IBM WorkPad Workpad, Handbook

Page: 251 / 292

Appendix C Page 241
Analyzing your custom Expense Report
If you already have a custom Excel expense report, you can use it with
a modified mapping table. However, before you can create a
Maptable.xls file that corresponds to your custom Expense Report,
you must first analyze the characteristics of your report.
Perform the following before you begin a custom mapping table:
■
Print a copy of your custom expense report. Activate the Row and
Column Headings option in the Sheet settings of the Page Setup
command. This enables you to quickly determine the size of the
Section(s), as well as the numbers for the start rows and columns.
■
On the printed copy, identify the data Sections. A Section is an area
of data with common row and column formatting. A yellow
highlighter marking pen can make it easy to see the Sections as you
work with programming the mapping table. Your custom Expense
Report can contain any number of Sections, and the same data can
be repeated in any Section.
■
On the printed copy, identify the type of Labels that apply to each
Section. Each Section can have only one kind of Fixed or Variable
Label for rows. Likewise, each Section can have only one kind of
Fixed or Variable Label for columns.
■
Place a copy of your custom Expense Report in the Template folder
(in the Palm Desktop software for IBM WorkPad directory).
Change the file name so it has the file extension .xlt (which defines
it as a Microsoft Excel template). Make a note of the exact file name
so it can be defined in the mapping table file.
Programming the mapping table
Once you have analyzed the components of your custom Expense
Report, you can program the mapping table to fill the report with data
from the PC companion.
To program a new custom mapping table:
1. Open a copy of the Maptable.xls file in Microsoft Excel.
Note:
This file is located in the same folder as the Palm Desktop
software for IBM WorkPad application.
Make a backup
copy of this file before you make your modifications.
2.
Mapping a new template.
Scroll to where you find the name of the
original template that you chose for your modifications. The name
of the template will appear in column B of the Maptable.xls file,
next to the cell highlighted in green that reads “Template Name:”.