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Toshiba GD-1221, Operator'S Manual

The Toshiba GD-1221 Service Handbook is a comprehensive manual designed to assist users in understanding and troubleshooting their GD-1221 device. This all-inclusive guide is available for free download from manualshive.com, providing users with convenient access to invaluable information, ensuring optimal usage of their Toshiba GD-1221.

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5 ENTERING & SETTING ITEMS

156    Entering the Remote Fax Number

Entering the Remote Fax Number

Abbreviated Dial Numbers

This facsimile can store up to 300 facsimile numbers (up to 128-digit long) and associated 
20-character location ID names. This information is stored into Abbreviated Dial Numbers 
labeled from 001 to 999.
Registering 2nd TEL number allows you to automatically transfer a Fax to the number when 1st 
TEL number resulted in redialing-over.

y

Confirm the registered contents on the Abbreviated Dial Number List. (

 

 P.238 “Abbrevi-

ated dial number list”)

y

2nd TEL number is not available for relay TX, polling RX and mailbox communication.

y

You can also register Abbreviated Dial Numbers by using the Web-based utility TopAccess. 
For details, see the 

Setup Guide for Printing Functions

.

y

When the Scanner Upgrade Kit (optional) is installed, an Email address can be registered to 
the Abbreviated Dial Number. For details, see the 

Scanning Guide

.

Entering abbreviated dial numbers

1

Press the [FAX] button on 
the control panel.

2

Press the 

 key.

y

"TEL LIST ENTRY" screen 
appears.

3

Select “1. ABB. NUMBERS” 
using the 

 or 

 button 

and press the [ENTER] but-
ton.

y

The screen to enter an abbrevi-
ated number appears.

4

Enter an abbreviated num-
ber (1 to 999) with the digi-
tal keys and press the 
[ENTER] button.

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH NUMBERS

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH NUMBERS

ABB. NUMBER
ENTER ABB. NUMBER (1-999):

1

Summary of Contents for GD-1221

Page 1: ...GD 1221 MULTIFUNCTIONAL DIGITAL SYSTEMS Operator s Manual for Facsimile Function ...

Page 2: ......

Page 3: ... this equipment and perform its maintenance y How to remedy Fax communication problems Before using this equipment thoroughly read and understand this Operator s Manual To ensure that the Fax functions are used in optimum working conditions keep this Operator s Manual in a handy place for future reference Accessories Provided for Fax Function Modular cord 1 Operator s Manual for Facsimile Function...

Page 4: ...ails The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be cer tain of the number of devices that may be connected to a line as determined by the total RENs contact the local teleph...

Page 5: ...ill operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repa...

Page 6: ...u métalliques s il y en a sont raccordés ensemble Cette précaution est particulièrement importante dans les régions rerales Avertissement L utilisateur ne doit pas tenter de faire ces raccordements luimême il doit avoir recours à un service d inspection des installations électriques ou à un électricien selon le cas L indice d equivalence de la sonnerie de ce matériel 0 3 AVIS L indice d équivalenc...

Page 7: ...pment is connected to the same line as other equipment may give rise to bell tinkle or noise and may also cause a false answer condition Should such problems occur the user should NOT contact the Telecom Faults Service This device is intended for Stand alone connection and not in parallel with other telephone devices The call log incorporated in this equipment does not record all answered calls Th...

Page 8: ...sponsibility of TOSHIBA TEC The consequences of the use of this product in restricted working environments may be an electromag netic interference with other devices or machines in the nearby surrounding area This can result into malfunction including data loss data error pertaining to this product or the other devices machines involved in the electromagnetic interference Furthermore for general s...

Page 9: ...Notice to Users 7 ...

Page 10: ...rmation regarding the printing functions such as the GA 1191 accessories necessary environmental conditions and outline of network connections as well as troubleshooting Be sure to read this before using the printing functions Network Administration Guide for Printing Functions PDF file This manual describes the operation necessary for configuring a network and using the print ing functions such a...

Page 11: ...onnec tions as well as troubleshooting Be sure to read this before using the scanning functions Network Administration Guide for Scanning Functions PDF file This manual describes the operation necessary for configuring a network and using the scan ning functions such as connecting to a network and setting components Setup Guide for Scanning Functions PDF file This manual consists of the following ...

Page 12: ...r origi nal is placed in a landscape direction e g A4 size original on the original glass Paper or originals of A3 LD or B4 LG size can only be placed in a landscape direction there fore R is not added to these sizes Indicates a potentially hazardous situation which if not avoided could result in death serious injury or serious damage or fire in the equipment or sur rounding assets Indicates a pot...

Page 13: ...n the US and other countries y Adobe Adobe Acrobat Adobe Reader Adobe Acrobat Reader and PostScript are trade marks of Adobe Systems Incorporated y Other company or product names shown in this manual may be a brand name or a trade mark of each company 2008 2011 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws this manual cannot be reproduced in any form without prior written pe...

Page 14: ......

Page 15: ...2 BASIC FUNCTIONS Sending a Fax 33 Transmission Mode 33 Preparation for Transmission 36 Switching to the Fax Mode 36 About Originals 37 Original size Original scanning range 37 Setting Originals 38 Setting the Transmission Conditions 42 Setting the Transmission Conditions 42 Setting the Scanning Conditions for Each Page 45 Specifying the Remote Fax 47 Keypad Dialing Direct Entry with Digital Keys ...

Page 16: ...riginals 81 Batch Transmission 83 Function 83 Function Keys 84 Description of 22 function keys 84 Chain Dial Communication 86 Delayed transmission Time designation 87 Direct transmission 89 Low speed transmission 90 Cover sheet registration 91 Priority transmission 94 Recovery transmission 95 Transmission with sub address 98 Secure reception 100 Send after scan 102 PIN mask 103 Chapter 4 SYSTEM FU...

Page 17: ... One Touch Key Dial Numbers 160 Group Number Dialing 166 Default Settings for Fax Functions 172 Description of Fax Functions 172 Registering the Terminal ID 204 Description of the Terminal ID 204 Default Settings for List Report Output 206 Types of Lists Reports 206 Printing List 215 Types of Lists 215 Chapter 6 TROUBLESHOOTING Troubleshooting 248 Error Message 248 Transmission Trouble 250 Recepti...

Page 18: ...16 CONTENTS ...

Page 19: ...utomatic Document Feeder optional y 22 Function Keys 22 frequently used functions are assigned to the keys located on the left side of the control panel These keys allow direct access to frequently used function settings and operations y 300 Abbreviated Autodial Locations Allows remote locations to be quickly dialed at the touch of a key saving time and eliminating mis dialed phone numbers y 75 Pr...

Page 20: ...her acts omissions events or accidents beyond the rea sonable control of TOSHIBA TEC CORPORATION including without limitation acts of God war riot civil commotion malicious or deliberate damage fire flood or storm natural calamity earthquakes abnormal voltage or other disasters c additions modifications disassembly transportation or repairs by any person other than service technicians authorized b...

Page 21: ... shortened if optional memory has been installed On exceeding that time limit the following items will be erased Document data stored in memory for Transmission Substitute Memory Receptions etc The address and designated time of each Timer Transmission Timer Polling Reception etc y Programmed data such as the clock Auto Dial Numbers and user configurations will not be erased y In the event that do...

Page 22: ......

Page 23: ...his equipment and each button on the control panel Description of Each Component 22 Front Right side 22 Left side Inner side 23 Description of Control Panel 24 Control Panel 24 External Keyboard optional 27 Flip Panel 27 Message LCD Screen 30 Connecting Cables 30 ...

Page 24: ...2 Reversing Automatic Document Feeder optional Automatic Document Feeder optional 8 Drawer Module optional 3 Operator s Manual pocket Back side 9 Paper Feed Pedestal optional 4 Side cover 10 Paper Feed Unit optional 5 Bypass tray 11 Drawer 6 Paper feed cover Upper Paper Feed Unit Lower Paper Feed Pedestal 12 Front cover 2 1 3 4 5 6 7 8 9 10 11 12 ...

Page 25: ...onnect this equipment and a client computer directly with a USB cable Should they be connected with a USB hub they may not operate normally 1 Original glass 7 AC IN terminal 2 Control panel 8 USB terminal 4 pin 1 3 External Keyboard optional 9 Receiving tray 4 Toner cartridge 10 Scanning area 5 Power switch 11 Original scale 6 Paper exit stopper 12 Platen sheet 12 11 10 9 8 7 6 5 1 2 3 4 ...

Page 26: ...a computer with a USB cable Sleep mode appears on the LCD screen 2 INTERRUPT button Use this to interrupt the copy job in process and perform another one interrupt copying This button is not used in the Fax mode 3 MIXED SIZE button Use this to copy originals whose sizes are different This button is not used in the Fax mode 4 USER FUNCTIONS button Use this to change the equipment s default settings...

Page 27: ...ing Functions This button is not used in the Fax mode 12 COPY button Press this button to utilize the copy functions This button is not used in the Fax mode 13 Contrast adjustment volume Use this to adjust the brightness level of the LCD screen 14 FUNCTION CLEAR button Use this button to clear all the menus such as COMM OPTION to the default setting It can also be used to clear the error messages ...

Page 28: ...n the density is being automatically adjusted 25 DRAWER button Use this button to select a drawer or the bypass tray to be used as a paper source The lamp of the paper source currently selected is lit The lamp blinks when the selected drawer or tray is running out of paper 26 COPY button Use this button to select the size of paper to be used The lamp of the paper size currently selected blinks whe...

Page 29: ...dialing is automatically started To enter a pause three second pause when a remote Fax is dialed directly 5 MONITOR button Used to enable the speaker monitor for monitoring call progress during non memory trans mission Flip Panel One Touch keys 1 to 75 Use a key between 1 and 75 as a one touch key to specify a destination when sending a Fax document P 48 One Touch Key Dialing If the template funct...

Page 30: ...re expected such as when transmitting to an overseas location that can only accept low speed data 6 ITU MAILBOX P 112 Mailbox communication condition Used for Mailbox Communications or Relay Transmission with remote Faxes that support the ITU T functions 7 COVER SHEET P 91 Cover sheet registration Used to attach a cover sheet to a document to be transmitted 8 PRIORITY TX P 94 Priority transmission...

Page 31: ...List 18 SECURE RX P 100 Secure reception Enables or disables Secure RX 19 CHECK E MAIL Used to confirm Email reception For details see the Scanning Guide To use this button both the Network Printer Kit optional and Scanner Upgrade Kit optional are required This button is not used in the Fax mode 20 TX REPORT P 223 Reception list Communication report Prints a transmission report for one job 21 TEL ...

Page 32: ...ault basic screen For details see the Operator s Manual for Copying Functions Connecting Cables Be sure that the power of the equipment is turned OFF before connecting the cables Do not connect this equipment and a telephone to a telephone connector in parallel 2006 04 10 09 46 M 100 COMM OPTION Current date and time Message Residual memory Resolution ENTER TEL NUMBER MAX128 RESOLUTION STANDARD HA...

Page 33: ...ach Page 45 Specifying the Remote Fax 47 Keypad Dialing Direct Entry with Digital Keys 47 One Touch Key Dialing 48 Abbreviated Dialing 50 Alphabet Dialing 51 Group Dialing 53 Memory Transmission 55 On hook Transmission 57 Off hook Transmission External Telephone Dialing 58 Redialing 60 Receiving a Fax 61 Reception Mode 61 Automatic Reception 61 Manual Reception 63 Relationship between Original and...

Page 34: ...Canceling Transmissions 74 Canceling Reserved Memory Transmissions 76 ...

Page 35: ...istered beforehand y On hook dialing You can make a telephone call and then send the originals without picking up the handset of the external telephone When the line is connected to the remote Fax and a dial tone short high pitched tone is heard press the START button to send the original You can also use keypad dialing speed dialing and one touch dialing y Off hook dialing Pick up the external te...

Page 36: ...speed than normal y Cover Sheet You can attach a cover sheet to a document to be transmitted which is saved in memory y Sub address Communications This function attaches a sub address to the standard destination address in the event the remote party requires one Three types of sub addresses can be used SUB SEP and PWD or any combination of two or three types can be used After selecting the desired...

Page 37: ...ent the request The remote Fax can receive originals at any convenient time You can also inhibit remote Faxes which does not have the corresponding password to receive the origi nals by appending the password to the document y Transmission after Scan In this mode the dialing starts after the equipment has scanned and stored all documents in the memory This can prevent memory error while the commun...

Page 38: ...uipment for specified period of time it auto matically returns to the basic screen y When the screen on the right appears enter the 5 digit department code with the digi tal keys y When you complete the Fax operation and want to immedi ately return to the department code input menu press the FUNCTION CLEAR button twice The equipment retains the department management function y If you leave the equ...

Page 39: ... Remarks Original Glass Plain paper Special media types 1 3 dimensional objects Book Letter format LD LG LT LT R ST R A B format A3 A4 A4 R A5 R B4 B5 B5 R ST A5 is not available Do not place any heavy object 8 8 lb or 4 kg or over on the glass Automatic Document Feeder Optional Plain paper Letter format LD LG LT LT R ST R COMP A B format A3 A4 A4 R A5 R B4 B5 B5 R FOLIO ST A5 is not available 100...

Page 40: ...e sent at a time Do not place heavy objects 8 8 lb 4 kg or more on the original glass and do not press on it with force Breaking the glass could cause personal injury 1 Raise the Platen Cover optional Automatic Docu ment Feeder optional or Reversing Automatic Docu ment Feeder optional and place the original A with its face down on the glass 2 Align the original against the left inner corner of the...

Page 41: ...ansparent originals such as overhead transparencies or tracing paper place a blank sheet of paper over the original of which size is the same as the original or larger y If a LT A4 original is placed as shown in the figure on the right the pre entered sender informa tion will be printed in the area shown C in the figure when the original is sent to the remote fax C ...

Page 42: ...ls In particular originals whose leading edge are curled may fail to be fed 4 Clipped or stapled originals 2 Originals with carbon paper 5 Originals with holes or torn originals 3 Taped pasted or clipped cut out originals 6 Damp originals 7 OHP film originals 1 Folded or curled originals should be smoothed out before being used 3 Originals sticking to each other or originals that are surface treat...

Page 43: ...riginals y LT A4 size originals are rotated 90 degrees so that they are sent as LT R A4 R originals during memory transmissions They will be reduced 50 and transmitted as ST A5 originals during on hook and off hook transmis sions y You can mix different sizes of originals see P 80 MIX ORIG LENGTH y If an original other than LT A4 size is placed the pre entered sender information will be printed in...

Page 44: ...ax cannot receive originals with the same resolution the resolution of the sent original is automatically converted and sent The finer the resolution is the longer it takes to send an original Resolution Original STANDARD Original with regular size text FINE Original with small size text and fine illustrations ULTRA FINE Original with ultra fine illustrations 2 Press the RESOLUTION button 3 Select...

Page 45: ...HOTO mode is suitable when sending photo originals TEXT PHOTO mode is suitable when sending originals containing both text and photos Mode selected by the mode selector button is effective for only one transmission 1 Press the FAX button on the control panel 2 Select the desired original mode using the original mode selector button y The lamp corresponding to the selected mode lights in green ...

Page 46: ... contrast manually with 7 variations Automatic exposure mode Manual exposure mode 2 Select the desired image density using the or button y To lighten the contrast press the button Each time you press this button the contrast becomes lighter y To darken the contrast press the button Each time you press this button the contrast becomes darker 1 Press the FAX button on the control panel 2 Press the A...

Page 47: ...ialing y P 50 Abbreviated Dialing y P 51 Alphabet Dialing y P 53 Group Dialing y The first original is scanned y The screen on the right may appear when the equipment has failed to detect the original size In this case re place the origi nal or select the original size using the or button and press the ENTER button y When placing A5 size original select 1 A4 y When placing A5 R or B5 R size origin...

Page 48: ...is another original to be scanned repeat steps 6 through 9 y If memory becomes full the screen on the right appears P 55 Memory Transmis sion 11 When finished scanning of the last page select 3 COMPLETE using the or button and press the ENTER button y The scanned originals are sent RESOLUTION 2 FINE 3 ULTRA FINE 1 STANDARD SETTING 2 RESOLUTION STANDARD 1 COMPLETE SETTING 2 RESOLUTION STANDARD 1 CO...

Page 49: ...wing keys to correct the mistake For key locations of BACKSPACE DELETE and INSERT see the follow ing page P 29 Keyboard CLEAR STOP key Pressing this key clears all of the values that you entered BACKSPACE key Each press of this key deletes the values that you are entering one by one DELETE key Pressing this key after highlighting the value with the key deletes the value INSERT key Pressing this ke...

Page 50: ... Setting the Transmission Conditions When setting originals on the glass y When you want to send multi page originals with the current scanning condi tions unchanged place the next original on the glass and select 1 SCAN NEXT ORIGINAL on BUILD FAX JOB screen then press the ENTER but ton After finished scanning of the last page select 3 COMPLETE on BUILD FAX JOB screen and press the ENTER button to...

Page 51: ...ning conditions for each page select 2 CHANGE CURRENT SETTINGS on BUILD FAX JOB screen and press the ENTER button For details of this operation see the following page P 45 Setting the Scanning Conditions for Each Page y When you want to send single page original select 3 COMPLETE on BUILD FAX JOB screen and press the ENTER button to send the original When using the Reversing Automatic Document Fee...

Page 52: ...pment has failed to detect the original size In this case re place the origi nal or select the original size using the or button and press the ENTER button ONE TOUCH NUMBER ONE TOUCH 15 Number not listed Select original size 2 LD 3 LT R 1 LT 1 Press the FAX button on the control panel 2 Place the original s and set the transmission condi tions y P 38 When setting originals on the glass y P 41 When...

Page 53: ...press the ENTER but ton After finished scanning of the last page select 3 COMPLETE on BUILD FAX JOB screen and press the ENTER button to send the originals y When you want to change the scanning conditions for each page select 2 CHANGE CURRENT SETTINGS on BUILD FAX JOB screen and press the ENTER button For details of this operation see the following page P 45 Setting the Scanning Conditions for Ea...

Page 54: ...is sion Conditions 3 Press the SPEED DIAL button 4 Select 2 SEARCH NAME using the or button and press the ENTER but ton 5 Enter the search characters using the keyboard on the Flip Panel or the digital keys on the control panel and press the ENTER but ton 6 Select the desired remote Fax using the or button and press the ENTER or START button TELEPHONE NUMBERS LIST 2 SEARCH NAME 3 GROUP NUMBER 1 AB...

Page 55: ...ch page select 2 CHANGE CURRENT SETTINGS on BUILD FAX JOB screen and press the ENTER button For details of this operation see the following page P 45 Setting the Scanning Conditions for Each Page y When you want to send single page original select 3 COMPLETE on BUILD FAX JOB screen and press the ENTER button to send the original When using the Reversing Automatic Document Feeder optional The dial ...

Page 56: ... JOB screen appears y When you want to send multi page originals with the current scanning condi tions unchanged place the next original on the glass and select 1 SCAN NEXT ORIGINAL on BUILD FAX JOB screen then press the ENTER but ton After finished scanning of the last page select 3 COMPLETE on BUILD FAX JOB screen and press the ENTER button to send the originals y When you want to change the sca...

Page 57: ...ns can be reserved y Page on which error occurred is automatically transmitted again ECM function ECM Error Correction Mode is an internationally standardized communication mode that automatically corrects errors that occur during Fax transmissions y File Number and Residual Memory The equipment assigns a File Number to each transmission or polling reception job for internal control of reserved co...

Page 58: ... the transmission conditions y P 38 When setting originals on the glass y P 41 When using the Automatic Document Feeder optional or Reversing Auto matic Document Feeder optional y P 42 Setting the Transmission Conditions 3 Specify the remote Fax y P 47 Keypad Dialing Direct Entry with Digital Keys y P 48 One Touch Key Dialing y P 50 Abbreviated Dialing y P 51 Alphabet Dialing y P 53 Group Dialing ...

Page 59: ... of the external telephone y This operation is available when the fax communication lamp is OFF Each press of a digital key dials a number If you make a mistake when dialing the remote Fax number press the MONITOR button to cut the line and then press the MONITOR button again to redial 1 Press the FAX button on the control panel 2 Place the original s and set the transmission condi tions y P 38 Wh...

Page 60: ... is available by picking up the handset of the external telephone to dial When the other party receives the call as a telephone call you can talk with him her y This operation is available when the fax communication lamp is OFF y An external telephone is required not available for the European version 1 Press the FAX button on the control panel 6 Select 1 TRANSMIT using the or button and press the...

Page 61: ... you hear the answer tone short high pitched tone through the handset indicating the connection has been made with the remote Fax press the START button When a remote Fax is specified by one touch key dialing or abbreviated dialing this operation is not necessary 3 Pick up the handset of the external telephone 6 Select 1 TRANSMIT using the or button and press the ENTER but ton y The equipment auto...

Page 62: ...of Recovery TX see P 95 Recovery transmission and P 187 Recovery transmission y Default value for the redial intervals and the redial count is different depending on country region To change the default value for the redial intervals and the redial count see P 180 Redial mode y You can use the REDIAL PAUSE button to redial the remote party manually The manual redialing operation is effective for i...

Page 63: ...er party and then press the START button to receive a Fax An external telephone is required not available for the European version When the polling TX document is reserved automatic reception is performed even in the manual reception mode Automatic Reception Set this mode when the phone line is used exclusively for Faxing The Fax automatically receives incoming originals y Confirm the reception mo...

Page 64: ...N MODE using the or button and press the ENTER button 4 Select 1 AUTO RECEIVE using the or button and press the ENTER but ton 5 Select the Ring Delay num ber of rings before the Fax answers the incoming calls 01 to 10 using the or button and press the ENTER button y The equipment enters the auto matic fax reception mode after the selected ring delay y Default value is different depending on each c...

Page 65: ... the user function mode The screen returns to the basic screen of the mode selected immediately before step 1 P 30 Message LCD Screen 1 Press the USER FUNC TIONS button on the con trol panel and select 01 DEFAULT SETTINGS using the or button and then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the or button and press the ENTER but ton 3 Select 07 RECEPTION ...

Page 66: ...Fax can be printed on LD LG LT ST COMP A3 B4 A4 B5 A5 and FOLIO size paper and are printed in the printing range of each size of paper No printing will occur in the margins borders of the received originals as indicated by the gray borders on the figures below y Set the paper in the drawers or the Paper Feed Pedestal optional A5 size paper can only be set in the Paper Feed Pedestal y The paper set...

Page 67: ...onfiguration see the following pages P 199 Reduction printing P 200 Discard printing 1 Originals are printed on larger size paper 2 When originals are up to 10 mm larger than the printing area the part of the originals that exceeds the paper printing area is discarded 3 When originals are at least 10 mm larger than the printing area If the original can fit on a single sheet of paper by reducing it...

Page 68: ...f the same orientation but larger than the received original American size Size of Original being Received Priority Ledger Legal Letter Letter Statement COMP Ledger Legal Letter Letter Statement COMP COMP Ledger Ledger Letter Letter Ledger Legal COMP Legal COMP Ledger Letter Legal COMP Letter Letter Letter Ledger 1 2 3 4 5 6 COMP Reduced to 84 Letter Reduced to 71 Letter Reduced to 71 Legal Reduce...

Page 69: ...B4 B5 A4 A4 A4 A5 B5 A3 A3 B4 FOLIO B4 FOLIO B5 B4 A3 B5 B4 A3 A4 A4 A4 FOLIO 1 2 3 4 5 6 7 8 FOLIO B4 FOLIO A3 B4 Reduced to 84 A4 Reduced to 70 A4 Reduced to 70 FOLIO Reduced to 71 B5 Reduced to 60 B5 Reduced to 60 A5 Reduced to 48 A4 Reduced to 84 A4 Reduced to 84 FOLIO Reduced to 84 B5 Reduced to 70 B5 Reduced to 70 A5 Reduced to 57 B5 Reduced to 84 B5 Reduced to 84 A5 Reduced to 68 B5 Reduced...

Page 70: ... the paper printing area shaded area below is discarded y When originals are at least 10 mm larger than the printing area If the original can fit on a sin gle sheet of paper by reducing it to 90 of its original size it is reduced and printed on a sheet of paper Reduction printing LD size originals are reduced to 71 to fit onto LT or LT R paper Print area Less than 10 mm Print area Larger than 10 m...

Page 71: ...Receiving a Fax 69 y If the original cannot fit on a single sheet of paper it is printed on 2 sheets of paper ...

Page 72: ...button and then press the ENTER button y The DEFAULT SETTINGS screen appears 2 Select 01 GENERAL SET TING using the or button and then press the ENTER button 3 Select 07 FAX DRAWER SETTING using the or button and then press the ENTER button 4 Select the desired Fax drawer using the or button and then press the ENTER button y To clear the setting select 01 OFF default value DEFAULT SETTINGS 01 GENE...

Page 73: ...You can also confirm the com munication of which status is DIALING 4 After checking the informa tion press the or CAN CEL button y The screen returns to the one for checking the communication sta tus by means of following steps above Then press the CAN CEL button to return to the basic screen Pressing the key while the fax communication lamp is extin guished displays the reserved com munications i...

Page 74: ...tton P 248 Error Message Checking the transmission results on the LCD screen You can display the last 150 transmissions on the LCD screen Procedure 1 Press the FAX button on the control panel 2 Press the key y Screen to check the communica tion result appears 3 Select the desired commu nication to be checked using the or button y Pressing the button prints out the result report y Pressing the butt...

Page 75: ...om ALWAYS ON ERROR or NOT PRINT OUT P 208 Com munication report setting You can also use the key to print out the transmission report for a single communication P 223 Reception list Communication report Checking the transmission results by printing the journal report Both the transmission journal and reception journal list the 150 most recent communications P 215 Transmission Reception journal Pre...

Page 76: ...ey y The last three jobs are displayed on the screen 3 Select the desired job to be canceled using the or button and press the button 4 Select 1 YES using the or button and press the ENTER button y To cancel the job cancellation select 2 NO y After a job is canceled the screen returns to the one for checking the communication sta tus In this case press the CAN CEL button to return to the basic scr...

Page 77: ... STOP button 2 Select 1 YES using the or button and press the ENTER button y To cancel the job cancellation select 2 NO y Returns to the basic screen CANCEL THIS JOB 1 YES 2 NO 79664979796 Job cancelled 79664979796 ENTER TEL NUMBER MAX128 2006 04 10 11 06 M 100 COMM OPTION RESOLUTION STANDARD ...

Page 78: ...Select the desired job to be canceled using the or button and press the button 4 Select 1 YES using the or button and press the ENTER button y The selected job is canceled y To cancel the job cancellation select 2 NO y After a job is canceled the screen returns to the one for checking the communication sta tus In this case press the CAN CEL button to return to the basic screen CANCEL DETAIL No ent...

Page 79: ... sided Originals 81 Batch Transmission 83 Function 83 Function Keys 84 Description of 22 function keys 84 Chain Dial Communication 86 Delayed transmission Time designation 87 Direct transmission 89 Low speed transmission 90 Cover sheet registration 91 Priority transmission 94 Recovery transmission 95 Transmission with sub address 98 Secure reception 100 Send after scan 102 PIN mask 103 ...

Page 80: ...le to telephone call Default ON P 176 ECM SECURITY TX This function allows transmissions only when the number you dial matches the number programmed in the remote facsimile If the num bers do not match Security TX prevents the equipment from sending by indicating a transmission error ECM This function allows good communication without image distortion by automatically resending the part that has b...

Page 81: ...n the control panel and press the ENTER button y To correct the entered value press the CLEAR STOP button and enter the correct value 2 Place the original s and perform the transmission operation y Scanning of the original s starts and the transmission is initiated y If the page number entered is dif ferent from the pages actually scanned the screen on the right appears and the transmission is ini...

Page 82: ...ys used in the Fax opera tion and the communica tion options y While printing is being per formed or when print error occurs the screen on the right appears for about 2 seconds and returns to the basic screen 1 Select 2 ON using the or button and press the ENTER button y Select 1 OFF to disable the mixed sized original option 2 Place the originals of the same width y The following combinations of ...

Page 83: ...s 1 Press the FAX button on the control panel 2 Place the original s P 41 y For LT A4 original y For LT R A4 R original This function is valid for the current job one transmission only 3 Set the transmission condi tions P 42 4 Press the button to dis play the communication option menu 5 Select 6 DUPLEX SEND ING using the or button and press the ENTER button ENTER TEL NUMBER MAX128 2006 04 10 12 43...

Page 84: ...te Fax y P 47 Keypad Dialing Direct Entry with Digital Keys y P 48 One Touch Key Dialing y P 50 Abbreviated Dialing y P 51 Alphabet Dialing y P 53 Group Dialing 8 Press the START button 6 Select 2 ON using the or button and press the ENTER button DUPLEX SENDING 1 OFF 2 ON ...

Page 85: ...munication cost by sending multiple originals to the same destina tion at one time This operation is automatically applied when more than one original is sent to one remote Fax with the same transmission functions specified for each reserved TX job When the use of the equipment is managed under the department management the batch transmission can be performed only in the same department ...

Page 86: ...transmission Time designation DIRECT TX Used to send the original as it is being scanned P 89 Direct trans mission LOW SPEED TX Used to select a lower transmission speed to send a document when poor line conditions are expected such as when sending the document to overseas location that can only accept low speed data P 90 Low speed transmission ITU MAILBOX Used for Mailbox Communications or Relay ...

Page 87: ...he communication journal report P 215 Transmis sion Reception journal PREV TX RPT Used to display and print the result of the latest 150 transmission jobs P 72 Checking the transmission results on the LCD screen RESERVATION LIST Used to print out the job reservation list P 233 List to confirm the contents stored in memory SECURE RX Used to prohibit printing out the received document without enteri...

Page 88: ...ch Dialing and Keypad Dialing by first pressing the key Example of chain dial communication Shown below is the example to transmit a document to the remote Fax 123456 from the office in the United States 011 International Access Code of the United States is assigned to One Touch Key 01 and 123456 Telephone Number of the remote Fax is assigned to Abbreviated Dialing Number 001 e g 1 e g 2 e g 3 The...

Page 89: ...aling P 50 Abbreviated Dialing P 51 Alphabet Dialing y The delayed transmission function can be applied to individual transmissions transmission to one remote Fax multi address transmission mailbox communication relay box commu nication and polling communication y You can also set the delayed transmission function on each Abbreviated Dialing number or One Touch Dialing number In this case however ...

Page 90: ...opted y If you enter time or day value which does not actually exist DELAYED TRANSMIT screen appears again on pressing the ENTER button y To cancel this function press the FUNCTION CLEAR or CAN CEL button to return to the Fax basic screen 4 Place the original s and specify the remote Fax then start transmission y P 47 Keypad Dialing Direct Entry with Digital Keys y P 48 One Touch Key Dialing y P 5...

Page 91: ...for the current job one transmission only y Redialing operation is not effective for direct transmission 1 Press the FAX button on the control panel 2 Press the key y DIRECT TRANSMIT screen appears 3 Select 1 YES using the or button and press the ENTER button y To cancel this function select 2 NO and press the ENTER but ton to return to the basic screen 4 Place the original s and perform the trans...

Page 92: ...ce the original s and perform the transmission operation y If you leave the equipment in this status for specified period of time the setting returns to the default and also the screen returns to the default mode basic screen 1 Press the FAX button on the control panel 2 Press the key y QUALITY TX screen appears 3 Select the transmission speed using the or button and press the ENTER button 1 OFF C...

Page 93: ...345678901234567890 TOTAL PAGE 001 WITHOUT THIS PAGE Cover Page Title fixed Date this document was re served Subtitle printed for retransmis sion only Remote Station ID printed when preset to the Abbrevi ated Dial Number or One Touch Dial Key used for dialing Max 20 characters Your Station ID if preset max 40 characters Remote Name which was entered using this operation Dialed Facsimile Number firs...

Page 94: ...ing the or button and press the ENTER but ton 4 Enter a remote name and press the ENTER button y You can omit a remote name if unnecessary In this case simply press the ENTER button with out entering a remote name y For a remote name up to 20 characters can be entered y Character entry P 151 But tons and Keys used for Charac ter Entry y When you perform multi address transmission the same cover sh...

Page 95: ... out 5 Enter a sender name and press the ENTER button y You can omit a sender name if unnecessary In this case simply press the ENTER button with out entering a sender name y For a sender name up to 20 characters can be entered y Character entry P 151 But tons and Keys used for Charac ter Entry y To cancel this function press the FUNCTION CLEAR button to return to the Fax basic screen 1 Press the ...

Page 96: ...or specified period of time the setting returns to the default and also the screen returns to the default mode basic screen You can reserve only one job as priority transmission 1 Press the FAX button on the control panel 2 Press the button y PRIORITY TRANSMIT screen appears y If another job has already been designated as priority transmis sion the LCD screen returns to the basic screen after disp...

Page 97: ...t been retained in memory the LCD screen returns to the basic screen after displaying the screen on the right for about 2 seconds 3 Select the desired job using the or button y To transmit the selected job Press the START button go to step 6 y To display the detailed informa tion of the job and to correct the telephone number press the button go to step 4 y When the use of the equipment is managed...

Page 98: ... change the Fax number change it to the desired number with the digital keys and press the START button y Pressing the CANCEL button returns to the preceding screen y When the use of the equipment is managed under the depart ment management You cannot designate a job of other depart ment In this case the screen on the right appears for about 2 seconds and returns to the screen to select a job SING...

Page 99: ...nagement You cannot designate a job of other depart ment In this case the screen on the right appears for about 2 seconds and returns to the screen to select a job 4 Select 1 YES using the or button and press the ENTER button y To cancel the job cancellation select 2 NO and press the ENTER button to return to the screen to select a job 5 The selected job is erased from memory y When the job is era...

Page 100: ...nating sub address Sub address is divided into the following three categories The sub address information you designated is appended to the telephone number you dial SUB sub address Entering information SEP selective polling address Retrieving information PWD password Password for SEP Up to 20 digits of information can be stored for each of these sub addresses y You can use the following dialing m...

Page 101: ...tep 4 3 SEP Enters SEP information go to step 4 4 PWD Enters PWD information go to step 4 4 Enters sub address infor mation up to 20 digits using the digital keys and press the ENTER button 5 Select 1 COMPLETE using the or button and press the ENTER but ton SUB ADDRESS 1 COMPLETE 2 SUB ADDRESS SUB 3 SELECTIVE POLLING SEP SELECTIVE POLLING SEP SEP MAX20 PASSWORD PWD PWD MAX20 SUB ADDRESS SUB SUB MA...

Page 102: ...241 Function list y Secure reception setting P 194 Secure reception While secure reception is activated the message for indicating this appears on the basic screens of Fax InternetFax and Scan Activating secure reception manual 1 Press the FAX button on the control panel 2 Press the key y SECURE RX screen appears y If the secure RX setting is set to OFF the screen returns to the basic screen after...

Page 103: ...cure reception The one set by the timer is not cleared 3 PRINT Prints the received data and continues secure reception 4 Enter the security code and press the ENTER button y Documents stored in memory are printed out y To correct the entered security code highlight the code using the button and enter the cor rect value y If you enter wrong security code and press the ENTER button the screen to ent...

Page 104: ... status is regained This function is selected every page of the document is scanned into memory before dialing begins y Send after scan setting P 190 Send after scan y You can use the following dialing methods P 47 Keypad Dialing Direct Entry with Digital Keys P 48 One Touch Key Dialing P 50 Abbreviated Dialing P 51 Alphabet Dialing P 53 Group Dialing 1 Press the FAX button on the control panel 2 ...

Page 105: ...e pages which have been scanned 2 SEND SCAN PAGES Sends the pages already scanned y To cancel this function press the FUNCTION CLEAR or CAN CEL button to return to the Fax basic screen WHEN MEMORY FULL 1 DELETE SCAN PAGES 2 SEND SCAN PAGES 1 Press the FAX button on the control panel 2 Place the original s and set the transmission condi tions y P 38 When setting originals on the glass y P 41 When u...

Page 106: ...led imme diately and communication is ini tiated y The screen on the right may appear when the equipment has failed to detect the original size In this case re place the origi nal or select the original size using thee or button and press the ENTER button 123456 2006 04 10 11 00 M 100 RESOLUTION STANDARD 123456 2006 04 10 11 00 M 100 RESOLUTION STANDARD SCANNING TO MEMORY JOB NUMBER 009 001 099 SC...

Page 107: ...ress transmission and mailbox communication Multi address Transmission Broadcasting 106 Types of Multi address Transmission 106 Mailbox Communication 111 Types of Mailbox 111 Polling Communications 134 Types of Polling Communications 134 Department Management Account Code 148 Description of Function 148 ...

Page 108: ...f specifying multiple remote FAXes using the Speed Dial One Touch key and digital keys whenever you want to send an original Up to 475 destinations can be assigned to an Individual multi address transmission Up to 100 destinations can be assigned when the destinations are assigned using only the Digital keys Also up to 50 groups can be assigned when you are using the group dialing numbers y Print ...

Page 109: ...lect REVIEW LIST using the or button and press the ENTER button 2 Confirm the locations registered 3 Press the CANCEL button go to step 6 To remove a location registered 1 Select REVIEW LIST using the or button and press the ENTER button 2 Select a location that you want to remove using the or button and press the button MULTI GROUP 001 NEXT DESTINATION REVIEW LIST COMPLETE MULTI GROUP 003 NEXT DE...

Page 110: ...on y P 47 Keypad Dialing Direct Entry with Digital Keys y P 48 One Touch Key Dialing y P 50 Abbreviated Dialing y P 51 Alphabet Dialing y P 53 Group Dialing 002 Miami Office DELETE MODIFY DELETE 1 YES 2 NO ONE TOUCH 02 02 MULTI GROUP 002 ONE TOUCH New York Office Deleted 001 L A Office MULTI GROUP 003 NEXT DESTINATION REVIEW LIST COMPLETE MULTI GROUP 003 04 ONE TOUCH Chicago Office 001 L A Office ...

Page 111: ...Number List and confirm that the remote Fax locations which you want to specify have been already registered P 239 Group number list 6 When you register all the locations select COM PLETE using the or button and press the ENTER button y You can use the START button instead of ENTER 1 Press the FAX button on the control panel 2 Place the original s and set the transmission condi tions y P 38 When s...

Page 112: ...press the ENTER but ton y After the group number and the group location name are dis played for about 2 seconds the original is automatically scanned and sent y You can use the START button instead of ENTER y If the entered group number has not been registered the screen to enter the group number appears again after displaying the screen on the right for about 2 seconds TELEPHONE NUMBER LIST 1 ABB...

Page 113: ...which forwards the Fax is called a relay station and the Fax machine which receives the Fax at the last stage is called a relay destination A relay station can send a report relay destination transmission report to a specified Fax machine involved in the multi address relay transmission after completing the transmission A relay station can also print out the Fax from a relay originator always or o...

Page 114: ... types listed below and an individual password for each box can be set for security protection Setting up mailbox for confidential and bulletin board communication y Confirm the registered contents on the Mailbox Relay Box List P 234 Mailbox Relay box list 1 Press the FAX button on the control panel 2 Press the key y MAILBOX screen appears 3 Select 4 MAILBOX SETUP using the or button and press the...

Page 115: ... this key after highlighting the value with the key deletes the value INSERT key Pressing this key permits the insertion of a desired character before in front of an existing character highlighted by the cursor Press this key again to exit the Insert mode y When 100 mailboxes have been already registered the screen on the right appears for about 2 seconds and returns to the basic screen y When the...

Page 116: ... the password up to 20 digits with the digital keys and press the ENTER button y If you make a mistake press one of the following keys to correct the mistake For key locations of BACKSPACE DELETE and INSERT see the following page P 29 Keyboard CLEAR STOP key Pressing this key clears all of the values that you entered BACKSPACE key Each press of this key deletes the values that you are entering one...

Page 117: ...ight hand side appears Select the item using the or button and then press the ENTER button The procedure from step 6 is the same even if either of the follow ing items is selected 1 FAX NUMBER SETUP A fax number is specified as the relay end terminal 2 E MAIL ADDRESS SETUP An Email address is specified as the relay end terminal MAILBOX 1 CONFIDENTIAL 2 BULLETIN BOARD 3 RELAY MAILBOX 2 BULLETIN BOA...

Page 118: ...cursor Press this key again to exit the Insert mode y When 100 mailboxes have been already registered the screen on the right appears for about 2 seconds and returns to the basic screen When the mailbox specified has been already registered Since the screen on the right appears select the desired item using the or button and press the ENTER button 1 MODIFY To modify the contents such as relay end ...

Page 119: ... Press this key again to exit the Insert mode 9 Specify the relay end termi nal y P 48 One Touch Key Dialing y P 50 Abbreviated Dialing y P 51 Alphabet Dialing y P 53 Group Dialing When the relay end terminal spec ified has been already registered Since the screen on the right appears select the desired item using the or button and press the ENTER button 1 DELETE To delete the relay end terminal s...

Page 120: ... the originator For setting up the Relay TX End Terminal Report see the follow ing page P 212 To set the default set ting for relay TX end terminal report y P 47 Keypad Dialing Direct Entry with Digital Keys y P 48 One Touch Key Dialing y P 50 Abbreviated Dialing y P 51 Alphabet Dialing y If 2 E MAIL ADDRESS SETUP is selected in the previ ous step the screen as shown on the right hand side appears...

Page 121: ... locations of BACKSPACE DELETE and INSERT see the following page P 29 Keyboard CLEAR STOP key Pressing this key clears all of the values that you entered BACKSPACE key Each press of this key deletes the values that you are entering one by one DELETE key Pressing this key after highlighting the value with the key deletes the value INSERT key Pressing this key permits the insertion of a desired char...

Page 122: ... values that you entered BACKSPACE key Each press of this key deletes the values that you are entering one by one DELETE key Pressing this key after highlighting the value with the key deletes the value INSERT key Pressing this key permits the insertion of a desired character before in front of an existing character highlighted by the cursor Press this key again to exit the Insert mode y If the pa...

Page 123: ...sing the Auto matic Document Feeder optional or Reversing Auto matic Document Feeder optional y P 42 Setting the Transmis sion Conditions 3 Press the key y MAILBOX screen appears 4 Select the desired mailbox type using the or button and press the ENTER button 1 CONFIDENTIAL If a new data is input in this box under the same box number where another data exists the new data will be added to the exis...

Page 124: ...y again to exit the Insert mode 7 If the password has been set enter it with the digital keys and press the ENTER button y Entering a password is not necessary to input the data into the confidential mail box but is into the bulletin board mailbox y If you make a mistake press one of the following keys to correct the mistake For key locations of BACKSPACE DELETE and INSERT see the following page P...

Page 125: ...Dialing y P 50 Abbreviated Dialing y P 51 Alphabet Dialing y P 53 Group Dialing 1 Press the FAX button on the control panel 2 Place the original s and set the transmission condi tions y P 38 When setting originals on the glass y P 41 When using the Auto matic Document Feeder optional or Reversing Auto matic Document Feeder optional y P 42 Setting the Transmis sion Conditions 3 Press the key y MAIL...

Page 126: ...e following page P 29 Keyboard CLEAR STOP key Pressing this key clears all of the values that you entered BACKSPACE key Each press of this key deletes the values that you are entering one by one DELETE key Pressing this key after highlighting the value with the key deletes the value INSERT key Pressing this key permits the insertion of a desired character before in front of an existing character h...

Page 127: ...ge P 29 Keyboard CLEAR STOP key Pressing this key clears all of the values that you entered BACKSPACE key Each press of this key deletes the values that you are entering one by one DELETE key Pressing this key after highlighting the value with the key deletes the value INSERT key Pressing this key permits the insertion of a desired character before in front of an existing character highlighted by ...

Page 128: ...E and INSERT see the following page P 29 Keyboard CLEAR STOP key Pressing this key clears all of the values that you entered BACKSPACE key Each press of this key deletes the values that you are entering one by one DELETE key Pressing this key after highlighting the value with the key deletes the value INSERT key Pressing this key permits the insertion of a desired character before in front of an e...

Page 129: ...ered BACKSPACE key Each press of this key deletes the values that you are entering one by one DELETE key Pressing this key after highlighting the value with the key deletes the value INSERT key Pressing this key permits the insertion of a desired character before in front of an existing character highlighted by the cursor Press this key again to exit the Insert mode 7 Specify the remote Fax and st...

Page 130: ...owing page P 29 Keyboard CLEAR STOP key Pressing this key clears all of the values that you entered BACKSPACE key Each press of this key deletes the values that you are entering one by one DELETE key Pressing this key after highlighting the value with the key deletes the value INSERT key Pressing this key permits the insertion of a desired character before in front of an existing character highlig...

Page 131: ... all of the values that you entered BACKSPACE key Each press of this key deletes the values that you are entering one by one DELETE key Pressing this key after highlighting the value with the key deletes the value INSERT key Pressing this key permits the insertion of a desired character before in front of an existing character highlighted by the cursor Press this key again to exit the Insert mode ...

Page 132: ...ieved from this box the data will be cleared 2 BULLETIN BOARD Even if a data is retrieved from this box the data remains in the box 3 RELAY 4 MAILBOX SETUP Not used in this operation 4 Select 5 CANCEL MAIL BOX using the or button and press the ENTER button 5 Enter the desired mailbox number up to 20 digits with the digital keys and press the ENTER button MAILBOX 1 CONFIDENTIAL 2 BULLETIN BOARD 3 R...

Page 133: ... data in the mail box are in the communication process he screen on the right appears for about 2 seconds and returns to the screen to enter a mailbox number 6 If the password has been set on the mailbox enter it with the digital keys and press the ENTER button y If you make a mistake press one of the following keys to correct the mistake For key locations of BACKSPACE DELETE and INSERT see the fo...

Page 134: ...ss y P 41 When using the Auto matic Document Feeder optional or Reversing Auto matic Document Feeder optional y P 42 Setting the Transmis sion Conditions 3 Press the key y MAILBOX screen appears 4 Select 3 RELAY using the or button and press the ENTER button 5 Enter the desired mailbox number up to 20 digits with the digital keys and press the ENTER button CANCEL CONFIDENTIAL Invalid number MAILBO...

Page 135: ...digits with the digital keys and press the ENTER button y If you make a mistake press one of the following keys to correct the mistake For key locations of BACKSPACE DELETE and INSERT see the following page P 29 Keyboard CLEAR STOP key Pressing this key clears all of the values that you entered BACKSPACE key Each press of this key deletes the values that you are entering one by one DELETE key Pres...

Page 136: ...ual polling reception Multi polling RX This function is for receiving originals from two or more remote FAXes in a single operation P 140 Multi polling reception y Continuous polling function can poll the same remote FAX es on a regular schedule P 144 Continuous polling Polling communication with a password can be used only with Toshiba Fax machines Polling reservation Once the originals are polle...

Page 137: ...de y Do not forget the security code you entered To register a remote FAX number 1 Select 3 SECURE TEL NUMBER using the or button and press the ENTER button 2 Enter a telephone number of the remote Fax 20 digits and press the ENTER button POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL POLLING RESERVE 1 POLLING 2 PUBLIC FAX MAILBOX POLLING 1 COMPLETE 2 SECURITY OFF OFF 3 SECURE TEL NUMBER 3 S...

Page 138: ...tton and press the ENTER but ton When the polling document has been already registered with the same security code or remote FAX number Since the screen on the right appears select the desired opera tion using the or button and press the ENTER button 1 DELETE To replace an existing document with new one go to step 7 2 ADD To add a new document to an existing one go to step 7 3 RETAIN To retain an ...

Page 139: ...ieved by several FAXes The data are not deleted even if they are retrieved 1 Press the FAX button on the control panel 2 Place the original s and set the transmission condi tions y P 38 When setting originals on the glass y P 41 When using the Auto matic Document Feeder optional or Reversing Auto matic Document Feeder optional y P 42 Setting the Transmis sion Conditions 3 Press the button y POLLIN...

Page 140: ...stered Since the screen on the right appears select the desired opera tion using the or button and press the ENTER button 1 DELETE To replace an existing document with new one go to step 6 2 ADD To add a new document to an existing one go to step 6 3 RETAIN To retain an existing document go to step 5 6 Scanning the polling docu ment starts y The screen on the right may appear when the equipment ha...

Page 141: ... keys and press the ENTER but ton y To correct the entered security code highlight the code using the button and enter the correct code 6 Specify the remote Fax y P 47 Keypad Dialing Direct Entry with Digital Keys y P 48 One Touch Key Dialing y P 50 Abbreviated Dialing y P 51 Alphabet Dialing 7 Transmission starts POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL POLLING 1 POLLING 2 POLLING RES...

Page 142: ... confirm that the remote Fax locations which you want to specify have been already registered P 236 Dialer list 1 Press the FAX button on the control panel 2 Press the key y POLLING screen appears 3 Select 1 POLLING using the or button and press the ENTER button 4 When the security code is used select 1 YES using the or button and press the ENTER button y When not used select 2 NO using the or but...

Page 143: ...tton and press the ENTER but ton y Screen to register a remote Fax appears go to step 7 To confirm the locations registered 1 Select REVIEW LIST using the or button and press the ENTER button 2 Confirm the locations registered 3 Press the CANCEL button go to step 9 MULTI GROUP 000 ENTER TEL NUMBER OR PRESS SPEED DIAL KEY OR ONE TOUCH KEY MULTI GROUP 001 NEXT DESTINATION REVIEW LIST COMPLETE MULTI ...

Page 144: ...o cancel the removal select 2 NO To modify a location registered 1 Select REVIEW LIST using the or button and press the ENTER button MULTI GROUP 001 NEXT DESTINATION REVIEW LIST COMPLETE 001 L A Office 002 New York Office 003 Miami Office DELETE MODIFY e g To cancel the abbreviated number registration Deleted DELETE 002 New York Office MULTI GROUP New York Office 001 001 L A Office 1 YES 002 Miami...

Page 145: ... select COM PLETE using the or button and press the ENTER button y You can use the START button instead of ENTER 10 Communication starts New York Office MULTI GROUP 001 ABB NUMBER 1 999 MULTI GROUP 002 ABB NUMBER 001 001 L A Office 002 New York Office 003 Miami Office DELETE MODIFY e g To cancel the abbreviated number registration New York Office MULTI GROUP 004 30 ABB NUMBER 1 999 MULTI GROUP 002...

Page 146: ...AX button on the control panel 2 Press the key y POLLING screen appears 3 Select 3 PROG CONT POLL using the or button and press the ENTER button 4 Select 2 START using the or button and press the ENTER button POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL POLLING 1 POLLING 2 POLLING RESERVE 3 PROG CONT POLL PROG CONT POLL 1 CLEAR CURRENT SETTINGS 2 START MON 08 00AM 3 END FRI 05 00PM 4 DURAT...

Page 147: ...t with 24 hour time system adopted y For minutes value you can set it at the unit of 5 minutes 6 Select 3 END using the or button and press the ENTER button 7 Select a day of week to end polling RX using the or button and press the ENTER button y Since the end time is automati cally specified by entering the start time and the duration you specify only the day of week in this step PROG CONT POLL C...

Page 148: ...than the call interval polling is performed only once at the start time To set a security code 1 Select 6 SECURITY using the or button and press the ENTER button 2 Enter a 4 digit security code using the digital keys and press the ENTER key To correct the entered security code highlight the code using the button and enter the correct code Do not forget the security code you entered PROG CONT POLL ...

Page 149: ... using the or button and press the ENTER but ton y Screen to register a remote Fax appears go to step 13 15 When you register all the locations select 2 COM PLETE using the or button and press the ENTER button 16 Communication starts PROG CONT POLL 5 INTERVAL 10MIN 6 SECURITY OFF 7 ENTER TEL NUMBER S PROG CONT POLL ENTER TEL NUMBER OR PRESS SPEED DIAL KEY OR ONE TOUCH KEY PROG CONT POLL 2 COMPLETE...

Page 150: ...m that the account code function is active on the Function List P 241 Function list y Account code setting P 192 Account code When the equipment is managed under the department management the screen on the right is displayed When entering a department code the basic screen appears and you can oper ate the equipment y If you leave the equipment for speci fied period of time it automatically returns...

Page 151: ...used for Character Entry 151 Entering Correcting Characters 153 Entering the Remote Fax Number 156 Abbreviated Dial Numbers 156 One Touch Key Dial Numbers 160 Group Number Dialing 166 Default Settings for Fax Functions 172 Description of Fax Functions 172 Registering the Terminal ID 204 Description of the Terminal ID 204 Default Settings for List Report Output 206 Types of Lists Reports 206 Printi...

Page 152: ... determine the item To return to the preceding item press the CANCEL button How to cancel menu operation Press the FUNCTION CLEAR button to cancel the menu operation in the middle of function settings After pressing the FUNCTION CLEAR button press the desired mode button COPY FAX PRINTER SCAN Press USER FUNCTION Press CANCEL Press CANCEL Press CANCEL Press CANCEL Press twice Press twice Press six ...

Page 153: ...button Moves the cursor to the right If pressed without entering a character it inserts a space button Moves the cursor to the left Numeric buttons Enters numeric characters Function key Enters alpha and special characters y INSERT key Inserts characters before the selected highlighted character y DELETE key Deletes the selected character y BACKSPACE key Press this key to delete the character befo...

Page 154: ...haracters that correspond to each key in the right column To enter the special characters entry mode press the ALTERNATE key on the keyboard Pressing the alpha key displays the special characters you can enter Select your desired character by using the or button and press the ENTER button Uppercase special characters can be selected by pressing the alpha key while holding down the SHIFT key after ...

Page 155: ...ress the c key while pressing the SHIFT key 2 Press the H I C A G and O keys and press the ENTER key 1 Press the BACKSPACE key to delete hicago 2 Press the H I C A D and O keys while pressing the SHIFT key 3 Press the button to move the cursor over O 4 Press the BACKSPACE key to delete D 5 Press the INSERT key C Chicago C CHICADO CHICADO CHICAO INSERT CHICAGO INSERT ...

Page 156: ...l on the External Keyboard optional to enter Email addresses Enter digits with the digital keys P 29 Keyboard 1 SHIFT Use this to enter a capital letter of the alphabet or symbols in the upper case 2 BACKSPACE Use this to delete the letter immediately before the cursor 3 SPACE Use this to enter one space immediately before the cursor 4 INSERT Use this to insert the letter immediately before the cu...

Page 157: ...the alphabet on it while holding down the SHIFT button a capital letter is entered Symbols are displayed in upper and lower cases If you press a button with symbols on it a symbol displayed in the lower case is entered If you press a button with symbols on it while holding down the SHIFT button a symbol displayed in the upper case is entered q ...

Page 158: ...box communication y You can also register Abbreviated Dial Numbers by using the Web based utility TopAccess For details see the Setup Guide for Printing Functions y When the Scanner Upgrade Kit optional is installed an Email address can be registered to the Abbreviated Dial Number For details see the Scanning Guide Entering abbreviated dial numbers 1 Press the FAX button on the control panel 2 Pre...

Page 159: ... a remote Fax up to 20 characters and press the ENTER button y Character Entry P 151 But tons and Keys used for Charac ter Entry 7 Select 3 TEL NUMBER using the or button and press the ENTER but ton y The screen to enter TEL number appears When the Scanner Upgrade Kit optional is installed an Email address can be registered by selecting 6 E MAIL ADDRESS For details see the Scanning Guide ABB NUMBE...

Page 160: ...to 192 digits using the External Keyboard and digital keys and then press the ENTER button To set 2nd TEL number 1 Select 4 2nd TEL NUMBER using the or button and press the ENTER button y The screen to enter 2nd TEL number appears 2 Enter 2nd TEL number up to 128 digits with the digital keys and press the ENTER button y Registering 2nd TEL number allows you to automatically trans fer a Fax to the ...

Page 161: ...on and press the ENTER but ton y If NAME or TEL NUMBER has not been registered the screen on the right appears for about 2 seconds with the alarm buzzer and returns to the screen to enter an abbreviated number 10 Press the desired One Touch key y If One Touch key is not required press the ENTER button COMM OPTIONS 1 OFF 2 ON COMM OPTIONS 1 COMPLETE 2 DELAYED TRANSMIT 3 TX REPORT 4 LINE MONITOR 5 Q...

Page 162: ... the Setup Guide for Printing Functions y When the Scanner Upgrade Kit optional is installed an Email address can be registered to the One Touch Key Dial Number For details see the Scanning Guide When the specified One Touch key has been already registered 1 Alarm buzzer sounds and the screen on the right appears 2 Select the desired item using the or button and press the ENTER button 1 DELETE To ...

Page 163: ... 1 Alarm buzzer sounds and the screen on the right appears 2 Select the desired item using the or button and press the ENTER button 1 DELETE To delete the One Touch key number specified go to step 4 2 MODIFY To modify the One Touch key number specified go to step 5 3 RETAIN To retain the One Touch key number specified go to step 4 TEL LIST ENTRY 1 ABB NUMBERS 2 GROUP NUMBERS 3 ONE TOUCH NUMBERS TE...

Page 164: ...ing the or button and press the ENTER but ton y The screen to enter TEL number appears When the Scanner Upgrade Kit optional is installed an Email address can be registered by selecting 6 E MAIL ADDRESS For details see the Scanning Guide ONE TOUCH KEY 001 1 COMPLETE 2 NAME 3 TEL NUMBER 4 2nd TEL NUMBER 5 COMM OPTIONS ONE TOUCH KEY 05 ENTER ID NAME MAX20 LONDON OFFICE ONE TOUCH KEY 001 1 COMPLETE 2...

Page 165: ... shown on the right hand side appears Enter the Email address up to 192 digits using the External Keyboard and digital keys and then press the ENTER button To set 2nd TEL number 1 Select 4 2nd TEL NUMBER using the or button and press the ENTER button y The screen to enter 2nd TEL number appears 2 Enter 2nd TEL number up to 128 digits with the digital keys and press the ENTER button y Registering 2...

Page 166: ...TER button y Returns to the screen to register One Touch key 9 Select 1 COMPLETE using the or button and press the ENTER but ton y If NAME or TEL NUMBER has not been registered the screen on the right appears for about 2 seconds with the alarm buzzer and returns to the screen to register One Touch key ONE TOUCH KEY 001 1 COMPLETE 2 NAME 3 TEL NUMBER 4 2nd TEL NUMBER 5 COMM OPTIONS COMM OPTIONS 1 O...

Page 167: ...FUNCTION CLEAR button to return to the basic screen 10 Returns to the screen to register One Touch key y Repeat steps 4 to 9 when you register multiple One Touch key dial numbers ONE TOUCH KEY 05 PRESS ONE TOUCH KEY ONE TOUCH KEY Operation completed ...

Page 168: ...an register up to 50 Broadcast Groups using any combination of Group Numbers from 1 to 1999 no duplications allowed y Confirm the registered contents on the Group Number List P 239 Group number list Entering group dialing numbers 1 Press the FAX button on the control panel 2 Press the key y TEL LIST ENTRY screen appears 3 Select 2 GROUP NUM BERS using the or button and press the ENTER button y The...

Page 169: ...al keys and press the ENTER but ton When the entered group number has been already registered 1 Alarm buzzer sounds and the screen on the right appears 2 Select the desired item using the or button and press the ENTER button 1 DELETE To delete the existing group number go to step 4 2 MODIFY To modify the existing group number go to step 5 3 RETAIN To retain the existing group number go to step 4 5...

Page 170: ...s not been registered the screen on the right appears with the alarm buzzer y If you register the same remote location the screen on the right appears with the alarm buzzer 9 To add the next remote location select 1 ADD NEXT NUMBER using the or button and press the ENTER button y The screen to register a remote location appears go to step 8 To confirm the remote locations registered to a group 1 S...

Page 171: ...te location registered to a group 1 Select 2 REVIEW LIST using the or button and press the ENTER button 2 Select the remote location you want to modify using the or but ton and press the button 002 L A Office 003 New York Office 004 Miami Office DELETE MODIFY GROUP NUMBER 0001 1 ADD NEXT NUMBER 2 REVIEW LIST 3 COMPLETE DELETE MODIFY 002 CHICAGO OFFICE 003 L A OFFICE 001 COLORADO OFFICE DELETE 0001...

Page 172: ...egistered 1 Alarm buzzer sounds and the screen on the right appears 2 Select the desired item using the or button and press the ENTER button 1 DELETE To delete the One Touch key number specified go to step 12 2 RETAIN To retain the One Touch key number specified go to step 12 GROUP NUMBER 001 50 ENTER ABB NUMBER 1 999 002 L A Office 003 New York Office 004 Detroit Office DELETE MODIFY GROUP NUMBER...

Page 173: ...LEAR button to return to the basic screen 13 Returns to the screen to enter a group number y Repeat steps 4 to 13 when you register multiple group dialing numbers GROUP NUMBER 001 Operation completed ENTER ABB NUMBER 1 999 GROUP NUMBER ENTER GROUP NUMBER 1 999 ...

Page 174: ...eception mode P 182 Sets the reception mode Automatic Reception Manual Reception y Memory transmission P 183 Switches ON OFF of the memory transmission function function to perform transmission while scanning documents to memory y Security TX P 184 Switches ON OFF of the security transmission function y Cover sheet P 185 Sets the cover sheet function y Recovery transmission P 187 Switches ON OFF o...

Page 175: ...ption y Reduction printing P 199 Switches ON OFF of the reduction printing function that allows you to automatically reduce the size of the received document when it is larger than the recording sheet y Discard printing P 200 Switches ON OFF of the discard printing function that allows you to cut off certain portion of the received document when it is larger than the recording sheet y Privileged r...

Page 176: ...ediately before step 1 P 30 Message LCD Screen 1 Press the USER FUNC TIONS button and select 01 DEFAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the or button and press the ENTER but ton 3 Select 01 LINE MONITOR using the or button and press the ENTER but ton 4 Select the desired function using the or button and press the ENTER but ton 1 OF...

Page 177: ...The screen returns to the basic screen of the mode selected immediately before step 1 P 30 Message LCD Screen 1 Press the USER FUNC TIONS button and select 01 DEFAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the or button and press the ENTER but ton 3 Select 02 RECEIVE INTERVAL using the or button and press the ENTER button 4 Select the des...

Page 178: ...ssage LCD Screen To send the document in the ECM mode it is required that the remote Fax complies with the ECM communication mode 1 Press the USER FUNC TIONS button and select 01 DEFAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the or button and press the ENTER but ton 3 Select 03 ECM using the or button and press the ENTER button 4 Select ...

Page 179: ...P using the or button and press the ENTER but ton 3 Select 04 DOCUMENT MODE using the or button and press the ENTER button 4 Select the default setting for resolution using the or button and press the ENTER button 1 STANDARD To send normal text and graphics 2 FINE To send text and graphics with clarity 3 ULTRA FINE To send text and graphics with extra clarity Default 1 STANDARD DEFAULT SETTINGS 01...

Page 180: ...se you will have to select the DP setting 5 Select the default setting for exposure using the or button and press the ENTER button 1 AUTO The equipment automatically determines the optimal exposure go to step 7 2 MANUAL You can set the desired exposure go to step 6 Default 1 AUTO 6 Select the desired expo sure using the or button and press the ENTER button y To select the lightest exposure select ...

Page 181: ... using the or button and press the ENTER but ton 1 MF Multi frequency Type 2 PB Dial Pulse Type Default 1 MF 5 Enter any DELETE ACCESS DIGIT number and press the ENTER but ton y Access digits are numbers which are required by PBX systems to access the phone system out side the PBX A common access digit is 9 y PBX Access Digits such as 9 pause and 1 need to be omitted when using the chain dialing f...

Page 182: ... TIONS button and select 01 DEFAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the or button and press the ENTER but ton 3 Select 06 REDIAL MODE using the or button and press the ENTER but ton 4 Select the desired item using the or button and press the ENTER but ton DEFAULT SETTINGS 01 GENERAL SETTING 02 COPY SETUP 03 FAX SETUP DEFAULT SETTIN...

Page 183: ... step 1 P 30 Message LCD Screen To set the default value for the redial interval 1 Select 1 INTERVAL using the or button and press the ENTER but ton 2 Select the desired interval 1 to 15 min utes using the or button and press the ENTER button Default 01 To set the default value for the redial counter 1 Select 2 COUNTER using the or button and press the ENTER but ton 2 Select the desired value 0 to...

Page 184: ...he desired mode using the or button Default 1 AUTO RECEIVE To set the automatic reception mode as the default setting 1 Select 1 AUTO RECEIVE using the or button and press the ENTER button 2 Select the ring delay 1 to 10 times using the or button and press the ENTER button Default value is different depending on each country region DEFAULT SETTINGS 01 GENERAL SETTING 02 COPY SETUP 03 FAX SETUP DEF...

Page 185: ...r the transmission to be completed To set the manual reception mode as the default setting 1 Select 2 MANUAL RECEIVE using the or button and press the ENTER button 1 Press the USER FUNC TIONS button and select 01 DEFAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the or button and press the ENTER but ton 3 Select 08 MEMORY TX using the or but...

Page 186: ...ipment from sending by indicating a transmission error 4 Select the desired function using the or button and press the ENTER but ton 1 OFF Document is always sent in direct TX mode 2 ON Document is always sent in memory TX mode Default 2 ON 1 Press the USER FUNC TIONS button and select 01 DEFAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the...

Page 187: ...over sheet registration 4 Select the desired function using the or button and press the ENTER but ton 1 OFF Disables the security TX function 2 ON Enables the security TX function Default 1 OFF 1 Press the USER FUNC TIONS button and select 01 DEFAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the or button and press the ENTER but ton 3 Select...

Page 188: ...s to Fax Setup screen after displaying the screen on the right for about 2 seconds go to step 2 y When the cover sheet has been already registered the screen on the right appears To delete the cover sheet already registered 1 Select 1 DELETE using the or button and press the ENTER button y The cover sheet original is scanned go to step 5 To retain the cover sheet already registered 1 Select 2 RETA...

Page 189: ...ied range will be disregarded y The cover sheet data is stored in memory Therefore after the data is stored in mem ory the residual memory does not become 100 even when no job exists in memory Recovery transmission Recovery Transmission allows you to retransmit a document after failing the initially specified number of redial attempts If Recovery Transmission is set to ON the document is stored in...

Page 190: ...NTER but ton 3 Select 11 RECOVERY TRANSMIT using the or button and press the ENTER button 4 Select the desired function using the or button and press the ENTER but ton 1 OFF Disables the recovery TX function go to step 6 2 ON Enables the recovery TX function go to step 5 Default 1 OFF 5 Select the stored time length 1 to 24 hours using the or button and press the ENTER button Default 06 DEFAULT SE...

Page 191: ...age of three total pages y File Number Each document sent from memory is assigned a file number This file number is used by the equipment to assist you in managing multiple document jobs The U S Federal Communication Commission FCC requires that anyone sending a facsimile message must identify themselves or company give their facsimile telephone number and provide the date and time of the transmis...

Page 192: ...inal ID Send after scan This feature allows you to determine whether dialing starts while the equipment is scanning the documents or after the equipment has scanned all documents in the Memory TX mode 4 Select the desired function using the or button and press the ENTER but ton 1 OFF To not print the TTI 2 ON Prints the TTI Default 2 ON 1 Press the USER FUNC TIONS button and select 01 DEFAULT SETT...

Page 193: ...tion using the or button and press the ENTER but ton 01 DIAL DURING SCAN Disables the send after scan function go to step 6 02 DIAL AFTER SCAN Enables the send after scan function go to step 5 Default 01 DIAL DURING SCAN 5 Select the memory full option using the or button and press the ENTER button 1 DELETE SCAN PAGES Deletes the pages which have been scanned 2 SEND SCAN PAGES Sends the pages alre...

Page 194: ...essage LCD Screen 1 Press the USER FUNC TIONS button and select 01 DEFAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the or button and press the ENTER but ton 3 Select 14 ACCOUNT CODE using the or button and press the ENTER button 4 Select the desired function using the or button and press the ENTER but ton 1 OFF Disables account code prompt...

Page 195: ...then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the or button and press the ENTER but ton 3 Select 15 SEPARATOR PAGE using the or button and press the ENTER button Separator Page Separator Page Document received from B Document received from A DEFAULT SETTINGS 01 GENERAL SETTING 02 COPY SETUP 03 FAX SETUP DEFAULT SETTINGS 01 GENERAL SETTING 02 COPY SETUP 0...

Page 196: ...ed time period To setup Secure RX a 4 digit security code must be programmed first After programming the security code you can specify the time period during which the Secure RX will be active 24 hour coverage for specific days of the week is selectable This section describes the procedure for programming a security code or changing an existing security code While secure reception is activated the...

Page 197: ...al keys and press the ENTER button y Do not forget the security code you entered y If the security code has been already registered the screen on the right appears y To change the current security code register new security code after entering the current security code DEFAULT SETTINGS 01 GENERAL SETTING 02 COPY SETUP 03 FAX SETUP FAX SETUP 14 ACCOUNT CODE 15 SEPARATOR PAGE 16 SECURE RX SECURE RX ...

Page 198: ...press the ENTER button 5 Highlight the input areas using the or button and enter the start time then press the ENTER button y To switch AM to PM or vice versa highlight the value using the but ton and press the or button Default time format is 12 hour time system To change the time format to 24 hour time system see Operator s Manual for Copying Functions y AM PM is not displayed on the equipment w...

Page 199: ...performed after paper is set Activating secure reception P 100 P 194 7 Highlight the input areas using the or button and enter the end time then press the ENTER button y To switch AM to PM or vice versa highlight the value using the but ton and press the or button Default time format is 12 hour time system To change the time format to 24 hour time system see Operator s Manual for Copying Functions...

Page 200: ...FAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the or button and press the ENTER but ton 3 Select 17 MEMORY RX using the or button and press the ENTER but ton 4 Select the desired function using the or button and press the ENTER but ton 1 OFF Disables the memory RX function 2 ON Enables the memory RX function Default 2 ON DEFAULT SETTINGS 0...

Page 201: ...ction printing and discard printing are set to ON P 68 When Both the Reduction Print and Discard Print are set to ON 1 Press the USER FUNC TIONS button and select 01 DEFAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the or button and press the ENTER but ton 3 Select 18 REDUCTION using the or button and press the ENTER but ton 4 Select the de...

Page 202: ...reduction printing and discard printing are set to ON P 68 When Both the Reduction Print and Discard Print are set to ON 1 Press the USER FUNC TIONS button and select 01 DEFAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the or button and press the ENTER but ton 3 Select 19 DISCARD using the or button and press the ENTER button 4 Select the d...

Page 203: ...the basic screen of the mode selected immediately before step 1 P 30 Message LCD Screen 1 Press the USER FUNC TIONS button and select 01 DEFAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the or button and press the ENTER but ton 3 Select 20 PRIVILEGED RX using the or button and press the ENTER button 4 Select the desired function using the o...

Page 204: ... button and select 01 DEFAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 03 FAX SETUP using the or button and press the ENTER but ton Received data TTI header RTI footer Print Print area RECEIVED JAN 15 2007 10 00AM FROM 81425887449 TO 1234567890 PAGE 001 Date Start Time Transmitting Station ID Number Page Number Footer Message Receiving Station ID Number DEFAU...

Page 205: ...unction mode The screen returns to the basic screen of the mode selected immediately before step 1 P 30 Message LCD Screen 3 Select 21 RTI using the or button and press the ENTER button 4 Select the desired function using the or button and press the ENTER but ton 1 OFF To not print the RTI 2 ON Prints the RTI Default 1 OFF FAX SETUP 19 DISCARD 20 PRIVILEGED RX 21 RTI RTI 1 OFF 2 ON ...

Page 206: ...r company s name facsimile telephone number and date time on the top of all transmitted doc uments This feature enables remote parties to easily identify your documents and the time of transmission Example of how Receiver Information is printed on originals you receive Receiver information is printed about 5 mm from the bottom edge of the received original Terminal ID entry 1 Press the USER FUNC T...

Page 207: ...2 Select 03 INITIAL SETUP using the or button and press the ENTER but ton 3 Select 04 TERMINAL ID using the or button and press the ENTER but ton 4 Enter the ID name up to 40 characters and press the ENTER button Character Entry P 151 Buttons and Keys used for Character Entry 5 Select whether or not the region code is added using the or button 1 YES Adds the region code 2 NO To not add the region ...

Page 208: ...NGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 04 REPORTS LIST using the or button and press the ENTER button 3 Select 01 JOURNAL using the or button and press the ENTER but ton 4 Select the output method using the or button and press the ENTER but ton 1 MANUAL OUTPUT Journal report is output by pressing the JOURNAL button 2 AUTOMATIC JOURNAL Journal report is automatic...

Page 209: ...TPUT is selected 1 Select the desired report using the or button and press the ENTER button 1 TX RX JOURNAL To print both TX and RX Journal 2 TX JOURNAL To print TX Journal only 3 RX JOURNAL To print RX Journal only Default 1 TX RX JOURNAL When 02 AUTOMATIC JOURNAL is selected 1 Select the desired function using the or button and press the ENTER button 1 OFF To not print Journal report 2 ON To pri...

Page 210: ...hen an error has occurred during the transmission 1 Press the USER FUNC TIONS button and select 01 DEFAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 04 REPORTS LIST using the or button and press the ENTER button 3 Select 02 COMMUNICA TION REPORT using the or button and press the ENTER button DEFAULT SETTINGS 01 GENERAL SETTING 02 COPY SETUP 03 FAX SETUP DEFAUL...

Page 211: ...utton and press the ENTER button 2 Select the output setting using the or button and press the ENTER button 1 ALWAYS To always print a transmission report whenever a document is transmitted 2 ON ERROR To only print a transmission report when an error has occurred 3 OFF To not print a transmission report automatically Default for North America 2 ON ERROR Default for Europe 1 ALWAYS 3 To print the f...

Page 212: ...eport select 2 ON and press the ENTER button y Select 1 OFF if this option is not required Default 2 ON To set the default setting for multi polling report 1 Select 04 MULTIPOLL REPORT using the or button and press the ENTER button 2 Select the output setting using the or button and press the ENTER button 1 ALWAYS To always print a report whenever a document is transmitted 2 ON ERROR To only print...

Page 213: ...R button y Select 1 OFF if this option is not required Default 2 ON To set the default setting for relay station TX report When this equipment is setup as a relay station the report of the transmission to the relay destinations is output 1 Select 06 RELAY STATION REPORT using the or but ton and press the ENTER button 2 Select the output setting using the or button and press the ENTER button 1 ALWA...

Page 214: ...rt of the transmission to the relay destinations is transferred to the destination registered 1 Select 07 RELAY END REPORT using the or button and press the ENTER button 2 Select the output setting using the or button and press the ENTER button 1 ALWAYS To always send a report to the origina tor 2 ON ERROR To send a report when an error has occurred 3 OFF To not send a report automatically Default...

Page 215: ...R FUNC TIONS button and select 01 DEFAULT SETTINGS then press the ENTER button y DEFAULT SETTINGS screen appears 2 Select 04 REPORTS LIST using the or button and press the ENTER button 3 Select 03 RECEPTION LIST using the or button and press the ENTER button 4 Select the desired recep tion list and press the ENTER button 01 LOCAL MAILBOX LIST To select the local mailbox Default 1 OFF 02 REMOTE MAI...

Page 216: ... USER FUNCTIONS button instead of the FAX button to exit the user function mode The screen returns to the basic screen of the mode selected immediately before step 1 P 30 Message LCD Screen 5 To select the automatic out put option select 2 ON and press the ENTER but ton y Select 1 OFF if this option is not required LOCAL MAILBOX LIST 1 OFF 2 ON ...

Page 217: ...Printing will automatically start whenever 150 transmissions or 150 receptions are completed P 206 Transmission Reception journal setting 1 Press the FAX button on the control panel 2 Press the key 3 Select the desired print number using the or button and press the ENTER button y Both TX and RX journal or either of them will be printed out P 206 Transmission Recep tion journal setting PRINT NUMBER...

Page 218: ... for this transmission job printed only when the department control option is ON 15 Account code indicated in 4 digits when the account number option is ON and used 16 The communication mode Communication Mode Indication G3 G3 ECM EX ECM EC E mail ML RDC communication HW HR Scan to File FL Scan to TWAIN TW Toshiba shortened protocol version of the original mode is used TRANSMISSION JOURNAL PAGE 00...

Page 219: ...l communication mode P Polling Communication SR R Relay Communication SB ITU T Mailbox Communication S Sub Address Communication I PC FAX Communication F Fax InternetFax Relay Communication O Offramp Gateway 19 Result The result of the transmission is indicated OK NG SCAN Scanning Job SENT InternetFax Transmission 20 If the transmission failed an error code is indicated When a transmission was com...

Page 220: ...ication Retry the transmission or ask the remote party to transmit the document again 32 Page Mismatch Check the actual document count 33 Password Mismatch Confirm the remote party s password and retry communications 42 Memory Full Make sure that there is sufficient memory before making the call again 50 Line Busy Send the document again 53 B1 Security Mismatch in Relay or Mail Box transmission Co...

Page 221: ...assign the SMTP server address correctly 75 The IP address of this equipment is not assigned Refer to the Setup Guide for Printing Functions and assign the IP address of this equipment correctly 76 The size of data being sent is over the maximum transmission size Refer to the Setup Guide for Scanning Functions and set the value of Maximum Email InternetFax Size larger Or reduce the size of the dat...

Page 222: ...nt space A5 The protocol FTP or SMB for saving files is invalid Refer to Configuring Save as file Settings in the Setup Guide for Scanning Func tions and set the protocol correctly A6 The data scanned with TWAIN driver could not be saved for any of the follow ing reasons y The memory space is insufficient y Any of the number of pages docu ments or folders has reached the maximum value for saving R...

Page 223: ...is not sup ported by this equipment Check the forwarded data Or refer to the Scanning Guide and check the data speci fications which this equipment can receive Then ask the sender to retry the transmis sion in an acceptable format 93 The InternetFax or Email could not be received properly for any of the following reasons y The data are corrupted y Any of the format attachment file for mat and lett...

Page 224: ...e sender to retry the transmission 9D In the offramp gateway function the for warding of the InternetFax or Email was stopped because the Fax number the desti nation includes an invalid letter or 41 or more destinations are specified Check the Fax number in the RECEPTION JOURNAL and then correct it if 41 or more destinations are specified set them within 40 9E The divided InternetFax Email could n...

Page 225: ... communication report Manual Output 4 Perform transmission operation y When transmission is completed each communication report is printed out according to the output condition specified Automatic Output You can designate to print a report for every transmission or only when an error has occurred during the transmission P 208 Communication report setting 1 Press the FAX button on the control panel...

Page 226: ...age number on which an error occurred is indicated in 3 digits The print format other than Error on pages is the same as Transmission Reception Jour nal on the previous page TRANSMISSION REPORT PAGE 001 TIME JAN 15 2007 11 48AM TEL NUMBER 12345678901234567890 NAME ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN NBR FILE NBR DATE TIME DURATION PGS TO DEPT NBR ACCOUNT MODE STATUS 004 012 JAN 15 12 00AM 00 ...

Page 227: ...PM is added The data can be resent until the time indi cated after Resend until When the transmission is completed normally or the recovery transmission option is OFF this information is not added 7 Number of pages which were transmitted normally indicated in 3 digits 001to 999 more than 1000 pages is printed as 999 8 Result Result of communication OK NG 9 The image data on page 1 is reduced and p...

Page 228: ...NE TOUCH NUMBER 13 GROUP 0014 51 55 999 JAN 15 11 31PM 999 JAN 15 11 10PM JAN 15 11 32PM RECOVERY TIME JAN 16 11 31PM SAPPORO_office ABCDEFGHIJKLMNOPQRST SHIZUOKA_office NAHA_office OOSAKA_office Amsterdam Naples New Delhi 12345678901234567890 12345678901234567890 12345678901234567890 12345678901234567890 1234567 0120 444444 Fushimi_corporation_limited fu shimi co jp Micronesia_office NAHA_office ...

Page 229: ... tele phone number is indicated 3 Receiver where an error occurred indicated when an error occurs Receivers name or facsim ile telephone number is indicated 4 Pages sent Number of pages sent normally before an error occurred 5 The image data on page 1 is reduced and printed File Number Date Start Time and End Time in the format are the same as Memory Transmission Report ...

Page 230: ...re than 1000 is indicated as 999 6 Time when the transmission started 7 Time when the transmission was completed 8 Number of pages sent normally before an error occurred 9 Result OK NG 10 The image data on page 1 is reduced and printed RELAY TX ORIG TERMINAL REPORT PAGE 001 TIME JAN 15 2007 11 48AM TEL NUMBER 12345678901234567890 NAME ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN FILE NUMBER DATE TO RE...

Page 231: ...e and date when the relay request is received 3 Relay box number 4 Number of transmitted pages indicated in 3 digits 001 to 999 more than 1000 is indicated as 999 5 Originator terminal s ID RELAY STATION REPORT PAGE 001 TIME JAN 15 2007 10 22AM TEL NUMBER 12345678901234567890 NAME ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN FILE NUMBER DATE RELAY BOX DOCUMENT PAGES FROM 999 JAN 15 10 21AM ABCDEFGHIJK...

Page 232: ...iated dial number in which an Email address is registered is used the mark is added 8 Relay group to which the relay transmission was not completed normally The abbreviated dial number one touch number multi address transmission group number and name and number of transmitted pages before an error occurred are indicated RELAY SEND RELAY STATION REPORT PAGE 001 TIME JAN 15 2007 10 23PM TEL NUMBER 1...

Page 233: ...ER DATE DOCUMENT PAGES START TIME END TIME RELAY BOX NUMBER SUCCESSFUL GROUP 0100 0101 ONE TOUCH NUMBER 11 12 13 GROUP 0014 14 ABB 220 SPEED DIAL 014 015 016 UNSUCCESSFUL GROUP 0101 ONE TOUCH NUMBER 51 55 61 GROUP 1999 123 JAN 15 09 50PM 005 JAN 15 10 00PM JAN 15 10 22PM 12345678901234567890 KYUUSHUU TOUHOKU PAGES SENT ABB OT ABB ABB ABB OT ABB 001 002 003 004 005 006 007 008 009 010 010 011 02 05...

Page 234: ... 15 2007 11 48AM TEL NUMBER 12345678901234567890 NAME ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN FILE NUMBER DATE START TIME END TIME SUCCESSFUL GROUP 0100 ONE TOUCH NUMBER 11 12 GROUP 0014 13 ABB 220 SPEED DIAL 014 015 TEL NUMBER UNSUCCESSFUL GROUP 0101 ONE TOUCH NUMBER 60 61 GROUP 1999 NOT AVAILABLE GROUP 0100 ONE TOUCH NUMBER 62 SPEED DIAL 016 999 JAN 15 10 21AM JAN 15 10 00AM JAN 15 10 20AM PARI...

Page 235: ... 008 008 GROUP 0001 0002 0003 0004 0005 0006 008 MULTI POLL JAN 14 11 08AM GROUP 1001 1002 1999 010 RELAY ORIGINATOR 003 JAN 14 11 23AM 059891024 011 RELAY STATION 003 JAN 14 11 25AM ABB NBR 001 002 003 004 O T NBR 01 05 07 07 09 09 11 13 15 17 19 GROUP 1501 1502 TO BE POLLED FILE NBR FUNCTION PGS DATE TIME TO RECOVERY TX POLL FAX MAILBOX FUNCTION PGS DATE TIME TO 208 SINGLE TX 004 JAN 14 10 50AM ...

Page 236: ... 999 7 Job type 8 Number of pages in the reserved document 9 Reserved time of calling or Time when the file is to be received 10 Destination where the reserved job is to be sent Station s name facsimile telephone number or Email address is indicated Telephone mark is placed before any keypad entered facsimile telephone number 1 Press the USER FUNC TIONS button on the con trol panel y USER FUNCTION...

Page 237: ...ber abbreviated dial number and Email address are indicated The Email mark is placed before the one touch number or abbrevi ated dial number in which Email is registered Reserved time of calling or Time when the file is to be received MAILBOX RELAY BOX REPORT PAGE 001 TIME JAN 15 2007 11 48AM TEL NUMBER 12345678901234567890 NAME ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN MAILBOX BOX NBR TYPE PGS FIL...

Page 238: ...y 3 Select the desired dialer list using the or button and press the ENTER but ton 1 BY NAME P 237 Alphabetical sort list 2 ABB NUMBERS P 238 Abbreviated dial number list 3 GROUP NUMBERS P 239 Group number list 4 ONE TOUCH NUMBERS P 240 One touch number list 5 ALL REPORTS TELEPHONE NUMBERS LIST 1 BY NAME 2 ABB NUMBERS 3 GROUP NUMBERS ...

Page 239: ...ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN NAME LOCATION FAX NUMBER E MAIL ADDRESS AAAdefghijklmnOpqrst OT 01 12345678901234567890123456789012345678901234567890123456789012345678901234567890 123456789012345678901234567890123456789012345678901234567890 12345678901234567890123456789012345678901234567890123456789012345678901234567890 123456789012345678901234567890123456789012345678901234567890 SUB 1234...

Page 240: ...the line and E mail are indicated 5 Line monitoring for each communication indicated as a communication added function ON OFF When line monitoring is OFF nothing is indicated Transmission Speed Indication 144000 bps 144 9600 bps 96 4800 bps 48 Not specified Blank 6 Transmission speed 7 Report indicated as a communication added function ON OFF The settings for the line and Email are indicated ABBRE...

Page 241: ...touch number Abbreviated dial number indicated in ascending order 5 Station s name GROUP NUMBER INFORMATION PAGE 001 TIME JAN 15 2007 11 48AM TEL NUMBER 12345678901234567890 NAME ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN GROUP NUMBER NAME OT ABB NUMBER 0001 ABCDEFGHIJKLMNOPQRST 1234 COMPANY_GROUP OT ABB OT ABB 001 ABCDEFGHIJKLMNOPQRST 002 AABBCCDD 003 EEFFGG 004 HHII 111 ABCDEFGHIJKLMNOPQRST 112 JJ...

Page 242: ... transmission indicated when there is a specified time When there is no specified time it is not indicated The specified times for the line and Email are indicated MONI BPS and REPORT are the same as Abbreviated Dial Number List ONE TOUCH NUMBER INFORMATION PAGE 001 TIME JAN 15 2007 11 48AM TEL NUMBER 12345678901234567890 NAME ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN OT NBR NAME FUNCTION ABB FAX N...

Page 243: ...n the control panel y USER FUNCTIONS screen appears 2 Select 02 LISTS using the or button and press the ENTER button 3 Select 2 FUNCTION using the or button and press the ENTER but ton USER FUNCTIONS 18 01 DEFAULT SETTINGS 02 LISTS 03 INITIAL SETUP USER FUNCTIONS 18 01 DEFAULT SETTINGS 02 LISTS 03 INITIAL SETUP LISTS 1 DEPARTMENT CODE 2 FUNCTION 3 SUPPLY NOTICE ...

Page 244: ...TER RECEPTION MODE RING DELAY MEMORY TX SECURITY TX COVER SHEET 112MB A4 COPY 45SEC 15MIN 15MIN OFF 0 1 4 4 FINISHING APS TEXT PHOTO AUTO NON SORT OFF 3MIN ON STD AUTO MF 1MIN 1 AUTO 1 ON OFF OFF OFF ON OFF OFF OFF OFF ON ON OFF OFF OFF TX RX ON ON ERROR ON ERROR IMAGE ON ERROR IMAGE ON ERROR ON ERROR IMAGE ON ERROR IMAGE ON ERROR IMAGE OFF OFF ON OFF NO JOB 245 150 RECOVERY TX TTI SEND AFTER SCAN...

Page 245: ...ide during machine programming Printing menu list 1 Press the USER FUNC TIONS button on the con trol panel y USER FUNCTIONS screen appears 2 Select the 04 MENU LIST using the or button and press the ENTER but ton USER FUNCTIONS 18 01 DEFAULT SETTINGS 02 LISTS 03 INITIAL SETUP USER FUNCTIONS 18 02 LISTS 03 INITIAL SETUP 04 MENU LIST ...

Page 246: ...OTE SERVICE 01 DOWNLOAD FIRMWARE 02 SUPPLY NOTICE 02 LISTS 1 DEPARTMENT CODE 2 FUNCTION 3 SUPPLY ORDER 4 ITU MAILBOX 5 CONFIGURATION PAGE 6 NIC STATUS PAGE 01 DEFAULT SETTINGS 01 GENERAL SETTING 01 DRAWER SIZE 02 WALKUP SCREEN 03 TIMERS 04 WEEKLY TIMER 05 SPEAKER VOLUME 06 DEPARTMENT CODE 07 FAX DRAWER SETTING 02 COPY SETUP 01 MENU CUSTOMIZE 02 APS AMS 03 IMAGE MODE 04 LIGHT DARK 05 FINISHING 03 F...

Page 247: ... assigned when communication was made 8 Type of communication job 9 Mail box number 10 Station from which the data was input Local or Facsimile Telephone number if provide by the remote device 11 Time when the data was input into data memory POWER FAILURE LIST PAGE 001 TIME JAN 15 2007 11 48AM TEL NUMBER 12345678901234567890 NAME ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN TX RX FILE NBR FUNCTION 001...

Page 248: ...5 ENTERING SETTING ITEMS 246 Printing List ...

Page 249: ...6 TROUBLESHOOTING This section describes the appropriate remedy for the error when error message is displayed Troubleshooting 248 Error Message 248 Transmission Trouble 250 Reception Trouble 251 ...

Page 250: ... FUNCTION CLEAR to restore the idle state If this Error Message is repeatedly displayed machine programming has become corrupted The machine must be reinitialized by a trained technician Call for service Line busy A direct transmission was made a remote fax that was busy Retry the transmission Communication error A communication error occurred during a transmission Retry the transmission Feature u...

Page 251: ... FUNCTION CLEAR restore the idle state Confirm the number of pages of the original DRAWER 1 empty DRAWER 2 empty DRAWER 3 empty DRAWER 4 empty Paper has run out in the desig nated cassette or the cassette is removed Load recording paper or insert the cassette firmly Memory reception may be per formed Do turn off the power Misfeed in xxxx A recording paper jam has occurred Remove the jammed paper R...

Page 252: ...ment feeder slides adjusted to the width of the orig inal that you are sending y Does the original that you are sending match the conditions of the original that is available for sending 2 originals are fed together y Have you placed more than the maximum number of originals can be placed at one time P 37 Original size Original scanning range y Does the original that you are sending match the cond...

Page 253: ...al multi function system out of paper The received original is printed dark and is illegible or black stripes are printed on the original y Is the original being sent a dirty copy Check this with the party trying to send the original y Is the trouble due to a problem or operator error at the remote FAX ex dirty scan glass or dirty scan lamp Check this with the party trying to send the original y D...

Page 254: ......

Page 255: ...7 APPENDIX This section describes the following articles Remote Service Automatic Supplies Order 254 Automatic Supplies Order Setting 254 Specifications 255 ...

Page 256: ...omatic Supplies Order Automatic Supplies Order Setting This equipment can automatically send an order sheet to a designated fax machine informing your supplier that a replacement Toner Cartridge is required Contact your local authorized dealer for information on this setting ...

Page 257: ...2120 2420 Model No GD 1221 For DP 1670 2070 2370 and DP 1830 2120 2420 Original Size LD LG LT ST R COMP A3 A4 A5 R B4 B5 FOLIO Recording Paper Size 11 x17 LD 8 5 x14 LG 8 5 x11 LT 5 5 x8 5 ST 10 1 8 x14 COMP 297 mm 420 mm A3 210 mm 297 mm A4 148 mm 210 mm A5 257 mm 364 mm B4 182 mm 257 mm B5 210mm 330mm FOLIO Compatibility Communication Mode ECM G3 Exclusive Modes EX Scanning Den sity Horizontal 8...

Page 258: ......

Page 259: ...sion mode 72 Confidential mailbox 111 Connecting Cables 30 Continuous polling 144 Contrast adjustment volume 25 COPY button 25 26 COVER SHEET 28 84 Cover sheet 34 185 Cover sheet registration 91 D DATA lamp 26 default setting for direct TX report 209 default setting for memory TX report 209 default setting for multi address TX report 210 default setting for multi polling report 210 default setting...

Page 260: ...polling reception 140 Multi polling report 232 N Navigating Menu Operation 150 NOTICE TO USERS 2 O Off hook dialing 33 Off hook Transmission External Telephone Dialing 58 One Touch Dialing 33 One Touch Key Dial Numbers 160 One Touch Key Dialing 48 One Touch keys 1 to 75 27 One touch number list 240 On hook dialing 33 On hook Transmission 57 ORIGINAL button 26 Original mode 43 Original mode button ...

Page 261: ...ed Originals 81 Separator page 193 Setting of the automatic reception mode 61 Setting of the manual reception mode 63 Setting RX printing during default setup 65 Setting the Scanning Conditions for Each Page 45 Setting the Transmission Conditions 42 Setting up mailbox for confidential and bulletin board communication 112 Setting up relay mailbox 114 SETTINGS button 24 Special character table 152 S...

Page 262: ...260 INDEX ...

Page 263: ...Printed in Malaysia GD 1221 OME080088B0 ...

Page 264: ...IGASHIGOTANDA SHINAGAWA KU TOKYO 141 8664 JAPAN 2008 2011 TOSHIBA TEC CORPORATION All rights reserved MULTIFUNCTIONAL DIGITAL SYSTEMS Operator s Manual for Facsimile Function 6LH94748000 R080520F8102 TTEC Ver02 2011 02 ...

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