Smart Technologies AM70-L, Setup And Maintenance Manual

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Chapter 5
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Chapter 5: Using your room system
Scheduling meetings 37
Turning on your room system 38
Starting meetings and whiteboard sessions 39
Managing meetings using the console 40
Presenting content during meetings 43
Presenting computer screens 43
Presenting files 44
Using the whiteboard feature 44
Supporting users with special needs 45
Ending meetings 46
This chapter provides an overview of how users can schedule and conduct a meeting using your
SMART Room System and Lync Room System software.
Scheduling meetings
Using Microsoft Outlook on their personal computers, users can schedule Lync meetings and book
the SMART Room System as a resource.
To schedule a new Lync meeting
1. Start Outlook, and then click Calendar.
2. Click Home, and then click New Lync Meeting.
NOTE
For users with older versions of Lync software, this button is labeled New Online Meeting .
A new Lync meeting opens.
3. Select a date and time for the meeting, type a subject and details, and then add participants
and the room resource.