanese French Spanish German Italian Dutch Finnish Portuguese Norwegian Swedish Danish Slovene Czech Hungarian Russian Turkish Greek Estonian Romanian Slovak Croatian Bulgarian Catalan Polish Chinese Simplified Chinese Traditional Korean Lat...

Page 330: ...mote UI Language Select a language English Keyboard Layout Specify the layout of an USB keyboard if connected to the machine USA Layout UK Layout Menu Preferences English Keyboard Layout Select USA Layout or UK Layout Setting Menu List 324 ...

Page 331: ...unction After Auto Reset P 327 Auto Sleep Time P 328 Auto Shutdown Time P 328 Date Time Settings Specify date and time settings including the date format and the 12 or 24 hour clock display setting The date and time that are printed on each report and list are determined by these settings Date Format 1 Select the date format order of year month and day YYYY MM DD MM DD YYYY DD MM YYYY Menu Timer S...

Page 332: ...gs Current Date Time Settings Set the date and time Apply The current date and time cannot be changed for 1 hour after daylight saving time is in effect Time Zone Select the time zone If the time zone setting is changed the values set in Current Date Time Settings are also changed accordingly UTC 12 00 International Date Line West to UTC Coordinated Universal Time to UTC 14 00 Christmas Island UTC...

Page 333: ...able the Auto Reset function The Auto Reset is not performed in the following cases The setting menu is displayed The machine is processing data such as when printing documents An error message is displayed and the Error indicator is blinking However Auto Reset is performed when the error does not prevent the user from continuing to use a function 0 Auto Reset is disabled 1 to 2 to 9 min Menu Time...

Page 334: ... period of time the machine enters sleep mode to save energy consumption Auto Sleep Specify the period of time after which auto sleep is performed Auto Sleep is not performed when the setting menu is displayed We recommend using the factory default settings to save the most power Entering Sleep Mode P 66 3 to 60 min Auto Shutdown Time Set a timer to automatically shut down the machine after the sp...

Page 335: ...g on whether you are performing 1 or 2 sided printing However if you change the setting to Print Side Priority you can use just the same way of paper loading which side up or down both for 1 and 2 sided printing the logo side face up when using the paper drawer or the logo side face down when using the multi purpose tray For more information see Loading Preprinted Paper P 48 Multi Purpose Tray Spe...

Page 336: ...riority To print on a specific side of paper you do not need to flip over paper in the paper source whether 1 or 2 sided printing is selected If Print Side Priority is set for a paper source that is loaded with paper you cannot use for 2 sided printing Paper P 469 Speed Priority is applied to the paper source instead In this case you need to load the paper in the same way as when Speed Priority is...

Page 337: ...splay Settings P 333 File Sort Default Settings P 333 File Name Display Format P 333 Initialize Default Settings P 334 Change Default Settings Specify the USB Print settings The selected settings are used as the default settings of the USB Print function Changing Default USB Print Settings P 139 Number of Copies 1 to 99 Paper Multi Purpose Tray Drawer 1 Drawer 2 N on 1 Off 2 on 1 4 on 1 2 Sided Of...

Page 338: ...s Gradation Error Diffusion Grayscale Conversion sRGB NTSC Uniform RGB Set PDF Details Enlarge Reduce to Fit Paper Size Off On Enlarge Print Area Off On Print Comments Off Auto Other Halftones Text Resolution Gradation High Resolution Graphics Resolution Gradation High Resolution Image Resolution Gradation High Resolution Grayscale Conversion sRGB NTSC Uniform RGB Setting Menu List 332 ...

Page 339: ...ages Displays thumbnails for previewing File Sort Default Settings Select whether to display files in a USB memory device in ascending or descending order of file name or date Name Ascending Name Descending Date Time Ascending Date Time Descending Menu Memory Media Print Settings File Sort Default Settings Select the order of files that are displayed File Name Display Format Select whether to disp...

Page 340: ...ve similar names numbers such as 1 or 2 are added at the end of the file names Long File Name Displays a file name up to 20 characters The number of characters described above does not include the characters in file extensions such as jpg Initialize Default Settings Select to return the Memory Media Print Settings to the factory defaults Menu Memory Media Print Settings Initialize Default Settings...

Page 341: ...n some specific cases such as when you are printing from UNIX or other operating system on which printer drivers for the machine are not available Availability of settings All the printer settings described in this section except for Paper Size Override Paper Size Override P 337 are only available for PS PCL printing Specifying these settings is unnecessary for example when you print using the UFR...

Page 342: ...uality Action When Free Paper Size Mismatch Select the paper source Select Force Output or Display Error Paper Sources Select the paper source for which you want to specify the operation Force Output Perform printing even when the paper size setting in the printer driver and the size of the loaded paper are rather different Display Error Display an error message and do not perform printing when th...

Page 343: ...efault Paper Select the paper size Select the paper type Paper Size Override Select whether to switch between printing on A4 and LTR size paper if one of these paper sizes is loaded but the other is not Configuring Printer Settings on the Machine P 112 Off On Most print settings such as setting for number of copies or 1 sided 2 sided printing can be made from the printer driver or an application s...

Page 344: ... want to check the layout or other appearance characteristics before proceeding to final printing of a large job Off On Menu Printer Settings Print Quality Toner Save Select Off or On Resolution Specify the resolution to be used for print data processing 1200 dpi 600 dpi Menu Printer Settings Print Quality Resolution Select 1200 dpi or 600 dpi Barcode Adjustment Mode If bar codes printed with this...

Page 345: ...is item to one of Mode 1 to Mode 3 Special Printing Mode A is automatically set to Off Special Printing Mode A P 360 Layout Specify the page layout settings such as binding position and margin values Binding Location If you are binding the printouts with a binding tool such as a stapler use this item to specify whether to bind on the long or short edge Specify the setting of this item in combinati...

Page 346: ...argin Apply Entering the setting value Specify the print position shift direction and shift width Whether the setting value is a or value determines the binding edge along which to adjust the binding margin You can adjust the binding margin in units of 0 5 mm Use to move the cursor and to switch between and to increase or decrease the value Setting Value Long Edge Short Edge A value with a sign Le...

Page 347: ...Offset Short Edge Front Offset Short Edge Back specify a value with a sign to shift the print position in the left to right direction For Offset Long Edge Front Offset Long Edge Back specify a value with a sign to shift the print position in the up to down direction To shift in the reverse direction specify a value with a sign Use to move the cursor and to switch between and to increase or decreas...

Page 348: ... when the format of document data is unknown Auto PS PCL PDF XPS Menu Printer Settings Personality Select the Personality mode UFR II You can change the settings that become effective when printing from the UFR II printer driver Halftones You can select the printing method to reproduce halftones the intermediate range between the lighter and darker areas of an image for optimal image quality For e...

Page 349: ...t It is suitable for printing characters and fine lines Color Tone Produces a sharp print with strong contrast of lightness and darkness It is suitable for printing image data such as photo image data Gradation Produces a print with smooth gradation or smooth edges It is suitable for printing figures or graphs containing gradation areas High Resolution As compared to Resolution this produces a fin...

Page 350: ...ion Portrait Landscape Menu Printer Settings PCL Orientation Select Portrait or Landscape Font Number Specify the font to use by selecting a corresponding font ID number You can print the PCL font list with font samples from the operation panel PCL Font List P 442 0 to 104 Menu Printer Settings PCL Font Number Select the font number Apply Point Size Set the font size in points adjustable in 0 25 i...

Page 351: ...nd Orientation 5 to 64 to 128 lines Menu Printer Settings PCL Form Lines Specify the number of lines Apply Character Code Select the character code that is most suited for the computer you send print data from The specified setting is ignored when the character code is controlled by the font specified in Font Number ARABIC8 DESKTOP GREEK8 HEBREW7 HEBREW8 ISO4 ISO6 ISO11 ISO15 ISO17 ISO21 ISO60 ISO...

Page 352: ...Paper Select Off or On Unit of Measure Select the unit of measurement to use to set a custom paper size Millimeters Inches Menu Printer Settings PCL Unit of Measure Select Millimeters or Inches X dimension Specify the horizontal dimension short edge of the custom paper 77 to 216 mm Menu Printer Settings PCL X dimension Specify the dimension Apply Y dimension Specify the vertical dimension long edg...

Page 353: ...de Yes No Menu Printer Settings PCL Append CR to LF Select Yes or No Enlarge A4 Print Width Select whether to expand the width of the printable area of A4 size paper in portrait orientation to that of LTR size Off On Menu Printer Settings PCL Enlarge A4 Print Width Select Off or On Halftones You can select the printing method to reproduce halftones the intermediate range between the lighter and da...

Page 354: ...uces a fine print with clear edges of text It is suitable for printing characters and fine lines Color Tone Produces a sharp print with strong contrast of lightness and darkness It is suitable for printing image data such as photo image data Gradation Produces a print with smooth gradation or smooth edges It is suitable for printing figures or graphs containing gradation areas High Resolution As c...

Page 355: ...rint PS Errors This setting determines whether an error page is printed when an error is encountered Off On Menu Printer Settings PS Print PS Errors Select Off or On Halftones You can select the printing method to reproduce halftones the intermediate range between the lighter and darker areas of an image for optimal image quality For each document you can make settings by type of image Text Resolu...

Page 356: ...ges It is suitable for printing figures or graphs containing gradation areas High Resolution As compared to Resolution this produces a finer print but quality stability is slightly lower It is suitable to obtain a print of character data or fine line data or CAD data with sharp edges Grayscale Conversion You can select ways to convert color values to a grayscale value when you print color print da...

Page 357: ... method Gradation Prints images with fine gradation such as digital camera images with a smooth finish Error Diffusion Prints images with small text or fine lines with a clear finish PDF You can change settings for PDF files Enlarge Reduce to Fit Paper Size Specify whether to print in an enlarged reduced size to fit to the Printable Area P 471 of the paper Note that size enlargement reduction will...

Page 358: ... first page is positioned at top left For example to print 4 pages onto a single sheet select 4 on 1 Off 2 on 1 4 on 1 6 on 1 8 on 1 9 on 1 16 on 1 Menu Printer Settings PDF N on 1 Select the shrinkage ratio Print Comments Specify whether to print comments If you specify Auto comments in PDF files will be printed Off Auto Menu Printer Settings PDF Print Comments Select Auto or Off Halftones You ca...

Page 359: ... photos and images Resolution Produces a fine print with clear edges of text It is suitable for printing characters and fine lines Gradation Produces a print with smooth gradation or smooth edges It is suitable for printing figures or graphs containing gradation areas High Resolution As compared to Resolution this produces a finer print but quality stability is slightly lower It is suitable to obt...

Page 360: ...tem Uniform RGB Color data is converted to monochrome so that R G and B are uniformly converted to the same gray level XPS You can change settings for XPS files Halftones You can select the printing method to reproduce halftones the intermediate range between the lighter and darker areas of an image for optimal image quality For each document you can make settings by type of image Text Resolution ...

Page 361: ...ing characters and fine lines Gradation Produces a print with smooth gradation or smooth edges It is suitable for printing figures or graphs containing gradation areas High Resolution As compared to Resolution this produces a finer print but quality stability is slightly lower It is suitable to obtain a print of character data or fine line data or CAD data with sharp edges Grayscale Conversion Spe...

Page 362: ...h gradation is achieved NTSC Color data is converted to monochrome so that the resulting image looks like a television picture of the NTSC system Uniform RGB Color data is converted to monochrome so that R G and B are uniformly converted to the same gray level Compressed Image Output As time passes after a print job starts image quality may decrease depending on the print data Specify how the mach...

Page 363: ...continues the print job regardless of the degree of decrease in image quality Display Error When image quality has significantly decreased the machine displays an error message and stops the print job Setting Menu List 357 ...

Page 364: ...nt Position P 359 Special Processing P 360 Clean Fixing Assembly P 362 Display Timing for Cartridge Preparation Notification Set the display timing for the message notifying you that the amount remaining in the toner cartridge is low Auto Custom 1 to 20 to 99 Menu Adjustment Maintenance Display Timing for Cartridge Preparation Notification Custom Enter toner level Apply Printer Density Adjust the ...

Page 365: ... 0 12 or 3 0 to 0 0 to 3 0 mm Adjust Vertically Back Side 0 20 to 0 00 to 0 20 or 5 0 to 0 0 to 5 0 mm Adjust Horizontally Back Side 0 12 to 0 00 to 0 12 or 3 0 to 0 0 to 3 0 mm Drawer 1 Adjust Vertically Front Side 0 20 to 0 00 to 0 20 or 5 0 to 0 0 to 5 0 mm Adjust Horizontally Front Side 0 12 to 0 00 to 0 12 or 3 0 to 0 0 to 3 0 mm Adjust Vertically Back Side 0 20 to 0 00 to 0 20 or 5 0 to 0 0 ...

Page 366: ...cs Mode in the printer driver is changed to UFR II Mode the setting in the operation panel takes precedence Smudges Appear on Printouts P 405 This item cannot be set when Barcode Adjustment Mode is set to one of Mode 1 to Mode 3 Barcode Adjustment Mode P 338 Print density will be lighter when you select stronger improvement It may also result in less sharp edges and rougher details If the problem ...

Page 367: ...moisture set this item The improvement effect is stronger with Mode 2 than with Mode 1 Off Mode 1 Mode 2 Menu Adjustment Maintenance Special Processing Special Printing Mode V Select the mode Printing speed becomes slower when you select stronger improvement Special Printing Mode B Streaks may appear on printouts immediately after you replace the toner cartridge or when you print for the first tim...

Page 368: ...e environmental conditions Setting this item to On may solve the problem Also setting this item to On will reduce the operating noise during printing Off On Menu Adjustment Maintenance Special Processing Special Printing Mode D On If you set this item to On the printing speed becomes slower Clean Fixing Assembly Clean the fixing unit after a toner cartridge is replaced or if black streaks appear o...

Page 369: ...Country Region P 366 Remote UI Settings P 367 Display Job Log P 367 Use as USB Device P 368 Memory Media Print On Off P 368 Enable Product Extended Survey Program P 368 Display Consumables Information RUI Toner Status P 368 Google Cloud Print Settings P 369 Notify to Check Paper Settings P 369 Import Export of Settings P 370 Secure Print Settings P 370 PDL Selection Plug and Play P 370 Update Firm...

Page 370: ...anager ID System Manager PIN System Manager Name Enter up to 32 alphanumeric characters for the name of an Administrator Device Information Settings Enter up to 32 alphanumeric characters for the name and the installation location to identify the machine Device Name Location Menu System Management Settings Device Information Settings Select Device Name or Location Enter Device Name or Location Ent...

Page 371: ...nagement Settings Security Settings Use SSL Select Off or On Restart the machine Use IPSec 1 Select whether to perform encrypted communication by establishing a virtual private network VPN via IPSec Configuring IPSec Settings P 259 Off On Menu System Management Settings Security Settings Use IPSec Select Off or On Restart the machine IPv4 Address Filter Enable or disable settings for filtering pac...

Page 372: ...ound Filter Select Off or On Restart the machine MAC Address Filter Enable or disable settings for filtering packets sent to or received from devices with specified MAC addresses Specifying MAC Addresses for Firewall Rules P 242 Outbound Filter Off On Inbound Filter Off On Menu System Management Settings Security Settings MAC Address Filter Select Outbound Filter or Inbound Filter Select Off or On...

Page 373: ...nfigure machine settings from a Web browser Use Remote UI Select whether to use the Remote UI Using the Remote UI allows you to configure machine settings from a Web browser Disabling Remote UI P 253 Off On Remote UI Access Security Settings Set whether a PIN is required for accessing the Remote UI Set a PIN of up to 7 digits All users use a common PIN Setting a Remote UI PIN P 235 Off On Remote U...

Page 374: ...the USB Print Function P 251 Off On Enable Product Extended Survey Program Enable or disable the Product Extended Survey Program a program for the machine usage survey Off On Menu System Management Settings Enable Product Extended Survey Program Select Off or On Restart the machine Display Consumables Information RUI Toner Status Set whether to display a button in the Remote UI or Toner Status for...

Page 375: ...a button that accesses sites for purchasing toner cartridges from being displayed in the toner cartridge level notification tool select On and then Off Google Cloud Print Settings Enable or disable Google Cloud Print Changing Google Cloud Print Settings P 481 Enable Google Cloud Print Off On Google Cloud Print Registration Status Notify to Check Paper Settings Specify whether to display a message ...

Page 376: ...tible with that language when it is connected to a computer by using Plug and Play Network 1 Select a page description language so that the machine is detected as a printer that is compatible with that language when it is detected over the network UFR II UFR II V4 PCL5 PCL6 PS USB Select a page description language so that the machine is detected as a printer that is compatible with that language ...

Page 377: ...the Canon Web site yourself For instructions on how to install the update see the instruction manual available on the Web site When the machine uses a wireless LAN update with Via PC below or use a USB cable to connect Via Internet Select to automatically install the firmware update without using a computer Follow the on screen instructions to perform the update The machine must be connected to th...

Page 378: ...ice Information Settings Department ID Management On Off Display Job Log Use as USB Device Memory Media Print On Off Enable Product Extended Survey Program Information for Purchasing Consumables Google Cloud Print Settings Notify to Check Paper Settings Secure Print Settings PDL Selection Plug and Play Initialize All Initialize All Data Settings Initializes the area where data including logs and s...

Page 379: ...n an Error Code Appears 392 Common Problems 395 Installation Settings Problems 396 Printing Problems 400 When You Cannot Print Properly 403 Printing Results Are Not Satisfactory 405 Paper Creases or Curls 412 Paper Is Fed Incorrectly 414 When a Problem Cannot Be Solved 415 Troubleshooting 373 ...

Page 380: ...or Message Appears P 383 When an Error Code Appears P 392 Common Problems If you suspect that the machine is malfunctioning see the following sections before contacting Canon Common Problems P 395 Installation Settings Problems P 396 Printing Problems P 400 Printing Results are Not Satisfactory If printing results are not satisfactory see When You Cannot Print Properly P 403 When a Problem Cannot ...

Page 381: ...Troubleshooting 375 ...

Page 382: ...out Drawer 1 Paper Jams at the Duplex Transport Guide P 381 When removing the jammed paper do not turn OFF the machine Turning OFF the machine deletes the data that is being printed If paper tears Remove all the paper fragments to prevent them from becoming jammed If paper jams repeatedly Tap the paper stack on a flat surface to even the edges of the paper before loading it into the machine Check ...

Page 383: ...p Yes Paper Jams in the Paper Drawer If the jammed paper cannot be removed easily do not forcibly pull it out but follow the procedure for a different paper jam location indicated by the message 1 Pull out the paper drawer Make sure to hold the paper drawer with both hands and pull it out gently Otherwise you may damage the paper drawer by dropping it if it slides out too easily 2 Gently pull out ...

Page 384: ...s P 369 4 When the screen shown below is displayed tap Yes Paper Jams in the Back Side Do not forcibly remove jammed paper from the machine If the jammed paper cannot be removed easily proceed to the next step 1 Remove the jammed paper inside the upper rear cover 1 Open the upper rear cover 2 Gently pull out the paper 3 Close the upper rear cover Troubleshooting 378 ...

Page 385: ... rear cover 3 When the screen shown below is displayed tap Yes Paper Jams inside the Machine Do not forcibly remove jammed paper from the machine If the jammed paper cannot be removed easily proceed to the next step 1 Gently pull out the paper 2 Open the front cover while holding down on the button Troubleshooting 379 ...

Page 386: ...ort guide until returning it back to position in step 6 5 Gently pull out the paper Pull out the paper while holding it as horizontally as possible to prevent unfixed toner from falling 6 Gently return the transport guide back to position 7 Hold the green knob and open the roller cover Troubleshooting 380 ...

Page 387: ...y push it in until it cannot go any further 11 Close the front cover Paper Jams at the Duplex Transport Guide If the jammed paper cannot be removed easily do not forcibly pull it out but follow the procedure for a different paper jam location indicated by the message 1 Pull out the paper drawer Troubleshooting 381 ...

Page 388: ...uide 3 Gently pull out the paper 4 Holding the left and right side handles of the duplex transfer guide return the guide back to position Fully close the guide until it clicks 5 Set the paper drawer When you insert the paper drawer with Notify to Check Paper Settings set to On a confirmation screen is displayed Notify to Check Paper Settings P 369 6 When the screen shown below is displayed tap Yes...

Page 389: ... of a wireless router was entered manually but the entry was incorrect Check the SSID and network key and enter the correct ones again Checking the SSID and Network Key P 169 Setting Up Connection by Specifying Detailed Settings P 165 A wireless router could not be detected due to setting problems of the network to be connected Check whether the machine is properly installed and ready to connect t...

Page 390: ...where you purchased the toner cartridge or consult the Canon Customer Help Center How to Replace Toner Cartridges P 428 The toner cartridge used may not be a genuine Canon product Only genuine Canon toner cartridges should be used as replacement toner cartridges Consumables P 472 Cartridge has reached end of lifetime Rplcmt recommended The toner cartridge has reached the end of its lifetime Replac...

Page 391: ...t connect using the wireless LAN Wireless LAN communication failed due to an error Wait for a while and set again If you still cannot get connection turn OFF the machine and then restart it Could not connect using the wireless LAN Turn the main power OFF and ON then configure the settings again A connection failed due to an error while setting wireless LAN connection Restart the machine and set ag...

Page 392: ...cleaning Paper jammed during cleaning Remove the jammed paper set paper correctly and perform cleaning again Clearing Jams P 376 Fixing Unit P 421 The amount remaining in toner cartridge required for cleaning the fixing unit is insufficient Cleaning requires sufficient toner cartridge remaining Replace the toner cartridge and perform the cleaning again Replacing Toner Cartridges P 423 Could not pe...

Page 393: ...n System Change the WEP authentication method to Shared Key at the wireless router and connect again For more information about how to change see the instruction manuals for your networking devices or contact your manufacturer Direct Connection terminated Connection between the machine and the mobile device was terminated Reestablish Direct Connection Make Direct Connection Access Point Mode P 143...

Page 394: ... status of the network cables and switches No response from the host The machine is not connected to a network correctly Check the status of the network cables and switches Paper jammed Paper jams Remove the jammed paper and print again Printing may resume automatically Clearing Jams P 376 Paper Size Settings Mismatch The marginal areas within the first 5 mm from the respective edges of paper are ...

Page 395: ... Log on with a Department ID for which printing is not disabled For the Department ID and PIN contact your Administrator Setting the Department ID Management P 228 Set the correct authentication information The client authentication information key pair and certificate user name and password or CA certificate is not set correctly Check the specified authentication method and authentication informa...

Page 396: ...electing files to print in a USB memory device Images with the icon cannot be previewed JPEG or TIFF images can be previewed but some of the images may not be able to be displayed Printing from USB Memory USB Print P 126 The memory is full Process secure print jobs Memory became full of secured documents that were not printed Print the secured documents that are stored in memory Printing via Secur...

Page 397: ...led Settings P 165 Change the WEP authentication method to Shared Key at the wireless router and connect again For more information about how to change see the instruction manuals for your networking devices or contact your manufacturer Use of non Canon cartridges is not covered by the warranty The amount remaining in the cartridge cannot be displayed correctly The toner cartridge used may not be ...

Page 398: ...n as necessary 701 Authentication failed because an incorrect Department ID or PIN was entered when the Department ID Management was activated Enter the correct Department ID and PIN Continuing operating without entering a Department ID was attempted even though unknown ID jobs functions that permit operations without a Department ID and PIN were disabled in the Department ID Management Enable unk...

Page 399: ...If the secured document is not printed within a specific period of time 30 minutes by default it is deleted from memory Send the secured document again and print it within the period Printing via Secure Print P 116 Printing using Secure Print was attempted when Secure Print was restricted When Secure Print Settings is set to Off you cannot use Secure Print Set the setting to On and print again Pri...

Page 400: ... 863 An error occurred when printing from a computer Turn OFF the machine wait for at least 10 seconds and turn it back ON After the restart is complete try printing again Troubleshooting 394 ...

Page 401: ... Getting Started Manuals Included with the Machine P 485 Are the LAN cable and USB cable connected correctly Check whether these cables are connected correctly Parts and Their Functions P 16 Is sleep mode activated If you leave the machine unattended for a specific period of time it enters sleep mode for power conservation not allowing you to operate it To cancel sleep mode press Is any message di...

Page 402: ...onnected firmly and the IP address is set correctly and then start the Remote UI again Connecting to a Wired LAN P 154 Viewing Network Settings P 180 Are you using a proxy server If so add the machine s IP address to the Exceptions list addresses that do not use the proxy server in the Web browser s proxy settings dialog Is communication not limited by the firewall on your computer If IP addresses...

Page 403: ...he SSID auto detection of other devices Check whether the machine is properly installed and ready to connect to the network When the machine cannot connect to the wireless LAN P 397 The machine dials up to an unintended connection destination if a dialup router is connected to a network If a dialup router does not need to pass broadcast packets set the dialup router so that the broadcast packets w...

Page 404: ... Button Mode P 157 Setting Up Connection Using WPS PIN Code Mode P 159 Setting Up Connection by Selecting a Wireless Router P 162 Setting Up Connection by Specifying Detailed Settings P 165 When you need to manually set up the connection If the wireless router is set as described below manually enter all the required information for the wireless LAN connection Setting Up Connection by Specifying D...

Page 405: ...nnot find the print server to connect to Are the print server and computer connected correctly Is the print server running Do you have user rights to connect to the print server If you are not sure contact the server administrator Is Network discovery enabled Windows Vista 7 8 Server 2008 Server 2012 Enabling Network discovery P 502 You cannot connect to a shared printer On the network does the ma...

Page 406: ...ter SSID If they are different reset the wireless LAN connection settings of this machine Viewing Network Settings P 180 Checking the SSID to Which Your Computer Is Connected P 508 Connecting to a Wireless LAN P 155 When you reset wireless LAN connection settings As the wireless LAN router select the one with the SSID to which the computer is connected Have you selected the correct port If there i...

Page 407: ...tomatically Checking the Printer Port P 506 Is bidirectional communication enabled Enable bidirectional communication and restart the computer Checking Bidirectional Communication P 507 Disable security software and other resident software Connect to another USB port on the computer Can you print from a USB connection to another computer If you also cannot print from other computers contact your l...

Page 408: ...e the next job is printed Wait until the machine is ready to print Printing will resume when the temperature inside the machine has fallen A blank sheet is output nothing is printed Did you pull the sealing tape out when loading the toner cartridge If you did not pull it out remove the toner cartridge pull the sealing tape out and reload the toner cartridge How to Replace Toner Cartridges P 428 Tr...

Page 409: ...d Canon dealer or the Canon help line Smudge Marks Appear on the Bottom Edge of Printouts P 405 Smudges Appear on Printouts P 405 Toner Smudges and Splatters Appear P 406 Afterimages Appear in Blank Areas P 407 Printouts Are Faded P 407 A Portion of the Page Is Not Printed P 408 Streaks Appear Printing is Uneven P 408 White Spots Appear P 409 Black Spots Appear P 409 Troubleshooting 403 ...

Page 410: ...ide of Paper is Smudged P 410 Printed Barcode Cannot Be Read P 410 Paper Creases P 412 Paper Curls P 412 Paper Is Not Fed Two or More Sheets Are Fed Together P 414 Printouts Are Skewed P 414 Troubleshooting 404 ...

Page 411: ...g Paper Size and Type P 52 Do you print data without margins This symptom occurs if a margin is set to none in the printer driver The marginal areas within the first 5 mm from the respective edges of paper are not printable for envelopes the top and bottom marginal areas within the first 10 mm from the top bottom edge are not printable Make sure to have margins around the document to print Finishi...

Page 412: ...ment Mode P 338 Print density will be lighter when you select stronger improvement It may also result in less sharp edges and rougher details If the problem cannot be solved in spite of this item having been set set Special Printing Mode D to On Special Printing Mode D P 362 Do streaks appear immediately after you replace the toner cartridge or when you print for the first time after a long time C...

Page 413: ...lank Areas Are you using appropriate paper Check usable paper and replace with appropriate paper Paper P 469 Loading Paper P 37 Is it time to replace the toner cartridge Materials inside the toner cartridge may have deteriorated Replace the toner cartridge How to Replace Toner Cartridges P 428 Printouts Are Faded Is the amount remaining in toner cartridge running low Remove the toner cartridge sha...

Page 414: ...ted Loading Paper P 37 Do you print data without margins This symptom occurs if a margin is set to none in the printer driver The marginal areas within the first 5 mm from the respective edges of paper are not printable for envelopes the top and bottom marginal areas within the first 10 mm from the top bottom edge are not printable Make sure to have margins around the document to print Finishing t...

Page 415: ...eteriorated Replace the toner cartridge How to Replace Toner Cartridges P 428 White Spots Appear Are you using paper that has absorbed moisture Replace with appropriate paper Loading Paper P 37 Are you using appropriate paper Check usable paper and replace with appropriate paper Paper P 469 Loading Paper P 37 Is it time to replace the toner cartridge Materials inside the toner cartridge may have d...

Page 416: ...rge the barcode If the direction of lines in the barcode is perpendicular to the paper output direction turn the image 90 degrees to make the lines parallel to the paper output direction If the problem persists even after performing the above operation change the mode by using Barcode Adjustment Mode The improvement effect is weakest with Mode 1 and strongest with Mode 3 Try the adjustment startin...

Page 417: ...precedence When the setting of Graphics Mode in the printer driver is changed to UFR II Mode and Barcode Adjustment Mode is changed to Printer Default the setting in the operation panel takes precedence When you set Barcode Adjustment Mode to one of Mode 1 to Mode 3 Special Print Adjustment A is automatically set to Off Troubleshooting 411 ...

Page 418: ... Are you using appropriate paper Check usable paper and replace with appropriate paper Paper P 469 Loading Paper P 37 Paper Curls Are you using paper that has absorbed moisture Replace with appropriate paper Loading Paper P 37 When the current setting of Paper Type is Plain change it to Plain L Specifying Paper Size and Type P 52 Change the setting for Special Printing Mode V The improvement effec...

Page 419: ...hen you select stronger improvement Are you using appropriate paper Check usable paper and replace with appropriate paper Also specify the paper size and type settings properly Paper P 469 Loading Paper P 37 Specifying Paper Size and Type P 52 Troubleshooting 413 ...

Page 420: ...rectly Loading Paper P 37 Check whether the number of sheets of paper loaded is appropriate and whether the appropriate paper is used Paper P 469 Loading Paper P 37 Check whether mixed sizes and types of paper are loaded together Printouts Are Skewed Do the paper guides align with the edges of the paper If the paper guides are too loose or too tight the printouts are skewed Loading Paper P 37 Trou...

Page 421: ...be covered by warranty When Contacting Canon When contacting us have the following information ready Product name LBP253x Dealer where you purchased the machine Details about your problem such as what you did and what happened as a result Serial number 10 alphanumeric characters long found on the label on the back side of the machine Checking the serial number from the operation panel Press and ta...

Page 422: ...435 Printing Reports and Lists 437 Consumables Status Report 438 User Data List System Manager Data List 439 Department ID Management Report 440 IPSec Policy List 441 PCL Font List 442 PS Font List 443 Viewing the Counter Value 444 Using a USB Memory Device to Save Load Registered Data 445 Saving Registered Data to a USB Memory Device 446 Loading Registered Data from a USB Memory Device 448 Initia...

Page 423: ...er Cartridges P 428 Relocating the Machine Relocating the machine for maintenance or an office move see Relocating the Machine P 430 Managing Print Quality Maintaining and Improving Print Quality P 432 If you want to adjust the toner density to be used for printing see Adjusting Print Density P 433 If you want to adjust the print position see Adjusting Print Position P 435 Printing Reports and Lis...

Page 424: ...ou want to save the machine s settings data or load the saved data see Using a USB Memory Device to Save Load Registered Data P 445 Initializing Settings If you want to restore the settings see Initializing Settings P 450 Maintenance 418 ...

Page 425: ...inting quality and to ensure that you use it safely and easily Carefully read the safety instructions before you start cleaning Maintenance and Inspections P 9 Where to Clean Exterior of the machine and ventilation slots Exterior P 420 Internal fixing unit Fixing Unit P 421 Maintenance 419 ...

Page 426: ...en you turn OFF the machine data that is waiting to be printed is deleted 2 Clean the exterior of the machine and the ventilation slots Use a soft well wrung out cloth dampened with water or a mild detergent diluted with water To locate the ventilation slots see Front Side P 17 and Back Side P 19 3 Wait for the exterior of machine to dry completely 4 Reconnect the power cord and turn ON the machin...

Page 427: ... Paper in the Paper Drawer P 39 Loading Paper in the Multi Purpose Tray P 43 before performing the following procedure Cleaning consumes the toner cartridge Make sure that there is sufficient toner cartridge remaining beforehand Checking the Amount Remaining in the Toner Cartridge P 424 1 Press and tap Menu 2 Tap Adjustment Maintenance 3 Tap Clean Fixing Assembly 4 Check that the size and type of ...

Page 428: ...he multi purpose tray Remove the loaded paper before loading the cleaning sheet 7 Tap OK Cleaning starts When the Finished message is displayed approximately 1 minute later press to return to the Home screen Maintenance 422 ...

Page 429: ... 472 Prepare a cartridge This message notifies you that a toner cartridge needs to be replaced soon Make sure that you have a replacement toner cartridge ready Replace the toner cartridge if you see this message before you start to print a large job When this message is displayed You can continue printing the document Specify when this message is displayed You can set any value as the percentage o...

Page 430: ...forming the procedure for Using Up Toner P 426 may allow you to get fine print again for some limited time Checking the Amount Remaining in the Toner Cartridge You can check the amount remaining in the toner cartridge according to the following whenever you want to It is recommended that you check the level before you start to print a large job Device Status Amount Remaining in Cartridge Check the...

Page 431: ... The displayed amount remaining in the toner cartridge can be used only as a guide and may differ from the actual amount LINKS Consumables P 472 Maintenance 425 ...

Page 432: ...t fine print again for some time until the toner is used up If the symptom does not improve after you perform the following procedure replace the toner cartridge How to Replace Toner Cartridges P 428 Before starting the procedure read the precautions given in Maintenance and Inspections P 9 and Consumables P 10 1 Open the front cover while holding down on the button 2 Remove the toner cartridge 3 ...

Page 433: ...4 Install the toner cartridge Fully push it in until it cannot go any further 5 Close the front cover Maintenance 427 ...

Page 434: ... the toner cartridges 1 Open the front cover while holding down on the button 2 Remove the toner cartridge 3 Remove the replacement toner cartridge from the protective bag 4 Shake the toner cartridge five or six times as shown below to evenly distribute the toner inside the cartridge and then place it on a flat surface Maintenance 428 ...

Page 435: ...dge the quality of printouts may deteriorate Do not pull out the sealing tape at an angle or sideways If the tape breaks you may not be able to pull it out completely If the sealing tape becomes stuck when pulling it out keep pulling until it is completely removed 6 Install the toner cartridge Fully push it in until it cannot go any further 7 Close the front cover Maintenance 429 ...

Page 436: ...ustration below Whether the USB keyboard and cables with are connected depends on your environment Power plug Power cord USB keyboard USB cable LAN cable 3 When transporting the machine across a long distance remove the toner cartridge How to Replace Toner Cartridges P 428 4 Pull out the paper drawer Make sure to hold the paper drawer with both hands and pull it out gently Otherwise you may damage...

Page 437: ...hed the optional paper feeder leave the optional drawer on the floor and move it after moving the main unit of the machine 6 Carefully place the machine at the new installation site For information about how to install the machine after relocating it see Getting Started Manuals Included with the Machine P 485 Maintenance 431 ...

Page 438: ... or print position is different than expected try the following adjustments Density Adjustment Adjust the toner density You can make fine adjustment of toner density by density level Adjusting Print Density P 433 Print Position Adjustment For each paper source you can adjust the print position Adjusting Print Position P 435 Maintenance 432 ...

Page 439: ...as If Toner Save is set to On you cannot use this adjustment function Toner Save P 338 1 Press and tap Menu 2 Tap Printer Settings 3 Select Print Quality Density 4 Use to adjust the density Making fine adjustment of toner density by density level You can make fine adjustment of toner density on three density levels high medium and low 1 Tap Fine Adjust 2 Select the desired density level 3 Adjust t...

Page 440: ...levels repeat the operations in steps 2 to 4 5 Tap Apply 5 Tap Apply When the printed text or thin lines are faded You can make the whole print job darker by using Printer Density under Adjustment Maintenance in the Setting Menu of the operation panel Maintenance 434 ...

Page 441: ...nce using mm For Adjust Vertically Front Side Adjust Vertically Back Side specify a value with a sign to shift the print position in the up to down direction For Adjust Horizontally Front Side Adjust Horizontally Back Side specify a value with a sign to shift the print position in the left to right direction To shift in the reverse direction specify a value with a sign Adjust Vertically Front Side...

Page 442: ...tion for All Print Jobs You can use Printer Settings in the setting menu of the operation panel to adjust the print position for all print jobs regardless of the paper source You can adjust the print position in the range of 50 0 to 50 0 mm in 0 5 mm increments in vertical horizontal direction Offset Short Edge Offset Long Edge P 341 Maintenance 436 ...

Page 443: ...at has been registered in the machine User Data List System Manager Data List P 439 Department ID Management Report You can check the total volume of printouts for each Department ID Department ID Management Report P 440 IPSec Policy List You can check the list of policy names and the content of the IPSec settings that are registered in the machine IPSec Policy List P 441 PCL Font List You can che...

Page 444: ...onsumables status installed in the machine Menu Output Report Print List Consumables Status Report Check that the size and type of paper displayed on the screen is loaded in the machine OK Yes Example LINKS Replacing Toner Cartridges P 423 Maintenance 438 ...

Page 445: ...ype registered in the machine Menu Output Report Print List User Data List or System Manager Data List Check that the size and type of paper displayed on the screen is loaded in the machine OK Yes Example The User Data List does not include the setting lists of Network Settings and System Management Settings To check all the settings items including Network Settings and System Management Settings ...

Page 446: ...ng a Department ID Management Report By checking the printout totals you can better manage your paper and toner cartridge supplies Menu Output Report Print List Department ID Management Report Check that the size and type of paper displayed on the screen is loaded in the machine OK Yes Example LINKS Setting the Department ID Management P 228 Maintenance 440 ...

Page 447: ...PSec settings registered in the machine by printing an IPSec Policy List Menu Output Report Print List IPSec Policy List Check that the size and type of paper displayed on the screen is loaded in the machine OK Yes Example LINKS Configuring IPSec Settings P 259 Maintenance 441 ...

Page 448: ... You can print a list to check the fonts available in PCL mode Menu Output Report Print List PCL Font List Check that the size and type of paper displayed on the screen is loaded in the machine OK Yes Example Maintenance 442 ...

Page 449: ... You can print a list to check the fonts available in PS mode Menu Output Report Print List PS Font List Check that the size and type of paper displayed on the screen is loaded in the machine OK Yes Example Maintenance 443 ...

Page 450: ...al number of pages printed by the machine The total number also includes pages of reports and lists Select the item you want to check Checking the number of pages printed 101 Total 1 Displays the total number of pages printed by this machine Maintenance 444 ...

Page 451: ...hine is turned OFF during the process it may result in damage to data or the machine Do not operate the machine during the export import process Before exporting importing check that no operations such as printing documents are currently in progress For the settings that cannot be imported or exported see Setting Menu List P 307 Available USB Memory Devices You can use USB memory devices with the ...

Page 452: ...he machine or USB memory device while the data is being transferred 2 Press and tap Menu 3 Tap System Management Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 4 Select Import Export of Settings Export 5 Enter the password and tap Apply Enter a password for the export data consisting of up to 32 alphanumeric ch...

Page 453: ...ct the USB memory device from the USB port 1 Press 2 Press 3 Tap Device Status 4 Tap Remove Memory Media Wait until the The memory media can be safely removed message is displayed 5 Disconnect the USB memory device Maintenance 447 ...

Page 454: ...SB port on the right side of the machine toward the rear is not available Do not remove bump or jostle the USB memory device while data is being imported or exported 2 Press and tap Menu 3 Tap System Management Settings If the logon screen appears enter the correct ID and PIN using the numeric keys and then press Logging on to the Machine P 36 4 Select Import Export of Settings Import 5 Check the ...

Page 455: ...he import is complete 7 Disconnect the USB memory device from the USB port 1 Press 2 Press 3 Tap Device Status 4 Tap Remove Memory Media Wait until the The memory media can be safely removed message is displayed 5 Disconnect the USB memory device Maintenance 449 ...

Page 456: ...Initializing Settings 0U6X 0E6 You can restore the following settings Initializing Menu P 451 Initializing Key and Certificate P 453 Maintenance 450 ...

Page 457: ...alize Menu Select the item you want to initialize Yes Restart the machine if necessary Items for initializing Select the setting you want to initialize When System Management Settings is selected Select the specific system management settings that you want to initialize and tap Yes Settings to be initialized Select the settings to be initialized Initialize All Initializes all the system management...

Page 458: ...reset the Remote UI Access PIN Setting a Remote UI PIN P 235 You can use the procedure below to restore the default Network Settings set at the time of purchase Menu Network Settings Initialize Network Settings Yes Restart the machine Initialize All Initializes all the settings on the machine Maintenance 452 ...

Page 459: ...es will be deleted after initializing After initializing functions that require key pairs such as SSL encrypted communication and TLS of the IEEE 802 1X authentication are not available To use these functions configure the settings for the key pairs and activate the functions again Menu System Management Settings Initialize Key and Certificate Yes LINKS Configuring Settings for Key Pairs and Digit...

Page 460: ... 472 Optional Items 473 Using AirPrint 474 Printing with AirPrint 478 If AirPrint Cannot Be Used 480 Using Google Cloud Print 481 Manuals Included with the Machine 485 Using e Manual 486 Installing e Manual 487 Uninstalling e Manual 491 Screen Layout of e Manual 494 Viewing e Manual 499 Manual Display Settings 500 Others 501 Basic Windows Operations 502 For Mac OS Users 509 Notice 510 Office Locat...

Page 461: ...ix 0U6X 0EA This chapter contains technical specifications of this machine instructions on how to use the e Manual disclaimers copyright information and other important information for customers Appendix 455 ...

Page 462: ...re Highlights 0U6X 0EC Give the features that are described in this section a try The features are grouped under three headings Going Green and Saving Money Improving Efficiency and So Much More Appendix 456 ...

Page 463: ...ing P 88 To print multiple pages onto one sheet from your computer Printing Multiple Pages onto One Sheet P 92 Print Multiple Pages on a Single Sheet When there are many pages in a document the printout can be inconveniently bulky hard to to carry around and store and also hard to read But there is a solution Print multiple pages onto one sheet This allows you to save paper and make your documents...

Page 464: ...These convenient functions work in the background to save power and money every day To save power by putting the machine into sleep mode Entering Sleep Mode P 66 To configure the machine to be automatically turned OFF Powering OFF at a Fixed Time P 68 Save Toner To economize on toner you can use draft mode for drafts and test printouts Or you can switch between modes according to purpose using nor...

Page 465: ... Print P 126 Remote Management with Remote UI The Remote UI allows you to manage the machine remotely from the computer at your desk You can check the remaining amounts of paper and toner cartridge and check the current status of print jobs to decide if you should temporarily interrupt print jobs to print urgent documents or move documents up among the jobs waiting to be printed Save time and trou...

Page 466: ...inations of Frequently Used Print Settings P 122 Save Time with Shortcuts When you have a number of documents to print it would be convenient to print them all with one operation Canon PageComposer allows you to combine multiple documents and print them all at once These shortcuts save time and allow you to work more efficiently For more information about this function see Combining and Printing M...

Page 467: ...For more information about this function see Basic Printing Operations P 74 Appendix 461 ...

Page 468: ...irelessly and directly PCless quick and easy An even broader range of possibilities for work play with functionality made for this age of speed For more information about this function see Can Be Used Conveniently with a Mobile Device P 141 Easy Printing with Google Cloud Print Hook up to Google Cloud Print with your laptop or cell phone send your data and out come your printed documents With this...

Page 469: ...such as CONFIDENTIAL over the document Printing Watermarks P 100 Go Wireless No cables easy installation simple maintenance If you ve got a WPS wireless LAN router bypass the settings process altogether and be ready to go before you know it Enjoy the kind of clutter free and easy to use document system that you can only get from wireless Compatible with IEEE 802 11b g n for stress free wireless an...

Page 470: ...long the middle For more information about this function see Printing Booklet P 95 Automatically Collate Meeting Handouts When you print multiple copies of a multi page document you can use the collate function to print one copy after another with all of the pages in the correct order This is convenient when preparing handouts for meetings or presentations For more information about this function ...

Page 471: ...cations 0U6X 0EK The machine specifications are subject to change without prior notice due to improvements of the machine Machine Specifications P 466 Wireless LAN Specifications P 468 Paper P 469 Appendix 465 ...

Page 472: ...s Drawer 2 optional Approx 500 sheets Multi purpose tray Approx 50 sheets 2 Sided Printing Standard size A4 Legal Letter Oficio Oficio Brazil Oficio Mexico Foolscap and Legal India Paper Output Face down output tray Face up sub output tray Output Capacity 4 Output tray Approx 150 sheets Sub output tray 1 sheet Noise measured in accordance with ISO 7779 declared noise emission in accordance with IS...

Page 473: ...dge 719 H Approx 1 0 kg Paper Feeder Unit PF 44 including the drawer Approx 4 1 kg 1 The print speed may be slower depending on the output resolution paper size paper type paper orientation and number of copies printed 2 May vary depending on the use conditions of the machine including use of optional accessories and installation environment 3 May vary depending on the output environment 4 May var...

Page 474: ...mission Scheme DS SS System OFDM System Frequency Range 2 412 to 2 472 MHz Maximum Radio Frequency Power Transmitte 15 98 dBm Communication Mode Infrastructure Mode Security WEP WPA PSK TKIP AES CCMP WPA2 PSK TKIP AES CCMP Connection Method WPS Wi Fi Protected Setup Manual setup Appendix 468 ...

Page 475: ...x 279 4 mm Statement STMT 139 7 x 215 9 mm Executive EXEC 184 1 x 266 7 mm Oficio 215 9 x 317 5 mm 2 Oficio Brazil 215 9 x 355 0 mm 2 Oficio Mexico 215 9 x 341 0 mm 2 Letter Government 203 2 x 266 7 mm 1 Automatic 2 sided printing is available without necessity of paper reloading 2 Set the paper size switch lever in the same position as that for Letter Legal size Interior P 21 3 Custom size paper ...

Page 476: ...t for Letter Legal size Interior P 21 3 Custom size paper with width 105 0 to 216 0 mm and length 148 0 to 356 0 mm can be loaded 4 Custom size paper with width 76 2 to 216 0 mm and length 127 0 to 356 0 mm can be loaded The default paper size of the machine is set to A4 Change the paper size setting when using a different size of paper Specifying Paper Size and Type in the Paper Drawer P 53 Paper...

Page 477: ...eets 50 sheets Color paper 60 to 89 g m 250 sheets 50 sheets Label 20 sheets Envelope 5 sheets Automatic 2 sided printing is available without replacing paper Paper Type and Setting for the Machine Loading Paper P 37 Printable Area The shaded areas in the image below indicate the printable area of the document For envelope the top bottom left and right margins are all 10 mm Appendix 471 ...

Page 478: ...omes with the machine is 2 100 sheets The average yield is based on ISO IEC 19752 the global standard related to Method for the determination of toner cartridge yield for monochromatic electrophotographic printers and multi function devices that contain printer components issued by ISO International Organization for Standardization when printing A4 size paper with the default print density setting...

Page 479: ...ion to the provided standard paper drawer and multi purpose tray you can install the optional paper feeder to the machine Adding the drawer enables you to load different sizes of paper in each drawer and enables the machine to hold up to 800 sheets with the original drawer multi purpose tray and optional paper feeder Paper Capacity 500 sheets Available Paper Paper P 469 Power Supply From main unit...

Page 480: ...irPrint Settings You can register information including the name of the machine and installation location that is used for identifying the machine You can also disable the AirPrint function of the machine Use the Remote UI to change these settings 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration If you are using a mobile device such as ...

Page 481: ...ble AirPrint To disable AirPrint clear the check box Printer Name Location Latitude Longitude Enter the name and the installation location information to help you identify this machine when operating your Apple device This information is useful if you have more than one AirPrint printer Appendix 475 ...

Page 482: ...Pv4 is also changed automatically In this case add the machine to the Mac again 6 Restart the machine Turn OFF the machine wait for at least 10 seconds and turn it back ON Displaying the Screen for AirPrint You can display the screen for AirPrint on which you can not only access the AirPrint Settings but also view information about consumables such as paper and toner cartridge Further you can conf...

Page 483: ...arks Apple Bonjour iPad iPhone iPod touch Mac Mac OS and Mac OS X are trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint logo are trademarks of Apple Inc Appendix 477 ...

Page 484: ...SB connection Network Environment You need one of the following environments The Apple device and the machine are connected to the same LAN The Apple device and the machine are in Direct Connection The Mac and the machine are connected via USB Printing from iPad iPhone or iPod touch 1 Make sure that the machine is turned ON and that it is connected to your Apple device For how to make sure of this...

Page 485: ...sure that the machine is turned ON and that it is connected to your Mac For how to make sure of this see Getting Started Manuals Included with the Machine P 485 2 Add the machine to the Mac from System Preferences Printers Scanners 3 Open a document in an application and display the print dialog box How to display the print dialog box differs for each application For more information see the instr...

Page 486: ...Apple devices and the machine are connected to the same LAN If the machine is turned ON it may take several minutes before the machine is ready for communication Make sure that Bonjour on your Apple device is enabled Make sure that the machine is configured to enable printing from a computer even when no department ID and password are entered Blocking Jobs When Department ID Is Unknown P 233 Make ...

Page 487: ... responsible for paying all Internet connection fees You may not be able to use this function in some countries or regions To use Google Cloud Print a Google account is required If you do not have one access Google Web site to create your account Checking the Machine Settings Before setting up Google Cloud Print check the following Make sure that the machine is assigned an IPv4 address and connect...

Page 488: ...gle Cloud Print Settings Enable Google Cloud Print 4 Tap On or Off Registering the Machine with Google Cloud Print Registering the machine with Google Cloud Print allows you to print from anywhere 1 Start the Remote UI and log on in System Manager Mode Starting Remote UI P 290 2 Click Settings Registration 3 Click Network Settings Google Cloud Print Settings Appendix 482 ...

Page 489: ...Click Edit select the Use Google Cloud Print check box and then click OK To reregister the machine To reregister the machine if the owner of the machine has changed or for other reasons unregister the machine and register it again 5 Click the link of the URL displayed for URL for Registration Appendix 483 ...

Page 490: ...st applications that support Google Cloud Print Registering from a mobile device or Google Chrome You can also register the machine from a mobile device or Google Chrome The machine s display shows the following confirmation screen before completion of the registration Press Yes to complete the registration For the registration procedure see the instruction manual for your mobile device or the Goo...

Page 491: ...a wireless LAN router it also contains information for troubleshooting when configuring the settings Read this manual with Getting Started e Manual This Manual This manual describes all the functions of the machine in a manual that is viewed using a Web browser You can browse information by category or enter a keyword to search for pages on a specific topic Using e Manual P 486 Printer Driver Inst...

Page 492: ...re looking for from those results You can also enter phrases such as connecting to a network The keyword search also supports the AND Boolean to search for multiple keywords Search Tab P 497 Search the site map Click Site Map on the top part of the screen and a list of all the e Manual topics is displayed From there you can find the topic you are looking for Site Map P 498 System Requirements To u...

Page 493: ...uter Select a language and click OK if you are prompted to do so If the Software Programs Manuals Setup screen does not appear remove the DVD ROM from the drive and insert it again or see Displaying the Software Programs Manuals Setup Screen P 504 If AutoPlay is displayed click Run MInst exe 2 Click Installation 3 Clear all the check boxes except for Manuals and click Install Appendix 487 ...

Page 494: ...e Agreement and click Yes to agree 5 Select the folder in which to install the e Manual and click Install The installation begins Wait a moment This process may take some time 6 Click Exit 7 Click Next Exit Appendix 488 ...

Page 495: ...icon of the e Manual on the desktop If a security warning message appears Click Allow blocked content TIPS for Viewing the e Manual Directly from the DVD ROM 1 Insert the User Software and Manuals DVD ROM into the drive on the computer Appendix 489 ...

Page 496: ...mpted to do so If the Software Programs Manuals Setup screen does not appear remove the DVD ROM from the drive and then insert it again or see Displaying the Software Programs Manuals Setup Screen P 504 2 Click Manuals 3 Click e Manual Appendix 490 ...

Page 497: ...1 Insert the User Software and Manuals DVD ROM into the drive on the computer Select a language and click OK if you are prompted to do so 2 Click Start Software Programs If the above screen is not displayed see Displaying the Software Programs Manuals Setup Screen P 504 lf AutoPlay is displayed click Run MInst exe 3 Click Start for Manual Uninstaller Appendix 491 ...

Page 498: ...4 Click Next Uninstall begins Wait a moment This process may take some time 5 Click Exit 6 Click Back Exit Appendix 492 ...

Page 499: ...Appendix 493 ...

Page 500: ...anual is started Canon Click to return to the top page Contents tab Search tab Click to toggle the display between the table of contents and search Contents The titles of chapters are displayed Place the mouse pointer over one of the titles and topics of the chapter are displayed on the right Click a topic and its page is displayed Appendix 494 ...

Page 501: ...r click the sliding display for more information about each category The sliding display can be stopped by moving the pointer onto it Feature Highlights P 495 Quick Help Troubleshooting Maintenance Click to view how to solve problems or maintain the machine For Mac OS Users Click to view precautions when using Mac OS Notice Click to view important information you should know when using the machine...

Page 502: ...ick to display the detailed information Click again to close the window Click to display the corresponding topic page Topic Page Contains information about how to configure and use the machine Appendix 496 ...

Page 503: ...that topic Click to close the expanded topic Print all All pages of the selected chapter are opened in a separate window The chapter can be printed if necessary Navigation See what chapter topic you are currently viewing Click to return to the page top Click to display the previous or following topic Click to jump to the corresponding page To return to the previous page click Back on your Web brow...

Page 504: ...ially useful when you can predict the general location of the topic that you are looking for Search options selector Select the check box to make your search case sensitive Search with these conditions Click to display the search results with the conditions specified with and Search result list Displays the search results of the pages that contain the specified keywords From the results locate the...

Page 505: ...to operate the machine correctly and avoid damage to the machine or property Indicates a clarification of an operation or contains additional explanations for a procedure Indicates useful functions or tips for using the machine Keys and Buttons Used in this Manual Keys on the operation panel and buttons on the computer display appear in the following notation Type Example Keys on the operation pan...

Page 506: ...Manual Display Settings 0U6X 0HF Appendix 500 ...

Page 507: ...Others 0U6X 0FE This section describes basic Windows operations and includes disclaimers copyright information and other information Appendix 501 ...

Page 508: ...Server 2012 R2 Right click Start select File Explorer Computer or This PC Windows Server 2003 Start select My Computer Displaying the Printer Folder Windows Vista Start select Control Panel Printer Windows 7 Server 2008 R2 Start select Devices and Printers Windows 8 Server 2012 Right click the lower left corner of the screen select Control Panel View devices and printers Windows 8 1 Server 2012 R2...

Page 509: ...twork discovery under Network discovery Windows Server 2008 Start select Control Panel double click Network and Sharing Center select Turn on network discovery under Network discovery Displaying Shared Printers in the Print Server 1 Open Windows Explorer Windows Vista 7 Server 2003 Server 2008 Start select All Programs or Programs Accessories Windows Explorer Windows 8 Server 2012 Right click the ...

Page 510: ...indows 8 Server 2012 Right click the lower left corner of the screen Run Enter D MInst exe click OK Windows 8 1 Server 2012 R2 Right click Start Run Enter D MInst exe click OK Windows Server 2003 Start Run enter D MInst exe click OK Printing a Test Page in Windows You can check whether the printer driver is operational by printing a test page in Windows 1 Load A4 size paper in the multi purpose tr...

Page 511: ... 2012 Right click the lower left corner of the screen select Control Panel Windows 8 1 Server 2012 R2 Right click Start select Control Panel 2 Display System Windows Vista 7 8 Server 2008 R2 Server 2012 Click System and Maintenance or System and Security System Windows Server 2008 Double click System 3 Check the bit architecture For 32 bit versions 32 bit Operating System is displayed For 64 bit v...

Page 512: ...ter Port 1 Open the printer folder Displaying the Printer Folder P 502 2 Right click your printer icon and click Printer properties or Properties 3 In the Ports tab check that the port is selected correctly Appendix 506 ...

Page 513: ...ll be maintained You do not need to add a new port If it is Standard TCP IP Port you need to add a new port Configuring Printer Ports P 187 Checking Bidirectional Communication 1 Open the printer folder Displaying the Printer Folder P 502 2 Right click your printer icon and click Printer properties or Properties 3 In the Ports tab make sure that the Enable bidirectional support check box is select...

Page 514: ...ecking the SSID to Which Your Computer Is Connected If your computer is connected to a wireless LAN network click or in the system tray to display the SSID of the connected wireless LAN router Appendix 508 ...

Page 515: ... the Windows environment are explained as examples To view how to use the driver and utility for Mac OS see the following guide or help Object Reference Installing the Driver Getting Started Canon UFR II UFRII LT Printer Driver Guide Canon PS Printer Driver Guide Using each feature Driver s Help Canon UFR II UFRII LT Printer Driver Guide Canon PS Printer Driver Guide Displaying the Driver Guide Do...

Page 516: ...irements of EC Directive Laser Safety This product is certified as a Class 1 laser product under IEC60825 1 2007 and EN60825 1 2007 This means that the product does not produce hazardous laser radiation Since radiation emitted inside the product is completely confined within protective housings and external covers the laser beam cannot escape from the machine during any phase of user operation Do ...

Page 517: ...s printed beneath the symbol shown above in accordance with the Battery Directive this indicates that a heavy metal Hg Mercury Cd Cadmium Pb Lead is present in this battery or accumulator at a concentration above an applicable threshold specified in the Battery Directive This product should be handed over to a designated collection point e g on an authorized one for one basis when you buy a new si...

Page 518: ...ability A non exhaustive list of these documents is set forth below This list is intended to be a guide only If you are uncertain about the legality of using your product to scan print or otherwise reproduce any particular document and or of the use of the images scanned printed or otherwise reproduced you should consult in advance with your legal advisor for guidance Paper Money Travelers Checks ...

Page 519: ...ademarks Adobe Acrobat and Reader are registered trademarks of Adobe Systems Incorporated in the United States and or other countries Apple AppleTalk EtherTalk LocalTalk Mac Mac OS Safari Bonjour iPad iPhone iPod touch and OS X are trademarks of Apple Inc registered in the U S and other countries AirPrint and the AirPrint logo are trademarks of Apple Inc Microsoft Windows Windows Vista Windows Ser...

Page 520: ...evice or similar item refers to a printing device display device or item respectively that contains PostScript technology created or licensed by Adobe Systems Incorporated and not to devices or items that purport to be merely compatible with the PostScript language Adobe the Adobe logo PostScript the PostScript logo and PostScript 3 are either registered trademarks or trademarks of Adobe Systems I...

Page 521: ...747 U S A CANON EUROPA N V Bovenkerkerweg 59 1185 XB Amstelveen The Netherlands CANON CHINA CO LTD 2F Jinbao Building No 89 Jinbao Street Dongcheng District Beijing 100005 PRC CANON SINGAPORE PTE LTD 1 Fusionopolis Place 15 10 Galaxis Singapore 138522 CANON AUSTRALIA PTY LTD Building A The Park Estate 5 Talavera Road Macquarie Park NSW 2113 Australia CANON GLOBAL WORLDWIDE SITES http www canon com...

Page 522: ... to remain under this license does not apply to any document created using the fonts or their derivatives DEFINITIONS Font Software refers to the set of files released by the Copyright Holder s under this license and clearly marked as such This may include source files build scripts and documentation Reserved Font Name refers to any names specified as such after the copyright statement s Original ...

Page 523: ...rsion except to acknowledge the contribution s of the Copyright Holder s and the Author s or with their explicit written permission 5 The Font Software modified or unmodified in part or in whole must be distributed entirely under this license and must not be distributed under any other license The requirement for fonts to remain under this license does not apply to any document created using the F...

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