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Sharp MX-C301W, Operation Manual

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5-41

SCANNER/INTERNET FAX

Contents

SENDING A FAX IN INTERNET FAX MODE

The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to 
perform direct transmission by Direct SMTP.

• When a default address is configured in "Default Address Setting" in the system settings (administrator), the mode cannot 

be changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch 
the [Cancel] key in the touch panel and follow the steps below.
When "Default Address Setting" is set to "Apply E-mail address of the user for login.", pressing the [Add Address] key on 
the touch panel switches to Internet fax mode.

• If the [Apply also for Fax/I-Fax Screen] checkbox is set to 

, the [Add Address] key does not appear when destinations 

are added in fax or Internet fax mode screen, and then the mode is switched to scanner/image send mode. Destinations 
can be added using the [Address Book] key, [Address Entry] key, or the 

 key.

1

Place the original.

Place the original face up in the document feeder tray, or face 
down on the document glass.

2

Specify the destination.

(1) Touch the [Address Book] key in the base 

screen.

(2) Touch the key of the desired destination.

The 

 icon appears in one-touch keys in which Internet 

fax addresses are stored.

(3) Touch the [To] key.

The destination is specified.

(4) Touch the [Condition Settings] key.

• After a one-touch key is touched, if the screen is changed without touching the [To] key, the destination is 

automatically specified.

• In addition to specification by a one-touch key, a destination can also be specified by a search number. You can 

also manually enter a destination or look up a destination in a global address book. For more information, see 
"

ENTERING DESTINATIONS

" (page 5-18).

III III

GGG GGG

EEE EEE

CCC CCC

AAA AAA

JJJ JJJ

HHH HHH

FFF FFF

DDD DDD

BBB BBB

To

Cc

1

2

5

15

10

Global

Address Search

Address Entry

Address Review

Condition

Settings

ABCD

Freq.

EFGH

IJKL

MNOP

QRSTU

VWXYZ

etc.

Sort Address

Preview

(3)

(2)

(4)

Summary of Contents for MX-C301W

Page 1: ...ETTINGS About Operation Guide MAKE A COPY PRINT A DOCUMENT SEND A FAX SCAN AN IMAGE SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER MAINTAIN THE MACHINE Search based on what you want to do Search based on what you want to do Search using the table of contents Search using the table of contents OPERATION GUIDE ...

Page 2: ...A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2013 04 04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions ...

Page 3: ...Conserve Copy on both sides of the paper Copy multiple pages on one side of one sheet of paper Copy on the front and back of a card ...

Page 4: ...Reduce copy mistakes Print one set of copies for proofing Check the number of scanned pages before making copies ...

Page 5: ...Make a copy of this type of original Mixed color and black white originals More original pages than can be loaded at once Mixed size originals Bulky original shadows appear at edges ...

Page 6: ...Make a copy on this type of paper Envelopes and other special media Transparency film ...

Page 7: ...Add the date or page numbers 2013 04 04 Add the date Add a stamp 9 10 11 Add the page number ABCDEFG Add text ...

Page 8: ...Assemble output into a pamphlet Create a pamphlet Create a blank margin for punching ...

Page 9: ...r specific purposes z Make a copy of arranged photos z Make a mirror image copy z Copy onto the center of the paper z Make a negative copy Convenient functions z Give priority to a copy job z Check the status of a reserved job z Adjust the color ...

Page 10: ...PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions ...

Page 11: ...Conserve Print on both sides of the paper Print multiple pages on one side of the paper ...

Page 12: ...Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine ...

Page 13: ...Print attractive output Print matching the size of the paper Adjust the brightness and contrast Print using color settings suitable for the data Bring out faint text and lines Select the print mode ...

Page 14: ...Assemble output into a pamphlet Create a pamphlet Create a blank margin for punching Print specific pages on the front side of the paper ...

Page 15: ...Print on this type of paper Envelopes Transparency film Print specific pages on different paper Rotate the image 180 degrees ...

Page 16: ...Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data ...

Page 17: ...rint image z Print a mirror image Security is important z Print confidentially z Print an encrypted PDF file Functions used for specific purposes z Print an invoice copy z Create a large poster Convenient functions z Give priority to a print job z Store frequently used print settings z Store a print job ...

Page 18: ...SEND A FAX Conserve Send this type of document Preventtransmissionto the wrong destination Send a clear document Save trouble Security is important Other convenient functions ...

Page 19: ...Conserve Send when the rate is lowest Check received data before printing Relay a transmission through a branch office ...

Page 20: ...Send this type of document Bulky original shadows appear at edges More original pages than can be loaded at once Mixed size originals Original printed on both sides ID card or other card ...

Page 21: ...Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions ...

Page 22: ...Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges ...

Page 23: ...equently used settings Send to multiple destinations XXXX 6789 XXXX 9874 XXXX 4567 XXXX 5432 XXXX 9999 View the transmission log XXXX 6 78 9 XXXX 9 87 4 XXXX 4 56 7 XXXX 5 43 2 XXXX 9 99 9 Easily specify an address search number ...

Page 24: ...s important Check the destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the other machine s request ...

Page 25: ... management functions z Forward a received fax to a network address z Print a list of addresses Convenient functions z Select a transmission destination from a global address book z Give priority to a transmission z Use an extension phone ...

Page 26: ...AN AN IMAGE SEND AN INTERNET FAX Send a clear image Send this type of document Preventtransmissionto the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient functions ...

Page 27: ...Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document ...

Page 28: ...Send this type of document Bulky original shadows appear at edges More original pages than can be loaded at once Mixed size originals Original printed on both sides Original with background ...

Page 29: ...Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions ...

Page 30: ...Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black white ID or other card ...

Page 31: ...to multiple destinations aaa aa aa co bb b b b bb c ccc cc cc co ddd dd dd c eee ee ee co View the transmission log aa a a a a a c bbb bb bb cc c c c c c c ddd dd dd ee e e e ee e Easily specify an address search number Send an Internet fax from a computer ...

Page 32: ...z Forward a received fax to a network address z Print a list of transmission destinations Convenient functions z Select a transmission destination from a global address book z Send at a specified time z Give priority to a transmission z Send in USB memory mode ...

Page 33: ...SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files ...

Page 34: ...Search for a file abc Search for a file using a keyword Search by checking the contents of files ...

Page 35: ...Organize my files Delete a file Delete all files Periodically delete files Change the folder ...

Page 36: ...MAINTAIN THE MACHINE Clean the machine Replace a toner cartridge Replace the toner collection container ...

Page 37: ...lean the machine Clean the document glass and automatic document feeder Clean the main charger of the photoconductive drum Clean the original feed roller Clean the bypass feed roller Clean the laser unit ...

Page 38: ... a regular table of contents The following explanation assumes that Adobe Reader 8 0 is being used Some buttons do not appear in the default state 1 2 3 4 5 Return to top page Return to previously displayed page Menu page Table of contents page Body page Search based on what you want to do Search using the table of contents ...

Page 39: ...NS EXTERIOR 1 Handle Pull this out and grasp it when moving the machine 2 Main power switch This is used to power on the machine When using the fax or Internet fax functions keep this switch in the on position TURNING THE POWER ON AND OFF page 1 14 3 Output tray extension When you eject the paper you can open to the outside 4 Automatic document feeder This automatically feeds and scans multiple or...

Page 40: ...ides detailed explanations of the procedures for using the print function 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function 5 SCANNER INTERNET FAX This chapter provides detailed explanations of the procedures for using the scanner function and the Internet fax function 6 DOCUMENT FILING This chapter provides detailed explanations of the procedures...

Page 41: ...e product and its options or other failures or for any damage that occurs due to use of the product Warning Reproduction adaptation or translation of the contents of the manual without prior written permission is prohibited except as allowed under copyright laws All information in this manual is subject to change without notice Illustrations and the operation panel and touch panel shown in this ma...

Page 42: ...T PAPER 1 29 NAMES AND LOCATIONS OF TRAYS 1 29 USEABLE PAPER 1 30 TRAY SETTINGS FOR TRAY 1 TO 2 1 33 LOADING PAPER AND CHANGING THE PAPER SIZE 1 33 LOADING PAPER IN THE BYPASS TRAY 1 35 IMPORTANT POINTS WHEN USING THE BYPASS TRAY 1 37 ORIGINALS PLACING THE ORIGINAL 1 39 PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER 1 39 PLACING THE ORIGINAL ON THE DOCUMENT GLASS 1 41 PERIPHERAL DEVICES PERIPH...

Page 43: ...h in the on position TURNING THE POWER ON AND OFF page 1 14 3 Output tray extension When you eject the paper you can open to the outside 4 Automatic document feeder This automatically feeds and scans multiple originals PLACING THE ORIGINAL page 1 39 5 Front cover Open this cover to replace a toner cartridge REPLACING THE TONER CARTRIDGES page 1 49 6 Output tray Output is delivered to this tray 7 O...

Page 44: ...andle Pull to open the side cover 10 Tray 1 This holds paper TRAY SETTINGS FOR TRAY 1 TO 2 page 1 33 11 Tray 2 when a paper feed unit is installed This holds paper TRAY SETTINGS FOR TRAY 1 TO 2 page 1 33 12 Bypass tray Use this tray to feed paper manually When loading a large sheet of paper be sure to pull out the bypass tray extension LOADING PAPER IN THE BYPASS TRAY page 1 35 Peripheral device 8...

Page 45: ... page 1 52 17 Right cover of paper feed unit when a paper feed unit is installed Open this to remove a paper misfeed in tray 2 18 Side cover Open this cover to remove a misfeed 19 Roller rotating knob Rotate to remove misfed paper 20 Duplex conveyor cover Open this cover to remove a misfeed 13 14 15 16 19 20 18 17 Caution The fusing unit is hot Do not touch the fusing unit when removing misfed pap...

Page 46: ...es to the width of the original PLACING THE ORIGINAL page 1 39 4 Document feeder tray Place originals in this tray 1 sided originals must be placed face up PLACING THE ORIGINAL page 1 39 5 Original exit tray Originals are delivered to this tray after scanning 6 Scanning area Originals placed in the document feeder tray are scanned here REGULAR MAINTENANCE page 1 44 7 Document glass Use this to sca...

Page 47: ...nly connector 5 LAN connector Connect the LAN cable to this connector when the machine is used on a network For the LAN cable use a shielded type cable 6 USB connector B type Supports USB 2 0 Hi Speed A computer can be connected to this connector to use the machine as a printer For the USB cable use a shielded cable 7 Handle Handle page 1 2 4 1 5 2 3 6 7 1 Caution This connector is for use only by...

Page 48: ...a beep sounds and the selected item is highlighted This provides confirmation as you perform an operation TOUCH PANEL page 1 9 5 Numeric keys These are used to enter the number of copies fax numbers and other numerical values These keys are also used to enter numeric value settings except for the system settings 6 PRINT mode indicators READY indicator Print jobs can be received when this indicator...

Page 49: ...initial state 13 POWER SAVE key indicator Use this key to put the machine into auto power shut off mode to save energy The POWER SAVE key blinks when the machine is in auto power shut off mode POWER SAVE KEY page 1 15 14 POWER key Use this key to turn the machine power on and off POWER SAVE KEY page 1 15 15 Main power indicator This lights up when the machine s main power switch is in the on posit...

Page 50: ...e keys to switch between copy image send and document filing modes 2 Settings for each function are easily selected and canceled by touching the keys on the screen with your finger When an item is selected a beep will sound and the item will be highlighted to confirm the selection 3 Keys that are grayed out cannot be selected When you operate the touch panel do not accidentally touch areas in the ...

Page 51: ...lue display key to directly enter a value with the numeric keys Press the numeric keys to enter any numeric value and then touch the OK key Special Modes OK 1 2 Margin Shift Right Left Up Down Side 1 0 1 inch 1 2 Side 2 0 1 inch OK Cancel 3 4 2 1 Special Modes 1 2 Card Shot Stamp Image Edit Multi Shot OK Transparency Inserts Business Card Scan Color Adjustment Erase Job Build ID Card Copy Margin S...

Page 52: ...he number of copies completed and the job status appear Jobs cannot be manipulated in this screen Jobs can only be manipulated in the job status screen For details see the chapters for each of the functions in this manual 3 MFP Status display This shows machine system information Maintenance Information This shows machine maintenance information by means of codes Preview Job Status MFP Status Job ...

Page 53: ...py job Scan to E mail job Scan to FTP job Scan to Network Folder job Scan to Desktop job Fax transmission job Fax reception job PC Fax transmission job Internet fax transmission job Including Direct SMTP Internet Fax reception job Including Direct SMTP PC I Fax transmission job Broadcast job Inbound routing job Scan to HDD file print job Metadata send job Job status display Machine Configuration G...

Page 54: ...ears when the machine is communicating with an external application This appears when the IC card reader is connected This appears when the IC card reader is communicating with the machine This appears when the IC card reader is not securely connected When a wireless LAN USB adapter is connected to the machine Connecting to the access point Level 4 Connecting to the access point Level 3 Connecting...

Page 55: ...OWER key after it becomes steadily lit When turning off the main power switch ensure that each of the lamps on the operation panel has been turned off In the event that the main power is suddenly interrupted due to a power failure or other reason turn the machine power back on and then turn it off in the correct order If the machine is left for a long time with the main power having been turned of...

Page 56: ... in Auto Power Shut Off Timer in the system settings administrator This mode provides the lowest level of power consumption Considerably more power is saved than in preheat mode however the wakeup time is longer This mode can be disabled in the system settings administrator The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking POWER SAVE ...

Page 57: ...og in to use the machine There are different types of user authentication and each type has a different login method For more information see the explanations of the login methods AUTHENTICATION BY USER NUMBER see below AUTHENTICATION BY LOGIN NAME PASSWORD page 1 18 AUTHENTICATION BY USER NUMBER The following procedure is used to log in using a user number received from the administrator of the m...

Page 58: ...r is an 8 digit number this step is not necessary Login takes place automatically after the user number is entered 3 When you have finished using the machine and are ready to log out press the LOGOUT key However note that the LOGOUT key cannot be used to log out when a fax number is being entered in fax mode as the key is used for fax number entry If a preset duration of time elapses after the mac...

Page 59: ...e not been stored in User List in the system settings administrator and are only using LDAP authentication A text entry screen will appear Enter your login name B User selection keys Touch your user name that has been stored in User List in the system settings administrator C Back key Touch this key to return to the login screen D Index tabs All users appear on the All tab Users are grouped on the...

Page 60: ...inistrator and in the LDAP server use the password stored in the LDAP server When an LDAP server has been stored Auth to can be changed If you are logging in using a user selection key The LDAP server was stored when your user information was stored and thus the LDAP server will appear as the authentication server when you select your login name Go to step 4 When logging in using the Direct Entry ...

Page 61: ... used for fax number entry If a preset duration of time elapses after the machine is last used the Auto Clear function will activate When Auto Clear activates logout takes place automatically However when PC Scan mode is used logout does not take place when the LOGOUT key is pressed and Auto Clear does not operate Change to a different mode on the machine and then log out The administrator can cle...

Page 62: ...e logged in user The user name appears when user authentication is enabled on the machine Shortcuts to functions can be registered as keys in the my menu screen When a shortcut key is touched the screen for that function appears Register frequently used functions in the my menu screen to quickly and conveniently access those functions When user authentication is used the my menu screen of Favorite...

Page 63: ...ommended VNC software RealVNC The procedure for using this function is as follows Example RealVNC 1 Connect from the computer to the machine 1 Start the VNC viewer 2 Enter the IP address of the machine in the Server entry box 3 Click the OK button 2 Follow the prompts on the operation panel of the machine to permit the connection When the machine is connected to the remote software appears on the ...

Page 64: ...d time the job was started 7 Completing Date Time The date and time the job was completed 8 Black White Total Count For a print job the total count is recorded For a send job the number of transmitted black white pages is recorded When a broadcast transmission is summarized the total number of pages is recorded For a scan to HDD job the number of stored black white pages is recorded 9 Full Color T...

Page 65: ...al number of an image send job 30 Broadcast number Broadcast number of an image send job 31 Entry Order Reservation order for broadcast transmission of an image send job For a serial polling job this is used to correlate communication with printing 32 File Type File format of an image send job 33 Compression Mode Compression Ratio Compression mode and compression ratio of the file of an image send...

Page 66: ...Paper Type The paper type used for printing 49 Paper Property Disable Duplex Indicates that duplex was disabled in Paper Type 50 Paper Property Fixed Paper Side Indicates that fixed side was specified in Paper Type 51 Duplex Setup Indicates the duplex setting 52 Resolution Indicates the scanning resolution 53 Machine Item Model Name Indicates the model name of the machine 54 Unit Serial Number Ind...

Page 67: ...the operation screen from the registered URL Control of the operation screen is performed by the standard application and Scan to FTP Scan to Network Folder and HTTPS transmission can be executed Standard application setup To enable a general application in the Web pages of the machine click Application Settings in the administrator menu frame and then External Applications Settings and Standard A...

Page 68: ...l Server checkbox is selected in External Account Setting of Sharp OSA Settings in the system settings administrator the machine enters external authentication mode When the machine is powered on in external authentication mode the machine accesses the external account application and displays the login screen The login screen also appears when the Call key is touched to run a job in the job statu...

Page 69: ...ings administrator The setting change will take effect after the machine is restarted To restart the machine see TURNING THE POWER ON AND OFF page 1 14 External count mode When only the External Account Control setting is enabled in External Account Setting of Sharp OSA Settings in the system settings administrator the machine enters external count mode Unlike external authentication mode when the...

Page 70: ...on provides information that you should know before loading paper in the paper trays Be sure to read this section before loading paper NAMES AND LOCATIONS OF TRAYS The names of the trays are as follows LOADING PAPER Bypass tray Tray 1 Tray 2 Optional paper feed unit is installed ...

Page 71: ...dealer or nearest SHARP Service Department for advice on using these types of paper Types of paper that can be used in each tray The following types of paper can be loaded in each tray 1 When receiving a fax only plain paper recycled paper from Tray 1 Tray 2 can be used Bypass tray cannot be used to print a received fax 2 Heavy Paper 28 lbs bond to 80 lbs cover 106 g m2 to 220 g m2 heavy paper 3 T...

Page 72: ... is Pre Punched Letter Head or Pre Printed load the paper with the print side face up Example Placement orientations of punched paper letter head paper and pre printed paper Document feeder tray Original glass A Pre punched Left binding Letter head Pre printed Tray 1 to 2 Load the paper with the print side facing down with the punch holes toward the back Load the paper with the print side facing d...

Page 73: ... Plain paper special paper cannot be used Paper size Standard sizes 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 A4 B5 A5 16K Paper weight 16 lbs to 28 lbs 60 g m2 to 105 g m2 Various types of plain paper and special media are sold Some types cannot be used with the machine Contact your dealer or nearest SHARP Service Department for advice on using these types of paper The image quality and toner fusibility o...

Page 74: ...n and adjust the plates in the tray to the length and width of the paper 1 Push the center of the pressure plate down until it locks into place 2 The plate A and B are slide type guides Grasp the locking knob on the guide and slide the guides until the width that the paper can be loaded properly When setting A4 size paper set the 2 regulation plates with green color on the left side of the tray be...

Page 75: ...firmly all the way into the machine If you loaded a different type or size of paper than was loaded previously be sure to change the Paper Tray Settings in the system settings If these settings are not configured correctly automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper or a misfeed may occur Do not place heavy objects on the tray...

Page 76: ... be loaded up to 20 sheets of heavy paper for continuous printing similar to the other trays To feed an envelope first press down the fusing unit release levers 2 places to release the pressure and then follow the steps below 1 Open the bypass tray Open out the bypass tray extension 2 Push the center of the pressure plate down until it locks into place 3 Set the paper guides to the copy paper widt...

Page 77: ...event a misfeed verify once more that the paper guides are adjusted to the width of the paper Caution After feeding an envelope be sure to press up and return the fusing unit release levers 2 places to their original positions If you loaded paper into the bypass tray select Paper Select to select the bypass tray ...

Page 78: ... to be added and reload as a single stack If paper is added without removing the remaining paper a misfeed may result Inserting paper Inserting transparency film Use SHARP recommended transparency film When inserting transparency film in the bypass tray the rounded corner should be at the front left when the film is oriented horizontally or at the far left when the film is oriented vertically When...

Page 79: ...th metal clasps plastic hooks or ribbon hooks envelopes closed with string envelopes with windows or backing envelopes with an uneven front surface due to embossing double layer envelopes envelopes with an adhesive for sealing hand made envelopes envelopes with air inside envelopes with creases or fold marks torn or damaged envelopes Envelopes with an incorrectly aligned corner gluing position on ...

Page 80: ...riginal size Maximum original size Standard sizes 5 1 2 height x 8 1 2 width A5 148 mm height x 210 mm width Non standard sizes Minimum size that can be specified manually 5 1 2 height x 5 1 2 width 140 mm height x 140 mm width Business card 2 1 64 height x 3 33 64 width to 2 11 64 height x 3 19 32 width 51 mm height x 89 mm width to 55 mm height x 91 mm width Standard sizes 8 1 2 height x 14 widt...

Page 81: ...re to remove any staples or paper clips If originals have damp spots due to correction fluid ink or pasteup glue wait until the originals are dry before making copies Otherwise the interior of the document feeder or the document glass may be soiled Do not use the following originals Incorrect original size detection original misfeeds and smudges may result Transparency film tracing paper carbon pa...

Page 82: ...4 43 5 SCANNER INTERNET FAX IMAGE SETTINGS page 5 53 Maximum original size Standard sizes 8 1 2 height x 11 width A4 210 mm height x 297 mm width Non standard sizes 8 1 2 height x 11 5 8 width 216 mm height x 297 mm width 1 Open the automatic document feeder 2 Place the original Place the original face down in the far left corner of the document glass The original should always be placed in the fa...

Page 83: ...ied black causing excessive use of toner Caution Close the automatic document feeder slowly Abruptly closing the automatic document feeder may damage it Take care that your fingers are not pinched when closing the automatic document feeder The automatic document feeder cannot be closed correctly in this state To return the automatic document feeder to its normal state open it completely and then c...

Page 84: ...s consult your dealer Internet fax expansion kit MX FWX1 Enables Internet Fax Application integration module MX AMX1 The application integration module can be combined with the network scanner function to append a metadata file to a scanned image file Sharpdesk 1 license kit MX USX1 This software enables integrated management of documents and computer files Sharpdesk 5 license kit MX USX5 Sharpdes...

Page 85: ...ary moisten the cloth with water or a small amount of neutral detergent After wiping with the moistened cloth wipe the parts dry with a clean dry cloth Document glass Document backplate sheet Scanning area If colored lines or white lines appear in images scanned using the automatic document feeder clean the scanning area the thin long glass next to the document glass Examples of lines in the image...

Page 86: ...ck and gently remove the charger cleaner 3 Gently push the charger cleaner all the way in 4 Repeat step 2 and 3 with each of the other main chargers 5 Procedure of REPLACING THE TONER COLLECTION CONTAINER page 1 52 push the toner collection container into the machine If this does not solve the problem pull the knob out and push it back in 2 more times When pulling and pushing the knob to clean the...

Page 87: ...ass tray wipe the surface of the feed roller with a clean soft cloth moistened with water or a neutral detergent CLEANING THE ORIGINAL FEED ROLLER If lines or other dirt appear on the scanned original when the automatic document feeder is used wipe the surface of the roller with a clean soft cloth moistened with water or a neutral detergent Bypass feed roller ...

Page 88: ... switch off 2 Procedure of REPLACING THE TONER COLLECTION CONTAINER page 1 52 release the toner collection container 3 Take out the cleaning tool for the laser unit The cleaning tool is attached to the front cover Pull the right side of the cleaning instrument and unfasten it from the claw 4 Clean the laser unit 1 Push up and open the laser unit cover gray color 2 Point the cleaner down and gently...

Page 89: ...tate the cleaning tool after putting it on the boss and hook its edge the side that does not have a handle to the claw on the left side Hook the cleaning tool with the clean side face up 2 Place the right hand side of the cleaning tool on the inner side spread across the top of the claw 3 Hook the cleaning tool to the claw 7 Procedure of REPLACING THE TONER COLLECTION CONTAINER page 1 52 push the ...

Page 90: ...ner runs out but Bk toner remains black and white printing will still be possible Be sure to install 4 toner cartridges Y M C Bk OK Change the toner cartridge Ready to scan for copy Colors that are running low or have run out of toner are indicated in Yellow toner Magenta toner Cyan toner Black toner Replace the toner cartridges of the indicated colors Y M C Bk If you continue to use the machine w...

Page 91: ...artridge immediately in the box of the new cartridge Keep used toner cartridges do not discard them Your service technician will collect used toner cartridges 3 Take out the new toner cartridge Shake it vertically five or six times When holding the toner cartridge do not grasp the shutter This may cause toner to leak 4 Insert the toner cartridge along the guides until it locks in place If there is...

Page 92: ...r a new toner cartridge is installed the message may still appear indicating that printing cannot be resumed toner is not fed sufficiently In this case open and close the front cover The machine will feed toner again for about two minutes and then copying can be resumed Before closing the front cover make sure that the toner cartridge is correctly installed When closing the front cover gently hold...

Page 93: ...cannot be removed unless tray 1 is removed 2 Open the front cover 3 Pull out the toner collection container Hold the toner collection container with both hands and slowly pull it out When removing the toner collection container it is easier to draw one side at a time 4 Place the toner collection container on a flat surface Spread newspaper on the surface before placing the toner collection contain...

Page 94: ...lose the front cover when the toner collection container is not attached 7 Replace tray 1 Caution Do not throw the toner collection container into a fire Toner may fly and cause burns Store the toner collection container out of the reach of small children When replacing the toner collection container be aware that it may soil your clothes or the immediate surroundings ...

Page 95: ...highlighted Touch this key to enter a line break when entering the body text of an e mail message Touch this key to delete the characters to the left of the cursor one character at a time Touch this key to temporarily change the key layout of character entry mode to a different language Select the key layout that you wish to use Touch this key to enter a space between letters This temporarily chan...

Page 96: ...oard Template Setting page 7 66 Touch this key to return to the previous setting screen without entering text Touch this key to enter the text that currently appears and return to the previous setting screen Search results will appear based on the entered characters in the text entry screen indicates how many characters can be entered A number of characters greater than cannot be entered The key l...

Page 97: ...ELECTING THE RATIO Preset ratios Zoom 2 25 ENLARGING REDUCING THE LENGTH AND WIDTH SEPARATELY XY Zoom 2 27 ORIGINAL SIZES 2 28 SPECIFYING THE ORIGINAL SIZE 2 28 STORING FREQUENTLY USED ORIGINAL SIZES 2 29 OUTPUT 2 32 OUTPUT MODES 2 33 MAKING COPIES USING THE BYPASS TRAY 2 34 SPECIAL MODES SPECIAL MODES 2 37 ADDING MARGINS Margin Shift 2 40 ERASING PERIPHERAL SHADOWS Erase 2 42 MAKING COPIES IN PAM...

Page 98: ...JUSTING THE INTENSITY OF A COPY Intensity 2 95 CHECKING COPIES BEFORE PRINTING Proof Copy 2 96 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING Original Count 2 99 COPYING ORIGINALS OF DIFFERENT SIZES Mixed Size Original 2 101 CONVENIENT COPY FUNCTIONS INTERRUPTING A COPY RUN Interrupt copy 2 103 CHECKING A PREVIEW IMAGE OF A COPY Preview 2 105 PREVIEW SCREEN 2 106 JOB STATUS SCREEN 2...

Page 99: ...sure or original type setting CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 2 22 5 Copy Ratio key This shows the current copy ratio Touch this key to adjust the copy ratio REDUCTION ENLARGEMENT ZOOM page 2 24 6 Original key Touch this key to enter the original size manually If the original size is set manually the set size appears ORIGINAL SIZES page 2 28 7 Paper Select key Touch this key to ...

Page 100: ... DOCUMENT FILING ID Card Copy key This is the same ID Card Copy key that appears when the Special Modes key is touched COPYING THE FRONT AND BACK SIDES OF ID CARD ONTO A PAGE ID Card Copy page 2 56 15 Preview key Touch to view a preview image of a copy in the touch panel before printing the copy CHECKING A PREVIEW IMAGE OF A COPY Preview page 2 105 Tray during paper feeding Do not pull out a tray ...

Page 101: ...ecial modes To close the screen touch the OK key System Settings Administrator Customize Key Setting Registration is performed in System Settings Operation Settings Customize Key Setting in the Web page menu Auto 8 x11 Plain 8 x11 Color Mode Special Modes 2 Sided Copy Output Copy Ratio 100 Original Paper Select Full Color Exposure Auto Erase Margin Shift Brightness Preview Plain 3 1 2 4 8 x11 11x1...

Page 102: ...cted before the original is placed Basic copy settings Select the basic copy settings The main settings are as follows Color mode COPY COLOR MODES page 2 20 Exposure and original type CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 2 22 Copy ratio REDUCTION ENLARGEMENT ZOOM page 2 24 Original size ORIGINAL SIZES page 2 28 Paper Settings PAPER TRAYS page 2 10 2 sided copy settings Select setting...

Page 103: ...AL MODES page 2 37 Number of copies sets setting Set the number of copies number of sets Start copying Start scanning the original s and making copies Press the COLOR START key or the BLACK WHITE START key OK Output Sort Group Special Modes 1 2 Card Shot Stamp Image Edit Multi Shot OK Transparency Inserts Business Card Scan Color Adjustment Erase Job Build ID Card Copy Margin Shift Pamphlet Copy P...

Page 104: ... 5 To store a copy job using the document filing function select copy settings and then touch the File key or the Quick File key To cancel all settings press the CLEAR ALL key When the CLEAR ALL key is pressed all settings selected to that point are cleared and you will return to the base screen To stop scanning of the original and copying press the STOP key When the STOP key is pressed a message ...

Page 105: ...e is displayed Standard original placement orientations Place originals in the document feeder tray or on the document glass so that the top and bottom of the original are oriented as shown in the illustration For more information on placing the original see ORIGINALS page 1 39 in 1 BEFORE USING THE MACHINE Displays the set original size Auto 8 x11 Plain 8 x11 Color Mode Special Modes 2 Sided Copy...

Page 106: ...g a copy job and there is another tray that has the same size and type of paper that tray will be automatically selected and the copy job will continue To return to automatic paper tray selection after selecting a tray manually press the CLEAR ALL key System Settings Administrator Initial Status Settings Paper Tray Use this setting to change the tray that is selected by default Auto 8 x11 Plain 8 ...

Page 107: ...document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Check the paper to be used and the color mode Make sure that the desired paper tray and color mode are selected To change the original size touch the Original key ORIGINALS page 2 9 To change the paper tray touch the Paper Select key PAPE...

Page 108: ...opies is set Press the CLEAR key and then enter the correct number 4 Press the COLOR START key or the BLACK WHITE START key Even if a color mode is selected copying will take place in black and white if the BLACK WHITE START key is pressed To cancel scanning of the original and copying Press the STOP key Plain 7 8 x11 Special Modes 2 Sided Copy ...

Page 109: ...l in the appropriate position for its size as shown above After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 Check the paper to be used and the color mode Make sure that the desired paper tray and color mode are selected To change the original size touch the Original key ORIGINAL...

Page 110: ... case go to the next step Even if a color mode is selected copying will take place in black and white if the BLACK WHITE START key is pressed 5 Remove the original and place the next original and then press the COLOR START key or the BLACK WHITE START key Repeat this step until all originals have been scanned For the second original and following originals use the same START key as you did for the...

Page 111: ...he tray 2 Touch the 2 Sided Copy key 3 Select the 2 sided copy mode 1 Touch the key of the desired mode Automatic 2 sided copying of 1 sided originals Automatic 2 sided copying of 2 sided originals 1 sided copying of 2 sided originals 2 Touch the OK key To make 2 sided copies of a 1 sided portrait original placed horizontally or to invert the reverse side with respect to the front side when copyin...

Page 112: ...an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the COLOR START key or the BLACK WHITE START key To cancel scanning of the original and copying Press the STOP key Originals Binding Change is used Binding Change is not used The reverse side is upside down The reverse side is not upside down Select this when the pages will be bound into a tablet Sel...

Page 113: ... glass scale Place the original in the appropriate position for its size as shown above After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 Touch the 2 Sided Copy key Originals Copies B5 5 1 2 x 8 1 2 A5 8 1 2 x 11 A4 mark Document glass scale Auto 8 x11 Plain 8 x11 Color Mode Spe...

Page 114: ...sets with the numeric keys Up to 999 copies sets can be set If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the COLOR START key or the BLACK WHITE START key Scanning begins 7 Remove the original and place the next original and then press the COLOR START key or the BLACK WHITE START key Repeat this step until all originals have been scanned For ...

Page 115: ...To cancel scanning of the original and copying Press the STOP key System Settings Administrator Initial Status Settings 2 Sided Copy The default 2 sided copy mode can be changed Read End Place next original Press Start When finished press Read End ...

Page 116: ...s copied in full color Auto The machine automatically detects whether each original is color or black white and switches the mode appropriately full color for a color original or black white for a black white original Single Color The original is copied in the selected color only All colors in the original are changed to the selected color which can be selected from red green blue cyan magenta or ...

Page 117: ...ITE START key as appropriate to manually switch between color and black white Copying takes place in black white when the BLACK WHITE START key is pressed regardless of the color mode setting System Settings Administrator Initial Status Settings Color Mode This is used to change the default color mode setting System Settings Administrator Detect Standard in Auto Color Mode When the color mode is s...

Page 118: ...nal image type select keys Auto 8 x11 Plain 8 x11 Color Mode Special Modes 2 Sided Copy Output File Quick File Copy Ratio 100 Original Paper Select Full Color Exposure Auto Preview Plain 8 x11 8 x11 8 x11 Exposure OK Manual Original Image Type 1 3 5 Text Prtd Photo Photo Text Photo Map Text Printed Photo Light Original Scan Resolution Auto Mode Description Text Text Prtd Photo Printed photo Text P...

Page 119: ...ems too light or too dark when Auto is selected the exposure level can be adjusted using Copy Exposure Adjustment in the system settings administrator To change the resolution When making a full size black white copy you can press the Scan Resolution key to select the scanning resolution Numbers that can be selected for the document glass are different from numbers that can be selected for the aut...

Page 120: ...tray and then touch the Auto Image key For a non standard size original the size must be entered in order to use Auto Image To cancel automatic ratio selection Touch the Auto Image key so that it is no longer highlighted To return the ratio to 100 To return the ratio setting to 100 touch the Copy Ratio key to display the ratio menu and then touch the 100 key System Settings Administrator Initial S...

Page 121: ...o using Add or Change Extra Preset Ratios in the system settings administrator To quickly select a ratio touch a reduction or enlargement key to select a ratio close to the desired ratio and then use the zoom keys for fine adjustment The zoom keys can be used to select any ratio from 25 to 400 in increments of 1 Touch the key to increase the ratio or the key to decrease the ratio If you continue t...

Page 122: ... 200 To return the ratio to 100 To return the ratio setting to 100 touch the Copy Ratio key to display the ratio menu and then touch the 100 key System Settings Administrator Add or Change Extra Preset Ratios Two enlargement preset ratios 101 to 400 and two reduction preset ratios 25 to 99 can be added An added preset ratio can also be changed Copy Ratio OK Auto Image XY Zoom 121 64 77 100 Zoom 75...

Page 123: ...eys can be touched to set the ratio from 25 to 400 in increments of 1 3 Touch the Y key and set the Y vertical ratio in the same way as the X key 4 Touch the OK key After touching the OK key make sure that a paper size suitable for the ratio is selected To quickly select a ratio touch a preset ratio key A to select a ratio close to the desired ratio and then use the zoom keys B for fine adjustment...

Page 124: ...riginal size 1 Touch the appropriate original size key 2 Touch the OK key Specifying an AB original size 1 Touch the AB Inch key 2 Touch the appropriate original size key 3 Touch the OK key Specifying a non standard original size 1 2 5 x8 8 x14 8 x13 8 x13 8 x11 Custom Size Original OK Size Input Inch AB 2 1 Original OK A5 B5 Size Input A4 216x340 216x330 216x343 16K Custom Size Inch AB 3 1 2 1 To...

Page 125: ...s used a number from 5 1 2 to 14 140 mm to 356 mm can be entered If the horizontal dimension of the original is less than 5 1 2 140 mm use the document glass 2 Enter the Y vertical dimension of the original Touch the Y key and enter the Y vertical dimension of the original with the keys When the document glass is used a number from 1 to 8 1 2 25 mm to 216 mm can be entered When the automatic docum...

Page 126: ...zontal dimension of the original With the X key highlighted enter the X horizontal dimension of the original with the keys A dimension from 1 to 14 25 mm to 356 mm can be entered 2 Enter the Y vertical dimension of the original Touch the Y key and enter the Y vertical dimension of the original with the keys A dimension from 1 to 8 1 2 25 mm to 216 mm can be entered 3 Touch the OK key The stored or...

Page 127: ... below 1 Touch the Custom Size key 2 Retrieve the desired stored original size 1 Touch the Recall tab 2 Touch the key of the original size that you wish to retrieve 3 Touch the OK key To cancel the operation Press the CLEAR ALL key 1 2 5 x8 8 x14 8 x13 8 x13 8 x11 Custom Size Original OK Size Input Inch AB X15 Y 8 Custom Size Original OK OK Recall Store Delete 3 1 2 ...

Page 128: ...nd group 1 Sort key This is used to sort collate output into sets Sort mode page 2 33 2 Group key This is used to group copies by page Group mode page 2 33 3 Output display An icon will appear to indicate the output mode 4 OK key Touch this key to close the output screen and return to the base screen OK Output Sort Right Tray Offset Offset Tray Staple Sort Group Punch 3 4 1 2 ...

Page 129: ...uick File Folder for document filing is full copying of a large number of originals using the sort function will be impeded Delete unneeded files from the Quick File Folder Sort Output Originals Output Set the number of copies 5 Touch the Output key Touch the Sort key Press the COLOR START key or the BLACK WHITE START key The group function is automatically selected when an original is placed on t...

Page 130: ...eder If left open parts outside of the original will be copied black causing excessive use of toner 2 Place paper in the bypass tray Insert the paper with print side face down However if the paper type is Letter Head or Pre Printed load the paper with the print side face up If Disabling of Duplex is enabled in the system settings administrator load the paper in the normal way face up in trays 1 to...

Page 131: ...ize of the loaded paper Enter the paper size of the bypass tray page 2 36 3 Touch the OK key When Envelope is selected specify the size of the envelope When finished touch the OK key Paper Select Paper Tray Bypass Tray OK Plain Plain 2 8 x11 8 x11 1 8 x11 Plain 厚紙 106 220 g m 2 28 lb bond 80 lb cover Paper Select Cancel Plain Pre Punched Heavy Paper Pre Printed Color Glossy Paper Recycled Thin Pap...

Page 132: ...each page one page at a time When using sort mode change originals and press the START key Repeat until all pages have been scanned and then press the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key Paper Select Paper Tray Bypass Tray OK Plain Plain 2 8 x11R 8 x11...

Page 133: ...INSERTS WHEN COPYING ON TRANSPARENCY FILM Transparency Inserts page 2 49 6 Multi Shot key COPYING MULTIPLE ORIGINALS ONTO ONE SHEET Multi Shot page 2 51 7 Card Shot key COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER Card Shot page 2 53 8 ID Card Copy COPYING THE FRONT AND BACK SIDES OF ID CARD ONTO A PAGE ID Card Copy page 2 56 9 Business Card Scan COPYING MULTIPLE BUSINESS CARDS Business Card...

Page 134: ... Count key CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING Original Count page 2 99 5 Mixed Size Original key COPYING ORIGINALS OF DIFFERENT SIZES Mixed Size Original page 2 101 Special Modes 2 2 OK Quick File Proof Copy Mixed Size Original Original Count File 1 2 3 4 5 Special modes can generally be combined with other special modes however there are some combinations that are not p...

Page 135: ...ode settings and return to the special modes menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special modes menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special modes menu screen Special Modes OK 1 2 Margin S...

Page 136: ...string holes so the image is not cut off 1 1 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Margin Shift key Special modes menu 1st screen page 2 37 3 Set the margin shift 1 Touch the margin shift position Select one of the 4 positions 2 Set the amount of the margin ...

Page 137: ...peat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original and copying Press the STOP key To cancel the margin shift setting Touch the Cancel key in the screen of step 3 System Settings Administrator Initial Margin Shift Setting The default margin ...

Page 138: ...ok is copied Erase modes Not using the erase function Using the erase function Shadows appear on the copy Shadows do not appear on the copy 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Erase key Special modes menu 1st screen page 2 37 Edge Erase Side Erase ...

Page 139: ...ou are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning of the original a...

Page 140: ...amphlet Pamphlet copy using 8 original pages 1 Place the original Place the original face up in the document feeder tray or face down on the document glass If the originals are 2 sided place them in the document feeder tray 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Pamphlet Copy key Special modes menu 1st screen page 2 37 7 2 2 3 4 5 6 7 5 3 7 5 4 Originals 7 2 7 5 3 5 4...

Page 141: ...the first original To cancel scanning of the original and copying Press the STOP key When the pamphlet copy function is selected 2 sided copying mode is automatically selected When settings are selected that prevent 2 sided copying the pamphlet copy function cannot be used Scan the originals in order from the first page to the last page The order of copying will be automatically adjusted by the ma...

Page 142: ...m the set with the first page The settings that you select for the first set can be used for all remaining sets Sorting the copies of a large number of originals into 2 sets 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher t...

Page 143: ...in Changing the copy settings for each set of originals To cancel scanning Press the STOP key All scanned data will be cleared 5 Touch the Read End key To cancel copying Press the STOP key If the Quick File Folder of document filing mode is full copying in job build mode will be impeded Delete unneeded files from the Quick File Folder To cancel job build mode Touch the Job Build key in the screen ...

Page 144: ...ls touch the Read End key The color mode cannot be changed with the Color Mode key The original size cannot be changed manually with the Original key When the bypass tray is selected it is not possible to change the paper type If XY Zoom was set for the ratio when the previous original was scanned it will not be possible to change the ratio When Job Build is used in combination with the functions ...

Page 145: ...ilm in the bypass tray Transparency film can only be placed in the bypass tray Place the transparency film face down on the bypass tray When placing a transparency file place with the rounded corner at the front and left After loading the transparency film configure the bypass tray settings as explained in MAKING COPIES USING THE BYPASS TRAY page 2 34 2 Place the original Place the original face u...

Page 146: ...lected paper tray paper size and paper type are indicated here 5 Press the COLOR START key or the BLACK WHITE START key Copying will begin To cancel scanning and copying Press the STOP key The number of copies cannot be selected in this mode When performing 2 sided copying only 2 sided to 1 sided mode can be used To cancel the transparency inserts setting Touch the Cancel key in the screen of step...

Page 147: ...ginal pages onto one sheet This function is convenient when you wish to present multiple pages in a compact format or show a view of all pages in a document 2in1 copying 4in1 copying B A A B D C B A A B C D 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Multi Shot ke...

Page 148: ...RT key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP key When using the multi shot function the appropriate copy ratio will be automatically set based on the original size paper size and the number of originals to be copie...

Page 149: ... card shot Select the paper as explained in PAPER TRAYS page 2 10 2 Place the original face down on the document glass 3 Select the special modes 1 Touch the Special Modes key 2 Touch the Card Shot key Special modes menu 1st screen page 2 37 Front Back Originals Copies Example of an 8 1 2 x 11 A4 size copy 8 x11 Auto 8 x11 Plain Color Mode Special Modes 2 Sided Copy Output File Quick File Copy Rat...

Page 150: ...OK key You will return to the base screen of copy mode Make sure that the entered dimensions appear in the Original key 5 Press the COLOR START key or the BLACK WHITE START key to scan the front side of the card To cancel scanning Press the STOP key 6 Turn the card over and press the COLOR START key or the BLACK WHITE START key to scan the reverse side of the card Use the same START key that you u...

Page 151: ...g this function To cancel card shot Touch the Cancel key in the screen of step 4 System Settings Administrator Card Shot Settings This is used to set the values to which the size returns when the Size Reset key is pressed 25 mm to 210 mm 1 to 8 1 2 can be entered for both the horizontal and vertical dimensions The factory default settings are 3 3 8 86 mm for X the width and 2 1 8 54 mm for Y the h...

Page 152: ...2 37 2 Touch the ID Card Copy key so that it is highlighted 3 Touch the OK key You will return to the base screen of copy mode 3 Press the COLOR START key or the BLACK WHITE START key to scan the front side of the ID card To cancel scanning Press the STOP key Front Back Originals Copies Set Horizontally Set Vertically 1 2 カー ドスキ ャ ン ペー ジ集約 身分証 コ ピー 名刺 スキ ャ ン OHP合い紙 枠消去 大量原稿 モー ド と じ しろ 印字メ ニュー 画像編...

Page 153: ...ame time as the 2 sided copy 2in1 4in1 copy sort copy and card shot functions Copying is only possible on standard size paper Paper sizes that can be used with ID Card Copy are standard sizes In ID card copy mode scan area and scan number 1 page cannot be changed Scan area is X 86 5 mm 1 4 margin Y 54 5mm 1 4 margin Auto tray switch is invalid in ID card copy mode Please select paper and tray manu...

Page 154: ... be copied and touch the 1 Sheet Layout key or the 8 Sheet Layout key When the 1 Sheet Layout key is selected the smallest size of paper loaded in the paper trays will be automatically selected When the 8 Sheet Layout key is selected A4 8 1 2 x 11 size paper will be automatically selected 2 When 8 Sheet Layout is selected select the desired layout from Layout 3 Touch the OK key You will return to ...

Page 155: ...can setting Touch the Cancel key in the screen of step 3 System Settings Administrator Business Card Scan Option Specify whether or not the Business Card Scan function is used A D B C E H F G A C B D E G F H A C E G B D F H A B C D E F G H A B C D H G F E A C E G H F D B A A Originals Original orientation Settings Results 1st page 4th page 2nd page 3rd page 5th page 8th page 6th page 7th page 1st ...

Page 156: ...s Date A 1 position only Stamp B 6 positions Page Numbering A 1 position only Text A 6 positions Watermark Center of paper If the selected stamp content of one position overlaps the stamp content of another position priority will be given in the following order watermark right side left side center Content that is hidden due to overlapping will not be printed Text will be printed at the preset siz...

Page 157: ...ons will appear as follows depending on the state of the settings The above key is the top left key The appearance of each key varies depending on the position of the key Date and Page Numbering cannot be selected in multiple positions If the Date key or Page Numbering key is touched when Date or Page Numbering has already been selected for a position a message will appear asking you if you wish t...

Page 158: ...AYOUT Layout page 2 75 7 Press the COLOR START key or the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following ...

Page 159: ...2 63 COPIER Contents To cancel Stamp Touch the Cancel key in the screen of step 3 ...

Page 160: ...e separator 3 Touch the Print Color key and select the print color Touch the desired color and touch the OK key If you selected a color other than Bk Black press the COLOR START key Pressing the BLACK WHITE START key will print the date in black and white If the date is printed in color on a black and white copy the copy will be included in the full color count APR 04 2020 Cancel Print Color Bk Bl...

Page 161: ...ing Clock in the system settings 5 Select the pages that the date will be printed on and touch the OK key Select printing on the first page only or printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 61 to complete the copy procedure To cancel the date print setting Touch the Cancel key in the screen of step 2 Cancel Print Color Bk Black...

Page 162: ...the stamp background Seven colors can be selected for the stamp color Two stamp sizes can be selected CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO DO NOT COPY IMPORTANT COPY URGENT DRAFT TOP SECRET PLEASE REPLY 1 Touch the Stamp key in the stamp selection screen See steps 1 to 4 of GENERAL PROCEDURE FOR USING STAMP page 2 61 2 Touch the key of the stamp that you wish to use CONFIDENTIAL C...

Page 163: ...all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 61 to complete the copy procedure The stamp text cannot be edited To cancel a stamp setting Touch the Cancel key in the screen of step 2 Cancel OK PRIORITY CONFIDENTIAL DO NOT COPY FOR YOUR INFO DRAFT URGENT FINAL PRELIMINARY COPY IMPORTANT PLEASE REPLY TOP SECRET Print Color Bk 2 1 3 Larger Smalle...

Page 164: ...otal pages entry screen Enter the total pages 1 to 999 with the numeric keys and touch the OK key The CLEAR key can be pressed to return the setting of the selected item to the default value If you make a mistake press the CLEAR key and then enter the correct number When 2 sided copying is performed the total pages is the total number of sides of the paper If the final page is blank it is not coun...

Page 165: ...o which means that page numbers are automatically printed through the last page based on the First Number and Printing Start from Page settings If the Last Number is set to a number smaller than the Total Pages page numbers are not printed on pages after the page set as the Last Number Printing Starts from Page is used to set the page number from which you want to begin printing page numbers For e...

Page 166: ...s will alternate sides with this stamp item A stamp item that is in a position not affected by the changing page number position will be printed in its original set position Example When four pages are copied using pamphlet copy and the page number format is 1 2 3 the result is as follows In this example the page number is set at the bottom of the page and the date is set at the top and thus the d...

Page 167: ...d touch the OK key To store or delete a text string touch the Store Delete key Storing editing and deleting text strings page 2 73 3 Specify the text to be printed 1 Touch the text string that you wish to select You can touch the 5 10 key to switch the number of keys displayed in the screen between 5 and 10 When 5 key display is selected the entire text string appears in each key 2 Touch the OK ke...

Page 168: ...on the first page only or printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 61 to complete the copy procedure Text settings can also be configured in the Web pages Click Application Settings Copy settings and then Text Settings Stamp in the Web page menu To cancel a text setting Touch the Cancel key in the screen of step 2 Cancel Print...

Page 169: ... the text string is touched the following screen appears When the Modify key is touched a text entry screen appears The stored text string appears in the text entry screen Edit the text When you have finished entering the text touch the OK key The text entry screen will close When the Delete key is touched the stored text is deleted Text settings can also be configured in the Web pages Click Appli...

Page 170: ... screen of step 2 To copy using a stored text string continue from step 2 of PRINTING TEXT ON COPIES Text page 2 71 No 01 AAA AAA No 03 CCC CCC No 04 No 02 BBB BBB No 05 No 07 No 08 No 09 No 10 No 06 1 3 10 5 Store Delete Stamp Text 10 5 Store Delete Stamp Text Back ...

Page 171: ...ant to delete or whose position you want to change A maximum of 14 characters appear in each key 3 To change the position of the item touch the Move key To delete the item touch the Delete key If the Move key is touched a screen for selecting the destination position appears If the Delete key is touched the item is deleted Go to step 6 OK Special Modes Special Modes OK Layout Cancel Date Watermark...

Page 172: ...witch the print positions 5 Touch the OK key If you attempt to move the stamp item to a position that is already occupied by another stamp item a message will appear asking you if you wish to overwrite the other stamp item To overwrite the other stamp item touch the Yes key To cancel the move touch the No key 6 Touch the OK key Select the location to move the selected item Stamp Move Not selected ...

Page 173: ...e selected for the watermark color The angle of a watermark can be selected in the range 90 degrees to 90 degrees in increments of 45 degrees CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO DO NOT COPY IMPORTANT COPY URGENT DRAFT TOP SECRET PLEASE REPLY 1 Touch the Watermark key in the stamp selection screen See steps 1 to 4 of GENERAL PROCEDURE FOR USING STAMP page 2 61 2 Touch the key of t...

Page 174: ... the first page only or printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 61 to complete the copy procedure The watermark text cannot be edited To cancel a watermark setting Touch the Cancel key in the screen of step 2 Cancel OK PRIORITY CONFIDENTIAL DO NOT COPY FOR YOUR INFO DRAFT URGENT FINAL PRELIMINARY COPY IMPORTANT PLEASE REPLY T...

Page 175: ...ey REVERSING THE IMAGE Mirror Image page 2 82 3 Centering key COPYING IN THE CENTER OF THE PAPER Centering page 2 83 4 B W Reverse key REVERSING WHITE AND BLACK IN A COPY B W Reverse page 2 85 Special Modes 1 2 Card Shot Stamp Image Edit OK ID Card Copy Business Card Scan Transparency Inserts Color Adjustment Erase Job Build Margin Shift Pamphlet Copy Multi Shot OK Mirror Image B W Reverse Centeri...

Page 176: ...2 x 2 1 2 65 mm x 70 mm Copying on 8 1 2 x 11 A4 size paper 4 copies are made Copying on 8 1 2 x 11 A4 size paper 8 copies are made Copying on 8 1 2 x 11 A4 size paper Ratio 95 10 copies are made Copying on 8 1 2 x 11 A4 size paper 2 copies are made Copying on 8 1 2 x 11 A4 size paper 12 copies are made 1 Place the original face down on the document glass When placing a 3 x 5 5 x 7 2 1 2 x 4 2 1 2...

Page 177: ...will begin If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the same START key as you did for the first original To cancel scanning and copying Press the STOP key The original must be placed on the document glass Only 8 1 2 x 11 A4 size paper can be us...

Page 178: ...mode 4 Press the COLOR START key or the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key For the second original and following originals use the ...

Page 179: ...ering 1 Touch the Centering key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key or the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort ...

Page 180: ...hen using the centering function but not enlarged When the original size or the paper size is displayed as a special size this function cannot be used To cancel centering Touch the Centering key in the screen of step 3 so that it is not highlighted ...

Page 181: ...age 2 79 3 Select B W Reverse 1 Touch the B W Reverse key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the BLACK WHITE START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected so...

Page 182: ...s When this function is selected the Original Image Type setting for exposure adjustment automatically changes to Text To cancel B W reverse Touch the B W Reverse key in the screen of step 3 so that it is not highlighted ...

Page 183: ...DJUSTING THE COLOR Color Balance page 2 92 5 Brightness key ADJUSTING THE BRIGHTNESS OF A COPY Brightness page 2 94 6 Intensity key ADJUSTING THE INTENSITY OF A COPY Intensity page 2 95 OK Suppress Background Intensity Sharpness Brightness Color Balance RGB Adjust OK Special Modes Color Adjustments Special Modes 1 2 Card Shot Stamp Image Edit OK ID Card Copy Business Card Scan Transparency Inserts...

Page 184: ... of the first color is canceled 2 Adjust the selected color Touch the key to strengthen the selected color or touch the key to weaken the color 3 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take p...

Page 185: ...ey 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the COLOR START key Repeat until all pages have been...

Page 186: ...ouch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the COLOR START key Repeat until all pages have been scann...

Page 187: ...2 91 COPIER Contents To cancel a suppress background setting Touch the Cancel key in the screen of step 3 ...

Page 188: ... be adjusted or all eight gradations can be adjusted at once OK OK Cancel Color Adjustments Color Balance Y M C Bk 1 2 3 4 5 6 7 8 All 1 2 3 4 5 6 7 8 Dark Light C Cyan M Magenta Y Yellow B Black 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Color Adjustments key 3 ...

Page 189: ...reen of copy mode To return the color balance values to the default settings Touch the key The values of all eight gradations will return to the default color balance values The default color balance values are set in Initial Color Balance Setting in the system settings administrator 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages ...

Page 190: ...e key to make the image darker 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the COLOR START key Repe...

Page 191: ...return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the COLOR START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the COLOR START key Repeat until all pages have been scanned and then touch the Rea...

Page 192: ...n the document feeder tray or face down on the document glass 2 Select copy settings in the base screen 3 Select Proof Copy 1 Touch the Special Modes key SPECIAL MODES page 2 37 2 Touch the keys to switch through the screens 3 Touch the Proof Copy key so that it is highlighted 4 Touch the OK key A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A If OK After adj...

Page 193: ...nge originals and press the START key Repeat until all pages have been scanned and then touch the Read End key One set of copies will be printed For the second original and following originals use the same START key as you did for the first original To cancel copying Press the STOP key 6 Check the printed set of copies If the copies are acceptable touch the End key If you need to change the settin...

Page 194: ...ey One set of copies is printed again using the adjusted settings Check the results If further adjustments are needed repeat steps 6 through 8 Repeating Proof Copy does not decrease the remaining number of sets to be printed 9 Touch the End key You will return to the base screen of copy mode and the remaining sets will be printed To cancel scanning and copying Press the STOP key If Proof Copy is e...

Page 195: ...ocument feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Select Original Count 1 Touch the Special Modes key SPECIAL MODES page 2 37 2 Touch the keys to switch through the screens 3 Touch the Original Count key so that it is highlighted 4 Touch the OK key You will return to the base screen of co...

Page 196: ...original pages For example when two sided copying is performed using one original the number 1 will appear to indicate that one original sheet was scanned not 2 to indicate the front side page and the reverse side page If the displayed number of original sheets is different from the actual number of original sheets Press the STOP key To cancel the original count mode setting Touch the Original Cou...

Page 197: ...h Use this setting for originals that are different sizes but have sides that are the same length The originals are inserted in the document feeder tray with the sides that are the same length aligned together on the left 8 1 2 x 14 and 8 1 2 x 11 8 1 2 x 14 and 5 1 2 x 8 1 2 8 1 2 x 11 and 5 1 2 x 8 1 2 A4 and A5 1 Insert the originals face up in the document feeder tray Place the originals with ...

Page 198: ...ying Press the STOP key The mixed size original function cannot be used to copy originals that are the same size but are placed in different orientations When mixed size originals are set automatic duplex scanning cannot be used To cancel the mixed size original setting Touch the Mixed Size Original key in the screen of step 2 so that it is highlighted System Settings Administrator Original Feedin...

Page 199: ...nterrupt key The Interrupt key does not appear while an original is being scanned 2 Place the original Place the original face up in the document feeder tray or face down on the document glass 3 Select copy settings and press the COLOR START key or the BLACK WHITE START key The interrupt copy job begins 4 When the interrupt copy job is completed the interrupted job resumes To cancel scanning and c...

Page 200: ...e settings of the job in progress the Reserve key may appear instead of the Interrupt key Unlike interrupt copy reserve copy does not temporarily stop the job in progress Instead the reserve copy job begins when the job in progress is finished Interrupt copy cannot be used in combination with the following special modes Job Build Card Shot and Original Count If the document glass is used for an in...

Page 201: ... Start Copy key is touched in the preview screen 4 Check the preview image and then touch the Start Copy key Copy printing begins For details on the preview screen see PREVIEW SCREEN page 2 106 If you need to change the copy settings touch the Reset key To cancel copying Press the STOP key To cancel the operation Press the CLEAR ALL key System Settings Administrator Default Preview You can set the...

Page 202: ...rency inserts This key can only be touched when the entire preview image is displayed in the preview screen 5 Function Rev key Touch to check special mode items 2 sided copying and output settings 6 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the left in the order Full Page Twice 4 Times 8 Times The setting applies to all pages in the file not just the displ...

Page 203: ... the job status screen The first four jobs in the print queue the job in progress and reserved jobs can be checked in the job status display B Detail Spool Complete Stop Delete Copy 2 3 4 002 000 Waiting Computer01 002 000 Waiting 0312345678 001 000 Waiting Print Job Job Queue Sets Progress Status Scan to Fax Job Internet Fax Priority 1 1 Job Queue Copy 1 020 001 Copying 1 Auto 8 x11 Plain 8 x11 C...

Page 204: ... completed jobs screen and the spool screen 4 Detail key job queue screen Touch this key to display detailed information on a job 5 Priority key Touch this key to give priority to a selected job 6 Stop Delete key Touch this key to stop or delete a selected job 7 Job list completed jobs screen This shows up to 99 completed jobs The result status of each completed job is shown Copy jobs that used th...

Page 205: ...ob that was canceled 3 Job name Copy appears for a copy job When user authentication is enabled the name of the user that performed the job appears 4 Number of copies sets entered This shows the number of copies sets specified 5 Number of completed copies This shows the number of copies sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status Copy 2 002 00...

Page 206: ... A message appears to confirm the cancelation Touch the Yes key The selected job key is deleted and printing is canceled If the job in progress is a copy job you can also press the STOP key to display the above screen To cancel touch the Yes key If you do not want to cancel the selected print job Touch the No key in step 5 3 4 Computer02 002 000 Waiting 1 Computer01 020 001 Printing 0312345678 001...

Page 207: ...Touch the Print Job tab 2 Change the print job status mode to Job Queue Touch this key to change modes The selected mode will be highlighted 3 Touch the key of the copy job to which you want to give priority 4 Touch the Priority key The job being printed stops and the job selected in 3 is printed 3 4 Computer02 002 000 Waiting 1 Computer01 020 001 Printing 0312345678 001 000 Waiting Internet Fax 1...

Page 208: ...ause the paper ran out the Paper Select key can be pressed to change to a different paper tray When the Paper Select key is pressed the paper tray selection screen appears PAPER TRAYS page 2 10 Touch the key of the tray that has the size of paper that you wish to use and then touch the OK key The stopped copy job will resume Copy 002 000 Waiting Computer01 002 000 Waiting 0312345678 001 000 Waitin...

Page 209: ...2 sided copying Select margin shift Press the COLOR START key or the BLACK WHITE START key Press the key Touch the stored program key Press the COLOR START key or the BLACK WHITE START key Considerable time is required to copy the drawings each month because the above settings must be selected In addition mistakes are occasionally made when selecting the settings so some copies must be redone The ...

Page 210: ...gram When a highlighted numeric key is touched the following screen appears The Store key can be touched to delete the stored settings and store new settings Go to the next step When the Delete key is touched the stored settings are deleted After the deletion is finished touch the Exit key to return to the base screen When Disabling Deletion of Job Programs is enabled in the system settings a stor...

Page 211: ...entered for the name When you have finished touch the OK key You will return to the base screen with the stored information reflected in the screen The number of copies cannot be stored Auto 8 x11 Plain Color Mode Special Modes 2 Sided Copy Output Copy Ratio 100 Original Paper Select Full Color Exposure Auto Program Name To store make selections and press OK to delete press Cancel Cancel OK Previe...

Page 212: ...NG THE PRINT IMAGE TO THE PAPER 3 29 PRINTING MULTIPLE PAGES ON ONE PAGE 3 30 CONVENIENT PRINTING FUNCTIONS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS 3 33 CREATING A PAMPHLET Pamphlet 3 33 INCREASING THE MARGIN Margin Shift 3 35 CREATING A LARGE POSTER Poster Printing 3 36 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE 3 37 ROTATING THE PRINT IMAGE 180 DEGREES Rotate 180 d...

Page 213: ...ER DIRECTLY PRINTING FROM THE MACHINE 3 57 DIRECTLY PRINTING A FILE ON AN FTP SERVER 3 58 DIRECTLY PRINTING A FILE IN USB MEMORY 3 59 DIRECTLY PRINTING A FILE IN A NETWORK FOLDER 3 61 DIRECTLY PRINTING FROM A COMPUTER 3 64 SUBMIT PRINT JOB 3 64 FTP PRINT 3 64 E MAIL PRINT 3 65 CHECKING THE PRINT STATUS JOB STATUS SCREEN 3 66 SPOOL SCREEN JOB QUEUE SCREEN COMPLETED JOB SCREEN 3 67 PRINTING AN ENCRY...

Page 214: ...inter driver and configure settings in a Macintosh environment see 3 SETUP IN A MACINTOSH ENVIRONMENT in the Software Setup Guide Environment Printer driver type Windows PCL6 The machine supports the Hewlett Packard PCL6 printer control languages PS This printer driver supports the PostScript 3 page description language developed by Adobe Systems Incorporated and enables the machine to be used as ...

Page 215: ...application 2 Open the printer driver properties window 1 Select the printer driver of the machine If the printer drivers appear as icons click the icon of the printer driver to be used If the printer drivers appear as a list select the name of the printer driver to be used from the list 2 Click the Preferences button The button that is used to open the printer driver properties window usually Pro...

Page 216: ...Make sure the paper size is the same as the paper size set in the software application Up to nine custom paper sizes can be stored Storing a custom paper size makes it easy to specify that size each time you need to use it To store a paper size select Custom Paper one of User1 to User7 or Long Paper from the pull down menu and click the Custom button 4 Click the Print button Printing begins 1 2 3 ...

Page 217: ...y When other than Auto Select is selected in Paper Type A tray with the specified type of paper and the size specified in Paper Size is used for printing Special media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY page 1 35 in 1 BEFORE USING THE MACHINE When Enable Detected Paper S...

Page 218: ...Settings in many applications and then perform the following steps 1 Click the Paper tab 2 Select the envelope size from the Paper Size menu 3 Select Bypass Tray from the Paper Source menu of Paper Selection 4 Select Envelope from the Paper Type menu Set the paper type of the bypass tray to Envelope and make sure the envelope is loaded in the bypass tray 4 2 1 3 It is recommended that you do a tes...

Page 219: ...print The information that must be entered varies depending on the authentication method being used so check with the administrator of the machine before printing 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window ...

Page 220: ...ser information in the dialog box whenever you print 3 Enter the user name and job name as necessary User Name Click the User Name checkbox and enter your user name maximum of 32 characters Your entered user name will appear at the top of the operation panel If you do not enter a user name your computer login name will appear Job Name Click the Job Name checkbox and enter a job name maximum of 30 ...

Page 221: ...er authentication function cannot be used when the PPD file is installed and the Windows standard PS printer driver is used For this reason printing will not be possible if printing by invalid users is prohibited in the system settings administrator The PPD file enables the machine to print using the standard PS printer driver of the operating system System Settings Administrator Disabling of Prin...

Page 222: ...inter driver properties window When a restriction exists on a selected setting an information icon will appear next to the setting Click the icon to view an explanation of the restriction 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer ...

Page 223: ...ab of the printer driver properties window Settings configured on each tab are listed at the time of saving allowing you to check the settings as you save them 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usu...

Page 224: ...f 20 characters 3 Click the OK button 4 Click the OK button 5 Start printing Up to 30 sets of user settings can be saved The following items cannot be saved in user settings A watermark that you created Paper insertion settings Overlay file The login name password user name and job name entered in the Job Handling tab 3 2 1 ...

Page 225: ...ow from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Properties or Printing Preferences may vary depending on the software application 2 Select the print settings 1 Select the user settings that you wish to use 2 Click the OK button 3 Start printing...

Page 226: ...r 2003 click the start button and then click Printers and Faxes In Windows 8 8 1 Server 2012 right click the start screen or swipe up from the bottom edge of the screen and click All apps Control Panel View devices and printers Printer on the taskbar In Windows XP if Printers and Faxes does not appear in the start menu select Control Panel select Printers and Other Hardware and then select Printer...

Page 227: ...3 16 PRINTER Contents 3 Click the Printing Preferences button on the General tab 4 Configure the settings and click the OK button For explanations of the settings see printer driver Help ...

Page 228: ...D file and configure printer driver settings see 3 SETUP IN A MACINTOSH ENVIRONMENT in the Software Setup Guide 1 Select Page Setup from the File menu of TextEdit 2 Select paper settings 1 Make sure that the correct printer is selected 2 Select paper settings The paper size paper orientation and enlarge reduce can be selected 3 Click the OK button The machine name that appears in the Format for me...

Page 229: ...hine name that appears in the Printer menu is normally SCxxxxxx xxxxxx is a sequence of characters that varies depending on the machine model 3 Select print settings Click next to Copies Pages and select the settings that you wish to configure from the pull down menu The corresponding setting screen will appear If the settings do not appear in Mac OS X v10 5 10 6 10 7 10 8 and 10 9 click next to t...

Page 230: ...3 19 PRINTER Contents 4 Click the Print button Printing begins ...

Page 231: ...cial media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY page 1 35 in 1 BEFORE USING THE MACHINE When Enable Detected Paper Size in Bypass Tray disabled by factory default or Enable Selected Paper Type in Bypass Tray enabled by factory default is enabled in the system settings admi...

Page 232: ... and then perform the following steps 1 Select the paper size 1 Select the envelope size from the Paper Size menu on the page setup screen 2 Click the OK button In the case of media that can only be loaded in a certain orientation such as an envelope you can rotate the image 180 degrees if needed For more information see ROTATING THE PRINT IMAGE 180 DEGREES Rotate 180 degrees page 3 37 2 Select th...

Page 233: ...e administrator of the machine before printing 1 Select Print from the application s File menu The menu used to execute printing may vary depending on the software application 2 Display the job handling screen 1 Make sure that the machine s printer name is selected 2 Select Job Handling In Mac OS X v10 5 10 6 10 7 10 8 and 10 9 select Job Handling and then click the Authentication tab in the scree...

Page 234: ...will appear 3 Click the Print button You can click the lock button after entering your login name and password or user number to simplify operation the next time you wish to print based on the same user authentication When user authentication is enabled in the system settings administrator printing is possible without entering user information if black and white printing is set in the printer driv...

Page 235: ...nly This is convenient when printing a document that has both color and black and white pages however the printing speed is slower Color All pages are printed in color Both color data and black and white data are printed using Y Yellow M Magenta C Cyan and Bk Black toner Black and White All pages are printed in black and white Color data such as images or materials for a presentation are printed u...

Page 236: ...nt checkbox on the Main tab so that a checkmark appears The Black and White Print checkbox on the Main tab and the Color Mode setting on the Color tab are linked When the Black and White Print checkbox is selected on the Main tab Black and White is also selected on the Color tab 1 Select Color 2 Select the Color Mode that you wish to use Macintosh 1 2 ...

Page 237: ...ting The Print Mode Settings consist of the following two items Normal This mode is suitable for printing data such as regular text or a table High Quality The print quality of color photos and text is high 1 Click the Advanced tab 2 Select the Print Mode 1 Select Color 2 Select the Print Mode Windows 1 2 Macintosh 1 2 ...

Page 238: ...ect 2 Sided Book or 2 Sided Tablet Paper orientation Print results Vertical Windows Macintosh Windows Macintosh 2 Sided Book Long edged binding Flip on long edge 2 Sided Tablet Short edged binding Flip on short edge Horizontal Windows Macintosh Windows Macintosh 2 Sided Book Short edged binding Flip on short edge 2 Sided Tablet Long edged binding Flip on long edge The pages are printed so that the...

Page 239: ...3 28 PRINTER Contents 1 Select Layout 2 Select Long edged binding or Short edged binding Macintosh 1 2 ...

Page 240: ... following example explains how to print an Invoice size document on Letter size paper 1 Click the Paper tab 2 Select the size of the print image for example Invoice 3 Select Fit To Paper Size 4 Select the actual paper size to be used for printing for example Letter 1 Select Paper Handling 2 Check the size of the print image for example Invoice To change the print image size use the Paper Size men...

Page 241: ...example when 2 Up 2 pages per sheet and 4 Up 4 pages per sheet are selected the following print results will be obtained depending on the order selected N Up Pages per sheet Print results Left To Right Right To Left Top To Bottom When the print orientation is landscape 2 Up 2 pages per sheet N Up Pages per sheet Right and Down Down and Right Left and Down Down and Left 4 Up 4 pages per sheet The p...

Page 242: ...e order of the pages Normal printing only on the first page PCL6 only 1 Click the Special Modes tab 2 Select Layout Print and click the Settings button 3 Select the number of pages for the first sheet and other sheets If you wish to print only the first page in the original size select N Up w o 1st Page For the setting of other sheets select the number of sheets in N Up Printing Windows 2 3 4 1 3 ...

Page 243: ...3 32 PRINTER Contents 1 Select Layout 2 Select the number of pages per sheet 3 Select the order of the pages 4 If you wish to print borderlines select the desired type of borderline Macintosh 1 2 3 4 ...

Page 244: ...r printing and the steps for opening the printer driver properties window see the following section Windows BASIC PRINTING PROCEDURE page 3 4 Macintosh BASIC PRINTING PROCEDURE page 3 17 CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS CREATING A PAMPHLET Pamphlet The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a...

Page 245: ...3 34 PRINTER Contents 1 Select Printer Features 2 Select the Binding Edge 3 Select Tiled Pamphlet or 2 Up Pamphlet Macintosh 3 1 2 ...

Page 246: ...e binding area overlaps the text 1 Configure the settings on the Main tab 2 Select the Binding Edge 3 Select the Margin Shift Select from the Margin Shift menu If you wish to configure another numeric setting select the setting from the pull down menu and click the Settings button Click the button or directly enter the number 1 Select Printer Features 2 Select the Binding Edge 3 Select the Margin ...

Page 247: ...ise alignment of the edges of the sheets during attachment borderlines can be printed and overlapping edges can be created overlap function This function can be used when the PCL6 or PS printer driver is used 1 Click the Paper tab 2 Select the Poster Printing checkbox and click the Poster Settings button 3 Select poster settings Select the number of sheets of paper to be used from the pull down me...

Page 248: ...that it can be printed correctly on paper that can only be loaded in one orientation such as envelopes or paper with punch holes In Mac OS X a portrait image cannot be rotated 180 degrees 1 Select the setting on the Main tab 2 Select the Rotate 180 degrees checkbox 1 Select Page Setup from the File menu and click the button 2 Click the OK button ABCD ABCD Windows 1 2 Macintosh 1 2 ...

Page 249: ...ength percentages separately to change the proportions of the image XY Zoom 1 Click the Paper tab 2 Select Zoom and click the Settings button The actual paper size to be used for printing can be selected from the pull down menu 3 Select the zoom ratio Directly enter a number or click the button to change the ratio in increments of 1 You can also select Upper Left or Center for the base point on th...

Page 250: ...ted When the data includes lines of varying widths you can also print all lines at the minimum width Only for black and white printing This function can be used when the PCL6 printer driver is used 1 Click the Advanced tab 2 Adjust the line width Select a number from the pull down menu Windows 2 1 The units of line width adjustment can be set to Fixed Width or Ratio Click the Compatibility button ...

Page 251: ... Click the Advanced tab 2 Select a mirror image setting If you wish to reverse the image horizontally select Horizontal If you wish to reverse the image vertically select Vertical This function can not be used in Mac OS X 10 4 10 5 1 Select Layout 2 Select a mirror image setting If you wish to reverse the image horizontally select Flip horizontally checkbox If you wish to reverse the image vertica...

Page 252: ...ting This function can be used when the PS printer driver is used 1 Click the Advanced tab 2 Click the Disable Blank Page Print checkbox to set it to If you wish to reverse the image horizontally select Horizontal If you wish to reverse the image vertically select Vertical Depending on the state of the original some pages that are not blank may be detected as blank pages and thus not printed or so...

Page 253: ...rrections when you do not have image editing software installed on your computer 1 Click the Color tab 2 Click the Color Adjustment button 3 Adjust the color settings To adjust a setting drag the slide bar or click the or button This function can only be used in Mac OS X v10 4 1 Select Color 2 Click the Color Adjustment button 3 Select the Color Adjustment checkbox and adjust the color Adjust the ...

Page 254: ...uch as bitmap images cannot be adjusted This allows you to bring out color text and lines that are faint and difficult to see when printed in grayscale Text To Black can be selected to print all text other than white text in black Vector To Black can be selected to print all vector graphics other than white lines and areas in black 1 Click the Color tab 2 Select the Text To Black checkbox and or t...

Page 255: ...xt photos graphs etc Graphics for data with many drawings or illustrations Photo for photo data or data that uses photos CAD for engineering drawing data Scan for data scanned by a scanner Colorimetric Data which needs to be printed in almost the same colors as those on the screen Custom for data to be printed with special settings 3 Select advanced color settings If you wish to select advanced se...

Page 256: ...g on your OS and type of printer driver Windows ICM checkbox Color management method in a Windows environment ColorSync checkbox Color management method in a Macintosh environment Source Profile Select the color profile used to display the image on the computer screen Rendering Intent Standard value used when converting the color balance of the image displayed on the computer screen to a color bal...

Page 257: ... Select the watermark settings Select a stored water mark from the pull down menu You can click the Edit button to edit the font color and select other detailed settings 1 Select Watermarks 2 Click the Watermark checkbox and configure watermark settings Detailed watermark settings can be configured such as selection of the text and editing of the font and color Adjust the size and angle of the tex...

Page 258: ...can be used to stamp the print data with a frequently used image or an icon of your own creation This function can be used when the PCL6 or PS printer driver is used 1 Click the Watermarks tab 2 Select the image stamp setting If an image stamp has already been stored it can be selected from the pull down menu If you have not stored an image stamp click the Image File select the file you wish to us...

Page 259: ...the Edit button 3 Create an overlay file Click the Create Overlay button and specify the name and folder to be used for the overlay file that you wish to create The file will be created when the settings are completed and printing is started Printing with an overlay file 1 Click the Advanced tab Configure the printer driver settings from the application from which you wish to print using the overl...

Page 260: ...the Special Modes tab 2 Select Different Paper and click the Settings button 3 Select paper insertion settings Select the insertion position paper source and printing method from the corresponding menus Click the Add button to show the selected settings in Information When you have completed the settings click the Save button in User Settings to save the settings 5 4 3 2 1 Windows 1 2 3 When Bypas...

Page 261: ...INTER Contents 1 Select Printer Features 2 Select Different Paper 3 Select cover insertion settings Select the print setting paper tray and paper type for the cover page and last page Macintosh SCxxxxxx 1 3 2 ...

Page 262: ...nsparency Inserts and click the Settings button 3 Select transparency insert settings To print the same content on the insert as is printed on the sheet of transparency film select the Printed checkbox Select the paper source and type if needed 1 Select Printer Features 2 Select Transparency Inserts 3 Select transparency insert settings To print the same content on the insert as is printed on the ...

Page 263: ...tained with a single selection of the print command As another example if standard paper is loaded in tray 1 and recycled paper is loaded in tray 2 Carbon Copy can simultaneously print one copy for presentation and one copy as a duplicate This function can be used when the PCL6 or PS printer driver is used 1 Click the Special Modes tab 2 Select Carbon Copy and click the Settings button 3 Select th...

Page 264: ...he reverse side will be left blank and the page will be printed on the front side of the next sheet of paper This function can be used when the PCL6 printer driver is used 1 Click the Special Modes tab 2 Select Chapter Inserts and click the Settings button 3 Select the chapter settings Enter the page numbers that are to begin chapters in Page Settings Click the Add button and your settings will ap...

Page 265: ...red file When a password is set the password must be entered to print a stored file from the machine Hold Only This setting is used to hold a print job on the machine s hard drive without printing it Hold After Print This setting is used to hold a print job on the machine s hard drive after it is printed Sample Print When a print job is sent to the machine only the first set of copies is printed A...

Page 266: ...s selected Retention Settings will be set to Hold After Print only When Quick File is selected the password entered in Retention Settings is cleared and cannot be used To store a file in a custom folder the custom folder must first be created using Document Filing Control in the system settings administrator If a password has been established for a custom folder enter the Folder Password in the fo...

Page 267: ...AUTHENTICATION FUNCTION IS ENABLED page 3 22 1 Log into the machine Enter your user number or login name and password in the user authentication screen of the machine 2 Perform print all A confirmation prompt will appear Touch the OK key The print files stored in the quick file folder main folder and custom folder will be printed automatically and then deleted Macintosh 3 1 2 When Quick File is se...

Page 268: ...ine without using the printer driver PRINTING WITHOUT THE PRINTER DRIVER File Type TIFF JPEG PCL PDF Encrypted PDF PS XPS Extension tiff tif jpeg jpg jpe jfif pcl pdf ps xps Even if the print result is black and white the following types of print jobs will be counted as 4 color Y Yellow M Magenta C Cyan and Bk Black print jobs To be always counted as a black and white job select black and white pr...

Page 269: ...on appears to the left of keys of files that can be printed The icon is displayed to the left of keys of folders on the FTP server To display the files and folders in a folder touch the key of the folder A total of 100 keys of files and folders can be displayed Touch the key to move up one folder level When you move down a folder level by touching a folder key the key appears in the top right corn...

Page 270: ...d file 1 Select print conditions If you selected a file PCL PS or XPS in step 3 that includes print settings the settings will be applied 2 Touch the Print key Printing begins When the message appears in the touch panel touch the OK key When you select a PDF file that has a password you must enter the password in the job status screen to begin printing PRINTING AN ENCRYPTED PDF FILE page 3 69 1 Co...

Page 271: ...folder name selection screen Touch the File or Folder Name key to change the order of the files and folders displayed on the screen The order switches between ascending order and descending order each time you touch the key 4 Print the selected file 1 Select print conditions If you selected a file PCL PS or XPS in step 3 that includes print settings the settings will be applied 2 Touch the Print k...

Page 272: ...sword in the job status screen to begin printing PRINTING AN ENCRYPTED PDF FILE page 3 69 1 Access the network 1 Touch the DOCUMENT FILING key 2 Touch the Ex Data Access tab 3 Touch the Network Folder key System Settings Administrator Disabling of Network Folder Direct Print This setting is used to disable printing of files in a network folder When this setting is enabled Network Folder key cannot...

Page 273: ...oups 100 servers and 100 network folders can be displayed Touch the key to move up one folder level To return to the workgroup selection screen touch the key To change the sorting order of the displayed keys touch the key that shows or in each screen The order switches between ascending order and descending order each time you touch the key To go to a particular page touch the key that shows the c...

Page 274: ...tween ascending order and descending order each time you touch the key 4 Print the selected file 1 Select print conditions If you selected a file PCL PS or XPS in step 3 that includes print settings the settings will be applied 2 Touch the Print key Printing begins after the selected file is transferred When the message appears in the touch panel touch the OK key When you select a PDF file that ha...

Page 275: ...You can print a file from your computer by simply dragging and dropping the file onto the FTP server of the machine Configuring settings To enable FTP Print click Application Settings and then Setting for Print from the PC in the Web page menu and configure the port number Administrator rights are required Performing FTP Print Type ftp and then the IP address of the machine in the address bar of y...

Page 276: ... omitted except when authentication is by user number Function Command name Values Example Copies COPIES 1 999 Output COLLATE OFF ON 2 sided print DUPLEX OFF TOP LEFT RIGHT Account number ACCOUNTNUMBER Number 5 to 8 digits File type LANGUAGE PCL PCLXL POSTSCRIPT PDF TIFF JPG XPS Paper PAPER Name of available paper LETTER A4 etc Document Filing FILE OFF ON FOLDERNAME Maximum of 28 characters Quick ...

Page 277: ...tatus screen You can check the first four print jobs in the print queue the job in progress and reserved jobs in the job status display B Detail Spool Complete Stop Delete Copy 2 4 002 000 Waiting Copy 002 001 Printing 0312345678 001 000 Waiting Print Job Job Queue Sets Progress Status Scan to Fax Job Internet Fax Priority 1 1 Job Queue Computer01 3 020 000 Waiting 1 Job Status MFP Status 002 001 ...

Page 278: ...y key Touch this key to give priority to a selected job 7 Stop Delete key Touch this key to stop or delete a selected job 8 Job list completed jobs screen This shows up to 99 completed jobs The result status of each completed job is shown 9 Detail key completed jobs screen When a job is shown as a key in the job list the Detail key can be touched to show detailed information on the job 10 Call key...

Page 279: ...river to display the name of the user who executed the job 4 Number of sets entered This shows the number of sets specified 5 Number of completed sets This shows the number of sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status Computer01 2 002 000 Waiting 1 2 3 4 5 6 Message Status Printing Printing is in progress Waiting The job is waiting to be exe...

Page 280: ...word 32 characters or less and touch the OK key The print job is released and moved to the Job Queue When both a master password and a user password which is used to open the file have been set enter the master password To print an encrypted PDF file using the printer driver enter the password when opening the file on your computer Printing is not possible if you do not know the password for an en...

Page 281: ...uch this key to change modes The selected mode will be highlighted 3 Touch the key of the print job to which you want to give priority 4 Touch the Priority key The job being printed stops and the job selected in 3 is printed To check print information on the selected job touch the Detail key Computer01 Computer02 0312345678 Copy 020 001 020 000 002 000 002 000 Printing Waiting Waiting Waiting Copy...

Page 282: ... key The selected job key is deleted and printing is canceled It is also possible to cancel printing with the STOP key on the operation panel When the STOP key is pressed a message will appear asking you if you want to cancel the job If you do not want to cancel the selected print job Touch the No key in step 5 Computer01 Computer02 0312345678 Copy 020 001 020 000 002 000 002 000 Printing Waiting ...

Page 283: ...no paper 1 Touch the key of the job for which Paper Empty appeared 2 Touch the Detail key 3 Touch the Paper Select key 4 Touch the key of the tray that has the paper you wish to use Printing begins If you changed to a different paper size printing may not take place correctly for example part of the text or image may run off the paper Computer01 020 001 Paper Empty Priority Spool Job Queue Complet...

Page 284: ... Selectable Selectable Selectable Border On Off On Off Yes Selectable 2 Sided Print Yes Yes Yes Yes Fit To Page Yes Yes No Yes Binding Edge Selectable Selectable No Yes Black and White Print Yes Yes Yes Yes Paper Paper Size Yes Yes Yes Yes Custom Paper 8 size 8 size Yes Yes Paper Selection Yes Yes Yes Yes Convenient printer functions Pamphlet Yes Yes Yes Yes Margin Shift 0 inch to 1 2 inch 0 inch ...

Page 285: ...ts Yes No No No Page Interleave Yes No No No Layout Print Yes No No No Retention Yes Yes No Yes Document Filing Yes Yes No Yes Color mode adjusting function Color Adjustment Yes Yes No Yes 5 Text To Black Vector To Black Yes Yes No No Advanced Color Yes Yes Yes Yes Functions to combine text and images Watermark Yes Yes Yes Yes Image Stamp Yes Yes No No Overlay Yes Yes No No Image Quality Print Mod...

Page 286: ...ADDRESS BOOK 4 21 USING THE RESEND FUNCTION 4 23 CHAIN DIALING 4 24 BASIC TRANSMISSION METHODS TRANSMISSION METHODS 4 25 AUTOMATIC REDUCTION OF THE TRANSMITTED IMAGE 4 26 TRANSMITTABLE ORIGINAL SIZES 4 27 WHEN THE LINE IS BUSY 4 27 WHEN A COMMUNICATION ERROR OCCURS 4 27 FAX DESTINATION CONFIRMATION MODE 4 28 USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION 4 29 USING THE AUTOMATIC DOCUMENT FEE...

Page 287: ...NFORMATION TO FAXES Own number sending 4 88 TEMPORARILY CHANGING THE SENDER INFORMATION Own Name Select 4 89 CALLING A FAX MACHINE AND INITIATING RECEPTION Polling 4 90 INITIATING POLLING RECEPTION MANUALLY 4 92 SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE Polling Memory 4 93 RESTRICTING POLLING ACCESS Polling security 4 93 SCANNING A DOCUMENT INTO POLLING MEMORY 4 94 CHECKING THE DOCUMEN...

Page 288: ...X JOBS JOB STATUS SCREEN 4 116 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN 4 117 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED 4 120 CHECKING A RESERVED JOB OR THE JOB IN PROGRESS 4 121 CHECKING COMPLETED JOBS 4 122 CANCELING A FAX IN PROGRESS OR A RESERVED FAX 4 123 GIVING PRIORITY TO A RESERVED FAX JOB 4 124 CHECKING THE ACTIVITY LOG Image Sending Activity Report 4 125 IMAGE SENDING ACTIVITY ...

Page 289: ...ype of line set CONNECTION TO THE TELEPHONE LINE Be sure to use the provided telephone line cord to connect the machine to the wall telephone jack Connect the end of the line cord that has the core to the LINE jack on the machine Insert the other end the end without the core into a telephone line jack BEFORE USING THE MACHINE AS A FAX Click LINE jack Core Insert the end of the cord with the core i...

Page 290: ...n power is off Switch the main power switch to the on position and press the POWER key on the operation panel If the fax function will be used and in particular if reception or timer transmission will take place at night always keep the main power switch in the on position You can also set the Dial Mode Setting manually After setting the dial mode do not change the setting unless you have a specif...

Page 291: ...ault Settings Clock and Clock Adjust and set the year month day hour and minute STORING THE SENDER FAX NUMBER Store the user name and fax number in Sender Data Registration Be sure to configure this information as it is required for communication If Disabling of Clock Adjustment has been enabled in the system settings administrator the date and time cannot be set System Settings Administrator Send...

Page 292: ...wing screens can be selected for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen Auto Auto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem Scan Fax Internet Fax PC Scan Special Modes Resolution Exposure Original Scan Scan Send Standard Auto Reception Fax Memory 10...

Page 293: ...keys that appear here can be changed to show settings or functions that you prefer Customizing displayed keys page 4 9 8 Preview key Touch to check the image that will be sent in the touch panel before transmission CHECKING THE IMAGE TO BE TRANSMITTED Preview page 4 54 9 Speaker key Pause key Space key Touch this key to dial using the speaker When entering a fax number to be dialed the key changes...

Page 294: ...mple When Erase Job Build and Mixed Size Original are assigned to the customized keys Checking what special modes are selected The key appears in the base screen when a special mode or 2 sided scanning is selected The key can be touched to display the selected special modes To close the screen touch the OK key Displaying a program key in the base screen will enable you to call up the program by si...

Page 295: ... Touch this key to change the index tabs to custom indexes or to display one touch keys by send mode CHANGING THE DISPLAY OF ONE TOUCH KEYS IN THE ADDRESS BOOK SCREEN page 4 11 9 Preview key Touch to check the image that will be sent in the touch panel before transmission CHECKING THE IMAGE TO BE TRANSMITTED Preview page 4 54 10 To key Touch this key to enter a selected destination one touch key R...

Page 296: ...s can be selected for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen System Settings Administrator Address Book Default Selection The following settings are available for the method of sorting the addresses that appear in the address book Index type alphabetical custom Address type all group E...

Page 297: ...n index tab can be touched to display keys to further narrow the search range For example when the ABCD tab is touched keys from A to D appear If the B key is touched only destinations starting with the letter B will appear To cancel touch the key again Note that the search letter range cannot be narrowed on the Freq tab the etc tab or on a user index tab System Settings Custom Index page 7 20 Thi...

Page 298: ...E ADDRESS BOOK page 4 17 key Use a search number to specify a destination stored in the address book USING A SEARCH NUMBER TO RETRIEVE A DESTINATION page 4 20 Resend key Select a fax number from the last eight destinations used for transmission USING THE RESEND FUNCTION page 4 23 Numeric keys Enter a fax number ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 4 16 Preview Auto Auto Auto File Quick...

Page 299: ...ey to adjust the resolution of the image CHANGING THE RESOLUTION page 4 53 Special mode settings Touch the Special Modes key to select special modes such as timer transmission and the erase function Auto Auto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem Scan Fax Internet Fax PC Scan Special Modes Resolution Exposure Original Scan Scan Send Standard Auto Reception ...

Page 300: ...the BLACK WHITE START key 4 Repeat steps 2 and 3 until all originals have been scanned 5 Touch the Read End key When sending a fax in direct transmission mode Multiple originals cannot be scanned in direct transmission mode Press the BLACK WHITE START key to start transmission When transmission ends image settings and convenient special mode settings are cleared To cancel scanning Press the STOP k...

Page 301: ...NG DESTINATIONS Enter the destination fax number with the numeric keys Take care to enter the correct number If an incorrect number is entered Press the CLEAR key to clear the number and then enter the correct number Touch the Pause key A hyphen is entered when the Pause key is touched once System Settings Administrator Pause Time Setting This is used to set the length of pauses The default settin...

Page 302: ...fax destinations When destinations of other scan modes are stored in addition to fax destinations an icon indicating the mode appears together with the name of the destination in each one touch key Icon Mode Fax Scan to E mail Internet fax Direct SMTP Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple destinations System Settings Address Book page 7 16 This is used to store...

Page 303: ...etermines whether or not the Next Address key can be omitted before specifying the next destination Factory default setting The Next Address key can be omitted System Settings Administrator Disable Switching of Display Order This is used to disable switching of the order of display of the one touch keys in the address book screen The currently selected display order will be the order that is used ...

Page 304: ...lete A message will appear to confirm the deletion Touch the Yes key Touch the Detail key to check the specified destination type and name 1 2 CCC CCC 10 5 15 To Cc III III GGG GGG EEE EEE AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB Global Address Search Address Entry Sort Address Sub Address Address Review Condition Settings ABCD Freq EFGH IJKL MNOP QRSTU VWXYZ etc Preview To 1 2 CCC CCC LLL ...

Page 305: ... when the destination is stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 0001 and 0011 0 can be omitted For example to enter 0001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key to clear the number and...

Page 306: ...ch for the destination in the search screen Enter search characters for the destination and touch the Search key The search results will appear after a brief interval For the procedure for entering text see ENTERING TEXT page 1 54 in 1 BEFORE USING THE MACHINE How to search Enter a maximum of 64 characters for the search characters The system will look for names starting with the entered letters A...

Page 307: ...you find that communication errors frequently occur when communicating with that destination you can try changing the settings 3 Select the destination 1 Touch the key of the desired destination If no names are found that match the search letters a message will appear Touch the OK key to close the message and touch the Search Again key to search again 2 Touch the To key This enters the selected de...

Page 308: ...ible A one touch key in which multiple destinations are stored group key Broadcast destinations Destinations transmitted to using a program System Settings Administrator Disable Resend on Fax Image Send Mode This prohibits use of the resend function When this setting is enabled the Resend key cannot be used in the base screen of image send mode Auto Auto Auto USB Mem Scan Fax Internet Fax PC Scan ...

Page 309: ...untry code and or area code are stored separately in one touch keys Example Using chain dialing to dial an international number System Settings Administrator Pause Time Setting This is used to set the length of pauses The default setting is 2 seconds XXX 010 00 XX XXXX XXX 010 Number to access international telephone service Country code Area code Number of other party Using a one touch key Using ...

Page 310: ... status screen CHECKING THE STATUS OF FAX JOBS page 4 116 BASIC TRANSMISSION METHODS If memory becomes full while the first original page is being scanned transmission will stop In the following situations the transmission will be automatically reserved memory transmission When the line is busy or a communication error occurs and automatic resending is enabled WHEN THE LINE IS BUSY page 4 27 WHEN ...

Page 311: ...OCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE page 4 34 AUTOMATIC REDUCTION OF THE TRANSMITTED IMAGE If the width of the transmitted image is larger than the width of the paper in the receiving machine the image will be automatically reduced to fit the receiving machine s paper width When the document glass is being used for a transmission Quick Online transmission will not operate When ...

Page 312: ...nterval This function only operates in memory transmission mode Minimum original size Maximum original size Using the automatic document feeder 5 1 2 height x 5 1 2 width 140 mm height x 140 mm width 8 1 2 height x 19 5 5 width 216 mm height x 500 mm width Using the document glass 8 1 2 height x 11 width 216 mm height x 297 mm width To cancel transmission Cancel the transmission from the job statu...

Page 313: ...ear Touch the OK key and re enter the destination If an incorrect number is entered for confirmation 3 times in a row the screen will revert to the base screen Functions that cannot be used When the fax destination confirmation function is enabled only one destination is allowed and thus the following functions cannot be used Broadcast transmission to multiple destinations including fax destinatio...

Page 314: ...INATIONS page 4 16 3 Press the BLACK WHITE START key Scanning begins When scanning is completed the machine sounds a beep When scanning is completed Job stored will be displayed together with a job control number This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report If a fax is being received when the transmission operation is performed the tra...

Page 315: ...ch key a destination can also be specified using a search number You can also directly enter a fax number with the numeric keys or look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 16 3 Touch the Direct TX key 4 Press the BLACK WHITE START key Transmission begins To cancel transmission While Dialing Press to cancel appears or while the fax is bein...

Page 316: ...s not successful due to a communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the direct transmission is waiting the JOB STATUS key can be touched to displa...

Page 317: ...fax the automatic document feeder and the document glass cannot both be used to scan the original pages 2 Enter the destination fax number 1 Touch the Address Book key in the base screen 2 Touch the one touch key of the desired destination In addition to specification by one touch key a destination can also be specified using a search number You can also directly enter a fax number with the numeri...

Page 318: ...appears scanning automatically ends and the transmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned However when Card Shot is selected in the special modes only the exposure can be changed and this can only be done when scanning each even page number of the original pages To cancel transmission Press the STO...

Page 319: ...e touch key in which multiple destinations are stored group key cannot be used In addition to specification by one touch key a destination can also be specified using a search number You can also directly enter a fax number with the numeric keys or look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 16 3 Touch the Direct TX key B5 5 1 2 x 8 1 2 A5 8...

Page 320: ...l Address Search Resending will not take place when a direct transmission is not successful due to a communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the...

Page 321: ... see ENTERING DESTINATIONS page 4 16 After touching the Speaker key you can touch the Speaker Volume key to adjust the volume of the speaker The speaker volume changes each time the Speaker Volume key is touched Adjust the volume to the desired level 3 Wait until the connection is made and then press the BLACK WHITE START key Transmission begins To cancel transmission Touch the Speaker key before ...

Page 322: ...d faxes by broadcast transmission in group keys Group dialing allows you to retrieve multiple fax numbers stored in a one touch key by simply pressing the one touch key To store group keys see Address Control page 7 16 in 7 SYSTEM SETTINGS When a group key is used to dial the number of fax numbers that are dialed is the number of destinations that are stored in the group key When a group key that ...

Page 323: ...e Next Address key must be touched before entering the next destination System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting is used to prohibit omission of the Next Address key when entering destinations for broadcast transmissions 3 Touch the Address Review key Pause Next Address CCC CCC 0123456789 1 2 10 5 15 To Cc III III GGG GGG EEE EEE CCC CCC AAA AAA J...

Page 324: ...WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key A broadcast transmission takes place by memory transmission only A broadcast transmission can be used in combination with the timer transmission function to transmit at night or any other desired time A broadcast tran...

Page 325: ...he completed broadcast transmission 2 Touch the Detail key Broadcastxxxx will appear as the destination of the broadcast job key The job control number that appeared in the touch panel when scanning ended appears in xxxx Fax Job Scan to Print Job Internet Fax Address Broadcast0001 1 2 3 4 5 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 000 00...

Page 326: ...on selection screen will appear with the unsuccessful destinations entered Perform the document filing resend procedure There is no need to rescan the original If the job was stored in a confidential folder or was stored as confidential file a password entry screen will appear after you touch the Retry key Enter the password If the All Destinations key is touched in 1 all destinations will be disp...

Page 327: ...puter and then select the Print command in the software application Image data for transmission will be created and sent as a fax For more information on using PC Fax see the Help file for the PC Fax driver To use the PC Fax function the PC Fax driver must be installed For more information see 1 BEFORE USING THE MACHINE This function can only be used on a Windows computer This function can only be...

Page 328: ...CANNING BOTH SIDES OF AN ORIGINAL 2 Sided Original page 4 44 SPECIFYING THE SCAN SIZE AND SEND SIZE Enlarge Reduce page 4 45 2 Exposure key Touch this key to select the exposure for scanning CHANGING THE EXPOSURE page 4 52 3 Resolution key Touch this key to select the scanning resolution CHANGING THE RESOLUTION page 4 53 Auto 8 x11 Auto Auto USB Mem Scan Fax Internet Fax PC Scan Scan Scan Send Sta...

Page 329: ...own below 2 Touch the appropriate Image Orientation key If the wrong orientation is selected here the image may not be sent properly 3 Touch the OK key To cancel 2 sided scanning touch the highlighted key so that it is no longer highlighted 2 sided scanning automatically turns off after the transmission operation is completed 2 sided scanning is not possible when direct transmission or speaker tra...

Page 330: ...ere 8 1 2 x 11 A4 and the send size were 5 1 2 x 8 1 2 B5 the image would be reduced before transmission When the original size is a non standard size or you wish to change the scan size manually specify the original scan size Specifying the original scan size by paper size page 4 46 Specifying the original scan size by numerical values page 4 48 8 x11 Auto Auto USB Mem Scan Fax Scan Standard Auto...

Page 331: ...ze 1 Touch the appropriate original size key 2 Touch the OK key If you are sending a long original touch the Long Size key Use the automatic document feeder to scan a long original The maximum length that can be scanned is 19 5 8 500 mm the maximum height is 8 1 2 216 mm TRANSMITTABLE ORIGINAL SIZES page 4 27 To specify an AB size for the scan size touch the AB Inch key to highlight the AB side an...

Page 332: ... Contents 4 Touch the OK key When Long Size is selected the 2 sided scanning setting and send size cannot be changed Auto 5 x8 Scan Size Send Size 100 Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation ...

Page 333: ...Size key 3 Touch the Size Input key 4 Enter the scan size 1 Touch the X key and enter the X horizontal dimension with the keys 2 Touch the Y key and enter the Y vertical dimension with the keys 3 Touch the OK key To complete the setting and return to the screen of step 3 touch the OK key next to the Cancel key Auto 8 x11 Scan Size Send Size 100 Fax Original OK 2 Sided Booklet 2 Sided Tablet Image ...

Page 334: ...d When the automatic document feeder is used an original longer that 14 297 mm can be scanned maximum width 18 5 8 500 mm In this case touch the Long Size key in the screen of step 3 Specifying the original scan size by paper size page 4 46 TRANSMITTABLE ORIGINAL SIZES page 4 27 Auto X11 Y8 Scan Size Send Size Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation ...

Page 335: ...nal key IMAGE SETTINGS page 4 43 2 Touch the Send Size key 3 Specify the send size 1 Touch the desired send size key 2 Touch the OK key Depending on the Scan Size setting it may not be possible to select some sizes for the Send Size Size keys that cannot be specified for the Send Size are grayed out to prevent selection To specify an AB size for the send size touch the AB Inch key to highlight the...

Page 336: ...rong orientation is selected here the image may not be sent properly when using enlargement reduction 2 Touch the OK key The ratio used for reduction or enlargement of the original will appear between the Scan Size and the Send Size 11x17 8 x11 Scan Size Send Size 129 Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation 2 1 ...

Page 337: ...TTINGS page 4 43 2 Select the exposure 1 Touch the Manual key 2 Adjust the exposure with the keys When the exposure is set to Auto the keys cannot be used The exposure darkens when the key is touched and lightens when the key is touched To return to auto exposure adjustment touch the Auto key 3 Touch the OK key When using the document glass to scan multiple original pages the exposure setting can ...

Page 338: ... has gradations of color such as a color original This setting will produce a clearer image than Fine Super Fine or Ultra Fine used alone Halftone cannot be selected when Standard is used 1 Touch the Resolution key The current resolution setting appears to the right of the Resolution key IMAGE SETTINGS page 4 43 2 Select the resolution 1 Touch the key of the desired resolution 2 Touch the OK key W...

Page 339: ...ginals are being scanned and when scanning is finished the preview screen appears on the touch panel Transmission will not take place until you touch the Start Sending key in the preview screen 4 Check the preview image and then touch the Start Sending key Transmission begins For information on the preview screen see PREVIEW CHECK SCREEN page 4 55 System settings administrator Default Preview You ...

Page 340: ...y can only be touched when the entire preview image is displayed in the preview screen 4 Function Rev key Touch to check special mode settings or scan settings for two sided originals 5 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the left in the order Full Page Twice 4 Times 8 Times The setting applies to all pages in the file not just the displayed page 6 D...

Page 341: ...ng will vary depending on the orientation vertical or horizontal in which the sender placed the original Recieved data cannot be printed while the transmission original being scanned It will be printed automatically after the scanning is finished System Settings Receive Setting page 7 108 This is used to change the fax reception mode Auto Reception should normally be used Select Manual Reception w...

Page 342: ...RD PROTECTED FAX Hold Setting For Received Data Print page 4 59 If printing of a copy job or print job is in progress when a fax is received the fax will not be printed until the previously reserved job is completed Received faxes will not be printed when the machine cannot print due to an error condition such as out of paper out of toner or a paper misfeed The faxes will be printed automatically ...

Page 343: ...to speak Even when you use an extension phone to answer a call you can touch the Fax Manual Reception key in the touch panel to begin fax reception You can also use the extension phone to begin fax reception RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE Remote Reception page 4 115 Auto Auto Auto Speaker Volume USB Mem Scan Fax Special Modes Resolution Exposure Original Scan Standar...

Page 344: ...en Received Data Image Check Setting is enabled in the system settings administrator a password can be entered to display the received data list screen If you wish to check an image before printing it continue from step 2 on the next page The received faxes will be retained in memory regardless of whether they were received automatically or manually If Fax Data Receive Forward is executed in the s...

Page 345: ...mages touch the Thumbnail key To delete an image that has been selected touch the Delete key To print an image that has been selected touch the Print key 3 Check the received image and then touch the Print key Printing begins For information on the image check screen see IMAGE CHECK SCREEN page 4 63 If the screen of step 1 appears when you are configuring settings in the setting screens of any of ...

Page 346: ... image send mode after checking the image 2 Select the received image 1 Touch the key of the received image that you want to check Multiple received images can be checked 2 Touch the Forward key To show thumbnails of the received images touch the Thumbnail key To check a receieved image touch the Image Check key IMAGE CHECK SCREEN Page 4 63 3 Touch the Forward Destination from the address book to ...

Page 347: ...ng the image you will return to the base screen of image send mode regardless of which mode you were in previously System Settings Administrator Received Data Image Check Setting Use this to specify whether or not a received Internet fax can be viewed before it is printed III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB To Cc 1 2 5 15 10 Address Review ABCD Freq EFGH...

Page 348: ...t page number You can touch the current page number key and enter a number with the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Print key Touch to start printing 6 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the lef...

Page 349: ... pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place because the transmission was canceled or an error occurred the fax will be held in memory until it can be printed All faxes received are forwarded Note however that faxes received to an F code confidential memory box cannot be forwarded If a password entry screen appear...

Page 350: ...ll inbound routing settings are configured in the Web pages For the procedure for accessing the Web pages see the Quick Start Guide The following explanation assumes that the Web pages have been accessed with administrator rights To configure inbound routing settings follow the steps below This function cannot be used for faxes received by confidential reception When faxes forwarded using this fun...

Page 351: ... Following E mail Address at Error is selected received data is not printed but is forwarded to the specified e mail address After configuring the settings be sure to click the Submit button 2 Storing sender addresses If you wish to have only faxes from specified addresses forwarded store the desired sender addresses Send addresses stored here can be selected from a list when you store a forwardin...

Page 352: ...d day of the week To specify a time select the Set Forwarding Time checkbox and specify the time 6 Select the file format The format can be set separately for each forwarding address for each of forwarding addresses 1 2 and 3 in the table 7 Select the forwarding address Forwarding addresses can be selected from the machine s address book Multiple addresses can be selected A maximum of 1000 forward...

Page 353: ...u 2 Select Always Forward or Forward on Selected Day Time from the forwarding table The forwarding permission settings that appear here are linked to the forwarding conditions set in step 3 If you wish to use different forwarding conditions than those set in step 3 set the forwarding permission settings 3 Click Submit To delete a forwarding table click the checkbox next to the table name so that i...

Page 354: ...inal Count key CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION Original Count page 4 84 8 File key Touch this to use the File function of document filing mode 9 Quick File key Touch this to use the Quick File function of document filing mode 10 Transaction Report key CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT Transaction Report page 4 86 11 Own Name Select key TEMPOR...

Page 355: ...cial mode setting and return to the special modes menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special modes menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special modes menu screen Fax Special Modes Erase ...

Page 356: ...ly be made when selecting the settings so incorrect transmissions may occur When a program is stored settings are selected with ease by simply pressing the program key In addition transmission takes place based on the stored settings so there are no chances for mistakes Programs are stored edited and deleted using Address Control in the system settings See Program page 7 21 in 7 SYSTEM SETTINGS Pr...

Page 357: ...t be changed here Functions stored in the program cannot be canceled here 5 Press the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original...

Page 358: ... shadows and erase only the shadows Scanning a thick book Erase modes Not using the erase function Using the erase function Shadows appear in the image No shadows appear 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the special modes 1 Touch the Special Modes...

Page 359: ...ing the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key When the erase function is used erase takes place at the edges of the origina...

Page 360: ...smission It is not possible to leave the document in the auto document feeder or on the document glass and have it scanned at the reserved time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished However when the document filing function is used the scanned original and settings are stored on ...

Page 361: ...en scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished The time can be specified up to a week in advance Up to 94 timer transmissions can be stored at once Only one timer polling operation can be stored at once If you wish to poll multiple machi...

Page 362: ... when the memory is being used for other jobs fewer pages can be scanned 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16...

Page 363: ...nfirmation screen appears scanning automatically ends and the transmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned If the memory becomes full during scanning a message will appear and the transmission will be canceled This function cannot be used in direct transmission mode or when the speaker is used to ...

Page 364: ...nals with the corners aligned together in the far left corner of the document feeder tray 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the mixed size original setting 1 Touch the Special Modes key SPECIAL MODES page 4 69 2 Touch the Mixed Size Original key so that it is highlighted 3 Touch the OK key 5 1 2 x 8 1 2 8 1 2 x 11 5 1 2 x 8 1 2 8 1 2 x 11 8 1 2 x 11 A4 5 1...

Page 365: ...e cannot be specified When mixed size originals are set automatic duplex scanning cannot be used When the mixed size original setting is selected rotation sending does not operate To cancel the mixed size original setting Touch the Mixed Size Original key in the screen of step 3 so that it is not highlighted System Settings Administrator Original Feeding Mode The original feeding mode can be set t...

Page 366: ...nal must be scanned on the document glass 1 Place the original face down on the document glass 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the special modes 1 Touch the Special Modes key 2 Touch the Card Shot key SPECIAL MODES page 4 69 Transmission Front Back Originals Example of an 8 1 2 x 11 A4 size portrait scan transmission Example of an 8 1 2 x 11 A4 size land...

Page 367: ...u entered After selecting Card Shot you can touch the Original key in the base screen to change the original scan size or the send size In this case the screen of step 3 appears when you touch the scan size key For the procedure for setting the send size see Specifying the send size of the original page 4 50 5 Press the BLACK WHITE START key to scan the front of the card To cancel scanning Press t...

Page 368: ... resolution scan size and send size The ratio cannot be specified and Rotation Sending Setting cannot be selected This function cannot be used in direct transmission mode or when the speaker is used to dial To cancel Card Shot Touch the Cancel key in the screen of step 4 Place next original Press Start When finished press Read End Pg No x Configure Read End ...

Page 369: ...placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the original count function 1 Touch the Special Modes key SPECIAL MODES page 4 69 2 Touch the Original Count key so that it is highlighted 3 Touch the OK key 4 Press the BLACK WHITE START key Scanning begins To ...

Page 370: ... the image will not be reserved for transmission If the displayed number of original sheets is different from the actual number of sheets Touch the Cancel key and then touch the OK key in the message screen to clear all scanned data Scan settings and destination settings will not be cleared Insert the original sheets in the automatic document feeder again and press the BLACK WHITE START key to re ...

Page 371: ...s 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 3 Select the special modes 1 Touch the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Transaction Report key SPECIAL MODES page 4 69 4 Select print conditions 1 Select the print conditions 2 Touch the OK key The print conditions for a transaction report are as follows Always Print A transaction repor...

Page 372: ...ssion changes to the transaction report print conditions apply to all destinations To cancel the transaction report setting Touch the Cancel key in the screen of step 4 System Settings Administrator Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports The factory default setting is Single Sending Print Out All Report No Printed Report Broadcas...

Page 373: ...lude page numbers in Printing Page Number at Receiver in the system settings administrator Page numbers appear in the format page number total pages Only the page number is printed when manual transmission or quick online transmission is used System Settings Administrator Date Own Number Print Position Setting This is used to set the position where the sender information is printed The sender info...

Page 374: ...gh the screens 3 Touch the Own Name Select key SPECIAL MODES page 4 69 2 Select the sender information 1 Touch the desired sender information key 2 Touch the OK key 3 Touch the OK key System Settings Administrator Registration of Own Name Select This is used to store sender information for Own Name Select Own Name Select Cancel OK 1 2 AAAAA CCCCC EEEEE GGGGG IIIII KKKKK BBBBB DDDDD FFFFF HHHHH JJJ...

Page 375: ...ough the screens 3 Touch the Polling key so that it is highlighted 4 Touch the OK key 2 Enter the destination fax number ENTERING DESTINATIONS page 4 16 Multiple fax numbers can be entered Polling will take place in the order that the numbers were entered Polling multiple machines is called Serial Polling Up to 500 fax numbers can be entered In this procedure one touch keys that have a sub address...

Page 376: ...oll at any specified time such as at night or when you are not present Only one timer polling reception can be set This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function The receiving machine bears the expense phone charges of the polling reception To cancel polling reception Touch the Polling key in the screen of step 1 so that it is not high...

Page 377: ...stination in a global address book For more information see ENTERING DESTINATIONS page 4 16 After touching the Speaker key you can touch the Speaker Volume key to adjust the volume of the speaker The speaker volume changes each time the Speaker Volume key is touched Adjust the volume to the desired level 2 Receive the fax 1 Touch the Special Modes key SPECIAL MODES page 4 69 2 Touch the keys to sw...

Page 378: ...l your machine you can restrict polling to machines whose programmed sender fax number matches a fax number stored in your machine as a polling passcode number This is called Polling Security To use this function first store polling passcode numbers the sender fax numbers programmed in the other machines in the machine s system settings and then enable polling security Up to 10 fax numbers can be ...

Page 379: ... SPECIAL MODES page 4 69 3 Touch the Data Store key 4 Touch the Public Box key 5 Specify the number of polling times 1 Touch the key for the desired number of times Touch the Once key if you want the document cleared from memory after it is transmitted Touch the Unlimited key to allow polling an unlimited number of times 2 Touch the OK key Polling Memory Confidential Reception Data Check Delete Da...

Page 380: ...h page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning Press the STOP key while the original is being scanned If another document remains in the memory box Public Box the newly scanned document is added to the previous document In this case the number of...

Page 381: ...ored in the Public Box the Public Box key will be grayed out 4 Touch the Image Check key The content of the document can be viewed in the image check screen For information on the image check screen see IMAGE CHECK SCREEN page 4 63 To print the document touch the Print key Polling Memory Confidential Reception Data Check Delete Data Data Store Memory Box Data Check Exit Memory Box Data Check Publi...

Page 382: ...ch the Yes key The document is deleted and you return to the screen of step 3 You can touch the Image Check key to check the image in the touch panel before deleting it For information on the image check screen see IMAGE CHECK SCREEN page 4 63 To cancel the deletion Touch the No key You will return to the screen of step 3 Polling Memory Confidential Reception Data Check Delete Data Data Store Memo...

Page 383: ...ansmitting machine does not match the F code in the receiving machine reception will not take place The products of other manufacturers may use different terms for sub address and passcode If you need to contact the operator of another machine regarding sub addresses and passcodes refer to the terms used by the ITU T in the table below PERFORMING F CODE COMMUNICATION The ITU T is a United Nations ...

Page 384: ...nient to store an F code together with the fax number in a one touch key or group key When the following F code functions are used your machine dials the other machine F code confidential transmission F code polling reception F code relay request transmission When the following F code functions are used the other machine dials your machine F code confidential reception F code polling memory F code...

Page 385: ... print an F code confidential fax the print passcode must be entered The F code sub address and passcode of the memory box to be used should be verified by the sender and the recipient before the fax is sent System Settings F Code Memory Box page 7 106 This is used to create memory boxes for F code confidential communication confidential reception A memory box name sub address passcode and print p...

Page 386: ... a passcode has been omitted in the memory box of the other machine 5 and 6 are not necessary 3 Press the BLACK WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes pla...

Page 387: ...h the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Memory Box key SPECIAL MODES page 4 69 3 Touch the Data Check key 4 Touch the key of the memory box containing the confidential fax appears in the keys of memory boxes that have received faxes The keys of memory boxes that have not received faxes are grayed out and cannot be selected Beep Polling Memory Confidential...

Page 388: ... confidential fax is automatically given priority in the print job queue The fax is automatically cleared from the memory box after printing If you forget the print passcode There is no way to check a forgotten passcode on the machine Take care not to forget the passcode In the event that you forget the passcode or need to verify the passcode contact your dealer or nearest SHARP Service Department...

Page 389: ...efore you perform F code polling reception Do not place an original in the automatic document feeder or on the document glass when using this function The receiving machine bears the phone charges of the transmission 1 Select polling 1 Touch the Special Modes key SPECIAL MODES page 4 69 2 Touch the keys to switch through the screens 3 Touch the Polling key so that it is highlight 4 Touch the OK ke...

Page 390: ...he memory box of the other machine 5 and 6 are not necessary 3 Press the BLACK WHITE START key Your machine will call the other machine and initiate reception of the fax Polling multiple machines serial polling is not possible F code polling reception can be used in combination with a timer setting Only one polling reception operation with a timer setting can be stored at a time SENDING A FAX AT A...

Page 391: ...nt into a memory box polling memory for F code polling transmission System Settings F Code Memory Box page 7 106 This is used to create memory boxes polling memory for F code polling memory transmission A memory box name sub address and passcode are programmed in each box 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Select the spe...

Page 392: ...d special modes A program timer setting transaction report polling verif stamp and document filing cannot be selected To return to the screen of step 4 touch the Memory Box List key Polling Memory Confidential Reception Data Check Delete Data Data Store Memory Box Data Check Exit Memory Box Data Store Public Box Back 1 2 Box 1 Box 3 Box 5 Box 7 Box 9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Un...

Page 393: ...ce the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning Press the STOP key while the original is being scanned If other documents have already been stored in the memory box the document is added to the previously stored documents The factory default setting for the number of polling times is Once after the...

Page 394: ... the F code memory polling box where the document you wish to print is stored appears in keys that have documents stored 4 Touch the Image Check key The content of the document can be viewed in the image check screen For information on the image check screen see IMAGE CHECK SCREEN page 4 63 To print the document touch the Print key Polling Memory Confidential Reception Data Check Delete Data Data ...

Page 395: ...h to delete appears in keys that have documents stored 4 Touch the Yes key The document is deleted and you return to the screen of step 3 Printing will begin You can touch the Image Check key to check the image in the touch panel before deleting it For information on the image check screen see IMAGE CHECK SCREEN page 4 63 To cancel the deletion Touch the No key You will return to the screen of ste...

Page 396: ...broadcast transmission or timer transmission An F code relay request transmission can also be stored in a program Your machine the machine that requests a relay broadcast transmission only bears the cost of sending the fax to the relay machine The relay machine bears the cost of sending the fax to each of the end receiving machines When faxes forwarded using this function are printed at the forwar...

Page 397: ...ted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indic...

Page 398: ...MUNICATION page 4 99 The end receiving machines do not need to support F code communication The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine the relay machine Your machine bears the cost of sending the fax to each of the end receiving machines When faxes forwarded using this function are printed at the forwarding destination the date a...

Page 399: ...u can also press the BLACK WHITE START key when an original is not placed to receive a fax Connect the extension phone as shown below USING AN EXTENSION PHONE Connect an extension phone that has a modular jack Use standard phone line cable to connect the phone If other than a standard phone line cable is used the connection may not work correctly If the plug on the telephone line cord does not fit...

Page 400: ...ormal on your extension phone A phone call can also be made by dialing on the machine 1 When you hear ringing answer the call on the extension phone 2 Signal the machine to start fax reception Press on the keypad of the extension phone 3 Replace the extension phone The machine sounds a beep when reception ends System Settings Receive Setting page 7 108 To use remote fax reception set this setting ...

Page 401: ...ECKING THE STATUS OF FAX JOBS The job status display is in the lower left corner of the touch panel The job status display can be touched to display the job status screen Fax Job Scan to Print Job Address Broadcast0001 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 000 004 Waiting 10 22 04 01 000 010 Waiting 10 30 04 01 000 010 Waiting 10 33 S...

Page 402: ...the results of completed broadcast transmission jobs completed serial polling jobs and completed jobs that used the document filing function Select the key of the desired job in the completed jobs screen 9 and then touch the Detail key From the details screen it is possible to resend the fax to destinations to which transmission was not successful CHECKING COMPLETED JOBS page 4 122 8 Call key Touc...

Page 403: ...serial polling operation Broadcast or Multi Polling appears together with a broadcast control number 4 digits 4 Time reserved Time started In the job queue screen the date and time the job was reserved In the completed jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progres...

Page 404: ...letion of a broadcast transmission serial polling or inbound routing operation If transmission to 3 destinations was successful out of a total of 5 003 005 will appear No response An error occurred because there was no response from the destination Busy An error occurred because the other party was busy Reject Reception A fax was sent from a party that has been blocked by the anti junk fax functio...

Page 405: ...b is completed Retry jobs A retry job appears at the bottom of the job queue screen When the set retry interval elapses the job is executed If there are jobs reserved ahead of the retry job the retry job is reserved at the bottom of the job queue and executed when its turn arrives Fax reception jobs when Inbound Routing is enabled When Inbound Routing is enabled in the Web pages fax reception jobs...

Page 406: ...ed total number of pages Fax Waiting This shows information on the destinations that are waiting A broadcast control number 3 digits appears in front of each destination Address The name of the other destination Status The status of communication Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Add...

Page 407: ... File Information on a transmission reception that used document filing To retrieve the file and use it touch the Call key Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Address The name or fax number of each destination Start time Time at which communication began Status Description of failure e...

Page 408: ...ted fax job Touch the NO key Printing of received faxes and forwarding jobs set using Inbound Routing Settings cannot be canceled FORWARDING RECEIVED FAXES TO AN ADDRESS Inbound Routing Settings page 4 65 Fax Job Scan to Print Job Internet Fax Address Broadcast 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 000 004 Waiting 10 22 04 01 000 010 ...

Page 409: ...The job will be executed when the job in progress is completed If the job in progress is a broadcast transmission job or a serial polling job the priority job will be transmitted between destinations of the broadcast transmission or serial polling job However if the priority job is a broadcast transmission job or a serial polling job it will be executed after the current job is completed Fax Job S...

Page 410: ...rt You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 201 or at a specified time once a day only The contents of the Image Sending Activity Report are erased when the report is printed and thus it cannot be reprinted System Settings Administrator Activity Report Print Select Setting This is used to set the conditions for printing activity ...

Page 411: ...olled because no data was in memory NO F CODE POLL The other machine refused an F code polling operation or your machine broke the connection when polled because no data was in its F code memory polling box RX POLL NG The connection was broken because the sub address for F code polling memory was not valid F POLL PASS NG The connection was broken because the passcode for F code polling memory was ...

Page 412: ...ATION 5 19 CHECKING AND DELETING THE SELECTED DESTINATIONS 5 20 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION 5 21 ENTERING AN ADDRESS MANUALLY 5 22 SPECIFYING A NETWORK FOLDER 5 23 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK 5 25 USING THE RESEND FUNCTION 5 27 TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE 5 28 CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT 5 32 SENDING AN I...

Page 413: ...CREEN 5 96 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED 5 99 CHECKING COMPLETED JOBS 5 100 STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED 5 101 GIVING PRIORITY TO A SCAN TRANSMISSION JOB 5 102 CHECKING THE INTERNET FAX ACTIVITY LOG Image Sending Activity Report 5 103 IMAGE SENDING ACTIVITY REPORT 5 103 INFORMATION APPEARING IN THE RESULT COLUMN 5 103 INTERNET FAX RECEPTIO...

Page 414: ...is sent to a specified directory of an FTP server When the file is sent it is also possible to send an e mail to a previously stored e mail address to inform the recipient of the location of the file This is called Scan to FTP Hyperlink Scan to Desktop The scanned file is sent to a specified folder on your computer To use Scan to Desktop software must be installed from the Sharpdesk Network Scanne...

Page 415: ...is used to scan a document or image To use PC Scan the scanner driver must be installed from the Software CD ROM that accompanies the machine Operating systems that can be used are Windows XP Server 2003 Vista Server 2008 7 8 Server 2012 The application integration module is required to use the metadata transmission function METADATA DELIVERY page 5 120 Metadata delivery The application integratio...

Page 416: ...STORING SENDER INFORMATION Be sure to configure this information as it is required for communication Before using Scan to E mail Store a default sender name in Sender Name and a reply e mail address in Reply E mail Address These will be used when a sender is not selected Before using Internet fax Store a sender name in Sender Name and a sender Internet fax address in Own Address When the POWER SAV...

Page 417: ...ever the procedure is simpler when the destination is stored in the address book Store each type of destination as explained below Types of transmission in scanner mode Scan to FTP Click Address Book in the Web page menu and then click the Add button Select FTP in Address Type and store an address Scan to Network Folder Click Address Book in the Web page menu and then click the Add button Select N...

Page 418: ...rofiles C will be the name of the one touch key The profile name is determined by the combination of the text entered in Prefix A and the profile The one touch key is assigned to an index tab in the address book screen based on the text entered in Initial B This defines how an image sent to your computer is processed For more information see profile explanation D ADDING DESTINATIONS For the number...

Page 419: ...sion will be re attempted automatically after a preset interval To cancel transmission Cancel the transmission from the job status screen STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED page 5 101 System Settings Administrator Recall in Case of Line Busy This is used to set the number of recall attempts and the interval between attempts when the connection cannot be established ...

Page 420: ...OOK page 5 18 5 Address Entry key Touch this key to manually enter an destination address instead of using a one touch key ENTERING AN ADDRESS MANUALLY page 5 22 6 Send Settings key Touch this key to select or enter the subject file name sender name or body text which has been previously stored in the Web page Scan modes CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT page 5 32 Internet fax ...

Page 421: ...strator this will appear when an Internet fax is received Only Hold Setting for Received Data Print is enabled Only Received Data Image Check Setting is enabled Both settings are enabled PRINTING A PASSWORD PROTECTED FAX Hold Setting For Received Data Print page 5 106 CHECKING THE IMAGE BEFORE PRINTING page 5 107 17 I Fax Manual Reception key Touch this key to receive an Internet fax manually MANU...

Page 422: ...gram key in the base screen will enable you to retrieve the program by simply touching the key STORING SCAN OPERATIONS Programs page 5 73 The functions that can be selected for the customized keys vary depending on the mode System Settings Administrator Customize Key Setting Registration is performed in System Settings Operation Settings Customize Key Setting in the Web page menu The special mode ...

Page 423: ...h panel before transmission CHECKING THE IMAGE TO BE TRANSMITTED Preview page 5 69 9 To key Touch this key to enter the selected destination one touch key RETRIEVING A DESTINATION page 5 19 10 Cc key When using Scan to E mail touch the Cc key when you wish to send a Carbon copy of the e mail to an additional destination 11 Bcc key When using Scan to E mail touch the Bcc key when you wish to send a...

Page 424: ...Bcc key appears in the address book screen System Settings Administrator Default Display Settings One of the following screens can be selected for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen Default Display Settings can be set on the displayed screen by touching Image Send Settings Operatio...

Page 425: ...tab on an index tab can be touched to display keys to further narrow the search range For example when the ABCD tab is touched keys from A to D appear If the B key is touched only destinations starting with the letter B will appear To cancel touch the key again Note that the search letter range cannot be narrowed on the Freq tab the etc tab or on a user index tab System Settings Custom Index page ...

Page 426: ...BER TO RETRIEVE A DESTINATION page 5 21 Resend key USING THE RESEND FUNCTION page 5 27 Select settings Settings can be selected for scanning the original Original 2 sided original scan size send size Exposure Resolution File Format Color Mode IMAGE SETTINGS page 5 53 Send Settings File Name Scan mode Data entry mode CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT page 5 32 USB memory mode EN...

Page 427: ...at 2 and 3 until all originals have been scanned 5 Touch the Read End key The COLOR START key cannot be used in Internet fax mode After the original is scanned the settings revert to the default settings To cancel scanning Press the STOP key to cancel the operation System Settings Administrator Default Display Settings The settings can be kept in effect a fixed period of time after scanning is com...

Page 428: ...elected for scan transmission or metadata transmission scanning will take place in Mono2 at a resolution of 300X300dpi or less Minimum original size Maximum original size Using the automatic document feeder 5 1 2 height x 5 1 2 width 140 mm height x 140 mm width 8 1 2 height x 19 5 5 width 216 mm height x 500 mm width Using the document glass 8 1 2 height x 11 width 216 mm height x 297 mm width ...

Page 429: ...ING DESTINATIONS Icon Mode Fax Scan to E mail Internet fax Direct SMTP Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple destinations For information on storing addresses in the address book see STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK page 5 6 For information on storing destinations for Scan to Desktop see STORING A DESTINATION FOR SCAN TO DESK...

Page 430: ...ey to send Cc or Bcc copies of the e mail System Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting determines whether or not the Next Address key can be omitted before specifying the next destination Factory default s...

Page 431: ...h the one touch key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key Touch the Detail key to check the specified destination type and name AAA AAA BBB BBB To Cc 1 2 5 15 10 Global Address Search Address Entry Address Review Condition Settings III III GGG GGG EEE EEE CCC CCC JJJ JJJ HHH HHH DDD DDD FFF FFF ABCD Freq EFGH IJKL MNOP QRSTU VWXY...

Page 432: ...stination is stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 0001 and 0011 0 can be omitted For example to enter 0001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key to clear the number and enter the c...

Page 433: ...en enabled using Bcc Setting in the system settings administrator If you wish the destination to be a Bcc destination touch the Bcc key When Internet fax mode is selected the base screen appears after the destination address is entered However if I Fax Reception Report On Off Setting is enabled in the system settings administrator the reception report request screen will appear If you wish to rece...

Page 434: ...the Browse key To directly enter a folder touch the Folder Path key A text entry screen will appear If a user name and password are required check with the administrator of the server and enter the user name and password If user authentication is being used User Name is automatically entered as log in name For the procedure for entering text see ENTERING TEXT page 1 54 in 1 BEFORE USING THE MACHIN...

Page 435: ...EFORE USING THE MACHINE Up to 100 workgroups 100 servers and 100 network folders can be displayed To move up one level touch the key The Cancel key can be pressed to return to the screen of step 1 To change the sorting order of the displayed keys touch the key that shows or in each screen The order switches between ascending order and descending order each time you touch the key To go to a particu...

Page 436: ...ter your user name and password 2 Touch the OK key 3 Search for the destination in the search screen Enter search characters for the destination and touch the Search key The search results will appear after a brief interval For the procedure for entering text see ENTERING TEXT page 1 54 in 1 BEFORE USING THE MACHINE How to search Enter the search characters maximum of 64 characters The system will...

Page 437: ... to request a reception report when sending an Internet fax 3 Select the destination 1 Touch the key of the desired destination If no names are found that match the search characters a message will appear Touch the OK key to close the message and touch the Search Again key to search again 2 Touch the To key This enters the selected destination If you wish to enter another destination repeat 1 and ...

Page 438: ...e stored group key Scan to FTP Scan to Desktop and Scan to Network Folder addresses Broadcasting destinations Addresses used only for BCC delivery Destinations transmitted to using a program System Settings Administrator Disable Resend on Fax Image Send Mode This prohibits use of the resend function When this setting is enabled the Resend key cannot be used in the base screen of image send mode Re...

Page 439: ... If the Apply also for Fax I Fax Screen checkbox is set to the Add Address key does not appear when destinations are added in fax or Internet fax mode screen and then the mode is switched to scanner image send mode Destinations can be added using the Address Book key Address Entry key or the key 1 Place the original When placing the originals orient them as shown below To place a large portrait or...

Page 440: ...book For more information see ENTERING DESTINATIONS page 5 18 System Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen 3 Switch to scan mode and display the image settings screen 1 Touch the Scan tab 2 Touch the Original key The current settings for Original Exposure Resolution File Format and Color Mode are...

Page 441: ...when scanning is completed and transmission will take place To scan in full color press the COLOR START key To scan in black and white press the BLACK WHITE START key If the color mode of the COLOR START key is set to Auto the color of the original will be detected automatically and scanning in full color grayscale or Mono2 will take place If Encrypt PDF is selected for the file format you will be...

Page 442: ...rge file it may be necessary to reduce the number of scanned pages or reduce the send size Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click Application Settings ...

Page 443: ...ng text see ENTERING TEXT page 1 54 in 1 BEFORE USING THE MACHINE 1 Touch the Send Settings key in the base screen BASE SCREEN page 5 9 If you are sending to a Scan to FTP Scan to Desktop or Scan to Network Folder destination go to step 4 2 To change the subject touch the Subject key 3 Enter the subject 1 Touch a Pre Set text key 2 Touch the OK key If you wish to directly enter the text touch the ...

Page 444: ...also touch the Address Entry key to directly enter an e mail address To specify the return address you can touch the key and enter a user number that has been previously stored using User List in the system settings administrator A key can only be selected for the return address if an e mail address has been stored for that user in User List in the system settings administrator Send Settings OK Su...

Page 445: ...sender When storing pre set text for the subject and file name in the Web pages up to 80 characters can be entered System Settings Administrator The Number of File Name Subject Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6 12 or 18 System Settings Administrator Default Sender Set This is used to store the sende...

Page 446: ...en follow the steps below 1 Connect the USB memory to the USB connector Type A on the machine 2 Place the original When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 4 Originals cannot be scanned in succession from both the automatic document feeder and the ...

Page 447: ...L IMAGE TYPE page 5 61 CHANGING THE RESOLUTION page 5 63 CHANGING THE FILE FORMAT page 5 64 CHANGING THE COLOR MODE page 5 68 SPECIAL MODES page 5 71 4 Specify the orientation in which the original is placed To enable the original to be scanned in the correct orientation the orientation in which the top edge of the original appears at the top of the display specify the orientation in which the ori...

Page 448: ... a password maximum of 32 characters and touch the OK key The recipient must use the password entered here to open the Encrypt PDF file To cancel Encrypt PDF touch the Cancel key The format settings screen will appear to let you change the file type Select a new file type and press the START key to begin transmission 6 If the original was placed on the document glass replace it with the next origi...

Page 449: ...p The scanned data will not be stored However if the file format is set to JPEG and the Specified Pages per File checkbox is selected files for which scanning is completed will be stored in USB memory To cancel scanning Press the STOP key to cancel the operation To cancel scanning to USB memory While scanned data is being stored in the USB memory the message Sending data and the Cancel key appear ...

Page 450: ...lder name and touch the OK key For the procedure for entering text see ENTERING TEXT page 1 54 in 1 BEFORE USING THE MACHINE To move up one level touch the key This key appears when a folder on the second level or lower is selected To change the order of the keys that appear in a screen touch the key that shows or Each time the key is touched the order changes between ascending and descending Spec...

Page 451: ...K key The entered file name will appear in A If the file name is not entered the settings in the Web page are used For the procedure for entering text see ENTERING TEXT page 1 54 in 1 BEFORE USING THE MACHINE USB Mem Scan Fax Internet Fax PC Scan Scan Auto Auto Scan Send Auto Text 200X200dpi PDF Auto Grayscale Mono2 PDF Special Modes Color Mode File Format Resolution Exposure Original File Name St...

Page 452: ...ode Destinations can be added using the Address Book key Address Entry key or the key 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Specify the destination 1 Touch the Address Book key in the base screen 2 Touch the key of the desired destination The icon appears in one touch keys in which Internet fax addresses are stored 3 Touch ...

Page 453: ...ginal is to the left touch the key 2 Touch the OK key You will return to the screen of step 2 The original orientation is initially set to If the original was placed with the top edge up this step is not necessary 5 Press the BLACK WHITE START key Scanning begins If the original is placed on the document glass the Read End key appears in the touch panel If the original is only one page go to step ...

Page 454: ...l stop Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click Application Settings Network Scanner Settings and then Administration Settings in the Web page menu Admin...

Page 455: ...BASE SCREEN page 5 9 2 To change the subject touch the Subject key 3 Enter the subject 1 Touch a pre set text key 2 Touch the OK key If you wish to directly enter the text touch the Direct Entry key to open the text entry screen Enter the text and touch the OK key The text in a pre set text key can be edited by touching the pre set text key and then the Direct Entry key The text entry screen will ...

Page 456: ...clear all entered text touch the Clear All key When this key is touched the entire body of the message is erased immediately not just the selected line Each line of the entered text can be selected with the keys To edit the selected line touch the Edit key The text entry screen will appear with the selected text entered Send Settings OK Subject File Name Body Text Sub Schedule coordination meeting...

Page 457: ...em Settings Administrator The Number of File Name Subject Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6 12 or 18 Sub Schedule coordination meeting Material for planning meeting Thank you for your continuous support We have attached sca Send Settings OK Subject File Name Body Text ...

Page 458: ...fax mode destinations in a single operation Up to 500 destinations can be selected in one broadcast operation If you frequently use broadcasting to send images to the same group of destinations it is convenient to store those destinations in a group key 1 Place the original Place the original face up in the document feeder tray or face down on the document glass Originals Transmission ...

Page 459: ...ns in a group key 3 Touch the Address Review key 4 Check the destinations and then touch the OK key If the transmission includes Cc or Bcc destinations touch the Cc tab or the Bcc tab to check those destinations To cancel a specified destination Touch the one touch key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key CHECKING AND DELETING T...

Page 460: ...ss scan each page one page at a time When scanning of one page finishes replace it with the next page and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished If Internet fax or fax destinations are included in the broadcast transmission the COLOR START key cannot be p...

Page 461: ...on setting is selected in scan mode the resolution will be changed to 200X200dpi File compression mode The compression mode will be changed to the compression mode set in Compression Mode at Broadcasting in the system settings administrator Color scanning Scanning will take place in Mono2 regardless of the color mode setting Scan file size If a broadcast transmission is performed that includes des...

Page 462: ...inal and perform the steps of the broadcast transmission Using document filing You will return to the document filing resend screen with the unsuccessful destinations entered Perform the document filing resend procedure There is no need to rescan the original If the All Destinations tab is touched in 1 all destinations will be displayed The Retry key that appears in the screen can be touched to re...

Page 463: ... Image data for transmission will be created and sent as an Internet fax For the procedures for using this function see the PC Fax driver Help To send an Internet fax using the PC I Fax function the PC Fax driver must be installed and then updated using the CD ROM that accompanies the Internet fax expansion kit For more information see the Software Setup Guide This function can only be used on a W...

Page 464: ...select the exposure for scanning CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 5 61 3 Resolution key Touch this key to select the resolution for scanning CHANGING THE RESOLUTION page 5 63 4 File Format key Touch this key to change the format file type of the scanned image file CHANGING THE FILE FORMAT page 5 64 5 Color Mode key Touch this key to select the color mode for scanning This key doe...

Page 465: ...original is placed 1 Touch the 2 Sided Booklet key or the 2 Sided Tablet key A book and a tablet are bound as shown below 2 Touch the appropriate Image Orientation key If this setting is not correct a suitable image may not be transmitted 3 Touch the OK key To cancel 2 sided scanning touch the highlighted key so that it is no longer highlighted 2 sided scanning automatically turns off after the tr...

Page 466: ... 2 x 11 A4 and the send size is 5 1 2 x 8 1 2 B5 the image will be reduced before transmission When the original size is a non standard size or you wish to change the scan size manually specify the original scan size Specifying the original scan size by paper size page 5 56 Specifying the original scan size by numerical values page 5 57 8 x11 Auto Auto File Quick File Address Review Send Settings ...

Page 467: ...ize key Use the automatic document feeder to scan a long original The maximum width that can be scanned is 19 5 8 500 mm the maximum height is 11 5 8 297 mm TRANSMITTABLE ORIGINAL SIZES page 5 17 To specify an AB size for the scan size touch the AB Inch key to highlight the AB side and then specify the scan size 4 Touch the OK key When Long Size is selected the 2 sided scanning setting and send si...

Page 468: ...SETTINGS page 5 53 2 Touch the Scan Size key 3 Touch the Size Input key 4 Enter the scan size original size 1 Touch the X key and enter the X horizontal dimension with the keys 2 Touch the Y key and enter the Y vertical dimension with the keys 3 Touch the OK key Touch the OK key next to the Cancel key to complete the setting and return to the screen of step 3 Scan Original OK Auto 8 x11 Scan Size ...

Page 469: ...cified When the automatic document feeder is used an original longer than 14 356 mm can be scanned maximum width 19 5 8 500 mm In this case touch the Long Size key in the screen of step 3 Specifying the original scan size by paper size page 5 56 TRANSMITTABLE ORIGINAL SIZES page 5 17 Auto X11 Y8 Scan Size Send Size OK 2 Sided Booklet 2 Sided Tablet Image Orientation Scan Original ...

Page 470: ...he mode and display the image settings screen 1 Touch the tab of the mode that you wish to use 2 Touch the Original key IMAGE SETTINGS page 5 53 2 Touch the Send Size key 3 Specify the send size 1 Touch the desired send size key 2 Touch the OK key Depending on the paper size specified for the Scan Size it may not be possible to select some sizes for the Send Size Size keys that cannot be specified...

Page 471: ...is setting is not correct when sending an image with a changed ratio a suitable image may not be transmitted 2 Touch the OK key The ratio used for reduction or enlargement of the original will appear between the Scan Size and the Send Size 11x17 8 x11 Scan Size Send Size 129 OK 2 Sided Booklet 2 Sided Tablet Image Orientation Scan Original 1 2 ...

Page 472: ...text and printed photographs such as a magazine or catalogue Text Photo This mode provides the best balance for scanning an original which contains both text and photographs such as a text document with a photo pasted on Text Use this mode for regular text documents Photo Use this mode to scan photos Printed Photo This mode is best for scanning printed photographs such as photos in a magazine or c...

Page 473: ...cannot be selected To reduce the occurrence of line patterns moiré effect when scanning printed matter touch the Moiré Reduction checkbox so that a checkmark appears When using the document glass to scan multiple original pages the exposure setting can be changed each time you change pages When using the automatic document feeder the exposure setting cannot be changed once scanning has begun Howev...

Page 474: ...ct the resolution 1 Touch the key of the desired resolution 2 Touch the OK key In Internet fax mode the Half Tone key can be touched to select halftone except when 200X100dpi is selected When the original has many gradations of light and dark such as a photo or color illustration halftone provides a more attractive image than regular transmission Scan Resolution OK 300X300dpi 200X200dpi 100X100dpi...

Page 475: ... can be changed When using the document glass to scan multiple original pages the resolution setting can be changed each time you change pages When using the automatic document feeder the resolution setting cannot be changed once scanning has begun However when Job Build is used in the special modes the resolution can be changed each time a new set of originals is inserted When TIFF S is selected ...

Page 476: ...rmat setting for B W mode is the file format that is used when the BLACK WHITE START key is pressed with the B W mode set to Mono2 The format setting for Color Gray mode is the file format that is used when the COLOR START key is pressed or when the BLACK WHITE START key is pressed with the B W mode set to Grayscale The file type of B W mode and the file type of Color Gray mode are linked The file...

Page 477: ...for each page a file cannot be created for multiple pages For this reason the Specified Pages per File checkbox does not appear When the file format is set to Encrypt PDF a screen prompting you to enter a password will appear when the START key is pressed to start scan send transmission Touch the Entry key in the displayed screen to open the keyboard screen Enter a password maximum of 32 character...

Page 478: ...s are 200X100dpi and 200X200dpi If TIFF S is selected after 200X400dpi 400X400dpi or 600X600dpi is selected the resolution automatically changes to 200X200dpi Send size Always 8 1 2 x 11 A4 If TIFF S is selected after the send size is changed the send size is automatically changed to 8 1 2 x 11 A4 If a size larger than 8 1 2 x 11 A4 is scanned the size will automatically be reduced to 8 1 2 x 11 A...

Page 479: ...grayscale 1 Select the mode and display the color mode settings screen 1 Touch the tab of the mode that you wish to use 2 Touch the Color Mode key IMAGE SETTINGS page 5 53 2 Select the color mode 1 Touch the key of the mode to be used when the COLOR START key is pressed You can select whether black white scanning will take place in Mono2 or grayscale when Auto is selected and a black and white ori...

Page 480: ...ppears while the originals are being scanned and when scanning is finished the preview screen appears on the touch panel Transmission will not take place until you touch the Start Sending key in the preview screen 4 Check the preview image and then touch the Start Sending key Transmission begins For information on the preview screen see PREVIEW CHECK SCREEN page 5 70 System settings administrator ...

Page 481: ...ddress send This key can only be touched when the entire preview image is displayed in the preview screen 4 Function Rev key Touch to check special mode settings or scan settings for two sided originals 5 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the left in the order Full Page Twice 4 Times 8 Times The setting applies to all pages in the file not just the...

Page 482: ...e Original key SCANNING ORIGINALS OF DIFFERENT SIZES Mixed Size Original page 5 81 6 Blank Page Skip key ELIMINATING BLANK PAGES FROM A TRANSMISSION Blank Page Skip page 5 87 7 Card Shot key SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE Card Shot page 5 89 8 Business Card Scan key SCANNING BUSINESS CARDS Business Card Scan page 5 92 9 Original Count key 1 CHECKING THE NUMBER OF SCANNED ORIGINAL...

Page 483: ... special mode menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special mode menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special mode menu screen Transaction Report Fax Special Modes Card Shot OK Quick File M...

Page 484: ...n a program is used settings are selected with ease by simply pressing the stored key In addition transmission takes place based on the stored settings so there are no chances for mistakes Programs are stored edited and deleted using Address Control in the system settings See Program page 7 21 in 7 SYSTEM SETTINGS Programs can also be stored in the Web pages Click Job Programs and then Image Send ...

Page 485: ...WHITE START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been...

Page 486: ...s appear Shadows at the edges of the original can also be erased when the automatic document feeder is used When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning...

Page 487: ... with the next page and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning Press the STOP key to cancel the operation When the erase function is used erase takes plac...

Page 488: ...ument feeder or on the document glass and have it scanned at the specified time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished However when the document filing function is used the scanned original and settings are stored on the built in hard drive This function cannot be used in USB memo...

Page 489: ...ginal and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished If the destination is an Internet fax destination press the BLACK WHITE START key The original is scanned into memory The original cannot be scanned at a specified time To cancel scanning Press the STOP key...

Page 490: ... be scanned Note that when the memory is being used for other jobs fewer pages can be scanned When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of ...

Page 491: ...peration All scanned data will be cleared 7 Touch the Read End key If no action is taken for one minute after the confirmation screen appears scanning automatically ends and the transmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned If the memory becomes full during scanning a message will appear and the tr...

Page 492: ...t the originals face up in the document feeder tray 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key SPECIAL MODES page 5 71 8 1 2 x 11 5 1 2 x 8 1 2 8 1 2 x 11 5 1 2 x 8 1 2 Originals 5 1 2 x 8 1 2 A...

Page 493: ...xed size originals has been selected an original scan size cannot be specified When mixed size originals are set automatic duplex scanning cannot be used Rotate cannot be used when Mixed Size Original is enabled To cancel the Mixed Size Original setting Touch the Mixed Size Original key in the screen of step 4 so that it is not highlighted System Settings Administrator Original Feeding Mode The or...

Page 494: ...ultiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray 2 Specify the destination ENTERING DESTINATIONS page 5 18 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key SPECIAL MODES page 5 71 4 Select the original count function 1 Touch the Original Count key so tha...

Page 495: ...pear Scanning will not be completed automatically and the image will not be reserved for transmission If the displayed number of original sheets is different from the actual number of sheets Touch the Cancel key and then touch the OK key in the message screen to clear all scanned data Scan settings and destination settings will not be cleared Insert the original sheets in the automatic document fe...

Page 496: ...ce the original face up in the document feeder tray or face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key 3 Touch the Suppress Background key Read the message that appear...

Page 497: ... When scanning finishes place the next original and press the COLOR START key or the BLACK WHITE START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished When the color mode setting of the BLACK WHITE START key is Mono2 the suppress background function will not operate if the BLACK WHITE START key is pressed To cance...

Page 498: ...ted as blank and thus sent When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray This function cannot be used when the document glass is used for scan send 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination...

Page 499: ...that include two blank pages are scanned by duplex scanning A will show 5 B will show 10 and C will show 8 If this step is not performed for one minute while the above confirmation screen appears the scanned image and settings will be cleared and the base screen will reappear Scanning will not be completed automatically and the image will not be reserved for transmission When Default Preview is en...

Page 500: ...hine before performing the procedure below 1 Place the original face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key 3 Touch the Card Shot key SPECIAL MODES page 5 71 Trans...

Page 501: ...ginal scan size or the send size In this case the screen of this step appears when you touch the scan size key For the procedure for setting the send size see Specifying the send size of the image page 5 59 5 Press the COLOR START key or the BLACK WHITE START key to scan the front side of the card If the destination is an Internet fax destination press the BLACK WHITE START key To cancel scanning ...

Page 502: ...u can touch the Configure key to change the exposure resolution scan size and send size The ratio cannot be specified and Rotation Sending Setting cannot be selected To cancel Card Shot Touch the Cancel key in the screen of step 4 Read End Configure Place next original Pg No x Press Start When finished press Read End ...

Page 503: ...al Modes key 3 Touch the Business Card Scan key Read the message that appears and then touch the OK key SPECIAL MODES page 5 71 4 Press the COLOUR START key or the BLACK WHITE START key Scanning begins A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key to cancel the operation This function cannot be used when the scan size is specified by numerical values...

Page 504: ...ata entry mode 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 18 3 Select the special modes 1 Touch the Internet Fax tab 2 Touch the Special Modes key 3 Touch the keys to switch through the screens 4 Touch the Transaction Report key SPECIAL MODES page 5 71 4 Select print condition...

Page 505: ...cel the operation For a broadcast transmission changes to the transaction report print conditions apply to all destinations To cancel the transaction report setting Touch the Cancel key in the screen of step 4 System Settings Administrator Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports The factory default setting is Single Sending Print ...

Page 506: ...e CHECKING THE STATUS OF TRANSMISSION RECEPTION JOBS The job status display is in the lower left corner of the touch panel The job status display can be touched to display the job status screen Print Job Fax Job Scan to Address Set Time Pages Status Broadcast0001 1 2 3 4 10 00 04 01 020 003 Connecting AAA AAA BBB BBB CCC CCC 10 05 04 01 000 001 Waiting 10 22 04 01 000 004 Waiting 10 30 04 01 000 0...

Page 507: ... screen Detail key This shows detailed information on the results of completed broadcast transmissions and jobs that used the document filing function Select the key of the desired job in the completed jobs screen 9 and then touch the Detail key This key does not appear if the had disk drive is not installed CHECKING COMPLETED JOBS page 5 100 8 Call key Touch this key to call up and use a transmis...

Page 508: ...t appears together with a broadcast control number 4 digits 4 Time reserved Time started In the job queue screen the date and time the job was reserved In the completed jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progress Job waiting to be executed 3 AAA AAA 10 22 04 01...

Page 509: ...onse from the destination OK Report A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the destination NG Report A receive report was requested for a transmission however the transmission did not take place correctly and a transmission failed report was received No Report An e mail was received without an attached file...

Page 510: ...smission job excluding Direct SMTP transmission jobs that requests a receive report the job is placed on standby at the bottom of the job queue screen Report Wait appears in the status column When the receive report is received from the destination or if the report is not received within the timeout time the job moves to the completed jobs screen Reception jobs when Inbound Routing Settings are en...

Page 511: ...udes a Scan to FTP address Scan to Network Folder address or Scan to Desktop address Tab name Information displayed File Shows information on a transmission reception that used document filing function To call up the file and use it touch the Call key Failed Shows information on addresses for which communication failed Address Address name or number Start time Time at which communication began Sta...

Page 512: ...he key of the job to be stopped 3 Touch the Stop Delete key 3 Touch the Yes key If you do not want to stop the selected job Touch the No key Printing of a received Internet fax cannot be stopped Broadcast 1 2 4 10 00 04 01 020 003 Connecting AAA AAA CCC CCC 10 05 04 01 000 001 Waiting 10 30 04 01 000 010 Waiting Priority 3 BBB BBB 10 22 04 01 000 004 Waiting Print Job Fax Job Internet Fax Scan to ...

Page 513: ...iority 1 Touch the mode tab of the job to be given priority 2 Touch the key of the job to be given priority 3 Touch the Priority key The selected job moves up to the position immediately following the job in progress The job will be executed when the job in progress is completed Broadcast 1 2 4 10 00 04 01 020 003 Connecting AAA AAA CCC CCC 10 05 04 01 000 001 Waiting 10 30 04 01 000 010 Waiting P...

Page 514: ...ports The factory default setting is not to print The Image Sending Activity Report can be set to print each time the number of transactions reaches 201 or at a specified time once a day only Message Explanation OK The transaction was completed normally OK REPORT A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the d...

Page 515: ...orward page 7 22 When printing is not possible because the machine has run out of paper or toner received Internet faxes can be forwarded to and printed by another previously stored Internet fax machine System Settings Administrator I Fax Default Settings These settings are used to select how received faxes are handled when the POWER key is off the main power switch is on the volume of the beep th...

Page 516: ...election System Settings Fax Data Receive Forward page 7 22 This setting is used to hide the I Fax Manual Reception key that appears in the base screen of Internet Fax mode When the I Fax Manual Reception key is hidden manual reception is initiated by touching the Reception Start key in the screen that appears when Fax Data Receive Forward I Fax Settings is selected Auto 8 x11 Auto Auto File Quick...

Page 517: ... Received Data Image Check Setting is enabled in the system settings administrator a password can be entered to display the received data list screen If you wish to check an image before printing it continue from step 2 on the next page The received faxes will be retained in memory regardless of whether they were received automatically or manually If Fax Data Receive Forward is enabled in the syst...

Page 518: ...d images touch the Thumbnail key To delete an image that has been selected touch the Delete key To print an image that has been selected touch the Print key 3 Check the received image and then touch the Print key Printing begins For information on the image check screen see IMAGE CHECK SCREEN page 5 110 If the screen of step 1 appears when you are configuring settings in the setting screens of any...

Page 519: ... image send mode after checking the image 2 Select the received image 1 Touch the key of the received image that you want to check Multiple received images can be checked 2 Touch the Forward key To show thumbnails of the received images touch the Thumbnail key The receieved image can be checked by touching the Image Check key IMAGE CHECK SCREEN Page 5 110 3 Touch the Forward Destination from the a...

Page 520: ... viewing the image you will return to the base screen of image send mode regardless of which mode you were in previously System Settings Administrator Received Data Image Check Setting Use this to specify whether or not a received Internet fax can be viewed before it is printed III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB To Cc 1 2 5 15 10 Address Review ABCD Fre...

Page 521: ...e current page number You can touch the current page number key and enter a number with the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Print key Touch to start printing 6 Display zoom key Use this to set the zoom ratio of the displayed image Changes from...

Page 522: ...und routing function 1 In the Web page menu click Application Settings Inbound Routing Settings and then Administration Settings 2 Select Enable in Inbound Routing and click the Submit button Users without administrator rights can be prohibited from storing editing and deleting forwarding tables in this screen and from specifying which table is used To do so select the checkboxes below Disable Reg...

Page 523: ...nternet Fax Address or Fax Number as appropriate and click the Add to List button The entered address will be added to the Address to be Entered list Specify whether the address will be directly entered maximum of 1500 characters or selected from a global address book by clicking the Global Address Search button To store multiple addresses repeat this step 3 When you have finished adding addresses...

Page 524: ...desired day of the week To specify a time select the Set Forwarding Time checkbox and specify the time 6 Select the file format The format can be set separately for each forwarding address for each of forwarding addresses 1 2 and 3 in the table 7 Select the forwarding address Forwarding addresses can be selected from the machine s address book Multiple addresses can be selected A maximum of 1000 f...

Page 525: ...ge menu 2 Select Always Forward or Forward on Selected Day Time from the forwarding table The forwarding permission settings that appear here are linked to the forwarding conditions set in step 3 If you wish to use different forwarding conditions than those set in step 3 set the forwarding permission settings 3 Click Submit To delete a forwarding table click the checkbox next to the table name so ...

Page 526: ...ROM using the integrated installer For the procedures for installing the scanner driver and configuring settings see the Software Setup Guide This function cannot be used when it has been disabled using Disable Scan Function in the system settings administrator The procedures for selecting the scanner driver and starting scanning vary depending on the TWAIN compliant application For more informati...

Page 527: ... the TWAIN compliant application on your computer and select Select Scanner from the File menu 4 Select the scanner driver of the machine 1 Select SHARP MFP TWAIN V 2 Click the Select button 5 Select Acquire Image from the File menu The scanner driver opens 1 2 ...

Page 528: ... or other advanced settings change to the Custom Settings screen Image Area menu Select the scan area If Auto is selected the original size detected by the machine will be scanned You can also set the scanning area in the preview window with your mouse 3 Click the Preview button The preview image will appear in the scanner driver If you are not satisfied with the preview image repeat 2 and 3 If th...

Page 529: ...d numbers will change the area relative to the top left corner of the specified area button When a preview image is displayed and a scanning area is not specified you can click the button to automatically set the scanning area to the entire preview image For further information on the scan settings click the button to open scanner driver Help If the originals are placed in the document feeder tray...

Page 530: ...tents At the machine 9 Touch the Exit key in the touch panel 10 Touch the Yes key Exit This machine is in the PC scan mode Do not remove the original Scanner IP address 250 160 102 106 Yes No PC scan in progress Finish PC scan mode ...

Page 531: ...eparate file The metadata file is created in XML format By linking the metadata with applications such as document management software a workflow application or an encryption server a sophisticated document solution environment can be built Using the application integration module kit information on a generated image file can be entered at the touch panel and transmitted along with the image as an...

Page 532: ...e by including a unique extension the date etc in the generated file name If the file name setting is left blank the machine will automatically generate a file name that is unique Addresses specified in Address Type Allowing Metadata Entry when a metadata set is stored can be selected as transmission destinations at the time of transmission using one touch keys manual entry and or a global address...

Page 533: ...he item that you want to enter If you accidentally selected the wrong metadata set or wish to use a different metadata set when a default metadata set has been set touch the Metadata Set key Touch the OK key in the message screen that appears You will return to the screen of step 1 Metadata items entered to that point will be canceled Auto Auto Auto File Quick File Send Settings Address Entry Addr...

Page 534: ...ssion without sending metadata switch to a different mode by touching the tab of that mode and then perform transmission Before configuring metadata settings you can specify addresses in all modes to be used After metadata settings have been configured only addresses in modes that are allowed in the selected metadata set can be specified When metadata settings have been configured or an address is...

Page 535: ...priate information in the related items of the send settings Name entered in metadata field Description Where entered fromName Name of the user who sent the job If the name is not entered as metadata the sender name determined by the usual rules for determining the sender name will be applied as metadata Reply To Sender name of selected sender replyTo E mail address to which the transmission resul...

Page 536: ...FILING 6 7 USING DOCUMENT FILING IN EACH MODE 6 8 BASE SCREEN OF DOCUMENT FILING MODE 6 10 SAVING FILES WITH DOCUMENT FILING SAVING A FILE WITH Quick File 6 11 SAVING A FILE WITH File 6 13 FILE INFORMATION 6 15 SAVING A DOCUMENT FILE ONLY Scan to HDD 6 18 Scan to HDD SCREEN 6 18 PERFORMING Scan to HDD 6 23 USING STORED FILES SEQUENCE FOR USING A STORED FILE 6 24 FOLDER AND FILE SELECTION SCREENS 6...

Page 537: ... other information The stored file can also be used by other people Do not use this method to save files that you do not want others to use such as files containing sensitive or confidential information File As a copy scan send or other job is performed this function saves the document data to the hard drive Unlike Quick File various types of information can be appended to the file when the file i...

Page 538: ...ed above to obtain another set of output the settings must be selected all over again If you don t remember the settings much effort may be expended to get the same output result as the previous time By retrieving a job stored using document filing there is no need to reselect copy settings or rescan the original The job can be retrieved and printed using the same settings quickly and easily Ratio...

Page 539: ... are not needed when storing a job using Quick File A maximum of 1000 custom folders can be created on the hard drive User Name This is necessary if you will be assigning a user name to stored files User names are stored in User List in the system settings administrator A user name is also used as a search condition when searching for a file Custom Folder The Main folder is initially available as ...

Page 540: ...en stored in the Quick File folder it may not be possible to perform a large copy job using sort mode Delete unneeded files The original types above are examples to make the explanation easier to understand The actual number of pages and number of files that can be stored will vary depending on the contents of the original images and the settings when the files are stored Examples of original type...

Page 541: ...check information on the deletion cycle Print the Administrator Settings List in the system settings administrator To check information on the folders selected for file deletion Print the Document Filing Folder List in the system settings When Automatic Deletion of File Settings is enabled in the system settings administrator all files in the specified folders will be deleted when the set time arr...

Page 542: ...others to use When saving a file with File use the Confidential property A password can be set for a Confidential file to prevent the file from being used by other people Take care to keep the password of a stored Confidential file secret The property of a stored Confidential file can be changed to Sharing by Property Change when the file is used Do not store sensitive documents or documents that ...

Page 543: ... 1 Touch the COPY key 2 Touch the File key or the Quick File key 1 Touch the IMAGE SEND key 2 Touch the Scan tab 3 Touch the File key or the Quick File key Ready to scan for copy 0 Auto 8 x11 Plain Auto 8 x11 Color Mode Special Modes 2 Sided Copy Output File Quick File Original Paper Select Full Color Exposure Auto Copy Ratio IMAGE SEND DOCUMENT FILING COPY 100 Preview Plain 8 x11 8 x11 8 x11 1 2 ...

Page 544: ...filing in print mode To use document filing in print mode select document filing in the printer driver For more information on using document filing in print mode see CONVENIENT PRINTER FUNCTIONS page 3 54 in 3 PRINTER Using document filing in PC Fax PC I Fax mode To use document filing in PC Fax or PC I Fax mode select document filing settings in the PC Fax driver For more information see Help in...

Page 545: ...on are performed The file will be stored in the Main folder or a custom folder SAVING A DOCUMENT FILE ONLY Scan to HDD page 6 18 4 HDD Status tab Touch this key to check how much of the machine s hard drive is being used The amount used is shown as a percentage 5 External Data Access tab This can be selected when an FTP server is stored or a USB memory device is connected to the machine DIRECTLY P...

Page 546: ...ing a document in the Quick File folder while copying is explained below SAVING FILES WITH DOCUMENT FILING 1 Place the original Place the original face up in the document feeder tray or face down on the document glass 2 Touch the Quick File key 3 Touch the OK key You will return to the base screen of copy mode and the Quick File key will be highlighted To cancel Quick File Touch the Quick File key...

Page 547: ...ART key that you pressed initially Repeat until all pages have been scanned and then press the Read End key To cancel scanning Press the STOP key When a file is stored using Quick File the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Month Day Year_Hour Minute Second Example Copy_04042020_112030AM Stored to Quick File Folder When us...

Page 548: ...s To select the user name file name folder and confidential setting see FILE INFORMATION page 6 15 Specifying a user name page 6 15 Assigning a file name page 6 16 Specifying the folder page 6 16 Storing a file as a confidential file page 6 17 After configuring the above settings you will return to this screen Go to the next step If you do not wish to assign a user name or other information to the...

Page 549: ...WITH Quick File page 6 11 To cancel scanning Press the STOP key When a file is stored using File without appending file information the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Month Day Year_Hour Minute Second Example Copy_04042020_112030AM Stored to Main Folder When user authentication is used the user name that was used for l...

Page 550: ...d user name in the list of user names that is displayed 1 Select the user name There are two ways to select the user name A Touch the key of the user name The touched user name is highlighted If you accidentally select the wrong user name touch the key of the correct name B Touch the key An area for entering the Registration No appears in the message display Enter the Registration No set during us...

Page 551: ...file 1 Touch the key of the folder where you want to store the file If a password has been set for the folder a password entry screen appears Enter the password of the touched folder with the numeric keys 5 to 8 digits and touch the OK key 2 Touch the OK key File Information OK Cancel Confidential User Name User Unknown Copy_04042013_112030AM Main Folder File Name Stored to Password File Informati...

Page 552: ...rty 1 Select the Confidential checkbox so that a checkmark appears Confidential mode is enabled and a password can be entered 2 Touch the Password key 2 Enter a password 5 to 8 digits with the numeric keys and touch the OK key As each digit is entered changes to File Information OK Cancel Confidential User Name Password Name 1 file 01 User 1 File Name Stored to 1 2 Password Enter password via the ...

Page 553: ...22 4 Original key Touch this key to set the scanning size storing size and orientation of the original and select 2 sided scanning settings Original key page 6 19 5 Exposure key Touch this key to select the exposure for scanning 6 Resolution key Use this to select the resolution that will be used when the file is transmitted When Long Size is specified only resolution settings of 300 X 300 dpi and...

Page 554: ...you return to the Scan to HDD screen Exposure key To adjust the exposure touch the Exposure key Select an appropriate exposure mode for the original and touch the or key to adjust the exposure level When finished touch the OK key 1 Select the appropriate original type for the original to be scanned 2 Select Auto or Manual If you selected Manual touch the or key to adjust the exposure For a darker ...

Page 555: ... black and white it is scanned as a full color original Auto The machine detects whether the original is color or black and white and automatically selects full color or black and white grayscale scanning 2 Color Only the red areas of the original are changed to the selected color colors other than red are scanned in black Red green blue cyan magenta or yellow can be selected BLACK WHITE START key...

Page 556: ...gle file Use this function when there are more original pages than can be placed at once in the auto document feeder 4 Original Count key When using the automatic document feeder to scan an original you can check whether or not the correct number of pages were scanned before storing the document 5 Mixed Size Original key This feature lets you scan originals of different sizes at the same time for ...

Page 557: ... a number with the numeric keys to go to that page number 3 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 4 Start Storing key This starts Scan to HDD 5 Display zoom key Use this to set the zoom ratio of the displayed image Changes from the left in the order Full Page Twice 4 Times 8 Times The settin...

Page 558: ...START key Scanning begins For the procedure for placing the original see step 4 of SAVING A FILE WITH Quick File page 6 11 When Preview is enabled the preview screen appears Checking the image before storing it Preview page 6 22 A beep will sound to indicate that Scan to HDD is completed To cancel scanning Press the STOP key When Scan to HDD is performed without appending file information the foll...

Page 559: ...user authentication and storing user names see User Control page 7 46 in 7 SYSTEM SETTINGS USING STORED FILES Files stored by document filing can also be retrieved and used from the Web pages Click Document Operation and then Document Filing in the Web page menu and select the folder that contains the file you wish to use You can also show a preview of a stored file in the web pages Change the mod...

Page 560: ...red operation and configure settings JOB SETTINGS SCREEN page 6 30 PRINTING A STORED FILE page 6 31 SENDING A STORED FILE page 6 37 PROPERTIES OF STORED FILES page 6 39 MOVING A STORED FILE page 6 41 DELETING A STORED FILE page 6 43 CHECKING AN IMAGE OF A STORED FILE page 6 44 Main Folder File Name file 01 Name 1 04 04 2013 file 02 Name 2 04 04 2013 file 03 tiff Name 3 04 04 2013 file 04 Name 4 04...

Page 561: ...touched The password must be entered 3 Quick File Folder key Touch this key to retrieve a file from the Quick File folder The files in the Quick File folder will appear SAVING A FILE WITH Quick File page 6 11 4 Index tabs All folders appear on the All Folders tab Touch a tab to display the custom folders whose initials set in Document Filing Control in the system settings match the letters on the ...

Page 562: ...creen appears Enter the desired page number 3 digits with the numeric keys For example to display page 3 enter 003 5 Switch Display key The displayed file keys can be changed by job type and can be displayed as thumbnail images The currently selected job type appears to the right of the Switch Display key All Files is initially selected When the Switch Display key is touched the following screen a...

Page 563: ...PRINTING page 6 33 7 Sort Order Display Items This can be used in the thumbnail screen The order of display of the file thumbnails can be changed in Sort Order Select Date Date File Name File Name User Name or User Name The number of displayed file thumbnails can be changed in Display Items Select 2 thumbnails or 8 thumbnails ...

Page 564: ...the Switch Display key to display the keys of a particular mode such as copy or scanner mode or to display thumbnail images of the files The Switch Display key allows you to quickly find a file You can touch the File Name key the User Name key or the Date key to change the order of display of the files The Multi File Print key can be touched to select multiple files in a folder for printing MULTI ...

Page 565: ...ES OF STORED FILES page 6 39 8 Image Check key An image of the stored file appears CHECKING AN IMAGE OF A STORED FILE page 6 44 9 Detail key Touch this key to show detailed information on the selected file When this key is touched the following screen appears If you wish to change the file name touch the File Name key in this screen A text entry screen will appear Enter the desired file name The k...

Page 566: ...mber of copies and other settings can be selected For more information see PRINT SETTINGS SCREEN page 6 32 A file saved in black and white or grayscale cannot be printed in color When a long size document is stored from Scan to HDD or scan mode the file cannot be printed A file stored from scan mode that included fax mode or Internet fax mode destinations in a broadcast transmission can be printed...

Page 567: ...select Margin Shift Pamphlet Style 2in1 4in1 or Stamp This key does not appear if the file was saved from print mode 5 key Use these keys to set the number of copies The number of copies can also be selected by directly touching the numeric display and changing the number with the numeric keys 6 Print and Delete the Data key Printing begins when this key is touched When printing is finished the fi...

Page 568: ... with the Switch Display key or the screen is changed with the Back key while a file is selected the selection of the file will be canceled When the Select All key is touched it will change into the Cancel All key To cancel the selection of all files that was made with the Select All key touch the Cancel All key If all files are selected without using the Select All key the key will not change int...

Page 569: ...the keys You can also directly touch the numeric display and change the number with the numeric keys 3 Touch the Print and Delete the Data key or the Print and Save the Data key If the Print and Delete the Data key is touched the files will be automatically deleted after printing If the Print and Save the Data key is touched the files will be saved after printing Number of Selected Files 5 Job Set...

Page 570: ...he Registration No set during user registration This will allow you to select the user name D Touch the Direct Entry key A text entry screen appears Directly enter the user name After selecting the user name touch the OK key When Selection of All Users is not allowed checkbox and Selection of User Unknown is not allowed checkbox are disabled in the system settings administrator the All Users key a...

Page 571: ... Data key If the Print and Delete the Data key is touched the files will be automatically deleted after printing If the Print and Save the Data key is touched the files will be saved after printing If there are no files that match the search conditions you will return to the file list screen All files that match the current search conditions can be deleted by touching the Delete the Data key User ...

Page 572: ...e installation of the corresponding options If any of the following special modes were included in the saved file the file cannot be transmitted Pamphlet Copy Covers Inserts Photo Repeat Multi Page Enlargement Multi Shot for copying If any of the following special modes were included in the saved file the file can be transmitted but the special modes will not be executed Margin Shift Transparency ...

Page 573: ...a file to multiple destinations 7 Cancel key This returns you to the job settings screen 8 File name User name display This shows the icon of the file to be sent the file name the user name and the color mode color black white 9 Any of these keys can be touched to change the corresponding settings of the file to be sent The settings that can be selected vary by mode Scan mode Resolution key Use th...

Page 574: ...n be changed to Protect or Confidential using Property Change in the Job Settings Protect Protect prevents a file from being moved or deleted A password cannot be established The icon appears with the mode icon in the file key of a protected file Confidential To protect a Confidential file a password is set The password must be entered to retrieve the file The icon appears with the mode icon in th...

Page 575: ...hanged to Protect A file that is set to Protect can be changed to Sharing or Confidential However a Protect file that is saved in the Quick File folder can only be changed to Sharing A file that is saved in the Quick File folder cannot be changed to Confidential If the file is moved to the Main folder or a custom folder the property can be changed to Confidential Two properties cannot be selected ...

Page 576: ...he file name touch the File Name key 3 The above screen shows the custom folders as an example Select the destination folder 1 Touch the key of the folder to which you want to move the file If a password is set for the selected folder a password entry screen will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key 2 Touch the OK key Job Settings Cancel file 01 Name 1...

Page 577: ... A file whose property is Protect cannot be moved To move a protected file change its property to Sharing or Confidential User 2 Move Job Settings Move Cancel file 01 Name 1 F Color File Name Move to Select the folder the file is moved to file 01 8 x11 ...

Page 578: ...TING A FILE page 6 29 1 Touch the Delete key 2 Check the file and then touch the Yes key A file whose property is Protect cannot be deleted To delete a protected file change its property to Sharing or Confidential Job Settings Cancel file 01 Name 1 8 x11 F Color Print Send Image Check Property Change Move Delete Detail Select the job Yes No Delete the file data Name 1 file 01 ...

Page 579: ...ize of the image part of the image may be clipped off in the image check screen on the touch panel 1 Touch the Image Check key 2 Check the image of the file For information on each of the items see IMAGE CHECK SCREEN page 6 45 Job Settings Cancel file 01 Name 1 8 x11 F Color Print Send Image Check Property Change Move Delete Detail Select the job Image Check Back Display Rotation Detail file 01 Na...

Page 580: ...nt page number key and enter a number with the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Detail key This shows the detailed information screen FILE SELECTION SCREEN page 6 27 6 Display zoom key Use this to set the zoom ratio of the displayed image Chang...

Page 581: ...file select the file and then touch the Detail key If user authentication is enabled and the Call key is touched when no users are logged in the user authentication screen will appear to let you log in When Display only the Files of Logged in Users is enabled under System Settings Administrator Authority Group List Document Filing it is not possible to reuse a file if its user name does not match ...

Page 582: ... know the file name touch the File or Folder Name key and go to Using the file name or folder name to search in step 3 When Display only the Files of Logged in Users is enabled under System Settings Administrator Authority Group List Document Filing the user name of the currently logged in user is selected and other user names cannot be selected When you search using Meeting All folders and files ...

Page 583: ...text entry screen appears Directly enter the user name Searching is possible even if you only enter the first several letters of the user name After selecting the user name touch the OK key After the user name is selected the Password key can be touched To search for files of the selected user name that have a certain password touch the Password key and enter the password It is not possible to sea...

Page 584: ...search screen touch the Search Again key When you search using File or Folder Name custom folders that match the search characters will also appear in the list When a folder key is touched a list of the files in the folder appears Touch the desired file in the list You can also use the Web pages to search for a file Click Document Operations Document Filing and then Search in the Web page menu Sta...

Page 585: ...older Name key and go to Using the file name or folder name to search in step 4 When Display only the Files of Logged in Users is enabled under System Settings Administrator Authority Group List Document Filing the user name of the currently logged in user is selected and other user names cannot be selected File Retrieve Scan to HDD HDD Status Ex Data Access Main Folder User 1 User 3 User 5 User 7...

Page 586: ... key A text entry screen appears Directly enter the user name Searching is possible even if you only enter the first several letters of the user name After selecting the user name touch the OK key After the user name is selected the Password key can be touched To search for files of the selected user name that have a certain password touch the Password key and enter the password It is not possible...

Page 587: ...ill appear in a screen similar to the following screen A list of the files that match your search criteria will appear Select the desired file from the list The job settings screen will appear To return to the base screen of document filing mode touch the Cancel key To return to the file search screen touch the Search Again key Start Search Password file 01 Name 1 Search within Current Folder Sear...

Page 588: ...e Registration Bypass 7 15 Address Control 7 16 Address Book 7 16 Custom Index 7 20 Program 7 21 Fax Data Receive Forward 7 22 I Fax Settings 7 22 Printer Condition Settings 7 23 Printer Default Settings 7 23 PCL Settings 7 24 PostScript Setting 7 24 Document Filing Control 7 25 USB Device Check 7 26 User Control 7 26 Modify User Information 7 26 SYSTEM SETTINGS ADMINISTRATOR Accessing the System ...

Page 589: ...6 Document Filing Settings 7 90 Other Settings 7 90 Document Output Options 7 92 Automatic Deletion of File Settings 7 92 List Print Administrator 7 93 Security Settings 7 94 Enable Disable Settings 7 96 Change Administrator Password 7 99 Product Key 7 99 Data Backup 7 100 Storing Calling of System Settings 7 101 SYSTEM SETTINGS FOR FAX System Settings for Fax General List 7 103 Address Control 7 ...

Page 590: ...following settings can be configured Storing users of the machine Energy save settings Settings related to the operation panel Settings for peripheral devices installed on the machine Settings related to the copy function Network connection settings Transmission reception settings for faxes and scanned images Advanced settings for the document filing function For more information see SYSTEM SETTIN...

Page 591: ...u make a mistake press the CLEAR key to clear the incorrect number 7 Text box Touch this box to open a text entry screen When you have finished entering text in the screen the text will appear in the text box 8 Checkbox This switches between and each time you touch it To enable the corresponding setting touch the checkbox so that a checkmark appears To disable the setting clear the checkmark Radio...

Page 592: ...item in this screen that you wish to configure For detailed explanations of each of the settings see the following pages of this chapter SYSTEM SETTINGS GENERAL System Settings Exit Admin Password Total Count Default Settings Address Control USB Device Check List Print User Fax Data Receive Forward Paper Tray Settings Printer Condition Settings Document Filing Control To quit the system settings t...

Page 593: ...tings For explanations of settings related to the fax function see SYSTEM SETTINGS FOR FAX page 7 103 Item Factory default setting Page Total Count 7 10 Job Count 7 10 Device Count 7 10 Item Factory default setting Page Default Settings 7 11 Clock Adjust 7 11 X Clock Adjust Specify Time Zone Date Time Settings Synchronize with Internet Time Server Disable X Daylight Saving Time Setting Disable X D...

Page 594: ...lain 8 1 2 x 11 A4 X Bypass Plain 8 1 2 x 11 A4 Paper Type Registration 7 15 Auto Tray Switching Enabled 7 15 Custom Size Registration Bypass Custom 1 X 11 Y 8 1 2 Custom 2 X 11 Y 8 1 2 Custom 3 X 11 Y 8 1 2 7 15 Item Factory default setting Page Address Control 7 16 Address Book 7 16 Custom Index User 1 7 20 Program 7 21 Item Factory default setting Page Fax Data Receive Forward 7 22 I Fax Settin...

Page 595: ... Resolution Setting 600dpi High Quality X Disable Blank Page Print Disabled X Line Thickness 5 X 2 Sided Print 1 Sided X Color Mode Auto X N Up Print 1 Up X Fit To Page Enabled X Output Print per Unit Enabled X Quick File Disabled PCL Settings 7 24 X PCL Symbol Set Setting PC 8 X PCL Font Setting Internal Font 0 Courier X PCL Line Feed Code 0 CR CR LF LF FF FF X Wide A4 Disabled PostScript Setting...

Page 596: ...the logged in user does not have the authority to configure the system settings administrator excluding factory default users Item Factory default setting Page Document Filing Control 7 25 Item Factory default setting Page USB Device Check 7 26 Item Factory default setting Page User Control 7 26 Modify User Information 7 26 ...

Page 597: ... sheet of paper used for automatic two sided copying is counted as two pages Pages printed directly from the machine such as list prints are included in the Other Prints count The items displayed or printed will vary depending on the machine specifications and peripheral devices installed Document feeder Each sheet is counted as two pages when two sided scanning is performed The items displayed or...

Page 598: ... whether the starting and ending day of daylight saving time are to be set using the day of the week or the date Start Time Set the starting time of daylight saving time Set the starting month If you selected Day of the Week in Select Setting Type set the starting week of daylight saving time and then the starting day If you selected Date in Select Setting Type set the starting date Set the hour a...

Page 599: ...s paper tray settings and total counts Printer Test Page This is used to print the PCL Symbol Set List various font lists and the NIC page network interface settings etc PCL Symbol Set List PCL Internal Font List PCL Extended Font List PS Font List PS Extended Font List NIC Page Sending Address List Lists can be printed of various addresses stored in the machine Individual List Group List Program ...

Page 600: ...ray Settings page 7 14 If the desired size does not appear in the list select Custom Size and directly enter the size only for the bypass tray For more information see Tray Settings page 7 14 Feeding Approved Job Select the modes that can be used If there is a function that you do not wish to be used with the selected tray disable the function When the Type is other than plain paper recycled paper...

Page 601: ...7 1 4 x 10 1 2 5 1 2 x 8 1 2 A4 A5 B5 16K Tray 2 When a paper feed unit is installed Bypass In addition to the paper types of trays 1 to 2 Heavy Paper 1 Thin Paper Glossy Paper Envelope 8 1 2 x 14 8 1 2 x 11 7 1 4 x 10 1 2 5 1 2 x 8 1 2 A4 A5 B5 A6 8 1 2 x 11 216 mm x 330 mm 8 1 2 x 13 216 mm x 340 mm 8 1 2 x 13 2 5 216 mm x 343 mm 8 1 2 x 13 1 2 Size Input Inch X 5 1 2 to 14 Y 3 5 8 to 8 1 2 Size...

Page 602: ...nge a paper size The following screen will appear Select whether you wish to enter the size in inches Size Input Inch or mm Size Input AB and then set the X and Y dimensions of the paper Size Input Inch The X dimension can be set to a value from 5 1 2 to 14 The factory default setting is 11 The Y dimension can be set to a value from 3 5 8 to 8 1 2 The factory default setting is 8 1 2 Size Input AB...

Page 603: ...CD EFGH IJKL MNOP QRSTU VWXYZ etc 1 2 When Disable Registering Destination from Operation Panel page 7 81 is enabled in the system settings administrator for a function addresses cannot be stored for that function To store addresses for Scan to FTP Scan to Network Folder and Scan to Desktop Store Scan to FTP and Scan to Network addresses in the Web pages Store Scan to Desktop addresses using Netwo...

Page 604: ...name that you wish to appear in the address book this is different from the address name Custom Index Select the custom index in which the address will appear Register this Address to be added to the Frequent Use index Frequently used addresses can be stored in the Frequent Use index Items appearing when an e mail address is stored E mail Address Enter an e mail address max 64 characters File Form...

Page 605: ...ss of the receiving machine is user sample_domain com and the host name is HOST Enter user HOST in the Direct SMTP Address text box 3 When the receiving machine is set to only receive e mail from specific addresses Enter the specified specific e mail address in the Direct SMTP Address text box Select the Add Hostname or IP Address Too checkbox and enter the host name or IPv4 address of the receivi...

Page 606: ...et the Group Name Initial and Key Name settings Other settings can be adjusted as necessary 6 Use the scroll bar to display the lower part of the screen and touch the Address Book key Touch the Direct Entry key to store an address that is not stored in a one touch key AAA AAA CCC CCC EEE EEE BBB BBB DDD DDD FFF FFF 1 1000 1 1000 ...

Page 607: ...om indexes are User 1 to User 6 7 Touch the one touch keys that you want to add to the group Three keys are added in this example 8 Touch the OK key 9 Touch the OK key 10 Touch the OK key on the dialog box that appears 11 The group key registration screen appears If you want to finish touch Cancel key to return to the previous screen AAA AAA CCC CCC EEE EEE GGG GGG BBB BBB DDD DDD FFF FFF AAA AAA ...

Page 608: ...ystem Settings Back Program 1 Program 3 Program 5 Program 7 Program 9 Program 11 Program 2 Program 4 Program 6 Program 8 Program 10 Program 12 Add New A timer setting cannot be included in a program At least one one touch key must be specified in a program or the program cannot be stored Item Description Program Number Set the number to be assigned to the program The lowest available number is aut...

Page 609: ...tion see SYSTEM SETTINGS FOR FAX page 7 103 To use this function POP3 server settings must be configured Configure these settings in the screen that appears when Application Settings Internet Fax Settings is selected in the Web page menu To store a forwarding address see Set Address for Data Forwarding page 7 88 in the system settings administrator If forwarding was not successful because the tran...

Page 610: ... at a width of 1 dot 2 Paper sizes that can be used with this function are 8 1 2 x 14 8 1 2 x 11 and A4 This function may not take effect with some print methods 3 Only effective when printing PDF JPEG and TIFF files When printing using the printer driver the printer driver settings take precedence over the printer condition settings Item Selections Copies 1 999 sets Orientation Portrait Horizonta...

Page 611: ...xtended Font List of internal fonts when extended fonts are not installed PCL Line Feed Code This setting is used to select how the printer responds when a line feed command is received 0 CR CR LF LF FF FF 1 CR CR LF LF LF FF FF 2 CR CR LF CR LF FF CR FF 3 CR CR LF LF CR LF FF CR FF Wide A4 When this is enabled 80 characters per line can be printed on A4 size paper using a 10 pitch font When this ...

Page 612: ...delete screen for the folder For more information see Settings page 7 25 Delete a folder with the Delete key Settings Folder List Back User 1 User 3 User 5 User 7 User 9 User 2 User 4 User 6 User 8 User 10 Add New Sort Up All Folders EFGHI ABCD JKLMN OPQRST UVWXYZ 1 2 If the folder has a password the correct password must be entered before a file can be deleted A folder that contains files cannot ...

Page 613: ...ument filing user name and the sender name The user name must be unique Initial Edit the initials maximum of 10 characters The initials determine where the user name will appear in the user name list Index Select the desired custom index The custom index names are the same as those in the address book Login Name This cannot be edited Password Enter the password used for user authentication by logi...

Page 614: ...or password 2 Touch the OK key This completes the administrator login procedure The system settings administrator can be used User authentication is initially disabled factory default setting To logout Touch the Logout key in the top right corner of the screen You can also touch the Exit key to quit the system settings If Auto Clear activates logout will automatically take place System Settings Ex...

Page 615: ...Password key Enter the administrator password in the administrator password entry screen 2 Touch the OK key If login name password e mail address is selected for the authentication method the E mail Address key will appear below the User Name For the factory default administrator password see System settings password in the Quick Start Guide This completes the administrator login procedure The sys...

Page 616: ... the system settings administrator can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights For more information on login procedures when user authentication is enabled see USER AUTHENTICATION page 1 16 in 1 BEFORE USING THE MACHINE To logout Press the LOGOUT key Except when entering a fax n...

Page 617: ...tion Method Setting Authenticate a User by Login Name and Password 7 46 X Device Account Mode Setting Disabled 7 46 Other Settings 7 47 X Actions when the Limit of Pages for Output Jobs Job is Completed even when the Limit of Pages is Reached 7 47 X The Number of User Name Displayed Setting 12 7 47 X A Warning when Login Fails Disabled 7 47 X Disabling of Printing by Invalid User Disabled 7 47 X A...

Page 618: ...ode Power Level Low Power 7 61 Power ON OFF Schedule Setting 7 61 Item Factory default setting Page Operation Settings 7 62 Other Settings 7 62 X Keys Touch Sound Middle 7 62 Key Touch Sound at Initial Point Disabled X Auto Clear Setting 60 sec 7 62 Cancel Timer Disabled X Message Time Setting 6 sec 7 62 X MFP Display Language Setting American English 7 62 X Default Display Settings Off 7 62 X Dis...

Page 619: ...view Setting 7 66 X Default Preview All Disabled X Default Preview Display Copy Full Page Image Send Scan Send Full Page Internet Fax Send Full Page Fax Send Full Page Data Entry Full Page USB Memory Full Page Reception Data Twice Memory Box Twice Doc Filing Image Check Twice Scan to HDD Full Page X Received Data Image Check Setting Disabled X Default List Thumbnail Display List Remote Operation S...

Page 620: ...w Password Entry Screen Display in Both PC and MFP Soft Keyboard Template Setting 7 66 Cookie Setting Not stored 7 66 Item Factory default setting Page Device Control 7 67 Other Settings 7 67 X AB Inch Type Setting Inch AB 7 67 X Default Original Size Settings 7 67 Copy 8 1 2 11 A4 Image Send 8 1 2 11 A4 Scan to HDD 8 1 2 11 A4 X Original Feeding Mode All Disabled 7 67 X Auto Paper Selection Setti...

Page 621: ...Settings 7 70 X Color Mode Full Color X Paper Tray Varies depending on the machine configuration X Exposure Type Auto X Copy Ratio 100 X 2 Sided Copy 1 Side to 1 Side X Output Auto Other Settings 7 71 X Copy Exposure Adjustment 7 71 Color 5 Black White 5 X Add or Change Extra Preset Ratios 7 71 X Setting a Maximum Number of Copies 999 7 71 X Initial Margin Shift Setting 7 71 Side 1 1 2 Side 2 1 2 ...

Page 622: ...0dpi Scanning Mode for Document Feeder Disabled 7 73 X B W Quick Scan from Document Glass Enabled 7 73 Color Adjustments 7 73 X Initial Color Balance Setting Factory default state 7 73 X Auto Color Calibration 7 73 Item Factory default setting Page Network Settings 7 74 General Setting 1 7 74 X IPv4 Settings DHCP 7 74 X IPv6 Settings Disabled 7 74 X Enable TCP IP Enabled 7 74 X Enable NetWare Disa...

Page 623: ... Spool Queuing Enabled 7 77 X Disabling of USB Memory Direct Print Disabled 7 77 X Disabling of Network Folder Direct Print Disabled 7 77 Interface Settings 7 78 X Hexadecimal Dump Mode Disabled 7 78 X I O Timeout 60 sec 7 78 X Enable USB Port Enabled 7 78 X USB Port Emulation Switching Auto 7 78 X Enable Network Port Enabled 7 78 X Network Port Emulation Switching Auto 7 78 X Port Switching Metho...

Page 624: ... Keys Displayed Setting 10 7 81 Disable Switching of Display Order Disabled 7 81 Hold Setting for Received Data Print Disabled 7 81 Erase Width Adjustment 7 81 Edge Clearance Width 1 2 X Settings to Disable Registration 7 81 Disable Registering Destination from Operation Panel All disabled 7 81 Disable Registering Destination on Web Page 3 All disabled 7 82 Disable Registration of Program All disa...

Page 625: ...abled Compression Mode at Broadcasting 7 84 Black White MH G3 Color Grayscale Medium Maximum Size of E mail Attachments E mail Unlimited 7 85 Maximum Size of Data Attachments FTP Desktop Network Folder Unlimited 7 85 Bcc Setting 7 85 Enable Bcc Disabled Display Bcc Address on the Job Status Screen Disabled Disable Scan Function 7 85 USB Memory Scan Disabled PC Scan Disabled Pre Setting Mail Signat...

Page 626: ...t On Off Setting Disabled 7 87 I Fax Reception Report Request Timeout Setting 1 hour 7 87 Number of Resend Times at Reception Error 2 7 87 Maximum Size of E mail Attachments Unlimited 7 87 Rotation Sending Setting All Enabled 7 88 Printing Page Number at Receiver Enabled 7 88 Recall in Case of Line Busy Times 2 Interval 3 min 7 88 Recall in Case of Communication Error Times 2 Interval 3 min 7 88 X...

Page 627: ...Enabled X Default Color Mode Settings 7 90 Color Auto Black White Mono 2 X Default Exposure Settings Auto 7 90 Default Original Image Type Text Moiré Reduction Disabled X Initial Resolution Settings 600 x 600 dpi 7 90 X Color Data Compression Ratio Setting Medium 7 91 X Scan Complete Sound Setting Middle 7 91 X Disable Stamp for Reprinting Disabled 7 91 X Batch Print Settings 7 91 Selection of All...

Page 628: ... Send Copier Disabled Scan Send Enabled Internet Fax Send Incl PC I Fax 1 Disabled Fax Send Incl PC Fax 2 Disabled Scan to HDD Enabled X Internet Fax Send 1 Copier Disabled Scan Send Disabled Internet Fax Send Incl PC I Fax 1 Enabled Fax Send Incl PC Fax 2 Disabled Scan to HDD Disabled X Fax Send 2 Copier Disabled Scan Send Disabled Internet Fax Send Incl PC I Fax 1 Disabled Fax Send Incl PC Fax 2...

Page 629: ...eb Settings List 1 7 93 Metadata Set List 2 7 93 Item Factory default setting Page Security Settings 7 94 SSL Settings 7 94 X Server Port HTTPS Enabled IPP SSL Disabled Redirect HTTP to HTTPS in Device Web Page Access Disabled X Client Port HTTPS Enabled FTPS Enabled SMTP SSL Enabled POP3 SSL Enabled LDAP SSL Enabled Level of Encryption Low IPsec Settings Disabled 7 94 IEEE802 1X Setting Disabled ...

Page 630: ...96 Device Control 7 96 X Disabling of Document Feeder Disabled 7 96 X Disabling of Duplex Disabled 7 96 X Disabling of Optional Paper Feed Unit 1 Disabled 7 96 X Disabling of Tray Setting Disabled 7 96 X Disabling of Color Mode 2 Disabled 7 96 Copy Function Settings 7 97 X Disabling Deletion of Job Programs Disabled 7 97 X Disabling of Bypass Tray in Duplex Copy Disabled 7 97 X Disabling of Auto P...

Page 631: ...am All disabled 7 97 Disable Registration of Memory Box All disabled 7 97 Disable Destination Registration Using Global Address Search 3 All disabled 7 98 Disable Registration Using Network Scanner Tools 3 Disabled 7 98 X Settings to Disable Transmission 7 98 Disable Resend on Image Send Mode Disabled 7 98 Disable Selection from Address Book All disabled 7 98 Disable Direct Entry All disabled 7 98...

Page 632: ...Factory default setting Page Data Backup 7 100 Storage Backup 7 100 Device Cloning 7 100 Item Factory default setting Page Storing Calling of System Settings 7 101 Restore Factory Defaults 7 101 Store Current Configuration 7 101 Restore Configuration 7 101 Item Factory default setting Page Sharp OSA Settings 7 102 External Account Setting 7 102 X External Account Control Disabled 7 102 X Enable Au...

Page 633: ...ion method also requires the entry of an e mail address Authenticate a User by User Number Only This can be used as a simple authentication method when network authentication is not used Device Account Mode Setting A specific user can be stored as an auto login user When this setting is enabled login can be performed automatically This function eliminates the bother of logging in but still allows ...

Page 634: ... the spooled print data automatically print out when the user who enabled retention logs in Default Network Authentication Server Setting Use this to set the default network authentication server When a user logs in from the Web page or sends a print job to the machine using user information that is not stored on the machine the authentication server is not known This setting is used to specify on...

Page 635: ...user is actually granted To use this function to ensure that users are granted the same authority and settings on any machine the same Pages Limit Group Authority Group and Favorite Operation Group information must be stored in each machine using the same registration numbers For My Folder the same folder name must be stored in Custom Folder in each machine The directory information of the LDAP se...

Page 636: ...t the page counts of a user appear when the user logs in User Information Print The following lists can be printed User List List of Number of Pages Used Page Limit Group List Authority Group List Favorite Operation Group List All User Information Print Touch the key of the desired list to begin printing Cannot be printed when no groups are stored E mail Address Information is acquired from the LD...

Page 637: ...r the user For more information see Settings page 7 51 Delete a user with the Delete key Factory stored users The following users are stored in the machine at the factory Administrator Factory stored account for the administrator of the machine User This is used when network authentication is used and a login name not stored in the machine is directly entered This cannot be selected in the login u...

Page 638: ...s enabled maximum of 255 characters The login name must be unique Password 1 3 Enter the password used when authentication by login name password is enabled 1 to 32 characters The password can be omitted E mail Address Enter the e mail address used in the sender list and for LDAP authentication maximum of 64 characters My Folder A folder My Folder can be specified as the folder used by the user fo...

Page 639: ...on on the settings see Settings To return a group to the factory default state set Select the Group Name to be the Registration Model to Unlimited in the editing screen Settings Page Limit Group List System Settings Back Group 2 Group 1 Group 3 Group 4 Group 5 Group 6 Group 7 Group 8 Group 9 Group 10 Group 11 Group 12 Add New Item Description Group Name Store the name of the group max 32 character...

Page 640: ... screen to open a registration screen Up to 20 groups can be stored For information on the settings see List of settings and factory default settings of template groups page 7 54 Editing an authority group A group can be selected from the list in the above screen to open an edit delete screen for the group For information on the settings see List of settings and factory default settings of templat...

Page 641: ...owed Allowed Only Black White Allowed FTP Pull Print Allowed Allowed Prohibited USB Memory Direct Print Allowed Allowed Prohibited Network Folder Pull Print Allowed Allowed Prohibited Image Send Approval Settings for Each Mode E mail FTP Desktop Network Folder USB Memory PC Scan Internet Fax Send PC I Fax Send Fax Send PC Fax Send All allowed All allowed All allowed Color Scan Allowed Allowed Proh...

Page 642: ...ll allowed All prohibited MFP Settings System Settings Operational Authority System Settings 1 Allowed 2 Only user authority settings are allowed All settings prohibited Web Settings Operational Authority Display of Device Network Status Allowed Allowed Prohibited Power Reset Prohibited Machine Identification Prohibited Network Settings Prohibited Application Settings Excluding Registration of Pre...

Page 643: ...t and Original Image Type Store the default fax sender name and number Document Filing Scan to HDD Initial Status Settings Select settings for Color Mode Resolution Exposure Original Image Type and Compression Ratio Prints Document Filing Set the default output tray for document filing print System Settings MFP Display Language Setting Select the display language Key Operation Setting Set the key ...

Page 644: ...tle name Display the User Name Show the currently logged in user name on the My Menu Display the Date and Time Show the date and time on the My Menu Background Image Select the image that appears in the background of the My Menu Design Template A template for the design of the My Menu can be selected from the list A sample of the selected template can be viewed Layout of Keys on Screen The layout ...

Page 645: ...ear User Count Back Administrator Other User User Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 Name 7 Select All Users Show Delete ABCD EFGH IJKL MNOP QRSTU VWXYZ etc ABC Search Number Index Switch Sorting Order All 1 2 Item Settings Next This shows the next user in the order of the registration numbers Previous This shows the previous user in the order of the registration numbers Show Counts The cou...

Page 646: ...cription Next This shows the next user in the order of the registration numbers Previous This shows the previous user in the order of the registration numbers Show Counts The counts and the number of pages remaining of the selected user are shown by function Clear Count Reset the count of the selected item to 0 Clear All Counts Reset all items of the selected user to 0 Item Description Show Counts...

Page 647: ...l resources and reduce pollution Toner Save Mode You can reduce the amount of toner used for printing Preheat Mode Setting The time until Preheat Mode activates can be set to any number of minutes from 1 to 60 Preheat Mode will activate when the set duration of time elapses after printing ends and no further operations are performed This function reduces your power costs and at the same time helps...

Page 648: ...to Preheat Mode or Auto Power Shut Off Mode 15 seconds before the transition Sleep Mode Power Level The Low Power setting is a highly effective way to save power however it takes some time to wake up The Fast Wake Up setting consumes more power than the Low Power setting however it shortens the wake up time Power ON OFF Schedule Setting The machine operator panel can be turned On or Off at a prese...

Page 649: ...een Disabling of Job Priority Operation This disables the job priority function and hides the Priority key in the job status screen Disabling of Bypass Printing This is used to disable bypass printing printing other jobs ahead of a job that has been stopped because the paper required for the job is not in any of the trays This does not include cases where the paper ran out during the job Key Opera...

Page 650: ...Priority When an external keyboard is connected you can select whether the soft keyboard or the external keyboard is used Initial Original Count Setting This specifies whether or not Original Count in the special functions is enabled for each function Copy Copy Image Send Scan Internet Fax Fax Job Data Entry Document Filing Scan to HDD ...

Page 651: ...y The functions that can be selected vary by mode Return to the Defaults This returns all customized keys to their factory default state This setting can only be configured in the Web pages It cannot be configured in the touch panel of the machine Item Description Mode Keys Key Name When Custom is selected any key name maximum of 16 characters can be entered Image When Use Custom Image is selected...

Page 652: ...mage Select the image that appears in the background of the My Menu Select Template A template for the design of the My Menu can be selected from the list A sample of the selected template can be viewed Key Layout of the Screen The layout of the keys in the My Menu is displayed Key Number Select the number of the key that you want to configure referring to Key Layout of the Screen Key Name The nam...

Page 653: ...re is used to operate the machine remotely you can have a password entry screen appear on the machine on the computer or both Operation from Specified PC Operational Authority This is used to allow remote operation of the machine using a specified computer Hostname or IP Address of PC Enter the host name or IP address of the computer that will connect to the machine A maximum of 127 characters can...

Page 654: ...aper Plain and Recycle Paper Recycle Paper The Auto Paper Selection function will not select any paper types other than the paper types specified with this setting The paper type set for each paper tray using Paper Tray Settings page 7 13 in the system settings general Detect Standard in Auto Color Mode When the color mode is set to auto in copy mode the discrimination point for detecting whether ...

Page 655: ...unit when dots or other dirt appear on the printed side of the paper When this function is executed V printed paper is output and the fusing unit is cleaned Clear All Job Log Data This is used to clear the entire job log There is normally no need to use this function A log file is kept of jobs run on the machine The job log can be used to check general use of the machine The job log can be written...

Page 656: ...and printing is not possible the use of color mode can be temporarily prohibited Black white printing will still be allowed Fusing Control Settings These are used to control the toner fusing temperature according to the weight of the paper These settings apply to plain paper punched paper pre printed paper letterhead paper colored paper and user type paper You can select 16 to 23 lbs or 23 to 28 l...

Page 657: ...ettings can be changed Item Description Color Mode Configure default color mode settings Paper Tray Specify the paper tray that is selected by default Exposure Type Configure exposure mode settings Copy Ratio Specify the copy ratio that is selected by default 2 Sided Copy Configure the 2 sided mode settings that are selected by default If this setting is used to change the default setting for the ...

Page 658: ...ny number from 1 to 999 can be specified Initial Margin Shift Setting This is used to set the default margin shift amount Specify a value from 0 0 mm to 1 20 mm in increments of 1 8 1 mm for both the front and reverse sides Erase Width Adjustment This is used to set the default erase width for erase copy Specify a value from 0 0 mm to 1 20 mm in increments of 1 8 1 mm for edge erase Card Shot Sett...

Page 659: ...on standby in copy mode that tray is automatically selected Color 600dpi x 600dpi Scanning Mode for Document Feeder The resolution for copying in color using the automatic document feeder can be changed from 600 x 300 dpi to 600 x 600 dpi high quality mode When high quality mode is used fine print and thin lines are reproduced with greater clarity however the scanning speed is slower Color Quick S...

Page 660: ...sed to perform automatic color correction when the color in color copies is off The machine prints a test patch the test patch is scanned and the color is automatically corrected After the Execute key is touched and a test patch is printed a message appears prompting you to begin automatic calibration Place the test patch on the document glass as shown below so that the thin line at the edge of th...

Page 661: ...IP network this setting must be enabled Enable NetWare To use the machine on a NetWare network this setting must be enabled Enable EtherTalk To use the machine on an EtherTalk network this setting must be enabled Enable NetBIOS To use the machine on a NetBIOS network this setting must be enabled Reset the NIC This returns all Network Settings to the factory default settings Ping Command Use this f...

Page 662: ...astructure mode wireless setting screen is displayed Initialize key Touch this key to reset wireless settings to the factory default Configure Access Point Mode SSID Enter an SSID using up to 32 characters Security Type Select a security type Encry Select an encryption type Security Key Enter a security key 5 characters or 10 digit hexadecimal number Show Security Key If it is set to ON the securi...

Page 663: ...s or 10 digit hexadecimal number Show Security Key If it is set to ON the security key appears NAS Setting The shared folder of the MFP can be accessed as a network folder from a network PC This function is not available in some countries and regions Item Description shared If the Use of Storage is set to Allowed you can use the shared folder as a network folder This cannot be set on the machine S...

Page 664: ... the bypass tray Enable Selected Paper Type in Bypass Tray This is used to prohibit printing when the paper type specified for a print job is different from the paper type inserted in the bypass tray Exclude Bypass Tray from Auto Paper Select When auto is selected for paper type selection the bypass tray can be excluded from the trays that can be selected This is recommended when special media is ...

Page 665: ...hine is connected using the USB port select the emulated printer language The settings are shown below Auto PostScript PCL Enable Network Port This is used to enable printing from the network port Network Port Emulation Switching This setting is used to select the emulated printer language when the machine is connected by a network port The settings are shown below Auto PostScript PCL Port Switchi...

Page 666: ...the document glass as shown below so that the thin line at the edge of the page is to the left Lay copy paper about five sheets that is the same size as the test patch on top of the placed test patch gently close the automatic document feeder and touch the Execute key Before executing Auto Color Calibration check to see if the registration adjustment is correct If the registration adjustment is no...

Page 667: ...p Network Folder Internet Fax Including Direct SMTP Fax Group Image Orientation Sets the default image orientation Preview Setting These settings are for previewing received data The settings are Received Data Image Check Setting and Default List Thumbnail Display These two settings are the same as Received Data Image Check Setting and Default List Thumbnail Display in the operation settings and t...

Page 668: ...ting Select 5 10 or 15 for the number of one touch keys that appear in the address book screen Disable Switching of Display Order This is used to prohibit changes to the order of display search number order ascending descending in the address book When this setting enabled touching a tab on the address book screen does not change the order The display order will remain fixed at the order that is i...

Page 669: ...ables address control from the global address search Configure the setting for each of the following items E mail Internet Fax Fax Select All Select all items Clear Checked Clear all selections Disable Registration Using Network Scanner Tool When network connection is enabled This disables address control from the Network Scanner Tool These settings are used to disable the following transmission o...

Page 670: ...ender name Sender Fax Number This is used to set the sender fax number To insert a pause between digits of the number touch the key To insert a space between digits of the number touch the Space key I Fax Own Address Enter a default sender address maximum of 56 characters Registration of Own Name Select Store sender names used in Own Name Select in the special modes Up to 18 sender names can be st...

Page 671: ...entered manually by touching the Address Entry key File Format PDF TIFF JPEG PDF A Encrypt PDF XPS When Black White is selected the format is TIFF Black White Compression Mode None MH G3 MMR G4 Color Grayscale Compression Ratio Low Medium High Specified Pages per File When multiple pages are scanned this is used to generate a separate file for each scanned page or specified number of pages When th...

Page 672: ...can be stored that makes it possible to transmit by simply pressing the COLOR START key or the BLACK WHITE START key without specifying an address When Apply E mail address of the user for login is selected the e mail address of the currently logged in user can be set as the default address If Apply E mail address of the user for login is selected the following settings can be configured Apply als...

Page 673: ...ion Report When a transaction report is printed this is used to print part of the first page of the transmitted original on the transaction report Select one of the settings below Print Out All Report Print Out Error Report Only No Printed Report This setting will not be effective if Transaction Report Print Select Setting below is set to No Printed Report Transaction Report Print Select Setting T...

Page 674: ...ation of time that the machine will wait for a reception report from the destination machine can be set by any number from 1 hour to 240 hours in increments of 1 minute Number of Resend Times at Reception Error The number of resend attempts when an error message is received from an I Fax recipient can be set to any number from 0 to 15 Maximum Size of E mail Attachments To prevent the transmission ...

Page 675: ...erval to Wait Between Recall Attempts min in Case of Error The interval between recall attempts can be set Any number of minutes from 1 to 15 can be selected I Fax Receive Settings are described below Auto Receive Reduce Setting When a fax is received that includes printed information such as the sender s name and address the received image is slightly larger than the standard size This setting is...

Page 676: ...eception from specified addresses domains Outside the Received Image cannot be selected for the reception date and time print setting when Auto Receive Reduce Setting page 7 88 is not enabled The machine also checks the mail server POP3 server for received Internet faxes when the main power is switched on Except when 0 hours 0 minutes is specified Allow Reject Mail or Domain Name Setting Item Desc...

Page 677: ... Delete Now Touch this key to start deletion of all files immediately Delete Quick Files at Power Up This is used to automatically delete all files in the Quick File Folder with the exception of protected files when the POWER key is turned on Default Color Mode Settings This sets the default settings for black white and color when Scan to HDD is used The settings are shown below Color Auto Full Co...

Page 678: ...ies in the printed information such as that of the original date in the file and the date the file is retrieved and printed Batch Print Settings When printing files by batch printing this setting is used to prohibit the selection of the All Users key and the User Unknown key in the user selection screen Erase Width Adjustment This is used to set the default erase width for erase function Specify a...

Page 679: ...at have been added to the machine Item Description Printer For each mode select whether or not printing of stored files is allowed Scan Send For each mode select whether or not scan send of stored files is allowed Internet Fax Send Incl PC I Fax For each mode select whether or not I Fax transmission of stored files is allowed Fax Send Incl PC Fax For each mode select whether or not fax transmissio...

Page 680: ...Report The following Image Sending Activity Reports can each be separately printed Image Sending Activity Report Scan Image Sending Activity Report Internet Fax Image Sending Activity Report Fax Data Receive Forward List The following lists showing reception settings and forwarding settings can be printed Allow Reject Number List Allow Reject Mail Domain Name List Inbound Routing List Document Adm...

Page 681: ... used data can be sent and received safely without the need to configure settings for IP packet encryption in a Web browser or other higher level application This setting is only used to enable or disable IPsec detailed IPsec settings are configured in the Web pages Note the following points when enabling IPsec A certain amount of time may be needed for the setting to be updated During this time i...

Page 682: ...tures appears and enter the same code as that shown on the Security code input screen Touch the Execute key Then restart the device After restarting you can select from one to seven times for the Clearance Time Settings Release Lock on File Folder Operation This function is used to release document filing folders and files and encrypted PDF files that are locked due to the entry of an incorrect pa...

Page 683: ...ling of Clock Adjustment This setting is used to prohibit changing of the date and time Device Control Disabling of Document Feeder Use this setting to prohibit the use of the automatic document feeder such as when the feeder malfunctions When the setting is enabled scanning is still possible using the document glass Disabling of Duplex This is used to disable two sided printing such as when the d...

Page 684: ...ing of Network Folder Direct Print This setting is used to disable printing of files on network folders When this setting is enabled Network Folder in the External Data Access screen cannot be used to print files Image Send Settings Other Disabling Disable Switching of Display Order This is used to prohibit changes to the order of display search number order ascending descending in the address boo...

Page 685: ...ect all items Clear Checked Clear all selections Disable Direct Entry This prohibits the direct entry of addresses Configure the setting for each of the following items E mail Network Folder Internet Fax Including Direct SMTP Fax Select All Select all items Clear Checked Clear all selections Disable PC I Fax Transmission When the Internet fax expansion kit is installed This prohibits PC I Fax tran...

Page 686: ...ouch the Product Key key to configure the settings Serial Number This displays the serial number that is required to obtain the product key Font Kit for Barcode Enter the product key of the barcode font kit Internet Fax Expansion Kit Enter the product key of the Internet fax expansion kit E mail Alert and Status Enter the product key of e mail alert and status Application Integration Module Enter ...

Page 687: ...ines Export This exports data to USB memory Import Use Export to import data written to USB memory back into the machine This function can be enabled when a USB memory device is installed This function cannot be used while the system settings are in use while a job is being executed or when there is a reserved job For machines for which data can be imported contact your SHARP dealer or nearest SHA...

Page 688: ...em settings administrator Store Current Configuration This is used to store the currently configured system settings The stored settings will be retained even if the POWER key is turned off To retrieve the stored settings use Restore Configuration below Items not stored Network Settings These are not stored as unexpected settings may cause damage to the network Product Keys Product Keys are not st...

Page 689: ...or communication using the external driver Select from none AES 128 or AES 256 Job Priority Preference Set the playing speed of the animation in the Sharp OSA application The following settings can be configured Printing Balanced LCD Animation Playback When settings are changed the changes will take effect after the machine is restarted To restart the machine see TURNING THE POWER ON AND OFF page ...

Page 690: ...hat can only be accessed with administrator rights see System Settings for Fax Administrator List page 7 109 Address Control Fax Data Receive Forward SYSTEM SETTINGS FOR FAX Depending on the machine specifications and peripheral devices installed it may not be possible to use some settings Item Factory default setting Page Address Control 7 104 Address Book 7 104 F Code Memory Box 7 106 Item Facto...

Page 691: ...FF HHH HHH JJJ JJJ Freq ABCD EFGH IJKL MNOP QRSTU VWXYZ etc 1 2 When Disable Registering Destination from Operation Panel page 7 81 is enabled in the system settings administrator for a function addresses cannot be stored for that function If you cannot edit or delete a one touch individual or group key Individual keys and group keys cannot be edited or deleted in the following situations The key ...

Page 692: ...Enter the destination fax number 2 Touch the key 3 Enter the sub address maximum of 20 digits 4 Touch the key 5 Enter the passcode maximum of 20 digits A passcode is not necessary if the destination machine does not use a passcode The destination fax number can be a maximum of 64 digits including all numbers and characters However only the first 32 digits will appear in the display Transmission Mo...

Page 693: ...mory box Touch the Add New key in the above screen to open a registration screen A total of 100 F code memory boxes for all functions polling memory confidential and relay broadcast can be stored For information on the settings see Settings page 7 107 Editing and deleting a memory box A memory box can be selected from the list in the above screen to open an edit delete screen for the box For infor...

Page 694: ...a fax Memory Box Name Enter a name maximum of 18 characters for the memory box Sub Address Passcode Enter a sub address and passcode A maximum of 20 digits can be entered for each Separate a sub address and passcode by a slash Items displayed when storing a confidential memory box Print PIN Set a Print PIN for confidential reception Enter a 4 digit number Items displayed when storing a relay broad...

Page 695: ...cause it is out of paper or out of toner received faxes can be forwarded to another previously stored fax machine If some pages of a fax that is being forwarded were successfully printed only those pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place because the transmission was canceled or an error occurred the fax will b...

Page 696: ...ory default setting Page Image Send Settings 7 111 Fax Settings 7 111 X Fax Default Settings 7 111 Dial Mode Setting Tone 7 111 Auto Wake Up Print Enabled 7 111 Pause Time Setting 2 sec 7 111 Fax Dest Confirmation Mode Disabled 7 111 Speaker Settings 7 111 Speaker Volume 5 Ringer Volume Volume 5 Line Monitor Volume 5 Fax Receive Complete Signal Volume 5 Tone Pattern 3 Transmission Complete Sound T...

Page 697: ...inting Page Number at Receiver Enabled 7 113 Date Own Number Print Position Setting Outside the Original Image 7 113 Recall in Case of Line Busy Recall Number of Times 2 Interval 3 min 7 113 Recall in Case of Communication Error Recall Number of Times 1 Interval 3 min 7 113 X Fax Receive Settings 7 114 Number of Calls in Auto Reception 2 7 114 Duplex Reception Setting Disabled 7 114 Auto Receive R...

Page 698: ... entered when dialing or storing a fax number a pause of 2 seconds is inserted The pause can be changed to any number of seconds from 1 to 15 Fax Dest Confirmation Mode This setting specifies whether or not a destination verification message is displayed when sending a fax in order to prevent accidental transmission to the wrong destination Speaker Settings Use these settings to set the sound hear...

Page 699: ...ular intervals The Image Sending Activity Report can be set to automatically print each time the number of transactions reaches 201 and it can also be set to automatically print at a specified time once a day only The settings can be simultaneously enabled ECM Line conditions can sometimes distort a transmitted fax image When ECM Error Correction Mode is turned on pages that are distorted are auto...

Page 700: ...ation printed inside the document image touch Inside the Original Image key For more information on the print position see ADDING YOUR SENDER INFORMATION TO FAXES Own number sending page 4 88 in 4 FACSIMILE Recall in Case of Line Busy This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy o...

Page 701: ... of paper is loaded However if the received fax is longer than 8 1 2 x 14 A4 size it will be automatically divided onto multiple sheets of paper Print Actual Size Cut off Enabled Each received image is printed at full size If necessary the image is divided onto multiple sheets of paper Auto Size Select Each received image is printed at full size when possible When not possible the image is automat...

Page 702: ...a number whose settings are not notified can be rejected irrespective of the contents of the specific number reception settings Outside the Received Image cannot be selected for the reception date and time print setting when Auto Receive Reduce Setting page 7 114 is not enabled This setting can only be used when the Multiple Set Print checkbox is selected in Fax Settings page 7 108 Allow Reject Nu...

Page 703: ...ed in your machine Add New When the Polling Security Setting is enabled use this setting to store or delete the fax numbers of the machines that are allowed to poll your machine The stored fax numbers are called passcode numbers Up to 10 passcode numbers can be stored maximum of 20 digits each Passcode Number Key List This shows a list of the stored passcode numbers A number can be selected to del...

Page 704: ... Setting MFP Display Language Setting AB Inch Type Setting Default Original Size Settings Original Feeding Mode Auto Paper Selection Setting Detect Standard in Auto Color Mode Registration Adjustment Optimization of a Hard Disk Fusing Cleaning Mode Clear All Job Log Data List Prints Disabling of Document Feeder Disabling of Duplex Copy Exposure Adjustment Add or Change Extra Preset Ratios Setting ...

Page 705: ...lephone Number for Data Forwarding Receiving Date Time Print Fax Output Settings Batch Print Settings Erase Width Adjustment Card Shot Settings Default Mode Settings Sort Method Setting Administrator Authority Setting Delete All Quick Files Default Color Mode Settings Default Exposure Settings Initial Resolution Settings Color Data Compression Ratio Setting Scan Complete Sound Setting Disable Stam...

Page 706: ...for a print job 8 6 Adjusting the volume of the ringer 8 7 The machine starts printing when I try to forward data 8 7 Checking the machine s communication record 8 7 INDICATORS AND DISPLAY MESSAGES 8 8 REMOVING MISFEEDS REMOVING MISFEEDS 8 9 COPYING PROBLEMS RELATED TO COPYING OPERATION 8 10 PROBLEMS RELATED TO COPY RESULTS 8 12 PRINTING PROBLEMS RELATED TO PRINTING OPERATION 8 13 PROBLEMS RELATED...

Page 707: ...ed with the machine Turn the power off and then on again Turning the power off and on may solve the problem in some cases so try doing so before attributing the problem to a malfunction Press the POWER key to turn off the power and switch the main power switch to the off position Wait at least 10 seconds and then switch the main power switch and the POWER key back on in that order When turning off...

Page 708: ...n 5 1 2 140 mm place the original on the document glass 1 Place the originals 2 Enter the original size 厚紙 106 220 g m 2 28 lb bond 80 lb cover Paper Select Cancel Plain Pre Punched Heavy Paper 1 Pre Printed Color Glossy Paper Recycled Thin Paper Transparency Letter Head Labels Envelope Heavy Paper 28 lb bond 80 lb cover 106 220 g m2 Bypass Tray Type Size Setting Select the paper type 1 2 Paper Se...

Page 709: ...me Check that the machine is selected in the Print dialog box and select the machine if it is not If your machine is not listed the printer driver is not installed Install the printer driver and try again SHARP MX XXXX SHARP MX XXXX Do your port settings look like this Your port settings should look like this Checking port settings in the printer driver Display the printer driver s Properties dial...

Page 710: ...ding Approved Job Envelope COM 10 Tray Settings Copy Print Fax I Fax Doc Filing 5 5 Change Back 1 Place paper in the bypass tray 2 Tray Settings Type Envelope Size Select the envelope size Print on the name and address side 1 2 3 4 5 3 Select settings in the printer driver 1 Click the Paper tab 2 Select the size of the envelope in Paper Size 3 Select Bypass Tray from Paper Source in Paper Selectio...

Page 711: ...ty Color B W B W Output Paper 5 x8 Plain Special Modes Paper Select 1 Check details on the job Press the JOB STATUS key on the operation panel to display the job status screen Select the job whose status is Paper Empty and touch the Detail key To delete the job you can press the Stop Delete key Check the paper size specified for the job in the detail screen and touch the Paper Select key Paper Sel...

Page 712: ...ding received fax data to a shared folder check that destination computer is turned on If the computer is not turned on the machine prints the received fax data If data is being forwarded to several computers received data is printed if even one of the computers is turned off Checking the machine s communication record To check the machine s record of communication using the image send function fo...

Page 713: ...placed soon Check the toner cartridge Check to see if the toner cartridge has been installed properly Take out toner cartridge and shake it Reinstall it and close the front cover Remove the toner cartridge as explained in REPLACING THE TONER CARTRIDGES page 1 49 shake it and then reinstall Please replace the toner collection container Replace the toner collection container as explained in REPLACIN...

Page 714: ... Caution The fusing unit is hot Take care not to burn yourself when removing a misfeed When removing misfed paper do not touch or damage the transfer belt Carefully pull the paper out without tearing it A misfeed may have occurred inside the machine Check carefully and remove the misfeed If the paper tears be sure to remove all pieces from the machine While the message appears printing and scannin...

Page 715: ...linking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stored or received to be lost Problem Point to check Solution Copying does not take place Have functions been disabled by the administrator When user authentication is enabled the functions that you can use may be restricted in your user settings Check with your administr...

Page 716: ...the Quick Start Guide Are you copying using settings that do not allow two sided copying Two sided copying can generally be combined with other special modes however some combinations are not possible If a prohibited combination is selected a message will appear in the touch panel Have functions been disabled by the administrator Some functions may have been disabled in the system settings adminis...

Page 717: ...is mode to copy photos Map This mode is best for copying the light color shading and fine text found on most maps Light original Use this mode for originals with light pencil writing Colors are off Did you perform Registration Adjustment Ask your administrator to perform Registration Adjustment System Settings Administrator Device Control Other Settings Registration Adjustment If the color tones a...

Page 718: ... to solve a problem using the solutions in this manual switch off the POWER key and the main power switch Wait at least 10 seconds and then switch on the main power switch and the POWER key in that order When the LINE indicator is lit or the DATA indicator is lit or blinking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stor...

Page 719: ...s Enabled checkbox to Software Setup Guide Is your computer in an unstable state Restart your computer Printing is sometimes not possible when you run multiple applications at once or there is insufficient memory or hard drive space Is the machine specified correctly in the software application that you are using for printing Make sure that the printer driver of the machine is selected in the Prin...

Page 720: ... and White Print can also be selected on the Main tab of the printer driver If you wish to print in color make sure that the Black and White Print checkbox on the Main tab is not selected Have functions been disabled by the administrator Check with your administrator When user authentication is enabled the functions that you can use may be restricted in your user settings Two sided printing does n...

Page 721: ...ct the resolution in the Advanced menu of the print window In Mac OS v10 5 select the resolution on the Color menu in the print window The image is too light or too dark Does the image particularly a photo need correction Windows Check the settings of the printer driver Brightness and contrast can be corrected by performing Color Adjustment on the Color tab of the printer driver These settings can...

Page 722: ... printable area of the machine the edge will be cut off The image is upside down Are you using a type of paper punch paper etc that can only be loaded in a fixed orientation Rotate the image 180 degrees before printing When the image size and paper size are the same but the orientations are different the orientation of the image is automatically rotated to match the paper However when the paper ca...

Page 723: ...ter menu Macintosh Double click the name of the machine in the printer list select the job that you wish to delete and delete it At the machine Press the JOB STATUS key on the operation panel touch the Print Job tab to change the screen touch the key of the print job that you wish to delete and touch the Stop Delete key A message appears to confirm the cancelation Touch the Yes key If nonsense cha...

Page 724: ...me is too low 8 23 No sound is heard 8 23 PROBLEMS RELATED TO ONE TOUCH INDIVIDUAL KEYS GROUP KEYS A one touch individual key or group key cannot be stored 8 24 A one touch individual key or group key cannot be edited or deleted 8 24 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS page 8 34 If you are unable to solve a problem using the solu...

Page 725: ...Line Busy To cancel the transmission press the JOB STATUS key touch the key of the job that you wish to cancel and then touch the Stop Delete key Did a communication error occur If an error occurs that prevents transmission the transmission is temporarily canceled and then automatically re attempted after a brief interval Factory default setting 3 min intervals System Settings Administrator Image ...

Page 726: ...cument feeder again and rescan Are the sub address and passcode correct When using F code communication Check with the operator of the other machine to make sure that the sub address and passcode are correct Have functions been disabled by the administrator Check with your administrator When user authentication is enabled the functions that you can use may be restricted in your user settings The t...

Page 727: ...to print a received fax ask your administrator When the Inbound Routing function is enabled in the Web pages received faxes are automatically forwarded to a specified address If Print at Error is selected when Inbound Routing is enabled received faxes will only be printed when an error occurs Manual reception polling reception are not possible Is little free memory remaining Free memory by printin...

Page 728: ...er party Problem Point to check Solution The volume is too low Speaker Ringer Volume Line Monitor Fax Receive Complete Signal Fax Send Complete Signal Fax Communication Error Signal Has the volume been set to a low level in the system settings administrator Ask your administrator to set the volumes in Speaker Settings to a higher level System Settings Administrator Image Send Settings Fax Settings...

Page 729: ...ncel the transmission and then edit or delete the key Is the key included in a program key Remove the key from the program and then edit or delete the key If the key is included in multiple programs it must be removed from all programs System Settings Address Control Program If multiple program keys have been stored print the Program List in Sending Address List in the system settings The list wil...

Page 730: ... stored 8 29 A one touch individual key or group key cannot be edited or deleted 8 29 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS page 8 34 If you are unable to solve a problem using the solutions in this manual switch off the POWER key and the main power switch Wait at least 10 seconds and then switch on the main power switch and the PO...

Page 731: ...ter environments System Settings Administrator Security Settings IPsec Settings Did you place a long size original on the document glass when it is scanned Place originals in the document feeder tray of the automatic document feeder A long size original cannot be scanned from the document glass Did you place an original that is folded Following the instructions in the display unfold the original p...

Page 732: ...priority to the quality of the photo image Exercise caution in this case as a larger file will be created than when the default setting is used A destination is pre selected Is Default Address Setting enabled in the system settings administrator If you wish to send to a destination other than the default destination touch the Cancel key If you are the administrator and wish to change or disable th...

Page 733: ...ssion is performed that includes both scan mode destinations and Internet fax destinations that have TIFF S selected for the format the resolution will remain fixed at 200X200dpi even if a different resolution setting is selected The scanned image is blank Is the original placed face up or face down correctly Reload the thermal paper correctly and send the fax again When using the document glass t...

Page 734: ...scanned image Problem Point to check Solution A one touch individual key or group key cannot be stored Has the maximum number of keys been stored Adjust the number of stored keys Delete one touch keys or group keys that are not being used Have functions been disabled by the administrator Check with your administrator Some functions may have been disabled in the system settings administrator A one ...

Page 735: ...s List in the system settings The list will show where individual and group keys are stored System Settings List Print User Sending Address List Program List Have functions been disabled by the administrator Check with your administrator Some functions may have been disabled in the system settings administrator Has your administrator enabled a function that prevents editing deleting Check with you...

Page 736: ... indicator is lit or blinking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stored or received to be lost Problem Point to check Solution Document filing does not take place Did you select document filing settings in the printer driver Enable document filing settings In print mode enable document filing on the Job Handling t...

Page 737: ...system settings administrator the files in the specified folders are periodically deleted Even when the file property is Confidential or Protect the file may be deleted A file cannot be deleted Is the property of the file set to Protect Change the property to Sharing and then delete the file A file cannot be deleted when its property is set to Protect The property of a file cannot be set to Confid...

Page 738: ...he name was stored in the advanced transmission settings before Quick File or File settings were configured that name will be used for the stored file If the number of characters in the name exceeds the maximum number of characters allowed for a Quick File name 30 characters the characters after the 30th character will be discarded Problem Point to check Solution ...

Page 739: ...40 Printing takes place on the wrong side of the paper 8 40 A cover or insert is not printed on the specified paper 8 40 PROBLEMS RELATED TO PERIPHERAL DEVICES The connected USB device cannot be used 8 41 The connected USB memory cannot be used 8 41 OTHER PROBLEMS Preview images or thumbnail images do not appear 8 42 The touch panel screen is difficult to view 8 42 You were logged out without havi...

Page 740: ...in a row Log in using the correct user information When A Warning when Login Fails is enabled in the system settings administrator and login fails 3 times in a row a warning will be displayed and operation will lock for 5 minutes After operation unlocks log in using the correct user information If you do not know your user information contact your administrator Does a message appear indicating tha...

Page 741: ...MAINTENANCE page 1 44 In the Paper Tray Settings of the system settings are restrictions placed on the trays that can be used in each mode copy print fax Internet fax and document filing Check the Paper Tray Settings and see if checkmarks appear in the checkboxes of each mode Feeding Approved Job Functions without a checkmark cannot be used for printing using that tray System Settings Paper Tray S...

Page 742: ... time remove the paper from the tray and store it in a bag in a dark and dry location Are the bypass tray guides adjusted to the width of the paper Adjust the bypass tray guides to the width of the paper Is the bypass tray extension pulled out When loading a paper pull out the extension Is the bypass feed roller dirty Clean the surface of the bypass feed roller 1 BEFORE USING THE MACHINE MAINTENAN...

Page 743: ... Settings Paper Tray Settings Tray Settings Change Each mode The image on paper is skewed Is too much paper loaded in the bypass tray Do not load more than the maximum number of sheets The maximum number of sheets varies depending on the paper type setting For more information see SPECIFICATIONS in the Quick Start Guide Are the bypass tray guides adjusted to the width of the paper Adjust the bypas...

Page 744: ...dealer or nearest SHARP Service Department as soon as possible Toner does not adhere well or creases appear in the paper Are you using paper that is not within the specifications Use SHARP recommended paper Using paper that is for other models or special paper that is not supported may result in misfeeds creases or smudges SUPPLIES in the Quick Start Guide Did you set the correct paper type Set th...

Page 745: ...he correct direction Check that the paper is loaded so that printing takes place on the correct side Trays 1 to 2 Load the paper with the front side facing up Bypass tray Load the paper with the front side facing up When the paper type is Pre Printed or Letter Head load the paper in the opposite way Except when Disabling of Duplex is enabled in the system settings administrator For the current set...

Page 746: ...orrectly Use USB Device Check in the system settings to check whether or not the device can be recognized System Settings USB Device Check If it is not recognized connect it once again The connected USB memory cannot be used Is the format of the USB memory FAT32 Check the USB memory device format If the format of the USB memory is other than FAT32 use your computer to change the format to FAT32 Ar...

Page 747: ...rently logged in user will be automatically logged out if Auto Clear activates Except when in PC scan mode If you are the administrator you can change the time setting of Auto Clear or disable Auto Clear in Auto Clear Setting System Settings Administrator Operation Settings Other Settings Auto Clear Setting You forgot the administrator password Was the administrator password changed from the facto...

Page 748: ...ide MX C301 MX C301W MODEL SHARP ELECTRONICS CORPORATION 1 Sharp Plaza Mahwah New Jersey 07495 1163 www sharpusa com SHARP ELECTRONICS OF CANADA LTD 335 Britannia Road East Mississauga Ontario L4Z 1W9 MXC301W US Z1 ...

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