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Canon Color imageRUNNER C2880i, Sending And Facsimile Manual

The Canon Color imageRUNNER C2880i is a high-quality multifunction printer that provides exceptional color output and advanced functionality. To enhance user experience, a comprehensive Sending and Facsimile manual is available for free download, exclusively at manualshive.com. This manual offers in-depth instructions on maximizing the printer's capabilities, ensuring optimal results.

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Erasing Addresses

10-33

10

Stor

ing/Editing Addr

ess

 Book 

Settings

Erasing Addresses

You can erase destinations stored in the address book.

1

Press 

 (Additional Functions) 

➞

 [Address Book Settings] 

➞

 

[Register Address].

2

Select the destination to be erased 

➞

 press [Erase].

You cannot erase multiple destinations at the same time.

Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each 
letter or number. You can select a letter or number to restrict the displayed range 
of entries. Press [All] to return to the full address list.

You can restrict the type of destinations displayed in the results list by pressing 
the Type drop-down list.

Press the Address Book drop-down list to display a list of subaddress books 1 to 
10. Subaddress books categorize the addresses stored in the Address Book.

You cannot select a one-touch button stored in a subaddress book.

If you select [All] in the Address Book drop-down list, the destinations stored in 
the one-touch buttons are displayed. However, you cannot erase these 
destinations. For instructions on erasing one-touch buttons, see "Erasing 
One-Touch Buttons," on p. 10-39.

If you select a destination that is stored with an access number, press [Access 
Number] and then enter the access number using 

 - 

 (numeric keys). If you 

press [No Access Number], the destinations that are not managed with an 
access number are displayed.

NOTE

 

[Access Number] is displayed on the screen only if Access Number Management in 
Restrict the Send Function in System Settings (from the Additional Functions 
screen) is set to 'On'. (See "Access Number Management," on p. 11-16.)

3

Press [Yes].

Summary of Contents for Color imageRUNNER C2880i

Page 1: ...Please read this guide before operating this equipment After you finish reading this guide store it in a safe place for future reference ENG Sending and Facsimile Guide Sending and Facsimile Guide ...

Page 2: ......

Page 3: ...Color imageRUNNER C3380 C3380i C2880 C2880i Sending and Facsimile Guide 0 Ot ...

Page 4: ...the various functions of the machine Tutorial CD CD ROM Basic Operations Troubleshooting Reference Guide CD ROM Copying and Mail Box Instructions Copying and Mail Box Guide CD ROM Sending and Fax Instructions Sending and Facsimile Guide This Document CD ROM Setting Up the Network Connection and Installing the CD ROM Software Network Quick Start Guide Remote User Interface Instructions Remote UI Gu...

Page 5: ...river Installation and Instructions Fax Driver Guide CD ROM Installing MEAP Applications and Using the Login Service MEAP SMS Administrator Guide CD ROM To view the manual in PDF format Adobe Reader Acrobat Reader Acrobat is required If Adobe Reader Acrobat Reader Acrobat is not installed on your system please download it from the Adobe Systems Incorporated website http www adobe com The machine i...

Page 6: ... Customizing Communications Settings Chapter 10 Storing Editing Address Book Settings Chapter 11 System Manager Settings Chapter 12 Printing Communication Reports Chapter 13 Troubleshooting Chapter 14 Appendix Includes the report samples glossary specifications and index How This Manual Is Organized Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions ...

Page 7: ...uctions xxv Telephone Equipment xxv Chapter 1 Introduction to Sending and Fax Functions What This Machine Can Do 1 2 Overview of the Color imageRUNNER C3380 C3380i C2880 C2880i 1 6 Things You Must Do Before Using This Machine 1 11 Setting the Display Language 1 13 Selecting the Type of Telephone Line 1 14 Setting the Current Date and Time 1 14 Registering Your Machine s Fax Number 1 16 Registering...

Page 8: ... Registered Destinations 2 23 Using the Address Book 2 23 Using the One Touch Buttons 2 25 Using the Favorites Buttons 2 26 Using a Server 2 27 Setting Cc and Bcc Addresses 2 32 Checking Changing a Destination 2 34 Erasing a Destination 2 36 Registering New Destinations Using the Register Key 2 37 Chapter 3 Basic Scanning Features Selecting a Scan Mode 3 2 Scan Settings 3 4 2 Sided Original 3 4 Di...

Page 9: ...g 4 16 User Preset Keys 4 17 Storing Scan Settings 4 17 Naming a User Preset Key 4 19 Erasing Scan Settings 4 20 Chapter 5 Sending Documents Sending Methods 5 2 Sending a Fax 5 2 Sending an E Mail Message 5 5 Sending an I Fax 5 8 Sending a Job to a File Server 5 10 Sending a Job to a User Inbox 5 13 Delaying a Send Job 5 14 Job Done Notice 5 16 Previewing Originals 5 17 Stamping Originals 5 19 Set...

Page 10: ...aling with a PIN Code 7 6 Fax Information Services 7 8 Chapter 8 Checking Changing the Send Receive Status Checking Changing the Status of Send Jobs 8 2 Checking Send Job Details 8 2 Changing the Destination 8 5 Resending a Job 8 7 Printing the Send Job Status Log 8 8 Checking Changing the Status of Fax Jobs 8 9 Checking Fax Job Details 8 9 Printing the Fax Activity Report 8 11 Checking Changing t...

Page 11: ...e Certificate 9 26 Initial Send Screen Display 9 27 Printing the TX Terminal ID 9 28 Dividing Data Into Chunks When Sending With WebDAV 9 31 Gamma Value for YCbCr Send Jobs 9 32 Initializing TX Settings 9 33 2 Sided Printing 9 34 Paper Drawer Selection 9 35 Reducing a Received Document 9 37 Printing Footer Information on a Received Document 9 39 2 On 1 Log 9 40 Gamma Value for YCbCr Received Jobs ...

Page 12: ...1 4 Fax Settings 11 7 Memory RX Inbox Settings 11 9 Setting the Memory RX Inbox Password 11 9 Storing Received Fax Documents in Memory 11 10 Storing Received I Fax Documents in Memory 11 11 Memory Lock Start Time Settings 11 11 Memory Lock End Time Settings 11 13 Restricting Send Function 11 15 Address Book Password 11 15 Access Number Management 11 16 Restricting New Addresses 11 16 Setting Wheth...

Page 13: ... Chapter 12 Printing Communication Reports Report Settings Table 12 2 Specifying Report Settings 12 4 Send TX Report 12 4 Activity Report 12 5 Fax TX Report 12 7 Fax Activity Report 12 8 Fax RX Report 12 9 Confidential Fax Inbox RX Report 12 10 Printing Lists 12 11 Address Book List 12 11 User s Data List 12 12 Printing the User s Data List for send 12 12 Printing the User s Data List for fax 12 1...

Page 14: ...t 14 6 Fax RX Report 14 8 Confidential Fax Inbox Reception Report 14 9 Activity Report 14 11 Fax Activity Report 14 13 Forwarding Conditions List 14 15 Registered LDAP Server List 14 16 Address Book List 14 17 User s Data List 14 19 Specifications 14 21 Universal Color Send 14 21 Super G3 FAX Board 14 23 Super G3 Multi Line Fax Board 14 24 Glossary 14 25 Index 14 39 ...

Page 15: ...tes a warning concerning operations that may lead to death or injury to persons if not performed correctly To use the machine safely always pay attention to these warnings CAUTION Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly To use the machine safely always pay attention to these cautions IMPORTANT Indicates operation...

Page 16: ...80i the Super G3 FAX Board Finisher Z1 and Cassette Feeding Unit Y3 Note that functions that cannot be used depending on the model or options are not displayed on the touch panel display The keys which you should press are marked with a as shown below When multiple keys can be pressed on the touch panel display all keys are marked Select the keys which suit your needs Touch Panel Display Keys Key ...

Page 17: ...ed in This Manual In this manual product names and model names are abbreviated as follows Microsoft Windows 98 operating system Windows 98 Microsoft Windows Millennium Edition operating system Windows Me Microsoft Windows 2000 operating system Windows 2000 Microsoft Windows XP operating system Windows XP Microsoft Windows ServerTM 2003 operating system Windows Server 2003 Microsoft Windows operati...

Page 18: ...lded cable is required to comply with Class A limits in Subpart B of Part 15 of the FCC Rules Do not make any changes or modifications to the equipment unless otherwise specified in the manual If you make such changes or modifications you could be required to stop operation of the equipment Users in the U S A Preinstallation Requirements for Canon Facsimile Equipment A Location Supply a suitable t...

Page 19: ... electrical noise that often interferes with communications equipment and the sending and receiving of documents Connection of the Equipment This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the rear panel of this equipment is a label that contains among other information a product identifier in the format of US AAAEQ TXXXX If requested this number m...

Page 20: ...e telephone company may temporarily disconnect service The telephone company also retains the right to make changes in facilities and services that may affect the operation of this equipment When such changes are necessary the telephone company is required to give adequate prior notice to the user However if advance notice is not possible the telephone company will notify the customer as soon as p...

Page 21: ...ed you can use a dual line DDD Direct Distance Dial line or IDDD International Direct Distance Dial line if you communicate overseas NOTE Canon recommends an individual line following industry standards i e 2500 touch tone or 500 rotary pulse dial telephones A dedicated extension off a PBX Private Branch eXchange unit without Call Waiting can be used with your facsimile unit Key telephone systems ...

Page 22: ...ed equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone l...

Page 23: ...lupart de ces systèmes émettent des signaux d appel non normalisés ou des codes spéciaux qui risquent de perturber le fonctionnement du télécopieur C Condition d alimentation Raccordez le télécopieur à une prise de courant plus terre à trois branches du type simple ou double et qui ne sert pas à alimenter un copieur un appareil de chauffage un climatiseur ou tout autre appareil électrique à thermo...

Page 24: ... les prises de terre de I appareil d alimentation les lignes téléphoniques et les tuyaux métalliques internes s il y en a sont bien connectés entre eux Cette précaution est particulièrement importante dans les zones rurales CAUTION Au lieu d essayer de faire ces branchements eux mêmes les utilisateurs sont invités à faire appel à un service d inspection faisant autorité en matière d électricité ou...

Page 25: ... Server is a trademark of Microsoft Corporation in the United States and other countries NetWare and Novell are registered trademarks of Novell Inc NDS is a trademark of Novell Inc UNIX is a registered trademark of The Open Group in the United States and other countries Red Hat is a trademark of Red Hat Inc in the United States and other countries Solaris and Sun are trademarks of Sun Microsystems...

Page 26: ...L EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON INFRINGEMENT CANON INC SHALL NOT BE LIABLE FOR ANY DIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL ...

Page 27: ...ury and or damage requiring extensive repair that may not be covered under your Limited Warranty Telephone Equipment WARNING When using telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following 1 Do not use this machine near water i e near a bathtub kitchen sink or laundry tub or in a wet basement ...

Page 28: ...xxvi ...

Page 29: ...Using This Machine 1 11 Setting the Display Language 1 13 Selecting the Type of Telephone Line 1 14 Setting the Current Date and Time 1 14 Registering Your Machine s Fax Number 1 16 Registering Sender Names 1 17 Registering the Unit s Name 1 18 Flow of Sending Operations 1 20 Sending Fax Documents Manually 1 31 Canceling a Job 1 35 Using the Touch Panel Display 1 35 Using the Stop Key 1 36 Using t...

Page 30: ...The ability to send documents to FTP SMB NetWare and WebDAV file servers also serves to help digitize paper documents for convenient data access and management Sending documents via fax is available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed The Color imageRUNNER C3380 C3380i C2880 C2880i is packed with various send functions Equipped with features that m...

Page 31: ...nion Telecommunication Standardization Sector standard subaddress features As long as the remote party s fax machine supports subaddress fax transmissions you can send or receive documents with increased security by attaching a subaddress and a password to all of your fax transactions This function is available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed E...

Page 32: ...ity to merge and send documents that are scanned separately You can also set the exposure color mode and document size to match the type of original that you are scanning In addition you can store preferred scan settings and retrieve them at any time Preview Function The Preview function enables you to check the contents of documents before sending them This is useful in preventing mistakes Instan...

Page 33: ...he specified forwarding conditions to any destination using the desired send settings You can forward fax I fax documents to other machines relay function or store received documents that are confidential in Confidential Fax Inboxes Automatic forwarding can be set to activate at a specified time Since received documents that do not match the forwarding conditions can also be forwarded to any desir...

Page 34: ... destinations via fax e mail or I fax save them to a file server or store them in an inbox to process them at a later date You can also send documents to multiple destinations simultaneously using various sending methods such as e mail and I fax Depending on the installed option the Send Basic Features screen is displayed as follows If the optional Super G3 FAX Board or Super G3 Multi Line Fax Boa...

Page 35: ...80 C3380i C2880 C2880i 1 7 1 Introduction to Sending and Fax Functions 1 Available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed Original Inbox Scan I Fax Fax 1 File Server E mail Group E mail I Fax ...

Page 36: ...on When the destination is registered in the Address Book p 2 23 When the address is registered in the Favorites Buttons p 2 26 Sending to a fax Sending to an e mail address Sending to an I fax Sending to a file server Sending to a User Inbox Send to yourself When the address is registered in the One touch Buttons p 2 25 Send Settings Specify New Address p 2 2 Specify the destinations registered Y...

Page 37: ...estination list l 2 Sided Original Press to scan both sides of the original e New Address Tab Press to specify a destination not stored in the Address Book m Different Size Originals Press to scan different sized originals together f Favorites Tab Press to recall the destinations and settings stored in a favorites button n File Format Press to select the file format of the document you are going t...

Page 38: ...00 h Scan Exposure Press or to manually adjust the scan exposure Press A Auto to select or cancel the automatic scan exposure adjustment c Copy Ratio Press to scan originals at a different scan zoom ratio i Original Type drop down list Press to select the type of original Text Photo Photo or Text that you are going to scan d Scanning Mode drop down list Press to select a stored scan mode and resol...

Page 39: ...ring the necessary information correctly the machine may not function properly Network settings must be specified to send scanned documents to an e mail address an I fax address or a file server See the Network Guide NOTE To send documents to a fax destination the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is required Setting the Telephone Line Type To set the type of telephone l...

Page 40: ...mber out of the total number of pages of the original is recorded NOTE You can set the machine so that the sending record is not printed However for users in the United States this information must be printed at the top of every fax or I fax document that you send Therefore TX Terminal ID in TX Settings under Common Settings in Communications Settings from the Additional Functions screen must alwa...

Page 41: ...ine 1 the standard line Register the main fax line of the machine Line 2 the additional line Register an additional line to use when Line 1 is busy Setting the Display Language If you decide to switch the display language set Language Switch to On before entering characters If Language Switch is set to Off and then you set it to On after entering characters the characters may not be displayed corr...

Page 42: ...ine Fax Board is required 1 Press Additional Functions Communications Settings User Settings under Fax Settings Tel Line Type 2 Select the type of telephone line press OK If you do not know the telephone line type call your telephone service provider for details Setting the Current Date and Time You can set the current date and time The current date and time settings are used as standard timer set...

Page 43: ... and time using numeric keys Enter the month and the day using four digits including zeros Enter all four digits of the year and the time in 24 hour notation as four digits including zeros without a space If you are setting the Time Zone Press the Time Zone drop down list select the time zone where the machine is located If you are setting Daylight Saving Time Press On Start Date Select the month ...

Page 44: ... printed on the document that you fax to the receiving party The number may also be displayed on the touch panel display of the receiving party s machine depending on their type of machine IMPORTANT The phone number you can register here is for line 1 To register the phone number for an additional line see Selecting the Telephone Line Type for an Additional Line on p 9 51 NOTE For this setting the...

Page 45: ... information NOTE You can set to display and print the sender s name instead of the name stored as the unit s name with the Sender s Names setting from the Send Settings screen See Sending a Fax on p 5 2 For this setting the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is required 1 Press Additional Functions Communications Settings TX Settings under Common Settings Sender s Names ...

Page 46: ...er name can be erased at a time 3 Enter the sender s name press OK Registering the Unit s Name Your name or company s name must be registered as the unit s name a department name is optional For example When you send a document via e mail fax or I fax the unit name that you registered is displayed or printed as the sender s name at the recipient s machine Some fax models also display sender inform...

Page 47: ...tion user authentication system of SSO is displayed in the Sender field See Sending an I Fax on p 5 8 If the Domain Authentication user authentication system of SSO including when performing Domain Authentication with the Domain Authentication Local Device Authentication user authentication system is set as the login service and you are sending an e mail message The e mail address that you registe...

Page 48: ...luding jobs with error codes Among these 64 fax jobs can be handled However the actual number of send jobs that the machine can handle may be less than 120 depending on the following conditions Multiple documents are being sent at the same time Large documents are being sent You can print a report that contains the results of all send jobs See Send TX Report on p 12 4 If you are using a login serv...

Page 49: ...tions 1 21 1 Introduction to Sending and Fax Functions 1 Press Send The Send Basic Features Screen 2 Place your originals NOTE For instructions on placing your originals see Chapter 2 Basic Operation in the Reference Guide ...

Page 50: ...cified at the same time Out of the 256 destinations 64 new addresses including those obtained via a server can be specified If you specify a group which is made up of several destinations each destination is counted as a separate address The icons that are displayed on the screen are Group E mail I Fax File Server Inbox Fax Cc Bcc If a destination is stored in the Address Book Press Address Book s...

Page 51: ...ination See Specifying Destinations Using the New Address Tab on p 2 2 NOTE A maximum of 64 new addresses and addresses obtained via a server User Inboxes are not included in this count can be specified at the same time If a destination is stored in a One Touch Button Press One touch select the one touch button that contains the desired destination See Using the One Touch Buttons on p 2 25 ...

Page 52: ...2 26 NOTE You can enlarge the Favorites Buttons display by pressing See Initial Send Screen Display on p 9 27 If you want to specify a destination using a server Press Network Add Book search through the directory listing on the server LDAP to specify the destination See Using a Server on p 2 27 NOTE A maximum of 64 new addresses and addresses obtained via a server User Inboxes are not included in...

Page 53: ...mail addresses can be specified as cc and bcc addresses A maximum of 64 destinations can be specified for Cc and Bcc including those obtained using New Address Tab or via a server User Inboxes are not included in this count Group Addresses cannot be specified for Cc and Bcc 4 Press the Scan Settings drop down list select a scan setting If the desired scan setting is not displayed press or to scrol...

Page 54: ...owever the machine may scan the color originals in the Black mode under the following conditions To avoid this set the color mode to Full Color See Full Color on p 3 22 If the originals contain few color sections If the color sections are located only on the left side within 3 8 10 mm from the left edge of the originals when placing the originals into the feeder If the originals contain light colo...

Page 55: ...one of the following is true A fax number is specified as the destination An I fax address is specified as the destination A User Inbox is specified as the destination NOTE For instructions on setting the file format see Setting the File Format on p 5 22 The icons that are displayed on the screen are Divide into Pages Trace and Smooth Compact OCR Text Searchable Encrypt Add Digital Signatures ...

Page 56: ...he Send Settings see Sending Methods on p 5 2 For instructions on setting the Delayed Send mode see Delaying a Send Job on p 5 14 For instructions on setting the Job Done Notice see Job Done Notice on p 5 16 For instructions on setting the Preview mode see Previewing Originals on p 5 17 For instructions on setting the Stamp mode see Stamping Originals on p 5 19 For instructions on setting the Dire...

Page 57: ...ossible if you set Low for Sharpness and Text for the type of original Scanning starts The scanned data is sent to the specified destination when scanning is complete IMPORTANT The size of the original is detected automatically However if the output paper in the recipient s machine is not equal to the scanned document size the original image may be reduced in size to match it NOTE If Preview on th...

Page 58: ... press Stop NOTE You can press Stop to cancel a send job that is being scanned For instructions on canceling a send job see Canceling a Job on p 1 35 You can also cancel a send job from the System Monitor screen See Using the System Monitor Screen on p 1 36 10 When scanning is complete remove your originals ...

Page 59: ...s you to send a document consisting of two or more pages only if you use the feeder to send it You can only send one page at a time when you place your originals on the platen glass If you cancel manual sending during transmission the pages that have already been scanned are sent You can check how many pages have been sent to the destination by printing a Fax Activity Report or on the Log screen f...

Page 60: ...Sending Fax Documents Manually 1 32 1 Introduction to Sending and Fax Functions 2 Make sure that the machine is ready to send 3 Press New Address Fax 4 Press On hook ...

Page 61: ...button using numeric keys IMPORTANT Make sure that you hear the dial tone before entering the fax number If you enter the fax number before hearing the dial tone the call may not be connected or an incorrect number may be dialed NOTE For instructions on specifying addresses using the one touch buttons see Using the One Touch Buttons on p 2 25 6 Make sure that you hear the other party or carrier si...

Page 62: ...fore sending your document See Chapter 3 Basic Scanning Features and Chapter 4 Special Scanning Features To cancel Manual Sending press End 7 Press Start Scanning starts and the document is sent During the transmission the transaction number destination s telephone number and page number are displayed in the message area ...

Page 63: ... touch panel display System Monitor screen or by pressing Stop on the control panel Using the Touch Panel Display You can cancel a send job by pressing Cancel while the job is being scanned 1 Press Cancel on the pop up screen that appears while the machine is scanning The send job is canceled 2 Remove your originals ...

Page 64: ... scanned NOTE You can press Stop only to cancel a send job that is being scanned 1 Press Stop The send job is canceled 2 Remove your originals Using the System Monitor Screen You can cancel a send job while it is waiting to be processed or while it is being sent E mail I Fax Sending to a File Server or Storing in a User Inbox 1 Press System Monitor ...

Page 65: ...nd job that you want to cancel press Cancel You cannot select multiple jobs and cancel them all at once Select and cancel one job at a time If a job is in the process of being sent it may not be canceled even if you press Cancel 4 Press Yes NOTE The canceled job is displayed as NG No Good on the Log screen ...

Page 66: ...ress Fax 3 Press Send Job Status or Received Job Status select the fax job that you want to cancel press Cancel You cannot select multiple jobs and cancel them all at once Select and cancel one job at a time If a job is in the process of being sent it may not be canceled even if you press Cancel ...

Page 67: ...4 Press Yes To cancel a Sequential Broadcast Verify the destinations of the fax job press Cancel All or Cancel Current Job If you do not want to cancel any job of the Sequential Broadcast press Cancel NOTE The canceled job is displayed as NG No Good on the Log screen ...

Page 68: ...Canceling a Job 1 40 1 Introduction to Sending and Fax Functions ...

Page 69: ...ifying an I Fax Address 2 7 Specifying a File Server 2 11 Specifying a User Inbox 2 20 Sending Documents to Yourself 2 22 Specifying Registered Destinations 2 23 Using the Address Book 2 23 Using the One Touch Buttons 2 25 Using the Favorites Buttons 2 26 Using a Server 2 27 Setting Cc and Bcc Addresses 2 32 Checking Changing a Destination 2 34 Erasing a Destination 2 36 Registering New Destinatio...

Page 70: ... time You can specify e mail addresses I fax addresses file server addresses and a User Inbox If the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed you can specify fax numbers in addition to the above mentioned destinations To view the detailed information of a selected destination select the destination press Details You can change edit or erase destinations on the Send...

Page 71: ...letter T appears See Fax Information Services on p 7 8 Press to move the position of the cursor Backspace Press to delete the last number entered PIN Code Press to enter the PIN Personal Identification Number code You can press this key only if Option is selected for PIN code position If Prefix Suffix or Off is selected for PIN code position this key is grayed out See Using a PIN Code on p 7 5 Dir...

Page 72: ...to attach a subaddress to your send job make sure that the recipient s fax machine supports ITU T International Telecommunication Union Telecommunication Standardization Sector standard subaddresses NOTE For instructions on sending documents with a subaddress see Sending with a Subaddress on p 7 2 Select Line 1 Line 2 or Auto press OK Details of each item are shown below On hook Press to use tone ...

Page 73: ...ress Subaddress enter the recipient s subaddress using numeric keys and Press Password enter the recipient s password using numeric keys and Press OK Press Space to insert a space Press Backspace to delete the last digit that you entered If the recipient did not set a password for the target subaddress you do not need to enter a password IMPORTANT If you want to attach a subaddress to your send jo...

Page 74: ...data being sent exceeds the value set for Maximum Data Size for Sending in E mail I Fax Settings in Communications Settings in System Settings from the Additional Functions screen the data is divided into multiple parts before being sent Once the destination machine receives all of the parts of the data it combines them into one item of data Off Select Off if the destination s e mail software has ...

Page 75: ...I fax address Regardless of the distance and area I fax helps you to reduce transmission costs by making transactions via the Internet You can enter an I fax address directly from the keyboard on the touch panel display You can also specify the scan settings and the settings at the destination when using I fax 1 Press New Address I Fax 2 Press the Mode drop down list select Simple or Full Details ...

Page 76: ...Address 4 Enter the I fax address press OK NOTE If you do not send documents via a server and the recipient s IP address is not registered on a DNS server use the following format to enter the domain name user the recipient s IP address 5 Press Destination Conditions specify the receiving conditions of the destination 6 Select On or Off for Receive Divided Data Details of each item are shown below...

Page 77: ...ing to the specifications of the recipient s machine An error in transmission may occur if you set conditions that the recipient s machine does not support NOTE Available compression methods are MH Modified Huffman a coding system that horizontally scans and compresses extended areas of white and black dots MR Modified Read a coding system that horizontally and vertically scans and compresses whit...

Page 78: ...ax Settings If Use Send Via Server is set to Off Send Via Server is grayed out See E Mail I Fax Settings on p 11 4 NOTE Even if Send Via Server is set to Off delivery confirmation of documents sent using the Full mode is carried out via the server 9 Press OK On Sends your I fax documents via a mail server This enables you to send documents to destinations via the Internet in the same way that you ...

Page 79: ...ocument Manager folder set the FTP server address specified in imageWARE Gateway as the destination Using imageWARE Document Manager and the Send function of the Color imageRUNNER enables you to manage digitized paper documents and computer data on the network For more information on imageWARE Document Manager see the appropriate imageWARE Gateway documentation Using the Keyboard You can specify a...

Page 80: ...sed Confirm the system environment of the destination before sending Protocol System Requirements Application FTP Sun Solaris V 2 6 or later Mac OS X or later or Red Hat Linux 7 2 Windows 2000 Server Internet Information Services 5 0 Windows XP Professional Internet Information Services 5 1 Windows SMB Windows 98 Me 2000 XP or Windows Server 2003 Mac OS v10 2 Red Hat Linux 7 2 Samba 2 2 3 0 NetWar...

Page 81: ...rt number after the host name address by entering a colon and the port number Example 192 168 100 50 21000 When FTP is selected as the server protocol make sure to enter the same port number for the Host Name as the one specified for the FTP server to which you are sending your documents When WebDAV is selected as the server protocol the HTTP protocol is used if you specify HTTP as the scheme at t...

Page 82: ... the password is optional After pressing OK the password appears as asterisks on the File settings screen NOTE If you are sending to an imageWARE Document Manager folder enter the folder name set in imageWARE Gateway If you are sending to an imageWARE Document Manager folder enter the user name set in imageWARE Gateway UPN User Principal Name can be used only if you are sending to a computer belon...

Page 83: ...efore pressing Browse Network transmission is not possible until this startup time has elapsed See Chapter 3 Using a TCP IP Network in the Network Guide 4 Select the desired workgroup press Down You can also select the workgroup from a list of Active Directory server domain names that are registered in the machine by pressing Directory from the drop down list If you want to register a Directory se...

Page 84: ... Press User enter your user name press OK Password Press Password enter your network password press OK After pressing OK the password that you entered appears as asterisks on the Enter Network Password screen IMPORTANT Searching for a destination via an LDAP server is not possible if the time setting of the server and the time setting of the machine are more than five minutes apart If you cannot s...

Page 85: ...ntil this startup time has elapsed See Chapter 3 Using a TCP IP Network in the Network Guide 4 Press the drop down list select NDS or Bindery from the drop down list Details of each item are shown below NDS NDS Novell Directory Service is a directory service that manages user and server names Select NDS when you are using Novell NetWare V 4 x or later Bindery One of the directory services provided...

Page 86: ...r your user name and network password Specify each setting press OK User Press User enter your user name press OK Password Press Password enter your network password press OK After pressing OK the password that you entered appears as asterisks on the Enter Network Password screen IMPORTANT Searching for a destination via an LDAP server is not possible if the time setting of the server and the time...

Page 87: ...ter the workgroup name press OK Host Name to Search Press Host Name to Search enter the IP address FQDN or NetBIOS name press OK NOTE When entering a NetBIOS name you can also enter wildcard characters such as and as part of your search When searching for the host name using wildcard characters make sure to also enter a workgroup name Examples asterisk Replaces one or more characters up to 15 char...

Page 88: ...e a scanned document in a User Inbox If you include a User Inbox as one of the destinations to which you are sending your document the document is stored in the selected User Inbox for later use Documents stored in a User Inbox can be printed and sent to other destinations IMPORTANT Documents that are scanned using a paper size specified by pressing Other Size or Long Strip Original in Document Si...

Page 89: ...ser Interface of the machine A message User Inbox Incoming Notice is inserted into the body of the e mail message stating the link to the User Inbox NOTE Only one User Inbox can be specified as the destination at a time To be able to send a link via e mail it is necessary to register an e mail address in the User Inbox beforehand For instructions on storing an e mail address in the machine see Cha...

Page 90: ...ice Authentication system of SSO is set as the login service your e mail address registered in SDL or the Local Device Authentication system of SSO is set as the destination If the Domain Authentication system of SSO including when performing domain authentication with the Domain Authentication Local Device Authentication system is set as the login service your e mail address registered in Active ...

Page 91: ...imum of 256 destinations can be specified at the same time Out of the 256 destinations 64 new addresses including those obtained via a server can be specified If you specify a group which is made up of several destinations each destination is counted as a separate address Using the Address Book You must specify the destination such as a fax number e mail address I fax address or file server addres...

Page 92: ...ddresses I fax addresses file server addresses and group addresses If the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed you can also specify fax numbers in addition to the above mentioned destinations If you select a destination that is stored with an access number press Access Number and then enter the access number using numeric keys If you press No Access Number the ...

Page 93: ...h buttons by pressing Additional Functions Address Book Settings One touch Buttons See Storing Editing One Touch Buttons on p 10 35 1 Press One touch 2 Select the desired one touch button Each one touch button is assigned a three digit number If you know the one touch button s three digit number you can press One Touch Button Number enter the three digit number of the desired one touch button usin...

Page 94: ...sired document settings and destinations in favorites buttons See Favorites Buttons on p 9 16 1 Press Favorites 2 Select the desired Favorites Button NOTE You can manually change the recalled settings from the selected favorites button before you send your documents If you press another favorites button the settings stored in that button are recalled To cancel all settings and return the machine t...

Page 95: ... to a maximum of 64 destinations at the same time including destinations that are specified via a server The information that can be obtained via the LDAP server consists of only names and e mail addresses If the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed fax numbers in addition to the above mentioned information can be also obtained via the LDAP server You cannot di...

Page 96: ...ions press Detailed Search and follow the directions below The search criteria you entered for Simple Search are continuously used in Detailed Search To use Detailed Search Press Detailed Search Press the search category drop down list select the desired search category The available search categories are For example if cn common name user1 ou organization unit salesdept o organization canon c cou...

Page 97: ...you want to edit press Edit Settings To delete the search criteria select the criterion that you want to erase press Erase contains The result must contain the entered name e mail address fax number organization or organizational unit does not contain The result must not contain the entered name e mail address fax number organization or organizational unit equals The result must be exactly the sam...

Page 98: ...results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings from the Additional Functions screen If the desired destination is not displayed either increase the maximum number of addresses to search or change the search criteria See LDAP Server Settings on p 11 43 NOTE If you press Start Searching without specifying any search criteria all of the addresses st...

Page 99: ...eet the specified search criteria are displayed If the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed you can sort and limit the view of the displayed addresses by using the Type drop down list NOTE To cancel a selected destination select the destination again to clear the check mark If you specify an e mail address as an I fax destination the only information that can b...

Page 100: ...ddress destinations for the Cc Carbon copy and Bcc Blind carbon copy addresses NOTE Only e mail addresses can be specified for Cc and Bcc A maximum of 64 destinations can be specified for Cc and Bcc including those obtained using New Address Tab or via a server User Inboxes are not included in this count Group Addresses cannot be specified for Cc and Bcc 1 Press Cc Bcc ...

Page 101: ... and settings using the favorites buttons see Using the Favorites Buttons on p 2 26 For instructions on specifying a destination by searching through the directory listings on a server on the network using LDAP Lightweight Directory Access Protocol see Using a Server on p 2 27 To specify e mail addresses for Cc Press Cc specify the e mail addresses To specify e mail addresses for Bcc Press Bcc spe...

Page 102: ...hanging the Destination on p 8 5 You cannot change multiple destinations simultaneously 1 Select the destination press Details 2 If necessary check or change the destination s information If the destination has been specified from the Address Book Check the destination s information press Done If the destination has been specified using one of the sending methods in the New Address tab Check or ch...

Page 103: ...ress OK Change the destination s information in the same way that you specified it See Specifying Destinations Using the New Address Tab on p 2 2 If the destination is a group address To check the information of registered destinations in a group address select one destination at a time press Details Check the destination s information press Done Done ...

Page 104: ...a Destination 2 36 2 Basic Sending Methods Erasing a Destination You can erase a specified destination from the destination list before you scan your documents 1 Select the destination to be erased press Erase ...

Page 105: ...ngs from the Additional Functions screen and the Register Favorites Button screen in TX Settings under Common Settings in Communications Settings from the Additional Functions screen 1 Press Reg 2 Select the item you want to register To register a destination in the Address Book Press Register Address register the destination For instructions on registering destinations see Chapter 10 Storing Edit...

Page 106: ...s button Press Register Favorites Button register destinations and settings in a favorites button For instructions on registering destinations and settings in a favorites button see Registering a Favorites Button on p 9 16 You can also register a destination in the Address Book or a one touch button by pressing Address Book Register ...

Page 107: ...es the basic scanning features Selecting a Scan Mode 3 2 Scan Settings 3 4 2 Sided Original 3 4 Different Size Originals 3 6 Document Size 3 8 Resolution 3 12 Scan Exposure and Original Type Settings 3 13 Changing the Zoom Ratio 3 17 Changing Color Modes 3 21 ...

Page 108: ...er since changed scan settings are not automatically saved it is useful to register a new scan setting if you use it frequently See User Preset Keys on p 4 17 You can change the settings and assigned names for the eight preset scan keys and store them as user defined scan modes user preset keys In addition to the scan mode you can store addresses and other send settings in the favorites buttons Se...

Page 109: ...p down list select a scan mode 2 Press Start If PDF Trace or PDF Compact is selected as the file format select a scan mode from the Scanning Mode drop down list whose Color Selection mode and resolution have been registered as one of the following combinations If you select a combination other than those listed below a message asking for your confirmation to change the file format appears on the s...

Page 110: ...der and scan each side separately IMPORTANT The 2 Sided Original mode is available only if the optional Feeder DADF L1 standard equipped for Color imageRUNNER C3380i C2880i is attached The 2 Sided Original mode cannot be used with the Document Size Select Other Size Long Strip Original or 2 Page Separation mode The 2 Sided Original mode cannot be used when sending a fax document in the Direct Send...

Page 111: ...rmation on specifying the destination see Chapter 2 Basic Sending Methods 2 Select the type of original press OK Details of each item are shown below 3 Press Start Book Type The front and back sides of the original have the same top bottom orientation Calendar Type The front and back sides of the original have opposite top bottom orientations ...

Page 112: ...e weight paper type Align the top edge of the originals with the back edge of the feeder if you are placing originals with different widths Width refers to the vertical measurement of the paper from the front of the machine to the back of the machine when the paper is placed in the feeder or on the platen glass If you send different sized originals via fax the paper size used to output the faxes o...

Page 113: ...ore information on specifying the destination see Chapter 2 Basic Sending Methods 2 Select the type of originals press OK Details of each item are shown below Same Width Press this key if you are placing originals with the same width Different Width Press this key if you are placing originals with different widths 3 Press Start ...

Page 114: ...d on the platen glass If you are sending a fax in the Direct Sending or Manual Sending mode and you place your originals into the feeder the Document Size Select setting that you specify will be disabled If the original is placed in the feeder you cannot scan by selecting Other Size in Document Size Select If you select Long Strip Original place your originals into the feeder You cannot specify th...

Page 115: ...to scan a standard document size Select the desired document size If you want to scan an 11 x 17 original with an image that extends all the way to the edges without the periphery of the original being cut off place the original on the platen glass press 11x17 See Chapter 2 Basic Operations in the Reference Guide ...

Page 116: ...s LTR 11 279 4 mm 11 x 17 17 431 8 mm If you want to scan a nonstandard document size Press Other Size Press X horizontal axis enter a value Press Y vertical axis enter a value Press OK The Platen Glass NOTE For instructions on entering values in inches see Chapter 2 Basic Operations in the Reference Guide If you want to scan a registered document size Press Other Size Press Registered Size 1 or R...

Page 117: ...ze on p 3 11 The registered document size is displayed on top of the key in which it is registered 4 Press Done OK 5 Press Start Registering the Specified Document Size 1 Press the Scan Settings drop down list press Option Document Size Select If necessary see the screen shots in step 1 and step 2 of Specifying the Document Size on p 3 8 2 Press Other Size 3 Press Register Size ...

Page 118: ... send at 600 x 600 dpi resolution is 11 x 17 If the image exceeds this size it may be cut off If the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed and you are sending documents by fax the maximum size of an image that you can send at 400 x 400 dpi resolution is 11 x 17 If you are sending documents by fax select Black 200 x 100 dpi Black 200 x 200 dpi Black 200 x 400 dpi...

Page 119: ... the PDF file format appears on the screen 3 Press Start Scan Exposure and Original Type Settings NOTE To cancel the scan settings press the Scan Settings drop down list press Option Cancel Manual Exposure Adjustment You can manually adjust the scan exposure to the most appropriate level for the original 1 Place your originals specify the destination press the Scan Settings drop down list press Op...

Page 120: ...led If you scan an original containing halftones such as a printed image using the Photo mode the moiré effect a shimmering wavy pattern may occur In this case you can lessen this moiré effect by using the Sharpness mode See Adjusting the Contrast Sharpness on p 4 13 NOTE If you select the Text Text Photo or Photo mode the scanning exposure can only be adjusted manually Automatic exposure adjustme...

Page 121: ...ormation on specifying the destination see Chapter 2 Basic Sending Methods 2 Press the original type drop down list select the original type Text Photo Photo or Text If you want to adjust the text photo processing priority level Press the original type drop down list press Priority Level Press Text Priority or Photo Priority to adjust the degree of priority for text or photo images press OK Priori...

Page 122: ...nd color of the original and the Prevent Bleeding mode enables you to prevent the original image on the reverse side of the original from appearing on the scanned pages Select the desired scan exposure adjustment mode depending on the type of original The Remove Background mode is selected by default See Image Quality Adjustment on p 4 14 1 Place your originals specify the destination press the Sc...

Page 123: ...document size documents can be sent only at a zoom ratio of 100 NOTE To cancel the scan settings press Cancel on the Scan Settings screen Preset Zoom The machine offers you a variety of preset zoom ratios to reduce or enlarge standard size originals to another standard record size Reduction The available preset reduction zoom ratios are LGL LTR 78 11 x 17 LGL or 11 x 15 LTR 73 11 x 17 LTR 64 11 x ...

Page 124: ...s 2 Press Copy Ratio 3 To reduce the original image select a preset reduction ratio To enlarge the original image select a preset enlargement ratio Following your selection press Done OK 4 Press Start NOTE To return the ratio to 100 press Direct ...

Page 125: ...e destination see Chapter 2 Basic Sending Methods 2 Press or to set a zoom ratio press Done OK 3 Press Start NOTE To return the ratio to 100 press Direct Auto Zoom You can set the machine to automatically select the appropriate zoom ratio based on the size of the original and the selected record size The same zoom ratio is used for the horizontal X and vertical Y axes Any zoom ratio from 50 to 200...

Page 126: ... drop down list press Option Copy Ratio If necessary see the screen shots in step 1 and step 2 of Preset Zoom on p 3 17 For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press Auto select the record size press OK 3 Press OK 4 Press Start NOTE To return the ratio to 100 press Direct ...

Page 127: ...he Send Settings screen is set you can verify the images from the Preview screen before sending your document See Previewing Originals on p 5 17 To cancel all settings and return the machine to the Standard mode press Reset Automatic Color Selection Full Color Grayscale If the Automatic Color Selection Full Color Grayscale mode is selected the machine automatically recognizes whether the original ...

Page 128: ...ng the originals into the feeder If the originals contain light color densities If the color sections of the original are close to black Full Color The Full Color mode always scans in color regardless of whether the original is in color or black and white If either of the Automatic Color Selection modes is selected originals that contain few color sections or originals with light color densities a...

Page 129: ...PDF Trace or PDF Compact is selected as the file format the color mode is automatically changed to Auto Color Select Full Color Grayscale even if you set the color mode to Auto Color Select Full Color Black and White If you want to send the document in the Automatic Color Selection Full Color Black and White mode change the file format to anything other than PDF Trace or PDF Compact If PDF Trace o...

Page 130: ...Changing Color Modes 3 24 3 Basic Scanning Features ...

Page 131: ...e Separation 4 4 Frame Erase 4 5 Original Frame Erase 4 6 Book Frame Erase 4 7 Binding Erase 4 9 Job Build 4 10 Adjusting the Contrast Sharpness 4 13 Image Quality Adjustment 4 14 Remove Background 4 14 Prevent Bleeding 4 16 User Preset Keys 4 17 Storing Scan Settings 4 17 Naming a User Preset Key 4 19 Erasing Scan Settings 4 20 ...

Page 132: ...odes will not be available See the corresponding section on each mode for detailed information 1 Place your original on the platen glass specify the destination For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press the Scan Settings drop down list press Option 3 Press Special Features IMPORTANT Depending on the mode you may have to place your original on th...

Page 133: ...sent to the specified destination when scanning is complete NOTE To cancel this setting follow the procedure below For modes which have a right triangle on the bottom right of their key Example Frame Erase Press Special Features Frame Erase Cancel For modes which do not have a right triangle on the bottom right of their key Example Job Build Press Special Features Job Build To cancel the scan sett...

Page 134: ...ginal Different Size Originals or Binding Erase mode The 2 Page Separation mode cannot be used when sending a fax document in the Direct Sending or Manual Sending mode Place your original on the platen glass The 2 Page Separation mode cannot be used when the original is placed in the feeder 1 Place your originals and specify the destination press the Scan Settings drop down list Option Special Fea...

Page 135: ...sending a fax document in the Direct Sending or Manual Sending mode Original Frame Erase This mode erases the dark borders and frame lines that appear around the scanned image if the original is smaller than the selected record size You can also use this mode to create a blank border around the edge of the scanned image Book Frame Erase This mode erases the dark borders as well as center and conto...

Page 136: ...nt Size Originals mode 1 Place your originals and specify the destination press the Scan Settings drop down list Option Special Features Frame Erase For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press Original Frame Erase 3 Press or to set the frame erase width If you want to set the same width for all four borders Press or to set the frame erase width pr...

Page 137: ...OK IMPORTANT You can set the Original Frame Erase mode only for the original paper sizes shown on the touch panel display NOTE To select an A or B series paper size press A B size Book Frame Erase IMPORTANT The Book Frame Erase mode cannot be used with the Document Size Select 11x17 Auto Other Size and Long Strip Original or Different Size Originals mode 1 Place your originals and specify the dest...

Page 138: ...ght and bottom widths independently Press Adjust Each Dim Select the desired frame erase borders press or to set their respective frame erase widths press Next To return to the screen for setting the same width for all four borders press Adjust All At Once 4 Select the size of the bound original when it is open press OK IMPORTANT You can set the Book Frame Erase mode only for the original paper si...

Page 139: ...ng Erase mode the borders you do not select are also erased by 1 8 4 mm 1 Place your originals and specify the destination press the Scan Settings drop down list Option Special Features Frame Erase For more information on specifying the destination see Chapter 2 Basic Sending Methods 2 Press Binding Erase select the border where the binding holes are located The border is where the binding holes a...

Page 140: ...d Original and color mode If you place your originals into the feeder remove the originals from the original output area when the scanning of each batch is complete The maximum number of pages that can be sent at one time is 999 When using the Job Build mode a message appears to ask you if you want to send the job when 999 pages of originals have been scanned If you select to send the job the scan...

Page 141: ...pressing Start You can select the document size See Document Size on p 3 8 You can change the scan exposure and the original type settings See Scan Exposure and Original Type Settings on p 3 13 You can change the color mode setting See Changing Color Modes on p 3 21 You can change the one sided or two sided original setting See 2 Sided Original on p 3 4 If the original is two sided Press 2 Sided O...

Page 142: ...ded Original Cancel Repeat this step as necessary IMPORTANT The 2 Sided Original mode is available only if the optional Feeder DADF L1 standard equipped for Color imageRUNNER C3380i C2880i is attached 5 After the last batch of originals is scanned press Done Book Type The front and back sides of the original have the same top bottom orientation Calendar Type The front and back sides of the origina...

Page 143: ...s case you can lessen this moiré effect by using Low as the setting to produce a clearer image High This setting enhances the edges of original images so that faint or fine text is scanned with a sharper contrast This setting is particularly suited for scanning blueprints and faint pencil drawn images 1 Place your originals and specify the destination press the Scan Settings drop down list Option ...

Page 144: ...anceled and the automatic scan exposure setting is used instead The Remove Background mode cannot be used with the Prevent Bleeding mode Remove Background This mode enables you to scan by erasing the background color of the original This mode is especially useful for scanning originals such as catalogues and paper that have turned yellow from age Prevent Bleeding This mode enables you to prevent t...

Page 145: ...f each color that you want to adjust press OK For example if the background color yellow of the original remains press next to Yellow to adjust the density Adjusting Yellow automatically adjusts the levels of Red and Green to the same level as Yellow However adjusting the levels of Red or Green sets Yellow back to its default level NOTE You can adjust the density of each color by pressing or Press...

Page 146: ...ils of each item are shown below Press Prevent Bleed thru Fine Adjustment Press or to specify the amount of bleeding that you want to prevent press OK OK NOTE If you make fine adjustments to the density the automatic scan exposure setting is canceled and the original is scanned according to the Fine Adjustment settings This setting prevents dark areas on the reverse side of the original from appea...

Page 147: ... be selected in the same way as the preset scan modes The scan modes stored in preset keys are Clr B W 200 x 200 dpi Clr B W 300 x 300 dpi B W 200 x 200 dpi B W 300 x 300 dpi Clr Gray 200 x 200 dpi Clr Gray 300 x 300 dpi Clr Gray 600 x 600 dpi and B W 600 x 600 dpi Clr stands for Color NOTE The scan settings stored as user preset keys in memory are not erased even if the main power is turned OFF T...

Page 148: ... it the settings are displayed You can assign a name to a user preset key by pressing Register Name If you select a key without settings A screen appears asking for your confirmation to store the settings press Yes Icon Color Mode Resolution Automatic Color Selection 100 x 100 dpi 150 x 150 dpi 200 x 100 dpi 200 x 200 dpi Automatic Color Selection 200 x 400 dpi 300 x 300 dpi 400 x 400 dpi 600 x 60...

Page 149: ...n shots in step 1 and step 2 of Storing Scan Settings on p 4 17 2 Select a user preset key to name press Register Name NOTE Keys that already have settings stored in them are displayed with a colored triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are displayed You can also name keys with no settings stored in them 3 Enter a nam...

Page 150: ...with the scan settings that you want to erase press Erase IMPORTANT Make sure to check the settings first before erasing them NOTE Keys that already have settings stored in them are displayed with a colored triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are displayed 3 Press Yes NOTE Key names are not erased For instructions on...

Page 151: ... 5 Sending an I Fax 5 8 Sending a Job to a File Server 5 10 Sending a Job to a User Inbox 5 13 Delaying a Send Job 5 14 Job Done Notice 5 16 Previewing Originals 5 17 Stamping Originals 5 19 Setting the File Format to Send a Document in 5 21 Setting the File Format 5 22 Sending a Compact PDF 5 25 Trace Smooth 5 27 Sending a Searchable PDF 5 28 Encrypting PDF Files 5 29 Adding a Digital Signature t...

Page 152: ...Inbox as a destination see Specifying a User Inbox on p 2 20 For instructions on specifying destinations stored in the Address Book see Using the Address Book on p 2 23 For instructions on specifying destinations using the one touch buttons see Using the One Touch Buttons on p 2 25 For instructions on specifying destinations and settings using the favorites buttons see Using the Favorites Buttons ...

Page 153: ...e you can send a document of two or more pages only when using the feeder You can only send one page at a time when you place your original on the platen glass You can specify only one destination at a time for Direct Sending mode Memory Sending is automatically set when using Delayed Send or when multiple destinations are specified If an error occurs or you cancel transmission in the Direct Sendi...

Page 154: ...lly selected regardless of the line settings When Auto is selected for Line Selection the user name displayed printed on the recipient s machine will be the user name registered for the line which was used for sending NOTE To use this feature you must register sender names beforehand See Registering Sender Names on p 1 17 The name registered as the user s name is displayed in 00 of the Sender s Na...

Page 155: ...il message in the following cases When a user is logged in to the machine using SDL or the Local Device Authentication system of SSO When SMTP authentication SMTP AUTH for Authent Encryption in E mail I Fax in Network Settings in System Settings from the Additional Functions screen is set to On In these cases you should add the user logged in to the machine using SDL or the Local Device Authentica...

Page 156: ...he text block to be extracted Characters such as or which are invalid when sending a file will not be extracted If a document name is already entered the extracted text is appended to the end of the filename Characters over the character limit will be cut off The encrypted PDF mode and DocName OCR cannot be set at the same time Subject Press Subject enter a subject of the e mail message press OK M...

Page 157: ...Example document name_002 tif If you do not set the document s name The file name prefix is generated by the job number 0001 to 4999 and three digits that signify the page number of the image Example 1231_002 tif If you do not enter a subject the default subject set in E mail I Fax Settings is used To access the E mail I Fax Settings screen press Additional Functions System Settings Communications...

Page 158: ...cation system of SSO When SMTP authentication SMTP AUTH for Authent Encryption in E mail I Fax in Network Settings in System Settings from the Additional Functions screen is set to On In these cases you should add the user logged in to the machine using SDL or the Local Device Authentication system of SSO to Send on behalf of in Delivery Options in Exchange General in Exchange For more information...

Page 159: ...me The file name prefix is generated by the document s name and three digits that signify the page number of the image Example document name_001 tif If you do not set the document s name The file name prefix is generated by the job number 0001 to 4999 and three digits that signify the page number of the image Example 1231_001 tif If you do not enter a subject the default subject set in E mail I Fa...

Page 160: ... server on the network The following procedure explains how to specify the document s name and the file format of the image you are sending 1 Place your originals specify the file server s destination press File Format 2 Select a file format NOTE For instructions on setting the file format see Setting the File Format on p 5 22 ...

Page 161: ...gs from the Additional Functions screen You can set from 1 to 24 characters for this setting See PDF OCR Mode on p 9 23 The first text block extracted from the first page of the document is automatically set as the document name Characters such as or which are invalid when sending a file will not be extracted If a document name is already entered the extracted text is appended to the end of the fi...

Page 162: ...nt name_20060410203000_00002 pdf If you set the document s name and Divide into Pages is not turned on The file name prefix is generated by the document s name and the year month day hour minute and second the document is sent Example document name_20060410203000 tif document name_20060410203000 pdf If you do not set the document s name and Divide into Pages is turned on The file name prefix is ge...

Page 163: ... documents in an inbox are automatically erased See Chapter 7 Customizing Settings in the Copying and Mail Box Guide Additional documents cannot be stored in the User Inbox under the following conditions These numbers may vary depending on the remaining capacity of the hard disk When 1 500 documents have been stored in any or all of the inboxes When 6 000 pages have been stored in any or all of th...

Page 164: ...ngs or if there are other factors affecting the specified destinations Once the delayed documents are sent the documents are automatically deleted from memory You can check the status cancel or change the destinations of documents for which a preset send time has been specified See Using the System Monitor Screen on p 1 36 and Chapter 8 Checking Changing the Send Receive Status If multiple send jo...

Page 165: ...will be sent at that time on the next day NOTE If you make a mistake when entering the send time press Clear to clear your entry enter another four digit number 4 Press OK Done 5 Press Start NOTE To cancel the currently set Delayed Send settings press Send Settings Delayed Send Cancel You can only cancel delayed send jobs from the System Monitor screen See Using the System Monitor Screen on p 1 36...

Page 166: ...be sent press OK If Access Number Management in Restrict the Send Function in System Settings from the Additional Functions screen is set to On and you want to select a destination that is stored with an access number press Access Number enter the access number See Using the Address Book on p 2 23 NOTE Access Number is displayed on the screen only if Access Number Management in Restrict the Send F...

Page 167: ...nals on the Preview screen IMPORTANT The Preview mode cannot be used when sending a fax document with the Direct Sending or Manual Sending mode 1 Place your originals specify the destination press Send Settings 2 Press Preview Done Preview is lit when it is on Preview is not lit when it is off 3 Press Start NOTE If the Preview key is not lit the Preview display setting is turned off and the Previe...

Page 168: ... Press or to specify the page you want to erase If you select Erase Pages Consecutively Press First Page and Last Page to specify the first and the last page of the range you want to erase by pressing or 7 Press Start 8 Press Yes 9 Verify the images press Start Send You can press reduce or enlarge to zoom in or out You can press or to specify the area to display when you zoom in or out on the page...

Page 169: ...de The Stamp mode cannot be used when sending a fax document in the Direct Sending or Manual Sending mode NOTE The stamp is applied to the originals that are scanned from the feeder 1 Place your originals in the feeder specify the destination press Send Settings NOTE You can also set the Stamp mode by pressing Stamp in Edit Standard Send Settings in TX Settings under Common Settings in Communicati...

Page 170: ...g Methods 5 20 5 Sending Documents 2 Press Stamp Done To cancel the Stamp mode press Stamp again 3 Press Start NOTE If the stamp is not marked clearly see Chapter 7 Routine Maintenance in the Reference Guide ...

Page 171: ... using the Address Book see Using the Address Book on p 2 23 For instructions on specifying addresses using the one touch buttons see Using the One Touch Buttons on p 2 25 For instructions on specifying addresses and settings using the favorites buttons see Using the Favorites Buttons on p 2 26 For instructions on specifying a destination by searching through the directory listings on a server on ...

Page 172: ...riginals and specify the destination press File Format 2 Select a file format File Formats TIFF PDF Auto Select Sends the file in either the TIFF Black and White or PDF Grayscale Color format If you select this file format TIFF PDF is displayed on the Send Basic Features screen TIFF JPEG Auto Select Sends images in either the TIFF Black and White or JPEG Grayscale Color format If you select this f...

Page 173: ...not available If you select TIFF JPEG Auto Select or JPEG Divide into Pages is set to On PDF Sends the file in the PDF format regardless of the color mode You can also specify Trace Smooth Compact OCR Text Searchable Encrypt and or Add Digital Signatures JPEG Sends the file in the JPEG format if you select a color mode other than Black and White TIFF Sends the file in the TIFF format only if you s...

Page 174: ...m PDF options For information on the type of PDF see the following sections Compact See Sending a Compact PDF on p 5 25 Trace Smooth See Trace Smooth on p 5 27 OCR Text Searchable See Sending a Searchable PDF on p 5 28 Encrypt See Encrypting PDF Files on p 5 29 Add Digital Signatures See Adding a Digital Signature to a PDF on p 5 34 NOTE To view a PDF file or to search a text in a PDF file softwar...

Page 175: ...an also select OCR Text Searchable IMPORTANT You cannot send a compact PDF in any of the following cases If the color mode for the document is Black and White If the color mode for the document is Full Color Grayscale Automatic Color Selection and the resolution is set to less than 300 dpi If the document is a long strip original 33 7 8 860 mm or longer long strip originals of up to 24 7 8 630 mm ...

Page 176: ...mode that you specify change the PDF file format to anything other than Compact or Trace Smooth If PDF Compact is selected as the file format in Standard Send Settings in Edit Standard Send Settings in TX Settings under Common Settings in Communications Settings from the Additional Functions screen and you are sending documents by fax or I fax a message prompting you to change the file format may ...

Page 177: ...ent are text and line drawings correctly depending on the scanned document If you set the Trace Smooth mode smoothing is only performed on the areas of the document that are correctly recognized as text The text and background of a PDF containing outline data may become misaligned when opened in Adobe Illustrator depending on the version of Adobe Illustrator used to open the PDF Long strip origina...

Page 178: ...the same time NOTE This mode is available only if the optional Universal Send PDF Advanced Feature Set is activated 1 Place your originals and specify the destination press File Format If necessary see the screen shot in step 1 of Setting the File Format on p 5 22 2 Press OCR Text Searchable 3 Specify whether to divide your documents into separate pages press OK If you want to separate multiple im...

Page 179: ... 23 If you select OCR Text Searchable you can also set Compact at the same time In that case PDF Compact is displayed as the file format on the Send Basic Features screen 4 Press Start Encrypting PDF Files This mode enables you to encrypt PDF files that you send to an e mail address or file server for enhanced security If a password is set for a PDF file only users who enter the correct password a...

Page 180: ...DF files You can specify a password by pressing Password to Open a Doc The received encrypted PDF files cannot be opened without entering the password Password to Open a Doc Press Password to Open a Doc enter the password press OK Re enter the password for confirmation on the Confirm screen press OK Password Required to Change Permiss Select Password Required to Change Permiss to set a password fo...

Page 181: ...8 bit RC4 is selected as the encryption level Press the Allow Printing drop down list select whether to allow printing of the received PDF files You can select this setting only if Password Required to Change Permiss is set to On Do Not Allow Printing is not allowed Even if Do Not Allow is selected the document can be printed if it is opened with the permission password if the recipient is using A...

Page 182: ... a function for reading aloud text inside a document for the visually impaired Do Not Allow Changing of documents is not allowed Insert Delete or Rotate Pages Inserting deleting and rotating pages is allowed Insert Delete or Rotate Pages is displayed only if High 128 bit RC4 is selected Add Digital Signatures Adding digital signatures is allowed Add Digital Signatures is displayed only if High 128...

Page 183: ...ed as asterisks on the Encrypted PDF screen Even if you set restrictions for a PDF file with Permission Password some of these restrictions may be ignored if the recipient opens the PDF with certain software NOTE To open or print a PDF file software that supports the PDF format such as Adobe Reader Adobe Acrobat is required To change a PDF file or to enable copying and extraction of images Adobe A...

Page 184: ...ents sent in either the PDF Trace PDF Compact or PDF OCR file format You cannot add a digital signature to documents sent in the TIFF or JPEG format If an error occurs when sending a multiple page PDF document with a digital signature the document will not be able to be opened by the recipient NOTE If you select to add both a device signature and user signature the device signature is added before...

Page 185: ... Thumbprint contains sender information used to validate the reliability of a PDF with a device signature by matching it with the MD5 or SHA 1 message digest number For more information on confirming Certificate Thumbprint and other device signature information see Confirming the Device Signature Certificate on p 9 25 or Chapter 3 Using a TCP IP Network in the Network Guide If the SDL or SSO login...

Page 186: ...al Digital User Signature PDF Kit is activated For information on the certificate authorities that you can use for issuing user certificates for each user see the Before Using the Digital User Signature PDF Kit included with the Digital User Signature PDF Kit The following conditions are necessary to add a user signature to a PDF A login service SDL or SSO must be set for the machine A user certif...

Page 187: ...in 5 37 5 Sending Documents 2 Place your originals and specify the destination press File Format Add Digital Signatures If necessary see the screen shot in step 2 of Adding a Device Signature on p 5 35 3 Press User Signature OK OK 4 Press Start ...

Page 188: ...mory Identical send settings are stored only once in Recall memory If Access Number Management in Restrict the Send Function in System Settings from Additional Functions screen is set to On the Recall mode cannot be used If a destination type in Restrict New Addresses in Restrict the Send Function in System Settings from the Additional Functions screen is set to On all stored settings in the Recal...

Page 189: ...he Line for Sending on p 9 52 When Auto is selected for Line Selection the user name displayed printed on the recipient s machine will be the user name registered for the line which was used for sending NOTE You can change the settings in a recalled send job If there are multiple destinations stored in Recall memory the order of the destinations shown in the list may not correspond to the order in...

Page 190: ...Job Recall 5 40 5 Sending Documents ...

Page 191: ...matically forward received documents to a specified destination or print a received document from memory Receiving Print Fax and I Fax Documents 6 2 Receiving Documents 6 3 Processing Received Documents 6 5 Setting the Memory Lock Mode 6 7 Forwarding Received Documents 6 7 Erasing Received Documents 6 8 Available Paper Sizes 6 10 ...

Page 192: ... compatible with this machine the machine does not process print forward or store these files but erases them instead The names of the erased files and the message Could not create image are printed with the text of the received I fax If a received I fax document does not contain an e mail message and contains only a TIFF file attachment the sender s name and subject of the e mail each up to 24 ch...

Page 193: ...nder are displayed on the touch panel display 2 When document reception is complete the Processing Data indicator on the control panel maintains a steady green light This indicates that documents are stored in memory NOTE The Processing Data indicator flashes or maintains a steady green light even when the machine enters the Sleep mode The Error indicator flashes a red light when either the amount...

Page 194: ...no paper on which the received documents can be printed the received documents are stored in memory The memory can hold a total of approximately 6 000 pages of sent and received documents Documents which have been stored in memory because the paper has run out are automatically printed when paper is loaded into a paper drawer If a printing error occurs the Error indicator flashes a red light ...

Page 195: ... Confirming Details Erase Print of received documents Default settings or normal operating Conditional operation Prints Memory Lock Setting Print Queue Prints Print Queue Fax Documents Confidential Fax Inbox Forwarding Settings Handle Documents with Forwarding Errors 8 Subaddress Password Matches 2 Without Settings With Settings Matches Divided Data Combined Destinations Not Stored Destination s S...

Page 196: ...ror will be saved on the System Monitor screen 8 Documents with forwarding errors are handled as follows depending on the settings for Handle Documents with Forwarding Errors in TX Settings under Common Settings in Communications Settings from the Additional Functions screen Always Print All documents with forwarding errors are printed Store Print Documents with forwarding errors are stored in the...

Page 197: ...maining capacity of the hard disk When 1 500 documents have been stored in any or all of the inboxes When 6 000 pages have been stored in any or all of the inboxes NOTE To receive documents in memory you must first set Use Fax Memory Lock or Use I Fax Memory Lock in Memory RX Inbox Settings in Communications Settings in System Settings from the Additional Functions screen to On See Storing Receive...

Page 198: ...red in the Memory RX Inbox or the Confidential Fax Inbox under the following conditions These numbers may vary depending on the remaining capacity of the hard disk When 1 500 documents have been stored in any or all of the inboxes When 6 000 pages have been stored in any or all of the inboxes 1 Press Mail Box select Memory RX Inbox or Conf Fax Inbox Details of each item are shown below Memory RX I...

Page 199: ... documents in the memory RX Inbox or a Confidential Fax Inbox select and erase one document at a time NOTE You can cancel a selection by selecting the document again If the document is stored in an inbox that inbox is displayed with the icon If an inbox is set with a password a locked mark is displayed next to the icon of that inbox If you make a mistake when selecting an inbox press Done select t...

Page 200: ...nts can be printed on the following paper sizes and paper types Paper Sizes 11 x 17 LGL LTR LTRR or STMT Paper Types plain recycled or color NOTE You can specify each paper drawer for the fax I fax function The default setting is On except for the stack bypass See Chapter 4 Customizing Settings in the Reference Guide You can set the machine to reduce received documents from 75 to 97 in 1 increment...

Page 201: ...ial Fax Functions This chapter describes special fax sending and receiving features Sending with a Subaddress 7 2 Using a PIN Code 7 5 Setting PIN Code Access 7 5 Dialing with a PIN Code 7 6 Fax Information Services 7 8 ...

Page 202: ...on Telecommunications Sector standard subaddress and passwords you can send or receive documents with increased security by attaching a subaddress and a password to all of your fax transactions NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed 1 Place your originals press New Address Fax enter the fax number ...

Page 203: ...gnals See Fax Information Services on p 7 8 Press to move the position of the cursor Backspace Press when an incorrect number is entered The last number entered is deleted enabling you to enter the correct number PIN Code Press to enter the PIN Personal Identification Number code You can press this key only if Option is selected for PIN code position If Prefix Suffix or Off is selected for PIN cod...

Page 204: ...sword using numeric keys and press OK If the recipient did not set a password for the target subaddress you do not need to enter a password Press Space to insert a space Press Backspace to delete the last digit that you entered 4 Press Start NOTE If Preview on the Send Settings screen is set you can verify the images from the Preview screen before sending your document See Previewing Originals on ...

Page 205: ...pending on the requirements of the PBX system the PIN code may be entered either before the number as a prefix or after the number as a suffix NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed Setting PIN Code Access If your PBX requires a PIN Code to get an outside line your machine can be set to prompt the user to enter the PIN Code...

Page 206: ... send press New Address Fax 2 Enter the fax number with a PIN code according to PIN code position set for your machine press OK NOTE If PIN Code Position is set to Option PIN codes are not displayed when you are entering the fax number for increased security only C appears PIN codes also do not appear in printed activity reports Option If your PBX requires a PIN Code depending on the destination s...

Page 207: ...f the fax number PIN Code can be pressed either before the fax number after the fax number or while specifying the fax number C is displayed on the screen after you press PIN Code If you select Prefix or Suffix Enter the fax number using numeric keys and 3 Press Start enter the PIN code using numeric keys press OK NOTE The PIN code that you have entered appears as asterisks on the Pin Code screen ...

Page 208: ...er the fax number before hearing the dial tone the call may not be connected or an incorrect number may be dialed NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed When you use fax information services you cannot specify a destination that is stored in the Address Book or use the Job Recall mode 1 Press New Address Fax 2 Press On hook...

Page 209: ...uch Buttons on p 2 25 3 When your call is answered and you hear the recorded message of the fax information service press Tone If you are already using this machine with tone dialing this step is not necessary The volume of the dial tone can be adjusted by pressing or 4 Enter the numbers requested by the fax information service using numeric keys and NOTE If you require more information about the ...

Page 210: ...Fax Information Services 7 10 7 Special Fax Functions ...

Page 211: ...ng the Destination 8 5 Resending a Job 8 7 Printing the Send Job Status Log 8 8 Checking Changing the Status of Fax Jobs 8 9 Checking Fax Job Details 8 9 Printing the Fax Activity Report 8 11 Checking Changing the Status of Receive and Forwarded Jobs 8 12 Checking Receive Job Details 8 12 Printing the Receive Job Log 8 13 Checking the Arrival of a Receive Job 8 13 Checking the Status of Jobs That ...

Page 212: ...layed on the System Monitor screen Send jobs to e mail I fax and file servers can be checked changed If the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed fax jobs in addition to the above mentioned jobs can be checked changed The maximum number of send jobs that are displayed on the Send Status screen is 120 The maximum number of send and receive jobs that are displayed...

Page 213: ...transmission errors When multiple destinations are simultaneously specified for a send job and you select and cancel the transmission to any one of those destinations or the retransmission of an error job or an interrupted job is completed successfully information on all of those simultaneously specified destinations is displayed in the log If you send documents using the Full mode to a machine th...

Page 214: ...Changing the Destination on p 8 5 To resend the job press Resend See Resending a Job on p 8 7 If you select a job with multiple destinations in Status Check the details Press Broadcast List Check the status for each destination To change the destination press Change Destination See Changing the Destination on p 8 5 To resend the job press Resend See Resending a Job on p 8 7 If you select a job in ...

Page 215: ...Delayed Send jobs If the total number of destinations including the destinations specified by the Address Book and one touch buttons that have been changed and new destinations or destinations specified by a server has reached 64 you can no longer change the destinations that have been specified by the Address Book or one touch buttons You cannot change the destinations of fax jobs sent with the D...

Page 216: ... Press Change Destination If there are multiple destinations Press Broadcast List Select the destination that you want to change press Change Destination 5 Change the destination The types of destinations and the settings that you can change are 6 Press OK E mail E mail Address I Fax I Fax Address Mode Send Via Server On Off File Host Name File Path User Password Fax Fax Number If the optional Sup...

Page 217: ...obs sent with the Direct Sending or Manual Sending mode or sent from computers via the fax driver because the statuses of those jobs are not displayed 1 Press System Monitor Send Status If necessary see the screen shots in step 1 and step 2 of Changing the Destination on p 8 5 2 Select the job that you want to resend press Details 3 Select the destination to resend the job to If there is only one ...

Page 218: ...jobs are not displayed NOTE The icons that are displayed on the left side of the list are explained below A job for which an Activity Report has already been printed A job for which an Activity Report has not yet been printed The send job status log can be printed only if 11 x 17 LGL LTR or LTRR plain recycled or color paper is loaded in the paper sources whose settings in Other in Drawer Eligibil...

Page 219: ...Monitor screen This mode is available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed The maximum number of jobs that are displayed is Checking Fax Job Details You can check the detailed information of any fax job such as the destination and the date and time the job was specified 1 Press System Monitor If necessary see the screen shot in step 1 of Checking Se...

Page 220: ...Details If you select Received Job Status Press Details NOTE If the optional Super G3 Multi Line Fax Board is installed you can select between two received fax jobs to check If you select Log Select the job whose detailed information you want to check press Details 3 Check the details of the selected job If you selected a job with multiple destinations in Send Job Status press Broadcast List check...

Page 221: ...ls on p 8 2 2 Press Fax Log 3 Press Print List NOTE The icons that are displayed on the left side of the list are explained below A job for which a Fax Activity Report has already been printed A job for which a Fax Activity Report has not yet been printed The Fax Activity Report can be printed only if 11 x 17 LGL LTR or LTRR plain recycled or color paper is loaded in the paper sources whose settin...

Page 222: ...Details and Print List on the Receive screen are not displayed on the System Monitor screen Up to 100 documents for the total of send and receive jobs combined can be displayed on the job log Activity Report RX screen Checking Receive Job Details You can check the detailed information of any received job such as the destination and the date and time the job was received 1 Press System Monitor If n...

Page 223: ...or which an Activity Report has not yet been printed The receive job log can be printed only if 11 x 17 LGL LTR or LTRR plain recycled or color paper is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen are set to On See Chapter 4 Customizing Settings in the Reference Guide 3 Press Yes Checking the Arrival ...

Page 224: ...et the POP setting in E mail I Fax in Network Settings in System Settings from the Additional Functions screen to On so that you can receive documents using POP See Chapter 3 Using a TCP IP Network in the Network Guide Checking the Status of Jobs That Have Been Forwarded You can check the details of jobs that have been forwarded depending on the forwarding settings 1 Press System Monitor If necess...

Page 225: ...the Send Receive Status 3 Select a job whose detailed information you want to check press Details NOTE If 120 send jobs have accumulated on the job status screen jobs that are waiting to be forwarded are displayed on the Forwarding Status screen 4 Check the details of the selected job ...

Page 226: ...Checking Changing the Status of Receive and Forwarded Jobs 8 16 8 Checking Changing the Send Receive Status ...

Page 227: ...ites Buttons 9 16 Registering a Favorites Button 9 16 Naming a Favorites Button 9 17 Registering a Comment for a Favorites Button 9 18 Erasing a Favorites Button 9 19 Displaying Confirmation for Favorites Buttons 9 20 PDF Compression Priority 9 21 PDF OCR Mode 9 23 Confirming the Device Signature Certificate 9 25 Checking a User Signature Certificate 9 26 Initial Send Screen Display 9 27 Printing ...

Page 228: ...ved Jobs 9 41 Adjusting the Alarm and Monitor Volume 9 42 ECM Transmission 9 43 Pause Time 9 44 Auto Redial 9 45 Checking the Dial Tone before Sending 9 47 ECM Reception 9 48 Registering the Fax Number for an Additional Line 9 49 Registering the Unit Name for an Additional Line 9 50 Selecting the Telephone Line Type for an Additional Line 9 51 Selecting the Line for Sending 9 52 ...

Page 229: ...nctions The Additional Functions screen is displayed 2 Select an Additional Functions setting If you select System Settings and the System Manager ID and System Password have been set press System Settings enter the System Manager ID and System Password using numeric keys press Log in Out If a password has been set for the Address Book in Restrict the Send Function in System Settings press Address...

Page 230: ...specify by pressing the keys on the Additional Functions screen see Communications Settings Table on p 9 6 Address Book Settings Table on p 10 2 System Settings Table on p 11 2 and Report Settings Table on p 12 2 NOTE Some screens are divided into several screens press or to scroll through the lists 4 Specify the desired mode press OK The selected mode is set ...

Page 231: ...What are Additional Functions 9 5 9 Customizing Communications Settings 5 Press Done repeatedly until the Send Basic Features screen appears ...

Page 232: ... Yes p 9 13 Edit Standard Send Settings Scanning Mode Clr B W 200x200 dpi 1 File Format TIFF PDF Auto Select 1 Stamp Off 1 No p 9 14 Register Favorites Button Register Edit Erase M1 to M18 Display Comment On Off 1 Yes p 9 16 Display Confirmation for Favorites Button On 1 Off No p 9 20 Image Level for PDF Compct 3 Image Level in Text Photo Mode or Photo Mode Yes p 9 21 Data Size Priority Normal 1 I...

Page 233: ...D On 1 If the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed Yes p 9 28 TX Terminal ID On Printing Position Outside Display Destination Name On Telephone Mark FAX Off Use Chunked Encoding with WebDAV Sending On Off Yes p 9 31 Gamma Value for YCbCr Send Jobs Gamma 1 0 Gamma 1 4 Gamma 1 8 1 Gamma 2 2 Yes p 9 32 Initialize TX Settings Initialize No p 9 33 RX Settings 2 Side...

Page 234: ...14 Volume Control Alarm Volume 0 to 8 4 1 Monitor Volume 0 to 8 4 1 Yes p 9 42 TX Settings ECM TX On 1 Off Yes p 9 43 Pause Time 1 to 15 seconds 2 seconds 1 Yes p 9 44 Auto Redial On 1 Yes p 9 45 Option Redial Times 1 to 10 times 2 times 1 Redial Interval 2 to 99 minutes 2 minutes 1 TX Error Resend Error and 1st page 1 All pages Off Off Check Dial Tone Before Sending On 1 Off Yes p 9 47 RX Setting...

Page 235: ...p ii The Communications Settings screen consists of a list of individual settings Select the item and press or to scroll to the desired setting Information that is delivered when the Device Information Delivery Settings mode is set is marked with Yes in the Delivered column For instructions on setting the Device Information Delivery Settings mode see Chapter 6 System Manager Settings in the Refere...

Page 236: ...ORTANT Even if the Erase Failed TX mode is set to Off fax documents sent in the Direct Sending or Manual Sending mode or sent from computers via the fax driver do not remain in memory when the transmission ends in an error On Erases jobs after sending whether the transmission ends successfully or with an error Off Stores a job in memory if the transmission ends in an error On the System Monitor sc...

Page 237: ...io the images that are output may be of a low quality even if Image Priority is selected in Image Level for PDF Compct in TX Settings under Common Settings in Communications Settings from the Additional Functions screen If the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed and you are sending documents by fax this setting is disabled 1 Press Additional Functions Communic...

Page 238: ... with Forwarding Errors See Automatic Document Deletion on p 9 10 1 Press Additional Functions Communications Settings TX Settings under Common Settings Handle Documents with Forwarding Errors 2 Select Always Print Store Print or Off press OK Details of each item are shown below Always Print Documents that fail to be forwarded are printed Store Print Documents that fail to be forwarded are stored ...

Page 239: ...e number of retry attempts You can set from one to five retry attempts or select 0 to turn the Retry Times mode Off NOTE If the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed and you are sending documents by fax this setting is disabled 1 Press Additional Functions Communications Settings TX Settings under Common Settings Retry Times 2 Press or to set the number of Retry...

Page 240: ...nts by fax or I fax the file format set here is disabled However if PDF Trace or PDF Compact is selected as the file format in the Standard Send Settings and you are sending documents by fax or I fax a message prompting you to change the file format may appear on the screen If this happens change the File Format setting to anything other than PDF Trace or PDF Compact 1 Press Additional Functions C...

Page 241: ...mpact PDF on p 5 25 Trace Smooth See Trace Smooth on p 5 27 OCR Text Searchable See Sending a Searchable PDF on p 5 28 NOTE For more information on the different file formats see File formats in the Glossary on p 14 28 Trace Smooth appears only if the optional Universal Send PDF Advanced Feature Set is activated Compact appears only if the optional Universal Send PDF Advanced Feature Set is activa...

Page 242: ...ory are not erased even if the power is turned OFF If an address included in a favorites button is deleted from the Address Book it is also deleted from the settings registered in the favorites button Registering a Favorites Button 1 Specify the send settings that you want to register press Additional Functions Communications Settings TX Settings under Common Settings Register Favorites Button 2 S...

Page 243: ...it A screen appears asking for your confirmation to overwrite the previous settings press Yes Naming a Favorites Button 1 Press Additional Functions Communications Settings TX Settings under Common Settings Register Favorites Button 2 Select a Favorites Button M1 to M18 to name press Register Edit If necessary see the screen shot in step 2 of Registering a Favorites Button on p 9 16 NOTE Keys that...

Page 244: ...are displayed to the right of the favorites button when you press Favorites on the Send Basic Features screen 2 Select a Favorites Button M1 to M18 to register with a comment press Register Edit If necessary see the screen shot in step 2 of Registering a Favorites Button on p 9 16 NOTE Keys that already have settings stored in them are displayed with a colored triangle in the lower right corner of...

Page 245: ...re to check the settings first before erasing them NOTE Keys that already have settings stored in them are displayed with a colored triangle in the lower right corner of the key If you select a key that already has settings stored in it the settings are displayed 3 Press Yes NOTE Key names are not erased For instructions on changing a key name see Naming a Favorites Button on p 9 17 Comments are n...

Page 246: ...splay a confirmation screen when recalling favorites buttons 1 Press Additional Functions Communications Settings TX Settings under Common Settings Display Confirmation for Favorites Button Details of each item are shown below On A confirmation screen is displayed when a favorites button is recalled Off A confirmation screen is not displayed when a favorites button is recalled ...

Page 247: ...Board or Super G3 Multi Line Fax Board is installed and you are sending documents by fax this setting is disabled 1 Press Additional Functions Communications Settings TX Settings under Common Settings Image Level for PDF Compct 2 Specify each setting press OK Details of each item are shown below Data Size Priority The data size is small but the image quality is low Normal The data size and image q...

Page 248: ...cted from the Original Type drop down list However if PDF Trace is selected as the file format and Text mode selected as the original type this setting is disabled If an original with many colors is scanned the compression level is determined by the data size and the number of colors according to the selected image level However if the original is in monochrome or has few colors it does not matter...

Page 249: ...ode enables you to use text extracted from the original as the filename of the document to be sent You can set the number of characters to use for Document Name OCR See Sending Methods on p 5 2 NOTE This mode is available only if the optional Universal Send PDF Advanced Feature Set is activated For more information on the different file formats see File formats in the Glossary on p 14 28 The encry...

Page 250: ...ber of Characters for Document Name Setting Press or to set the number of characters On The orientation of the original is detected and the document is automatically rotated before sending Off The orientation of the original is not detected and the document is sent as is ...

Page 251: ...the Network Guide NOTE This function is only available if the optional Universal Send PDF Security Feature Set is activated 1 Press Additional Functions Communications Settings TX Settings under Common Settings Check Device Signature Certificate 2 To verify a certificate select the certificate you want to verify press Certificate Details Certificate Verification NOTE Certificate Thumbprint contain...

Page 252: ...er signature have not been installed For more information on installing a user certificate see the Remote UI Guide NOTE This function is available only if the optional Digital User Signature PDF Kit is activated and you are logged in to the machine using the SDL or SSO login service 1 Press Additional Functions Communications Settings TX Settings under Common Settings Check User Signature Certific...

Page 253: ...nd Basic Features screen which displays enlarged Favorites Buttons 1 Press Additional Functions Communications Settings TX Settings under Common Settings Default Screen for Send 2 Select Favorites Buttons One touch Buttons or New Address press OK If you select Favorites Buttons Select On or Off for Enlarged Display press OK Enlarged Display On Switches the screen to the Send Basic Features screen ...

Page 254: ...nt to know who sent the document IMPORTANT In the United States this setting must be set to On Please see FCC Federal Communications Commission on p xvi and Things You Must Do Before Using This Machine on p 1 11 for details on FCC rules governing the use of facsimile equipment in the United States 1 Press Additional Functions Communications Settings TX Settings under Common Settings TX Terminal ID...

Page 255: ...rea on the recipient s paper Outside The Terminal ID information is printed outside the image area on the recipient s paper On The destination name registered in the Address Book is displayed in the Terminal ID information Off The destination name registered in the Address Book is not displayed in the Terminal ID information Example If you set TX Terminal ID and Display Destination Name to On the ...

Page 256: ... the image area on the recipient s paper On The destination name registered in the Address Book is displayed in the Terminal ID information Off The destination name registered in the Address Book is not displayed in the Terminal ID information FAX FAX is printed before the fax number TEL TEL is printed before the telephone number Example If you set TX Terminal ID and Display Destination Name to On...

Page 257: ...th chunked encoding depending on certain conditions for the WebDAV server and proxy server You cannot divide data into chunks when sending with WebDAV if you are using a proxy server A sending error may occur if the destination server does not support chunked encoding NOTE If Use Chunked Encoding with WebDAV Sending is set to Off the speed when sending with WebDAV is slightly slower than normal 1 ...

Page 258: ...responding to the gamma value at the receiving end sent image data can be printed with the appropriate image quality at the receiving end NOTE If the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed and you are sending documents by fax this setting is disabled 1 Press Additional Functions Communications Settings TX Settings under Common Settings Gamma Value for YCbCr Send ...

Page 259: ...ngs IMPORTANT You cannot initialize the Sender s Names TTI Unit Name Handle Documents with Forwarding Errors and TX Terminal ID settings NOTE If you initialize the TX Settings the settings stored in the favorites buttons are also initialized 1 Press Additional Functions Communications Settings TX Settings under Common Settings Initialize TX Settings 2 Press Yes ...

Page 260: ...ttings 2 Sided Printing You can print received documents on both sides of the paper you select This enables you to save paper 1 Press Additional Functions Communications Settings RX Settings under Common Settings 2 Sided Print 2 Select On or Off press OK ...

Page 261: ... D Switch A The image is printed over two sheets of paper that have the same combined size as the received document Switch B The image is printed with blank space on paper that has the same width as the received document Switch C The image is reduced and printed on paper that differs in width from the received document Received Data Original Output 11 x 17 LTR LTR Received Data Original Output 11 ...

Page 262: ...nts see Chapter 4 Customizing Settings in the Reference Guide 1 Press Additional Functions Communications Settings RX Settings under Common Settings Select Drawer 2 Select On or Off for the respective switches press OK Switch D The image is printed on paper that is larger in size than the received document Received Data Original Output 11 x 17 LTRR ...

Page 263: ...ttings RX Settings under Common Settings Receive Reduction 2 Select On or Off IMPORTANT If you select Off the received document is not automatically reduced to fit the size of the paper If the size of the received document exceeds the printable area the image is divided into equal sections and printed onto separate sheets of paper Regardless of the settings you set for Receive Reduction if the are...

Page 264: ... select Off Press OK Auto The image is automatically reduced by a suitable reduction ratio that can range from the value set for Reduce up to 100 of the received document size Fixed Reduction The image is reduced by the reduction ratio set for Reduce Vertical Horizontal The image is reduced in both the vertical and horizontal directions Vertical Only The image is reduced in the vertical direction ...

Page 265: ...he machine prints the date day and time received transaction number and page number at the bottom of the received document 1 Press Additional Functions Communications Settings RX Settings under Common Settings Received Page Footer 2 Select On or Off press OK 001 02 14 2006 TUE 11 20 JOB NO 5010 Page Number Transaction Number Time Received Day Received Date Received ...

Page 266: ...drawer must be large enough for two consecutive pages to be printed out Example If the LTR paper drawer is empty but the 11 x 17 drawer is loaded you can print two LTR documents onto a single sheet of 11 x 17 paper NOTE When the 2 On 1 Log mode is set to On documents are printed with a dotted line in the middle If the document is received with sender information the dotted line is not printed in t...

Page 267: ... received documents with the appropriate image quality NOTE If the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed and you are sending documents by fax this setting is disabled 1 Press Additional Functions Communications Settings RX Settings under Common Settings Gamma Value for YCbCr Received Jobs 2 Select the gamma value Gamma 1 0 Gamma 1 4 Gamma 1 8 or Gamma 2 2 press ...

Page 268: ...ard or Super G3 Multi Line Fax Board is installed The alarm tone sounds when sending or receiving is canceled The monitor tone sounds when it connects to the recipient s fax machine 1 Press Additional Functions Communications Settings User Settings under Fax Settings Volume Control 2 Select or to set the Alarm Volume and Monitor Volume press OK You can set the volume to any level on a scale of 0 t...

Page 269: ...ing ECM Off IMPORTANT If you want to transmit using ECM it is necessary that ECM Transmission be set in both the destination machine and this machine This function does not operate unless ECM is set in both machines Even when ECM is set errors can sometimes occur due to a poor telephone line connection If there is trouble with the line it will take more time to send the documents NOTE This mode is...

Page 270: ...dials the number it will pause where the pause was inserted in the number This helps to improve the connection NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed You can insert a pause on the screen where you specify the fax number See Specifying a Fax Number on p 2 2 Pauses entered at the end of dialed fax numbers are always 10 second...

Page 271: ...f the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed If a sending error occurs when the receiving end answers the call it may be because of a misdialed number To prevent the machine from constantly redialing to the same number even though it was wrong the machine will only redial once regardless of the Redial Times setting However if the receiving end does not answer the...

Page 272: ...terval TX Error Resend If you select Off Press OK Error and 1st page Auto Redial takes place if a sending error occurs The first page of the document the error page and all subsequent pages are resent All pages Auto Redial takes place if a sending error occurs All pages of the document are resent Off Redialing does not take place if a sending error occurs ...

Page 273: ...ed Setting Check Dial Tone Before Sending to On enables you to avoid such sending problems IMPORTANT If the phone line your machine is using is connected to a PBX or network adapter you may not be able to send faxes if Check Dial Tone Before Sending mode is set to On NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed 1 Press Additional...

Page 274: ...in both the destination machine and this machine This function does not operate unless ECM is set in both machines Even when ECM is set errors can sometimes occur due to a poor telephone line connection If there is trouble with the line it will take more time to receive the documents NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed 1...

Page 275: ...eceiving party s machine depending on their type of machine NOTE This mode is available only if the optional Super G3 Multi Line Fax Board is installed 1 Press Additional Functions Communications Settings Dual Line Options under Fax Settings Unit Telephone 2 Enter the machine s telephone number using numeric keys press OK Details of each item are shown below Space Press to insert a space between t...

Page 276: ...document the recipient s machine displays or prints your name or company s name and department s name if applicable as the sender s information on the recording paper Some fax models also display sender information on the touch panel display during transmission NOTE This mode is available only if the optional Super G3 Multi Line Fax Board is installed 1 Press Additional Functions Communications Se...

Page 277: ... be unable to communicate with other machines Be sure to check the type of telephone line that you are using and make the correct setting NOTE This mode is available only if the optional Super G3 Multi Line Fax Board is installed 1 Press Additional Functions Communications Settings Dual Line Options under Fax Settings Tel Line Type 2 Select the type of telephone line press OK If you do not know th...

Page 278: ...line for sending on the Send Settings screen or One touch Buttons screen that setting takes priority 1 Press Additional Functions Communications Settings Dual Line Options under Fax Settings TX Line Selection 2 Select the line to use for sending press OK Line 1 Priority TX Sends with line 1 if this line is not in use Prohibit TX Prohibits sending with line 1 Line 1 is only used for receiving Docum...

Page 279: ... for sending document line 1 is still used for manual sending Priority TX Sends with line 2 if this line is not in use or sends with line 1 if line 2 is in use Prohibit TX Prohibits sending with line 2 Line 2 is only used for receiving Documents are always sent with line 1 If line 1 is in use the machine waits to send the document ...

Page 280: ...Selecting the Line for Sending 9 54 9 Customizing Communications Settings ...

Page 281: ...ss Book Settings Table 10 2 About the Address Book 10 3 Storing New Addresses 10 5 Fax Numbers 10 5 E Mail Addresses 10 9 I Fax Addresses 10 12 File Server Addresses 10 17 Group Addresses 10 19 Addresses Obtained via a Server 10 23 Editing Address Details 10 30 Erasing Addresses 10 33 Naming an Address Book 10 34 Storing Editing One Touch Buttons 10 35 Erasing One Touch Buttons 10 39 ...

Page 282: ...sted in Manuals for the Machine on p ii Information that is delivered when the Device Information Delivery Settings mode is set is marked with Yes in the Delivered column For instructions on setting the Device Information Delivery Settings mode see Chapter 6 System Manager Settings in the Reference Guide Item Settings Delivered Applicable Page Register Address Register New Address Edit Erase Yes p...

Page 283: ...number and group address are counted as two entries E mail addresses I fax addresses file server addresses and group addresses can also be registered in the Address Book If the optional Super G3 FAX Board or Super G3 Multi Line FAX Board is installed fax numbers in addition to the above mentioned destinations can be stored in the Address Book Destinations stored in the Address Book can be exported...

Page 284: ... Group You can register multiple destinations of various types in a group address You can group and use these registered destinations according to your needs NOTE You cannot register new destinations in a group address New destinations must be registered in the Address Book before you can register them as part of a group address When you register destinations in a group address you can select and ...

Page 285: ... Access No Passwords in System Settings from the Additional Functions screen is set to Off when Access Number Management in Restrict the Send Function in System Settings from the Additional Functions screen is set to On the access number that you enter is not displayed as asterisks on the Access Number Settings screen See Chapter 6 System Manager Settings in the Reference Guide You can enter up to...

Page 286: ... Press Register New Address 3 Press Fax 4 Press Name 5 Enter a name for the recipient of the fax press OK NOTE The first character that you enter for the name is used for sorting the destination list when you press keys such as ABC DEF and GHI on the Address Book screen ...

Page 287: ...s and the letter P appears at the end of the number When dialing an overseas number insert a pause after the country code and at the end of the telephone number See Pause Time on p 9 44 Tone Press when you want to directly call an extension line that is connected to a PBX Private Branch eXchange which accepts only tone signals If you press Tone the letter T appears See Fax Information Services on ...

Page 288: ...ter a password ECM TX Select On or Off Sending Speed Press the Sending Speed drop down list select the desired sending speed If your document transmissions are slow in starting this may mean that the telephone lines in your area are in poor condition Select a slower speed You can select 33600 bps 14400 bps 9600 bps or 4800 bps Long Distance Press the Long Distance drop down list select the type of...

Page 289: ...ddress If Access Number Management is set to On Press Next Press Access Number Press Access Number enter the access number using numeric keys Press Confirm re enter the access number for confirmation press OK OK If you do not want to set an access number for this destination press OK without entering any number If Access Number Management is set to Off Press OK E Mail Addresses 1 Press Additional ...

Page 290: ...u press keys such as ABC DEF and GHI on the Address Book screen 5 Press the Address Book drop down list select one of the numbered subaddress books Address Books 1 to 10 are used to divide the Address Book into 10 parts called subaddress books This is a convenient way to classify destinations The e mail address that you enter will be stored in the subaddress book that you select here 6 Press E mai...

Page 291: ...et an access number for this e mail address press OK without entering any number If Access Number Management is set to Off Press OK On Select On if the destination s e mail software has a function to combine divided data If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E mail I Fax Settings in Communications Settings in System Settings from the Addition...

Page 292: ...r Address Register New Address If necessary see the screen shots in step 1 and step 2 of Fax Numbers on p 10 5 2 Press I Fax 3 Press Name 4 Enter a name for the I fax address press OK NOTE The first character that you enter for the name is used for sorting the address list when you press keys such as ABC DEF and GHI on the Address Book screen ...

Page 293: ...yed as Waiting for result on the Status screen until the time set for Full Mode TX Timeout in E mail I Fax Settings in Communications Settings in System Settings from the Additional Functions screen has lapsed After the timeout the job is moved to the log and the result is shown as when sending of the document to a server or other destination could not be verified 7 Press I Fax Address enter the I...

Page 294: ...mail I Fax Settings If Use Send Via Server is set to Off Send Via Server is grayed out See E Mail I Fax Settings on p 11 4 NOTE Even if Send Via Server is set to Off delivery confirmation of documents sent using the Full mode is carried out via the server On Sends documents via a server You can send documents to destinations via the Internet in the same way as e mail Off Does not send documents vi...

Page 295: ...on machine has a function to combine divided data If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E mail I Fax Settings in Communications Settings in System Settings from the Additional Functions screen the data is divided into multiple parts before being sent Once the destination machine receives all the parts of the data it combines them into one ite...

Page 296: ...scans and compresses extended areas of white and black dots MR Modified Read a coding system that horizontally and vertically scans and compresses white and black areas Faster than MH MMR Modified Modified Read an adaptation of Modified Read originally for use in digital machines Faster than MR If you want to send in color Press On for Receive in Color press Next Set the paper size and resolution ...

Page 297: ...anagement is set to Off Press OK File Server Addresses IMPORTANT If Language Switch in Common Settings from the Additional Functions screen is set to On the Host Name and File Path of the file server destination may not be displayed correctly so you may not be able to refer to them NOTE For examples of the settings needed to send to a file server see the Network Guide UPN can be used only if you a...

Page 298: ...ng the address list when you press keys such as ABC DEF and GHI on the Address Book screen 5 Press the Address Book drop down list select one of the numbered subaddress books Address Books 1 to 10 are used to divide the Address Book into 10 parts called subaddress books This is a convenient way to classify destinations The file server address that you enter will be stored in the subaddress book th...

Page 299: ... Management is set to On Press Next Press Access Number Press Access Number enter the access number using numeric keys Press Confirm re enter the access number for confirmation using numeric keys press OK OK If you do not want to set an access number for this file server address press OK without entering any number If Access Number Management is set to Off Press OK Group Addresses The Group Addres...

Page 300: ...rver addresses and a User Inbox can be stored in a group address If the optional Super G3 FAX Board or Super G3 Multi Line FAX Board is installed fax numbers in addition to the above mentioned destinations can be stored in a group address 1 Press Additional Functions Address Book Settings Register Address Register New Address If necessary see the screen shots in step 1 and step 2 of Fax Numbers on...

Page 301: ...ot store e mail addresses from Address Book 1 and file server addresses from Address Book 2 into the same group address If you select Address Book Select the destination press OK If Access Number Management in Restrict the Send Function in System Settings from the Additional Functions screen is set to On and you want to select a destination that is stored with an access number press Access Number ...

Page 302: ...tion screen press OK NOTE Only one User Inbox can be stored in a group address To erase a destination Select a destination from the group address press Erase 7 Finish storing the address If Access Number Management is set to On Press Next Press Access Number Press Access Number enter the access number using numeric keys Press Confirm re enter the access number for confirmation using numeric keys p...

Page 303: ...ment For more information on LDAP servers see LDAP Server Settings on p 11 43 The information that can be obtained via the LDAP server are names and e mail addresses If the optional Super G3 FAX Board or Super G3 Multi Line FAX Board is installed fax numbers in addition to the above mentioned information can be also obtained via the LDAP server 1 Press Additional Functions Address Book Settings Re...

Page 304: ...earch drop down list select the desired server to search 4 Specify the search criteria NOTE If you want to search for a destination that is registered with an e mail address and a fax number you can search for the e mail address by entering the fax number as the search criterion and vice versa ...

Page 305: ...ganization canon c country jp is the distinguished name in the directory enter the organization organizationUnit of the user as follows organization canon organizationUnit salesdept NOTE The organization organizationUnit can be used as search categories only if the information has been registered on the LDAP Server Detailed Search by organization organizationUnit may not be performed depending on ...

Page 306: ...The result must not contain the entered name e mail address fax number organization or organizational unit equals The result must be exactly the same as the entered name e mail address fax number organization or organizational unit differs from The result must be different from the entered name e mail address fax number organization or organizational unit begins with The result must begin with the...

Page 307: ...rch results displayed will not exceed the maximum limit set in Register LDAP Server in System Settings from the Additional Functions screen If the desired destination is not displayed either increase the maximum number of addresses to search or change the search criteria See LDAP Server Settings on p 11 43 NOTE If you press Start Searching without specifying any search criteria all the addresses s...

Page 308: ...iteria are also displayed If the optional Super G3 FAX Board or Super G3 Multi Line FAX Board is installed you can restrict the type of destinations displayed in the results list by pressing the Type drop down list NOTE To cancel a selected destination select the destination again to clear the check mark 7 Store the selected destination IMPORTANT The information that can be obtained via the LDAP s...

Page 309: ...ring any number If you want to register a fax number or I fax address as a new destination read the displayed message press OK NOTE The maximum number of destinations that can be selected at one time is 64 If you want to register the selected destination as an I fax address Verify the address press OK If necessary edit the contents of the address If the Access Number Management in Restrict the Sen...

Page 310: ...s Book You cannot select a one touch button stored in a subaddress book If you select All in the Address Book drop down list the destinations stored in the one touch buttons are displayed However you cannot edit these destinations For instructions on storing and editing one touch buttons see Storing Editing One Touch Buttons on p 10 35 If you select a destination that is stored with an access numb...

Page 311: ...Press Next Press Access Number Press Access Number enter the access number using numeric keys Press Confirm re enter the access number for confirmation using numeric keys press OK OK If you do not want to set an access number for this e mail address press OK without entering any number You can enter up to seven digits for the access number If you enter fewer than seven digits the machine stores th...

Page 312: ...ion setting that has not yet been set after registering the access number the screen for specifying the destination settings is displayed again If Use Asterisks to Enter Access No Passwords in System Settings from the Additional Functions screen is set to Off when Access Number Management in Restrict the Send Function in System Settings from the Additional Functions screen is set to On the access ...

Page 313: ... list of subaddress books 1 to 10 Subaddress books categorize the addresses stored in the Address Book You cannot select a one touch button stored in a subaddress book If you select All in the Address Book drop down list the destinations stored in the one touch buttons are displayed However you cannot erase these destinations For instructions on erasing one touch buttons see Erasing One Touch Butt...

Page 314: ...ny subaddress book 1 Press Additional Functions Address Book Settings Register Address Book Name 2 Select a subaddress book to name press Register Name 3 Enter a name press OK NOTE If you press OK without entering any characters the subaddress book name reverts to its current name default Address Book 1 to 10 4 Press OK ...

Page 315: ...ion cannot be registered in a group destination that is stored in a one touch button The destination must be registered in a one touch button in advance E mail addresses I fax addresses file server addresses and group addresses can be stored in a one touch button If the optional Super G3 FAX Board or Super G3 Multi Line FAX Board is installed fax numbers in addition to the above mentioned destinat...

Page 316: ...e with steps 4 and 5 of Fax Numbers on p 10 5 Press One touch Button Name Enter a name for the one touch button press OK Enter the fax number of the destination in accordance with step 7 of Fax Numbers on p 10 5 If you select E mail Enter a name for the e mail address in accordance with steps 3 and 4 of E Mail Addresses on p 10 9 Press One touch Button Name Enter a name for the one touch button pr...

Page 317: ...know the one touch button s three digit number press One Touch Button Number enter the three digit number of the desired one touch button using numeric keys If you select Network Add Book Search destinations in accordance with steps 3 to 4 of Addresses Obtained via a Server on p 10 23 Select the destination that you want to store in the one touch button from the search results press Next To contin...

Page 318: ...cted destination select the destination again If necessary edit the contents of the destination Press One touch Button Name enter a name for the one touch button press OK IMPORTANT The information that can be obtained via the LDAP server consists of only names e mail addresses and fax numbers 4 Press OK ...

Page 319: ...e press Erase If you know the one touch button s three digit number press One Touch Button Number enter the three digit number of the desired one touch button using numeric keys IMPORTANT Make sure that you verify the settings first before you erase them NOTE One touch buttons that already have destinations stored in them are displayed with a colored triangle in the lower right corner of the key I...

Page 320: ...Erasing One Touch Buttons 10 40 10 Storing Editing Address Book Settings ...

Page 321: ... 18 Restricting the Domains to Which E mail I Fax Documents Can Be Sent 11 19 Allowing the Sending of PDF Documents With Expired Certificates 11 20 Setting to Always Add a Device Signature to PDF Documents 11 21 Forwarding Settings 11 22 Storing Forwarding Settings 11 23 When Forwarding Destinations Do Not Match the Forwarding Conditions 11 35 Checking Changing Forwarding Settings 11 40 Forwarding...

Page 322: ...Attached Image 1 Yes Print MDN DSN on Receipt On Off 1 Yes Always send notice for RX errors On 1 Off Yes Use Send Via Server On Off 1 Yes Allow MDN Not Via Server On 1 Off Yes Fax Settings 2 p 11 7 Send Start Speed 33600 bps 1 14400 bps 9600 bps 7200 bps 4800 bps 2400 bps Yes Receive Start Speed 33600 bps 1 14400 bps 9600 bps 7200 bps 4800 bps 2400 bps Yes Receive Password 20 digits maximum No PIN...

Page 323: ...livery Settings mode is set is marked with Yes in the Delivered column For instructions on setting the Device Information Delivery Settings mode see Chapter 6 System Manager Settings in the Reference Guide Restrict the Send Function Address Book Password Seven digits maximum Yes p 11 15 Access Number Management On Off 1 Yes p 11 16 Restrict New Addresses Fax On Off 1 E mail On Off 1 I Fax On Off 1...

Page 324: ...ecifying Destinations Using the New Address Tab on p 2 2 and Storing New Addresses on p 10 5 Full Mode TX Timeout Sets the time that elapses before sending operations terminate automatically if you do not receive a notification e mail message MDN from the recipient when you send an I fax in the Full Mode Divided Data RX Timeout If it takes longer than the set Divided Data RX Timeout time to receiv...

Page 325: ... on the screen for specifying I fax destination settings To be able to select On or Off for Send Via Server in E mail I Fax Settings in Communications Settings in System Settings from the Additional Function screen set Use Send Via Server and Allow Not Via Server to On beforehand Allow MDN Not Via Server Sets whether to allow the recipient machine to send MDN Mail Delivery Notification mail direct...

Page 326: ...limit the e mail message is split up by page and sent out as smaller e mail messages each of which is within the set limit I fax data that exceeds the set limit is handled as an error and is not sent For more information contact your local authorized Canon dealer On Notification e mail messages MDN DSN that inform you of the successful delivery of jobs are printed Off Notification e mail messages ...

Page 327: ...e start speeds which is useful when there is difficulty initiating the sending or receiving of a document Reception Password This function enables you to set an optional ITU T standard password If a subaddress is not set in a document that was received from another party using the ITU T standard an RX password check takes place If the RX password found does not match the RX password set with this ...

Page 328: ... telephone lines in your area are in poor condition Select a slower speed You can select 33600 bps 14400 bps 9600 bps 7200 bps 4800 bps or 2400 bps Receive Password Press Settings enter Password and Confirm using numeric keys and Press Space to insert a space Press Backspace to delete the last digit that you entered IMPORTANT Priority is given to a subaddress password if the received document is s...

Page 329: ... documents in memory and set the times for the machine to enter and leave the Memory Lock mode NOTE If the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed you can receive faxes in addition to the I faxes into memory Setting the Memory RX Inbox Password You can set a seven digit password for the Memory RX Receive Inbox and restrict its use to only those users who know the ...

Page 330: ...ou entered is not displayed as asterisks See Chapter 6 System Manager Settings in the Reference Guide Storing Received Fax Documents in Memory You can set the machine to store received fax documents in memory without printing them This is referred to as Fax Memory Lock You can later check the received documents in the Memory RX Inbox and print or send them 1 Press Additional Functions System Setti...

Page 331: ...tings Memory RX Inbox Settings Use I Fax Memory Lock 2 Select On or Off press OK IMPORTANT If the message I Fax Memory RX is on does not appear set the I Fax Memory Lock setting on the Memory RX Inbox screen from the Inbox Selection screen of the Mail Box function to On See Chapter 6 Sending and Receiving Documents Using the Inboxes in the Copying and Mail Box Guide Memory Lock Start Time Settings...

Page 332: ...ring the time press Clear to clear your entry enter another four digit number If you select Select Days Select a day of the week Sun to Sat select a number 1 to 5 Enter the start time using numeric keys press OK You can store up to five different start times for each day of the week Enter all four digits of the time including zeros using 24 hour notation If you make a mistake when entering the tim...

Page 333: ...Copying and Mail Box Guide NOTE You can select Everyday for Memory Lock Start Time and Select Days for Memory Lock End Time and vice versa Memory Lock End Time Settings You can set Memory Lock to end automatically at a specified time 1 Press Additional Functions System Settings Communications Settings Memory RX Inbox Settings Memory Lock End Time 2 Select Everyday Select Days or Off If you select ...

Page 334: ...ke a mistake when entering the time press Clear to clear your entry enter another four digit number If you select Off Press OK If you select Off Memory Lock will not automatically turn off at a specified time You can manually turn Memory Lock On or Off by pressing On or Off under Fax Memory Lock or I Fax Memory Lock on the Memory RX Inbox screen from the Inbox Selection screen of the Mail Box func...

Page 335: ...s System Settings Restrict the Send Function Address Book Password 2 Press Settings 3 Press Password enter the desired password using numeric keys 4 Press Confirm re enter the password for confirmation using numeric keys press OK OK If you do not want to set the Address Book with a password press OK without entering any numbers You cannot store a password with only zeros as the number such as 0000...

Page 336: ...s on the Send Basic Features screen Setting this mode with an address book password enables only the following to be specified as destinations for the destination types in Restrict New Addresses set to On Destinations stored in the Address Book Destinations obtained via LDAP servers User Inboxes Destinations obtained by pressing one touch buttons Destinations obtained by pressing favorites buttons...

Page 337: ...ng Using the Fax Driver You can set whether to disable the sending of faxes using the fax driver NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed 1 Press Additional Functions System Settings Restrict the Send Function Allow Fax Driver TX 2 Select On or Off press OK Details of each item are shown below On Faxes can be sent using the f...

Page 338: ...mode is available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed 1 Press Additional Functions System Settings Restrict the Send Function Confirm Entered Fax Number 2 Select On or Off press OK Details of each item are shown below On Displays a confirmation screen after a fax number is entered Off Does not display a confirmation screen after a fax number is ent...

Page 339: ...em Settings Restrict the Send Function E mail I Fax Domain Sending Restriction 2 Select On for Restrict Sending to Domains If you select Off proceed to step 4 3 Specify the domains to which you want to allow e mail or I fax documents to be sent If you want to register a domain Press Register Press Domain Name enter a domain name press OK Select Permit or Reject for Send to Subdomain press OK Send ...

Page 340: ...ess OK Allowing the Sending of PDF Documents With Expired Certificates This mode enables you to set whether to allow the sending of PDF documents created with expired certificates NOTE This mode is available only if the optional Universal Send PDF Security Feature Set or the optional Digital User Signature PDF Kit is activated 1 Press Additional Functions System Settings Restrict the Send Function...

Page 341: ...ocuments NOTE This mode is available only if the optional Universal Send PDF Security Feature Set is activated 1 Press Additional Functions System Settings Restrict the Send Function Always Add Device Signature to Send PDF 2 Select On or Off press OK Details of each item are shown below On Always adds a device signature to sent PDF documents Off Does not add a device signature to sent PDF document...

Page 342: ... Subaddress Password Set I fax Documents Memory RX Inbox Confirming Details Erase Print Send of Received documents Store in the Status Screen Confirming Details Resend Change Destinations Erase of documents with transmission error Confirming Details Erase Print of received documents Default settings or normal operating Conditional operation Prints Memory Lock Setting Print Queue Prints Print Queue...

Page 343: ...Settings from the Additional Functions screen is set to Off the status of any job with a forwarding error will be saved on the System Monitor screen 8 Documents with forwarding errors are handled as follows depending on the settings for Handle Documents with Forwarding Errors in TX Settings under Common Settings in Communications Settings from the Additional Functions screen Always Print All docum...

Page 344: ...NT The forwarding settings are stored in memory if you press OK on the Register screen or the Edit screen Identical forwarding settings are stored only once in memory NOTE The three most recent forwarding settings that were stored in memory are not erased even when the power is turned OFF The forwarding settings of a received document that were not stored in memory are not displayed even when you ...

Page 345: ...ed as the document s name However you can change the document s name at any time 6 Press Forwarding Conditions 7 Press the Receive Type drop down list select Fax or I Fax If the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is not installed this step is not necessary If the optional Super G3 Multi Line Fax Board is installed you can select the line Fax Line 1 Fax Line 2 or Fax Line ...

Page 346: ... OK NOTE If disregarded is selected as the forwarding condition you cannot enter any criteria disregarded Disregards the To From or Subject information as forwarding conditions equals Forwards the document if the From or Subject information matches all of the characters entered differs from Forwards the document if the To From or Subject information differs from the characters entered begins with ...

Page 347: ...tion does not exist for the received document equals Forwards the document if the Fax Number Subaddress or Password information matches all of the characters entered differs from Forwards the document if the Fax Number information differs from the characters entered begins with Forwards the document if the Fax Number information begins with the characters entered ends with Forwards the document if...

Page 348: ...dition you cannot enter any criteria You cannot set the following combinations of conditions If Use Asterisks to Enter Access No Passwords in System Settings from the Additional Functions screen is set to Off the password is not displayed as asterisks on Password screen and you do not have to re enter the password for confirmation See Chapter 6 System Manager Settings in the Reference Guide 9 Pres...

Page 349: ...ategorize the addresses stored in the Address Book Select one of these subaddress books to limit the display of destinations You cannot select multiple destinations at the same time To forward to multiple destinations select a group address You can specify e mail addresses I fax addresses file server addresses and group addresses as forwarding destinations If the optional Super G3 FAX Board or Sup...

Page 350: ...ons These numbers may vary depending on the remaining capacity of the hard disk When 1 500 documents have been stored in any or all of the inboxes When 6 000 pages have been stored in any or all of the inboxes NOTE To be able to send a link via e mail to the Confidential Fax Inbox in which the document is stored it is necessary to register an e mail address in the Confidential Fax Inbox beforehand...

Page 351: ...time including zeros using 24 hour notation If you press All Day the start and end times are automatically set to 00 00 The day for the end time is automatically set to the day following the day for the start time Set the end time in the same way as the start time press OK You can store up to seven different combinations of start and end times To change previously stored settings select the settin...

Page 352: ... the destination where the forwarding done notice is to be sent press OK If Access Number Management in Restrict the Send Function in System Settings from the Additional Functions screen is set to On and you want to select a destination that is stored with an access press Access Number enter the access number See Using the Address Book on p 2 23 Press the alphanumeric keys e g ABC to display the i...

Page 353: ... document is forwarded do not press Notice Only for Errors 18 Press File Format select the file format of the document you want to forward This part of the procedure is not necessary if any one of the following is true A fax number is specified as the forwarding destination An I fax address is specified as the forwarding destination A Confidential Fax Inbox is specified as the forwarding destinati...

Page 354: ...et multiple forwarding conditions that contain the same subaddress setting 20 If necessary press the E mail Priority drop down list select a priority for your forwarded e mail messages This setting is necessary only if the forwarding destination is an e mail address PDF Sends the file in the PDF format regardless of the color mode You can also specify Trace Smooth Compact OCR Text Searchable and o...

Page 355: ...tered forwarding conditions the documents are not forwarded to forwarding destinations registered in Forward w o Conditions in Forwarding Settings in System Settings from the Additional Functions screen and the faxed documents are not received NOTE Forwarding destinations can be stored one at a time according to the receive type of the received document 1 Press Additional Functions System Settings...

Page 356: ... number to restrict the displayed range of entries Press All to return to the full address list You can restrict the type of destinations displayed in the results list by pressing the Type drop down list Press the Address Book drop down list to display a list of subaddress books 1 to 10 or one touch buttons Subaddress books categorize the addresses stored in the Address Book Select one of these su...

Page 357: ... link via e mail to the Confidential Fax Inbox in which the document is stored you can check or perform operations on the document in the Confidential Fax Inbox using the Remote UI User Interface of the machine A message Confidential Fax Inbox Incoming Notice is inserted into the body of the e mail message stating the link to the Confidential Fax Inbox IMPORTANT Additional documents cannot be stor...

Page 358: ...destination where the forwarding done notice is to be sent press OK If Access Number Management in Restrict the Send Function in System Settings from the Additional Functions screen is set to On and you want to select a destination that is stored with an access number press Access Number enter the access number See Using the Address Book on p 2 23 Press the alphanumeric keys e g ABC to display the...

Page 359: ...ing done notice to be sent only when an error occurs press Notice Only for Errors If you want the forwarding done notice to be sent every time a received document is forwarded do not press Notice Only for Errors 10 Press File Format select the file format of the document you want to forward This part of the procedure is not necessary if any one of the following is true An I fax address is specifie...

Page 360: ...ing Settings 2 Select the forwarding setting whose details you want to check press Edit TIFF PDF Auto Select Sends the file in either the TIFF Black and White or PDF Grayscale Color format Divide into Pages is not available if this key is selected TIFF JPEG Auto Select Sends images in either the TIFF Black and White or JPEG Grayscale Color format Divide into Pages is available if this key is selec...

Page 361: ...ting and press Validate Invalidate the On or Off status displayed on the left side of the Condition Name is switched i e On becomes Off and Off becomes On To cancel forwarding press Validate Invalidate again Erasing Forwarding Settings You can erase forwarding settings that have been stored 1 Press Additional Functions System Settings Forwarding Settings 2 Select the forwarding setting that you wa...

Page 362: ...s Forwarding Settings 2 Press Print List NOTE The forwarding settings can be printed only if 11 x 17 LGL LTR or LTRR paper plain recycled or color paper is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen are set to On See Chapter 4 Customizing Settings in the Reference Guide 3 Press Yes ...

Page 363: ...ss Book NOTE The following types of LDAP servers can be used with this machine Windows 2000 Server with Active Directory Novell NetWare 5 1 NDS or later Lotus Notes Domino R5 or later For more information contact your local authorized Canon dealer You can register up to five LDAP servers Registering an LDAP Server You have to specify the relevant information for the LDAP server such as the server ...

Page 364: ...mma Example If team1 salesdept canon co jp is the domain name in Active Directory DC team1 DC salesdept DC canon DC co DC jp If you are using Novell NetWare 5 1 NDS or later Add the corresponding object class o ou or c to each dot separated series of characters that configure the distinguished name and separate each series of characters by a comma Example If TEAM1 SALESDEPT CANON is the distinguis...

Page 365: ...s running on Windows 2000 Server with Active Directory If you entered an IP address in step 2 and Reverse DNS Lookup a function that looks up the host name from the IP address is not supported select either Do not use or Use If Login Information is set to Use security auth and if Date Time Settings in System Settings from the Additional Functions screen is different from the time settings on the L...

Page 366: ...a Example If user1 TEAM1 SALESDEPT CANON is the distinguished name in NDS cn user1 ou team1 ou salesdept o canon If you are using Lotus Notes Domino R5 or later Press User enter the dn Distinguished Name of the user such as cn admin ou team1 or ou salesdept Password Press Password enter a password press OK Press Confirm re enter the password for confirmation press OK OK After pressing OK the passw...

Page 367: ...main name press OK Enter the directory tree name of the Active Directory such as team1 salesdept canon co jp Display authentication dialog when searching NOTE If Use Asterisks to Enter Access No Passwords in System Settings from the Additional Functions screen is set to Off the password that you enter is not displayed as asterisks on the Password screen See Chapter 6 System Manager Settings in the...

Page 368: ... Server 2 Select the LDAP server whose settings you want to change press Edit 3 Change the necessary settings press Next 4 Select Do not use Use or Use security auth for Login Information change the settings for the selected mode press OK Deleting an LDAP Server You can delete a stored LDAP server 1 Press Additional Functions System Settings Register LDAP Server 2 Select the LDAP server that you w...

Page 369: ...Name enter the name to display press OK Press Attribute Name enter the attribute name press OK Press OK To edit a search attribute Select the search attribute that you want to edit press Register Edit NOTE You can only edit the two search attributes displayed as Not Registered by default You cannot edit the name e mail fax organization and organization unit attributes Press Display Name enter the ...

Page 370: ...ormation on the Registered LDAP Server List see Registered LDAP Server List on p 14 16 1 Press Additional Functions System Settings Register LDAP Server 2 Press Print List NOTE The Registered LDAP Server List can be printed only if 11 x 17 LGL LTR or LTRR paper plain recycled or color paper is loaded in the paper sources whose settings in Other in Drawer Eligibility For APS ADS in Common Settings ...

Page 371: ...communications report and printing lists Report Settings Table 12 2 Specifying Report Settings 12 4 Send TX Report 12 4 Activity Report 12 5 Fax TX Report 12 7 Fax Activity Report 12 8 Fax RX Report 12 9 Confidential Fax Inbox RX Report 12 10 Printing Lists 12 11 Address Book List 12 11 User s Data List 12 12 ...

Page 372: ...t For Error Only 1 On Off Report with TX Image On 1 Off Report with Color TX Image On Off 1 Yes p 12 4 Activity Report Yes p 12 5 Auto Print On 1 Off Daily Activity Report Time On Off 1 Time Settings 00 00 to 23 59 Send Receive Separate Not Selected 1 Fax 2 Fax TX Report For Error Only 1 On Off Yes p 12 7 Report with TX Image On 1 Off Fax Activity Report Yes p 12 8 Auto Print On 1 Off Daily Activi...

Page 373: ...rt Settings screen consists of a list of individual settings Information that is delivered when the Device Information Delivery Settings mode is set is marked with Yes in the Delivered column For instructions on setting the Device Information Delivery Settings mode see Chapter 6 System Manger Settings in the Reference Guide Item Settings Delivered Applicable Page Send Address Book List Address Boo...

Page 374: ... TX Report can be printed automatically after the documents are sent You can also set the machine to print a Send TX Report only when a transmission error occurs and adjust the Send TX Report setting to print the first part of the document as part of the report to remind you of the document s contents NOTE The results of e mail I fax file server and User Inbox transmissions can be printed If the o...

Page 375: ...ted PDF mode If you select Off Press OK The Send TX Report is not printed Activity Report The Activity Report is a printed log that shows the results of send and receive jobs The Activity Report can be printed at a specified time or it can be printed automatically when the number of send and receive transmissions reaches 100 The send and receive logs can also be printed separately An Activity Repo...

Page 376: ...er G3 Multi Line Fax Board is installed a list of fax transmission logs in addition to the above mentioned transmission logs are printed For an example of an Activity Report see Activity Report on p 14 11 1 Press Additional Functions Report Settings Send under Settings Activity Report 2 Specify each setting press OK Auto Print Daily Activity Report Time On The Activity Report is automatically prin...

Page 377: ...eck whether documents were sent correctly to their intended destinations A Fax TX Report can be printed automatically after the documents are sent You can also set the machine to print a Fax TX Report only when a transmission error occurs and adjust the Fax TX Report setting to print the first part of the document as part of the report to remind you of the document s contents NOTE This mode is ava...

Page 378: ... printed at any time from the System Monitor screen See Printing the Fax Activity Report on p 8 11 NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed If Job Log Display in System Settings from the Additional Functions screen is set to Off Fax Activity Report is not displayed If Job Log Display in System Settings from the Additional Fun...

Page 379: ...ax RX Report The Fax RX Report enables you to check whether documents were sent correctly from the sender s machine and received successfully by this machine A Fax RX Report can be printed automatically after documents are received and you can also set the machine to print a Fax RX Report only when a reception error occurs NOTE This mode is available only if the optional Super G3 FAX Board or Supe...

Page 380: ...s in Confidential Fax Inboxes NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed For an example of a Confidential Fax Inbox RX Report see Confidential Fax Inbox Reception Report on p 14 9 1 Press Additional Functions Report Settings Fax under Settings Confidential Fax Inbox RX Report 2 Select On or Off press OK For Error Only Prints a ...

Page 381: ...ce Guide Address Book List You can print the contents of the Address Book subaddress books 1 to 10 or one touch buttons This is useful for checking the details of the destinations IMPORTANT Even if Access Number Management in Restrict the Send Function in System Settings from the Additional Functions screen is set to On all of the destinations in the selected subaddress book including those stored...

Page 382: ...he User s Data List see User s Data List on p 14 19 Printing the User s Data List for send 1 Press Additional Functions Report Settings Send under Print List User s Data List 2 Press Yes Printing the User s Data List for fax 1 Press Additional Functions Report Settings Fax under Print List User s Data List 2 Press Yes Send Prints all information related to the Send function stored from the Additio...

Page 383: ...e end of the chapter shows you how to respond to error messages and contains a list of frequently asked questions and answers When Problems Occur 13 2 Sending Documents 13 2 Receiving Documents 13 5 Other Situations 13 7 Error Messages 13 9 Self Diagnostic Display 13 9 List of Error Codes without Messages 13 14 Questions Answers 13 37 ...

Page 384: ...or Send Status select the document that you want to cancel press Cancel Yes However documents that are being sent may not be canceled even if you press Cancel See Using the System Monitor Screen on p 1 36 A If you are sending the document by fax press System Monitor Fax Send Job Status select the document that you want to cancel press Cancel Yes However documents that are being sent may not be can...

Page 385: ...s correct A Check the User and Password settings and send the document again Q If you are sending to a file server are the shared folder settings correct A Check the shared folder settings See Chapter 5 Using a NetBIOS Network in the Network Guide Document cannot be sent if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed Q Is the telephone line type set correctly A Ch...

Page 386: ...e setting to and Dark the Original Type setting to Text Try sending the document again See Scan Exposure and Original Type Settings on p 3 13 The machine will not transmit using a subaddress if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed Q Are the subaddress and password of the remote machine specified correctly A Check to see if the machine has a subaddress funct...

Page 387: ... to increase the amount of available memory See Erasing Received Documents on p 6 8 and Chapter 2 Introduction to the Mail Box Functions in the Copying and Mail Box Guide Q Are network settings specified A Documents cannot be received if the appropriate network settings are not specified Confirm this with your System Manager The machine does not receive documents if the optional Super G3 FAX Board...

Page 388: ... 6 8 and Chapter 2 Introduction to the Mail Box Functions in the Copying and Mail Box Guide A Erase unnecessary documents from the Confidential Fax Inboxes See Erasing Received Documents on p 6 8 Documents cannot be received in memory Q Is there sufficient available memory A Erase unnecessary documents and documents with errors from memory to increase the amount of available memory See Erasing Rec...

Page 389: ...p 9 48 Q Was the original type set to Text Photo when sending the document A Select Text from the Original Type drop down list if the original does not contain any photos See Scan Exposure and Original Type Settings on p 3 13 Cannot use fax information services if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed Q If your machine is connected to a rotary pulse line is ...

Page 390: ...ce setting on the Option screen if you are sending documents to destinations stored in the Address Book To access the Long Distance setting press Additional Functions Address Book Settings Register Address Register New Address Fax Option See Editing Address Details on p 10 30 Calls are not connected or an incorrect number is dialed Q Did you hear the dial tone before entering the fax number A Make...

Page 391: ...cision or take some action during scanning or printing When you need to make a decision or take some action while browsing the network The following is a list of self diagnostic error messages along with their possible causes and remedies Out of resources Wait for a moment then perform operation again Cause You cannot browse the network There is a lack of TCP IP resources because documents have ju...

Page 392: ...y level that you are trying to access cannot be specified No response Cause 1 The server was not running when you tried to send Remedy Make sure that the server is ON and check the destination Cause 2 The network connection was lost when you tried to send Either you could not connect to the destination or the connection was lost before the job could be completed Remedy Check the status of the netw...

Page 393: ... System Settings from the Additional Functions screen See Chapter 3 Using a TCP IP Network in the Network Guide Cannot connect to the selected server Check the settings Cause The machine cannot connect to the specified IP address port Remedy 1 Check the Gateway Address setting in IP Address Settings in TCP IP Settings in Network Settings in System Settings from the Additional Functions screen See ...

Page 394: ...DAP Server in System Settings from the Additional Functions screen is set to Use security auth See Registering an LDAP Server on p 11 43 Cannot complete searching due to timeout Check the settings Cause The search could not be completed within the time specified under Search Timeout Remedy Increase the time setting for Search Timeout in Register LDAP Server in System Settings from the Additional F...

Page 395: ...rly and then search again Cause 3 If Server LDAP version and character code is set to ver 2 JIS characters other than ASCII Code 0x20 0x7E are being used Remedy Omit characters that cannot be used and then search again Cannot start searching because the version setting for the server is incorrect Check the settings Cause Although ver 3 is set as the server LDAP version number in Register LDAP Serv...

Page 396: ...iginals mode Remedy Set the Different Size Originals mode and then try scanning again Cause 3 Different sized originals were scanned in the 2 Sided Original without setting the Different Size Originals mode Remedy Set the Different Size Originals mode and then try scanning again 003 Cause Communications that take longer than the preset time 64 minutes caused the error Remedy 1 Reduce the resolutio...

Page 397: ... machine was out of paper Remedy Ask the recipient to load paper into their fax machine 018 Cause 1 The recipient s machine did not respond when your machine redialed Remedy Confirm that the recipient s machine is able to communicate and then try again Cause 2 The documents could not be sent because the recipient s machine was performing another task Remedy Confirm that the recipient s machine is ...

Page 398: ...low Fax Driver TX to On 037 Cause Data that contains more than 1 000 pages is received Remedy This machine can print or store up to 999 pages of data in memory but will delete any data that exceeds this limit Ask the sender to resend the remaining pages 080 Cause A subaddress is not set in the recipient s machine Remedy Try sending the document without a subaddress or request that the recipient se...

Page 399: ...ng the job or Allow Printer Jobs with Unknown IDs in Dept ID Management in System Settings from the Additional Functions screen is set to Off Remedy Contact your System Manager 702 Cause The document could not be sent because the memory is full Remedy 1 Wait a few moments and then try again after the other send jobs complete Remedy 2 Do not send the document to too many recipients at the same time...

Page 400: ...wer resolution or if you are using I fax decrease the number of pages containing images that you are sending each time so that you do not exceed the Maximum Data Size for Sending limit 706 Cause The Address Book is being imported or exported from the Remote UI or it is being used by another sending component Remedy Wait until the Address Book Import Export function from the Remote UI or the other ...

Page 401: ...ss may not be set The network is down Remedy Check the SMTP Server name domain name and E mail Address in E mail I Fax in Network Settings in System Settings from the Additional Functions screen Check that the SMTP server is operating properly Check the network status 753 Cause A TCP IP error occurred while sending an e mail message Socket Select error etc Remedy Check the network cables and conne...

Page 402: ...Functions screen is set to Off Remedy Turn NetWare On 761 Cause A PDF with a digital signature could not be sent because a digital certificate or key pair registered in the machine is corrupt or could not be accessed Remedy 1 If you are sending a PDF with a user signature confirm that the user certificate is not corrupt If the user certificate is corrupt re install it See Chapter 3 Using a TCP IP ...

Page 403: ...ination is not correct An error occurred on the server side during transmission to a file server Remedy Check that the SMTP server is functioning normally Check the network status Check the destination setting Check the status and setting of the file server Cause 3 You are sending a file to a destination to which you have no write permission Remedy Check the destination setting Cause 4 When the ma...

Page 404: ...ings in Network Settings in System Settings from the Additional Functions screen Check that the DNS server is functioning normally 803 Cause The connection was interrupted due to reasons on the recipient s side before all of the pages could be sent Remedy Try sending again 804 Cause 1 Unable to match the specified directory name when sending data to a file server Remedy Check the destination Cause...

Page 405: ... server while connecting to the POP server Remedy Check the POP Server name in E mail I Fax in Network Settings in System Settings from the Additional Functions screen Confirm that the POP server is functioning normally Check the network status 815 Cause You cannot log on to the file server because the machine is printing a document sent to that server Simultaneous connections are not possible Rem...

Page 406: ...cannot be decoded Remedy Check the settings and then ask the sender to resend the data 827 Cause You have received data that cannot be processed contains MIME information that is not supported Remedy Check the settings and then ask the sender to resend the data 828 Cause You have received HTML data Remedy Ask the sender to use a file format other than HTML and then resend the data 829 Cause Data t...

Page 407: ...ings in TCP IP Settings in Network Settings in System Settings from the Additional Functions screen 832 Cause DSN Delivery Status Notification mail was not sent because TCP IP Settings or E mail I Fax in Network Settings in System Settings from the Additional Functions screen have not been set or because trouble has occurred in the mail server Remedy 1 Check the DNS Server Settings and IP Address ...

Page 408: ...tings in System Settings from the Additional Functions screen Make sure that the connection request is made from an authorized host 839 Cause The user name or password for the SMTP authentication SMTP AUTH in Authent Encryption in E mail I Fax in Network Settings in System Settings from the Additional Functions screen is incorrect Remedy Check the user name and password for SMTP Authentication SMT...

Page 409: ...the current time set in the KDC Key Distribution Center server and the time set in the machine Remedy 1 Change the current date and time in Date Time Settings in System Settings from the Additional Functions screen See Chapter 6 System Manager Settings in the Reference Guide Remedy 2 Change the current time set in the KDC Key Distribution Center server 847 Cause Could not save the received documen...

Page 410: ...pecified inbox Remedy Delete unnecessary documents from the specified inbox Cause 3 The memory for image data is full Remedy Erase unnecessary documents and documents with errors from memory to increase the amount of available memory See Erasing Received Documents on p 6 8 and Chapter 2 Introduction to the Mail Box Functions in the Copying and Mail Box Guide 852 Cause An error occurred because the...

Page 411: ...ause 4 The maximum amount of data that can be received was exceeded when processing received data Remedy Try printing again after all current jobs are completed If you still cannot print check that the data being sent from the computer is not corrupt and that it has not exceeded the maximum data size limit Cause 5 The number of secured jobs exceeded the maximum limit that can be reserved at a time...

Page 412: ...nting again Cause 2 Recovery printing was not performed Remedy Try printing again Cause 3 You tried to print on a transparency sheet made for color copies Remedy Load transparencies made for black and white copies into the machine and then try printing again 861 Cause 1 An error occurred while processing PDL data or image data Remedy Confirm the print settings you made when printing from a compute...

Page 413: ... or data which is not guaranteed to be compatible was printed Remedy Change the print data or print settings and try printing again 863 Cause An error occurred while processing PDL data or image data Remedy Check the settings and try printing again 864 Cause 1 The external controller or controller board is not attached or is not functioning properly Remedy Contact your System Manager Cause 2 The e...

Page 414: ...user name and password for the destination Remedy 2 Check the security settings of the WebDAV server 870 Cause Received a response from the destination stating that the request was denied when sending with WebDAV received HTTP Error 403 Forbidden Remedy 1 Wait a few moments and the try again Remedy 2 Check the destination Remedy 3 Check the settings of the WebDAV server 871 Cause Received a respon...

Page 415: ...ponse from the destination stating that chunked encoding was denied when sending with WebDAV received HTTP Error 411 Length Required Remedy 1 Set Use Chunked Encoding with WebDAV Sending in TX Settings under Common Settings in Communications Settings from the Additional Functions screen to Off See Dividing Data Into Chunks When Sending With WebDAV on p 9 31 Remedy 2 Check the settings of the WebDA...

Page 416: ...ending via a proxy server without using SSL communication set Use Chunked Encoding with WebDAV Sending in TX Settings under Common Settings in Communications Settings from the Additional Functions screen to Off See Dividing Data Into Chunks When Sending With WebDAV on p 9 31 880 Cause Received a response from the destination stating that the proxy server failed to communicate with the server above...

Page 417: ...m the destination stating that the server does not have sufficient free disk space to execute the request when sending with WebDAV received HTTP Error 507 Insufficient Storage Remedy Check the settings of the WebDAV server 885 Cause An unexpected error occurred when sending with WebDAV Remedy 1 Check the settings of the WebDAV server Remedy 2 Check the settings of the proxy server 886 Cause Receiv...

Page 418: ...fully sent but reception may be incomplete because the transmission was relayed via multiple servers Remedy 1 Confirm whether reception was completed Remedy 2 Check if you received an error notification 995 Cause Reserved communication jobs were cleared Remedy Reserve the jobs again if necessary ...

Page 419: ...uments have been received Q What happens if fax I fax documents arrive when the machine is being used for copying A While you are making copies the documents are automatically received and stored in the machine s memory and will be printed automatically when you finish copying You can change the order in which these documents print See Chapter 4 Customizing Settings in the Reference Guide Q I freq...

Page 420: ...aper A You can set for received documents to be printed on both sides of the paper See 2 Sided Printing on p 9 34 You can set for received documents to be forwarded to e mail destinations or receive documents in memory and then send them to the desired destinations See Forwarding Settings on p 11 22 and Chapter 2 Introduction to the Mail Box Functions in the Copying and Mail Box Guide You can set ...

Page 421: ... does not exceed the set limit For I fax the send job cannot be sent if the data size exceeds the set limit when Send Via Server is set to On However when Send Via Server is set to Off even if you enter the maximum data size for sending there is no size limit on the data that is sent Q The result in the Activity Report shows How can I tell if the document was successfully sent A is displayed when ...

Page 422: ...Questions Answers 13 40 13 Troubleshooting ...

Page 423: ... TX Report 14 5 Multiple Communication Result Report 14 6 Fax RX Report 14 8 Confidential Fax Inbox Reception Report 14 9 Activity Report 14 11 Fax Activity Report 14 13 Forwarding Conditions List 14 15 Registered LDAP Server List 14 16 Address Book List 14 17 User s Data List 14 19 Specifications 14 21 Universal Color Send 14 21 Super G3 FAX Board 14 23 Super G3 Multi Line Fax Board 14 24 Glossar...

Page 424: ...If SDL or SSO is set as the login service the user name used for login is displayed below the set time When the machine cannot specify the user for example when automatically forwarding the user name is not displayed ST TIME Start Time The time in 24 hour notation at which the document started to be transmitted is printed The start time is printed only for send jobs that have been set with the Del...

Page 425: ...ed Send TX Report The Send TX Report is a printed report that informs you of whether a send job has been successfully delivered to its destination A Send TX Report can be set to print automatically after each job is sent or only when there are transmission errors See Send TX Report on p 12 4 Transmission type Send TX Mode of transmission FTP SMB IPX WebDAV User Inbox BOX I Fax I FAX E mail MAIL Fa...

Page 426: ...ssigned when the document is accepted for sending is printed DEPT ID If Department ID Management is set the Department ID is printed ST TIME Start Time The date and time in 24 hour notation at which the document started to transmit are printed PGS The number of pages that were sent successfully to the recipient is printed SEND DOCUMENT NAME The name given to the document when the send settings wer...

Page 427: ...age of the sent original attached to it See Fax TX Report on p 12 7 REPORT NAME When the document transmission is completed successfully a Fax TX Report is printed When a send error occurs a Fax Error TX Report is printed MESSAGE A message describing the transmission result is printed JOB NO The four digit number that is automatically assigned when the document is accepted for sending is printed D...

Page 428: ...he documents were transmitted successfully OK is printed If a sending error occurred NG No Good is printed If a sending error occurred the page number in which the error occurred and the error code number are printed Multiple Communication Result Report This report is used to check whether documents were sent successfully to the intended destinations when a sequential broadcast transmission was pe...

Page 429: ... ID Management is set the Department ID is printed PGS The number of pages that were sent successfully to the destinations is printed TX RX INCOMPLETE If a transmission is incomplete the fax number and the name of the destination are printed If there is no applicable destination _ _ _ is printed TRANSACTION OK The fax number and the name of the destination of a completed transmission are printed I...

Page 430: ...is automatically assigned when the document is accepted for receiving is printed DESTINATION ADDRESS The fax number of the sender is printed up to the first 20 digits PSWD SUBADDRESS A subaddress is printed if specified The password is not printed to maintain security DESTINATION ID The name of the sender is printed ST TIME Start Time The date and time in 24 hour notation at which the document sta...

Page 431: ...fidential Fax Inbox You can set whether to automatically print a Confidential Fax Inbox Reception Report See Confidential Fax Inbox RX Report on p 12 10 NOTE This mode is available only if the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed INBOX NO NAME The number 00 to 49 and user assigned name of the Confidential Fax Inbox in which the documents were received is printe...

Page 432: ...ime The date and time in 24 hour notation at which the document started to be received are printed USAGE T The time taken in minutes and seconds to receive the document from start to finish is printed PGS The number of pages that were received successfully is printed RESULT If the documents were received successfully OK is printed If a reception error occurred NG No Good is printed If a reception ...

Page 433: ...IME Start Time The date and time in 24 hour notation at which the document started to be transmitted or received are printed An asterisk indicates a job that has already been printed If SDL or SSO is set as the login service the user name used for login is displayed below the start time When the machine cannot specify the user for example when automatically forwarding the user name is not displaye...

Page 434: ... Inbox I Fax and E mail can be displayed in the MODE column If the optional Super G3 FAX Board or Super G3 Multi Line Fax Board is installed FAX and G3 in addition to the above mentioned mode of transmissions can be displayed in the MODE column PGS The number of pages that were sent or received successfully is printed RESULT OK NG or and the transmission time are printed If the documents have been...

Page 435: ... receive are printed An asterisk indicates a document that has already been printed If SDL or SSO is set as the login service the user name used for login is displayed below the start time When the machine cannot specify the user for example when automatically forwarding the user name is not displayed 02 14 2006TUE 14 20 FAX 012XXXXXXX NO 0007 0008 0008 0009 0010 5005 5006 0011 0012 0013 0014 TX T...

Page 436: ... printed PGS The number of pages that were sent or received successfully is printed RESULT OK or NG and the transmission time are printed If the documents have been successfully sent to the recipient OK is printed If a sending error occurred NG No Good is printed and the number of pages that failed to be sent and the error code are printed on the second line If none of the pages were sent successf...

Page 437: ...E URL SEND SEND DOCUMENT NAME FILE FORMAT DIVIDE INTO PAGES STORE PRINT RECEIVED DOC FORWARDING DONE NOTICE NOTICE ONLY FOR ERRORS CONDITION NAME ON OFF FORWARDING CONDITION RECEIVE TYPE TO FROM SUBJECT FORWARDING DESTINATION FWDING DESTIN TYPE FWDING DESTIN NAME URL SEND SEND DOCUMENT NAME FILE FORMAT DIVIDE INTO PAGES STORE PRINT RECEIVED DOC FORWARDING TIME FORWARDING DONE NOTICE NOTICE ONLY FO...

Page 438: ...SSL PORT NUMBER MAX NO OF ADDRESSES TO SEARCH SEARCH TIMEOUT LOGIN INFORMATION SERVER LDAP VERSION AND CHARACTER CODE SERVER NAME SERVER ADDRESS LOCATION TO START SEARCH USE SSL PORT NUMBER MAX NO OF ADDRESSES TO SEARCH SEARCH TIMEOUT LOGIN INFORMATION USER DOMAIN NAME DISPLAY AUTHENT DIALOG WHEN SEARCHING SERVER LDAP VERSION AND CHARACTER CODE abc hostname example com ou ffm o mip Off 389 100 60 ...

Page 439: ...e one touch button is printed on the first line CLASS The specified destination s class transmission mode is printed DESTINATION ADDRESS If the Class is FTP SMB IPX or WebDAV file server The host name is printed on the first line and the folder path on the second line If the Class is BOX The number of the User Inbox is printed If the Class is I FAX or MAIL The I fax address or e mail address is pr...

Page 440: ...first line and the subaddress on the second line if it is specified If the Class is GROUP The destinations stored in the group address are printed on the second line and continue down in a list If a file server is stored in the group address no additional information is printed on the second line ...

Page 441: ...Level in Text Mode PDF OCR Settings Smart Scan Num of Char for Doc Name Setting Default Screen for Send TX Terminal ID Printing Position Display Destination Name Use Chunked Encoding with WebDAV Sending Gamma Value for YCbCr Send Jobs RX Settings 2 Sided Print Select Cassette Switch A Switch B Switch C Switch D Receive Reduction Receive Reduction Reduce Reduce Direction Received Page Footer 2 ON 1...

Page 442: ...REDIAL INTERVAL TX ERROR RESEND CHECK DIAL TONE BEFORE SENDING TX TERMINAL ID TTI IN OUT SIDE OF IMAGE DISPLAY DESTINATION NAME TELEPHONE MARK RX SETTINGS ECM RX REPORT SETTINGS FAX FAX TX REPORT REPORT WITH TX IMAGE FAX ACTIVITY REPORT AUTO PRINT TX RX SEPARATE DAILY ACTIVITY REPORT TIME FAX RX REPORT CONF FAX INBOX RX REPORT SYSTEM SETTINGS COMMUNICATIONS SETTINGS FAX SETTINGS TX START SPEED RX ...

Page 443: ...Me XP Windows 2000 Server Professional SP1 or later Windows Server 2003 Novell Netware 3 2 4 11 4 2 5 5 1 Solaris Version 2 6 or later Mac OS X or later Red Hat Linux 7 2 Windows XP Professional Red Hat Enterprise Linux AS ES WA 4 0 or later Interface 100BASE TX 10BASE T Color Mode Automatic Color Select Full Color Grayscale Automatic Color Select Full Color Black and White Full Color Grayscale Bl...

Page 444: ...For Sending E mail 100 x 100 dpi 150 x 150 dpi 200 x 100 dpi 200 x 200 dpi 200 x 400 dpi 300 x 300 dpi 400 x 400 dpi 600 x 600 dpi For Sending I Fax Black and White 200 x 100 dpi 200 x 200 dpi 200 x 400 dpi 2 300 x 300 dpi 2 400 x 400 dpi 2 600 x 600 dpi 2 Color 100 x 100 dpi 2 200 x 200 dpi 2 300 x 300 dpi 2 400 x 400 dpi 2 600 x 600 dpi 2 Format E mail TIFF JPEG PDF I Fax Black and White TIFF MH...

Page 445: ...s 1 mm x 15 4 line mm 16 pels 1 mm x 15 4 line mm Transmission Speed Super G3 33 6 kbps G3 14 4 kbps Compression Method MH MR MMR JBIG Transmission Type Super G3 G3 Sending Original Sizes 11 x 17 to STMT Receiving Paper Sizes 11 x 17 to STMT Transmission Times ECM MMR G3MR method G3MH method JBIG Approximately 3 2 seconds Approximately 13 seconds Approximately 13 seconds Approximately 2 6 seconds ...

Page 446: ... 8 pels 1 mm x 15 4 line mm 16 pels 1 mm x 15 4 line mm Transmission Speed Super G3 33 6 kbps G3 14 4 kbps Compression Method MH MR MMR JBIG Transmission Type Super G3 G3 Sending Original Sizes 11 x 17 to STMT Receiving Paper Sizes 11 x 17 to STMT Transmission Times ECM MMR G3MR method G3MH method JBIG Approximately 3 2 seconds Approximately 13 seconds Approximately 13 seconds Approximately 2 6 se...

Page 447: ...system beforehand and if the system detects a match access is granted depending on the user s access rights and permissions Auto Redial When Auto Redial is set to On the machine automatically redials the recipient s facsimile number if the line is busy or if there is a sending error The machine will wait two minutes default after the initial attempt before redialing You can specify the number of t...

Page 448: ...ur colors are printed on paper as layers of halftone dots in varying sizes and angles to create the illusion of different colors Confidential Fax Inbox A type of inbox for storing received fax I fax documents If received fax I fax documents match the forwarding conditions they are forwarded to the Confidential Fax Inbox corresponding to the forwarding conditions without being printed The documents...

Page 449: ...y is full and you still need to send a document Direct Sending scans and sends one page at a time without storing the document in memory This enables you to send a document even when the memory is full DNS server Domain Name System server A server which maintains a database that translates the domain names of Internet servers such as www w3 org into Internet Protocol IP addresses such as 18 176 0 ...

Page 450: ...maintains a steady red light contact your local authorized Canon dealer Ethernet An industry standard LAN Local Area Network system for connecting multiple computers Data is sent from one computer to another by dividing it into packets and the packets reach their destinations smoothly without any collision with other packets F File formats File formats are used to save image data This machine supp...

Page 451: ...ware com imageWARE Document Manager Gateway Software for sending scanned documents from Color imageRUNNER machines equipped with the Send function to imageWARE Document Manager folders via the network imageWARE Document Manager Gateway is a standard feature of both the Workgroup Edition and the Enterprise Edition of imageWARE Document Manager It consists of two programs imageWARE Document Manager ...

Page 452: ...mages in Web pages are generally compressed by using the JPEG format so they can be transferred across the Internet more quickly L LAN Local Area Network A network system formed by linking a server workstations devices and computers which are all located in the same building or some other relatively limited area LDAP Lightweight Directory Access Protocol A network protocol that enables you to loca...

Page 453: ...e scanning is complete and you do not have to wait until sending is complete N NetBEUI NetBIOS Enhanced User Interface NetBEUI is a network protocol originally designed by IBM and later extended by Microsoft and Novell In a small network NetBEUI is more efficient than other protocols such as TCP IP It is supported natively by IBM operating systems and Microsoft Windows to provide services such as ...

Page 454: ...s Pause Time The default settings are two seconds if a pause is inserted within the telephone number may vary depending on your location and 10 seconds if a pause is added to the end of the telephone number Only the length of pauses inside a telephone number and not those at the end can be changed PBX Private Branch eXchange An in house telephone switching system that interconnects telephone exten...

Page 455: ...The outline data Trace can be extracted and used in Adobe Illustrator The smoothing process can also be applied to the text of the outline data so it has less of a jagged edge when seen on a PC monitor or in print PIN Code Personal Identification Number Code To prevent unauthorized access to telephone lines some PBX Private Branch eXchange systems require that a PIN code be entered when making a c...

Page 456: ... the spectrum A combination of these colors in equal amounts produces white Rotary Pulse Also called pulse dial On a rotary pulse telephone a dial is turned to send pulses to the telephone switching system RX Abbreviation for Reception Receiving RX Password The RX Password is needed to send or receive documents to and from a fax machine that uses ITU T standard subaddresses and passwords If the pa...

Page 457: ...he Internet SSL encryption SSL uses two keys to encrypt data a public key which is known to everyone and a private or secret key which is known only to the recipient of the message Stamp Applies a stamp about 1 8 3 mm in diameter on the front side of originals after they have been scanned so that you can distinguish already scanned originals from others Standard Use this setting to send normal typ...

Page 458: ...used to describe the generation of fax machines that use ITU T V 34 standard 33 6 Kbps modems Super G3 high speed fax machines allow a transmission time of approximately three seconds per page which results in reduced telephone line charges T TCP IP Transmission Control Protocol Internet Protocol The protocol used to connect to the Internet and wide area networks Telephone Line Type Depending on t...

Page 459: ...ltra Fast Rendering II A printing algorithm for realizing high speed rendering UFR II enables processing tasks to be executed and divided appropriately between the host PC and the printer to greatly reduce overall printing time Ultra Fine A resolution mode for sending originals at 16 dots mm x 15 4 lines mm eight times the standard resolution If the receiving fax machine does not support this mode...

Page 460: ...ndix Y YCbCr YCbCr is a color space used in video systems Y is the luminance component and Cb and Cr the chrominance components YcbCr was defined in the ITU 601 formerly CCIR 602 standard for use with digital component video ...

Page 461: ...9 51 ADF Automatic Document Feeder 14 25 Allow fax driver TX 11 17 Allow PDF Send with Expired Certificates 11 20 Always Add PDF Device Signature to Send PDF 11 21 ASCII code 14 25 Auto Redial 9 45 14 25 Automatic document deletion 9 10 B Before using this machine Registering the machine s fax number 1 16 Registering sender names 1 17 Registering the Sending Record 1 12 Registering the unit s name...

Page 462: ...er Inbox 2 20 Device Signature Certificate confirming 9 25 DHCP 14 27 Dial Tone checking 9 47 Different Size Originals 3 6 Digital Signature 5 34 Device Signature 5 34 5 35 User Signature 5 34 5 36 Direct Sending 5 3 14 27 Disclaimers xxiv Displaying Confirmation for Favorites Buttons 9 20 Display language setting 1 13 Displays used in this manual xiv Divided RX Timeout 11 4 DNS server 14 27 Docum...

Page 463: ... File Format setting About file format 5 21 File formats 14 28 File server 14 28 Fine 14 23 14 28 Flow of sending operations 1 20 Footer information printing 9 39 Forwarding 14 28 Forwarding Conditions List sample 14 15 Forwarding errors handling 9 12 Forwarding settings About forwarding settings 11 22 Checking Changing 11 40 Erasing 11 41 Forwarding without conditions 11 35 Printing 11 42 Storing...

Page 464: ...G3 xxii Trademarks xxiii Line type setting 1 11 Log on 14 30 Long distance 10 8 14 30 M MEAP 14 31 Memory lock 14 31 Memory RX Inbox 14 31 Memory RX Inbox settings About Memory RX Inbox settings 11 9 Memory Lock End Time 11 13 Memory Lock Start Time 11 11 Setting the password 11 9 Settings for storing received faxes in memory 11 10 Settings for storing received I fax documents in memory 11 11 Memo...

Page 465: ...he status of receive jobs 8 12 Printing the receive job log 8 13 Receiving documents 2 on 1 log 9 40 About receiving documents 6 3 Erasing received documents 6 8 Forwarding received documents 6 7 Printing footer information 9 39 Reducing received documents 9 37 Setting the Memory Lock mode 6 7 Reduction 3 17 Register key 2 37 Registered destinations specifying 2 23 Using the Address Book 2 23 Usin...

Page 466: ...cking Changing the status of send jobs 8 2 Printing the send job status log 8 8 Resending jobs 8 7 Send TX Report 12 4 14 3 Sender names registering 1 17 Sender s name 14 34 Sending a fax 5 2 Sending fax document manually 1 31 Sending methods Delaying send jobs 5 14 Job Done Notice 5 16 Previewing 5 17 Sending e mail messages 5 5 Sending a fax 5 2 Sending an I fax 5 8 Sending jobs to a file server...

Page 467: ...uations 13 7 Q A 13 37 Receiving documents 13 5 Sending documents 13 2 TTI 14 37 TX 14 37 TX settings initializing 9 33 TX Terminal ID printing 9 28 U UFR II 14 37 Ultra fine 14 23 14 37 Unit name registering 1 18 User inbox 1 36 2 20 5 13 User Preset keys About User Preset keys 4 17 Erasing scan settings 4 20 Naming a User Preset key 4 19 Storing scan settings 4 17 User Signature Certificate conf...

Page 468: ...Index 14 46 14 Appendix ...

Page 469: ......

Page 470: ... Surrey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON CHINA CO LTD 15F Jinbao Building No 89 Jinbao Street Dongcheng Di...

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