Xerox WorkCentre 5320 Administrator'S Manual Download Page 135

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Accounting

WorkCentre 5300 Series Multifunction Printer

System Administrator Guide

135

Accounting and Billing Device Settings

At the printer control panel, press the

Machine Status

button, then touch the

Tools

tab.

Touch

Accounting

Accounting / Billing Device Settings

Change the following settings as necessary:
•

Connect with Account / Billing Device

: Touch

Connected

to enable an accounting or billing

device that is connected to the printer.

•

Account / Billing Device

: Touch the type of device.

•

Track Copy Jobs

: Touch

Track with Accounting/Billing Device

to track copy pages.

•

Track Print Jobs

: Touch

Track with Accounting/Billing Device

to track print pages.

•

Track Scan/ Fax Jobs

: Touch

Track with Accounting/Billing Device

to track scanned or

faxed pages.

•

Interrupt Mode

: Touch

Enabled

to enable the interrupt mode.

•

Job with Insufficient Credit

: Touch to delete, hold, or delete on timeout on a job with

insufficient credit.

•

Charge Print Jobs

: Touch

Charge by Card Number

to track charges by card number.

•

Track with Cumulative Device

: Touch the type of device.

•

Scan Ahead for Copy Job

: Touch

Enabled

to scan ahead for a copy job.

Summary of Contents for WorkCentre 5320

Page 1: ...335 System Administrator Guide Guide de l administrateur système Español Guía del administrador del sistema Português Guia de Administração do Sistema Xerox WorkCentre 5325 5330 5335 Multifunction Printer Imprimante multifonction ...

Page 2: ... in the United States and or other countries Apple AppleTalk Bonjour EtherTalk Macintosh Mac OS and TrueType are trademarks of Apple Inc registered in the U S and other countries HP GL HP UX and PCL are trademarks of Hewlett Packard Corporation in the United States and or other countries IBM and AIX are trademarks of International Business Machines Corporation in the United States and or other cou...

Page 3: ...re IS 17 Changing the System Administrator Password 17 Accessing the Configuration Report 17 Using the Configuration Overview Page 18 Assigning a Name and Location to the Printer 18 Enabling Services and Options 19 Enabling Services and Options at the Control Panel 19 Enabling Services and Options in CentreWare IS 19 Viewing Services and Options 19 Initialization USB Flash Drive 19 3 Network Confi...

Page 4: ...ng NetWare 39 Configuring NetWare Settings 39 Microsoft Networking 41 Enabling Microsoft Networking 41 Configuring Microsoft Networking 41 Configuring WINS 41 IPP 42 Enabling IPP 42 Configuring IPP 42 WebDAV 43 Enabling WebDAV 43 Configuring WebDAV 43 WSD 44 Enabling WSD 44 Configuring WSD 44 FTP 45 Enabling and Configuring FTP 45 4 Security Setting up Access Rights 48 Overview 48 Local Authentica...

Page 5: ...t Log 68 Interpreting the Audit Log 68 PDF and XPS Signatures 70 Address Book Security 71 Restricting Access to Job Information 72 Hiding or Password Protecting Completed Job Information 72 Hiding Active Job Information 72 Hiding or Displaying Network Settings 73 5 Printing Selecting Print Mode Options 76 Managing Banner Sheet Printing Options 77 Enabling Banner Sheet Printing in CentreWare IS 77 ...

Page 6: ...figuring Email Settings 97 Editing Default Email Settings 98 Managing the Email Address Book 99 Network Scanning 100 Enabling Network Scanning 100 Configuring Network Scanning 100 Configuring File Repository Settings 101 Configuring the Default Template 105 Configuring Template Pool Repository Settings 106 Updating the List of Templates at the Control Panel 107 Configuring a Validation Server 107 ...

Page 7: ... the Control Panel 124 9 Accounting Local Accounting 128 Configuring Local Accounting 128 Resetting Access and Usage Limits for All Users 129 Xerox Standard Accounting 130 Configuring Xerox Standard Accounting 130 Creating a Group Account 131 Creating a New User Account and Setting Usage Limits 131 Maximum Usage Limits 132 Resetting Usage Limits 132 Printing a Report 132 Network Accounting 133 Ena...

Page 8: ...Printer Settings to a Clone File 147 Installing a Clone File 147 Address Books 148 Public Address Book 148 LAN Fax Address Book 149 Font Management Utility 150 Customizing Printer Contact Information 151 Updating the Printer Software 152 Updating the Software 152 Date and Time Settings 153 Watermarks and Annotations 154 Watermarks 154 Universal Unique ID 154 Forced Annotations 154 Memory Settings ...

Page 9: ...WorkCentre 5300 Series Multifunction Printer System Administrator Guide 9 1 Introduction This chapter includes Overview on page 10 More Information on page 11 ...

Page 10: ...printer s current configuration Review the report and locate the printer s IP address For details see Configuration Report on page 15 5 Open a Web browser and type the IP address of your printer to access CentreWare Internet Services CentreWare IS CentreWare IS is administration and configuration software installed on the printer s embedded Web server For more information see Accessing CentreWare ...

Page 11: ...ce WC53XXdocs User Guide PDF Software and Documentation Disc www xerox com office WC53XXdocs Recommended Media List www xerox com paper United States www xerox com europaper Europe Online Support Assistant www xerox com office WC53XXsupport Technical Support www xerox com office WC53XXsupport Information pages At the control panel press the Machine Status button then touch the Machine Information ...

Page 12: ...Introduction WorkCentre 5300 Series Multifunction Printer System Administrator Guide 12 ...

Page 13: ...n Printer System Administrator Guide 13 2 Initial Setup This chapter includes Physical Connection on page 14 Initial Setup at the Control Panel on page 15 Initial Setup in CentreWare IS on page 17 Enabling Services and Options on page 19 ...

Page 14: ...printer and plug it into an electrical outlet 2 Connect one end of a Category 5 or better Ethernet cable to the Ethernet port in the back of the printer Connect the other end of the cable to a correctly configured network port 3 If you have purchased and installed the Fax Hardware Kit connect the printer to a correctly configured telephone line 4 Turn the printer on ...

Page 15: ...Configuration Report lists the printer s current settings For details see Accessing the Configuration Report on page 17 System Administrator Access at the Control Panel To configure the printer from the control panel press the Machine Status button then touch the Tools tab If the printer is locked log in as the system administrator To log in as a system administrator 1 At the printer control panel...

Page 16: ...figuration page see Accessing the Configuration Report on page 17 To manually set the speed of the printer s Ethernet interface 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Connectivity Network Setup Protocol Settings 3 Touch Ethernet Rated Speed and touch Change Settings 4 Select the Speed to match the speed set on your hub or swi...

Page 17: ...password to access the Properties tab The administrator user name is admin and the default password is 1111 To see the IP address of the printer press the Machine Status button on the control panel Changing the System Administrator Password Xerox recommends that you change the default system administrator password after you configure the printer for security Be sure to store the password in a secu...

Page 18: ...the Configuration Overview page click Properties Configuration Overview Assigning a Name and Location to the Printer The Description page provides a place to assign a name and location to the printer for future reference To assign a name and location 1 In CentreWare IS click Properties Description 2 Next to Machine Name type a name for the printer 3 Next to Location type the location of the printe...

Page 19: ...ions 4 Touch Keyboard 5 Type the code and touch Save Enabling Services and Options in CentreWare IS 1 In CentreWare IS click Properties Security Feature Enablement 2 Type the Unique Function Code 3 Click Apply 4 Touch Reboot Viewing Services and Options To see which services and options are enabled or installed 1 At the printer control panel press the Machine Status button then touch the Machine I...

Page 20: ...Initial Setup WorkCentre 5300 Series Multifunction Printer System Administrator Guide 20 ...

Page 21: ...his chapter includes TCP IP on page 22 SNMP on page 26 LPD on page 29 Raw TCP IP Printing on page 30 SMTP on page 31 LDAP on page 33 POP3 on page 36 HTTP on page 37 Proxy Server on page 38 NetWare on page 39 Microsoft Networking on page 41 IPP on page 42 WebDAV on page 43 WSD on page 44 FTP on page 45 ...

Page 22: ...l Manually Configuring an IPv4 Network Address 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch Connectivity and Network Setup Protocol Settings 3 Touch IPv4 IP Address Resolution and touch Change Settings 4 Touch Static then touch Save 5 Touch IPv4 IP Address and touch Change Settings 6 Type the static IP address using the touch screen keypad and tou...

Page 23: ...then touch the Tools tab 2 Touch Connectivity and Network Setup Protocol Settings 3 Touch IPv6 Address Manual Configuration and touch Change Settings 4 Touch Disabled then touch Save 5 Touch Automatically Configured IPv6 Address then touch Change Settings to see the acquired IPv6 address information Configuring DNS DDNS Settings Domain Name System DNS and Dynamic Domain Name System DDNS is a syste...

Page 24: ...t gateway If RARP address resolution mode is selected you cannot change the IP address 6 Type a valid Domain Name DNS Configuration for IPv4 1 Next to Obtain DNS Server Address Automatically select the Enabled check box to allow your DHCP server to provide the DNS server address Clear the check box to manually provide the DNS server address and type an IP address for the Preferred DNS Server Alter...

Page 25: ... or select Dual Stack to use both IPv4 and IPv6 By default IPv6 is disabled CAUTION If both IPv4 and IPv6 are disabled you cannot access CentreWare IS You must re enable TCP IP at the printer control panel before you can access CentreWare IS Disabling TCP IP or changing the IP address also disables any dependant protocols Notes The host name is the same for IPv4 and IPv6 If you change the host nam...

Page 26: ...gs 2 Next to SNMP select Enabled 3 Select UDP and IPX to enable these transport protocols if necessary Configuring SNMP 1 In CentreWare IS click Properties Connectivity Protocols SNMP Configuration 2 Under SNMP Properties select Enable SNMP v1 v2c Protocols or Enable SNMP v3 Protocol then click Apply Note You must click Apply to save your settings or the protocol will remain disabled 3 Under Authe...

Page 27: ...3 can be enabled a digital certificate must be installed on the printer and SSL must be enabled For more details see Installing a Digital Certificate on page 56 1 In CentreWare IS click Properties Connectivity Protocols SNMP 2 Under SNMP Properties click Edit SNMP v3 Properties 3 Under Administrator Account click Account Enabled to create the administrator account 4 Type an Authentication Password...

Page 28: ...ced at the bottom of the page 3 Under Trap Destination Addresses click Add IPX Address 4 Type the 8 digit hexadecimal number that identifies the IPX External Network host configured to receive the trap 5 Type the 48 bit Physical MAC Address of the computer running the SMNP manager application that is to receive the trap 6 Type the IPX Socket Number of the computer running the SNMP manager applicat...

Page 29: ...e IS click Properties Connectivity Port Settings 2 Next to LPD select the Enabled check box Note Disabling LPD will affect clients printing to the printer over TCP IP using the LPR printing port Configuring LPD 1 In CentreWare IS click Properties Connectivity Protocols LPD 2 Type an LPD Port Number or use the default port number of 515 3 Enter the Connection Time Out 4 Enter the Maximum Number of ...

Page 30: ...selected in Windows as the Standard TCP IP port Enabling Port 9100 Note TCP IP must be enabled before Port 9100 is enabled 1 In CentreWare IS click Connectivity Port Settings 2 Next to Port 9100 select Enabled Configuring Port 9100 1 In CentreWare IS click Properties Connectivity Protocols Port 9100 2 Next to TCP MSS Mode select Enabled if necessary Note TCP MSS settings are common for LPD and Por...

Page 31: ...igned to this printer by the SMTP server in the Machine s E mail Address field Optional Information 1 To improve transmission speed you can set messages to be fragmented between 2 and 500 times Select Enabled next to Split Send and enter the number of fragments in the Maximum Split Count field 2 If you enable Split Send you can select how the email jobs should be split Under Split Send Method sele...

Page 32: ...me and Password Retype the password to confirm 7 If authentication is enabled and the printer is configured to require users to log in before they can access email select Remotely Authenticated User under Login Credentials for Sending E mails to use the credentials of the user to access the SMTP server Select System to allow this field to default to the same setting you selected for sending automa...

Page 33: ...ted User The user s credentials upon logging in are used to access the LDAP server Note Authentication must be enabled and tool and feature access must be configured to require the user to log in before accessing email For details see Setting up Access Rights on page 48 and Controlling Access to Tools and Features on page 54 System The printer logs into the LDAP directory and is authenticated usin...

Page 34: ...p down menus under Imported Heading to remap fields as needed Note Headings are defined by your LDAP server s schema Configuring Filters for LDAP 1 In CentreWare IS click Properties Connectivity Protocols LDAP Custom Filters 2 In the User ID Query Filter field type the LDAP search string or filter that you wish to apply The filter defines a series of conditions that the LDAP search must fulfill in...

Page 35: ...stem Administrator Guide 35 8 In the Internet Fax Address Book Filter field type the LDAP search string or filter that you want to apply The filter defines a series of conditions that the LDAP search must fulfill in order to return the information you want 9 Click Apply ...

Page 36: ...In CentreWare IS click Properties Connectivity Protocols POP3 Setup 2 Type the appropriately formatted address and port number The default port number is 110 3 Next to POP Receive Password Encryption select APOP Authentication if required 4 Type the Login Name assigned to the printer that will be used to log in to the POP3 server 5 Type a password Retype the password to confirm 6 Type a Polling In...

Page 37: ...n touch the Tools tab 2 Touch System Settings Connectivity Network Setup Port Settings 3 Touch Internet Services HTTP then touch Change Settings 4 Touch Enabled then touch Save Configuring HTTP Settings 1 In CentreWare IS click Properties Connectivity Protocols HTTP 2 Change the maximum number of connections if required The default is 5 3 Type the Port Number if required The default is 80 4 Next t...

Page 38: ...ies Connectivity Protocols Proxy Server 2 Under General next to Use Proxy Server select Enabled 3 Next to Proxy Setup select Same Proxy for All Protocols to use the same proxy settings for HTTP and HTTPS or Different Proxy for each Protocol 4 Under Addresses to Bypass Proxy Server type any web addresses or domains that you want to bypass the proxy server such as your company s intranet site 5 Unde...

Page 39: ...S click Properties Connectivity Port Settings 2 Next to NetWare select Enabled 3 Select IPX SPX or TCP IP if you want to enable these protocols 4 Click Apply Configuring NetWare Settings 1 In CentreWare IS click Properties Connectivity Protocols NetWare 2 Select the Frame Type from the drop down menu Options are Auto Ethernet II Ethernet 802 2 Ethernet 802 3 Ethernet SNAP 3 Type a polling rate bet...

Page 40: ...ts can include printers servers computers people organizations and more 1 Under NetWare Directory Services NDS type the appropriately formatted NDS Tree and NDS Context 2 Type a name for the NDS tree in the NDS Tree field The default entry for this field is Xerox_DS_Tree If you are using Bindery mode leave this field blank 3 Type a context in the NDS Context field The default entry for this field ...

Page 41: ... unicode 7 Next to Auto Master Mode select Enabled if your SMB sever supports it 8 Next to Password Encryption select Enabled to encrypt user passwords for remote authentication using SMB Configuring WINS When running WINS the printer registers its IP address and NetBIOS host name with a WINS server WINS allows users to communicate with the printer using host name only removing a significant overh...

Page 42: ...ck Properties Connectivity Port Settings 2 Next to IPP select Enabled 3 Click Apply Configuring IPP 1 In CentreWare IS click Properties Connectivity Protocols IPP 2 Next to Add Port Number type the port number that you want the printer to use 3 Next to Administrator Mode select Enabled to allow only one specific user to control or delete any print job 4 Type the Connection Time Out Default is 60 s...

Page 43: ...atively on remote Web servers WebDAV must be enabled to use Network Scan Utility 3 For details see Configuring the Printer for the Scan Utility on page 112 Enabling WebDAV 1 In CentreWare IS click Properties Connectivity Port Settings 2 Next to WebDAV select Enabled 3 Click Apply Configuring WebDAV 1 In CentreWare IS click Properties Connectivity Protocols WebDAV 2 Type the Port Number 3 Type the ...

Page 44: ...at the printer and client computers are on the same IP subnet Enabling WSD 1 In CentreWare IS click Properties Connectivity Port Settings 2 Next to WSD Print select Enabled to enable the WSD print service 3 Next to WSD Scan select Enabled to enable the WSD scan service 4 Click Apply Configuring WSD 1 In CentreWare IS click Properties Connectivity Protocols WSD 2 Edit the following settings if requ...

Page 45: ...k Scanning Saved Jobs Backup and Software upgrade can use FTP as a filing service Enabling and Configuring FTP 1 In CentreWare IS click Properties Protocols FTP 2 Next to FTP client Port Status select Enabled 3 Next to Transfer Mode select an option Passive Mode Data transfers over a random port number specified by the FTP server from a connection made from the printer Active Mode Data transfers o...

Page 46: ...Network Configuration WorkCentre 5300 Series Multifunction Printer System Administrator Guide 46 ...

Page 47: ...tes on page 56 Secure HTTP and SSL TLS on page 59 S MIME on page 60 IPsec on page 61 802 1X on page 62 FIPS140 2 Data Encryption on page 64 Overwriting Image Data on page 65 IP Filtering on page 67 Audit Log on page 68 PDF and XPS Signatures on page 70 Address Book Security on page 71 Restricting Access to Job Information on page 72 Hiding or Displaying Network Settings on page 73 See also www xer...

Page 48: ...rs are authenticated and authorized when they log in at the control panel Network The printer retrieves user information from a network directory to authenticate and authorize users when they log in at the control panel The printer can use of the following three protocols to communicate with your authentication server Kerberos Solaris or Windows 2000 2003 SMB Windows 2000 2003 LDAP Card Reader You...

Page 49: ...d Features on page 54 User Information Before you can define access rights for users user information must be defined You can add or edit the printer s internal User Information Database with user information or you can specify a network database or LDAP server containing user information Adding User Information to the Local Database 1 In CentreWare IS click Properties Security Authentication Conf...

Page 50: ...uthentication If you have an LDAP server connected to your network you can configure the printer to retrieve user information from the LDAP directory when authenticating a user at the control panel For details on configuring LDAP settings see LDAP on page 33 Setting up Network Authentication 1 In CentreWare IS click Properties Security Authentication Configuration 2 On the Authentication Configura...

Page 51: ...Authentication 2 Next to Authentication Method select Direct Authentication or Authentication of User Attributes Direct Authentication uses the user name and password entered by the user for authentication with the LDAP server Authentication of User Attributes allows you to specify the what is entered by the user Attribute of Typed User Name and what is used by the printer Attribute of the Login U...

Page 52: ...ecure Access Settings 2 Type the Default Prompt text and Default Title text 3 Select Enabled next to Local Login to allow users to type their credentials at the control panel 4 Select Enabled next to Get Accounting Code to allow the printer to get the user s accounting code from a network accounting server when the user logs in at the control panel Network authentication and network accounting mus...

Page 53: ...Touch No Passcode Required and touch Save Set the SmartCard Certificate Verification Mode For additional security you can set the printer to validate a user s SmartCard against certificates stored on the printer 1 At the printer control panel press the Machine Status button and touch the Machine Information tab 2 Touch Authentication Security Settings Authentication User Details Setup SmartCard Ce...

Page 54: ...ndo to retain the previous settings Controlling Access for a Group of Users If your network is connected to an LDAP server you can configure network authentication and control individual user or group access to services and features LDAP server user groups can be used to control access to services and features of the printer For example the LDAP server may contain a group of users called Admin You...

Page 55: ...s features on the printer 2 Repeat for Job Status Pathway and Machine Status Pathway 3 Click Apply Service Access Setup Note Service Access setup requires that Authentication is enabled and Tools and Feature Access are configured to require users to log in before they can access services For details on these topics see Setting up Access Rights on page 48 and Controlling Access to Tools and Feature...

Page 56: ...a public key to be used for encryption Create a request to have a certificate authority or a server functioning as a certificate authority sign a certificate and then upload the certificate to the printer An example of a server functioning as a CA is Windows Server running Certificate Services Install a certificate created by a trusted intermediate or root CA For details see Managing Certificates ...

Page 57: ...e chain of trust 1 In CentreWare IS click Properties Security Machine Digital Certificate Management 2 Click Upload Signed Certificate 3 If the certificate is password protected type the Password and retype to verify 4 Click Browse or Choose File navigate to the signed certificate in crt format and click Open or Choose 5 Click Import Note The signed certificate must match the CSR created by the pr...

Page 58: ... certificate is still considered valid High The revocation status of certificates is checked The certificate is only considered valid after successfully verifying that the certificate has not been revoked 3 Under General select the Retrieval of Certificate Status 4 If you selected OCSP as the retrieval method under OCSP next to Send Query to OCSP Responder With select URL as Specified in Certifica...

Page 59: ... HTTP is enabled to access CentreWare IS all pages will contain https in the URL for the Web page 1 In CentreWare IS click Properties Security SSL TLS Settings 2 Next to HTTP SSL TLS Communication select Enabled 3 Type the port number you want to use for HTTP SSL TLS 4 If you want to use SSL TLS for LDAP communication select Enabled next to LDAP SSL TLS Communication 5 If you want to use S MIME co...

Page 60: ...e when the printer receives a digitally signed email 5 Under E mail next to Receive Untrusted E mail select Enabled to allow the printer to receive an email from a user whose digital certificate is not in the printer s chain of trust or from a user that does not have a digital certificate 6 Next to Digital Signature Outgoing E mail select Select during send to allow users to manually choose to sig...

Page 61: ...eshared Key type the Shared Key and retype the key to verify 5 Type the IKE SA Life Time 5 28800 minutes 6 Type the IPSec SA Life Time 300 172800 minutes 7 Select the DH Group type 8 Enable PFS if necessary 9 Type the Specific Destination IPv4 Address 10 Type the Specific Destination IPv6 Address 11 To restrict the printer from communicating with devices that are not using IPSec select Disabled ne...

Page 62: ...Enable IEE E 802 1x select Enabled 3 Under Authentication Method select the method used on your network Options are EAP MD5 EAP MS CHAPv2 PEAP MS CHAPv2 EAP TLS This method is available if the printer is configured to use EAP TLS For details see Configuring the Printer for 802 1X using EAP TLS Authentication on page 62 4 Type the Login Name Device Name required by your authentication switch and se...

Page 63: ...trator Guide 63 8 Select the check box next to the certificate you want to use 9 Click Certificate Details 10 Click Use this Certificate 11 Click Reboot Machine You can now select EAP TLS as the 802 1X authentication method For details see Configuring 802 1X on page 62 ...

Page 64: ...government standard FIPS140 2 You can warn users with a control panel message when data is about to be transmitted that is not encrypted to FIPS140 2 standard For more information see the printer s Security White Paper on the Xerox website To enable the warning message 1 In CentreWare IS click Properties Security FIPS140 Validation Mode 2 Next to FIPS140 Validation Mode select Enabled Note FIPS 14...

Page 65: ...Touch Authentication Security Settings Overwrite Hard Disk 3 Touch Number of Overwrites then touch 1 Overwrite or 3 Overwrites 4 Touch Save 5 Touch Run Image Overwrite CAUTION All image data will be deleted 6 Touch Start 7 Touch Yes to confirm The following will be deleted Secure Sample and Delay print jobs Images stored in folders PDL spool files Fax documents Any temporary files Note While data ...

Page 66: ... Printer System Administrator Guide 66 5 Touch Run Image Overwrite CAUTION All image data will be deleted 6 Touch Scheduled Image Overwrite 7 Touch Daily Weekly or Monthly and touch the arrow icons to specify when you want image data to be deleted ...

Page 67: ...he IP address of the computer or device that you want to allow 5 Type a number for the Source IP Mask that will use this rule The allowable range of 0 to 32 corresponds to the 32 bit binary number comprising IP addresses A number of 8 for example represents a Class A address mask of 255 0 0 0 The number 16 represents a Class B address mask of 255 255 0 0 The number 24 represents a Class C address ...

Page 68: ...ave the compressed auditfile txt file to your computer 3 Open the file in an application that can read a tab delimited text file Interpreting the Audit Log The Audit Log is formatted into columns Log ID A unique value that identifies the event Date The date that the event happened in mm dd yy format Time The time that the event happened in hh mm ss format Audit Event ID The type of event The numbe...

Page 69: ...he Logged Event is System Status for example one of the following may be displayed Started normally cold boot Started normally warm boot Shutdown requested Image Overwriting started Completion Status The status of the event Optionally Logged Items Other information recorded when the event occurs such as log in and authentication access method ...

Page 70: ...digital certificate Before you begin Select the device Scan File certificate For details see Managing Certificates on page 57 Install an S MIME digital certificate For details see Installing a Digital Certificate on page 56 Enable secure HTTP SSL and S MIME communication for details see Secure HTTP and SSL TLS on page 59 To set digital signatures 1 In CentreWare IS click Properties Security PDF XP...

Page 71: ...etails see Local Authentication on page 49 You can create an Authorization Group to restrict users from using or editing the address book at the control panel 1 In CentreWare IS click Properties Security Create Authentication Groups 2 Click Edit next to one of the group numbers 3 Type the Group Name 4 Next to Restrict Recipient Selection Method select No Restriction to allow access for the group o...

Page 72: ...es Security Job Status Default Completed Jobs View 2 Next to Completed Jobs View select Require Login to View Jobs or No Job Viewing to keep users from seeing completed job information 3 If you selected Require Login to View Jobs next to Access To select All Jobs or Jobs Run By Login User Only 4 Next to Hide Job Details select Yes or No 5 Click Apply Hiding Active Job Information 1 In CentreWare I...

Page 73: ...work Settings You can show or hide the IPv4 address or host name of the printer on the control panel touch screen 1 In CentreWare IS click Properties Security 2 Click Display Network Settings 3 Select Show IPv4 Address or Show Host Name To hide network information select Hide Network Information 4 Click Apply ...

Page 74: ...Security WorkCentre 5300 Series Multifunction Printer System Administrator Guide 74 ...

Page 75: ... Printer System Administrator Guide 75 5 Printing This chapter includes Selecting Print Mode Options on page 76 Managing Banner Sheet Printing Options on page 77 Print Service Settings on page 78 UNIX Linux and AS 400 Printing on page 80 ...

Page 76: ...ng Print Mode Options You can specify the print mode that you want the printer to use for individual protocol types 1 In CentreWare IS click Properties Services Printing Print Mode 2 Under Print Mode select Auto HP GL 2 PLCL 6 5e or TIFF JPEG from the drop down list 3 Select PJL if necessary ...

Page 77: ...m the print driver select Enabled next to Allow Print Driver to Override 6 Click Apply Enabling Banner Sheet Printing at the Control Panel 1 At the printer control panel press the Machine Status button then touch Tools 2 Touch Print Service Settings Other Settings 3 Touch Banner Sheet 4 Touch Change Settings 5 Touch Start Sheet End Sheet or Start Sheet and End Sheet 6 Touch Allow Print Driver to O...

Page 78: ... Confirmation Screen Display Paper Supply Screen Unregistered Forms Set whether or not to print a job if a form specified for printing in a form data file overlay printing is not registered on the printer If you touch Print only the data is printed because the specified form is not present The setting is added to the print settings menu when there is a print specification from the host computer Re...

Page 79: ...lope tray 1 Remove Tray 1 from the printer 2 Insert the envelope tray in the Tray 1 position in the printer 3 At the printer control panel press the Machine Status button then touch the Tools tab 4 Using the touch screen keyboard enter admin touch Next enter 1111 then touch Enter 5 Touch Tools tab System Settings 6 Touch Common Service Settings 7 Under Features scroll down then touch Other Setting...

Page 80: ...ed and spooled locally on your computer then sent directly to the printer XSUS must be installed on each computer Workstation to Server Client Server Print jobs are processed and spooled on your computer and then sent to the printer to be printed This model requires XSUS to be installed on both the server and on the computer Server Based Print jobs are sent unprocessed from your computer and are s...

Page 81: ...ectory 3 At the UNIX command line type gzip dfv filename tgz then press Return or Enter The filename must include a tgz extension 4 Type tar xvf filename tgz then press Return or Enter 5 The files are expanded and two directories are created with names that match the printer driver and Printer Model Package tgz file names Note The expansion steps must done for both tgz files Perform the Installati...

Page 82: ... In User ID type root For password type the root password 4 Click Add Printer and follow the on screen prompts to add the printer to the CUPS printer list Printing with CUPS CUPS supports the use of both the System V lp and Berkeley lpr printing commands 1 To print to a specific printer in System V type lp dprinter filename then click Enter 2 To print to a specific printer in Berkeley type lpr Ppr...

Page 83: ...ion Printer System Administrator Guide 83 Installing the WSCO and Setting up Print Queues For detailed instructions on installing the library and setting up print queues refer to the installation instructions that are included with the library ...

Page 84: ...Printing WorkCentre 5300 Series Multifunction Printer System Administrator Guide 84 ...

Page 85: ...rator Guide 85 6 Copying This section includes Specifying Default Copy Settings on page 86 Creating Copy Feature Presets on page 87 Copy Control on page 88 Original Size Defaults on page 89 Reduce and Enlarge Presets on page 90 Defining Custom Colors on page 91 ...

Page 86: ...ttings that users see at the control panel 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Copy Service Settings 3 Touch Copy Defaults 4 Touch the desired setting For copy setting details see the User Guide 5 Touch Change Settings 6 Make the desired changes to the setting then touch Save ...

Page 87: ...an define a preset for commonly used copy settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Copy Service Settings 3 Touch Preset Buttons 4 Touch a preset in the list then touch Change Settings 5 Make the desired changes to the preset then touch Save ...

Page 88: ... Guide 88 Copy Control 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Copy Service Settings 3 Touch Copy Control 4 Touch a setting in the list 5 Touch Change Settings 6 Make the desired changes then touch Save ...

Page 89: ... default size specifications for originals 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Copy Service Settings 3 Touch Original Size Defaults 4 Touch an original size in the list 5 Touch Change Settings 6 Make the desired changes to the preset then touch Save ...

Page 90: ...the presets for reducing or enlarging images 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Copy Service Settings 3 Touch Reduce Enlarge Presets 4 Touch a preset in the list then touch Change Settings 5 Make the desired changes to the preset then touch Save ...

Page 91: ... printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Copy Service Settings 3 Touch Defining Custom Colors 4 Touch a custom color in the list then touch Change Settings 5 Touch the arrows to increase or decrease the values for Yellow Magenta or Cyan then touch Save ...

Page 92: ...Copying WorkCentre 5300 Series Multifunction Printer System Administrator Guide 92 ...

Page 93: ...General Scan Service Settings on page 94 Scanning to a Folder on the Printer on page 95 Scanning to an Email Address on page 97 Network Scanning on page 100 Scanning to a User s Home Folder on page 108 Scanning to a USB Drive on page 109 Job Flow Sheets on page 110 Configuring the Printer for the Scan Utility on page 112 ...

Page 94: ...ts To define default Scan to PC settings for all users 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Scan Service Settings Scan to PC Defaults 3 Touch a default setting in the list then touch Change Settings 4 Change the following settings as necessary Transfer Protocol Touch FTP SMB or SMB UNC Format Login Credential to Access Dest...

Page 95: ...e a password then retype the password again to verify 5 Next to Check Folder Passcode select Always Save Write or Print Delete 6 Next to Delete Files after Print or Retrieve select Enabled to delete files after they are printed or retrieved 7 Next to Delete Expired Files select Enabled to delete files after the stored file folder date expires To set the expiration date in the stored file folders s...

Page 96: ...d Print and Delete Confirmation Screen Touch Enabled to display a confirmation message on the touch screen when a file is printed and deleted from a folder Convert Custom Size to Standard Size Touch Yes to convert files in folders to a standard size when transferring a fax or Internet fax for secure polling Standard Size Threshold Value Specify the standard size for the Convert Custom Size to Stan...

Page 97: ...Maximum Address Entries Select the maximum number of email addresses that a scanned document can be sent to This includes To Cc and Bcc fields Incoming E Mail Print Options Select the parts of the email that you want to print Print Attachment Only Attachment Full Headers Message Attachment Basic Headers Message Print Error Notification E mail Touch On to print an error report when an email transmi...

Page 98: ...will not be able to edit the To and Cc fields Editing Default Email Settings 1 In CentreWare IS click Properties Services E mail Defaults 2 Click Edit 3 Next to Receiving Protocol select POP3 or SMTP 4 Next to From Address type the text that you want to appear in the From field of email 5 Next to From Name type the text that you want to appear in the Name field of email 6 Next to Incoming E mail P...

Page 99: ...e type the text that you want to appear in the body of an email 18 Under User Attachment or Device Information select additional information that you want to be added to the body of the email 19 Next to Signature type the text that you want to be added to the end of the body of the email 20 Next to Add Me to To Field select Enabled to automatically add the authenticate users email address to the T...

Page 100: ... installed on the printer and Secure HTTP SSL is enabled For details see Digital Certificates on page 56 and Secure HTTP and SSL TLS on page 59 Enabling Network Scanning 1 In CentreWare IS click Properties Services Network Scanning Scan Template Management 2 Next to Status click Enabled Configuring Network Scanning 1 In CentreWare IS click Properties Services Network Scanning General 2 Next to Con...

Page 101: ...the printer to use to access the repository folder Note the user name and password Create a folder within the FTP root Note the directory path user name and password This is your file repository Test the connection Log into the file repository from a computer with the user name and password Create a new folder in the directory then delete it If you cannot do this check the user account access righ...

Page 102: ...not do this check the user account access rights To configure file repository settings 1 In CentreWare IS click Properties Services Network Scanning File Repository Setup 2 Click Add 3 Next to Friendly Name type a name for the repository 4 Select NetWare from the Protocol drop down menu 5 Next to Server Name type the server name 6 Next to Server Volume type the server volume 7 For NetWare 4 x 5 x ...

Page 103: ...ss and port number for the server where the file repository is located The default port number is 139 7 Next to Share type the share name 8 Next to File Path field type the directory path of the folder starting at the root of the shared folder Example If you have a folder named scans in the shared folder type scans 9 Under Login Credentials to Access the Destination select one of the following Aut...

Page 104: ...t handles the remaining details of file transfer Configuring HTTP HTTPS File Repository Settings 1 In CentreWare IS click Properties Services Network Scanning File Repository Setup 2 Click Add 3 Next to Friendly Name type a name for the repository 4 Select HTTP or HTTPS from the Protocol drop down menu 5 Next to Host Name IP Address Port type the appropriately formatted address and port number of ...

Page 105: ... other scanning options Editing File Destination Settings 1 Under File Destination select the template and click Edit 2 Select the required Filing Policy from the drop down menu 3 Click Apply Adding Document Management Fields You can add fields to the template to help you manage scanned image files The fields will display when a user selects the template at the control panel The user can type info...

Page 106: ...s Network Scanning Image Settings Compression Capability To restore the Default Template to its original settings click Apply Factory Default Settings This will delete any custom settings applied to the Default Template Configuring Template Pool Repository Settings If you want to store Network Scanning templates on your network or if you are using a scanning management application such as SMARTsen...

Page 107: ...e Templates Configuring a Validation Server Scan metadata entered at the printer control panel can be verified against a list of valid values by a validation server 1 In CentreWare IS click Properties Services Network Scanning Validation Servers 2 Click Add 3 Next to Host Name IP Address Port type the appropriately formatted address and port number of the server The default port number is 443 for ...

Page 108: ... Name up to 127 characters in length This is the default description of the template that displays for users when scanning at the control panel 4 Type a Template Name up to 127 characters This is the default name that displays for users when scanning at the control panel If you leave this field blank the template will be named S2HOME 5 Specify the home directory To scan to a user s home directory ...

Page 109: ...s users to scan a document to a USB flash drive using the USB port on the printer control panel For instructions explaining how to use this feature see the User Guide at www xerox com office WC53XXdocs Enabling Store to USB 1 In CentreWare IS click Properties Services Store to USB General 2 Next to Store to USB select Enabled 3 Click Apply ...

Page 110: ...erox com office WC53XXdocs Before you begin Purchase and install the Scan Kit See the instructions included with the kit for details Enable ports for SNMP SOAP and UDP Create a Folder Create a folder For details see Creating and Editing a Folder on page 95 Create a Job Flow Sheet 1 In CentreWare IS click Scan Job Flow Sheets 2 Next to Sheet Type select Unknown 3 Next to Sheet Order select the orde...

Page 111: ...e Starting Rate Type the Folder Number of the folder and the Folder Passcode Select Send Relay Broadcast or Print at Relay Station if necessary Type the Relay Station ID Broadcast Recipients F Code and Password if necessary If you selected FTP or SMB type the Name and the Server Name Next to Save in type the directory path of the folder where you want to send scanned documents Type the Login Name ...

Page 112: ...be installed on the printer before you can scan using XSU SMB must be enabled on your computer SMB is not enabled by default on Macintosh computers Templates created in XSU can not be deleted from the printer using CentreWare IS Templates must be deleted in XSU by the user who created the template For instructions explaining how to use this feature see the User Guide at www xerox com office WC53XX...

Page 113: ...s Multifunction Printer System Administrator Guide 113 8 Faxing This chapter includes Embedded Fax on page 114 Server Fax on page 119 Internet Fax on page 121 LAN Fax on page 123 Session Initiation Protocol Fax on page 124 ...

Page 114: ...e Machine Status button then touch the Tools tab 2 Touch System Settings Fax Service Settings Local Terminal Information Settings 3 Touch G3 Line 1 FaxID and touch Change Settings 4 Type the fax number then touch Save 5 Touch SIP Line and touch Change Settings 6 Type a name for the line then touch Save 7 Touch G3 SIP Line ID and touch Change Settings 8 Type a name for the line then touch Save 9 To...

Page 115: ...ted faxes on the Job Status screen Saved Faxes Auto Delete Touch Delete after 24 Hours to automatically delete saved faxes after 24 hours Transmission Interval Specify how often faxes are transmitted 3 155 seconds A longer transmission interval increases the total time required to send a broadcast transmission but allows faxes to be received during that time Batch Send Touch Yes to allow multiple ...

Page 116: ...y if you want to use each fax line to Send Receive or Send and Receive faxes Block Inbound Faxes Type up to 50 fax numbers that you want to block Block Unknown Fax Numbers Touch Yes to block unknown fax numbers Setting Fax Defaults To define defaults for incoming faxes for all users 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Fax ...

Page 117: ...hen touch the Tools tab 2 Touch System Settings Fax Service Settings Fax Received Options 3 Touch Folder Selector Setup 4 Touch a line then touch Change Settings 5 Touch On and type the three digit number of the folder that you want to use for storing received faxes 6 Touch Save Specify the Output Tray 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch ...

Page 118: ...ols tab 2 Touch System Settings Fax Service Settings Fax Received Options 3 Touch Original Size Defaults 4 Change the default settings as necessary Fax Confirmation Report You can configure a confirmation sheet to notify users if a fax transmission was not successful 1 In CentreWare IS click Properties Services Fax Defaults 2 Next to Confirmation Sheet select Errors Only 3 Click Apply ...

Page 119: ... fax server will then send the fax to its destination over the phone line You can set up a repository that uses one of the following protocols FTP SMB SMTP Configuring a Fax Repository using FTP Before you begin Ensure that FTP services is running on the server or computer where images to be faxed by the printer will be stored Note the IP address or host name Create a user account and password for...

Page 120: ... fax repository is located For example If the path is sharename wc fax type wc fax in File Path 6 Type the Login Name and Password 7 Retype the password to confirm 8 Click Apply Configure a Fax Repository using SMTP 1 In CentreWare IS click Properties Services Fax Fax Repository Setup 2 Select SMTP from the Protocol drop down menu 3 Type the domain name of your SMTP server in the Domain field 4 Ne...

Page 121: ...trol Settings 1 At the printer control panel press the Machine Status button then touch the Tools tab 2 Touch System Settings Fax Service Settings Internet Fax Control 3 Change the following fax settings as necessary Internet Fax Path Select Via E mail Server to send to an email address using an SMTP server Select Direct P2P to send to an email address using a the fully qualified host name or IP a...

Page 122: ...print just the faxed attachment or Basic Headers Message and Headers 3 Click Apply or configure outgoing Internet fax default options Configuring Outgoing Internet Fax Options 1 In CentreWare IS click Properties Services Internet Fax Defaults 2 Next to Subject type the default text that will appear in the Subject field of outgoing Internet fax email 3 Next to Message type the default text that wil...

Page 123: ...tor Guide 123 LAN Fax Local Area Network LAN Fax allows you to send a fax from the print driver on your computer to a fax machine over a telephone line Users select the Fax option from their print driver For details about using or configuring LAN Fax see the driver help ...

Page 124: ...ort Number field 3 Type an SIP User ID for the printer An SIP User ID is a combination of an SIP user name and IP address For example if the IP address of the printer is 192 168 1 1 and you want to assign the number 1111 as the SIP user name type 1111 192 168 1 1 in the SIP User ID field If you are using an SIP server type the SIP UserID is the G3 fax number of the printer followed by the IP addre...

Page 125: ...eways 4 Click Apply Configuring T 38 Settings 1 In CentreWare IS click Properties Connectivity Protocols T 38 2 Select a T 38 Transport Protocol to prioritize TCP or UDP packets 3 Edit the default Listening Port Numbers if necessary 4 Next to Prioritize IP Packets type a number to set the priority of T 38 packets relative to other IP network activity A higher number indicates higher priority 5 Cli...

Page 126: ...Faxing WorkCentre 5300 Series Multifunction Printer System Administrator Guide 126 ...

Page 127: ...unting This chapter includes Local Accounting on page 128 Xerox Standard Accounting on page 130 Network Accounting on page 133 Configuring Accounting Login Screen Settings on page 134 Accounting and Billing Device Settings on page 135 Enabling Accounting in Print Drivers on page 136 ...

Page 128: ...t Machine 10 Refresh your browser and navigate back to the Accounting Configuration page 11 Click Next 12 To set up an account next to Account Number type the number of the account you want to edit 1 1000 and click Edit 13 Type a User ID and a Name for the new user Note Each User ID and Name must be unique 14 Under Feature Access select the features that the user is allowed to access 15 Under Impr...

Page 129: ...horization Group select the group 18 Click Apply Resetting Access and Usage Limits for All Users 1 In CentreWare IS click Properties Accounting Accounting Configuration 2 Click Next 3 Next to All User Accounts click Edit 4 Select Reset next to Reset All Feature Access Reset Total Impressions or Reset All Account Limits as necessary 5 Click Apply ...

Page 130: ...re If XSA settings are lost or deleted you can restore them using the cloning backup file For details see Cloning on page 147 Before you begin install Print and Fax Drivers on all client computers Configuring Xerox Standard Accounting 1 In CentreWare IS click Properties Accounting Accounting Configuration 2 Next to Accounting Type select Xerox Standard Accounting 3 Select Enabled next to the featu...

Page 131: ...Limits type the maximum number of impressions or sent images that the user can produce The maximum number of impressions or images sent is 16 000 000 Black Printed Impressions includes all black and white documents printed from a computer using the print driver Note Cover sheets and banner sheets are counted as impressions Black Copied Impressions includes all black and white copies Color Printed ...

Page 132: ...has been reached The job is deleted from the print queue and any sheets remaining in the paper path will finish printing Resetting Usage Limits 1 In CentreWare IS click Properties Accounting Xerox Standard Accounting Report and Reset 2 To reset all usage data to 0 click Reset Usage Data 3 Click OK to acknowledge the confirmation message CAUTION The following step will delete all the XSA accounts o...

Page 133: ...should display Install print drivers on all user computers if you want to track print and LAN Fax jobs Enabling and Configuring Network Accounting 1 In CentreWare IS click Properties Accounting Accounting Configuration 2 Next to Accounting Type select Network Accounting 3 Select Enabled next to the features that you want to track 4 Next to Verify User Details select Yes to authenticate users at th...

Page 134: ...t that will appear on the control panel to prompt a user for their user name 3 Next to Mask User ID select Hide to display user ID characters as asterisks 4 If you have configured Network Accounting next to Alternative Name for Account ID type the text that will appear on the control panel to prompt a user for their user name 5 If you have configured Network Accounting next to Mask Account ID sele...

Page 135: ...ling Device Touch the type of device Track Copy Jobs Touch Track with Accounting Billing Device to track copy pages Track Print Jobs Touch Track with Accounting Billing Device to track print pages Track Scan Fax Jobs Touch Track with Accounting Billing Device to track scanned or faxed pages Interrupt Mode Touch Enabled to enable the interrupt mode Job with Insufficient Credit Touch to delete hold ...

Page 136: ...are using XSA with an external accounting device 8 If you want to specify the default User ID and Account ID type them in the Default User ID and Default Account ID fields then select the default account type 9 Click OK 10 Click OK to exit Enabling Accounting in an Apple Macintosh Print Driver 1 Open a document and select File then select Print 2 Select the Xerox printer 3 Select Accounting from t...

Page 137: ...ettings on page 141 Touch Screen Settings on page 142 Taking the Printer Offline on page 143 SMart eSolutions and Billing Information on page 144 Cloning on page 147 Address Books on page 148 Font Management Utility on page 150 Customizing Printer Contact Information on page 151 Updating the Printer Software on page 152 Date and Time Settings on page 153 Watermarks and Annotations on page 154 Memo...

Page 138: ...age field type the text that will appear in the message 6 Click Apply Setting Up Machine Status Alerts To set up job completion alerts for email recipients 1 In CentreWare IS click Properties General Setup Alert Notification E mail Notification for Machine Status 2 Under Send Notice select the machine status to send immediate notification or at regular intervals 3 Under the Mail Notice Status Sett...

Page 139: ...ies data alerts for email recipients 1 In CentreWare IS click Properties General Setup Alert Notification Supplies Data Sent Alerts 2 Under Supplies Administrator E mail Addresses type in the email addresses of the email recipients 3 Under Send Alert set alert to send notification of registration cancellation to the Xerox server 4 Click Apply ...

Page 140: ...t they are deleted on the last day Stored Job Expiration Date Touch On and select how long print files stored on the printer Charge Print Private Charge Print Secure Print and Sample Print are kept before being deleted Touch Same Date as Files in Folder to keep files until the date specified in the Expiration Date for Files Stored in Folder setting Under Power Off Deletes Jobs touch Yes to delete ...

Page 141: ...reWare IS click Properties General Setup Energy Saver Settings 2 Next to Time to Low Power Mode type the number of minutes 1 240 that the printer can be inactive until going into Low Power Mode 3 Next to Time to Sleep Mode type the number of minutes 1 240 that the printer can be inactive until going into Sleep Mode 4 Click Apply ...

Page 142: ... screen Auto Display of Login Screen Set the screen to automatically prompt users to log in when authentication is configured Services Home Specify the service icons that display when a user presses the Services Home button Job Type on Job Status Screen Specify the types of jobs that display when the Job Status button is pressed Screen Brightness Adjust the brightness of the screen Reconfirm E mai...

Page 143: ...r off Restarting the Printer in CentreWare IS 1 In CentreWare IS click Status Description Alerts 2 At the bottom of the page click Reboot Machine then click OK Note Restarting the printer can take up to five minutes During this time network access is not available Restarting the Printer from the Control Panel 1 At the printer control panel press the Machine Status button 2 Touch the Tools tab 3 To...

Page 144: ...ways to register the printer for SMart eSolutions Automatic registration Automatic registration is available as a standard feature on many WorkCentre WorkCentre Pro printers SMart eSolutions Windows Client The windows client is an option for small and medium sized businesses To download the Windows client see www xerox com smartesolutions CentreWare Web CentreWare Web is a Web browser based softwa...

Page 145: ...illing Meter Read Alerts on page 138 SuppliesAssistant To view the current status of supplies 1 In CentreWare IS click Status SMart eSolutions Supplies Assistant 2 Printer supplies list with their current Life Remaining 3 If Supplies Assistant email alerts are desired see Setting Up Supplies Data Alerts on page 139 Maintenance Assistant 1 In CentreWare IS click Status SMart eSolutions Maintenance ...

Page 146: ...Information The Billing Information page displays the count of pages printed or generated in black and white or color for billing purposes 1 In CentreWare IS click Status Billing and Counters Billing Information The list of pages printed or generated by printer displays 2 Click Refresh to update the page ...

Page 147: ...ur Printer Settings to a Clone File 1 In CentreWare IS click Properties General Setup Cloning 2 Under Create Clone File select the feature settings that you want save All features are selected by default 3 To view the specific parameters that can be cloned for any of the features click View Feature Details 4 Click Clone The Cloning page displays 5 On the Cloning page under Create Clone File right ...

Page 148: ... manage you can create a list of addresses in a spreadsheet application save it as a csv file and upload it to the printer Format The address book file must be in comma separated format csv The printer recognizes the second row in the csv file as the first data entry The first row contains headings for the data in each column The default column heading names are Name Email Address Internet Fax Add...

Page 149: ...mport page under Imported Heading select the labels from your imported file that you want to map to the labels in the Address Book Options are 8 Click Apply Adding and Editing Address Book Entries To add a new name 1 In CentreWare IS click the Address Book tab 2 Under Common Tasks click Add New Name 3 Edit the fields under Common Settings Click Details to provide more detailed information 4 Click ...

Page 150: ... Note The Xerox CentreWare Font Management utility is available on the Xerox website at www xerox com office WC53XXdrivers You use the utility to download soft fonts to your printer such as your company s branded fonts or unicode fonts needed to support multiple languages You then can add delete or export the fonts to a file You can add or delete printers in the printer list to display only those ...

Page 151: ...plays contact information for service and supplies as well as for about the system administrator You can customize this information to display your company s contact information for the users of the printer To add your own custom information 1 In CentreWare IS click the Support tab 2 Click the Change Settings 3 Update the fields with your desired information and click Save ...

Page 152: ...ine the currently installed software version 1 In CentreWare IS click Properties General Setup Configuration 2 Scroll down to Software to verify the software version To update the software 1 In CentreWare IS click Properties Services Machine Software Upgrades 2 Under Upgrades select Enabled 3 Click Apply 4 Refresh you browser and navigate to Properties Services Machine Software Manual Upgrade 5 Un...

Page 153: ...inter s clock to synchronize with your Network Time Protocol NTP server if you have one Connection Interval Specify how often the printer connects to the NTP server Time Server Address Specify the NTP server address AutoClear Specify the amount of inactive time before the control panel resets to the default screen To set the default screen see Touch Screen Settings on page 142 Auto Job Release Spe...

Page 154: ...elect the date format and watermark appearance Enable the forced watermark by job type if necessary 3 Click Apply Universal Unique ID To print the Universal Unique ID number in the watermark 1 In CentreWare IS click Properties Security Watermark Universal Unique ID 2 Under Universal Unique ID set where you want the unique ID to print on the page 3 Click Apply Forced Annotations Forced annotations ...

Page 155: ...Administrator Tools WorkCentre 5300 Series Multifunction Printer System Administrator Guide 155 4 Under Layout Template List select one of the preset templates from the list 5 Click Apply ...

Page 156: ...6 Memory Settings You can increase performance by allocating memory away from ports that are not being used or allocate more memory to more heavily used ports 1 In CentreWare IS click Properties General Setup Memory Settings 2 Under Memory Settings specify memory allocation and spooling behavior ...

Page 157: ...tre 5300 Series Multifunction Printer System Administrator Guide 157 11 Customization and Expansion This chapter includes Xerox Extensible Interface Platform EIP on page 158 Auxiliary Interface Kit on page 159 ...

Page 158: ...o not restart your browser a certificate error message will prevent you from accessing the Properties tab in CentreWare IS Enabling Extensible Service Registration 1 In CentreWare IS click Properties General Setup Extensible Service Setup Note If Extensible Service Setup does not display the custom services software file was not installed correctly or the installation failed 2 Under Setup click Co...

Page 159: ...ed printer accessory or a card reader that can be attached to the printer Installation instructions are included with the Foreign Device Interface Kit After the kit is installed you must enable and configure the device at the control panel To configure Accounting Billing Device settings see Accounting and Billing Device Settings on page 135 To configure accounting see Accounting on page 127 To con...

Page 160: ...Customization and Expansion WorkCentre 5300 Series Multifunction Printer System Administrator Guide 160 ...

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